Agenda - 08/23/2004
WOODBURN CITY COUNCIL
AGENDA
AUGUST 23,2004 - 7:00 P.M.
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. The last two Music in the Park presentations will be Golden
Bough, a classical Irish band from San Francisco, on August 24
and Joni Harms, a country singer, on August 31. Both
performances begin at 7:00 p.m.
B. The public hearing for the Northwest Natural franchise is
continued to September 13, 2004.
C. There will be a curbside food drive in Woodburn the week of
September 13-17, 2004.
D. There are two vacancies on the Recreation and Park Board. If
you are interested in serving on this board, please call City Hall
at 982-5228 for an application.
E. There is a vacancy on the Planning Commission. If you are
interested in serving on this commission, please call City Hall at
982-5228 for an application.
F. The Celebration of Mexican Independence (September 16) will
be held on September 11 and 12 at Settlemier Park. There will
be family and cultural activities, mariachis, food, games, and
prizes. There will be activities both days from 10 a.m. to 9 p.m.
with the main event, Celebration of Grito, at 7 p.m. on the 12th.
"Habfi~ il1terpretes oispol1ibles para a~uellas persol1as ~ue 110 bablal1 Il1gles} previa acueroo. COmul1i~uese
al (503) 980-2485:'
August 23, 2004
Council Agenda
Pagel
~
Appointments:
None.
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
None.
5. COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items
for Council consideration not already scheduled on the agenda.
8. CONSENT AGENDA -Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of August 9,2004, regular and 3
executive sessions
Recommended Action: Approve the Woodburn City Council
minutes.
B. Woodburn Public Library Board minutes of July 14, 2004. 12
Recommended Action: Accept the Woodburn Public Library
Board minutes.
C. Woodburn Planning Commission minutes of July 22, 2004 15
Recommended Action: Accept the Woodburn Planning
Commission minutes.
D. Woodburn Public Library Monthly Report for July 2004
Recommended Action: Accept the report.
22
August 23, 2004
Council Agenda
pageii
~
- _.,,_....+._"...."......,....~.#~"~T-<-......,_..~----_.._----------'.~._,_.~
E. Police Department Statistics - June 2004
Recommended Action: Accept the report.
23
F. Claims for July 2004
Recommended Action: Accept the report.
30
G. Woodburn Memorial Aquatic Center Revenue Comparison
Recommended Action: Accept the report.
35
H. Street Closures
Recommended Action: Accept the report.
37
I. Park Avenue Traffic Signal Warrant Study
Recommended Action: Accept the report.
39
J. Execution of Resolution No. 1757, Council Bill 2511
Recommended Action: Information only.
42
K. Addition of School Crossing - West Hayes Street
Recommended Action: Information only.
47
L. Street Flagging for September 4-6, 2004
Recommended Action: Information only.
49
9. TABLED BUSINESS
None.
10. GENERAL BUSINESS - Members of the public wishing to comment on items of
general business must complete and submit a speaker's card to the City
Recorder prior to commencing this portion of the Council's agenda.
Comment time may be limited by Mayoral prerogative.
A. Council Bill No. 2525 - Ordinance amending Ordinance 1652, 50
the Technical and Environmental Services Charge ordinance,
and declaring an emergency.
Recommended Action: Adopt the ordinance.
B. Council Bill No. 2526 - Ordinance amending Ordinance No. 55
1965, the sanitary sewer and water service and declaring an
emergency
Recommended Action: Adopt the ordinance.
August 23, 2004
Council Agenda
Pageiii
C. Liquor License Change of Ownership 60
Recommended Action: Approve a change of ownership
application for Salvadors Bakery III.
D. Liquor License Change of Ownership 64
Recommended Action: Approve a change of ownership
application for The Endzone.
E. Removal of Temporary Increase in Authorized Staffing Level 66
Recommended Action: Eliminate the temporary increase in
the authorized staffing level for police officers since the
insurance settlement is now finalized.
F. City Attorney Employment Agreement 67
Recommended Action: Approve and authorize the Mayor to
execute the attached amendment to the City Attorney's
employment agreement.
11. PUBLIC HEARINGS
None.
12. NEW BUSINESS
13. PLANNiNG COMMISSION OR ADMINiSTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Planning Commission's Denial of Variance 04-10 (Wesmar) 69
B. Community Development Director's Approval of Administrative 71
Design Review 04-08 (Cascade Park Retirement Center)
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
August 23, 2004
Council Agenda
Pageiv
~.
16. EXECUTIVE SESSiON
A. To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (l}(h).
B. To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1) (f).
C. To conduct deliberations with persons designated by the
governing body to negotiate real property transactions
pursuant to ORS 192.660(1)(e).
17. ADJOURNMENT
August 23, 2004
Council Agenda
~
Page v
-,
3C
~';:;~A.
~
WOQ.DBU~N
In(~rl'~ral(d rBS~
~~
.
.
August 23, 2004
FROM:
Honorable Mayor and City Council ,~
John C. Brown, City Administrato~lV
TO:
SUBJECT:
Curbside Food Drive
During the week of September 13 through 17, 2004, the Mid-Valley Garbage
and Recycling Association will conduct its 9th annual curbside food drive in
Woodburn to benefit Marion Polk Food Share. The attached announcement will
be printed in the September 7th edition of the Statesman Journal, and details
how Woodburn residents may participate in the event.
1
~
t-
enBHSIDB FOOD DRIVE
NEXT WEBK,II!
On your next rel!:ularly scheduled curbside RECYCLE day, local
Garbage/Recycle Haulers in Marion County and Polk-County-West-Salem
will be collecting non-perishable food donations at residential curbs for the
ninth year in a row!
. Residents are asked to fill their reusable plastic grocery bags with
canned and other non-perishable food items (no crushable or glass
items please) tie the bag handles together and place it curbside, away
from the automated carts and other items - on the next rel!:ularly
scheduled recycle day (this month) in September. It couldn't be
easier to help neighbors in need!
. Any colored plastic bag is suitable to place non-perishable food items
into for this special collection event!
. Please do not use rel!:ular l!:arbal!:e bal!:s.
. Mid-Valley Garbage & Recycling Association has again
teamed up with Marion Polk Food Share to make this 9th annual
event a success!
. CURBSIDE FOOD DRIVE is responsible for more than 184,000
pounds offood since 1996!!!
. Call your local Garbage/Recycle Hauler or the RECYCLE HOTLINE
(503) 390-4000 or toll free outside Salem calling area at: 1-877-390-
4001 for more information.
2
~. .
,
SA
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, AUGUST 9, 2004.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0005 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Police Chief Russell, Park & Recreation Director Westrick, Public Works
Manager Rohman, Community Development Director Mulder, Management Analyst
Smith, Management Analyst Meza-Perfecto, Recorder Tennant
Note: Tape recorder was not functioning properly for the agenda items under
Announcements and Woodburn Downtown Association presentation.
ANNOUNCEMENTS.
A) Music in the Park: Library Park at 7:00 p.m.
August IO, 2004 - The Fabulous Essentials - big band music
August 17, 2004 - J.T. and the Tourists - old time rock and roll music
B) Walt's Run will be held on August 14, 2004 at Centennial Park and participants can
register at the Aquatic Center.
C) Mayor's Cup Golf Tournament: This annual event will be held on August 21, 2004
at the Senior Estates Golf course with tee time at 8:00 a.m.. Applications are available at
the Parks and Recreation office.
PRESENTATION: WOODBURN DOWNTOWN ASSOCIATION (wDA)
DONATION.
Martin Ochoa, WDA President, presented a check to the City in the amount of$2,OOO to
be used towards construction costs associated with the Downtown Plaza. He stated that
the funds were raised at the July 25th downtown celebration by sponsors of this event.
He also thanked the Mayor and Council for their support of changing the downtown
parking lot into a park area.
The Mayor thanked the WDA and sponsors for their contribution to this upcoming
project.
Page 1 - Council Meeting Minutes, August 9, 2004
3
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
0040 PRESENTATION: ICE AGE FLOOD LEGISLATION.
Director Westrick reported that the National Park Service study report has been submitted
to Congress which would propose an Ice Age Floods National Geographic Trail. This
trail would provide for a motor route extending from Montana to Astoria then south to the
Willamette Valley as far as Eugene. The trail would interpret the Great Floods that
happened in the Pacific Northwest at the end of the last Ice Age which was approximately
12,000-17,000 years ago. Recent studies show that Woodburn has the best preserved
animal and plant material from that era and the plan suggests that the tour route needs to
have an interpretive center somewhere in the Willamette Valley. The study also suggests
that the National Park Service work with local communities to decide where an
interpretive center should be located, and to set up loops along this route, one of which
has been called the "Mt. Angel Loop" which would wind its way through Woodburn
along Highways 2\3 and 214. In the meantime, the City's current work on the Greenway
Master Plan and the Legion Park Master Plan include opportunities for interpretive trails,
kisoks and nature centers which will interpret this ancient environment. There is no
federal legislation as of yet but it is anticipated that it will be coming soon after the
Senate reconvenes from their summer recess.
Mayor Figley stated that she will send a letter to Congresswoman Hooley thanking her for
her co-sponsorship of this legislation and support of placement of an interpretive center in
Woodburn.
0403 CHAMBER OF COMMERCE REPORT.
Walt Blomberg, representing the Chamber, provided the following information on
upcoming Chamber activities:
I) Greeter's Program, August \3'\ 7:30 a.m. - Pepperoni's Pizza at North Park Plaza.
2) Chamber Forum, August 18'\ 12:00 noon - Fire Station tour
3) Ribbon Cutting for new business, August 25th - Country Wide Home Loans, 1585 N.
Pacific Highway
He also stated that Executive Director Jerry Wheeler has taken a position in Lake Oswego
as Chamber Director and recruitment has begun to replace Mr. Wheeler.
Mr. Blomberg distributed a copy of the Chamber's monthly statistical report to the
Council and briefly commented on the increased number of inquiries about Woodburn.
Mayor Figley congratulated Mr. Wheeier on his new endeavor but was sorry to see him
move on to another community since he has been a positive proponent for Woodburn.
0654 Louis Sherry, 731 Bluegrass Avenue, questioned why he should be responsible for paying
a water bill that was incurred by the previous owner. He did pay the bill in order to keep
his water from being turned off, however, when he asked one of the Councilors about the
property lien, he was told that he should not pay the bill since there should be no lien on
the property. After doing some further research into this issue, he found that there was an
ordinance passed in 1987 that places a lien on the property for unpaid bills. He also
Page 2 - Council Meeting Minutes, August 9, 2004
4
-
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
questioned why a Councilor would tell him not to pay the bill when in fact the ordinance
requires the property lien.
Mayor Figley stated that she was unaware as to what had transpired in this case since she
had not spoken to Mr. Sherry about the issue.
Administrator Brown stated that he is also unaware of this situation but he suggested that
the Council look at the ordinance provision on unpaid bills. He stated that he will follow-
up on this issue tomorrow to see what, if any, resolution can be accomplished.
Councilor Sifuentez stated that she has also received calls in the past from residents
regarding the need to pay the previous owners unpaid utility bill in order to receive
service. She did not think that it was a fair situation for new owners to pay these bills
since they did not incur the charges.
Councilor Cox also felt that the ordinance should be updated and be brought up on the
staffs work list. It is also his understanding that the liens do not show up until later,
therefore, they are not shown on an escrow report.
The Mayor stated that escrow agents do not typically pro-rate utilities and she requested
that a staff report be made at the next Council meeting on this issue.
Councilor Nichols stated that he had spoken with Mr. Sherry and he still stands by his
statement that Mr. Sherry should not be responsible for a bill that was incurred by the
previous property owner.
1029 CONSENT AGENDA.
A) approve regular and executive session minutes of July 26, 2004;
B) accept the Recreation and Parks Board draft minutes of July 13, 2004;
C) accept the Library Monthly Report for June 2004;
D) accept the Planning Project Tracking Sheet dated July 20, 2004;
E) accept the Building Activity Report for July 2004; and
F) accept the informational memo on potential Storm Drain easements in the vicinity of
Bryan Street as part of the Blaine I Bryan I McKinley Storm Drain project. .
Councilor Cox stated that he had received a letter from Barbara Lucas requesting certain
changes or clarifications in the Council minutes. He stated that he had carefully reviewed
the minutes, compared the minutes to her letter, and felt that everything she brought up in
her letter was covered in the draft minutes.
Councilor McCallum also felt that the draft minutes were quite complete and covered the
areas addressed by Mrs. Lucas.
Councilor Nichols stated that the Recreation and Parks minutes referred to a town hall
meeting on August 10lh and questioned if this meeting had been cancelled.
Director Westrick stated that the town hall meeting has been cancelled.
Councilor McCallum also stated that Mrs. Lucas letter will be part of the record and on
file.
MCCALLUM/COX.... adopt the consent agenda as presented. The motion passed
unanimously.
Page 3 - Council Meeting Minutes, August 9, 2004
5
~
T ~
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
1389 PUBLIC HEARING: NORTHWEST NATURAL GAS FRANCHISE.
Mayor Figley stated that staff has requested for a continuance of the public hearing since
the new franchise agreement is not available for review and discussion. There is a
Council Bill under General Business that would extend the franchise until September IS,
2004 by which time a new Council Bill should be ready for Council consideration.
Councilor Cox questioned if a public hearing is needed for the short term extension.
City Attorney Shields stated that no public hearing is necessary on the short term
extension.
Mayor Figley opened the public hearing at 7:30 p.m. and entertained a motion to continue
the hearing to allow additionai time for drafting and review of a new agreement.
COXINICHOLS... continue the public hearing on the Northwest Natural Gas franchise
to September 13,2004 at 7:00 p.m.. The motion passed unanimously.
1558 Mayor Figley informed the Council and the public that Speaker Cards will be used in the
future to give members of the public interested in speaking on agenda items under
General Business an opportunity to talk on a subject and to give the Chair an opportunity
to know that there is a person in the audience who may have an interest on an agenda item
and would like to have their questions answered.
1676 COUNCIL BILL NO. 2523 - ORDINANCE REPEALING THE SCHEDULE OF
FEES AND CHARGES FOR CITY SERVICES ADOPTED IN 2003. ADOPTING
THE 2004-05 REVISED SCHEDULE. AND PROVIDING FOR ANNUAL
REVIEW.
Councilor Sifuentez introduced Council Bill 2523. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Cox expressed his concern regarding the escalation of planning fees. He
realized that it has been the stated position of the Council to recover 100% of the cost but
he feels that, as part of the next budgeting cycle, the fees should be re-evaluated. He
stated that he was in agreement that a developer should pay 100% if a subdivision is
being proposed, however, in those cases where homeowners will pay for small variances
and other small land use actions, he felt that the fees were too high and causes a hardship.
Mayor Figley felt that an overall philosophical discussion on fees should be part of the
budget process.
Councilor Bjelland stated that he also had some concerns in this area and noted that there
has been some attempt to adjust the fees in the appeal of land use actions by designating
two different types of appeals. Over the next few months, the City may receive some
feedback from property owners who are faced with the new fee schedule and the Council
can address it by determining whether there are other similar situations that might merit a
reduction in this philosophy of 100% recovery.
Councilor Cox concurred with comments made by Councilor Cox and he has some
concerns about the fees that might eliminate property owners that do not have the
Page 4 - Council Meeting Minutes, August 9, 2004
6
~
.
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
financial resources to pursue a land use action. He also thanked Management Analyst
Smith for his excellent memo outlining the different philosophies on fee recovery.
Administrator Brown stated that staff will look at the fees and suggested that waiting until
the budget cycle wouid be more convenient to the timing of other issues staff is working
on. He also mentioned that the planning fees do not recapture the full cost of planning
work since the fees are only charged when an application is submitted. Even though it
has been referred to as 100% recovery, there is still a fair amount of costs subsidized by
the General Fund.
On roll call vote, the bill passed unanimously. Mayor Figley declared Council Bill 2523
duly passed with the emergency clause.
2232 COUNCIL BILL NO. 2524 - ORDINANCE AMENDING ORDINANCE NO. 2133.
NORTHWEST NATURAL GAS COMPANY FRANCHISE. TO EXTEND THE
ORDINANCE TO SEPTEMBER IS. 2004.
Council Bill 2524 was introduced by Councilor Sifuentez. The two readings of the bill
were read by title only since there were no objections from the Council.
Councilor Cox stated for the record that he did own some stock in Northwest Natural Gas
but it is a small amount and would not rise to the level under the State Ethics Law that
would disqualify him from voting on this issue.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2524 duly passed with the emergency clause.
2418 INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE
OFFICER.
Staff recommended the acceptance of the agreement which will continue to provide an
officer at the High School with the School District paying approximately 80% of the cost
for this position.
BJELLAND/NICHOLS... authorize the City Administrator to sign an agreement with
the W oodbum School District for School Resource Officer services. The motion passed
unanimously.
2444 AGREEMENT FOR PERIODIC REVIEW CONSULTING SERVICES.
COX/MCCALLUM... authorize the City Administrator to execute an agreement for
Periodic Review consulting services and any related documents with Winterowd &
Brooks, LLC, for fiscal year 2004-05, a copy ofthe agreement is included in the agenda
packet. The motion passed unanimously.
Page 5 - Council Meeting Minutes, August 9,2004
7
~
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
2487 APPLICATION FOR TRAFFIC ENHANCEMENT PROGRAM HIGHWAY 214
SInEW ALKS.
