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Minutes - 05/24/2004 COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 24, 2004. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0015 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Absent Present Present Absent Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Mulder, Police Chief Russell, Park & Recreation Director Westrick, Recreation Services Supervisor Nugent, Library Director Sprauer, Assistant City Engineer Torgeson, Recorder Tennant Mayor Figley stated for the record that Councilor Cox was out of town. 0058 ANNOUNCEMENTS. A) In observance of Memorial Day, City Hall and the Library will be closed on Monday, May 31,2004. The Aquatic Center will be open from 12:00 noon until 5:00 p.m.. B) The spring recital for Dance, Dance, Dance will be held on June 5, 2004 at Woodburn High School with performances at 1 :00 pm and 3:30 pm. C) Greenway Task Force Design Charette! Workshop will be held on June 2, 2004, 6:00 p.m., in the City Hall Council Chambers. D) Transportation System Plan (TSP) joint City Council! Planning Commission work session will be held on June 7, 2004, 6:30 p.m, in the City Hall Council Chambers. E) The Library will be closed on Sundays for the summer from May 30, 2004 through September 5, 2004. F) Public Hearings: On June 14, 2004, the Urban Renewal Agency will hold a public hearing on the proposed Urban Renewal budget for fiscal year 2004-05 at 6:30 p.m. in the City Hall Council Chambers. On June 14,2004, the City Council will hold a public hearing on the proposed City budget for fiscal year 2004-05 at 7:00 p.m. in the City Hall Council Chambers. G) Woodburn Youth Ball Association and the Woodburn Recreation & Parks Department are sponsoring a volunteer work day on Saturday, June 5, 2004, beginning at 12:30 p.m.. This project will set forms and prepare for concrete plaza construction at Centennial Park's Ballfield #3.. Interested volunteers are asked to call the Park & Recreation Department for more information. Page 1 .. Council Meeting Minutes, May 24, 2004 '---'T'"'" -----.- ..--.----~.---_...--.-----..--. COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING 0220 PROCLAMATION: BUDDY POPPY WEEK - MAY 20-31. 2004. Mayor Figley stated that Buddy Poppies are sold by the Veterans of Foreign Wars organization with proceeds going to the veterans assistance programs. She read her proclamation declaring May 20 - 31, 2004 as Buddy Poppy Week in the City and encouraged citizens to support our veterans and their families through the purchase of a Buddy Poppy. She presented the framed proclamation to local VFW representative Jack Ryder. Mr. Ryder expressed his appreciation to the Mayor and Council for giving them the opportunity to sell the poppy within the City as a fundraiser for VFW programs. PROCLAMATION: HOME OWNERSHIP MONTH - JUNE 2004. Mayor Figley proclaimed the month of June 2004 as Homeownership Month and June 13, 2004 as Si Se Puede Homeownership Fair within the City. She encouraged local residents to attend the Fair to obtain information on homeownership financing options and to educate minority families against predatory lending. Roberta Ando, representing the Oregon office of the US Department Of Housing and Urban Development (HUD), stated that June is Homeownership Month on a national basis, the 70th anniversary of the initiation ofthe federal housing administration act, and, on June 13th, it will be the first ever homeownership fair to be held in Woodburn. This fair is targeted towards hispanics but everyone is welcome to attend and obtain information on homeownership options. This fair is focused on raising community awareness to the possibility and importance of homeowners hip for all Americans. She stated that homeownership brings stability to communities, generates economic growth, strengthens the entire nation, and brings prosperity to individual households. She reviewed statistical information on home values, return on investments, percentage rate of homeownership in Woodburn versus Salem, State of Oregon, and nationwide. Even though Woodburn has a high homeownership rate, there is a large gap between White homeownerships and Hispanic homeownerships. The upcoming Fair is a means in which the organizers are trying to close the percentage gap between the White and Hispanic homeownerships. Educating potential first-time homebuyers on loan opportunities and down payment options is one means closing the gap. Planning partners for the June 13th Fair include Oregon Homebuyer Education Collaborative, Fannie Mae, USDA Rural Development, Oregon Housing and Community Services, St. Luke's Church, and Wells Fargo Bank. The Fair will be held on Sunday, June 13th, at St. Luke's Church from 11 :00 am until 4:00 pm. Marcelino Soliz, representing Wells Fargo, reaffirmed his company's commitment to our community and to the Latino community. Census data shows that Latino households is one of the fast growing segments of our country and their company actively supports community programs, educational, and non-profit organizations assisting this segment of our population. He reviewed the programs that his company has made available to Page 2 - Council Meeting Minutes, May 24, 2004 . ...' ---."