Agenda - 05/24/2004WOODBURN CITY COUNCIL
AGENDA
MAY 24, 2004 - 7:00 P.M.
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. City Hall and the Library will be closed Monday, May 31,2004,
in observance of Memorial Day. The Aquatic Center will be
open from noon to 5:00 p.m.
Dance, Dance, Dance will perform their Spring Recital on June
5, 2004 at 1:00 p.m. and 3:30 p.m. at Woodburn High School.
There will be a Greenway Task Force Design Charette/
Workshop on June 2, 2004 at 6:00 p.m. in the Council
Chambers at City Hall.
There will be a TSP Joint City Council/Planning Commission
Work Session on June 7, 2004 at 6:30 p.m. in the Council
Chambers at City Hall.
E. The Woodburn Public Library will be closed on Sundays for the
summer from May 30 through September 5, 2004.
On June 14, 2004, there will be public hearings on the Urban
Renewal budget at 6:30 p.m. and the City budget at 7:00 p.m.
in the Council Chambers.
Appointments:
None.
al (5o3) 98o<z485."
May 24, 2004
CouncilAgenda Pagei
e
PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Home Ownership Month, June 2004 and Si Se Puede
Homeownership Fair June 13, 2004
B. Buddy Poppy Week, May 20-31,2004
Presentations:
B. Home Ownership Fair- Tom Cusack, HUD
C. Buddy Poppy Week Proclamation Presentation
D. Introduction of Barbara Nugent, the new Recreation Services
Manager.
COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
COMMUNICATIONS
2
e
None.
BUSINESS FROM THE PUBLIC (This allows the public to introduce items
for Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
ke
Woodburn City Council minutes of May 10, 2004
Recommended Action: Approve the Woodburn City Council
minutes.
Bo
Woodburn Planning Commission minutes of April 22, 2004
Recommended Action: Accept the Woodburn Planning
Commission minutes.
Co
Woodburn Recreation and Parks Board draft minutes of May 11,
2004
Recommended Action: Accept the Woodburn Recreation
and Parks Board draft minutes.
3
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May 24, 2004
Council Agenda
Page ii
D. 17
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Go
He
Mill Creek Greenway Task Force draft minutes of May 11,2004
Recommended Action: Accept the Mill Creek Greenway Task
Force draft minutes.
Woodburn Public Library Monthly Report for April 2004
Recommended Action: Receive the report.
Police Department Statistics - March & April 2004
Recommended Action: Receive the report.
Letter to Marion County Commissioners regarding Marion
County Budget Process from Scott D. Russell, Chief of Police on
behalf of the Woodburn Police Department and the City
Council
Recommended Action: Receive the letter.
Claims for April 2004
Recommended Action: Receive the report.
18
19
26
27
9. TABLED BUSINESS
None.
10. GENERAL BUSINESS
Ae
Council Bill No. 2509 - Ordinance amending Ordinance 1998
(the Civil Infraction Ordinance) to establish a new schedule of
forfeitures and declaring an emergency
Recommended Action: Adopt the ordinance.
Bo
Council Bill No. 2510- Resolution establishing a public hearing
date for the vacation of a portion of an existing 20 foot utility
easement adjacent to Hazelnut Drive within the Goose Hollow
at Tukwila Phase One subdivision and directing the City
Recorder to give public notice
Recommended Action: Adopt the resolution.
Ce
Council Bill No. 2511 - Resolution entering into an Exercise o!
Lease Option Modification of Certain Lease Terms with Ira
Gordon, et. al., for the lease of premises used as a police
station and authorizing the Mayor to sign said document
Recommended Action: Adopt the resolution.
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37
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May 24, 2004
CouncilAgenda
Pageiii
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Council Bill No. 2512 - Resolution entering into an
Intergovernmental Agreement Contract Amendment with
Chemeketa Community College for participation in the
Chemeketa Cooperative Regional Library Service (CCRLS) and
authorizing the Mayor and Library Director to sign said
agreement
Recommended Action: Adopt the resolution.
Council Bill No. 2513 - Resolution pursuant to ORS 279.017
providing for public contract exemptions and adopting
findings supporting specification of the "Romtec Pre-
Engineered Lift Station or City Approved Equal" in the bid
solicitations for the Industrial Avenue and Greenview Drive
Sewage Pump Stations Rehabilitation Projects
Recommended Action: Adopt the resolution.
Contract Award for Boones Ferry Road Improvement
Recommended Action: Award the construction contract to
the lowest responsible bidder, Salem Road and Driveway Co.
for the Street Improvement on Boones Ferry Road from
Highway 214 to Goose Creek in the amount of $375,442.
11. PUBLIC HEARINGS
49
93
99
12.
13.
14.
None.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Community Development Director's Approval of Partition 04-02
(North Pacific Hwy./99E)
B. Community Development Director's Approval of Design Review
04-03 (North Park Plaza)
C. Community Development Director's Approval of Partition 04-01
(intersection of Robin Avenue and Arney Road)
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103
105
May 24, 2004
Council Agenda
Page iv
15.
16.
17.
D. Planning Commission's Approval of Conditional Use 03-09,
Design Review 03-25, and Variance 03-31 (2225 National Way)
E. Planning Commission's Approval of Conditional Use 03-08,
Design Review 03-24, and Variance 03-30 (828 Parr Road)
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (1)(h).
B. To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1)(f).
To conduct deliberations with persons designated by the
governing body to negotiate red property transactions
pursuant to ORS 192.660(1)(e).
18. ADJOURNMENT
107
110
May 24, 2004 Council Agenda Page v
.hA_om'
JUNE S! plmD HOIVmOWN RSHIP FAIR
4A
VgrHl~.p,,rm~S, JUNE 2004 IS NATIONAL HOMEOWNERSHIP Mo~m% MARKING THE 70TM
.~aqNF, mRSARY OF THE NATIONAL HOUSING ACT THAT CREATED THE FEDERAL HOUSING
ADiV~NISTRATION; AND
WH]~P~d~ THE FEDERAL HOUSING ADMINISTRATION INNOVATION OF LOW DOWN
PAYNLENTS~ LONG-TERM MORTGAGES AND PRIVATE SECTOR LOAN GUARANTEES HAS HELPED
TO RAISE THE HOMEOWNERSHIP RATE TO NEARLY 69% IN 2004] AND
WH]~I~kS~ HOMEOWHERSHIP RATES FOR M. INOR1TIES~ WHILE GROWlNG~ AIEE STILL
SUBSTANTIALLY BELOW THE OVERALL HOMEOWNERSHIP RATE; AND
WH~ MARKETING OF HOMEOWNERSHIP FINANCING OPTIONS AND EDUCATION
TO INSURE THAT MINORITY FAMILIES IS AN LMPORTA2qT TOOL TO PROTECT MINORITY
FAMILIES AGAINST PREDATORY LENDING~ AND
WH~a~S~ OWNING A HO/vIE REPRESENTS THE ANLERICAN DREAM FOR OUR
NATION'S FAMILIES AND THE PURCHASE OF A HOME IS OFiI~N TIM_ES A FAMILY'S LARGEST
PERSONAL INVESTM. EI',rr PROVIDING THEM WITH ECONOMIC STABILrrY AND SECURITY AND
GMNG THEM A STAKE IN LOCAL SCHOOLS CMC ORGANIZATIONS AND CHURCHES; AND
WH~I~ IMPROVING HOMEOWNERSHIP OPPORTUNITIES REQUIRES THE
CO/~V~ITM. ENT AND COOPERATION OF PRIVATE: NONPROFIT~ AND PUBLIC SECTORS~
INCLUDING THE FEDERAL GOVERNIvLENT AND STATE AND LOCAL GOVERNMEN-I-S;
THEREFORE, LET IT HEREBY BE KNOWN THaT THE Crr~ oF WOODBURN
CELEBRATES NATIONAL HOMEOWNERSHIP MONTH AND ENCOURAGES THE PUBLIC TO
PARTICIPATE IN THE JUNE 13, 2004 HISPANIC HOMEOWNERSHIP FAIR ORGANIZED THROUGH
THE COOPERATION OF FAN.HIE MAE, THE HOIVmBUYER COI,LA.BORATIVE OF OREGON, THE
U.S. DEPARTMEN-I- OF HOUSING AND URBAN DEVELOPMENT, USDA RURAL DEVELOPMENT,
ST. LUKE'S CHURCH~ THE /Vt. EXICAN CONSULATE AND V~ELLS FARGO BANK.
IN WITNESS WHF. gEOF, I ~v~ HER~USTO SET MY HAND AND CAUSED THE SEAL
OF TH~ ~-Y OF WOODBURN~O BE AFFIXED THIS 24TH DAY OF MAY 2004.
PROCLAMATION
4B
BUDDY POPPY WEEK
MAY 20 - MAY $1~ 2004
WH~-R~A~ THE POEM "IN FLANDERS FIELD," WHICH MOVINGLY DESCRIBES A
BAIILEFIELD OF CROSSES DOiiI~D WITH RED POPPIES~ HAS LED TO THE POPPY~S
BECOMING A SYMBOL OF LIVES LOST IN WARTLME; AND
WI-I~2~S~ THE VETERANS OF FOREIGN WARS ORGANIZED ITS FIRST SALE OF REPLICA
POPPIES IN 1922 AND ADOPTED THE POPPY AS 1TS OFFICIAL MEMORIAL FLOWER SOON
APl liR~ AND
WHERIL~, IN 1923 THE ~ DECIDED THAT V~W BUDDY pOPPIES BE ASSEMBLED
BY DISABLED AND NEEDY VETERANS WHO WOULD BE PAID FOR THEIR WORK TO
PROVIDE FINANCIAL ASSISTANCE; AND
WI'~RItAS, SINCE 1924 THE V~W HAS HELD TIlE TRADEMARK FOR THE "BUDDY
poPPY": GUARANTEED THAT THESE POPPIES ARE THE WORK OF DISABLED AND NEEDY
VETERANS~ AND SOLD THESE POPPIES TO PAY FOR SERVICES TO VETERANS AND THEIR
FAMILIES AND OTHER IMPORTANT COMMUNITY SERVICES; AND
WHERF~, THE VFW ANNUALLY SELLS "BUDDY pOPPIES" IN THE WEEK PRECEDING
MEMORIAL DAY;
NOW THEREFORE, I, KATHY FIGLEY, MAYOR OF THE CITY OF WOODBURN,
PROCLAIM THE DATES FROM MAY 20 TO MAY 81, 2004, ~BUDDY POPPY WEEK,"
AND ENCOURAGE THE PEOPLE OF WOODBURN TO SUPPORT VETERANS AND THEIR
LOVED ONES THROUGH PURCHASE OF A POPPY.
I~ WITNESS~-IEREOF I H~VE ~R~U~rro SET MY HAND AND CAUSED
THE S~ OF ..~IE~ CITY oF)Woo~2 BURN TO BE ~F~D ~IS 1~ DAY OF MAY 2004.
C~ OF WOODB~ ~ ~
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8A
COUNCIL MEETING MINUTES
MAY 10, 2004
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.0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MAY 10, 2004.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0015 ROLL CALL.
Mayor Figley Present
Councilor Bj elland Present
Councilor Cox Absent
Councilor Lonergan Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Mulder, Police Chief Russell, Public Works
Manager Rohman, Finance Director Gillespie, Park & Recreation Director Westrick,
Recorder Tennant
OO54
ANNOUN~CEMENTS.
A) City Budget hearing will be held on May 15, 2004, 9:00 a.m., in the City Hall
Council Chambers.
B) Recreation and Park Board vacancy - citizens interested in serving on this Board
are asked to obtain an application form from the Mayor's office at City Hall.
C) Planning Commission vacancy - citizens interested in serving as a Planning
Commission member are asked to obtain an application form from the Mayor's office at
City Hall.
D) Youth Council openings - youth interested in serving on the Youth Council are also
asked to contact the Mayor's office for an application form.
0108
CHAMBER REPORT.
Jon Wolfer, representing the Chamber Board, provided the following information on
upcoming Chamber events:
1) Business After Hours - May 13th, 5:00 pm to 7:00 pm at The Perfect Image Gift Shop
located in the Woodbum Crossing Shopping Center.
2) Greeter's Program - 7:30 am to 9:00 am:
May 13th - American Diagnostics, 1585 N Pacific Highway
May 21st- Bank of America, 1 I0 S. Pacific Highway
May 28th - Long Bros. Building Supply, 195 Birds Eye Avenue
3) Leadership Youth Day - May 18th. The youth will be painting and cleaning up the
AWARE Food Bank as a service project.
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4) Leadership Youth Graduation - May 19~. This is the third group of students to
complete this program and the second year students will be awarding grant money to
local non-profit organizations.
5) Drums of Fire will be held on June 23rd at the Woodburn High School athletic field.
This is the first year in which tickets will be available on-line through the Chamber's
website and ticket sales are going well. There will be 4 Drum and Bugle Corps
participating of which 3 are within the nation's topl0 Dram and Bugle Corps.
0265
CONSENT AGENDA.
A) approve the regular and executive session Council minutes of April 26, 2004;
B) accept the Community Center Task Force meeting notes of May 3, 2004;
C) receive the Aquatic Center Revenue Comparison report;
D) receive the Recreation and Parks Teen Scene report;
E) receive the Recreation and Parks Recreation Division Program Participation Report;
F) receive the Building Activity report for April 2004; and
G) receive the Planning Project Tracking sheet dated May 4, 2004.
NICHOLS/MCCALLUM... adopt the consent agenda as presented. The motion passed
unanimously.
.0331 COUNCIL BILL NO. 2508 - RESOLUTION CERTIFYING CITY'S
ELIGIBILITY TO RECEIVE STATE SHARED REVENUES DURING FISCAL
YEAR 2004-05.
Councilor Sifuentez introduced Council Bill 2508. The bill was read by title only since
there were no objections from the Council.
Councilor Lonergan questioned the projected revenue changes over last year.
Administrator Brown stated that the City's population has increased so the actual amount
of revenue projected to be received will increase by the population growth. There has
been some concern about legislative discussions to take away the liquor and cigarette
taxes, however, to date those revenues have not been taken away by the State. The per
capita rates have stayed relatively flat over the last couple of years.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2508 duly passed.
0474 BID AWARD - REMOVAL OF HOUSE AT 828 PARR ROAD.
Only one bid was submitted for the removal of the single family residential house located
on the property which is now the site for one of the City's water treatment plants. Staff
recommended that the bid be awarded to Emmert International rather than the City paying
in excess of $10,000 to demolish the home.
NICHOLS/LONERGAN... award bid to Emmert Intemational for $317.00 to remove
the house. The motion passed unanimously.
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COUNCIL MEETING MINUTES
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0515 CONTRACT AWARD: SETTLEMIER PARK FENCE REPLACEMENT.
BJELLAND/MCCALLUM... award contract for the replacement of a chain link fence
located at Settlemier Park to Iow bidder Security Fence in the amount of $7,397.00.
Mayor Figley questioned if neighbors affected by the fence have been contacted by staff.
Public Works Manager Rohman stated that he has been in contact with the affected
property owners and the questions and concerns expressed by the property owners have
been resolved.
The motion passed unanimously.
0567 CONTRACT AWARD: DEMOLITION OF HOUSE LOCATED AT 1060 MT.
O6OO
HOOD AVENUE.
Bids were received from the following contractors for the removal of the house located at
1060 Mt. Hood Avenue: De-Constructors, Inc., $5,500.00; All-Ways Excavating,
$8,273.00; Rods Handy Man, $9,800.00; Obrist Excavating, $13,500.00; Power Concrete
Cutting, $13,800; and Bob's Backhoe, $23,980.00.
BJELLAND/MCCALLUM... award contract for removal of the house located at 1060
Mt. Hood Ave. to the low bidder, De Constructors Inc., in the amount of $5,500.00.
The motion passed unanimously.
EASEMENT ACQUISITION FOR BOONES FERRY RD. PROJECT.
Staffrecommended the acceptance of two permanent easements from Woodburn Grange
No. 79 for the placement of utility vaults and underground conduit, and acceptance of an
easement agreement from the Woodburn Grange for placement of conduits and purchase
of right-of-way along Settlemier Avenue.
BJELLAND/NICHOLS.... City Administrator be authorized to sign the easement
agreement with Woodburn Grange No. 79 presented to Council and that the Council
accept the permanent utility easements from the Woodburn Grange No. 79.
The motion passed unanimously.
0708 SETTLEMENT AGREEMENT WITH EMERY CONSTRUCTION.
NICHOLS/LONERGAN... obtain a release from suit associated with the construction of
the Mill Creek pump station, authorize the City Administrator to execute a settlement
agreement with Emery & Sons Construction, Inc. and LZB, Inc., and forward a settlement
payment in the amount of $5,000 to Emery & Sons Construction, Inc..
Councilor Lonergan questioned why the City does not have any insurance coverage for
this type of action.
Attorney Shields stated that the general rule is that if it is a contractual arrangement there
is no insurance coverage. In this case, he did tender the issue to the insurance company
for review and they confirmed that there was no insurance coverage under our policy for
this action.
The motion passed unanimously.
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0867
COUNCIL MEETING MINUTES
MAY 10, 2004
AWARD OF CONSTRUCTION CONTRACT: WOODBURN ASSOCIATION
BUILDING FACADE IMPROVEMENTS (347 N. FRONT STREET'}.
Administrator Brown provided a short presentation on the proposed facade improvements
to the cast and west sides of the building. Thc improvements include installation of
windows, exterior brick veneer, doors, and some metal work in the shape of awnings.
The bricks will be a historic red fired brick color with some sandstone brick under the
windows. The windows will be light gray tinted which is also a historically accurate
color. On the west side of the building, there will be a glass roll-up garage size door with
the intent being to provide an opening to bring in larger displays assuming that the lower
level of the building will eventually house the Museum on the ground floor. For this
phase of the improvement project, the roll-up door will be metal and the glass roll-up
door will be installed when the interior renovation is done at a later date. Once approved
by the Council, it is expected that the facade work will start almost immediately and it is
anticipated that it will be completed in approximately 2 months. Staffmade an effort to
try and value engineer down the cost of the bid in order to save some cost to the City
since the bid was over the budgeted appropriations. However, it was decided to proceed
with the project as designed, less about $3,500 in some minor changes. It was noted that
the awning framework is included in the project however the City will need put a canvass
cover over the framework at a later date.
Councilor Lonergan liked the designs and could see the historical value brought out in the
design.
NICHOLS/LONERGAN... accept Bid No. 2004-020-29 to the lowest responsible
bidder, D.G.S. General Construction Inc., in the amount of $147,500.00. The motion
passed unanimously.
1510 COUNCIL BII ,I. NO. 2509 - RESOLUTION AUTHORIZING TRANSFER OF
OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR
2003-04.
Councilor Sifuentez introduced Council Bill 2509. Recorder Tennant read the bill by title
only since there were no objections from the Council. On roll call vote for final passage,
the bill passed unanimously. Mayor Figley declared Council Bill 2509 duly passed.
1580 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Community Development Director's approval of Design Review 04-05: Exterior
and facade improvements to building located at 347 Front Street.
No action was taken by the Council on this land use action.
B) Comunity Development Director's approval of Zoning Adjustment 04-03:
Increases the maximum lot coverage requirement from 35% to 40% for a one-story
dwelling over 14 feet in height located at 877 Hazelnut Drive.
No action was taken by the Council on this land use action.
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1623
COUNCIL MEETING MINUTES
MAY 10, 2004
MAYOR AND COUNCIL REPORTS.
Councilor Bjelland reviewed the actions taken by the Mid-Willamette Area Commission
on Transportation (MWACT) at their meeting last week. There were initially 17 projects
to prioritize for the upcoming meeting with the other Region II ACTs to allocate the STIP
funding for 200%09 and the OTIA ffi funds. Two of the projects were withdrawn by
their sponsors so MWACT had 15 projects to prioritize. Of the projects being analyzed,
Woodburn had improvements projects for the b5 interchange, Highway 214, and
Highway 99E south. Unfortunately, the Woodbum interchange was ranked 4% due in
part, to a lack of full attendance of commission members at the meeting. The Mt. Angel
representative has been a supporter of the 1-5 interchange project, however, their
representative was not in attendance therefore unable to vote on the projects which would
then have given the projects a different final standing. On Wednesday, the MWACT
Steering Committee will be meeting to discuss strategy for the Friday meeting with the
other Region 1I ACT's. The steering committee has strong support for the interchange
project and he hoped that they will be able to negotiate for $5 million of the estimated
$17 million to be allocated to our interchange project. The votes were very close and the
project that was rated #1 (Highway 22 Stayton/Joseph Street interchange) is a project that
cannot be phased and there will not be sufficient funds for this project. He will be
working with the Steering Committee on trying to have the I-5 project higher on the
project list and will be emphasizing the fact that a strong proponent of the interchange
was missing at the meeting. He will also be providing them with revised numbers
showing that the 1-5 interchange project would have just missed being #1 if the proponent
had been in attendance and voted favorably for the interchange project. He stated that the
funds are needed to acquire right-of-way and construction funds are not available as of
this date.
Councilor Sifuentez stated that Mary Chadwick had returned home from the hospital
today and she is in very good spirits.
Councilor McCallum congratulated the participants at the Mayor's Prayer Breakfast and
he stated that the City was well represented by the Mayor. He also thanked the
Woodbum Kiwanis and the French Prairie Kiwanis for their part in this event.
Councilor McCallum also questioned the Police Chief as to whether or not soliciting at
the freeway exits can be prohibited.
Chief Russell stated that the roadway is part of the State Highway system all of the way
up to the intemhange and this roadway is traditionally enfomed by the State Police. The
Portland Police Bureau had tried to enfome a statute on soliciting in a roadway but the
statute was declared unconstitutional in 1997. Ifa person does go out into the roadway
and obstruct traffic, a citation for disorderly conduct could be issued. He also stated that
staffhas been working with ODOT to remove camps set up in the intemhange area.
Councilor McCallum stated that there are some motorists that will give the individuals
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money which sometimes delays traffic flow to Highway 214 and adds to traffic
congestion. He was also concerned about the impression that may be left with motorists
when entering the City.
Mayor Figley also thanked the Woodbum Kiwanis and French Prairie Kiwanis for the
Prayer Breakfast. The main speaker was a very eloquent and dynamic speaker and she
enjoyed being at and participating in this event.
She also congratulated the organizers of the Mothers' Day festivities downtown yesterday
which drew a nice family crowd. She encouraged individuals who have not attended one
of these events to attend one of the upcoming events.
2322
ADJOURNMENT.
BJELLAND/SIFUENTEZ.... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:42 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST.
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 6 - Council Meeting Minutes, May 10, 2004
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8B
WOODBURN PLANNING COMMISSION
April 22, 2004
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Chairperson Lima p
Vice Chairperson Young A
Commissioner Vancil p
Commissioner Grigorieff p
Commissioner Knoles p
Commissioner Bandelow p
Staff Present:
Jim Mulder, Community Development Director
Naomi Zwerdling, Senior Planner
Jason Richling, Associate Planner
Chairperson Lima announced Commissioner Lonergan has been appointed to the City Council and will no
longer serve as a Planning Commissioner. He wished him luck on his new venture and commented he will
be missed.
MINUTES
A. Woodburn Planningl Commission Minutes of April 8, 20-na.
~'ommissioner Vancil moved to accept the minutes as written. Commissioner Knoles seconded the motion,
which unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A.~. Woodburn City Council Minutes of March 22, 2004
Chairperson Lima commented receiving City Council minutes is a good means of communication between
the City Council and the Planning Commission.
B_.=. The Reneral public is invited to attend an open house on April 29, 2004 to introduce proposed
Periodic Reviewamendments and Urban Growth Boundary expansion in Woodburn. The open
house will be held in City Hall Council Chambers between 5-7 p.m.
Staff emphasized it is an open house and not a formal meeting or hearing where a presentation is provided,
He explained the room will be set-up with different types of workstations around the room so the public can
come any time between 5-7 p.m. and look around, ask questions, obtain as much information as they desire
and then they can leave.
Commissioner Vancil inquired if there is any information that would be advantageous for the Commission to
see before it comes before the Commission?
Staff replied the information should be pretty much what was presented at the joint Council meeting back in
November. He recommended the Commission attend the open house as there will be discussion regarding
transportation, land use, proposed zone changes and comprehensive plan amendments, not just within the
proposed Urban Growth Boundary Expansion area but also within the existing City limits.
The new Associate Planner, Jason Richiing was introduced by Staff.
Jason RichlinR stated he is a very recent immigrant to Oregon originally from Southern California. He and his
Planning Commission Meeting - April 22, 2004
Page 1 of 6
9
wife reside in Corvallis where she attends classes at Oregon State University pursuing a career in education.
He indicated he's very pleased that the City of Woodburn is his first planning position.
The Commission welcomed him.
PUBLIC HEARING
A. Subdivision 04-01, Variance 04-01, Variance 04-07 and Exception 04-01; a request to subdividn
a 4.6 acre parcel into 17 single family dwelling lots and common space open space lot;
Variance approval to have the proposed lot #t 6 to have the front property line oriented toward
the private access easement instead of Cooley Rd.; Variance approval to the minimum lot
depth requirement of 100 ft. on the proposed lot #9 and Exception to Street Riqht-of-Way and
Improvement Requirements approval to allow for the sidewalks on the east side of Cooley Rd,
not to be constructed for subiect property located at the West and North of Tax Lot 4400 and
4500 at the NW quadrant of Hardcastle Avenue at Cooley Rd., Seine SG, Inc., applicant
Chairperson Lima reported Staff recommended a continuance of this item until the next Planning Commission
Meeting of May 13, 2004.
Commissioner Vancil moved to approve continuance of the hearing until May 13, 2004. Commissioner
Knoles seconded the motion, which unanimously carried.
B. Conditional Use 03-08~ Design Review 03-24 and Variance 03-30; a request to modifl~
Conditional Use 02-08 and Design Review 02-19 to modify a water treatment facility located
at 828 Parr Road. The proposed modifications require approval of a variance for the
landscape standards of the Woodburn Development Ordinance, City of Woodburn, applicant.
EX-PARTE CONTACTS
Commissioner Vancil reported he drove out and visited the site.
Chairperson Lima also visited the site.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report.
Staff recommended approval of the applications subject to the conditions of approval that were listed in the
Staff Report.
Commissioner Bandelow asked if we were talking about adding a paved uncovered storage area on the front
of the property? She also questioned what are the plans for the storage area?
Staff replied there are two areas that will have a paved uncovered storage area, one on the rear of the site
and one on the front of the site. The plans for the storage area are similar to the previous Country Club Rd.
site and it will be uncovered. She mentioned Randy Rohman could address this issue further.
Commissioner Vancil inquired whether there will be any grass left or will everything that was grass going to
be rock?
Staffexplained the applicant still has lawn on this particular site and the applicant has shown on the landscape
plan grass along Parr Rd. The applicant is proposing to replace some of the lawn with a Iow growing cover
on the West side as well as on the East side adjacent to the storage area on the back. There will be shrubs
along the East property line; trees along the South property line and therefore, all of the lawn will not be going
away.
Commissioner GriRor eff quest oned if the storm water detention pond will be enclosed with a fence around
Jt or will it be out in the open?
Staff referred that question to the applicant. However, she indicated it is her understanding that there is no
fencing around it but there is fencing around the site right along the driveway. The intent of the driveway is
to eventually have ingress to Centennial Park from the current driveway.
