Agenda - 09/22/2003
WOODBURN CITY COUNCIL
AGENDA
SEPTEMBER 22, 2003 - 7:00 P.M.
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3, ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. There will be a Public Hearing on October 13, 2003 to review
the Community Development Director's decision on Design
Review 03-14 located at 400 Woodland Avenue (Winco
Foods).
B. Woodburn's Fall Cleanup will be held October 18,2003.
C. One vacancy exists on the Recreation and Park Board. If you
are interested in serving on this board, please call City Hall at
982-5228 for an application.
D. Public Works Week is October 20-24,2003. A program flyer will
be provided at the next Council meeting.
Appointments:
None.
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. United Way Day, September 12, 2003
Presentations:
B. Hermanson Pond/Mill Creek Greenway Update
2
'+Habra il1terpretes ~isponibles para aquellas personas que no bablan Ingles, previo acuer~o. Comuniquese
al (503) 980-2.485:+
September 22, 2003
Council Agenda
Page i
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5, COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC (This allows the public to introduce items
for Council consideration not already scheduled on the agenda.)
8. CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
A. Woodburn City Council minutes of September 8, 2003, regular 13
and executive sessions
Recommended Action: Approve the Woodburn City Council
minutes.
B. Woodburn Planning Commission draft minutes of August 28, 26
2003
Recommended Action: Accept the Woodburn Planning
Commission draft minutes.
C, Claims for July 2003 and August 2003
Recommended Action: Accept the report.
29
9. TABLED BUSINESS
None.
10, GENERAL BUSINESS
A, Council Bill No. 2473 - Resolution entering into Cooperative 41
Improvement Agreement No, 21002 with the State of Oregon
for a protective property purchase associated with
constructing improvements to the Woodburn/I.5 Interchange
and authorizing the City Administrator to sign such agreement
Recommended Action: Adopt the resolution.
September 22, 2003
Council Agenda
Page ii
...-_ ______._.._~""'~w'"--.~-~'-~-
B. Council Bill No. 2474 - Resolution entering into the STF-108 52
Marion County Rural Agreement with the Salem Area Transit
District for FY 2003-2004 and authorizing the City Administrator
to sign such agreement
Recommended Action: Adopt the resolution.
C. Addendum to City Administrator's Agreement 56
Recommended Action: Consider and act on the addendum.
D. Amendment to City Attorney's Agreement 58
Recommended Action: Consider and act on the addendum.
E. Modified Scope of Fall Leaf Collection 60
Recommended Action: Allow staff to proceed with the
modified leaf pickup program to implement the reduced level
of service as discussed and accepted by the Budget
Committee.
F, Appointment of Administrator Pro Tem 62
Recommended Action: Appoint Scott Russell as Administrator
Pro Tem for the period of September 25,2003 through October
1 , 2003.
11, PUBLIC HEARINGS
A. Withdrawal of the Appeal Request of Design Review 02- 12 and 63
Variance 03-01 "Coastal Farm Supply Expansion" located at
1550 Mt, Hood Avenue
Recommended Action: Acknowledge the applicant's
withdrawal of the appeal of Design Review 02-12 and
Variance 03-01 "Coastal Farm Supply Expansion" located at
1550 Mt. Hood Avenue
12, PUBLIC COMMENT
13. NEW BUSINESS
14, PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
A. Planning Director's approval on Design Review 03.16, to 66
convert a structure and property, which was previously used
for an automobile dealership (Friendly GMC) to a retail
business specializing in the sale of produce.
September 22, 2003
Council Agenda
Page Hi
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15. CITY ADMINISTRATOR'S REPORT
A, Community Parks Master Plan - Oral Report
16. MAYOR AND COUNCIL REPORTS
17. EXECUTIVE SESSION
A. To conduct deliberations with persons designated by the
governing body to negotiate real property transaction
pursuant to ORS 192.660(1 )(e).
B. To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (1) (h).
C. To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1 )(f).
18, ADJOURNMENT
September 22, 2003
Council Agenda
Pageiv
4A
P'RDCLJa.:M.7t'I10N
'WflT'E'D 'W.J\Y 'D.J\Y
September 12, 2003
1V.1l~~J1lS, the 'United' Way of the Mid=-WiCCamette 'YaCCey has been at
work in our communities since 1937,
1V.1l~~, the 'United' Way d'oes wfiat no one eCse can. It brings our
communities together to focus on the most criticaC heaCth ancC human
service needs we face (ocaCCy. 11iey d'o this by buiCdlng partnerships,
forging consensus, ancC Ceveraging resources to make a difference in
Marion ancC PoCk counties.
W.1l~~J1lS, the 'United' Way works with area businesses and' to
fundraise efficientCy ancC provide an opportunity for everyone to support
their community through workpCace campaigns, 11ie 'United'Way does
the funcCraising so our CocaC agencies can put tlieir energies toward
lie[ping their cuents in need:
1V.1l~~, the 'United'Way supports 51 programs that provide a wide
variety of heaCth ancC human service needs in Marion ana PoCk counties.
OVer 17,000 peopCe were served' Cast year in the 'Woodburn area by
programs supported by 'United' Way.
~ 'I':J{'E'R:E:FO'R:E, 1, X7i'I':J-{1tYN :fIGL'EY, Mayor of tlie City of
WoodOurn, tfo liere6y procfaim Seytember 12, 2003 to be
'lJ.:NJTE2) /YAY DAY
IN "WI'I'!N':ESS "W3f'E'R:EO:f, 1 /iave liereunto set my liand' and' caused"
the seaC of tlie City of 'Woodburn to be affixed'tliis lsm d'ay of September
2003,
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City ofWood'6urn
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September 18, 2003
TO:
FROM:
Mayor and City Council through City Administrator
D. Randall Westrick, Recreation and Parks Director~
SUBJECT:
Hermanson Pond/Mill Creek Greenway Update
RECOMMENDATION:
Receive the report.
BACKGROUND:
The 2003-04 Capital Improvement Program includes $45,000 for planning and
improvements to the Hermanson Pond. In addition to Hermanson Pond, the program
has provided funding to plant native trees and shrubs to stabilize the recently cleared
bank above Mill Creek at Legion Park. These improvements will be funded through the
Natural Resource Conservation Services (NRCS) Wildlife Habitat Improvement Program
(WHIP). This program is coordinated locally through the Marion Soil and Water
Conservation District (MSWCD). MSWCD is also providing technical and planning
assistance for the project.
DISCUSSION:
Last spring, about 30 volunteers planted more than 800 native trees and plants in Legion
Park along the bank above Mill Creek. This project will stabilize the bank and replace
the blackberries and other noxious plants that park crews removed. Since this project
was completed, park crews have periodically irrigated and cleared weeds and noxious
plants to help establish the new plants.
Planning has begun for the Hermanson Pond portion of the project. MSWCD staff has
surveyed the site and proposed a work plan that will enlarge and rehabilitate the pond,
construct public access facilities such as paths and fishing platforms, abate noxious
plants such as reed canary grass and reintroduce native plants that will promote
wildlife.
At the Recreation and Parks Board's September meeting, the Board heard a
presentation from NRCS and MSWCD staff that described the work plan. At their
October meeting, the Board will conduct a neighborhood workshop to refine the plan.
In November, the Board is scheduled to review a final draft before recommending
Agenda Item Review:
City Administrato _
City Attorney
Finance
2
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Mayor and City Council
September 18, 2003
Page 2
.
.
Council approval in December or January. Landscaping for the project is scheduled
for next summer.
Some work on the pond project has begun. In early September. maintenance crews
mowed the entire site as a first step in abating the reed canary grass. Further steps to
eradicate this plant include spraying with an environmentally friendly herbicide and
stripping the seedbed. This maintenance task is necessary no matter if an improvement
plan is adopted.
FINANCIAL IMP ACT:
An amount of $45.000 has been budgeted in the City's Capital Improvement Budget
for this project. These dollars will be used to purchase necessary supplies, materials.
skilled services and equipment.
WHIP requires a local match of 25 percent or $11.250. This match will be covered
through volunteer labor provided by scouting organizations and local service clubs.
Volunteer labor is expected as follows:
Plantina ohase 1 - 3.000 trees & shrubs
50 volunteers x $11 per hour* x 5 hours
= $2.750
Planting ohase 2 - 3,000 trees & shrubs
50 volunteers x $11 per hour* x 5 hours
= $2.750
Plantinr;l ohase 3 - 3,000 trees & shrubs
50 volunteers x $11 per hour* x 5 hours
= $2.750
Total value of tree olantina
= $8,250
Trail Construction
50 volunteers x $11 per hour* x 15 hours
= $8,250
*$11 per hour is the hourly rate allowed to calculate the value of donated labor.
Total value of volunteer labor
=$16,500
Staff projects that the value of volunteer labor necessary to carry out the plan will
exceed the required 25 percent of the grant amount.
Attachments
3
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City of Wood bum
Wildlife Habitat Incentives Program Plan
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W~N \;
Partnership:
.City of Woodbum
.Marion Soil & Water Conservation District
.Natural Resources Conservation Service
.Woodbum community service organizations
~Nh.cS ' "
Wildlife Habitat Incentives
Program (WHIP) Project
. Legion Park Project
o Planting covers 2.5 Acres (complete)
o Planted on the steeply sloped hillside and along
Mill Creek in spring 2003 (complete)
o Now focus on maintenance of project site
. Irrigate during first two summers (underway)
. Keep weeds under control so plants can get established
(underway)
I Legion Park Project
September 2003
The plants Just
_dalltUebit
01 help III be
able III outgrow
the competition.
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Wildlife Habitat Incentives
Program (WHIP) Project
. Project encompasses two parks: Legion Park and
Hermanson Pond
. The Legion Park Project will include planting trees
and shrubs. and a possible trail
. The Hermanson Pond Project will include expanding
the pond, planting trees and shrubs, and developing
a trail system
. The plantings will include trees and shrubs native to
the Willamette Valley
I Legion Park Project
September 2003
Wildlife Habitat Incentives
Program (WHIP) Project
. Hermanson Pond Project
" Survey of the pond area conducted August 2003 (complete)
" Site prep in fall 2003 and spring 2004
- Mowing and spraying Reed Canary Grass (underway)
" The pond will be expanded In summer 2004
. The banks will be built out and "armored' to protect against
nutria on the west side (along the homes) (future)
. Native trees and shrubs will be planted (future)
. Possible establishment of a warm water fishery (future)
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4
I Hermanson Pond Project Augusl2003
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I Hermanson Pond Project September2003
The sea of reed
canary grass in the
flold around
Hermanson pond
will be converted
III native plants for
wtIdIlfe habitat and
recreational
purposes.
2
5
City of Woodburn WHIP Project Timeline
DRAFT
Fall 2003
. Mow or spray weeds around plantings at Legion Park
. Involve Oregon Department of Fish and Wildlife and Marion County vector
control in plans for a warm water fishery in Hermanson Pond
. Mow Reed Canary Grass in field around Hermanson Pond, spray new green
shoots with herbicide
. Hermanson Pond conceptual plans and designs reviewed and modified by
Recreation and Parks Department board
. Involve neighborhood residents and citizens for designing Hermanson Pond
. Hermanson Pond plans and designs approved by Recreation and Parks
Department board
Winter 2003/2004
. Hermanson Pond plans and designs approved by City Council
. Produce engineering design for Hermanson Pond modifications
. Begin permitting process for Hermanson Pond modification
Spring 2004
. Spray reed canary grass at Hermanson Pond area with herbicide
. Mow or spray weeds around plantings at Legion Park
Summer 2004
. Irrigate Legion Park plantings
. Disk field around Hermanson Pond
. Scrape Hermanson Pond field area and stockpile spoils for transport to
Centennial Park (fill material)
. Excavate Hermanson Pond; reshape banks and islands
. Install geotechnical fabric on west bank and island banks of Hermanson Pond
Fall 2004
. Establish trail around Hermanson Pond?
. Re-plant field, islands, and Hermanson Pond area with native plants
. Install bird and bat houses at Hermanson Pond
Spring 2005
. Maintenance and weeding around plantings - Hermanson Pond & Legion Park
. Plant additional trees and shrubs?
Summer 2005
. Maintenance and weeding around plantings - Hermanson Pond & Legion Park
. Irrigate plantings - Hermanson Pond & Legion Park
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REVISED TREE & SHRUB ESTABLISHMENT DESIGN
Prepared for:
Prepared by:
Randy Westrick
City of Woodburn
270 Montgomery St
Woodburn, Oregon 97071
(503) 982-5265
Robin Straughan
Marion Soil & Water Conservation District
3867 Wolverine, Bldg. F-16
Salem, Oregon 97305
(503) 399-5741 x130
Fields: Legion Park, Hermanson Pond,
and Hermanson Park III
Size: 14.0 Ac
Location: Woodburn, Oregon
Date: September 4, 2003
1.) Inventory:
Soils: Bashaw Clay (Ba), Dayton Silt Loam (Da), Terrace Escarpments (Te), Woodburn Silt
Loam - 3-12% slopes (WuC), and Woodburn Silt Loam - 12-20% slopes (WuD)
See the attached soil maps for the soil types on each park.
Landuse: Recreation (non-irrigated)
Vegetation: The vegetation on site is mainly Reed Canary Grass, Himalayan blackberry, and
other invasive non-native plant species.
Competition: Moderate to High
Possible Threatened & Endangered Species: Chinook Salmon and Steelhead
Landscape Position: These sites are adjacent to Mill Creek, which flows through the city of
Woodburn. The planting areas at Hermanson Pond and Hermanson Park III are fairly flat and wet
areas. The Legion Park planting area includes a riparian area, a fairly steep slope and an upland
area.
2,) Objectives and Species of Interest:
The main objective of this project is to establish a native planting that will utilize the wetness of the
site and provide wildlife habitat. The project was designed to enhance the Mill Creek greenway
for wildlife habitat, recreational, and educational purposes.
The project goals include enhancement and restoration of the parks and city property with weed
control, establishment of native vegetation, and improved wildlife habitat for areas along Mill
Creek, including Hermanson Pond.
1
7
City of Woodburn Tree and Shrub Planting Plan
9/4/02
3,) Species/Number of Trees/Schedule:
The Legion Park planting was completed in the spring of 2003, and the Hermanson
Pond planting is scheduled for October 2004 and/or February 2005. The plantings will
include approximately 10,000 trees and shrubs that are native to the Willamette Valley.
Trees and the shrubs will be planted over the 14-acre planting area. The planting areas
for the parks are: Legion Park - 2.5 Ac, Hermanson Pond - 8.5 Ac, and Hermanson
Park III - 3 Ac.
See the attached design and planting maps for recommended planting areas for each
species. Tree and shrub species have been grouped into habitat zones for planting
purposes. Hermanson Park III is not included in the planting design because of a
proposed wetland restoration on the site. Hermanson Park III will be evaluated once the
restoration project has been completed.
The following is a list of native trees to supply approximately 50% of plant materials:
. Big Leaf Maple (Acer macrophyllum)
· Black hawthorn (Crataegus doug/asH)
· Black Cottonwood (Popu/us trichocarpa)
· Oregon Ash (Fraxinus /atifolia)
· Oregon Crabapple (Malus fusca, Pyrus fusca)
· Oregon White Oak (Quercus garryanna)
· Red Alder (Alnus rubra)
· Western Red Cedar (Thuja plicata)
· Willamette Valley Ponderosa Pine (Pinus ponderosa)
. Willows (Salix)
The following is a list of native shrubs to supply approximately 50% of plant materials:
. Cascara (Rhamnus purshiana)
· Douglas Spirea (Spirea doug/asH)
. Indian Plum (Oemleria cerasiformis)
· Mock Orange (Philadelphius lewisii)
. Nootka Rose (Rosa nutkana)
. Ocean Spray (H%discus disc%r)
. Oregon Grape (Mahonia nervosa)
. Pacific Ninebark (Physocarpus capitatus)
· Pacific Serviceberry (Amelanchier alnifo/ia, var. semHntegrifolia)
· Red Elderberry (Sambucus racemosa)
. Red Osier Dogwood (Comus sericea)
. Salal (Gau/theria shallon)
· Salmonberry (Rubus spectabilis)
· Snowberry (Symphocarpos a/bus)
. Vine Maple (Acer cirinatum)
The above lists are a recommendation for native plant materials. A variety from each
list should be chosen in order to create a diverse plant community. Specific numbers of
individual species are not specified.
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City of Woodburn Tree and Shrub Planting Plan
9/4102
4.) Site Preparation:
The site should be cleared of competitive brush and weeds in order to ensure a high
survival rate of new plants. The existing vegetation (except for trees) at Hermanson
Pond will need to be mowed, sprayed and plowed in order to get control over
invasive non-native vegetation. The mowing should be done in the fall (September),
spraying in the fall and spring, and disking/scraping should be done in the spring (mid-
late June) for best results. Removing the Reed Canary Grass will take persistence, but
it is essential for a re-establishment of other types of native trees, shrubs and grasses.
We will also likely need to reshape the banks of the islands and the west border in the
pond and cover with geotechnical fabric before planting. In order to keep the nutria from
burrowing into the banks, wire fencing may also need to be installed in the banks. In
addition, weed control mats and tree protectors must be used when planting, See
item #8 for more information.
5.) Planting Stock:
a, Trees and Shrubs
· Purchase planting stock from a nursery that uses locally adapted plants
(within an elevation of 500 feet higher or lower and within 100 miles north to
100 miles south of the site). The elevation of these sites is approximately
400 feet above sea level.
· Stock should be "plugs" (one season in a container) or at least 2+0 bareroot
seedlings.
· For stock to be planted where competition is likely from blackberries or grass,
use 1 +1 or 2+1 seedlings.
· Consider planting at least one deciduous and one evergreen species.
· Consider choosing species with different colored foliage or stems for
aesthetic purposes.
· Order trees in early fall for a late winter planting project.
b, Seedling Inspection
While at the nursery or before accepting delivered seedlings, check that seedlings
match the seed zone and elevation specified on the order. This information should be
printed on the container. Open several packages at random. While protecting exposed
seedlings from drying, check for the following signs of damage:
. Dry roots
. White root tips
. Swollen or burst buds
. Presence of mold on needles or stems
. Presence of sour odors
. Physical damage to seedlings
. Seedlings frozen in a solid block of ice
. . Ripped or crushed bags or boxes exposed to circulating air
3
9
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City of Woodburn Tree and Shrub Planting Plan
9/4102
Remove a few seedlings from each opened package and strip areas of bark along the
roots and stem with a fingernail or a knife to reveal the woody tissues. The cambium
layer of the stem must be green and moist with a light-colored sapwood beneath. Moist
and consistently light-colored woody tissue should be found along the stripped root.
