Loading...
Minutes - 09/13/2004 COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 13, 2004. CONVENED. The meeting convened at 7:00 p,m. with Mayor Figley presiding, 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Present Present Present Absent Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Police Chief Russell, Public Works Manager Rohman, Community Development Director Mulder, Park & Recreation Director Westrick, Asst City Engineer Torgeson, Recorder Tennant Mayor Figley stated that Councilor Nichols was out of town due to the recent death of a family member. 0068 ANNOUNCEMENTS. A) Woodburn Public Library - hours of operation now include Sunday afternoons from 1 :00 pm to 5 :00 pm, B) Joint City Council / Planning Commission workshop will be held on Monday, September 20, 2004, 6:30 p,m., City Hall Council Chambers, to discuss the draft Transportation System Plan, C) Public Hearing before the City Council will be held on Monday, September 27, 2004, 7:00 p,m" to consider Variance 04-10 (Wesmar Land Company), D) Recreation and Park Board: This Board has a vacancy and individuals interested in serving on this board are asked to call the Mayor's office for an application, APPOINTMENTS. Mayor Figley appointed Catherine Holland to serve on the Library Board (Position I) with her term expiring December 31, 2006, She also appointed Joseph Nicoletti to serve on the Recreation and Parks Board (Position III) with his term expiring on December 31, 2006, MCCALLUM/COX... appointments to the Library Board and Recreation and Parks Board be accepted as presented, The motion passed unanimously. Page 1 - Council Meeting Minutes, September 13, 2004 -' -~. >,,' .~._..~--~---~--_.""-'------_...,~,.._.,.....,,_._--_.. 11 . ----.,.- COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING 0198 PRESENTATION: SILVERTON HOSPITAL COMMUNITY BENEFIT REPORT. Patrick Vance, representing Silverton Hospital and their Woodburn Clinics, stated that the Hospital is a not-for-profit community owned and operated facility which is not tax- supported or religious affiliated. A community member board governs the hospital and they hold themselves responsible to the community served that being considered as a triangular area between Woodburn, Molalla, and Silverton, Over the last few years, they have generated a Community Benefit Report which is a way for them to hold themselves accountable to the community for those traditional programs such as health education, partnerships with school districts, support of boy scout first aid training, and partnerships with other health organizations. He distributed copies of the report to the Council for their information. He also noted that the report includes a list of volunteer activities the hospital employees participate in during the year and it was projected that in 2003 the employees donated approximately $111 ,970 of their time and talent back to their communities. 0441 PRESENTATION: BOONES FERRY WIDENING PROJECT STATUS UPDATE. Public Works Director Tiwari stated that the Council had previously decided to widen Boones Ferry Road on the west side and plans had been submitted to ODOT for placement approval of a temporary traffic signal until such time as the Highway 214/Settlemier/Boones Ferry Road intersection was improved by the State, Currently, the temporary signal is on hold at the State level and the contractor will install the signal as soon as the City receives the permit. Until then, the traffic lane next to the west side sidewalk has been blocked off but traffic congestion on Boones Ferry Road has improved since school has been in session due in part from the reconfiguration of the school parking lot. It is anticipated that the Highway 214/Boones Ferry RdlSettlemier intersection will be improved next summer and Settlemier Avenue widening project will occur at that time to closely match to the north side of the intersection on Boones Ferry Road. Overall, he felt that the traffic has been moving well along Boones Ferry Road and reiterated that the Council has made all of the decisions necessary to complete this project including awarding the bid for a temporary signal. Staff continues to work with ODOT to try and obtain the temporary signal permit. Mayor Figley stated that she was glad to see the sidewalks on both sides of the street for pedestrian safety, Councilor McCallum expressed his opinion that the Boones Ferry Road improvement looks very good and is anxiously awaiting the removal of the pole so that all travel lanes can be utilized, He questioned the length of time to complete the Highway 214 intersection improvement. Director Tiwari stated that work would most likely run from June 2005 until September 2005 with majority of the work being completed when school is not in session, Page 2 - Council Meeting Minutes, September 13, 2004 T" "-.