--~_.- COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING members of the Latino community and noted that home mortgage bi-lingual seminars are presented to help Latinos with understanding homeownership issues. 1389 INTRODUCTION OF RECREATION SERVICES MANAGER. Mayor Figley introduced Barbara Nugent as the City's new Recreation Services Manager. Ms. Nugent expressed her appreciation for the warmth of the community that she has been a part of over the last ten days. She stated that Parks & Recreation is advertising on their website for instructors and teachers in all types of art related activities. Additionally, starting this fall, the After School program will provide additional programs for youth. She also stated she is committed to doing the best job she can to provide children with the appropriate tools so that as they grow up they can make good decisions on how they spend their leisure time. 1513 CHAMBER OF COMMERCE REPORT. Jon Wolfer, representing the Chamber, provided the following information on Chamber activities: 1) The Chamber Board met on May 12th to review programs and their mission statements for the year. Their major focus for the year will be to develop governmental affairs, increase productivity relationships with the Downtown Association, help initiate a regional tourism initiative, and to work on putting together more successful summer events. 2) The Youth Leadership program graduated 23 one-year students and there were 6 students who graduated from the year two program. Students involved in the year two program spent the year identifying, researching, and participating in distributing over $3,000 of raised funds to local non-profits organizations. The Chamber is now in the process of selecting students for next year's program. 3) On Wednesday, May 26th ,7:30 am at the Courtyard Cafe, the Chamber will be hosting a nationally known author and speaker Larry Dennis on the topic of Repeat Business. 4) Executive Director Jerry Wheeler recently won a partial tuition scholarship from the US Chamber to attend an advanced management workshop in Colorado this summer. 5) Drums of Fire will be held on June 23, 2004 and ticket sales are going quite well with almost all of the stadium seats sold. It was noted that the on-line ordering of tickets has boosted ticket pre-sales. 1720 WOODBURN DOWNTOWN ASSOCIATION REPORT. Mary Lou Cornejo, WDA Vice-President, stated that the Mother's Day Event held on May 9,2004 was quite successful and they were on top of the noise ordinance since music was a part of this event. The next downtown event will be held on June 20, 2004 for Father's Day. The WDA is also looking for an alternative site for their events during the time period in which the downtown parking lot is being renovated for a plaza rather than parking. She stated that the WDA is a platinum sponsor for Relay for Life and they Page 3 - Council Meeting Minutes, May 24, 2004 r COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING want to continue to work with the organizers to promote this event. Lastly, the WDA is partnering with the Woodburn Art Center to recruit economically deprived youth who will then receive scholarships to take classes at the Art Center and the students would then be able to sell their art at the Saturday Market. 1968 Jorge Gonzalez, 894 Ogle St., stated that Ogle Street is a gravel road and more dust is coming into their household now that the weather is drier. He questioned if the City will ever look into paving Ogle Street since traffic on this roadway has increased substantially following the construction of the residential development built on the south end of Ogle Street. Additionally, there are more children walking down Ogle Street to get to the schools located on Parr Road and he is concerned that there may be an accident someday since Ogle Street has no sidewalks. The roadway is very narrow and buses traveling the roadway have minimal clearance when they pass each other going different directions. He suggested that the City look into options available that would address how traffic flows on that street in order to make it safer and installation of a 25 MPH speed signs to remind motorist of the allowable speed on the roadway. Public Works Director Tiwari stated that Ogle is one of several unpaved streets and it would cost the City approximately $2 million to pave all of the unpaved streets. He agreed that there is a problem on Ogle Street and staff is trying to address the dust issue. If a decision is made to initiate the improvement, a local improvement district would be formed to assess properties for a portion of the cost. The Council may elect to subsidize a portion of the cost as funds become available in the future. He appreciated Mr. Gonzalez's willingness to bring this issue before the Council and suggested that Mr. Gonzalez approach the property owners