Planning Commission Meeting - April 22, 2004
Page 2 of 6
10
Commissioner Vancil asked if slats will be put in for the existing park fence or is there a secondary fence that
will go in?
Commissioner Bandelow pointed out the City Council had indicated when this project was approved that there
would be a slatted chain link. She inquired how much of the fencing is going to be slatted chain link?
Staff indicated it was her understanding that all of the fencing will be chain link and you wilt not be able to see
into this facility at all because it will have the slats. There will be additional landscaping to the North to try to
even further shield the public right-of-way from the fence itself.
TESTIMONY BY THE APPLICANT
Randy Rohman, City of Woodburn Public Works Department covered some of the issues that were brought
up by the Commission. He stated the storage area adjacent to the well will be used by Public Works for
various rock material or items that would be used for repair in that area. Centennial Parks Maintenance will
store bark dust; mowers will be stored from time to time; and some ball field maintenance equipment will end
up being left there just for ease of moving it around. Mr. Rohman stated there is an existing park fence but
there is about a 2 ft. hote. The non-slatted fence will be removed and there will be some fill in that area to
bring the ground level up to the level of the parking lot and a new slatted fence will be instalted all the way
along. The original intent was to put arborvitae in but instead they will put Pacific Wax Myrtle trees, which
grow within the 35-40 ft. range and require a little less maintenance and they felt is more attractive.
Additionally, Armstrong Maple trees are also considered the 35-40 ft. range in maturity and will be put in to
help screen the reservoir itself. Mr. Rohman further explained the trees in front are more of a spreading
variety where you get a larger canopy that spreads out. The trees along the back are spaced a little closer
and tend to grow straight up and down similar to the trees downtown. He indicated the rocks are intended
for Iow maintenance and water conservation.
Chairperson Lima asked Mr. Rohman what is potassium permanganate injection vault and what does
potassium permanganate do?
Randy Rohman explained potassium permanganate is a chemical that they use to remove the iron and
manganese from the water and it only needs a small amount of contact time. Therefore, it has to be injected
a certain amount of time before it enters the treatment plant so the vault will be adjacent to the well which will
give it enough time to oxidize the iron and manganese.
Chairperson Lima mentioned potassium permanganate was one of the chemicals used in processing film
many years ago when he was delving in photography.
Randy Rohman described potassium permanganate as a crystalline natural substance that dissolves rapidly
and is one of the true effective chemicals for removing manganese which has been used for many years.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Lima closed the public hearing and opened Commission discussion.
Commissioner Vancil wondered if there is any work being done about revising the development code to be
consistent with the new practice of water conservation demonstration not only in public use but also with future
applicants?
Staff indicated there has been no proposal initiated where Staff has worked on that issue. He stated he is very
familiar with that type of situation in California and there it did become a State requirement that all cities had
Planning Commission Meeting - April 22, 2004
Page 3 of 6
to develop an ordinance to address water usage. Staff further reported there is no such requirement from a
planning or zoning standpoint in Oregon and he is not aware of that really being an issue.
Randy Rohman interjected he is in the process of working on a Water Conservation and Management Plan
and as part of that one of the elements would be to work with the Planning Staff as well as the local community
on both new and existing development.
Staff further commented it is up to each jurisdiction to decide what they want to do.
Commissioner Vancil remarked he brought the issue up because he wants to be consistent that we not just
make this type of Variance for public entities. Moreover, that it be public policy if that is the basis for our
decision to grant the Variances and provide some direction as a Commission to take a look at that being an
option instead of a Variance in the future. He further stated this should be one of the kinds of things that is
revised as we are going through the Development Ordinance.
Commissioner Bandelow commented this particular site, while it is visible somewhat from the park, you will
not have people in houses or apartment buildings the way we had with the last one where they would be
looking down from a second floor into the facility. She is not particularly concerned with the change in the
landscaping because of the type of facility it is and where it is located. Commissioner Bandelow further stated
it is nice to see the City combining some facilities and cutting back a little bit on some of the equipment costs.
In closing, she indicated she favored the Variance and Design Review as requested.
Com missioner Knoles felt the site is laid out well for the location and the revision of the landscaping fits in well
with the way it is set up and he also favored the project.
Commissioner GriRorieff agreed with her fellow Commissioners.
Com missioner Bandelow moved to approve Conditional Use 03-08, Design Review 03-24 and Variance 03-30
and instructed Staff return with facts and findings to support the decision. Motion was seconded by
Comm ss oner Griflorieff, which carried unanimously.
Conditional Use 03-09, Desitin Review 03-25 and Variance 03-31, request to modify Conditional
Use 02-06 and DesiRn Review 02-17 to modify a water treatment facility located at 2225
National Way. The proposed modifications require approval of a variance for the landscape
standards of the Woodburn Development Ordinance, City of Woodburn, applicant.
Staff read the applicable ORS Statement and a presentation, as reflected in the Staff Report, was provided.
Approval of the applicant's proposal was recommended by Staff subject to the conditions of approval in the
Staff Report.
EX-PARTE CONTACTS
None
TESTIMONY BY THE APPLICANT
Randy Rohman, City of Woodbum Public Works Department stated the site is really about minimum size for
fitting in all of the stuff they needed to fit in. The pad mounted generators grew in size significantly after
looking at the noise requirements and noise enclosures around. Therefore, the generator ended up being
moved from its original location. Shrubs, trees and landscaping were included in the basic public view area
and grass was not included primarily just for ease of maintenance on the site. He reported the storage area
they want to add will be for Public Works use and they do not have anything in that side of town which will take
the place of the old Public Works shop area on Alexandra Way.
Chairperson Lima asked Randy what will happen with the Alexandra Way site?
Randy Rohman replied it is one of the proposed sites being sold to obtain additional funds for a community
center. They will be moving their equipment out of the Alexandra Way site over the next year or two and will
Planning Commission Meeting - April 22, 2004
Page 4 of 6
be razing those two old buildings. He indicated there is still a well on the site and as part of this process they
decided not to use that well for the treatment plant. Mr. Rohman mentioned he will be coming before the
Commission for construction of a new well to the North in the area of Patrick Industries that will be piped and
become the second well for this treatment plant.
Chairperson Lima further questioned when the plants will be in operation?
Randy Rohman responded the plants should be operational no later than the Summer of 2005. Major
construction work will probably be done this Fall because working the bugs out and getting the plants
operationally ready will take a few months. He indicated settlement is expected in the reservoirs and after
the tanks are finished they feel it could take up to six months before the settlement reaches a point where
they can do the final connections. Mr. Rohman further indicated it is really the tank settlements that will
govern when they can go into operation. He reported with the one additional well they are proposing on the
North edge of town should take them at least into the year 2015. Additionally, the Parr Rd. wastewater tank
was increased and there is provision for four additional filters on that site. The Master Plan calls for
construction of a fourth treatment plant in West Woodburn.
Commissioner Knoles pointed out this particular site has no provision for storm water and overflow storage
and questioned ~f there was a reason for that?
Randy Rohman replied the reason for it is because it has a dedicated storm line. The original plant water well
that was drilled on the site was, at that time, a deficiency in storm water so they ended up running a dedicated
storm line that actually empties into Mill Creek and because of that provision there was no need for detention
in that area. He said the other two areas are further distant from the drainage sources and in that case you
want to detain the water.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Lima closed the public hearing and opened discussion among the Commissioners.
Commissioner Bandelow moved to accept Conditional Use 03-09, Design Review 03-25 and Variance 03-31
and instructed Staff return with facts and findings. Commissioner Knoles seconded the motion. Motion
unanimously carried.
ITEMS FOR ACTION
A. Conditional Use 03-07, Design Review 03-23 and Variance 03-29, request to modify
Conditional Use 02-05, Desitin Review 02-16, Variance 03-06 and Variance 03-07, site plan to
chan~le the driveways, increase treatment plant size by 198 sq. ft., relocate accessory
equipment, increase the size of the detention area~ show fence locations and iniection vault
and add storage. Also requesting approval to change the landscape plan which requires a
variance to landscape standards, located at 1084 Country Club Road, City of Woodburn,
applicant.
Commissioner Bandelow moved to approve the Final Order and Commissioner Knoles seconded the motion.
Motion carried unanimously.
Planned Unit Development 03-02, Variance 03-34 (Lot Width), Variance 03-35 (Lot Depth) and
Variance 03-36 (Lot Coverage), request for the modification of Condition of Approval #24 of
Planned Unit Development Case File No. 99-0t; request for PUD Preliminary Plan Approval and
PUD Design Plan Final Approval for 16 single family dwelling lots; request for Variance
approval to reduce the required lot width, depth and lot coverage and to exceed the 250 foot
Planning Commission Meeting - April 22, 2004
Page 5 of 6
13
cu,-de-sac lenflth requirement, located at the Eastern terminus of Tukwila Dr., South of the
UGB tine, Renaissance Development, applicant.
Commissioner Bandelow moved to approve the Final Order as presented. Motion was seconded by
Commissioner Gd.qorieff, which unanimously carried.
DISCUSSION ITEMS
Randy Rohman, City of Woodburn Public Works Department offered to answer any general Public Works
questions the Commission might have.
There were no questions from the Commission at that time.
REPORTS
None
BUSINESS FROM THE COMMISSION
Chairperson Lima hoped the Mayor appoints a new Commissioner soon.
ADJOURNMENT
Commissioner Bandelow moved to adjourn the meeting and was seconded by Commissioner Knoles. Motion
carried. Meeting adjourned at 8:06 p.m.
APPROVED
CLAUDIO LIMA, CHAIRPERSON
/ DATE
ATTEST /~ ~.- .~
~;- Ji-m Mulder,
Community Development Director
City of Woodburn, Oregon
Planning Commission Meeting - April 22, 2004
Page 6 of 6
14-
MZNUTE5
Woodburn Recreation and Porks Board
Tuesday, May 11, 2004
7:00 pm
City Council Chambers
1. Herb Mittmonn, Choir, coiled the meeting to order at 7 pm.
8C
Z. Herb Mittmonn announced the resignation of Sharon Felix.
o
Roll Call
Members present: Herb Mittmonn, Chair; Rosetto Wongerin, Vice-chair,
Evon Thomas, Member; Phil Lagao, Member; Ann Meyer, Member;
5toff present: Randy Westrick, Director; Steve Newport, Aquotics and
Facilities Manager; Poulette Zastoupil, A.A.
Approval of Minutes from April 13,2004.
Motion to accept the minutes was made by Herb Mittmann and seconded
by Phil Lagao.
Business from the Audience: None
Mill Creek Greenway Master Plan
Board approved a date for a Design Charette on .Tune 2, 2004 from 6:00
- 9:00 pm. and an Open House on ,Tune 1§ at §:30 p.m. and Work Shop at
our regular scheduled Recreation and Pork Board meeting at 7:00 p.m.
Alex Stone explained the Design Charette and pointed out greenway
resources on the topographical map. Alex pointed out that there are
certain areas of concern; the railroad at Hwy 214 and resources that
should be used; wildlife habitats, natural plants, and existing trails.
Randy reported to the Board on the success of the Mill Creek Greenwoy
Survey that will be complete by the end of May. This information will be
used in the planning process of the greenwoy.
Division Reports
Recreation Report from Donovan Reyna, Teen 5cane Coordinator
bonovan's report was in written form. Randy shared Barbara Nugent is
officially the Recreation Services Manager with her start day as May
17, 2004.
15
Aquatic Center Report from Steve Newport, Aquatic Center
Manager.
Steve Newport reported that the annual Mother's Day Spa wes very
successful with 65-70 women being pampered and food catered by Yurt
Web's. He reported that swim lessons served over 2000 kids this year.
The Aquatic Center will be open from 12:00 - 5:00 pm on Labor Day and
The 4*h of `tuly. The Annual Luau will change to a family night with fun
activities with a D.,T. and movie. The aquatic staff is looking forward to
a busy summer and has been busy with the summer registrations.
Rosette Wangerin stated that the numbers look good and that progress
in being made in bringing revenue up.
Reports by Randy Westrick, Recreation and Parks Director
Community Center Task Force
Randy report is in written form. He asked the Board if they had any
questions. No questions. The next meeting will be `tune 7, 2004.
o
Woodburn Memorial Aquatic Center Fee Revisions
The Recreation and Parks Department has targeted a goal to recover 50
percent of operating cost through user fees. Zn order to do this, staff
is proposing new fee increases. Steve Newport reviewed the proposed
fee schedule changes with e slide show presentation. Steve showed
that with the new fees there would be a potential of $28,372.00 net
increase. He also shared that the fee increases could have a negative
affect on attendance end that staff will closely monitor monthly
statistics. Randy shared that the City Council will review all City fees in
September. The consensus of the Board is that the Aquatic Center
fees should be increased according to the schedule draft presented.
.Skate Park
Randy shared that the warranty work has been completed but that the
warranty and bond is still in effect. Even Thomas reported that the
conditions have improved but would like to meet with Randy on some
minor repairs that may be covered under the warranty. Randy reported
to the Board that the Police Department has written a few Park
Exclusions for riding bicycles in the Skate Park.
:tO.
Future Board Business
· `tune 15, 2004 meeting and workshop
· Zntroduction of new Recreation Services Manager
Board Comment
None.
Next meeting is .Tune 15, 2004
Meeting wes adjourned at 7:55 pm
16
Mill Creek C. reenway Task Force
Meeting Notes
May 11, 2004
Members present: Alexandra Stone, Randy Westrick, Dan Hoynacki, Phyllis
McKean, Nancy Kirksey, Willis C~raffe, Christopher Pister, David Torgeson
and ,Terry Simonsen.
8D
Coil to order
Informal start at 5:35 pm.
Community Survey
The Task Force reviewed the ?10 surveys and noted that walking is
the #! activity. Dan Hoynacki will create a database and input oll
survey information. This information will help in the planning process
of the greenway.
,Tune Public Workshop
Alex Stone reviewed the draft Design Charette and explained the
schedule to the Task Force. Alex then presented topographical wall
maps and pointed out the existing resources along the greenway.
David Torgeson shared current Public Works projects that need to be
considered in the planning process. ,Terry Simonsen asked about the
trail section in Tukwila and the Homeowners Associations reaction to
the survey and planning process. Randy assured the Task Force that
Herb Mittmann, Recreation and Park Board Chair lives in Tukwila and
is a positive liaison with the Homeowners.
Kodak America Greenways Grant
The Task Force reviewed the proposed grant and Alex Stone
suggested raising the grant total to $2500.00. Alex also suggested a
change to #! Organization Description with adding the diversity in the
Woodburn community. The Task Force agreed that the additional
money would help with completing the signage portion of the greenway.
David Torgeson stated that he would like to see maintenance costs
included in the design cherette. The Task Force discussed the
possibility of volunteer groups to help with the greenway maintenance.
Adjournment 6:50 pm
Next meeting ,Tune 6, 2004 which will be the Design Cherette.
17
WOODBURN PUBLIC LIBRARY 8~-.~
MONTHLY REPORT FOR APRIL 2004
I. CIRCULATION
Current:10,837
Adult: 7,654
Children: 3,163
Previous: 2003
2002
2001
In-House Use: 1,403
II. INTERLIBRARY LOAN
Books Loaned: 1,202
CCRLS: 1,195
In-State Special: 0
All Other In-State: 7
Out-Of-State: 0
Books Borrowed: 1,005
CCRLS: 1,002
In-State Special: 0
All Other In-State: 3
Out-Of-State: 0
II1.
11,817
11,696
12,069
REFERENCE
Woodburn Referrals Other Total
2004 682 8 781 1,471
2003 904 41 1,071 2,016
2002 1,036 68 1,254 2,358
2001 1,043 60 1,288 2,391
Database Usage:
April: 626
(not all data bases included)
IV. COMPUTER USAGE
Average per open hours: 8.53
Average per open hours: 4.07
Adults: 2,123
Children: 1,013
LIBRARY SPONSORED PROGRAMS
Adults: 3 No. Attending: 30
Children: 27 No. Attending: 893
VI. VOLUNTEER HOURS WORKED
185.5
VII. FINANCE
$13,996.35
New Adds For The Month of April: 838
VIII.HOLDINGS
78,329
IX. PATRON LOAN TYPES
17,058
Monthly Statistics: April 2004
18
8F
TO:
May 19, 2004
FROM:
SUBJECT:
Receive the Report
BACKGROUND:
Mayor and City Council through City Administrator
Scoff Russell, Chief of Police~-~"
Police Department Statistics - March & April 2004
The attached report lists year to date reported offenses and arrests displayed by
month,
DISCUSSION:
The statistics have been gathered from the Police Departments Records
Management System. The Previous year's statistics are also displayed for
comparison purposes.
FINANCIAL IMPACT:
None
Agenda Item Review: City Administrator
City Attorney
Financ~Z~
Woodburn Police Dept. PAGE
DATE: 5/18/2004 PL6860
TIME: 17:22:15 MONTHLY CRIMINAL OFFENSES FOR JANUARY THRU APRIL 2004 SCOTTRU
ORI~: 0R0240500 WPD RESULTS FOE ALL OFFENSES
CHARGE DESCRIPTION JAN FEB MAR APR TOTAL
AGGRAVATED ASSAULT 1 2 1 5 9
AGGRAVATED MURDER 0 0 0 0 0
ANIMAL ORDINANCES 46 48 50 26 170
ARSON 1 0 0 0 1
ASSAULT SIMPLE 12 7 18 15 52
ATTEMPTED MURDER 0 0 0 0 0
BOMB THREAT 0 0 0 0 0
BRIBERY 0 0 0 0 0
BURGLARY - BUSINESS 3 12 5 2 22
BURGLARY - OTHER STRUCTURE 3 2 6 3 14
BURGLARY - RESIDENCE 4 10 13 11 38
CHILD EDRANDOMENY 1 0 0 1 2
CHILD NEGLECT 0 0 0 0 0
CITY ORDINANCE 14 8 8 13 43
CRIME DAMAGE-NO VANDALISM OR ARSON 21 24 30 19 94
CURFEW 3 2 0 0 5
CUSTODIAL INTRNEERENCE 0 0 0 0 0
CUSTODY - DETOX 2 1 4 3 10
CUSTODY - MATERIAL WITNESS 0 0 0 0 0
CUSTODY - MENTAL 0 1 0 1 2
CUSTODY - PROTEClTVE 1 0 0 0 1
DISOEDERLY CONDUCT 3 4 1 2 10
DOCUMENTATION 0 1 0 0 1
DRINKING IN PUBLIC 0 0 0 0 0
DRIVII{G UNDER INFLUENCE 8 12 8 9 37
DRUG LAW VIOLATIONS 23 4 9 15 51
DRUG pANAPHEENALIA 0 0 0 0 0
~S/REVONED - FELONY 0 0 0 0 0
~S/REVOKED-MI SDENEANOR 7 9 3 0 19
ELUDE 2 0 2 2 6
EMBEZZLEMENT 0 1 0 0 1
ESCAPE FROM YOUR CUSTODY 0 0 0 0 0
EXTORTION/BLACK/4AIL 0 0 0 0 0
FAIL TO DISPLAY OPERATORS LICENSE 6 5 5 1 17
FAMILY-OTNER 0 0 0 0 0
FORCIBLE REPR 0 0 0 0 0
FORGERY/COUNTERFEITING 10 7 9 3 29
FRAUD - ACCOURT CLOSED CHECK 1 2 2 0 5
FRAUD - BY DECEPTION/FALSE PRETENSES 1 1 3 1 6
FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE 2 1 1 0 4
FRAUD- IMPERSONATION 3 6 3 0 12
FRAUD - NO ACCOUNT - CHECK 0 0 0 0 0
FRAUD - NOT SUFFICIENT FUNDS CHECK 1 0 0 0 1
FRAUD - OF SREVICES/FALSE PRETENSES 1 2 0 2 5
FRAUD - WELFARE 0 0 0 0 0
FRAUD - WIRE 0 0 0 0 0
FRAUD-OTRER 0 0 0 0 0
FUGITIVE ARREST FOR ANOTHER AGENCY 31 34 33 25 123
FURNISHING 1 0 0 0 1
GAMBLING - BOOKMAKING 0 0 0 0 0
GAMBLING - GAMES 0 0 0 0 0
GAMBLING - ILLEGAL DEVISES/MACHINES 0 0 0 0 0
2O
PAGE
Woo~urn Police Dept. PL6860
DATE: 5/18/2004
TIME: 17:22:15 MONTELY CRIMINAL OFFENSES FOR JANUARY THRU APRIL 2004 SCOTTRD
0RI~: 0R0240500 WPD RESULTS FOR ALL OFFENSES
CHARGE DESCRIPTION JAB FEB MAR APR TOTAL
GAMBLING - ILLEGAL PAY OFF 0 0 0 0
GAMBLING - NUMBERS AND LOTTERY 0 0 0 0
GAMBLING - OTHER 0 0 0 0
GARBAGE LITTERING 0 0 0 1
t{IT AND RUN FELONY 0 2 2 0
HIT AND RUN-MISDENEABOR 12 13 19 3
ILLEGAL ALIEN - INS HOLD 0 0 0 1
ILLEGAL ESTABLISHWElqT 0 0 0 0
ILLEGAL LIQUOR-MARE,SELL,POSSESS 0 0 0 0
IMPORTING LIQUOR 0 0 0 0
INTIMIDATION /OTHER CRIMINAL THREAT 4 2 3 3
~STIFIAELE HOMICIDE 0 0 0 0
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 2 1 0 0
KIDNAP - FOR RANSOM 0 0 0 0
KIDNAP - EI-JACK,TEItRORIST 0 0 0 0
KIUNAP - HOSTAGE/SHIELD OR REROVAL/DELA¥ WITNESS 0 0 0 0
LICENSING ORDINANCES 0 I 0 0
LIQUOR LAW-OTHER 0 0 0 0
LIQUOR LICENSE VIOLATIONS 0 0 0 0
MINOR IN POSSESSION 4 5 4 2
MINOR ON PRERISES 0 0 0 0
MISCELLANEOUS 4 8 3 3
MOTOR VEHICLE THEFT 17 12 13 17
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0
NEGLIGENT MANSLAUGHTER 0 0 0 0
NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0
NUN SUPPORT 0 0 0 0
~ 9 10 8 6
PARENTAL RESPONCIBILITY ORDINANCES (SVP) 0 0 0 0
PROPERTY - FOUND LOST MISLAID 16 18 27 14
PROPERTY RECOVER FOR OTHER AGENCY 3 2 1 1
PROSTITUTION - COMPEL 0 0 0 0
PROSTITUTION - ENGAGE IN 1 0 0 1
PROSTITUTION - OTHER 0 0 0 0
PROSTITUTION - PROMOTE 0 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 28 56 31 29
RECKLESS DRIVING 1 0 2 2
ROBBERY - BANK 0 0 0 0
ROBBERY - BUSINESS 0 0 1 0
ROBBERY - CAR JACKING 1 1 0 0
ROBBERY - C0NV.STORE 0 0 0 0
ROBBERY - HIGHWAY 0 0 1 0
ROBBERY - OTHER 1 1 0 2
ROBBERY - RESIDENCE 1 0 0 0
ROBBERY - SERVICE STATION 0 0 0 0
RUNAWAY 17 2 5 11
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 I 0 0
SEX CRIME - EXPOSER 1 0 1 0
SEX CRIME - FORCIBLE SODOMY 1 0 0 1
SEX CRIME - INCEST 0 0 0 0
SE2( CRIME - MOLEST (PHYSICAL) 1 2 4 3
SEX CRIME - NON FORCE SODOMY 0 0 0 0
1
4
47
1
0
0
0
12
0
3
0
0
0
1
0
0
15
0
18
59
0
0
0
0
33
0
75
7
0
2
0
0
144
5
0
1
2
0
1
4
1
0
35
1
2
2
0
10
0
21
PAGE
Noodburn Police DeDt. PL6860
DATE: 5/18/2004
TINE: 17:22:15 MONTHLY CRIMINAL OFFENSES FOR JANUARY TERU APRIL 2004 SCOTTRU
DRI#: 0R0240500 WPD RESULTS FOR ALL OFFENSES
JAN FEB MAR APR TOTAL
CHARGE DESCRIPTION .....................