NICHOLS/MCCALLUM... approve application for Traffic Enhancement Program of
Oregon Department ofTransportation (ODOT), and authorize staff to submit application
affirming the future availability of Local Matching Funds in the amount of $74,000. The
motion passed unanimously.
2538 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Community Development Director's Approval of Partition 04-04 (1791 West
Lincoln Street).
Councilor Cox stated that the lots created by this partitioning would be approximately
14,000 sq. feet and he questioned if (1) the City has any control over saying that the lots
are too iarge or (2) will the City get in trouble with the overall urban density under the
City's guidelines by creating 4 lots in that size range.
Director Mulder did not feel that these few lots would affect the overall density. The City
has no maximum lot size but there is a minimum lot size. In the Periodic Review
package of amendments, there is a proposal to create a maximum lot size on the nodal
over layer. In this particular request, the size of the lots have more to do with the shape
of the parcel since there is an existing house in the front of the parcel. The applicant is
proposing to subdivide the rear lot next year into two parcels.
No action was taken by the Council to bring this item up for review.
2796 CITY ADMINISTRATOR'S REPORT.
Administrator Brown thanked the Downtown Association and the Downtown Merchants
that sponsored the July 25th Celebration and their contribution to the Plaza. The specific
contributors were Ace Septic & Excavating, Inc. ($500), Lupita's Restaurant ($460),
Love's Pasteleria ($640), and Novedades Reyes ($400).
Mayor Figley reiterated that they deserve the City's thanks for what they have done in
making these events happen. She stated that these are fun family events and encouraged
residents to attend a future event to see how enjoyable they are.
Administrator Brown updated the Council on the status of the plaza. He stated that last
week he received a set of 95% drawings on this project and there is some minor
mechanical engineering that is being completed relating to the fountain. The drawings
should be complete in about two weeks and it may still be possible to get the project
moving before winter.
2960 MAYOR AND COUNCIL REPORTS.
Councilor Nichols thanked the Downtown Association and the sub-committee for their
contribution. He stated that the group is very enthused about the downtown plaza and it
will be the highlight for them when it is completed.
Page 6 - Council Meeting Minutes, August 9, 2004
8
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
Councilor McCallum thanked the Fire Department for the use of the fire engine for the
Fiesta Parade and City employee Steve Newport for driving the vehicle.
Councilor McCallum also questioned Director Tiwari on the traffic issues that will
surface once schooi is in session since the intersection is not complete.
Director Tiwari stated that there are two parts to this project - one being north Boones
Ferry Rd to Goose Creek and the other being the Highway 2I4/Settlemier/Boones Ferry
Road intersection and Settlemier Avenue south to Harrison SI.. The intersection and
Settlemier Avenue project is part of the ODOT project which will be done at a later date.
There will be a temporary signal installed to deal with the widening of Boones Ferry
Road. All parties including the School District are aware of the project status and it is
anticipated that only minor work will be done on Boones Ferry Road after school is in
session. In regards to the intersection and Settlemier Avenue project, the City has done
all that they can, including acquisition of property, in order to facilitate the widening of
Settlemier Avenue.
Councilor Bjelland stated that the rubber partitions on the Cleveland Street railroad spur
line are loose and potential traffic hazards.
Director Tiwari stated that staff will contact the Railroad Company regarding the loose
partitions since the City is not allowed to make any repairs within IS inches of the
railroad tracks.
Councilor Bjelland also stated that he was glad to see that work has begun on the 1-5
interchange project which will provide for a right-hand turn lane on Highway 214 for
traffic going northbound onto 1-5.
Councilor Sifuentez stated that residents have also asked her about the Boones Ferry
Road improvement since they are concerned about traffic flow when school begins in
September.
Director Tiwari stated that other than the temporary signal, all of the major work will be
done with all traffic lanes useable by the time school begins. The first week school is in
session, there will be no work done by the contractors, however, the contractors will
return the following week to complete the minor work. Additionally, the trees that were
removed will be replaced but with a different variety. Staff is working with the School
District to determine the variety and number of trees to be planted. In regards to the Hwy
2l4/Settlemier Ave intersection improvement, it will most likely occur next summer
during school break. ODOT will be the agency releasing this contract since it is a State
Highway improvement.
Mayor Figley thanked the neighbors within our community who offered their hospitality
last Tuesday as part of the National Night Out event. She also congratulated the
organizers of the Fiesta on 40 successful years.
4004 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn into executive session under the authority
ofORS 192.660(1)(i).
Page 7 - Council Meeting Minutes, August 9, 2004
9
COUNCIL MEETING MINUTES
AUGUST 9, 2004
TAPE
READING
City Attorney Shields stated that this evaluation is of his position, therefore, he has an
actual conflict of interest and he is unable to represent the Mayor and Council. He also
understands that he has the right to an open hearing and, under the statute, he is waiving
that right.
NICHOLS/MCCALLUM... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The Council adjourned into executive session at 8:07 p.m. and reconvened at 9:48 p.m..
4075 Mayor Figley stated that no action was taken by the Council during the executive session.
COXJMCCALLUM... for the next one year period effective August 1, 2004, the Council
increase the City Attorney's salary under his contract by 4% of his base salary which
would include the COLA (Cost of Living Adjustment) which would normally be effective
this fall. The motion passed unanimously.
4192 ADJOURNMENT.
LONERGAN/NICHOLS... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:50 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 8 - Council Meeting Minutes, August 9, 2004
10
.
., ---r--------'--
Executive Session
COUNCIL MEETING MINUTES
August 9, 2004
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, AUGUST 9, 2004.
CONVENED. The Council met in executive session at 8: 1 0 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
Lonergan
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Present
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City Recorder Tennant, City Attorney Shields (9:03 pm - 9:30 pm), City Administrator
Brown (9:31 pm - 9:46 pm)
The executive session was called to review and evaluate, pursuant to standards, criteria and policy
directives adopted by the governing body, the employment-related performance of the chief executive
officer of any public body, a public officer, employee or staff member unless the person whose
performance is being reviewed and evaluated requests an open hearing pursuant to ORS I92.660(1)(i).
ADJOURNNMENT.
The executive session adjourned at 9:47 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page I - Executive Session, Council Meeting Minutes, August 9, 2004
11
8B
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
July 14, 2004
Mary Chadwick - Present
Vasily Chernishov - Absent
Neal Hawes - Present
Ardis Knauf - Absent
Kay Kuka - Present
Pat Will - Present
Yesenia Chavez - Present
STAFF PRESENT: Sandy Kinney, substituting for Linda Sprauer, Library Director
Vicki Musser, Recording Secretary
GUESTS: None
CALL TO ORDER: President Pat Will called the meeting to order at 7 pm.
SECRETARY'S
REPORT: The minutes of March 10th were approved and seconded.
CORRESPONDENCE: None.
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
..
Monthly Statistics: The monthly statistics were self-explanatory. There
are many programs and activities offered at the Library, which are
reflected in the Circulation statistics. There were no questions regarding
the past three months worth of statistics.
Activities: A list of activities was distributed to the Board.
The Summer Reading Program has been very successful. Last week, the
program sponsored the Lewis and Clark Discovery Box, which was
interesting and well-received. On July 81h, Tyler Bechtel, the Comical
Clown, entertained the children, and another Summer Reading program
was presented on July 131h, entitled, " Native American Songs and
Stories."
Volunteer of the Month: Because the Library Board did not meet April
through June of 2004, there are three Volunteers of the Month to be
recognized.
Alberta Lucero was the Volunteer of the Month for May. Bert, as she likes
to be called, has been a very willing volunteer. She is always eager to do
whatever is needed, whether it is putting books away or reading the
shelves. Recently, Bert became a Library Page, and we lost her as a
volunteer, but her excellent work will continue, to the Library's benefit.
Ida Braden was our Volunteer of the Month in June. She does our Friday
holds and has proved to be both reliable and very pleasant to work with.
1
12
._~--~"---'"I .,---
Cheri Schroeder is our July Volunteer of the Month. Cheri has a regular
job with the US Postal Service. She works as a courier from Portland to
Eugene. Since she has quite a bit of free time, she come 3-4 days a week
to do volunteer work here at the Library. She processes the magazines
and helps to process new books. Her work is invaluable, and we are
grateful to have her.
New Staff: Alberta Lucero, our new Library Page, is doing a commendable
job. Her duties include shelving books, and putting books in alphabetical
order, ready to be shelved the next day.
Beverly Phillips, our Children's Services Librarian, will be retiring as of
July 31, 2004. She has been a great asset to Youth Services. Her
innovative programming has led toan increase in children and families
coming regularly to the Library. A farewell reception will be held in her
honor on July 30th, from 2:30-4:30pm in City Hall.
FRIENDS OF THE LIBRARY: Neal Hawes spoke about the May 10th
Friends of the Library Book Sale. The Friends earned approximately
$1,000. The next book sale is scheduled for the third weekend in October.
The next meeting of the Friends will be on September 13th, at 2:30 pm in
the Carnegie Room.
OLD BUSINESS:
MUSIC IN THE PARK: Renaissance Homes is our major sponsor for
Music in the Park. They have donated $2500.00. In addition, there are
seven other sponsors, who have donated money to support a concert
apiece. The sponsors are American Marine Service, the Woodburn
Downtown Association, Yes Graphics, Farmer's Insurance, Case
Automotive, Hubbard Chevrolet, and Mid-Valley Bank, who is supporting
two concerts.
There have been two concerts so far, each a success. Approximately 425
people attended the Maharimbas concert, and they were followed the next
week by about 650 people who came to see Darby O'Gill. Music in the
Park is expected to have a very successful summer.
All Tech Sound will be providing lights and sound for two concerts in
August. They will be working with Golden Bough on August 24th, and Joni
Harms on August 31st.
Fifty limited edition art prints are being offered at Music in the Park
performances. They are numbered, and the cost is $20.00. Sandy reports
that they are selling well. One is on display in the Library, and they are
listed on the Library web site. All proceeds go to the Friends of the
Library, and will ultimately benefit the Library.
Lupita's, one of the food vendors at Music in the Park, says that they are
doing very well on these Tuesday evenings.
Music in the Park does accept donations from people who attend. There
is a donation jar on the table by the Library entrance, for anyone who
might be interested.
Members of Board discussed the Keizer Library status. After a swirl of
controversy, further information has been scant. It was reported that
Letters to the Editor feedback was negative in responding to Keizer's
Library Board Minutes -7/14/04
2
13
..".
"'____~____"_,____ n",
proposed plan to join CCRLS as a full, voting member library with less
than the mandated number of books and computers.
NEW BUSINESS: Yesenia Chavez is the Library Board's new student member. She will be
replacing Vasily Chernishov as his term ends in September 2004.
Yesenia was present at tonight's meeting.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None.
ADJOURNMENT: The meeting was adjourned at 7:30pm.
Respectfully Submitted,
Vicki Musser
Recording Secretary
Library Board Minutes -7/14/04
3
14
~.
~
8C
WOODBURN PLANNING COMMISSION
July 22, 2004
CONVENED The Planning Commission met In a regular session at 7:00 p.m. in City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Young
Vancil
Grigorieff
Knoles
Bandelow
P
P
P
P
P
P
Staff Present:
Jim Mulder, Community Development Director
Naomi Zwerdling, Senior Planner
Chairperson Lima provided an opening statement for Public Hearing.
MINUTES
A. Woodburn Plannina Commission Minutes of Julv 8. 2004
Chairoerson Lima referred to the Business from the Commission section and pointed out it was Commissioner
Vancil who reported there was a proposed charter school to go in next to the Baptist Church not
Commissioner Knoles. He also made reference to his statement regarding attending the presentation for the
new police department facilities and noted he did not attend the presentation but his family did and requested
this change be reflected in the minutes.
Vice Chairperson Vouna moved to accept the minutes with the noted corrections. Commissioner Bandelow
seconded the motion, which unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A. Woodburn City Council Minutes of June 28. 2004
Chairperson Lima inquired whether the reason the vacant Planning Commission position has not been filled
was due to lack of applicants?
Staff responded affirmatively.
PUBLIC HEARING
A. Variance 04-10. reauest for a variance to Section 11 ( C I( 5 I and (6 I of the Woodburn Sian
Ordinance to allow for the 35 foot maximum sian helaht allowed in the CG zone to be
increased to 41'hfeet !Variance Al and the 75 sauarefoot maximum sian area to be increased
to 140.4 sauare feet (Variance BI. located at 2875 Newbera Hwv.. WESMAR Land Co..
aoolicant.
EX-PARTE CONTACTS
Vice Chairperson Vouna and Commissioner Griaorieff indicated they have been customers of Wendy's
Restaurant.
Commissioner Vancii stated he drove by and took a look at the site.
Planning Commission Meeting - July 22, 2004
Page 1 of 7
15
~
_..--"---^-,._.._-~............-~ ~r
Chairperson Lima said he was familiar with the area.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
recommended denial of Variances A and B of Variance 04-10 based on the information in the report, the
information provided by the applicant and the applicable review criteria.
Commissioner Vancil inquired whether the 75 sq. ft. area and the 35 sq. ft. sign height requirements are
based under the old sign ordinance?
Staff stated that was the case and she indicated the new ordinance became effective July 1, 2004.
Therefore, they are subject to the new standards in the previous sign ordinance because the applicant did
submit the variance request before the effective date of the new sign code.
Commissioner Vancil asked if the sign in question was subject to an ordinance that is even older than the one
that was replaced?
Staff replied affirmatively.
Commissioner Lima questioned whether there are currently any requests from the appiicant as to installing
a conforming sign?
Staff responded the appiicant did submit a sign permit request for a 15 ft. 10 inch tail sign 54 sq. ft. in area
before the July 1" effective date of the new ordinance which was reviewed and approved by Staff.
Chairperson Lima further inquired if they are entitled to have any other signs at this point?
Staff stated if the applicant wanted to submit a new sign permit request, it would be under the current code
which does not allow what the old code would have allowed.
TESTIMONY BY THE APPLICANT
Patrick Dovle. Attornev. 110 N. Second SI.. Silverton. OR 97381 submitted additional evidence to be included
in the record as Exhibit 'C". He pointed out a variance has always acted as an escape valve to allow property
owners relief from the strict requirements of a local zoning code especially in this case where the
circumstances are unique and particularly burdensome. Mr. Doyie stated they are essentially asking to move
the sign from one corner of their lot to the other corner of the lot. No changes will be made in the visual
landscape of the street and they are not asking to go any higher but simply asking to be able to reuse that
sign. He further remarked the site is highway oriented and relies on signs in a particular way to bring
customers to it. Every step back lowers the visibility of the sign and every amount of lower visibility leads to
lesser economic value for the site. Additionally, Mr. Doyle stated the loss of their nonconforming right was
not of their own making. He reported the State is condemning the property and ordered the removal of the
sign. If the State had not done that, they would have been fat and happy at their site with the previous sign.
He made reference to Staff's comments regarding this being an interim project and he confirmed this to be
accurate. It was further reported by Mr. Doyle that documentation from Regina Calloway with the Oregon
Department of Transportation laid out a probable time line for the build out of this interchange. In addition,
it is likely that their site will be completely gone with that build out. He indicated the allowance of their site with
this sign can be viewed as a temporary measure because eventually that site will be cleared and the sign will
be gone. Mr. Doyle remarked a sign permit was submitted as a backup to the variance request. However.
there has been some miscommunication and confusion between Planning Staff and the applicant with regards
to what they asked for. An application was submitted prior to July 1,2004 because they wanted as tall a sign
as they could possibly get. At that time, they thought they had made it clear that was what they were seeking.
Since that time it has come to their attention, through the Staff Report, that there was some confusion and
that Staff believed they were asking for a 15 ft. 10 in. 52 sq. ft. sign. Mr. Doyle clarified that was not the case.
The building permit laid out a 35-75 ft. and engineer drawings were submitted for that square footage.
Planning Commission Meeting - July 22, 2004
Page 2 of 7
16
Additionally, the drawing submitted with the permit was something received from Wendy's International but
it was intended to illustrate the sign that they were going to put on top of a 27 ft. pole. He reiterated they are
asking for a 35-75 ft. sign. Mr. Doyle asked the Commission to consider the fairness of what they are
requesting and attempting to limit the individual burden placed on this one company. Moreover, Wendy's is
left with a significant competitive disadvantage with those restaurants and businesses around it because of
the size of the signs. He pointed out they did go out and survey signs in the area and found that they are at
least 35 ft. or larger with usually a bigger square footage in the sign box itself. Mr. Doyle indicated Staff
raised some good issues in the report and they tried to address those in the affidavits and the letters that were
submitted tonight. He made reference to affidavits from Bruce Schaefer, Traffic Engineer; Dick Amo, Owner
of Metro Signs and Jean Wilkenson, Wendy's Area Director. He said Mr. Schaefer measured the drop in
customers at the Wendy's since the change in the sign situation and found a significant drop from last year
with the only change being the removal of the sign. He also cites the importance of proper signage for safety.