~_. --.-....1---...-----...-..... ~ . ~ COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING 1830 CHAMBER OF COMMERCE REPORT. Niki DeBuse, representing the Chamber Board, provided information on the upcoming Chamber events: 1) September 15,2004 - Chamber Forum will be held at Tukwila, 12:00 noon, with former Police Chief Paul Null being the guest speaker on the topic of the Police Facilities Bond 2) Greeter's Program will be held at the following locations: September 17th, 7:30 am - Sylvan Learning Center, Woodburn Crossing Shopping Center September 24th, 7:30 am - Cascade Park Retirement Center 3) Leadership Youth Program will begin on September 21, 2004 and student participation continues to improve, 4) Chamber Auction will be held on September 24th beginning at 6:00 p,m, 5) 2005 Membership and Community Guide is being updated and this year's publication will be approximately 50 pages in length not only providing a business directory but serves as a promotional piece for the Woodburn community, She also stated that an updated statistical report was included in the materials distributed to the Council emphasizing the growth they have seen on web site hits. 2165 Angela Racogrande, 330 S Settlemier, requested that the Council limit the number of noise variances granted for use at Settlemier Park along with any other park in Woodburn, She stated that the most recent event consisted of 19 hours of continuous festival music and, even though she along with other residents in the area would like to see the park used, the length of time the music played was excessive, 2273 Linda Sauer, 402 Oak St, stated that her property borders Settlemier Park and the music was so loud that they could not enjoy the outdoors nor could they have a conversation without yelling at each other. Additionally, there was litter in the park and in the alley, According to the Police Department, the event permit allowed for 70 decibels and this level was too loud especially for the length oftime the music played. She stated that residents many blocks away also heard the music and they expressed their displeasure on the loudness and continuous playing, She urged the Council to revisit the noise ordinance and event permits issued, and to enforce the provisions of the ordinance throughout the year. Kerry Christensen, 516 Harrison St, felt that the noise from the event seemed to encourage some people to feel that the party could go on in their home well after midnight and they called in a noise complaint to the Police Department for the amplified music being played at the residence in their neighborhood. She suggested that the Council explore what happens in other areas of the City when an event permit allows such rowdiness to go on, She felt that the 19 hours of continuous music was excessive, Dahlia Lopez, 415 Oak Street, stated that there were children unsupervised in the park and individuals were consuming alcohol even though this was a no-alcohol event She stated that it started as a good event but ended up being a problem for the neighborhood, Page 3 - Council Meeting Minutes, September 13, 2004 r ~......,._..,_~.,->".,,__,.~.___ .___-<'u.~.,_......,.,~~.---"....---,-w 11 I ,. COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING 2800 Patrick Vance stated that on September 24th, the State Division of Health, Marion County Health Department, Clackamas County Health Department, and surrounding hospitals will be hosting a delegation of Health Professionals from Mexico. This is a bi-annual event in which the professionals visit Oregon and a delegation from Oregon is sent to Mexico every other year as part of an on-going exchange, The delegation will be in Woodburn on Friday morning and a reception will be held in downtown Woodburn. He invited the Council to write a letter welcoming the delegation and pledging support for the mutual benefit of the people served. 2834 Mayor Figley stated that she also felt that the music was awfully loud and, even though she mentioned it to a City staff member who was trying to get it toned down, it was not nearly quiet enough soon enough, Administrator Brown stated that there had been a number of calls received today many of which were similar to those concerns expressed by the individuals at this meeting, Over the weekend, there were over 30 complaints and about one-quarter of those individuals called or visited City Hall today to talk to staff about the situation, He stated that there had been a number of events held in the downtown plaza earlier this year that involved continuous music as part of the festivities, These are family oriented events and, to his knowledge, have all been alcohol-free events. There have been no police problems associated with these events and on-site