SEX CRINE - NON-FORCE RAPE 0 1 1 1
SEX CRIME - OBSCENE PHONE CALL 0 0 0 0 0
SEX CRINE - OTHER 0 0 0 0 0
SEX CRIME - PEEPING TOM 0 0 0 0 0
SEX CRINE - POREOGRAP~IY/OBSCENE MATERIAL 0 0
SEX CRINE - SEXUAL ASSAULT WITH AN OBJECT 0 0 0 0 0
STALKER 0 0 0 0 0
STOLEN PROPERTY - RECEIVING,BUYING, POSSESSING 0 0 1 4 5
SUICIDE 1 0 0 0 1
THEFT - BICYCIJ~ 2 1 4 6 13
THEFT - BUILDING 7 4 6 3 20
THEFT - COIN DP MACRINE 0 0 0 0 0
THEFT - FROM MOTUR VEHICLE 30 31 34 37 132
TREF~ - MOTOR VEHICLE PARTS/ACCESSORIES 1 0 1 1 3
THEFT - OTHER 12 14 13 23 62
THEFT - PICKPOCKET 0 0 0 0 0
TREFT - PURSE SNATCH 1 0 1 2 4
THEFT - SHOPLIFT 15 14 17 11 57
TRAFFIC ORDINANCED 61 53 73 20 207
TRAFFIC VIOLATIONS 37 37 14 2 90
TRESPASS 6 3 5 7 21
UNKNOWN 0 0 0 0 0
VANDALISM 28 33 46 73 180
VERICLE RECO3;]~:iRD FOR OTHER AGENCY 3 3 4 3 13
WARRANT ARREST FOR OUR AGENCY 1 1 1 0 3
WEAPON - CARRY CONCEASED 0 1 4 4 9
WEAPON - EX FELON Ilq POSSESSION 0 1 0 0 1
WEAi~DN - OTHER 0 0 0 0 0
WEAPON - POSSESS ILLEGAL 1 3 0 0 4
WEAPON - SHOOTING IN PROHIBITED AREA 0 0 0 0 0
WILLFUL MURDER 0 0 0 0 0
ZONING ORDINANCE 11 4 8 7 30
TOTAL: 553 547 572 463 2135
2004 TOTAL: 553 547 572 463 0 0 0 0 0 0 0 0 2135
2003 TOTAL: 520 360 437 459 0 0 0 0 0 0 0 0 1776
2002 TOTAL: 1 0 0 0 0 0 0 0 0 0 0 0 i
Woodburn Police Dept. PAGE
DATE: 5/18/2004 PL6850
TIME: 17:22:02 MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU APRIL 2004 SCUTTRU
0RI~: 0R0240500 WPD RESULTS FOR ALL CHARGES
C~GE DESCRIPTIUN JAN FEB MAR APR TUTAL
AGGRAVATED ASSAULT 0 0 0 3 3
AC~RAVATED MURDER 0 0 0 0 0
ANIMAL ORDINANCES 0 0 0 0 0
ARSON 0 0 0 0 0
ASSAULT SIMPLE 10 3 14 8 35
ATTEMPTED MURDER 0 0 0 0 0
BOMB THREAT 0 0 0 0 0
BURGLARY - BUSINESS 0 1 0 0 1
BURGLARY - OTHER STRUCTURE 0 0 1 0 1
BURGLARY - RESIDENCE 0 3 0 2 5
CHILD ADBANDUN]~N~ 0 0 0 1 1
CHILD NEGI2EC~ 0 0 0 0 0
CITY ORDINANCE 0 0 0 2 2
CRIME DAMAGE-ND VANDALISM OR ARSON 6 3 1 2 12
CURFEW,; 4 2 0 0 6
CUSTODIAL INTERFERENCE 0 0 0 0 0
CUSTODY - DETOX 2 2 3 3 10
CUSTODY - MFNTAL 0 1 0 1 2
CUSTODY - PROTECITVE 2 0 0 0 2
DISORDERLY CONDUCT 2 9 3 5 19
D(~2UMENTATION 0 0 0 0 0
DRINKING IN PUBLIC 0 0 0 0 0
DRIVING UNDER INFLUENCE 8 12 7 10 37
DRUG LAW VIOLATIONS 30 3 12 19 64
DRUG PANAPHEENALLA 0 0 0 0 0
D~qS/REVOERD - FELONY 0 0 0 0 0
DW$ / REVONED-M I SDENMANDR 7 9 3 1 20
ELUDE 0 0 1 2 3
EMBEZZLEN]~%!T 0 0 0 0 0
ESCAPE FROM YOU]{ CUSTODY 0 0 0 0 0
EXTORTION/BLACKMAIL 0 0 0 0 0
FAIL TO DISPLAY OPERATORS LICENSE 6 5 5 3 19
FAMILY-UTHER 0 0 0 0 0
FORCIBLE RAPE 0 0 0 0 0
FORGERY/COUNTERMEITING 4 0 8 4 16
FRAUD - ACCOUNT C~SED CHECK 0 0 2 0 2
FRAUD - BY DECEPTIUN/FALSE PRETENSES 0 1 1 0 2
FRAUD - CREDIT CAND/AUTSMATIC TELLER MACHINE 0 1 0 0 1
FRAUD - IMPERSONATION 0 4 3 0 7
FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 0 0 0
FRAUD - OF SERVICES/FALSE PRETENSES 0 0 0 0 0
FRAUD-OTHER 0 0 0 0 0
FUGITIVE ARREST FOR ANOTHER AGENCY 32 34 36 27 129
F]]]LNI SHING 0 0 0 0 0
GAMBLING - GANES 0 0 0 0 0
GAMBLING - OTHER 0 0 0 0 0
GARBAGE LITTERING 0 0 0 1 1
HIT AND RUN FELONY 0 1 2 0 3
HIT AND RUN-MISDEMEANOR 2 2 2 0 6
ILLEGAL ALIEN - INS HOLD 0 0 0 1 1
II4TIMIDATION /OTHER CRIMINAL THREAT 4 3 0 1 8
KIDMAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 1 0 0 1
2:3
Wood])urn Police Dept. PAGE
DATE: 5/18/2004 PL6850
TIME: 17:22:02 MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU APRIL 2004 SCOTTRU
0RI~: 0R0240500 WPD RESULTS FOR ALL CHARGES
CHARGE DESCRIPTION JAN FEB MAR APR TOTAL
KIDNAP - FOR PJ%NSOM 0 0 0 0
KIDNAP - NI-JACK,TEEROHIST 0 0 0 0
KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS 0 0 0 0
LICENSING ORDINANCES 0 0 0 0
LIQUOR LAW-OTHER 0 0 0
MINOR IN POSSESSION 5 4 4 8
MINOR ON PREMISES O 0 0 0
MISCELLANEOUS 0 0 0 0
MOTOR VEHICLE THEFT 1 5 2 5
NEGLIGENT HOMICIDE - TRAFFIC 0 0 0 0
NEGLIGENT MANSLAUC, NTER 0 0 0 0
NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0
OTHER 9 13 8 15
PARENTAL RESPONCIBILITY ORDINANCES (S~P) 0 0 0 0
PROPERTY - FOUND LOST MISLAID 0 0 0 0
PROPERTY RECOVER FOR OTHER AGENCY 1 0 0 0
PROSTITUTION - COMPEL 0 0 0 0
PROSTITUTION - ]~qC4%GE IN 0 0 0
PROSTITUTION - PROMOTE 0 0 0 0
PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 0 0
RECI(LEBS DRIVING 1 0 2 2
ROBBERY - BANK 0 0 0 0
ROBBERY - BUSINESS 0 0 1 0
ROBBERY - CAR JACKING 0 1 0 0
ROBBERY - CONV.STORE 0 0 0 0
ROBBERY - HIGHWAY 0 0 0 0
ROBBERY - OTHER 0 3 0 0
ROBBERY - RESIDENCE 0 0 0 0
ROBBERY - SERVICE STATION 0 0 0 0
RUNAWAY 5 0 5 3
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 0 0
SEX CRIME - EXPOSER 0 0 0 0
SEX CRIME - FORCIBLE SODOMY 0 0 0 1
SEX CRIME - INCEST 0 0 0 0
SEX CRIME - MOLEST (PHYSICAL) 0 0 0 0
SEX CRIME - NON FORCE SODOMY 0 0 0 0
SEX CRIME - NON-FORCE RAPE 0 0 0 0
SEX CRIER - OBUCB}IE PHONE CALL 0 0 0 0
SEX CRIME - OTNER 0 0 0 0
SEN CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 0 0
S~ CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 0 0
STAI~ 0 0 0 0
STOLEN PROPERTY - RECEIVING,BUYING, POSSESSING 2 3 1 3
SUICIDE 0 0 0 0
THEFT - BICYCLE 0 0 2 0
THEFT - BUILDING 1 3 3 0
THEFT - COIN OP MACHINE 0 0 0 0
~ - FROM MOTOR VEBICLE 3 1 0 2
THEFT - MOTOR VEHICLE PARTS/ACCESSORIES 0 0 0 0
THEFT - OTMEJ{ 4 1 5 1
THEFT - PICKPOCKET 0 0 0 0
THEFT - PURSE SNATCH 0 0 0 0
0
0
0
0
0
21
0
0
13
0
0
0
45
0
0
1
0
1
0
0
5
0
1
1
0
0
3
0
0
13
0
0
1
0
0
0
0
0
0
0
0
0
9
0
2
7
0
6
0
11
0
0
9.4
~;oo~urn Police Dept. PAGE
DATE: 5/18/2004 PL6850
TIME: 17:22:02 MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU APRIL 2004 SCOT?RU
0RI~: 0R0240500 W~D ~ESUT~TS FOR ALL CHA~GES
CHARGE DESCRI~ION JAI~ FEB MAR APE TOTAL
THEFT - SHOPLIFT
TRAPFIC OPd]INA~CES
TRAFFIC VIOLATIONS
TI{ESPASS
V,~DAL I SM
~_~{ICLE ~COVF.'{D FOR OTHER AGENCY
WARRANT Al{REST FOR OUR AGENCY
WEAPON - CA~Y CONCEALED
WEA~N - EX FELON IN POSSESSION
~{FAPON - ~SSESS ILL~
~N - SHRUG IN ~OHIBIT~ ~
WIL~ ~
ZON~G O~I~CE
14 14
0 0
33 40
7 3
!
O 3
1 0
0
0 0
1 4
0 0
0 0
0
17 12 57
0 0 0
32 14 119
8 7 25
9 17 27
0 1
0 0
4 4 9
1 0 1
0 0 5
0 0 0
0 0 0
0 0 0
2004 TOTAL: 208 199 208 192 0 0 0 0 0 0 0 0 807
2003 TOTAL: 202 148 164 190 0 0 0 0 0 0 0 0 704
2002 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0
813
WOODB URN POLICE DEPARTMENT
Scott D. Russell · Chief of Police
Deborah H. Youmans ° Deputy Chief
270 Montgomery Street Woodbum, Oregon 97071
Phone: (503) 982-2345 FAX: (503) 982-2370
Date: May 18, 2004
To:
Honorable Marion County Commissioners
Marion County Budget Committee
From: Scott D. Russell, Chief of Police, Woodburn Police Department
RE: Marion County Budget Process
I am writing to you today to convey our support for the reopening of the Marion County Work Center. As
you are well aware the Marion County Sheriff's Office closed the Marion County Work Center due to
budget reductions in February of 2002. The Work Center provided 144 jail beds for minimum risk
offenders that could be released for gainful employment during the day and then returned to custody at
night. This closure caused overcrowding in the Marion County Jail and reduced the availability of jail
beds for all Marion County criminal justice agencies. The lack of jail space in our county has seriously
hampered the ability of law enforcement to keep offenders in custody prior to trial and has reduced the
sanction available to the courts once a sentence has been imposed.
We have been advised that one proposal before your budget committee is the re-opening of the Marion
County Work Center. Re-opening this center will provide an additional 144 beds for housing offenders,
and relieve pressure on the Marion County Jail. Jail space is critical to the criminal justice system in at
least two ways. First, police must have the ability to have those arrested for crimes committed within our
community, removed from the community for the safety of the public. Without jail space many of these
offenders are merely ticketed or processed and released back into the community, literally before the
officer has completed their report on the incident. Secondly, courts need to have jail beds available to
them as a viable sanction for sentencing offenders. Without jail space all convictions, except those for the
most serious crimes, only result in some form of probation.
I am writing you today on behalf of the men and women of the Woodbum Police Department and the
Honorable Members of the Woodbum City Council. We all believe that this facility is critical to the
overall effective operation of the Marion County criminal justice system. We ask you to carefully
consider this critical need for our community in your ongoing budget hearings. Thank you for your kind
attention on this matter and continuing support of our community.
Sincerely,
Scott D. Russell, Chief of Police
26
WOODBURN LIVE
DATE 5/18/04
TIME 10:42:13
CHECK ~ CHECK DATE PAYEE N~%ME
BANK ACCOUNT AP A/P Accounts Payable
73599 4/02/2004
73600 4/02/2004
73602 4/02/2004
73603 4/02/2004
73604 4/02/2004
73605 4/02/2004
?3606 4/02/2004
73607 4/02/2004
73608 4/02/2004
79609 4/02/2004
73610 4/02/2004
73611 4/02/2004
73612 4/02/2004
73613 4/02/2004
73614 4/02/2004
73615 4/02/2004
73616 4/02/2004
73617 4/02/2004
73618 4/02/2004
73619 4/02/2004
73620 4/02/2004
73621 4/02/2004
73622 4/02/2004
73624 4/02/2004
93625 4/02/2004
73626 4/02/2004
73627 4/02/2004
73628 4/02/2004
73629 4/02/2004
73630 4/02/2004
73631 4/02/2004
73632 4/02/2004
73633 4/02/2004
73634 4/02/2004
73635 4/02/2004
73636 4/02/2004
73637 4/02/2004
73638 4/02/2004
73639 4/02/2004
73640 4/02/2004
73641 4/02/2004
73642 4/02/2004
73643 4/02/2004
73644 4/02/2004
73645 4/02/2004
73646 4/02/2004
73647 4/02/2004
73648 4/02/2004
73649 4/02/2004
73651 4/02/2004
73652 4/02/2004
73653 4/02/2004
C I T Y OF W O O D B UR N
CHECK REGISTER
STATUS UPDATED CHECK AMOI/NT RECONCILED /~MT
AEROTEK INC RECONCILED
ANNE ROSALES RECONCILED
ARA~kRK I/NIFORM SERVICE I RECONCILED
AT & T RECONCILED
AT&T RECONCILED
BETTE S MARC~LIS RECONCILED
BI MART CORPORATION RECONCILED
CANBy TELEPHONE ASSOC RECONCILED
CASE AUTOMOTIVE RECONCILED
CHEMEKETA COMI41/NITY COLL RECONCILED
CITY OF WOODBURN RECONCILED
COMPLETE WIRELESS SOLUTIO RECONCILED
COOKE STATIONERY COMPANY RECONCILED
CORPORATE EXPRESS RECONCILED
DIMITRI AVGI RECONCILED
DIVERSE MEDIA INC RECONCILED
ENDRESS & HAUSER RECONCILED
ERNIE GRA~ OIL, INC RECONCILED
F~JMILIAN NORTHWEST RECONCILED
FARMWORKERS HOUSING DEl;EL RECONCILED
FRA/~ FAULHABER RECONCILED
FRY'S ELECTRONICS RECONCILED
G.W. liARDWARE CENTER RECONCILED
JACK RAWLINGS RECONCILED
JAY WOODS RECONCILED
LINCOLN EQUIPMENT CO RECONCILED
LOLA SPERATOS RECONCILED
MARIAN REED RECONCILED
MARION COUNTy TREASURY DE RECONCILED
MASCOTT EQUIPMENT RECONCILED
MCGUIRE BF~ING CO RECONCILED
METRO PROPERTY MANAGEMENT RECONCILED
MOLALLA COMMUNICATIONS RECONCILED
MONIQUE HULLING RECONCILED
NATIONAL WATERWORKS INC RECONCILED
NEW WORLD SYSTEMS RECONCILED
NEXTEL COMMUNICATIONS RECONCILED
NOMA~RCO CONSTRUCTION INC RECONCILED
NORTHWEST NATUR/kL GAS RECONCILED
OACATREASURER - SUS/ENMA RECONCILED
OR MECHANICAL OFFICIALS A RECONCILED
OR STATE POLICE ID SERVIC RECONCILED
OREGON SCHOOL BOARD ASSOC RECONCILED
OREGON STATE BIMR RECONCILED
pARKER NORTHWEST PAVING C RECONCILED
PATRIOT DIAMOND, INC RECONCILED
POCKET PRESS INC RECONCILED
PORTLAND GENERAL ELECTRIC RECONCILED
PRIER PIPE & SUPPLY, INC RECONCILED
RADIX CORPORATION RECONCILED
SAFEWAY STORES RECONCILED
SAFFRON SUPPLY CO. RECONCILED
YES 195.00 195.00
YES 260.00 260.00
YES 31.00 31.00
YES 48.09 48.09
YES 89.25 89.25
YES 29.50 29.50
YES 251.65 251.65
YES 39.90 39.90
YES 1,408.28 1,408.28
YES 995.18 995.18
YES 5,050.00 5,050.00
YES 618.75 618.75
YES 72.53 72.53
YES 992.28 992.28
YES 250.00 250.00
YES 75.07 75.07
YES 450.33 450.33
YES 784.11 784.11
YES 3,618,01 3,618.01
YES 1.228.50 1,228.50
YES 20.00 20.00
YES 79.93 79.93
YES 6.07 6.07
YES 500.59 500.59
YES 20.00 20.00
YES 105.68 105.68
YES 25.42 25.42
YES 8.00 8.00
YES 21.48 21.48
YES 863.89 863.89
YES 260.86 260.86
YES 3,925.79 3,925.79
YES 225.36 225.36
YES 20.00 20.00
YES 4,888.00 4,888.00
YES 1,200.00 1,200.00
YES 1,380.88 1.380.88
YES 95,950.00 95.950,00
YES 4,014.59 4,014.59
YES 125.00 125.00
YES 25.00 25.00
YES 12.00 12.00
YES 49.00 49.00
YES 100.00 100.00
YES 26,638.34 26,638.34
YES 735.00 735.00
YES 385.46 385.46
YES 21,283.22 21,293.22
YES 183.37 183.37
YES 181.00 181.00
YES 41.16 41.16
YES 410.94 410.94
PAGE 1
AP0460
VEEOT
DIFFERENCE
.00
.00
.00
.00
.00
.09
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE 2
AP0460
DATE 5/18/04 VEEOT
TIME 10:42:13 CHECK REGISTER
CHECK # CNECK DATE pAYEE NAi~E STATUS UPDATED CHECK AMOI~NT RECONCILED AMT DIFFERENCE
73655 4/02/2004
73656 4/02/2004
73657 4/02/2004
73658 4/02/2004
73659 4/02/2004
73660 4/02/2004
73661 4/02/2004
73663 4/02/2004
73664 4/02/2004
73665 4/02/2004
73666 4/02/2004
73667 4/02/2004
73668 4/02/2004
73669 4/02/2004
73670 4/02/2004
73671 4/02/2004
73672 4/02/2004
73673 4/02/2004
73674 4/02/2004
73675 4/02/2004
73676 4/02/2004
73677 4/02/2004
73678 4/30/2004
73679 4/30/2004
73680 4/30/2004
73681 4/30/2004
73682 4/30/2004
73683 4/09/2004
73684 4/09/2004
73685 4/09/2004
73686 4/09/2004
73687 4/09/2004
73688 4/09/2004
73689 4/09/2004
73690 4/09/2004
73691 4/09/2004
73692 4/09/2004
73693 4/09/2004
73694 4/09/2004
73695 4/09/2004
73696 4/09/2004
73697 4/09/2004
73698 4/09/2004
73699 4/09/2004
73701 4/09/2004
73702 4/09/2004
73703 4/09/2004
73704 4/09/2004
73705 4/09/2004
73706 4/09/2004
73707 4/09/2004
73708 4/09/2004
SCHOLASTIC INC RECONCILED YES 807.81 807.81
SIRIUS COMPUTER SOLUTIONS RECONCILED YES 166.88 166.88
SIX STATES DISTRIBUTORS I RECONCILED YES 32.17 32.17
SPRINT RECONCILED YES 113.68 113.68
STELLJ% GONZALES RECONCILED YES 100.00 100.00
SUN AIRED BAG CO RECONCILED YES 555.54 555.54
TEK SYSTEMS INC RECONCILED YES 736.00 736.00
LrNEQUALLED JANITORI;~J~SVC RECONCILED YES 438.00 438.00
UNIVERSITY OF OREGON RECONCILED YES 104.00 104.00
UPS RECONCILED YES 62.43 62.43
VA/~A OWENS RECONCILED YES 12.00 12.00
VERIZON RECONCILED YES 32.20 32.20
WATER TRUCK SERVICE, INC RECONCILED YES 1,840.00 1,840.00
WAYNE JESKEY CONSTRUCTION RECONCILED YES 106,820.17 106,820.17
WEISS RATINGS INC RECONCILED YES 448.95 448.95
WEST GROUP PAYMENT CTR RECONCILED YES 492.75 492.75
WILLAMETTE BROADBA/~D RECONCILED YES 316.74 316.74
WILLI~5.M H. REILLY & CO RECONCILED YES 208.96 206.96
WITHERS LUMBER RECONCILED YES 150.68 150.68
WOODBURN INDEPF~DENT RECONCILED YES 123.20 123.20
XEROX CORPOP, ATION RECONCILED YES 65.86 65.86
YES GRAPHICS RECONCILED YES 151-40 151'40
OREGON P.E.R.S RECONCILED YES 180.05 180.05
CITY OF WOODBURN PETTY CA RECONCILED YES 149.84 149.84
ROY DAVIS RECONCILED YES 700.00 700.00
STEV~/~ SLOAN RECONCILED YES 1,200.00 1,200.00
VALLEY MAILING SERVICE IN RECONCILED YES 811.80 811.80
A & A DRILLING SERVICE IN RECONCILED YES 1,125.00 1,125.00
ABBY'S PIZZA INN RECONCILED YES 64.05 64.05
ACCESS CA~RDIOSYSTEMS RECONCILED YES 3~561.00 3,561.00
AEROTEK INC RECONCILED YES 190.00 190.00
· ~DJ~K UNIFORM SERVICE I RECONCILED YES 21.00 21.00
ARCH WIRELESS RECONCILED YES 119.53 119.53
AT & T RECONCILED yES 22.12 22.12
BI-MA~RT CORPORATION RECONCILED YES 6.46 6.46
BLAZE CONE CO. RECONCILED YES 399.00 399.00
BROWN & CALDWELL INC RECONCILED YES 4~791.08 4,791.08
CCP INDUSTRIES RECONCILED YES 62.69 62.69
CHEMEKETA COMMUNITY COLL RECONCILED YES 404.00 404.00
CITY OF WOODBURN RECONCILED YES 32,652.94 32,652.94
CONSOLIDATED SUPPLY CO. RECONCILED YES 8.49 8.49
CORPORATE EXPRESS RECONCILED YES 683.90 683.90
DEPENDABLE PRINTER SUPPOR RECONCILED YES 668.75 668.75
EDEN ADVARCED PEST TECHNO RECONCILED YES 75.00 75.00
EVENT SOLUTIONS, INC. RECONCILED YES 420.00 420.00
G.K. MACHINE RECONCILED YES 346.50 346.50
GEORGE VISTICA RECONCILED YES 27.69 27.69
GROUP MACKENZIE ENGINEER RECONCILED YES 1,504.75 1,504.75
H D FOWLER CO, INC. RECONCILED YES 4,212.00 4,212.00
INGRAM DIST. GROUP RECONCILED YES 1,657.25 1,657.25
ITT FLYGT CORPORATION RECONCILED YES 225.00 225.00
KELLY SERVICES,INC. RECONCILED YES 394.06 394.06
.00
.oo
.00
O0
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.08
.00
.00
.00
.00
.00
PAGE 3
WOODBL~ LIVE C I T Y O F W O 0 D B U R N AP0460
DATE 5/18/04 CHECK REGISTER VEEOT
TIME 10:42:13
K DATE PAYEE N~J~E STATUS UPDATED CHECK AMOLggT RECONCILED AMT DIFFERENCE
C~ECK # CHEC ............ - .....-
oo
73709 4/09/2004 KENNEDY JENKS CONSULTANTS RECONCILED YES 80,351.97 80.351.97 '00
73710 4/09/2004 L~WRENCE COMPANY RECONCILED YES 200.00 200.00
73711 4/09/2004 LEAGUE OF OREGON CITIES RECONCILED YES 110.00 110.00
73712 4/09/2004 MARION COUNTY BLDG INSPEC RECONCILED YES 1,178.55 1,178.55 .00
73713 4/09/2004 ~%RION ENVIRO~MENTAL SERV RECONCILED YES 12.20 12.20
73715 4/09/2004 MAULDING CONSTRUCTION RECONCILED YES 260.00 260.00 .00
73716 4/09/2004 METROFUELING, INC. RECONCILED YES 2~119.07 2,119.07 .00
73717 4/09/2004 NORTHWEST NATURAL GAS RECONCILED YES 4,714.04 4,714.04
73718 4/09/2004 OR DEPT OF MOTOR VEHICLE RECONCILED YES 23.00 23.00 .00
73719 4/09/2004 OR RECREATION & PARKS ASS RECONCILED YES 300.00 300.00
?3720 4/09/2004 OREGON CITY TP~AVEL RECONCILED YES 8.02 8.02 .00
73721 4/09/2004 OREGON DEPT OF CONSUMER RECONCILED YES 2~632.80 2,632.80 .00
73722 4/09/2004 OREGON STATE POLICE RECONCILED YES 12.00 12.00 .00
73723 4/09/2004 OREGON STATE POLICE RECONCILED YES 45.00 45.00 .00
73724 4/09/2004 OREGONI;%N PUBLISHING CO. RECONCILED YES 406.00 406.00 .00
73725 4/09/2004 PLATT ELECTRIC CO RECONCILED YES 69.01 69.01 .00
73726 4/09/2004 PORTLAND GENERAL ELECTRIC RECONCILED YES 12,612.71 12,612.71 .00
73727 4/09/2004 PORTLJ%NDROSE FESTIVAL RECONCILED YES 10.00 10.00 .00
73728 4/09/2004 PORTLI~FD SPIRIT RECONCILED YES 372.00 372.00 .00
73729 4/09/2004 QWEST RECONCILED YES 164.64 164.64 .00
73730 4/09/2004 QWEST RECONCILED YES 3,924.83 3,924.83 .00
73731 4/09/2004 RELIANT COMM~/NICATIONS RECONCILED YES 1,319.30 1,319.30 ,00
73732 4/09/2004 RYI~N HERCO CO. RECONCILED YES 716.03 716.03 .00
73733 4/09/2004 SEAL TECH INC RECONCILED YES 4,875.00 4,875.00 .00
73734 4/09/2004 SIERRA SPRINGS RECONCILED YES 128.75 128.75 .00
73735 4/09/2004 SIGNWORKS OF OREGON RECONCILED YES 130.00 130.00 .00
73736 4/09/2004 SLAYDEN CONSTRUCTION INC RECONCILED YES 620,405.96 620,405.96 .00
73737 4/09/2004 TEK SYSTEMS INC RECONCILED YES 368.00 368.00 .00
73738 4/09/2004 UNITED DISPOSAL SERVICE RECONCILED YES 2,461.00 2,461.00 .00
73739 4/09/2004 WOLFERS HEATING & AIR CON RECONCILED YES 682.49 682.49 .00
73740 4/09/2004 WOODB[~RN RENT-ALL RECONCILED YES 48.67 48.67 .00
73741 4/09/2004 WOODBORN YOUTH BALL ASSN RECONCILED YES 3,430.00 3,430.00 .00
73742 4/09/2004 YES GRAPHICS RECONCILED YES 2,717-00 2,717.00 .00
73743 4/30/2004 VALLEY ~4AILING SERVICE IN RECONCILED YES 736-20 736-20 -00
73744 4/30/2004 NELSON MORALES RECONCILED YES 2,088-53 2'088'53 '00
73745 4/16/2004 ADVANCED LASER IMAGING IN RECONCILED YES 559.50 559.50 .00
73746 4/16/2004 ADV~%NCED RV PAINTING & RE RECONCILED YES 364.92 364.92 .00
73747 4/16/2004 AEROTEK INC RECONCILED YES 200.00 200.00 .0O
73748 4/16/2004 ALL AMERICAN C~0PIES INC RECONCILED YES 249.00 249.00 .00
73749 4/16/2004 BIO-MED TESTING SERVICE RECONCILED YES 43.50 43.50 .00
73751 4/16/2004 CRYSTAL SPRINGS WATER CO RECONCILED YES 93.70 93.70 .00
73752 4/16/2004 DAILY JOURNAL OF CO~D4ERCE RECONCILED YES 253.50 253.50 .00
73753 4/16/2004 FONZIE'S DELI RECONCILED YES 64.80 64.80 .00
73755 4/16/2004 FRED PRYOR SEMINARS RECONCILED YES 248.00 248.00 .00
73756 4/16/2004 IKON OFFICE SOLUTIONS RECONCILED YES 100.00 100.00
73757 4/16/2004 IKON OFFICE SOLUTIONS RECONCILED YES 497.04 497.04 .00
73758 4/16/2004 IOS CAPITAL RECONCILED YES 265.00 265.00 .00
73759 4/16/2004 KEN'S AUTO BODY RECONCILED YES 500.00 500.00 .00
73760 4/16/2004 LA/gGUAGE LINE SERVICES RECONCILED YES 126.41 126.41 .00
73761 4/16/2004 LINCOLN EQUIPMENT CO RECONCILED YES 307.97 307.97 .00
73762 4/16/2004 MARION COtrNTY CLERK RECONCILED YES 144.00 144.00 .00
73763 4/16/2004 MI~RLENE AZAR RECONCILED YES 175.00 175.00 .00
73764 4/16/2004 METROFUELING, INC. RECONCILED YES 472.72 472.72 .00
WOODBURN LIVE C I T Y 0 F W 00 D B U R N PAGE 4
DATE 5/18/04 AP0460
TIME 10:42:13 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE N;~4E STATUS UPDATED CHECK ;~OUNT RECONCILED ;~4T DIFFERENCE
73765 4/16/2004 MOORE MEDICAL CORP RECONCILED YES I37.62 137.62
73766 4/16/2004 NORCOM RECONCILED YES 25,400.91 25~400.91 .00
73767 4/16/2004 NORTHWEST NATDRAL GAS RECONCILED YES 8.28 8.28
73768 4/16/2004 NW LIBR~Y BINDERY INC RECONCILED YES 162.74 162.74 .00
73769 4/16/2004 ONE CALL CONCEPTS, iNC RECONCILED YES 100.80 100.80 .00
73770 4/16/2004 OR DEPT OF MOTOR VEHICLE RECONCILED YES 180.00 180.00
73771 4/16/2004 OR DEPT OF TRANSPORTATION RECONCILED YES 108~600.00 108,600.00 .00
73772 4/16/2004 OR DEPT OF TRANSPORTATION RECONCILED YES 37.07 37.07 .00
73773 4/16/2004 OR STATE POLICE ID SERVIC RECONCILED YES 12.00 12.00
73774 4/16/2004 PORTLY. ND GENERAL ELECTRIC RECONCILED YES 16,750.26 16,750.26
73776 4/16/2004 ROTH'S IGA RECONCILED YES 66.48 66.48
73778 4/16/2004 SE ME PROFESSIONAL PHOTO RECONCILED YES 289.99 289.99 .00
73779 4/16/2004 SONITROL RECONCILED YES 55.00 55.00 .00
73780 4/16/2004 TEK SYSTEMS INC RECONCILED YES 368.00 368.00 .00
73781 4/16/2004 TUFFPRODUCTS.COM RECONCILED YES 37.95 37.95 .00
73782 4/16/2004 LrNITED STATES POSTAL SERV RECONCILED YES 1,100.00 1,100.00
73783 4/16/2004 UPS RECONCILED YES 11.45 11.45
73784 4/16/2004 VALLEY PACIFIC FLORAL RECONCILED YES 56.90 56.90 .00
73785 4/16/2004 VERIZON WIRELESS RECONCILED YES 53.15 53.15 .00
73786 4/16/2004 VIDEO STORE SHOPPER RECONCILED YES 28.03 28.03 .00
73787 4/16/2004 VWR INTERNATIONAL INC RECONCILED YES 268.25 268.25
73788 4/16/2004 WALLACE VIDEO RECONCILED YES 150.00 150.00 .00
73789 4/16/2004 WDBRN C}L~MBER OF COMMERCE RECONCILED YES 12,137.65 12,137.65 .00
73790 4/16/2004 WESLEY R CARSON RECONCILED YES 31.55 31.55 .00
73791 4/16/2004 WOODBURN INDEPEN~DF~T RECONCILED YES 349.59 349.59 .00
73792 4/16/2004 XEROX CORPORATION RECONCILED YES 444.66 444.66 .00
73793 4/16/2004 YES GRAPHICS RECONCILED YES 200.25 200.25 .00
73794 4/30/2004 OAK PiARBOR FREIGHT LINES RECONCILED YES 54.25 54.25
73795 4/30/2004 CITY OF WOODBURN PETTY CA RECONCILED YES 149-34 149.34 '00
73796 4/30/2004 OREGON TRACTOR RECONCILED YES 242.19 242.19
73797 4/30/2004 VALLEY MAILING SERVICE IN RECONCILED YES 616.05 616.05 '00
73799 4/23/2004 AEROTEK INC RECONCILED YES 340.00 340.00 '00
73800 4/23/2004 ALEXIN~-NALYTICALL~INC RECONCILED YES 391.50 391.50 .00
73801 4/23/2004 AP~RK UNIFORM SERVICE I RECONCILED YES 61.44 61.44 .00
73802 4/23/2004 AT&T WIRELESS RECONCILED YES 441.00 441.00 .00
73803 4/23/2004 BASIC FIRE PROTECTION INC RECONCILED YES 320.00 320.00 .00
73804 4/23/2004 BLU~ENTRALD]qIFORM & EQUI RECONCILED YES 269.25 269.25 .00
73805 4/23/2004 BRINKS HOME SEC~ITY RECONCILED YES 31.99 31.99 .00
73806 4/23/2004 CAPITAL F~NTERPRISE &F~GI RECONCILED YES 200.00 200.00 .00
73807 4/23/2004 CLF~%NLIGHT DISTRIBUTING I RECONCILED YES 695.70 695.70 .00
73808 4/23/2004 COLVIN SAArD INC RECONCILED YES 60.00 60.00 .00
73809 4/23/2004 CONOCOPHILLIPS COMPANY RECONCILED YES 65.22 65.22