Mr. Doyle stated Mr. Schaefer concluded a larger and taller sign allows drivers to react earlier and to make
the lane changes they need to make which brings about a rise in traffic safety. Mr. Amo's affidavit indicated
that based on his years of experience conducting flagging studies, even a 35 ft. tall 75 sq. ft. sign will be
difficult, if not impossible, to discern against the other signs and in all that conspicuousness it will be
unreadable. He also concludes that lower visibility will lead directly to lower sales for this sign. Additionally,
Mr. Amo talked about how there would be no way to modify the sign that was removed and therefore, it has
iost all value except as it is used on this site. Finally, Ms. Wilkenson's affidavit talked about the role of a sign
on a highway oriented business; the advantages of competitors in terms of size of signs and; no other use
for this sign except at this particular site. It was Mr. Doyie's belief that the record is there if the Commission
wanted to approve this variance. Additionally, Mr. Doyle referred to the issue raised by Staff regarding
buildability and would this site be buildable without a sign variance. He said not all criterion are applicable to
this application and commented that is one criteria that could never be met and because it could never be met,
it has to be inapplicable. A situation could never be imagined where a variance is needed to make a site
buildabie or where denying a variance would make a site unbuildable. It was pointed out by Mr. Doyle there
were multiple variances approved several years ago for the Company Stores. He noted the Woodburn
Company Stores were granted variances several years ago where it is obvious there is a much longer frontage
on Interstate 5 and probably less of a need for signage yet multiple variances were granted there. Mr. Doyle
commented it was clear buildability was not an issue and felt it should not be an issue in this case. On the
first criteria as well as the fifth criteria where Staff found it was inapplicable to the variance request, neither
of them are applicable and should be considered for this application. In terms of compensation for the sign,
Mr. Doyle said they may be given compensation for the sign itself but they will not be compensated for the loss
of their nonconforming use, which is what is really the issue here. They had the right to use a 41 Y2 ft. sign
that was anywhere between 140 and 100 sq. ft. depending on how you measured it. They have lost that and
ODOT will not compensate them for that. If granted the variance, they will withdraw their application for the
other sign because they would not need it because they do not intend to put two signs on this property and
would state something in writing for that. Mr. Doyle provided a slide presentation illustrating the Wendy's sign
as it formally stood and looked as well as other signage in the area. In closing, Mr. Doyle reiterated a few
basic points: (1) The variance is an escape valve; (2) The variance in this case is being as an interim or
temporary measure; (3) The fact that this is a sign-centric and highway oriented restaurant and that they need
an efficient and effective sign to operate with the proper economic basis and; (4) This is not in their control
and that the State is widening the road and they are in the process of taking this property.
Chairperson Lima referred to Mr. Amo's typewritten affidavit and inquired why are there handwritten notes on
the affidavit?
Patrick Dovle replied it was because they did not have access to a computer when Mr. Amo was reviewing
it and they did not have the informa1ion when the affidavit was drafted.
Chairoerson Lima asked Mr. Doyle whether the businesses he pointed out regarding sign height are going
through the same process that the applicant is going through having part of the property condemned?
Patrick Dovle answered the other businesses will maintain their signs because they are not going through
Planning Commission Meeting - July 22, 2004
Page 3 of 7
17
~.
the same process because they are South of Highway 214 and all the action is taking place particularly
centered in three businesses closest to the freeway.
Chairoerson Lima questioned if one could assume if they would go through the same condemnation process
they would go through the same process the applicant is going through?
Patrick Dovle replied affirmatively.
Chairoerson Lima noted there are two other restaurants to the East. He inquired what would happen if you
ask for a nonconforming sign which the applicant states is a freeway oriented sign and is closer to the freeway
and the business to the East requests a taller sign because their business is further away from the freeway?
Patrick Dovle explained the reason why they are asking for this particular variance is because they want to
reuse this particular sign and it would benefit them to have a sign that could be seen from the highway.
Chairoerson Lima stated he understood that however, others could follow suit requesting an even taller sign
so it could be seen from the freeway because Wendy's got a tall sign. He asked how long has Wendy's been
in business?
Patrick Dovle responded Wendy's has been in business since 1969.
Chairoerson Lima commented as a consumer, if he wants something from a particular business he is going
to go to that business irregardless of how tall or short the signage is. Moreover, there is some name
recognition with a business like Wendy's that has been in business for over 40 years.
Patrick Dovle agreed with Chairperson Lima. He remarked sign recognition, discernabllity and the ability to
perceive is the issue at hand, not name recognition. The nature of a quick service restaurant like Wendy's
is it is impulse based and it is a sense when a consumer sees a sign, they respond to that and the sooner they
see that sign, the quicker it is that they will respond to it.
Commissioner Bandelow referred to Mr. Doyle's comments regarding a significant drop in sales at Wendy's
since the removal of the sign. She asked what number did the report show to determine it was a significant
drop?
Patrick Dovle replied Mr. Schaefer's letter pointed out drive-thru traffic alone dropped approximately 20
percent from February to July 2004 during the peak periods based on trallic studies Mr. Schaefer has
performed at the property.
Commissioner Bandelow noted the sign was not removed in February.
Patrick Dovle clarified it was from counts taken. He said Mr. Schaefer's conclusion was that the drive-thru
trallic has dropped significantly and the only significant change was that the freeway sign had been removed.
Commissioner Bandelow reiterated the freeway sign has only been down a very short period of time and
quoting figures from February sounds like there was another problem with sales.
Patrick Dovle mentioned Ms. Wilkenson reported since the time the sign has been down they have noticed
a $500-$800 drop per day in sales. He further commented general information was also provided in Ms.
Wilkenson's alfidavit that showed erecting a sign in place will increase the amount spent on each transaction
through the store.
Commissioner Bandelow recalled the day the sign was removed was a surprise to her because her initial
reaction was that Wendy's was going out of business. She indicated she could certainly see there would be
a change with the sign down especially from the local traffic that notice something is missing and may think
Planning Commission Meeting - July 22, 2004
Page 4 of 7
18
~.
it is not open, particularly with the low store interior lighting and the darkened windows. The perception of
some people might be that the business is not open without having a sign there. However, that did not
necessarily mean there needs to be a sign that high.
Commissioner Griaorieff questioned whether there was a drop in sales before the sign came down due to the
hike in gas prices?
Patrick Dovle responded they were trending up in sales prior to the loss of the sign.
Commissioner Griaorieff inquired how temporary will the sign be?
Patrick Dovle commented it is difficult to say right now. There have been rumors that ODOT is going to make
a move on this property within the next year. He further reported Ms. Calloway's letter states a potential of
the Fall of 2005 is the earliest possible. It was further stated by Mr. Doyle the sign will remain as long as the
business is there.
Commissioner Griaorieff asked what will occur if something were to happen or ODOT changes their mind?
Patrick Dovle said the sign would stay there.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Lima closed the public hearing and opened Commission discussion.
Commissioner Bandelow felt the sign ordinance was well drafted. Although she sympathized with the
applicant, they will already be having a sign larger than any of the new businesses locating. Moreover, 35 It.
height 75 sq. ft. is more than adequate for that area. She also mentioned there are a lot of incentives for a
business to go with a monument sign. Commissioner Bandelow felt we need not grant the variance because
the case has not been made and she felt the sign will be in place longer than a year. She stated the applicant
had indicated they could live with the sign ordinance that was in effect prior to July 1, 2004. In closing, she
commented Staff did a good job with the Staff Report and stated we needed to stay with the ordinance and
not grant the variance.
Vice Chairperson Youna thought just the fact that it is such a congested construction zone right now may be
attributable to the reduction in the revenue in the entire strip. He agreed with Commissioner Bandelow with
the new ordinance the signs that are 75 ft. high are going to be the ones that you have to crane your neck to
see and the more visible signs are ones that are more level that you notice as you drive down the road. He
favored in keeping with the Staff with denying the variance.
Commissioner Knoles concurred with his fellow Commissioners as far as denying the variance. He felt 35-75
ft. sign should be sufficient considering what is happening in that area. As far as economics in that particular
area, the construction has not helped anybody and a drop in business would also be very indicative of all the
construction going on.
Commissioner Griaorieff commented she did not like the idea that their business has dropped off because
of whatever reason. However, if you allow one person to have one thing, then you are going to have to do it
for everybody else. She mentioned they do have advertisement for their business from the freeway.
Therefore, when you are looking for a place that you know is there, you are going to look for the specific
building for that business because it is marked off on the freeway. She agreed with Staff to deny the
Planning Commission Meeting - July 22, 2004
Page 5 of 7
19
~
variance.
Chairperson Lima inquired how long did the Sign Ordinance Committee work on the ordinance and whether
the meetings were opened to the community?
Staff responded the committee worked for about three months. He stated they were open meetings but not
noticed meetings.
Commissioner Bandelow reported a lot of input was received from business representatives and/or individuals
from the different segments of the community. She stated everyone felt that a good opportunity for business
needed to be an attractive place to go to and that is what the Sign Ordinance works for and as well as to
respond to getting rid of the clutter.
Deniece Won. Citv of Woodburn Assistant Citv Attornev interjected the new Sign Ordinance that the focus
group work led up to is not the Sign Ordinance the Commission is making this decision on tonight.
Chairperson Lima noted he could not pinpoint the significant drop in business with not having the sign there.
He thought the construction zone for the interchange has a lot to do with it. Chairperson Lima further stated
he could not see the point of granting the variance.
Vice Chairperson Youna requested clarification regarding the sign permit application filed by the applicant for
a 15 ft. 10 inches tall sign.
Staff clarified the City has approved a sign permit at 15 ft. 10 inches because the diagram presented of the
sign that was proposed that was presented to Staff as part of a sign permit application showed a sign that was
15 ft. 10 inches. There was nothing in the application that indicated they wanted a 35 ft. high sign. At this
point, if the applicant wants to come back with another application for any other sign, they would now fall under
the new sign ordinance because that became effective July 1, 2004. He further reported the applicant can
not come in and obtain approval for a 35 ft. high sign at this point without the approval of a variance. Staff
stated the applicant is stating there was some confusion, however, Staff has no confusion on the matter
because Staff approved what was submitted. He stated the variance application is separate from the sign
permit application. It was further reported by Staff the variance and sign permit applications were submitted
at the same time by the applicant as a back up plan that if the variance were denied they would at least have
a sign because the new Sign Ordinance would only allow a 12 ft. high pole sign on the property.
Commissioner Vancil stated he also supported denial of the variance. He said he drives quite a bit and he
looks at off-ramps where monument signs are the only signs that are available yet the chains still built their
stores there. Additionally, he looks at off-ramps where they allow 150 ft. signs which he considered visual
pollution. However, beyond his judgement, he did not see a lot of difference in traffic at those locations.
Commissioner Vancii moved to deny Variance 04-1 O. Commissioner Bandelow seconded the motion, which
carried unanimously.
ITEMS FOR ACTION
A. Final Order for Desilln Review 03-19 and Variance 04-02. reauest to construct an 8.610 sa. ft.
industrial storaae bulldlna and decrease the reauired 60 feet of riqht-of-wav on Birds Eve
Avenue to 50 feet. located at 130 S. Birds Eve Avenue. PSS Architecture. aDDlicant.
Commissioner Griaorieff stated although she was not present at the hearing, she felt comfortable with the
Final Order.
Vice Chairperson Youna made a motion to approve the final order as presented by Staff. Commissioner
Knoles seconded the motion. Motion unanimously carried.
DISCUSSION ITEMS
Planning Commission Meeting - July 22, 2004
Page 6 of 7
20
.._._._--~_.-_._----~_..~... ._~- 1I'
None
REPORTS
None
BUSINESS FROM THE COMMISSION
Chairperson Lima addressed the viewing public and encouraged anyone interested to apply for the vacant
Planning Commission position.
ADJOURNMENT
Commissioner Bandelow moved to adjourn the meeting. Motion was seconded by Commissioner Knoles,
which carried. Meeting adjourned at 8:10 pm.
APPROVED
g;~~'1..
CLAUDIO LIMA, CHAIRPERSON
OY!5!o1./
DATE
/1 , ///1
ATTEST i /, Vh.~/'J'11'~A--(
JiniMyllder,
Community Development Director
City/of Woodburn, Oregon
g -/r-ClY
Date
Planning Commission Meeting.. July 22, 2004
Page 7 of 7
21
...
"
WOODBURN PUBLIC LIBRARY
MONTHLY REPORT FOR JULY 2004
I. CIRCULATION
Current: 13,307
Adult:
Children:
13,299
8,193
5,106
In-House Use: 1,776
II. INTERLIBRARY LOAN
Books Loaned: 1,174
CCRLS: 1,169
In-state special: 0
Books Borrowed: 1,050
CCRLS: 1,030
In-state speciai: 0
III. REFERENCE
Woodburn
2004 688
2003 824
2002 778
Database Usage: 217
(Not all databases included)
IV. COMPUTER USAGE
2004
ADULTS 2,391
Children: 943
2003
2,254
1,112
Relerrals
12
37
73
2002
NIA
NIA
Other
719
1,222
1,272
Previous:
2003
2002
2001
All other in-state: 5
Out-ai-state: 0
All other in-state: 17
Out-ai-state: 3
Total
1,419
2,083
2,123
2004
Average per open hours: 10.4
Average per open hours: 4.1
V. LIBRARY SPONSORED PROGRAMS
Adults: 6 No. Attending: 2,185
Children: 26 No. Attending: 1,213
VI. VOLUNTEER HOURS WORKED: 176.25
VII. FINANCE
1,873.19
VIII. HOLDINGS
18,012
IX. PATRON LOAN TYPES:
77,926
NEW ADDS: 434
22
2003
9.43
4.65
8D
14,393
12,662
13,706
2002
NIA
NIA
~
W~N
1."n,.f1'l1.ttJ 166?
~~8E
.
.
August 16, 2004
TO:
FROM:
Mayor and City Council through City Administrator
Scott Russell, Chief of Police ~
SUBJECT:
Police Department Statistics - June 2004
RECOMMENDATION:
Receive the Report
BACKGROUND:
The attached report lists year to date reported offenses and arrests displayed by
month.
DISCUSSION:
The statistics have been gathered from the Police Departments Records
Management System. The Previous year's statistics are also displayed for
comparison purposes.
FINANCIAL IMPACT:
None
Agenda Item Review: City Administrato
City Attorney
Finance
23
~.
-~ '.--.....- .
,
O~TE : B/16/2004 ~Lbb"U
TIME: 9 :4B:4B MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU JUNE 2004 SCOTTRU
ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES
CHARGE DESCRIPTION JAN FEB MAR APR MAY JUN TOTAL
-_._--~----_.--------------------- - - - - - . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - + - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - - - .
AGGRAVATED ASSAULT 0 0 0 3 I 1 5
AGGRAVATED MURDER 0 0 0 0 0 0 0
ANIMAL ORDINANCES 0 0 0 0 0 0 0
ARSON 0 0 0 0 1 I 2
ASSAULT SIMPLE 10 3 14 B 7 14 56
ATTEMPTED MURDER 0 0 0 0 0 0 0
BOMB THREAT 0 0 0 0 0 0 0
BURGLARY - BUSINESS 0 I 0 0 5 0 6
BURGLARY - OTHER STRUCTURE 0 0 I 0 0 0 I
BURGLARY - RESIDENCE 0 3 0 2 I 0 6
CHILD ADBANDOMENT 0 0 0 1 0 0 1
CHILD NEGLECT 0 0 0 0 0 0 0
CITY ORDINANCE 0 0 0 2 0 1 3
CRIME DAMAGE-NO VANDALISM OR ARSON 6 3 1 4 10 1 25
CURFEW 4 2 0 0 3 9 18
CUSTODIAL INTERFERENCE 0 0 0 0 0 0 0
CUSTODY - DETOX 2 2 3 3 4 4 18
CUSTODY - MENTAL 0 1 0 1 0 2 4
CUSTODY - PROTECITVE 2 0 0 0 0 0 2
DISORDERLY CONDUCT 2 9 4 5 5 7 32
DOCUMENT A TI ON 0 0 0 0 0 0 0
DRINKING IN PU8LIC 0 0 0 0 1 0 1
DRIVING UNDER INFLUENCE 8 12 7 10 5 11 53
DRUG LAW VIOLATIONS 30 3 12 20 24 17 106
DRUG PARAPHERNALIA 0 0 0 0 0 0 0
OWS/REVOKEO - FELONY 0 0 0 0 0 0 0
DWS/REVOKED-MISDEMEANOR 7 9 3 1 5 2 27
ELUDE 0 0 1 2 1 2 6
EMBEZZLEMENT 0 0 0 0 0 0 0
ESCAPE FROM YOUR CUSTODY 0 0 0 0 0 0 0
EXTORTION/BLACKMAIL 0 0 0 0 0 0 0
FAIL TO DISPLAY OPERATORS LICENSE 6 5 5 3 2 1 22
F#1ILY-OTHER 0 0 0 0 0 0 0
FORCIBLE RAPE 0 0 0 0 0 0 0
FORGERY/COUNTERFEITING 4 0 10 4 5 8 31
FRAUD - ACCOUNT CLOSED CHECK 0 0 2 0 0 0 2
FRAUD - BY OECEPTION/FALSE PRETENSES 0 1 1 0 0 0 2
FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE 0 1 0 0 0 0 1
FRAUD - IMPERSONATION 0 4 3 0 0 0 7
FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 0 0 0 0 0
FRAUD - OF SERVICES/FALSE PRETENSES 0 0 0 0 0 0 0
FRAUO-OTHER 0 0 0 0 0 1 1
FUGITIVE ARREST FOR ANOTHER AGENCY 32 34 36 31 41 49 223
FURNISHING 0 0 0 0 0 1 1
GAMBLING - GAMES 0 0 0 0 0 0 0
GAMBLING - OTHER 0 0 0 0 0 0 0
GARBAGE LITTERING 0 0 0 1 0 0 1
HIT AND RUN FELONY 0 1 2 0 1 0 4
HIT AND RUN-MISDEMEANOR 2 2 2 0 1 2 9
ILLEGAL ALIEN - INS HOLD 0 0 0 1 1 1 3
INTIMIDATION /OTHER CRIMINAL THREAT 4 1 1 1 2 4 13
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 0 0 0 0 0 0
24
DATE: B/16/Z004 PLb~oU
TIME: 9:4B:48 MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU JUNE 2004 SCOTTRU
ORIN: OR0240500 WPO RESULTS FOR ALL CHARGES
CHARGE DESCRIPTION JAN FEB MAR APR MAY JUN TOTAL
-- ~ - - -. - - - - - - - -. - - - -- --------------------------------------------------------------------- ---------------------
KIDNAP - FOR RANSOM 0 0 0 0 0 0 0
KIDNAP - HI-JACK. TERRORIST 0 0 0 0 0 0 0
KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS 0 0 0 0 0 0 0
LICENSING ORDINANCES 0 0 0 0 0 0 0
Ll QUOR LAW-OTHER 0 0 0 0 0 0 0
MINOR IN POSSESSION 5 4 4 8 6 7 34
MINOR ON PREMISES 0 0 0 0 0 0 0
MISCELLANEOUS 0 0 0 0 0 0 0
MOTOR VEHICLE THEFT 1 4 Z 7 0 0 14
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0 0 0 0
NEGLIGENT MANSLAUGHTER 0 0 0 0 0 0 0
NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0 0 0 0
OTHER 9 13 8 15 10 3 58
PARENTAL RESPONCIBILITY ORDINANCES (SVP) 0 0 0 0 0 0 0
PROPERTY - FOUND LOST MISLAID 0 0 0 0 0 0 0
PROPERTY RECOVER FOR OTHER AGENCY 1 0 0 0 0 0 1
PROSTITUTION - COMPEL 0 0 0 0 0 0 0
PROSTITUTION - ENGAGE IN 0 0 0 I 0 0 I
PROSTITUTION - PROMOTE 0 0 0 0 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 0 0 0 0 0
RECKLESS ORIVING I 0 2 2 4 3 12
ROBBERY - BANK 0 0 0 0 0 0 0
ROBBERY - BUSINESS 0 0 I 0 I 0 2
ROBBERY - CAR JACKING 0 1 0 0 0 0 1
ROBBERY - CONV.STORE 0 0 0 0 0 0 0
ROBBERY - HIGHWAY 0 0 0 0 0 0 0
ROBBERY - OTHER 0 3 0 0 0 0 3
ROBBERY - RESIDENCE 0 0 0 0 0 0 0
ROBBERY - SERVICE STATION 0 0 0 0 0 0 0
RUNAWAY 5 0 5 3 2 2 17
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 0 0 0 0 0
SEX CRIME - EXPOSER 0 0 0 0 0 0 0
SEX CRIME - FORCIBLE SODOMY 0 0 0 1 0 0 1
SEX CRIME - INCEST 0 0 0 0 0 0 0
SEX CRIME - MOLEST (PHYSICAL) 0 0 0 0 0 0 0
SEX CRIME - NON FORCE SODOMY 0 0 0 0 0 0 0
SEX CRIME - NON-FORCE RAPE 0 0 0 0 0 0 0
SEX CRIME - OBSCENE PHONE CALL 0 0 0 0 0 0 0
SEX CRIME - OTHER 0 0 0 0 0 0 0
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 0 0 0 0 0
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 0 0 0 0 0
STALKER 0 0 0 0 0 0 C
STOLEN PROPERTY - RECEIVING. BUYING. POSSESSING 2 3 I 3 2 3 14
SUICIOE 0 0 0 0 0 0 0
THEFT - BICYCLE 0 0 2 0 0 0 2
THEFT - BUILDING I 3 3 0 5 0 12
THEFT - COIN OP MACHINE 0 0 0 0 0 0 0
THEFT - FROM MOTOR VEHICLE 3 1 0 2 0 0 6
THEFT - MOTOR VEHICLE PARTS/ACCESSORIES 0 0 0 0 0 0 0
THEFT - OTHER 4 1 5 1 2 4 17
THEFT - PICKPOCKET 0 0 0 0 0 0 0
THEFT - PURSE SNATCH 0 0 0 0 0 0 0
25
~
DATE:
TIME:
oRI#:
8/16/2004
9:48:48
oR024050o WPD
MONTHLY ARRESTS 8Y OFFENSE FOR JANUARY THRU JUNE 2004
RESULTS FOR ALL CHARGES
PL6850
SCoTTRU
..uUUl.l...., " I v' ,.....>.. "''''....".
CHARGE DESCRIPTION
JAN FE8 MAR APR MAY JUN
TOTAL
______~4_____~_____.___
- - - ~ - - - - - - - - - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - --
THEFT - SHOPLI FT 14 14 17 12 11 12 80
TRAFFIC ORDINANCES 0 0 0 0 0 0 0
TRAFFIC VIOLATIONS 33 40 32 14 19 22 160
TRESPASS 7 3 8 8 8 5 39
VANDALISM 1 0 9 17 0 6 33
VEHICLE RECoVERo FOR OTHER AGENCY 0 3 0 1 0 1 5
WARRANT ARREST FOR OUR AGENCY 1 0 0 0 0 1 2
WEAPON - CARRY CONCEALED 0 1 4 4 2 2 13
WEAPON - EX FELON IN POSSESSION 0 0 1 0 1 0 2
WEAPON - POSSESS ILLEGAL 1 3 0 0 0 0 4
WEAPON - SHOOTING IN PROHI8ITEo AREA 0 0 0 0 0 0 0
WILLFUL MURDER 0 0 0 0 0 0 0
ZONING ORDINANCE 0 0 0 0 0 0 0
---_._---------------~----~---------------~----------------------------..---------..------------------------------------------------
2004 TOTAL: 208 194 212 202 199 210 0 0 0 0 0 0 1225
2003 TOTAL: 202 148 164 190 221 196 0 0 0 0 0 0 1121
2002 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0
26
DATE: 8/16/2004 r'Lm)Ou
TIME: 9:49:09 MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU JUNE 2004 SCOTTRU
ORIt: OR0240500 WPO RESULTS FOR ALL OFFENSES
CHARGE DESCRIPTION JAN FEB MAR APR MAY JUN TOTAL
u.___________ --------------- ---------------------------------------------------------- -----------------------------------
I>GGRAVATED ASSAULT 0 3 1 4 5 2 15
I>GGRAVATED MURDER 0 0 0 0 0 0 0
INIMAL ORDINANCES 46 48 50 26 28 19 217
ARSON 1 0 0 0 3 1 5
ASSAULT SIMPLE 10 6 17 15 12 19 79
ATTEMPTED MURDER 0 0 0 0 0 0 0
BOfIB THREAT 0 0 0 a a 0 a
BRIBERY 0 0 0 0 0 a 0
BURGLARY - BUSINESS 3 12 5 2 4 3 29
BURGLARY - OTHER STRUCTURE 3 2 6 3 2 2 lB
BURGLARY - RESIDENCE 3 10 14 11 16 10 64
CHILD ADBANDOMENT 1 0 0 1 a 0 2
CHILa NEGLECT 0 0 0 a 1 1 2
C!TY ORO I NANCE 14 8 8 13 B 5 56
CRIME DAMAGE-NO VANDALISM OR ARSON 20 24 30 22 21 8 125
CURFEW 3 2 0 a 2 6 13
CUSTODIAL INTERFERENCE 0 0 0 0 a a 0
CUSTODY - OETOX 2 1 4 3 3 4 17
CUSTODY - MATERIAL WITNESS a 0 0 a a a 0
CUSTODY - MENTAL a 1 0 1 1 2 5
CUSTODY - PROTECITVE 1 0 0 a a a 1
DISORDERLY CONDUCT 3 4 2 2 5 5 21
DOCUMENT A TI ON a 1 0 0 a 0 1
DRINKING IN PUBLIC a 0 0 0 1 0 1
DRIVING UNDER INFLUENCE 8 12 8 9 5 11 53
DRUG LAW VIOLATIONS 23 4 9 18 19 11 84
DRUG PARAPHERNALIA a 0 0 0 0 0 a
OWS/REVOKED - FELONY a 0 0 0 a 0 a
DWS/REVOKEO-MISOEMEANOR 7 9 3 0 3 2 24
ELUDE 2 a 2 2 3 2 11
EMBEZZLEMENT 0 a a 0 0 0 0
ESCAPE FROM YOUR CUSTODY 0 a a 0 a a a
EXTORTION/BLACKMAIL 0 a a 0 0 a a
FAIL TO DISPLAY OPERATORS LICENSE 6 5 5 1 1 2 2a
FAMILY-OTHER 0 0 0 0 0 0 0
FORCIBLE RAPE 0 a 0 0 1 0 1
FORGERY/COUNTERFEITING 10 8 11 4 6 5 44
FRAUD - ACCOUNT CLOSED CHECK 1 2 2 a 0 0 5
FRAUD - BY DECEPTION/FALSE PRETENSES 1 1 3 1 0 1 7
FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE 2 1 1 0 1 0 5
FRAUD - IMPERSONATION 3 6 3 1 2 2 17
FRAUD - NO ACCOUNT - CHECK a 0 0 0 0 0 0
FRAUD - NOT SUFFICIENT FUNDS CHECK 1 0 a 0 0 0 I
FRAUD - OF SERVICES/FALSE PRETENSES I 2 0 2 I 0 6
FRAUD - WELFARE 0 0 0 0 0 0 0
FRAUD - WIRE 0 0 0 0 0 0 0
FRAUD-OTHER a 0 0 0 0 a 0
FUGITIVE ARREST FOR ANOTHER AGENCY 31 34 33 29 35 37 199
FURNISHING I 0 a 0 a I 2
GAMBLING - BOOKMAKING a a a a 0 a a
GAMBLING - GAMES a a a a 0 a a
GAMBLING - ILLEGAL DEVISES/MACHINES 0 a 0 a a a 0
27
~
.........."........, ,..." '...... ~-I"'-.
DATE: 8/16/2004 PL6860
TIME: 9:49:09 MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU JUNE 2004 SCOTTRU
DRI#: OR0240500 WPO RESULTS FOR ALL OFFENSES
CHARGE DESCRIPTION JAN FEB MAR APR MAY JUN TOTAL
-- - - - - - - - - ~ - - - - - - - ~ - - - - - - - - - + - -- -------- - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - ~ - - - ~ - - - - - - - ~ ------------------------ -----------------------
GAMBLING - ILLEGAL PAY OFF 0 0 0 0 0 0 0
GAMBLING - NUM8ERS AND LOTTERY D 0 0 D 0 0 D
GAMBLI NG - OTHER 0 D 0 0 0 0 0
GARBAGE LITTERING 0 0 0 1 0 0 1
HIT ANO RUN FELONY 0 2 2 0 3 0 7
HIT ANO RUN-MISDEMEANOR 12 13 21 7 7 11 7I
ILLEGAL ALIEN - INS HOLD 0 0 0 I 2 0 3
ILLEGAL ESTABLISHMENT 0 0 0 0 0 0 0
ILLEGAL LIQUOR-MAKE. SELL. POSSESS 0 0 0 0 0 0 0
IMPORTING LIQUOR 0 0 0 0 0 0 0
INTIMIDATION /OTHER CRIMINAL THREAT 0 0 3 3 4 6 16
JUSTIFIABLE HOMICIDE 0 0 0 0 0 0 0
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 0 I
KIDNAP - FOR RANSOM 0 0 0 0 0 1 1
KIDNAP - HI-JACK. TERRORIST 0 0 0 0 0 0 0
KIONAP - HOSTAGE/SHIELO OR REMOVAL/OELAY WITNESS 0 0 0 0 0 0 0
LICENSING ORDINANCES 0 1 0 0 0 1 2
LIQUOR LAW-OTHER 0 0 0 0 0 0 0
LIQUOR LICENSE VIOLATIONS 0 0 0 0 0 0 0
MINOR IN POSSESSION 4 5 4 2 4 5 24
MINOR ON PREMISES 0 0 0 0 0 0 0
MISCELLANEOUS 4 8 3 5 9 5 34
MOTOR VEHICLE THEFT 16 12 13 19 18 10 B8
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0 0 0 0
NEGLIGENT MANSLAUGHTER 0 0 0 0 0 0 0
NON CRIMINAL OOMESTIC DISTURBANCE 0 0 0 0 0 0 0
NON SUPPORT 0 0 0 0 0 0 0
OTHER 9 11 8 6 13 5 52
PARENTAL RESPONCIBILITY ORDINANCES (SVP) 0 0 0 0 0 0 0
PROPERTY - FOUND LOST MISLAID 16 18 27 20 25 25 131
PROPERTY RECOVER FOR OTHER AGENCY 3 2 1 1 0 1 8
PROSTITUTION . COMPEL 0 0 0 0 0 0 0
PROSTITUTION . ENGAGE IN 1 0 0 1 0 0 2
PROSTITUTION . OTHER 0 0 0 0 0 0 0
PROSTITUTION . PROMOTE 0 0 0 0 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 28 56 31 29 63 27 234
RECKLESS DRIVING 1 0 2 2 5 2 12
ROBBERY - 8ANK 0 0 0 0 0 1 I
ROBBERY - BUSINESS 0 0 I 0 1 0 2
ROBBERY . CAR JACKING 1 1 0 0 0 0 2
ROBBERY - CONV.STORE 0 0 0 0 0 0 0
ROBBERY . HIGHWAY 0 0 1 1 0 0 2
R08BERY . OTHER 1 1 0 1 I 1 5
ROBBERY - RESIDENCE 1 0 0 0 0 0 I
ROBBERY - SERVICE STATION 0 0 0 0 0 0 0
RUNAWAY 17 2 5 11 8 11 54
SEX CRIME - CONTRI8UTE TO SEX DELINQUENCY 0 1 0 0 0 0 1
SEX CRIME - EXPOSER 1 0 0 0 0 0 1
SEX CRIME . FORCI8LE SODOMY 1 0 0 1 1 0 3
SEX CRIME . INCEST 0 0 0 0 0 0 0
SEX CRIME - MOLEST (PHYSICAL) 0 2 4 3 3 1 13
SEX CRIME . NON FORCE SODOMY 0 0 0 0 0 0 0
28
DATE: 8/16/2004
TIME: 9:49:09
ORI#: OR0240500 WPO
MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU JUNE 2004
RESULTS FOR ALL OFFENSES
CHARGE DESCRIPTION
JAN FE8 MAR APR MAY JUN
1-'LtltmU
SCOTTRU
-----------------------------
-------------------------------------------------------------------------------------------------------
TOTAL
SEX CRIME - NON-FORCE RAPE
SEX CRIME - OBSCENE PHONE CALL
SEX CRIME - OTHER
SEX CRIME - PEEPING TOM
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT
STALKER
STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING
SUICIDE
THEFT - BICYCLE
THEFT - BUILOING
THEFT - COIN OP MACHINE
THEFT - FROM MOTOR VEHICLE
THEFT - MOTOR VEHICLE PARTS/ACCESSORIES
THEFT - OTHER
THEFT - PICKPOCKET
THEFT - PURSE SNATCH
THEFT - SHOPLIFT
TRAFFIC ORDINANCES
TRAFFIC VIOLATIONS
TRESPASS
UNKNOWN
VANDAll SM
VEHICLE RECOVERO FOR OTHER AGENCY
WARRANT ARREST FOR OUR AGENCY
WEAPON - CARRY CONCEALED
WEAPON - EX FELON IN POSSESSION
WEAPON - OTHER
WEAPON - POSSESS ILLEGAL
WEAPON - SHOOTING IN PROHIBITED AREA
WILLFUL MURDER
ZONING ORDINANCE
2004 TOTAL:
2003 TOTAL:
2002 TOTAL:
TOTAL:
o 1
o 0
o 0
o 0
o 0
o 0
o 0
o 0
1 0
2 I
7 4
o 0
30 31
1 0
1I 14
o 0
1 0
15 14
61 53
37 37
6 3
o 0
29 33
3 3
I I
o 1
o 1
o 0
I 3
o 0
o 0
II 4
I I
o 0
o 0
o 0
o 0
o 0
o 0
1 3
o 0
4 6
6 3
o 0
34 39
I 1
13 27
o 0
1 2
17 12
73 20
14 2
5 6
o 0
49 76
4 2
1 0
4 4
o 0
o 0
o 0
o 0
o 0
B 7
o
I
o
o
o
o
o
I
o
4
3
o
28
3
21
o
2
1I
19
2
6
o
24
4
I
2
o
o
o
o
o
5
1
o
o
o
o
o
o
1
o
4
6
o
19
2
23
o
o
13
21
7
4
o
33
2
4
2
o
o
o
o
o
6
541 545 579 495 493 422
541 545 579 495 493 422
520 360 437 459 567 570
I 000 0 0
29
o
o
o
o
o
o
o
o
o
o
o
o
4
I
o
o
o
o
o
6
1
21
29
o
181
B
109
o
6
82
247
99
30
o
244
18
8
13
I
o
4
o
o
41
3075
o
o
o
o
o
o
3075
2913
1
-----------------------------------------------------------------------------------------------------------------------------
PAGE
AP0460
VEEOT
C I T Y o F ',~OO[)Bl:RN
CHECK REGISTER
'.-JOOLJ~-i~.;W,j [,lYE
DATE 8/17/0.J
TIME 13,32,36
CHECK CHECK DATE
00
"lCJ
UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
-----------------------------------------------------
---~-----~------~----------------------~-------------
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
.00
110.40
349 39
210.00
265.00
40.50
104.46
39.90
758.75
104.20
56.55
596.00
965.80
163.00
136.00
343.47
75.00
115.00
948.35
163.42
287.51
181.00
629.23
400.00
590.00
232.91
501. 38
912.00
106.40
168.00
400.00
43.53
183.65
183.00
56.00
554.00
831.15
933.17
159.03
53 85
30.30
119.53
416.70
22.16
72.50
440.00
875.00
303.80
99.47
950 00
117 B5
792 87
71.20
,
3
2
1
2
86
2
4
1
1
11
1
39
3
2
2
40
39
00
00
50
46
90
75
20
55
00
80
00
00
47
00
00
35
42
51
00
23
00
00
91
38
00
40
00
00
53
65
00
00
00
15
17
03
'5
30
53
70
16
50
00
00
80
47
00
85
87
20
110
349
210
265
40
104
39
75'
10'
56
596
965
163
136
343
75
115
948
163
287
161
629
400
590
232
501
912
106
168
400
43
183
183
56
554
831
933
159
53
30
119
416
22
72
440
875
303
99
950
117
792
71
1
8
3
2
1
2
86
2
4
1
1
11
1
39
3
2
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECQNCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
PAYEE NAME STATUS
------------------------------------~--------
-------~-----~-----~-------------------------
Accounts Payable
OREGON ZOO
NORTH CLACKAMAS PARKS & R
AEROTEK INC
AMERICAN PLANNING ASSN.
