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Agenda - 10/13/2003 WOODBURN CITY COUNCIL AGENDA OCTOBER 13, 2003 - 7:00 P.M. 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. Woodburn Annual Fall Clean Up will be on October 18, 2003 1 from 8:30 a.m. to 11 :00 a.m. Meet at Woodburn High School, Front Entrance Parking Lot. ' B. There will be a Public Hearing on October 27,2003 to obtain citizen views about the recently completed Cipriano Ferrel Education Center project and to take comments about the local government's performance. C. There will be a Public Hearing on the Supplemental Budget at the City Council Meeting on October 27,2003. D. The Recreation and Parks Board is seeking public input on a plan to improve Hermanson Pond on October 14, 2003. Activities include an open house at 6 p.m. and a workshop at 7p.m. Appointments: E. Rec & Park Board 2 Recommended Action: Confirm appointment of Philip Lagao to Position III of the Recreation and Parks Board. ..Habra inrerpretes ~isponibles para aquellas personas que no bablan Ingles, previo acuer~o. Comunlquese al (503) 98o-2.48S... October 13, 2003 Council Agenda Page i ,_W^..~_._....._~..................._~,.__......-...-.~ 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Woodburn Fall Cleanup Month October 2003 3 B. Public Works Week, October 20-24, 2003 4 Presentations: C. Introduce steve Krieg, the City's new Building Official 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Downtown Association 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) 8. CONSENT AGENDA -Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of September 22,2003, regular 5 and executive sessions Recommended Action: Approve the Woodburn City Council minutes. B. Woodburn Public Library Board minutes of September 10, 2003 17 Recommended Action: Accept the Woodburn Public Library Board minutes. C. Woodburn Planning Commission minutes of September 25,2003 20 Recommended Action: Accept the Woodburn Planning Commission minutes. D. Woodburn Public Library Monthly Report for September 2003 29 Recommended Action: Receive the report. E. Woodburn Memorial Aquatic Center Revenue Comparison Recommended Action: Receive the report. 30 October 13, 2003 Council Agenda Page ii F. Police Department Statistics - January through July 2003 32 Recommended Action: Receive the report. G. Claims for September 2003 39 Recommended Action: Receive the report. H. Building Activity for September 2003 45 Recommended Action: Receive the report. I. Planning Project Tracking Sheet Dated September 16, 2003 46 Recommended Action: Receive the report. J. Public Works Week Activities for October 20-24, 2003 49 Recommended Action: Receive the information. K. Changes to Fall Leaf Pickup Program Recommended Action: Receive the information. 51 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. Appeal of Community Development Director's approval of 52 Design Review 03-16, a proposal to convert a structure and property, which was previously used as an automobile dealership (Friendly GMC), to a retail business specializing in the sale of produce Recommended Action: Concur with the modified findings in the support of Design Review 03-16 and approve Design Review 03-16 with the modified conditions and direct staff to prepare an ordinance to substantiate its decision. B. City Council call up for review of Design Review Case File No. 55 03.14 uWinco Food's Modular" located at 400 Woodland Avenue Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare an ordinance to substantiate its decision. October 13, 2003 Council Agenda Page Hi __._._".__,_._~_~_._...........,.,- 'J' _ ,~_....,._-_-..-"".... 11. GENERAL BUSINESS A. Council Bill No. 2475 - Resolution establishing employee 59 compensation Including salary and benefits for management/non-union general service employees for 2003-04 Recommended Action: Adopt the resolution. B. Council Bill No. 2476 - Resolution entering Into Cooperative 64 Improvement Agreement Number 20911 with the State of Oregon and authorizing the City Administrator to sign such Agreement Recommended Action: Adopt the resolution. C. Council Bill No. 2477 - Resolution revising guidelines, 74 procedures and process for obtaining City Tourism and Economic Development Grant funds pursuant to Ordinance No. 2057 (the Transient Occupancy Tax Ordinance) Recommended Action: Adopt the resolution. D. League of Oregon Cities Conference and Business Meeting 83 Recommended Action: Determine interest in attendance at the League of Oregon Cities Annual Conference and select, as appropriate, voting delegates to represent Woodburn at the annual business meeting. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Community Development Director's approval of Zoning 85 Adjustment 03-03 (1300 Astor Way) B. Planning Commission's approval of Design Review 03-12, 86 Phasing Plan 03-02, and Variance 03-21 (North side of Stacey Allison Way across from Walmart) C. Planning Commission's approval of Subdivision 03-04 and 88 Variance 03-24 (1851 West Lincoln Street) October 13, 2003 Council Agenda Pageiv _~"'__'--"'"""'_'__-"____"'__~__'__"'____~_"_'__'"_""'_'.'M."__.,.......""'_,............_ - 15. CITY ADMINISTRATOR'S REPORT 16. MAYOR AND COUNCIL REPORTS 17. EXECUTIVE SESSION A. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1) (h). B. To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (1) (f). 18. ADJOURNMENT October 13, 2003 Council Agenda .,..,..................._...,...,...~.,....."..,....'..~~.... ... Page v 3A THE WOODBURN LIVABILITY TASK FORCE, SOLV, WOODBURN KIWANIS, WOODBURN HIGH SCHOOL KEY CLUB, WOODBURN DOWNTOWN ASSOCIATION, WOODBURN PUBLIC WORKS, AND UNITED DISPOSAL PRESENT 71-fE llNN11lll ~llll ClF.llN 1111 OC7013 F.1( IS, 2.003 PLEASE BRING YOUR FRIENDS, FAMILY, AND NEIGHBORS TO JOIN US WHILE WE CLEAN UP WOODBURN1S ROADS, FIELDS, AND PUBLIC SPACES. TOGETHER LET1S MAKE WOODBURN A BETTER PLACE TO LIVE! 1tVti-e.re: wC1C1t$fArn ~i,k ~lJ\.OC1t, rrC1nt Intrttnet f'ttrkin,.Lut ri~e.: 8':?O r~ llrtM "W h,A,-t: rrt1Ysk rick-fA? -- 'bri1'UJ stfAr~1-J ,tC1l1tS, sfwe.s, t1Yn~ ~re.ss fC1r we.t1Yt~r. J<e.fre.skm,e.nts witt 'be. ?rC11li(e.~. FOR MORE INFORMATION ABOUT PARTICIPATING PLEASE CONTACT PETE MCCALLUM (503)982- 5741, MATT SMITH (503)982-5228,0 EN ESPANOL, JAVIER PERFECTO (503)980-2485 1 .,"..._".""",.._~._~~,.,"._._.:.-,_.-".,..".,~--.,,,,,,,---.---..-..- LA ASOCIACION PARA EL CUIDADO DEL MEDIO AMBIENTE DE WOODBURN, SOLV, WOODBURN HIGH SCHOOL KEY CLUB, KIWANIS DE .. , WOODBURN Y LA COMPANIA DE RECOLECCION DE BASURA (UNITED DISPOSAL), PRESENTAN l;tl C;tlNfP;tlN;tl1J~ 19NfP9~'Z.;tl ;tlN1J;tll1J~l OTONO OCT1J~1<.;E IS, 2.003. PARTICIPE CON NOSOTROS Y TRAIGA A SUS AMIGOS, FAMILIARES Y VECINOS PARA REALIZAR LABORES DE LIMPIEZA EN LAS CALLES, CAMPOS DEPORTIVOS Y LUGARES PUBLICOS DE WOODBURN. iJUNTOS PODEMOS HACER DE WOODBURN UN LUGAR PARA VIVI R M EJOR! J)(1nt{e.: LSC.1Ae.t~ f're.J'~r~turi~ (e. WC1C1tf?urn, Ln e.t e.stM.iC1n~ff1,ie.ntC1 (e. t~ e.ntr~A- J'rinc.iJ'A-L. ~(1rp.,ri(1: 8':'() ~ Mst~ t~s ff:()()~ ~(1ftt.(1: !<u.C1,e.re.ff1,C1S t~ J,~s1Ar~--- rr~i,~ '1A~nte.s ~e. tr~J,~jC1 J'e.SA4.C1, ~si C.C1ff1,C1 ZPtf~tC1S "1 rC1J'~ A4.U.1AA4.~ J'~r~ (iC.MS M.tivi~A4.e.s. ~e. C1J,se.'J.!fi~r~n J,e.J,i~~s re. e.sc.~nte.s FOR MORE INFORMATION ABOUT PARTICIPATING PLEASE CONTACT PETE MCCALLUM (503)982- 574 t, MATT SMITH (503)982-5228, 0 EN ESPANOL, JAVIER PERFECTO (503)980-2485 'P" .-w--.,.~.,.,........._;._",._..............m4._~___,~,"",_,,,,,,~,, .,_~~.,..,-",.,......."__",^,._"4.,_,.-,.;,_,.,_""",,_.,,,,.,~--~-.--.--...-- ~,............. . .\..... WQ.Q.:QBURN III(Orl'~1rtlttJ 1889 ~~ 3E . . October 8, 2003 TO: City Council FROM: Kathy Figley, Mayor SUBJECT: Recreation & Park Board Appointment The following appointment is made to the Recreation & Park Board, subject to the approval of the Council. Position III Philip Lagao- Appointment - position vacated by Richard Hammond - term ends 12/31/03 2 .~_.."~......., '''''--~'''''_'_.''~'''_''''''''~'D''_.._.,".'' _ _ _...._...~._.,.."... ..__..~_.w+"___.._""_~.._.;"...... , 4A P1WCLJ4!M.~'IiON WOOV13'U~:F:ALL a'.E~p MO!N'r:Jf OC'1'013'.E1t 2003 W.1f~~, tne Boa( of tne WoodDurn :Fa{[ CCeanup :Month 2003 is to fJrina toaetner youtfi, aovernment, 6usinesses ana tFie community to ne(p cfean up the City ana snare prUfe in Woodburn; ana W.1f~~, a{{ citizens of Woodburn pCay a vitae ro(e in makina Woodburn a more avabfe pCace; ana W.1f~~, the Woodburn Livabiaty 'Task :force oraanizes cCeanup proarams in tne fa{{ ana sprina to make Woodburn a more avabfe City; ana W.1f~~, the WoodDurn :Fa{[ CCeanup :M.ontli 2003 wier extena tnrouahout tne montn of October, inc(udina a citywUfe cfeanup a(ong tne major tJiorouanfares in our City on October 18tii, ana W.1f~~AS, the avabiaty of tne Woodburn community wi{{ be enfiancea by these efforts; .M)~ 'T.1f~'R:E:FO~, 1, Ja..'l'.1f'RYN :f1(j.l'EY, :M.J2lYO'R O:!, WOO1J1J'U'R1'(, O~(jON, ao nereby procCaim tne montn of October ''WoodDurn :Fa{[ CCeanup :Montli 2003" in tne City of Woodburn, ana ca{{ upon a(( citizens, 6usinesses, cnurcnes, ana civic oraanizations to recoanize tfiat avabiaty starts in your own front yare{, to work witn your friendS ana neifJhbors aurina the montn of October to make Woodburn a beautifu( pCace to ave, ana to take pride in your City ana participate in tne citywUfe cfeanup effort on SaturcCay, October 18tfl. 3 ...-.. ,._-'-"..---"..----".-..._._"~... .... ---.....--.- /' ~.. WOODBURN 4B () R I (, () N Incorporated 1889 PROCLAMATION FOR Public Works Week in Woodburn WHEREAS, public works services provided in our community are an integral and necessary part of our citizens' everyday lives; and WHEREAS, the health, safety, comfort and economic vitality of this commmrity greatly depends on the facilities and services such as water, wastewater collection and disposal, transportation, street, building and parks maintenance, etc. and WHEREAS, the quality and effectiveness of these facilities, as well as their plannin& design, and construction are vitally dependent upon the efforts and skills of the public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff public works departments are materially influenced by the people's attitude and understanding of the importance of the work they perform; NOW THEREFORE BE IT RESOLVED, that I, Kathy Figley, Mayor of the City of Woodburn, Oregon, do hereby proclaim October 20-24, 2003 as "PUBLIC WORKS WEEK" in Woodburn, Oregon, and call upon all citizens and civil organizations to acquaint themselves with the problems involved in providing our public works and to recognize the contributions that public works officials make every day to our health, safety and comfort. PubUc won. Administration and EqiaeeriDI DivisioDl 190 Garfield Street. Woodburn, Oregon 97071 Ph.503-982-5240 . Fax 503-982-5242 ....... -~ ...,...... >'" . ~~ ,-- SA COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 22, 2003, CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox McCallum Nichols Sifuentez Veliz Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Police Chief Russell, Public Works Director Tiwari, Community Development Director Mulder, Park & Recreation Director Westrick, Public Works Manager Rohman, City Recorder Tennant 0037 ANNOUNCEMENTS. A) Public Hearing - Design Review 03-14: The Council will hold a public hearing on October 13,2003, 7:00 p.m., City Hall Council Chambers, to review the Community Development Director's decision regarding design review 03-14 (applicant: Winco Foods, 400 Woodland Avenue) B) Fall Cleanup will be held on Saturday, October 18,2003. C) Recreation and Parks Board vacancy: Mayor Figley encouraged citizens interested in serving on this board to contact the City Administrator's office in order to obtain an application form. D) Public Works Week will be held October 20-24,2003. A schedule of events will be provided at the next regular meeting. 0125 PROCLAMATION: UNITED WAY DAY, SEPTEMBER 12, 2003. Mayor Figley stated that September 12, 2003 was the day in which our local United Way group commenced their annual fundraising event and, in an effort to provide the public with information on programs supported by this organization, she read a proclamation declaring September 12,2003 as United Way Day within the City. Byron Hendricks, United Way representative, thanked the City for their willingness to remind the public ofthe type of activities and programs that United Way assists recipients with in order to help people in need. Page 1 - Council Meeting Minutes, September 22, 2003 5 COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING 0287 PRESENTATION: HERMANSON POND / MILL CREEK GREENWAY UPDATE. Director Westrick stated that the Hermanson III portion of the improvement project was hydro-seeded around the fIrst of September 2003 and the plant material should be planted soon depending upon weather conditions. Additionally, the Council had adopted a resolution supporting a letter of application to the National Park Service last July for technical support to develop a greenway master plan. He has received favorable comments from National Park Service staffin Seattle and, if funding is approved, it is anticipated that his department will begin working on this project with the Board in January 2004. Director Westrick stated that the purpose of this presentation was to receive Council input on what the Board has been working on to improve the Hermanson Pond. To date, the Board has been working with staff members from the Marion Soil and Water Conservation District and the Natural Resource Conservation Service to develop a work plan. On October 14,2003, the Board will hold a workshop with neighbors of the Hermanson greenway to fInalize a recommended plan. The project being considered by the Board for the Hermanson greenway is a Wildlife Habitat Improvement Program (WHIP) from the National Resources Conservation Service which is administered by our local Soil and Conservation District. A WHIP project has already been implemented for planting trees and shrubs at Legion Park and project funds may also be available for the installation of a possible trail at the park. Currently, staff is focusing on maintenance of the Legion Park project sight by irrigating the hillside and on-going weed control efforts. The Hermanson Pond project will include expanding the pond, planting of trees and shrubs native to the Willamette Valley, and developing a trail system. To date, the pond area has been surveyed with site preparation to begin this fall. The biggest problem in that area in terms of wildlife habitat is reed canary grass which is a noxious weed that excludes the appropriate type of wildlife since it chokes out everything else and precludes the native environment. Staffhas mowed the area and will spray the reed canary grass with roundup and approved chemicals to eventually get rid of the grass. Next summer, the area can then be spaded or turned over for planting. Plans also include the expansion of the pond next summer, cleaning out the existing pond, and to annor the banks by using earth, rock, and buried cyclone fencing to keep the nutria from burrowing into the ground and onto private property. Native trees and shrubs will be planted and it is possible that a warm water fIshery will be established. He stated that there will be an open house just prior to the Board meeting on October 14th for the purpose of giving the neighbors an opportunity discuss the proposed plan. It is anticipated that a fInal draft ofthe plan will be brought to the Council for review in December 2003 or January 2004. Director Westrick also introduced Tim Vickerson who is an Eagle Scout interested in working on this project. Page 2 - Council Meeting Minutes, September 22, 2003 6 , ,..~...-..."",--."..__._-<~~,.~-"-""'''~---_'_" COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING 1045 Councilor Bjelland questioned if the Lucky Company is responsible for mitigation of the wetlands above Hermanson ill. Director Westrick stated that Lucky Company is funding the improvements to that area above Hermanson ill and if, for some reason the grass seeding has been burned out, Lucky Company will have to replant the area. It was noted that Lucky Company will have up to 5 years to prove to the Division of State Lands that they have successfully mitigated the wetland area. Additionally, if the pond is stocked with warm water fish, there may be a need for a water well in the area to keep the pond hydrated year round. Councilor McCallum questioned if there were restrictions from state and federal agencies as to what can be done with wildlife that are a nuisance. Director Westrick stated that the biggest pest in the area are nutria and the County has been assisting the City is trying to trap nutria. Grant funds will also be available to not only protect City property but armor public and private property from pests. 1450 CHAMBER OF COMMERCE REPORT. Scott Roerig, Chamber Board member, updated the Council on the following Chamber activities: 1) Chamber was awarded the Sonya Cooper Original Tourism award for the Silver Falls Tourism Route; 2) Business After Hours, September 25th, will be held at Doug Hess & Associates on Country Club Road from 4:30 pm to 6:00 pm.; 3) Greeter's function will be held on September 26th at Country Meadows Village from 7:30 am until 9:00 am; 4) The annual Chamber auction will be held on Friday, September 26th, at the OGA Tukwila golf course beginning at 5:00 pm; and 5) Greeter's function will be held on October 3rd at Mid-Valley Financial Services, and on October lOth at the Super 8 motel. 1623 WOODBURN DOWNTOWN ASSOCIATION REPORT. Bruce Thomas, WDA President, reviewed the list of activities and projects that the WDA is involved in during the year which include the WDA annual auction, Saturday Market, spring and fall cleanups, hanging basket program, Tulip Festival parade, Relay for Life, Music in the Park, WDA membership drive, Holiday lighting, and Front Street lighting project. He also felt that having the Mayor, Councilor McCallum, and Police Department as regular meeting participants has improved the communication between the City and WDA in addition to making WDA more aware of what is going on within the community. Mayor Figley agreed that communication has improved and the WDA's working with other organizations has been an effective means of providing community wide support on worthwhile activities and projects. Page 3 - Council Meeting Minutes, September 22, 2003 7 .... COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING 1938 COMMUNICATION. A) Invitation to Soil Conservation Board's Annual Meeting: Administrator Brown stated that the Soil Conservation Board's annual meeting will be held on Wednesday, October 1, 2003, at the Oregon Gardens in Silverton. B) Invitation to Ribbon Cutting Ceremony for completion of OTIA project: Administrator Brown also stated that the Council has also been invited to attend the Ribbon Cutting Ceremony celebrating the completion of the Mt. Angel to W oodbum OTIA project. The ceremony will be held on October 7, 2003, 11 :00 a.m., at the Bonney Road intersection on Oregon Highway 214. 1997 CONSENT AGENDA. A) approve regular and executive session Council minutes of September 8, 2003; B) accept the Planning Commission minutes of August 28,2003; and C) accept the Claims report for July 2003 and August 2003. NICHOLS/MCCALLUM... adopt the consent agenda as presented. The motion passed unanimously. 2050 COUNCIL BILL 2473 - RESOLUTION ENTERING INTO COOPERATIVE IMPROVEMENT AGREEMENT NO. 21002 WITH STATE OF OREGON FOR PROTECTIVE PROPERTY PURCHASE ASSOCIATED WITH CONSTRUCTION IMPROVEMENTS TO THE 1-5 INTERCHANGE. Councilor Sifuentez introduced Council Bill 2473. Recorder Tennant read the bill by title only since there were no objections from the Council. Mayor Figley expressed her opinion that this is an example of taking preventative steps to minimize costs associated with the improvement of the interchange by potentially purchasing vacant land before the land is developed by the current property owner. She thanked City and OOOT staff for their endeavors in developing this cooperative agreement. Administrator Brown stated that there is a parcel of land that will need to be acquired if the interchange is expanded and that parcel has recently had an application for development filed with the City. The property owner is considering the development of a commercial center on that parcel which, if developed before the property is purchased for the interchange, could raise the value of the property significantly. City staff has worked with OOOT who has the authority to either purchase or condemn the property but they do not have the funding available to purchase the land at this time. The City does have funding dedicated to this project and, since the City is expected to provide a match to the project, OOOT is willing to proceed with obtaining necessary appraisals and negotiate for the purchase. If a purchase price is agreed upon or condemnation is pursued, the City would be asked to pay the price within the City's budget limitations for this project. The Page 4 - Council Meeting Minutes, September 22, 2003 8 ._~,-,._._,_..-.....--.._,--,._....,..~-~~,->--""_.,-~.,.",.,~.--<---'-" - "_..,.,...,-...~,_..~,~~-_.,-,.~..."'~.._--.." .. .. COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING City would then be the owner of the property and would convey the required amount of land to ODOT for the improvement and receive credit towards the City's share of the match. The remaining portion of the land could then be sold and the funds received would be placed back into the Traffic Impact Fund or used to help offset additional match funds. It was noted that there will be two or three other parcels that will be purchased with some property left over and the City is trying to work out an arrangement with ODOT where they can be mutually managed, and potentially market those properties as some sort of an assembled property whereby the same kind of commercial facility that the developer is currently considering would be a potential development. There are some risk reducers built into the agreement in that if the price is too high, the City does not have to proceed with the purchase, however, there may be some costs to the City since ODOT will be incurring costs associated with the potential purchase. He stated that there is some risk associated with this potential purchase in that if the interchange does not get built, the City will own a piece of property that we have no need for and would then need to market the property. He reminded the Council that there is no guarantee that purchasing the property would speed up the interchange project. Councilor McCallum questioned the amount of the match for this project. Administrator Brown stated that it is possible that the City's match would be approximately $2.5 million to the overall project but he did not anticipate have to provide that much towards this particular portion of the project. Councilor Bjelland stated that another important reason for the potential purchase ofthe land is that right-of-way costs associated with improvements increase approximately 10% per year whereas the actual construction costs only increase by 3-4% per year. By securing right-of-way acquisition now will save significant dollars in the future for this project. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2473 duly passed. 2794 COUNCIL BILL 2474 - RESOLUTION ENTERING INTO STF-I08 AGREEMENT WITH SALEM AREA TRANSIT DISTRICT FOR FISCAL YEAR 2003-04. Council Bill 2474 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2474 duly passed. 2878 Mayor Figley stated that the City has two exceptional employees, the City Administrator and City Attorney, and, due to current economic conditions, they are not getting the raise that they deserve this year. The compensation agreed upon is not a reflection on what the Council thinks of these individuals rather a reflection oftheir maturity and responsibility, and their recognition that this is not easy economic times and resources are limited. Page 5 - Council Meeting Minutes, September 22, 2003 9 _,.~,._~ .~_--L.-_~'-"'=='_'~._'"'''''.''''"~'''''',"''' _',_'" ,'_._~__~.->;_~-~~+_ II' COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING 2900 ADDENDUM TO CITY ADMINISTRATOR'S AGREEMENT. NICHOLS/SIFUENTEZ.... accept the attached addendum for the City Administrator. Councilor Cox stated that the addendum itself does not state a specific effective date while the staff report refers to October 1,2003. He questioned if the services period in the addendum is the period of service beginning October 1, 2003. Administrator Brown stated that services period would go with this actual anniversary date which is mid-September, however, his intent for the compensation adjustment would be to take place October 1st since the City's policy is to grant compensation adjustments the first of the month following the month in which an employee's evaluation took place. The motion to accept the addendum passed unanimously. 3086 ADDENDUM TO CITY ATTORNEY'S AGREEMENT. NlCHOLS/MCCALLUM... approve the attached addendum to the City Attorney's agreement. The motion passed unanimously. 3123 MODIFIED SCOPE OF FALL LEAF COLLECTION. Mayor Figley stated that this issue was discussed by the Budget Committee during the budget process and the modification proposed is in response to the policy direction given by the Budget Committee. Public Works Director Tiwari stated that, in addition to policy direction, there is a safety issue which is not addressed in detail within the staff report. In more recent years, a leaf pickup program was initiated to assist property owners in the downtown core area that had large trees to dispose of the leaves. The City would sweep the area more regularly and would use loaders and trucks to pick up the leaves in order to keep the roadway from being slick and dangerous. The use of heavy equipment in the streets for leaf pick up is a safety concern for the City. A few years ago, a leaf disposal program was started whereby any resident of the City could bring leaves to the Cleveland Street public works site to dispose of leaves. Many residents have made use of this alternative method for leaf disposal whereas others have used the recycling containers provided by United Disposal Service or by composting leaves. Director Tiwari reviewed various issues that have led up to the need for the proposed modification to the existing program. Issues include children playing in the piles of leaves located in the street by the curb, stonn drain grates are plugged with wet leaves and minor flooding occurs, and the volume of leaves picked up by the City each year has steadily increased since more residents have been raking their leaves from their backyard to the street rather than using one of the alternative methods to take care of their leaves which are on their own property. He reiterated that leaves that fall in the right-of-way will continue to be picked up by the City utilizing the City's street sweeper but the modified program would eliminate the use of the City's backhoe and additional manpower in order to keep the streets clean. Staff recommendation for the modified Page 6 - Council Meeting Minutes, September 22, 2003 10 ",. ,__....."",-..o...,';_.,_~~."',..-........._~_...,,...-.-_~____~___"_'~........-..""'.~...~----....-.....,,'" .. .. COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING program is as follows: 1) Downtown core area would be swept twice each week including Settlemier Avenue and the West Hayes Street bikepath. Leaves from the street right-of-way can be placed in the street but the remainder of the leaves on the resident's property will not be allowed to be placed in the street. 2) The remainder of the City will be swept on a monthly basis and leaves will not be allowed to be placed on the street pavement. 3) Residents can drop off leaves at the permanent collection site located at the public works facility on Cleveland Street or at temporary collection sites located at Burlingham Park, Legion Park, and at the Dellmoor Way entrance to Senior Estates Park. 3992 Mayor Figley encouraged the residents to use composting methods if possible, otherwise, take the leaves to one of the collection sites or place them in the yard debris container over a period oftime during the winter months. She reminded residents that placing the leaves in the right-of-way creates a hazard and wet leaves are slippery, therefore, sidewalks need to be swept for pedestrian safety. Councilor McCallum stated that the ideal situation is for all homeowners to have their leaves picked up in the right-of-way, however, this would entail too many manhours to accomplish. Many communities do not provide any leaf pickup service and providing the reduced level of service will still give the residents alternative methods of disposing of the leaves no matter where the resident lives within our City. Councilor Nichols also stated that reducing the amount of leaves on the roadway will keep the storm drain grates open and water flowing freely into the storm drain line. Councilor McCallum expressed his desire to see that the modified program is enforced by the City so that residents do not continue to put leaves that are on their private property into the right-of-way for pick up by the City. Councilor Veliz questioned if the flyers will printed in English and Spanish. Director Tiwari stated that the flyer will be in both languages and it will be noticed in the local newspaper. He reminded the Council that there is an ordinance in force that would prohibit foreign material from being deposited on the pavement. Councilor Cox stated that he is in favor of this modified program since the City has had a yard debris recycling program available for a number of years and he did not feel that it would create any major hardship to a property owner. NICHOLSIBJELLAND... allow staff to proceed with the modified leaf pickup program to implement the reduced level of service as discussed and accepted by the Budget Committee. The motion passed unanimously. 4498 APPOINTMENT OF ADMINISTRATOR PRO- TEM. Administrator Brown recommended the appointment of Police Chief Russell as Administrator Pro-Tern while he is out of town on vacation. Page 7 - Council Meeting Minutes, September 22, 2003 11 ...'~,.".. ._-~..." ',,0........, " COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING BJELLAND/COX... Council appoint Chief of Police Scott Russell as Administrator Pro- Tern for the period of September 25,2003 through October 1,2003. The motion passed unanimously. 4570 WITHDRAWAL OF APPEAL REOUEST OF DESIGN REVIEW 02-12 AND VARIANCE 03-01 "COASTAL FARM SUPPLY EXPANSION" LOCATED AT 1550 MT. HOOD AVENUE. Since this has been a continuation of a hearing over the last several months, Mayor Figley questioned if the hearing needed to be re-opened before Council action is taken to acknowledge the withdrawal request. City Attorney Shields that the hearing did not need to be opened and a Council motion could be made to acknowledge the withdrawal since the applicant has the ability to withdraw the appeal. BJELLAND/NICHOLS... acknowledge the applicant's withdrawal of the appeal as stated. Councilor Cox questioned if the business has decided to put the project on hold at this time or ifthey have decided that they agree with the Planning Commission's decision. Director Mulder stated that it is his understanding that the company has decided to put the project on hold for at least one year. The motion passed unanimously. 4759 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS, A) Planning Director's approval on Design Review 03-16, to convert a structure and property, which was previously used for an automobile dealership (Friendly GMC) to a retail business specializing in the sale of produce. Mayor Figley expressed her opinion that the improvements listed in the Community Development Director's approval will make the business more attractive than it currently it is and she concurs with the conditions. Councilor McCallum was also in favor of the conditions, however, he questioned the time line for compliance with the conditions since the business is currently in operation. Administrator Brown stated that the City has received an appeal from the applicant on this decision and staff will be noticing the Council hearing for October 13,2003. 4909 CITY ADMINISTRATOR'S REPORT. A) Community Parks Master Plan - Administrator Brown stated that our legal department has determined that adopting the plan is a post acknowledgment amendment to the City's Comprehensive Plan dealing with these two specific parks. This requires a legislative process that will ultimately culminate in an ordinance, however, there will need to be applicable notification and a public hearing to properly complete the process. Page 8 - Council Meeting Minutes, September 22, 2003 12 .. -.. ~-_._.. .. ..,...-......,..-.-... -_.. .... COUNCIL MEETING MINUTES SEPTEMBER 22,2003 TAPE READING No date has been set as to when the Council will see this issue before them for consideration. Councilor McCallum questioned ifthe plan is adopted as it currently stands and then there is a change for some reason such as a community center, what process would be followed to change the plan. Administrator Brown stated that the same process to amend the Comprehensive Plan would be followed by the Council. Councilor Cox expressed concern in making the plan a part of the Comprehensive Plan and suggested that the plan be adopted as an internal policy guideline. City Attorney Shields stated that legal staffwill continue to look at the options available. B) Property Acquisition - Administrator Brown stated that the property transaction for 1060 Mt. Hood Avenue has been completed and is now owned by the City. Additionally, he has signed the paperwork on 389 S. Front Street and the closing date is scheduled for October 2, 2003, however, there is some work still to be done by the existing property owner before the transaction is completed. C) Administrator Brown stated that he had been contacted by a representative of Summerall Production Company (Champions of Industry show) soliciting small local governments to be a part of their show if the agency is willing to pay production costs of approximately $24,000 for (1) a 2 minute segment airing on Champions of Industry, (2) a 5 minute segment that airs on Forbes.com and (3) a copy of the 5 minute video for the purpose of promoting industrial and economic development within our City. He informed the Council that he had declined the opportunity to participate due to the production cost. 5525 MAYOR AND COUNCIL REPORTS. Councilor Nichols stated that he had previously mentioned to staff that there is a problem with large trucks trying to make a right turn onto Evergreen Road and onto Lawson A venue. He reiterated that there is insufficient turning radius for these trucks onto these streets. He suggested that Lawson Avenue should be a one-way street going south, and trucks should not be allowed to go south on Evergreen Rd. The businesses have directional signs as you exit their driveways to move the traffic south to Stacy Allison Way to loop around to Highway 214. Councilor Cox agreed that these intersections are not conducive to truck traffic on these two-way streets and suggested that Public Works contact ODOT to explore the truck traffic flow on these roadways. Public Works Manager Rohman stated that the Transportation System Plan update is in the draft stage. Staff is utilizing ODOT grant funds for this project and this issue will be reviewed further. This topic was also discussed as part of the environmental assessment Page 9 - Council Meeting Minutes, September 22, 2003 13 -....~. , "" ",,,- -'''"'T' -~",-''''----'--''- '''"'' COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING for the 1-5 interchange which included making Lawson Avenue a right turn-in only from Highway 214. Staff will contact ODOT and bring back more detailed information at a future meeting. Councilor Cox stated that the ultimate way in which traffic will flow is based on the future Highway 214 widening~ but~ during the interim~ traffic flow as it currently exists needs to be addressed. Councilor Veliz reminded the public that fall term begins at Chemeketa Community College next Monday and he invited residents to visit the new Woodburn campus. Phase I of the project is now complete and Chemeketa will soon begin Phase n which will bring in some outreach services and, with the increase in employees and visitors to the downtown area, the downtown business economy should improve. Councilor McCallum congratulated all of those individuals who participated in the Independence Day celebration. It provided a lot of fine food~ lots of games, and was very family oriented. He also reminded the public that October 18th is the Livability Task Force's Fall Cleanup Day. More information will be made available at the next Council meeting. Councilor Sifuentez also thanked all of the participants and visitors to the Independence Day celebration. Mayor Figley stated that she is looking forward to some of the City's urban renewal projects since having the plaza will make the downtown area look more attractive. She also stated that she had enjoyed the celebration which was a success and attracted visitors from all areas of our community. 6595 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn to executive session under the authority of ORS 192.660(l)(e), ORS 192.660(1)(h)~ and ORS 192.660(1)(f). BJELLANDINICHOLS....adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The Council adjourned to executive session at 8:30 p.m. and reconvened at 9:15 p.m.. 6659 Mayor Figley stated that no decisions were made by the Council while in executive seSSIon. Tape 2 COXIBJELLAND... authorize the City Attorney to take whatever steps are necessary including the filing of an answer on behalf of the City~ to protect the City~s financial interest in the pending case of Wells Fargo Bank v. Tikhonoffs~ Marion County Circuit Court Case No. 03C17661. The motion passed unanimously. Page 10 - Council Meeting Minutes~ September 22, 2003 14 -... "'''"'-_...-''''''....~--,-~.,.~."~+-~''"-~_._~,~ ,--.._""~-.----~""...... .. COUNCIL MEETING MINUTES SEPTEMBER 22, 2003 TAPE READING 0048 ADJOURNMENT. MCCALLUMlSlFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9: 17 p.rn.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 11 - Council Meeting Minutes, September 22, 2003 15 .... ""._ L...-......"..__',......."_."".........---...--".__....'.."._.""-..'.""". ..._.... ~ Executive Session COUNCIL MEETING MINUTES September 22, 2003 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 22,2003. CONVENED. The Council met in executive session at 8:37 p.m. with Mayor Figley presiding. ROLLCALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox McCallum Nichols Sifuentez Veliz Present Present Present Present Present Present Present Mayor Figley reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant, Public Works Director Tiwari (8:43 pm until 9:12 pm) The executive session was called under the follow statutory authority: 1) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660(l)(h); 2) to conduct deliberations with persons designated by the governing body to negotiate real property transactions pursuant to ORS 192.660(1)(e); and 3) to consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(t). ADJOURNMENT. The executive session adjourned at 9:12 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, September 22, 2003 16 ......-- ,.. .,...~..-._"..~~, ...--.h....T-. ... """'.T'-'-""~""""~"_'-H'-".~'---~"';""""-"~~'.~---'''''-'''",~.~....,'.....~>* . · 8B MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: September 10, 2003 ROLL CALL: Marie Brown - Present Mary Chadwick - Present Vasily Chernishov - Present Ardis Knauf Kay Kuka Colleen Vancil Pat Will - Present - Present - Present - Present STAFF PRESENT: Linda Sprauer, Director Vicki Musser, Recording Secretary GUESTS: None CALL TO ORDER: President, Ardis Knauf called the meeting to order at 7 p.m. SECRETARY'S REPORT: The monthly Board minutes of August 13, 2003 were approved as submitted. CORRESPONDENCE: None PUBLIC COMMENT: None DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. The number of people visiting the library for August, 2003 was 17,625. Activities: A list of activities was distributed to the Board. Connie Constante gave an overview of the Youth Services Reading Programs. Many of the Library's patrons are Hispanic, and the Library's ongoing 6:30 p.m. Spanish story-time on Tuesdays reflects that. Connie reads and discusses books in Spanish, as well as talking about how to take care of Library materials. She also has an Arts and Crafts program for the children, and focuses on encouraging the children to be creative, as well as comfortable with Library facilities. She works with parents too, teaching them about Library programs and activities, and persuading them to read aloud to their children at home. A special crafts program will be held in the Library Park on Saturday, September 13, celebrating Mexican Independence Day. There will be story-times in both English and Spanish on the history of Mexico and Mexican Independence Day. Connie will talk about the Mexican flag's 1 17 _"~<.""" ...._>. ""~"_""""",,,.,,,,~,_,_~--"'-"~'''''_''"''''';'~''~__ <" """"'~~'" ..."*"_..............._,.;_.w..._...,_..,'~,_""'.