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Minutes - 03/08/2004 COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 8,2004. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox McCallum Nichols Sifuentez Veliz Present Present Present Present Present Present Absent Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Community Development Director Mulder, Police Chief Russell, Parks & Recreation Director Westrick, Finance Director Gillespie, Management Analyst Smith, Recorder Tennant 0047 ANNOUNCEMENTS. A) "Chicana Artists: 1960 to the Present"- slide show and lecture will be held on March 14,2004,2:00 p.m., in the City Hall Council Chambers. This program is being sponsored by the Friends of the Woodburn Public Library. B) Teen Scene First Anniversary Open House will be held on March 15,2004,4:30-6:30 p.m. at the Settlemier Park Teen Scene building. C) Public Hearing: Zone Change 03-02 (Mendenhall property) will be held on Monday :vlarch n, 2004, 7:00 p.m., in the City Hall Council Chambers. 0103 PROCLAMATION: WOODBURN'S TULIP FESTIVAL. Mayor Figley proclaimed March 20,2004 through April 20, 2004 as Woodburn's Tulip Festival Month and she encouraged participation and support of this event which promotes Woodburn throughout the country. PRESENT ATION: FLOWER BASKET PROGRAM PLAQUE. JoAnne Bjelland, representing the Livability Task Force, thanked all ofthe individuals and businesses that have donated toward the flower basket program over the past years. In honor of those who contributed last year towards the cost of one or more baskets, the City has provided a plaque for the Flower Basket program. The plaque lists the names of the contributors for 2002 and names of contributors for 2003 will be added to the plaque. Currently, the plaque is displayed at City Hall but it may be rotated to other locations within the City, such as the Chamber office, for display in the future. She also thanked Page 1 - Council Meeting Minutes, March 8, 2004 '-'-r---"'--"-"-'---"~"'-"""-""-""'-''''-'-'- COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING Public Works - Frank Tiwari and Matt Gwynn - in providing City staff to hang the baskets, Efrain and Julio Andrade for routinely watering the plants, and Brian Sjothun, representing Woodburn Together, in accounting for the donations. The public was also reminded that tax deductible contributions can be remitted to Woodburn Together for this year's program. Mayor Figley also expressed her appreciation to all contributors who have shared in the cost for baskets. The cost for one basket is $200 which includes the watering and fertilization throughout the summer, however, lesser donations are accepted and will be combined with other donations to fund the cost of one basket. Councilor McCallum expressed his appreciation to JoAnne Bjelland who has coordinated this program since its inception. 0500 CHAMBER OF COMMERCE REPORT. Jerry Wheeler, Chamber Executive Director, provided information on the following upcoming Chamber events: 1) Business After Hours - March 11, 2004. Super 8 Motel will host this event which begins at 4:30 pm and concludes at 6:00 pm. 2) Greeter's Program - March 12,2004. Fonzie's Deli will be the host for this program which begins at 7:30 am and concludes at 9:00 a.m. 3) Distinguished Service Award (OSA) dinner will be held on March 12,2004 at Country Meadows. This is the 50th Anniversary for this event which honors individuals for their contributions to our community. Sponsors for this event are Mid-Valley Bank, OataVision Communications, and Edward Jones Investments. 4) Leadership Youth Day - March 16,2004. A mock Council meeting will be held during the morning hours and the youth will travel to Salem in the afternoon to tour the Capitol building and meet with Senator Peter Courtney. 5) Associated Oregon Industries presentation will be held next week with the Chamber's Government Affairs committee at which time they will meet with the AOI lobbyists to listen to the concerns of the local businesses and to listen to AOI's agenda. 6) Chamber Forum luncheon will be held March 17, 2004 with the guest speaker being Attorney Eric Lindauer who will be speaking on behalf of the Oregon Community Foundation. 7) Greeter's Program - March 19,2004. Woodburn Theraphy Group will host this event which begins at 7:30 am and concludes at 9:00 am. 8) Tulip Festival kickoff begins on March 20, 2004 at Woodburn Company Stores. 