Do not accept damaged seedlings. The seedlings must be alive, dormant, and disease-
free. Immediately contact the nursery staff for further instructions.
c. Temporary Storage Instructions
Bareroot seedlings and cuttings may be stored for up to 7 to 10 days at temperatures
from 36 to 45 D F. If snow is available storage can be provided by constructing a cavity
for the packaged seedlings (on a north facing slope or under shade if possible). If
planting has to be delayed or cold storage is not available, unpack bareroot seedlings
and "heel in":
· Dig a V-shaped trench in a moist. shadv place;
· Break bundles and spread seedlings out evenly, 3 or 4 thick, in an upright
position to a depth equal to the root collar;
. Fill in loose soil, and water;
· Complete filling in soil and pack firmly.
Unrooted cuttings and whips can be soaked in cold water (lower 1/3 to 1/2 is sufficient)
for 48 hours prior to planting to enhance root formation.
6,} Planting Dates
Plant bareroot plants between January 1 and February 28 in the Willamette Valley. Try
to get planting done before the end of March at the latest. This early planting will help
aid in drought tolerance. Potted plants can be planted later into the spring or in the fall,
just before the winter rains. Avoid planting on hot, windy days. Planting site must be
free of snow and the soil frost-free. Do not carry more seedlings than can be planted in
1 hour (warm, windy, dry day) to 2 hours (calm, humid day). Utilize existing
vegetation; debris, and stumps to provide shade for newly planted seedlings
wherever possible.
7,} Planting Instructions
a. Spacing
· Generally, trees are to be planted at a 10' x 10' or 12' x 12' spacing, and
shrubs are to be planted on an 8' x 8' spacing. For an urban setting, these
plantings can be closer.
· However, spacing the trees at somewhat non-uniform distances produces a
more natural appearance. Try to avoid placing them in straight lines (unless
they are lining a path or walkway).
· Utilize shade from existing trees when planting to the greatest extent possible
to provide shade for newly planted seedlings.
b, Planting Tips -Trees and Shrubs
· Be sure to check for utility lines before beginning to plant.
4
10
~.-
.
11'
City of Woodburn Tree and Shrub Planting Plan
9/4/02
· Plant only low growing trees or shrubs under overhead power lines.
. Clear weeds around planting site by hand-pulling, mowing or spraying with an
appropriate herbicide (in the fall) and clearing away debris.
For bare root plants:
· Open a hole or slit deeper than the root size to be planted to accommodate the
root system with all roots pointing down (don't bend roots into "J" or "L"
shapes).
· Do not twist or bunch roots. In slit planting, push the tree down to the bottom
of the slit, then with a shaking motion, raise it gently back to the correct level.
· Plant seedlings slightly deeper than they grew in the nursery (indicated by a
change in bark characteristics) with roots naturally positioned.
· While holding the tree in an upright position at the correct depth, bring loose,
moist soil in around the root system.
· Do not let dry soil or surface litter fall into the hole. When the slit or hole is
filled, pack the moist soil down firmly.
For potted plants:
. Dig a hole slightly larger than the pot.
· Carefully remove the plant from the pot and gently loosen the potting soil and
roots.
· Place into the hole and carefully pack the soil down with your hands around the
main stem of the plant, making sure that the plant is not leaning in one
direction.
For all plants:
. No roots should be exposed or foliage covered.
· Place a weed control mat and plastic tree tube (attached with bamboo stake)
over each cutting and mound a small amount of soil around the base of the
tube to keep rodents out and provide for protection from browsing animals
8.) MaintenancelWeed Control
Controlling vegetation that will compete for moisture is critical to the success of this
planting. Competing vegetation will need to be controlled for at least one year,
but preferably two years.
· To control competing vegetation, you can use an herbicide as a directed spray
(be careful to shield the seedlings) or applied with a weed wiper around the
hardwoods and shrubs in the fall and spring, but you must keep the chemical
off the desirable plants. (You can use a spray cone to place over the plants in
order not to spray the trees and shrubs.) Or;
· Use some type of mulch, like sawdust, spread to a 2" depth and about 3'
around newly planted seedlings.
. Two years after planting, inspect the plantings and flag or otherwise mark trees
and shrubs that need to be replaced due to death, injury or disease.
. The tree tubes may need to be physically removed, as the trees grow larger.
· Irrigation is recommended during the months of July - September for
newly planted trees and shrubs.
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~.--'-- ---~--'--------yo- "
City of Woodburn Tree and Shrub Planting Plan
9/4/02
9.) Signatures:
This design is Job Class 1/
Designed by:
(JiJ~; .bA.
Ro in Straughan, Mario
q /4 J03
Date
Landowner acknowledges:
a. He has received a copy of this design and that he understands the contents and the
requirements.
b. Maintenance of the plantings necessary for proper performance.
D. Randall Westrick Date
Practice Completion:
Site preparation: EXCELLENT GOOD FAIR POOR
Survival of trees & shrubs: EXCELLENT GOOD FAIR POOR
Post-planting weed control: EXCELLENT GOOD FAIR POOR
Does the practice meet specifications? YES NO
Recommendations and notes:
NRCS Representative
Date
QUESTIONS? Call the Natural Resources Conservation Service at 503-399-5741.
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SA
COUNCIL MEETING MINUTES
SEPTEMBER 8, 2003
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 8, 2003.
CONVENED. The meeting convened at 7 :00 p.m. with Mayor Figley presiding.
0008 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
McCallum
Nichols
Sifuentez
Veliz
Present
Present
Present
Present
Present
Present
Present
Staff Present: City Administrator Brown, Asst. City Attorney Won, Police Chief Russell,
Public Works Director Tiwari, Finance Director, Community Development Director
Mulder, City Recorder Tennant
0042 ANNOUNCEMENTS.
A) Expansion of Library Hours: As of September 7, 2003, the Library will be open on
Sundays from 1 :00 p.m. until 5 :00 p.m..
B) Celebration of Mexican Independence: On September 13 and 14,2003, this
celebration will provide family and cultural activities, mariachis, food, games, and prizes.
The event will be held in downtown Woodburn from 10:00 a.m. to 9:00 p.m. with the
main event, Celebration ofGrito, at 7:00 p.m. on September 14th.
C) Special State-wide Election: Woodburn City Hall is a designated ballot drop site for
the state-wide election which will conclude on Tuesday, September 16, 2003 at 8:00 pm.
C) Public Hearing: The continued public hearing date set by the Council on the appeal
of Design Review 02-12 and Variance 03-01 (Coastal Farm Supply Expansion) is
September 22,2003, 7:00 p.m., in the City Hall Council Chambers.
E) Recreation and Park Board vacancy: Applications for this vacant position are
available at the City Administrator's office.
0144 CHAMBER OF COMMERCE REPORT.
Patrick Vance, representing the Chamber Board, provided the following information on
upcoming Chamber events and activities:
1) Business After Hours - September 11,2003 at Fonzie's Deli, 1585 N Pacific Hwy,
from 4:30 pm to 6:00 pm.
2) Business After Hours - September 19,2003 at Doug Hess & Associates, 2249 Country
Club Rd., from 4:30 pm to 6:00 pm.
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3) Greeter's Program - September 12,2003 at the east branch of Mid-Valley Bank, 1379
N. Pacific Highway, from 7:30 am to 9:00 am.
4) Greeter's Program - September 19,2003 at Woodburn Crossing Shopping Center and
Courtyard from 7:30 am to 9:00 am.
5) Greeter's Program - September 26,2003 at Country Meadows Village from 7:30 am to
9:00 am.
6) Latino Small Business and Workforce Development Conference will be held on
September 13,2003 from 8:00 am to 4:00 pm at the Wittenberg Inn, Keizer. This
conference, sponsored by the Salem Area Chamber of Commerce, Chemeketa, Latino
business leaders, and the Woodburn Chamber of Commerce, will give attendees an
opportunity to learn more about targeting and learning about the Latino businesses,
developing Latino business, and Latino customers.
7) Mexican Independence Day will be held September 13th and 14th in downtown
Woodburn and the Chamber is looking forward to this event.
8) Chamber Forum lunch will be held on September 17,2003 at 12:00 noon at the
Tukwila Center for Health and Medicine with the scheduled speaker being Duncan Wyse
who will discuss the Oregon Business Plan.
9) Chamber Auction will be held at the OGA Golf Course at Tukwila beginning at 5 :00
pm on September 26, 2003.
10) Leadership Youth program will soon begin and the Chamber is very proud of the
success of this program. This year there will be 26 students from 3 schools in the
Woodburn area participating and the orientation will be held on September 9th. Some of
the students that have gone through the program have come back to our community and
have become leaders within the schools and their church organizations. This program
focuses on students who have the enthusiasm but need some adult mentoring in order to
become a leader in their own right. He stated that Debbie Adcock is a part-time
employee for the Chamber and she will be coordinating this program.
0448 WOODBURN DOWNTOWN ASSOCIATION (WI)A) REPORT.
Bruce Thomas, WDA President, invited the public to the downtown area on Saturday,
September 13th, for the farmer's market located next to Library Park, and for the Mexican
Celebration event which will be held on September 13th and 14th. He stated that he has
been very impressed with the Farmer's Market in that the number of customers visiting
the market continues to grow and the Library Park area provides a great location for the
market. WDA is currently collecting non-perishable food donations for the local food
bank at the market with their goal being to obtain 500 lbs. of food by September 13th.
Other projects being worked on by the WDA include preparation of their annual budget,
making repairs and repositioning lights on the trees along the railroad tracks, and
partnering with organizers of other community groups on upcoming holiday events.
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0613 CONSENT AGENDA.
A) approve regular and executive session Council minutes of August 25, 2003;
B) accept the Planning Commission minutes of August 14,2003;
C) accept the Library Board minutes of August 13,2003;
D) receive the Aquatic Center Revenue comparison report as of August 2003;
E) receive the Building Activity report for August 2003;
F) receive the Planning Project Tracking Sheet dated September 4,2003;
G) receive the Crime Statistics Comparison report for 2002-2003;
H) receive the Street Closure Notification report for the Mexican Independence Day
Celebration; and
I) receive the report on the completion of the Financial Management System Conversion.
Councilor McCallum congratulated the Finance Department on the completion of the
conversion of the City's financial data since this has been a lengthy project which began
in May 2001.
BJELLANDINICHOLS... adopt the consent agenda as presented. The motion passed
unanimously,
0703 PUBLIC HEARING: SUPPLEMENTAL BUDGET AND CONTINGENCY
TRANSFER DURING FISCAL YEAR 2003-04.
Mayor Figley declared the public hearing open at 7:14 p.m..
Finance Director Gillespie reviewed the staff report citing the need to make appropriation
adjustments in the General Fund Capital Improvement Fund for (1) the purchase of
properties located at 1060 Mt. Hood Avenue and 389 S. Front and (2) increased costs
related to the construction of the chemical separation building. The proposed
supplemental budget also provides for a loan of $370,000 from the Traffic Impact Fee
Fund to the General Fund Capital Improvement Fund which would be paid back at the
end of 5 years or whenever bonds are sold for a new police facility, whichever comes
first.
No one in the audience spoke either for or against the proposed supplemental budget.
Mayor Figley declared the public hearing closed at 7:17 p.rn..
BJELLANDIMCCALLUM.... direct staff to return with an ordinance reflecting the
Council's decision to approve the supplemental budget. The motion passed
unanimously.
0987 COUNCIL BILL 2471 - RESOLUTION AUTHORIZING INTERFUND LOAN
FROM THE TRAFFIC IMPACT FEE FUND TO THE GENERAL FUND
CAPITAL IMPROVEMENT FUND.
Council Bill 2471 was introduced by Councilor Sifuentez. The bill was read by title only
since there were no objections from the Council.
It was noted that the interfund loan would provide cash flow in the General Fund Capital
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hnprovement Fund for the purchase of the property located at 1060 Mt. Hood Avenue
which is intended to be used as the site for a new police facility.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2471 duly passed.
1050 COUNCIL BILL 2472 - ORDINANCE ADOPTING A SUPPLEMENTAL
BUDGET FOR FISCAL YEAR 2003-04.
Council Bill 2472 was introduced by Councilor Sifuentez. Recorder Tennant read the
two readings of the bill by title only since there were no objections from the Council.
Councilor Cox stated that the purchase of the property at 1060 Mt. Hood Avenue is a
potential site for a new police facility, however, the Council has also discussed adding a
portion of this property to Legion Park. If the public does not approve the bond issue to
build the police facility, then the Council can either fmd another source of funding to
repay the interfund loan, or to sell the property and use the proceeds to repay the loan.
On roll call vote for final passage, the bill passed unanimously, Mayor Figley declared
Council Bill 2472 duly passed with the emergency clause,
1175 COMMUNITY PARK MASTER PLANS.
Director Westrick stated that the Recreation and Parks Board had originally been
presented with 2 options for each park and, instead of selecting one of the options, they
chose plans that are a combination of the 2 options. He stated that the Settlemier Park
plan does not include a basketball court, however, he would propose that a court be built
next to the tennis courts since it is not uncommon to have these courts separated by a
fence. In regards to the Legion Park plan, he suggested that the bleachers on the east side
of the athletic field be designated as temporary thereby leaving options open for the use of
the turf for other activities.
Councilor Cox stated that he felt the staff report dated September 3,2003 addressed the
comments made by the Council at the last meeting.
Councilor Nichols questioned if the temporary bleachers on the east side could be placed
on the west side so that persons watching the event have a clear view of the event when
the sun is setting in the west.
Director Westrick stated that another option would be to move the soccer field to the east
and then put the temporary bleachers on the turf on the west side.
Councilor McCallum expressed his opinion that portable bleachers is the best solution so
that they can be utilized in the area which best suits the needs ofthe spectators for an
event.
Councilor Veliz questioned if the relocated tennis courts would be lighted.
Director Westrick stated that the tennis courts would have lights which is another reason
for having the basketball court next to the tennis courts. There are no plans for lighting
the skate park even though users ofthis facility would like to have lights installed.
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Administrator Brown stated that the Legion Park master plan does take in a portion of the
recently purchased property. Staffwill be advertising for Request for Proposals for pre-
design work and site evaluation for the police facility in anticipation of being ready for a
bond measure. There may be changes in the master plan as it relates to this expanded
area once the pre-design work and site evaluation are completed by the consultants.
Councilor McCallum stated that it was his understanding that the master plans are still
subject to change based on recommendations that may come back to the Council on the
proposed police facility and community center.
Councilor Bjelland expressed concern on the master plans not recommending a site for a
community center and he did not want to preclude the Council from locating a
community center at either one of these parks by adopting the master plans that do not
accommodate a center.
Director Westrick stated that the Board understood that they needed to recommend the
wisest and best use for these properties, and that a Task Force was working on a
community center at this time. It was the Board's opinion that the master plans as
presented reflect the best use of the parks, however, they are willing to hear the Task
Force's recommendation for location of the center which may result in the Board
recommending that the center be placed in either Settlemier or Legion Park.
Councilor Cox expressed his opinion that the master plans can be changed as the need
arises and he suggested that a motion to adopt the plans could include a clause that would
allow for changes to accommodate a community center.
Mayor Figley summarized the work the Task Force has been focusing on over the last few
months and the location ofthe proposed center will be dependent upon the size ofthe
facility. She encouraged that the Council leave options open at both parks for the
proposed center.
Councilor McCallum stated tl.lat the master plans span over a 20-year period and changes
may be necessary as time moves forward. He suggested that the plans be adopted to
provide a general direction but changes to the plans be made as the need arises.
Administrator Brown stated that adoption of the plans are necessary in order to allow for
amendments to the system development charges for the pwpose of collecting revenue for
future costs associated with capital improvements to the two parks. These costs may be
relate to construction projects or future acquisition of property adjacent to these parks to
accommodate a facility such as the community center. If the Council would authorize
moving forward with the adoption with the plans, staff would look into what form of
Council action is necessary to adopt the plans such as an ordinance, resolution, or motion.
BJELLAND/COX... research the issue and if an ordinance or resolution is the
appropriate method, that they prepare such document for consideration at the next
Council meeting reflecting the discussions and consensus received at the Council level.
The motion passed unanimously.
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2774 EXTENSION OF LIABILITY INSURANCE COVERAGE - MEXICAN
INDEPENDENCE DAY CELEBRATION.
COX/NICHOLS.... approve and authorize the City Administrator to execute the
necessary documents to designate these additional parties as insured under the City's
policy for the Mexican Independence Day celebration.
Councilor McCallum questioned if extension of liability coverage has been done in the
past for other organizations that have started events and eventually obtained their own
msurance coverage,
Administrator Brown stated that the City has extended coverage to other organizations in
the past, however, this event does include a couple of private parking lots since it is
anticipated that there will be a need for an overflow parking area.
The motion pa!?sed unanimously,
2969 CONTRACT AWARD: AQUATIC CENTER VHEMICAL HANDLING ROOMS
BUILDING.
Daneal Construction Co. submitted a bid in the amount of $68,425 for the structural,
plumbing, and electrical components of the chemical separation building, It was noted
that this is the second time this portion of the project had been advertised for bids and
both times only one contractor has submitted a bid.
NICHOLS/SIFUENTEZ... award the contract for the Chemical Separation Building to
Daneal Construction Co, in the amount of $68,425,00, The motion passed unanimously.
2994 APPROV AL OF ASSIGNMENT OF CONTRACT FUNDS OF BMT
NORTHWEST TO SOUTHWEST ESCROW COMPANY.
Staff recommended that the Council approve the assignment of contract funds relating to
the construction of steel water reservoirs to Southwest Escrow Company who will insure
that payments made by the City will go to labor and materials providers for this project.
NICHOLS/COX... authorize the City Administrator to execute on behalf ofthe City the
"Assignment of contract funds and consent thereto" furnished by Exhibit A in the Brown
Minneapolis Tank (BMT) letter dated August 29,2003. The motion passed unanimously,
3043 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Planning Commission's approval of Planned Unit Development 02-03, Phasing
Plan 02-01, and Variance 03-19 (located in the vicinity of Meridian Drive)
No action was taken by the Council on this application,
B) Planning Commission's approval of Variance 03-14 (Variances A, B, and C) on
property located at 310 Broadway Street.
No action was taken by the Council on this application,
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2774
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2994
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EXTENSION OF LIABILITY INSURANCE COVERAGE - MEXICAN
INDEPENDENCE DAY CELEBRATION.
COXINICHOLS.... approve and authorize the City Administrator to execute the
necessary documents to designate these additional parties as insUl"ed under the City's
policy for the Mexican Independence Day celebration.
Councilor McCallum questioned if extension of liability coverage has been done in the
past for other organizations that have started events and eventually obtained their own
insurance coverage.
Administrator Brown stated that the City has extended. coverage to other organizations in
the past, however, this event does include a couple of private parking lots since it is
anticipated that there will be a need for an overflow parking area.
f"\l5i-; {J'('\ flctS'SQA, Ll \'\ c-.., I (\\(fA,sf~
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CONTRACT AWARD: AOUATIC CENTER VHEMICAL HANDLING ROOMS
BUILDING. /
Daneal Construction Co. submitted a bir1n the amount of $68,425 for the structural,
plumbing, and electrical components Q(the chemical separation building. It was noted
that this is the second time this porti0~ of the project had been advertised for bids and
both times only one contractor has/Submitted a bid.