security is required, The September 16'h event began last year as a 3-day event and it was held in the downtown area, It was found that 3 days was too long so this year's event was scheduled for only 2 days, The intention was to hold the event in the downtown plaza again this year but it was moved to Settlemier Park since it had been assumed that the plaza would be under construction in September. The residents who called in today were, in general, not appreciative of the kind or duration of music being played and the decibel level allowed, It was noted that the Park Ordinance allows for 80 decibels, however, the permit was given for 70 decibels, Additionally, the Police Department did keep up a constant monitoring of the decibel level and the numbers ranged between 60 and 70 decibels throughout the weekend, Staff believes that the problem was not so much as the decibel level but the direction in which the speakers were pointed at along with the atomospheric conditions and the backdrop of the Aquatic Center whereby this flat surface bounced sound back out to the west As a result, staff has learned that the speakers need to be placed in a different location within Settlemier Park if amplified sound is allowed in the Park. He stated that the decibel level was established in the noise ordinance and a number of residents have requested that the decibel level be lowered within the ordinance, The decibel level was set based on a variety of noises that are done by people routinely along with looking at the decibel levels established by other cities, It is his understanding that the Livability Task Force is interested in reviewing the decibel issue and, if applicable, recommend to the Council a suggested decibel leveL Staff would also contact other cities to see what their current decibels are along with how they are policing the ordinance. Staff will be doing a debrief Page 4 - Council Meeting Minutes, September 13, 2004 COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING on this event and discussions will be held regarding the sound and how future events can be organized so as not to upset so many people. Park Use permits are issued by the Parks Department and the Board should be given an opportunity to review this process and, if applicable, recommend changes to the Council. Mayor Figley reiterated that this event at that location is a one-time event and the Plaza development is designed to give the Library's Music in the Park more room and to allow other family-oriented events to take place in a business district where it will have minimal impact on a residential neighborhood. She apologized to the neighborhood for this event's impact and agreed that, at various times and in various places, the noise level was excessive for at least a portion of the time. Administrator Brown stated that he was not aware of an alcohol issue in the park associated with this event He was more familiar with the downtown events and these events have not had alcohol issues. There were 5 or more on-site security personnel at this recent event to keep the peace and he is not sure if they were policing the bowl area in the park where it has been brought up that alcohol was being consumed by attendees, Police officers were in the area and they would have been available to take action if there was a problem, Chief Russell stated that he was only aware of one incident and it was a domestic situation which involved escorting a young woman from the park. The security officers did not bring any alcohol incidents to the attention of the police. 3870 Councilor McCallum stated that clean-up of the park would have shown to what extent, if any, alcohol was present during this event He expressed his appreciation to those individuals who called and to those who attended this meeting to express their concerns about this recent event He stated that he had been taking notes on concerns brought forth and the Livability Task Force will be addressing these concerns in an effort to protect the neighborhoods when events are scheduled that will draw people to Woodburn. Councilor Bjelland suggested that issues to consider are (I) the number of hours a higher level of noise is allowed to continue, and (2) the time of year the event is held to determine the length of time an event is held during the day. Linda Sauer reiterated that she was not opposed to events being held in the park but requested that a time limit be placed on event Administrator Brown stated that issues brought up by Councilor Bjelland can be addressed by the Park Board as part of the park use permit Additionally, if any public meetings will be held on this issue those individuals who have brought up concerns to the City will be notified of the meeting date(s) and time, 4412 CONSENT AGENDA. A) approve the regular and executive session minutes of August 23, 2004; B) accept the Planning Commission minutes of August 12,2004; C) accept the Planning Commission minutes of August 19, 2004; D) accept the Planning Commission minutes of August 26, 2004; Page 5 - Council Meeting Minutes, September 13, 2004 --.. . -. ..... --..