9) Greeter's Program - March 26,2004. Leisure Time Day Spa will host this event which begins at 7:30 am and concludes at 9:00 am. He stated that web site hits continue to increase and he thanked the Council for the grant funds which will be used in tourism promotion including working more closely with the downtown businesses to promote Woodburn as a unique tourism destination. Page 2 - Council Meeting Minutes, March 8, 2004 '-Y'- COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READ ING 0849 WOODBURN DOWNTOWN ASSOCIATION REPORT. Bruce Thomas, WDA President, stated that the WDA will hold their annual dinner meeting on March 17, 2004 at which time new board members will be elected. The new WDA President will be Martin Ochoa (Lupita's Restaurant). He stated that the WDA will be a platinum sponsor for Relay for Life event to be held in June. He also reported that the lights along Front Street were vandalized, therefore, the WDA will be re-thinking their strategy on how the lights are displayed since placing the lights higher up in the tree will help to deter vandals. Lastly, WDA expressed their appreciation to the City for providing additional police patrols in the downtown area since their presence has shown a marked improvement in the area. ] 025 CONSENT AGENDA. A) approve Council minutes of February 23,2004; B) accept the Boones Ferry Road improvement report; C) accept the Police Department statistics report for January 2004; D) accept the Building Activity report for February 2004; E) accept the Planning Project Tracking Sheet dated March 3, 2004; F) accept the Recreation and Parks Division Participation report; and G) accept the Aquatic Center Revenue Comparison report. MCCALLUM/NICHOLS.... adopt the consent agenda as presented. The motion passed unanimously. 1092 CONTINUATION OF PUBLIC HEARING: ZONING TEXT AMENDMENT 04-01 - PROPOSAL TO REVISE THE TEXT OF THE WOODBURN SIGN ORDINANCE. Mayor Figley continued the public hearing at 7:20 p.m.. Community Development Director Mulder stated that this hearing had been continued for the purpose of a video presentation and to receive additional public testimony on the proposed changes to the sign ordinance. He also stated that this video presentation is the same one that he had given to the Focus Group and the Planning Commission during their review process. The presentation included information on the definition of a sign, the draft sign ordinance objectives, and a visual display of different sign types that are found throughout the City. Discussion was held regarding temporary signs, awning signs, banners, and murals. It was noted that the draft ordinance would limit banners and most types of temporary signs to being displayed no more than 15 days consecutively and no more than 4 times per year, however, the business could elect to run the time period consecutively not to exceed a 60 day period. Director Mulder also stated that the current sign ordinance prohibits temporary signs whereas the draft ordinance would provide a reasonable alternative for temporary signs. In regards to murals, they are considered as signs under the draft ordinance and, based on a legal opinion from our City Attorney, the City cannot Page 3 - Council Meeting Minutes, March 8, 2004 'Y" __,__,,~ ."_',e... ...~,~,_>_..",.._.."__.,...._..""._ '" _~, .'_'~' ""m,___..~...,.,.~~_~_-"""''"',.,,"'-. COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING discriminate based on content when addressing sign regulations. Director Mulder stated that the City's Code Enforcement Officers would enforce the ordinance and it is his intention that, once adopted, the code would be enforced strictly right after the effective date in an effort to show the public that the City intends on enforcing the provisions of the ordinance. Prior to the effective date, the City would begin an education and awareness campaign on the provisions of the ordinance to let the public know what signs would be in compliance with the ordinance. A temporary sign permit will be required and he proposed that there be no permit fee associated with the temporary sign permit in order to provide the public an incentive to comply. Jerry Wheeler, Chamber Executive Director, suggested that the application process to get the applicable permit is one that is done speedily since businesses sometimes feel reluctant to file for a permit since the permitting process sometimes takes longer than what they need for the display of a temporary sign. Richard Jennings questioned if the City would be restricted to a specific number of days for having a banner if the banner was one that would promote the City and its livability. Director Mulder stated that City banners and government owned signs within the right-of- way are exempt under the draft sign ordinance. 