~. .. colors, followed by drawing and coloring the flag, as well as face painting by teen volunteers. The regular children's program is held on Saturdays at 1 :30 p.m, and Connie is available to translate. Activities: Sandy Kinney will be participating in the Women's Health Fair, held at Walmart on September 19th through the 20th. She will present books in English, Spanish and Russian on health and nutrition, along with hand-outs on web site health information, and library sources for women's health issues. On October 12th, The Library will showcase a Lewis and Clark Discovery Box, which includes display materials from that time in history. There will be a free educational presentation on Lewis and Clark, designed to both educate and entertain. On November 16th, there will be a Chautauqua program, further exploring the Lewis and Clark expedition. The Library is focused on serving the needs of all patrons in the Library, and offers signs and programs in bi-lingual and sometimes tri-lingual formats. Statistics: Circulation for August was up over the previous year, being over 12,000. Library Visitors increased as well- over 17,000, although the Music in the Park program may be one factor in the increase. Holdings: The Library is reviewing items not used for a long period of time and assessing their usefulness, so that the holdings going into the new automation system next year will be up to date. Volunteer of the Month: Diana Serrano will be receiving a Certificate of Recognition for August, 2003. Building Plan: The four concept drawings from the architects have been on display for the public in the Library. Linda and other City officials are meeting with the architects on Tuesday, Sept. 16th. The architects will present a compilation of the four drawings into one or two that will encompass what would be feasible. A special board meeting may be called to review this information. CCRLS: The vendors will be submitting their R.F.P.'s (Request For Proposal) to CCRLS September 25th. On October 14th-15th, the review committee will come together having looked at all the R.F.P.'s and narrowed them down to three. One of the three will be selected following their "scripted demonstrations" in December 2003. An upgraded version of the present Dynix system, or a totally new system, will be in place about December 2004. Friends of the Library: The quarterly meeting was held Monday, September 7th. Music in the Park was very successful. Other sponsors' Library Board Minutes - 9/10/03 2 18 ~~,.,_,_..",-"__."."..---...-.__~;___....~.V"_,_,'__~_'___n.._____..,., T"___ donations included $200.00 from American Marine Services, Inc, $200.00 from Ladies of the Elks and $1600.00 from the Woodburn Downtown Association. The Renaissance Development Corporation donated $1 ,300.00 towards next year's Music In The Park. The Friends received approximately $50.00 a week from donations and about the same amount from the book cart sales. Library Rules and Policies: Because the Library has had difficulty in the past with certain unacceptable behaviors, the staff reappraised and will enforce the current Library rules. The Rules and Policies were read and discussed. It was pointed out that all policies are City-wide policies. OLD BUSINESS: None NEW BUSINESS:: The Library Board Retreat has been re-scheduled for Saturday, November 8th. Possible meeting places are Tukwilla and the Parks and Rec office. Topics may include fund-raising and bond measures. Shirley Baumgardner gave notice that she would be retiring at the end of the year. She will then be available for on-call Circulation duties. The Library media area has been re-arranged, and new, taller shelving added. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None. ADJOURNMENT: The meeting was adjourned at 7:41 p.m. Respectfully Submitted, Vicki Musser Recording Secretary Library Board Minutes - 9/10/03 3 19 >._.~,..""'W"'",....,.._-_...-.~........,,,.,,.,,,"~,,",-~~.._~,_._~-,..-_",_"""_,~_""",,,____~__'-,-"<~"""-'M"_____~"'_"'''--_--, . T.... 8e WOODBURN PLANNING COMMISSION September 25, 2003 CONVENED The Planning Commission met In a regular session at 7:00 p.m. In City Hall Council Chambers with Chairperson Lima presiding. ROLL CALL Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Lima Young Vancil Grlgorleff Mill Bandelow Lonergan P P P P P P P Staff Present: Jim Mulder, Community Development Director Naomi Zwerdllng, Senior Planner Victor Rodriguez, Associate Planner Randy Rohman, Public Works Project Manager MINUTES A. Woodburn Plannlna Commission Minutes of Auaust 28. 2003. Commissioner Loneraan made a motion to accept the minutes as presented. Motion was seconded by Commissioner Mill, which unanimously carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A. Woodburn City Council Minutes of Auaust 11. 2003. B. Woodburn City Council Minutes of Auawst 25. 2003. PUBLIC HEARING Chairoerson Lima requested to invert the order of the hearings since the hearing for Subdivision 03-04 and Variance 03-24 would be significantly shorter. The applicants for both hearings had no problems with that request. A. Subdivision 03-04 and Variance 03-24. subdivide 2 acres Into 10 lots on W. Lincoln St.. David Mendenhall. aDDllcant. EX-PARTE CONTACTS None Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Based on the information in the report. the information provided by the applicant and the applicable review criteria, findings could be made for approval of the applications subject to the conditions of approval listed in the Staff Report. Comm issioner Mill referred to the last paragraph found on page 17 of the Staff report regarding it not being feasible to save the 30" diameter fir that is shown as being located approximately one foot or closer from the West Lincoln St. right-of-way line because it would significantly alter the development of the proposed subdivision and may prevent the improvement of West Lincoln Street. He requested further details because Planning Commission Meeting - September 25, 2003 Page 1 of 9 20 ,"..,_..._....,.~. .....~'''"'''~........""--'"~,...,-_.._--''''~_.._,._,.,,_..,--------'_..-......~- .. he did not see that a one foot distance was significant enough reason to remove a tree of that size. Staff stated the applicant showed 100 feet on their subdivision plat but Randy Scott of the Public Works Department took a look at the site and said it may be almost on the property line so it is possible that it is less than a foot from their property line to where it would be improved. Commissioner Mill further questioned if they are talking about actual pavement going in that particular spot or just a proximity to the pavement? Staff replied it is difficult to answer that question because it was not certain exactly how far that would be from the street improvement. However, Public Works sees it could actually be on the property line which would be very close to where the sidewalk will end up going. Commissioner Loneraan shared Commissioner Mill's concern. Commissioner Bandelow commented someone must have taken measurements for the right-of-way since improvements are currently being made at that site. She further remarked a tree was lost just six weeks ago which was an unbelievable mistake and felt we did not need that to happen again. Chairperson Lima made reference to Item #4 found on page 21 of the Staff Report and requested further clarification. Staff informed the Commission there was an almost identical plan before the Commission on another project located to the east on the Robert Montgomery site. As part of working with him, Staff had gone through a lot of different designs to try to minimize the amount of Variances that would be required and this is the result of that process. She further indicated it is possible to get more lots however, after working with Staff this was the maximum they could see occurring. Commissioner Loneraan asked who is part of the Local Improvement District that will improve Lincoln St.? He also requested additional clarification as to why the fence is needed between the parking lot along the west property line and behind Lots 7 thru 10. He expressed concerns that we are not requiring a wall for a non- commercial use, Le., church, but because it is a parking lot, we are requiring a fence. Staff referred the LID question to Randy Rohman, Public Works Department. Staff remarked whether a church constitutes a commercial use is debatable. The fact that there is a church parking lot, Staff recommended that there should be a fence because there will be residences and parking spaces, especially at night, when car lights would shine right in to the back of the residences. He further indicated they primarily wanted to make sure that whatever fence goes in, because it would be visible from the church parking lot, that it be a uniform fence instead of each homeowner putting in their own fencing. Commissioner Loneraan also questioned the type of fencing materials Staff is requiring. Staff stated the conditions are flexible and the fence just has to be sight obscuring. Commissioner Bandelow was curious as to when the addition of the duplex occurred? Staff replied the applicant meets the corner lot requirement in a single family residential zone but as part of that, you can put in a duplex on a corner lot. The applicant meets the requirement for the single family but they need the Variance for the lot width for the duplex. Commissioner Bandelow requested clarification as to why there was a difference between what was originally applied for and what was added later. Staff explained the applicant did not have the Variance in for the duplex lot when they originally submitted their Planning Commission Meeting - September 25, 2003 Page 2 of 9 21 -..---,. .. -.".----"'T....-T-.---.------------. application but then she informed them of that requirement of the code and the applicant went ahead and added that to their Variance application. She further clarified she asked the applicant if they were planning on putting a duplex there or not as part of the completeness review because she wanted to make sure she was covering her bases as the other subdivision down the street had done the same thing. Additionally, the applicant did originally intend to have that as a duplex lot. Randv Rohman, Public Works DeDartment addressed Commissioner Lonergan's question regarding who is part of the Local Improvement District that will improve Lincoln St. He informed him that entire parcel is part of the LID however, the church is not. The City is making a contribution in the vicinity of 25% and covers the unimproved section of Lincoln St. Mr. Rohman reported it is basically the property along unimproved Lincoln St. plus Driftwood Estates who also will contribute a portion towards improvement. TESTIMONY BY THE APPLICANT Timothv R. Brown. 295 Shenandoah Ln., Woodburn. OR 97071 represented Mr. Mendenhall who is currently out of the country. He stated they concurred with the Staff report. Commissioner Mill asked Mr. Brown whether they would have any objections with the Commission trying to come up with a way to save the one fir tree. Timothv R. Brown responded they would have no problems. He indicated they are aware the tree is really close and that Mr. Mendenhall wanted to save it, if possible. TESTIMONY BY PROPONENTS None TESTIMONY BY OPPONENTS None DISCUSSION Chairoerson Lima closed the public hearing and opened for Commission discussion. There was much discussion regarding saving the tree and how to incorporate this into the Final Order. Staff pointed out if the tree is a foot off the sidewalk when it goes in, then all the roots on the south side of that tree will be gone. Moreover, the tree will die and would need to be taken down because of safety reasons. He further explained the sidewalk would go right on the property line and within a foot of the tree or closer. Commissioner Vancil remarked the City Council, as well as the Planning Commission, have been very verbal about wanting to save trees. Yet as different areas of town are developed, we are discovering what may be too late for a second time in a row, that we are not paying attention to trees when developing plans. Staff commented there is really no easy answer to that. There needs to be policy direction from the City Council as to how Public Works goes about drafting their plans and how sensitive they are to trees that can be affected by the improvements. He further explained they follow the Transportation System Plan that provides a cross section of the standard design. They would need to develop some sort of flexibility in their design to address those types of obstructions. Chairoerson Lima asked if it would be possible to have a condition of approval that spells out that Staff has the discretion to work with Public Works to see if it is, in any way, possible to save the tree. Staff interjected you can not condition Public Works and conditions can only apply to the applicant. It is obviously beyond the applicant's control as to how the improvements get built on the street. Commissioner Vancil questioned what would be a legal way for the Commission to communicate to Public Planning Commission Meeting - September 25, 2003 Page 3 of 9 22 .... . ....-.. .,..._...,......._,.-._---~'-' .. Works that they want them to take a look and see if they can save the tree? Vice Chairoerson Youna commented the tree roots are going to be even more in the roadway as the tree grows and the tree is too close to the roadway to be able to save it. Commissioner Bandelow asked if a condition could be added to state that in the event Public Works determines the tree can be saved, the owner agrees to work with the conditions imposed by the Public Works Department. Staff answered the application can be conditioned to require the retention of the tree. However, Public Works may not want to take on the responsibility of determining whether the tree will remain or not after they are done. Commissioner Mill suggested to send some type of written communication to Public Works stating that in this particular case, the Commission would like Public Works to take a look at the possibility of saving the tree including any minor right-of-way adjustments that may need to be made to save the tree if at all feasible. Staff stated the Commission has asked and it is in the record. He remarked he can talk with Public Works and the City Administrator about the issue. The City Administrator and ultimately the City Council would have the authority to direct Public Works to do something outside of the standard. Commissioner Bandelow commented she did not see any problem with composing a memojust to have an additional record of what the Commission desires. Obviously not as a condition of this approval but simply as formal communication to start a record. Staff indicated he believed it is very clear how the Planning Commission stands on preserving the trees and the Council is very aware of that as well. Commissioner Mill interjected he is not worried about the Council nor the City Administrator but worries about Public Works. He questioned how is that conveyed to Public Works? Staff responded the Commission has conveyed it and there is a record reflected in the minutes. He further stated it would be redundant to send a memo to Public Works. Commissioner Vancil requested to be redundant in this case. Staff replied he did not think it would be appropriate for the Planning Commission to be directing the Public Works Department to do anything. Commissioner Griaorieff suggested to include in the memo that Public Works let Planning know before they do anything with the tree. Commissioner Mill stated it is not a matter of the Commission directing Public Works as much as they just want to say to them, do what you can do. Staff responded he believed the Commission has adequately done that. Chairoerson Lima commented although he liked the plan. he is not yet sold on the corner lot because he thought the lot is too small for a duplex. He said the applicant is making excellent use of the land that is available but the corner lot does not seem practical to him for a duplex. Vice Chairoerson Youna clarified 10,000 square feet is the minimum for a duplex on a corner lot. He also made it clear the need for the Variance is because the applicant does not have the ability to make the lot square and it is more of an oblong lot. Planning Commission Meeting - September 25, 2003 Page 4 of 9 23 ~~.."'~..~~.,.~-...-...>- . Commissioner Loneraan remarked this project has already been done with the Montgomery subdivision which is right next to this property. He stated if we did it there, this project is a mirror image of that and he would have a problem saying no on this one. Vice Chairoerson Youna moved to accept Subdivision 03-04 and Variance 03-24 as presented by Staff and requested Staff return with facts and findings at the next meeting. Commissioner Bandelow seconded the motion. Motion unanimously carried. B. Design Review 03-12. Variance 03-21 and Phasing Plan 03-02. DroDosed shODDlng center at Stacey A1l1son/I-5. CTF DeveloDment. aDDllcant. EX-PARTE CONTACTS Commissioner Mill reported he drove around and walked the site. Chairoerson Lima, Commissioner Vancil and Commissioner Bandelow all visited the site. The applicable ORS Statement was read by Staff and a presentation was provided as reflected in the Staff Report. Staff recommended approval of the applications based on the information in the report, the information provided by the applicant and the applicable review criteria findings subject to the conditions. TESTIMONY BY THE APPLICANT Mike Robinson. Perkins Cole. LLP.1211 SW 5th Ave. Suite 1500. Portland. OR 97204-3715 represented the applicant, CTF Development. He stated they read the Staff Report, reviewed the conditions of approval and agreed with them and he requested the Commission approve the application. Commissioner Loneraan asked what type of retail or restaurant are they looking at? Mike Robinson replied they do not know yet what type of retail establishment will go in. However, they would like to market for a good sit down restaurant for the City as opposed to another fast food restaurant. Commissioner Loneraan commented looking at the type of development that goes out there it will obviously have some impact on traffic in that area. Mike Robinson responded the Staff Report and the Traffic Impact Analysis speak for themselves. He stated Randy Rohman was comfortable in his comments about the impact of the development on the surrounding street system. Commissioner Loneraan referred to the impact study Table 3 found in the Operational Analysis page 14 and asked if those are added additional second delays at those intersections? Mike Robinson replied it should be total delay with the project and without the project. Commissioner Loneraan commented we are looking at 30 seconds delay at Stacey Allison and Evergreen Rd. with the project and with not knowing what type of project will be there. Mike Robinson answered that is correct. However, the standard is level of service D, which is an acceptable level of service. ChairDerson Lima inquired what is the timetable to start the project, if approved? Mike Robinson responded they would like to start with the project as soon as they can. They will start with Phase 1 and Phase 1 A, which are all the buildings with the exception of the far easterly building, which is Phase 2. Planning Commission Meeting - September 25, 2003 Page 5 of 9 24 ..~_.>..__.,.,.................._........._._..~._~~__v.,_=...~.-..,...~_..., .. Commissioner Bandelow asked whether the restaurant site is comparable to the size of an Olive Garden or Denny's? Mark Zimmel. 13500 SW 72nd Suite 210. Portland. OR 97223 reported he is the leasing agent/broker on the project. He indicated typically if you are going to look at what they sized up the demand of the market is for, is a casual dining element, Le., Chili's, Chevy's, Applebees. Commissioner Mill referred to paragraph 2, page 2 of the Staff Report regarding the technical environmental report for the EA. He inquired why build a project in the way of a freeway? Mike Robinson responded because it is not known that it will be built. There is a long way to go before the Environment Assessment (EA) is complete and once it is complete you have to do the environmental impact statement. Mr. Robinson further explained there are a number of things that can occur and his client believes this is a good opportunity and location for a retail development. Commissioner Mill remarked he has been involved with the shopping center business several years ago and the company he worked for would never even remotely consider from a risk management standpoint even potentially placing a development within harms way. Mike Robinson commented the land is available and they met the criteria for design review application and they would like to construct the project. He explained it is called "eminent domain" because potentially everything that is in private ownership is in harms way. To say that it is in harms way is a conclusion that may or may not be accurate but they know they have met the approval criteria and it is appropriate to seek approval and they would like to construct the project. Commissioner Mill further asked the applicant if any thoughts were given to possibly moving building A or building B a few feet further east to avoid any conflicts? Mike Robinson answered they tried to do that but given the odd shape of the site, it is pretty tough to accommodate the parking and the circulation and still have buildings that are in an appropriate location. He explained buildings should face out in the field of parking so folks can see them when they come in. A lot of the efficiency is lost if you move the buildings to other locations. Mr. Robinson reported they met with ODOT over a year ago to talk about how to layout this site. Although the site can be laid out virtually any way you want, this layout actually works best but he suspects there isn't much that can be done to push it if the modified clover leaf design is actually implemented. Commissioner Loneraan requested clarification on the need for the sign Variance. Mike Robinson referred that question to Candace Ribera. Candace Ribera. Plannina Consultant. 545 Vista Ave. SE. Salem. OR 97302 explained the reason for the sign Variance request was because the property is so long and narrow that people would be past the driveway before they would know they missed building A, if that is where they wanted to stop. They requested to be able to put individual signs for the different buildings at the driveway locations and still keep it small and lower the amount of signage that they would actually have on the freestanding sign that would be out towards the freeway. Placed on the freestanding signs would be the major restaurant and tenants in the development itself. Ms. Ribera stated the square footage of the freestanding sign was lowered so that overall the same amount of square footage would be provided on site as what the code would normally allow, they just spread it out differently. Chairoerson Lima commented there is no question the property owners would like to build and he is pretty sure it will be a high quality development. However, he expressed concems with the increase in traffic in an area that is already so congested. He referred to the Transportation Impact Analysis tables and pointed out that current traffic to the year 2005 with the project can be increased to approximately 30% or more. Although Planning Commission Meeting - September 25, 2003 Page 6 of 9 25 ... -,~. .~ , ..,.. ."'- .,.....,... '--r-"---'~'-~'-'-' "",,--'''''---''-'- " . it is indicated that we will be 0 perating at Level 4, which is s till a n a cceptable I evel, according tot he bureaucrats. However, living in this town, it is really getting worse and worse. Chairperson Lima made reference to Commissioner Mill's concern regarding the potential approval ofthe proposed clover leaf design. He also questioned why create a situation that economically for the owners is enticing but not as much for the citizens of Woodburn. Mike Robinson replied there is not a City he has appeared in that someone does not express the same heartfelt opinion about development in their community and the impact of traffic. He indicated they can not solve all those problems but they can simply go by what the property is zoned and what is allowed and do their best job to meet approval criteria. It was further clarified by Mr. Robinson that if they were a publicly traded company, they would have an obligation as a shareholder to do something with the property. He stated the project makes sense, it is appropriately zoned and the comprehensive plan is acknowledged. Additionally, he pointed out it is unfortunate that due to politics, Woodburn is the last place on Interstate 5 to get an improved interchange. Mr. Robinson reported there is no city in the State of Oregon that has a standard less than level of service O. He agreed with Chairperson Lima in that it is a bureaucratic standard but you have to pick some bright line. Moreover, OOOT can plan for a long period of time and in 8 years, they might be in the same place they are today and it is not fair to the property owner. Mr. Robinson closed by saying they cooperated with Randy Rohman to do the best traffic study they could and it shows they will operate at acceptable levels of service and they are willing to accept all of the 21 conditions of approval. Vice Chairoerson Youna said although the applicant read the conditions of approval and agreed with them, he did not see the elimination of the one driveway. Mike Robinson clarified condition of approval Item 1 requires the modification of the site plans, which they intend to do. TESTIMONY BY PROPONENTS None TESTIMONY BY OPPONENTS None DISCUSSION Chairoerson Lima closed the public hearing and opened for Commission discussion. Commissioner Bandelow commented the problems with the traffic in Woodburn and the increasing problem that we are seeing are more due to the decisions made by OOOT than they are by the recent developments. Additionally, some of the changes made on more than one State Highway thru town have complicated the problems instead of making them better. She stated we can not obviously penalize the developers for the problems we are having with OOOT. It appeared to her that the criteria has been met and it is a well thought out plan. She indicated she will vote in favor of approving this development since there is no way we can fix the traffic problems tonight. Commissioner Loneraan concurred with Commissioner Bandelow and appreciated the efforts ofthe applicant and Staff on getting the package completed on such a difficult piece of property. He also would be voting in favor of the project. Vice Chairoerson Youna thanked Mr. Robinson for coming and previding a very good presentation and for explaining the realities of growth in the modern era. Additionally, he commented it is another good project that he has brought in to Woodburn to help us in development of our city. It is well designed and he knows all the promises of a good development will be met and he too will vote in favor of the project. Commissioner Vancil also agreed with Vice Chairperson Young and remarked it appears to be an excellent project and will be a great addition to the city. However, he needs to learn more about traffic impact and how Planning Commission Meeting - September 25, 2003 Page 7 of 9 26 _.---......"'"-.,..,.~,.>..~.=.,~ . ~ to study the studiers. He also reported he has waited for four traffic lights on regular occasions, especially on weekends, just to get out onto Highway 214 but he does not know what to ask of the developer even if it was a level E or F. Commissioner Vancil closed by saying he is impressed by the project and would vote in favor. Commissioner Mill commented although it is a very good and exciting plan, he expressed concerns with the project. Granted traffic is not a reason to turn down an application, he was tom between voting No to save the developer from themselves and voting Yes for something that is a wonderful project. Furthermore, the developer can not cure the traffic ills. However, we have been waiting years for an improvement on that interchange. He pointed out by voting for this project we are creating another problem which is when and if that interchange does come down the pike, acquisition will be at a considerably greater cost for developed land versus raw land. At the same time, we have to balance that as Mr. Robinson pointed out by the fact that it may not happen. Commissioner Mill indicated he was still in a quandary and did not know which way to go. Commissioner Griaorieff agreed with Commissioner Mill's concerns however, there isn't much you can do. The plan is nice and it looks like it will benefit Woodburn and would vote for the project. Chairoerson Lima reminded the Commission they are instructed to be unbiased. He said Woodburn needs a project like this and it will be something that could possibly benefit the city. However, he expressed concerns regarding the possibility that this will create significantly more degradation in the quality of life for the citizens of Woodburn. Chairperson Lima reported his brain approves of the project and his heart does not. He pointed out if he voted against this, it would not be against the project but for what the project may be bringing to the town and that was absolutely no reflection on the applicants. Comm issioner Loneraan moved to accept Design Review 03-12, Phasing Plan 03-02 and Variance 03-21 with all the facts and findings. Motion was seconded by Commissioner Vancil, which carried with Chairoerson Lima and Commissioner Mill voting No. ITEMS FOR ACTION None DISCUSSION ITEMS Commissioner Vancil brought up the issue of having a traffic impact workshop which he indicated he raised a few months ago but the Commission got bogged down in lots of hearings and did not have the time to follow through. He requested a workshop to talk about traffic impact and what, if any impact as a Commission they can have on future development as regards to its traffic impact. Although the Commission had the opportunity to ask questions one night, he did not know what questions to ask, which is part of the problem. The Commissioners indicated Commissioner Vancil was not alone in his request. Staff replied the Commission will have that opportunity as the Transportation Systems Plan is currently being updated and will come before the Commission hopefully in the next few months. He indicated they could certainly have a workshop as part of that which would be the appropriate time to do it so the Commission could actually see what the plans are and they can make their recommendations as to what it should be. Commissioner Bandelow inquired what is the science behind traffic impact analysis? Staff responded Oregon Land Use Laws are set up in that if the property is properly zoned and you have an acknowledged comprehensive plan, it is assumed that you have already calculated that traffic into the Transportation Systems Plan. However, you may not have constructed a transportation system in compliance with the Transportation Systems Plan. Staff further explained our transportation plan shows that we can accommodate all the traffic that will be generated by all the different zones if we make all the improvements shown in the TSP, which includes an upgraded interchange, south arterial and various other improvements that do not exist right now. Additionally, he indicated the capacity and infrastructure does not actually have Planning Commission Meeting - September 25, 2003 Page 8 of 9 27 to be there before you can build. He also explained this development will pay significant System Development Charges (SDC's) and the Traffic Impact fees will go toward making upgrades. Part of that will go towards the interchange, Highway 214 and the Evergreen Intersection. Commissioner Vancil reiterated he would like a traffic 101, if nothing else, the viewing public who are interested can also see it and understand that the hands of the Planning Department and Planning Commission are tied. He indicated understanding the science that the study is based on would give him a better opportunity to not be so judgmental if he is being inappropriately judgmental. Commissioner Vancil suggested inviting somebody from ODOT to the workshop. There was further discussion among the Commissioners and Staff regarding traffic impact studies. Chairoerson Lima complimented Staff for the impressive work that has come before the Commission which has made their jobs significantly easier. He further commented they are trying to find ways that they can to recommend changes to remedy the problems people feel we have without stunting growth or putting up barriers for developments. Unfortunately, people are not aware of all the details regarding traffic issues and therefore have been quite boisterous in their opinions. Chairperson Lima supported Commissioner Vancil's request for a workshop because it will be very helpful for the Commission to obtain more knowledge regarding traffic Itransportation issues. Staff restated the best way for the Commission to express themselves and to get up to speed on all the traffic/transportation issues will be when the Transportation Systems Plan comes before the Commission. There will be plans a nd various experts available at that time. Staff also reported ODOT had a few workshops on the environmental assessment for the Interchange and the Commission was welcome to attend those. On a different note, Staff informed the Commission there willl:>e a workshop probably in late October on Periodic Review. He said a package is just about ready to submit to the Department of Land Conservation and Development (DLCD) showing potential Urban Growth Boundary (UGB) expansion, land use altematives, updated buildable lands and housing needs analysis. The plan is to have a joint City Council and Planning Commission workshop for that. Commissioner Vancil commented it might make sense to invite a School District representative to that workshop since it is the beginning of a long-term planning process. Staff stated that is a good idea and certainly they are welcome to attend. REPORTS A. BuildinG Activity for AUGust 2003 B. PlanninG Protect TrackinG Sheet (revised 9-16-03) BUSINESS FROM THE COMMISSION Commissioner Loneraan announced he will not be able to attend the next meeting as he will be out of town. Chairoerson Lima requested an update regarding the Coastal Farm appeal? Staff responded that appeal was withdrawn by the applicant. He reported they decided not to build the addition at least for a year and they may decide at that time to come back with another Variance. ADJOURNMENT Commissioner Mill moved to adjourn the meeting and Vice Chairoerson Youna seconded the motion. Motion carried. Meeting adjourned at 8:55 p APPROVED 10/0<:;/0$ dATE ATTEST Jim Co Ci der, nity Development Director Woodburn, Oregon /0- '1- tJ "3 Date Planning Commission Meeting - September 25, 2003 Page 9 of 9 28 "..-- "-" .._-~-_...._----.._..__.- " WOODBURN PUBLIC LIBRARY MONTHLY REPORT FOR SEPTEMBER 2003 I. CIRCULATION Current: 13,906 Adult: Children: 8,371 5,535 In-House Use: 1,719 II. INTERLIBRARY LOAN Books Loaned: CCRLS: 1,154 In-State Special: 0 Books Borrowed: CCRLS: 1,117 In-State Special: 3 III. REFERENCE Woodburn 841 870 1,061 776 2003 2002 2001 2000 Database Usage: August: 447 September: 847 (not all data bases included) IV. COMPUTER USAGE Adults: 2,639 Children: 834 Rete rra Is 37 71 65 44 Previous: 2002 2001 2000 All Other In-State: 2 Out-Ot-State: 0 All Other In-State: 9 Out-Ot-State: 7 Other 929 852 1,059 672 Average per open hours: 10.47 Average per open hours: 3.35 V LIBRARY SPONSORED PROGRAMS Adults: 0 No. Attending: 0 Children: 23 No. Attending: 839 VI. VOLUNTEER HOURS WORKED 163.75 VII. FINANCE $2,158.07 VIII. HOLDINGS 78,266 New Adds For The Month ot September: 869 IX. PATRON LOAN TYPES 16,149 Monthly Statistics: September 2003 -.........~.._.~.<.._--......-.._.~--,.......,,>,-'-,.....-".._.._.,.~" ...."-..,+'"'-'.,.~""~--"'--'_..,,..._~~,.~---,-,;~-- . 2'9 8D 10,753 11,042 11,022 Total 1,807 1,793 2,185 1 ,492 Woodburn Memorial Aquatic Center Revenue Comparison FY '2002-03 v.s. '2003-04 July 2W.l JulY 2003 Aua 2002 Aua 2003 Sent 2002 SeoI 2003 Oct 2002 Oct 2003 Nov 2002 Noy 2003 Dee 2002 Dee 2003 $0.00 S7.00 Boo $483.00 $279.00 $0.00 $0.00 $0.00 $9 581.00 $9 214.75 $7 082.02 $6 516.25 $3.580.23 $4 207.20 $2 676.75 $1 951.00 $3 147.55 $1860.00 $2 340.00 $1 076.75 $747.50 $1.275.50 $934.00 $1,106.35 $608.10 $2 322.50 $6497.87 $9 006.04 $5 707.63 $6,008.15 $1.620.25 $3 109.17 $430.00 $904.25 $0.00 $90.00 $525.00 $157.50 1320.00 $1.676.00 $0.00 $0.00 $595.00 $1,595.50 $657.50 $670.30 $452.60 $519.30 $315.30 $364.80 $596.66 $392.85 $266.15 $3,824.70 $4,004.14 $2,812.04 $2,839.27 $1,514.n $1,318.75 $932.97 $756.49 $1,267.05 FY $0.00 -8,598.75 -100.00010 $0.00 $5,207.69 $0.00 $8,598.75 -5,742.73 -5,20769 -100.00% -100.00% $5,742.73 $10,212.92 4187 -252.13 -2.41% $10,465.05 4304 $17,305.47 5838 9.93 0.06% $17,295.54 6747 $25,760.23 8253 3,249.16 14.43% $22,511.07 9192 Special Events Admissions Memberships Lessons Rentals Resale Concessions TOTAL Attendance 5Ditferencc: % Difference i I f i I I I j "II" ~uu" ....n "UU"l r-eo <lUtJ;, r-eo 4roU4 Mar 2003 Mar 2004 ADriI 2003 Aoril 2004 Mav2003 May 2004 100 2003 June 2004 $0.00 $31.50 $187.50 $1412.10 $310.00 $0.00 $6,108.95 $4.571.41 $6 585.85 $5,872.85 $7,412.76 58636.06 $19.208.85 $2.385.35 $1.570.00 $3,800.00 $682.60 $1458.65 $1,200.85 $2 861.87 $3 871.50 $5.814.74 $4 749.37 $10443.25 $586.80 $1.263.00 $324.50 $1,780.00 $1,111.00 5195.00 $479.40 $376.38 $385.15 $574.60 $386.55 5558.10 $1,853.35 $2,418;09 $2,576.05 $2,392.09 $2,099.47 $2,902.75 $0.00 $15,500.55 $0.00 $21,646.38 $0.00 $16,751.75 $0.00 $24,193.81 $0.00 -13,907.60 -15,500.55 -21,646.38 -16,751.75 -24,193.81 -100.00% -100.00% -100.00% -100.00% -100.00% Year To Date Summa OUI ReY_ 2002-1103 $50,271.66 Eae B.dget Estimates ot8I Re\lHlIe 2113-2814 $53,278.62 2104 $195,000.00 1Iars to date $53,278.62 DItfernee $3,006.961 % Collected to date 21.320/0 PercHt Cb 5.91% Year To Date Attendance -= :1 2183 CO l2:J $29,438.20 $0.00 $13,907.60 -29,438.20 -100.00010 Special Events Admissions Memberships Lessons Rentals Resa1e Concessions TOTAL S Difference % Difference ~ o Year to date by account 2002- 2003 Donations $2,431.10 Admissions $67,206.43 Memberships $37,354.65 Lessons $44,101.58 Rentals $9,374.30 Resale $5,441.24 Concessions $25 349.82 Year to date totaI $111,251.12 $53,278.12 ($137,110.10) ($137,18G.IO) $191,259.12 month totaI 12 Department Totals Summary Cl) .... .... --4 ~ W~N 1.'.T"T.,tJ I'" A~ (~ SF . . October 7, 2003 TO: Mayor and City Council through City Administrator FROM: fi~tt Russell, Chief of Pollee SUBJECT: Police Department Statistics - January through July 2003 RECOMM~~DATION: Receive the Report BACKGROUND: The attached reports list year to date pollee department calls for service, displaying statistics by month. The first set of statistics represents Criminal Offenses, the second represents Arrests by Offense. DISCUSSIQN: The statistics have been gathered from the Pollee Department's new records management system rather than the Consolidated Monthly Report received from R.A.I.N. in past years. We continue to build data month by month for comparison to previous years. FINANCIAL IMPACT: None Agenda Item Review: City Administrator City Attorney _ Finane 32 ....>-~>>--> "'.,. Woodburn Police Dept. PAGE 1 DATE: 10/07/2003 PL6860 TIME: 9:11:03 IIDlf1'HLY CRllfiNAL OFFENSES FOR JANUARY 'l'HRU JULY 2003 SCOTTRU ORI': OR0240500 WPD RESULTS FOR ALL OFFENSES CHARGE DESCRIPTION JAN FEB MAR APR MAY JON JLY TOTAL ------------------------------------------------------------------------------------------------------------------------------------ AGGRAVATED ASSAULT 4 2 1 2 1 0 2 12 AGGRAVATED MURDER 0 0 0 0 0 0 0 0 ANIHAL ORDINANCES 21 22 U 25 22 21 18 170 ARSON 1 0 1 1 0 2 2 7 ASSAULT SIHPLE 14 15 11 9 17 15 15 96 A'l'l'EIIPl'ED MURDER 0 0 0 0 0 0 0 0 BOMB THREAT 0 0 0 0 0 0 0 0 BRIBERY 0 0 0 0 0 0 0 0 BURGLARY - BUSINESS 5 7 1 2 3 2 2 22 BURGLARY. - OTHER STRUCTURE 2 0 1 3 1 1 0 8 BURGLARY - RESIDENCE 11 7 11 6 7 3 10 55 CHILD ADBANOOIIEN'l' 0 0 0 0 0 0 0 0 CHILD NEGLEC'l' 0 0 0 0 2 0 0 2 CITY ORDINANCE 15 21 31 7 47 44 8 173 CRDIE DAIIAGB-NO VANDALISll OR ARS<Ii 7 5 2 11 19 26 19 89 CURFEW 1 2 1 2 1 1 0 8 CUSTODIAL llll'ERFERENCE 0 0 0 0 0 0 0 0 CUSTODY - DE'l'OX 3 1 0 0 0 1 4 9 CUSTODY - MATERIAL WI'l'HESS 0 0 0 0 0 0 0 0 CUSTODY - HErfl'AL 0 0 0 2 1 0 0 3 CUSTODY - PROTECI'l'VE 0 0 0 0 0 1 0 1 DISORDERLY COHDUC'1' 2 7 3 4 2 1 1 20 DRINKOO IN PUBLIC 0 0 0 1 2 1 0 4 DRIVING UNDER INFLUENCE 6 3 11 14 15 12 11 72 DRUG LAW VIOLATIONS 16 11 4 13 8 7 15 74 DRUG PARAPHERNALIA 0 0 0 0 0 0 0 0 I1IS/REVOKED - FBLORY 2 1 4 3 7 7 4 28 IYlfS/REVOKElHIISDE!EANOR 0 0 0 0 0 0 0 0 ELUDE 3 0 0 1 3 4 1 12 EMBEZZLEllEll1' 0 0 0 0 0 0 0 0 ESCAPE FROII YOUR COS'l'ODY 0 0 0 0 0 0 0 0 EX'l'ORTICIf/BLACKMAIL 0 0 0 0 0 0 0 0 FAIL TO DISPLAY OPERATORS LICENSE 1 2 1 5 3 2 3 17 FAllILY -OTHER 0 0 0 0 0 0 0 0 FORCIBLE RAPE 1 1 0 1 1 0 1 5 FORGERY /COUNTERFEITOO 7 6 6 28 17 13 16 93 FRAUD - ACCOUNT CWSED CHECK 3 0 0 0 0 0 0 3 FRAUD - BY DECEPTION/FALSE PRE'l'IlRSES 3 0 1 0 1 1 0 6 FRAUD - CREDIT CARD/AO'l'OMATIC TELLER MACHIHB 1 2 0 0 2 1 0 6 FRAUD - I!PERSONATION 0 0 2 2 1 2 1 8 FRAUD - NO ACCOUlll' - CHECK 0 0 0 0 0 0 0 0 FRAUD - NOT SOFFICImr FUNDS CHECK 0 0 0 0 0 0 0 0 FRAUD - OF SERVICES/FALSE PRETENSES 1 1 0 0 0 1 0 3 FRAUD - WELFARE 0 0 0 0 0 0 0 0 FRAUD - WIRE 0 0 0 0 0 0 0 0 FRAUD-OTHER 0 0 0 0 0 0 0 0 FUGITIVE ARREST FOR ANOTHER AGENCY 49 26 18 36 54 46 61 290 FURHISHOO 0 0 0 0 0 0 0 0 GAMBLOO - BOOKMAKING 0 0 0 0 0 0 0 0 GAMBLOO - GAMES 0 0 0 0 0 0 0 0 GAMBLOO - ILLEGAL DEVISES/MACHINES 0 0 0 0 0 0 0 0 GAMBLOO - ILLEGAL PAY OFF 0 0 0 0 0 0 0 0 33 ....