73810 4/23/2004 COOKE STATIONERY COMPANy RECONCILED YES 55.05 55.05 .00
73811 4/23/2004 CORPORATE EXPRESS RECONCILED YES 95.68 95.68 .00
73813 4/23/2004 CTL CORPORATION RECONCILED YES 158.94 158.94 .00
73814 4/23/2004 CUES RECONCILED YES 340.99 340.99 .00
73815 4/23/2004 DAILY JOURNAL OF CO~g4ERCE RECONCILED YES 316.88 316.88 .00
73816 4/23/2004 DAVIS WRIGHT TREMAINE LLP RECONCILED YES 35.00 35.00 .00
73817 4/23/2004 DEFFENBAUGH & ASSOC PC CO RECONCILED YES 5,329.16 5,329.16 .00
73818 4/23/2004 ERNIE GRAHAM OIL, INC RECONCILED YES 713.52 713.52 .00
'73819 4/23/2004 FP~K M MASON RECONCILED YES 65.00 65.00 .00
73820 4/23/2004 FRY'S ELECTRONICS RECONCILED YES 347.61 347.61 .00
73821 4/23/2004 GRAINGER RECONCILED YES 74.74 74.74 .00
WOODBURN LIVE C I T Y 0 F W O 0 D B U R N PAGE 5
AP0460
DATE 5/18/04 VEEOT
TIME 10:42:13 CHECK REGISTER
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
73822 4/23/2004 IDEXX DISTRIBUTION CORP RECONCILED YES 666.96 666.96 .00
73823 4/23/2004
73824 4/23/2004
73825 4/23/2004
73826 4/23/2004
73827 4/23/2004
73828 4/23/2004
73829 4/23/2004
73830 4/23/2004
73831 4/23/2004
73833 4/23/2004
73834 4/23/2004
73835 4/23/2004
73836 4/23/2004
73837 4/23/2004
73838 4/23/2004
73839 4/23/2004
73841 4/23/2004
73842 4/23/2004
73843 4/23/2004
73844 4/23/2004
73848 4/23/2004
73849 4/23/2004
73851 4/23/2004
73882 4/23/2004
73854 4/23/2004
73855 4/23/2004
73856 4/23/2004
73857 4/30/2004
73903 4/30/2004
B~]qK AP TOTAL:
IKON OFFICE SOLUTIONS RECONCILED YES
KIWI%NIS CLUB OF WOODBURN RECONCILED YES
LAB SAFETY SUPPLY RECONCILED YES
LAWRENCE p~SRA/3IS RECONCILED YES
MARION COUNTY BLDG INSPEC RECONCILED YES
NU%RION COUNTY TREASURY DE RECONCILED YES
METROFUELING. INC. RECONCILED YES
MSI GROUP. INC RECONCILED YES
NATIONAL TECHNOLOGY TP~S RECONCILED YES
PACIFIC SPORTS TURF LLC RECONCILED YES
pAUL'S POWER EQUIPMENT RECONCILED YES
PERSONAL PROTECTIVE SER¥I RECONCILED YES
PHOEdgIX ASPHALT & MAIN CO RECONCILED YES
PORTLAi{D GENERAL ELECTRIC RECONCILED YES
PROVEN ECOLOGICAL RECONCILED YES
PUBLIC WORKS SUPPLY INC RECONCILED YES
ROSE PAPER PRODUCTS RECONCILED YES
ROTH'S IGA RECONCILED YES
SIEMENS FJgERGY & AUTOMATI RECONCILED YES
STATESMAN-JOURNAL NEWSPAP RECONCILED YES
VIESKO QUALITY CONCRETE RECONCILF~D YES
WESTER/~ TOOL SUPPLY RECONCILED YES
WOODBURN FAMILY MEDICINE RECONCILED YES
WOODBURN INDEPENDENT RECONCILED YES
WOODBURN SEW & VAC RECONCILED YES
XEROX CORPORATION RECONCILED YES
YES GRAPHICS RECONCILED YES
KRISTINA M MATTSON RECONCILED YES
DAVID LEMINGS RECONCILED YES
241 CHECKS
192.07 192.07 .00
3,200.00 3,200.00 .00
205.15 205.15
90.00 90.00 .00
414.09 414.09 .00
199.50 199.50
2.365.33 2,368.33 .00
400.00 400.00 .00
2,649.90 2,649.90 .00
9,435.00 9,435.00 .00
160.21 160.21 .00
241.74 241.74 .00
1,600.00 1,600.00 .00
2,332.12 2,332.12
498.00 498.00 .00
1,210.00 1,210.00 .00
171.00 171.00 .00
12.26 12.26
500.00 500.00 .00
167.44 167.44 .00
228.75 228.75 .00
519.99 519.99 .00
359.00 359.00 .00
157.25 157.25 .00
76.00 76.00 .00
86.00 86.00 .00
70.00 70.00 .00
2~346.30 2,346.30 .00
124.50 124.50 .00
......................
1,314,975.05 1,314,975.05 .00
RECONCILED .... : 241 CHECKS
NOT RECONCILED . . : CHECKS
VOIDED ...... : CHECKS
UPDATED ..... : 241 CHECKS
NOT UPDATED . . . : CHECKS
.00
.00
Woodburn Youth Council
Agenda Minutes
Wednesday April 14, 2004
6:30-City Of Woodburn Council Chambers
Roll Call:
Members Present: Margi Felix, Christie Cotter, David Georgieff, Nargis Rabimova
B.
C.
D.
E.
F.
Beautification projects for Woodburn, flower baskets a possibility, and a
mural painted on a building will not be possible.
Dance ~ WHS it was very successful. 84 in attendance
Next dance ~ WHS is on June 4th. This dance will be Hawaiian themed, and
outside in the tennis courts weather permitting.
Youth Council t-shirts are being designed. Members will receive shirts.
Youth Council proposed replacements for the exiting members. The list of
candidates is very diverse.
Larry Cheyne of Marion County educational Consortium is planning for us to
help with a survey for the Marion County Fair. More information to be
forthcoming.
Our next youth council meeting is May 19th. Lunch meeting will be on May
3rd.
WOODBURN
IOA
May 21,2004
TO:
Mayor and City Council
FROM: Janice D. Zyryanoff, Municipal Court Judge
SUBJECT: Proposed Adjustment of Civil Infraction Amounts
RECOMMENDATION:
The Court recommends that the City Council adopt of the attached ordinance
amendment increasing the civil infraction amounts to $750 for a Class 1 Civil
Infraction, $500 for a Class 2 Civil Infraction, $250 for a Class 3 Civil Infractian,
$125 for a Class 4 Civil Infraction, and $100 for a Class 5 Civil Infraction.
BACKGROUND:
Ordinance No. 1998 (the Civil Infraction Ordinance) was passed by the City
Council in 1988 and established five classes of civil infractions. Under this
ordinance, the maximum forfeiture for a Class 1 Civil Infraction is $500, a Class 2
Civil Infraction is $250, a Class 3 Civil Infraction is $100, a Class 4 Civil Infraction is
$50, and a Class 5 Civil Infraction is $25. These amounts are maximums that the
Court can impose. The defendant may be ordered to pay an amount less than
the maximum based upon the individual facts and circumstances of the case.
DISCUSSION:
Although the civil infraction amounts initially worked well, it has recently become
apparent that these amounts shauld be increased. One reason for cansidering
the increase is just the passage of time. Fifteen years have elapsed since the
amounts were originally established and costs have increased. Most fine
schedules have been adjusted accordingly. Another reason has to do with the
administration af the unitary assessment statute (ORS 137.290). This statute
requires that the defendant make a payment to the State of Oregon in addition
to any other monetary obligation imposed by the City. Currently, the fine
structure is not sufficient in some instances ta pay the unitary assessment.
Increasing the civil infraction amounts as recommended will allow the Court
Agenda Item Review: City Administrat~
City Attorney
FJnancez~
32
Mayor and City Council
May 21,2004
Page 2
both to impose adequate financial penalties and pay to the State of Oregon
the amounts mandated by the statute.
FINANCIAL IMPACT:
Increasing the civil infraction amounts will result in additional revenue. Projected
increase calculations are made difficult due to uncertainties related to the
Court's discretion in ordering tines. The recommended increase will increase
revenues by at least the amount needed to convey unitary assessments to the
state.
COUNCIL BiLL NO.
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE 1998 (THE CIVIL INFRACTION
ORDINANCE) TO ESTABLISH A NEW SCHEDULE OF FORFEITURES AND DECLARING
AN EMERGENCY.
WHEREAS, Ordinance 1998 (the Civil Infraction Ordinance) was enacted
by the City Council in 1988; and
WHEREAS, a Schedule of Forfeitures was established by this ordinance;
and
WHEREAS, the City Council finds that it is necessary to amend the
Schedule of Farfeitures to increase the amounts recoverable under the
ordinance; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 5 of Ordinance 1998 is amended to read as follows:
Schedule of Forfeitures.
(A) Infractions as classified for the purpose of determining forfeitures in
the following categories:
(1)
(2)
(3)
(4)
Class 1 civil infractions.
Class 2 civil infractions.
Class 3 civil infractions.
Class 4 civil infractions.
(5) Class 5 civil infractions.
(B) As assessment of a forfeiture for an infraction shall be an assessment
to pay an amount not exceeding:
(])
(2)
(3)
(4)
(5)
$750.00 for a class 1 civil infraction.
$500.00 for a class 2 civil infraction.
$250.00 for a class 3 civil infraction.
$125.00 for a class 4 civil infraction.
$100.00 for a class 5 civil infraction.
(C) Infraction of specific Woodburn ordinances are classified as follows:
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
Ordinance No ................................. Class
583 ......................................................... 4
1015 ....................................................... 4
1084 ....................................................... 1
1187 ....................................................... 4
1358 ....................................................... 2
1638 Section 21/Vicious Dogs .......... 2
Remainder of Ordinance ........ 5
1641 ....................................................... 2
1790 ....................................................... 1
1795 ....................................................... 1
1866 ....................................................... 2
1908 ....................................................... 3
1917 ....................................................... 1
1925 ....................................................... 2
1957 ....................................................... 5
1965 ....................................................... 3
1988 ....................................................... 5
1999 ....................................................... 1
2055 ....................................................... 2
2057 ....................................................... 2
2060 ................................................... 1,4
2084 ....................................................... 4
2122 ....................................................... 2
2173 ....................................................... 1
2225 ....................................................... 2
2262 ....................................................... 5
2285 ....................................................... 4
2293 ....................................................... 1
2312 ....................................................... 1
2313 ....................................................... 1
2336 ....................................................... 1
(D) Where an ordinance of the City of Woodburn provides that an
ordinance violation may be processed in accordance with the Civil Infraction
Ordinance, but does not classify the civil infraction, this unclassified civil
infraction shall constitute a Class I civil infraction under this ordinance.
Ordinances enacted after the effective date of this ordinance which
require a forfeiture provision for their enforcement shall incorporate the
infraction procedure set out herein and classify violations thereof in accordance
with Section 5 of Ordinance 1998.
Page 2- COUNCIL BILL NO.
ORDINANCE NO.
Section 2. This ordinance being necessary for the immediate presewation
of the public peace, health, and safety so that the Schedule of Forfeitures can
be updated without delay. An emergency is declared to exist and this
ordinance shall take effect immediately upon passage by Council and
approval by the Mayor. /
Approved as to form:
City Attorney Dat
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
Al-rEST:
Mary Tennant Cih/Recorder
City of Woodburn, Oregon
Page 3- COUNCIL BILL NO.
ORDINANCE NO.
lOB
May 19, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Randy Scott, Senior Engineering Technician through the Public~[~
Works Director
Easement Vacation, Goose Hollow Subdivision
RECOMMENDATION:
Initiate vacation proceeding by approving the attached resolution setting a public hearing date on
the vacation ora portion the existing 20-foot wide public utility easement within the Goose
Hollow at Tukwila Phase One Subdivision for the regular scheduled meeting of June 14, 2004
BACKGROUND:
The owners of the majority within the referenced subdivision, petitioned in writing, that the
outside 10-foot portion of the existing 20-foot wide public utility easement adjacent to the public
right-of-way of Hazelnut Drive, within the Goose Hollow at Tukwila Phase One Subdivision be
vacated. Council initiation of the vacation process is needed because the petition does not meet
the requirements of two- thirds of the affected property as defined in ORS 270.080. The notice,
publication costs and other required costs will be paid by petitioner, Dijalmelos Homes, Inc.
The industry standard and the citys requirement for an easement along the public fight-of-way is
a ~ip that is 10 feet wide. The city has previously vacated a similar easement utilizing the
process outlined in this memo under the category of discussion below.
The outside 10 feet in width is currently not being utilized by franchised utilities or the city, nor
is the additional width required for future needs. Therefore, it is being reco,,~f, ended council
initiate vacation proceeding at the request oftbe owners of the majority.
DISCUSSION:
VACATION PROCESS:
1. In accordance with ORS 271.130, the City Governing Body may initiate vacation
proceedings, by resolution shall fixing a time and place for a formal hearing upon the
question.
Agenda lies Review: City Adminis~Tator~~ City AHomey/~'¢f.~ Finan¢ ~
37
Mayor and City Council
May 19, 2004
Page 2
2. Notice of public hearing shall be posted and published in conformance with ORS
271.110.
3. The public hearing is held on the specified date and time.
4. Aider the hearing, if the findings comply the requirements of ORS 271.130 and the
council finds in favor of the vacation, then the det~lndnation will be made a matter of
record by Ordinance.
5. The ordinance vacating the portion of thc public easement shall be filed with the Marion
County Clerk, County Assessor and the County Surveyor.
FINANCIAL IMPACT:
The petitioner has paid the $570.00 Street Vacation Fee as identified in the
Master Fee Schedule Ordinance.
Attached: Copy of petition
88
Dijahnelos Homes, Inc.
4/3/2004
City Of Woodburn
Attn: Randy Scott
270 Montgomery Street
Woodburn, Oregon 97071
RE: Petition to Vacate a portion of the PUE on the Plat of Goose Hollow at Tukwila
Please accept this letter as petitioners' request to enter a petition to vacate a portion of a 20 foot
PUE designated on the plat of Goose Hollow at Tukwila, recorded in Marion County Book of
Town Plats, Volume 45, Page 33, February 3, 2004, described as follows:
The outside 10 feet of thc 20 foot wide utility easement on the Plat of Goose Hollow at
Tukwila. The outside 10 feet being that portion of the easement furthest away from the
public road right-of-way.
The Petitioners are the owners, as shown in the records of Marion County department of
Assessment and Taxation of at least two-thirds of the property embraced within said Plat.
The particular circumstances that justify granting a vacation of the said easement are:
Ten (10) feet is the current industry standard width for this easement. A twenty (20) foot
wide easement had been previously recorded, and not duly noted until the current plat
recordation.
A similar vacation occurred in 2000 affecting abutting properties to the east. This request
is consistent with existing easements in the area.
This petition is hereby presented to the City Recorder for the purpose of filing, and appropriate
consideration by the city governing body. Please forward any and all notices of hearings, actions
or requirements concerning this petition to the Petitioner's: Dijahnelos Homes, Inc. 2355 Miller
Court, Woodbum Oregon 97071-9686.
Respectfully Submitted,
2355 Mil.I. iii COU ~', WOO) ~URN OR 97071
'1 El 503-982-7907 FAX 503-982-7552
£'CB~ 132735
39
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ESTABLISI-HNG A PUBLIC HEARING DATE FOR THE VACATION OF A
PORTION OF AN EXISTING 20 FOOT UTILITY EASEMENT ADJACENT TO HAZELNUT
DRIVE WITHIN THE GOOSE HOLLOW AT TUKWILA PHASE ONE SUBDIVISION AND
DIRECTING THE CITY RECORDER TO GIVE PUBLIC NOTICE.
WHEREAS, the City Counca has the legal amhofity to initiate a vacation proceeding~ and
WHEREAS, the majority ofpwperty owners in the affected area have submitted in writing a request
to vacate the outside 10 feet of a 20 foot utility easement adjacent to Hazelnut Drive within the
Goose Hollow at Tukwfla Phase One Subdivision; and
WHEREAS, City staffhas recomm~led that Counaq establish a time and place for a public
hearing to start the vacation process, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Se~don 1. The tract of real prope~y subject to the proposed easement vacation is legally descn~oed as
follows:
The outside 10 foot width of the existing 20 foot wide public utility easement adjacent to
Hazelnut Drive, as platted within Goose Hollow at Tukwfla Phase One Subdivision, located in thc
Northeast ¼, Section 7, Township 5 South, Range I West, of the Willamette M~-ridian, City of
Woodborn, Marion Cmmty, Oregon
A diagram of above d~cn~oed area is at~ached to this R~olution as Exlu~oit & and is incorporated
hereh~
Section ~. That 7:00 P.M. on hm¢ 14, 2004 in the Woo~bum City Council ChamberS, 270
Montgomeoy Street, Woodburn, Oregon, is the time and phce for the public hearing on whether the
above, described easement shall be vacated.
Section 3. That the City Recorder is directed to give notice of the public hearing as provided by law.
City Attorney
Page 1 - Council Bill No.
Resolution No.
4O
APPROVED:
Kathnfn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST:
Mary Te~nant, City Recorder
City of Woodbt~n, Oregon
Page 2 - Council Bill No.
Resolution No.
4!
EXHIBIT "A"
GooSE HOLLOW AT TUKWlLA PHASE
REPLAT OF PARCEL 2 PARTITION PLAt NO. 97-43 AND
A REPLAT OF PARCEL 1 PARTITION PLAT NO. 97-77
IN N.E.1/4 SEC. 7. T. 5 S., R.1 W., W.M.
CITY OF WOODBURN, MARION CouNTY, OREGON
UTILITY.EASEMENT
42
10C
May 19, 2004
TO:
FROM:
Mayor and City Council through City Administrator
Scoff Russell, Chief of Pollce~r/
SUBJECT: Renewal of Lease on East Precinct Facility
Adopt the resolution authorizing the City Administrator to sign an option
renewing a lease on East Precinct Facility with modification of certain lease
terms.
BACKGROUND:
In April 1999 the City of Woodbum entered into a five year lease on a police
facility located at 986 N. Pacific Hwy. The lease is due to expire on October 31,
2004. The City has been In negotiations with the property manager on
exercising its option of renewing the lease and of modifying certain terms of the
lease.
DISCUSSION:
Police DepQrlrnent staff, assisted by the City Administrator, has carefully
reviewed the police facilities options available to the department over the next
several years. The City Hall facility continues to lack the required space for
patrol operations and the estimated costs for upgrades fo move staff back
cannot be Justified. However, with a Police Facility Pre-Design Project underway,
and City Council review and decision on future facilities looming, a long-term
lease extension without opt out would not be prudent.
The City has negotiated for an exercise of the lease option with modifications
that will allow the City to opt out of the lease at any time after giving slx months
notice. This provides a stable location for patrol operations and yet will allow
the City the flexibility it needs to respond to facility changes as decisions are
made at the City Council level. In exchange the property manager will have
the option, if needed, to reclaim some space that was previously Vacated by
Agenda Item Review:
City Admlnistrator~-~ City Afforney
Flnanc _~
43
Mayor and City Council
May 19, 2004
Page 2
the Marion County Sheriff's Office by realigning lease space in order to create a
physical separation from the vacant space and police space.
FINANCIAL IMPACT:
Lease charges for fiscal year 2004-2005 amount to $48,052.00 and are already
accounted for in the recommended Police Department budget,
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN EXERCISE OF LEASE OPTION MODIFICATION OF
CERTAIN LEASE TERMS WITH IRA GORDON, ET. AL, FOR THE LEASE OF PREMISES USED AS A
POLICE STATION AND AUTHORIZING THE MAYOR TO SIGN SAID DOCUMENT.
WHEREAS, the City of Woodburn operates an East Precinct Police Station
WHEREAS, the East Precinct Police Station is operated on leased
located at 986 North Pacific Highway; and
and
~)remises
WHEREAS, the lease for this premise was entered into by the City by Resolution
1535 which was passed by the Council on April 26, 1999; and
WHEREAS, it is in the City's interest to exercise its option under the lease to extend
the lease term for a five-year period commencing November 1, 2004 and ending
October 31,2009; and
WHEREAS, the City's exercise of this option and the modification of certain lease
terms must be memorialized in a new document executed by the parties; NOW,
THEREFORE,
THE CiTY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an Exercise of Lease Option and
Modification of Certain Lease Terms with Ira Gordon, Daniel M. Oredson, Val A.
Yanagiahra and Clifford B. Dart Trustee under the Clifford B. Dart Declaration of Trust
dated July 6, 1989, which is affixed hereto as Attachment "A" and, by this reference,
incorporated here.
Section 2. That the Mayor is authorized to sign said document on behalf of the
City.. Da~t/ /
Approved as to form:
City Attorney
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No. Resolution No.
EXERCISE OF LEASE OPTION AND MODIFICATION OF CERTAIN LEASE TERMS
ATTACHMENT.,~.~
PARTIES Page (.
Landlord: Ira Gordon, Daniel M. Oredson, Ual A. Yanagiahra and
Clifford B. Dart Trustee unde~ the Clifford B. Dart
Declaration of Trust Dated July 6, 1989.
Tenant: City of Woodburn, an Oregon Municipal Corporation
RECITALS
Landlord and Tenant are parties to a lease dated April 28, 1999
for certain premises located at Mall 99 Shopping Center, 986
N. Highway 99, Woodburn, (~regon. Said space ie more specifically
described in the lea~e. The term of said lea~e expires October
31, 2004. The lea~e provides that the Tenant shall have the
option to extend the term of the lease for a period of five-
7ears.
EXERCISE OF OPTION
Tenant hereby elects to exercise Tenant's option to extend the
term for a period of five-years commencing November 1, 2004. The
expiration of the term of the lea~e shall therefore be October
31, 2009.
MODIFICATION OF CERTAIN LEASE TERMS
Either Landlord or Tenant may terminate the lea~e on six-months
written notice to the other party.
Landlord may elect to reclaim the space outline by cross hatch
on the attached floor plan so that said space is no longer a part
of the premises demised for the Tenant. If Landlord elects to
reclaim said space, after six-months brrttten notice from Landlord
to Tenant, Tenant agrees to abandon use of the space outlined by
cross hatch on the attached floor plan. Landlord agrees, at
Landlord's sole cost and expense to:
1. Provide interior walls eo the space reclaimed ts
physically separated from the remaining space used by the
Tenant and North Ma~ion Justice Court.
2. Salvage such items as bullet proof glass and electronic
strike and install them, if space is suitable and
available, in the apace retained by the Tenant and
North Marion Justice Court.
3. provide for a lobby for the Tenant and North Marion
Justice Court within space retained by the Tenant
and North Marion Justice Court.