2566 Director Mulder stated that balloons would be allowed with a temporary sign permit, however, blimps would be prohibited ifthe Council accepted the Planning Commission's recommendation. A changing image sign or electronic/manual reader board sign would be limited to being displayed within the commercial general zoning district and no larger than 50% of the overall free standing signage. Directories would be allowed on a given site but they would have to be located at least 50 feet back from the driveway entrance in order to make sure that motorists do not stop in the middle of the driveway to try and read where they need to go. An internally illuminated sign would be prohibited under the draft ordinance. He stated that the draft ordinance would allow for 2 flags on a given property with each flag being no more than 40 sq. feet in size and a maximum pole height of 40 feet. In regards to free standing signs, there are two primary categories: 1) pole sign which is a free standing sign over 8 feet in height and 2) monument sign which is less than 8 feet in height and has a solid base. The proposed ordinance would require a pole sign to go through a Type II design review application which has approval criteria that deals with the aesthetics of the sign whereas there is no design review application required for a monument sign. Other sign types briefly addressed in the presentation included menuboard signs, off-premise signs, permanent signs, portable signs, lawn signs, A- frame signs, pennant signs, roof signs, wall signs, projecting signs, suspended signs, and window signs. Discussion was held regarding the definition of an A-frame sign since the draft ordinance would consider it as a portable sign which is prohibited. Attorney Shields suggested that the wording be changed so that an A-frame sign would be termed as a movable sign. 3944 Councilor McCallum questioned the status of existing signs once a new ordinance is adopted. Page 4 - Council Meeting Minutes, March 8, 2004 '-or -,.. COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING Director Mulder stated that the draft ordinance would require existing temporary signs to comply with the new ordinance, however, permanent signs would be allowed to remain as long as they were legally placed even though it may be non-conforming under the new ordinance. Additionally, he briefly reviewed various triggers in the ordinance that would require the compliance of a non-conforming sign. Councilor Cox questioned if staff had considered any other language that would address legal off-premise signs that are grandfathered under the draft ordinance since the triggers apply to on-premise signs and he was concern that an off-premise sign would continue to remain as a non-conforming sign as businesses change. Director Mulder stated that a legal opinion was provided by the City Attorney which stated that the off-premise signs established prior to any city ordinance prohibiting the off-premise sign are considered as legal non-conforming and as such, have a right to continue to remain at the location. Councilor Bjelland stated that the issue is that the language in the draft ordinance talks about on-premise signs only and he suggested that the loophole be closed by saying that if the underlying business changes then all signs associated with that underlying business, including off-premise signs, need to come into conformity. Discussion was held regarding the off-premise sign which was specifically addressed in the legal opinion since the business displayed on the sign is no longer in existence. Councilor Cox expressed his opinion that all off-premises signs should be made to conform to the ordinance provisions upon the effective date of the ordinance but the City could elect to include off-premise signs within a grandfather clause. Tape 2 He also felt that allowing a grandfather clause in the ordinance is something that the Council chooses to do as a matter of fairness and grace, and the ordinance would be just as legally permissible to require all signs to comply with the effective date of the ordinance. Therefore, he felt that the City could prevent off-premise signs from being grandfathered under the ordinance if the use of the property for which they advertise changes just like the ordinance would require if an on-premise sign has a business change. Councilor Bjelland agreed with Councilor Cox in that an off-premise sign could be grandfathered into the ordinance as long it is providing the use to the business that it is currently advertising at the time the ordinance is adopted but the City would not continue to allow off-premise signs just because they can now lease the space to someone else. He felt that the City should be aggressive in getting rid of off-premise signs 0435 Administrator Brown suggested that staff be given an opportunity to review the Council's comments and make changes to the draft ordinance consistent with the Council's desires. Mayor