- .._.~"^ .,.--.-. ...._-~.-.,-------....._.."~'-'--_."_.__.,-- ~ . ----,- COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING E) accept the Building Activity report for August 2004; F) accept the Planning Project Tracking Sheet dated September 1,2004; and G) accept the report regarding the Street Tree removal at 461 Cleveland Street. Councilor McCallum stated that he wished the tree did not need to be removed but was glad a process was in place that required an evaluation to be done by a certified arborist to determine what needed to be done whether it be tree pruning or removaL Director Tiwari stated that the staff recommendation follows the arborist's opinion since there is a potential risk to public safety if the tree is not removed, MCCALLUM/BJELLAND". adopt the consent agenda as presented, The motion passed unanimously. 4738 TABLED BUSINESS: COUNCIL BILL NO. 2526 - ORDINANCE AMENDING ORDINANCE NO. 1965 THE SANITARY SEWER AND WATER SERVICE ORDINANCE. COX/MCCALLUM... Council Bill No, 2526 be removed from the table. The motion passed unanimously, Councilor Sifuentez introduced Council Bill No. 2526. Recorder Tennant read the two readings of the bill by title only since there were no objections from the CounciL Mayor Figley stated that this bill had been tabled originally due to some concern about some verbiage pertaining to property which has been sold and a purchaser has ended up with a water / sewer lien that does not appear to be collectible, Staff was asked to draft language that would limit the situation and clarify under what circumstances this particular type of adjustment can be made, She questioned if a motion to amend would be in order. Attorney Shields stated that the Council could consider the bill that is before them without making a motion to amend since the bill was introduced and read at this meeting, Councilor Cox stated that he is now satisfied with the proposed amendment, however, he does feel that the whole ordinance needs to be reviewed as soon as possible. On roll call vote, the bill passed unanimously. Mayor Figley declared Council Bill 2526 duly passed with the emergency clause, 5126 PUBLIC HEARING: NORTHWEST NATURAL GAS FRANCHISE. Administrator Brown stated that, to date, Northwest Natural Gas Co, has not provided the City with their revisions for staff review. Councilor Cox expressed concern that the Council would not have an opportunity to have meaningful input on this issue if the public hearing is not held until September 27th and the franchise is only extended to September 30th. Administrator Brown stated that staff is looking to maintain status quo with the ordinance that has been in place for the last 10 years, City staff had been presented with Northwest Natural Gas Company's preferred franchise document which removed items such as the privilege tax and any kind ofregulatory authority that the Public Works department Page 6 - Council Meeting Minutes, September \3,2004 r' ,,-.-,_._,._, ....-.-.."T'-."..,--..--.---..----'-.---~-.-~-..--~.--~ " I ~' COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING would have had to approve work before work was done in the public right of way. Staff has asked Northwest Natural Gas to reinstate the language that had been removed, Presuming that the language is reinstated, the Council would be considering a document very similar to the existing ordinance and, in all likelihood, there would not be any negative comment on the document The agenda for September 27th would also include a Council Bill to adopt a new franchise ordinance with Northwest Natural Gas, If there were problems that needed to be addressed, the Council could request an extension of the current franchise until an agreement is reached. BJELLAND/MCCALLUM... continue the public hearing until September 27, 2004, The motion passed unanimously. 5544 COUNCIL BILL NO. 2527 - ORDINANCE AMENDING ORDINANCE NO. 2133. THE NORTHWEST NATURAL GAS COMPANY FRANCHISE. TO EXTEND SAID ORDINANCE TO SEPTEMBER 30.2004. Councilor Sifuentez introduced Council Bill 2527, The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2527 duly passed with the emergency clause, 5686 COUNCIL BILL NO. 2528 - RESOLUTION CALLING FOR PUBLIC HEARING ON ANNEXATION OF PROPERTY LOCATED SOUTH OF SMITH DRIVE. APPROXIMATELY 730 FEET WEST OF SETTLEMIER AVENUE AT 515 SETTLEMIER AVENUE. Council Bill 2528 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2528 duly passed, 5781 COUNCIL BILL NO. 2529 - RESOLUTION ENTERING INTO GRANT AGREEMENT NO. 21937 WITH THE STATE OF OREGON (Public Transit Operatinl! Assistance Grant). Councilor Sifuentez introduced Council Bill 2529, The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared Council Bill 2529 duly passed. 