NICHOLS/SIFUENTEZ... awcld the contract for the Chemical Separation Building to
Daneal Construction Co. in the amount of $68,425.00. The motion passed unanimously.
APPROVAL OF ASSIGNMENT OF CONTRACT FUNDS OF BMT
NORTHWEST TO SOUTHWEST ESCROW COMPANY.
Staff recommended th~nhe Council approve the assignment of contract funds relating to
the construction of steel water reservoirs to Southwest Escrow Company who will insure
that payments made by the City will go to labor and materials providers for this project.
NICHOLS/COX... authorize the City Administrator to execute on behalf of the City the
"Assignment of contract funds and consent thereto" furnished by Exhibit A in the Brown
Minneapolis Tank (BMT) letter dated August 29,2003. The motion passed unanimously.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Planning Commission's approval of Planned Unit Development 02-03, Phasing
Plan 02-01, and Variance 03-19 (located in the vicinity of Meridian Drive)
No action was taken by the Council on this application.
B) Planning Commission's approval of Variance 03-14 (Variances A, B, and C) on
property located at 310 Broadway Street.
No action was taken by the Council on this application.
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C) Planning Commission's approval of Design Review 03-09 and Variance 03-22
located at the northeast corner of Lawson Avenue and Stacy Allison Way.
The application would provide for the construction of a 4,020 sq foot building in the
Commercial Zoning district. Plans are for utilization of a 2,132 sq. foot space for a
Subway Restaurant with the remaining portion ofthe building to be used for office space.
No action was taken by the Council on this application.
D) Community Development Director's approval of Design Review 03-07 located at
2225 N. Pacific Highway. This application proposes the conversion of a portion
of the "Woodburn Community Market" to a rental/dance hall.
Councilor McCallum questioned the capacity of the dance hall rental space.
Community Director Mulder stated that he could not recall if the Fire District commented
on this application which was referred to them for review. However, a condition was
placed on the approval in that the applicant would need to comply with all building code
and fire district requirements for the change of occupancy. He stated that there may be
some issues in meeting both of those conditions.
Councilor McCallum questioned the Police Chief as to what application process would be
followed for dispensing liquor.
Chief Russell stated that there is a separate process for liquor licenses involving the City
and OLCC, and the City does have a public dance ordinance which would need to be
followed. The Police Department does conduct an investigation on applications prior to
approving the public dance and/or special liquor license permits.
Director Mulder stated that the Building Official and Fire Department will be reviewing
the change of occupancy and the property owner will need to obtain a permit in order to
change their operation from what it is currently. The capacity of the building will be
established and then it will up to the Fire District to enforce the building capacity. The
proposed use of the building is a permitted use by zone as long as the development
standards are met.
Councilor Cox stated that he shared the concerns expressed by Councilor McCallum,
however, for the purpose of reviewing this approval, the Council does not have any
ability to deny. It can become an enforcement problem in the future if it is not operated
properly and, at this time, the Police Department is not able to take any action that would
require a compliance agreement signed by the applicant.
Councilor McCallum questioned if there are any standards on lighting in the parking lot.
Director Mulder stated that the new development ordinance does have some lighting
standards, however, the new standards would only be triggered for the increment of
improvement that is required based on this project which is very minimal in this case.
Councilor Nichols questioned if the City ordinance requires a certain level of security for
public dances.
Chief Russell stated that there continues to be a requirement for security which is
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commensurate to the size of the dance as per the City's public dance ordinance. An
annual permit can be obtained however a permit is issued for each dance.
It was noted that the applicant proposes to convert 2,493 square feet of the building space
to a dance hall / rental center.
E) Community Development Director's approval of Design Review 03-15 located at
635 Ray J. Glatt Circle. This application is a proposal is expand the Willamette
Broadband telecommunications building by 934 square feet.
No action was taken by the Council on this application.
F) Community Development Director's approval of Design Review 03-14 located at
400 Woodland Avenue (Winco Foods).
Councilor Cox stated that he has a concern on this proposal in that travelers along 1-5
may be able to see the modular unit which may be, based on current design, unsightly
against the main wall of the existing building. As part of the Design Review function, the
City has a right to impose architectural standards and he feels that the Council should be
given the opportunity to discuss this proposal with the applicant.
Councilor Nichols stated that there is a hedge in that area and, when it eventually
matures, the building will be out of site. He agreed with Councilor Cox in that the City
does have a right to have architectural standards similar for both buildings.
Councilor Sifuentez also agreed that perception is very important and this proposed
building is visible to motorists traveling north or south.
COX/NICHOLS... call this matter up for review.
Community Development Director Mulder stated that this proposal has not gone before
the Planning Commission and this building would be detached from the existing building.
The proposed structure is approximately 320 square feet in size and would be located
between the main building and the guard shack. Since the applicant would be using
similar colors and the building would have a rectangular shape similar to the main
building, staff felt that it would not be necessary to go further with design review.
The vote was 3-3 with Councilors Veliz, McCallum, and Bjelland voting nay.
Mayor Figley voted aye to pass the motion.
5015 CITY ADMINISTRATOR'S REPORT.
A) Settlemier Avenue Water Line Project-
Mayor Figley stated for the record that she is one of the property owners affected by this
proj ect.
Administrator Brown stated that the scope of this project is to run a water line from the
new well that has been drilled in the greenway along Settlemier A venue down to Parr
Road and then to the new water treatment plant. It will parallel the existing service water
line and will be located, in most cases, under the existing sidewalk. The sidewalks will
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be removed with the curbs left in place and pouring a new sidewalk once the new lines
have been laid. Currently the sidewalk is 4 foot in width, however, consistent with City
standards, the new sidewalk will be expanded to 5 foot in width. This will take away
some yard area for property owners even though it is still within the City's right-of-way.
Property owners have been notified that the work will soon commence and have been
notified that they can move their existing landscape prior to the contractor beginning the
construction work. Behind the sidewalk, a small retaining wall will be built from the
greenway south to the area near the Church where the ground levels off. There is one
pine tree that will need to be removed located two homes to the south of the greenway.
The tree has been trimmed in the past to stay underneath the power lines and the property
owners do not seem to object to the removal ofthe tree.
Councilor McCallum questioned if any other trees are endangered since this street is
beautifully lined with trees.
Administrator Brown stated that, to the best of his knowledge, this is the only tree that
should be in any danger of being removed.
Director Tiwari stated that the tree will probably be removed within a week and the entire
water line will be placed from Ben Brown Road to the Settlemier well site (across from
Settlemier Park) within two weeks. He briefly reviewed, the location of the new water
line in relation to the existing water service line and the reason for moving the new line as
close to the curb as possible in order to have minimal damage to tree roots. The new
water line will carry the water from the new well to the water treatment plant and the
existing service lines will carry the water from the treatment plant to the households.
Councilor McCallum questioned staff as to the status of the Boones Ferry Road project.
Director Tiwari stated that the electrical undergrounding work is still in progress,
however, the majority of the sidewalk is complete on the west side and sidewalks will be
installed on the east side. He stated that the completed project will consist of a bikelane,
a turn lane, and two travel lanes. Staff is also going to construct a temporary walkway
from the ditch going south to the school which was not part of the contract but will
provide increased pedestrian safety. The final asphalt lift will be done after the concrete
work is complete. The contract completion date is in December 2003.
Councilor McCallum suggested that temporary lines dividing the roadway be placed on
the street as a traffic safety measure.
Councilor McCallum also requested clarification on a statement made at the last meeting
by Director Tiwari regarding use of emergency generators for continued water service in
the event there is no electrical service.
Director Tiwari stated that, in the event of an electrical failure, the City's water facilities
will continue to function for domestic water service and water for fire protection service
even though there could be a blackout or brownout. The City has emergency generators
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at different locations and, over the years, staffhas worked at making sure that the
generators function properly so that water will continue to be made available for public
use.
Tape 2
0012 B) Truck Traffic On Boones Ferry Road.
For the record, Administrator Brown stated that he is a property owner in the area which
is being assessed for the improvement ofBoones Ferry Road, however, the proposal he
was bringing before the Council for consideration is one that he would propose to the
Council even ifhe did not live in the local improvement district.
During the public hearing process when the formation of the district was being
considered, a number of property owners expressed concern regarding the potential for
speeding on Boones Ferry Road once it was improved and on the number of trucks that
travel at a high rate of speed and are overloaded. Since then, he has been taking note of
the volume of truck traffic and, even though the project is not complete, he would like the
Council to consider whether or not they want to regulate truck traffic on this section of
the roadway. The improvements provide sidewalks and a bikelane and, with the property
owners paying for a substantial share of the improvements, he felt that consideration
should be given as to whether or not this street should be a designated truck route or truck
way. Currently, this road is a designated truck way under the City's truck ordinance. If
there is a change in the designation, then trucks will need to use other roadways such as
Front Street or Highway 219 as an alternate route to Highway 99E or 1-5. The City would
need to work with the County on this project since the logical point to install signs that
would prohibit truck traffic would need to be located in the County at the Crosby Road /
Boones Ferry Road intersection.
Councilor McCallum stated that pedestrian and bicyclist safety is of a concern to him and
re-routing the truck traffic will help to make the roadway safer, however, there are a large
of trucks that use the side roads off ofI-5 and get back onto 1-5 at the W oodbum
interchange. There will be agricultural businesses to the north of W oodbum that will be
affected by the change in roadway designation but they could change their direction of
travel to Front Street. He felt that this would be an issue to explore within the near
future.
Mayor Figley stated that there are a number of trucks that use that stretch of roadway in
order to bypass the scales along 1-5 and was in favor oftaking some action to regulate the
truck traffic.
Councilor Cox stated that it is imperative that the City work with the County on this
issue. There a many wholesale nurseries and farm operations that require the use of large
trucks to transport their products to their markets and elimination a roadway used in the
past will result in their need to use another roadway to transport their products.
Councilor Bjelland expressed concern that trucks would then be shifted over.to Front
Street which is a roadway in far worse condition. He felt that this is a matter for the
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Transportation System Plan to address as part of the update process that is now under
revIew.
Staffwill begin working on this issue.
0696 MAYOR AND COUNCIL REPORTS.
Councilor Sifuentez congratulated the Library for their success in providing services to an
increased number of patrons over the last year.
Councilor Nichols urged local residents who have time available to volunteer some time
at the local schools to tutor children who have a difficult time reading. He also stated that
he has discussed with the Public Works Director the need to look at redesigning the
traffic flow on Evergreen since there is insufficient room for a truck to turn off of
Highway 214 onto Evergreen Road. He suggested that the committee updating the
Transportation System Plan consider designating Lawson Way as a one-way street going
south so that the trucks have a better turning radius.
Councilor Nichols also stated that he had attended the women's soccer games on
September 1 st and the event was well attended.
Councilor Veliz stated that during a recent walk with his son, he had encountered a police
officer patrolling the area and he was impressed with the fact that the police officer
carried sticker badges with him to hand out to children. In his opinion, the interaction his
son had with the police officer was very positive and this type of interaction goes a long
way in building a relationship with the youth as well as adults in our community. He was
also impressed with the customer service at the Library in that the Circulation desk
employee was very gracious and patient in dealing with patrons.
Councilor McCallum also thanked the Recreation and Parks office for their open house
earlier today.
1200 Councilor Bjelland provided an update on the Area Commission on Transportation's
recent meeting which began the process of updating the 2006-2009 Statewide
Transportation Improvement Plan (STIP). The first step in the process was to identify the
selection criteria for projects and the prioritization factors that will be used to rank the
projects for consideration. Cities and counties within the 3-county area will be receiving
informational packets within the next 2 or 3 weeks soliciting projects to be considered.
Estimated costs will be determined by ODOT staff so that the commission can select
projects based not only on the selection criteria and prioritization factors but have an
estimated cost for each project to determine which projects will fit within the anticipated
accounting cycle. By March 2004, the commission will be looking at projects that have
passed the filtering process and prioritization of final projects will be determined.
Woodburn has received funding in the past /current STIP for the 1-5 interchange and a
small amount of money toward the widening of Highway 214. Woodburn will have
about 45-60 days in which to prepare the necessary documents to submit any additional
requests for street improvement projects.
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COUNCIL MEETING MINUTES
SEPTEMBER 8, 2003
TAPE
READING
1445 Mayor Figley stated that she is now back in town after being away on vacation and she
will begin meeting with citizens within the next couple of days.
1480 EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn to executive session under the statutory
authority of ORS 192.660(1 )(i) to review and evaluate, pursuant to standards, criteria and
policy directives adopted by the governing body, the employment-related performance of
the chief executive officer of any public body, a public officer, employee or staff member
unless the person whose performance is being reviewed and evaluated requests an open
hearing.
NICHOLS/SIFUENTEZ... adjourn to executive session under the statutory authority
cited by the Mayor.
Administrator Brown declared for the record that he has the right to have the review held
open session and that he is waiving that right.
The motion passed unanimously.
The meeting adjourned to executive session at 8:56 p.m. and reconvened at 10:32 p.m..
1524 Mayor Figley stated that no decisions were made by the Council during the executive
seSSIon.
COXINICHOLS.... as a result of the executive session discussion, the Council increase
the City Administrator's salary by 3.5% which includes the cost of living adjustment.
The motion passed unanimously.
1599 ADJOURNMENT.
NICHOLSIMCCALLUM.... meeting be adjourned. The motion passed unanimously.
The meeting concluded at 10:34 p.m..
APPROVED
KATHRYN FIGLEY. MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 12 - Council Meeting Minutes, September 8, 2003
24
-T~ .-..~..
l' f
Executive Session
COUNCIL MEETING MINUTES
September 8, 2003
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 8,2003.
CONVENED. The Council met in executive session at 9:02 p.m. with Mayor Figley presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Figley
Bjelland
Cox
McCallum
Nichols
Sifuentez
Veliz
Present
Present
Present
Present
Present
Present
Present
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City Administrator Brown (10:00 p.m until 1 0:31 pm), City Recorder Tennant
The executive session was called under ORS 192.660(1) (i) to review and evaluate, pursuant to
standards, criteria and policy directives adopted by the governing body, the employment related
performance of the chief executive officer of any public body, a public officer, employee or staff
member unless the person whose performance is being reviewed and evaluated requests an open
hearing.
ADJOURNMENT.
The executive session adjourned at 10:31 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Executive Session, Council Meeting Minutes, September 8, 2003
25
....~_,. ,.~,"" ", ,._.,r...___,~_ ". ~_...........--_'''''..'_,''''''''''''''_
DRAFT
8B
WOODBURN PLANNING COMMISSION
August 28, 2003
CONVENED The Planning Commission met In a regular session at 7:00 p.m. In City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Lima
Young
Vancil
Grlgorleff
Mill
Bandelow
Lonergan
P
P
A
P
P
A
P
Staff Present:
Jim Mulder, Community Development Director
MINUTES
A. Woodburn Plannlna Commission Minutes of AUGust 14. 2003.
Commissioner Mill referred to his statement found on the bottom of page 12 of the minutes and requested
correction be made to indicate ....depicted a situation that occurred several months ago... "
Commissioner Lonercan also requested a correction be made to his statement found at the top of page 10
to reflect ....if the office space were 1,200 sq. ft.? instead of "...if the office space were 12,000 sq. ft.?"
Commissioner Lonercan made a motion to accept the minutes as amended. Commissioner Gricorieff
seconded the motion, which carried.
Commissioner Mill and Commissioner Lonercan both complimented Staff for doing such a good job with the
minutes.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A. Woodburn City Council Minutes of Auaust 11. 2003.
B. Memo from Randy Rohman. Public Works Proaram Manaaer.
Chairoerson lima and Commissioner Mill were pleased the issue was researched and were very much
appreciative of the response.
PUBLIC HEARING
None
ITEMS FOR ACTION
A. Final Order for Planned Unit DeyeloDment 02-03 and PhasinG Plan 02-01. DroDOSal to develoD
an 80 slnale family lot PUD In three Dhases located In Tukwlla DeveloDment on Hazelnut Dr..
John Baker. aDDllcant.
Commissioner Mill moved to approve the Final Order as written. Motion was seconded by Commissioner
Griaorieff. Motion unanimously carried.
B. Final Order for Variance 03-14. reauest to yary street ImDroyement and vision clearance
standards to construct a roll-uD door on an existinG Industrial buildinG located at 310
Broadway. Laura Haaenauer. aDDllcant.
Planning Commission Meeting - August 28, 200J
Page 1 of 3
26
T--.~--._------- ,
r-----.--- . I]
Commissioner Loneraan moved to accept the Final Order as presented. Commissioner Grioorieff seconded
the motion, which unanimously carried.
C. Final Order for DesiGn Review 03-09 and Variance 03-22. construct 4.020 sa. ft. drlve-thru
restaurant & retail buildinG located at NEC Stacev Allison Wav and Lawson. David Cantwell.
aDDllcant.
Motion to approve the order was made by Commissioner Mill and seconded by Commissioner Grioorieff.
Motion carried unanimously.
DISCUSSION ITEMS
Staff reported he spoke with the City Administrator subsequent to the last Commission meeting regarding the
issue of the removal of the tree on Boones Ferry Rd. He stated the City Administrator reminded him the
Development Ordinance is currently being updated and will come before the Planning Commission as a draft.
Staff further reported part of that will include addressing a tree ordinance or at least make modifications to the
current tree regulations. This will prOVide the Commission opportunities to make recommendations to the
Council on whatever they think should be done to address that issue. Additionally, Staff remarked the Council
did review the concerns of the Commission regarding that issue contained in the minutes. He further reported
Councilor McCallum brought that issue up at the last Council meeting and the City Administrator responded
to the Council that we would be addressing that issue as part of the updated Development Ordinance.
Therefore, Staff did not see a necessity in sending a memo to the Council as the Commission discussed
during the last meeting. since they are already aware of the issue and it will be addressed.
Commissioner Loneraan asked whether that would have saved the tree? He commented the problem seemed
to be a lack of communication between departments. Commissioner Lonergan commented he has been on
the Planning Commission for a long time and perhaps a work session with the City Council, at some point,
would help to see if we are all on the same page regarding the Sign and Development Ordinance.
Staff replied a workshop can be arranged although it seems the Commission and the Council are pretty much
on the same page. Staff will raise that issue with the City Administrator to see if there is an interest in having
a workshop.
Commissioner Mill recalled the possibility of cancellation of the next meeting due to lack of agenda items was
discussed during the last Planning Commission meeting and inquired if the meeting will, in fact, be cancelled?
Staff indicated there are no agenda items scheduled for the next meeting and it would be an appropriate
meeting to take off since it is September 11th.
Commissioner Mill moved to cancel the September 11th Planning Commission meeting due to the lack of
agenda items. Vice Chairoerson Youna seconded the motion, which unanimously carried.