4. Landlord and Tenant agree to use reasonable efforts, if
needed, to redesign portions of the interior of the space
retained by the Tenant and North Marion Justice Court
so that the Tenant and North Marion Justice Court have
separate and shared space that is functional for their
operations.
46
-2-
ATTACHMENT
Page '~- of
All other terms and conditions of the Lease shall remain the same
and in full force and effect.
By affixing their signatures below, all parties hereby understand
and accept this Exercise Of Lease Option And Modification Of
Certain Lease Terms.
"Landlord'
"Tenant'
By: ............................. By:
Ira Gordon, Daniel M. Oredson,
Val A. Yanagthara and Clifford
B. Dart Trustee under the
Clifford 8. Dart Declaration
of T~ust Dated July 6, 1989.
Dated: ...............
City of Woodburn, an
Oregon Municipal
Corporation
Dated:
47
~__~ CCHSTRUCTION FLOOR PLAN
48
WOODBURN
IOD
May 18, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Linda Sprauer, Library Director
Chemeketa Cooperative Regional Library Service (CCRLS) Contract
RECOMMENDATION:
Adopt the resolution approving the Intergovernmental Agreement Contract
Amendment by the Woodburn City Council and authorize the Mayor and Library
Director to sign said agreement.
BACKGROUND:
The Intergovernmental Contract Agreement between Chemeketa Community
College (on behalf of CCRLS) and the City of Woodburn is due to be updated. This
is earlier in the year than usual due to the new contract with the new automation
system vendor - Innovative Interfaces, Inc. (ill or Triple I). For several years, the
updates consisted of an amendment page, which speaking only to specific
changes. In 2002 the entire contract was updated at the request of the legal
counsel of Chemeketa Community College. Again this year, the update consists of
an amendment page to the contract, but also includes the contract between
Chemeketa Community College and the new vendor, III. With this exception, the
changes and modifications are relatively minor and are listed and explained
specifically in the amendment page.
DISCUSSION:
Most notable is wording in the III Contract that requires the member libraries'
participation in the training of staff to enter and maintain records correctly Jn the
database.
FINANCIAL IMPACT:
The financial impact is slight, but staff training may make it necessary to schedule
part-time staff more hours and/or scheduling part~time on-call staff more hours to
allow for release time for training. This will be absorbed within the budgeted
funding for personnel in the 2004-2005 fiscal year.
Agenda Item Review: City Administrator v'~'( City Attorney ~ Financ~,~-~
49
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT
CONTRACT AMENDMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR
PARTICIPATION IN THE CHEMEKETA COOPERATIVE REGIONAL LIBRARY
SERVICE (CCRLS) AND AUTHORIZING THE MAYOR AND LIBRARY DIRECTOR
TO SIGN SAID AGREEMENT.
WHEREAS, thc City has, for several years, participated in the Chemcketa Cooperative
Regional Library Service (CCRLS); and
WHEREAS, participation in CCRLS enables city residents to have access to free
reciprocal borrowing privileges and use of an automated library system involving other
participating libraries; and
WHEREAS, it is in the interest of the City to continue this service, NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor and Library Director are authorized to execute an
Intergovernmental Agreement Contract Amendment for the period from July 1, 2004 through
June 30, 2005, with Chemeketa Community College for participation in the Chemeketa
Cooperative Regional Library Service (CCRLS).
Section 2. That a copy of said agreement is attached hereto as Exhibit "A" and, by this
reference, is incorporated herein.
Approved as to form: ~/~ ,~fq' ~ 5 Z~
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodbum, Oregon
Page 1 - Council Bill No.
Resolution No.
5O
EXHIBIT
CHEMEKETA C DPERATIVE
REGIONAL LIBRARY
CONTRACT #194 03
CHANGE LETTERB
INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT
This amendment is made and entered into for the period of July 1, 2004 through June 30, 2005,
by and between CHEMEKETA COMMUNITY COLLEGE hereinafter called COLLEGE and
WOODBURN, OREGON, an Oregon municipal corporation, hereinafter called the CITY.
1. Addendum number two (2) to original contract number 194 03.
The contract entered into on November 13, 2002, between the COLLEGE and CITY
shall be amended as follows:
2.0 COMPENSATION, point 2.1 is changed to reed as follows:
CITY will be compensated by COLLEGE in the amount of $47,751.00as compensation
for the CITY providing nonresident library service for the residents of the COLLEGE
District. Payments shall be made in four equal installments orS11,937.75 at the end of
each quarter, subject to CITY'S signature of this amendment.
2.0 COMPENSATION, subsection point 2.2 is changed to read as follows:
The COLLEGE shall pay the CITY for each net loan provided, i.e., the difference
between the number of CITY items loaned to and checked out in another library and the
number of items owned by other libraries borrowed and checked out by the CITY library.
Tabulation of net loans slmll be provided by the CCRLS automated integrated library
system. Payments are subject to C1TY'S signature of this amendment.
A budget of $45,000.00 shall be designated for this program for 2004-05 with $11,250.00
budgeted each quarter. The CITY shall be paid its pro rata share on a quarterly basis.
4.0. RESPONSIBILITIES OF CITY, subsection point 4.1 is amended to insert a
new subpoint 4.1.4 which reads as follows:
CITY may participate in CCRLS Committees which advise CCRLS in the
implementation of the new CCRLS integrated automated system subject to CITY'S
signature of this amendment. Participation includes but is not limited to decision making
regarding: data base structure and maintenance, graphical design and user interface,
screening and index structures, report design and generation, equipment selection and
distribution, and resource selection and coordination.
__.Implementation of the integrated automated system is subject to the terms and conditions
.of the contract between Chemeketa Community College and Innovative Interface which
is attached hereto as Attachment B~ and which is incorporated herein by this reference.
__ 4.0 RESPONSIBILITIES OF CITY, existing subpoints are renumbered as follows:
4.1.4 Accuracy of Data becomes 4.1.5
4.1.5 Protection of Equipment becomes 4.1.6
CCRLS · RO. Box 14007 · 4000 Lancaster Dr. · Salem, OR 97309-7090
51
4.1.6 Furniture and Physical Location becomes 4.1.7
ATTACHMENT A. CCRLS Council Members List is replaced by a revised list for
2004-2005 which is attached and which isincorporated hereto' by this' reference.
ATTACHMENT B. Chemeketa Community College/Innovative Interface contract is
added to this contract and is incorporated herein by this reference.
In performing the above, it is understood and agreed that all other terms and conditions of
the original contract are still in effect.
SIGNATURES
This contract and any changes, alterations, modifications, or amendments to it shall not be
effective until approved by the appropriate representative of the parties hereto.
In witness whereof, the parties hereto have caused this agreement to be executed on the date set forth
below.
FOR THE CITY OF WOODBURN:
FOR CHEMEKETA
COMMUNITY COLLEGE:
Signature
Kathy Figley
Mayor - City of WOODBURN
Signature
Linda Cochrane
Director ~ Library Administration and
Coordinator ~ CCRLS
Date
APPROVED:
Date
Signature
Sulie Huckestein, Director of Business Services
Date
Linda Sprauer
Library Director
52
EXHIBIT ~ ,,
ATTACHMENTA of
CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE
2003-04 Council Members
James Fairchild, Chairperson
Polk County Lay Member
297 S. E. Ironwood
Dallas, OR 97338
Phone: (h) 503-623-2605
Pager: 503-315-1908 Cell: 503-949-0205
Internet: iamesbfair~aol.com
,Term expires: 6/30/06
Twyla Knowles, Vice Chair
Marion County Lay Member
1480 Winter Street NE
Salem, OR 97303
Phone: (h) 503-585-4376 (w) 503-947-7805
Intemet: twyla.j.knowles@state.or, us
,Term expires: 6/30/05
John C. Brown
City Manager Representative
Woodbum City Manager
270 Montgomery Street
Woodbum, OR 97071
Phone: (b)503-982-5228
lntemet: iohn.brown~ci.woodbu rn.or, us
Linda Cochrane
Director ~ Chemeketa College
4000 Lancaster Drive/P. O. Box 14007
Salem, OR 97309-7070
Phone: 503-399-5105 FAX: 503-399-7316
Intemet: cocl~.chemeketa.edu
Robin Puccetti
PYM Chair
Director ~ Independence Public Library
311 S. Monmouth Street
Independence, OR 97351
Phone: 503-838-1811
Internet: robinp@ccrls.org
,Term expires: 6130/04
Toni Rose
Small Library Representative
Director ~ Sheddan Public Library
142 N.W. Yamhill//P.O. Box 248
Sheridan, OR 97378
Phone: 503-843-3420
Intemet: sheddpl@open.org
*Term expires: 6/30/04
Rev. 4/22/04
53
Steven Rupp
Rural Lay Representative
1301 NE Hwy 99W #294
McMinnville OR 97128
Phone: (h)503-435-2223
Cell: 503-329-9841
Intemet: melcor@onlinemac.com
*Term expires: 6/30/04
Linda Carol Scott
Yamhill County Lay Member
440 'E' Street NE/P. O. Box 257
Willamina, OR 97396
Phone: (h)503-876-4574 (w)503-550-4195
,Term expires: 6~30/07
Madys Swalboski
Medium Library Representative
Director ~ Silver Falls Library Distdct
410 South Water Street
Silverton, OR 97381
Phone: (b)503-873-6513 FAX 503-873-6227
Intemet: madvss~ccrls.orq
,Term expires: 6/30/05
Gail Wamer
Large Library Representative
Director ~ Salem Public Library
585 Liberty Street S.E./P.O. Box 14810
Salem, OR 97309
Phone: 503-588-6071 FAX: 503-588-6055
Intemet: c~wamer(~mail.open.or.q
Ex Officio Members
Linda Cochrane
CCRLS Coordinator ~ Chemeketa College
4000 Lancaster Ddve/P. O. Box 14007
Salem, OR 97309-7070
Phone: 503-399-5105 FAX: 503-399-7316
Dave Galati, Executive Director
Mid-Willamette Council of Government
105 High Street S. E.
Salem, Oregon 97301-3667
Phone: 503-588-6177 FAX: 503-588-6094
Intemet: d.qalati~open.or.q
Recordin.q Secretary
Eileen Buyserie, Secretary
4000 Lancaster Drive NE/P. O. Box 14007
Salem, OR 97309-7070
Phone: 503-399-5119 FAX: 503-399-7316
Internet: buye~.chemeketa.edu
ATTACHMENT B
CHEMEKETA COMMUNITY COLLEGE
AND
INNOVATIVE INFERFACES
CONTRACT
CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE
[CCRLS]
APRIL 2004
Integrated Library ~stem - Innovative Interface~, Inc. and Chemeketa Communit~ College
CHENF. KETA CONTRACT J~399 04
EXHIBIT ~
between Innovative Interfaces, Inc. ( Contractor' herein) and Chemeketa Commumty College
("College" herein).
In consideration of the mutual covenants and provisions set forth herein, Contractor and College
agree as follows:
1. Purpose of Agreement
The purpose of this Agreement is to clarify and set forth the relationship between the College and
the Contractor. The Contractor agrees to provide software, equipment, and related services, as
described in the College's Request for Proposals Integrated Library ~ystem for Chemeketa
Cooperative Regional Library Service (hereinafter "Exhibit A") and the Contractor's proposal
(hereinafter ''Exhibit B"), incorporated by reference.
For purposes of this Agreement, the following words and phrases have specific definitions, as
follows:
"Equipment" shall mean hardware and other equipment identified in Exhibit B, Contractor's
proposal;
"Services" shall mean all services provided by the Contractor as identified in Exhibit A, the
Request for Proposals, and Exhibit B, Contractor's proposal;
"Software" shall mean the software identified in Exhibit B, Contractor's proposal, in machine
readable code form, all updates, enhancements, modifications, revisions thereto supplied by the
Contractor during the term hereof, and all p~.uitted copies of the foregoing.
"Specifications" shall mean the technical, functional, and performance specifications contained
in the RFP (Exhibit A) and in the Contractor's proposal (Exhibit B).
"System" shall mean the Equipment and Software, as configured and installed by the Contractor.
"Term" shall have the meaning provided in section 15.
"Free Maintenance Period" means the period one (1) year after the first day of bxitial Trnining
(OPAC, Systems administration, evaluation).
2. Whole Agreement
~ Agreement, including all Exhibits and Attachments, is the complete and exclusive statement
of the Agreement between the par~es relevant to the purpose described above and supersedes all
prior agreementz or proposals, oral or written, and all other communication between the parties
relating to the subject matter of this Agreement. No modification of this Agreement will be binding
55
Page I
Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Community College
on either party except as a written addendum signed by an authorized agent of both parties.
EXHIBIT ~
3. Written Notiee Page /? of u~_
Any notice of change, termination, or other notice required to be given by the terms of this
Agreement shall be served in one or more of the following manners:
In-person delivery to the authorized officer, employee, agent or other representative of the
contracting parties, as set forth in Section 40 of this contract.
b. Deposited in the U.S. mail under certified or registered handling, postage prepaid, posted to
the address(es) given in this document.
4. Governing Law/Venue; Attorney Fees and Costs
This Agreement shall be administered and construed under the laws of the State of Oregon. Any
action or su/t commenced in connection with this Agreement shall be instated av.d maintained in
the local court of competent juriadictiom The prevailing party shah be entitled to reasonable
attorney fees (including in-house at, racy fees) and costs as awarded by the court including any
action at the appellate level.
All rights and remedies of Chemcketa Community College shall be cumulative and may be
exercised successively or concurrently. The foregoing is without limitation to or waiver of any
other rights or remedies of Chemcketa Community College according to law. It is agreed that
fifteen (15) calendar days shall conat/tute reasonable notice for the exercise of any right in the
event that applicable law specifically requires such notice.
5. Compliance With Applicable Law; Permits and Licenses; Approvals
Compliance. The Contractor agrees to comply with all federal, state, and local laws or
ordinances, and all applicable rules, regulations, and standards established by any agency
of such governmental units, which are now or hereafter promulgated insofar as they relate
to the Contxactor's performance of the provisions of this Agreement Contractor agrees to
abide by ail applicable fedcral, state, and local requirements. The designated
representatives of the College shall have the right and authority under this agreement to
stop any activity using College facilities/areas where in theft judgment, there are flagrant
violations of College Policies, the terms of this agreement, or the activity is deemed
hazardous to members of a user group, the public, or College facilitiee.
Permits nnd Licenses. R shall be the obligation of the Contractor to apply for, pay for,
and obtain all permits and/or licenses required, including any required third-pan'y
software licenses.
Approvals by the College. Contractor shall not perform any work pursuant to tiffs
agreement without the specific prior agreement of the designated representative of
Chemeketa Community College. No claim for services or products pwvided by the
Contractor not specifically pmvidad for in this agreement, or not specifically agreed to in
56
Page 2
Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Community College
advance will be honored by the College.
6. Severabillty
If any portion of this Agreement or the application thereof to any person or circumstance shall be
invalid or unenforceable to any extent, the remainder of this Agreement shall not be affected
thereby and shall be enforced to the greatest extent permitted by law.
7. Independent Contractor
The service or services to be rendered under this conh, act are those of an independent contractor.
Contractor is not an officer, employee or agent of Chemeketa Community College as those terms
are used in ORS 30.265.
The contractor agrees that it is an independent contractor as dcfmed in ORS 701.025 and not an
agent or employee of the College. Contractor shall defend, indemnify and hold harmless the
College, its officials, Board of Directors, agents, patrons and/or employees from any personal
injury or property damage claim caused by negligence or willful misconduct of Innovative
Interfaces, its employees and/or agents, provided that the College provides prompt written notice
to Contractor, of any matter asserted by the College to be covered by the this provision and
Conlractor, shall have control over the defense and or/settlement of any such matter.
8. Indemnification
The Contractor shall defend, indemnify and hold harmless the College, its officers, agents and
employees from any and all clahns and costs of any nature whether for personal injury, property
damage or other liability arising out of or in any way connected with the finn's acts or omissions
under this agreement, including but not limited to any fees and/or costs reason/bly incurred by
Conlractor's staff attorneys or outside attorneys and any fees and expenses inctured in enforcing
this provision (hereinafter collectively referred to as "liabilities"), to which any or all of thcm
may be subjected, as a direct or indirect result of any negligent act or omission or willful
misconduct of Contractor, its officers, employees, subconlractors, or agents in connection with
the performance or nonperformance of this Agreement, whether or not the College, its officers,
or employees reviewed, accepted, or approved any service or work product performed or
provided by Cunlractor, and whether or not such liabilities are litigated, settled, or reduced to
judgment.
Contractor shall, upon the College's request, defend at Coniraetor's sole cost any action, claim,
suit, cause of sction or portion thereof which asserts or alleges liabilities resulting directly or
indirectly from any negligent act or omission or willful misconduct of ConWactor, its officers,
employees, subcontractors, or agents in connection with the performance or nonperformance of
this Agreement, whether such action, claim, suit, cause of action, or portion thereof is well
founded or not. In the event that a final decision or judgrnent allocates liability by determining
that any portion ofdarnages awarded is attributable to the College's negligence or willful
misconduct, the College shall pay the portion of damages which is allocated to the College's
negligence or willful misconduct, provided that the College shall not be liable for any passive
negligence of the College, its officers or employees in reviewing, accepting or approving any
Page 3
57
Integrated Library System - Innovative Inteoeaces, Inc. and Chemeketa Commu~ol~Cd~,gge ~
service or work product performed or provided by Contractor. The existence or acceptance by
the College of any of the insurance policies or coverages described in this Agreement shall not
affect any rights the College may have under termination of this Agreement.
9. Insurance
Contractor, at its sole expense, shall obtain and maintain insurance for the term of this contract,
or as indicated. Contractor's insurance shall be primary over any insurance the College may
carry on its own.
Evidence of the required coverage shall be issued by a company satisfactory to the College, shall
bo approved by the College by way of Certificate of Insurance, and shall be filed and approved
by the Collage prior to commencement of work or services. A minimum 30-day written notice of
cancellation or mateaial change of coverage clause shall be included. Failure to maintain the
proper insurance shall bo grounds for immediate tu,,~ination of this contract. The words
"endeavor to" and "but failure to..." (to end of sentence), are to bo eliminated from the notice
of cancellation provision on standard ACORD certificates.
The College shall have the right to approve all insurers under this contract. The College reserves
the right to reject any or all insurance companies with an unacceptable financial rating.
The Certificate of Insurance must state contract number/purchase order number, or similar
acquisition instrument number.
A. Workers' Comvensation. Contractor shall provide and nlalntnln workers' comPenSation
coverage (per ORS Statute) for its employees, officers, agents or partners, or for any
subject worker. Contractor shall provide a Certificate of Insurance to tho College as
evidence of coverage containing a 30-day notice of cancellation.
Co
~ Contractor shall maintain in force during the duration of this agreement
a commercial general liability and automobile liability policy including non*owned and
hired auto illsarance written on all occurrence form with limits of no less than $1,000,000
per occurrence and $2,000,000 in the aggregate. Contractor shall provide a certificate
naming Chemeketa Commmlity College, its employees, officers, and agents as additional
insured for the work or services performed under this agreement. A copy of the
endorsement shall be attached to the certificate of insurance. Contractor's insurance is
prima~ over any insurance the College may ca~y on its own.
Eouioment and Materials. Contractor shall be responsible for any loss, damage or
destruction of its own property, equipment, and materials used in conjunction with the
work.
Hold Harmless and Indemnification Clause. Contractor shall defend, indemnify and hold
harmless the College, its officials, Board of Directors, agents, patrons and/or employees
from any personal injury or property damage claim caused by negligence or willful
misconduct Contractor, its employees and/or agents, provided that the College provides
prompt written notice to Contractor, of any matter asserted by the College to be covered
58
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Integrated Library ~/stem - Innovative Interfaces, Inc. and Cl~emeketa Community College
EXHIBIT.
Page ~ of
by the this provision and Contractor, shall have control over the defense and or/settlement
of any such matter.
Eo
Subcontractors. The Contractor shall require all subcontractors to provide and maintain
general liability, automobile liability, professional liability, and workers' compensation
insurance for the coverage equivalent to those required of the Contractor. The Contractor
shall require Certificates of Insurance from all subcontractors as evidence of coverage.
Waivers or Exceptions. Any exceptions or waivers to these requirements shall be subject
to review and approval by the College.
Official Notice. All official notices shall be mailed to the Purchasing Depadanent,
Chemeketa Community College, PO Box 14007, Salem, Oregon 97309.
Insurance Carder. The College shall have the right to approve all insurers under this
contract The College reserves the right to reject any or all insurance companies with an
unacceptable £mancial rating.
10. Accounting Records of the Contractor
The Contractor shall maintain for six (6) years after expiration of the term of this contract, all
records under this Agreement, in accordance with generally accepted accounting practices and
shall keep such records available for inspection and audit by representatives of the College at a
mutually convenient time.
11. Afl'ummfive Employment Practices
Pursuant to the equal opportunity and affirmative action provisions of Section 202 of Executive
Order 11246, Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of
1964, the Age Discrimination Act, and the Americana with Disabilities Act, and amendments
thereto to the extent the same are applicable to the manufacture and/or sale of the goods
purchased hereunder, or the contracting and/or subconlracting of services or work hereunder,
ConWactor agrees not to discriminate against any client, employee, or applicant for employment
or for services, because of race, creed, color, national origin, sex, disability, or age with regard
to, but not limited to, the following: employment upgrading, demotion, or transfer, recruitment
or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation;
selection for lrainlng; rendition of services. It is further understood that any vendor who is in
violation of this clause may be barred forthwith from receiving awards of any purchase order,
purchase agreement, contract, or similar acquisition instrument, from the College unless a
satisfactory showing is made that discriminatory practices have terminated and that a recurrence
of such acts is unlikely.
12. Nonassignabillty
This Agreement shall not be transferable to another contractor or subcontractor without
the full and written consent of the College. The Contractor's responsibility for the
performance of the contract shall remain, even if the College should agree to the
59
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Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Community College
assignment of a subcontractor.
EXHIBIT A
Page 19 of
The College reserves the right to approve any and all successors to primary project staff
originally assigned by the Con~ractor.
13. Termination of Agreement
This Agreement may be t~..,inated under the following conditions detailed here.
Notwithatanding any termination hereunder, all requirements of this Agreement shall remain in full
force and effect through the date of t=~.fination.
Regardless of the reason for termination, the College shah have the right to continue use of the
system between the date of t=s i~fination notification to Contractor and the actual final date of use.
Contractor may receive all compensation due and owing on a pro-rata basis for any services,
m~intenauce, or other charges defined in this Agreement.
13.1 Termination for Cause
fi, through any cause, the Contractor breaches, defaults on, and/or fails to fulfill in a timely and
proper manner its obligations under this Agreement or if the Contractor shall violate any of the
covenants, agr .-ments, or stipulations of this Agreement, the College shall thereupon have the
right to t=mfinate this Agreement by giving written notice to the Contractor of such termlnstion
and specifying the effective date thereof at least thin'y(30) days before the effective date of such
tc~i~fination, l/the College opts to continue one or more licenses and retain the work pwduct of
the Contractor, the Contractor shnll be entitled to receive just and equitable compensation for the
license and any werk satisfactorily completed hereunder. I/the College opts to terminate a
software license, the College shall cease any further use of the licensed software and shall have
no liability for further payment under this Agreement. Notwithstanding the above, the Contractor
shall not be relieved of liability to the College for damages sUStained by the College by virtue of
any breach of this Agreement by the Contractor.
13.2 Termination for Convenience of Chemeketa Community College
Chemeketa Community College may tenulnate this Agreement at any time by giving at least
thirty (30) days' notice in writing to the Contractor. If the Contract is terminated by the College
as provided herein, the Contractor will be entitled to receive just and equitable compensation for
the license of any software to the date of termination and for any Services satisfactorily
completed hereunder prior to the date of termination. If this Agreement is terminated due to the
fault of the Contractor, Section 13.1 hereof relative to termination shall apply.
13.3 Services Upon Termination or Upon Demand
Upon termination of the contract by the College, upon conclusion of the conWact term, or upon
demand by the College, the Contractor shall be obligated within fifteen (15) days of nolification,
to assist the College and CCRLS member libraries in extracting all College-owned data and/or
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Integrated library ~ystem - Innovative Interfaces, Inc. and Chemeketa Community College
Page I( of ~-
data owned by any CCRLS member library from the system acquired by the College. Such
assistance shall include personnel time and the Contractor's best efforts, provision of
documen{atiou regarding the format and contents of the extracted data, verification that extracted
data is complete and in a form suitable for use by the College and CCRLS member libraries, and
other assistance necessary for the extraction of data.
The data shall includo all the contents of all files created, maintained, and owned bythe College
and/or any CCRL~ member library, including all bibliographic data, holdings data, patron data,
in-process transaction data associated with circulation contwl, cataloging, acquisitions, serials
control, electronic journal holdings and links, software scripts, network management tools,
Z39.$0 attribute sets, and any other activity or module in use by the College and/or any CCRLS
member library. Wherever standards such as MARC exist for the format of that data, the
Contractor will furnish such data in that standard format. Appropriate documentation shall be
provided.
The export medium will be a format mutually agreeable to the Contractor and the College at the
time of data removal. Documentation shall be the record formats for such items only and no
additional progrnmnling by the College shall be required to remove data. The College will pay
all reasonable costs for pe~onnel, travel, or other expenses related to and necessary for the
removal of such data, which costs the Contractor will document. Any such expenses shall be at
the standard rates the Contractor charges for such services, not to exceed $4,500 plus travel
expenses for thc exit services fee, and must be approved in advance by the College. These
services shall not be delayed or withheld by the Contractor in the event of any legal proceeding.
14. Standard of Sen, ices
In addition to the warranties and obligations set forth in section 19, the Contractor agrees as
follows:
Ao
Work Standard. Contractor agrees to perform its services with that standard of care, skill
and diligence normally provided by a professional or~ani~ation in the performance of
similar sawices. It is understood that the Contractor must perform the services based in part
on information fumished by the College and that the ConWactor shall be entitled to rely on
~..ch information. However, Contractor is given notice that the Collegs will be relying on
the accuracy, competence and completeness of Contractor's services in utilizing the results
of such services.
Co
~. Contractor warrants that all work shall be performed by qualified
personnel, and warrants that the recommendations, guidance and performance of any
person assigned under this Agreement shall be in accordance with sound technical practice
and professional standards and the requirements of this Agreement.
Conformity with Specifications. The Contractor further represents and warrants that, during
the Term, the system provided will function in all material respects in accordance with (a)
the requirements of the Request for Proposals, Exhibit A, and Co) the Contractor's
response, Exhibit B.
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15.
I~XHIBIT
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No Viruses. The Contractor warrants that the Software, tipon installation, shall not
contain any computer virus and will not otherwise introduce any harmful or destructive
code to the computers oftbe College, the College member libraries, or the College's
vendors and suppliers.
Effect of Modifications. Modifications to the Sof~ware (permitted under section 26) that
are not approved by the Contractor shall void Sof~ware warranties provided in this
section and in section 18.
Term of Agreement
Se~wices of the Contractor shall begin upon execution of this Agreement and shall be undertaken
and completed in such sequence as to assure their expeditious completion in light of the purposes
of this Agreement, provided, however, that in any event, all of the Services required hereunder
for acceptance of the System by the College shall be completed within the time specified in the
later than two (2) years following the date of execution. The term
Implementation Plan 0P), no additional six (6) months. The
may be extended by mutual written agreement of the parties for an upon acceptance of the
Maintenance Services to be performed by the Contractor shall commence
System bythe College and continue for a period of five (5) years thereafter.