- ---- 1" , .. ~ Woodburn Police Dept. PAGE 2 DATE: 10/07/2003 PL6860 TIME: 9:11:03 MON'l'IILY CRIMINAL OFFENSES FOR JANUARY THRU JULY 2003 SCO'l'TRU ORII: OR0240500 WPD RESULTS FOR ALL OFFENSES CHARGE DESCRIPTION JAN FEB MAR APR IfAY JON JLY TOTAL ------------------------------------------------------------------------------------------------------------------------------------ GAMBLING - NUKBERS AND LO'l'l'ERY 0 0 0 0 0 0 0 0 GAMBLING - OTHER 0 0 0 0 0 0 0 0 GARBAGE LI'M'ERING 8 10 16 9 4 4 0 51 HIT AND RUN FELONY 0 3 0 1 1 1 1 7 HIT AND RUN-MISDEHEANOR 15 5 10 8 16 8 22 84 ILLEGAL ALIEN - INS HOW 0 2 1 1 0 0 0 4 ILLEGAL ESTABLISlDIBN'l' 0 0 0 0 0 0 0 0 ILLEGAL LlQUOR-IfAKB, SELL, POSSESS 0 0 0 0 0 0 0 0 IMPORTII<<; LIQUOR 0 0 0 0 0 0 0 0 INTIMIDATION /OTHER CRIMINAL TIlREAT 7 5 3 3 4 3 3 28 JUSTIFIABLE HOOCIDE 0 0 0 0 0 0 0 0 KIIIW' - FOR ADDITIONAL CRIIIIHAL PURPOSE 1 1 0 0 1 0 0 3 KIIIW' - FOR RANSOII 0 0 0 0 0 0 0 0 KIIIW' - HI -JACK, TERRORIST 0 0 0 0 0 0 0 0 KIIIW' - HOSTAGE/SHIELD OR REI!OVAL/DELAY WI'mESS 0 0 0 0 0 0 0 0 LICENSII<<; ORDINANCES .0 O. 2 1 2 0 3 8 LIQUOR LAIf-O'mER 0 0 0 0 0 0 0 0 LIQUOR LICENSE VIOLATIONS 0 0 0 0 0 0 0 0 IIINOR IN POSSESSION 3 2 2 3 2 3 3 18 MINOR ON PREMISES 0 1 0 0 0 0 0 1 HISCELWEOUS 0 2 1 0 3 0 0 6 IIO'l'OR VBHICLE THEP'l' 5 10 10 14 13 18 10 80 NEGLlGEffl' HOMICIDE - TRAFFIC 0 0 0 0 0 0 0 0 NEGLlGEffl' MAHSLAOOHTBR 0 0 0 0 0 0 0 0 NON CRIlIIHAL DOMESTIC DISTURBANCE 0 0 0 0 0 0 0 0 NON SUPPORT 0 0 0 0 0 0 0 0 OTHER 13 5 7 8 15 5 10 63 PARENTAL RESPONCIBILITY ORDIHAHCES (SVP) 0 0 0 0 0 0 0 0 PROPERTY - FOUlID U>ST HISLAID 17 12 15 23 15 25 21 128 PROPERTY RECOVER FOR OTHER AGENCY 0 1 0 0 1 0 0 2 PROSTI'lVl'ION - COHPEL 0 0 0 0 0 0 0 0 PROSTI'lVl'ION - ENGAGE IN 0 0 1 0 0 0 0 1 PROSTI'lVl'ION - 0'mER 0 0 0 0 0 0 0 0 PROSTI'lVl'ION - PROMOTE 0 0 0 0 0 0 0 0 PUBLIC HEALTH AND SAFETY ORDIHAHCES 5 3 7 5 7 29 21 77 RECKLESS DRIVING 0 0 2 1 4 2 1 10 ROBBERY - BANK' 0 0 0 0 0 0 0 0 ROBBERY - BUSINESS 2 0 0 0 0 0 0 2 ROBBERY - CAR JACKING 0 0 0 0 0 0 0 0 ROBBERY - CONV. STORE 0 0 0 0 0 0 0 0 ROBBERY - HIGHiAY 0 0 1 0 0 0 0 1 ROBBERY - OTHER 1 0 0 1 0 0 1 3 ROBBERY - RESIDENCE 1 0 0 0 0 0 0 1 ROBBERY - SERVICE STATION 0 0 0 0 0 0 0 0 RUNAWAY 15 14 15 19 16 7 9 95 SEX CRIME - cormuBOTB TO SEX DELINQUENCY 0 1 0 0 0 0 0 1 SEX CRIME - EXPOSER 0 1 0 0 1 0 0 2 SEX CRIME - FORCIBLE SODOMY 0 0 0 0 0 0 0 0 SEX CRIME - INCEST 0 0 0 0 0 0 0 0 SEX CRIME - MOLEST (PHYSICAL) 1 6 2 1 3 1 2 16 SEX CRIME - NON FORCH SODOMY 0 1 0 0 0 0 0 1 SEX CRIME - NQH- FORCH RAPE 2 0 1 0 1 1 2 7 34 .....-...-~~.-... ... . Woodburn Police Dept. PAGE 3 DATE: 10/0712003 PL6860 TIME: 9:11:03 HONTHLY CRIK1:NAL OFFENSES FOR JANUARY THRU JULY 2003 SCO'l'TRU oRII: OR0240500 WPD RESULTS FOR ALL OFFENSES CHARGE DESCRIPTION JAR FEB MAR APR MAY JUN JLY TOTAL ------------------------------------------------------------------------------------------------------------------------------------ SEX CRIME - OBSCENE PHONE CALL 0 0 0 0 0 0 0 0 SEX CRIME - 0'mER 1 1 0 0 0 0 1 3 SEX CRIME - PEEPOO TOIl 0 0 0 0 0 0 0 0 SEX CRIME - PORMOGRAPHY/OBSCBNE MATERIAL 1 0 0 0 0 0 0 1 SEX CRIME - SEXUAL ASSAULT WITH AN O&1ECT 0 0 0 0 0 0 0 0 STALKBR 0 0 1 1 0 0 0 2 STOLEN PROPERTY - RECEIVING, BUYING, POSSESSOO 0 0 0 0 2 1 1 4 THEFT - BICYCLE 2 1 1 2 3 1 2 12 THEFT - BUILDOO 3 2 5 8 5 9 11 43 THEFT - COIN OP MACHINE 1 0 0 0 2 1 0 4 THEFT - FR<II IlOTOR VEHICLE 56 21 25 22 34 50 39 247 THEFT - IIO'l'OR VEHICLE PARTS/ACCESSORIES 3 1 2 3 1 4 1 15 THEFT - 0'mER 10 9 8 19 27 9 20 102 THEFT - PICKPOCKET 0 0 1 0 0 0 1 2 THEFT - PURSE SNATCH 2 1 0 0 0 0 0 3 THEFT - SHOPLIrr 14 5 7 4 6 6 10 52 TRAFFIC ORDOONCBS 32 27 45 35 21 36 31 227 TRAFFIC VIOLATI(BS 30 13 20 32 47 41 33 216 TRESPASS 4 6 7 6 11 11 3 48 UNKN<*N 0 0 0 0 0 0 0 0 VANDALISII 78 40 45 45 59 52 15 334 VEHICLE RECOVERD FOR OTHER N;BHCY 6 1 5 2 4 3 2 23 VIOLATI(B OF COURT ORDER 0 0 1 0 0 1 4 6 WARRANT ARREST FOR OUR N;BHCY 0 0 0 0 0 0 0 0 WEAPOB - CARRY CONCEALED 1 0 0 2 1 1 1 6 WEAPOB - EX FEL<Ii IN POSSESSION 0 0 0 0 0 0 0 0 WEAPOB - 0'mER 0 0 0 0 0 0 0 0 WEAPOH - POSSESS ILLEGAL 1 0 1 4 1 0 1 8 WEAPON - SHOOTOO IN PROHIBITED AREA 0 0 0 0 0 0 0 0 WILLFUL MlJRDER 0 0 0 0 0 0 0 0 ZONOO ORDINANCE 3 2 11 7 4 10 6 43 ----------------------------------------------------------------------------------- TOTAL : 523 357 432 468 574 558 485 3397 ------------------------------------------------------------------------------------------------------------------------------------ 2003 TOTAL: 523 357 432 468 574 558 485 0 0 0 0 0 3397 2002 TOTAL: 1 0 0 0 0 0 0 0 0 0 0 0 1 2001 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0 35 ...'--;---~-- ... .... Woodburn Police Dept. PAGE 1 DATE: 10/07/2003 PL6850 TUlB: 9:10:49 HON'l'HLY ARRES!l'S BY OFFENSE FOR JANUARY THRU JULY 2003 SCOTTRU ORU: OR0240500 WPD RESULTS FOR ALL CHARGES CHARGB DESCRIPl'ION JAM FBB . MAR APR KAY JUN JLY TOTAL ----------------------~---------------------------------.--------------------------------------------------------------------------- AGGRAVATED ASSAULT 5 1 0 2 2 0 0 10 AGGRAVATED ItURDER 0 0 0 0 0 0 0 0 AMIHAL ORDINANCES 0 0 0 0 0 1 3 4 ARSON 0 0 1 0 0 1 0 2 ASSAULT SIlIPLB 13 8 12 5 13 10 10 71 A'I'l'EIIPTJID MURDER 0 0 0 0 0 0 0 0 BOMB THRBA'l' 0 0 0 0 0 0 0 0 BURGLARY - BUSINESS 0 0 0 0 0 0 0 0 BURGLARY - OTHBR STRUCTORB 0 4 0 1 0 0 0 5 BURGLARY - RESIDENCB 2 3 2 1 2 0 4 14 CHILDADBANOOMEN'l' 0 0 0 0 0 0 0 0 CHILD NmLEC'l' 0 0 0 0 2 0 0 2 CITY ORDINANCE 0 0 0 1 0 0 0 1 CRDlB DAHl\GB-HO VANDALISII OR ARSCIi 1 0 1 1 1 2 3 9 C1JRFBW 1 5 0 3 2 1 0 12 CUSTODIAL INTBRFERBNCB 0 0 0 0 0 0 0 0 CUSTODY - DETOX 3 1 0 0 0 1 4 9 CUSTODY - IlBN'l'AL 0 0 0 1 1 0 0 2 CUSTODY - PROTBCI'l'VB 0 0 0 0 2 1 0 3 DISORDERLY COHOOC'l' 3 12 5 6 3 1 1 31 DRmOO IH PUBLIC 0 0 0 0 3 1 0 4 DRIVING ONDER IHFLUBNCB 6 3 11 14 14 13 11 72 DRUG LAW VIOLATIONS 16 12 8 17 8 5 15 81 DRUGPARAPHBRNALIA 0 0 0 0 0 0 0 O. IMS/RBVOlCED - FELONY 2 1 3 2 6 7 5 26 IMS/RBVOKBD-HISDBIlBAHOR 0 0 0 0 0 0 0 0 ELUDB 2 0 0 1 3 2 1 9 ESCAPB FRO! YOUR CUSTODY 0 0 0 0 0 0 0 0 BX'l'OR'l'ICIf/BLAClQfAIL 0 0 0 0 0 0 0 0 FAIL 'l'O DISPLAY OPBRA'l'ORS LICENSE 1 2 1 5 3 2 3 17 FAMILY -0'l'HBR 0 0 0 0 0 0 0 0 FORCIBLE RAPE 0 1 0 0 0 0 1 2 FORGERY /COOlfl'BRFEITOO 1 3 3 6 15 5 10 43 FRAUD - ACCOON'l' CLOSED CHBCK 1 0 0 0 0 0 0 1 FRAUD - BY DBCBPTICIf/PALSB PRB'l'BNSES 0 0 1 0 1 0 0 2 FRAUD - CREDIT CARD/AtI'l'aIATIC TELLER MACHINE 0 0 0 0 0 0 0 0 FRAUD - IlIPBRSCIIATloti 0 0 2 2 2 0 0 6 FRAUD - NOT SOFFICIFNl' mms CHBCK 0 0 0 0 0 0 0 0 FRAUD - OF SERVICES/FALSE PRB'l'ENSBS 0 3 0 0 0 1 0 4 FRAUD-OTHBR 0 0 0 0 0 0 0 0 FUGITIVE ARREST FOR ANOTHBR AGENCY 50 25 22 40 52 49 64 302 GAMBLOO - GAIlBS 0 0 0 0 0 0 0 0 GAMBLOO - OTBBR 0 0 0 0 0 0 0 0 GARBAGE LI'l'TERING 0 0 0 2 0 0 0 2 HIT AND RUN FELONY 0 2 1 1 1 1 0 6 HIT AND RUN-MISDBIlBAHOR 5 1 4 0 3 1 3 17 ILLEGAL ALIEN - INS HOLD 0 2 1 2 0 0 0 5 IlfrIMIDATICIf /OTHER CRllIINAL THREAT 4 5 3 2 1 2 3 20 KIImP - FOR ADDITIONAL CRllIINAL PURPOSE 0 1 0 0 1 0 0 2 KlImP - FOR RANSOII 0 0 0 0 0 0 0 0 KlImP - HI-JACK, TBRRORIS'l' 0 0 0 0 0 0 0 0 KIOOJI - HOSTAGE/SHIELD OR REMOVAL/DELAY WI'ft/ESS 0 0 0 0 0 0 0 0 36 _..~~, .........w.,.____.. . Woodburn Police Dept. PAGE 2 DATE: 10/0712003 PL6850 TIME: 9:10:49 MONTHLY ARRESTS BY OFFENSE FOR JANUARY THRU JULY 2003 SCOTTRU ORU: OR0240500 WPD RESULTS FOR ALL CHARGES CHARGE DESCRIPl'ION JAR FEB MAR APR HAY JON JLY TOTAL ------------------------------------------------------------------------------------------------------------------------------------ LICENSING ORDINANCES 0 0 0 0 0 0 0 0 LIQUOR LAW-OTHER 0 0 0 0 0 0 0 0 MINOR IN POSSESSION 3 1 3 3 1 6 4 21 MINOR ON PRBIfiSES 0 0 1 0 0 0 0 1 IUSCELLAHBOOS 0 0 0 0 0 0 0 0 MOTOR VEHICLE THBF'l' 2 2 1 3 1 2 2 13 NmLIGBN'l' HOIUCIDE - TRAFFIC 0 0 0 0 0 0 0 0 NmLIGBN'l' MANSLAOOHTER 0 0 0 0 0 0 0 0 OTHER 11 4 8 7 10 3 5 48 PARENTAL RESPONCIBILITY ORDINANCES (SVP) 0 0 0 0 0 0 0 0 PROPERTY - FOOND u)S'l' lIISLAID 0 0 0 0 0 0 0 0 PROPERTY RECOVER FOR OTHER AGENCY 0 0 0 0 1 0 0 1 PROSTITUTION - C<IIPBL 0 0 0 0 0 0 0 0 PROSTITUTION - ~ IN 0 0 1 0 0 0 0 1 PROSTITUTI<II - PROIIOl'B 0 0 0 0 0 0 0 0 PllBLIC HEALTH AHD SAFBTf ORDINANCES 0 0 0 0 0 0 0 0 RECKLESS DRIVIHG 0 0 2 1 4 2 1 10 ROBBERY - BANK 0 0 0 0 0 0 0 0 ROBBERY - BUSINBSS 4 0 0 0 0 0 0 4 ROBBERY - CAR JACKING 0 0 0 0 0 0 0 0 ROBBERY - CORY. S'roRB 0 0 0 0 0 0 0 0 ROBBERY - HIGllMAY 0 0 0 0 0 0 0 0 ROBBERY - OTHER 0 0 0 1 0 0 0 1 ROBBERY - RESIDIlNCB 2 0 0 0 0 0 0 2 ROBBERY - SERVICE STATION 0 0 0 0 0 0 0 0 RUNAWAY 3 2 2 3 2 2 1 15 SEX CRIlIB - COIfl'RIBt1l'E TO SEX DELINQUENCY 0 0 0 0 0 0 0 0 SEX CRIME - EXPOSER 0 1 0 0 1 0 0 2 SEX CRI!B - FORCIBLE SOOO!Y 0 0 0 0 0 0 0 0 SEXCRIlIB-m::EST 0 0 0 0 0 0 0 0 SEX CRI!B - HOLEST (PHYSICAL) 0 0 0 0 0 0 0 0 SEX CRIIIE - NOH FORCE SODOHY 0 0 0 0 0 0 0 0 SEX CRI!B - NOH-FORCE RAPE 0 0 0 0 0 0 0 0 SEX CRI!B - OBSCENE PHCtm CALL 0 0 0 0 0 0 0 0 SEX CRI!B - OTHER 0 0 0 0 0 0 0 0 SEX CRIlIB - PORROGRAPHY/OBSCENE HATERIAL 0 0 0 0 0 0 0 0 SEX CRIlIB - SEXUAL ASSAllLT WITH AN OBJECT 0 0 0 0 0 0 0 0 STALKER 0 0 0 0 0 0 0 0 S'roLElf PROPERTY - RECEIVING, BUYING, POSSESSING 0 0 0 1 2 1 2 6 THBF'l' - BICYCLE 0 0 0 1 1 0 0 2 THEFT - BUILDING 1 4 3 0 0 1 3 12 THBF'l' - COIN OP IfACHINB 0 0 0 0 0 0 0 0 THEFT - FRO! !OO'OR VEHICLE 4 0 1 0 0 1 2 8 THEFT - IIDTOR VEHICLE PARTS/ACCESSORIES 0 0 0 0 0 0 0 0 THEFT - OTHER 1 3 2 2 4 0 1 13 THEFT - PICKPOCKET 0 0 0 0 0 0 0 0 THEFT - PURSE SNATCH 1 0 0 0 0 0 0 1 THEFT - SHOPLIrI' 14 6 7 4 4 6 9 50 TRAFFIC ORDINANCES 0 0 0 0 0 0 0 0 TRAFFIC VIOLATIONS 30 10 25 34 38 47 45 229 TRESPASS 6 8 7 4 7 7 2 41 VANDALISH 4 9 12 1 5 1 0 32 37 ..~-;,....-~,o....... 1!' l' ' Woodburn Police Dept. DATE: 10/07/2003 TIllE: 9:10:49 ORI': OR0240500 WPD MONTHLY ARRESTS-BY OFFENSE FOR JANUARY TIIRU JULY 2003 RESULTS FOR ALL CHARGES PAGE 3 PL6850 SCO'rl'RIJ CHARGE DESCRIPTION JAN FEB MAR APR MAY JUH JLY TOTAL -----.------------------------------------------------------------------------------------------------------------------------------ VEHICLE RBCOVERD FOR OTHER AGENCY 0 0 0 0 2 0 0 2 VIOIATION OF COURT ORDER 0 0 1 0 0 1 2 4 WEAPON - CARRY COHCBALBD 0 0 0 2 2 1 1 6 WEAPON - EX FBIm IN POSSESSION 0 0 0 0 0 0 0 0 WEAPON - POSSESS ILIDL 3 0 2 6 2 0 3 16 WEAPON - SHOOTING IN PROHIBITIm AREA 0 0 0 0 0 0 0 0 WILLFUL MURDER 0 0 1 0 0 0 0 1 ZONING ORDIHANCB 0 0 0 0 0 0 0 0 ------------------------------------------------------------------------------------------------------------------------------------ 2003 TOTAL: 205 145 160 188 228 188 224 0 0 0 0 0 1338 2002 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0 2001 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0 38 -... 1 PAGE AP0460 VEEOT C I T Y 0 F WOO D BUR N CHECK REG! STER WOODBURN LIVE DATE 10/09/03 TIME 8,12,11 CHECK # CHECK DATE Q) ~ DIFFERENCE 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 RECONCILED AMT 230.00 250.00 90.00 186.79 30.28 700.00 200.00 130.00 101. 57 80.55 19.98 54.51 515.00 39.90 894.71 456.25 307.76 50.27 116.64 8.50 469.00 306.93 667.42 228.50 275.02 156.21 225.00 141. 77 353.50 12.20 505.28 30.00 170.52 202.50 739.00 48.00 126.20 895.79 863.47 169.32 535.84 181. 00 202.00 160.80 102.00 875.72 111.36 4.00 438.00 52.79 50.33 269.45 1, 2 1 1 1 3 1 2 40 2 1 CHECK AMOUNT 230.00 250.00 90.00 186.79 30.28 700.00 200.00 130.00 101.57 80.55 19.98 54.51 515.00 39.90 894.71 456.25 307.76 50.27 116.64 8.50 469.00 306.93 667.42 228.50 275 .02 156.21 225.00 141.77 353.50 12.20 505.28 30.00 170.52 202.50 739.00 48.00 126 .20 895.79 863.47 169.32 535.84 181.00 202.00 160.80 102.00 875.72 111.36 4.00 438.00 52.79 50.33 269.45 2 40 2, I, 1 1 1 2 1 3 1 UPDATED YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES STATUS RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED Accounts Payable MAXIMINO H VALLEJO ASSOCIATED ADMINISTRATORS MARlEA STAYER CITY OF WOODBURN PETTY CA OREGON P.E.R.S ABIQUA SUPPLY AEROTEK INC ANNE ROSALES ARCH WIRELESS BATTERIES NORTHWEST BATTERIES PLUS BI-MART CORPORATION BOLDT, CARLISLE & SMITH L CANBY TELEPHONE ASSOC COW GOVERNMENT INC ClMA INSURANCE CIS, CITY-CTY INS. SERVS. CTL CORPORATION CULLIGAN DISASTER RECOVERY GROUP DP NORTHWEST INC EAGLE WEB PRESS ERNIE GRAHAM OIL, INC FARMWORKERS HOUSING DEVEL IKON OFFICE SOLUTIONS INDUSTRIAL WELDING SUPPLY ITT SHARED SERVICES LAB SAFETY SUPPLY MAR ION COUNTY CLERK MARION ENVIRONMENTAL SERV METROFUELING, INC. MISSION COMMUNICATIONS NORTHWEST NATURAL GAS OACP OBC NORTHWEST INC OR STATE POLICE ID SERVIC OREGONIAN PUBLISHING CO. PACIFIC LAND CONSTRUCTION PORTLAND GENERAL ELECTRIC PUBLIC WORKS SUPPLY INC QWEST RADIX CORPORATION RANDALL G. LANGBEHN SALEM PRINTING-BLUEPRINT SIGN WORKS OF OREGON INC SOUTH COUNTY ASPHALT, LLC SPRINT STATE FARM INSURANCE UNEQUALLED JANITORIAL SVC VERIZON WIRELESS VIKING OFFICE PRODUCTS VWR SCIENTIFIC PRODUCTS C PAYEE NAME ====..s==_==z===================== BANK ACCOUNT AP A/P 70830 9/30/2003 70831 9/30/2003 70832 9/30/2003 70833 9/30/2003 70834 9/30/2003 70835 9/05/2003 70836 9/05/2003 70837 9/05/2003 70838 9/05/2003 70839 9/05/2003 70840 9/05/2003 70841 9/05/2003 70842 9/05/2003 70843 9/05/2003 70844 9/05/2003 70845 9/05/2003 70846 9/05/2003 70847 9/05/2003 70848 9/05/2003 70849 9/05/2003 70850 9/05/2003 70851 9/05/2003 70852 9/05/2003 70853 9/05/2003 70854 9/05/2003 70855 9/05/2003 70856 9/05/2003 70857 9/05/2003 70858 9/05/2003 70859 9/05/2003 70860 9/05/2003 70861 9/05/2003 70862 9/05/2003 70863 9/05/2003 70865 9/05/2003 70866 9/05/2003 70867 9/05/2003 70868 9/05/2003 70869 9/05/2003 70870 9/05/2003 70871 9/05/2003 70872 9/05/2003 70873 9/05/2003 70874 9/05/2003 70875 9/05/2003 70876 9/05/2003 70877 9/05/2003 70878 9/05/2003 70879 9/05/2003 70880 9/05/2003 70881 9/05/2003 70882 9/05/2003 ~ \D ~ 1 i "1 , i ! iI 2 PAGE AP0460 VEEOT C I T Y 0 F WOO D BUR N CHECK REGISTER WOODBURN LIVE DATE 10/09/03 TIME 8:12:11 CHECK II CHECK DATE DIFFERENCE .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 AMT .74 .62 .50 .00 .85 .00 .76 .00 .67 .70 .48 .00 .00 .15 .94 .75 .67 .48 .00 .87 .75 .50 .75 .00 .68 .25 .40 .60 .20 .45 .83 .00 .00 .96 .50 .19 .00 .50 .80 .24 .19 .97 .72 .25 .41 .00 .50 .00 .00 .18 .40 .92 .07 316 972 224 75 815 300 061 864 984 731 804 41 150 284 77 19 15 540 135 43 423 669 580 146 550 855 747 99 75 547 19 210 6 29 55 315 179 356 435 19 145 258 555 1 21 104 12 19 140 204 39 158 RECONCILED 5, 31 9 1 40 185 4 1 5 364 AMOUNT 74 62 50 00 85 00 76 00 67 70 48 00 00 15 94 75 67 48 00 87 75 50 75 00 68 25 40 60 20 45 83 00 00 96 50 19 00 50 80 24 19 97 72 25 41 00 50 00 00 18 40 92 07 316 972 224 75 815 300 061 864 984 731 804 41 150 284 77 19 15 540 135 43 423 669 580 146 550 855 747 99 75 547 19 210 6 29 55 315 179 356 435 19 145 258 555 1 21 104 12 19 140 204 39 158 CHECK 5, 40 185 4, 5, 1, 31 9 364 1 UPDATED YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES STATUS RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED PAYEE NAME WILLAMETTE BROADBAND WOLFERS HEATING & AIR CON WOODBURN INDEPENDENT WOODBURN 24 HOUR TOWING VALLEY MAILING SERVICE IN MARIEA STAYER INGRAM DIST. GROUP EAGLE WEB PRESS U.S. BANK VALLEY MAILING SERVICE IN RYAN C PARADIS ABBY'S PIZZA INN AEROTEK INC ALL OUT FIRE & SAFETY INC ARAMARK UNIFORM SERVICE I AT & T AT&T AT&T AWARDS AND ATHLETICS AXIOM PRESS INC BEULAH JORDAN BLUMENTHAL UNIFORM & EQUI BULLARD,SMITH,JERNSTEDT CHEMEKETA COMMUNITY COLL CHEMSEARCH CITY OF WOODBURN CITY OF WOODBURN CITY OF WOODBURN CRYSTAL SPRINGS WATER CO EDITORIAL TELEVISA EOFF ELECTRIC ERNESTO MALDONADO ESCHELON TELECOM INC FAMILIAN NW FLOMER FURNITURE & APPLIA FOOTBALL AMERICA GENERAL BINDING CORPORATI GREY HOUSE PUBLISHING H D FOWLER CO, INC. HIRE CALLING INC HOME DEPOT GECF IKON OFFICE SOLUTIONS INN OF THE SEVENTH MOUNTA INSERTA FITTINGS CO IRS ISIDRO MORALES JON JOHNSON JULIA GOMEZ KATHY RAINES KENNEDY JENKS CONSULTANTS KERR CONTRACTORS INC L & L BUILDING SUPPLIES LANGUAGE LINE SERVICES ==___============_=====:a 70883 9/05/2003 70884 9/05/2003 70885 9/05/2003 70886 9/05/2003 70887 9/30/2003 70888 9/30/2003 70889 9/09/2003 70890 9/30/2003 70891 9/30/2003 70892 9/30/2003 70893 9/30/2003 70894 9/12/2003 70895 9/12/2003 70896 9/12/2003 70897 9/12/2003 70898 9/12/2003 70899 9/12/2003 70900 9/12/2003 70901 9/12/2003 70902 9/12/2003 70903 9/12/2003 70904 9/12/2003 70905 9/12/2003 70906 9/12/2003 70907 9/12/2003 70909 9/12/2003 70910 9/12/2003 70911 9/12/2003 70912 9/12/2003 70913 9/12/2003 70914 9/12/2003 70915 9/12/2003 70916 9/12/2003 70917 9/12/2003 70918 9/12/2003 70919 9/12/2003 70920 9/12/2003 70921 9/12/2003 70922 9/12/2003 70923 9/12/2003 70924 9/12/2003 70925 9/12/2003 70926 9/12/2003 70927 9/12/2003 70928 9/12/2003 70929 9/12/2003 70930 9/12/2003 70931 9/12/2003 70932 9/12/2003 70933 9/12/2003 70934 9/12/2003 70935 9/12/2003 70936 9/12/2003 ~ o 4 PAGE AP0460 VEEOT C I T Y 0 F WOO D BUR N CHECK REGISTER WOODBURN LIVE DATE 10/09/03 TIME 8:12:11 CHECK # CHECK DATE DIFFERENCE .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 AMT .72 .23 .90 .50 .48 .10 .00 .67 .00 .90 .42 .00 .30 .68 .00 .00 .00 .38 .88 .58 .44 .00 .75 .00 .60 .00 .00 .92 .40 .34 .00 .00 .84 .40 .51 .75 .26 .23 .00 .99 .00 .00 .85 .00 .00 .66 .05 .00 .00 .00 .50 .10 .00 150 153 34 11 623 583 10 508 385 921 709 125 114 23 15 110 210 496 361 218 316 21 454 142 251 20 574 82 62 27 495 375 976 032 67 350 108 17 230 213 90 42 858 500 130 487 616 710 200 447 19 123 441 RECONCILED 1, 1, 162 4 2 8 2 7 1 23 17 1 10 605 AMOUNT 150. . 153. : 34. ' 11.' 623. 583. 10. 508. 385 921 709 125 114 23 15 110 210 496 361 218 316 21 454 142 251 2C 57~ 8, 6, 2~ 49! 37! 97l 03: 6' 35( 101 I' 231 21: 91 4: 85: 501 13' 48 61 71 20 44 1 12 44 CHECK 7 1 23 17 1 10 605 1, 2 8 1 162 4 2 UPDATED YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES STATUS RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED PAYEE NAME LERNER PUBLISHING GROUP LES SCHWAB TIRE CENTER LIFE BOOKS LOWE'S TROPHY METROFUELING, INC. MOLALLA COMMUNICATIONS MOLALLA POLICE DEPARTMENT MORSE BROS INC MOVIE LICENSING USA NATIONAL WATERWORKS INC NORCOM OACA TREASURER - DONITA W ONE CALL CONCEPTS, INC OR DEPT OF TRANSPORTATION OR DIVISION OF STATE LAND OR RECREATION & PARKS ASS PIONEER GLASS PORTLAND GENERAL ELECTRIC QWEST INPTERPRISE QWEST S&S WORLDWIDE SALVADOR MORALES SCHNEIDER EQUIPMENT SIERRA SPRINGS SLAYDEN CONSTRUCTION INC SOUTHERN OR HISTORICAL SO SPIRIDON RACE MANAGEMENT SPORTS SUPPLY GROUP INC STATESMAN-JOURNAL NEWSPAP SUBWAY SANDWICHES TEK SYSTEMS INC TRUE CARE INCRE LLC UNITED DISPOSAL SERVICE UNITED RENTALS VICTOR RODRIGUEZ VIESKO QUALITY CONCRETE VIKING OFFICE PRODUCTS W.W, GRAINGER INC WAITE'S CONCRETE PRODUCTS WAYNE JESKEY CONSTRUCTION WILLAMETTE WEEK WOODBURN INDEPENDENT YES GRAPHICS JUAN MATA PRIMA OREGON CHAPTER ROBERTO D NANEZ VALLEY MAILING SERVICE IN A & A DRILLING SERVICE AEROTEK INC ALEXIN ANALYTICAL ARAMARK UNIFORM SERVICE I AT & T AT&T WIRELESS 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/12/2003 9/30/2003 9/30/2003 9/30/2003 9/30/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 70937 70938 70939 70940 70942 70943 70944 70945 70946 70948 70949 70950 70951 70952 70953 70954 70957 70958 70959 70960 70961 70962 70963 70964 70965 70966 70967 70968 70970 70971 70972 70974 70975 70976 70977 70978 70979 70980 70981 70982 70983 70984 70985 70986 70987 70988 70989 70990 70991 70992 70993 70994 70995 ~ ..... I I ! 1 f I 4 PAGE AP0460 VEEOT C I T Y 0 F WOO D BUR N CHECK REGISTER WOODBURN LIVE DATE 10/09/03 TIME 8,12,11 CHECK # CHECK DATE DIFFERENCE .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 RECONCILED AMT 85.16 316.45 11.54 55.00 185.72 604.00 621. 08 232.59 100.00 13 .28 825.00 512.58 426.86 65.00 83.00 401.68 127.99 839.04 10.63 871.96 94.82 153.16 050.00 681.12 299.00 215.94 157.10 77.50 11 0 . 00 499.57 625.00 129.09 23.00 400.00 484.00 446.70 120.00 60.00 70.00 008.30 180.00 50.00 896.55 602.50 633.30 30.90 216.82 330.03 189.50 37.52 153.00 828.00 825.90 4, 2 I, 5, 5, I, 163 1 197 8 AMOUNT .16 .45 .54 .00 .72 .00 .08 .59 .00 .28 .00 .58 .66 .00 .00 .68 .99 .04 .63 .96 .82 .16 .00 .12 .00 .94 .10 .50 .00 .57 .00 .09 .00 .00 .00 .70 .00 .00 .00 .30 .00 .00 .55 .50 .30 .90 .62 .03 .50 .52 .00 .00 .90 85 316 11 55 185 604 621 232 100 13 825 512 426 65 83 401 127 839 10 671 94 153 050 681 299 215 157 77 110 499 625 129 23 400 484 446 120 60 70 008 180 50 896 602 633 30 216 330 189 37 153 828 825 UPDATED CHECK 197 8 1 1 5 5 163 4 2 1 YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES STATUS RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED PAYEE NAME BEN-KO-MATIC INC. BLUMENTHAL UNIFORM & EQUI CASCADE POOLS CAZ CREATIONS CIS: CITY-CTY INS. SERVS. CITY OF WOODBURN CORPORATE EXPRESS CTL CORPORATION DANNER SHOE MFG CO DAVISON AUTO PARTS DP NORTHWEST INC ERNIE GRAHAM OIL, INC FLAGHOUSE INC FRANK M MASON FRED LUNCEFORD FRY'S ELECTRONICS G . W. HARDWARE CENTER GALE GROUP GLEN MATHEW HIRE CALLING INC HOME DEPOT GECF IKON OFFICE SOLUTIONS IMF INDUSTRIAL MACH FAB I IOS CAPITAL KEIZER OUTDOOR POWER EQUI LENON IMPLEMENT CO. LLOYD D LINDLEY ASLA M & M AUTO WRECKING M & M AUTO WRECKING MARION COUNTY BLDG INSPEC MCCORMICK BARKDUST MOORE MEDICAL CORP MOVING IMAGE PRODUCTIONS MSI GROUP, INC NOMARCO CONSTRUCTION INC NORTH CREEK ANALYTICAL IN OR MUNICIPAL JUDGES ASSOC OR RECREATION & PARKS ASS OREGON STATE BAR PROMOTIONS WEST RECORDED BOOKS INC RUBEN ALEJANDRO TIFFIN ATHLETIC MATS INC. TRAFFIC SAFETY SUPPLY CO. UNITED PIPE & SUPPLY CO. VALLEY PACIFIC FLORAL VALLEY RIVER INN VIESKO QUALITY CONCRETE WEST GROUP PAYMENT CTR WILLAMETTE BROADBAND WOODBURN RENT-ALL WOODBURN UNITED SOCCER CL YES GRAPHICS 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 9/19/2003 70996 70997 70999 71000 71002 71003 71005 71006 71007 71006 71009 71010 71011 71012 71013 71014 71015 71016 71017 71018 71019 71020 71021 71023 71024 71025 71026 71027 71028 71029 71031 71032 71033 71034 71035 71036 71037 71038 71040 71042 71043 71044 71048 71049 71050 71051 71052 71053 71054 71055 71056 71057 71058 ,JlI. lI.) iI 5 PAGE AP0460 VEEOT C I T Y o F WOODBURN CHECK REGISTER STATUS UPDATED CHECK AMOUNT RECONCILED AMT WOODBURN LIVE DATE 10/09/03 TIME 8,12:11 CHECK # CHECK DATE DIFFERENCE "",==s::=-:==__===a: .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 17 9 . 82 400.00 463.50 178.25 84.94 399.71 188.23 105.33 457.05 125.55 680.94 302.25 950.00 169.68 827.99 207 .31 62.42 356.00 53.63 729.42 256.37 440.00 795.50 486.02 81.50 15.00 212.12 120.30 512.85 16.50 431.34 261.03 904.90 15.00 27.01 778.34 24.17 79.40 249.00 69.54 193.75 350.00 279.89 368.88 374.81 64.50 424.66 068.00 236.52 26.03 40.12 156.55 208.38 1, 2 1, 4 2 179.82 400.00 463.50 178.25 84.94 399.71 188.23 105.33 457.05 125.55 680.94 302.25 950.00 169.68 827.99 207.31 62.42 356.00 53.63 729.42 256.37 440.00 795.50 496.02 81.50 15.00 212.12 120.30 512.85 16.50 431.34 261.03 904.80 15.00 27.01 778.34 24.17 79.40 249.00 69.54 193.75 350.00 279.89 368.88 374.81 64.50 424.66 068.00 236.52 26.03 40.12 156.55 208.38 1, 2 1, 4 2 YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED PAYEE NAME ===...===== CITY OF WOODBURN PETTY FELIPE CANTU VALLEY MAILING SERVICE A & A PEST CONTROL,INC AGNES HAGENAUER APPLE BOOKS ARAMARK UNIFORM SERVICE I AT & T AUTO ADDITIONS, INC BEULAH JORDAN BI-MART CORPORATION BLUMENTHAL UNIFORM & EQUI BROWN & CALDWELL BSN SPORTS C. J. HANSEN CO., INC. CASCADE POOLS CONSOLIDATED SUPPLY CO. D. C DOORS DAILY JOURNAL OF COMMERCE DAVISON AUTO PARTS DOROTHA BORLAND DP NORTHWEST INC ERNIE GRAHAM OIL, INC FRANCES PEARCE GARY'S VACUFLO G~E JACOBSON G~ERAL ELECTRIC CAPITAL GRAINGER HIRE CALLING INC I~USTRIAL WELDING SUPPLY IOS CAPITAL J. WARD O'BRIEN JACK RAWLINGS J~E ARTMAN JIM MULDER L & L BUILDING SUPPLIES L. CRAIG HALUPOWSKI LES SCHWAB TIRE CENTER LOCAL GOVERNMENT INSTITUT MARY TENNANT METROFUELING, INC. MOVIE MANIA MR P' S AUTO PARTS NESTLE ICE CREAM CO NORTH COAST ELECTRIC CO NORTHWEST GEOTECH INC OCLC PTD MICRO INC. QWEST REGENT BOOK COMPANY RENAISSANCE CUSTOM HOMES ROBERT GALVIN ROTH'S IGA CA IN ==_=======s:_* 71059 9/30/2003 71060 9/30/2003 71061 9/30/2003 71062 9/26/2003 71068 9/26/2003 71070 9/26/2003 71071 9/26/2003 71072 9/26/2003 71073 9/26/2003 71075 9/26/2003 71076 9/26/2003 71077 9/26/2003 71080 9/26/2003 71081 9/26/2003 71082 9/26/2003 71084 9/26/2003 71088 9/26/2003 71092 9/26/2003 71093 9/26/2003 71094 9/26/2003 71096 9/26/2003 71097 9/26/2003 71098 9/26/2003 71101 9/26/2003 71104 9/26/2003 71106 9/26/2003 71107 9/26/2003 71111 9/26/2003 71114 9/26/2003 71115 9/26/2003 71116 9/26/2003 71117 9/26/2003 71118 9/26/2003 71121 9/26/2003 71123 9/26/2003 71126 9/26/2003 71127 9/26/2003 71131 9/26/2003 71134 9/26/2003 71137 9/26/2003 71140 9/26/2003 71144 9/26/2003 71145 9/26/2003 71147 9/26/2003 71150 9/26/2003 71153 9/26/2003 71154 9/26/2003 71164 9/26/2003 71165 9/26/2003 71166 9/26/2003 71167 9/26/2003 71169 9/26/2003 71170 9/26/2003 ~ CIJ , f I , i , ! I t I I I I I t ! i j 6 PAGE AP0460 VEEOT WOODBURN o F T Y C WOODBURN LIVE DATE 10/09/03 TIME 8:12:11 DIFFERENCE 00 00 00 00 00 00 00 00 00 00 00 AMT 130.00 368.00 622.35 59,015.83 1,097.46 36.85 135.96 7.50 87.30 40.00 844.50 RECONCILED UPDATED CHECK AMOUNT 130.00 368.00 622.35 015.83 097.46 36.85 13 5. 96 7.50 87.30 40.00 844.50 59 1 2,079 YES YES YES YES YES YES YES YES YES YES YES CHECK REGISTER STATUS RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED RECONCILED PAYEE NAME STASTNY BRUN TEK SYSTEMS INC THE CHILD'S WORLD U.S. BANK UNIVAR USA INC VALLEY PACIFIC FLORAL VHPS - ACCOUNTS RECEIVABL VICTOR RODRIGUEZ WDBRN FERTILIZER & GRAIN WOODBURN INDEPENDENT YES GRAPHICS 275 CHECKS INC CHECK # CHECK DATE ==-====-=======:==-======== 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 9/26/2003 AP TOTAL: 71177 71182 71183 71184 71185 71187 71189 71190 71193 71197 71200 BANK 00 657.88 079 2 88 657 2,079,657.88 00 00 CHECKS CHECKS CHECKS 275 079,657.88 00 2 CHECKS CHECKS 275 RECONCILED . . NOT RECONCILED VOIDED UPDATED NOT UPDATED ~ 1 I I ~ I t ! ~ ~ ~ iI 8H CITY OF WOODBURN Community Development MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5250 Date: October 1 , 2003 To: Jim Mulder, Community Development Director From: Building Division Subject: Building Activity for September 2003 2001 2002 2003 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 9 $1,050,491 9 $1,078,490 11 $1,633,922 Multi Family 0 $0 0 $0 0 $0 Assisted Living Facilities 1 $9,319,156 0 $0 0 $0 Residential Adds & Alts 6 $39,000 3 $5,950 9 $49,450 Industrial 1 $0 0 $0 0 $0 Commercial Value 1 $23,000 8 $151,590 7 $273,210 Signs, Fences, 0 $0 1 $1 ,200 3 $9,000 Driveways Manufactured Homes 1 $48,320 1 $55,000 1 $57,000 TOTALS 18 $10,479,967 22 $1,292,230 $2,022,582 Fiscal Year (July 1- $22,388,679 $6,462,741 $11,027,295 June 30) to Date 1:\Community DevelopmentIBldglBuilding ActivityIBldgAct-20031BIdg Activity Memoslactlvlty -SEPTEMBER 2003.wpd 45 ~- ......_- T f .... 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I ! ~ 1 , ! 1 I i , I i I ! j ~ .... ~ FinII PC .... ~ PnJjecl 0... DMnd 12O-1lay F.... NalIce 10 Pall SlfRpt PC en. FinII ...... 10 Pall SlfRpt CC Onl. CC Onl. - DeecrlIIIIon ...... ,,_ DUll ....... RIIiInII -... far PC - 1- Due .-.... Due en. far CC "- Due ~ Due AdaaIIan ~ u.....__ - --",_an JohnI.Mm ,.,... 3/121112 - -"""'**" .. -..... .... On\. - ...... .Mm - --.... .....- '" mid _. T,:,," -- JIm I~ Pw1DdIc ~... ...... ...... .Mm 0.. - an111M- t\CommUnlly~c..Lau LONG RANGE PROJECTS 1 ! ! I , ~ 1 I i ! I I I PAGE 3 -Ilo Ql) .. DMn 8J WOODBURN PUBLIC WORKS DEPARTMENT PUBLIC WORKS WEEK ACTIVITIES OCTOBER 20-24, 2003 "MAKING LIFE BETTER FOR EVERYONE" Pre-Public Works Week Special Volunteer PrQ.;ect - Planting of tulip bulbs and native flowering strawberries on west tier of City Hall by Public Works Volunteer Employees on Saturday, October 18th. . Monday. October 20 9:00 a.In. - Ribbon Cutting by Mayor Figley for bus/van service celebrating the 25th anniversary of Woodburn Transportation Services. Woodburn Transit bus and Dial~-Ride van service will be free to rustomers during this week. Tuesday. October 21 10:00 a.m. - Support Group appreciation by Public Works and Gty Employee tours of projects in the vicinity of Settlemier Park. (9:00 a.m. - 5:00 p.m. - Free Woodburn Transit Bus and Dial-a-Ride Van service) W ednesda y. October 22 10:00 a.m. - Unveiling of Sundial at Mayor's Rose Garden, in front of Gty Hall. 2:00 p.m. - Mayor dedicates Gty's Wastewater Treatment facility, considered as one of Oregon's most advanced, environmentally friendly municipal treatment facilities. A brief guided tour will follow the dedication ceremony. Public is invited to attend. WWTP is located at 2815 Molalla Rd. (Hwy. 211), 1 mile east of Hwy. 99E. (9:00 a.m. - 5:00 p.m. - Free Woodburn Transit Bus and Dial-a-Ride Van service) Thursday. October 21 2:00 - 4:00 p.m.- Settlemier Park/Park Area tour - Mayor, Council and Public given a tour of projects under construction such as Chemical Separation Building, Water Well, and storm/sidewalk/landscaping projects in the vicinity of Settlemier Park. (9:00 a.m. - 5:00 p.m. - Free Woodburn Transit Bus and Dial-a-Ride Van service) Friday. October 24 12:00 NOON - Legion Park Covered Picnic Area - PUBLIC WORKS EMPLOYEES APPRECIATION Picnic Lunch and Ceremony to award the Public Works Employee of the Year. (9:00 a.m. - 5:00 p.m. - Free Woodburn Transit Bus and Dial-a-Ride Van Service) it J-. '. , .....- . .----~~._..----y- T I t~ ,.. 49 Press Release Woodburn Public Works Week - October 20-24, 2003 During most of the year, the various divisions of Woodburn Public Works Department silently supply drinking water, convey and treat sewage, operate storm drain systems, patch and seal streets, care for park facilities, clean graffiti from and maintain public buildings, regularly operate City Transit, Dial-a-Ride, and maintain all the vehicles and equipment, and so forth, "making life better for everyone," all without particular notice being made by the public. Public Works Week is when Staff tends to talk about some of the recent projects, and invites the attention of the "owners" of the municipal systems. This year, the activities will occur at two venues. Work was recently completed on the new Public Operated Treatment Works, although it can be difficult to determine where construction ends and maintenance begins - the treatment works has undergone continuous improvement in operation and process since it was first brought on line. The treatment plant will be dedicated at 2:00 P.M. Wednesday, October 22. Construction for various purposes has occurred in and near Settlemier park. Public Works staff will conduct informal walking tours (2:00 to 4:00 P.M. Thursday, October 23) to examine the progress of Chemical Handling Building, now underway adjacent to the Municipal Pool. This building will enable the separation of caustic and corrosive chemicals from the pumps and pool equipment. Within a few yards is the Woodburn Skate Park (completed this spring). Southwest, and across Settlemier Avenue is the site of a new water supply well. Work was recently performed to connect the new supply well to a new water treatment facility south of Parr Road, and near Centennial Park. Within a few months, work will begin on a regional storm water detention facility west of the well house. These are not all the Public Works projects currently under construction. Contracts have been let, and work has begun on the West lincoln Street Improvements (paving a former gravel road); Boones Ferry Road (widened and new sidewalks from Goose Creek to Hazelnunt Drive); new storm drain lines, to improve capacity in the Blaine/BryanlMcKinley Street neighborhood; and the Water Treatment project, which includes new well sources, transmission pipelines, reservoirs, and treatment plants at three locations. While these projects are accomplished, Public Works continues to provide routine services, ranging from street sweeping, to installing water meters, and cleaning sanitary sewer lines. 50 ~ 8K CHANGES TO FALL LEAF PICKUP City Council adopted the following leaf pickup program (scheduled to run from November 1 to December 31) for the city. The new program was conceptually developed during the budget preparation process. This new leaf program is necessary for safety and cost effectiveness. . The city will be swept on a monthly basis and leaves from private property will not be allowed to be placed on the street pavement. Sweeper picking up leaves LEAF DROP OFF SITES a aDen 8:30 AM to 3:30 PM Man-Sat . 300 Cleveland Avenue . Wastewater Plant at 2815 Molalla Road a aDen seven days Der week . Legion Park Parking Lot . Burlingham Park. Parking Lot . Senior Estates Park Dellmoor Way Entrance Note: Only scheduled street sweeping operation will be used for leaf pickup. No other city heavy equipment will be utilized. I ~ I ~~ ~~~:ILEI . Twice weekly sweeping for the main streets in the downtown core area, between Settlemier to First and Harrison to Oak, where there are numerous large trees. For safety of school children, Settlemier Avenue and West Hayes Street bike path will also be swept twice a week. Leaves only (no branches or tree limbs) from the sidewalk and street right of way can be raked directly into the street without making into a pile I Leaves from the resident's private property beyond sidewalks or right or way will not be allowed to be placed in the street. . Residents can drop off leaves at one of four collection sites. Three new drop off sites have been added. The existing site is at 300 Cleveland Road (south Woodburn). New sites are the parking area of Burlingham Park (west Woodburn), the Legion Park parking lot (east Woodburn) and the Dellmoor Way entrance to Senior Estates Park (north Woodburn). Drop off areas will be marked and rules will be posted at each of the sites. ___ ~ Ordinance No. 2225 does not allow leaves from private property to _ be placed in the street. This ordinance will be enforced for the City Council adopted leaf collection program. QUESTIOl\lS? CALL 503-982-5240 (Woodburn Public Works Department) 51 ......----'"..._..~,.,-~,.__.,.~----~~._~'~_._-._,._._~'_..,,-"'^'"'"'-----.,...,-..'"....,-=-''' ..~~. ~ W=N In(ar,Ofa:td l8S9 lOA ~~ . . October 13, 2003 FROM: Mayor and City Council through City Administrat# Jim Mulder. Director ot Community Development r Appeal of Community Development Director's approval of Design Review 03-16, a proposal to convert a structure and property, which was previously used as an automobile dealership (Friendly GMC), to a retail business specializing in the sale of produce. TO: SUBJECT: RECOMMENDATION: It is recommended that City Council concur with the modified findings in support of Design Review 03-16 and approve Design Review 03-16 with the modified conditions. It is recommended that the City Council instruct staff to prepare an ordinance to substantiate its decision. BACKGROUND: On September 8, 2003, the Community Development Director approved a proposal to convert a structure and property, which was previously used for an automobile dealership (Friendly GMC), to a retail business specializing in the sale of produce. Applicant/Property Owner: Morrow Investment LLC 2919 NW Division Street Gresham, OR 97030 The applicant appealed the Director's Decision on September 19, 2003 (see Exhibit 'A'). Subsequent to filing the appeal, the applicant submitted a revised site plan (date stamped October 6, 2003) to address conditions of approval included in the Director's decision. Agenda Item Review: City Administrato City Attorney Finance 52 - Mayor and City Council October 13, 2003 Page 2 . . DISCUSSION: The revised site plan has been reviewed by staff and revised findings (Attachment 'A') and conditions of approval (Attachment 'B') have been prepared for City Council consideration. Staff recommends approval of the revised site plan based on the modified findings and subject to the modified conditions of approval. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. ATIACHMENTS: Exhibit" A" - Appeal Letter Exhibit "B" - Community Development Director's Decision Exhibit "C" - New Site Plan Date Stamped October 6, 2003 Attachment "A" - Revised Findings in Support Attachment "B" - Revised Conditions of Approval 53 ....-. ._-.~._-,._."'-.. " .,. Due to the length of the exhibits and attachments for Design Review 03-16, they are not included in the agenda packet. The entire document has been given to the City Council and is available for review by the public in the City Administrator's office. 54 "..- ..-......---. 'II' , T lOB ~~ WQODBURN IncorpcraltJ1S89 . . october 1 3, 2003 SUBJECT: Mayor and City Council through City Administrator Jim Mulder, Director of Community Development 0rr1 City Council call up for review of Design Review /!ase File No. 03-14 "Winco Food's Modular" located at 400 Woodland Avenue TO: FROM: RECOMMENDATION: In regard to this proposal, the City Council has the following options: (1) Concur with the Community Development Director's decision of approval of Design Review Case File No. 03-14. (2) Modify the Community Development Director's decision. (3) Deny Design Review Case File No. 03-14. It is recommended that the City Council instruct staff to prepare an ordinance to substantiate its decision. BACKGROUND: On September 4, 2003, the Community Development Director approved a request by Winco Foods to place a 320 square foot modular office building on the east side of the Winco Food's property located at 400 Woodland Avenue. On September 8, 2003, the Community Development Director's decision was called up for review by the City Council. This public hearing is to consider the Community Development Director's decision and has been noticed as a de novo hearing which allows new evidence and testimony to, be presented by any party. Q1SCUSSION: The Community Development Director's decision is attached. Agenda Item Review: City Administrat~ I City Attorney .1OJ.d Finance 55 ""'--" .._,-,~- ... . ~ Mayor and City Council October 13,2003 Page 2 . . FINANCIAL IMPACT: There is no financial impact associated with the recommended action. Attachments: Exhibit A: Community Development Director's decision, dated 9/04/03 56 ~~ ....~._,..~..."_.,.. ... ,'--,.- c;s WOODBURN Exhibit "A" o R 1 (,ON Incorporated 1889 NOTICE OF DECISION WOODBURN COMMUNITY DEVELOPMENT DIRECTOR ACTION TAKEN: Approval of Design Review 03-14 for a 320 square foot modular office building on the east side of the Winco Foods property located at 400 Woodland Avenue. The applicant is Iverson's Unlimited Inc. and the property owner is Winco Foods. DATE OF DECISION: September 4,2003 NATURE OF ACTION: On said date of decision, the Woodburn Community Development Director approved the applicant's Design Review proposal for a 320 square foot modular office building on the east side of the Winco Foods property located at 400 Woodland Avenue and further identified on Marion County Tax Assessor's Maps as Township 5 South, Range 2 West, Section 11, Tax Lot 100 and 5 South, Range 2 West, Section 14, Tax Lot 100. APPEAL RIGHTS: The final decision of the Community Development Director is appealable to the Woodburn City Council if written notice is filed with the Woodburn Community Development Department within 12 days of the date this notice was mailed. The staff report containing the Development Director's administrative findings and approval is, by reference, incorporated herein. A copy of said report is available for inspection at no cost, and a copy will be available at a reasonable cost at Woodburn City Hall, Community Development Department, located at the address.listed below. Dated and mailed this 5th day of September, 2003. ~ Naomi Zwerdling, Senior Plan er Community Development Department " Community Development Department 270 Montgomery Street. Woodburn, Oregon 97071 Ph.503-982-5246 . Fax 503-982-5244 ~. ---- -.....-.-~T'-.--r--- Due to the length of Design Review 03- 14, it Is not Included In the agenda packet. The entire document has been given to the City Council and is available for review by the public in the City Administrator's office. 58 ~.,...,.....~ . ~ WOODBURN 1",o'p~"aleJ .,8&9 ~~lA . . October 13, 2003 FROM: Honorable Mayor and City Council through City Administrator John C. Brown, City Administrat~ TO: SUBJECT: Salary and Benefit Adjustments for Non-Union Employees RECOMMENDATION: It is recommended the City Council adopt the attached Resolution Establishing Employee Compensation Including Salary and Benefits, for management/non- union general service employees for the year 2003-04. BACKGROUND: The City Council has granted the same cost of living adjustment (COLA) to non- represented employees as is negotiated with AFSCME-represented employees. DISCUSSION: The current bargaining agreement with AFSCME provides COLAs based on the Consumer Price Index (W) for the Portland region, effective October 1, 2002, 2003, and 2004. The COLA for 2003, based on the change in the Portland CPI (W) from June 2001 to June 2002, is 1.7 percent. Based on past practice and to avoid salary compaction between the classifications, it is recommended your Council approve the 1.7 percent COLA for management and non-represented employees, effective October 1, 2003. This results in a 1.7 percent cost of living adjustment for the majority of management and full-time, regular part-time and temporary non-union employees, effective October 1, 2003; and continuation of all other current benefits with adjustments for premium increases. COLA adjustments will not be extended to the City Attorney or the City Administrator, as their salary adjustments for 2003-04 were approved to include a cost of living adjustment. Schedules detailing the effect of increases on each affected wage classification are included as exhibits to the enabling resolution. Agenda Item Review: City Administra City Attorney N.