Figley questioned the draft ordinance's provisions regarding holiday decorations that may involve displaying banners and/or flags. Director Mulder stated that there is an exemption for decorations and lights relating directly to federal, state, or City recognized events or holidays. Councilor Cox stated that sign regulation in the residential area was a topic of discussion Page 5 - Council Meeting Minutes, March 8, 2004 --T- COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING within the Focus Group, however, it was decided to have the draft ordinance regulations apply to all zones. He did not object to deleting the limitations on the number of flags in residential zones. Councilor McCallum felt that the recognized event exemption would take care of most situations involving flags. Additionally, some residential areas have Homeowners Associations that also have strict rules which need to be adhered to. It was also noted that the draft ordinance states that decorations for a recognized holiday cannot be displayed more than 45 days before the holiday. Councilor McCallum also stated that this ordinance would be a part of the Woodburn Development Ordinance which is reviewed annually by the Council. The annual review gives the Council an opportunity to make changes ifit is found that there is a problem in a specific area of the ordinance. Administrator Brown stated that the City has an obligation to enforce the ordinance thoroughly, completely, and even-handedly, therefore, if the Council has any concerns about a certain provision being enforced then it should be amended in a way that would make it less onerous for those being enforced upon. He feels that the City will be able to enforce this ordinance since the sign code in place now has a lot of problems that has caused staff to be somewhat reluctant in the enforcement area. Staff has discussed the need for education prior to the effective date of the ordinance and the Chamber has offered to schedule some time with local businesses for the purpose of reviewing the ordinance and outlining what needs to be done to comply with the requirements. Councilor Bjelland agreed that enforcement is a key in sign ordinance compliance, however, he did not see in the ordinance what the enforcement process would entail along with the associated fines for violations of the sign ordinance. Director Mulder stated that violation of the sign ordinance is a violation of the Woodburn Development Ordinance and the penalty provisions are outlined in the enforcement section of the Development Ordinance. City Attorney Shields briefly reviewed the penalty provisions which are referenced in the draft ordinance but not included in the agenda packet. He reiterated that the penalties are the same as what is outlined in the Development Ordinance with the maximum being a Class I civil infraction for $500.00. 1650 Richard Jennings, 595 Filbert St., stated that during his tenure as Mayor, the sign ordinance generated a large number of complaints and those concerns could not be addressed since the ordinance was basically unenforceable. In regards to a private residence, a Navy veteran may very well have 3 poles in front of their home with the middle pole displaying the U.S. Flag, the pole on one side have the Oregon State flag, and the other pole would have the Navy flag. He requested that the Council carefully consider how many flags can be displayed at one residence and urged that they take the private residences out of the maximum 2 flag requirement. He felt that the draft ordinance is substantially better than the current ordinance even though the provisions in the draft ordinance will not please everyone. He also mentioned that he had read in the Page 6 - Council Meeting Minutes, March 8, 2004 ---TO COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING newspaper that the Mayor had "stacked the deck" of Focus Group members. Since he knows many of the members of the Focus Group, he expressed his opinion that the Group made their own independent decisions on the draft ordinance. Additionally, he stated that he is aware of individuals and businesses that are not happy about the draft ordinance but are willing to accept the draft ordinance. He urged Council adoption of the draft ordinance as it has been presented with the changes the Council feels that they need to make so the City can move on. Alma Grijalva, representing not only herself but the Chamber and businesses that worked together with the City to develop this draft ordinance, agreed that enforcement and education are key components. She urged the Council that there be enough advance notice for the businesses to come into compliance with the ordinance. Jerry Wheeler, Chamber