5884 CONTRACT FOR FINANCIAL ADVISOR FOR POLICE BOND ISSUE. COX/SIFUENTEZ.... authorize City Administrator to sign a contract with Regional Financial Advisors, Inc., to act as the City's Financial Advisor on the Police Bond Issue. Councilor Cox stated that it appears to be necessary to have a Financial Advisor ready to assist the City on this bond issue if the voters approve the Police Facility General Obligation Bond measure on November 2, 2004 and the City will not incur any costs for a Page 7 - Council Meeting Minutes, September 13, 2004 r _._._-- ~._._...1"--...,_.----..,-" .-.- ... -~-_..~~-.--~._...._._--~.~--_. II I ~ , COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING Financial Advisor unless the measure is approved, The motion passed unanimously, 5984 PURCHASE AND SALE AGREEMENT - FIRST AND OAK STREET PROPERTIES. BJELLANDfSIFUENTEZ... authorize the City Administrator to execute a purchase and sale agreement and all other related documents needed to purchase lots at 175 S, First Street and 200 Oak Street Councilor Cox stated that he was in support of the purchase and the terms are, for the most part, resolved. He is satisfied that staff will be able to work out the terms but the purchase price and basic terms are already locked in. He recommended that the City obtain a copy of the rental agreement and rent deposits and enter into a new rental agreement with the tenant Attorney Shields stated that he is working on some loose ends as it relates to the McNulty Estate before the transaction is completed. The motion passed unanimously, 6235 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Planning Commission's Approval of Design Review 04-04, Variance 04-16, and Variance 04-17 (Mt. Hood A venue and Highway 99E)- Bank facility in the North Park Plaza shopping center. B) Planning Commission's Approval of Planned Unit Development 04-03, Phasing Plan 04-02, Variance 04-11 (Variances A, B and C), Variance 04-12, Variance 04-13, Variance 04-14, and Variance 04-18 (Tukwila Drive) - Provides for 76 single family residential lots and 3 common area tracts to be developed in two phases, Councilor Cox stated that a phase of Tukwila was presented around 1998 and he wanted the Councilors to be aware of, and feel comfortable with, the long cul-de-sac that is included in this project There is no access point to the north until such time the urban growth boundary is expanded and a connection can be made, This PUD will give a number of variances around the length of cul-de-sac provisions in the City's ordinance, Councilor Bjelland also expressed concern on this issue since subdivisions are required to have two egresses and he questioned how many homes are in the development addition that only have one egress at this time, He questioned if the same allowances would be made to a developer if this development was in another part of the City, Tape 2 Councilor McCallum stated that staff and the developers worked closely to try and get County approval but the County had indicated that it would most likely not approve approve an application for the connection, However, the County would probably approve an emergency access to the north of the development Administrator Brown that this is a unique situation to Woodburn since this parcel ofland is located next to the golf course and the developer is limited in to going to the north and Page 8 - Council Meeting Minutes, September 13, 2004 COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING west Until the such time as the urban growth boundary is expanded or the developer receives a goal exception from the County, the secondary access cannot be constructed, The emergency access will run from this last phase and will be built to take the weight of fire truck as well as a number of other guarantees that would go into effect This would include a development agreement that would require the developer to (I) provide a connection if the urban growth boundary expands, (2) seek a goal exception from the County to try and make the access connection happen sooner, and (3) bond for the value of this improvement and to maintain that bond perpetually until the roadway is improved, This agreement has been reviewed by public safety agencies, including the fire department, and each agency has indicated that they are willing to accept this agreement He stated that this decision was based on a desire to try and help the developer with a topographical and geo-political boundary problem that could not be resolved otherwise, Community Development Director Mulder stated