(..~ Finance 59 ......-.............,.....,.-..,.-.-...-."'..- - . Honorable Mayor and City Council October 13, 2003 Page 2 . . FINANCIAL IMPACT: The total cost, all funds, of the recommended COLA for the remoinder of fiscal year 2003-04 is estimated at $25,670, and the total annualized cost is estimated at $34,229. The General Fund cost for the remainder of fiscal year 2003-04 is estimated at $14,492. Funding to support 2003-04 costs was appropriated in the current year's budget. JCB 60 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ESTABLISHING EMPLOYEE COMPENSATION INCLUDING SALARY AND BENEFITS. WHEREAS, the City Council has reviewed the pay plan and benefit compensation recommendation of the City Administrator as required by Rule 8 of the City's Personnel Policy and Procedure Manual; and WHEREAS, the City Council is obligated per Section 11 of the Woodburn City Charter to establish compensation for each City officer and employee; now, therefore, THE CITY OF WOODBURN RESOL YES AS FOLLOWS: Section 1. Effective October 1,2003, the salary range schedule for all non-contractual management/non-union general service employees shall be increased by a Cost of Living Adjustment (COLA) of 1.7%. A copy ofthe schedule incorporating said provisions is attached as "Exhibit A". Section 2. The hourly rate schedule for part-time and limited term/temporary employees is attached hereto as "Exhibit B" and hereby adopted effective October 1, 2003. Section 3. Compensation benefits including, but not limited to, health insurance (premium levels same as AFSCME contract provisions), long term disability, life insurance, retirement, deferred compensation, leave allowances, step advancements, and incentive adjustments are hereby maintained at current service levels adjusted for premium increases, or decreases in accordance with agreed upon distributions as contained within the fiscal appropriations of the City of Woodburn. APprovedastoform~'~ ~ /0- /0 - 2-003 City Attorney Date APPROVED KATHRYN FIGLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Council Bill No. Resolution No. 61 T---~--""--"-'~ , NON-UNION GENERAL SERVICE EMPLOYEES EXHIBIT A" SALARY SCHEDULE EFFECTIVE DATE: OCTOBER 1, 2003 GRADE STEP A STEP B STEP C STEP D STEP E 01 Admn Secretary 2,705 2,840 2,983 3,132 3,210 Aquatic Prgm Mgr Teen Scene Program Mgr 02 2840 2.983 3.132 3,289 3,371 03 Asst. Aquatic Mgr 2983 3,132 3,289 3,453 3,540 ExecutivelLegal Assistant Rec. Coord. I 04 Rec. Coord. II 3132 3,289 3,453 3,626 3,716 RSVP Program Coord Information Systems Specialist 05 Community Relations Officer 3,289 3.453 3,626 3,807 3,902 Mgmt Analyst I 06 Aquatic Center Mgr 3.453 3,626 3,807 3,997 4,097 Records Suprv. Recreation Suprv. Water System Suprv Street & Sewer Line Maint Suprv 07 Mgmt Analyst II 3,626 3,807 3.997 4,197 4,302 08 Asst. WWTP Supt 3,807 3,997 4,197 4,407 4,517 Water Supt. Street Supt. Senior Planner Asst. Library Director 09 Senior Engineering Tech. 3,997 4,197 4,407 4,627 4,743 10 4.197 4,407 4,627 4,858 4,980 11 WWTP Supt. 4,407 4,627 4,858 5,101 5,228 Building Official 12 4,627 4,858 5,101 5,356 5,490 13 Parks & Rec. Director 4,858 5,101 5,356 5,624 5,764 Public Works Mgr. Project Engineer 14 Finance Director 5,101 5,356 5,624 5,905 6,053 Comm. Devlp Dir Asst. City Engineer 15 5,356 5.624 5,905 6,200 6,355 16 5,624 5,905 6,200 6,510 6,673 17 5,905 6,200 6,510 6,836 7,006 18 6,200 6,510 6,836 7,178 7,357 FLAT RATE: City Recorder 4,980 Library Director 5,499 Public Works Director 8,278.75 City Attorney 7,551 City Administrator 8,928.34 Asst. City Attorney $31.41 per hour 62 ,..-- ,.'-'-"-"" " , Exhibit "B" HOURLY RATES FOR PART-TIME AND LIMITED TERM I TEMPORARY EMPLOYEES EFFECTIVE OCTOBER 1, 2003 RANGE STEP A STEP B STEP C STEP D STEP E PT - 1.0 LIBRARY PAGE 6.90 7.25 7.61 7.99 8.39 CLERICAL AIDE PARK MAINT. AIDE PT - 4.0 PARK MAINT. WORKER 7.66 8.04 8.44 8.87 9.31 PT - 7.0 CLERK I 9.28 9.74 10.23 10.74 11.27 PT - 7.5 CUSTODIAN 9.51 9.98 10.48 11.01 11.56 PT - 8.0 LIBRARY ASSISTANT 9.74 10.23 10.74 11.27 11.83 PT - 8.5 CLERK II 9.98 10.48 11.01 11.56 12.14 PT - 9.0 10.23 10.74 11.27 11.83 12.42 PT - 9.5 MUNICIPAL COURT CLERK 10.48 11.01 11.56 12.14 12.75 PT - 10.0 RSVP ASSIST ANT 10.74 11.27 11.83 12.42 13.04 PT - 10.5 CLERK III 11.01 11.56 12.14 12.75 13.39 PT - 11.0 BUS DRIVER 11.27 11.83 12.42 13.04 13.69 PT - 11.5 11.56 12.14 12.75 13.39 14.06 PT - 12.0 ADMN. SECRETARY 11.83 12.42 13.04 13.69 14.37 PT - 12.5 12.14 12.75 13.39 14.06 14.76 PT - 13.0 EVIDENCE TECH. 12.42 13.04 13.69 14.37 15.09 WWTP LAB HELPER PT - 13.5 LIBRARIAN 12.75 13.39 14.06 14.76 15.50 PLANNING TECH. PT - 14.0 UTILITY WKR I 13.04 13.69 14.37 15.09 15.84 PERMIT SPECIALIST PT - 14.5 13.39 14.06 14.76 15.50 16.28 PT - 15.0 ENGINEERING TECH 1\ 13.69 14.37 15.09 15.84 16.63 DRPfTSMAN PT - 15.5 WWTP OPERATOR I 14.06 14.76 15.50 16.28 17.09 CODE ENFRC OFFICER 63 ....~,---~..."..""'~."'-- ... II' ~...",.,.~ ~ WOODBVl\N IN'Dt,Dtattd 1669 ~~llB . . October 7, 2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator ~ ~ ___ Randy Rohman, Public Works Program Manager ~-p~ Cooperative Improvement Agreement with OOOT for Acquisition and Maintenance of a Public Access Street Adjacent to Evergreen Avenue ffECONlMENDA TlON: Approve the attached resolution entering into a Cooperative Improvement Agreement with the Oregon Department of Transportation for the acquisition of a private roadway access adjacent to Evergreen Avenue. BACKGROVND: The current Statewide Transportation Improvement Plan (STIP) contains a project to construct a right turn lane on westbound Highway 214 just prior to the 1-5 interchange. The additional lane will be for traffic westbound on 214 that will be entering the interstate northbound. This project is slated for construction in the summer of 2004. The right turn lane will begin just west of the Evergreen Avenue intersection with Highway 214. In the project development phase of this project, to enhance safety and improve the operating capacity of the improvement, the decision was made to close all private access points to Highway 214 on the north side between Evergreen Avenue and the interchange. As part of this process OOOT is currently in the process of purchasing the Shell station that is located adjacent to the interchange. In order to close the remainder of the access points along the north side of Highway 214, OOOT needed to show that the other existing businesses located along the north side had reasonable access. When the Best Western Motel development was approved, the conditions of approval required that the Hwy 214 businesses in question be provided access from the private access that was constructed from Evergreen Avenue to reach the motel. Extensive research by OOOT and the city discovered that work was done on the access agreements and copies of partially completed documents were found in city records. OOOT research, however, determined that not all of the access agreements were recorded and, therefore, not all of the businesses on the north side had a legal right to access from the existing private roadway. Agenda Item Review: City Administrator City Attorney 64 ,.--- ..~._._._.,_... y ,. Mayor and City Council October 7, 2003 Page 2 . . For safety and capacity of the improvement, OOOT determined that it was important that the preliminary design decision that there be no access points along the improved section be implemented in the project. OOOT Region 2 staff requested additional funding to purchase the private access roadway and thereby provide reasonable access to the affeded north-side businesses. The request for an additional $400,000 for this purpose was approved. Since the private access roadway did not conned to a state highway, OOOT asked the city to assume maintenance responsibility for the roadway while OOOT retained ownership of the existing private roadway. The city will assume maintenance of the existing private roadway and maintain in "as is" condition. The plan for the 1-5 interchange improvement project will extend Evergreen Avenue to the north to connect with Country Club Court. This access roadway will be closed as part of the interchange project and a new street will be constructed to the north on the extended Evergreen Avenue to provide access to the businesses in the northeast quadrant of the interchange. The private access roadway is in good condition and the maintenance effort will be minimal. No major upgrades would be needed on the access roadway prior to the interchange improvement projed. DI,CUSSION: The addition of the right turn lane is a short-term fix that will significantly improve capacity of westbound Highway 214 at the 1-5 interchange. It will also start some right of way acquisition that will be required for the interchange improvement project. For this improvement to work well in the short-term it is critical that the north side private access points be closed. The OOOT acquisition of the private access road will allow this. The city obligation will be to assume maintenance responsibility for the road in accordance with standard city maintenance practice. The roadway was constructed in 1994, is in good condition and anticipated maintenance expenditure is minimal. The roadway will not require any upgrades and will be replaced as part of the interchange improvement project. Acceptance of the roadway as a public street results in minimal additional workload and expense while offering a significant benefit to the right turn lane project. The length of roadway (approximately 250 feet long) is very minor when compared with the 56 miles of paved street currently maintained by the city. Staff recommends approval of the resolution authorizing the City Administrator to sign on behalf of the city. FINANCIAL IMpACT: There will be minimal maintenance costs for this new public street segment and these will be funded from the existing Street Maintenance budget. 65 ......_..._..~_~.._.... n. .. COUNCil Bill NO. RESOLUTION NO. A RESOLUTION ENTERING INTO COOPERATIVE IMPROVEMENT AGREEMENT NUMBER 20911 WITH THE STATE OF OREGON AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH AGREEMENT. WHEREAS, the State of Oregon acting through its Department of Transportation (ODOT) is authorized to enter into agreements with cities for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties by authority granted in ORS 190.110, 366.770 and 366.775, and WHEREAS, OR 214 (Hillsboro Silverton Highway) is a state highway under the jurisdiction and control of ODOT, and WHEREAS, Evergreen Avenue is a part of the city street system under the control of the city, and WHEREAS, for the purpose of providing acceptable traffic pattern on OR 214. ODOT will acquire an existing private access road adjacent to Evergreen Avenue to function as a public access street facility, and WHEREAS, the State of Oregon, Department of Transportation, has provided Cooperative Improvement Agreement No. 20911 outlining terms and conditions for the acquisition and use of the public access street facility. NOW THEREFORE: THE CITY OF WOODBURN RESOLVES AS FOllOWS: Section 1. That the City of Woodburn enter into Cooperative Improvement Agreement No. 20911, which is affixed as Attachment "A" and by this reference incorporated herein, with the State of Oregon acting by and through its Department of Transportation to acquire an existing private access road adjacent to Evergreen Avenue to function as a public access street facility. Section 2. That the City Administrator of the City of Woodburn is authorized to sign said agreement on behalf of the City. Page 1 - COUNCIL BILL NO. RESOLUTION NO. 66 Approved as to form:t'/1. '?^t- ~ City Attorney /0- 7- ZooS Date APPROVED: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. RESOLUTION NO. 67 Y' ,"'-,. ,..4.",.."..<~.^ ... .. 11' ............ -w .. AnACHMENT A September 12, 2003 Misc. Contracts & Agreements No. 20911 COOPERATIVE IMPROVEMENT AGREEMENT 0R214: 1-5 - Evergreen Avenue (Woodburn) Project THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "ODOr'; and THE CITY OF WOODBURN, acting by and through its City Council, hereinafter referred to as "CITY". RECITALS 1. 0R214 (Hillsboro-Silverton Highway) is a state highway under the jurisdiction and control of ODOT. Evergreen Avenue is a part of the City street system under the jurisdiction and control of City. 2. By the authority granted in ORS 190.110, 366.770 and 366.775, ODOT may enter into coop~rative agreements with the counties and cities or units of local government for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. NOW THEREFORE, the premises being in general as stated in the foregoing recitals, it is agreed by and between the parties hereto as follows: TERMS OF AGREEMENT: 1. For the purpose of providing acceptable traffic patterns on public highways, ODOT plans and proposes to acquire an existing private access road for the purpose and function of a public access street facility, under the ownership and jurisdiction of ODOT, running westerly from Evergreen Avenue for approximately 370 feet, paralleling the north side of 0R214, hereinafter referred to as "Project". The location of the Project is approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. The estimated cost for this Project is $400,000. All Project costs, with the exception of maintenance, will be paid by ODOT, in an amount not to exceed $400,000 in Federal funds with ODOT providing the match in state funds. 3. This agreement shall become effective on the date all required signatures are obtained. For the purpose of ongoing maintenance responsibilities, this 68 r~" 'II' , City of Woodburn - OOOT Agreement No. 20911 Agreement will remain in effect for the useful life of the facilities acquired as part of the Project. The Project shall be completed within two calendar years following the date of final execution of this Agreement by both parties. CITY OBLlGA liONS 1. City shall accept maintenance responsibilities of the access road. City shall be responsible for all maintenance of the access road at its discretion, consistent with established City maintenance standards and schedules for streets of similar classification and use within the City's street system. City acknowledges that fee ownership of the land for the proposed public access street right-of-way shall remain with OOOT and under OOOT jurisdiction. 2. City agrees to maintain the existing access road in an "as-is" condition, whereby no improvements or alterations to street alignment, facility widths, pavement and sidewalk surfaces, and drainage shall be made by OOOT. 3. City acknowledges and agrees that OOOT, the Secretary of State's Office of the State of Oregon, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of City which are directly pertinent to the specific agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of three years after completion of Project. Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by OOOT. 4. City shall comply with all federal, state, and local laws, regulations, executive orders and ordinances applicable to the work under this Agreement, including, without limitation, the provisions of ORS 279.312, 279.314,279.316,279.320 and 279.555, which hereby are incorporated by reference. Without limiting the generality of the foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. ODOT OBLIGATIONS 1. OOOT shall purchase land within the operating functioning limits of the existing private access road using Federal funds with OOOT providing the match. Said purchase shall not exceed $400,000. 2. OOOT will not make any improvements or alterations to the proposed access street. No present or Mure improvements, alterations or ^.'."~""""."."--- .. City of Woodburn - OooT Agreement No. 20911 maintenance to street alignment, facility widths, pavement and sidewalk surfaces, and drainage shall be made by OOOT. 3. OOOT hereby grants City the right to enter onto and occupy OOOT right-of- way as necessary for the maintenance of the road acquired pursuant to the Project. GENERAL PROVISIONS 1. This Agreement may be terminated by mutual written consent of both parties. OOOT may terminate this Agreement effective upon delivery of written notice to City, or at such later date as may be established by OOOT, under any of the following conditions: a. If City fails to provide services called for by this Agreement within the time specified herein. b. If City fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from OOOT fails to correct such failures within 10 days or such longer period as OOOT may authorize. c. If OOOT fails to receive funding, appropriations, limitations or other expenditure authority at levels as identified in the Agreement. d. If federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or if OOOT is prohibited from paying for such work from the planned funding source. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. 2. If City fails to maintain facilities in accordance with the terms of this Agreement, OOOT, at its option, may maintain the facility and bill City, seek an injunction to enforce the duties and obligations of this Agreement or take any other action allowed by law. 3. If it is further agreed both parties shall strictly follow the rules, policies and procedures of the "Uniform Relocation Assistance and Real Property Acquisition Policy Act of 1970. as amended. ORS 281-060, ORS 35.346, State of Oregon Right-of-Way Manual, and FHWA Federal Aid Policy Guide. 70 ,...-- """"'--'''''-~- ,.. , .. City of Woodburn - OOOT Agreement No. 20911 4. This Agreement and attached exhibits constitute the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of ODOT to enforce any provision of this Agreement shall not constitute a waiver by ODOT of that or any other provision. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. This Project was approved by the Oregon Transportation Commission as part of the 2002-2005 STIP on February 13, 2002, Key number 12519, Page 89. The Oregon Transportation Commission on June 18, 2003, approved Delegation Order No.2, which authorizes the Director to approve and execute agreements for day-to-day operations when the work is related to a project included in the Statewide Transportation Improvement Program or a line item in the biennial budget approved by the Commission. Signature Page to Follow 71 ,,',,-- --..--,-- ~ , T City of Woodburn - OooT Agreement No. 20911 On September 6, 2002, the Director of the Oregon Department of Transportation approved Subdelegation Order No.2, in which the Director delegates authority to the Executive Deputy Director for Highways, to approve and execute agreements over $75,000 when the work is related to a project included in the Statewide Transportation Improvement Program, or in a line item in the approved biennial budget. STATE OF OREGON, by and through Its Department of Transportation CITY OF WOODBURN, by and through its elected officials By By Deputy Director, Highway Division Title City Administrator Date By APPROVAL RECOMMENDED Title By Dare Technical Services Mgrl Chief Engineer Region 2 Manager APPROVED AS TO LEGAL SUFFICIENCY BYry;.'Yd-~ City Legal Counsel Date /0--7- Zo03 Date By Date APPROVED AS TO LEGAL SUFFICIENCY Randy Rohman Public Works Program Manager City of Woodburn 190 Garfield Street Woodburn OR 97071 By Assistant Attorney General Date 72 '~"'T"-'~'-'~--- l' , '" <C ~ rn :J: >< w c o +3 u CD CJ) - c ... :1 .c "C o o ~ Gi ~ c CD c CDO ...~ C)CD ...> CD_ >.- WCI'J I ~e -0 ~.gC_ -r- en 0 v, ~ = ._ -r- .- ... It) :casN Q..:e-r- .. ~. .. .... as . . U~~O .~.c c z e .~'5 >. a.J:u~ """,_"..--c~_......,'__o'",~,_ 1" . . . . o z <C C) - ,.., (.) CI) .~ o . s.. c.. c .- m CI) m. ~ ~~ o :00:: ..-...... 30'i:>5Y:l YViY'JI:JY1:J "] .rtV'JI:JY1:J "M YIBVi010:l '. ...J > c z ex: :::l en c o o 3= .. .... .... .... .... .... .... .... .... .... .... ...... -.-- z g a: ~ i CiS 8 6 ~ ~..__....: a1 .. ~ . ~ ~....~............_.._.--_...., :i: 73 .,. ~~ ~ W.O QP BURN '"(orpn."d 1889 ~~lC . . October 13, 2003 FROM: Honorable Mayor and City Council through City Administrator John C. Brown, City Administrator~ TO: SUBJECT: Tourism and Economic Development Grant Guidelines RECOMMENDATION: It is recommended the City Council adopt the attached resolution revIsing guidelines for the Woodburn Tourism and Economic Development grant. BACKGROUND: Ordinance 2290 increased the Transient Occupancy Tax (TOT) and dedicated the proceeds of the increase to tourism and economic development. The Ordinance provides for distribution of funds to the City of Woodburn and to local organizations seeking funding for projects that will forward the City Council's tourism and economic development goals. The ordinance specifies monies will be provided to local agencies via a grant program, and provides for establishment of procedures, via resolution, to govern administration of the program. On September 24, 2001 the City Council adopted a resolution establishing guidelines for the TOT grant. Guidelines dictate an application process, eligible activities, applicant qualifications, award criteria, match requirements, and recipient responsibilities. DISCUSSION: Pursuant to the guidelines, eligible applicants are local government or non-profit agencies that have tourism or economic development as a significant part of their mission or objectives and the organizational ability to deliver a project. Eligible activities include those that promote or enhance tourism, or those that enhance and diversify the local economy or support the expansion of existing small businesses or the development of new businesses. 2001 grant recipients were the Chamber of Commerce and the Woodburn Downtown Association. In 2002, the Chamber was the sole grant recipient. Agenda Item Review: City Administrat City Attorney Finance 74 of Honorable Mayor and City Council October 13, 2003 Page 2 . . Two years of experience with the grant has identified three desirable guideline revisions. The attached revised guidelines address problems with grant administration and compliance by reducing the applicant match requirement, increasing the minimum grant award and relaxing auditing requirements. When the Council discussed the match requirements for this program in 2001, concerns were expressed that a 50/50 match might be financially prohibitive for some agencies. Staff recommended the 50/50 match as a means of separating serious from casual applicants, and indicated if the match requirement turned out to be prohibitive, the issue would be re-visited. The match requirement is indeed problematic. It has deterred applicants, and makes it difficult for recipients to meet their financial obligations. To rectify this situation, a 75/25 match is recommended, with the applicant providing 25 percent of the cost of a grant-funded project. Discussions with the current grant recipient suggest that a 25 percent match is workable, while still requiring a substantial independent financial commitment on the part of an applicant. It should be noted, if this change is approved, staff will apply the revised match requirement to the Chamber of Commerce's reimbursement submissions for the 2002 grant as well as prospectively applying them to 2003 grant applicants. The minimum grant was originally established at $1,500, to provide flexibility in awarding funds to very small projects. Experience during the past two years indicates grant requirements are too stringent to make applying for such a small amount viable, nor is it cost effective for staff to administer very small grants. Staff increased the minimum to $2,500, which appears too low to rectify the aforementioned shortcomings of the current requirement. The attached guidelines establish a minimum grant of $5,000, which increases the cost effectiveness of both grant compliance and administration. Audit requirements originally required an applicant to undergo an independent audit of their use of grant funds. This was cost prohibitive for small agencies receiving small grant awards, and has been largely unnecessary because expenditures were documented by copies of invoices submitted with quarterly financial reports. The revised guidelines allow for an audit, at the City.s discretion, should circumstances dictate that one be performed. 75 ....-.__ ...,___'<........__m _.... Honorable Mayor and City Council October 13, 2003 Page 3 . . With your adoption of the attached resolution, City staff will direct a notice of funding availability to interested agencies and organizations for next year's grant. As in the past. City staff and a grant review committee will evaluate the grant proposals that are received using the eligibility and review criteria provided in the guidelines and recommend agencies for funding to the City Council. FINANCIAL IMPACT: A minor reduction in staff time needed to administer the grant is anticipated. Funds to support the TOT grant program derive from the City.s transient occupancy tax proceeds. Amounts available for distribution in 2003-04 are estimated at $46,667. JCB Attachments 76 .......-~~....._.~;-~..~.~."._-_..........~--_.-........,~~'~._<~._~-~...~,.,_,=~I .,. CITY OF WOODBURN TOURISM AND ECONOMIC DEVELOPMENT GRANT GUIDELINES, PROCEDURES AND PROCESS INTRODUCTION: The Woodburn City Council appropriates two ninths (22.222%) of the anticipated Transient Occupancy Tax (TOT) monies for tourism and economic development. Those monies are distributed through a competitive grant process to agencies who have tourism promotion or economic development as a fundamental part of their mission, who will forward the City Council's purposes in creating and allocating grant funding, and who can demonstrate the ability to deliver projects that benefit the Woodburn economy. Projects that will be considered for funding must have a definable impact on the travel and tourism industry, or on diversifying and strengthening the local economy. The minimum amount for a single project shall be $5,000. WTEDG funds cannot represent more than 75 percent of a project's total cost. Funding will be provided, on a reimbursement basis, up to a not-ta-exceed amount specified by contract. In the event that total revenues from the portion of TOT dedicated to tourism and economic development activities are not sufficient to reimburse the full cost of awarded grants, reimbursements shall be distributed in lesser amounts, in proportion to actual revenues received. GRANT PURPOSES: · Promote existing tourist attractions and events · Create a greater diversity of cultural events and activities that will attract tourists to the City Of Woodburn · Encourage the implementation of cooperative tourism development projects and activities · Promote diversification of the City's economic base · Promote projects and activities having the capacity to enhance long-term economic growth · Promote and assist existing small businesses · Provide technical and financial assistance for the expansion of existing businesses · Provide technical and financial assistance for the development of new businesses ELIGIBLE APPLICANTS: Non-profit organizations and governmental agencies may apply. Non-profit organizations must include tourism and/or economic development or marketing among their major activities. Applicants must have a FederallD number, registered with the internal revenue service, to qualify for funding. The number must coincide with the applicant's organization name. 77 .....,......~- '" T Applicants must be located with the city limits of the City Of Woodburn. Applicants must demonstrate a fiscal accountability system that insures the money will be spent in the manner indicated by the grant application. ELIGIBLE PROJECTS: Examples of projects that will be considered for funding include but are not limited to: · marketing efforts to attract tourism · development of tourism opportunities and attractions · projects and activities having the capacity to enhance long-term economic growth A matching formula of 1-3 is required (Applicant match must equal at least 25 percent of proposed project cost). Priority will be given to projects that reflect new and innovative ideas. Priority will also be given to tourism related projects that encourage prolonged stays. and to economic development-related projects that create employment opportunities with a minimum annual wage of $35,000. APPLICATION PROCESS: · Completed applications must be submitted on forms provided by the City Of Woodburn. Forms may be photocopied. · Five (5) copies of the completed application package must be submitted. · Applicants may be asked to provide additional information to the City. Applicants must be willing to negotiate the grant agreement so as to ensure the best use of these funds. · City staff will review and evaluate applications for eligibility of proposing organizations and activities. · A project review team will review qualifying applications. The project review team may seek input from project sponsors or applicants during the application evaluation process. · The project review team will make recommendations to the City Council. · The City Council will determine grant approvals, subject to execution of contracts with the successful applicants. APPLICATION INSTRUCTIONS: Please see the descriptions below of the information that must be submitted to constitute a competed application. 1. Applicant Information 78 .T"--_... '11''' .,. A. Submitting institution - only one organization. Any other institutions involved in the project must be listed under collaborating or participating individuals or organizations. Applicant must provide a brief history of their organization including years of operation, office location. list of officers, mission statement and objectives, and past experience delivering projects similar to that being proposed. B. Type of Institution - refers to the legal status of the institution, Le. local government agency, or non-profit organization. C. Authorized representative - the person within the submitting organization who is legally responsible for receiving grant funds. D. Include name. title, mailing address, phone, and fax. E. Project Director. The name, address, phone, fax and e-mail of the person designated to receive routine correspondence regarding the contents and status of the project. 2. Proposed Time Frame of Project - Provide a project timeline. including key milestones to mark progress. Projects must be completed within one year of the execution of a grant contract. 3. Project Objective - Explain what is intended to be achieved, and its significance, by carrying out the proposed project. This should describe the goals of the project, and not project activities. 4. Project Description - Provide concrete details of the project background, methodology, and anticipated results. Include in that discussion the need for WTEDG assistance. 5. Project Budget - Please prepare a detailed project budget. Indicate the total cost of the project, and the portion of the budget for which WTEDG funds are requested. Provide an estimate of all project revenue, broken down by earned income, grants and contributions, and in-kind services. Expenses must be segregated into the following cost categories: personnel, materials and services, and capital items, and broken down by line item (Le., advertising, printing, etc.) Provide the total cost for each specific line item and specify the amount of support for each requested from WTEDG. Please provide documentation of all matching funds and in-kind contributions. 6. Collaborating or Participating Organizations/individuals - Specify all individual or organizational partners involved in the planning or execution of the proposed project and summarize their involvement. EVALUATION CRITERIA: Proposed projects will be evaluated on the following criteria: . Organization and experience 79 ~.<T.--"'-.__U'---"- ' .., .,. . Technical approach . Timing of project delivery · Partnerships with business and other organizations · Budget. There must be an adequate level of financial support (public and private) already committed to the project. · The project's potential for long-term positive impacts on the local economy · The project's potential for long-term sustainability . The project's readiness to proceed CONTRACT REQUIREMENTS: Applicants approved for a grant will be sent a notice of grant award, and a copy of the City's standard contact language. Grantees will have 30 days to submit all required documentation. This will include: An executed contract. including a Grant Summary form. The grant summary will include a scope and description of the project, goals, objectives, and anticipated results, project timelines and milestones, project director and if, applicable. staff, and a detailed project budget. Proof of Insurance. Proof of insurance, as required pursuant to City standards must be submitted. Corporate/Certified Resolution. This is a document accepting grant funds and accompanying requirements and restrictions, and certifying who is empowered to execute, deliver, and sigh on behalf of the project. Non-Profit Status. Grant awardees must provide proof of non-profit status. Verification of Matching Funds. Grantees certify, or show proof that matching funds are/will be available. Statement of Assurances. A statement of assurance, executed by the authorized representative, indicating that the grantee agrees to abide by all applicable City Of Woodburn policies, procedures, and requirements. REPORTING REQUIREMENTS: Status Reports. The grantee will submit progress reports on a quarterly basis. Status reports will include a discussion of progress toward meeting goals, objectives, and milestones, and will provide quantitative documentation of the effectiveness of the project to that point in time. Status reports will also provide detail regarding project revenues and expenditures. The final report shall include information for the immediately preceding quarter and for the entire grant period. 80 , . "-,..-.. ---..-...-., " , ,. Financial Reports: Financial reports shall be provided quarterly, in conjunction with the status reports. All expenditures of the project must be outlined in the financial report. The grantee is required to submit documentation of all expenditures. such as invoices or cancelled checks. Cost reimbursements will be based upon financial report documentation, and will not be released until expenditures have been approved by City Staff. Audit: If grantee is subject to a federal or state single audit, it must have an audit of its accounts performed annually and a copy submitted to the City of Woodburn. If the grantee is not subject to a single audit, then at the City's sole discretion, grantee shall be subject to a project-specific audit of its accounts within ninety days of the completion of the Project, or unless otherwise required. An independent accounting firm, at the sole expense of the grantee, shall conduct such an audit. The cost of such an audit will be considered as a cash match, for the purposes of meeting match requirements. 81 . ...r--'-'. 1" , COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION REVISING GUIDELINES, PROCEDURES AND PROCESS FOR OBTAINING CITY TOURISM AND ECONOMIC DEVELOPMENT GRANT FUNDS PURSUANT TO ORDINANCE NO. 2057 (THE TRANSIENT OCCUPANCY TAX ORDINANCE). WHEREAS, the City established a transient occupancy tax by the passage of Ordinance No. 2057 (the Transient Occupancy Tax Ordinance); and WHEREAS, the Transient Occupancy Tax Ordinance was amended by Ordinance No. 2290 so 2/9 (22.222%) of anticipated transient occupancy tax funds are made available by the City for distribution through a competitive grant process to agencies who promote tourism and/or economic development among their major activities; and WHEREAS, on September 24, 2001 and pursuant to the Transient Occupancy Tax Ordinance th~ City Council adopted Resolution No. 1651, which established policies and procedures governing the application and award process for tourism and economic development grants; and WHEREAS, it is desirable to amend those guidelines to simplify administration of and compliance with tourism and economic development grants. NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The TOURISM AND ECONOMIC DEVELOPMENT GRANT GUIDELINES, PROCEDURES AND PROCESS, which is affixed hereto and incorporated herein as Attachment "A" is hereby adopted. Approved as to form: City Attorney Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 1 - Council Bill No. Resolution No. 82 .. ..r-~-'--" .. , "~.~'... .' ~ WQ.Q~!~JL~N ',,(orl'~1rarld 1889 liD ~~ . . October 13, 2003 TO: Honorable Mayor and City Council through City Administrator FROM: John C. Brown, City Administrator SUBJECT: League of Oregon Cities Conference and Business Meeting RECOMMENDATION: It is recommended the City Council determine interest in attendance at the League of Oregon Cities Annual Conference and select, as appropriate, voting delegates to represent Woodburn at the annual business meeting. BACKGROUND: As a member of the League of Oregon Cities, Woodburn has voting rights at the annual business meeting, which is held during the League's annual conference. Business meeting items include League policies, activities, organization, and operations, and positions regarding pending or proposed legislation. DISCUSSION: The Annual Conference will be held in Eugene from November 13-16, 2003. The business meeting is on the 16th. The League has asked each city to appoint a voting delegate, and an alternate for the business meeting. Those individuals should plan to attend the conference on Sunday. This item has been scheduled on your October 13th agenda to allow the Mayor and Council an opportunity to discuss attendance at the annual conference and to select, as appropriate, a voting delegate and alternate for the business meeting. FINANCIAL IMPACT: The financial impact will be based upon the total number of Councilors attending the conference, and associated costs for travel, lodging, and meals. There is money available in the City Council budget for this activity. Agenda Item Review: City Administratm City Attorney Finance 83 ..,...- . ..,. ......_-_.. ,.. , .,. League of Ormon Cities 78th ANNUAL CONFERENCE and BUSINESS MEETING November 13 -16, 2003 - Hilton Eugene & Conference Center Designation of Voting Delegate at Annual Business Meeting The annual business meeting will be held Sunday, November 16, at 8:30 a.m. Each city is entitled to cast one vote at the business meeting; however, all city officials are encouraged to attend. Use this form to indicate those persons who will represent your city as a voting delegate and alternate delegate. The voting delegate or alternate should pick up a voting card at the Conference Registration Desk on Sunday morning prior to entering the business meeting. NOTE: Delegates mav not vote without a voting card. and votine cards will be issued only to a oerson indicated on this form. Voting by oroxv will not be oermitted. FOR THE CITY OF VOTING DELEGATE Name Title ALTERNATE Name Title Submitted by (Signature) Return by October 24 to: League of Oregon Cities P.O. Box 928 Salem, OR 97308 Name Title Telephone Number M:\LOC\LOCCONF\2003\Eqe Elch-VoIlng Del\equlpxc:h deleg Ill' frm.wpd 84 ......____ ...--.-.........,.;._.,~o.""....__..~_."~ . T ~~~~ vv..~N JH'orpc'a,~J'889 14A ~~ . . october 13, 2003 FROM: Mayor and City Council through City Administrator Jim Mulder, Director of Community Development l~ Community Development Director's Approval OfiOning Adjustment 03-03. TO: SUBJECT: RECOMMENDATION: No action is recommended. This item is placed before the City Council for information purposes in compliance with the Woodburn Development Ordinance. The City Council may call up this item for review if it desires. BACKGROUND: On October 8, 2003, the Community Development Director approved a request to vary the maximum 42 inch height of a fence on a street fronting property line to allow for a 5 foot vinyl fence to be located on the property line adjacent to Astor Way (1300 Astor Way). The subject property is zoned Retirement Community Single Family Residential (R1 S), designated for Residential Less Than 12 Units Per Acre on the Woodburn Comprehensive Plan Map, and is the location of a single family dwelling. The surrounding properties are also zoned RIS, designated for Residential Less Than 12 Units Per Acre on the Woodburn Comprehensive Plan Map, and are the location of single family homes. The property owners are Don and Sharon Hemstreet. DISCUSSION: None. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. Agenda Item Review: City Administrato Finance 85 .....---..... -_.._..~._-_..._.",.,~_....--.......