ARAMARK UNIFORM SERVICE I
AT & T
CANBY TELEPHONE ASSOC
CIMA INSURANCE
DAN I EL W SCHRADER
ERNIE GRAHAM OIL, INC
HUGGINS INSURANCE AGENCY
LEAGUE OF OREGON CITIES
LOCAL GOV'T PERSON'L INST
NEW WORLD SYSTEMS
NORTHWEST NATURAL GAS
OR MUNICIPAL FINANCE OFF
OREGON BUILDING OFFICIALS
PORTLAND GENERAL ELECTRIC
QWEST
QWEST
RADIX CORPORATION
RED WING SHOE STORE
U.S. BANK
VP CONSULTING INC
WDBRN FERTILIZER & GRAIN
WESCO DISTRIBUTION INC
WOLFERS HEATING & AIR CON
WOODBURN INDEPENDENT
YES GRAPHICS
3M WAR6844
MARION COUNTY SHERIFFS OF
OREGON P.E.R.S
GILBERT HOUSE
SAFARI SAM'S
GREG A GOTTSCHALK
VALLEY MAILING SERVICE IN
EBS
CITY OF WOODBURN PETTY CA
ABBY'S PIZZA INN
ARAMARK UNIFORM SERVICE I
ARCH WIRELESS
ASPHALT CONCRETE SOILS TE
AT & T
AUTO ADDITIONS, INC
BERNIE'S POWER WASH
BOLDT, CARLISLE & SMITH L
C & M CONSTRUCTION INC
CDW GOVERNMENT INC
CH2M HILL CORVALLIS
CONSOLIDATED SUPPLY CO.
CORPORATE EXPRESS
CRYSTAL SPRINGS WATER CO
BANK ACCOUNT AP A/P
74760 7/31/2004
74761 7/31/2004
74762 7/02/2004
74763 7/02/2004
74764 7/02/2004
74765 7/02/2004
74766 7/02/2004
74767 7/02/2004
74768 7/02/2004
74769 7/02/2004
74770 7/02/2004
74771 7/02/2004
74772 7/02/2004
74773 7/02/2004
74774 7/02/2004
74775 7/02/2004
74776 7/02/2004
74777 7/02/2004
74778 7/02/2004
74779 7/02/2004
74780 7/02/2004
74781 7/02/2004
74782 7/02/2004
74783 7/02/2004
74784 7/02/2004
74785 7/02/2004
74786 7/02/2004
74787 7/02/2004
7478B 7/02/2004
74789 7/02/2004
74790 7/31/2004
74791 7/31/2004
74792 7/31/2004
74793 7/31/2004
74794 7/31/2004
74795 7/31/2004
74796 7/31/2004
74797 7/31/2004
74798 7/09/2004
74800 7/09/2004
74801 7/09/2004
74802 7/09/2004
74803 7/09/2004
74804 7/09/2004
74805 7/09/2004
74806 7/09/2004
74807 7/09/2004
74808 7/09/2004
74809 7/09/2004
74810 7/09/2004
74811 7/09/2004
74812 7/09/2004
Co)
o
PAGE
A~0460
VEEOT
TY OF WOODBURN
CHECK REGISTER
L,\/E
7(04
2,36
,J0(jDL'UI'
DATE 5
TIME 13
DIFFERENCE
00
00
00
00
00
00
00
.00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
AMT
83
00
05
00
00
50
50
00
62
00
00
45
99
70
00
95
00
39
00
79
13
70
27
00
00
00
01
00
00
00
00
00
00
68
49
83
00
00
50
71
00
73
77
77
00
75
00
24
00
00
05
62
85
940
999
843
320
845
228
214
14
69
15
504
108
,
627
469
49
200
83
105
925
Oel
14'
61
50
25
370
15
23
300
75
50
20
170
231
338
402
65
100
715
96'
426
39
462
942
099
103
55
148
10'
438
663
96
61
R EcaNC I LED
1
7
29
3
1
5
2
1
o
1
2
3
2
36
940.83
999.00
84].05
32000
845.00
228.50
214_50
14.00
69.82
15.00
504.00
108.45
4.99
827.70
469.00
49.95
200.00
83.39
105.00
925.79
081.13
149.70
61.27
50.00
25.00
370.00
15.01
23.00
300.00
75.00
50.00
20.00
170.00
231.68
338.49
402.83
65.00
100.00
715.50
969.71
426.00
39.73
462.77
942.77
099.00
103.75
55.00
148.24
104.00
438.00
663.05
96.62
61.85
STATUS UPDATED CHECK AMOUNT
--====-==-=========-=== ==========
2
36
1
7
29
1
5
2
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
CTL CORPORATION
DATASTREAM SYSTEMS INC
DE HAAS & ASSOCIATES INC
DEPT OF ENVIRONMENTAL QUA
DEPT OF ENVIRONMENTAL QUA
fARMWORKERS HOUSING DEVEL
FIRST STUDENT INC
FISHER'S PUMP AND SUPPLY
FOTO MAGIC
FRANK KING
FRANK SINCLAIR
GRAINGER
GROUP MACKENZIE ENGINEER
INGRAM OIST. GROUP
INSTITUTE OF MGMT ACCOUNT
KEVIN MILLS
KILROY'S SELF STORAGE
LAB SAFETY SUPPLY
M & M AUTO WRECKING
METRO PROPERTY MANAGEMENT
METROFUELING, INC.
MOLALLA COMMUNICATIONS
NORTHWEST NATURAL GAS
OAPEO
OEDIA
OGLETREE LIMITED PARTNERS
OHLIN SALES, INC.
OR DEPT OF MOTOR VEHICLE
OR RECREATION & PARKS ASS
OR STATE POLICE 10 SERVIC
ORE MAINTENANCE CERTIFICA
OREGON PEACE OFFICERS ASS
OREGON STATE BAR
OREGONIAN PUBLISHING CO.
PARKER NORTHWEST PAVING C
PORTLAND GENERAL ELECTRIC
PRIMA OREGON CHAPTER
PUBLIC SAFETY COMPUTER SV
PUBLIC WORKS SUPPLY INC
QWEST
RANDALL G. LANGBEHN INC
ROTH'S IGA
S&S WORLDWIDE
SCHNEIDER EQUIPMENT INC
SCHOLASTIC LIBRARY PUBLIS
SIERRA SPRINGS
SONITROL
SPRINT
TEK SYSTEMS INC
UNEQUALLED JANITORIAL SVC
UNITED DISPOSAL SERVICE
UPS
VALLEY PACIFIC FLORAL
NAME
PAYEE
# CHECK DATE
------------~------~-
---~-----------------
7(09(2004
7(09/2004
7(09(2004
7/09(2004
7/09(2004
7(09/2004
7(09/2004
7(09(2004
7/09(2004
7(09/2004
7(09(2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7(09/2004
7(09/2004
7/09/2004
7/09/2004
7/09/2004
7/09(2004
7/09/2004
7/09/2004
7/09/2004
7(09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09(2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
CHECK
74813
74814
74815
74816
74817
74818
74819
74820
74821
74822
74823
74824
74825
74826
74827
74828
74829
74830
74831
74832
74833
74834
74835
74836
74837
74838
74839
74840
74841
74842
74843
74844
74845
74846
74847
74848
74849
74850
74851
74852
74853
74854
74855
74856
74857
74858
74859
74860
74861
74862
74863
74864
74865
(,)
....
...
PAGE
AP04S'
VEEOT
T F ~ 0 0 D BUR N
CHECK REGISTER
WOODcrURt; l.~ \/e:
DATE b/n/l).!
TIME 13;32 )6
CHECK tI CHECK DATE
DIFFERENCE
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
.00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
00
00
AMT
00
01
00
15
00
00
00
75
00
56
55
45
30
eo
00
00
81
50
00
50
25
05
00
00
00
61
20
52
94
00
99
00
90
00
16
37
81
16
00
64
48
00
71
80
02
20
25
00
98
40
70
00
00
250
173
073
709
204
000
000
368
014
4
204
747
42
179
600
65
81
83
98
316
245
27
95
156
77
966
340
985
667
440
394
68
107
790
106
991
575
91
593
27
]]4
200
623
91
515
312
416
500
040
040
79
300
177
RECONCILED
1
14
3
3
22
41
1
2
127
6
27
1
250,00
17].01
073.00
709.15
204.00
000.00
000.00
368.75
014.00
4.56
204.55
747.45
42.30
179.80
600.00
65.00
81.81
83.50
98.00
316.50
245.25
27.05
95.00
156.00
77.00
966.61
340.20
985.52
667.94
440.00
394.99
68.00
107.90
790.00
106.36
991.37
575.81
91.36
593.00
27,64
334 .48
200.00
623.71
91.80
515.02
312.20
416.25
500.00
040.98
040.40
79.70
300.00
177.00
PAYEE NAME STATUS UPDATED CHECK AMOUNT
--- ----------------------------------------------------
--- ----------------------------------------------------
1
14
3
3
22
41
1
2
127
6
27
1
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
VIKING INSTRUMENT LABORAT
VIKING OFFlCE PRODUCTS
WEST GROUP PAYMENT CTR
WOODBURN FERTILIZER
WOODBURN GRANGE NO 79
WOODBURN SCHOOL DIST 103C
WOODBURN SCHOOL DIST 103C
XEROX CORPORATION
YES GRAPHICS
JEFFERSON PILOT FINANCIAL
ENCHANTED FOREST
VALLEY MAILING SERVICE IN
ABBY'S PIZZA INN
ADVANCED LASER IMAGING IN
AEROTEK INC
ANNE ROSALES
ARAMARK UNIFORM SERVICE I
AWWA
BARCO PRODUCTS
BEN.KO-MATIC INC.
BEST WESTERN AGATE BEACH
BI MART CORPORATION
BOB EATON
C.J. HANSEN CO., INC.
CANBY FORD
CITY OF WOODBURN
CORPORATE EXPRESS
CTL CORPORATION
DEFFENBAUGH & ASSOC PC CO
DP NORTHWEST INC
FLAGHOUSE INC
FLECK FLOORCOVERING
GATEWAY PRO-AM SPORTS
GROUP MACKENZIE ENGINEER
HIRE CALLING INC
IKON OFFICE SOLUTIONS
KENNEDY JENKS CONSULTANTS
KEY BUSINESS PRODUCTS INC
KNORR SYSTEMS INC
L & L BUILDING SUPPLIES
LATUS MOTORS HARLEY DAVID
LAWRENCE COMPANY
MARION COUNTY SLOG INSPEC
MATTHEW BENDER LEXISNEXIS
METROFUELING, INC.
MOORE MEDICAL CORP
NICOLI ENGINEERING INC
NOMARCO CONSTRUCTION INC
NORCOM
NORTH CREEK ANALYTICAL IN
NORTH MARION SCHOOL DIST
OREGON TRANSIT ASSOC
OVERHEAD DOOR CO OF SALEM
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/09/2004
7/31/2004
7/31/2004
7/31/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
7/16/2004
74866
74867
74868
74869
74871
74873
74874
74875
74876
74877
74878
74879
74880
74882
74883
74884
74885
74886
74887
74888
74889
74890
74891
74892
74893
74894
74895
74896
74897
74898
74899
74900
74901
74902
74903
74904
74905
74906
74907
74908
74909
74910
74912
74913
74914
74915
74917
74918
74919
74920
74921
74923
74925
Cil
lI)
i
PAGE
AP0460
VEEOT
o F WOO D BUR N
CHECK REGISTER
',-JUOL,lUl\i'< J,lVE
DATl:: &/1-.'/04
TI ME 13 "J2:36
CHECK *' CHECK DATE
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
~==:~=~:==~-==~~=~=========~===~===~===~==~~~=-=====~~==~~=~=====~===~~=~=~~=
54000
880 70
190 48
2356
29832
11400
40 00
38757
400 50
964 94
368 00
138 00
104 80
557 73
242 50
4 30
42 00
797 02
261 80
300 00
128 00
348 75
637 65
158 31
120.00
59.50
967.94
105.00
113.59
828.00
705.98
010.24
000.00
737.00
64.74
500.00
40.00
45.00
252.00
455.25
114.68
512 .10
100.04
484.36
643 .02
88.20
362.85
205.00
175.00
758.62
368.00
580.97
394.07
2
2
653
"3
2
2
12
2
2
164
1
2
1
6
00
<0
48
56
32
00
00
57
50
"
00
00
80
73
50
30
00
02
80
00
00
75
65
31
00
SO
"
00
59
00
98
24
00
00
74
00
00
00
00
25
68
10
04
36
02
20
85
00
00
62
00
97
07
540
880
190
23
298
114
40
387
400
964
368
138
104
557
242
4
42
797
261
300
128
348
637
158
120
59
967
105
113
828
<os
010
000
737
64
500
40
45
252
455
114
572
100
484
643
88
362
205
175
758
368
580
3"
2
2
12
2
2
64
1
2
1
6
2
653
Hl
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCI LED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
PNCWA
PORTLAND
QUILL
QWEST
RAMADA LIMITED
RENAISSANCE CUSTOM HOMES
S.O.S. LOCK SERVICE
SILVERFLEET SYSTEMS
SLAYDEN CONSTRUCTION INC
SOUTHWEST ESCROW COMPANY
TEK SYSTEMS INC
TVYFL
UNITED DISPOSAL SERVICE
VIKING OFFICE PRODUCTS
WDBRN CHAMBER OF COMMERCE
WOODBURN FERTILIZER
WOODBURN INDEPENDENT
YES GRAPHICS
RIVERHOUSE BEND
MARIEA STAYER
WILSONVILLE LANES
OAKS PARK
VALLEY MAILING SERVICE IN
CITY OF WOODBURN PETTY CA
AEROTEK INC
ARAMARK UNIFORM SERVICE I
BEARS & ROSES HARLEY-DAVI
BEERY & ELSNER LLP
BRANOM INSTRUMENT CO
CHEMEKETA COMMUNITY COLL
CORPORATE EXPRESS
DEPT OF ENVIRONMENTAL QUA
DEPT OF ENVIRONMENTAL QUA
DP NORTHWEST INC
FIELD INSTRUMENTS & CONTR
FIRST AMERICAN TITLE INSU
FOOTHILLS MEDICAL SUPPLY
FOTO MAGIC
GENERAL BINDING CORPORATI
IBM CORPORATION
IKON OFFICE SOLUTIONS
JACK RAWLINGS
JACKSON HIRSH INC
METROFUELING, INC.
NEXTEL COMMUNICATIONS
ONE CALL CONCEPTS, INC
OREGON DEPT OF CONSUMER
OREGON DISTRICT ATTORNEYS
ROGERS MACHINERY COMPANY
SCHNEIDER EQUIPMENT INC
TEK SYSTEMS INC
VERIZON WIRELESS
W.W. GRAINGER INC
c
ELECTR
PAYEE NAME
GENERAL
-------------------------
-------------------------
74926 7/16/2004
74927 7/16/2004
74928 7/16/2004
74929 7/16/2004
74930 7/16/2004
74932 7/16/2004
74933 7/16/2004
74934 7/16/2004
74935 7/16/2004
74936 7/16/2004
74937 7/16/2004
74938 7/16/2004
74939 7/16/2004
74940 7/16/2004
74941 7/16/2004
74942 7/16/2004
74944 7/16/2004
74945 7/16/2004
74946 7/31/2004
74947 7/31/2004
74948 7/31/2004
74949 7/31/2004
74950 7/31/2004
74951 7/31/2004
74952 7/23/2004
74953 7/23/2004
74955 7/23/2004
74956 7/23/2004
74957 7/23/2004
74958 7/23/2004
74959 7/23/2004
74960 7/23/2004
74961 7/23/2004
74962 7/23/2004
74963 7/23/2004
74964 7/23/2004
74966 7/23/2004
74967 7/23/2004
74968 7/23/2004
74970 7/23/2004
74971 7/23/2004
74973 7/23/2004
74974 7/23/2004
74975 7/23/2004
74977 7/23/2004
74979 7/23/2004
74981 7/23/2004
74982 7/23/2004
74984 7/23/2004
74985 7/23/2004
74986 7/23/2004
74987 7/23/2004
74988 7/23/2004
(U
(U
i
-i
...