16. System Maintenance
The Software Maintenance Agreement (Exhibit G) may be renewed for additional periods as
detailed in the specification, if agreeable to both parties and all terms and conditions inclua!n$
pricing are at least equal to original terms of contract and price increases do not exceed the
increases provided for in Section 20 of this contract.
17. Survival
The terms, conditions, representations, and all warranties contained in this contract shall survive
the termination or expiration of this contract.
18. Duties and Responsibilities of the Contractor
The Contractor shall provide and deliver all Equipment and Software in accordance with Exhibit
A (the Request for Proposals) as supplemented by Exhibit B (the Contractor's proposal), in a
of the Systera
satisfactory and proper raanner, as determined by the College. The performance requirements
shall be in accordance with the response time, user account level, and data storage
detailed in Section 6 of Exhibit A.
" ' es'
The Contractor shall also perform the following related serwces (hereinafter, the Servic ') in a
satisfactory and proper manner, as determined by the College:
A. Im lementation Plan. An implementation plan (I1a) for the project must be developed by
the Contractor and submitted for approval by the College prior to the installation of any
Equipment or performance of services under this Agreement. The IP, upon written
Page
62
EXHIBIT ~-------u~-~..
Page
Bo
Ho
approval of both parties, shall be incorporated into this Agreement and made a part
hereof as Exhibit C. The IP must include, but is not limited to, the following items:
identification of all required tasks, a timeline of all reqmred tasks, an mdicatlon of which
party is responsible for completion of each task (the College, Contractor, or both),
expected start and completion dates of each task, a site pt~-paration requirements
checklist, a software installation requirements checklist, a training requirements checklist,
training courses and course outlines, and post-implementation services. Written appwval
of both parties shall be required for changes to an Il} following initial approval and such
changes will be incorporated herein.
Conversion of Data. Conversion of existing CCRLS data for bibliographic, patron,
holdings, circulation, acquisitions, and serials control transactions must be provided. The
conversion requirements are identified in Section 5.2 Exhibit A. Contractor warrants that
its data conversion services are in accordance with Contractor's response in Exhibit B.
~ Technical and user trairfing requirements are identified in Section 5.7
Exhibit A, attached hereto. The specific details regarding course content, duration, how
and when provided, size of class, etc. must be developed and agreed to by both parties, in
accora_nnce with de~41ines established in the ~nplementafion Plan.
~ Acceptance testing requirements are identified in Section 6 Exhibit
A. Acceptance of the System by the College shall occur upon successful completion of
the acceptance testing. The College may, at its sole discretion, elect to waive acceptance
testing.
Documentation. Documentation in the form of User Manuals and Tecbnlcal Manuals
must be provided. The documentation requirements are identified in Section 5.7 Exhibit
A, attached hereto.
~ The Contractor agrees to warrant "the entire System," both parts and
labor, for a period not less than twelve 02) months from the date of System installation,
to perform as stated in the functional and technical specifications identified in Sections 3
and 4 of Exhibit A, at the performance levels set out in Section 6 Exhibit A.
Maint~ce Services. Maintenance services shall be provided by the Contractor as
outlined in Exhibit (3, Software Maintenance Agreement, and shall begin from Initial
Training. "Free Maintenance Period" to be one (1) year after the first day of Initial
Training.
The Contractor shall act as a single point of contact for all maintenance problems arising
during the term of this Agreement. Maintenance and service on the System hardware
components shall be performed during non, mi business hours whenever possible.
Authority Control and Record Processing. The Contractor agrees to perform, or to
subcontract, the services identified in Exhibit C.
Verification of Delivery and Performance. The College shall have the right to verify
Contractor delivery and the performance of all Equipment, Software, and Services as
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa Community College
EXHIBIT J~
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detailed in Section 6 of Exhibit A. The Contractor warrants that System pcr]onnance
shall remain at the levels detailed in Section 6 Exhibit A. The College shall have the fight
to test such performance and seek remedies in.accordance with Section 6 Exhibit A.
19. Compensation
For the purchase of the Equipment and Software and performance of the related Services
specified above, the College agrees to pay the Contractor up to the amount of Five hundred thirty
seven thousand and sixty-eight dollars ($537,068.00), which amount excludes any applicable
taxes and which amount shall constitute full and complete compensation under this Agreement,
including all expenditures made and expenses incurred by the ConWactor in performing this
Agreement.
The College will supply Innovative Interfaces with a tax exemption number. If the College
becomes non-exempt at any time and such taxes become applicable, the College agrees to
pay all taxes
20. Method and Schedule of Payment
A. ~ Such amount shall be paid to the Contractor in accordsnco with the
Payment Schedule below. All payments shall not include any applicable taxes and shall be paid
to the Contractor upon receipt by thc College of properly documented invoice~ on the condition
that thc ConWactor has performed thc Senfices and provided the Software and Equipment to the
satisfaction of the College. Thc College will be responsible for all applicable taxes.
B. Schedule of Pa ent. The System and services will be paid for upon successful
completion of testing and acceptance under the following payment schedule.
Payment Payment Cmnulativc
No. Event Percenta[~e Amount Percentage
1. Equipment Installation and 20% $98,400.00 20%
Testin~ ( June, 2004)
2. Profile Evaluation Database 20% $98,400.00 40%
Load and Initial Training
(July, 2004)
3. Acceptance of Circulation, 20°.4 $98,400.00 60%
OPAC and Cataloging (no
later than S~temher, 2004)
4. Acceptance o f Acquisitions, 15% $?3,800.00 ?5%
Serials Control, Report
Generator and Other Modules
(no later than November,
2004)
5. System Acceptance (no later 15% $73,800.00 90%
than January, 2005)
6. Due on July 1, 2005 10% + $?4,268.00 100%
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EXHIBIT ~ ,,
age I'~ of ~ ,
remaining
$15,000 of
custom
development
costs +
$10,068
extended
hardware
maintenance
Additional Services / Annual
Subscription Fees
7. M~taFind Annual $20,000
Subscription Fee.
(Due when MetaFind service
is enabled. No earlier than
Jay,
8. Authority control pass- $21,420 (estimated
through service, cost)
(Due when invoiced from
Innovativ0
C. Maintenance Cost. Maintenance costs, as set forth in Exhibit G, begin 1 year from Initial
Training and upon conclusion of the "Free Maintenance Perind". Contractor agrees to provide
System maintenance at a fixed annual amount. After tho three years of maintenance, tho
percentage change will be based on the greater of two options:
(1) Four (4) percent per year.
(2) The Consumer Price Index (CPI) based on the CPI-U (all goods) table for the Western
region. CPI to be calculated at the percentage change from the previous year~ annual index and
to be calculated on the annual (lanuary-December) index.
Maintenance billing to cover a period from Suly 1 to lune 30. The first period shall be prorated as
necessary to adjust for the end of the warranty period. Percentage increase in annual billing is to
be based on the final billed amount of the previous year, after any and all discounts have been
applied. Subsequently, Contractor will provide notice of at least 60 days prior to any price
change. One such increase is allowable in a 12-month period.
21. Invoicing
Payments to the Contractor shall bc made within 30 days of receipt of each invoice called for
under this contract. Contractor shall be responsible for the cost of supplying all documentation
necessary to verify billings to the satisfaction of tho College.
All invoices subm/tted by the Contractor shall contain the follow/ng information:
1. lob Name
2. Description of services billed under this invoice
3. Date of Invoice
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EXHIBIT
4. Sequential Invoice Number Page ii
5. Amount of this Invoice (Itemize all reimbursuble expenses)
6. Total ConWact Amount
?. Total Billed to Date
8. Total Remaining on Coni~act
9. Contract #
22. Publicity
ConRactor shall not use in its ~xt~mal advertising, marketing programs, or other promotional
efforts any data, pictures, or other representations of Chemeketa Community College except O~a
prior written authorization fi. om the College. Contractor may include the name of thc College
Contractor s client list.
23.
24.
Neither the Inspection by any inspector or other College representative, nor any payment of
money, nor acceptance of any part or whole of the System by the College or its agents shall
operate as a waiver of any provis/on of the contract.
Subcontractors
All Subcontractors proposed for the Work must be acceptable to the College.
The College reserves the fight to request the proposed Subcontractors to complete
Proposer Q,~lification Forms. These forms will be similar to those required of a Proposer
under Exhibit A.
Contractor shall require all subcontractors to provide and maintain general liability,
automobile liability, professional liability, and workers' compensation insurance for the
coverages equivalent to those required of the Contractor. Contractor shall require
Certificates of Insurance from all the subcontractors as evidence of coverage.
Inspection and Payments Constitute No Waiver of Contract Provisions
25. Grant of License
In consideration of thc Contractor's rights to the License Fee under section 19
("Compensation"), the Contractor agrees as follows:
A. Software License. The Contractor hereby grants to the College for CCRLS when paid in
full, and the College for CCRLS hereby accepts a nonexclusive, perpetual, non-
transferable license to use thc Soihvarc for its intended proposes, including aH purposes
identified in the Specifications.
B. ~ The College for CCRLS shall have the right to make one copy of the
Software as is needed to support, and shall have the right to provide access to the
Software to, the agreed-upon number of users. In addition, the College for CCRLS may
make one copy of the Software solely for hack-up or archival purposes.
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26.
EXHIBIT ~
Page ,1~1 of ~.--
License to Documentation. The Contractor grants to the College for CCRLS when paid in
full an irrevocable, non-exclusive license to use, copy, modify, and distribute the
documentation to the CCRLS users of the Software.
Restrictions. The College for CCRLS agrees to not reverse engineer, decompile, or
disassemble the Software (subject to the College's fights to Source Code, as provided in
Section 26'). The College for CCRLS agrees not to use, copy, modify, sell, loan, lease, or
otherwise transfer the software or accompanying written materials, or any part thereof,
except as expressly provided in this license. All rights not expressly granted in this
license are reserved by and for the Contractor.
Escrow of Essential Software; Delivery of Source Code
The College may receive source code in accordance with Exhibit E, except that in
addition to the source code release events sot forth in Exhibit E, paragraph B, the College
may also have source code released in the event that Contractor ceases to provide
services identified in thc Agreement.
Source code shall include ail appropriate documentation, as well as any code specifically
developed for the College or unique to the College.
Notifications of renewal, changes in escrow terms, any modification of escrow agent
location, or other pertinent information will be provided to the College.
The Contractor will pay to list the College on the escrow policy for one year from the
signing of thh Agreement; thereafter the College may elect to continue on the policy
for as long as the College maintains a license to the Software, and the College pays the
renewai costs as determined by the Escrow Agent.
26.1 Use of Escrowed Software
Modification Riv. hts. Upon t.,,.ination or expiration of this Agreement, thc College shall
be entitled to suppo~ the Software by modifying and improving Source Code provided
under Section 26; provided, however, that the College shail not use any such version of
the Software for purposes not expressly authorized under this Agreement.
Bo
Non,Competition Clauses Do Not Pertain. Should the College obtain escrowed source
code under the provisions of Section 26 of the Agreement, former employees of tho
Contractor may provide d/feet services to thc College in use of the sburcc code obtained
under this section, regardless of any non-competition agreements or pwvisions between
Contractor and Contractor's former employees.
27. Title and Risk of Less
The title and risk o floss of the System and its components (with the exception of software
licensed hereunder) shall not pass to the College until the College actually receives the System at
the point or points of delivery and completes the acceptance processes detailed in Exh/bit A.
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Integrated Library System - Innovative Intecfaces, Inc. and Chemeketa Community Lotiege
' EXHIBIT
Page t,~ of ~x.
Immediately upon receipt of all equipment, the College shall place such equipment or cause such
equipment to be placed on a roster of insured materiais at a stated value equal to the full cost for
such equipment as set forth in Exhibit C.
28. Proprietary Rights and Confidentiality
The College acknowledges and the Contractor represents that the software provided by the
Contractor and third-party vendors, related documentation, and all permitted copies thereof are
licensed to the College only. The College shall not disclose or make available to third parties
such software or any portion thereof without prior written consent of the licenser. However, the
College shall not be liable for disclosure of any proprietary information ordered by a court of
· · · shall return the
competent jurisdiction. Upon termination of a software license, the College
appropriate software and all copies thereof to the licenser, or destroy the same and submit
evidence thereof to the licenser.
29. Contract Enhancements
The College shall have a non-exclusive, non-transferable license to use thc software
enhancements developed for their use, as described in Exhibit F, when paid in full. However, in
no case does the College own any software developed under this Agreement.
30. Intellectual Property lndemificatiou
The Contractor represents and warrants that use of the Software and the System by the College in
accordance with this Agreement shall not infringe third party patents, copyrights, or other
intellectual property rights.
Contractor shall, at its expense, defend, indemnify, and hold harmless Chemeketa Community
College from any c!nlm or action against the College to the extent such claim or action is based
on c!nlm that the College's use of the system or any part thereof designed or developed under
this contract by the Contractor, infringes a patent, copyright, or other proprietary right or
costs (includ!-g
misappropriates a trade secret, and Contractor shah pay the damnges and in writing of
atWmeys' fees) in respect of such claim, provided that Conirnctor is given notice
such claim.
In case the system, or any part thereof, are in such action held to constitute an infringement or
misappropriation, or the use thereof is enjoined or restricted, Contractor shall, at its own expense
and in the following order of priorities: procure for the College the right to continue using the
system; modify the system to operate in accordance with or comply with tho specifications and
to not violate any intellectual property rights; or retrieve the system upon receipt of notice from
the College and refund amounts paid by the College.
31. Re-Liesnsing of Software; Additional User Licenses
The College may wish in the future to replace or upgrade the Equipment that operates the
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EXHIBIT ~
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Software, to enhance its utility for the College. In the event the College replaces or upgrades its
computer equipment, it shall be liable for no additional licensing or '~ipgrade" expenses for
soft-ware covered by this contract. Contractor shall be entitled to charge the College for such
services as may be required to assist with the replacement or upgrade of computer equipment.
The fee for Contractor to send a technician to the College to do a hardware upgrade is $2,000,
pins travel expenses.
The Contractor may not charge the College for any of the following: licensing fees, port fees,
user fees, operating system fees, database management fees, or any additional costs, except as
they relate to thc College's use of additional software capacities. These "additional software
capacities" shall consist of additional user licenses, new software modules, or new services from
the Contractor, not otherwise covered by the Contractor's maintenance or other obligations under
this Agreement~ With respect to such additional software capacities, the College shall be entitled
to "most favored licensee" treatment during the Term of this Agreement, in that license or other
fees to the College for such capacities shall not exceed the fees the Contractor charges to any
other licensee. The Contractor agrees that no costs for re-licensing will accrue for licenses
already purchased and paid for by the College, and tr~n.ferred to new Equipment.
32. Ownership of Data; Data Format
The College and its CCRLS member libraries have ownership of the data stored in the databases
to be converted and installed by the Contractor, and Contractor acknowledges the College's and
CCRLS's ownership. Contractor will make no use of the databases, in part or in whole, without
prior specific p~tu~ission by the College.
Unless otherwise agreed, the Software shah store ah the College data in industry standard
formats, and such data shall be readily portable from the Software to industry standard database
applications.
33. Actual Damages
Contractor shah be Hable for direct gross negligence and I or willful misconduct in the
performance of its obligations hereunder.
Both parties acknowledge that maintaining the schedule in the Implementation Plan is very
important, and will make best efforts to achieve the dates listed in the Plan. The successful
implementation depends on each party meeting their obligations to the other. If the College
deviates from the Implementation Plan, by causing the delay of key activities including, but not
limited to, the timely delivery of data, mnlclng staff'available for training, unreasonable delays
that prolong system acceptance, etc. Contractor shall be relieved of any penalties for failure to
meet dates specified in the Implementation Plan.
If Contractor, through willful negligence, causes a delay in going live past March 1, 2005,
provided the contract is signed no later than April 15, 2004, and the College needs to obtain
additional maintenance from their current vendor, Contractor agrees to pay additional
maintenance fees for the time period from March 1, 2005, until the system is live. In no case will
Contractor be responsible for paying damages for any time period after the Millennium system is
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa Community College
EXHIBIT /~
live. Page ,9~ of q?--
34. Change Orders
The Parties recognize that the timclines described in the Implementation Plan may need to be
revised over time. In addition, the Contractor recognizes that the College may wish, or need to
revise Specifications. The College may request changes to the Specification or to the
Implementation Plan, and the ConWactor may request changes to the Implementation Plan by
means of a Proposed Work Change ("PWC"). The Contractor shall provide a price estimate and
a revised Implementation Plan in response to a PWC and, at the College's option, such changes
sbnll be implemented. No change(s) that would materially impact cost, functionality, scope of
work, or milestone schedules shall be made without written approval Dom the College in the
form of a Change Order. The Contractor shall not be entitled to recover for any work or services
performed outside the express scope o£this Agreement without such a written Change Order.
The Contractor shall bear the costs of any change warranted or required due to errors, software
bugs, or other defects in the Software or the System ns installed by the Contractor.
354. No Third Party Beneflciarfes
Nothing in this Agreement shall be deemed to create any right in any person not a party hereto
other than a permitted successor or assignee and this Agreement shall not be construed in any
respect to be a contract in whole or in part for the benefit of a third party.
365. Waiver
The failure of either party to this Agreement to insist at any time upon the s~ict observance or
performance of any of the provisions of the Agreement, or to exercise any right or remedy in this
Agreement, shall not impair any such right or remedy or be construed as a waiver or
relinquishment thereof.
37. College Personnel Excluded From Contract
No officer, agent, or employee of the College or of any CCRLS member library shall be
p~,~tted any interest in this Agreement.
38. Noninterference With College Operations
The entire work shall be executed in such a manner as to not interfere with the continued free
and comfortable use of ongoing technological systems retained for College'purposes. The
College shall provide reasonable access for Contractor to maintain the system. Contractor .agrees
to make its best efforts to communicate with the College and inform the College of any impact of
Ilmovative's presence or work.
39. Gratuities
The College may, by written notice to the Contractor, cancel th/s contract if it is found by the
College that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa Community College
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the Contractor, or any agent or representative of the Contractor, to any officer or employee of
Chemeketa Corr~nunity College or CCRLS with a view toward securing a contract or securing
favorable treatment with respect to the awarding or amending, or the making of any
determinations with respect to the performing of such contract. In the event this contract is
cancelled by the College pursuant to this provision, the College shall be entitled, in addition to
any other rights and remedies, to recover or withhold the amount of the cost incurred by the
Contractor in providing such gratuities.
40. Cancellation for Lack of Funding
This Agreement may be cancelled without any further obligation on the part of Chemeketa
Community College, its officers, directors, and employees in the event that sufficient
appropriated funding is unavailable to assure full performance of its terms. Contractor shall be
notified in writing of such non-appropriation at the earliest opportunity.
In any went, if such cancellation shall occur, the College shall remain responsible for any and all
outstanding invoices unpaid from the time period in which funding was still allocated. Further,
if such cancellation shall occur and the contract is terminated, the College shall cease and refrain
from using the software under license by this contract and shall surrender any and all copies of
such sofavare and documentation to Contractor.
41. Point of Contact/Notice
Thc Contractor and the College shall provide a single point of contact during the process of
managing the project described herein regarding, but not limited to, non-walr~tenance-related
issues including payment questions, approvals, and coordination of all issues identified In
completion of this project. All such questions and requests and all notices required to be given
hereunder by either party shall be In writing or be delivered in person or by registered or certified
mail to the addresses listed:
CCRLS
Contact:
(CCRLS Project Manager)
Tel:
Fax:
Contractor
Contact:
(Contractor Project Manager)
Tel:
Fax:
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa CommuniO~ College
42. Signature Page
EXHIBIT ~
Page~ of cl)~
The Contractor and Chemeketa Community College hereby agree to all provisions of this
AGREEMENT.
In WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to
be bound thereby.
Title:
Chemeketa Commtmity College:
Integrated Library ~ystem - Innovative lntetface~, Inc. and Chemeketa Community College
EXHIBIT A
Request for Proposals Integrated Library System for Chemeketa Cooperative Regional Library Service
(hereinafter "Exhibit An), is incorporated herein by reference
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EXHIBIT ~
Page ~.. of ~
EXi~i~IT B
The Contractor's proposal in response to the RFP (hereinafter "E~hibit B"), is incorporated hereht
by reference
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,. Integrated Library System - Innovative Interface~, Inc. and Chemeketa Community College
EXHIBIT
Exhibit C Page~<~ ~of ~2-
Hardware/Software Solution for 225 Staff Users (Innovative DBMS)
Unlimited Web OFAC Users
MILLENNIUM SOFTWARE
Online Public Access Catalog
Unlimited Web OPA C User License
MILLENNIUM Web OPAC
Full OPAC Indexing
Advanced Kcyword Search Engine
MF MILLENNIUM Patron Empowerment Functious, including:
--Place holds/cancel holds
-Self-renewal of items
-View status of booked items
-View Special R~minder messages
Z39.50 Client and Server (including Broadcast Searching)
Expo~t Records/Create a Bibliography from OPAC
Table of Contents Display and Indexing
Web-based content linidug to book jacketa, reviews, author notes and more
Catalog database scoping for all libraries
KidsOnline
2 Additional OPAC Languages (Spanish. and Russian)
Cataloging
Unlimited Bibilo~ra~hi~ Item and ~4uthorit~ Record fde sizes
Database Management Sy.~tem
MILLENNIUM Cataloging including Global Updat~
Cataloging Workstation (Graphical client soi~vare)
Authority Control
Automatic Authority Processing
File Transfer Soi~vare
Bibliographic utility interface
Link Maintenance - Sort Items by Location, Synchronize Location Codes
Report Writer
MILLENNIUM Create Lists
MILLENNN. JM Create Statistical Reports
MILLENNIUM browser-based Management Reports
Circulation
Unlimited Item Record File Si~e and Unlimited Patron Record File Si~e
Circulation Notices via Email
Offiine Circulation Software
Inventory Control
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Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Community College
Reserve Book Room
Homebound Module
Telcforms (Telephone Notification System), 2-lines, 18 messages, includes PC
Telephone Renewal System, 2-line, includes PC
Patron API for external verification against patron database
Collection Agency interface
Consortium Management Bxtensions (Rcginnal Holds, Agency code, etc)
SIP2 Server and support for 7 S1~2 devices
Materials Booking Module
Acquisitions & Fund Accounting
Unlimited Order Record File $1gt
Invoice Processing and Fund Accounting
Claiming
Hierarchical Fund Reports
Foreign Currency Conversion
Vendor Statistics
Electronic Ordegng via E-mail
Electronic Serials Invoice Processing
Accounting Units for all CCRLS libraries
Serials Control
Unlimited Checkln Record
Unlimited Holdings Records
S~'ials Checkin
SISAC Barcode Checkin
Claiming
Electronic Claiming of Serial Issues via Email in XI2 format
Routing
Binding
Inter Library Loan Module
Training Server Software
Includes all licensed soft~vare, subset of database, and 10 staffuser licenses
Millennium Access Plus
Web Access Management
Remote patron authentication for access to subscription databases online
Includes URL Checker
WebBridge
OpenURL compliant link resolving software. Resolution server.
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa Community College
WebBridge Management table
EXHIBIT
oacje
*License for 225 simultaneous staff MILLENNIUM users
Custom Software Enhancements
Mask first 7 digits of barcode when searching
Provide address index in patron record
Keyword patron name
Provide capability for staff`to select form of circulation notice
Central Site Hardware, utilizing the Innovative DBMS:
Production Server- Sun FIFe V240 server vtili,tln~ the Innovative database including:
Two UlWaSPARC-IH 1.05 GHz processor
4GB memory
Two 73 GB internal disks
Solaris 8
10/100/1000 Ethernet
HARDWARE RAID with four 36.4-Gb drives. (SunStoreEdge Al000 with hardware RAID)
20/40GB 4-mm DDS-4 Tape Drive desktop enclosure.
17oinch CRT Monitor
Installation
Powerwatch software
Includes S-year upgrade to Platinum Sea'vice
Training Seryer - Sun Fire VI20 seFver iltfllldni the Innovative database including:
One UltraSPARC-rrr 650 MHz processor
1GB memory
Two 36 GB internal disks
Solaris 8
10/100/1000 Ethernet
20/40GB 4-mm DDS-4 Tape Drive desktop enclosure.
l'/-inch CRT Monitor
Installation
Powerwatch software
Includes 5-year upgrade to Silver Service
SERVICES
Shipping, Setup and Installation of CPU/s and Software
Profiling services for in/rial Bibliograph/c, Authorit~y, Item and Patron Records
Load of Bibliographic, Authority and Item Records'
Load of Patron records2
77
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa L'ommumty ~.oaege
Load of Acquisitions Order Records and Serials Holdings records2
Load of Circulation Checkouts, Holds, and Fine Totals2
On-site Training- 13 Days/multiple on-site visits, txavel expenses included
Access to Getting Started with MILLENNIUM Manual
Access to the MILLENNIUM User Manual
~XHISIT
Page
1. Data mu.~t b~ provided in tl~ U~M~RC Communications format.
2. Data mu~t be provlded in an lnnovative approved format.
MetaFind Annual Subscription Fee, Year 1
Federated search engine for up to 50 connectors (external resources) from Innovative list of
GRAND TOTAL $537,068
ANNUAL MAINTENANCE - MILLENNIUM Software
Year 1
Year 2
Year 3
Year 4
Year 5
Free Maintenance Period
$62,936
$62,936
$62,936
$6S,435
Authority Control Services $21,420
Provided as a pass-through service fi'om LSSI. Quote is based on bibliographic database size of
510,000 records. The exact amount of the invoice may vary, dn~ to the number of records b~4ng
processed. The College is responsible for paying thc exact amount of thc invoice.
MetaFlnd Annual Subscription Fee
Year 2
$20,000
Note: MetaFind federated search will support up to 50 connectors to external resources. These
resources must be present on the Innovative-supported list of resources.
NOTES
· Prices do not include any applicable taxes, which are thc responsibility of the College.
· Tho price as given applies to tho total price of this System configuration only. Therefore, no
Page 24
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Integrated Library ~ystem - Innovative lnterface~, Inc. and Chemeketa CommuniO~ Colley~
EXHIBIT
Page ~ of
component of this package can be returned to Contractor for credit or refunds, unless
defective.
· All prices given are valid for a period of 180 days from the date of the proposal.
· Maintenance of peripheral equipment purchased from Contractor is the responsibility of the
College, unless otherwise specified
Costs for Custom Software enhancements will be divided into equal payments. The first
payment of $15,000 will be integrated as part of the overall payment schedule. The second
payment of $15,000 will be due as part ora final payment that will be invoiced on July 1,
2005.
MetaFind annual subscription fee for Year I will be invoiced when the MetaFind service is
enabled following acceptance of the Profile Evaluation Database. This will be no earlier than
July, 2004.
Authority control pricing has been provided by LSSI, and will be provided to the College as
a pass-through. Contractor will invoice the College for this service when an invoice is
provided by LSSI. The quote was provided based on a database size of 510,000
bibliographic records. The College understands the actual invoice amount may differ from
this quote, based on the actual number of bibliographic records processed by LSSI.