-, ... . ~~~... W~N IncorforllttJ 1889 14B ~~ . . October 13, 2003 FROM: Mayor and City Council through City Administrat' Jim Mulder. Director of Community Development ~ Planning Commission's Approval of Design Review 03-12, Phasing Plan 03-02 & Variance 03-21. TO: SUBJECT: RECOMMENDATION: No action is recommended. This item is placed before the City Council for information purposes in compliance with the Woodburn Development Ordinance. The City Council may call up this item for review if it desires. BACKGROUND: On October 9,2003 the Planning Commission adopted a final order approving a proposal for the phased construction of four retail buildings, which include a 4,623 square foot restaurant building and a 13,000 square foot retail building on the west side of the site, an 1,800 square foot restaurant building centrally located on the site and an 8,840 square foot retail building on the east side of the site. The total building area will be 28,263 square feet once all phases are complete. A variance to allow one additional wall sign per business and to increase the size of two directional signs was also approved. The subject site is located on the north side of Stacey Allison Way (across from WalMart), west of Lawson Avenue and east of Interstate 5 and is zoned Commercial General ICG). The Woodburn Comprehensive Plan Map designation is Commercial. The subject property is currently vacant with no improvements or vegetation other than grass. All the surrounding properties are also zoned Commercial General (CG) and designated Commercial on the Woodburn Comprehensive Plan Map. The neighboring use to the south (across Stacey Allison Way) is a WalMart super store. The neighboring use to the north/northeast is a utility trailer sales lot. The neighboring parcel to the east is vacant and to the west/northwest of the subject parcel is Interstate 5. No wetlands are located on the subject site and it is located outside of the 500-year floodplain. Agenda Item Review: City Administratm City Attorney Finance 86 ...".-..--..--- Y , -,-~._-_..... 1 .,. Mayor and City Council October 13, 2003 Page 2 . . The subject property abuts the northbound off-ramp of the Interstate 5 interchange. The Environmental Assessment (EA) required by the federal government to upgrade this interchange is currently underway. It is expected to be completed in early 2005. The EA, when accepted by the federal government, will become the final plan for improvement of the 1-5 interchange. After the EA is approved and funding is in place, the interchange improvements will begin. Funding may become available as soon as 2005. The technical environmental report for the EA is currently being prepared. The project management team and stakeholders group for the EA project have both recommended that a partial cloverleaf design be forwarded for analysis and approval. Preliminary designs for the partial cloverleaf indicate that a significant portion of the subject property will need to be acquired to construct the new northbound off-ramp. It appears that significant portions of proposed buildings 'A' and IB' would fall within the projected 1-5 right of way. The City and the Oregon Department of Transportation (ODOT) are currently in negotiations regarding potentially acquiring the subject parcel to avoid a situation where the proposed project is completed and, within a few years, must then be acquired to improve the interchange. However, the applicant has a legal right to proceed with this proposal until such time that the City and ODOT come to some resolution on how to acquire the subject property and actually do so. Applicant/Property Owner: CTF Development 915 West 1 ph Street Vancouver, WA 98660 DISCUSSION: None. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. 87 r- .. --- -y ,. ~~~~ ~ W.OODBURN 14C ~~ !}I(OrpcrllltJ '889 . . October 13, 2003 FROM: Mayor and City Council through City Administrato~ Jim Mulder, Director of Community Development (JJr1 (; Planning Commission's Approval of Subdivision 03-04 and Variance 03-24 TO: SUBJECT: RECOMMENDATION: No action is recommended. This item is placed before the City Council for information purposes in compliance with the Woodburn Development Ordinance. The City Council may call up this item for review if it desires. BACKGROUND: On October 9, 2003 the Planning Commission adopted a final order approving the applicant's request for 10 proposed lots on the north side of West Lincoln Street (1851 West Lincoln Street); a variance to the minimum lot depth requirement of 100 feet on lots #3, 4, 6, 7 and 8 and the reduction of the minimum duplex corner lot width requirement on lot # 1 0 from 100 feet to 80 feet. The subject properties (lots #39 & 42 of Hall's Home Tracts) are located at 1851 West Lincoln Street. These properties are further identified on Marion County Assessor Maps as part of Township 5 South, Range 2 West, Section 12DA, Tax Lot #3800. The subject properties are zoned Single Family Residential (RS) and designated on the Woodburn Comprehensive Plan Map as Residential Less Than 12 Units Per Acre. The properties located to the west and the east are also zoned Single Family Residential (RS), designated on the Woodburn Comprehensive Plan Map as Residential Less Than 12 Units Per Acre, and are the location of a siAgle family dwelling to the east and church to the west. The properties located to the north are zoned RS and Public and Semi-Public (P /SP), designated commercial and public use on the Woodburn Comprehensive Plan Map, and are the location of vacant land and the Woodburn Fire District station. The property located to the south (across West Lincoln Street) is zoned Medium Density Residential (RM), Agenda Item Review: City Administrator City Attorney Finance 88 Hr-."..--.'..... 1" ,. Mayor and City Council October 13, 2003 Page 2 . . designated Residential Greater Than 12 Units Per Acre and is the location of a mobile home park. No wetlands are located on the subject properties. The subject properties are flat and located outside of the SOO-year floodplain. No previous land use applications have been submitted on the subject properties. APPLICANT/PROPERTY OWNER: David Mendenhall 7486 SW Lakeside Loop Wilsonville, OR 97070 DISCUSSION: None. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. 89 .. .",.,..- '.."."'__.__m 1" , OPENING STATEMENT FOR LAND USE HEARINGS REQUIRED BY ORS CHAPTER 197 This is the time set for public hearing in the matter of: The Appeal of Desian Review 03-16. An appeal of an administrative design review approval to convert a structure and property, which was previously used for an . automobile dealership, to a retail business specializing in the sale of produce) Ic>CGJ"fl J 770 Al A(jfrc. /t'/ihu,/ . The applicant and property owner is Morrow Investment LLC. 1. The law requires the City to list all substantive criteria relevant to each hearing. The applicable substantive criteria are listed in the notice of public hearing and are as follows: A. WOODBURN DEVELOPMENT ORDINANCE 1. Section 1.104.05 Change or Expansion of an Existing Use with Nonconforming Parking, Loading and/or Landscaping 2. Section 2.1 Land Use Zoning 2.106 Commercial General (CG) 3. Section 3.1 Development Guidelines and Standards 3.101 Street Standards 3.102 Utilities and Easements 3.103 Setback, Open Space and Lot Standards, Generally 3.104 Access 3.105 Off Street Parking and Loading 3.106 Landscaping Standards 3.107 Architectural Design Guidelines and Standards 4. 5.102.02 Design Review for ALL Structures LESS THAN 1000 SQ. Ft. B. WOODBURN SIGN ORDINANCE The full text of all listed criteria is printed in the staff report which has been distributed prior to this hearing and is also available now for inspection by any interested persons. 2. All testimony and evidence must be directed toward these criteria or other criteria in the plan or land use regulation which the person testifying believes apply to the decision. Please relate your testimony to the listed criteria. r-" . T t" 1 3. The failure to raise an issue accompanied by statements or evidence sufficient to afford the City Council, and the parties, an opportunity to respond to the issue, precludes appeal to the Land Use Board of Appeals based on that issue. 4. The failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Council to respond to the issue precludes an action for damages in circuit court. 5. Any participant may request, before the conclusion of the initial evidentiary hearing, an opportunity to present additional evidence or testimony. The Council shall grant the request by either: (a) continuing the public hearing to a specific date and time at least seven days from the date of the initial evidentiary hearing, or (b) leaving the record open for at least seven days for additional written evidence or testimony. If the hearing is continued and new written evidence is submitted at the continued hearing, any person may request, prior to the conclusion of the continued hearing, that the record be left open for at least seven days to submit additional written evidence or testimony to respond to the new written evidence. If the record is left open rather than continuing the hearing, any participant may file a written request to reopen the record to respond to new evidence submitted while the record was left open and the Council shall grant that request. The applicant is allowed at least seven days after the record is closed to all other parties, to submit final written arguments, but not new evidence, in support of the application. 6. If additional documents or evidence are provided by any party, the Council may allow any party to the hearing a continuance of the hearing, or leave the record open, to allow the party a reasonable opportunity to respond. 7. Everyone addressing the Council is requested to come forward, use the microphone, and begin by giving your full name and address. We wish to hear from everyone who is interested in the proposal. -~.......---"- f T I ,.. , . .. ,. .", . ; WO'ODBURN CITY OF WOODBURN }} AE:C'D }} SEp 1 9 2D03 WOPD5JR ~ Dt:VELOf)~ ;:. ;!IA7i :~"7"l~ . ,..t::IJi.";"U;'r" I. 'IC:'rc,,,d IIH NOTICE OF INTENT TO APPEAL o o D o o File Number: 1:1( 0 3~ 0 Date of Decision: q-f?'~tJ 3 Appellant's Name: _~~ ~Lf!J ~~ LL~ Mailing Address: Vi/C} A/W JnVzKtrn Sf.. ~. ~ , , Daytime Phone Number: 5"03 - S7 r - ~S-g ~ 91030 Statement of how the appellant has standing to appeal: ~ by. <ld4.~ d;:b{~ ~. o A statement of the grounds for the appeal: ~6~A ;< . 4~ ~~. IffO : Mary Ebel Johnson, p.e. Attorneys At Law ~OO Abt::IIlt::Lhy KOdd. /1.4 Oregon City. OR 97045 o Filing Fee: $:~50.oo Td,.; ~3-6S-6 -f'/~ .:,(;--*y D.....~\WDOAfpIIc.lIaM'OlIlI~J7 3 - ~ ~ - II g 3 Exhibit II A" ..- ._.~.__. T' r- .. .,. f f 'I Exhibit A City of Woodburn Notice of Intent to Appeal File No. DR 03-16 Date of Decision: 09-08-03 Appellant's Name: Morrow Investments LLC Appellant's Mailing Address: 2919 NW Division ST, Gresham OR 97030 Appellant's Daytime Telephone: 503-515-5585 Appellant's Attorney: Mary W. Johnson Mary Ebel Johnson PC 500 Abernethy RD STE 4 Oregon City OR 97045 Telephone: 503-656-4144 Fax: 503-656-1183 Email: maryiohnson@Qwest.net ALL FURTHER COMMUNICATIONS, INCLUDING BUT NOT LIMITED TO NOTICES TO APPELLANT/APPLICANT ARE TO BE ADDRESSED TO APPELLANT/APPLICANT'S ATTORNEY. Statement of how the apl'ellant has standin~ to appeal: The appellant is the applicant who has been substantially and adversely affected or aggrieved by the decision. Statement of the 1P'0unds for ap,peal: 1. Jurisdiction. A. Lack of authority to require the filing of a design review application because the proposed change in use does not result in a greater parking requirement over the prior use. B. Lack of authority to condition approval on the acquisition by the appellant/applicant of an unattainable interest in property lying outside the boundaries of the subject parcel. C. Lack of authority to impose conditions on property lying in Marion County outside of the jurisdiction of the City of Woodburn without the owners of the affected property in Marion County having signed the application and without notice having been sent to Marion County. ..--~-~ 1r r .,. , c. D. Defective mailing of notice of the decision of approval to the appellant/applicant. E. Lack of authority to require the application for a temporary outdoor marketing and special event permit for the awning, because the awning is neither temporary nor a special event. F. Lack of authority to require the appellant/applicant to perform all conditions of approval within 30 days instead of one year. G. Lack of authority to require the appellant/applicant to sign an acceptance of conditions within 30 days of the date of decision, which conflicts with the appellant/applicant's rights of appeal. 2. Takings. A. The conditions of approval constitute a total taking of the sole access to a public road by closing the driveway entrance/exit onto Highway 99E, and requiring access to be taken by "East Blaine Street," which is neither a street, road or driveway. While the parcel includes the north 20' of "East Blaine Street," there is no recorded or prescriptive right to use the minimum width for two-way commercial access onto Highway 99E via "Ease Blaine Street." The owners of the adjoining parcels are unwilling to grant a right of access to the applicant/appellant. B. The conditions of approval relating to the provision of an additional fire hydrant, 8" water line and a 10' utility easement are inappropriately disproportionate to the impact of the change in use. ""-" ".,"_._~, ".._", y , T CITY OF WOODBURN, OREGON COMMUNITY DEVELOPMENT DIRECTOR'S FINDINGS AND DECISION September 8, 2003 DESIGN REVIEW 03-16 I. APPLICATION INFORMATION: Applicant/Property Owner: Morrow Investment LLC 2919 NE Division Street Gresham, OR 97030 Application Deemed Complete: August 7,2003 120-Day Rule Deadline: December 5, 2003 II. NATURE OF APPLICATION: The applicant requests administrative design review approval to convert a structure and property, which was previously used for an automobile dealership (Friendly GMC), to a retail business specializing in the sale of produce (fruits and vegetables). III. RELEVANT FACTS: The subject site is located at 770 N. Pacific Highway and further identified on Marion County Assessor Maps as Township 5 South, Range 1 West, Section 17BA, Tax Lot 2000. The size of the property is 1.11 acres and is flat. No wetlands are located on the subject site and it is not located in the 500 year floodplain. The subject property is zoned Commercial General (CG) and designated as Commercial on the Woodburn Comprehensive Plan Map. The Woodburn city limits are located on the north, south and east sides of the property. The property was annexed into the City (Annexation Case File No. 00-01, Zone Change Case File No. 00-01) in 2001. The site is fully developed (with the exception of landscaping) and has been in commercial use since 1948. The existing 10,841 square foot structure is surrounded by pavement with the exception of the rear (east) portion of the property. Hwy 99E runs along the west side of the subject property. "Blaine Street", which is a named shared driveway to the residential properties in the rear, runs along the southern portion of the property. The properties to the west (across 99E/Pacific Highway) are zoned CG and designated as Public Use on the Woodbum Comprehensive Plan Map. The Oregon Department of Transportation (ODOT) owns the parcel directly across the Highway and is currently using it for a gravel storage yard. The parcels adjacent to the subject parcel 0 n the north, south and east s ides are 0 utside the City, within the Urban Growth Boundary, and zoned Marion County "Commercial Retail" and designated as Commercial on the Woodburn Comprehensive Plan Map. To the Exhibit "B" ...-- ._._._-"-~~. l' ... ~ north is the Valley Pacific Floral & Interior shop, to the south is the Benavidez Tires store and an automobile storage yard, and to the east and southeast are two single- family residential homes. The parcel abutting the southeastern side is zoned Marion County "Single Family Residential". IV. RELEVANT APPROVAL CRITERIA: A. WOODBURN DEVELOPMENT ORDINANCE 1. Section 1.104.05 Change or Expansion of an Existing Use with Nonconforming Parking, Loading and/or Landscaping 2. Section 2.1 Land Use Zoning 2.106 Commercial General (CG) 3. Section 3.1 Development Guidelines and Standards 3.101 Street Standards 3.102 Utilities and Easements 3.103 Setback, Open Space and Lot Standards, Generally 3.104 Access 3.105 Off Street Parking and Loading 3.106 Landscaping Standards 3.107 Architectural Design Guidelines and Standards 4. 5.102.02 Design Review for ALL Structures LESS THAN 1000 SQ. Ft. B. WOODBURN SIGN ORDINANCE V. FINDINGS: A. WOODBURN DEVELOPMENT ORDINANCE Section 1.104 Nonconforming Uses and Development Standards Section 1.104.05 Change or Expansion of an Existing Use with Nonconforming Parking, Loading and/or Landscaping Any additional parking, loading and/or landscaping required by the WDO to accommodate a change in use, or expansion of an existing use shall be subject to the following. A. Applications subject to Design Review, Section 5.103.02, shall conform all parking, loading and landscaping for the subject use to the standards of the WDO. ...,.........,...,~,._""'.,_,..,.,___.~...-......- t " _,~,. l' B. Applications subject to Design Review, Section 5.102.02, where the change or expansion increases the required area for parking, loading or landscaping by 25 percent or more, shall conform all parking, loading and landscaping to the standards of the WDO. Parking, loading and landscaping required for changes or expansions of less than 25 percent shall be limited to those necessary to conform with the increment of change or expansion. Section 5.102.02 Design Review for All Structures LESS THAN 1000 Sq. Ft. A. Purpose. The purpose of Type II design review is to insure compliance with all applicable site development standards and architectural design guidelines of Section 3.1 for: 1. All structures either LESS THAN 1000 sq. ft. of gross floor area or expansions adding LESS THAN 10% gross floor area, whichever is smaller and single family and duplex dwellings in the NeOD, but EXCLUDING structures subject to TYPE I Design Review. 2. Any change in use that results in a greater parking requirement. FINDING: The change in use from a retail automobile dealership to a fruit and vegetable business results in a greater parking requirement, which is further discussed under Section 3.105.01 below. Consequently, the change in use is subject to the Design Review requirements in 1.104.058. Section 2.1 Land Use Zoning 2.106 Commercial General (CG) 2.106.01 Permitted Uses The following uses, when developed under the applicable development standards of the WDO, are permitted in the CG zone. E. Retail Trade 5. Food and beverage stores. (445) FINDING: The previous use on the site was automobile sales. The applicant is requesting design review approval for a grocery store which specializes in the sale of fruits and vegetables. Retail trade of food and beverages is a permitted use in the Commercial General zone. The proposal meets this criterion. DR 03-16 Morrow Investments, LLC Page 3 . ~ .,. 2.106.05 Dimensional Standards The following dimensional standards shall be the minimum required for all development in the CG zone. A. Lot Standards. Lots in a CG zone shall comply with the applicable standards of Table 2.1.10. TABLE 2.1.10 Lot Standards for Uses in a CG Zone In a CG zone the lot area for a non-residential use shall be adequate to contain all structures within the required setbacks. There shall be no minimum width or depth. B. Building Height. The maximum height of buildings shall not exceed 70 feet, EXCEPT chimneys, spires, domes, flag poles and other features not used for human habitation (EXCEPT telecommunication facilities), shall not exceed 100 feet. FINDING: The applicant is proposing to build an awning on to the existing structure, which is 15 feet in height. The awning will be located in the front of the building and will not increase the height of the building. This approval criterion is met. C. Setback and Buffer Improvement Standards. 1. Front Yard Setback and Setback Abutting a Street: a. Dimensions: 1) The minimum setback abutting a street shall be 15 feet plus any Special Setback, Section 3.103.05. 2) The maximum yard abutting a street shall be 150 feet. FINDING: The required front yard setback from the Highway 99E centerline is 65 feet (50 foot special setback plus 15 front setback). The existing building is approximately 95 feet from the Highway 99E centerline. This approval criterion is met. DR 03-16 Morrow Investments, LLC Page 4 ...-... .... ,...--.-..-"'tIr"'--T'"-' b. Off Street Parking and Maneuvering: 1) Off street parking and storage shall be prohibited within a required yard or special setback. 2) The distance between the sidewalk on a public street and a loading dock shall be sized to preclude vehicles using the dock from projecting over the sidewalk. FINDING: All the parking and maneuvering is shown to be within the required setbacks on the site plan that was submitted on July 28, 2003. No outdoor storage is proposed. T he loading a reas are not located near a sidewalk 0 r a public street. This approval criterion is met. c. Clear Vision Area: Fences, walls, landscaping and signs shall be subject to clear vision area standards, Section 3.103.10. FINDING: No vision obscuring objects are being proposed in the vIsion clearance triangle at the corner of Highway 99E and East Blaine Street and at the driveway access onto Highway 99E. There are two guard posts that are 4 feet high and 4 inches in diameter at the driveway access to Highway 99E. These guard posts are allowed in a vision clearance area per Section 3.103.10.EA. This approval criterion is met. d. Vehicular Access: Permitted in conformance with Section 3.104. FINDING: Vehicular access will be regulated and controlled by the Oregon Department of Transportation (ODOT). A referral was sent to ODOT. The applicant must meet all the requirements imposed by ODOT. Dimensional requirements are further addressed below under Section 3.104. 2. Interior Side and Rear Yard Setbacks. a. Development in a CG zone shall be subject to the setback and buffer requirements of Table 2.1.11. DR 03-16 Morrow Investments, LLC Page 5 ..-._-,. .....,. TABLE 2.1.11 Interior Yard and Buffer Standards for CG Zones Abutting Property Landscaping Wall Interior Setback RS, R1 S, or RM zone There Is no buffer yard Solid brick or 10 ft. landscaping architectural wall with requirement for an antl-graffitl surface, no interior yard abutting less than 6 feet or a buffer wall. greater than 7 feet In helaht. CO, CG, DOC. P/SP, IP There is no buffer yard Alternative A: Alternative A: or IL zone landscaping requirement for and Wall requirements 5 ft. Interior yard abutting shall be determined In a buffer wall. conjunction with the applicable Design Review process. -----------..----- -------..--------. Alternative B: Alternative B: Zero setback abutting No wall required. a building wall. FINDING: The abutting properties to the north, south and east do not have a City zoning because they are located in Marion County. No wall is required because these properties do not have a City zoning. The property to the west is separated from the subject site by Highway 99E. The site plan dated July 28, 2003 shows all the parking and structures to not be located in the 5 foot interior yard setback. This proposal meets the above criteria. b. The minimum building setback from a private access easement shall be 5 feet. FINDING: There is no recorded private access easement for Blaine Street. The parking space configuration on the site plan shows one-way traffic circulation along the north side of the building, continuing south around the east side of the building, and then west along the south side of the building. The southeast corner of the building has a walkway that is 10 feet from the south property line and the building is 15 feet from the property line. Because of the location of the building and walkway to the south property line, there is inadequate space to provide for the proposed circulation pattern. The adjacent strip of land, labeled Blaine Street, is proposed to provide this circulation. A condition of approval requires the applicant to provide an easement or other documentation to the Community Development Department demonstrating the applicant's right to use the adjacent strip of land for access. DR 03-16 Morrow Investments, LLC Page 6 .. _. -....----..'................... ., .. 1" 2.106.06 Development Standards All development in the CG zone shall comply with the applicable provisions of the WDO. The following standards specifically apply. to uses in the CG zone. A. Off Street Parking. Off street parking shall be subject to the standards of Section 2.106.05 and Section 3.105. FINDING: The requirements of Section 3.105 are addressed below. B. Setbacks and Lots, Generally. Setbacks and lots shall be subject to Section 3.103. FINDING: As mentioned earlier, the existing structure meets the required setbacks. The requirements of Section 3.103 are addressed below. D. Signs. Signs shall be subject to the Woodburn Sign Ordinance. FINDING: The applicant plans to make a face change to the existing. free standing sign. No new signs are allowed without a sign permit. The proposal meets this criterion. E. Landscaping and Sidewalks. 1. The street frontage of a subject property shall be improved with either property line sidewalks and street trees or curb line sidewalks. The improvement shall be determined at the time of subdivision, PUD or design review as applicable. Sidewalk and trees shall be installed by the property owner to the standards of Section 3.101 and 3.106. 2. The subject property shall be landscaped to the standards of Section 3.106. 3. Common refuse collection facilities shall be screened on all sides by an architectural block wall and solid gate, both with an anti- graffiti surface, a minimum of six feet and a maximum of seven feet in height. DR 03-16 Morrow Investments, LLC Page 7 ~ .,. FINDING: The applicant has submitted a landscape plan showing a 30 foot wide landscape strip with street trees and shrubs that will run along the existing 6 foot wide curb line sidewalk adjacent to Highway 99E. The landscape criteria is further addressed under the Development Guidelines and Standards section of this report. The applicant states that the refuse collection facility will be housed in the rear of the building where there is a separate fully enclosed room. A condition of approval is that the existing dumpster on the side shall be removed or screened. The applicant has demonstrated these criteria can be satisfied by complying with the landscape plan and conditions of approval. F. Property Disposition. All uses shall be established and conducted on lots of record, as defined by Section 1.102 and developed to the public facility and access standards of Sections 3.101,3.102 and 3.104. FINDING: The applicant has provided a deed in the application (application packet in Exhibit "B" of this report), which implies that this use will be conducted on a lot of record. Public facility and access standards are further addressed in this report under the findings for Sections 3.101, 3.102 and 3.104. Section 3.1 Development Guidelines and Standards 3.101. Street Standards FINDING: The property is located at 770 Highway 99E (North Pacific Highway). ODOT is the regulatory agency that has jurisdiction over street standards on the highway. Currently the property is bordered by an existing 6 foot wide curb line sidewalk. No street improvements are proposed as part of this development. As a result, the standards in Section 3.101 do not apply to this project. A referral was sent to ODOT on March 26, 2003. The applicant must meet all ODOT requirements. 3.102. Utilities and Easements. FINDING: The existing facility currently has adequate storm, water, and sewer facilities serving the site. The applicant is required by the Woodburn Fire District to install one hydrant and an eight inch water line along the entire frontage of Highway 99E. The applicant states that a 10 foot utility easement will be granted where the 8 inch water line is proposed. Any future utility expansions, changes, or future easements will be subject to the standards of the Public Works Department. There are exterior lights on the southwest and northwest corner of the parking lot which are proposed to remain. No new lighting is proposed as part of this project. 3.103. Setbacks, Open Space and Lot Standards, Generally. DR 03-16 Morrow Investments, LLC Page 8 .........~ ..~~-~,.,;.,_"._,"""",..~. "..,. '1'"""" _,..................,,""""""'" T 3.103.05. Special Street Setbacks B. Setback Requirements. Required setbacks adjacent to a street shall be in addition to the special setbacks required in this Section. The special setback distances shall be measured at right angles to the center line of the original street right of way. FINDING: As discussed in Section 2.106.05 in this report, the required front yard setback from the Highway 99E centerline is 65 feet (50 foot special setback plus 15 foot front setback). The existing building is approximately 95 feet from the Highway 99E centerline. This approval criterion is met. C. Special Provisions. Buildings, structures and paved surfaces shall not be located within the special setbacks EXCEPT as specifically provided for in the WDO. Any portion of a building or structure lawfully established within a special street setback prior to [the] date of [the] WOO shall be considered a nonconforming structure. FINDING: No part of the existing building is located in the special street setback. D. Special Setback Standards. Special setback standards by street classification are established In Table 3.1.1. The special setback standards shall be applied to streets within the City of Woodburn as functionally classified in the Woodburn Transportation System Plan. TABLE 3.1.1 Special Setback Standards by Street Classification WTSP Functional Classification Special Setback from Center Line Major Arterial 50 feet Minor Arterial 37 feet Service Collector 37 feet Access Street with Parking or Golf 35 feet Carts Access Street with Bike Lanes 30 feet DR 03-16 Morrow Investments, LLC Page 9 1" f .....- FINDING: Highway 99E is classified as a Major Arterial in the Woodburn Transportation System Plan. As discussed in Section 2.106.05 in this staff report, the required front yard setback from the Highway 99E centerline is 65 feet (50 foot special setback plus 15 front setback). The existing building is approximately 95 feet from the Highway 99E centerline. This approval criterion is met. 3.103.10 Vision Clearance Area A. Generally. A vision clearance area is an area at the intersection of two streets, a street and a driveway or a street and an alley in which visual obstructions are limited for safety purposes. B. Street-Driveway Intersection. A vision clearance area at the intersection of a street and a driveway shall be the area delineated as follows: 1. A line extending ten feet from the intersection a long the street right of way. 2. A line extending ten feet from the intersection along the side of the driveway. 3. A third line that creates a triangular vision clearance area by connecting the ends of the lines described in Section 3.103.10.8.1. and 2. E. Prohibited Development. A vision clearance area shall contain no plants, fence, wall, structure, or temporary or permanent obstruction exceeding 30 inches in height [measured from the top of the curb or, where no curb exists, from the established street centerline grade], EXCEPT as follows: 1. Trees, provided branches and foliage are removed to a height of 7 feet above grade; 2. Telephone, power and cable television poles; 3. Telephone and utility boxes less than ten inches at the widest dimension; and DR 03-16 Morrow Investments, LLC Page 10 - 4. Traffic control signs and devices. FINDING: There are no structures proposed which will obstruct the vision clearance at the street-driveway intersection. Two existing guard posts that are four feet high and four inches in diameter are located close to the entrance. The post are not wide enough to obscure vision and they are allowed as a traffic control device. The above clear vision area standards are satisfied. 3.104. Access 3.104.01 Applicability A. Street Access Required. 1. Every lot shall have direct access to an abutting public street or to a public street by an irrevocable access easement. 2. Every joint driveway or cross connection between separate lots shall be established by an irrevocable access easement. FINDING: The property currently has one access directly to Highway 99E. The vehicular access is regulated and controlled by ODOT. The parking area is already paved and is continuously connected to the parking area for the parcel to the south used by Benevidez Tires. Benevidez Tires has a separate direct access to Highway 99E. The proposed circulation pattern for the Fruit Company requires vehicular traffic to use the Benevidez Tire Company's access to Highway 99E. A condition of approval is that the applicant provides documentation to the Community Development Department that demonstrates the applicant's right to use the adjacent strip of land for access and that it will be maintained. 3.104.03 Driveway Access Guidelines. Type II and III Applications A. Guidelines for the Number and Location of Driveways, Type II and Type III Applications. 1. The number of driveway accesses should be minimized based on overall site design, including consideration of: a. The function classification of abutting streets; b. The on-site access pattern, Including cross connected parking and circulation, joint access, turnarounds and building orientation; DR 03-16 Morrow Investments, LLC Page 11 ....-. .--..---. T 1" .. T c. The access needs of the use in terms of volume, intensity and duration characteristics of trip generation. FINDING: The subject property accesses Highway 99E, a major arterial. One access is provided directly from the subject property. The proposed on-site access pattern requires a second access from the Benevidez Tire Company, which will need an access easement and maintenance agreement because it is not a public right-ot-way. An access permit from the City is not required because Highway 99E is under the jurisdiction of ODOT and is subject to the requirements of OAR 734-051. 2. Joint/Shared Access. d. Shared/Joint Access Agreements. Shared and/or joint access agreements serving properties under separate ownership shall be subject to legal documentation, to the satisfaction of the City Attorney, establishing permanent use of the access. The agreement shall be recorded with the County Recorder and filed with the Community Development Director. FINDING: The proposed on-site access pattern requires the use of a second access through the property being used by the Benevidez Tire Company. A condition of approval is that the applicant provides documentation to the Community Development Department that demonstrates the applicant's right to use the adjacent strip of land for access and that it will be maintained. This agreement shall be subject to the satisfaction ot the City Attorney. B. Driveway Spacing Guidelines, Type II and III Applications. The minimum separation of a driveway from: a) the special setback of a parallel major street, b) the right of way of a parallel local street, or c) from another driveway should be as follows. 1. Major Arterial Street: 300 feet; 2. Minor Arterial Street: 245 feet; and 3. Service Collector, Access or Local Street : 50 feet EXCEPT where pre-existing conditions preclude such separation the separation should be maximized. DR 03-16 Morrow Investments, LLC Page 12 .....-... .------,.-~.~,,--..." w .. t FINDING: The existing driveway providing direct access to the parcel is approximately 120 feet from the shared driveway to the south, known as Blaine Street, and 120 feet from the driveway to the north. Access permits on Highway 99E are regulated by ODOT. 3.104.05 Drivewav Dimension and Improvement Standards. Tvpe I. II and III Applications A. Joint/Shared Driveway. Shared, or joint, driveway shall require an access and maintenance agreement that is irrevocable without the concurrence of the Community Development Director. FINDING: There is no recorded private access easement for Blaine Street. The parking space configuration on the site plan shows one-way traffic circulation along the north side of the building, continuing south around the east side of the building, and then west along the south side of the building. The southeast corner of the building has a walkway that is 10 feet from the south property line and the building is 15 feet from the property line. Because of the location of the building and walkway to the south property line, there is inadequate space to provide for the proposed circulation pattern. The adjacent strip of land, labeled Blaine Street, is proposed to provide this circulation. A condition of approval requires the applicant to provide documentation to the Community Development Department that demonstrates the applicant's right to use the adjacent strip of land for access and that it will be maintained. This criterion can be satisfied. E. Commercial and Industrial Use. 1. Paved Two-way Driveway Width. a. With no turn lane: Throat and travel lane width 26 feet minimum, 36 feet maximum. ("No parking" restrictions shall be posted by the owner.) FINDING: The direct driveway access to the subject property from Highway 99E is a two-way driveway (with no turn lane) that is 26 feet in width. The site plan does not show ingress via Blaine Street. The driveway accesses satisfy the above width standards. A condition of approval is that "No parking" restrictions shall be posted by the owner along the access throats. 2. Radius of Curb Flare: 30 feet minimum. FINDING: The applicant is not proposing to alter the existing curb flare as part of this project. Any future alteration will be subject to the standards and inspection by ODOT. DR 03-16 Morrow Investments, LLC Page 13 ..,-.""."..-..,,-."" T , .,. 4. Throat length of a driveway, extending from the closest off street parking or loading space to the outside edge of right of way for a: b. Major street connection: 50 feet minimum, with greater improvement as may be required by a TIA. FINDING: The site plan submitted on July 28, 2003 shows a minimum throat length of 50 feet from the Highway 99E right-of-way. This approval criterion is met. 5. Turn arounds shall be required within the off street parking area(s) and/or as specific circulation features, to Department of Public Works requirements based on the review of the Fire District. FINDING: T he existing parking lot 0 n the subject site has internal a isles that meet Section 3.105 of the WOO as discussed below. The Woodburn Fire District has been given a referral on this project proposal but has not provided comments regarding this issue. This criterion is met. F. Improvement Standards 1. Drainage shall be subject to Department of Public Works policies and standards. FINDING: The applicant is not proposing to greatly alter the existing drainage pattern on the site. The only change proposed is the paving in the rear of the property for additional parking and loading in order to meet the additional parking and loading requirements. Any future alterations to the on-site drainage system will be subject to review and approval by the Public Works Department. 3.105. Off Street Parking and Loading 3.105.01 Applicability The provisions of this Section shall apply to the following types of development: C. Expansion or Change of Use. Any additional parking and/or loading required by the WDO to accommodate a change in use, or expansion of an existing use shall be subject to the following. DR 03-16 Morrow Investments, LLC Page 14 ...~_.._...._--.".- ." l' 1 2. Applications subject to Type II Design Review, Section 5.102.02, where the change or expansion increases the required area for parking, loading or landscaping by 25 percent or more, shall conform to all parking, loading and landscaping to the standards of the WDO. Parking, loading and landscaping required for changes or expansions of less than 25 percent shall be limited to those necessary to conform with the increment of change or expansion. FINDING: Table 3.1.2 of Section 3.105 requires 1 parking space per 250 square feet of gross floor area (sfgfa) for general retail use. The submitted floor plan shows 10,841 square feet of retail area. The proposed use requires a total of 43 parking spaces. Table 3.1.2 of Section 3.105 requires a motor vehicle dealership (the former use) to have 1 parking space per 400sfgfa of structure plus 1 parking space per 2000sfgfa of outdoor display area. The estimated outdoor display area (liberally applied) is approximately 26,000 square feet. The parking requirement for t he former use a san a uto dealership was 40 parking spaces. The change to general retail results in a 9% increase in the required number of parking stalls. However, the former business appeared to be only providing 12 parking spaces upon viewing the existing striping. In order to provide for 31 more spaces the applicant is required to re-stripe the existing pavement and add more pavement and striping in the rear. This amount of additional paving does not equal 25 percent or more. Therefore, the applicant is not required to comply with all the parking, loading and landscaping standards of the WDO. The applicant has proposed to reconfigure the existing non-conforming parking to provide a better circulation pattern and provide all 43 parking stalls. The applicant has agreed to plant landscaping in the 30 foot wide area adjacent to Highway 99E and in an island on the north side of the site. 3.105.02 General Provisions for Off Street Parking and Loading E. Off Street Vehicle Parking Requirements. 