!<JOODBU N ;\'E C T \ o r' WOQDBUHh P.l\GE
DATE fj /'.)4 AP046C'
TIME 1 :') ,36 CHECK REGISTER VEEOT
CHECK U CHECK 0.11.1'8 PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
~~================~=========-~======~==========-====~===---=====-=======-==========-=================-===-============-' --
74989 7/23/2004 WESTERN DISPLAY FIREWORKS RECONCILED YES 5,500.00 5,500.00 00
74991 7/23/2004 WOODBURN SCHOOL DIST 103C RECONCILED YES 160.00 160.00 00
74992 7/23/2004 XEROX CORPORATION RECONCILED YES 1,074.45 1,074 45 00
74993 7/23/2004- YES GRAPHICS RECONCILED YES 3,287.40 3,287.40 00
74994 7/31/2004 BALLET INFANTIL FOLKORICO RECONCILED YES 75,00 7S.00 00
75000 7/]1/2004 CITY OF WOODBURN PETTY CA RECONCILED YES 167.22 167 22 00
BANK AP TOTAL 210 CHECKS
602,522.52 602,522 52 00
I
!
I
i
1
,
!
217 CHECKS 1,602,522.52
CHECKS .00
CHECKS .00
217 CHECKS 1,602,522.52
CHECKS 00
RECONCI LED
NOT RECONCILED
VOIDED
UPDATED
NOT UPDATED
(,)
""
...
1
Woodburn Memorial Aquatic Center
Revenue Comparison FY '2003-04 v.s. FY
j
'2004-05
Dee 2004
Dee 2003
53.034.601
S4.507.50
$938.95
$1,320,00
$308.64
ST,033.44
No\! 2004
Nav 2003
$0.001
$5.909.85
$875.50
$1.888.38
$1.S6O.68
$403.85
SI,646.82
Oct 2004
(kt 2003
-SOoo
$1.853.94
$195.00
14.269.75
S275.00
S96.25
S609.13
_2004
~
$279.00
14.207.20'
$934.00
$3.109.17
$0.00
S364.iO
$1,318.75
Aul 2004
AU12003
$355.00
$6.51625
$747.50'
i6.OOiTI'
$320.00
"'''is'i93O
S2,i39.i7
JoIy 2004
$9.454.81
$2.063.50
S8.246.58
$475.00
S7'36.9S
Sl,696.ii
JoIy2003
$0.001
$8.095.53'
$2.061.97
S9.240.29
$765.22
""'ffi49i
S3.ffiJi
0.00
43
-I
#DlVIO!
J...2004 Jan200S Fcb 2004 Feb200S MM 2004 Mar 2005 Anril 2004 Anri12005 Mav 2004 Mav2uu) JunCl,VV"I ~\U... .."v..
$0.00 $0.00 $79.19 $885.00 $369.55 $841.14
S3 86.78 $6185.95 $7 042.50 55557.50 $5 468.09 $9104.55
SID 743.15 S7 2250 $3116.30 $862.25 $923.50 $2136.25
$1482.74 $5646.10 $6 14.14 S4 602.13 $4754.01 $8029.12
1475.00 $1401.05 $712.50 $683.00 $1844.45 $700.00
SI64.65 $327.85 $349.78 $259.00 $308.26 $597.16
$831.10 $1,490.50 $1,851.59 $1,646.81 $1,671.47 $3,772.82
-I
,143.13
4,071
0.00
-12,285.08
-1.00
#DIVIO!
$2.74
$2.78
$1.83
$2.44
S2.96
0.00 22,313.95 0.00 19,366.00 0.00 14,495.69 0.00 15,339.33 0.00 25.181.04 0.00
5.178 5,644 5,398 4,038 4038
-17,284.02 -22,373.95 -19,366.00 -14,495.69 -15.339.33 -25.181.04
-l.00 -1.00 -1.00 -1.00 -1.00 -1.00
Revenue Bndget Estimates
004- zoos 223,000
Pollars to date $24,673.65
i% CollCCled "ear to date 0.11
---- -- LlIUIIIAI
Total Reveaue 1~1004 24,299.83
Total Reveaue 1004-1005 24.673.65
Difference 373.82
Percent Cha-e 0,01
s
T
Y,
SpecW E.....
Admissions
M_..
I..esMxm
R""'"
RoWe
c.......Kms
TOTAL
Attendance
S Difference
% 00Iim0<e
Dollar Ava: 3.79
Year to date by account
S2.94
specW E.....
Admissions
MembonlUps
I..esMxm
RemaIs
-
C<>nc:eWoos
TOTAL
Attendance
S 00Iim0<e
%0;_
Dollar Avg
i
12.285.08
4.421
0.00
-7.299.07
-1.00
#DIVIO!
7,299.07
3,998
0.00
-10.212.92
-t.OO
#DIVIO!
10.212.92
4,187
0.00
-11,305.47
-1.00
#OIVIO!
17,305.47
5,838
24,673.65
1,920
373.82
0.02
$3.12
24,299.83
8.253
(,)
en
17.284.02
4.560
Year To Date Attendance
11003 1004
..
00
o
8,W!
7.9101
l004100!i
Departments
Deo-1 Deo-2 Deo-3 De04 Deo-5 Deo-7 Deo-8 Deo-9
Description Res.Child Res.Youth Res. Adult Res. Sen Non- NR-Child NR-Youth NR-Adult
Res.Sen
June 04 1813 362 624 96 95 426 112 213
Julv 04 2051 643 743 107 98 467 87 199
A!.Iau$t 04 .
September 04
Oglober .04
November 04
..'
.
DdCelnbJl'oJ:' .
January 05
........,...,......... ..............i.}. .i.." ..... < ,. .. ... ... .........
.. ..
c.... > ,..... . .
-
March 05
.' '''''~
iAPrllDS I ..'
Mav 05
J.!.Ine.o5 .. '. .
Totals 3864 1005 1367 203 193 893 199 412
36
~
W~N
1~'~',o'4ttd '669
8H
~~
.
.
August 19, 2004
TO:
FROM:
Mayor and City Council through City Administrator
Scott Russell, Chief of pOllce~
SUBJECT:
Street Closures
RECOMMENDA1lQ!i:
Receive the Report
,ACKGROUNl):
The Pollee Department routinely approves street closures under City Ordinance
and then reports them to City Council.
DISCU~ION:
The attached street closures were recently approved by the Police Department
In accordance with City Ordinance.
FINANCIAL IMPACT:
None
Agenda Item Review: City Admlnlstrato
City Attorney
Finane
37
~.._.- ,,"--- ......-.....-.---..;-..--.. _.__._------._.~--"--
WOODBURN POLICE DEPARTMENT
270 Montgomery Street Woodburn, Oregon 97071
Phone: (503) 982-2345 FAX: (503) 982-2370
Scott D. Russell. Chief of Police
Deborah H. Youmans. Deputy Chief
Date: August 16, 2004
To: Tina Dierkes
2806 Revere St.
Woodburn, OR 97071
RE: Street Ciosure August 28, 2004
Under authority granted to the Chief of Police by City Ordinance and ORS 810.030 I hereby authorize the
closure of Revere St between Eagle and Vanderbeck on August 28, 2004, between the hours of 3:00 PM
and 9:00 PM for a neighborhood block party, which is a community event in the public interest. In order
to facilitate the safe and proper closure of the street please contact the Woodburn Street Department for
assistance. Piease remember that iocai access to residences must be aliowed as requested and that other
portions of Woodburn City Code, such as the Noise Ordinance #2312, remain in effect.
Sincerely,
~V.('~
Scott D. Russell,
Chief of Police
cc: File
City Administrator
Patrol
Street Department
38
.~-
-_... "'-"r-"---'- ---.
~
WOODBURN
[~Cl1rf~raftd '889
81
~~
.
.
August 18, 2004
FROM:
Honorable Mayor and City Council through City Administrator
. ~-IIL------
Public Works Program Manager ,.(' v-<l ~t' '
TO:
SUBJECT:
Park Avenue Traffic Signal Warrant Study
BACKGROUND:
At the July 19, 2004 Council meeting there was a discussion on the Park Avenue
and Highway 214 intersection that included a discussion of the ODOT traffic
signal study that found a signal was not currently warranted at the intersection. I
indicated that a copy of the study would be obtained and reviewed.
INFORMATION:
The Manual on Uniform Traffic Control Devices (MUTCD) defines the standards
used nationwide to install and maintain traffic control devices on all streets and
highways. The MUTCD is published by the Federal Highway Administration as
called for by federal regulations. One section provides for the factors to be
used to justify traffic signal installation.
The investigation of the need for a traffic control signal shall include an analysis
of the applicable factors contained in the following traffic signal warrants:
Warrant 1, Eight-Hour Vehicular Volume.
Warrant 2, Four-Hour Vehicular Volume.
Warrant 3, Peak Hour.
Warrant 4. Pedestrian Volume.
Warrant 5, School Crossing.
Warrant 6, Coordinated Signal System.
Warrant 7, Crash Experience.
Warrant 8, Roadway Network.
ODOT Region 2 Traffic Section completed a traffic signal warrant study in
October 2003 that found none of the warrants were met for the Highway 214
and Park Avenue intersection and that a traffic signal could not be
recommended for the intersection.
Agenda Item Review: City Administrat
Finance
39
Honorable Mayor and City Council
August 18, 2004
Page 2
.
.
Standard practice is that at least one of the above warrants must be met to
justify installation of a traffic signal. ODOT normally follows this practice and
requires that warrants be met for a signal installation. The MUTCD does allow for
consideration of other factors relating to the existing operation and safety at the
traffic signal study location.
To obtain the data used for the signal analysis, ODOT conducted a 16-hour
manual classification count at the intersection in September 2003. The traffic
was counted from 6 a.m. to 10 p.m. and included vehicles (which were
classified by type) and pedestrians.
The first three warrants have major street (Highway 214) and minor street (Park
Avenue and Salude driveway in this case) volumes as components. Major
street volumes are the total of both directions while minor street volume is the
highest of the minor streets (at this intersection Park Avenue volumes were
always the highest). For any of these volume warrants to be met, both major
and minor street volume must meet certain minimum volumes for 8 of the 16
hours in the volume count. In all cases the major street volumes were met while
in all of the various volume tests in these three warrants the minor street volume
was not high enough to satisfy the minimum warrant requirement.
The pedestrian count totaled 194 for the 16-hour obseNation period and the
high hour had 33 pedestrians using the intersection in all directions. The
pedestrian volume warrant, however, is high requiring 100 or more pedestrians
for each of 4 hours during the obseNation period or a one hour pedestrian
volume or 190 or greater. The volumes obseNed were well under the pedestrian
volumes that would be required to meet this warrant.
Previously staff had discussed looking at pedestrian use of this intersection.
Construction of the new sidewalk on the south side may increase pedestrian use
of this intersection. City staff will soon request ODOT conduct a new pedestrian
count, however, given that the obseNed pedestrian volumes were significantly
lower that volumes required to meet the Pedestrian Volume warrant, ODOT may
be unwilling to have these counts conducted. If this is the case, staff will look at
using volunteers, potentially from Chemeketa Community College, to conduct a
count of pedestrian use of the intersection.
40
Honorable Mayor and City Council
August 18, 2004
Page 3
.
.
The School Crossing and Coordinated Signal warrants do not apply to this
intersection and ODOT did not evaluate.
The final two warrants, Crash Experience and Roadway Network, have minor
street volume components that were again not meet by this intersection. The
Crash Experience warrant also contains two components that are not related to
volume but were not met for this intersection as well.
The minor street volumes were close to meeting standards for two to three hours
in some of the warrant conditions but for most of the warrant conditions they
were not met for any hour. In order for a warrant to be met the minor street
volume would have to exceed the warrant minimum for 8 of the 16 hours in the
observation period. From review of the ODOT traffic signal study it is evident that
significant volume increases would have to occur on Park Avenue in order for
signal warrants to be met for this intersection.
41
... ..'_.--.~~ .. ..- -.. T"-~"'--"'-'~_.'- -----
~
W~N
1.,u"u,4,,# 1669
A~'~ 8J
.
.
August 16, 2004
TO: Honorable Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of pOlice~
SUBJECT: Execution of Resolution No. 1757, Council Bill 2511
RECOMMENDAllQN:
No action Is recommended. This item Is placed before the Council for
Information purposes.
BACKGROUND:
On May 24, 2004, Council Bill No. 2511 regarding the lease option and terms for
the lease of premises used as a police station was brought before the Council.
Council moved to amend Council Bill No. 2511 by changing the language in the
Caption and Section 2 to read "City Administrator" rather than "Mayor" to sign
the lease document. On roll call vote, the bill, as amended, passed
unanimously.
On August 6th, 2004 Ira L. Gordon, ET. AL. submitted a final lease document with
minor changes contained in Secton II C stating that the lease shall be effective
once North Marian Justice Court has fully executed the paraliellease extension.
The City Attorney has reviewed the final lease document and found It to
be in order, and the City Administrator has subsequently executed the
lease agreement.
DISCUSSION:
None
FINANCIAL IMPACT:
Lease charges for Fiscal Year 2004-2005 amount to $48,052.00 and are
accounted for the In the current Police Department budget.
Agenda Item Review: City Administrato _
City Attorney ~
Finance
42
__'._. "_._"..-~...,__.._ _~,_.__,~___'__~_W~_~~"H
T
"
Uox 871568
Vancouver, Washington 98687-1568
( 360) 882-8275
Fax (360) 882-8356
Toll Free (866) 214-7988
"
August 6, 2004
Scott D. Russell
chief of Pol ice
CITY OF WOODBURN
270 Montgomery Street
Woodburn, OR 97071
RE: LEASE FOR SPACE AT NORTH PACIFIC PLAZA
Dear Chief Russell:
OUr legal counsel reviewed our lease extension document and
proposed a few changes to it.
Enclosed is a final lease extension document. Please let me
know if you have any comments.
Judge Zyryanoff is receiving a similar extension document.
If the extension document is satisfactory, please have it signed
and returned to my office_ When the LandIord has signed, you
will be provided with a fully signed copy.
Regards,
'\(\ l, L/LA-
Jerry K. Hafdahl,
Property Manager
OREGON: 6627 NE 82nd Ave, Suite 204, Portland OR 97220
WASHINGTON: 237 NE Chkalov Drive, Suite 120, Vancouver WA 98684
43
~,
,
EXERCISE OP LEASE OPTION AND MODIPICATION OP CERTAIN LEASE TERMS
PARTIES
Landlord:
Tenant:
Ira Gordon, Daniel M. Oredson, Val A. Yanagiahra and
Clifford B. Dart Trustee under the Clifford B. Dart
Declaration of Trust Dated July 6, 1989.
City of Woodburn, an Oregon Municipal Corporation
RECITALS
Landlord and Tenant are parties to a lease dated April 28, 1999
for certain premises located at Mall 99 Shopping Center, 986
N. Highway 99, Woodburn, Oregon. Said space is more specifically
described in the lease. The term of said lease expires October
31, 2004. The lease provides that the Tenant shall have the
option to extend the term of the lease for a period of five-
years.
I. EXERCISE OP OPTION
Tenant hereby elects to exercise Tenant's option to extend the
term for a period of five-years cOlllDencing November 1, 2004. The
expiration of the term of the lease shall therefore be October
31, 2009.
II. MODIPICATION OP CERTAIN LEASE TERMS
A. Either Landlord or Tenant may terminate the lease on six
month's written notice to the other party.
B. Landlord may elect to reclaim that portion of the leased
premises outlined by cross hatch on the attached floor plan upon
six month's written notice from Landlord to Tenant. If Landlord
elects to reclaim any portion of the leased premises outlined by
cross hatch on the attached floor plan, Tenant agrees to abandon
use of such space and Landlord agrees, at Landlord's sole cost
and expense, to:
1. Provide interior walls so the space reclaimed is
physically separated from the remaining space used by the
Tenant and North Marion Justice Court.
2. Salvage such items as bullet proof glass and electronic
strike and install them, if space is suitable and
available, in the space retained by the Tenant and
North Marion Justice Court.
3. Provide for a lobby for the Tenant and North Marion
Justice Court within space retained by the Tenant
and North Marion Justice Court.
4. Landlord and Tenant agree to use reasonable efforts, if
needed, to redesign portions of the interior of the space
retained by the Tenant and North Marion Justice Court
so that the Tenant and North Marion Justice Court have
separate and shared space that is functional for their
operations.
44
"
-2-
C. 'hi. I..rci.. Of L.... Option And Modific.tion Of Certain
Lease Terms shall be effective once North Marion Justice Court
has fully executed the parallel Exercise of Lease option And
Modification of Certain Lease Terms effective November 1, 2004
with terms identical to the terms contained herein.
D. All other terms and conditions of the Lease shall remain the
same and in full force and effect.
By affixing their signatures below, all parties hereby understand
and accept this Exercise of Lease option And Modification of
Certain Lease Terms.