along this street to see ifthere is an interest in paving the roadway and property owners paying for their share of the improvement costs through an assessment district. He stated that the City will install speed signs if there are no signs currently on the street to remind motorists of the speed limit. Mayor Figley encouraged Mr. Gonzalez to talk to his neighbors to see if they are willing to participate in a local improvement district and, if so, they should meet with the Public Works Director to talk about the improvement in more detail. Mr. Gonzalez stated that one of the problems with this street is that one side of the street is adjacent to the railroad and the width of the street improvements may need to be less than existing standards otherwise some of the homes would have the sidewalk right outside their front door. Administrator Brown also stated that the City has recently approved the addition of two new motorcycle officers who will be assigned to traffic enforcement. He encouraged the residents along Ogle Street to call the Police Department when speeding does occur and the department will use those calls as a means of dispatching officers to troublesome areas for traffic enforcement. Page 4 - Council Meeting Minutes, May 24, 2004 '---..,...- .-.--" ----.- COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING 2520 CONSENT AGENDA. A) approve Council minutes of May 10, 2004; B) accept the Planning Commission minutes of April 22, 2004; C) accept the Recreation and Parks Board draft board minutes of May 11, 2004; D) accept the Mill Creek Greenway Task Force draft minutes of May 11,2004; E) receive the April 2004 Library Monthly report; F) receive the Police Department statistics for March and April 2004; G) receive the letter addressed to Marion County Commissioners regarding the Marion County Budget process from Chief Russell on behalf of the Police Department and the City Council; H) receive the Claims report for April 2004; and I) accept the Woodburn Youth Council minutes of Apri114, 2004. MCCALLUM/BJELLAND... consent agenda be adopted as presented with the addition of the April 14, 2004 Woodburn Youth Council minutes. The motion passed unanimously. 2621 COUNCIL BILL NO. 2509 - ORDINANCE AMENDING ORDINANCE 1998 (CIVIL INFRACTION ORDINANCE) TO ESTABLISH A NEW SCHEDULE OF FORFEITURES. Council Bill 2509 was introduced by Councilor Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Mayor Figley stated that the City is currently paying more money to the State on some of these forfeitures than what is being fined by the Judge under the existing ordinance. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2509 duly passed with the emergency clause. 2739 COUNCIL BILL NO. 2510 - RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR THE VACATION OF A PORTION OF AN EXISTING 20 FOOT UTILITY EASEMENT ADJACENT TO HAZELNUT DRIVE WITHIN GOOSE HOLLOW AT TUKWILA PHASE ONE SUBDIVISION. Councilor Sifuentez introduced Council Bill 2510. The bill was read by title only since there were no objections from the Council. Councilor McCallum stated for the record that he lives within the boundaries of Tukwila Phase One and, in the past, he has declared a conflict of interest and not participated in the discussion or voting. However, this particular location is some distance from his residence and there is a small amount ofland involved. He has no financial interest in this subdivision, therefore, he will participate and vote on this issue. He also stated that this Council Bill only establishes a public hearing date and does not make any approvals. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2510 duly passed. Page 5 - Council Meeting Minutes, May 24, 2004 COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING 2866 COUNCIL BILL NO. 2511 - RESOLUTION ENTERING INTO AN EXERCISE OF LEASE OPTION MODIFICATION OF CERTAIN LEASE TERMS WITH IRA GORDON. ET. AL. FOR THE LEASE OF PREMISES LOCATED AT 986 N. PACIFIC HIGHWAY (POLICE DEPARTMENT EAST PRECINCT). Councilor Sifuentez introduced Council Bill 2511. The bill was read by title only since there were no objections from the Council. Administrator Brown stated that the staff report recommended that the Administrator be authorized to execute the lease whereas the Council Bill authorizes the Mayor to execute the lease. He recommended that the Council Bill be amended to authorize him to sign the lease agreement. He also stated that the lease agreement is for a five-year period, however, if a new police facility is built within the next few years, the City can opt out of the lease provided that six months notice is given to the landlord. Councilor McCallum questioned the provision allowing the landlord to bring in other tenants to the unused space as long as the wall separation and security is maintained. Chief Russell stated that the landlord has the ability to reclaim space provided that solid walls are constructed and the department's security is not breeched. He stated that it is possible for the area to be re-configured whereby the landlord could reclaim some usable space that is physically separated from the department. The City was interested in obtaining an opt out provision and allowing them to reclaim some of the unused space was a feasible negotiation tool. BJELLAND/MCCALLUM... amend Council Bill No. 2511 by changing the language in the caption and Section 2 to read "..City Administrator to sign said document..". The motion passed unanimously. On roll call vote, the bill, as amended, passed unanimously. Mayor Figley declared Council Bill 2511 duly passed. 