Chairoerson Lima reported the Woodburn School District are not complying with the Final Order issued for
the High School reader board sign as it is currently constantly flashing. He referred to his June 2000 notes
when Hank Vredenburg came to the Planning Commission meeting. Chairperson Lima recalled Mr.
Vredenburg stated the sign was not going to be scrolling and the programming would be limited to authorized
personnel only. He further mentioned the sign is now extremely distracting particularly at nighttime.
Commissioner Loneraan commented the sign was certainly for informational purposes only.
Vice Chairoerson Youno also remarked they were allowed multiple non-scrolling messages. Additionally, he
remembered that issue was original heard by the Commission in 1999 and returned in 2000 with some
changes in terms of the size of the sign.
Commissioner Mill also remembered the sign was about 12 inches larger than originally approved. He further
noted it was a slipup between what paid staff had put out and what the volunteers had done as far ordering
the sign and fund-raising and there was a breakdown again in communication between the two groups.
Planning Commission Meeting - August 28, 2003
Page 2 of 3
27
T'-.---------- T f
Commissioner Mill recalled it was either Mr. Vredenburg or Mr. Blomberg that was pretty much in the business
of apologizing that night for the oversights and breakdowns.
Chairoerson Lima further added they were reassured it would not be a strolling sign as it was something the
Commission did not want to see happen and it is now occurring. He remarked the issue regarding the
number of Variances being approved has been brought up on several occasions or the fact that applicants
have gone ahead with their plans without first going through the Planning Commission and obtaining approval
for their projects.
Staff reported he will verify the conditions of approval for the High School sign as well as check whether they
are in compliance. However, he will contact the School District if he finds they are not in compliance.
REPORTS
None
BUSINESS FROM THE COMMISSION
Commissioner Griaorieff said she was approached earlier in the week by someone who informed her that as
he drives down Highway 214 and turns left on Oregon Way and waits a lot of times for the stop light arrow to
turn green. He asked whether it is possible to go ahead and put a flashing yellow light like it is on Hwy. 99?
Staff replied he is not in a position to respond to that question as it is an ODOT jurisdiction. However, he can
provide her with the name of someone to contact at ODOT. Additionally, he told her she may also contact
Randy Rohman with the Public Works Department and perhaps obtain a response from him or he may refer
her to ODOT as well.
Commissioner Griaorieff noted there are pot holes and cracks in the pavement on sections of Front St. where
the businesses are located and questioned whether there is anything that could be done to repair those?
Staff responded Front St. is in the Capital Improvement Program as part of the Urban Renewal District for
improvement. However, he remarked she may talk directly with Randy Rohman regarding the issue of
repairing the pot holes and cracks in the pavement.
ADJOURNMENT
Commissioner Mill moved to adjourn the meeting. Commissioner Loneraan seconded the motion, which
carried,
APPROVED
CLAUDIO LIMA, CHAIRPERSON DATE
ATTEST
Jim Mulder, Date
Community Development Director
City of Woodburn, Oregon
Planning Commission Meeting - August 28, 2003 Page 3 of 3
28
r...--.-----~--" -..,,---~.~r_ 'I'
1
PAGE
AP0460
VEEOT
C I T Y 0 F WOO D BUR N
CHECK REGISTER
WOODBURN LIVE
DATE 9/19/03
TIME 9,05,42
CHECK # CHECK DATE
ex>>
n
AMOUNT RECONCILED AMT DIFFERENCE
====================~=-=========.~=======
.00
.00
.00
.00
.00
.00
_00
.00
_00
.00
.00
_00
.00
.00
_00
.00
_00
_00
.00
.00
_00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
_00
.00
_00
_00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
813 .15
79 _11
350.00
733_95
768_00
500.00
190_00
306.44
200.00
463.00
641_92
39.00
13 9 _ 70
119.40
308.84
935_00
54.95
35.00
90.27
70.53
39_90
200.00
893.09
56.00
385.62
64.08
999.00
735.00
220.00
000.00
24.00
795.00
5.00
176.00
59.99
473.06
30_97
800.00
515.21
198.36
213.01
6_11
741.22
8.00
234.74
596.00
828.23
49.00
31. 50
784.45
449.00
40.00
4
65
2
11
2
10
2
1
15
11
00
95
00
00
00
44
00
00
92
00
70
40
84
00
95
00
27
53
90
00
09
00
62
08
00
00
00
00
00
00
00
00
99
06
97
00
21
36
01
11
22
00
74
00
23
00
50
45
00
00
813
79
350
733
768
500
190
306
200
463
641
39
139
119
308
935
54
35
90
70
39
200
893
56
385
64
999
735
220
000
24
795
5
176
59
473
30
800
515
198
213
6
741
8
234
596
828
49
31
784
449
40
CHECK
4
65
2
11
2
1
10
2
1
PAYEE NAME STATUS UPDATED
=======~==========================================-================-=======
BANK ACCOUNT AP A/P Accounts Payable
70035 7/31/2003 VALLEY MAILING SERVICE IN
70036 7/31/2003 OREGON P.E_R.S
70037 7/31/2003 FELIPE CANTU
70038 7/31/2003 VALLEY MAILING SERVICE IN
70039 7/11/2003 ABIQUA SUPPLY
70040 7/11/2003 ACWA
70041 7/11/2003 AEROTEK INC
70042 7/11/2003 AL'S FRUIT & SHRUB CENTER
70043 7/11/2003 ALLWOOD INDUSTRIES
70044 7/11/2003 AMANDA GROSJACQUES
70045 7/11/2003 APPLIED INDUSTRIAL TECHNO
70046 7/11/2003 ARAMARK UNIFORM SERVICE I
7004" 7/11/2003 ARCH WIRELESS
70048 7/11/2003 AT & T
70049 7/11/2003 AXIS CURB CO
70050 7/11/2003 BARCO PRODUCTS
70051 7/11/2003 BATTERIES NORTHWEST
70052 7/11/2003 BEULAH JORDAN
70053 7/11/2003 BI-MART CORPORATION
70054 7/11/2003 BRIAN SJOTHUN
70055 7/11/2003 CANBY TELEPHONE ASSOC
70056 7/11/2003 CAPITAL VALUATION GROUP L
70057 7/11/2003 CASCADE POOLS
70058 7/11/2003 CDW GOVERNMENT INC
70059 7/11/2003 CHEMEKETA COMMUNITY COLL
70060 7/11/2003 CTL CORPORATION
70061 7/11/2003 DATASTREAM
70062 7/11/2003 DEPT_ OF ENVIR. QUALITY
70063 7/11/2003 DHS CROSS CONNECTION PROG
70064 7/11/2003 DNM, INC.
70065 7/11/2003 DONOVAN REYNA
70066 7/11/2003 EBSCO SUBSCRIPTION SERV
70067 7/11/2003 ELAINE KUHN
70068 7/11/2003 EMERALD POOL & PATIO
70069 7/11/2003 ENTERPRISE RENT-A-CAR
70070 7/11/2003 ERNIE GRAHAM OIL, INC
70071 7/11/2003 FIGARO'S PIZZA
70072 7/11/2003 FIRST STATE BANK OF LIVIN
70073 7/11/2003 FIRST STUDENT INC
70074 7/11/2003 GALE GROUP
70076 7/11/2003 GPN
70077 7/11/2003 GRAINGER
70078 7/11/2003 HALTON COMPANY
70079 7/11/2003 HASBRO PROMOTIONS
70080 7/11/2003 HIRE CALLING INC
70081 7/11/2003 HUGGINS INSURANCE AGENCY
70082 7/11/2003 I.C.M.A.
70083 7/11/2003 IND. WASTE PRETREATMENT P
70084 7/11/2003 INDUSTRIAL WELDING SUPPLY
70085 7/11/2003 INGRAM DIST. GROUP
70086 7/11/2003 INSTITUTE OF MGMT ACCOUNT
70087 7/11/2003 JIM'S CLEANING SERVICE
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
tI)
\0
PAGE
AP0460
VEEOT
C I T Y 0 F WOO D BUR N
CHECK REGISTER
WOODBURN LIVE
DATE 9/19/03
TIME 9,05,42
CHECK # CHECK DATE
DIFFERENCE
~======z========
.00
,DO
,DO
.00
,DO
,DO
.00
,DO
,DO
.00
,DO
.00
.00
,DO
.00
,DO
,DO
.00
.00
,00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
AMT
164.38
693,45
200.00
264.40
26,33
25.00
425.10
80.00
811.44
831.06
564.08
158.00
400.00
267,86
130.00
115.00
900.00
129.69
75.00
245.00
200.00
210.00
369.60
129,37
537.63
146.14
622.93
456.77
65.00
626.00
183.87
685.71
181. 00
100,00
139.45
13 .44
137.92
161. 14
20,00
950.92
368.00
920.00
400.00
631- 85
524,00
160,09
38.90
52.43
280.00
158.40
227,70
246.02
288,00
RECONCILED
88
53
2
3
123
7,
1,
5
3
93
96
11
AMOUNT
.38
,45
.00
,40
.33
.00
,10
.00
,44
.06
.08
.00
,DO
.86
.00
.00
.00
.69
.00
.00
.00
.00
.60
,37
.63
.14
.93
.77
.00
.00
.87
.71
.00
.00
.45
.44
,92
.14
,00
.92
.00
.00
.00
.85
.00
.09
.90
.43
,00
.40
.70
.02
.00
164
693
200
264
26
25
425
80
811
831
564
158
400
267
130
115
900
129
75
245
200
210
369
129
537
146
622
456
65
626
183
685
181
100
139
13
137
161
20
950
368
920
400
631
524
160
38
52
280
158
227
246
288
1
3
2
123
11
1,
3
93
7
5
88
53
2
PAYEE NAME STATUS UPDATED CHECK
=======================-===================-======================================~=====
7/11/2003 YES 96
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
7/11/2003 YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
KENNEDY JENKS CONSULTANTS
LAKE SHORE LEARNING MATERI
LAWRENCE COMPANY
LEAGUE OF OREGON CITIES
LES SCHWAB TIRE CENTER
MARIACRUZ GONZALEZ
MARION COUNTY BLDG INSPEC
MARION COUNTY CLERK
METRO PROPERTY MANAGEMENT
METROFUELING, INC.
MORSE BROS INC
MOVIE MANIA
MSI GROUP, INC
MULTI TECH ENG SERV INC
NATIONAL REC. & PARK ASSO
NORTH CREEK ANALYTICAL IN
NORTHWEST ELEVATOR CO
NORTHWEST NATURAL GAS
OR MUNICIPAL FINANCE OFF
OR RECREATION & PARKS ASS
OREGON LIBRARY ASSN
OREGON STATE POLICE
OREGONIAN PUBLISHING CO.
OTS WIRE
PARKER NORTHWEST PAVING C
PLATT ELECTRIC CO
PORTLAND GENERAL ELECTRIC
PORTLAND GENERAL ELECTRIC
PRIMA OREGON CHAPTER
PROFESSIONAL SERVICES IND
QWEST
QWEST
RADIX CORPORATION
RANDALL G. LANGBEHN
RECORDED BOOKS INC
REGENT BOOK COMPANY
SIERRA SPRINGS
SPRINT
STATE OF OREGON CORP DIVI
STATESMAN-JOURNAL NEWS PAP
TEK SYSTEMS INC
TVYFL
U.S. BANK
UNITED DISPOSAL SERVICE
UNITED STATES POSTAL SERV
UPSTART
VERIZON WIRELESS
VIKING OFFICE PRODUCTS
WATER ENVIRONMENT FEDERAT
WATER GEAR, INC,
WATER METRICS WEST
WAYNE JESKEY CONSTRUCTION
WEST GROUP PAYMENT CTR
70088
70089
70090
70091
70092
70093
70094
70095
70096
70097
70098
70099
70100
70101
70102
70103
70104
70105
70106
70107
70108
70109
70110
70111
70112
70113
70114
70115
70116
70117
70118
70119
70120
70121
70122
70123
70124
70125
70126
70127
70128
70129
70130
70131
70132
70133
70134
70135
70136
70137
70138
70139
70140
(,)
Q
..
PAGE
AP0460
VEEOT
C I T Y o F WOODBURN
CHECK REGISTER
STATUS UPDATED CHECK AMOUNT RECONCILED AMT
WOODBURN LIVE
DATE 9/19/03
TIME 9:05:42
CHECK # CHECK DATE
.,
PAYEE NAME DIFFERENCE
==-=====================~=-=========================================================================================================
7/11/2003 YES 15.00 .00
7/11/2003 YES 335.50 - 00
7/11/2003 YES 975 - 00 .00
7/11/2003 YES 28.39 .00
7/11/2003 YES 376.53 .00
7/11/2003 YES 27.99 .00
7/11/2003 YES 25.00 .00
7/11/2003 YES 925 - 00 .00
7/31/2003 YES 478.46 .00
7/31/2003 YES 972_00 .00
7/31/2003 YES 355.25 _00
7/31/2003 YES 435.00 .00
7/31/2003 YES 900 - 00 - 00
7/31/2003 YES 613.35 _00
7/18/2003 YES 180_00 .00
7/18/2003 YES 357.00 .00
7/18/2003 YES 65.00 .00
7/18/2003 YES 58.44 .00
7/18/2003 YES 155.28 .00
7/18/2003 YES 441. 00 .00
7/18/2003 YES 20.00 _00
7/18/2003 YES 31.99 _00
7/18/2003 YES 148.25 .00
7/18/2003 YES 800.00 - 00
7/18/2003 YES 35 - 00 - 00
7/18/2003 YES 107.25 .00
7/18/2003 YES 13.00 .00
7/18/2003 YES 118.25 .00
7/18/2003 YES 440.00 .00
7/18/2003 YES 580.00 .00
7/18/2003 YES 637.60 .00
7/18/2003 YES 177.81 .00
7/18/2003 YES 160 - 81 .00
7/18/2003 YES 72.00 .00
7/18/2003 YES 497.25 .00
7/18/2003 YES 65.00 .00
7/18/2003 YES 978.70 .00
7/18/2003 YES 55.20 - 00
7/18/2003 YES 139.85 .00
7/18/2003 YES 184.20 .00
7/18/2003 YES 577.44 .00
7/18/2003 YES 20.00 .00
7/18/2003 YES 65.00 .00
7/18/2003 YES 14.00 .00
7/18/2003 YES 62.70 .00
7/18/2003 YES 514.84 .00
7/18/2003 YES 20.00 .00
7/18/2003 YES 120.00 .00
7/18/2003 YES 168 - 00 .00
7/18/2003 YES 300.00 .00
7/18/2003 YES 709.42 .00
7/18/2003 YES 127 _12 .00
7/18/2003 YES 40.00 .00
15.00
335.50
975.00
28.39
376_53
27.99
25.00
925.00
478.46
972 . 00
355_25
435.00
900_00
613_35
180_00
357.00
65.00
58.44
155.28
441_00
20.00
31_99
148.25
800_00
35.00
107.25
13.00
118.25
440,00
580.00
637.60
177.81
160.81
72.00
497.25
65.00
978.70
55.20
139.85
184.20
577.44
20.00
65.00
14 .00
62.70
514 . 84
20.00
120.00
168.00
300.00
709.42
127.12
40.00
13
2
4
8
19
1
1
1
1
20
32
23
6
13
2
4
8
19
1
1
1
1
20
32
23
6
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
WILLAMALANE PARK DISTRICT
WILLAMETTE BROADBAND
WINTERBROOK PLANNING LLC
WOLFERS HEATING & AIR CON
WOODBURN AUTOMOTIVE REPAI
WOODBURN RENT-ALL
WOODBURN SCHOOL DIST 103C
YES GRAPHICS
MARION COUNTY TAX COLLECT
WOODBURN CHAMBER OF COMME
GRESHAM FORD
OAKS PARK
FERNANDO BARAJAS
VALLEY MAILING SERVICE IN
AEROTEK INC
ALEXIN ANALYTICAL
ANNE ROSALES
ARAMARK UNIFORM SERVICE I
ARCH WIRELESS
AT&T WIRELESS
BILL FAULHABER
BRINKS HOME SECURITY
BULLARD,SMITH,JERNSTEDT
CITY OF WOODBURN
COLE PUBLISHING INC
CRYSTAL SPRINGS WATER CO
DONNA GRAMSE
DONOVAN REYNA
DP NORTHWEST INC
ED HOOLEY
ERNIE GRAHAM OIL, INC
FAMILIAN NW
FEDERAL EXPRESS CORP
FIRST AMERICAN TITLE INSU
FIRST STUDENT INC
FRANK M MASON
HIRE CALLING INC
LC.M.A.
IKON OFFICE SOLUTIONS
IKON OFFICE SOLUTIONS
IOS CAPITAL
JAY WOODS
JOSE GONZALES
JUNE WOODCOCK
LANGUAGE LINE SERVICES
METROFUELING, INC.
MONIQUE HULLING
MUFFLERS, HITCHES & MORE
NEW WORLD SYSTEMS
NOMARCO CONSTRUCTION INC
NORCOM
OREGON DEPT OF
OREGON DEPT OF
CONSUMER
JUSTICE
70141
70142
70143
70144
70145
70146
70147
70148
70149
70150
70151
70152
70153
70154
70155
70156
70157
70158
70159
70160
70161
70162
70163
70164
70165
70166
70167
70168
70169
70170
70171
70172
70173
70174
70175
70176
70177
70178
70179
70180
70181
70182
70183
70184
70185
70187
70188
70189
70191
70192
70193
70194
70195
(,)
....
~
4
PAGE
AP0460
VEEOT
C I T Y o F WOO D BUR N
CHECK REGISTER
STATUS UPDATED CHECK AMOUNT RECONCILED AMT
WOODBURN LIVE
DATE 9/19/03
TIME 9:05:42
CHECK # CHECK DATE
~
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
DIFFERENCE
======================================~==========================================
59,97
280.50
750,00
22.96
161. 50
3,00
40.32
438.00
118.80
979,71
916,00
68.43
23,10
398.80
150,00
010.00
463.95
144.06
52.50
960,00
174.10
175.00
19,50
49,91
14 7,96
14 7.66
072,29
34.50
562.50
60.00
560,47
372 . 80
209.63
826.66
92.24
620.78
77.07
342.43
76.53
348.34
346,00
5.00
808,10
105.86
866,56
400,00
120.50
068,22
031.03
003.10
778.07
14 ,00
500.00
1
3
2
164
2
1
5
1
2
13
1
2
3
1
,97
.50
,00
.96
,50
,00
,32
.00
.80
.71
.00
.43
,10
.80
.00
.00
,95
.06
.50
.00
.10
.00
.50
.91
.96
.66
.29
.50
.50
,00
.47
.80
.63
.66
.24
.78
.07
.43
.53
.34
,00
.00
,10
.86
.56
.00
.50
.22
,03
.10
.07
.00
.00
59
280
750
22
161
3
40
438
118
979
916
68
23
398
150
010
463
144
52
960
174
175
19
49
147
147
072
34
562
60
560
372
209
826
92
620
77
342
76
348
346
5
808
105
866
400
120
068
031
003
778
14
500
1
2
3
1
1
2
164
2
1
5
1
2
13
3
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
PC MAGAZINE
PROMOTIONS WEST
PUBLIC SAFETY COMPUTER
RADIO SHACK
RED WING SHOE STORE
STATE FARM INSURANCE
TAYLOR ELECTRIC SUPPLY
UNEQUALLED JANITORIAL SVC
VALLEY PACIFIC FLORAL
VIESKO QUALITY CONCRETE
WESCO DISTRIBUTION INC
WOODBURN INDEPENDENT
WOODBURN PET HOSPITAL
GI JOES
INTERNATIONAL LAW ENF TRN
DEPT. OF ENVIR, QUALITY
VALLEY MAILING SERVICE IN
CITY OF WOODBURN PETTY CA
A & A PEST CONTROL,INC
A. C , E ., INC ,
ADVANCED LASER IMAGING IN
AEROTEK INC
ARAMARK UNIFORM SERVICE I
AT & T
BEN-KO-MATIC INC.