Executive Director, reiterated that the permit process needs to be streamlined in order allow businesses to obtain a sign permit in a reasonable amount of time that wi 11 not cost a lot of money. Robert Estrada, business owner on Highway 99E, stated that all of his signage is non- conforming based on the information he heard at this meeting. He questioned if an electronic lighted barber pole would be an allowable sign. Director Mulder stated that he would rather give a definitive answer after he reviews portions of the draft ordinance. However, he felt that it would probably be considered as a prohibited sign if it was determined that it was a changing image sign. Mayor Figley stated that passage of the new ordinance would not affect his current signs, however, the signs would be non-conforming ifhe changed his business from barber and hair stylist to some other business. Director Mulder reminded the Council that it is difficult to draw a definitive line between the categories of signs. Additionally, a variance could be applied for from any provision of the ordinance. 2620 Mayor Figley declared the public hearing closed at 9: 13 p.m.. Councilor Cox stated that staff will be looking into the question of off-premise signs and provide the Council a report or recommendation. Another issue that was brought up involved the number of flags in a residential zone. It was noted that the Council will need to adopt a fee schedule at a later date. Mayor Figley expressed her opinion that the City needs to enforce evenhandedly and thoroughly the provisions of the ordinance otherwise those specific provisions that are not being enforced should be removed from the ordinance at a later date. COX/NICHOLS... instruct staff with amendments to the ordinance to exclude residential zones from the flag limitation provisions of the draft ordinance. Discussion was held on the definition of a flag and a reminder that flag content cannot be regulated. The vote on the motion was 0-5, therefore, the Mayor declared that the motion failed. Mayor Figley stated that the main issue to be addressed in the ordinance is how the off- premise non-conforming signs and staff will report back at the next meeting with some Page 7 - Council Meeting Minutes, March 8, 2004 '-.'--r'" COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING suggestions on this might be accomplished. Administrator Brown stated that staff will bring a final ordinance to the Council at the next meeting with the language highlighted. Councilor Bjelland also stated that the ordinance provide language clarifying the portable sign issues with regards to the A-frame signs. BJELLAND/NICHOLS... direct staff to come back with an ordinance. Councilor McCallum thanked the Focus Group, Planning Commission, and staff for their work on this draft ordinance, and he expressed his appreciation to public for their testimony and to the Chamber of Commerce for the support they gave the City on this Issue. The motion passed unanimously. Mayor Figley also thanked City staff members for the many hours of work that have been put into working on this draft ordinance. She also thanked the Focus Group, Planning Commission, and members of the public who testified at the public hearings. 3553 PUBLIC HEARING: SUPPLEMENTAL BUDGET CONTINGENCY TRANSFER FOR FISCAL YEAR 2003-04. Mayor Figley declared the public hearing open at 9:26 p.m.. Finance Director Gillespie stated that contingency transfers are recommended in the proposed supplemental budget for the purpose of: 1) transferring $2.5 million to the Oregon Dept. of Transportation as the City's share of the I-5/Highway 214 interchange expansion project; 2) repairs to the air-conditioning compressors at the Library; and 3) payment to Marion County for the striping of City streets in June 2003, however, the City just received the bill in February 2004. No one in the audience spoke either for or against the proposed supplemental budget. Mayor Figley declared the public hearing closed at 9:27 p.m.. NICHOLS/MCCALLUM... direct staff to prepare an ordinance authorizing (1) the transfer of $2.5 million to ODOT towards the purchase of property near the I-5/Highway interchange, (2) the $9,500 towards repairs of the air-conditioning system at the Library, and (3) contract with Marion County be paid in full for the striping work they did in June 2003. The motion passed unanimously. 3861 COUNCIL BILL 2500 - ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2003-04. Councilor Sifuentez introduced Council Bill 2500. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2500 duly passed with the emergency clause. Page 8 - Council Meeting Minutes, March 8, 2004 ~-~T." COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING 3965 COUNCIL BILL 2501 - ORDINANCE RELATING TO IMPROVEMENTS OF BOONES FERRY ROAD FROM STATE HIGHWAY 214 AND GOOSE CREEK. ADOPTING THE LOCAL IMPROVEMENT DISTRICT. DIRECTING THE CONTRACT AWARD. AND PROVIDING FOR PAYMENT OF COSTS THROUGH ASSESSMENT OF PROPERTIES WITHIN A LOCAL IMPROVEMENT DISTRICT. Council Bill 2501 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2501 duly passed with the emergency clause. 4084 COUNCIL BILL 2502 - ORDINANCE PROHIBITING PUBLIC PLACE PARKING IN A PORTION OF THE DOWNTOWN AREA TO PREVENT INTERFERENCE WITH OPERATION OF THE 2004 MARCH 21ST CELEBRATION AND PROVIDING FOR CIVIL ENFORCEMENT. Council Bill 2502 was introduced by Councilor Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections. Councilor Bjelland questioned if an ordinance could be prepared that would give staff authorization to approve these parking lot closures on an on-going basis. Administrator Brown suggested that staff be allowed to bring back an ordinance to the Council that would take care of the schedule of events to be held at that location for the remainder of the year. Councilor McCallum questioned if the Downtown Association provided the insurance for this event or if the insurance would be provided by the merchants. Administrator Brown stated that the Downtown Association provided the insurance for the February event and it is his understanding that this would continue to be the case since the merchants putting on this celebration are a sub-committee of the Downtown Association. Councilor McCallum also questioned what impact there might be on the neighborhoods when the Sunday night event extends to the later evening hours. Administrator Brown stated that staff has asked that the music be turned down towards the later evening hours recognizing that there are homes in the general area. On roll call vote, the bill passed unanimously. Mayor Figley declared Council Bill 2502 duly passed with the emergency clause. 4473 EASEMENT: ODOT / WOODBURN SIDEWALK PROJECT ALONG HIGHWAY 214. Councilor Nichols questioned who would maintain the planting strip that is proposed in this project. Administrator Brown stated that the intergovernmental agreement requires that the City is responsible for maintaining that area. Page 9 - Council Meeting Minutes, March 8, 2004 .... .y............-.-.........+ ..--.......- ............_.._... COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READ IN G BJELLAND/NICHOLS... authorize the City Administrator to execute the donation agreement. The motion passed unanimously. 4581 AWARD OF CONTRACT: AUDIT OF FINANCIAL RECORDS. Proposals were received from the following auditing firms: Pauly, Rogers and Co., P.C.; Merina & Company, LLP; Grove, Mueller & Swank, P.C.; and Boldt, Carlisle & Smith. Staff recommended the selection of Boldt, Carlisle & Smith based on qualifications of the fim1 and the price for their services. NICHOLS/COX... award the audit contract to Boldt, Carlisle, and Smith LLC and authorize management to conclude negotiations of the contract. Councilor McCallum stated that the contract did not go to the apparent low bidder and he had appreciated the information in the report outlining the differences between the proposals. City Attorney Shields stated that a Request for Proposal follows a process different from a construction contract which does need to look at the lowest responsible bidder when making a contract award. Finance Director Gillespie stated that it is beneficial to request proposals every few years since it makes sure that the providers of those services look closely at their fees for services which in turn insures the City that we are getting a good product. The motion passed unanimously. -+818 APPOINTMENT OF ADMINISTRATORPRO-TEM. NICHOLS/MCCALLUM... appoint Police Chief Russell as Administrator Pro-Tem for the period of March 15, 2004 through March 26, 2004. The motion passed unanimously. 4880 CITY ADMINISTRATOR'S REPORT. Administrator Brown reminded the Council that a Budget workshop will be held on Saturday, March 13, 2004, at 9:00 a.m. in the City Hall Council Chambers. 4990 MAYOR AND COUNCIL REPORTS. Councilor Sifuentez stated that she was glad to see that the sign ordinance hearing is now over and the Council can move forward with the adoption of an ordinance. Councilor Cox also stated that he wished there were some things in the draft ordinance that could have been done differently, in particular, a way to allow murals constitutionally. He feels that overall the ordinance will be a good product. There is a need for extensive education for compliance and enforcement will be the key. Councilor Nichols also expressed his appreciation to the businesses as well as the Chamber who have done an excellent job in communicating to each other information pertaining to the draft ordinance. In regards to the Tulip Festival, he hoped that all members of our community join in the effort of making visitors feel welcomed. Page 10 - Council Meeting Minutes, March 8, 2004 -..