3321 COUNCIL BILL NO. 2512 - RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS). Council Bill 2512 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor McCallum questioned if the Library would be closed during those hours in which the Library employees would receive training on the CCRLS new automation system. Director Sprauer stated that Library hours would remain as usual and part-time employees would staff the Library when training does occur on the new system. It is also hoped that some of the training can be done at our Library rather than staff receiving the training at another location. Mayor Figley also stated that City Administrator Brown is a CCRLS Council Member as a City Manager representative on the Advisory Council. Page 6 - Council Meeting Minutes, May 24, 2004 --- .-.----,-. .---.-----.----- -. --...-.-.. COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2512 duly passed. 3736 COUNCIL BILL NO. 2513 - RESOLUTION PROVIDING FOR PUBLIC CONTRACT EXEMPTIONS AND ADOPTING FINDINGS SUPPORTING SPECIFICATION OF THE 'ROMTEC PRE-ENGINEERED LIFT STATION OR CITY APPROVED EQUAL" IN BID SOLICITATIONS FOR INDUSTRIAL AVENUE AND GREENVIEW DRIVE SEWAGE PUMP STATIONS REHABILITATION PROJECTS. Councilor Sifuentez introduced Council Bill 2513. The bill was read by title only since there were no objections from the Council. Mayor Figley summarized the memo which recommended that a competitive bid process not be followed in this case pursuant to ORS 279.017 since there is a product that can be purchased which is compatible with other City equipment and largely self-contained, therefore, easy to install. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2513 duly passed. 3924 CONTRACT AWARD: BOONES FERRY ROAD IMPROVEMENT. Bids were received from the following contractors on the improvement ofBoones Ferry Road north of the Highway 214 intersection to Goose Creek: Salem Road & Driveway, $375,442; and D & D Paving, $391,849. Staff recommended the acceptance of the low bid which was within 1.5% of the Engineer's estimate of $370,000. BJELLAND/MCCALLUM... award the construction contract to the lowest responsible bidder, Salem Road & Driveway Co., for the street improvement on Boones Ferry Road from Highway 214 north to Goose Creek in the amount of$375,442.00. The motion passed unanimously. 4000 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Community Development Director's Approval of Partition of 04-02 (Property located in northeast corner of City fronting N. Pacific HighwaylHighway 99E to the east and National Way to the southwest): Allows for City to purchase a 10,000 square foot parcel of land from Patrick Industries for a future well site location. B) Community Development Director's Approval of Design Review 04-03 (Exterior and Facade improvements to North Park Plaza at Mt. Hood Ave./ Highway 99E intersection) C) Community Development Director's approval of Partition 04-01 (property located northwest of the Robin Avenue and Arney Road intersection): Allows for creation of a .47 acre parcel for future retail development. Page 7 - Council Meeting Minutes, May 24, 2004 ~ - ..-.--.- ---1-- --..--.----, --.----. COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING D) Planning Commission's approval of Conditional Use 03-09, Design Review 03-25, and Variance 03-31 (property located at 2225 National Way): Allows modification to an approved water treatment facility located at 2225 National Way and variance approval to the front yard landscaping standard. E) Planning Commission's approval of Conditional Use 03-08, Design Review 03-24, and Variance 03-30 (property located at 828 Parr Road): Allows for modification to an approved water treatment facility located at 828 Parr Road and variance approval to the front yard landscaping standard. Mayor Figley questioned if the water facilities are, in general, conditional uses or ifthere was more involved in these cases. Director Mulder stated that some City facilities are permitted uses but the water facilities were conditional uses in the zones that they were proposed to be placed in. No action was taken by the Council to bring up any of these actions for review. 4211 CITY ADMINISTRATOR'S REPORT. 1) Administrator Brown stated that the facade work will soon begin on the Association Building (347 N. Front) and the fencing / scaffolding is being erected so work can begin as soon as the bricks arrive. 