BEST WESTERN NEWBERRY STA
BOB'S BACKHOE SERVICE LLC
CHERYL VAN NATTA
CITY OF WOODBURN
COLVIN SAND INC
CORPORATE EXPRESS
CTL CORPORATION
DAILY JOURNAL OF COMMERCE
DEPT. OF ENVIR. QUALITY
ERNIE GRAHAM OIL, INC
FRY'S ELECTRONICS
G,K, MACHINE
GRAINGER
HENDERSON TURF
HIRE CALLING INC
IOS CAPITAL
JUTTA TLUSTY
KEYSTONE LEARNING SYSTEMS
MACHINERY COMPONENTS CO I
METROFUELING, INC.
MSI GROUP, INC
NEAL'S FRAMERY & GALLERY
NEW WORLD SYSTEMS
NEXTEL COMMUNICATIONS
NORTH CREEK ANALYTICAL IN
PACIFIC LAND CONSTRUCTION
PAUL'S POWER EQUIPMENT
PETERSON RENTALS LLC
SV
PAYEE NAME
=========~==========-===============
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/18/2003
7/31/2003
7/31/2003
7/31/2003
7/31/2003
7/31/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
7/25/2003
70197
70198
70199
70200
70201
70202
70203
70204
70206
70207
70208
70209
70210
70213
70214
70215
70218
70219
70220
70221
70222
70223
70224
70225
70226
70227
70228
70229
70230
70231
70232
70233
70234
70235
70236
70237
70238
70239
70240
70241
70242
70243
70244
70245
70246
70247
70248
70249
70250
70251
70252
70253
70254
(,,)
t-)
!
1
i
I
1
,
,
I
I
t
I
I
I
I
!
j
i
I
i
5
PAGE
AP0460
VEEOT
C I T Y 0 F WOO D BUR N
CHECK REGISTER
~
PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
==========================================================~==========================================K_=============================
7/25/2003 YES 217.61 217,61 .00
7/25/2003 YES 397.85 397.85 .00
7/25/2003 YES 276,05 276.05 ,00
7/25/2003 YES 687.50 687,50 .00
7/25/2003 YES 112,79 112.79 _00
7/25/2003 YES 2.00 2.00 .00
7/25/2003 YES 736,00 736.00 .00
7/25/2003 YES 31.30 31.30 .00
7/25/2003 YES 500,00 500.00 .00
7/25/2003 YES 93.23 93,23 .00
7/25/2003 YES 160,00 160.00 ,00
7/25/2003 YES 25.00 25.00 ,00
7/25/2003 YES 194.68 194.68 .00
7/25/2003 YES 580,44 580.44 .00
7/25/2003 YES 535,90 535.90 .00
7/31/2003 YES 178.50 178.50 .00
7/31/2003 YES 313.50 313.50 ,00
7/31/2003 YES 175,50 175.50 .00
7/31/2003 YES 190,00 190.00 ,00
7/31/2003 YES 737.60 737.60 .00
7/31/2003 YES 53.01 53.01 .00
7/31/2003 YES 31.64 31.64 .00
7/31/2003 YES 75.00 75.00 ,00
7/31/2003 YES 83.61 83.61 .00
7/31/2003 YES 560.00 560.00 .00
7/31/2003 YES 108,95 108.95 .00
7/31/2003 YES 16.53 16.53 .00
7/31/2003 YES 441. 86 441. 86 .00
7/31/2003 YES 42.03 42.03 .00
7/31/2003 YES 43.50 43.50 .00
7/31/2003 YES 190.00 190.00 .00
7/31/2003 YES 122.90 122.90 ,00
7/31/2003 YES 37.51 37.51 .00
7/31/2003 YES 922.46 922.46 .00
7/31/2003 YES 80.00 80.00 .00
7/31/2003 YES 133.17 133.17 ,00
7/31/2003 YES 900.14 900.14 .00
7/31/2003 YES 209.16 209.16 .00
7/31/2003 YES 800.00 800.00 .00
7/31/2003 YES 253.49 253,49 .00
7/31/2003 YES 078.42 078.42 .00
7/31/2003 YES 363.58 363.58 .00
7/31/2003 YES 297.72 297.72 .00
7/31/2003 YES 357,74 357.74 .00
7/31/2003 YES 517.61 517.61 .00
7/31/2003 YES 741. 69 741. 69 .00
7/31/2003 YES 576.93 576.93 .00
7/31/2003 YES 132.39 132.39 .00
7/31/2003 YES 26.38 26.38 .00
7/31/2003 YES 10.77 10.77 ,00
7/31/2003 YES 395.00 395.00 .00
7/31/2003 YES 16,76 16.76 .00
7/31/2003 YES 60.90 60.90 ,00
7
48
6
1
2
10
1
1
3
1
1
7
48
6
1
2
10
1
1
1
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
PLATT ELECTRIC CO
PORTLAND GENERAL ELECTRIC
PRIER PIPE & SUPPLY, INC
SCHNEIDER EQUIPMENT
SILKE COMMUNICATIONS INC
STATE FARM INSURANCE
TEK SYSTEMS INC
UNITED DISPOSAL SERVICE
VIKING INSTRUMENT LABORAT
WOODBURN CONSTRUCTION
WOODBURN INDEPENDENT
WOODBURN RADIATOR & GLASS
YES GRAPHICS
LOCAL GOVT EMPLOYERS TRUS
OREGON DEPART, OF REVENUE
A & A PEST CONTROL,INC
ACE SEPTIC & EXCAVATING
ADOLPH KIEFER & ASSOCIATE
AEROTEK INC
AFLAC
AGNES HAGENAUER
ALLEN R LOONEY
AMANDA GROSJACQUES
AMERICAN HERITAGE LIFE IN
AMERICAN SIGNAL COMPANY
ARAMARK UNIFORM SERVICE I
ARIANE MATA
ASSOCIATED ADMINISTRATORS
AT & T
AUTO ADDITIONS, INC
AWWA
BATTERIES NORTHWEST
BEULAH JORDAN
BI-MART CORPORATION
C.J, HANSEN CO., INC.
CASCADE POOLS
CASE AUTOMOTIVE
CENTRAL UNITED LIFE INS C
CITY OF WOODBURN
COASTAL FARM HOME SUPPLY
COASTWIDE LABORATORIES
COLONIAL LIFE INSURANCE
CONSOLIDATED SUPPLY CO.
CORNELIUS DONNELLY
CORPORATE EXPRESS
COSTCO WHOLESALE
CRONATRON WELDING SYSTEMS
D RANDALL WESTRICK
DAVISON AUTO PARTS
DAVISON AUTO PARTS - POLl
DHR CHILD SUPPORT UNIT
DON BETTS
DONOVAN REYNA
WOODBURN LIVE
DATE 9/19/03
TIME 9.05.42
CHECK # CHECK DATE
70255
70256
70257
70258
70259
70260
70261
70262
70263
70264
70265
70266
70267
70268
70269
70270
70271
70272
70273
70274
70275
70276
70277
70278
70279
70280
70281
70282
70283
70284
70285
70286
70287
70288
70289
70290
70291
70292
70293
70294
70295
70296
70297
70298
70299
70300
70301
70302
70303
70304
70305
70306
70307
(,)
(,)
I
i
I
I
i
;
.
i
,
I
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I
-t
6
PAGE
AP0460
VEEOT
C I T Y 0 F WOO D BUR N
CHECK REGISTER
WOODBURN LIVE
DATE 9/19/03
TIME 9:05:42
CHECK # CHECK DATE
PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
====================================================================================================================================
7/31/2003 YES 418.50 .00
7/31/2003 YES 998.63 .00
7/31/2003 YES 5.81 .00
7/31/2003 YES 656.02 .00
7/31/2003 YES 85.00 .00
7/31/2003 YES 949.14 .00
7/31/2003 YES 131.25 .00
7/31/2003 YES 360.00 .00
7/31/2003 YES 40.32 .00
7/31/2003 YES 26.28 .00
7/31/2003 YES 510.12 .00
7/31/2003 YES 100.15 .00
7/31/2003 YES 65.00 .00
7/31/2003 YES 658.57 .00
7/31/2003 YES 31.50 ,00
7/31/2003 YES 31.93 .00
7/31/2003 YES 239.28 .00
7/31/2003 YES 110.92 .00
7/31/2003 YES 507.90 .00
7/31/2003 YES 325.60 .00
7/31/2003 YES 29.31 .00
7/31/2003 YES 181. 35 .00
7/31/2003 YES 7.28 .00
7/31/2003 YES 49.99 .00
7/31/2003 YES 23.73 .00
7/31/2003 YES 506.16 .00
7/31/2003 YES 187.50 .00
7/31/2003 YES 025.38 .00
7/31/2003 YES 35.87 .00
7/31/2003 YES 160.00 .00
7/31/2003 YES 295.43 .00
7/31/2003 YES 1.30 .00
7/31/2003 YES 187.44 .00
7/31/2003 YES 15.95 .00
7/31/2003 YES 930.59 .00
7/31/2003 YES 116.87 .00
7/31/2003 YES 102.32 .00
7/31/2003 YES 811. 44 .00
7/31/2003 YES 473.95 .00
7/31/2003 YES 205.45 .00
7/31/2003 YES 80.38 .00
7/31/2003 YES 10.90 .00
7/31/2003 YES 414.00 .00
7/31/2003 YES 888.00 .00
7/31/2003 YES 900.48 .00
7/31/2003 YES 559.92 .00
7/31/2003 YES 49.93 .00
7/31/2003 YES 200.00 .00
7/31/2003 YES 516.36 .00
7/31/2003 YES 311. 78 .00
7/31/2003 YES 440.75 .00
7/31/2003 YES 270.00 ,00
7/31/2003 YES 11.37 .00
418.50
998.63
5.81
656.02
85.00
949.14
131.25
360.00
40.32
26.28
510.12
100.15
65.00
658.57
31.50
31.93
239.28
11 0 . 92
507.90
325.60
29.31
181.35
7.28
49.99
23.73
506.16
187.50
025.38
35.87
160.00
295.43
1. 30
187.44
15.95
930.59
116.87
102.32
811.44
473.95
205.45
80.38
10.90
414.00
888.00
900.48
559.92
49.93
200.00
516.36
311.78
440.75
270.00
11.37
4
1
1
2
3
13
93
1
1
3
4
72
5,
4
1
2
3
13
93
1
1
3
4
72
5
1
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
DOROTHA BORLAND
DUKES SALES & SERVICE INC
EARL & COLLEEN HANKINS
EASI FILE MANUFACTUING CO
EMERGENCY SERV CHAPLAINCY
ERNIE GRAHAM OIL, INC
ESCHELON TELECOM INC
EVERGREEN AVIATION MUSEUM
FAMILIAN NW
FARMWORKERS HOUSING
FIRST STUDENT INC
FOTO MAGIC
FRANK M MASON
G.W. HARDWARE CENTER
GERALD LEIMBACH
HATTIE VANDECOVERING
HIRE CALLING INC
ICMA RETIREMENT TRUST 40
ICMA RETIREMENT TRUST AGT
IKON OFFICE SOLUTIONS
IVAN MARTUSHEV
J. WARD O'BRIEN
JANICE CLAY
JAVIER M PERFECTO
JIM MULDER
KENNEDY JENKS CONSULTANTS
KENTEC HEATING CONTR INC
L & L BUILDING SUPPLIES
LANDMARK FORD
LATINO DE HOY
LENNY GIAUQUE
LENON IMPLEMENT CO.
LES SCHWAB TIRE CENTER
LISA HARMON
MARILYN PODEMSKI 79345
MARION COUNTY TREASURY DE
MARSH-MCBIRNEY INC
METRO PROPERTY MANAGEMENT
METROFUELING. INC.
MOORE MEDICAL CORP
MR P' S AUTO PARTS
N. ROBERT SHIELDS
NATIONAL BUSINESS INFO EX
NATIONAL WATERWORKS INC
NESTLE ICE CREAM CO
NEXTEL COMMUNICATIONS
NICOLE MOBLEY
NOMARCO CONSTRUCTION INC
NORTH COAST ELECTRIC CO
NORTHERN SAFETY COMPANY
NORTHSTAR CHEMICAL INC
NORTHWEST GEOTECH INC
NORTHWEST NATURAL GAS
70308
70309
70310
70311
70313
70314
70315
70316
70317
70318
70319
70320
70321
70322
70323
70324
70326
70327
70328
70329
70330
70331
70332
70333
70334
70335
70336
70337
70338
70339
70340
70341
70342
70343
70344
70345
70346
70347
70348
70349
70350
70351
70352
70353
70354
70355
70356
70357
70358
70359
70360
70361
70362
~
-lilo
I
PAGE
AP0460
VEEOT
,
C I T Y 0 F WOO D BUR N
CHECK REGISTER
WOODBURN LIVE
DATE 9/19/03
TIME 9:05:42
CHECK # CHECK DATE
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
,00
,00
,00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
CHECK AMOUNT RECONCILED AMT DIFFERENCE
;=================~============================~
175.00
250.00
126.90
313.23
882.00
40.05
057.10
451.96
235.00
965.75
082.75
102.03
385.00
230,00
930.15
182.42
236.52
161. SO
757.11
15.75
36.30
28.15
208.05
288.70
46.81
272.00
262.53
234.33
400.00
247.26
639.06
361. 40
207.80
727.24
515.77
567.50
500.00
90.75
800.00
16,70
97.50
900.00
50.00
166.00
370.00
6,
2
65
1
8
4
2
1
1
5
1
2
00
00
90
23
00
05
10
96
00
75
75
03
00
00
15
42
52
50
11
75
30
15
05
70
81
00
53
33
00
26
06
40
80
24
77
50
00
75
00
70
SO
00
00
00
00
175
250
126
313
882
40
057
451
235
965
082
102
385
230
930
182
236
161
757
IS
36
28
208
288
46
272
262
234
400
247
639
361
207
727
515
567
500
90
800
16
97
900
50
166
370
2
6
2
65
1
8
4
2
1
1
5
1
UPDATED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
PAYEE NAME STATUS
=========================================================-=====
70363 7/31/2003
70364 7/31/2003
70365 7/31/2003
70366 7/31/2003
70367 7/31/2003
70368 7/31/2003
70369 7/31/2003
70370 7/31/2003
70371 7/31/2003
70373 7/31/2003
70374 7/31/2003
70375 7/31/2003
70376 7/31/2003
70377 7/31/2003
70378 7/31/2003
70379 7/31/2003
70380 7/31/2003
70381 7/31/2003
70382 7/31/2003
70383 7/31/2003
70385 7/31/2003
70386 7/31/2003
70387 7/31/2003
70388 7/31/2003
70389 7/31/2003
70391 7/31/2003
70392 7/31/2003
70393 7/31/2003
70394 7/31/2003
70395 7/31/2003
70396 7/31/2003
70397 7/31/2003
70398 7/31/2003
70399 7/31/2003
70400 7/31/2003
70401 7/31/2003
70402 7/31/2003
70403 7/31/2003
70404 7/31/2003
70405 7/31/2003
70406 7/31/2003
70407 7/31/2003
70408 7/31/2003
70409 7/31/2003
70410 7/31/2003
BANK AP TOTAL:
NW REGIONAL EDUCATIONAL L
OFFICE OF THE TRUSTEE
ONE CALL CONCEPTS. INC
OR DEPARTMENT OF REVENUE
OR TERRITORY FEDERAL CR U
ORCHARDS GRILLE @ TUKWILL
OREGON AFSCME COUNCIL 75
OREGON P,E.R.S
OVERHEAD DOOR CO OF SALEM
PEPSI-COLA COMPANY
PIONEER GLASS
PREMIER HOME BUILDERS
PUBLIC WORKS SUPPLY INC
PUMMEL TRUCK SUPPLY CO
PUMP TECH SYSTEMS INC
QWEST
QWEST
RED WING SHOE STORE
REGENCE LIFE & HEALTH
RICHARD MCCORD
ROBERT PRINSLOW
ROSE CITY STAMP INC
ROTH'S IGA
S.O.S. LOCK SERVICE
SALLY BUSE
SIERRA SPRINGS
SPORTS SUPPLY GROUP INC
STEVE NEWPORT
TUOLUMNE CO CHILD SUPP SE
UNIVAR USA INC
VERIZON
VERIZON WIRELESS
VIESKO QUALITY CONCRETE
WDBRN FERTILIZER & GRAIN
WESCO DISTRIBUTION INC
WEST GROUP PAYMENT CTR
WESTERN DISPLAY FIREWORKS
WILLAMETTE CHAP RED CROSS
WILLIAM E ADAMS MAl
WITHERS LUMBER
WOLFERS HEATING & AIR CON
WOODBURN POLICE ASSOCIATO
WOODBURN RADIATOR & GLASS
WOODBURN RENT-ALL
YES GRAPHICS
362 CHECKS
~
en
00
415,699.62
1
62
415,699
I,
362 CHECKS 1,415,699,62
CHECKS .00
CHECKS .00
362 CHECKS 1.415,699.62
RECONCILED . .