Central Site Hardware
The Sun Fi~ V240 CPU quoted was configured baaed on 480 simultaneous us~s (195 OPAC and 285 staff
usels), and is capable ofsopporti~ up m 600 simul~ucous truers, as configured. Additional processors or
memory may be needed to support users above ~ ~mmbers..
The Sun Fire V240 CPU quoted was configured based on 2GB RAM, 550,000 Bil21iofp-aphic records, 1,600,000
Item records, 600,000 Authority records, 200,000 Order records, and 400,000 .Patron records; additional disk
may be needed to support the database above these numbers.
Central Site Hardware maintenance and support services are covered for 5 years by the service contract
included with this price proposal; such smvice will be coorai-nted through Contractors Help Desk available 24-
hours a day, 7 days a week via a toll-free phone v,,ml~r;, an authorized suppc~ r~ps~entative will be dispatched
within 4 hours' of the calL Upon expiration of the Central Site Hardwar~ Warranty period of five (5) years, the
College will *~t-,~ fun respomibility for bo~h the Central Siie Hardware and Opiating System 3amlnistration.
Contractor will tak~ the initial call, flit is determined that the problem is hardware related, then the College will
contact the hardware vendor directly to provide services undcr a separate hardware n~intenencc agreement
entered into with hardware vendor.
Software
MILLENNIUM Software Maintenance and support services include a one (1) year Free
Maintenance Period, unlimited access to a 24-hour Helpdesk via a toll-free phone numbcr,
regular MILLENNIUM Software enhancements, and new editions of the MILLENNIUM
User Manual.
Page 25
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lntegratea L, wrary ~ystem - ~nnovauve ~nterjaces, Jn~. unu ~¢m~r~m ,~t,..,,~.,..~ .~oo.~a~
EXHIBIT ~
Page ~o of
In order to provide service and maintenance, direct, high-speed Intemet access is required.
Any data supplied in any other forrrat(s) must first be reviewed by Coutractor for analysis prior determining
price for loadin~ into the System.
Optional Products and Services (not included)
Media Management
INN-Reach Local Site Sol. are (1 library only)
Additional User Licenses (must be purchased in lots of 5 or more)
Additional On-site Training (each day requiring an additional visit)
Additional On-site Training (each additional day)
$28,500
$24,OO0
$1.000/each
$2,000
$1,000
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80
]ntegratea Llorary system -lnnovattv¢ lntcrjuc'~', ~nc. unu i.~l~gtl~gtu:tu ~..t~tt,.,a,,~), ~*~.*~6~
EXHIBIT .,f~
Page~ of ~'~-
EXHIBIT D
PROJECT IMPLEMENTATION PLAN
This Project Implementation Plan is designed to provide the College with a general
timeline of events. The Final Project Implementation Plan may vary with respect to the
dates and order of events as mutually agreed upon between the College and the
Contractor Team. From time to time, the College and Contractor may jointly review the
Final Project Implementation Plan and make such revisions to it as are mutually agreed
upon in wdting. This review shall also serve to clarify each event and establish
intermediate events and dates as necessary. A delay in any one event shall cause a
delay in all subsequent events. Delays are subject to rescheduling as resources are
available.
April 14, 2004
(Within 2 weeks of contract
signing)
Apdl 19, 2004
(Within 2 weeks of contract
signing)
May 3, 2004
At least 30 Days prior to
Initial Training
May 5, 2004
At least 30 Days prior to
Initial Training
May 6-June 4, 2004
Starting at least 30 Days
prior to Initial Training
Between June 21 and June
28, 2004
At least 30 days after
Contractor receives
Bibliographic, Item and
Authority Data from
t Both
Contract signing
2
3
4
5
6
7
Innovative
Both
College
College
Innovative
Innovative
=rovide College with access
to User Manual and Getting
Started Manual (GSM)
Initial conference call
between Project Leaders
Deliver Bibliographic, Item,
and Authority Data to
Innovative
Complete preparations for
Hardware; submit completed
Hardware/Network fo~na to
Innovative;
If applicable, the Third Party
Hardware Vendor installs
CPU and makes system
available to Innovative
Start the process of
conflgurin, g Millennium
System to load Profile
Database for Initial Training
Start Initial Training (3 days;
includes OPAC & Database
Evaluation, Systems
Administration I & Web
OPAC, and Cataloging I. and
If applicable, installs CPU
Page 2 /
81
~WXHIBIT ~
(1/2 d y) . ,..,,, ,,-. v.
College a
July 1-August 16, 2004 8 College Profile Database Evaluation
Week 9 through 15 or Period; 7 weeks allowed in
Upon completion of Initial standard timeline - this is
Training adjustable based on College
preferences
Between August 6 and 9 Innovative Training Visit 2 (3 days; includes
August 13~ 2004 Cataloging II, Circulation I wi
Circulation Parameters. Systems
Week 12 or approximately AdministraUon II plus Acquisitions
30 days after First Training Parameters)
Visit
August 23, 2004 10 Innovative Copy finalized, completed
Week 16 or profile from training server to
Following completion of production server (if
Profile Evaluation applicable)
August 25, 2004 11 Both Final Bibliographic, Item, and
Week 16 and 17 or Authority Data loaded to
Following completion of production server (College
Profile Evaluation loads Data, Contractor
monitors the Icad) ·
August 9-August 23, 2004 12 College Enter Circulation Parameters
Week 15-16 or before into system
Third Training Visit
Between October 18 and 13 Innovative Training Visit 3 (3 days;
October 25, 2004 includes Circulation I1,
Week 16 -17 or Acquisitions I, and Serials I)
As scheduled~ following
final database Icad and
server configuration
October 2?-November 23 14 College Begin preparing Staff and
Week 19 or System for Live Circulation
Upon completion of and Web OPAC
Circulation Training
November 1,2003 15 College Live Cataloging; extract Gap
Week 19 or Bibliographic and Item Data.
Upon completion of
Cataloging Training and
prior to Live Circulation
November 8, 2004 16 Both Load Gap Bibliographic and
Week 20 or Item Data (College loads
Following Live Cataloging Data, monitors the Icad)
and prior to Live Circulation
December 9-10, 2004 17 Both Load Patron Data (College
The scheduling of this and ~11 subsequent Training Dat~ a~ based upo~ mu. al a~'eem~t between the I~sa~ ~nd Innovative.
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Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Community College
EXHIBIT
Week 21 or loads Data, Contractor
Week pdor to Cimulation monitors the load)
Migration and/or Live
Circulation
December 15-18, 2004 18 Both Circulation Migration (load
Week 22 or checkouts, fines, holds), if
As scheduled after purchased (College delivers
Circulation Training Data, Contractor loads Data)
December 20, 2004 19 College Live Circulation and Web
Week 22 or OPAC
Upon completion of
Circulation Migration; or.
several weeks following
Circulation Training if no
Circulation Migration
Between January 10 and 20 Innovative Training Visit 4 (3 days;
January t4. 2005 includes Acquisitions II,
Week 23 or Serials II as needed, and a
As scheduled day for wrap up)
January 17, 2005 21 Both Load Acquisitions Data, if
Week 24 or acquisitions module
As scheduled purchased (College loads
Data, Contractor monitors
the load)
January 19, 2005 22 College Live Acquisitions
Week 24 or
Upon completion of
Acquisitions Data load; or,
upon completion of
Acquisitions Training if no
Data load
February 1. 2005 23 Both Load Serials Data, if serials
Week 25 or module purchased (College
As scheduled loads Data, Contractor
monitors the load)
February 3, 2005 24 College Live Serials
Week 25 or
As scheduled
As scheduled by College 25 Both Additional Training and Data
with Innovative , Loads as purchased
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Integrated Library System - Innovative Interfaces, Inc. and Chemeketa C'ommuntty c'oaege
EXHIBIT E
ESCROW AGREEMENT
IEXHIBIT
Page ~ of
I. ESTARI,I,qHMENT OF ESCROW
So long as the within-described license is in full force and effect, and as an additional material
comideration for the granting, acceptance and continued benefits obtained and derived from
such license, Innovative Interfaces and thc College agree that a copy of all source code
material necessary to maintain all software licensed thereunder shall be placed in escrow as
follows. Furthermore, Innovative Interfaces will pay to list the College on the escrow policy
for one year from the signing of this Agreement; thereafter the College may elect to continue
on the policy for as long as the College maintains a license to the Software, and the College
pays the renewal costs as determined by the Escrow Agent. All renewal notices will be sent by
the Escrow Agent to the College at the address listed herein:
The Escrow Agent s~li be DSI Technology Escrow Services, 9265 Sky
Park Court, Suite 202, San Diego, California, 92123. In the event that
the above-named Escrow Agent fails or refuses to assume the
responsibilities of Escrow Agent or ceases to act as Escrow Agent, the
parties shall agree upon a new Escrow Agent and shall issue demands to
Data Securities International to deliver the escrow material to such newly
designated Escrow Agent.
Source code material shall be released to the College by the Escrow
Agent upon the occurrence of the following event:
If any proceeding in receivership, liquidation or
insolvency is commenced against Innovative In~r~ces
and the same be not dismissed within sixty days, or
ii.
If Innovative Interfac~ make any assignment for the
benefit of its creditors, becomes insolvent, ceases to do
business as a going concern, or seeks any arrangement of
compromise with its creditors under any statute or
otherwise.
Co
Verification of the occurrence of a condition precedent to the release of
the escrowed materials shall be by a reasonable m~nner arid means to the
reasonable satisfaction of the Escrow Agent with written notice and
opportunity to object given to Innovative Interfaces. The Escrow Agent
shall have five days to release the escrowed documents or to advise the
College in writing of the existence of a conflicting demand.
Do
Should the College elect to continue on the Escrow policy, cost
for ~nnual renewal shall be approximately $200.00 for the first
year renewal. Second and subsequent renewal fees shall be
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Integrated Library 5~ystem - Innovative Interfaces, Inc. and Chemeketa Community College
EXHIBIT,
determined by thc Escrow Agent, but with a percentage increaseago ~<
to the College of not more than 5 % or the percentage increase of
the Consumer Price Index, whichever is greater.
1I. VERIFICATION OF ESCROWED MATERIALS
Verification of escrowcd matcrials shall be by cc[iified letter from the Escrow Agc~ to th_.,.
College stating the identity of each document placed in escrow, the physical location of the
escrow, and the date of establishment of the escrow.
HI. ENHANCEMENT AND MODIFICATION
In the event that the software supplied to the College ptuSpnnt to the above-described license ;,~
enbnnced or modified, the Licensor agr~ to deposit into escrow all documents and data
reasonably lleCe~ary to support and iT~aintain such e~hnncements and modificationg pursuant to
all of the terms and conditions of this escrow agreement.
IV. CONFLICTING DEMANDS
In the event that the parties to this agreement, at any time, give the Escrow Agent comqicti~.
demands, the Escrow Agent sludl promptly attempt to resolve the conflict. In the event that
the Escrow Agent is unable to resolve the conflict within ten days, thc Escrow Agent shah
inte~plesd the escrowed materials into a court of competent jurisdiction. Each of the parties
hereto agrees to indemnify and hold the Escrow Agent harmless from all costs and expenses,
including reasonable attorney's fees, in the event that a conflict of demands requires
V. TERMS OF ]~k'~,I~ASE OF ESCROWED MATERIAL
In the event that the material escrowed hereunder is released to Licensee, said materials shau
nevertheless remain the property of Innovative Interfaces, its assigns, trnstees, and/or
successors in interest. The escrowed materials shall be subject to aH of the terms and
conditions of the underlying license granted to Licensee, including but not limited to, trade
secrets and confidentiality protection. The College agrees that the escrowed materials shall be
used exclusively for the maintenance of the licensed software and for no other purposes. The
College agrees to make all persons working with such licensed escrowed material aware of the
temm and conditions of the license and their liability for unauthorized use of the licensed
escrow material.
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Integrated Library ~ystem - Innovative Interfaces, Inc. and Chemeketa CommuniO~ College
EXHIBIT F
DEVELOPMENT
Software Enhancements
EXHIBIT ~
Page '~ of u/~.
1. Web OPAC Ability to Pregend Leadlng Digits in Barcode Input
Delivery date: 270 days from contract, signing.
$7,500
To allow Library patrons to access Millennium Web OPAC functions (thnse which require verification
by patron record) using only the signifr, ant digits of their library ID number rather then the full library
ID number as is currently required, Innovative will enhance the Web 0PAC to automatically prepend a
variable number of characters from a library-specified prefix to the input provided by the palron as
their libraxy ID before searching the ID number index for the patron record.
This prepending of additional characters from the library-specified prefix will occur only if the patron
enters fewer then 10 characters, and will prepend a variable number of characters from the
library-specified prefix based depending on the number of digits entered by the patron. This will
9~m~ion as follows, assuming an example library-specified prefix of "2361 0000000000":
Patron Eaters Web OPAC Prepends Example Input Example Result
10 or more digits Nothing 23610009999999 23610009999999
9 digits First 5 digits from prefix 123456789 23610123456789
8 digits First 6 digits from prefix 12345678 23610012345678
7 digits First 7 digits from prefix 1234567 23610001234567
6 digits First 8 digits from prefix 123456 23610000123456
5 digits First 9 digits from prefix 12345 23610000012345
4 digits First 10 digits from prefix 1234 23610000001234
3 digits First 11 digits from prefix 123 23610000000123
2 digits First 12 digits from prefix 12 23610000000012
I digit First 13 digits from prefix I 23610000000001
Delivery of the enbane-ed functions will be in a Custom Release version of the affected module. The
enhnncemellt will be made available to Library staff via a special test login, menu, port, or similar
mechanism. Since availability of the enhanced functions outside of the special test access require the
broader use of the Custom Release version (until that version reaches general Release), the Library will
separately determine when to more broadiy implement the new version.
Staff Clients Ability to Mask Leading Digits in Barcode Input (Optional component of a Web
OPAC development priced at $7,500)
Delivery date: 270 days from Chemeketa Community College's notification to Innovative that
Chemekets Community College wish to exercise this development option, decision is due within 30
days of completion of initial training.
If, within 30 days of receiving initial training in the use of Millennium (Event 7 in Exhibit D), the
Library considers it desirable to extend the ability to key only significant digits of an ID number to the
Millennium Circulation staff functions, Innovative will enhance the Millennium Circulation client to
implement this functionality at no additional charge. The enhancement will allow Patron and Item
86
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Integrated Library System- Innovative Interfaces, Inc. and Chemeketa Communi~..~,q~!,gge ~f~
records to be retrieved within Millennium Circulation functions using only the significant digits of the
ID number rather then the complete ID number as is currently required, by automatically prepeeding or
substituting characters from a library-specified prefix to the input provided by staff before searching the
ID number index for the patron or item ~cord. In consultation with the Library, but at Innovative's
sole option, this enhancemem may also be extended to include other staff functions, or all staff
functions.
If, after receiving initial training in the use of Millennium, the Library considers it would not be
desirable to extend the ability to key only significant digits of the ID number to include Millennium
Circulation staff functions, Innovative will provide the Library a credit for an additional contiguous
training day to be used at the Library's discretion in combination with any other on-site training.
The Library should notify Innovative's Contra ct Manager of its preference within 30 days of
completion of initial training.
Delivery of the e~anned functions will be in a Cu,~m Release version of the affected module. Tim
enhancement will be made available to Library staffvia a ~ecial test login, menu, port, or similar
mechanism. Since availability of the enhanced functions outside of the special test access require the
broader use of the Custom Release version (until that version reaches general Release), tbe Library will
separately determine when to more broadly implement the new version.
2. Provide an address Index for searching patron records.
Delivery dam: 2'/0 days from contract signing.
$7,.500
To allow the Library to speed access to patron infunnafion at the Circulation desk, Innovative will
enhance the Millennium Circulation module to allow retrieval of patron records by Address and Phone
Number, in addition to the existing retrieval poin/s such as Name and Library ID.
Delivery oftbe enhanced functions will be in a Custom Release version of the affected module. The
enhancement will be made available to Library staff via a special test login, menu, port, or similar
mechaninm. Since availability of the enhanced functions outside of the special test access require the
broader use of the Custom Release version (until that version reaches general Release), the Library will
separately determine when to more broadly implement the new version.
3. Staff able to select form of notices for patrons.
Delivery date: 360 days from contract signing.
$7,500
To enlmnce the patron sen, ices offered by Library staff, Innovative will enhance Millennium
Circulation to allow authorized staff to set a patron's notification prefere nee (for example, email,
telephone or postal mail) directly from Millennium Circulation in addition to the existing ability for
patrons to set this preference themselves via the Web OPAC My Millennium functions.
Delivery of the enhanced functions will be in a Custom Release version of the affected module. The
enhancement wiil be made available to Library staff via a spacial test login, menu, port, or similar
mechanism. Since availability of the enhanced functions outside of the special test access require the
broader use of the Cuswm Release version (until that version reaches general Release), the Library will
separately determhe when to more broadly implement the new version.
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Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Community College
L=XHIBIT ~o!
4. Provide for wild-card searching of patron name. $7,500 Page')~
Deliveq/date: 360 days from contract signing.
To simplify the retrieval of patron records for patrons with having prefixed Hispanic surnames where
several common variant spellings exist for the prefix (for example, "D e La Santos' and ' Dela
Santos'), Innovative will enhance Millennium Circulation to allow the retrieval of these prefixed names
even when the precise spelling is unknown. This will be done by one of two methods set forth below,
with the selection between the methods being made in consultation with the Library, and based on
information the Library can provide on the common variant spellings. If the Library does not wish or
is unable to participate in the consultation required to implement Method 1, then Innovative will it~lf
select Method 2, which does not require any consultation f~om the Library for its implementation to
deliver the desired functionality.
Method 1: Hispanic Surname Index Rule:
The preferred method would be for Innovative to develop, in consultation with tbe Library, an
index role specifying common variant spellings of Hispanic surname prefixes, which files them
consistently together, so that the same name could be retrieved using different spellings. Por
example, if the only common variations in prefix were the "D e La' and 'Bela" given in tbe
above Santos example, Innovative could derive an index role to allow patrons whose record
contained the surname "D · La Santos' or "Deb S antns" to be retrieved either by 'D · La
Santos" or ' Bela Santos", thus treating the two forms as equivalem even though the surname
in the patron record varies slightly within established norms.
Method 2: Advanced Keyword Index of Patron Name with Two Character. Wildcard:
The alternative method, which would be used if the number of variant spellings were large or
not easily determined, would be for Innovative to enhance Millennium to allow the use of the
Advanced Keyword Search function for the patron name field in Millennium Circulation, and
further to enhance the Advanced Keyword Search function itself to allow the use of a wildcard
(asterisk) after a minimum of two characters rather then the standard requirement of a minimum
of three characters.
This method is less desirable then Method 1. for two reasons. First, it requires that the Library
staff member enter the asterisk at the appropriate location (using the "De La Sa ntos' versus
"Dela S antoz" example, for the staff member would enter "De*a SanWs" retrieve both forms.
Second, the enhancement to Advanced Keyword Searching to allow the use of a wildcard after
only two characters (rather then three) will affect all Advanced Keyword Searching, not just
patron names, and may impact (nominally) the size of the indexes and the search retrieval time.
This method may be preferable to Method I if it is the case that the ' equ, ivalent form' retrieval
implied in both methods is more effective as an occasional optional search done when the
search for the expected form fails, rather than always being applied to all names with these
conunon prefixes.
Delivery of the enhanced functions will be in a CusWm Release version of the affected module. The
enhancement will be made available to Library staff via a special test login, menu, port, or similar
mechanism. Since availability of the enhanced functions out~ide of the special test access require the
broader use of the Custom Release version (until that version reaches general Release), the Library will
separately determine when to more broadly implement the new version.
Page 34
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Integrated Library b~stem - Innovative Interfaces, Inc. and Chemeketa CommuniO' College
EXHIBIT G
SOFFWARE MAINTENANCE AGREEMENT
~=XHIBIT
Page '~ of
SOFI'WARE MAINTENANCE
a) This Maintenance Agreement will cover all licensed Soft, rare.
b) One ( 1 ) year after the first day of Initial Tralning will constitute a Free Maintenance
Period.
c) The College will be billed the first month following the end of the free Maintenance
Period in advance at $62,936 per years 2-4 and $65,435 per year 5t. If the College chooses to
pay semi-annually, quarterly or monthly payments, a percentage of the total annual maintenance
amount will be added as an administrative fee as follows:
Payment Semi-,nnually: 3% increase
Payment Quarterly:. 5% incroas~
Payment Monthly: 10% increase
d) Contractor agrees to provide System maintenance at a fixed annual amount. After the
three years of maintenance, the percentage change will be based on the greater of two options:
(1) Four (4) percent per year.
(2) The Consumer Price Index (CPI) based on the CPI-U (all goods) table for the Western
region. CPI to be calculated at the percentage change from the previous years annual index and
to be calculated on the annual (lanuaryfDecember) index.
This increase will be determined, using the base maintenance amount in the Agreement,
excluding any percentage added as an 0dministrative fee, as set out above.
e) If the College decides to cancel the Agreement, Innovative must be notified 90 days prior
to the annual maintenance renewal date.
i) The College must provide direct network internet access to the System; this would also
apply to firewalls etc. Innovative requires such access to correct Soitware bugs and carry out
modifications to the System for the purpose of maintoinln5 the System. Innovative Interfaces
will be responsible for all Sottwaro corrections at Innovative Interfaces' expense.
Contractor will provide IP addresses, port requirements, and other specific identifying
information to assist the College with malntslnlng a secure computing environment. Only
authorized Contractor personnel will have access to CCRLS accounts and passwords. Contractor
will make best efforts to ensure that no access to College systems is allowed except for
authorized maintenance and support by Contractor personnel, by employing best network
security practices including nsc of encryption techniques, and regular changes in passwords and
account information. College will monitor activity on any network access port required for
maintenance by Contractor, and will inform Contractor immediately of any suspicious activity
t Tbls ~noun~ b excluded o{ axes. The L~r~ viii be ~-spons~le {or gl ~plk~le uxes.
Page 35
89
EXHIBIT
.... o . ~,~
occun'ing on that port. Following such notice, Innovative w~ll munediately
action to aid College in maintaining a secure computing environment.
g) Innovative will provide the College with new releases of the licensed Software modules
so long as the Equipment and operating system used for the System is sufficient and/or
compatible for the load and operation of such new release. If the Equipment or operating system
is deemed not to be sufficient for installation of the new release, then the College shall be
responsible for the cost of new Equipment or operating system as may be required, ff the
College declines to upgrade its Equipment or operating system to nccommodate the upgrade to
the licensed software, then the College shall remain at its then current software release. For the
purpose of this document, the term "new release" shall mcan improvements in already hcensed
Software modules.
h) ffthe College adds any additional Innovative Software modules to the System aRer the
initial installation, the maintenance services shall be extended to cover the additional Software.
The maintenance charge~ for such Software shall be based upon lnnovative's then-current
mnlntenance rates. The additional cost of coverage for the additional Software shall be added to
the ~nnn~lal maintenance amount.
i) Innovative will provide services 24 hours a day. Innovative will make its best efforts to
return calls within 2 hours of receipt and repair Software within 48 hours of notice, excluding
weekends and holidays.
Any services provided due to College-supplied Equipment failure, where such Equipment
was not purchased from Innovative, and over which Innovative has no direct control, shall be
billable at lnnovative's then current maintenance rate~.
k) This Software Maintenance Services Agreement does not include repair services or
replacement parts due to damage caused by rain, fire, flood, lightning, tornado, windstorm, hail,
earthquake, explosion, smoke, aircraft, motor vehicle, collapse of building, strike, riot, power
failure or fluctuation, or other cause originating by reason of other than normal operation of the
System, or College's negligence or misuse oftbe System.
1) The Sofcware shall be operated as the exclusive application on the Equipment.
m) The College is responsible for purchasing and mail~tnlnlng tho necessa~ licenses for the
operating system, compilers, and any other necessary central operating syst.em utilities. This
includes the C compiler and debugger.
n) The College must notify Innovative before changing the operating system version or
release. If it is necessary for Innovative to provide assistance or remedial services as a result of
an operating system change, these services will be charged as a billable service, and will not bo
covered under Irmovative's standard maintenance services.
o) Innovative will set up and maintain various directories, files and named paths on the
System. This information shall remain wholly confidential, and the College staff shall not alter or
Page 36
9O
Integrated Library System - Innovative Interfaces, Inc. and Chemeketa Communtty cortege
EXHIBIT
delete these items. Page ~ · of qb
p) The College is responsible for any problem., s that may occur due to the negligent.u~.e or
intentional misuse of the operating system, including data corruption or data loss that might
occur duc thc misuse of the root-privilege access. As the College reports problems, Innovative
will determine if the problems resulted from the College's activity within the operating system,
and will notify the College at that time that such service shall be billable. All remedial service
provided by Innovative to restore, Software, system files, or Collcgc files con~pted by misuse of
the operating system shall be billable at Innovative's thcn-currcnt hourly rates.
cO The College is responsible for maintaining the operating system account and for keeping
thc password and access secure from unauthorized u~.
r) Thc College is responsible for providing appropriate access for Innovative to the System.
Innovative will need root-privilege access to install tho Innovative system SoRware. On rare
occasions, Innovative will also need temporary root-privilege access to maintain the Innovative
Software.
s). Innovative Interfaces agrees to hold all College information as private and confidential. No
disclosure of College data shall be made to any third party without prior consent from the
College. The College's system will only be accessed for bona fide maintenance and support
activities. Innovative Interfaces recognizes that patron data is protected by State and Federal
Privacy laws and accepts responsibility for the actions of Innovative Interfaces employees when
accessing the College's systems. Information freely available fi-om the OPAC display is excluded
from this restriction.
WHEN CENTRAL SITE HARDWARE HAS BEEN PURCHASED THROUGH
INNOVATIVE INTERFACES, THE FOLLOVVING Vt/ILL APPLY:
than authorized representatives of be riaroware manmac ............. ~
the Hardware.
b) From the first day of Initial Training to the expiration of the Hardware Warranty period
as purchased in Schedule A, Innovative will coordinate services provided by the Hardware
Manufacturer. Thereafter, the College will coordinate services provided by the Hardware
Manufacturer. If the College changes the Initial Hardware configuration in any way during this
period, the warranty terms may be changed by the Hardware Manufacturer, w~ch cost will be
bom by the College.
c) Upon expiration of the Hardware Warranty p~iod, or if the Hardware Warranty terms are
changed by the Hardware Manufacturer, the College will take full responsibility for both the
Central Site Hardware and operating system administration. Alternatively, the COllege may
choose to retain Innovative for operating system administration at Innovative's then standard
rates.
d) The College is responsible for independently purchasing additional equipment, operating
system software, and licensing other services beyond thc initial configuration ofthe System.
Page 37
91
Integrated Library ~3jstem - Innovative Interfaces, Inc. and Chemeketa C'ommuntty c'oaege
THE COLLEGE
EXHIBIT
Page ~>'
of
INNOVATIVE IlqT]~FACES, Rq'C.
By:~
Name: Gerald M. Kline
Title: CEO/President
92
Page 38
WOODBURN
IOE
May 20, 2004
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council acting as Contract Review
Board through City Administrator
David Torgeson, Assistant City Engineer ~
Sewer Pump Station Upgrades
ORS 279.017 Exemption
RECOMMEND__ATION:
Adopt the attached resolution adopting findings justifying specification of the
"Romte¢ Pre-Engineered Package Lift Station or City approved equal" in the bid
solicitations for the Industrial Avenue and Greenview Drive Sewage Pump
Stations Rehabilitation Projects.