2) As a fundraising project for Relay for Life, team members will be preparing a lunch for employees and the Council is invited to attend. The luncheon will be held on June 7'h at 12:00 noon in the City Hall Council Chambers, and the cost to attend the luncheon is $5.00 with funds raised being donated to Relay for Life for cancer programs. 3) Administrator Brown stated that he has volunteered to serve on an 8-member Manager Task Force that will work on developing recommendations on a Civic Education curriculum that can be introduced into the State's school system. 4) As a member of the CCRLS Advisory Council, his first meeting will be on Wednesday, May 26'\ at which time the Advisory Council will be addressing the issue of whether or not Keizer should be allowed to participate in CCRLS without meeting all of the membership requirements currently established by CCRLS. The Advisory Council will eventually make a recommendation to the Chemeketa Board who will make final determination on this issue. He reviewed the membership requirements which involves library collection, library space, staffing levels, hours of operation, staff educational level of attainment to provide standard service level as recommended by the Oregon Library Association, and technological support levels. Once membership requirements are met and a Library is under CCRLS, they are allowed to supplement their library collection by borrowing through the other member libraries. The City of Keizer is asking the Advisory Council to allow them to join CCRLS without having met all of the membership requirements. They would meet the number of hours per week and would be more of a technological site rather than having the required library collection. To date, the Advisory Council has been inclined to require the minimum standards and the City of Salem has been analyzing this issue since they see themselves as having the most impact Page 8 - Council Meeting Minutes, May 24, 2004 . -,' COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING if a decision is made to allow Keizer to become a member of CCRLS. Currently, the Salem Library is able to charge Keizer residents an out-of-city charge for use of their facility and if Keizer is a member of CCRLS, they would no longer be able to collect the fee. It was noted that all libraries currently collecting an out-of-city charge from Keizer residents would be similarly impacted. He stated that he will be objective on whatever presentations are made at the meeting but, at the same time, would be suggesting to Keizer that they should adhere to the established standards that are being met by all other CCRLS members. Mayor Figley stated that the small city of Falls City was able to meet the standards and feels that Keizer should do likewise. Administrator Brown stated that Salem and McMinnville have gone on record opposing the inclusion of Keizer as a CCRLS member unless the requirements are met. Councilor McCallum expressed his opinion that standards should be met and Keizer should work to meet those standards rather than CCRLS lessening the standards. 4941 5) Administrator Brown stated that the Boones Crossing development project (located south of the railroad tracks on S. Boones Ferry Road) was approved by the City a few years ago and the developers will soon begin the first phase of this project. When the project was approved, the Planning Commission conditioned a 34-foot wide street improvement on the part of the developers and, when added to the amount of street improvement that needs to be added in order to deal with the approved width of the roadway, it will entail a 50-foot wide improvement. There is an approximately 200 foot section of the roadway running south from the bottom end of the railroad track approach and, along this stretch of roadway, there are several large trees which are directly in the pathway of this improvement. There is some ability to do some tapering work to save some of trees but most of the trees will need to be removed as part of the improvement. Staff is very reluctant to change a condition of approval that had been handed down on this project, and short of a variance request going back through Planning Commission and Council, the improvement will proceed as currently approved by the Commission and CounciL Staff is bringing this issue before the Council at this time since there have been concerns expressed in the past on tree removal and a couple of the trees to be removed are 36" or more in diameter. Public Works Director Tiwari stated that the taper will most likely save one tree but the rest of the trees will need to be removed. The taper is needed since the current City street is 36-feet wide and the new improvement will provide for a 50-foot wide street. Councilor McCallum expressed his support for tree preservation and strongly urges staff to save any trees that can be saved. He also encouraged developers to design their developments in a way that would preserve as many heritage trees as possible. 