NOT RECONCILED
VOIDED
UPDATED
PAGE
AP0460
VEEOT
1
.00
,00
.00
.00
.00
.00
,00
.00
,00
,00
,00
,00
,DO
.00
,00
.00
.00
,00
,00
.00
,00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
C I T Y 0 F WOO D BUR N
CHECK REGISTER
PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
=====================================================-=======~======================================================================
BANK ACCOUNT AP A/P Accounts Payable
70411 8/31/2003 OREGON P.E.R.S
70412 8/31/2003 MARILYN PODEMSKI 79345
70413 8/31/2003 CASCADE COLLECTION INC
70414 8/31/2003 NICOLE M HART
70415 8/31/2003 REGENCE LIFE & HEALTH
70416 8/31/2003 HALLMARK PROPERTIES
70417 8/07/2003 ABLE CRANE INC
70418 8/07/2003 AEROTEK INC
70419 8/07/2003 ARAMARK UNIFORM SERVICE I
70420 8/07/2003 ARCH WIRELESS
70421 8/07/2003 AT & T
70422 8/07/2003 AXIS CURB CO
70423 8/07/2003 BI-MART CORPORATION
70424 8/07/2003 CANBY TELEPHONE ASSOC
70425 8/07/2003 CASCADE POOLS
70426 8/07/2003 CDW GOVERNMENT INC
70427 8/07/2003 CITY OF WOODBURN
70428 8/07/2003 CORPORATE EXPRESS
70429 8/07/2003 CRYSTAL SPRINGS WATER CO
70430 8/07/2003 DANEAL CONSTRUCTION
70431 8/07/2003 DEMCO INC
70432 8/07/2003 DP NORTHWEST INC
70433 8/07/2003 ERNIE GRAHAM OIL, INC
70434 8/07/2003 ESCHELON TELECOM INC
70435 8/07/2003 FARMWORKERS HOUSING DEVEL
70436 8/07/2003 FIRST STATE BANK OF LIVIN
70437 8/07/2003 FRY'S ELECTRONICS
70438 8/07/2003 G,W, HARDWARE CENTER
70439 8/07/2003 GALL'S INC
70440 8/07/2003 HIRE CALLING INC
70441 8/07/2003 INDUSTRIAL WELDING SUPPLY
70442 8/07/2003 ISCO INC
70443 8/07/2003 ISMAEL RODRIGUEZ LOPEZ
70444 8/07/2003 JACK RAWLINGS
70446 8/07/2003 JON MILLER
70447 8/07/2003 MARION COUNTY CLERK
70448 8/07/2003 MARION ENVIRONMENTAL SERV
70449 8/07/2003 METROFUELING, INC,
70450 8/07/2003 MISSOURI TURF PAINT
70452 8/07/2003 NORTHWEST NATURAL GAS
70453 8/07/2003 OR DEPT OF ADMINISTRATIVE
70455 8/07/2003 OREGONIAN PUBLISHING CO.
70456 8/07/2003 OTS WIRE
70457 8/07/2003 PORTLAND GENERAL ELECTRIC
70458 8/07/2003 QWEST
70459 8/07/2003 RADIX CORPORATION
70460 8/07/2003 RIVERBEND LANDFILL CO INC
70461 8/07/2003 RYAN HERCO CO.
70462 8/07/2003 SCHNEIDER EQUIPMENT
70463 8/07/2003 SIERRA SPRINGS
70464 8/07/2003 SIGNWORKS OF OREGON
70465 8/07/2003 SKATE PALACE
32.30
414.14
323.84
150.00
16.42
000.00
225.00
100.00
19.50
268,49
19.75
161,38
142.23
39,90
471.39
872 . 68
549.00
206.09
88.20
477.00
006.50
260.00
863.56
262.50
914 .10
986.00
354.15
80.88
404.92
713.74
211.56
345,00
5.00
214.62
142 .50
679.00
44.00
349.94
389.50
111. 04
000.00
387.80
127.20
861.28
507,16
181. 00
390.60
21.87
431. 00
99.00
219.50
11.00
1
1
1
5
2
1
8
1,
2
2
5
2
57
2
2
10
1
30
14
84
00
42
00
00
00
50
49
75
38
23
90
39
68
00
09
20
00
50
00
56
50
10
00
15
88
92
74
56
00
00
62
50
00
00
94
50
04
00
80
20
28
16
00
60
87
00
00
50
00
32
414
323
150
16
000
225
100
19
268
19
161
142
39
471
872
549
206
88
477
006
260
863
262
914
986
354
80
404
713
211
345
5
214
142
679
44
349
389
III
000
387
127
861
507
181
390
21
431
99
219
11
1
1
5
2
1
8
1
2
2
5
2
57
2
10
1
2
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
WOODBURN LIVE
DATE 9/19/03
TIME 9,05,57
CHECK # CHECK DATE
W
0\
!
1
,
1
,
I
I
,
f
f
2
PAGE
AP0460
VEEOT
C I T Y o F WOO D BUR N
CHECK REGISTER
STATUS UPDATED CHECK AMOUNT RECONCILED AMT
WOODBURN LIVE
DATE 9/19/03
TIME 9,05,57
CHECK II CHECK DATE
PAYEE NAME DIFFERENCE
===========================================================~=======================================================-=====-==========
8/07/2003 YES 126.57 .00
8/07/2003 YES 368,00 .00
8/07/2003 YES 225.00 .00
8/07/2003 YES 438.00 .00
8/07/2003 YES 663,15 ,00
8/07/2003 YES 91- 43 .00
8/07/2003 YES 316.74 .00
8/07/2003 YES 48.70 .00
8/07/2003 YES 495.05 ,DO
8/31/2003 YES 250.00 .00
8/31/2003 YES 817.20 ,00
8/31/2003 YES 100,00 .00
8/31/2003 YES 50.00 .00
8/31/2003 YES 181.56 .00
8/31/2003 YES 176,82 .00
8/31/2003 YES 732.15 ,00
8/15/2003 YES 33.74 .00
8/15/2003 YES 800,00 .00
8/15/2003 YES 436.20 .00
8/15/2003 YES 175.00 .00
8/15/2003 YES 180,00 .00
8/15/2003 YES 299.95 .00
8/15/2003 YES 19.50 .00
8/15/2003 YES 48.49 ,00
8/15/2003 YES 31- 00 .00
8/15/2003 YES 29,91 .00
8/15/2003 YES 20.00 .00
8/15/2003 YES 30,00 ,DO
8/15/2003 YES 380.00 .00
8/15/2003 YES 390.00 .00
8/15/2003 YES 670.34 .00
8/15/2003 YES 623.40 .00
8/15/2003 YES 65,30 .00
8/15/2003 YES 372,77 .00
8/15/2003 YES 329,70 .00
8/15/2003 YES 746.83 .00
8/15/2003 YES 363.60 .00
8/15/2003 YES 576.06 ,00
8/15/2003 YES 303,45 .00
8/15/2003 YES 525.20 .00
8/15/2003 YES 24,66 .00
8/15/2003 YES 813.36 .00
8/15/2003 YES 209.63 .00
8/15/2003 YES 885.00 .00
8/15/2003 YES 103.00 .00
8/15/2003 YES 867.30 ,00
8/15/2003 YES 53.00 .00
8/15/2003 YES 360.00 ,00
8/15/2003 YES 313.30 .00
8/15/2003 YES 098.27 .00
8/15/2003 YES 155,72 .00
8/15/2003 YES 221.13 .00
8/15/2003 YES 130.00 ,00
126.57
368.00
225,00
438,00
663,15
91.43
316.74
48.70
495.05
250.00
817.20
100.00
50,00
181,56
176.82
732.15
33.74
800,00
436.20
175.00
180,00
299.95
19.50
48,49
31.00
29.91
20.00
30.00
380.00
390.00
670.34
623,40
65.30
372 .77
329,70
746.83
363.60
576.06
303.45
525.20
24.66
813.36
209.63
885.00
103.00
867.30
53.00
360.00
313.30
098.27
155.72
221- 13
130.00
2
1
2
8
6
33
8
1
1
1
2
8
6
33
8
1
3
1
1
2
2
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
SPRINT
TEK SYSTEMS INC
U S CRANE & HOIST, INC
UNEQUALLED JANITORIAL SVC
UNITED DISPOSAL SERVICE
VIKING OFFICE PRODUCTS
WILLAMETTE BROADBAND
WOODBURN PET HOSPITAL
YES GRAPHICS
SUPER 8 MOTEL
VALLEY MAILING SERVICE IN
COREY THOMAS
JOY EWING
PORTLAND SPIRIT
CITY OF WOODBURN PETTY CA
VALLEY MAILING SERVICE IN
A-I COUPLING
ABIQUA SUPPLY
ADVANTAGE PRECAST INC
AEROTEK INC
AMANDA GROSJACQUES
AMERI-SOURCE PUBLICATIONS
ARAMARK UNIFORM SERVICE I
AT&T
BERNAN
BETTER HOMES & GARDENS
BILL FAULHABER
BLUMENTHAL UNIFORM & EQUI
BOB'S BACKHOE SERVICE LLC
BOLDT, CARLISLE & SMITH L
BULLARD,SMITH,JERNSTEDT
CANBY LANDSCAPE SUPPLY
CASCADE POOLS
CASE AUTOMOTIVE
CDW GOVERNMENT INC
CHEMEKETA COMMUNITY COLL
CHEMSEARCH
CIS, CITY-CTY INS. SERVS,
CITY OF WOODBURN
CITY OF WOODBURN
CONOCOPHILLIPS COMPANY
CTL CORPORATION
DAILY JOURNAL OF COMMERCE
DAKTRONICS, INC.
DANNER SHOE MFG CO
DE HAAS & ASSOCIATES INC
DELL COMPUTER CORP
DP NORTHWEST INC
DRUCK INCORPORATED
DRYDEN ELECTRIC, INC
FAMILIAN NW
FIRST STUDENT INC
FRANK M MASON
70466
70467
70468
70469
70470
70471
70472
70473
70474
70475
70476
70477
70478
70479
70480
70481
70482
70483
70484
70485
70487
70488
70489
70490
70491
70492
70493
70494
70495
70496
70497
70498
70499
70500
70501
70502
70503
70504
70505
70506
70507
70508
70509
70510
70511
70512
70513
70515
70516
70517
70518
70519
70520
(,,)
-.:a
PAGE
AP0460
VEEOT
C I T Y 0 F WOO D BUR N
CHECK REGISTER
WOODBURN LIVE
DATE 9/19/03
TIME 9,05,57
CHECK II CHECK DATE
UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
;=======~==============~=================================
.00
,00
.00
,00
,00
.00
.00
.00
.00
.00
,00
.00
,00
,DO
.00
.00
.00
.00
,00
.00
.00
.00
,00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
127.62
342.65
183.21
343.50
99,90
500.55
268.00
564.62
455.25
475.00
193.93
369,85
438.43
301-20
20.00
192 . 50
12.00
194,02
667.53
65.69
125.00
81- 50
198.92
625.00
22.00
338,70
183.80
20.00
490.00
795.00
111- 32
321-00
469.42
130.00
709.42
141,15
75.00
18.00
29.50
330.00
120.67
077 .14
30.08
318.00
78.85
106.18
60.30
019.27
689.26
183.00
24.4 7
92.96
99.19
4,
1,
1
4
1
5
3
23
2
8
7
1
1
2
.62
,65
.21
.50
,90
.55
,00
,62
,25
,00
.93
.85
.43
,20
,00
.50
.00
.02
.53
,69
.00
.50
.92
.00
.00
.70
.80
.00
.00
.00
,32
,00
.42
.00
,42
,IS
.00
.00
,50
.00
.67
.14
.08
.00
.85
.18
.30
.27
.26
.00
,47
.96
.19
127
342
183
343
99
500
268
564
455
475
193
369
438
301
20
192
12
194
667
65
125
81
198
625
22
338
183
20
490
795
111
321
469
130
709
141
75
18
29
330
120
077
30
318
78
106
60
019
689
183
24
92
99
1,
4,
1
4
1
2
5
23
2
8
7
1
1
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
STATUS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
PAYEE NAME
G.K. MACHINE
GALE GROUP
GENERAL ELECTRIC CAPITAL
GREY HOUSE PUBLISHING
GUIDE LINE INC
HACH CHEMICAL CO.
HIRE CALLING INC
HUGGINS INSURANCE AGENCY
IBM CORPORATION
INFO USA MARKETING INC
INGRAM DIST. GROUP
INJOY VIDEOS
IOS CAPITAL
ITT SHARED SERVICES
JAY WOODS
JEFF 5< DEONA TWENGE
JUNE WOODCOCK
LA QUINTA INN 5< SUITES
LAB SAFETY SUPPLY
LANGUAGE LINE SERVICES
LEGISLATIVE COUNSEL COMM
LEXISNEXIS MATTHEW BENDER
MARION COUNTY BLDG INSPEC
MARION COUNTY BLDG INSPEC
MICHAEL FREDERICK
MICRO MARKETING ASSOCIATE
MOLAL LA COMMUNICATIONS
MONIQUE HULLING
MOORE IACOGANO GOLTSMAN I
MORNINGSTAR
MORSE BROS INC
MOVIE MANIA
MULTI TECH ENG SERV INC
NAT'L TECH INFORMATION SE
NOR COM
OAKS TONE WELLNESS
OCLC
OR DEPT OF MOTOR VEHICLE
OR HISTORICAL SOCIETY PRE
OREGON LIBRARY ASSN
PARACLETE PRESS INC
PENWORTHY CO
PLATT ELECTRIC CO
POLK DIRECTORIES
POOL 5< CREW
PORTLAND GENERAL ELECTRIC
PORTLAND GENERAL ELECTRIC
PRIER PIPE 5< SUPPLY, INC
PURKISS ROSE-RSI
QWEST
QWEST DEX DIRECTORY SOURC
RADIO SHACK
RIVERHOUSE BEND
=============
70521 8/15/2003
70522 8/15/2003
70523 8/15/2003
70524 8/15/2003
70525 8/15/2003
70526 8/15/2003
70528 8/15/2003
70529 8/15/2003
70530 8/15/2003
70531 8/15/2003
70532 8/15/2003
70533 8/15/2003
70534 8/15/2003
70535 8/15/2003
70536 8/15/2003
70537 8/15/2003
70538 8/15/2003
70539 8/15/2003
70540 8/15/2003
70541 8/15/2003
70542 8/15/2003
70544 8/15/2003
70545 8/15/2003
70546 8/15/2003
70548 8/15/2003
70549 8/15/2003
70550 8/15/2003
70551 8/15/2003
70552 8/15/2003
70553 8/15/2003
70554 8/15/2003
70555 8/15/2003
70556 8/15/2003
70557 8/15/2003
70558 8/15/2003
70559 8/15/2003
70560 8/15/2003
70561 8/15/2003
70562 8/15/2003
70563 8/15/2003
70564 8/15/2003
70565 8/15/2003
70566 8/15/2003
70567 8/15/2003
70568 8/15/2003
70569 8/15/2003
70570 8/15/2003
70571 8/15/2003
70574 8/15/2003
70575 8/15/2003
70576 8/15/2003
70577 8/15/2003
70578 8/15/2003
~
00
4
PAGE
AP0460
VEEOT
DIFFERENCE
C I T Y 0 F WOO D BUR N
CHECK REGISTER
WOODBURN LIVE
DATE 9/19/03
TIME 9:05:57
CHECK # CHECK DATE
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,DO
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
AMT
165,00
52,50
403.56
86,46
400.00
655.00
830,83
484.07
671,88
500,00
435.66
613.90
350_00
315,91
351.50
289_98
16,60
190,00
165,00
565.25
909,00
35.00
618.75
655,00
190.00
165.94
336.00
38.94
441. 00
37.50
31.99
348.15
107.82
100.00
60.00
580.00
565,96
19.92
237.12
52.56
128.60
395.00
93.38
377.88
578,11
24.32
110.40
70.00
71.30
579.46
084.04
737.53
874.30
RECONCILED
99
1
58
954
2
1
AMOUNT
165.00
52.50
403.56
86.46
400,00
655.00
830.83
484,07
671.88
500,00
435.66
613.90
350.00
315.91
351. 50
289.98
16.60
190.00
165.00
565,25
909,00
35.00
618.75
655.00
190,00
165.94
336.00
38.94
441. 00
37.50
31.99
348.15
107.82
100.00
60.00
580.00
565.96
19.92
237.12
52.56
128.60
395,00
93.38
377,88
578.11
24.32
110.40
70,00
71.30
579,46
084.04
73 7,53
874.30
CHECK
99
1
58
954
2
1
UPDATED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
STATUS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RMS PUMP
ROGER'S BICYCLE CENTER
SALEM-KEIZER VOLCANOS
SIERRA SPRINGS
SUPER COAT BEDLINERS
THE SINGING CHRISTMAS TRE
U S CRANE & HOIST, INC
UNITED RENTALS
VIESKO QUALITY CONCRETE
VIKING INSTRUMENT LABORAT
VP CONSULTING INC
WAYNE JESKEY CONSTRUCTION
WBN COMMUNITY ACCESS TV I
WESCO DISTRIBUTION INC
WEST GROUP PAYMENT CTR
WESTERN TOOL SUPPLY
WILCO FARMERS
WOODBURN GARAGE DOOR
WOODBURN INDEPENDENT
YES GRAPHICS
CENTREX CONSTRUCTION INC
ATLAS BUSINESS SOLUTIONS
VALLEY MAILING SERVICE IN
A & A DRILLING SERVICE
AEROTEK INC
AIRGAS - NOR PAC
ALEXIN ANALYTICAL
ARAMARK UNIFORM SERVICE I
AT&T WIRELESS
AWARDS AND ATHLETICS
BRINKS HOME SECURITY
CASCADE POOLS
CONSOLIDATED SUPPLY CO.
DANNER SHOE MFG CO
DEPT OF PUBLIC SAFETY & S
DEPT. OF ENVIR. QUALITY
ERNIE GRAHAM OIL, INC
FAMILIAN NW
FIRST STUDENT INC
GRAINGER
HACH CHEMICAL CO.
HEARTLAND MOBILE DJ
HIRE CALLING INC
IKON OFFICE SOLUTIONS
IOS CAPITAL
JENSEN DRILLING CORP
JOBS AVAILABLE
LEAGUE OF OREGON CITIES
MERIDIAN PLUMBING
METROFUELING, INC.
NEXTEL COMMUNICATIONS
NOR COM
NORTH CREEK ANALYTICAL IN
PAYEE NAME
=====================-============
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/15/2003
8/31/2003
8/31/2003
8/31/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
8/22/2003
70579
70580
70582
70583
70585
70586
70587
70588
70589
70590
70591
70592
70593
70595
70596
70597
70598
70599
70600
70601
70602
70604
70605
70606
70607
70608
70609
70610
70611
70612
70613
70614
70617
70618
70619
70620
70621
70622
70623
70624
70625
70626
70627
70629
70630
70633
70634
70635
70636
70637
70639
70640
70641
~
\0
PAGE
AP0460
VEEOT
~
WOODBURN
CHECK II CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
===================================E=======~=======.======$=========================================================================
8/22/2003 YES 322.73 2 322.73 00
8/22/2003 YES 133.20 133.20 00
8/22/2003 YES 155.00 155.00 00
8/22/2003 YES 79.34 79.34 00
8/22/2003 YES 37.65 37.65 00
8/22/2003 YES 49.00 49.00 00
8/22/2003 YES 35.65 35.65 00
8/22/2003 YES 107.75 107.75 00
8/22/2003 YES 595.59 595.59 00
8/22/2003 YES 100.00 100.00 00
8/22/2003 YES 014.81 014.81 00
8/22/2003 YES 580.00 580.00 00
8/22/2003 YES 18.76 18.76 00
8/22/2003 YES 136.00 136.00 00
8/22/2003 YES 352.80 352.80 00
AP TOTAL
2
1
1
8
2
1
1
8
CHECK REGISTER
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
o F
T Y
NORTHWEST GEOTECH INC
ONE CALL CONCEPTS INC
OREGON STATE BAR
PLATT ELECTRIC CO
S.O.S. LOCK SERVICE
SALEM PRINTING-BLUEPRINT
TAYLOR HONDA
UNITED DISPOSAL SERVICE
UNITED RENTALS
UNITED STATES POSTAL SERV
VIKING OFFICE PRODUCTS
VP CONSULTING INC
WILLAMETTE BROADBAND
WOODBURN INDEPENDENT
YES GRAPHICS
CHECKS
C
WOODBURN LIVE
DATE 9/19/03
TIME 9:05:57
70642
70643
70644
70645
70648
70649
70650
70652
70653
70654
70656
70657
70658
70659
70660
BANK
i
....