1. Off street vehicle parking spaces s hall be provided in amounts not less than those set forth in Table 3.1.2. FINDING: Table 3.1.2 requires 1 parking space per 250 square feet of gross floor area (sfgfa) for general retail use. The submitted floor plan shows 10,841 square feet of retail area. The proposed use thus requires a total of 43 parking spaces. T he site plan submitted on July 28, 2003 shows 43 parking spaces. The application meets this criterion. 3. The number of disabled person vehicle parking spaces shall be provided to the standards of the state Building Code and applicable federal standards. The number of disabled person vehicle parking spaces shall be DR 03-16 Morrow Investments, LLC Page 15 '" .. T included as part of total required vehicle parking spaces. FINDING: Two disabled person vehicle parking spaces are required for 26 to 50 parking spaces per the Building Code. The applicant is proposing two disabled vehicle parking spaces, which meets the above stated requirement. This approval criterion is met. F. Compact Vehicle Parking. A maximum of 20 percent of the required vehicle parking spaces may be satisfied by compact vehicle parking spaces. FINDING: Eight compact vehicle parking spaces are proposed, which is 19% of the required spaces. This approval criterion is met. G. Off Street Loading Requirements. 1. Off street loading spaces shall comply with the dimensional standards and amounts not less than those set forth in Table 3.1.3. 2. The off street loading facilities shall be on the same lot, or site, as the use or structure they are intended to serve. Required loading spaces and required parking spaces shall be separate and distinct. FINDING: The building is 10,841 square feet in size, therefore two loading spaces 12 feet by 30 feet in size are required. The site design plan shows two loading spaces, one of which is 16 feet wide by 30 feet long on the south side of the building and one that is 17 feet wide by 58 feet long on the rear of the building. This approval criterion is met. H. On-site Vehicle Parking and Loading Area Improvement Requirements. 1. Surfacing. All vehicle parking and loading areas shall be paved with asphalt, concrete or other hard surfacing approved by the Public Works Director. FINDING: The applicant is proposing to pave (repair) the area where an underground tank was removed on the south side of the building and to pave for new parking in the rear of the building. This approval criterion is met. DR 03-16 Morrow Investments, LLC Page 16 ~.-._--'~_._.._~' y l' 2. Drainage. All vehicle parking and loading areas shall be graded and provide storm drainage facilities approved by the Public Works Director. FINDING: Adequate storm drainage facilities are provided by Highway 99E. A condition of approval requires all vehicle parking and loading areas to be graded and provide storm drainage facilities approved by the Public Works Director. This criterion can be satisified. 3. Bumper Guards and Wheel Barriers. All vehicle parking spaces, EXCEPT those for single family and duplex dwellings, shall be constructed with bumper guards or wheel barriers that prevent vehicles from damaging structures or projecting over walkways, access ways or abutting property or rights of way. FINDING: A condition of approval is that bumper guards are required for all of the proposed parking spaces that are not adjacent to curbed landscape beds or raised walkways. 4. Size of Vehicular Parking Spaces and Maneuvering Areas within Off Street Parking Areas. a. Off street vehicle parking spaces and maneuvering areas, EXCEPT those for single family and duplex dwellings and those for disabled persons, within off street parking areas shall be designed in compliance with Table 3.1.4. Three or more off street parking spaces provided subject to Table 3.1.4 shall be designed so that no backing or maneuvering within a public street right of way is required. FINDING: The applicant is proposing 43 parking spaces that are subject to the dimensions specified in Table 3.1.4. The 37 proposed standard spaces are 9 feet wide and 19 feet long, which meet the 9 foot wide and 19 foot long requirement for regular parking stalls. Six of the spaces proposed are compact and are 9 feet wide by 15 feet long, which meets the 7.5 foot wide and 15 foot long requirement for compact parking stalls. The proposed aisle dimensions have 24 foot widths or greater where there are 90 degree parking stalls and 17 foot wide aisles where there are 45 degree parking stalls. Table 3.1.4 requires all two-way aisles to be 24 feet wide and one-way aisles with 45 degree parking stalls to be 15 feet wide. This approval criterion is met. DR 03-16 Morrow Investments, LLC Page 17 .-- ".-..-.-..- 1" T' ~ b. Off street parking for disabled persons shall be designed to the standards of the state Building Code and applicable federal standards. FINDING: The applicant is proposing 2 disabled person vehicular parking spaces. A condition of approval is that the spaces shall be designed to the standards of the state Building Code and applicable federal standards. This criterion can be satisfied. 5. Directional Marking. EXCEPT for vehicle parking areas for single family and duplex dwellings, off street parking and maneuvering areas shall have directional markings and signs to control vehicle movement. FINDING: The site plan dated July 28, 2003 shows directional markings to control vehicle traffic. This approval criterion is met. 6. S pace Marking. EXCEPT for vehicle parking a reas for single family and duplex dwellings, off street parking spaces shall be delineated by double parallel lines on each side of a space. The total width of the lines shall delineate a separation of 2 feet. FINDING: A condition of approval requires the applicant to delineate all parking spaces by double parallel lines (which total a separation of 2 feet) on each side of the proposed parking spaces. This criterion can be $atisfied. 8. Outdoor Lighting. EXCEPT for vehicle parking areas for single family and duplex dwellings, all outdoor lighting shall be designed so as not to shine or reflect into any adjacent residentially zoned or used property, and shall not cast a glare onto moving vehicles on any public street. FINDING: The applicant has shown the proposed outdoor lighting for the vehicle parking areas on the submitted site plan. A condition of approval requires the applicant to design all outdoor lighting so that it shall not shine or reflect into any adjacent residentially zoned or used property, and shall not cast a glare onto moving vehicles on any public street. This criterion can be satisfied. 9. Landscaping. EXCEPT for vehicle parking spaces for single family and duplex dwellings, all parking areas shall be landscaped to the standards of Section 3.106. DR 03-16 Morrow Investments, LLC Page 18 .. -_._.. .....-..--,.- ,. 1 FINDING: The applicant is proposing to landscape the front 30 feet of the property adjacent to the proposed parking area and an island on the north side of the site. The requirements of Section 3.106 are addressed below. 10. On-site Bicycle Parking Requirements. All uses required to provide 10 or more off street parking spaces shall provide a bicycle rack within 50 feet of the main entrance. The number of required rack spaces shall be one plus one per ten vehicle parking spaces, with a maximum of 20 rack spaces. FINDING: The applicant is proposing 43 parking spaces. The site is thus required to provide 5 bicycle parking rack spaces. The applicant notes that 2 bicycle parking spaces will be provided. A condition of approval requires the applicant to provide 5 bicycle parking spaces within 50 feet of the main entrance. This criterion can be satisfied. 3.106 Landscaping Standards 3.106.01 Appllcabllltv The provisions of this section shall apply: D. To the site area for all new structures and related parking EXCLUDING single-family and duplex dwellings and accessory structures; and E. To the entire site area of the development, where the cumulative effect of additions to structures and/or parking areas increases the total area covered by structure and parking by 50 percent or more than existed at the date of the WDO adoption. FINDING: The applicant is proposing to increase the size of the parking lot and build a n awning 0 n the front 0 f the existing building. These increases don ot increase the total area covered by structure and parking by 50 percent or more. The landscaping standards therefore only apply to the area for all new structures and related parking. The applicant has chosen to plant all the landscaping improvements in the front of the site. A 30 foot wide landscaped bed is proposed along the front property line adjacent to Highway 99E and a landscape island is proposed on the north edge of the front parking lot. The applicant has proposed 8 Boxwood Pear trees surrounded by Kinnikinnick, Oregon Grape bushes and bark mulch. This amount of landscaping will suffice for the change in use on this site. The application meets the landscaping criteria. DR 03-16 Morrow Investments, LLC Page 19 .,- .'---..-""T'" " T' 3.107 Architectural Design Guidelines and Standards 3.107.06 Guidelines and Standards for Non-Residential Structures in RS, R1S, RM, CO, CG and P/SP Zones A. Applicability. The following design guidelines shall be applicable to all non- residential structures and buildings in the RS, R1 S, RM, CO, CG and P zones. FINDING: The applicant is proposing to construct an awning on the existing building. The awning area is proposed to be walled off with a 7 -foot chain link fence on the outside so that there is a contained outdoor display area. The applicant is proposing to paint the exterior walls of the building white and the existing roof/awning lemon yellow and green. 2. Materials and Textures Guidelines. b. The appearance of exterior surfaces should be enhanced by incorporating the following: 1) At least 30% of the wall surface abutting a street should be glass. 2) All walls visible from a street or public parking area should be surfaced with wood, brick, stone, designer block, or stucco or with siding that has the appearance of wood lap siding. 3) The use of plain concrete, plain concrete block, corrugated metal, plywood, T -111 and sheet composite siding as exterior finish materials for walls visible from a street or parking area should be avoided. 4) The color 0 f at I east 9 0 percent 0 f t he wall, roof and awning surface visible from a street or public parking area should be an "earth tone" color containing 10 parts or more of brown or a "tinted" color containing 10 parts or more white. Fluorescent, "day-glo," or any similar bright color should not be used on the building exterior. FINDING: The existing building has at least 30% glass on the front wall surface facing Highway 99E, however the applicant has screened off the windows by DR 03-16 Morrow Investments, LLC Page 20 installing a 7 -foot chain link fence at the outer edge of the proposed awning. This chain link fence detracts from the overall appearance of the exterior surfaces of the building facing Highway 99E. The applicant has since agreed to replace the chain link fence with a more attractive wrought iron fence. A condition of approval requires the applicant to remove or replace the chain link fence within 30 days of the applicant's signing of the "Acceptance of Conditions" form. Currently the building has florescent yellow paint on the roofline facing the street, which exceeds the 10 percent allowable area for fluorescent colors. A condition of approval requires the applicant to replace the yellow paint, within 30 days of the applicant signing of the "Acceptance of Conditions" form, with the green or other earth tone color so that only 10 percent of the wall, roof and awning that is yellow is visible from the street or public parking area. This criterion can be satisfied. 5. Weather Protection Guidelines. All building faces abutting a street or a public parking area should provide weather protection for pedestrians. Features to provide this protection should include: a. A continuous walkway at least 8 feet wide along the face of the building utilizing a roof overhang, arcade, awnings and/or canopies. b. Awnings and canopies that incorporate the following design features: 1) Angled or curved surfaces facing a street or parking area. 2) A covering of canvas, treated canvas, awning fabric, or matte finish vinyl. 3) A constant color and pattern scheme for all buildings within the same development. 4) No internal back lighting. FINDING: The applicant is proposing a 12 foot wide, awning along the front of the building to provide weather protection and an outdoor display area. The awning is not back-lit. A condition of approval is that all outdoor display of merchandise will require a permit pursuant to section 2.203.19, Temporary Outdoor Marketing and Special Events. This criterion can be satisfied. 6. Landscaping and Screening Guidelines. The landscaping required by the standards of the WDO should be augmented to address site specific visual impacts of abutting uses and the visual character of the surrounding area. DR 03-16 Morrow Investments, LLC Page 21 ..'....-,..,.."._,- .- FINDING: The applicant is proposing to landscape the front 30 feet of the property along Highway 99E and a landscape island on the north side of the parcel. The applicant has proposed 8 Boxwood Pear trees surrounded by Kinnikinnick, Oregon Grape bushes and bark mulch. The proposed landscaping will improve the visual character of the property. This approval criterion is met. 7. Design Character Guidelines. Standardized or characteristic "corporate" and "franchise" design elements should be refined to reduce domination of the visual environment by corporate icons. FINDING: There are no corporate or franchise design elements on the building, nor are any such design elements proposed as part of this project. The applicant has met this criterion. 8. Buffer Wall. A solid brick or architectural wall with anti-graffiti surface, no less than 6 feet or greater than 7 feet in height: a. Should be constructed on the perimeter property line of non- residential development to mitigate adverse visual, noise and/or light impacts on the abutting use when no comparable buffer exists, and b. Shall be constructed where the standards of the underlying zone require such a wall for a non-residential use in, or abutting, a RS, R1 S, or RM zoning district. FINDING: The abutting properties to the north, south and east are zoned Marion County Commercial. One parcel to the southeast, across the "Blaine Street" driveway is zoned Marion County residential. As mentioned above no specific visual or noise problem is anticipated with this change of use, therefore it does not appear that a buffer wall is necessary at this time to mitigate the affects on one residential parcel. This criterion has been met. 9. Sidewalk Location and Street Trees. Sidewalks should be located at the property line along streets with street trees, Section 3.108. FINDING: As mentioned above, there is an existing 6 foot wide sidewalk. The applicant has submitted a proposal to plant a 30 foot wide landscape strip along the frontage of the property, which includes 7 Boxwood Pear trees. The applicant has satisfied this criterion. C. Site Building Access Guidelines 2. Site access in compliance with Section 3.104 should be augmented by the following considerations: DR 03-16 Morrow Investments, LLC Page 22 ..,*._.__..._,...._.'.h__.A"~.~_... l' a. Vehicle Access. 1) Vehicle access points should be identified by accentuated landscaped areas, by entrance throats designed to control access from abutting parking and by monument type entrance signs. FINDING: The existing vehicle access point from Highway 99E is not currently landscaped. The applicant proposes to landscape a 30 foot wide area along the front of the parcel. There is one pole sign located approximately 25 feet to the north of the entrance. Two existing guard posts, located close to the entrance, and the proposed landscaping will help to accentuate the entrance. This criterion is met. F. Design Standards. 1. Outdoor Storage Standards. Outdoor storage, when permitted, shall be screened from the view of abutting streets by a solid brick or architectural block wall not less than 6, nor more than. 9 feet in height. FINDING: The applicant does not propose any outdoor storage. The applicant states that the refuse collection facility will be housed in the rear of the building where there is a separate fully enclosed room. The existing outdoor storage facility area is needed to meet parking requirements. A condition of approval requires the applicant to house the refuse collection facility within the structure as proposed in the site plan. 2. Outdoor Lighting Standards. All outdoor lighting shall be designed so that: a. Parking areas are evenly illuminated at ground level at one foot candle; b. Entrance and loading areas are illuminated at ground level of two foot candles; 3) Illumination does not shine or reflect into any adjacent residentially zoned or used property; and 1) Lighting does not cast a glare onto moving vehicles on any public street. FINDING: There are 3 existing exterior light fixtures. The light fixtures were put in place prior to the adoption of the WOO. The WOO does not require lighting to be upgraded when a change of use occurs unless it is a nuisance. No new light DR 03-16 Morrow Investments, LLC Page 23 T 'T' ~ .,. fixtures are proposed as part of this application. A condition of approval is that the fixtures should be adjusted (if needed) so that the light does not reflect onto adjacent properties or cast a glare onto moving vehicles. B. WOODBURN SIGN ORDINANCE FINDING: There is an existing pole sign located approximately 25 feet north of the entrance from Highway 99E. The applicant is proposing a face change to the existing sign. All new signs will require submittal of a sign permit and approval. VI. CONCLUSION AND DECISION: Based on the findings in this report, the applicable review criteria, and the information provided in the application, the Woodburn Community Development Director approves this Design Review, Case No. DR 03-16, subject to the following conditions of approval: COMMUNITY DEVELOPMENT DEPARTMENT: 1. The proposed development shall be in substantial conformance with the submitted site design and landscape plan provided as Exhibit "A" (date stamped July 28, 2003), except as modified by the conditions of approval contained herein. 2. The required vision clearance areas shall be maintained along the access driveway serving the subject site from Highway 99E and at the corner of Highway 99E and "Blaine Street". 3. The property 0 wner/applicant shall submit tot he Community 0 evelopment Department a signed "Acceptance of Conditions" agreeing to all conditions of approval within 30 days of final Design Review approval. If this condition is not satisfied within the 30 day period, the applicant shall cease operating the business and this Design Review approval shall be void. 4. Any conditions attached to the approval of the design review shall be conditions on the issuance of a building permit. A violation of the conditions shall be considered a violation of the Woodburn Development Ordinance. 5. A revised site design plan for the parking and loading shall be submitted showing the following: a. Double parallel lines on each side of the parking spaces. The total width of the lines shall delineate a separation of 2 feet. DR 03-16 Morrow Investments, LLC Page 24 ....~.... _..._.~----.~--.._"..~, .. ... ,. b. Parking bumper guards for all of the proposed parking spaces that are not a djacent to curbed landscape beds or raised walkways. c. Handicap parking spaces designed to meet state and federal standards. d. 5 bicycle parking spaces within 50 feet of the main entrance. e. "No Parking" restrictions at the entrance throat to the parking lot. All improvements to the parking and loading areas shall be completed within 30 days of the date the applicant signs the "Acceptance of Conditions" form unless a performance guarantee is submitted and accepted by the City Administrator. 6. Exterior light fixtures should be adjusted so that light does not reflect onto adjacent properties or cast a glare onto moving vehicles. 7. Within 30 days of the applicant's signing of the "Acceptance of Conditions" form, the exterior fluorescent yellow paint color of the awning shall be replaced with the green or other earth tone color so that only 10 percent of the wall, roof and awning surface visible from the street or public parking area is yellow. The building colors shall comply with Section 3.107.06.B.2.b4. All other colors shall be "earth tone" containing 10 parts or more of brown or a "tinted" color containing 10 parts or more white. 8. The existing common refuse collection facility shall be removed and placed within the building as set out in the application and site plan. 9. An irrevocable shared/joint access and maintenance agreement for access or egress to or from Highway 99E through the parcel to the south of the subject parcel shall be submitted to the Community Development Department within 60 days of the applicant's signing of the "Acceptance of Conditions" form. The agreement shall be subject to legal documentation, to the satisfaction of the City Attorney, establishing permanent use of the access. The agreement shall be recorded with the County Recorder and filed with the Community Development Director. The legal description shall show the existing building to be located a minimum of 5 feet from the approved access easement. 10. All outdoor display of merchandise shall comply with WOO Section 2.203.19, Temporary Outdoor Marketing and Special Events. 11. The chain link fence in front of the building shall be removed or replaced with a wrought iron fence within 30 days of the applicant's signing of the "Acceptance of Conditions" form. Any proposed walls or fencing shall be approved by the Community Development Director prior to installation. DR 03-16 Morrow Investments, LLC Page 25 ""_..~"-".~_..---"... , ~ 12. All outdoor storage is to be screened from view with a brick or architectural wall not less than 6, nor more than 9 feet in height, pursuant to section 3.107.06F.1. 13. A f inall andscape a nd irrigation plan shall be submitted tot he Community Development Department for review and approval within 30 days of the applicant's signing of the "Acceptance of Conditions" form. All shrubs and ground cover shall be of a size upon installation so as to attain 80% of ground coverage within 3 years. 14. The landscaping shall be installed within 30 days of the applicant's signing of the "Acceptance of Conditions" form unless a performance guarantee is submitted and accepted by the City Administrator. The property owner shall be responsible for maintaining all landscaping in good condition so as to present a healthy and orderly appearance. Unhealthy and dead plants shall be removed and replaced in conformance with the approved landscape plan. PUBLIC WORKS DEPARTMENT GENERAL CONDITIONS: 15. Final plans shall conform to the construction plan review procedures and standards. 16. The applicant, not the city, is responsible for obtaining permits from any state and/or federal agencies, which may require approval and/or permit. 17. All city maintained facilities shall require plan approval and permit issuance from the Public Works Department. Public facilities located on private property shall require an acceptable easement be conveyed to the City. 18. System Development fees shall be paid at the time of building permit issuance. STREET AND DRAINAGE: 19. Pacific Highway 99E, the boundary street for the subject parcel is classified as a Major Arterial in the Woodburn Transportation Plan (WTP). Highway 99E is an Oregon Department of Transportation (ODOT) facility and shall be subject to access requirements in accordance with OAR 734-051. 20. All new vehicle parking and loading areas shall be graded. Storm drainage facilities shall be provided subject to approval by the Public Works Director. 21. Currently the subject property, the adjacent property and numerous properties west of the subject property share a common access. These DR 03-16 Morrow Investments, LLC Page 26 .,. rights of access are not dedicated or recorded and are possibly only prescriptive rights. The private access aligns with Blaine Street on the West side of Highway 99E and across the south edge of the applicant's parcel. The applicant shall sign a non remonstrance consent form, so that if at such time Blaine Street is extended as a public street along the southerly portion of the subject parcel, the property will be responsible for their fair share of the improvement cost. The form of this written document shall be acceptable with city legal counsel, recorded with the Marion County Recorder and shall run with the property. SANITARY SEWER: 22. Waste Water service is currently being provided to the site. 23. A grease trap will be required prior to discharge to the city system, if any food preparation area is provided on site. WATER: 24. The Woodburn Fire District has required the applicant to provide a fire hydrant on the subject site. The city has no water main adjacent to the property to provide for a fire hydrant. The water main and fire hydrant shall be installed by the applicant from the water mains within Lincoln Street, Aztec street or on the West side of Highway 99E. In addition, the water main shall be extended along the frontage of the subject parcel to provide for future extension. If the water main is located on private property, the applicant shall provide an easement to be conveyed to the city. The easement shall be 16 feet in width unless otherwise approved by the Public Works Department. The water main s hall be installed i n accordance with city-approved plans. The installation permit shall be obtained from the Public Works Department. 24. Domestic, lawn irrigation and/or fire sprinkler system, if so installed, shall require the installation of a proper type of backflow preventer. Contact Larry Arendt, City of Woodburn Cross Connection Inspector, for type and installation requirements at 503-982-5283. 25. Fire hydrant location and fire protection requirements shall comply with the Woodburn Fire Districts standards and requirements. VII. ATTACHMENTS Exhibit" A" Exhibit "B" Preliminary Site Design Plan Application Packet DR 03-16 Morrow Investments, LLC Page 27 ...._,. .,.....__.."'_"<._~.._,._ _ ... T .,. Exhibit "e" Exhibit "D" Attachment" A" Zoning Map Comprehensive Plan Map Site Photos ;1 Approved: ( 'Jim Mulder C munity Development Director 'oj DR 03-16 Morrow Investments, LLC - ..-.--- .... ". , 1 Date: q - <(- () 3 Page 28 26,912 SQ, FT. 31,954 SQ. FT. 1,823 SQ. FT. 1,823 SQ. FT. 9,282 SQ. FT. 9,018 SQ. FT. o SQ. FT. 1,233 SQ. FT. o SQ. FT, 264 SQ. FT. PARKING: BUILDING: RETAIL - WAREHOUSE - ENTRANCE AWNING TRASH ENCLOSURE - WA TER METER I 33 8 2 2 25.5~ PARKING (9' X 19') Exhibit II A" J\ 12 o o o LOT COVERAGE: 23.0" (BUILDING & STRUCTURES) ~qq' ~ ~ ---" UGHT POLE PARKING: STANDARD SPACE - COMP ACT SPACE - HANDICAP SPACE - BICYCLE SPACE - , , '. I x I LIGHT POLE FENCE McKINLEY ST. 1...., '- . -, - I , , 99... " " - , ... ......-Clt . - , .., .' . . . . , . .C 0 N C R f TfLR . T f. UP EX, 12" C.I WA TERLlNE I 'L ENGINEERING PORTLAND AVE DSTONE. OR 97027 3) 657-0188 N PACIFIC HIGHWAY 1W 17BA TL 2000 ~RION COUNTY 1.11 ACRES 48.352 SQ. FT. - T. EX I x 3NI1 ~V3d (dAl) (dAl) ., . . (1. o ~ (1. · 'P. (<"\ .. ...A (<"\ . ., . I ~~., ~. W.oQl1IDl1N 1110".,.,:1 "" CITY OF WOODBURN fileNo: D(~o~.- I ~ ReIcrted flies: Date Received: 1- 3 " - q ~ FeeS Received: _ '1. ~ Community ~ Department 270 Montgomery Street . Woodburn, Oregon 97071 Phone: 503-982-S2~6. Fax: 503-982-5244. website Address: www.ci.woodbum.or.u5 UNIFORM APPUCATION General Information: project location: Property owner. IJ1(),12AO"J IAJYI!STI11~~TJ ~c. Address: 2f'11 AJ'IUOIVI SI.V ST"l(ti6T (;J/tE SH".", . Olt ""0 30 TelepIIone. Fax No.: 5.,1- SI S'-S5'S ~3-'191-'tn2 E-mail Address: ' Applicant: h'l"Rbw IUV'STm~,.n-s l.L.c.. Address: Z'U' A/Wf)N/~/()AI~TIf~ET G-RESHAM. oR. cno30 Telephone. fax No.: S03-S/~-55"BS" ~3-it'91-8r7Z. E-maH Address: Oesatptfonoftllepraposal: TNt; OWNER o,r-r/hG SI.A~ECT PR.OPERTY IS '~OPtlSnv&TrJ MNDV~Te "'JlE~X/~JN(;; IIIfCIIHr!:f'1(I"fc7t4llt; ""HIGH wA~ PA6VIPWSLII A m<lTORVEltIGLE OMuGll AAlD I'IfEPA-1l4 :!~:;I'~(;. ~oR USG" ,,~ " RliFTNL 6MSIJU;~!I; SPGGIALI1l'lf.lGo lit/TitS SilL&' iW PIIPDti::I;.lRlI4 ,rs IWD .,.8 51 . Reauested Review: 1 0 ACCESS PERMIT TO aTY STREET 13 0 FClRHAl. JN1BUIRETATION OF lltE woo . 2S C R!\I'OCATDf Of PItEVIOUSLY APPRCYED JlBlHlT 2 D ANNEXATION 14 0 MOP PRBJMINARY NtPRfN~ 26 0 S\NOD PERMIT 3 C APPEAl TO aTY <DUNOl 15 C MOP FINAL'PlAN APPPDIf.L 7.1 0 SPEaAI. use AS A CU " C alMP. PlAN tw GlAHGE 160 MODIFICAllON OfmNOmONS 28 0 SUB. PRB.IMINARY APPW:NAJ.. 5 D CONOI11ONAL use 170 PARTITlON PREUMDtAAY ~AL. 29 0 SUB. FINA.L PlAT N'PRCNAl . 6 D _ __IS 6&UI.IIC lIaIDIImM.lMIWIlGIS 18 0 PAR1IT1ON FINAl PlAT APfIft(NAJ.. 30 C ~'~,SI'fCPIC"ASAQI 1)( DESIGN REVlE:W 19 0 PHASING PlAN 31 0 TEMPORARY 0lITD00R PERMIT 8 D ~1_1Osr. lDWa1M'ROWl1l!NfREQ. 20 0 PUD PRS.IMJNARY PlAN ~AJ.. 32 0 TREE REMOVAL PERMIT 90 EXTENSION FQRA DEV. DECSJON 21 C PUD DEStGN PlAN FINAL APPPiNM. 33 C VARJANCE , 10 C fBCE. rNI STMDINli WML pe<XJNSr.v. 22 0 PUD FINAl PLAN N'ffttNN.. 34 0 ZONING ADJUSTMENT . 11 0 GRADIM'i PERMIT 23 0 UA 6. CONSOt.IllATION OF LOTS 3S D ZONE OiANGE 12 a ~ OlAMR 5IGfaPL 5I1'r,!ifECACcu 24 a ItS MCH. STANOAADS SU8OJV. 36 0 OTHER.: .. A Ilcant Certification: I ...., declare that as ~ lor tis praposIII. J haole r.mIIarizIed mpdf with the ntIwn; prcMsians d the Qy 01 Woodburn ~ 0nInIncle; and I have reIId tile foIl1gCltll9 Ippbaan IIId know the conIIIIlts dIN ~don tQ be true 1D U1e best fA my .lcnaw1e. (W applbnt Is not IIrQe IS ~ owner, owner ~ Nhori2e appIfcant tIC) repNSeI'Il hI5/her Interest In the abowl refenn:ed ~IP/ ~ Owner: -. DaI8I , DMe: Exhibit liB" i , r T 2.106 Commercial General (!X!} 2.106.01 Permitted Uses The proposed re-development is permitted in the CO zone per Section 2.106.01.E Retail Trade, subsection 5, Food and Beverage stores. 2.106.02 SDe<:ial Permitted Uses A special permitted use is not required or requested for the proposed re- development. 2.106.03 Conditional Uses A conditional use of the proposed re-development is not requested or required. 2.106.04 Accessory Uses Does not apply. 2.106.05 Dimensional Standards Se<:tion 2.106.05.A requires that lots in a CO zone shall comply with the applicable standards of Table 2.1.10. Table 2.1.10 states in a CO zone the lot area for a non-residential use shall be adequate to contain all structures within the required setbacks. There s~1l be no minimum width or depth. The existing structure is located within the required setbacks set forth per Table 2.1.10. Se<:tion 2.106.05.B requires that the maximum height of buildings shall not exceed 70 feet, EXCEPT chimneys, spires, domes, flag poles and other features not used for human habitation (EXCEPT telecommunication facilities), shall not exceed 100 feet. The height of the existing building does not exceed 70 feet. Section 2.106.05.C.1.a.l requires a minimum setback abutting a street to be 15 feet plus any Special Setback (Section 3.103.05). Per Table 3.1.1 of Section 3.103.05, Special Setback Standards by Street Classification, a 50-foot special setback from centerline for a major arterial is required. A minimum setback of 15 feet plus 50 feet, for a total of65 feet from the centerline of the right of way of Pacific Highway 99E is needed to fulfill the requirements otthis section. The front of the existing building. when measured perpendicular to the right of way of Pacific Highway 99E is measured to be 95 feet. Se<:tion 2.106.05.C.1.a.2 requires the maximum yard abutting a street shall be 150 feet. The yard abutting the street on the subject property does not exceed 150 feet. 1 of 14 '.......................---......_~- , r T Section 2.106.05.C.l.b.l prohibits off street parking and storage within the required yard or special setback discussed in Section 2.106.0S.C.l.a.l & 2 above. All proposed off-street parking is outside any required yard or special setback. Section 2.106.05.C.1.b.2 requires that the distance between the sidewalk on a public street and a loading dock shall be sized to preclude vehicles using the dock from projecting over the sidewalk. The existing building has no loading docks on the front of the building nearest the public sidewalk. Section 2.106.05.C.l.c states that fences, walls, landscaping and signs shall be subject to clear vision area standards, Section 3. I 03. I O. Section 3. I 03.10 states that a vision clearance area is an area at the intersection of two streets, a street and a driveway or a street and an alley in which visual obstructions are limited for safety purposes. The Clear Vision Area is described in Section 3.103.10.B.I, 2 and 3. The clear vision area for both sides of the existing driveway include two guard posts that are approximately four feet high and four inches in diameter. The guard posts fall under the exception of Section 3.103.10.E.4, Traffic control signs and devices. Section 2.106.05.C.l.d states that vehicular access is permitted in conformance with Section 3.104. Access to the site will remain the same as in the past and shall conform to Section 3.104. See Section 3.104 narrative. Section 2.106.05.C.2.a requires development in a CO zone shall be subject to the. setback and buffer requirements of Table 2.1.11. Table 2.1.11, Interior Yard and Buffer Standards for CO Zones, shows that if the property that abuts the subject property is zoried CO, CO, DOC, P/SP, IP, or II.. zone then I) there is no buffer yard landscaping requirement for an interior yard abutting a buffer wall, 2) Under Wall Buffer, Alternative B, no wall is required, 3) UIider Interior Setback, Alternative A, the interior side yard setback shall be 5 feet. Section 1.106.05.C.1.b requires a minimum building setback from a private access easement shall be 5 feet. The title report provided does not indicate any such recorded easement on the property. Section 1.106.05.C.2.c requires that off street parking and storage is prohibited within a required interior side and rear yard setback. All proposed off-street parking is outside any required yard or special setback. Section Z.l06.05.C.l.d states that fences, walls, landscaping and signs shall be subject to clear vision area standards, Section 3.103.10. Section 3.103.10 states that a vision clearance area is an area at the intersection of two streets, a street and a driveway or a street and an alley in which visual obstructions are limited for safety purposes. The Clear Vision Area is described in Section 3. I03.IO.B.I, 2 and 3. The clear vision area for both sides of the existing driveway include two guard posts that are approximately four feet high and four inches in diameter. 2 of 14 - The guard posts fall under the exception of Section 3.103.10 .EA, Traffic control signs and devices. Section 2.106.05.C.2.e states that vehicular access is permitted in conformance with Woodburn Access Management Ordinance and Section 3.104. Access to the site will remain the same as in the past and shall conform to Section 3.104. See Section 3.104 narrative. 2.106.06 Develooment Standards Section 2.106.06.A states that off street parking is subject to the standards of Section 2.106.05 and Section 3.105. Section 2. 106.05.C.I.b. I prohibits offstreet parking and storage within the required yard or special setback discussed in Section 2.106.0S.C.I.a.I & 2 above. All proposed off-street parking is outside any required yard or special setback. Section 2. 106.0S.C. I.b.2 requires that the distance between the sidewalk on a public street and a loading dock shall be sized to preclude vehicles using the dock from projecting over the sidewalk. The existing building has no loading docks on the front of the building nearest the public sidewalk. Section 2.106.06.B requires that setbacks and lots shall be subject to the standards of Section 3.103. See Section 3. 103 narrative. Section 2.106.06.C.2 requires all primary buildings and structures shall be subject to the architectural guidelines of Section 3. I 07.06. Section 3. I 07.06.A requires that the following design guidelines shall be applicable to all non-residential structures and buildings in the RS, Rl S, RM, CO, CO and Pzones. The guidelines of Section 3.107.06 are suggestions for architectural design. The existing building should be grandfathered and this section should not be applicable Section 2.106.06.D requires that signs shall be subject to the Woodburn Sign Ordinance. The subject site has an existing sign located near Pacific Highway 99E that the new retail store will use. Section 2.106.06.E.l requires that the street frontage of a subject property shall be improved with either property line sidewalks and street trees or curb line sidewalks. The subject property has an existing 6-fbot wide curb line sidewalk that extends across the street frontage and then ends with an asphalt ramp at the south property line of the subject property. This existing sidewalk was built with the new sanitary line that was recently constructed. The sidewalk is brand new and should not be removed. Street tree installation within the right of way behind the existing sidewalk would place trees in close proximity to the sanitary line and may cause problems in the future. No further street frontage improvements are needed of the subject property. Section 2.106.06.E.2 requires that the subject property be landscaped to the standards of Section 3.106. Section 3.106.0l.E, which states, "the provisions of this section 3 of 14 ....'._..;...,.~-,.,~".,-,-"""'~ T r shan apply to the entire site area of the development, where the cumulative effect of additions to structures and/or parking areas increases the total area covered by structure and parking by 50 percent or more than existed at the date of the WDO adoption". The applicant proposes to work with the City of Woodburn to provide the site with reasonable landscaping. The subject property is proposing 7,000 square feet oflandscaping on the site. Section 2.106.06.E.3 requires that common refuse collection facilities shall be screened on all sides by an architectural block wall and solid gate, both with an anti- graffiti surface, a minimum of six feet and a maximum of seven feet in height. The proposed re-development proposes to use an unfinished fully enclosed portion of the existing building as the common refuse collection facility. The enclosure is large enough to hold garbage dumpsters and any recycling containers that may be used. The existing dumpster that is located on the back portion of the subject property is used by the business that is located south of the subject property. Section 2.106.06.F requires that all uses shall be established and conducted on lots of recor~ as defined by Section 1.102 and developed to the public facility and access standards of Section 3.101,3.102 and 3.104. The subject property is a lot of record, there is no proposed alteration to the lot of record and the subject property has been developed prior to the adoption of the current Woodburn Development Ordinance. The proposed re-development shall comply with Section 3.101, 3.102 and 3.104. See the narrative for those sections. 3.101 Street Standards 3.101.02. General Provisions Section 3.101.02.A states the access or driveway, for each lot shall be connected to the existing public street system in compliance with Section 3.104. The subject property has access to Pacific Highway 99E, which is a state highway and is in compliance with Section 3.104. See Section 3.104 narrative. Sections 3.101.02.B, C, D do not apply. Section 3.101.02.E states that Private streets are prohibited in conjunction with a development approval, EXCEPT where required as private park streets in manufactured dwelling parks, pursuant to ORS Chapter 446 and OAR 918-600. The subject property has no private streets and does not propose to have a private street. Section 3.101.02.F and G do not apply. Section 3.101.02.H requires that all public streets, and private manufactured dwelling park streets shall be named after providing the Woodburn Fire District 4 of 14 ~._._._.__... 