5520 MAYOR AND COUNCIL REPORTS. Councilor Sifuentez stated that an International Luncheon will be held on July 16th at Tukwila Medical Center with proceeds going to the AWARE Food Bank. Page 9 - Council Meeting Minutes, May 24, 2004 T". ~ COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING Councilor McCallum thanked the City employees for their support of Relay for Life. He stated that the Chief of Police and City Attorney will be running a mini-marathon at this event beginning at 7:30 a.m. Councilor McCallum also stated that he has heard that the Oregon Liquor Control Commission (OLCC) has developed some new revenue schemes which would take the alcohol out oftheir own OLCC stores and try to put them in commercial stores. In his opinion, this is another example of potentially making an existing problem relating to alcohol use even more of a problem. He felt that the City needs to keep up on the status of this proposaL Councilor Bjelland stated that the first of the flower baskets were hung today and it is anticipated that all of the baskets will be hung by May 25th. Councilor Bjelland also reported on the outcome of the Area Regional meeting for ODOT and the allocation of the 2006-09 STlP funding and the OTlA III funding. Region II was only allocated $15 million in STlP dollars for 2008-09 and $25 million in OTlA III dollars which then had to be split up between the 4 areas within Region II. MW ACT ended up with $16.2 million in total which was then distributed to 7 projects. Originally, the Hwy. 22 / Joseph St. interchange improvement was not one that could be phased, however, they did come back to MW ACT with a proposal to phase the project ($7 million). Other projects to be funded are Woodburn 1-5 interchange ($2.5 million), 1-5 improvement south of Salem ($2.6 million), completion of project in north Dallas ($.9 million), completion of Fort Hill / Wallace bridge project ($.7 million), and Dundee / Newberg bypass project ($1.5 million). He stated that the funds allocated for the Woodburn 1-5 interchange project are mainly dollars to be used for right-of-way acquisition rather than moving forward with construction dollars to get the interchange improved. Mayor Figley stated that it was unfortunate that some of the more expensive projects cannot get enough funds allocated to get them done. Councilor McCallum expressed his appreciation of the work being done by Councilor Bjelland on not only representing the Region but the City, and on his reports to the Council following these meetings. Councilor Bjelland felt that there needs to be more rationale approaches taken to the allocation of transportation dollars and he will strongly lobby to be on the negotiating committee at the next go round for funding. Additionally, there is an effort underway to examine the whole process of how the State allocates its highway funding and he was one of the individuals interviewed for that process. There is a need to look at alternative sources of funding even it they are earmarked dollars since it then tends to commit the State to support those projects. This may mean working more closely with our representative to pursue federal dollars for the interchange project and to lobby for the upcoming legislatures to allocate more dollars to the transportation needs of our State. Page 10 - Council Meeting Minutes, May 24,2004 _..._~.~~."",,"""'''''_~__L_."_,.__,_ .__.__-__._._,__w.~~~__. COUNCIL MEETING MINUTES MAY 24, 2004 TAPE READING Tape 2 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn into executive session under the authority ofORS 192.660(l)(h), ORS 192.660(1)(f), and ORS 192.660 (1)(e). MCCALLUM/BJELLAND... adjourn to executive session under the statutory authority cited by Mayor Figley. The motion passed unanimously. The Council adjourned to executive session at 8:30 p.m. and reconvened at 9:08 p.m.. 0036 Mayor Figley stated that the Council took no action on items discussed during executive session. ADJOURNMENT. MCCALLUM/BJELLAND... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:09 p.rn.. APPRO ATTEST1!1~ ~ Mary Te nt, Recorder City of Woodburn, Oregon Page 11 - Council Meeting Minutes, May 24, 2004 Executive Session COUNCIL MEETING MINUTES May 24, 2004 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARlON, STATE OF OREGON, MAY 24, 2004. CONVENED. The Council met in executive session at 8:35 p.m. with Mayor Figley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox Lonergan McCallum Nichols Sifuentez Present Present Absent Present Absent Present Present Mayor Figley reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant The executive session was called under the following statutory authority: (1) to conduct deliberations with persons designated by the governing body to negotiate real property transactions pursuant to ORS 192.660(1)(e); (2) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660(1 )(h); and (3) to consider records that are exempt by law from public inspection pursuant to ORS 192.660(1 )(f). ADJOURNMENT. The executive session adjourned at 9:07 p.m.. APPROVE ATTEST ~~ Mary Tenn t, Recorder City of Woodburn, Oregon Page I .. Executive Session, Council Meeting Minutes, May 24, 2004 .- - --........ . ---"""""-1--....-------.-.......