I
I
..~
- T
l
i
i
00
31
1. 431. 764
31
1.431. 764
31
00
00
1,431. 764
226
CHECKS
CHECKS
CHECKS
226
RECONCILED . .
NOT RECONCILED
VOIDED
31
00
764
431
1
CHECKS
CHECKS
226
UPDATED
NOT UPDATED
~
o
~
WOODBURN
1",o'l'orllttJ 1839
lOA
~~
.
.
September 22, 2003
TO:
FROM:
Honorable Mayor and City Council
John C. Brown, City Administrat#,
SUBJECT:
Intergovernmental Agreement for a Protective Purchase Related to
Development of the Woodburn/I-5 Interchange
RECOMMENDATION:
Adopt the attached resolution authorizing the City Administrator to execute an
intergovernmental agreement for a protective purchase related to
development of the Woodburn/I-5 interchange.
BACKGROUND:
The State Department of Transportation (ODOT) is developing a final design
alternative to improve the Woodburn 1-5 interchange. Meetings were held with
stakeholders and the Public, and two alternatives are currently being
considered for environmental analysis. Both alternatives are estimated at
approximately $50 million, of which the City is expected, and has planned, to
provide a matching share. A portion of the State's share is currently budgeted,
and another portion is included in the 2004-07 STIP. The City's share will be
funded from Traffic Impact Fees. Both alternatives require property acquisition in
the southeast quadrant of the interchange, for right of way to build a
"cloverleaf" ramp. Right of way acquisition in this quadrant will affect properties
including the Plush Pippin, Trailer World, and a vacant property abutting Stacey
Alison Way adjacent to Wal-Mart.
The owner of the referenced vacant property recently submitted a
development application to the City, to build a commercial center on the site
that includes a restaurant and several small shopping buildings. That
application was deemed "complete" by Planning staff, and is now in the 120-
day process for land use consideration. While it is not certain whether the
property will receive approval for this particular development proposal, it is
certain the property is properly zoned for commercial development, and that
some proposal that meets reasonably imposed conditions can be approved.
Agenda Item Review: City Administrato
City Attorney /tit ~
Finane
41
",,' . ~-r----_."-'-'-'--"'~_. .-..-... ...,.-.--~ .
Honorable Mayor and City Council
September 22, 2003
Page 2
.
.
Discussions at the staff level, and with ODOT staff occurred, regarding the
desirability of obtaining this property for interchange right-of-way before it can
be developed. Acquisition costs are anticipated to be significantly lower if the
land is undeveloped, and will reduce the total cost of the interchange project.
Acquiring this property now will also eliminate the waste attendant with
constructing and then later demolishing a new commercial center, and avoid
the disruption of businesses that would otherwise locate on the site. This matter
was previously discussed with your Council in closed session.
DISCUSSION:
Until an environmental assessment is completed, ODOT cannot expend state
funds to acquire right of way. If the property in question is to be obtained prior
to development as a commercial center, it relies on the City of Woodburn to
fund the purchase.
Pursuant to the discussions between ODOT and City staff, and with your Council,
a cooperative agreement was developed that provides for ODOT's purchase of
the property using City funds. ODOT would undertake actions necessary to
acquire the property to and including, if necessary, condemnation. The City will
forward funds necessary to support the cost of services, limited to $50,000, and
will then forward funds necessary to pay the fair market value of the property.
The City would take ownership of the property and subsequently donate to
ODOT the portion of the property needed to construct the interchange. ODOT
will credit the City, as part of the City's match to the project, the value of the
property used for interchange construction and monies expended for
acquisition services. The City will market unused property, to recover some of its
costs. The agreement also provides the City and ODOT may work cooperatively
to assemble and manage or market this remainder property, and others from
adjacent acquisitions, to benefit the project and State and local taxpayers.
There is risk attendant to this cooperative purchase. It is ODOT's intention to
proceed with the interchange project, but there is no guarantee that full
funding is forthcoming, or that the design alternative that is ultimately selected
will require right of way from the property in question. If the project fails to go
forward, or if this property is not needed for right of way, the City will be left
owning the property, but will still be expected to provide the majority of it's
match to the project. In that instance, the City will be in the position of needing
to market the property to recover its costs. Safeguards are included in the
agreement to reduce the degree of risk to the City. Acquisition services costs to
42
...
"'.-.'''....._ _~_.~......~'<~O'.....__'-<'__".~,.,..._."~..__~_...._~.......,~,....~"'-__.,_~_u~_u.."'"~.........~-...".... .....
Honorable Mayor and City Council
September 22, 2003
Page 3
.
.
the City are limited to $50,000. The City and ODOT must agree on the fair
market value to be paid to the property owner, or the transaction will not
proceed with City funding. And, the agreement may be terminated with 30-
days notice for any reason. But these safeguards serve only to reduce the City's
risk, they do not eliminate it. While no one can predict the future, ODOT staff
has indicated that improvements to the Woodburn interchange are a high
priority, and that they are committed to delivering the project. There is no
question the project is necessary and if construction alternatives that meet with
the approval of stakeholders and the public are to be built, the property in
question must be acquired. As it is desirable to obtain that property at the
lowest cost possible to State and local taxpayers, your approval of the attached
cooperative agreement is respectfully recommended.
FINANCIAL IMPACT:
For the purposes of property negotiation, the estimated cost of this purchase is
not discussed in this report. A fair-market value for the property will be
determined through an appraisal process, and a purchase price presented to
the City Council at a subsequent meeting for approval. Funds necessary to
support the cost of this purchase are available in the City's Transportation
Impact Fee (TIF) fund, were collected specifically for the purchase of providing
a City match to the interchange project. Monies obtained as a result of
marketing the remainder share of the property in question will be returned to the
TIF fund, and will be able to be used as additional match for the project, or for
other transportation-related capital projects.
43
COUNCil Bill NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO COOPERATIVE IMPROVEMENT AGREEMENT NO.
21002 WITH THE STATE OF OREGON FOR A PROTECTIVE PROPERTY PURCHASE
ASSOCIATED WITH CONSTRUCTING IMPROVEMENTS TO THE WOODBURN/I.5
INTERCHANGE AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH
AGREEMENT.
WHEREAS, ORS 190.110 AND 283.110 grant the State of Oregon,
Department of Transportation (ODOT) authority to enter into cooperative
agreements with local governments and other state agencies for the
performance of any or all functions that either party has the authority to
perform; and
WHEREAS, as part of the Woodburn/ 1-5 interchange improvement project
ODOT has authority, and will be required, to acquire private property for right-of-
way and upon which improvements will be constructed; and
WHEREAS, due to project timing, a currently undeveloped property
located in the southeast quadrant adjacent to the interchange may be
developed before ODOT's can access State funds to acquire said property,
which is expected to greatly increase the cost of acquiring the property; and
WHEREAS, the City of Woodburn has designated funds to support its share
of the cost of the interchange improvement project, and is willing to dedicate a
portion of those funds to acquiring the subject property with ODOT's assistance
prior to construction taking place on the property; and
WHEREAS, it is in the best interest of the taxpayers of the State of Oregon
and the City of Woodburn to protect the corridor for the development of the
interchange and to purchase the property in its undeveloped state; and
WHEREAS, the State of Oregon, Department of Transportation, has
developed a cooperative improvement agreement that is required to outline
responsibilities for completion of a protective purchase of the property for the
interchange project. NOW, THEREFORE:
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Cooperative
Improvement Agreement No. 21002, which is affixed as Attachment IIA" and by
this reference incorporated herein, with the State of Oregon acting by and
Page 1 - Council Bill Number
Resolution Number
44
......~__ .._......".._______.__.__"'_.~'............--...,..........-."--'....~-----"'---.... II __
through its Department of Transportation to provide for a protective property
purchase associated with constructing improvements to the Woodburn/i-5
interchange
Section 2. That the City Administrator of the City of Woodburn is
authorized to sign said agreement on behalf of the City.
Approved as to form:~ :n-kJ 't \'1 1...<J () J
City Attorney Da e
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page 2 - Council Bill Number
Resolution Number
45
,....._,....._.h....'""_"U,..........-'-...,,.~^'__.;~.......,..._''--._...~'_'___""",,_->_,w.-._____
September 10, 2003
Misc. Contracts & Agreements
No. 21002
[ID~
,:\--
ATTACHMENT
Page --L of VJ
INTERGOVERNMENTAL AGREEMENT
City of Woodburn
THIS AGREEMENT is made and entered into by and between THE STATE 9F
OREGON, acting by and through its Department of Transportation, hereinafter referred
to as "ODOT"; and the CITY OF WOODBURN, acting by and through its designated
officials, hereinafter referred to as "CITY".
RECITALS
1. By the authority granted in ORS 190.110 and 283.110, state agencies may enter into
agreements with units of local government or other state agencies for the
performance of any or all functions and activities that a party to the agreement, its
officers, or agents have the authority to perform.
2. An application to develop the 2.95 acre Zimmel property (T5S, R2W, Section 2C,
Tax Lot 605) hereinafter referred to as "Property", with commercial businesses, a
restaurant and several small shopping buildings has been submitted to City for
approval.
3. ODOT and City agree that, in an effort to protect the corridor for development of the
Woodburn Interchange (Interchange), it is in the best interest of the taxpayers of the
City of Woodburn and the State of Oregon to purchase the Property, specifically the
Property near the Northbound on/off ramp in the southeast quadrant adjacent to the
Interchange, for the future reconstruction of the Interchange.
NOW THEREFORE, the premises being in general as stated in the foregoing recitals, it
is agreed by and between the parties hereto as follows:
TERMS OF AGREEMENT
1. For the purpose of conserving ODOT and City transportation improvement funds
ODOT and City plan and propose to work in cooperation to protectively purchase the
Property
2. Under such authority, City wishes to retain the services of OOOT to acquire fee
ownership of the Property in City's name shown on Exhibit "A", attached hereto and
by this reference made a part hereof. All costs associated with the acquisition of this
property shall be that of the City. Payment for said services shall not exceed a
maximum amount of $50,000 in City funds. In addition to these costs, the City will
pay the fair market value of the Property acquired based upon an appraisal. The
purchase price will be agreed upon by both the City and State.
46
.,"
.----.".----,.-.---...---
City of Woodburn/OOOT
J\~eeDlent~o.21002
[IDM
ATTACHMENT A
page..K of lP
3. The work shall begin on the date all required signatures are obtained and shall be
completed no later than June 30, 2005, on which date this Agreement automatically
terminates unless extended by a fully executed amendment.
4. It is understood by both parties that if any remainder portions of property exist due
to property acquisition for this project and these properties are under ODOT or City
ownership, ODOT and the City may agree to assemble these remainder portions of
properties for marketing or management purposes, subject to specific statutory
requirements regarding the disposal of real property, for the benefit of the taxpayers
of the City of Woodburn and the State of Oregon.
CITY OBLIGATIONS
1. City shall, upon receipt of written request from ODOT, forward to ODOT a lump sum
payment for the purchase of Property on City's behalf as stated in ODOT Obligation
No.1. City shall make available to ODOT such funds as are needed to purchase
the Property, These funds shall be sufficient to cover the actual costs of acquiring
Property, including any administrative costs.
2. City shall, at its own expense, retain ownership and be responsible for maintenance
of Property.
3. City agrees that once the Interchange project design is approved City will donate
that part of the property needed for the completion of the Interchange project. ODOT
will calculate the value of City's property donation on a prorated basis that divides
the purchase price of the property by the amount of the property donated. OOOT
shall credit the value of the Property donated by the City as part of the City's
matching contribution towards the project at such time as funding obligations for the
Interchange are determined and agreed to by OOOT and City.
4. City certifies, at the time this Agreement is executed, that sufficient funds are
available and authorized for expenditure to finance costs of this Agreement within
the limitation of City's current budget.
5. City agrees to comply with all federal, state, and local laws, regulations, executive
orders and ordinances applicable to the work under this Agreement, including,
without limitation, the provisions of ORS 279.312, 279.314, 279.316, 279.320 and
279.555, which hereby are incorporated by reference. Without limiting the generality
of the foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act of
1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with
Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative
rules established pursuant to the foregoing laws; and (v) all other applicable
requirements of federal and state civil rights and rehabilitation statutes, rules and
regulations.
2
47
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-.........> ....".-.".'......-<.,,~_..__._..-........,..-..-. ^'~.._,~-".._. -- ,- -- .. ---............~~"'""-~
City of Woodburn/OOOT
Agreement No. 21002
[IDm
ATTACHMENT A
Page~of~
6. All employers, including City, that employ subject workers who work under this
Agreement in the State of Oregon shall comply with ORS 656.017 and provide the
required Workers' Compensation coverage unless such employers are exempt
under ORS 656.126. City shall ensure that each of its subcontractors complies with
these requirements.
ODOT OBLIGATIONS
1. ODOT shall, upon execution of this Agreement, enter into a Right of Way Services
Agreement with City enabling ODOT to purchase the Property on behalf of City,
using City funds. The Right of Way Services Agreement will specify that ODOT's
purchase of the Property on behalf of the City could involve the use of all legal
means available to ODOT and the City to acquire property for a public purpose.
2. ODOT shall, upon execution of this Agreement. forward to City a letter of request for
an advance deposit in the amount of $50,000. Said deposit shall cover the costs
associated with acquiring Property. In the unlikely event ODOT abandons the
acquisition of the Property, ODOT's costs will be deducted from the amount
advanced by City to ODOT. and the remainder returned to City. In such event, any
monies expended by City for ODOT services shall be considered a portion of the
City's total contribution toward reconstruction of the Woodburn Interchange.
3. ODOT shall strictly follow the rules, policies and procedures of the "Uniform
Relocation Assistance and Real Property Acquisition Policy Act of 1970" as
amended, ORS 281.060, ORS 35.346, State of Oregon Right of Way Manual, and
Federal Highway Administration Federal Aid Policy Guide
4. ODOT shall calculate the value of the City's property donation on a prorated basis
that divides the purchase price of the property by the amount of the property
donated based upon the approved Interchange design. ODOT agrees that this
donation shall be included as part of City's contribution towards the reconstruction of
the Woodburn Interchange.
5. ODOT's Project manager for this Agreement is Terry Cole, Region 2 Planner, 455
Airport Road, Salem, Oregon 97301, (503) 986-2674.
GENERAL PROVISIONS
1. This Agreement may be terminated by either party upon 30 days' notice, in writing
and delivered by certified mail or in person.
ODOT may terminate this Agreement effective upon delivery of written notice to City at
such later date as may be established by ODOT, under any of the following conditions:
a. If City fails to provide services called for by this Agreement within the time specified
herein or any extension thereof.
3
48
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City of Woodbum/ODOT
Agreement No. 21002
[ID~
ATTACIiUENT -4--
Page~ of-L..-
b. If City fails to perform any of the other provisions of this Agreement or so fails to
pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from ODOT fails to correct such failures
within 10 days or such longer period as ODOT may authorize.
c. If ODOT fails to receive funding, appropriations, limitations or other expenditure
authority at levels sufficient to pay for the work provided in the Agreement.
d. If Federal or State laws, regulations or guidelines are modified or interpreted in such
a way that either the work under this Agreement is prohibited or if ODOT is
prohibited from paying for such work from the planned funding source.
Any termination of this Agreement shall not prejudice any rights or obligations accrued
to the parties prior to termination.
2. City acknowledges and agrees that ODOT, the Secretary of State's Office of the
State of Oregon, the federal government, and their duly authorized representatives
shall have access to the books, documents, papers, and records of City which are
directly pertinent to the specific agreement for the purpose of making audit,
examination, excerpts, and transcripts for a period of three years after final payment.
Copies of applicable records shall be made available upon request. Payment for
costs of copies is reimbursable by ODOT.
3. This Agreement and attached exhibits constitute the entire agreement between the
parties on the subject matter hereof. There are no understandings, agreements, or
representations, oral or written, not specified herein regarding this Agreement. No
waiver, consent, modification or change of terms of this Agreement shall bind either
party unless in writing and signed by both parties and all necessary approvals have
been obtained. Such waiver, consent, modification or change, if made, shall be
effective only in the specific instance and for the specific purpose given. The failure
of ODOT to enforce any provision of this Agreement shall not constitute a waiver by
ODOT of that or any other provision.
IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals
as of the day and year hereinafter written.
The Oregon Transportation Commission on June 18, 2003. approved Delegation Order
No.2, which authorizes the Director to approve and execute agreements for day-to-day
operations when the work is related to a project included in the Statewide
Transportation Improvement Program or a line item in the biennial budget approved by
the Commission.
Signature Page to Follow
4
49
City of Woodburn/ODOT
Agreement No. 21002
[ID~
ATTACHrENT -40
Page of
On September 6, 2002, the Director of the Oregon Department of Transportation
approved Subdelegation Order No.2, in which the Director delegates authority to the
Executive Deputy Director for Highways, Executive Deputy Director for Central
Services, Deputy Director for OTIA, and the Chief of Staff to approve and execute
agreements over $75,000 when the work is related to a project included in the
Statewide Transportation Improvement Program, other system plans approved by the
Commission such as the Traffic Safety Performance Plan, or in a line item in the
approved biennial budget.
CITY OF WOODBURN, by its City
Administrator
STATE OF OREGON, by and through
its Department of Transportation
By
City Administrator
Date
By
Deputy Director, Highway
Date
APPROVED AS TO FORM
APPROVAL RECOMMENDED
By
Technical Services Manager/Chief
Engineer
By
City Legal Counsel
Date
Date
APPROVED AS TO LEGAL
SUFFICIENCY
By
Assistant Attorney General
By
Right of Way Manager
Date
Date:
By
Region 2 Manager
Date
By
District Manager
Agency Contact:
City of Woodburn
Woodburn OR
Date
5
50
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City of Woodburn/ODOT
Agreement No. 21002
[IDrKM
ATTACH~ENT ~
Page of
EXHIBIT A
Approximate Property
Location
6
51
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September 16, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator ./ 2 ~
Randy Rohman, Public Works Program Manager /'---/1
Special Tran,sportation Fund Agreement
RECOMMENDATION:
Approve the attached resolution entering into the STF108 Marion County Rural
Agreement with Salem Area Transit District to receive $20,189.50 in Special
Transportation Fund grant funding for elderly and disabled transportation.