1f 'II' T an opportunity to review and comment. All streets abutting the subject property have been named and approved. Section 3.101.02.1 states that right of way landscaping and street trees are subject to the zoning district requirements. Section 2.106.06.E.l requires that the street frontage of a subject property shall be improved with either property line sidewalks and street trees or curb line sidewalks. The subject property has an existing 6-foot wide curb line sidewalk that extends across the street frontage and then ends with an asphalt ramp at the south property line of the subject property. No further improvements are needed of the subject property. Section ~.106.06.E.2 requires that the subject property be landscaped to the standards of Section 3.106. Section 3.106.0 I.E, which states, '~he provisions of this section shalt apply to the entire site area of the development, where the cumulative effect of additions to stIUctures andlor parking areas increases the total area covered by structure and parking by 50 percent or more than existed at the date of the WOO adoption". The applicant proposes to work with the City of Woodburn to provide the site with reasonable landscaping. The subject property is proposing 7,000 square feet oflandscaping on the site. Section 2.I06.06.E.3 require that common refuse collection facilities shall be screened on all sides by an architectural block wall and solid gate, both with an anti-graffiti surface, a minimum of six feet and a maximum of seven feet in height. The proposed re-development proposes to use an unfinished fully enclosed portion of the existing building as the common refuse collection facility. The enclosure is large enough to hold garbage dumpsters and any recycling containers that may be used. The existing dumpster that is located on the back portion of the subject property is used by the business that is located south of the subject property. Section 3.101.02.J requires that aU sidewalks shall be a minimum of5 feet wide, excluding the curb, and located one foot from the right of way line EXCEPT in the DDC Zone or as otherwise approved by variance. The subject property has an existing 6-foot wide curb line sidewalk that extends across the street frontage and then ends with an asphalt ramp at the south property line of the subject property. No further improvements are needed of the subject property. 3.101.03 Rit!bt ofWav and Imorovement Standard~ (Fie:ure 6.9) Section 3.101.03.A and B state that the street right of way and improvement cross-sectional standards required for development are depicted in the Woodburn Transportation System Plan. The right of way abutting the subject property is existing and has previously been improved. No further improvements are required. S of 14 ~.p'''''''''_ '~~m'."'_""_-"'__"" .... .. .,. 3.102 Utilities and Easements 3.102.01 Water. Sanitary Sewer and Storm Drainaee Facilities Municipal water, sanitary sewer and storm drainage facilities already exist on the subject property. The subject property is required to construct an 8" waterline along the entire street frontage of Highway 99E and provide one fire hydrant in the right of way in front of the subject property. A ten-foot public utility easement located behind the right of way on the subject property is being proposed with the 8" waterline located within it. 3.102.02 Undel)!round Utilities The subject property is currently served by overhead wires or cables and would require extensive re-construction for the utilities to be placed underground. 3.102.03 Outdoor Liebtine Section 3.102.03.A requires that public streets abutting development shall be illuminated with streetlights installed to the standards of the Public Works Department and the electric utility. The subject property has existing lighting along Pacific Highway 99E as well as on the property itself 3.102.04 Easements Section 3.102.04.A states that the Public Works Department shall require dedication of specific ~sements for the construction and maintenance of municipal water, sewerage and storm drainage facilities located on private property shall be required in accordance with the Public Works Department standards. The subject property is required to construct an 8" waterline along the entire street frontage of Highway 99E and provide one fire hydrant in the right of way in front of the subject property. A ten-foot public utility easement located behind the right of way on the subject property is being proposed with the 8" waterline located within it. Section 3.102.04.B states that a five-foot wide public utility easements (i.e., easements for natural gas lines and for electric and telecommunications wire or cable service) shall be dedicated along each lot line abutting a public street. Existing utilities are located along Pacific Highway 99E and the subject property has the use of those utilities. The existing utilities appear to be located within the right of way. 6 of 14 .'-'-'-.--'-'.--y-- f . T Section 3.102.04.C, Creeks and Watercourse Maintenance Easements, requires that public improvement and maintenance easements shall be dedicated along all creeks and other watercourses. On streams and waterways where development is regulated based on Federal Emergency Management Administration flood hazard delineation, the minimum width shall be adequate to accommodate the l00-year floodway. A small ditch, which runs from property to the east of the subject property, enters into a pipe system with no known alignment or outfall. 3.103 Setback. Open Space and Lot Standards. Generallv 3.103.01 Setbacks and ODen SDace. Generallv Section 3.103.01 states that setbacks and required open space define the areas within a lot or a planned unit development that are to be retained and maintained unobstructed by buildings and structures, EXCEPT for projections, accessory uses and structures and for common facilities required as a condition of a land use decision. The subject property maintains the required setbacks and all setbacks remain free of any buildings or structures. 3.103.02 Lot Coverae:e. Generallv Specific standards for lot size or area, for lot dimensions, and for lot coverage are set forth in the applicable zone. The subject property is zoned Commercial Oeneral (CO) and per Table 2.1.10, in a CO zone the lot area for a non-residential use shall be adequate to contain all structures within the required setbacks. 3.10~.03 Setbacks. Setback Area and Reau~red Ooen Soace. Generallv Section 3.1OJ.03.A.1 requires that no required setback provided for any building or structure for the purpose of complying with provisions of the WDO shall be considered as providing a setback for any other building. The subject property has one existing building that meets the setback requirements of the CO zone. Section 3.103.03.A.2 requires that no required setback on an adjoining lot shall be considered as providing open space on the lot whereon the building is erected EXCEPT for a common area not required to be located within a lot when owned by a homeowners association in a planned unit development. The subject property is not proposing any open space. Section 3.103.03.8 requires that setbacks to be unobstructed. The required setbacks on the subject property shall be open and unobstructed by buildings or structures. Section 3.103.03.C requires that setbacks not be reduced. The setbacks on the subject property are not proposed to be reduced. 7 of 14 ."~- ._..,---~ T T T 3.103.04 SeDaration of Lot or Setback Areas Section 3.103.04.A states that no portion of a lot necessary to meet the standards specified by the use zone in which it is located or required by the WOO shall be separated in ownership. The subject property proposes no such separation of ownership. Section 3.103.04.B states that no setback area or required open space around an existing building shall be separated from the lot upon which the building is located. The subject property proposes no separation of the setbacks from the lot. 3.103.05 SDecial Street Setbacks Section 3..103.05.D states that special setback standards by street classification are establisbed in Table 3.1.1. The special setback standards shall be applied to streets within tbe City of Woodburn as functionally classified in the Woodburn Transportation System Plan. Per Table 3.1.1 ofSectioJ13.103.05, Special Setback Standards by Street Classification, a 50-foot special setback from centerline for a major arterial is required. A minimum setback of 15 feet plus 50 feet, for a total of65 feet from tbe centerline of the right of way of Pacific Highway 99E is needed to fulfill the requirements of this section. The front of the existing building, when measured perpendicular to the right of way of Pacific Highway 99E is measured to be 95 feet. 3.103.06 No Parkin2 or Stora2e in Setbacks Adiacent to a Street Parking and storage shall be prohibited within a required setback adjacent to a street, EXCEPT for parking in driveways. The proposed re-development is not proposing any parking or storage in the required setbacks. 3.103.07 Proiections into the Setback Adiacent to a Street The existing building on the subject property is well within the required setback adjacent to Pacific Highway 99E and no projections into the required setback are planned. 3.103.08 Proiections in the Interior Side Yard Setback The existing building on the subject property is well within the required side yard setback and no projections into the required setback are planned. 3.103.09 Proiections in the Interior Rear Yard Setback The existing building on the subject property is well within the required rear yard setback and no projections into the required setback are planned. 8 of 14 ...--.- _....._~....,._.~..~._-" 'I" '1 r 3.103.10 Vision Oearance Area Section 3.103.10 states that a vision clearance area is an area at the intersection of two streets, a street and a driveway or a street and an alley in which visual obstructions are limited for safety purposes. The Clear Vision Area is described in Section 3.103.10.8.1, 2 and 3. The clear vision area for both sides of the existing driveway include two guard posts that are approximately four feet high and four inches in diameter. The guard posts fall under the exception of Section 3.103.10.E.4, Traffic control signs and devices. 3.104 Access 3.104.01 Aoolicabilitv Section 3.104.01.A.l requires that every lot shall have direct access to an abutting public street or to a public street by an irrevocable access easement. The subject property has direct access to Pacific Highway 99E from one 26.foot wide (40-feet wide including wings) concrete driveway approach. Section 3.104.01.B.I states that a city permit shall be required for any new or modified vehicular access to a street that is under City jurisdiction. The subject property is not proposing a new or modified vehicular access. Section 3.104.01.B.2 states that a Traffic Impact Analysis (TIA) may be required by the Public Works Director prior to the approval ofa City access or street construction permit when the Director estimates a development proposal may generate either 100 or more additional, peak hour trips, or 1,000 or more additional daily trips, within ten years of a development application. The subject property has an existing approved access and is exempt from this requirement. Section 3.104.01.B.3.b states that a Type II design review shall be subject to the access standards and guidelines specified in this Section EXCEPT when the subject property is bound by the requirements of a precedent land use decision that has not been modified by a subsequent land use decision. The subject property witt be required to do a Type II design review per Section 5.102.02.A.2, which states that the purpose of Type II design review is to insure compliance with all applicable site development standards and architectural design guidelines of Section 3.1 for any change in use that results in a greater parking requirement. The subject property is required to have 43 parking spaces per the WOO. Section 3.104.01.B.4 requires a City access permit shall be subject to the requirements of the WOO and Public Works Department standards. The subject property has an approved existing access on to Pacific Highway 99E. Section 3.104.01.e states that access to a transportation facility under the jurisdiction of the Oregon Department of Transportation (ODOT) shall be subject 9 of 14 ~....--- T f t to the requirements of 0 AR 734-051. The subject property has an approved existing access on to Pacific Highway 99E. 3.104.02 Driveway and DriVe-Throu2h Measurements and Dimensions Section 3.104.02.A, B, C and D refer to new driveways. The subject property is exempt from the requirements of these sections because the subject property is not proposing a new driveway. 3.104.03 Driveway Access Guidelines. Tyoe II and m Aoolications Section 3.104.03.A.l states that the number of driveway accesses should be minimized based on overall site design. The subject property has one existing approved driveway off of Highway 99E and is not proposing any new driveways. Section 3.104.03.A.2 refers to joint/shared access. The subject property is not proposing any joint/shared access. The subject property is exempt from this section. Section 3.104.03.A.3 refers to cross connection between abutting lots of similar use. No cross connection with abutting property owners is proposed or desired. The subject property is exempt from this section. Section 3.104.03.A.4 states that access to lots with multiple street frontages should be trom the abutting street(s) with the lowest functional classification. The subject property has an existing approved access to Pacific Highway 99E and no other abutting streets. Section 3.104.03.A.5 requires that dysfunctional or unused driveways should be closed. The subject property has the minimum number of approved driveways possible. Section 3.104.03.8 refers to driveway spacing guidelines for Type II and III applications. The subject property has only one driveway and is exempt from this section. 3.104.04 Driveway Access Standards. TvDe I Aoolications The subject property is exempt from this section because the subject property is required to file a Type II application. 3.104.05 Driyeway Dimension and Imorovement Standards. TvDe L D and m Applications 10 of 14 ...,--...,,,,,,,,,",,....-. . . ... Section 3.104.05 is referring to lots with new driveways proposed. The subject property is not proposing a new driveway. The subject property is exempt from this section. 3.105 OfT Street Parkine: and Loadine 3.105.01 Annlicahilitv Section 3.105.01.8.2 requires that applications subject to Type II Design Review, Section S.1 02.02, where the change or expansion increases the required area for parking, loading or landscaping by 2S percent or more, shall conform to all parking, loading and landscaping to the standards of the WOO. Parking, loading and landscaping required for changes or expansions ofless than 2S percent shall be limited to those necessary to conform with the increment of change or expansion. The subject property~s previous use was a motor vehicle dealer. The motor vehicle dealer had twelve parkin~ spaces marked on the existilJ& pa'l.meRi: The re-development is proposing a total of 43 parking spaces. 3.105.02 General Provisions for Ofl'Street ParkinS! and LoadinS! Section 3.105.02.A states that all required parking and loading spaces shall be retained and maintained or an equivalent parking and loading space provided. The subject property is not proposing a reduction in parking spaces required by the WOO. Section 3.105.02.B states that the land for off street parking areas shall be owned in fee title by the owner of the structure or site being served. The land for the off street parking for the proposed re-development is now and will continue to be owned by the legal owner of the subject property. Section 3.105.02.D states that offstreet parking spaces shall be provided on the same lot as the primary building or use. The subject property proposes to have the off street parking located on the premises. Section 3,105.02.E requires that off street parking spaces shall be provided in amounts not less than those set forth in Table 3.1.2 and shall not exceed 2.0 times the amount required by Table 3.1.2. This section also discusses the number of disabled person vehicle parking spaces shall be provided to the standards of the state Building Code. The re-development is proposing to have 1,823 square feet of retail space and 9,018 square feet of warehouse space. The City of Woodburn requires that retail space and storage space be treated equally and the more stringent parking requirement be used. . From Table 3.1.2 for general retail sales, it requires 1.0 spaces per 2S0 sfgfa. The minimum total parking spaces required for the subject property would be 43 spaces and the maximum number of parking spaces would be 86 parking spaces. The subject property would be required by 11 of 14 ""..........-..,---,..~.~~--,. .. ". __ .,__._~o_. .. ,. the state building code to provide a minimum of two handicap parking space for the proposed 43 parking spaces. Section 3.105.02.F requires that a maximum of20 percent of the required vehicle parking spaces may be satisfied by compact vehicle parking spaces. The subject property is proposing eight compact parking spaces. This is only 18.6% of the parking. Section 3.105.02.G requires off street loading spaces shall comply with the dimensional standards and amounts not less than those set forth in Table 3.1.3 and the off street loading facilities shall be on the same lot, or site, as the use or structure they are intended to serve. The existing building on the subject property has three overhead doors but only one will be used for loading SectioD 3.105.01.H.l requires all vehicle parking and loading areas shall be paved with asphalt, concrete or other hard surfacing approved by the Public Works Director. Subject property has an existing hard surface for the parking and loading areas and meets this requirement. Section 3.105.01.H.2 requires that aU vehicle parking and loading areas shall be graded and provide storm drainage facilities approved by the Public Works Director. Subject property has an existing approved drainage for the parking and loading areas and meets this requirement. Section 3.105.01.H.3 requires that all vehicle parking spaces, EXCEPT those for single family and duplex dwellings, shall be constructed with bump~r guards or wheel barriers that prevent vehicles from damaging structures or projecting over walkways, access ways or abutting property or rights of way. The subject property does not currently have wheel barriers but with the re-development of the subject property, this requirement can be met. Section 3.105.01.H.4 requires that off street vehicle parking spaces and maneuvering areas, EXCEPT those for single family and duplex dwellings and those for disabled persons, within off street parking areas shall be designed in compliance with Table 3.1.4. Three or more off street parking spaces provided subject to Table 3.1.4 shall be designed so that no backing or maneuvering within a public street right of way is required. The subject property can meet the requirements of Table 3.1.4. Section 3.105.02.H.5 requires that off street parking and maneuvering areas shall have directional markings and signs to control vehicle movement. The subject property does not currently have directional markings but with the re- development of the subject property, this requirement can be met. Section 3.105.02.8.6 requires that off street parking spaces shall be delineated by double parallel lines on each side of a space. The total width of the lines shall 12 of 14 ... delineate a separation of2 feet. The subject property currently has faded, single delineated parking space markings. With the re-development of the subject property, this requirement can be met. Section 3.105.02.H.7 requires that access to vehicle parking areas shall be in compliance with the standards of Section 3.104. The subject property is in compliance with Section 3.104 or can be with the proposed fe-development. Section 3.105.02.H.8 requires that all outdoor lighting shall be designed so as not to shine or reflect into any adjacent residentially zoned or used property, and shall not cast a glare onto moving vehicles on any public street. The subject property has existing outdoor lighting that provides light for the subject property. Section 3.105.02.H.9 requires that all parking areas shall be landscaped to the . standards of Section 3.106. The subject property fulfills the requirements of Section 3. 106 as previously described. See Section 3. 106 narrative. Section 3.105.02.H.I0 requires that all uses required to provide 10 or more off street parking spaces shall provide a bicycle rack within 50 feet of the main entrance. The number of required rack spaces shall be one plus one per ten vehicle parking spaces, with a maximum of20 rack spaces. The subject property proposes to have a total of 43 parking spaces. The number of bicycle parking spaces required would be five bicycle spaces. The subject property currently does not have bicycle parking spaces, but the requirement of this section can be met with the proposed re-development of the subject property. 3.106 Landscapine: Standards 3.106.01 AODlicabRitv The provisions of this section shall apply: Section 3.106.01.D states that the provisions of this section shall apply to the site area for all new structures and related parking EXCLUDING single family and duplex dwellings and accessory structures~ and Section 3.106.01.E states that the provisions ofthis section shall apply to the entire site area of the development, where the cumulative effect of additions to structures and/or parking increases the total area covered by structure and parking by 50 percent or more than existed at the date of the WOO adoption. The subject property is not increasing the total area covered by structure and parking by 50 percent or more and is exempt from this section of the WDO. The applicant proposes to work with the City ofWoodbum to provide the site with reasonable landscaping. 13 of 14 ..>"...".....,...."~-_..<_._~_.."'".,-,. - .. p T 3.107 Architectural Design Guidelines and Standards 3.107.06 AODlicabilitv Section 3.107.06.A states that the following design guidelines shall be applicable to all non-residential structures and buildings in the RS, RIS, RM, CO, CO and P zones. Section 3.107.06.B.l.. states that building facades visible from streets and public parking areas should be articulated in order to avoid the appearance of box-like structures with unbroken wall surfaces. The existing building has several broken up wall sections in the front facing Highway 99E. Section 3.107.06.B.l.b states that the appearance of exterior walls should be enhance by incorporating three-dimensional features. The existing building is planned to have an awning in front to give an appearance of three-dimensions. Section 3.107.06.B.2.a states building exteriors should exhibit finishes and textures that reduce the visual monotony of bulky structures and large structural spaces~ enhance visual interest of wall surfaces and harmonize with the structural design. The existing building has finishes and textures that reduce monotony. Section 3.107.06.B.2.b states that exterior surfaces should be enhanced by incorporating glass, woo~ brick, or stucco. Exterior surfaces should not use plain concrete or plywood among others. The color orat least 90 percent of the wall, roof and awning surface visible from a street or public parking area should be an "earth tone" color containing 10 parts or more of brown or a '<tinted" color containing 10 parts or more white. The existing building is proposing to be light cream in color. The proposed awning will be white with forest green trim. 14 of 14 ..,..-." . I T r 7/30/2003 Finance Department 270 Montgomery St. Woodburn, OR 97071 (503) 982-5215 PAYMENT DATE: CITY HALL REVENUE STATION: 03004751' RECEIPT NO.: SUZANNEYB CASHIER: 770 N. PACIFIC HWY ORTLAND FRUIT COMPANY 629.00 TOTAL AMOUNT: 1048 FROM: F.' l~~- ~l .f. i~.... PA~ H '''''''_ . ;,-.~:; ,~, I '., ,. .. -...........>. \,. "- I . . ~, ' .~.'"'<:~ . /~ .. .;:--...___ t.."." ~/ "~.', ,. --'.~... "-. rr.. ~ A ~ . ........-/ ' C). \/ r c;';"~AU.6:iIJ-___o~. <':.: Ii : ~ .".- ~: :~( . M~CT //' - , c!; . , ::l, :: i I !it:>,,p/ - 7 "-.-..::::~.:..~--_._q ....-----.---....----, "" / I bt7. ~..., 1'/ -.'.--..--.,..., .----.-------.--.---,.... " ~~L. -'; c'ff': ~.,.,.,.. / /. . . '-==--=-----=-.;.--.---::::-.:.::..-::.:::::.:.:.7-=-,1/~/ -'_-::::::;;:=::::.::::;'-'.~o~:'~~"f-.:...~~::.-:!...; .::::.::-1 c:.... ~ ~ ~ ."'1 . / " ./ ;':;::." '~'" ,.~""i ....,.~...~~ , ~' Ii ; ~ ., :.j ;~r i i ,. ;Ii ~. ,._"""'"'..C~.O.~;;",,,,.,,:,~,,,,~~"~~~,-.,.__ i! /" .- - -' . I -....-. '.. ::;I} .. -::::::-~~. ~:~:. ':::;::':::.~:-_-::::::::='::':.:~:.:::::"'7.:':'::':;:'~7".:.';~=:'::: ;~:~:~:.~:::::..-=:;:::.::::::::::::::-_ ~~~~~l:=:~=:i .' ~ (;,~'.-_____ ~.f .; -.,._-.......~~~~ ;::::...... i i I ." \~ .. ,\!" . \1. -. ;j ./,1.', i...~' If 1 ~. :;i; ;~l \\ ,I Pill u .....:.'. , ~ ' Ii II .".~ .!t. I' ~/ Ii .....,! f; ::0..... I! '! ;~ ;/ /' iL;f/~! ;/ ~I' // ~/ 11 ,':r .1J II // . L~(I t 'h I .~ ~ ...... _.....~'==.':) !; .J! 1,<1 --=--' -'0:'_-' --~--- -~ <t .::t.._", d;-.,-__.. ~, /. S~' j ---'-~.,v .' /~' "'jlj' / r..egrf R /' ~//,,,, .,// : ) ,/ ,/' REC'D Topo USA 2..0 Copy.-i.hc. 1999 DeLorme Yarmouth. ME 0..096 Scale. 1.7,2.00 Decal.. 15-0 !. JAN 2 7 2003 \\OOOBURN COMMUNnY DeVR nPMFNT nFPT ....------ .. '. .,. I~ 8~ :01:- -J! :! 0 ~ 0:. <t- O ..I ,........, I ''';>/7 I (,If:; lee::::> t;;COl (. ---- 50 L .J .../ <. ~ - - - - '" / / 103 /03 / / / / / / / L. CRr536 o 0 '\to -P.l2.so,o 0 0 0 0 7'j +/- ~ ".:~ :KIN~EY ST ~f~ r J \ 1900 \) J:7 ) r) J i 0~);/ -\,;/ .!': ~} ~. J q, 191.004 2COO "* t 2500 .NE:ST go."e 15 ------------------------------------------- o ..,. 307 AI4. 1119.9S BLAINE 132 19 ----------------r- 3600 I I t;1 ~I I I I I 3500 ------------- - ~.~("' EAST ---------------------------- 81 1 S88 32E 5,30S CH 108.31 18 3900 -------------------- ~ #I3J A.~ _G::> 3700 152.52 Nee 32W 61:i !la ! i 4000 a 235.11 188.115 4100 Nal32W 1.153 CH 132 200 4200 103 00 03 5 4300 4400 " - ! * ~ - x i . ..... ON (124,88) . - It A7Tr::("' 1.8f5CH ..... 4_ ...-...._-,.. -~~--~ r 1r T 1&1 2400 ~5 it ~B rJ~ ... - . - $8742e' 1.516 CH S8911E4.HISCH 275.16 0 0 3; ~ ~ .. g - ! i 1. 4500 1.84& SKETCH/AREA TABLE ADDENDUM s U B J E C T ~/OIent PORTLAND FRUIT COMPANY Property Adcl_ 770 N PACIFIC HWY a~ ~~ WOODBURN MARION ~ ALBINA COMMUNITY BANK .... No: PTLD ZIp Code 97071 l' NORTH 91' lHlN:lI-ED STtIR.IQ: S-ED URCE :m:lR.ooCE RCOLI I M p R o V E M E N T S S K E T C H 10' 11.7' CXXll.LR CPEN RETAIl. . SPACE 41' 11' OPEN WHlEHOUSE NfE.A 9~ ~ I i 00I!JlI1CAll llCCII 1lREA< RCOLI 91' PROPOSED FLOOR PLAN MAl N FLOOR {c o o w a: {l SCALE: I inch . 25...1 - AREA CALCULATIONS SUMMARY UVING AREA CALCULATIONS Area _ Nllme of Area SIz. Totals Breakdown Subtotals d Cl.\l a.c.aU Ar.. 1113.00 )].00 X 41.00 1313.00 Narehou.. Space '011.00 10141.00 1.1.00 X 2'.00 2'0.00 A , .00 X 11.00 ".00 L ).00 X t.oo 2'.00 C 5.00 X '.00 30.00 U 5.00 X , .00 30.00 l . J.OD X '.00 2'.00 A. '1.00 X '1. aD 14'3.00 T E '.00 X 20.00 110.00 0 1.00 X 10.00 '0.00 21.00 X 15.00 US.OO A R E A S TOTAL UVABLE (rounded) . 1C84t:l .1!J841/ I:... . '<. . ,- ~ .. .....:... . .. 'P"----'- "'-'-"'-'--~"""" ... . - C""') ~~ c:::l ~w c:::l ~Cl c-...I ~!z 00 uw ...... z::!: a:Q.. 0:: =>9 <t ~~ Oi..u -~ 00 ~ 36 t- "t: _J~ ,:., '''''' '- - ....- -'- ~ (" .,... .. -......--.....-,. .._--.- , d ~ ~ .,,~ a 0 ~~ o~ en -.....) ao ~~ ~. :> = (') (JQ~ ~ (j ~ . f~ . ~ ~ c ~ ~, ~. ~ ~. t, ~ -IT ro f "1' . -ll- II ~ I ~ I I I fA f ~ ! ~ ~j~S iall ~ ~ I - z! ~ ~I~ is i ~ i i ! II ~ilS sa ; ~ : I I~~ ii! ;:l j 8! ~ !:l~ ", ( /. Q I c. <; ... .~ >; > ~ I " , \ a Q - ::0 ~ > 5. - '1:l go;: ::c: II ~ Cll t--4 a 0 mt".l !q!Q, O""'J (J) 0 . - I ~ r+ > t'-4 I I I I I I I I i t-z:j ,. I ;;;> i i i IS. a I I! a 5 ~ e e G a ' i .... .... ~ I 1 1 r ~ ~ '~. i I a 9 I I I I I j I I I ~ ! ~ ; I I I ~ lei ~ t t ! ~ I ; ~ i j I ! ! d ; ; ; I ,~~ i 3j!iiJIJ! J Iii .. ~ e i I .. = ft ~ I ! I SISUL ENQINEEANQ Woodburn Retail i .... ; I -. I Existin g Site Store I I 1ft PClaft.AIlD 4YDlUII Conditions II I ~.. __ I'I'lII'? PORTI.AND FRUIT co. :: (lie) 117.... ~ . llII_ 'lI.-02-US-[..... .,..........- ... T . T f ~ ~E:fL l ~ 710 rAlit 3lZ ; ......................_---_......~......................_..................... ................ .. TJ;UST DIS-D . .........................................-........ MORIlOW IJM:$'l14ENTS. LLC GrilDcor JllN(IJfE 1. lWlTICE . P.... TR I CK .. I"tlnOIl ANa CAll.OL ANNE .:rooD. 'lilUS7'EES ~ senetid.u:y .................c.............----........, ....~iter recording return to: ESCROW HO. 120402721 NC2JtI'rITLE ,,. 12TH STREET SE SALEM. OR '7301 . ......0........ .................. ..-... -........ -...-..-........ ....-........... . .-.......... .........-----... A1 - - i:: .; ~ noST PoP ,THIS TRUST DEED. lUde 011 061202. between llOaROIf 1JlVJ:STKDI'TS. u.c . u "r;ancor. AMKR%TrTLI. AD Or.goa CDrpOrat1oa . as Trustee, and IQ.%DIa t. ~. PAT1l1a E. IIOItI'OK aim OJll)L ANHIl JtlIII. TJtllSTBKS. a. Beneficiary , WI'1"IIBS nTII' Granl:or irrevocAbly g:RDtll, ~ain.. sell. ~ CODveYII to t:ruatee in l:J:Ullt. with po-cr of .ale. the pr~y ill ~c.I c_y. Oregon. described n; See ~ibit 'A' L c::: r l\:) ~ N o o N ~ wilb all aad silllluaJ IIIe ~ bcrechwna&S aad appunawICCS .-I all oIha" riChlS dlcI'l:uaIG bdollCiDc Of iIllDywiK _ _lIaafICf appcNIIIi~. and.. raa. issIICS me! JlllDfa IbcROf aDd all f.-cs __ Of hcrCa.flcr IlladMld 10 or used ill ~tioa .... ... ~.Y. fOR TIlE PURPOSE OF SEClill1NG PEJU'QIlMAfoICE of each ~., ~Of IM:rciA a.aiDcd aad pa~ of dIo SlIIII of -TWO IIUNDIlED SEVENt'Y llIOUSAND AND NO I lOOChs" ~.lIla iDlenSl ~ .....1 III IX Icrms of a plOlJliaory _ or CYCII 43K ~Ib. payable 10...fM:iaty or onIcr -S rmdc payable by ~ot.!be ~. fiuI payuv:Ill or principa"l &ad iDIaal \iaaIf. if IlOl ~~. 10 be._ &lid ~ 1M<<7~ - 7afI or upon saIe at pcgpe~y nc ~ of adItiIy GIllie cIcbI ~ by \his ~ is Ihc dale. __ abaft. oa wlUdl die r.... iDsullqJl<lll or .. aou: __ dw:aad pay.blc. 1A1IIe__*WilbiadcszibcdPnlPCny.<< M1Y ~ lIacraJf. Of lIIIy ~ dIcRiD is 1014. .-'10 be .... _.eyed. aaI~. Of ...,. ~~ widIoul f&n( IwltiII& ~ die wriGCll ~ oc approval of IIIe tX.fici3ry. tlIca. . Ibc ~'s oprioA. au . ~ loy \his iJIsInlDl:IIl. iRspcaift of I!Ic .-urity 4aIa cxpKSSClll MaD or IIaa&. &ball ~ iaIiaadiMclY _ .. payable. _..... f' t T. ...Ilhd die .-tar .,1biI1nIIt.... p-ulAW -cr-; _~chever ocx:ura 1r5. t. To prulCCS. praaw aad ~~ pIOpCI\Y _ ~ CIllCIditiCla aad npIit; - III mnovc oc 6cD:Ilish UI)' buildillC or im- ..._..-1Il ma-: 8III1aCllllllllil- ~ lay WUIIC.rAid prv.pcny. 1. To CIlI\IPICIC or. n:IIaK pnI8IfU)' ~ ill ~ ~iItc ~..,1Nildia& or il"",- rf- wllich IIla)' be ~. ..... or ~ dla-. ... pay ..... 4Dc all - iac:un'ed \bcIdOr. ). To cocapIy Wida 1Il1aws.0lW- ftIIIla~ ClI. m--, CIIlIIIIiIioaI _1'CIlIiI:tiOU 8ff~ .... pRIP.CIt)": if lIac lacflCiary _ nqucsu. (II joia ill CUCVlia& -* iaaacilla ~ punualIllO rbc t.lIiiInII ~ Oaac · die bcIidicjarJ IIIIIf ~ .... pay for liIiDI _ :.::r=,uIlIic of6ac or o1flCeS. &I wclI &I _ - of dllicD -aa made b, fllill& oIIilZn or ~1i' 1&c;rr,~ii.L~..... .~"'UIe~' ~,,-=-..........:.....- ..-- 4. 0 ~_ _ ___. __ iaSUPIICC __ 1Ir&IIdiIIP"'" Of_- ........-.. - ~ ~ -- _-Ie .., ftft MIS IUdI odIa" IIaDrlIs 10 rbc ~ ~ ~ aiInc ID aiInc..... -- - - - dWl rbc full iunWc valll&. wn.a1a ~ _r..;ec ~1c.lIIclacf~. willa knI payable.lO lIIct.r. a1f~iciaof___sbaI1 be c1di-- II I!Ic ..alCiarJ as _ as WUnd: if I~ mil taiI_ .., ~ liD plQl;Wt.,. -=Ii iIIsrInIIlZ .uS Ia deliver said ~ III UIe ~ a lcatI fiflcal dayI fOlll' . die ~ Of IllJ policy of ~ - or baafu:r p&Kled 00 _a::' . lbc ~ may ~ _ a._'1 ~o 1lIc aIIIQld c:oGCacd __.., flft oc ocher _~ ~ir:7 - be ' by bcDcficiary IIpOO ~~. ~ licrdIy _ iD sudI ocdCf as baI6cWY _, dclaJDi-. IX' a oplioll or dlc CIIlift __.. c:ol or .., fill'! dIcRof. .-.r be ldc:.Ued III plt<<. Suda opplic:arioo 01' m- sIWl - CIII'C or wUft laY c1efllllt or 8IIIicc of cIcfalk bcrc.dcr <<ilrlali4Ilc .., 8CS lloac JIW'I'I&III: lO ... .-cc. S. To ItIqJ Aid pcaaisl;I '- rr.. COIlIIfU':l- limI aad III paJ all \UA ~ and CIIlba' dIatIcs lha aay _levied or asICSICll ... or .~ said ...,eny kfarc any pall[ or audl w.cs. _ · - oIbcr c1w1DCl ~ past due or iIcIiIoqUCIII aad prorapdy tklivcr ralCiplI \IICIdiIf III ......lCiary: ~ 1M I~ WI . aIlIR pa)'II!I!!IC or -t.~. --" iasIlnDI:C ~ IiaI or ocIicr dIafIIs payoMc !IY I~' c:itMr by ilin:a pa~ 01' by prirtidia& bc-'iCiar)' willi fulls w~ wllicll Ia inaIlC ;;cia paymc.. ....ficiarJ may. .. iu opri-. ~at 1baeOf.- .. --- 10 ~ willi imaCSlal lIIe"sa fordl ill tile lIOlC ia:\aat \IadI,. lQ&ii!Icr" oblilllio- . .. pa.~rapbI.1DIII7 of \bjI UIIII.... Iball be addaIlO - Ilcr:lamC a I*l 01 die dcIIC __ by .. .... -.d. wi"-'i _WI' of 1117 rilba IIiIiD& {r-. ltIadl 01.,. 01 dlc amIIIIIIlS ..-r arid for sud& ~. willi ilIlCICIl . u--. die ~ ~ iaaiIcd. . well=-- \be..... IbaI1 be bDlInd III lIIc same ~_ u lIIcJ an: boaIIII __...-. ollhctiiblipjaD bam ~ ....11 suda pa~ dIallbc ir--di"'" cIIIe UMI pa,abIc widIolIl DOlilIt. Uld .. .1 . ~ __ dIcralI.a.iIl. a IlIc .- of_ ~. ri:DIkI' aU - SClCIIftllI by diI UIIIl cIcaI M'. ';""'1 cIac aad ~...~. bn:D-('" U1lI& dld. 6, To pay aU~. tea" ~ of Ibis .... .... iIlcludMIc d1c.~" lidc 1aI'dl. -- · tile odIcr CIlIaI ud apaacs of lhc __.... ia CIIMIICIiaa __. _~ .. obliplioD aDd ~'I-' 1I\lInlC)'.... acwaIly iat:umlII. ,. To ... ialDlll ~ ~ ;--~D w ~~ Ie atfccl...-iI.J ri~ 01' ...-1::'1 of bCIcficiarY IX' ...; IIIll ia IllJ ... aaa. 01 _ . _ II.- . 01' UVIlCC ~....... iiII:Iidiq.at IIlil foe rbc fonc:IGIUIe-'dais deed. 10'" III _... c&pC*& iii:WiM ~... cidI ... rbc ...,....,.. or1l1lSlCC' UllOlll!=Y" fcICI; die.... II alGrllC)"s r_ ....... ill ........' _ all CIIIII ... 1Ic ftMd by 1M lriII_ ... ill 1M n.- .r - sppcaI fraaI .,. ~ Of __ 01 die uiII aIIft. ~ ......mI _ pIJ I1ICb -. lbc ..... -' "IbaI1 ......IC...-~ ...... .. lIIicfil:iuy'. 01' ....... ...-J" .. OIl" ...... It II ......, ...... &UC ; I. Ia 1M __ .. ., ~ <<.01 said Pf'IIf.!I'J 1IIaD.1Ie '*- ....... riPI 01 aaiaaI..... 01' CIlIII6anD&u.. badcIuy .... IIaw IIIlC ..... II Ii .... .......... ill or .,. JIlIIUI- of 1IIc ~ . ~ ~..... for IIICIl &aIdI&. wbidI an: Non: "'T...~Aa ...........T..................~. .......lCI1ft-a.-'lIIlCo.aOll s..... a MIt. __.....,. <<..... _..~ ........... _1IUIIlICII .... _11M 01 0fta0lI. die U.W ....U .~ CIIlIIIorI7 ~Ia -.elide.. caI..............IIIIC.,ulUblWiIria. .mll.a....... MadIa. ~.... << ., ...., ..... << . ..." ... 11cculiI......, 6...,05 to 696.s15. * REC'O * JAN 2 7 2003 WOODBURN COMMUNITY DEVELOPMENT DEPT. I i j I I I I 3 i I ~ i ~ c: r:- _ l\:) I ~ r-.) 0 0 r-.) I' , , , , , .....-...--.-..... ill aa:ss or Ibc mllll&lll ,...... It'l ~. III n:.-ablc QIIIU. :~ IIlCI ~'I fm __Iy paid or iIIcurnlI" pIlIlOf in sudl lIClllZafiop. IIWI be paid. lIcDo:t'lI.i.". "'lfIPIicd by' it r... upaa!lt' I4dI rc:uuaaIJIc _ and cxpcases - lIlI!fIII:Y's fea. "'-Ilh i11111l: iii.. 1IIlI1Ip~~_ns. ~~ paid or .incunallly fx1dDary in such ~s, IlId llIe ~ IppIied upon die IIldctHcdftc:u scam:d . ud ,.,...ar _. 1& ns __~. . IIkc sudI ~ IIld CUQllC IlIdl ~ . shall be ~ ill olMainin& SIIdI ClllllpCl\Salioo. pruinptl)' upon 1IcIId'~'s ~ . 9. AI Ia)' lime ..a t.-1iIK 10 lime upua wrillcll rcqual of bcileflCiln. pa}'llIClII of iu rea IIId 1!fCSCII1It- oflllisdftd aNIlhe !\OIC for CIidof1ClllCftl iii ~ or full rCQ)Clvcw.1I:CI. for i:aIxIdlllioll). wiiIlIIit uicail\& die liallitil)' or -'1 pcrIO!I r. die paymcnl or Ihc indcbl&ldncss. lruacc _ ,., CDlIIc."III.odlc lNkiaJ ollll)' nap or,w or said p~y: ('II join i11f11l1i11& 8II1C81C111Cl11 or crc:Iline My n:suiaioa d\aIiian: leI jilin .. laY suboidiaion or oilier D&RCJIICIIl IITa:a.inl dIis dCI:d or IIic licll Or ~c Ibcrcaf; (d) -YC)'. wil!u*~. all ar.my ~ ar~ propcny. 1bc I~ ill anr RCOlIVC)'IIJ!lC IIIIY bedac:rlbal_dIe pason ar persons lceall)' coullcd ~ IIId 1hc n:ciIaIs lbcn:iIi o(.-i _letS or ku shol be ClMdUSlYC proof of die IlllllfuIacsS llIcnaf. TnIIlcc's fees fell' anl ofdlc.nm lllCIIlionat ill dIis pan&nipII shall be_leu Wn SS. 10. Upun any de JaIlI br poaIOr bcrcundc::l'. benerlCiary aay II lilY !ilK wilhaulnotiu. ci1Iu:r' ill pctSOIl.by 11_ or ~. receiver 10 be oppoinlcd bT a alUI1. .... wiUlou1I'Cpnl10 lbc adcqacy ar III)' .-i1J Cor lbc i~NI-~ bc:rdIy ICctaied. CIIICI' IIJIOII :md utc posscssiolI 0 said...,my or any ~ lhamf. ia ill 0_ _ _ or odIcrwisc col\ca dlc 1aIlI. iaIICs UId prolilS, iDCIudinJ Ibosc pasl due ... uIIpaid. and 3pply lbc same. ku COIlS .. CllpC!ISCS a( apcn&ioa IIId colla:hoa. ixIudiac _Gable illomCn rc:cs UpolIlIIJ if'~ 1DeIl SCQ\R'd hCrdl)". IIId ia IIICII order _ ~Iiciuy may dacmIiac. II. 1'lIc allenn!; I&POO'" Dkinl passcs.siu. oC said praJ'Cl9. \he cou..- of such n:ft1S. isSIIcs md pral'1IS. or 11M: proceecls of fin: and acher iAsunna: palica _ compcnSIlioo<< awards Car., Iatin& or8nace ar Ik prupcny. aad lbc applic:oliooo or n:Icasc: !hereo( as aforesaid. shall .IICX ~. ."1: allY defalll or DOrice of dcCauh IIc:raIo6:r ar iavalicfa1C any act done puISlWIllO sudI _a. 12. Upoa defaull by 1'- ia payruau ar uy indctttcdllCSS sa:urcd IIaIby or ia his pcdOmaat:c or an'1l1fC'CR11l bcmmdcr, lime bctlll oT IIIc CSSCDCC wuh IapcclIO such pa)-..:sII aadJor paiomwIcc. lIIcllcncflCiary ma)' dcc~ 011 SIUIlS sccurlllS \Icftby immediately due and payable. In sum. cYml IlK bcndiciarv II bll dcaioo l1li)' poac:a:d IOCORCIoK IIIis II\IIl dmI ill cquily as . DIOnCI,e or dirca die II'\I.SICC 10 forcclolK lIIis II\IIl deed ~ od..cnisc:mc. mil sale. 11......7 dircalbl: U1ISICC 10 pursue aD}' olbcr ri&lll or rcmedy. cl1hcr II law or in cquilY. ..ich lbc bcocflCW)' IJID)' have. 111 die CVCM IbI: bcnd"u:iuy da:u 10 ron:d1llC by adwansancDl aad salc. lhe beacrlCWy or die ~ sIIaIl UCCUlr mil a&ISC 10 be recordcd lIis wlillCII DOIic.c of lIefaull IlId bis c1K1ioa III scIlll1e said cJcscribed rear propcn)' 10 s:IIisIY IlK obliplioa SCDIml ba'cIIy w~ Ihc U\lSlee sholl rill die lime _ plal:c af A1c. &ive DOlicc dlcnof as lbCII n:qlliral by lair uil procccr:l ., ion:dotc Ibis UUS& deed .. *: _ provided ill ORS 86.73.5 10 160m. 13. Af1cr lbc InIa1CC '- c>>1IIIIIeDCCd fOftlCl_ by IlMnisClnclUld Ale. IIId alM)' lime prior 10.5 clayibdan: Ihc dale !he 11WIft coaduc1s lbc sale. _ p;uIIGr or my GIber ~ fO pri.i1qcd ... 01$ 86.7S3. may ClR ibc dcfou,k or ddau1Is. If lbc dc!auJI C01ISUU 0( . faillII'C 10 pay, wIlaa due. _ ICC1IR'd by die 1II1II deed. .. lIefallk _y be c:IIRId by ..rial die ~ __ due II IlK lime of dlc cure ocbcr d1a..a ponioII &I .'1IIIkI ooc IIIcD lor duc bad _ dcfauk ocCumd. Aay oibCr clCfadl Wl it c:opablc of bciq amd l1li)' lie aued by -'criD& lbc pctNnaaacc nlII~ IIIIdcr die eWiC.iaa or U1Ul dcllIl. In lay aIC. ia adliJica 10 c:urinC IbC dcrauk or lIefalllu. lbc ...- clTccUac 1bc Q\ft: sball pay 10 Ihc IIcadiI:iIIy all cosu ... capaIICS aC1uaIIy iDaImd iI CDtartiac die obliCIliaa of lbc INIl dcelllIIcIhcr wilb _'s IIId MIOnICJ'S rea IIllI acndill& lbc --. fM'!I\'idcd by law. - 14. OIMrwisc. lbc sale IIIaII be belcl an die dac UId . dlc Wile &ad fIa _.... ill die oocicuf '*4r die riIIII: 10 wbicb said saIc may be pclSIpCII1aI _ plQvidaS by I... 1bc U1IoRCIC -.y sell .. papcr1)' iIi&IIcr ia _ ~ or ill scparac puaIs lIDlI sha1I sell IlK para! or parcds . auaioII 10 \J\c 1U&Jlcsl bidder far cub. p.,iIIIc.. ibc lime at ale. T.- IILI1I ckIMr 10 1bc ptUdwcr ilS cIccd ill (onn &I r~ by law c:aawyUl& die prapa1)' so sciw:. ... widlaut ...y m_ or ...-y, ~ or iII1plied. The ra:iws iIIlbc deed or., IIlIlICIS af ba sboIf bl: ClIloc:t.siw proof", die nulhfulaal __r. AsIy pcrsoa. CKIUlIia& lbc IruSlCC, bul iocIudia& IlK &nDlor .. bcIIc(lCiory. a.y pu.rdaDR al .. saJC. IS. WIICII II\IIlCC scIb ...- 10 die ~ pnlYidOII bercia. _ slIaIl appl)' 1bc pnx:cIClIIs of saIc 1O.JIlIy.a& or (I) die expenses of sale, iacI.... lbc ~ a( 1IIc a-. and . _aablc ~.., \nISI&C's ldIClIIIC)'. (lJ 10 die obllCIlioa _cd lIy IlK InIII deed. pI 10 aU ~ boviaC.-ded liC1II ~ 10 dtc dtc iIMa'CII o( dlc UIISICIC ill 11M: IIIlSt dCcd as Ihcir ialaUU IIIIY a~ ID \be order 01 Ibcir priarilJ mil (4) IbUII,lul. ir all)'. 10 1IIc &naIOr..1O his -.. io ia\erCII CDLided 10 sudllW"plu. 16. Ball:f1Ciory ma)' '- Wnc 10 time 3ppCriaI . succcaor or IIIr:IlaOn 10 811)' 1I\ISIm -.s bercia or 10 UI)' IUCIlCSIOI' UUSIOe .ppainlcd haaIDdcr. u,.. sudI appaill_. ODd wi1bauc con~ la lbc SIICCaSOI' Ir1ISIOe, lbc!ala sIIaII be VCSIlIld wi!h all tide. powcn and duties aia6:rrcd upCI1I my _1IcftiII-.:d ar apPaioIcd hcmuIdcr. &cb sudI ~ _ -.ururioo sbaIl be DUde by wrillCD u.su- CUCUled by bcDc6dory, wIIicb. wbCII .:ordal in \be -ncace _cis of die _y or ClllU1Wcs ill wbidI die pnlpCfty is si....... sball be CDacIoosivc pc'OOf of ..apcr ~-' or IiIe _ UUSla:. 17. TnISlCe xccpcs dIis.. .'hclI1his dead. duly Cll~ lad Jed is 1NIk. public _rd. proYidod by Ia..... TNSIOC is lIOI obl!a:a1allO IIOlify aor JIIIIY bcI'C1o of pcadi.ac uIc under &IIY C!1IIa: *cd Of II\&SI or at ., actiaa or pmi:caliDc in wmm &ralllOr, bcDc6cWJ or UuIIOc sIuIllor I pan)' IIIIlcs5 IlIIdI __ ar poczcdlDC . kaulbll')' lNSICC. nc ~ CD_" a&1a:11O aad __ 1bc baler...,. &ad 1lIc...a1Cl&r)' r SlICIlZS:SOI' ill iolCrCSl1ba& \be..-or is lawfully scizal .. fee simple 0( *: __ prapcny .. lias a nIid. __1IIbcral 1iIlc IIIcrClO &ad Iba die &1'8rIIOr will __ IIId fon:vcr dcfaad dac UIIIC ~.~ ~-a. W .utNlNG: ~ pnwt4es ""'-.a.,. "'rill C'ricIaIcc ",...._ a1Vcnrce . nqulnll by 1M -and .. Ioaa ~ bcC_ dMaI. IM:DcI'lCiary.-y ~ ~ at ~or'l apaISC .. pneect ....,.tcialTr iMcnIL T\IiI ___y...IIt......aIIopnl.ed cr--'s ~ UilIeCl8llatcnr ~ ~ dIe._~.-' by beMfIdMy _, ... pay.., cIaI.....~' 1Ir.....~. G_ _" 1MB' __ die amnce II, . CYidmcC dial en-<< \aU..... ~..-nee........... CnaCOf' ..-able ror die ClIIC .,., ......---cc ~ b,. bCDdlciary. OItLidl_ ~ lie adckd.. ~s -..ct .. ........... U il iI fO......, .......... raIc _ die 1IIIdB'. lyiac ~ or Iou .. .,p!y CD iL ,. Clra:lift clac. eI ~..... _. be die dale ~'s prior COY,,"'" or die dole pulor railrll co pr...""" ., ~ 'nc co.... DmdIriary' purdIas ..,. lie ClIIiIsHIrnbIJ ~ apcasiYC dIaa __ cna&or ..... .............. ___ ... IIIIIJ IMC satislJ..,. ... for.....-rtJ damace -encc or aay ....cI.acory IiallUUy IIIiunace ~ .. iaI..... by ...,&able .... 'Tbc palOr...mau .. Ibc prac:cCds of die .... l'CfRSIIIMd by dlc......., dncrillcd aalc .... 1bis 1IUII deed aft: . (al JlrimuiI)' for I-'S pcnall8l.-a.ily. or IIaoisdIoId purpascs INOTICE: u. CIlIIdIe waara)' IbM dacs IIllI apply) (b) Tor M OI'!;oaizaIiaa. or (eva if ~ is . aaunJ ~J _ .. businc::SI or br:IancR:ioJ purposa. 