BACKGROUND:
Industrial Way and Greenview pump stations were installed more than twenty-six
years ago, using technology that is now obsolete. Both stations are
programmed to be replaced with new concrete wetwells, submersible pumps,
and telemetry capable of remote monitoring and control. This work is scheduled
for completion by Fall 2004.
DISCUSSION:
ORS 279.017 provides that public contracts shall not require the product of a
particular manufacturer unless an exemption is adopted which is supported by
the appropriate findings. Staff has prepared a resolution with the necessary
findings to comply with this statutory requirement.
The Romtec Lift Station is a patented product, with many features not found in
package units furnished by other manufacturers. Among these features are the
following:
Agenda Item Review:
City Administrator<Z~''/
City Attorney/k/'/J~'~
Finance ~'~
93
Honorable Mayor and City Council
May 20, 2004
Page 2
Romtec stations show a clear integration of function, safety, and design
objectives. This integration enables an installation without many of the
proDlems that commonly arise during construction. Faulty communication
Detween contractor, electrician, designer, and City torces can be minimized
when a well-conceived, integrated system is employed.
Romtec bases its design on Flygt pumps. This brand is used almost exclusively
at the Wastewater Treatment Plant. Maintenance history of Flygt pumps is
greatly superior to of her brands. Advantages, in addition to performance,
occur when parts, spares and service can be centralized.
Romtec can be installed in a very short time because elements fit together,
and the factory furnishes field engineers during installation. Because of these
efficiencies, the public is exposed to the disturbances accompanying
construction for the briefest possible time (an obvious advantage).
As noted in the findings, the adoption of this exemption will not encourage
favoritism in the awarding of public contracts or substantially diminish
competition. Site work and installation of package lift station is subject to
competition, based on contractor's selection of methods. Lift station equipment
costs, alone, are not generally subject to significant competition.
Finally, the inclusion of the "or City approved equal" language in the bid
solicitation enables bidders to propose a different product if it is determined by
the City to be equal to the Romtec unit.
FINANCIAL IMPACT:
Industrial Avenue and Greenview Sewer Pump Stations are a part of the
approved 2003-2004 fiscal year budget and are listed in the 2004-2005 Capital
Improvement Program. Each project has a budgeted cost of $245,000. The work
will be financed by Sewer construction and Equipment Replacement Funds.
Attachment:
A line drawing of a typical Romtec pre-engineered, pre-
packaged, submersible sewer pump station is attached. The
installations for Industrial Way and greenview will differ from this
sample only in minor details.
LJ
95
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION PURSUANT TO ORS 279.017 PROVIDING FOR PUBLIC CONTRACT
EXEMPTIONS AND ADOPTING FINDINGS SUPPORTING SPECIFICATION OF THE "ROMTEC
PRE-ENGINEERED LIFT STATION OR CITY APPROVED EQUAL" IN THE BID SOLICITATIONS FOR
THE INDUSTRIAL AVENUE AND GREENVIEW DRIVE SEWAGE PUMP STATIONS
REHABILITATION PROJECTS
WHEREAS, the City of Woodburn plans to proceed with the Industrial Avenue and
Greenview Drive Sewage Pump Statians Rehabilitation Proiects; and
WHEREAS, pursuant to ORS Chapter 279, the City will solicit bids for completion of
these projects which is scheduled for Fall 2004; and
WHEREAS, as part of the bid solicitation for each project, the City intends to
specify the "Romtec pre-engineered package lift station or City approved equal" in its
bid documents; and
WHEREAS, pursuant to ORS 279.017, the City should adopt an exemption
supported by the necessary findings. NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Pursuant to ORS 279.017, the City hereby adopts an exemption to
specify "Romtec pre-engineered package lift station or City appraved equal" in the bid
solicitations for the Industrial Avenue and Greenview Drive Sewage Pump Stations
Rehabilitation Projects.
Section 2. That the exemption adopted in Section 1 above is justified and based
upon the Findings for Exemption Pursuant to ORS 279.017 that are affixed as
Attachment "A" and are, by this reference, incorporated herein.
Approved as to form: ,,~.,,..~_/~ _~'-/2 /,/Z 0 0 ¢-~
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No.
Resolution No.
AITACHMENT "A"
Findings for Exemption Pursuant to ORS 279.017
Industrial Avenue and GreenvJew Sewage Improvement Projects
The City of Woodburn intends to proceed with the Industrial Avenue and
Oreenview Ddve Sewage Pump Stations Rehabilitation Projects for scheduled
completion by Fall 2004. As part of these projects, the pump stations at Industrial
Way and Greenview will be replaced with new concrete wetwells, submersible
pumps and telemetry capable of remote monitoring and control. For the
reasons specified herein, the City Council finds that "Romtec pre-engineered
package lift station or City approved equal" should be specified in the bid
solicitations for the Industrial Avenue and Greenview sewage improvement
projects.
The City finds, pursuant to ORS 279.017, that Romtec in the only
manufacturer of the needed product with the required quality. Romtec
has incorporated numerous features that facilitate construction and
installation, enhance safety, promote efficient operation and reduce
regular maintenance, when compared with other products. Romtec
holds a patent that includes a proprietary safety hatch, electrical
cableway, and basin configuration, including Flygt pumps, which are
superior to other products. The electrical cables pass through a cable
tray (which also serves to vent the wetwell), and are easily disconnected
at the panel mounted on the surface of the welwell. A patented safety
hatch protects against falling from three sides. When the surface hatch is
opened, a grating is available to support pumps when they are removed
from service. Pumps can be hosed down while on the grate, with water
returned to the wetwell, avoiding contamination of the surroundings. The
control system includes a level sensor that is unaffected by grease, debris,
or foam and requires no maintenance. A special fiber glass basin
enhances the self cleaning action of the pumps.
The City Council further finds that creating this exemption under ORS
279.017 and specifying the "Romtec pre-engineered package lift station
or City approved equal" in the bid solicitation documents will allow for the
acquisition of compatible equipment and efficient utilization of the City's
existing equipment because Flygt pumps have near-exclusive application
Jn the City's existing sewer treatment plant. The universal compatibility of
the these pumps, when also used in lift stations, will permit centralized
service for spare parts and maintenance.
Page 1 of 2
9'/
**
The City Council further finds that creating this exemption under ORS
27~).017 and specifying the "Romtec pre-engineered package lift station
or City approved equal" in the bid solicitation documents is unlikely to
encourage favoritism in the awarding of public contracts or substantially
diminish competition for public contracts because the site work and
installation of package lift stations is subject to campetition, based on the
contractor's selection of methods. Lift station equipment costs, alone, are
not generally subject to significant competition. Most of the competition
in lift station projects is in the bids for excavation, pipetitting, electrical
connections and surface improvements. Also, the inclusion of the "ar City
approved equal" language in the bid solicitations will enable bidders to
propose a product from a different manufacturer if it is determined by the
City to be equal to the Romtec unit.
The City Council further finds that creating this exemption under ORS
279.017 and specifying the "Romtec pre-engineering package lift station
or City appraved equal" in the bid solicitation documents will result in
substantial cost savings to the City. The integrated package provided by
Romtec will obviate the need for unique and costly design and
coardinatian of various elements that can occur with other products.
Contractars and state reviewing authorities are familiar with Romtec
installations. From standpoints of operation and maintenance, Flygt
pumps are specifically designed to avoid plugging, and require less
frequent regular attention than do other products. Basin design
accomplishes continuous cleaning of wetwell during operation. Level-
sensing probe is maintenance free. Compatibility with the City's existing
equipment will result in additional cost savings.
Page 2 of 2
1OF
J
May 19, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Randy Scott, Senior Engineering Technician, Through the Public
Works Director
Contract Award for Boones Ferry Road Street Improvement ~
RECOMMENDATION:
Award the construction contract to the lowest responsible bidder, Salem Road
and Driveway Co. for the Street Improvement on Boones Ferry Road from
Highway 214 to Goose Creek in the amount of $375,442.
BACKGROUND/DISCUSSION:
The City has completed Boones Ferry Improvement Project nodh of Goose
Creek to north city limits. This bid award provides the improvements needed
between HWY 214 and Goose Creek. The project has been approved by the
council as an assessment project with city and school district contribution. The
completion of the project will provide one northbound travel lane and three
southbound travel lanes that will allow a dght turn movement, through traffic
movement and a left turn movement from Boones Ferry at HWY 214 intersection.
The project does include certain parking lot improvements, sidewalks and
bikelane on both sides of Boones Ferry.
Undergrounding of the overhead utilities and street lighting was previously
awarded by the council and is currently under construction. As previously
discussed, the Boones Ferry/HWY 214 intersection improvements will be
controlled by the Oregon Department of Transportation and it has yet to be
scheduled for bid letting.
Staff received two qualified bidders as listed below
Salem Road and Driveway
D & D Paving
$375,442
$391,849
Agenda Item Review: City Administrator-<:~~
City Attomey/~//~'~
Financ~ '~
Mayor and City Council
May 19, 2004
Page 2
Engineers Estimate is $370,000. The Iow bidder is within 1.5% of the
Engineers estimate.
This project is on a very tight schedule, construction is to take place during the
School Districts summer break pedod.
The contract award is in conformance with public contracting laws of the State
of Oregon as outlined in ORS Chapter 279 and the laws, regulations of the City
of Woodburn, therefore staff is recommending that the contract be awarded.
FINANCIAL IMPACT:
The project cost of $375,442 is included within the 2004-2005 budget for a city
contribution on this project.
100
14A
May 24, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development ~
Community Development Director's Approval of Partition 04-02.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On May 21,2004, the Community Development Director approved a request by
the City of Woodburn to partition a 10,000 square foot portion of Marion County
Tax lot 051W04C3100 in order to facilitate purchase of the newly created parcel
from Patrick Industries, Inc.
The tax lot being partitioned contains 20.63 acres and has been partially
developed. The proposed site will be the future location of a city water supply
well. This well would provide water to be treated at the city water treatment
plant currently under construction af the south end of National Way.
The subject site is located in the northeastern corner of the City of Woodburn
fronting N. Pacific Highway/Highway 99E to the east and National Way to the
southwest. The subject property is zoned Industrial Park (IP) and designated
Industrial on the Comprehensive Plan Map. The adjacent properties to the south
and west are zoned Industrial Park (IP). The property to the west is currently in
use as manufactured home storage for Fleetwood Homes of Oregon, and the
properties to the south are vacant and in use as a farm equipment rental facility
respectively. The undeveloped property to the north is located outside the City
Limit and Urban Growth Boundary, and zoned Marion County Exclusive Farm Use
(EFU). The properties to the east are located outside of the City Limit and Urban
Growth Boundary, and zoned Marion County Acreage Residential (AR) and
Exclusive Farm Use (EFU).
The property owner is Patrick Industries, Inc.
Agenda Item Review: City Administrat6~~:~
City Attorney~rlL'-~
Finance/~
101
Mayor and City Council
May 24, 2004
Page 2
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
102
W )D URN
14B
May 24, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development,~
Community Development Director's Approval of Design Review 04-
03.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if if desires.
BACKGROUND:
On May 21,2004, the Community Development Director approved a request by
the applicant for design review approval to complete exterior and fagade
improvements for North Park Plaza located on the northwest corner of the
intersection of Mount Hood Avenue and Highway 99E in Woodburn.
The subject property is zoned Commercial General (CG) and designated
Commercial on the Woodburn Comprehensive Plan Map. An existing integrated
business center, including buildings, landscaping, and parking, is located on the
subject site. Current site uses include: existing retail and restaurant services.
Proposed future tenant uses include: additional restaurant, retail, and new
financial services. The adjacent properties to the east, west and south (across
Highway 214) are zoned CO. The commercial properties to the east are, from
south to north; vacant, in use as a steel building contractor's office/warehouse,
and the location of a motor sports dealership. The commercial properties
located to the south and west are currently in use as integrated business
centers. The property to the north is zoned Industrial Park (IP), and occupied by
a tractor dealer and industrial storage facility.
The property owner is Northwest Real Estate, Inc.
Agenda Item Review: City Administrat~/ City Attorney
Finance_~
103
Mayor and City Council
May 24, 2004
Page 2
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
104
14C
May 24, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
J;r~fmu Iud f;; ~i rf/; ~rf~ eC~r~ ~[~i tcYr, ~;vf;:fv~lejt ~on
04-01.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On May 21, 2004, the Community Development Director approved a request by
Multi-Development, Inc. to partition off a 0.47-acre parcel from the southeast
corner of an existing 2.28-acre parcel.
The applicant proposed to partition the subject lot (2.28 acres) to create a 0.47-
acre parcel (Parcel 1) and 1.81-acre parcel (Parcel 2 [including access
easement]) respectively. Parcel 1 is proposed for purchase by the applicant
and intended for future retail development. Parcel 2 is to remain under its
current ownership, and is not proposed for development at this time.
The subject site is located northwest of the intersection of Robin Avenue and
Arney Road west of the I-5 in west Woodburn. The property is zoned Commercial
General (CG) and designated Commercial on the Woodburn Comprehensive
Plan Map. The adjacent properties to the north, south and east are zoned
Commercial General (CG). The parcel to the north is currently in use as the
Woodburn RV Park. The commercial properties to the east are occupied by
Arby's and Elmer's Restaurants, and the property on the south (across Arney
Road) is vacant. The parcel to the west is zoned Single Family residential (RS),
and occupied by a manufactured dwelling park.
The property owner is Moore Clear Company.
Agenda Item Review:
City Administrato'i~'~-~' City Attorney
Finance~
105
Mayor and City Council
May 24, 2004
Page 2
DISCUSSION:
None,
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
106
WOODBURN
14D
May 24, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Jim Mulder, Director ot Community Development ~;~7
Planning Commission's Approval of Conditional Use 03-09, Design
Review 03-25, and Variance 03-31.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodburn Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On May 13, 2004, the Planning Commission adopted a final order approving
Conditional Use 03-09, Design Review 03-25, and Variance 03-31 for the
modification of Conditional Use Case File No. 02-06 and Design Review Case File
No. 02-17 to allow modification to an approved water treatment facility located
at 2225 National Way and Variance approval to the front yard landscaping
standard of one plant unit per 20 square feet.
The subject property is located at 2225 National Way. It can be identified
specifically on Marion County Assessor Map T5S, 1W, Section 08A, Tax lot#: 2000.
An existing 400 square foot well house is located on the subject property. A
water treatment facility is currently under construction on the subject site.
The subject property is approximately 1.39 acres in size and is zoned Industrial
Park (IP) District and designated industrial on the Woodburn Comprehensive
Plan Map. All of the surrounding properties except for the property located to
the east (Across National Way) are zoned IP and designated industrial on the
Woodburn Comprehensive Plan Map. The property located to the east (Across
National Way) is zoned "Commercial General (CG)" and designated
commercial on the Woodbum Comprehensive Plan Map. Industrial uses are
located on the properties that abut the subject site. A tractor trailer sales use is
located to the east (across National Way).
Agenda Item Review:
'City Administrato~~'/
City Attorney
Finan /'e~//
107
Mayor and City Council
May 24, 2004
Page 2
No wetlands are located on the subject site and it is located outside of the 500
year floodplain.
Two previous partitions were approved on the subject property (Minor Partition
Case File Nos. 90-08 and 93-02). A 30 toot access easement was created on the
subject site to allow for access to the parcels to the south and west. On April 24,
2003 the Woodburn Planning Commission approved conditional use and design
review requests (Conditional Use Case File No. 02-06 and Design Review Case
File No. 02-17) for a proposed 3,800 square foot water treatment plant, filters,
80,000 gallon backwash tank, and 1,700,000 gallon storage reservoir on the
subject site. The Planning Commission also approved the applicant's variance
request to allow a 51 foot tall tank when a 45 foot maximum height is allowed
(Variance Case File No. 03-09) and a variance fo allow for a 6 foot chain link
fence with barbed wire on the top fo be located 73 feet instead of the required
150 feet from National Way (Variance Case File No. 03-10).
The National Way water treatment plant final construction plan has changed
based on engineering and evaluation of future Public Works Department's
needs. The change in the final construction plan requires modification of the
originally approved plan. The applicant requests modification of the previously
approved site and planting plan dated November 2002 (Conditional Use Case
File No. 02-06 and Design Review Case File No. 02-17) to decrease the size of the
reservoir; increase the treatment plant size by 198 square feet to allow sufficient
space for maintenance activity around the pipe gallery located adjacent to
pressure filters; enlarge and relocate the generator pad and surge tank (to be
located on the front of the subject site); add a potassium permanganate
injection vault (to be located east of the existing well house); add
approximately 4,800 square feet of paved storage on the south of the subject
site; and show fence locations. The applicant is also proposing to replace the
previously approved lawn and 5 trees on the interior and front of the site with
landscape rock; replace lawn originally approved on the edges of the subject
site with a Iow groundcover; and the required street trees will not be placed
directly adjacent to the street due to limited street frontage but will be placed
as close to the street as possible. The applicant is requesting a variance to the
front yard landscaping standard caused by the replacement of the lawn area
on the front of the subject site with the landscape rock.
Section 4.102.08 of the WDO states "...Any request to modify a condition of
approval is to be considered pursuant to the procedure and the standards and
criteria applicable to a new application of the type of permit or zone change
that is proposed to be amended, EXCEPT the modification of a condition limiting
the "use" of property may only be considered as a Type IV Zoning Map Change
108
Mayor and City Council
May 24, 20C)4
Page 3
application..." The applicant has submitted conditional use and design review
applications as is required by the above listed section of the WDO in order to
modify the previously approved site and planting plan. The applicant is also
proposing to replace the previously approved lawn and a few trees on the
interior and front of the site with landscape rock. The applicant is requesting a
variance to the front yard landscaping standard caused by the replacement of
the lawn area on the front of the subject site with the landscape rock.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
109
W6o u ,N
14E
May 24, 2004
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development7'/4/'~
Planning Commission's Approval of Conditiondl Use 03-08, Design
Review 03-24, and Variance 03-30.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for
information purposes in compliance with the Woodbum Development
Ordinance. The City Council may call up this item for review if it desires.
BACKGROUND:
On May 13, 2004, the Planning Commission adopted a final order approving
Conditional Use 03-08, Design Review 03-24, and Variance 03-30 for the
modification of Conditional Use Case File No. 02-08 and Design Review Case File
No. 02-19 to allow modification to an approved water treatment facility located
at 828 Parr Road and Variance approval to the front yard landscaping standard
of one plant unit per 20 square feet.
The subject property is located at 828 Parr Road. It can be identified specifically
on Marion County Assessor Map Township 5 South, Range 2 West, Section 13, Tax
Lot 600. The property is flat and 4.69 acres in size. No wetlands or floodplains
are located on the property. A water treatment facility is currently under
construction on the subject site.
The subject site is zoned Public and Semi-Public (P/SP) and designated open
space and parks on the Woodburn Comprehensive Plan Map. The adjacent
property to the north (across Parr Road) is located outside of the City. The
property to the north is under the Marion County zoning designation of "Urban
Transition Farm (UTF)" and is designated for residential greater than 12 units per
acre on the Woodburn Comprehensive Plan Map. It is an undeveloped site. The
properties fo the south, west and east are located within the Woodburn city
limits. The property to the west and south is zoned P/SP and designated for
open space and parks on the Woodburn Comprehensive Plan Map. A city park
Agenda item Review: City Administratc~'~'~ City Attorney/V',&,...~ Financ
110
Mayor and City Council
May 24, 2004
Page 2
·
is located on this property. The property to the east is zoned Single Family
Residential (RS) and designated residential less than 12 units per acre on the
Woodburn Comprehensive Plan Map. A school is located on this property. Parr
Road runs along the northern edge of the subject site.
On May 12, 2003 the Woodburn City Council approved the annexation of the
subject property (Annexation Case File No. 01-04), zone change of the subiect
site from Marion County UTF to City of Woodburn P/SP (Zone Change Case File
No. 01-03); and conditional use and design review approval (Conditional Use
Case File No. 02-08 and Design Review Case File No. 02-19) so that a 3,800
square foot treatment plant, filters, 80,000 gallon backwash tank, 2,700,000
gallon storage reservoir and 400 square foot well house could be constructed on
the subject site. The City Council also approved two variance requests on the
subject site to allow for the height of the storage reservoir to be 52 feet when 35
feet is the maximum allowable height in the P/SP zone (Variance Case File No.
03-04) and to allow the rear yard setback for the water storage reservoir to be
12 feet instead of the required 36 foot minimum rear yard setback in the P/SP
zone (Variance Case File No. 03-05). An exception to the street right of way was
also approved by the City Council to allow for a reduced right of way and the
modification of the street cross section for the bike lane to be located to the
south of the sidewalk as has been done on the properties to the east (Exception
Case File No. 03-03). The City Council denied the applicant's variance request
to allow for a barbed wire fence (Variance Case File No. 03-03). On June 26,
2003, the Planning Commission approved a 6 foot chain link fence with slats an
the perimeter of the subject site.
The Parr Road water treatment plant final construction plan has changed based
on engineering and evaluation of future Public Works Department's needs. The
change in the final construction plan requires modification of the originally
approved plan. The applicant requests modification of the previously approved
site plan dated March 7, 2003 and planting plan dated November 2002
(Conditional Use Case File No. 02-08 and Design Review Case File No. 02P19) to
increase the size of the storage reservoir; increase the treatment plan! size by
198 square feet to allow sufficient space for maintenance activity around the
pipe gallery located adjacent to pressure filters; enlarge and relocate the
generator pad and surge tank (to be located to the north of the treatment
plant building); increase the size of the backwash tank and overflow detention
area; add a potassium permanganate injection vault (to be located to the
southeast of the well house); add approximately 2,200 square feet of paved
uncovered storage on the north (front of the subject site) and 4,725 square feet
of paved uncovered storage on the south side (rear) of the subject site; and
111
Mayor and City Council
May 24, 2004
Page 3
show fence locations. The applicant is also proposing fo replace lawn on the
interior of the site with landscape rock; replace a portion of the lawn originally
approved on the front, side and rear of the site with a Iow growing ground
cover; add street trees and shrubs to the north of the 6 foot chain link fence with
slats on the front (north) of the subject site~ plant trees on the rear propertyline~
and plant shrubs along the east property line adjacent to the school property.
The applicant is requesting a variance to the front yard landscaping standard
caused by the replacement of the lawn area on the front of the subject site with
the landscape rock.
Section 4.102.08 of the WDO states "...Any request to modify a condition of
approval is to be considered pursuant to the procedure and the standards and
criteria applicable to a new application of the type of permit or zone change
that is proposed to be amended, EXCEPT the modification of a condition limiting
the "use" of property may only be considered as a Type IV Zoning Map Change
application..." The applicant has submitted conditional use and design review
applications as is required by the above listed section of the WDO in order to
modify the previously approved site and planting plan. The applicant is also
proposing to replace the previously approved lawn and trees on the interior and
rear of the site with landscape rock. The applicant is requesting a variance to
the front yard landscaping standard caused by the replacement of the lawn
area on the front of the subject site with the landscape rock.
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
112
Homeownership Month 2004
Woodburn City Council
May 24, 2004
Topics
· Financial Benefits of Homeownership
· Homeownership Rates and Gaps
· FHA 70 Year Anniversary
· New Resources
- HUD American Dream Downpayment
-June 13th Si Se Puede Homeownership Fair
w/Many Partners including---
· Wells Fargo Woodburn
,1
$100,000
$90,000
$80,000
$70,000
$60,000
$50,000
$40,00(
$30,00
$20,00
$10,00
$-
$59,?S? --
Salem Oregon
Median Value 1990 Home
$$ Return on Investment 1990-2000
Return on
hvestrnent
h~Jal
hvestrnent
$26,608
Hispanic and White
Homeownership Rates
2000
72%_
67%
Woodburn
Salem OREGON UNITED STATES
.2
Hispanic and White
Homeownership Gaps
2000
~20%
60%
60°,4,
~o% 17%
20%
0%
WOODBURN Salem Oregon United States
HUD's FHA Home Loans in Oregon
First FHA Home Loan in Astoria, $1,700, March 1935
.3
FHA In Oregon Then and Now
· 1935, 145 home loans.
· 2003 Oregon
- 16,000 loans,
-6,000 first time homebuyer loans
-$2.1 Billion
· 2003 Woodburn - 150 loans
- 60 first time homebuyer loans
- $19 Million
New Resources
HUD American Dream Downpayment Initiative
- First time homebuyers
- Income below 80% of Median
- In Woodburn, for 4 person family, that's $44,300
- $2+ Million in Oregon,
· Some goes directly to larger cities
· For other areas, Oregon Housing and Community Services
receives $870,000
Oregon Housing ALSO has CashAdvantage, new
program for state bond loans that can provide closing
costs money
,4
Planning Partners
Si Se Puede Fair
· Many planning partners
-Oregon Homebuyer Education Collaborative.
- Fannie Mae
- USDA Rural Development
- Oregon Housing and Community Services
- St. Luke's Church
Wells Fargo, Si Se Puede Fair
· Wells Fargo, another partner
· Si Se Puede Alcanzar el Sueno Dorado
· Sunday, June 13, 11 a.m. to 4 p.m.
St. Luke's Church
,5
Si Se Puede
zar
Suefio Dorado!
You and your family are invited to attend
the First Latin Fair on
"Finance and', Homebuying"
When:
Where:
Sunday~ 3une 13, 2004
from :L[am to 4pm
St. Lukes Church
Rubis Hall
417 Harrison Street
Woodburn
The Mexican Consulate will be present
"Control your finances and you control your future
and that of your family"
Attend a workshops at 11:30am, I pm or 2:30 pm where we will talk step
by step about:
eWhat is credit?
eWhat do ]: need to open a checking or savings account?
eHow am ]: obligated to protect myself and avoid becoming a
victim of fraud?
®What are my rights and obligations as a consumer?
Register to win prizes...AII are welcome!
For more information call Lisa at 503-986-096:L
Free
Sponsored by: USDA-Rural Development, Ore(ion Housinq & Community Services, Fannie Hae
,, iSi Se Puede
ar
Suefio Doradol
Ioacl ,~)
Quedan invitados usted y su familia
a la Primera Feria Latina de las
"Finanza$ y Compra de Casas"
Cuando: Domingo, 13 de 3unio, 2004
de 1lam a 4pm
Donde: Iglesia St. Lukes, Rubis Hall
417 Harrison Street
Woodburn
Estar~ presente el Consulado Mexicano
"Controlar sus finanzas es controlar su futuro y el de
su familia"
Asista a uno de nuestros talleres donde hablaremos
paso por paso acerca de:
· Que es cr6dito?
· Que necesito para abrir una cuenta de ahorros o de cheques?
· Como debo protegerme y evitar ser vfctima de un fraude?
· Cuales son mis derechos y mis obligaciones como consumidor?
Horario de los talleres 11:30 am - 1:00 pm - 2:30 pm
iRegistrese para ganar premios... Todos son bienvenidos!
Para mas informacibn Ilame a Lisa al 503-986-0961
Gratis
Patrocinado por: USDA-Rural Development, Oreqon Housinq & Community Services, Fannie Mae