that this development is for 76 lots and the prior development was for 16 lots, This development would not technically be a cul- de-sac since the emergency vehicle access would extend north to Boones Ferry Road, The prior development has the single public access and an emergency vehicle access that is located next to the tennis courts, Councilor Bjelland expressed concern with the large number of homes within the proposed development that will only have a single public access and he was not aware of any planning document that would suggest that a single access should serve that many homes, Director Mulder stated that the traffic study showed that the single access would accommodate the traffic flow generated by the number of homes within that development but a resident's perception of the amount of traffic may be different Even though they felt that there should be a second access, Councilors Cox and Bjelland stated that they would not call this matter up for review. 0504 CITY ADMINISTRATOR'S REPORT. City Administrator Brown stated that the Chamber of Commerce would like to seek a more stable funding source from the City and they would like to make a presentation to the Council for the purpose ofrequesting the Council to provide additional City funds beyond the grant funds they currently receive to address property rental and staffing needs to operate an expanded Visitor's Center. He suggested that a Committee be set up that would be comprised of two Councilors and Chamber representatives to discuss the issues and then bring a proposal back to the Council for consideration, Administrator Brown stated that he had previously discussed this issue with the Mayor and, following that discussion, had talked to Councilor Nichols who requested that he be allowed to serve on the Committee, Mayor Figley stated that, historically, the Chamber received about $8,000 per year from the City but the transient occupancy tax provided substantially more dollars for tourism and/or economic development The requirements for receiving these grant dollars are Page 9 - Council Meeting Minutes, September 13, 2004 r . ..~ ....,._".._,.~-~.~_..,.~_.~~'_._.. ....." ----...'--- _._-,,~-~_._-~ II I .,. COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING tight enough so that only a few governmental or non-profit agencies can qualify for the funds. Her concern is that funds from this tax should be used for funding programs that are public in nature and have global good rather than primarily geared toward a private mutual benefit organization. She stated that she definitely wants to be part of this discussion and questioned if another Councilor would be willing to serve on this Committee. Councilor Lonergan stated that he would also like to serve on the Committee. 0808 Administrator Brown provided an update on a more recent meeting before the Marion County Commissioners regarding the City's coordinated population number for periodic review purposes. The County has established a public hearing date for November 10, 2004. Additionally, the County Planning Manager did make a comment that they were not sure if the 35,000 population figure for Woodburn would be the number they would be recommending to the County Commissioners. Councilor Cox stated that he had read the letter that was sent to the County Commissioners and, even though the City needs to go along with the process, he felt that the system needs to be overhauled at the state level. He noted that the estimated cost to the City for this overall comprehensive review process is approximately $1.7 million. He is still a strong supporter of statewide planning but the system is out of control and the politicians have to be made aware of this and so something about it. Even the rules say that the City must cooperate with other governmental agencies and it has been assumed that it meant reach agreement however he did not feel that coordination means to reach an agreement. He felt that the Council is responsible for establishing the City's projected growth numbers for purposes of the City's planning and, if the City is unable to reach a satisfactory number through coordination and negotiation with Marion County, the City must challenge the County on the population number. Councilor Bjelland stated that he is serving on the Urban Growth Boundary Amendment Committee at the State level to look at this whole process on how to amend the urban growth boundaries. Sub-committees were appointed from this Committee to look at particular issues and problems faced by local governments when they attempt to redefine their urban growth boundary. One of those sub-committees is the population and employment forecasting committee and he is one of the three members serving on this sub-committee. They are meeting tomorrow to address the issues that have been highlighted by Councilor Cox which are serious problems faced by local governments when they attempt to go through a periodic review process and amending their urban growth boundary. Most counties do not have coordinated population forecast therefore it has been very difficult for cities to attempt to meet the standards that the existing law has stipulated. One of the sub-committees he is sitting on is the Safe Harbor Committee which is proposing that if cities accept the assumptions that are behind certain adopted safe harbors then it is not challengeable by the County, State or other third parties. Page 10 - Council Meeting Minutes, September 13, 2004 r _..