'tlIU cJccod applies \D. iaIm::s ID 1bc ~II 01 &ad biMloIl pon.icr~a. IIIcir bcin.Iq_. dCvioecs. DdmiaiSlnlon. ClUlC\IIOn. pcrsouI rcpn:scrlllli-. SIICCICSSCII'1. ... 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TnlSlC:C: The ulldcrsiannl illite"''' _nc:r ... hulder 0( aI' illlJdJlc:dnas scaomI by .hc liuqninc InISI dml. AIIIlIlnS m:urcd by tllC lrusI deed have btt'll fullY ,,-and salisliCll. Yuu bcrdIy ur dirn:ll:d. 1111 pIJI1lr.Illn)UlI vI ~IIV sums nwin~ 10 )'011 IIIIdc:r lbe: lc:fn\S of llle I~ II<<d llf pursuant ...IIUIe. III ~ all evidm:a ur illdcblalnas Jomlral by lhe INSI dc:cd (whidi are ddiftral KI you IIcIL'Wilh 10[l.c:\hcr wilh lIIc lllllllioaJ) and '0 mDIvcy. wilhoul w~r, II) lIlc pltici dn1llna&cd lJy the ICI'IN or lIIc lnIsl dcrd lIIc CSLlle now IIcld by you wlll~ lbe: u.. Mad recunc-yanc:e and documenu.: OA TED: Do nul lose or dcstroy lIIiI TI1ISl OM OR THE NOTE ....lIich il RCUR:S. Botll muSI ~ del i\'crc:d .lIIc IrUSI~ far c:ancdlauon lIc:fllrc: recollYC:Y:oncc: will be: 'n-*. UC'nct'L"'1.IIry t.Xlullll . A' ..glnning OD the .a.t lln. of the Pacific Klghwar at & poiot that ia '.147 chain. North .,. E..t and 31.051 ch&1n. Nortb 32 ll' Ra.t fro. ~. Southw.at carner of cbe E. C. Cool.y Clei. Mo. 42. Town.~ip 5 South, Raav_ 1 Weae of tbe Wil1~~~e M.ridian in Marloo Cownty. Oregon. .aid beginAing point baing tbe .oa~ Northerly cornar of tbe 1." acr.. con.eyed to Walt.r T. Aobin.on aad .1fa. by d.ad recordad "r'" 12. 1'45. in Vol.... J17. Peg. 4". De.d Recorde, cbanca South 510,. Eaet elong a Morcher1y line of a.id Robineon trlOCt ]. 'J' cb.lna to en engl. 1n ..id Hoctharly lin./ tl;enc. Soutb )Z.210 W..t to ~he South liAe of ..id lobinaon tract, th.nc. North .,011, W.at aloog ..id 110e to the Ea.terly liD. of a.id Pacific HighweY1 tb.nce Mortk )Z~~l' Ea.t along aaid l1ne l.'15 chain. to the plac. of b.ginning. (8 0FFtCIAL.~ CINDY GAADIIEA HC1'rAl'f'i I'UllUCQAEGOH (X)I.lIMSS1ON NO. SlllCJ13 II'f~EXPIlES -~.. 2IlQoI IN ~ : . t ...~.,.~._.-'<...;_.~-=.._;.__ ... r.. T * REC'D * JAN 2 7 2003 WOODBURN COMMUNITY DEVELOPMENT DEPT. DR03-16 Morrow Investments LLC Zoning Map ! I I r77~--~~. 1~--1 -Y4-h 'I r II I : I ~ , iRS I I I I I r ~ I I i $'-, I I " " 'Re~ ~ ""'''- -- ~ ~ q,V' "-,~",,~ I I I 0.08 I o 0.08 0.18 Miles , Text Street Names D City Linits D Urban Growth Boundary II Assesso'-. Taxlots Zoning Plan _CO _CO _DOC _IL _IP · I NONE _ P/8P _R18 _RM R8 N w ~J~ ~r' E s Exhibit II C II ..-- ".. ~___o.,._ -y T T DR03-16 Morrow Investments LLC Comprehensive Plan Map 0.08 I o 0.08 0.16 Miles I Text Street Names D City limits D Urban Growth Boundary Comprehensive Plan .. COMMERCIAL .. INDUSTRIAL CJ NONE .. OPEN SPACE AND PARKS .. PUBLIC USE .. RESIDENTIAL (<12 UNITS/ACRE) .. RESIDENTIAL (>12 UNITS/ACRE) Ii Assessor's Taxlots L---> N w ~~~ =-, r' E s Exhibit "0" ..~ ,~.,.,."._-". tr T ~ StcngeShed.JPG 3/28103 Front d S1ore.JPG 3I2&m ..........w___ I T ~ Front d Store on 99E.JPG 3/28103 L08dlng Zone.JPG 3/28103 Page 1 ATTACHMENT A T Mcln'ow Frul Co..JPG 3128103 Sign.JPG 3128103 .."_. ..-".....--.--...-. W' ". Page 2 North Side d Store.JPG 3128103 South Side d Store.JPG 3128103 T .I"~<~' " , f'~L 3 r .. ._,._--_._-".---y-~ - I )( I 'U 'OS $32 .\U OOO~ , .\ VMHOII 81 l~OL8 a ]AV 0NIl O[(l --....- I "-H., NV$- ~X3 / . ------ .... __~_ J1U~;':': , . ~------"'------ - . . \;'-"'-'-- -. ' ... -- . . . t-~~~ - - --7 ~ ~'~ )I1VM301S : ~ ~-----' ~ ( 3NCl ) t6l )( .6) ST1V15 ~ ONDtWd dVOICINVH ~ 3dV:>50NV1 15 ONI>lWd .OJ.S t (SlOVdS ;) , ONI>lWd 310.\::>18 03S0dO~ ncn/flS ONUS1X3 ~ I ::: f ('J'S 8&.08) V3W 3SnoH3WM ('J'S t~tn) V3W 11V131t 11V15 dnoo ~ / lON3J :nod u-IOn 1t3J.3" 1t31 VM \1 (.;l )( .6) ST1V15 ONI>lWd l::>VcMOO 9 Id30 lN3Wd013^30 AlINnWWO::J N!:lnSOOOM ]'1Od UfOn EDDZ 9 0 1JO ~ O,83tf ~ (SlYt\1.::>nH.LS " ON101lns) ,,~.;~ ~.tZ :~m():) 101 ; 0 - 7JVdS 71:).\::>18 Z 0 - 7JVcIS cfV::>IONVH S 0 - ]:)VdS l::>Vdnoo tt Zl - lOVdS OWONV15 :ONl>lWd '.u 'OS t9Z '.u 'OS 0 - 3ynso1:JN] HSVH1. '.u 'OS tt~'l '.u 'OS 0 ONltftV lONVH1.N3 '.u 'OS SlO'6 '.u 'OS ZlZ', - 3SnoH3WM '.u 'OS tZl'l '1.:1 'OS tZS'l - 11V UY :ONI01In8 '1.:1 'OS t;,'lt 'U 'OS Zl6'9Z :ONI>lWd llQl4X3 110 " - ::.. )' ) } ... ... , , tJ ) ....... ~ ~. ATTACHMENT "A" FINDINGS IN SUPPORT DESIGN REVIEW 03-16 I. APPLICATION INFORMATION: Applicant/Property Owner: Morrow Investment LLC 2919 NW Division Street Gresham, OR 97030 II. NATURE OF APPLICATION: The applicant requests administrative design review approval to convert a structure and property, which was previously used for an automobile dealership (Friendly GMC), to a retail business specializing in the sale of produce (fruits and vegetables). III. RELEVANT FACTS: The subject site is located at 770 N. Pacific Highway and further identified on Marion County Assessor Maps as Township 5 South, Range 1 West, Section 17BA, Tax Lot 2000. The size of the property is 1.11 acres and is. flat. No wetlands are located on the subject site and it is not located in the 500 year floodplain. The subject property is zoned Commercial General (CG) and designated as Commercial on the Woodburn Comprehensive Plan Map. The Woodburn city limits are located on the north, south and east sides of the property. The property was annexed into the City (Annexation Case File No. 00-01, Zone Change Case File No. 00-01) in 2001. The site is fully developed (with the exception of landscaping) and has been in commercial use since 1948. The existing 10,841 square foot structure is surrounded by pavement with the exception of the rear (east) portion of the property. Hwy 99E runs along the west side of the subject property and currently provides one commercial access to the subject parcel. Meandering along the southern property line is "East Blaine Street", which is an unrecorded residential shared driveway that serves homes to the east and south of the subject parcel. The properties to the west (across 99E/Pacific Highway) are zoned CG and designated as Public Use on the Woodburn Comprehensive Plan Map. The Oregon Department of Transportation (ODOT) owns the parcel directly across the Highway and is currently using it for a gravel storage yard. The parcels adjacent to the subject parcel 0 n the north, south and east s ides a re 0 utside the City, within the Urban Growth Boundary, and zoned Marion County "Commercial Retail" and designated as Commercial on the Woodburn Comprehensive Plan Map. To the north is the Valley Pacific Floral & Interior shop, to the south is the Benavidez Tires r T , .. ._"'-,...,."...._'"...,..";.............._~.."",~..'"..,, """""'''"--''-"'''''. .....,. ,""i......_._._........., ,.,"=,...~""',-,_..._- B. Applications subject to Design Review, Section 5.102.02, where the change or expansion increases the required area for parking, loading or landscaping by 25 percent or more, shall conform all parking, loading and landscaping to the standards of the WDO. Parking, loading and landscaping required for changes or expansions of less than 25 percent shall be limited to those necessary to conform with the increment of change or expansion. Section 5.102.02 Design Review for All Structures LESS THAN 1000 Sq. Ft. A. Purpose. The purpose of Type II design review is to insure compliance with all applicable site development standards and architectural design guidelines of Section 3.1 for: 1. All structures either LESS THAN 1000 sq. ft. of gross floor area or expansions adding LESS THAN 10% gross floor area, whichever is smaller and single family and duplex dwellings in the NCOD, but EXCLUDING structures subject to TYPE I Design Review. 2. Any change in use that results in a greater parking requirement. FINDING: The change in use from a retail automobile dealership to a fruit and vegetable business results in a greater parking requirement, which is further discussed under Section 3.105.01 below. Consequently, the change in use is subject to the Design Review requirements in 1.104.058. Section 2.1 Land Use Zoning 2.106 Commercial General (CG) 2.106.01 Permitted Uses The following uses, when developed under the applicable development standards of the WDO, are permitted in the CG zone. E. Retail Trade 5. Food and beverage stores. (445) FINDING: The previous use on the site was automobile sales. The applicant is requesting design review approval for a grocery store which specializes in the sale of fruits and vegetables. Retail trade of food and beverages is a permitted use in the Commercial General zone. The proposal meets this criterion. DR 03-16 Morrow Investments, LLC Page 3 , ... , "'-,""'_ "",.""..._,.-,...,.."~.""u".;.".,.".,,,,..,,.,,,_W'_"""'_"".,.,._. --....,,", ~ ,. ~.,...~............ ."."0,-." .,. .",>;.",._." n." . ,.~--'~"".................. .. ._..,.., ..........~, ".'_''''' b. Off Street Parking and Maneuvering: 1) Off street parking and storage shall be prohibited within a required yard or special setback. 2) The distance between the sidewalk on a public street and a loading dock shall be sized to preclude vehicles using the dock from projecting over the sidewalk. FINDING: All the parking and maneuvering is shown to be within the required setbacks on the site plan that was submitted on October 6, 2003. No outdoor storage is proposed. T he loading a reas are not located near a sidewalk 0 r a public street. This approval criterion is met. c. Clear Vision Area: Fences, walls, landscaping and signs shall be subject to clear vision area standards, Section 3.103.10. FINDING: No VISion obscuring objects are being proposed in the VISion clearance triangle at the corner of Highway 99E and East Blaine Street and at the driveway access onto Highway 99E. There are two guard posts that are 4 feet high and 4 inches in diameter at the driveway access to Highway 99E. These guard posts are allowed in a vision clearance area per Section 3.103.10. E.4. This approval criterion is met. d. Vehicular Access: Permitted in conformance with Section 3.104. FINDING: Vehicular access will be regulated and controlled by the Oregon Department of Transportation (ODOT). A referral was sent to ODOT. The applicant must meet all the requirements imposed by ODOT. Dimensional requirements are further addressed below under Section 3.104. 2. Interior Side and Rear Yard Setbacks. a. Development in a CG zone shall be subject to the setback and buffer requirements of Table 2.1.11. DR 03-16 Morrow Investments. LLC Page 5 ... - .... +-_,,_._. 'J'__~ FINDING: The requirements of Section 3.105 are addressed below. B. Setbacks and Lots, Generally. Setbacks and lots shall be subject to Section 3.103. FINDING: As mentioned earlier, the existing structure meets the required setbacks. The requirements of Section 3.103 are addressed below. D. Signs. Signs shall be subject to the Woodburn Sign Ordinance. FINDING: The applicant plans to make a face change to the existing, free standing sign. No new signs are allowed without a sign permit. The proposal meets this criterion. E. Landscaping and Sidewalks. 1. The street frontage of a subject property shall be improved with either property line sidewalks and street trees or curb line sidewalks. The improvement shall be determined at the time of subdivision, PUD or design review as applicable. Sidewalk and trees shall be installed by the property owner to the standards of Section 3.101 and 3.106. 2. The subject property shall be landscaped to the standards of Section 3.106. 3. Common refuse collection facilities shall be screened on all sides by an architectural block wall and solid gate, both with an anti- graffiti surface, a minimum of six feet and a maximum of seven feet in height. FINDING: The applicant has submitted a landscape plan showing a 30 foot wide landscape strip with street trees and shrubs that will 'run along the existing 6 foot wide curb line sidewalk adjacent to Highway 99E. The landscape criteria is further addressed under the Development Guidelines and Standards section of this report. The applicant states that the refuse collection facility will be housed in the rear of the building where there is a separate fully enclosed room. A condition of approval is that the existing dumpster on the side shall be removed or screened. The applicant has demonstrated these criteria can be satisfied by complying with the landscape plan and conditions of approval. F. Property Disposition. DR 03-16 Morrow Investments, LLC Page 7 " ... - ---...........-...-...-,.,-"........"'...,... .,.....~,,,..'- .............-.........." FINDING: As discussed in Section 2.106.05 in this report, the required front yard setback from the Highway 99E centerline is 65 feet (50 foot special setback plus 15 foot front setback). The existing building is approximately 95 feet from the Highway 99E centerline. This approval criterion is met. C. Special Provisions. Buildings, structures and paved surfaces shall not be located within the special setbacks EXCEPT as specifically provided for in the WDO. Any portion of a building or structure lawfully established within a special street setback prior to [the] date of [the] WDO shall be considered a nonconforming structure. FINDING: No part of the existing building is located in the special street setback. D. Special Setback Standards. Special setback standards by street classification are established in Table 3.1.1. The special setback standards shall be applied to streets within the City of Woodburn as functionally classified in the Woodburn Transportation System Plan. TABLE 3.1.1 Special Setback Standards by Street Classification WTSP Functional Classification Special Setback from Center Line Major Arterial 50 feet Minor Arterial 37 feet Service Collector 37 feet Access Street with Parking or Golf 35 feet Carts Access Street with Bike Lanes 30 feet FINDING: Highway 99E is classified as a Major Arterial in the Woodburn Transportation System Plan. As discussed in Section 2.106.05 in this staff report, the required front yard setback from the Highway 99E centerline is 65 feet (50 foot special setback plus 15 front setback). The existing building is approximately 95 feet from the Highway 99E centerline. This approval criterion is met. 3.103.10 Vision Clearance Area A. Generally. DR 03-16 Morrow Investments, LLC Page 9 " _ 1'r ""P' 3.104.01 ADDlicabilitv A. Street Access Required. 1. Every lot shall have direct access to an abutting public street or to a public street by an irrevocable access easement. 2. Every joint driveway or cross connection between separate lots shall be established by an irrevocable access easement. FINDING: The property currently has one direct 26 foot wide approach onto Highway 99E, which is the sole abutting public street. The proposed internal circulation pattern requires vehicular traffic to travel one-way around the existing building and exit directly onto 99E from the subject parcel. No access easement is required because all circulation and ingress and egress are occurring on the subject property. This approval criterion has been met. 3.104.03 Driveway Access Guidelines. TYDe II and III ADDlications A. Guidelines for the Number and Location of Driveways, Type II and Type III Applications. 1. The number of driveway accesses should be minimized based on overall site design, including consideration of: a. The function classification of abutting streets; b. The on-site access pattern, including cross connected parking and circulation, joint access, turnarounds and building orientation; c. The access needs of the use in terms of volume, intensity and duration characteristics of trip generation. FINDING: The subject property has one existing commercial driveway access onto Highway 99E, a major arterial, which is the minimum number required. The on-site access pattern has been designed to maintain the one existing approach. There is no reasonable alternative joint access with an abutting commercial property onto Highway 99E. An access permit from the City is not required because Highway 99E is under the jurisdiction 0 f 0 DOT and is subject tot he requirements of OAR 734-051. A referral was sent to ODOT and ODOT commented that an approach road permit is required. B. Driveway Spacing Guidelines, Type II and III Applications. DR 03-16 Morrow Investments, LLC Page 11 ~ ., 'II'" 0.'" ~. FINDING: The site plan submitted on October 6, 2003 shows a minimum throat length of 50 feet from the Highway 99E right-of-way. This approval criterion is met. 5. Turn arounds shall be required within the off street parking area(s) and/or as specific circulation features, to Department of Public Works requirements based on the review of the Fire District. FINDING: T he existing parking lot 0 n the subject site has internal a isles that meet Section 3.105 of the WOO as discussed below. The Woodburn Fire District has been given a referral on this project proposal but has not provided comments regarding this issue. This criterion is met. F. Improvement Standards 1. Drainage shall be subject to Department of Public Works policies and standards. FINDING: The site plan does not propose any significant alteration to the existing surface drainage pattern on the site. The only change proposed is to pave the graveled rear area to meet parking and loading requirements. The newly paved parking and loading area is proposed to drain into the existing drainage ditch that runs along the rear boundary line. Future alterations to the on-site drainage system will be subject to review and approval by the Public Works Department. 3.105. Off Street Parking and Loading 3.105.01 Applicabilitv The provisions of this Section shall apply to the following types of development: C. Expansion or Change of Use. Any additional parking and/or loading required by the WOO to accommodate a change in use, or expansion of an existing use shall be subject to the following. 2. Applications subject to Type II Design Review, Section 5.102.02, where the change or expansion increases the required area for parking, loading or landscaping by 25 percent or more, shall conform to all parking, loading and landscaping to the standards of the WOO. Parking, loading and landscaping required for DR 03-16 Morrow Investments, LLC Page 13 1r' ... , ~.., ~ vehicle parking spaces, which meets the above stated requirement. This approval criterion is met. F. Compact Vehicle Parking. A maximum of 20 percent of the required vehicle parking spaces may be satisfied by compact vehicle parking spaces. FINDING: Eight compact vehicle parking spaces are proposed, which is 19% of the required spaces. This approval criterion is met. G. Off Street Loading Requirements. 1. Off street loading spaces shall comply with the dimensional standards and amounts not less than those set forth in Table 3.1.3. 2. The off street loading facilities shall be on the same lot, or site, as the use or structure they are intended to serve. Required loading spaces and required parking spaces shall be separate and distinct. FINDING: The building is 10,841 square feet in size, therefore two loading spaces 12 feet by 30 feet in size are required. The site design plan shows two loading spaces, one of which is 16 feet wide by 30 feet long on the south side of the building and one that is 17 feet wide by 58 feet long on the rear of the building. This approval criterion is met. H. On-site Vehicle Parking and Loading Area Improvement Requirements. 1. Surfacing. All vehicle parking and loading areas shall be paved with asphalt, concrete or other hard surfacing approved by the Public Works Director. FINDING: The applicant is proposing to pave (repair) the area where an underground tank was removed on the south side of the building and to pave for new parking in the rear of the building. This approval criterion is met. 2. Drainage. All vehicle parking and loading areas shall be graded and provide storm drainage facilities approved by the Public Works Director. FINDING: Adequate storm drainage facilities are provided by Highway 99E. A condition of approval requires all vehicle parking and loading areas to be graded DR 03-16 Morrow Investments, LLC Page 15 - . .. 5. Directional Marking. EXCEPT for vehicle parking areas for single family and duplex dwellings, off street parking and maneuvering areas shall have directional markings and signs to control vehicle movement. FINDING: The site plan dated October 6, 2003 shows directional markings to control vehicle traffic. This approval criterion is met. 6. S pace Marking. EXCEPT for vehicle parking a reas for single family and duplex dwellings, off street parking spaces shall be delineated by double parallel lines on each side of a space. The total width of the lines shall delineate a separation of 2 feet. FINDING: The site plan date stamped October 6, 2003 shows double parallel lines in compliance with the above standard. This criterion can be satisfied. 8. Outdoor Lighting. EXCEPT for vehicle parking areas for single family and duplex dwellings, all outdoor lighting shall be designed so as not to shine or reflect into any adjacent residentially zoned or used property, and shall not cast a glare onto moving vehicles on any public street. FINDING: The applicant has shown the proposed outdoor lighting for the vehicle parking areas on the submitted site plan. A condition of approval requires the applicant to design all outdoor lighting so that it shall not shine or reflect into any adjacent residentially zoned or used property, and shall not cast a glare onto moving vehicles on any public street. This criterion can be satisfied. 9. Landscaping. EXCEPT for vehicle parking spaces for single family and duplex dwellings, all parking areas shall be landscaped to the standards of Section 3.106. FINDING: The applicant is proposing to landscape the front 30 feet of the property adjacent to the proposed parking area and an island on the north side of the site. The requirements of Section 3.106 are addressed below. 10. On-site Bicycle Parking Requirements. All uses required to provide 10 or more off street parking spaces shall provide a bicycle rack within 50 feet of the main entrance. The number of required rack spaces shall be one plus one per ten vehicle parking spaces, with a maximum of 20 rack spaces. DR 03-16 Morrow Investments, LLC Page 17 'I' lI'" ofo-->.'''......." applicant is proposing to paint the exterior walls of the building white and the existing roof/awning lemon yellow and green. 2. Materials and Textures Guidelines. b. The appearance of exterior surfaces should be enhanced by incorporating the following: 1) At least 30% of the wall surface abutting a street should be glass. 2) All walls visible from a street or public parking area should be surfaced with wood, brick, stone, designer block, or stucco or with siding that has the appearance of wood lap siding. 3) The use of plain concrete, plain concrete block, corrugated metal, plywood, T -111 and sheet composite siding as exterior finish materials for walls visible from a street or parking area should be avoided. 4) The color 0 f at I east 90 percent 0 f t he wall, roof and awning surface visible from a street or public parking area should be an "earth tone" color containing 10 parts or more of brown or a '.tinted" color containing 1 0 parts or more white. Fluorescent, "day-glo," or any similar bright color should not be used on the building exterior. FINDING: The existing building has at least 30% glass on the front wall surface facing Highway 99E, however the applicant has screened off the windows by installing a 7 -foot chain link fence at the outer edge of the proposed awning. This chain link fence detracts from the overall appearance of the exterior surfaces of the building facing Highway 99E. The applicant has since agreed to replace the chain link fence with a more attractive wrought iron fence. A condition of approval requires the applicant to remove or replace the chain link fence within 30 days of the applicant's signing of the "Acceptance of Conditions" form. Currently the building has florescent yellow paint on the roofline facing the street, which exceeds the 10 percent allowable area for fluorescent colors. A condition of approval requires the applicant to replace the yellow paint, within 30 days of the applicant signing of the "Acceptance of Conditions" form, with the green or other earth tone color so that only 10 percent of the wall, roof and awning that is yellow is visible from the street or public parking area. This criterion can be satisfied. DR 03-16 Morrow Investments, LLC Page 19 T ,. "'Y a. Should be constructed on the perimeter property line of non- residential development to mitigate adverse visual, noise and/or light impacts on the abutting use when no comparable buffer exists, and b. Shall be constructed where the standards of the underlying zone require such a wall for a non-residential use in, or abutting, a RS, R1 S, or RM zoning district. FINDING: The abutting properties to the north, south and east are zoned Marion County Commercial. One parcel to the southeast, across the "Blaine Street" driveway is zoned Marion County residential. As mentioned above no specific visual or noise problem is anticipated with this change of use, therefore it does not appear that a buffer wall is necessary at this time to mitigate the affects on one residential parcel. This criterion has been met. 9. Sidewalk Location and Street Trees. Sidewalks should be located at the property line along streets with street trees, Section 3.106. FINDING: As mentioned above, there is an existing 6 foot wide sidewalk. The applicant has submitted a proposal to plant a 30 foot wide landscape strip along the frontage of the property, which includes 7 Boxwood Pear trees. The applicant has satisfied this criterion. C. Site Building Access Guidelines 2. Site access in compliance with Section 3.104 should be augmented by the following considerations: a. Vehicle Access. 1) Vehicle access points should be identified by accentuated landscaped areas, by entrance throats designed to control access from abutting parking and by monument type entrance signs. FINDING: The existing vehicle access point from Highway 99E is not currently landscaped. The applicant proposes to landscape a 30 foot wide area along the front of the parcel. There is one pole sign located approximately 25 feet to the north of the entrance. Two existing guard posts, located close to the entrance, and the proposed landscaping will help to accentuate the entrance. This criterion is met. F. Design Standards. DR 03-16 Morrow Investments. LLC Page 21 'r lI'" ----..."-".,-."" .."'.'.." ... ".""P' ATTACHMENT "B" CONDITIONS OF APPROVAL COMMUNITY DEVELOPMENT DEPARTMENT: 1. The proposed development shall be in substantial conformance with the submitted site design and landscape plan provided as Exhibit "A" (date stamped October 6, 2003), except as modified by the conditions of approval contained herein. 2. The required vision clearance areas shall be maintained along the access driveway serving the subject site from Highway 99E and at the corner of Highway 99E and "East Blaine Street". 3. The property 0 wner/applicant shall submit tot he Community 0 evelopment Department a signed "Acceptance of Conditions" agreeing to all conditions of approval within 30 days of final Design Review approval. If this condition is not satisfied within the 30 day period, the applicant shall cease operating the business and this Design Review approval shall be void. 4. Any conditions attached to the approval of the design review shall be conditions on the issuance of a building permit. A violation of the conditions shall be considered a violation of the Woodburn Development Ordinance. 5. Handicap parking spaces shall be improved to meet state and federal standards. 6. A "No Parking" sign shall be posted at the entrance throat to the parking lot. 7. All improvements to the parking and loading areas shall be completed within 30 days of the date the applicant signs the "Acceptance of Conditions" form unless a performance guarantee is submitted and accepted by the City Administrator. If a performance guarantee is accepted by the City Administrator, the applicant has six months from the date the City accepts the performance guarantee to complete the above improvements. 8. Exterior light fixtures should be adjusted so that light does not reflect onto adjacent properties or cast a glare onto moving vehicles. 9. Within 30 days of the applicant's signing of the "Acceptance of Conditions" form, the exterior fluorescent yellow paint color of the awning shall be replaced with the green or other earth tone color so that only 10 percent of the wall, roof and awning surface visible from the street or public parking area is yellow. The building colors shall comply with Section 3.107.06.B.2.b4. All other colors shall be "earth tone" containing 10 parts or more of brown or a "tinted" color containing 10 parts or more white. DR 03-16 Morrow Investments, LLC Page 23 r - .... _,__"~,""'__...."",,,..........,,,~_..,~~.,."d,.,,,,."""., ",,'.', ,.......c....... 19. All city maintained facilities shall require plan approval and permit issuance from the Public Works Department. Public facilities located on private property shall require an acceptable easement be conveyed to the City. 20. System Development fees shall be paid at the time of building permit issuance. STREET AND DRAINAGE: 21. Pacific Highway 99E, the boundary street for the subject parcel is classified as a Major Arterial in the Woodburn Transportation Plan (WTP). Highway 99E is an Oregon Department of Transportation (ODOT) facility and shall be subject to access requirements in accordance with OAR 734-051. 22. All new vehicle parking and loading areas shall be graded. Storm drainage facilities shall be provided subject to approval by the Public Works Director. SANITARY SEWER: 23. Waste Water service is currently being provided to the site. 24. A grease trap will be required prior to discharge to the city system, if any food preparation area is provided on site. WATER: 25. The Woodburn Fire District has required the applicant to provide a fire hydrant on the subject site. The city has no water main adjacent to the property to provide for a fire hydrant. The water main and fire hydrant shall be installed by the applicant from the water mains within Lincoln Street, Aztec street or on the West side of Highway 99E. In addition, the water main shall be extended along the frontage of the subject parcel to provide for future extension. If the water main is located on private property, the applicant shall provide an easement to be conveyed to the city. The easement shall be 16 feet in width unless otherwise approved by the Public Works Department. The water main s hall be installed in accordance with city-approved plans. The installation permit shall be obtained from the Public Works Department. 26. Domestic, lawn irrigation and/or fire sprinkler system, if so installed, shall require the installation of a proper type of backflow preventer. Contact Larry Arendt, City of Woodburn Cross Connection Inspector, for type and installation requirements at 503-982-5283. DR 03-16 Morrow Investments, LLC Page 25 - Exhibit M A" ) II -=: / /00 Sea le.- REC'O * 2003 '- '- ~ .' ~. ~ . - - ~-------- - .. .. o 0 0 0 0 00 0 0 0. 0. mlmlrmrmlmlml~ ~t~JJ1iJWltw,!iJ~ ~ Hi IHi Itttl Htl H9 ' wlLW t ) I .~...."'."~'. ..'..... . .' FI,: '" ~..- .\~: }. ;. '. ~ iK K K K. ~ \ WOODLAND AVE. .. {t ~ (T') ~li: Cl ~ ~ ..J UJ 0 ('oJ ~CJ ~I- t- C).?' W CJ lU a: 1-4 z~ a:D.. -' ::~g (r ::> lDW g> -., lU 00 3: .. I z s 5 a 3 D._ aaz ~ l. I~; i a ~ ~ w Ul :J o :r:: w I ~ --- :E. ~, ....) l-- z. ~ a- ! ~ Uh ~i;:~ Iln . . C> I"> C) I"> C) ,." $2 '. '. . . . . . I .. ., , 3: li ~ I ~ . I ' Ii II ! 91 '" ~ \. .. ~ 0'" ! + ia.!1 ' II 0 I I n~; H r I! i ,- 2 C) :l Q I I I C) Ill! ,lIIil J I, IJi ::.0:: ~ .+ ." g ~ ~ Ilo:I In II S C) ~ '" t I I, s · in. ; I Ii Il ~ ~";; t L I: C) !il g;;J! ~ ~ II ~ ll;! i C) ~I. ; . lid. !' t: I pi 2 ... I,ll ~h~!I I! !} : I C) ~l U) 0 ... r I: :lII I I ~ I '.~ f '"' ~ ~;g i I :J !i t; * R a I I i: : 3: ... ...-'--"'.~_._,., .. . T -, ill. CONCLUSION As demonstrated in this narrative and illustrated on the attached location map, the placement of the proposed building complies with the approval criteria of S.I02.02 and 3.1 of the Woodburn Development Ordinance. As such, the applicant is requesting City approval of this Design Review Application request. ~ - -,....,~_._..-__..~....,~-,,_.~.. T - II. Woodburn Development Ordinance Compliance 3.102.02 Underground Utilitiell All permanet utility service to development shall be underground EXCEPT where overhead high-voltage electric facilities exist and for partitioned lots are currently served by overhead wires or cables. Response: As noted above, all electric and phone lines will be in conduit placed under ground by electrical code. .,..- ._,....., '" ,. 3.104.01 Applicability B. Access to City Streets, Permit Required 3. Administration of City access permit standards and guidelines b. Type II and m Applications. Development subject to on of the following Type II and m applications: -., 1) Type II Design Review. Semon 5.102.02 Response: The placement of the modular office will not impact either access or road usage. This is established by the fact, that the number of employees that Iverson's Unlimited currently employees will neither increase nor decrease do to the placement of the office. 3.107.06 Guidelines and standards for Non-Residential Strudures in RS,CG and PISP Zones B. Architectural Design Guidelines 1. Mass & Bulk Articulation Guidelines b. The appearance of exterior walls should be enhanced by incorporating three dimensional design features, including the following: 3. Variation in building materials and/or textures 1 I. INTRODUCTION 1. Development Team Applicant: Ivenon'. Unlimited Ine. PO Box 100 Sublimity, OR 97386 Phone: 503/769-5023 Fax: 503n69-2405 Application Prepared By: Jim Ivenon 5393 Athens St Se Salem, OR 97306 Phone: 5031209-3680 Fax: 503/378-7191 -, .,--' ~ f 'f IV. Plans and Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H "'-?"'-- .. " Written Narrative Location Map Street and Utility Plan if applicable Grading Plan Site Plan Architectural Drawings and Pictures Property Owner List and Affiadavit of V alidity Current Accessors Maps - - ... I:XmDIt --ts.. ~~r...\ ",."'- ;:3..... ' I .- .lITOODBURN J V ~'_:___'_I. CITY OF WOODBURN File No: .PI!- 1(5-1,-/ Related Files:~ Date Receiv~~ ~ Fees Received' ... 'f . 01 !~"'?~'J:" 1351 Community Development Department 270 Montgomery Street. Woodburn, Oregon 97071 * REC'L Phone: 503-982-5246. Fax: 503-982-5244 . Website Address: www.ci.woodburn.or.us ,. UNIFORM APPLICATION JUL 1 6 200:) General Information: ...-1.00 Project location: ,.- Co -ao/)5 . 00 W (j O/) f3u.f2-,.J I (J,~ q 7 () 7/,- (J Telephone & Fax No.: 5"03- Cf 82-.if- q 00 E-mail Address:KD6-E./l.. ~ WI 1\1(.0 Foe. DoS .(.0 "" WC:-!GB~.;?~.j C AVE :INc Telellhone & Fax No.. E-mail Address: . :! . Site Acreage: Assessors Map &: Tax Lot Nos: 0 S" 2. Wi' 00, ,~ tdR keques e eVlew: 1 0 ACCESS PERMIT TO OTY STREET 13 0 FORMAL INTERPRETATION OF THE WOO 250 REVOCATION OF PREVIOUSLY APPROVED PERt 20 ANNEXATION 14 0 MOP PREUMINARY APPROVAL 26 0 SWOD PERMIT 3 0 APPEAL TO 01Y COUNOL 150 MOP FINAL PLAN APPROVAL 27 0 SPEGAL USE AS A CU 4 0 COMPo PLAN MAP CHANGE 160 MODIFICATION OF CONDITIONS 280 SUB. PREUMINARY APPROVAL 5 0 CONDITIONAL USE 170 PARTITlON PREUMINARY APPROVAL 29 0 SUB. FINAL PLAT APPROVAL 6 0 DESIGN REVIEW AS . DUPlEX RESIDENTlAl DWEWNGS 18 0 PARTITlON FINAL PLAT APPROVAL 30 0 ~LECOMMUNICAT10N FAOUTY, SPEOFIC use AS A a 7 0 DESIGN REVIEW 19 0 PHASING PLAN 31 0 TEMPORARY OUTDOOR PERMIT 8 0 EXCEPTION TO ST, ROW & IMPROVEMENT RfQ. 200 PUD PREUMINARY PLAN APPROVAL 32 0 TREE REMOVAL PERMIT 9 0 EXTENSION FOR A DEV. DEOSION 210 PUD DESIGN PLAN FINAL APPROVAL 330 VARIANCE 10 0 FENCE &. FREE STANOING WAll PRE-CONST REV. 22 0 PUD FINAL PLAN APPROVAL 34 0 ZONING ADJUsrMENT 11 0 GRADING PERMIT 23 0 lLA & CONSOUDATION OF lOTS 35 0 ZONE CHANGE 12 C HISTORIC OR ARO!. SIGNIFJ. SITE,SPEOFIC CU 24 0 RS ARCH. srANDARDS SUBDIV. 36 ~THER: /Y)O 131 tEE. o r:Ftc...e.. A licant Certification: I hereby declare that as applicant for this proposal, I have familiarized myself with the relevant provisions of the Oty of Woodburn Development Ordl~; and I have read the foregoing application a the contents d the application to be true to the best of my knowledge (If applicant is not same ; JeI"ty 'er, owner uthorize applicant t hiS/her interest in the above~eti ~ ~_I~ r",/.l:~ below). =- ,nero Appllcan ~ ::=ii5 Print Name: R 6clZ. i? 07# PrI Name: ~'S J... J-ve.rS'o.v 7-17 -03 Date: ::, - 1'1 -03 Date: . .. f"".' ,",_","._~_.,.,.,_~,_.,.,~,._,_.......__..,._..".,_~_ ___",'_~"_'~_'_~__'~'~'"k',_~_'" ..... . ...."'. .......... ... - ~ c: ::J o U c: o .~ as ~ 0.3 I o 0.3 0.8 Miles I N Streams '0 City Limits o Urban Growth Boundary c=J Assesso"'s Taxlots Comprehensive Plan .. COMMERCIAL .. INDUSTRIAL CJ NONE .. OPEN SPACE AND PARKS .. PUBLIC USE all RESIDENTIAL (<12 UNITS/ACRE) .. RESIDENTIAL (>12 UNITS/ACRE) N w ~J~ L~~ E -, s l' CHANGES TO FALL LEAF PICKUP City Council adopted the following leaf pickup program (scheduled to run from November 1 to December 31) for the city. The new program was conceptually developed during the budget preparation process. This new leaf program is necessary for safety and cost effectiveness. . The city will be swept on a monthly basis and leaves from private property will not be allowed to be placed on the street pavement. LEAf DROP Off SITES Open 8:30AM to 3:30 PM Mon-Sat . 300 Cleveland Avenue . Wastewater Plant at 2815 Molalla Road Open seven days per week . Legion Park Parking Lot . Burlingham Park Parking Lot . Senior Estates Park Dellmoor Way Entrance Sweeper picking up leaves NO LEAF PILES IN GUTTER Note: Only scheduled street sweeping operation will be used for leaf pickup. No other city heavy equipment will be utilized. . Twice weekly sweeping for the main streets in the downtown core area where there are numerous large trees. For safety of school children, Settlemier Avenue and West Hayes Street bike path will also be swept twice a week. Leaves only (no branches or tree limbs) from the sidewalk and street right of way can be raked directly into the street without making into a pile Leaves from the resident's private property beyond sidewalks or right or way will not be allowed to be placed in the street. ~ . Residents can drop off leaves at one of four collection sites. Three new drop off sites have been added. The existing site is at 300 Cleveland Road (south Woodburn). New sites are the parking area of Burlingham Park (west Woodburn), the Legion Park parking lot (east Woodburn) and the Dellmoor Way entrance to Senior Estates Park (north Woodburn). Drop off areas will be marked and rules will be posted at each of the sites. ~ Ordinance No. 2225 does not allow leaves from private property to be placed in the street. This ordinance will be enforced for the CityCouncil adopted leaf collection program. QUESTIONS? CALL 503-982-5240 (Woodburn Public Works Department) - CAMBIOS AL SISTEMA OTONAL DE RECOLECCION DE HOJAS EI Consejo Municipal del Gobierno de la Ciudad adopto el siguiente programa de recolecci6n de hojas (programado para funcionar de noviembre primero hasta el 31de diciembre) en nuestra ciudad. EI nuevo programa fue desarrollado conceptual mente durante el proceso de la preparaci6n del presupuesto. Este nuevo programa de recolecci6n de hojas es necesario por cuestiones de seguridad yefectividad. · La ciudad sera aseada (uso de barredora) de manera mensual y las hojas de las areas privadas no podran depositarse en las calles, LUGARES PARA DEPOSITAR HOJAS Abiertos de 8:30 a.m.- 3:30o.m.Lun-Sab. · 300 Avenida Cleveland · Planta de aguas residuales en el 2815 de Molalla Road Abiertos los siete dias de la semana · Estacionamiento del Parque Legion · Estacionamiento del Parque Burlingham · Parque de la unidad habitacional para la tercera edad (seniors) por la calle Dellmoor Barredora recogiendo hojas Aviso: S610 se utilizara la barredora para recoger Las hojas. Ninguna otra maquinaria pesada sera utilizada. No permita Pilas de Hojas en sus canales de desagUe de los techos · Dos veces por semana se asearan las calles principales del centro de la ciudad, donde hay varios arboles muy grandes. Por seguridad de los ninos escolares, las areas de bicicleta de la Avenida Settlemier y de la calle Hayes parte Oeste) tambien seran aseadas dos veces por semana, S610 las hojas (no ramas) del area de las banquetas 0 derechos de propiedad de la ciudad, podran ser depositadas en las calles sin hacer montones. Las hojas del area privada de 105 residentes a excepcion de las de las banquetas 0 derechos de paso, no deberan depositarse en las calles. ~ · Los residentes podran depositar sus hojas en alguno de los 4 lugares de recolecci6n. Existen tres nuevos lugares. Ellugar que ya existia es el ubicado en el # 300 de la Avenida Cleveland (sur de Woodburn). Los nuevos sitios de acopio son: EI area de estacionamiento del parque Burlingham (oeste de Woodburn), el area de estacionamiento del parque Park (este de Woodburn) y la la entrada de la calle Dellmoor ala unidad habitacional para la tercera edad (senior Estates) al norte de Woodburn. Los lugares de dep6sito seran marcados y se colocaran las reglas aplicables n cada uno de los sitios. ~ La Ordenanza No. 2225 no permite que las hojas de propiedad privada sean depositadas en las calles. Esta ordenanza sera implementada por el programa de recoleccion del Consejo Municipal. PREGUNTAS: L1ame al 503-982-5240 (Departamento de Obras Publicas de Woodburn)