-y-....----__...__... ...__...... .._. . ..,..___ ""_"'_00__.__, COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING Councilor McCallum informed the public that the Livability Task Force's Spring Clean- up is scheduled for Saturday, April 24, 2004. Mayor Figley thanked the Council for their role in getting through the draft sign ordinance which is a complex piece of legislation. Councilor Bjelland stated that the work on the sign ordinance is just beginning since the Council needs to adopt the ordinance, educate the public on the regulations, and provide on-going administration of the ordinance. There will be a fair amount of work that needs to be done to identify which signs are in compliance as well as working out the administrative details of issuing the permits in an efficient manner so that the City can be responsive especially for the temporary permits. He also updated the Council on the last MW ACT meeting (Mid- Willamette Area Commission on Transportation) which was held to review proposed development projects for the STlP funding for 2006-09. Seven projects were before the Commission, three of which had some impact on the Woodburn area and two or more projects were closely assocciated with our area. Of the seven projects ranked, the #1 ranked project was the Newberg/Dundee bypass project which, other than Woodburn's 1-5 interchange project, has been MW ACT's highest most needing transportation problem to be resolved in the three-county area. The second ranked project was the Salem- Willamette River crossing which looks at siting a second bridge across the Willamette River for Salem and this project has received earmarked funding. The third ranked project was the Keizer interchange project, the fourth ranked project was the Oregon 99 /Woodburn / Hubbard / Wilsonville Highway capacity improvement study, and the other projects of interest were an interchange study for a second interchange in North Marion County and an Ehlen Rd / 1-5 interchange re-construction project. Over the next two meetings, MW ACT will be getting into the STlP construction projects which is where the Woodburn 1-5 interchange will be coming up for consideration and he hoped that a City representative will attend the meeting(s) to present the City's case. He felt that the $2.5 million payment to ODOT wi II promote a strong commitment for this improvement. The Oregon Transportation Commission is looking at financial commitment by local agencies as a significant part of detemlining as to whether or not a project qualifies for consideration. Hopefully, the OTC will give the City more points in the rankings of the construction projects because of our commitment to improve the interchange area. 5885 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn to executive session under the authority of ORS 192.660(l)(h), 192.660(1)(f), and 192.660(l)(e). NICHOLS/MCCALLUM... adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The Council adjourned to executive session at 9:51 p.m. and reconvened at 10:15 p.m.. Page 11 - Council Meeting Minutes, March 8, 2004 .---r........ COUNCIL MEETING MINUTES MARCH 8, 2004 TAPE READING 5931 Mayor Figley stated that no decisions were made by the Council while in executive seSSlOn. 5970 ADJOURNMENT. MCCALLUM/SIFUENTEZ.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:16 p.rn.. ATTEST Mary e ant, Recorder City of Woodburn, Oregon Page 12 - Council Meeting Minutes, March 8, 2004 ."-~._.._.__.--._....-. ....-.-...... . Executive Session COUNCIL MEETING MINUTES March 8, 2004 DA TE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 8, 2004. CONVENED. The Council met in executive session at 9:53 p.m. with Mayor Figley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bj ell and Cox McCallum Nichols Sifuentez Veliz Present Present Present Present Present Present Absent Mayor Figley reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari (left at 10:00 p.m.), City Recorder Tennant The executive session was called under the following statutory authority: (1) to conduct deliberations with persons designated by the governing body to negotiate real property transactions pursuant to ORS 192.660(1)( e); (2) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660(l)(h); and (3) to consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f). ADJOURNMENT. The executive session adjourned at 10: 14 p.m.. ATTEST ;J7~~~ MarY Tenn nt, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, March 8, 2004 T'