"Landlord"
"Tenant"
By:
Ira Gordon, Daniel M. Oredson,
Val A. Yanagihara and Clifford
B. Dart Trustee under the
Clifford B. Dart Declaration
of Trust Dated July 6, 1989.
Dated:
BY~~
City of Woodburn, an
Oregon Municipal
Corporation
Dated:
f,- IcJ -tJ(
45
f"t.:~,
--.---. ....
...
".IllIFP
CWOI
pn .
j"... k
. \.
I Mr.'
n...
I rn!C'
II~
.
;
"."'\
~ ltun1P1J """'''10
QI .I....IOID.....
. ~]1[
I~'
~ClJT ~EIG.~T AND
~EE cLEARANCE ""~
7
~ iw.D
attr
<lI--~L- ~
.
-
,"_D ~.
~~~~
\J!D
~
E9 ~;:';'.~!RlIC1Iot-1I'LOOR t='LAN
/ // = Il~P(t.)l lINn r, L~
\,"":I0419UI\<'.ll. F j;1;.".
46
~~d. ~
~
WOODBURN
In c c r po ra led I 8S 9
8K
~~
.
.
August 18, 2004
TO: Honorable Mayor and City Council through City Administrator
FROM: David Torgeson, Assistant City Engineer p.;;-
SUBJECT: For Information to the Council
Addition of School Crossing - West Hayes Street
RECOMMENDATION:
No action is required
BACKGROUND:
A new public street connection has been made to West Hayes Street at Cozy
Way. (The street connects on the north to West Lincoln Street.) Children walking
to Nellie Muir School can be expected to cross Hayes near this intersection. A
crossing will be delineated at the west side of the Cozy Way/Hayes intersection.
The crossing will be about 300 feet east of the School Zone, whose limits will not
be changed.
A signed and striped school crossing presently exists at Leasure Street, 850 feet
east of Cozy Way. This crossing will be continued for the present, since there is
not a connecting sidewalk on the north side from Leasure to Cozy Way.
The current Capital Improvement Program includes a school safety signal in the
vicinity of Cozy Way, scheduled for FY 2005-06. A major upgrade for West Hayes
is scheduled for completion FY 2009-2010.
DISCUSSION:
Woodburn School District. through the principal of Nellie Muir School, has not
indicated objection to the proposal. Future improvements of Hayes, from
Settlemier south to Cascade will include new sidewalk that will provide
continuity presently lacking. At that time, the number of school crossings and
their locations may be revised.
Agenda Item Review: City Administrat
City Attorney A..
Finane
47
~. _.,.~,....._.__.-.,- -~.,-~"...._._-_._._-_._'---~.--~~._..
Honorable Mayor and City Council
August 18, 2004
Page 2
.
.
FINANCIAL IMPACT:
Costs for striping and signing, estimated at $400, will be borne by current
maintenance budgets.
48
-~._.. .'-~'-'-r--~"""'>"---'"' -.......---......-".--....... .._-, ..",.~. ,...--
8L
WOODBURN POLICE DEPARTMENT
270 Montgomery Street Woodburn, Oregon 97071
Phone: (503) 982-2345 FAX: (503) 982-2370
Scott D. Russell. Chief of Police
Deborah H. Youmans. Deputy Chief
Date: August 17, 2004
To: Brian Burns
Woodburn Company Stores
1001 AmeyRd.#508
Woodburn, OR 97071
RE: Street Flagging for September 4 thru 6, 2004
Under authority granted to the Chief of Police by City Ordinance and ORS 810.030 I hereby authorize
traffic flagging operations, subject to the below mentioned conditions, on Arney Rd. at North Woodland
Ave. between the hours of 10:00 AM and 7:00 PM for traffic control of shopping traffic that is in the
pubiic interest. Flaggers operating at this location will be licensed and bonded and will be contracted by
Woodburn Company Stores. Fiagging operations shall be conducted in a manner that is equitabie to all
motorists regardless of point of origin or destination. The City of Woodburn retains all its rights to
control traffic at this location and to take over traffic direction as necessary for public safety purposes.
Sincerely,
~.1). ~~
Scott D. Russell,
Chief of Police
cc: File
City Administrator
49
.-.--....,.-..--...---.--... . ... ......
I
..
~.
~
WOQDBURN
JH(qrr~r~ltJ 168'
~ ~10A
.
.
August 23, 2004
TO: Honorable Mayor and City Council through City Administrator
FROM: Jim Mulder, Community Development Director
SUBJECT: Technical and Environmental Services Charge Increase
RECOMMENDATION:
It is recommended that the City Council approve the attached ordinance
amending the Technical and Environmental Services Charge; and revising the
distribution of funds.
BACKGROUND:
The Technical and Environmental Services Charge ordinance has not been
amended since it was passed by Council in 1979. The fee was set at one dollar
per one thousand dollars (0.1 percent) of construction value to recover
increased operational costs generated by new development. Functionally, this
fee has become associated with the cost of reviewing building permit
applications by planning and engineering staff, and the proceeds of the fee
have been divided equally between the planning and engineering programs.
Since this ordinance was first adopted, the development ordinance has
become increasingly complex, and the time necessary to review building permit
applications for compliance with the development ordinance has significantly
increased. Additionally, the organizational structure of the City has changed
since the ordinance was adopted, where the planning and code enforcement
programs shifted from the Public Works Department into the General Fund.
DISCUSSION:
Budget policies include the provision that, to the extent possible, the City will
charge user fees to the direct beneficiaries of City services to recover the full
cost of providing those services. The provision was given particular emphasis
during the FY 2004-05 budget development process, where the Budget
Committee and City Council approved a proposal to increase the Technical
Agenda Item Review: City Administroto
City Attorney
Finance
50
Honorable Mayor and City Council
August 23, 2004
Page 2
.
.
and Environmental Services Charge from .1 percent to .15 percent of the
construction value.
Based on a task analysis performed by staff to determine the cost of providing
permit review services, an increase in the charge from 0.1 percent to 0.15
percent is justified. This increase will result in the recovery of approximately 75
percent of the total cost of service. Council has recently expressed concern
that planning fees may be exceeding the small homeowner's ability to pay. As
a result, the recommended increase is limited to the increase proposed at the
Budget Committee hearings.
The existing ordinance (Attachment 1) dictates that fees will be placed in the
Technical and Environmental Services (T and E) fund, to offset planning and
code enforcement expenses. When that ordinance was drafted, Planning was
a division of the Public Works Department, Code Enforcement was a Planning
function, and both were funded from the T and E fund. During the past 25 years,
the City organization and the functions funded by the T and E fee have evolved.
Planning is a Community Development function, Code Enforcement is a Police
function, and both are funded from the General fund. The T and E fee has, for
many years, supported activities in the Engineering division, and monies
collected from the fee have been directed to both the General fund and the
Technical and Engineering fund. Fee structures in Planning and Engineering
have also evolved, but neither function established a fee to replace the T and E
fee, and the services that are reimbursed by T and E charges are not reimbursed
by other fees. Recommended changes to the ordinance reflect the current
organization, and activities which are reimbursed by T and E fees. Based on a
cost of service analysis, the ordinance directs two thirds (2/3) of fee revenue into
the General Fund, for planning services, and the remaining third into the T and E
fund for engineering services. Although code enforcement services may
occasionally be required on projects from which T and E fees are collected,
reference to code enforcement services has been removed from the
recommended revision.
FINANCIAL iMPACT:
The increase in fees and charges resulting from the recommended schedule is
estimated at $18,000 for 2004-05, as presented to the Council during the 2004-05
bUdget process.
51
_'A_"'~' ...__ _....._<.".'.._.._'_..w ,_, .M'.',_,_",,,,,__,,,___",_,__,_,uo,,,,,,_
WOODBURN GENERAL OllDlNANCiS
ATTACHMENT 1
CHAnER. 9 - BUILDING
9-13.1
9-13.3
ORDINANCE NO. 1652
AN ORDINANCE ASSESSING A TECHNICAL AND ENVIRONMENTAL SERVICES CHARGE AND
PROVIDING FOR ITS EXPENDITURE.
[Whereas clauses.)
THE PEOPLE OF THE CITY OF WOODBURN DO ORDAIN:
Section 1. Construction Fee. That a fee of one dollar ($1 .(0) per one
thousand dollars ($1,000) of construction value shall be charged to all new construction
in the City of Woodburn.
Section 2. Fee Collection. This fee shall be collected by the Building Official
prior to issuance of a building permit. .
Section 3. Technical and Environmental Services Fund. The monies collected
shall be placed in a special Technical and Environmental Services Fund. This fund shall
be used to meet the expenses necessary in providing planning and code enforcement
services.
Passed by the Council January 22, 1979. and approved by the Mayor
January 23. 1979.
OIlDINANCE No. 1652
PAGE 1
52
COUNCil BilL NO.
ORDINANCE NO.
AN ORDINANCE AMENDiNG ORDINANCE 1652, THE TECHNICAL AND
ENVIRONMENTAL SERVICES CHARGE ORDINANCE, AND DECLARiNG AN
EMERGENCY.
WHEREAS, Ordinance 1652, the Technical and Environmental Services
Charge ordinance, was enacted by the City Council in 1979; and
WHEREAS, a charge for services relating to new development was
established by this ordinance; and
WHEREAS, the purpose of this ordinance has evolved over time to focus on
recovering costs for planning and engineering services necessary for the review
of building permit applications for compliance with the City's Development
Ordinance; and
WHEREAS, the cost of providing services associated with the charge have
increased over time; and
WHEREAS, the City Council finds that it is necessary to update this
Ordinance to clarify the purpose of the charge, and to reflect current costs of
service and changes in the City's organizational structure, NOW, THEREFORE
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 1 of Ordinance 1652 is amended to read as follows:
That a fee of one dollar and fifty cents ($1.50) per one
thousand dollars ($1,000) of construction value shall be
charged to all new construction in the City of Woodburn.
Section 2. Section 3 of Ordinance 1652 is amended to read as follows:
The monies collected shall be placed in two funds: two-thirds
of the monies shall be placed in the General Fund for
planning services, and one-third of the monies shall be
placed in the Technical and Environmental Fund for
engineering services. These monies shall be used to meet the
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
53
. ._n".._._ ..."._.___~__~,_.__ ,_".~_'__. ______'_"'__"U ~""'_'__'___"_'
expenses necessary in providing planning and engineering
services associated with reviewing building permit
applications.
Section 3. This ordinance being necessary for the immediate preservation
of the public peace, health and safety, an emergency is declared to exist and
this ordinance shall take effect immediately upon passage by the Council and
approval by the Mayor.
Approved as to form:~<)--a- ~
City Attorney
'6{ /'1 /2DO 'f
Date
APPROVED:
KATHY FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
54
~_'.___ ._~........._",._'_",~.~.~. _~_~___.,,_,___c.~_,_____
~
" W:.
'IiI . .
WOODBURN
~~OB
I n (Of /"" 4 If J ,tJ tJ'/
.
.
August 19, 2004
FROM:
Mayor and City Council through City Administrator
Ben Gillespie, Finance Direct~
Water/Sewer Liens
TO:
SUBJECT:
RECOMMENDATION:
Adopt the attached ordinance, amending Section 3 of Ordinance No. 1965.
BACKGROUND:
At the last Council meeting, a water/sewer customer raised questions about how
the City handles existing bills when a new owner or tenant moves in.
Whenever a customer begins water/sewer service, staff checks to determine if that
person has previously had service in Woodburn. If so, any outstanding bills from the
previous residence must be settled before water is turned on at the new residence.
In the event a customer moves out of town leaving an unpaid balance (after
applying the deposit), the ordinance gives the City the authority to coiled from the
owner. This ensures that the bill is paid when the customer moves out of town and
out of the City's reach. In the case of a rental. the City is requiring that the bill be
paid before service is started for the new tenant. In most cases the owner pays the
bill. In instances where the owner and the tenant have agreed, the new tenant
pays.
When the property is owner occupied, escrow companies discover the bill when
they check with the City about outstanding liens (LID's or Housing Rehab loans).
Because the date service is terminated rarely coincides with the last day of the
billing cycle, there is almost always an outstanding bill. This is often paid as part of
the closing transactions. The City sends a letter to new owners advising them of the
situation and recommending that they not pay the previous owner's final balance
on their property, because it will likely be paid by the former owner or the escrow
company (Attachment 1).
Agenda Item Review: City Administrat
City Attorney _
Finane
55
~-
__u..__~_.._..~_ ".-"".or----"""'-'------- .-------.--..-------..-----
Mayor and City Council
August 19, 2004
Page 2
.
.
Occasionally both the escrow company and the new owner will pay the previous
owner's final balance resulting in a double payment. In those cases, the City
prepares a check refunding to the new owner the amount of the overpayment.
This is what happened in the case of the person who came before the Council.
Although records are not kept of how often this occurs, staff estimates the situation
arises less than five times per year.
DiSCUSSiON:
Collection efforts must balance the need to collect all that is due and the desire to
maintain good customer relations. The existing wording in the City's ordinance
emphasizes effective collections over customer relations. The Council. at its last
meeting, indicated a desire to move to a more balanced and equitable approach,
when dealing with new owners.
Staff has developed an amendment to the water/sewer ordinance which we
believe will address Council's concerns. Pursuant to the revision:
The Finance Director is delegated the authority to forgive the payment of certain
sanitary sewer and water bills when the following specific conditions are met:
1 . Title of the property has been transferred to a new owner,
2. The former owner of the property cannot be located, and
3. Reasonable collection efforts against the former owner of the property have.
Since the unpaid account can ultimately result in the imposition of a city lien, the
debt will show up on a title search. As a practical matter, the City is usually able to
recover the money from the former owner.
The City has initiated a process that will soon allow on-line title searches. Those
procedures, when in place, will identify outstanding water/sewer bills as well as liens
against the property.
FINANCIAL IMPACT:
The revised ordinance will result in the loss of some revenue to Bad Debt Expense.
Management estimates with no additional collection efforts, the loss per year would
total $3,600. That would increase the Bad Debt rate by a less than one tenth of one
percent (0.06%). However, anticipated additional collection efforts would reduce
that loss further.
56
___ . .."_._..._~_._ _.._...__._~____,_"._~ .-. ~._ -r-'-'U"--"-~'_'___'M"___""'-'--'~--_'------'._"._'-"-
ATTACHMENT 1
Joe Citizen
123 4th Avenue
Woodburn, OR 97071
RE: Water/Sewer Bill
Account Number: 00-1066
Ms.:
Records indicate that you are the new owner of the property located at 123 4th Ave.
Under the terms of Ordinance #1965, passed by the City Council on February 1987, the
City is required to send notification of any final bill owing. The previous tenant, Joan
Owner has a final water/sewer charge of$57.10.
Ordinance #1965, states that the non-delinquent bill, after deposit deduction, remains
with the property. In the event the previous tenant does not pay this final bill in a
reasonable time, a lien will be placed against the property.
A final bill is sent to the previous tenant at the same time this letter is being sent to you.
We ask that you contact us after a month's time to check the status of this bill. If
you have any questions, please contact the Water Department at 982-5218.
Sincerely,
57
.--.. ._,"'
^_.- .. "T-....--..^-..
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 1965, THE SANITARY SEWER AND
WATER SERVICE AND DECLARING AN EMERGENCY.
WHEREAS, Ordinance 1965 provides rules, regulations and enforcement for
the use and supply of city sanitary sewer service and water service; and
WHEREAS, Section 3 of the ordinance provides that all charges for sanitary
sewer and water services shall be chargeable to the premises of property where
such service is supplied; and
WHEREAS, Section 3 further provides that all persons signing an application
for the use of such services shall be personally liable for all charges accrued
against the property designated within an application; and
WHEREAS, on occasion, under current operation of Ordinance 1965,
charges accrued by the seller of a residential property have not been
addressed through the escrow process, remain uncollected, and are required to
be paid by the party purchasing the property; and
WHEREAS, the City Council finds that it is fair, and good public policy to
relieve a purchaser under such circumstances from the obligations of the
previous owner which remain with the property;
NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 3 of Ordinance 1965 is amended to add a new section,
Section 3(F), to read as follows:
Section 3(F) The Finance Director is delegated the authority to
forgive the payment of certain sanitary sewer and water bills when
the following specific conditions are met:
1 . Title of the property has been transferred to a new owner.
2. The former owner of the property cannot be located, and
3. Reasonable collection efforts against the former owner of the
property have failed.
Page 1 - Council Bill No.
Ordinance No.
58
,__' .__. ,~_.._"_ "~'_""__'__'__'^"'_"~____'H__~~'__'_
Section 2. This ordinance being necessary for the immediate preservation
of the public peace, health and safety, an emergency is declared to exist and
this ordinance shall take effect immediately upon passage of the Council and
approval by the Mayor.
Approved os to form: ?Ie ~
City Attorney
Approved:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 2 - Council Bill No.
Ordinance No.
59
,)(zo/epo'f
Date
Kathryn Figley, Mayor
~
W~N
1.,~,,("attJ '~89
IOC
~~
.
.
August 18, 2004
FROM:
Mayor and City Council thraugh City Administrator
J
,"J\ r'
Scott D. Russell, Chief of Police:::,'
TO:
SUBJECT:
Liquor License Change of Ownership
RECOMMENDA1I.Qt!:
The Woodburn City Council approve a change of ownership appllcatton for
Salvadors Bakery III.