~- M'_.'....,.~,.~.. 'T""._~..._--- ".._.,.,_..,.....,~,_._..~-,.,.-._.. ,', .-.-.-.-,--- 11 I -.,.. COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING Population is one of the safe harbors being considered by the sub-committee along with other issues that affect the City's planning for future growth. 1448 MAYOR AND COUNCIL REPORTS. Councilor McCallum questioned staff as to whether or not there has been any communication from ODOT regarding the Park Avenue crosswalk issue and making the Highway 99E medians more visible for motorists. Public Works Manager Rohman stated that the City has not heard anything back from ODOT on the Park Avenue issue. It was noted that there was a crosswalk installed across Highway 214 at Park Avenue during the sidewalk construction project but that sidewalk has been removed by the contractors. Administrator Brown stated that staff will provide an update at the next meeting. Councilor Bjelland stated that he also has a meeting with ODOT and other representatives from the other Area Commissions on Transportation regarding the process ODOT uses to allocate the scarce STIP funding especially since the commissions go through an involved process to determine which projects should be funded. Councilor Sifuentez stated that the 20 MPH speed limit in the school zones has slowed down the traffic speed on Lincoln Street. Councilor Cox stated that the Sign Ordinance had been adopted about 6 months ago and been in force for about 2 Yz months but he had not seen any changes as of this date. He requested that the Council be brought up to date on what has been done so far and what steps are being taken by staff. Administrator Brown stated that the new Planner is dividing her time between removal of illegal temporary signs, working with people who are seeking sign permits, and working on an inventory of the problems that need to be dealt with. A report will be provided to the Council at the next regular meeting. 2280 Councilor Lonergan stated that Austin Bischoff, a local Bear Cub Scout, had participated in the Mayor's Pinewood Derby Race on September 4th at the State Capitol. His carving earned him two second place and one first place award. Mayor Figley stated that she did enjoy the event last weekend, and even though things did not go perfectly, hundreds of people did enjoy the Mexican Independence Celebration. Improvements will be made in the future but overall it was a positive and fun event for those who attended. 2403 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn to executive under the authority of ORS 192.660(1 )(i). MCCALLUM/BJELLAND... adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. Page II - Council Meeting Minutes, September 13, 2004 I ---""'-'--'''.-'''-"*--'--'~--''''._--'-'''- ~ . , COUNCIL MEETING MINUTES SEPTEMBER 13, 2004 TAPE READING Administrator Brown stated for the record that he knowingly and willingly am waiving his right to have the performance evaluation done in an open session setting. The Council adjourned to executive session at 9: II p.m and reconvened at 10:26 p.m.. 2437 Mayor Figley stated that no decisions were made by the Council while in executive sessIOn. COX/MCCALLUM ... Council adopt the following provisions for the City Administrator's agreement: I) four year term agreement commencing October I, 2004; 2) severance pay provision in the contract be pro-rated over the period of time in which the severance is payable at the Administrator's option; 3) provision in his current contract concerning membership in ICMA and OCCMA be made permissive in that he may belong to those organizations at his option and, ifhe does, the City will pay his dues; and 4) for the one year period beginning October 1,2004, he receive 3.2% salary increase plus the 1.8% COLA. The motion passed unanimously. 2605 ADJOURNMENT. MCCALLUM/SIFUENTEZ.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:28 p.m.. ATTEST I/'1 ~~....J- Mary Tennan , Recorder City of Woodburn, Oregon Page 12 - Council Meeting Minutes, September 13, 2004 ___ ,~. ._~._",... ._.~...'..__.+._h____._.._...,.~_.._."~...,..__..,.._.__._