BACKGROUND:
Applicant: Salvadors Bakery III
320 N. Pacific Hwy.
Woodburn, OR 97071
Owners/limited Partners:
Rita Aviles, Manager
9870 SW 9Qfh Ave.
Portland, OR 97223
Sylvia Aviles, Asst. Manager
8928 SW 26th Ave.
Portland, OR 97219
Francisco Melendez. Cook, Asst. Manager
8928 SW 26th Ave.
Portland, OR 97219
License Type: Full on Premise Sales - Allows for the sale and seNlce of distilled
spirits, malt beverages and wine for consumptton on the licensed
premises.
Agenda Item Review: City Admlnistrato _
City Attorney M
Finane
60
,-'
.'.-....--,...."-"-------. ....---
,
Mayor and City Council
August 18, 2004
Page 2
.
.
On August 3, 2004 the Woodburn Police Department received an application
requesting approval for a change of ownership for Salvador's Bakery III. A
limited partnership made up of the above mentioned individuals has purchased
the business and Is applying to continue the license.
During the last 12 months the Pallce Department handled 44 Incidents at
Salvador's Bakery III. Eighteen (18) of these incidents were actual calls for
service the balance being bar checks or citizen contacts. There were no
reported liquor law violations by the business.
The restaurant will operate 7 days per week. between the hours of 07:30 AM and
10:00 PM Monday thru Thursday, and 07:30 AM to 02:30 AM Friday thru Sunday.
The entertainment will be recorded music, karaoke, live music on occasion, and
video lottery games. The police department has received no communication
from the public or surrounding businesses In support of or against the change of
awnershlp.
DISCUSSIOt.l:
The police department has completed a limited background Investigation on
the applicant business and found nothing of a questionable nature. An In-
depth Investigation was completed on owner/managers and no offenses that
would preclude a license being Issued. No other Items of a questionable nature
were located. Due to concerns over maintaining the safety and viability of the
surrounding area the owners have entered Into a compliance plan with the
Police Department that further restricts their activities at the licensed premise. A
copy of the compliance plan Is attached to this staff report.
FiNANCIAL IMPACT:
None
61
t
I'
/-lllq W )OOd
~V" / OJ '- (
V
Salvador's Bakery III Restaurant
Compliance Action Plan:
1. Salvador's Bakery III wiil hold quarterly meetings with all employees to review:
Applicable laws, this action plan, and the names of patrons suspected to be invoived with
drugs or any other unlawful activity.
2. Salvador's Bakery III wiil post three signs inside the premises, indicating that no drug
dealing or usage is pennitted, and that the business invites and encourages police on the
premises. One of these signs will be visible on the wall when entering and exiting the
building; the other two will be posted on each restroom door. These signs will be in both
English and Spanish.
3. A daily incident log will be kept on the premises. Any illegal or disturbing behavior wiil
be logged. Also iogged will be attempted vioiations ofOLCC ruie such as: Minors
attempting entrance into the lounge/dance area or visibly intoxicated persons attempting
entrance into the iounge/dance area. The log book wiil contain:
a. Date, time, and type of incident
b. Name or photo ofperson(s) involved
c. Make, model, year, coior, and license number vehicies associated with persons
engaged in problem behavior
d. Action taken by Salvador's Bakery III employees during or after the incident
4. Any patrons observed to be engaged in the following illegal activity shall be pennanently
barred by Salvador's Bakery III:
a. megal Drug Activity
b. Serious Fights or disturbances
c. Carrying Weapons Illegally
5. Any patrons observed or engaged in the minor arguments or disturbances shali be barred
by Salvador's Bakery III for a period of at ieast six months.
6. Salvador's Bakery III wiil constantly monitor restroom for illegal activity and excessive
or suspicious use.
7. Salvador's Bakery III patrons allowed entrance for dancing must have valid identification
such as:
a. Oregon ID issued by DMV
b. Valid US drivers license
c. Other legitimate ID (Passport, etc)
8. To reduce the possibility of criminal activity outside the restaurant any patron who leaves
the building during dance hours will not be aliowed entrance back in by Salvador's
62
~.,.~., ".,~--~.~.~"._--_..,.. ._~~~"---~.~~-"----~,
,
Bakery III for that date. Signs will be posted at the door in both English and Spanish to
inform patrons of this policy.
9. Salvador's Bakery III will not serve any patron who shows signs of visible intoxication
for the remainder of the day. If another patron is observed passing alcoholic beverages to
the visibly intoxicated person (VIP), that patron will not be served for the remainder of
the day either.
10. Salvador's Bakery III will have appropriate nurnbers of security personnel (as determined by the
industry standard for ratio of patrons to security) to monitor both the dance area inside the
restaurant and outside the business.
11. Salvador's Bakery III will insure that security guards shall be properly trained in
accordance with Oregon Department of Public Safety Standards and Training rules and
state iaw
Salvador's Bakery III Restaurant
~N. Pacific Hwy
Woodburn, OR 97071
Responsible Person: 1?..t.f a... tJ J)1J~
Signature: 11'IJM..t.I
~~~
>c~l
63
~
W~N
l'''('''~'4"J '869
IOD
~~
.
.
August 18, 2004
TO: Mayor and City Council through City Administrator
FROM: Scott D. Russell, Chief of pOlice~
SUBJECT: Liquor License Change of Ownership
RECOMM~NDAnQN:
The Woodburn City Council approve a change of ownership applicatton for The
Endzone.
BACKGROUND:
Applicant: B. Sydney Enterprises, LLC
DBA / The End zone
980 N. Pacific Hwy.
Woodburn, OR 97071
Owner/Manager:
Bert, Jones
26448 16151 Ave SE
Covington, Wa 98042
License Type: Full on Premise Sales - Allows for the sale and service of distilled
spirits, malt beverages and wine for consumptton on the licensed
premises.
On August 3, 2004 the Woodburn Police Department received an application
requesttng approval for a change of ownership for the Endzone. The above-
menttoned corporation has purchased the business and Is applying for a license.
Agenda Item Review: City Admlnistrato
City AttorneYALtJ
Finane
64
.....,...- .-.. ..........._. ..-.->-------....-..--.----.- ..._.,._----.,_._._~".,~-,,~._~
"
Mayor and City Council
August 18, 2004
Page 2
.
.
During the last 12 months the Pollee Department handled 64 incidents at the
Endzone. Seventeen (17) of these incidents were actual calls for service the
balance being bar checks, traffic stops, or citizen contacts. There were no
reported liquor law violations by the business.
The restaurant will operate 7 days per week, between the hours of 07:00 AM and
02:30 AM. The entertainment will be recorded music, karaoke, video lottery
games, pool, and some live music. The pollee department has received no
communication from the public or surrounding businesses In support of or
against the change of ownership.
DISCUSSION:
The pollee department has completed a limited background Investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on the owner and no offenses that would
preclude a license being issued or Items of a questionable nature were located.
FINANCIAL IMPACT:
Nane
65
.............. ._--~._---------.- ~
~
WOOD~URN
I "' ~ "uln,. rd t lf6,
~ ~10E
.
.
August 16, 2004
TO:
FROM:
Mayor and City Council through City Administrator
Scott Russell, Chief of POIIC~
SUBJECT:
Removal of Temporary Increase in Authorized Staffing Levei
RECOMMENDATION:
City Council eliminate the temporary increase In the authorized staffing level for
police officers since the Insurance settlement Is now finalized.
BACKG~UND:
On December 5. 2003 Officer Greg Collins was placed on a leave of absence
and pending a medical retirement effective upon the finalization of his workers
campensatlon Insurance claim. This placed the department In deficit of two (2)
positions, with two (2) more openings occurring on July 1, 2004 at which time we
had a total of four (4) positions to fill. In June 2004 City Council authorized an
increase In police officer staffing by one (1) police officer position to facilitate
beginning the hiring and training process. This additional position was to be
eliminated once the resignation of Officer Collins was received.
DISCUSSIQti:
In early August 2004 we received word that Officer Collins medical retirement
has been formalized. The requirement for an additional police officer position
has been eliminated and I recommend Council reduce the authorized staffing
by one (1) back to normal approved staffing levels.
FINANCIAL IMPACT:
None
Agenda Item Review: City Administrat
City Attorney _
Finane
66
_.- _~."'_U" ....~~T-......."._.,._~_..".,.__._....,,-_._--_., ...'-'-"~'~'. '~...".~,=-,,-
6~t..;~ .
~
WOODBURN
lOF
~,~
I " ( ,> r /' .' r 11 I ~,f , [I [I 'I
.
.
August 23, 2004]
FROM:
Honorable Mayor and City Council
John C. Brown, City Administrato~
TO:
SUBJECT:
City Attorney Employment Agreement
RECOMMENDATION:
It is recommended the City Council approve, and authorize the Mayor to execute
the attached amendment to the City Attorney's employment agreement.
BACKGROUND:
At your August 9, 2004 meeting you evaluated the City Attorney's performance.
Finding that it met or exceeded your expectations for the position, you authorized a
four (4) percent increase in his compensation, effective August 1, 2004. That
increase is inclusive of any cost of living increase that would have otherwise been
granted to the City Attorney during the coming year.
DISCUSSION:
Attached, for your approval, is an amendment to the City Attorney's employment
agreement which reflects the compensation adjustment approved by the Council
on August 9, 2004. All other provisions of the Attorney's employment agreement
remain unchanged.
FINANCIAL IMPACT:
The cost of the recommended action for FY 2004-05 is approximately $4,176; the
annualized cost is approximately $4,556. Funding will be available in the City
Attorney's budget during much of the fiscal year. Depending on his spending
during the fiscal year, there may be adequate funding to support this increase
without the need for a budget adjustment. If a budget adjustment is necessary, a
contingency fund transfer will be recommended to the City Council later this year
and only in the amount needed to maintain the Attorney's budget in balance at
June 30, 2005.
Agenda Item Review: City Administrato
City Attorney _
67
~*._- .'-or'.-....^ ..__,__._.._".b....".._.___... ....--.-... .._..~
ADDENDUM "c'
COMPENSATION ADJUSTMENT
(AS RESULT OF CITY COUNCIL AUGUST 9, 2004 ANNUAL EV ALUA TION)
TO EMPLOYMENT AGREEMENT WITH
N. ROBERT SHIELDS, CITY ATTORNEY
THIS ADDENDUM TO AGREEMENT is entered into between the City of Woodburn
("City"), an Oregon municipal corporation, and N. Robert Shields ("City Attorney").
WITNESSETH
WHEREAS, City and City Attorney executed an Employment Agreement on August 29,
2000; and
WHEREAS, the City Council conducted an evaluation of City Attorney on August 9,
2004, and concluded that City Attorney exceeds all applicable standards of his employment; and
WHEREAS, the City Council passed a motion to authorize a compensation adjustment
based upon the results of City Attorney's evaluation and the Employment Agreement should be
amended to incorporate the motion;
NOW, THEREFORE, in consideration ofthe terms, conditions and covenants contained
herein, the parties agree as follows:
Section 5(A) of the Employment Agreement is amended to read:
5(A) Effective August I, 2004, base compensation of $7,853.00 per month
payable in monthly installments at the same place and time as other City
employees are paid. The parties further agree that no cost of living salary
increases shall be extended to City Attorney during the period starting with the
execution of this Addendum and ending with City Attorney's next evaluation by
the City Council.
In Witness Whereof, the parties hereto have executed this Addendum.
City of Woodburn
City Attorney
Kathryn Figley, Mayor
N. Robert Shields
Date
Date
68
~-
~. .. ...MT-....---.. _... ... ----..-. .... ......
,
~.~..
~
WOODBU~N
1 n r 0 r YO,<1 r f J j 88 9
13A
A~'~
.
.
August 23, 2004
FROM:
Honorable Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development r
Planning Commission's Denial of Variance 04-10.
TO:
SUBJECT:
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On August 19, 2004, the Planning Commission adopted a final order denying
Variance 04-10 to Section 11 [C) (5) and (6) of the Woodburn Sign Ordinance to
allow WESMAR Land Company to increase their sign height from the 35 foot
maximum sign height allowed by the Woodburn Sign Ordinance (WSO) in the
CG zone to 41 'h feet (Variance A) and to increase the 75 square foot maximum
sign area to 140.4 square feet (Variance B).
The subject site is located at 2875 Newberg Highway. It is further identified on
Marion County Assessor Maps as Township 5 South, Range 2 West. Section 12AC,
Tax Lots: #4900 and 5000.
The subject property is zoned Commercial General (CG), designated
commercial on the Woodburn Comprehensive Plan Map, and is located
approximately 440 feet east of Interstate-5 [1-5) and its interchange with
Newberg Highway. The applicant. WESMAR Land Company, is the landowner.
Wendy's restaurant [2,726 square feet in size) and associated parking spaces
occupies the subject site. The applicant/landowner owned the 41 'h foot tall,
140.4 square foot Wendy's pole sign located near the north edge of Newberg
Highway. Wendy's sign was installed before the City of Woodburn adopted the
WSO. Pursuant to the WSO, the City recognizes the sign as a non-conforming
sign. The surrounding properties are also zoned CG and designated commercial
on the Woodburn Comprehensive Plan Map. Commercial businesses surround
the subject site.
Agenda Item Review: City Administrator.
City Attorney
Finane
69
~_.
_r_ .__. .._... ..,...._._.....__'"._~_..._. ,.___ ..__ ,.._"__,_.._...~._"_m. __...~.,"<._.
Honorable Mayor and City Council
August 23, 2004
Page 2
.
.
The Oregon Department of Transportation (ODOT) is condemning a portion of
the subject site adjacent to Newberg Highway and has removed the
nonconforming Wendy's sign to allow for the widening of Newberg Highway.
Removal of the Wendy's pole sign, which was located on the land that ODOT is
condemning, is part of the ODOT condemnation proceeding for which the
applicant/landowner will receive just compensation for the property taken. The
applicant may purchase the removed sign from ODOT or its contractor. The
current Newberg Highway / 1-5 interchange improvement is an interim
improvement to the northeast quadrant of the interchange. ODOT is planning
to complete the improvement to the entire interchange, which will require
acquisition of lands, and probably signs, from other owners in the vicinity.
Section 13(C) of the WSO requires a nonconforming sign to comply with the
provisions of the WSO if a nonconforming sign is relocated from one location to
another location. The WSO, which was applicable until July 1, 2004, allowed a
freestanding sign up to a maximum height of 35 feet and a maximum area of 75
square feet. The applicant submitted variance and sign permit requests to
enable the removed nonconforming sign to be relocated on the subject
property.
The variance application was filed on May 27, 2004. Consequently, it is subject
to the standards in the WSO, not the newly adopted sign ordinance
incorporated into the Woodburn Development Ordinance, effective July 1,
2004. The applicant requests a variance from Section 11 (C)(5) and (6) of the
WSO to allow the relocated free standing sign to exceed the required 35 foot
maximum sign height and 75 square foot maximum sign area allowed in the CG
zone for an individual business. The height variance is to exceed the maximum
standard by 6.5 feet and the area variance is to exceed the maximum standard
by 65.4 square feet.
On the same day that the applicant filed the variance request to relocate the
nonconforming sign the applicant filed a separate sign permit application for a
new Wendy's sign that would be 15 feet and 10 inches tall with an area of 54
square feet. That sign permit. which is shorter and smaller than allowed under
the WSO, was approved on June 28, 2004.
DISCUSSiON:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
70
--. .._.
... _.._...- ."-. -T--.-.--.-..---.-..----...---
'-,b
p~
WOODBURN
f ,,, 0 , "0 r 11 ! t d j,~ S 9
13B
~~
.
.
August 23, 2004
FROM:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development ~
Community Development Director's APprovaV of Administrative
Design Review 04-08.
TO:
SUBJECT:
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On August 20, 2004, the Community Development Director approved a request
by the applicant for administrative design review approval to complete exterior
and fa<;:ade improvements for Cascade Park Retirement Center located at 950
North Cascade Drive in Woodburn.
The subject property is zoned Medium Density Residential (RM) and designated
Commercial on the Woodburn Comprehensive Plan Map. An assisted living care
center, Cascade Park Retirement Center, is located on the subject site. The
adjacent property to the north is zoned Commercial Office (CO). The property
located to the south is zoned Single Family Residential (RS), and the properties
abutting the site to the west are zoned, north to south; Commercial Office (CO),
Medium Density Residential (RM), Single Family Residential (RS), and Retirement
Community Single Family Residential (R1S). The abutting property to the east is
zoned Medium Density Residential (RM). The property to the north is occupied
by the Cascade at 214 commercial office building. Adjacent properties to the
west (across Cascade Drive) are, from north to south; in use as the Woodburn
Doctor's Office, the future location of the Pacific Living Center, Inc. Residential
Care Center, vacant. and the location of Single-family residential and single-
family retirement community residential units. The adjacent lot to the south is
occupied by the Woodburn United Methodist Church, and the abutting site to
the east is the location of the Colonial Gardens Residential Care Center.
The property owner is Woodburn Investme Associates, LTD
Agenda Item Review:
City Administrator
City Attorney
t
Finane
71
-.- ...--.-....
. .._~...~ -.~~.. --r--~"'-'----'-"'- ._-_.,.."..,~""..._"..., ..-.....--
Mayor and City Council
August 23, 2004
Page 2
.
.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
72
.,.-- .-
....' -.....--., ''''~'-'+~-'T-'~'----'~~''-'.'-'''''-----''