BACKGROUND:
The Special Transportation Fund (STF) is derived from a portion of the State of Oregon
cigarette tax and dedicated for use in providing transportation for the elderly and
disabled. The city's Dial-A-Ride program has been awarded varying amounts of these
elderly and disabled transportation grant funds on an annual basis since 1988.
The state allocates these funds by formula to each county and in Marion County the
grants are administered by the Salem Area Transit District.
DISCUSSION:
The city submitted an application to Salem Transit for the STF elderly and disabled
transportation funding. Through the grant process the City was awarded $20,189.50 for
its Dial-A-Ride Program to provide transportation for elderly and disabled residents of
the community.
Staff recommends that the resolution be approved authorizing the City Administrator to
sign the agreement on behalf of the city.
FINANCIAL IMPACT:
The approved 2003-2004 Transit Fund revenue budget included $20,000 from the
elderly and disabled Special Transportation Fund.
Agenda Item Review: City Administrator _
City Attorney ~
52
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.,.
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO THE STF-108 MARION COUNTY RURAL
AGREEMENT WITH THE SALEM AREA TRANSIT DISTRICT FOR FY 2003-2004 AND
AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH AGREEMENT.
WHEREAS, the City of Woodburn applied for State of Oregon Elderly and Disabled
Special Transportation Fund (STF) grant funding for fiscal year 2003-2004 as approved
for under Oregon Statute; and
WHEREAS, the City of Woodburn has been awarded $20,189.50 in operational
assistance for the Dial-A-Ride program; and
WHEREAS, the Salem Area Transit District administrates the Elderly and Disabled
Special Transportation Fund for rural Marion County, NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into the STF 108 Marion County Rural
Agreement with the Salem Area Transit District, which is affixed as Attachment "A" and by
this reference incorporated herein, to secure Elderly and Disabled Special Transportation
Fund grant funding for Dial-A-Ride operating assistance.
Section 2. That the City Administrator is authorized to sign said agreement on
behalf of the City.
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
53
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Approved as to form-:))' 'Y1r ~
City Attorney
9//J/Zt!JOJ
I Date t
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
54
.,. _.' ..,. ..._,..",. ? T
ATTACHMENT "A"
Due to the length of the attachment, it has not been
included with the Council packet. The attachment
will be available for review at the Public Works
office or at the council meeting.
55
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September 22, 2003
TO:
Honorable Mayor and City Council
FROM:
John C. Brown, City Administrator
SUBJECT:
City Administrator Employment Agreement
RECOMMENDATION:
I have prepared for your consideration the attached Addendum to the
Employment Agreement with John C. Brown to be considered by the City Council.
Pursuant to state ethics law, I must advise you that I have a conflict of interest in
regard to this issue.
BACKGROUND:
I am employed pursuant to an employment agreement executed in October 2001.
The agreement has a three-year term and provides for my compensation, benefits,
working conditions and rights. It also requires the Council to evaluate my
performance annually, and provides for merit-based salary increases. On
September 8, 2003 you evaluated my performance for the past year, and found it
worthy of a salary increase.
DISCUSSION:
The attached addendum modifies the salary provision of my contract, effective
October 1, 2003. Other contract provisions are unchanged. The addendum also
specifies this adjustment will satisfy any cost of living adjustment that would have
otherwise been extended to me during the coming year.
FINANCIAL IMPACT:
The attached agreement increases the City Administrator's base compensation
from $103,517 to $107,140 annually. It increases the total cost of salary and benefits,
including all required city-paid benefit costs, from $142,442.58 to $146,844.98
annually. The total cost of this increase in 2003-04 is $4,402.40 and will be supported
primarily by the General Fund. The majority of the funding needed to support this
increase is included the City Administrator's budget for 2003-04.
Agenda Item Review: City Administrator _
City Attorney ~
Finance
56
r
.''''.T-.---'''-'''--'-... ...---.--~...- .......--....-- .
ADDENDUM "B"
COMPENSATION ADJUSTMENT
(AS A RESULT OF CITY COUNCIL SEPTEMBER 8, 2003 ANNUAL EVALUATION)
TOEMPLOYMENTAGREEMENT~TH
JOHN C. BROWN, CITY ADMINISTRATOR
THIS ADDENDUM TO AGREEMENT is entered into this 22nd day of September 2003,
between the City of Wood bum, ("City"), an Oregon municipal corporation, and John C. Brown,
("City Administrator").
WITNESSETH
WHEREAS, City and City Administrator executed an Employment Agreement on October
8,2001; and
WHEREAS, that Employment Agreement has been amended to reflect adjustments in the
City Administrator's compensation as a result of annual performance evaluations; and
WHEREAS, the City Council conducted an evaluation of City Administrator on September
8, 2003 and concluded the City Administrator exceeds applicable standards for his employment; and
WHEREAS, the City Council wishes to amend City Administrator's employment Agreement
to provide a compensation adjustment based upon the results of City Administrator's evaluation.
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained
herein, the parties agree as follows:
The Employment Agreement is amended to add a new section 6 which shall read:
6. Salary. During the Services Period, City agrees to pay employee for services rendered a
base annual salary of One Hundred Seven Thousand One Hundred Forty Dollars ($107,140),
payable in installments at the same time as the regular employees of City are paid. The
parties further agree that no cost of living salary increases shall be extended to the City
Administrator during the period starting with the execution of this Addendum and ending
with the City Administrators next evaluation by the City Council. Annually, after a
satisfactory evaluation by the City Council, an increase in salary will be negotiated.
In Witness Whereof, the parties hereto have executed this Agreement on the date written above.
City of Woodburn
City Administrator
~~~~
John C. Brown
Kathryn Figley, Mayor
57
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.
September 22, 2003
TO:
Honorable Mayor and City Council
FROM:
N. Robert Shields, City Attorney
SUBJECT:
City Attorney Employment Agreement
RECOMMENDATION:
I have prepared for your consideration the attached Addendum to the
Employment Agreement with N. Robert Shields to be considered by the City
Council. Pursuant to state ethics law, I must advise you that I have a conflict of
interest in regard to this issue.
BACKGROUND:
I am employed pursuant to an employment agreement last executed in August
2001. The agreement provides for my compensation, benefits, working conditions
and rights and requires the Council to evaluate my performance annually, and
provides for merit-based salary increases. On August 11, 2003 you evaluated my
performance for the past year, and found it worthy of a salary increase.
DISCUSSION:
The attached addendum modifies the salary provision of my contract, effective
August1, 2003. Other contract provisions are unchanged. The addendum also
specifies this adjustment will satisfy any cost of living adjustment that would have
otherwise been extended to me during the coming year. -
FINANCIAL IMPACT:
The attached agreement increases the City Attorney's base compensation from
$87,972.00 to $90,612.00 annually. It increases the total cost of salary and benefits,
including all required city-paid benefit costs, from $126,899.28 to $130,555.92
annually. The total cost of this increase in 2003-04 is $3,656.64 and will be supported
primarily by the General Fund. The majority of the funding needed to support this
increase is included the City Attorney's budget for 2003-04.
Agenda Item Review: City Administrator _
City Attorney N~..,\
58
'1'. -."..." .__.-- T' .,.'----...--<..--.,...--.------,.-~.~.------.----------
ADDENDUM "c'
COMPENSATION ADJUSTMENT
(AS RESULT OF CITY COUNCIL AUGUST 11,2003 ANNUAL EVALUATION)
TO EMPLOYMENT AGREEMENT WITH
N. ROBERT SHIELDS, CITY ATTORNEY
THIS ADDENDUM TO AGREEMENT is entered into between the City of Wood bum
("City"), an Oregon municipal corporation, and N. Robert Shields ("City Attorney").
WITNESSETH
WHEREAS, City and City Attorney executed an Employment Agreement on August 29,
2000; and
WHEREAS, the City Council conducted an evaluation of City Attorney on August 11,
2003, and concluded that City Attorney exceeds all applicable standards of his employment; and
WHEREAS, the City Council passed a motion to authorize a compensation adjustment
based upon the results of City Attorney's evaluation and the Employment Agreement should be
amended to incorporate the motion;
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained
herein, the parties agree as follows:
Section 5(A) of the Employment Agreement is amended to read:
5(A) Effective August I, 2003, base compensation of $7551.00 per month
payable in monthly installments at the same place and time as other City
employees are paid. The parties further agree that no cost of living salary
increases shall be extended to City Attorney during the period starting with the
execution of this Addendum and ending with City Attorney's next evaluation by
the City Council.
In Witness Whereof, the parties hereto have executed this Addendum.
City of Woodburn
City Attorney
cn.?QV ~
N. Robert Shields
Kathryn Figley, Mayor
9.- (1- Zoo ~
Date
Date
59
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~~~~
~
WOODBURN
In.OTJ'ordttJ 1889
lOE
~~
.
.
September 17, 2003
TO:
FROM:
Mayor and City Council through City Administrator /;J ~
Randy Rohman, Public Works Program Manager /-'7
SUBJECT:
Modified Scope of Fall Leaf Collection
RECOMMENDATION:
Allow staff to proceed with the modified leaf pickup program to implement the reduced
level of service as discussed and accepted by the Budget Committee,
The modified program would include:
1. Twice weekly sweeping for the downtown core area, Settlemier Avenue and
West Hayes Street bike path. Leaves only (no branches or tree limbs) from the
street right of way can be placed in the street. Leaves from the remainder of the
resident's property will not be allowed to be placed in the street.
2. The remainder of the city will be swept on a monthly basis and leaves will not be
allowed to be placed on the street pavement.
3. Residents can drop off leaves at various collection sites. These sites will be the
permanent site on Cleveland Road and tentative sites at the parking area of
Burlingham Park, the Legion Park parking lot and the Dellmoor Way entrance to
Senior Estates Park. Drop off areas will be marked and rules will be posted at
each of the sites.
BACKGROUND:
Historically the street division has collected leaves that were on the pavement and along
the gutter in the downtown core area due to the many large trees that lined the streets.
The intent was that leaves from trees that collected in the right of way would be placed
in the street and picked up by the city. Residents found it difficult to dispose of leaves in
the one garbage container that was provided at that time, Over time many residents
have taken leaves from their property (both front and back yards) and placed these
leaves on the pavement. Residents in areas outside the downtown core area also
began to put leaves in the street, anticipating that leaf pick up should extend to their
neighborhood as well
Agenda Item Review: City Administrator
City Attorney
60
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Mayor and City Council
September 17, 2003
Page 2
.
.
The leaves deposited in the street created traffic and storm drainage problems, a safety
hazard and a significant time and equipment commitment for street crews. The need for
a yard debris collection program was obvious and when Marion County and United
Disposal proposed such a program, the city adopted the program. Residents have
been provided a large green yard debris container that is picked up weekly. At about
the same time the city also started providing a leaf disposal area, first at the wastewater
plant and then on Cleveland Street near the city shops, where leaves can be dropped
off. However, many property owners continue to deposit all leaves from their property
on the street pavement. Some commercial lawn maintenance businesses charge for
leaf removal from resident's lawns but deposit the leaves on the street.
When leaves from the right of way and not from the resident's yards are placed in the
pavement, the sweeper can handle pickup in most cases. The large quantities of
leaves and other yard debris from entire yards, when placed in piles on the pavement,
requires the use of loaders and trucks plus additional employee man-hours.
During the 2003-2004 Budget preparation, Public Works, in response to the Decreased
Service Option policy, proposed that the scope of leaf collection be reduced with the
savings resulting being utilized for increased street and right of way maintenance.
Residents now have the yard debris curbside pickup program and Public Works will
provide drop off locations for leaves at no cost to city residents. Marion County also
provides for yard waste recycling at the North Marion transfer station although a fee is
charged for that service. The reduced scope of leaf collection decreased service option
was approved by the Budget Committee,
DISCUSSION:
This item is presented to council as a means of informing city residents of this modified
leaf collection program so they do not pile leaves in the street. Instead, they can make
plans for disposal through the yard debris container or drop off at city collection sites.
Public Works will place an insert in the October water bills that will provide residents
information on the changed leaf collection procedures. The city will also work with the
Woodburn Independent to have information on the leaf collection reduction provided in
the paper.
Ordinance No. 2225 does not allow material to be placed in the street but, by council
policy, deposit of leaves has been allowed during the fall. The ordinance will provide
authority for enforcement of the modified leaf collection program.
FINANCIAL IMPACT:
As was indicated during the budget process, approximately $10,000 in man-hour and
equipment costs previously expended for additional leaf pickup activity will be saved
and re-directed to other right of way maintenance activities,
61
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~~
.
.
September 22, 2003
TO:
Honorable Mayor and City Council
FROM:
John C. Brown, City Administrator
SUBJECT:
Appointment of Administrator Pro Tern
RECOMMENDATION:
It is recommended that the City Council appoint Chief of Police Scott Russell as
Administrator Pro Tem for the period of September 25, 2003 through October 1,
2003.
DISCUSSION:
I will be on vacation from Thursday, September 25, 2003 through Wednesday,
October 1, 2003. Pursuant to Section 21 (e) of the Woodburn Charter, the City
Council shall appoint an administrator pro tem whenever the Administrator is absent
from the City. The Pro Tem Administrator shall possess the powers and duties of the
Administrator, but may not appoint or remove a City officer or employee except
with approval of the majority of the Council. I believe Scott Russell has the
necessary skills and experience to act as Administrator Pro Tem, and recommend
his appointment to the position.
FINANCIAL IMPACT:
There is no calculable financial impact associated with the recommended action.
Agenda Item Review: City Administrato _
City Attorney
Finane
62
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WOODBURN
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.
September 22, 2003
FROM:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development ~
Withdrawal of the Appeal Request of Design leview 02-12 and
Variance 03-01 "Coastal Farm Supply Expansion" located at 1550 Mt.
Hood Avenue
TO:
SUBJECT:
RECOMMENDATION:
Acknowledge the applicant's withdrawal of the appeal of Design Review 02-12 and
Variance 03-01 "Coastal Farm Supply Expansion" located at 1550 Mt. Hood Avenue.
BACKGROUND:
At their hearing of April 24, 2003, the Planning Commission considered a request by
Coastal Farm Supply to construct a 10,250 square foot addition to an existing 28,500
square foot retail building occupied by Coastal Farm Supply in the Commercial General
(CG) zoning district. In addition, the applicant requested a variance from the Woodburn
Development Ordinance Section 2.1 06.05.C.2 which requires a solid brick or
architectural wall adjacent to an RS, RIS, or RM zone. The applicant proposed to
substitute an existing berm, chain link fence with slats, and landscaping for the required
wall.
On May 8, 2003, the Planning Commission approved a final order approving Design
Review 02-12 and denying Variance 03-01. The Planning Commission's decision was
subsequently appealed by Coastal Farm Supply. Coastal Farm Supply submitted a
letter to the Community Development Director to withdrawal the appeal request on
9/16/03.
DISCUSSION:
The applicant has withdrawn the appeal request.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
Agenda Item Review: City Administrator
Finane
63
ro" .............'...........--"....-..'..--'.. ._~_.,--_...__.
Mayor and City Council
September 22, 2003
Page 2
.
.
Attachment:
Exhibit A: Applicant's withdrawal of the appeal request, dated 9/16/03
64
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September 16, 2003
BY FACSIMILE 503-982-5244
Jim Mulder
Planning Director
City of Wood bum
270 Montgomery Street
Woodbum, OR 97071
Re: Coastal Farm Supply
Design Review 02-12 and Variance 03-01
Dear Jim:
, REC'D *
* " _oJ
SEP 1 6 2003
WOOC8U8N C(Y'AMUNITY
DEVELOPMEI~T OEPT.
This letter is a further clarification of my correspondence of yesterday.
It is Coastal Farm's intent to withdraw its request for an appeal of the
denial of its variance request. The City decisions approving the design
review application and denying the variance application will stand
according to their tenns for one year following the date of decision.
Thereafter, Coastal Farm may refile its application if so desired.
H. arew Clark
ae1artcttaorbuslaw.com
jca
cc: Buzz Wheeler
Joe Williams
Tracie Fields
Naomi Zwerdling
Thomas P.E. Herrmann
65
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Phone.
(W) 686-8833
Fax,
U.O 3.~-]03.
97S Oak Street
Sult~ 800
ElI&enc, Orelon
97401-31'6
MAiling Addreu,
P.O. Box 11.7
EURcnt, Ot(Aon
!l7440.1147
Email,
Info@lorbusl~w.com
Web-Sl~,
www.OTbu~law.c:um
Freckrid. A. Balson
Jon V. Bucrstatte
H. Anclmv auk
)OI:hua A Clark
A J Cill'ltina
Vernon D. Gleaves
'"fhuma>> P. E. Hcmn~nn
Todd R. Johnston
Krlllh, E. Kc:mutl
Stephen 0, Lane
Willialn H. Marlin
uun T Z. MontgOmery
S~ndlef C, Poeter
Ian T Richardson
Marth. J Rodman
I)Oll8lac R. Schultz
Malcolm H. Scott
)1Il1e1 'ev. Spldcerman
Arlen C, SWllarlllllCll
T I1IVis L Sydow
Kate A. Thompson
Re~ C. Wyce....Pratte
14A
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WOODBURN
1.1t'OrpOf(lfttl IB89
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.
September 22, 2003
TO: Mayor and City Council through City Administrator
FROM: Jim Mulder. Director of Community Development :JrV1
SUBJECT: Director's decision on Design Review 03-16, t6 convert a structure and
property, which was previously used for an automobile dealership to a retail
business specializing in the sale of produce.
RECOMMENDATION:
No action is recommended. This item is placed before the City Council for information
purposes in compliance with the Woodburn Development Ordinance. The City Council
may call up this item for review if it desires.
BACKGROUND:
On September 8, 2003, the Community Development Director approved a proposal to
convert a structure and property, which was previously used for an automobile
dealership (Friendly GMC), to a retail business specializing in the sale of produce. The
subject property is zoned Commercial General (CG) and designated as Commercial on
the Woodburn Comprehensive Plan Map. The Woodburn city limits are located on the
north, south and east sides of the property. The property was annexed into the City in
2001 (Annexation Case File No. 00-01, Zone Change Case File No. 00-01).
Required improvements to the site include a 30 foot wide landscape bed to be installed
along the front property line adjacent to Highway 99E, the replacement of the chain link
fence in front of the building with wrought iron fence and the reconfiguring of the parking
lot with additional paving.
Applicant/Property Owner:
Morrow Investment LLC
2919 NW Division Street
Gresham, OR 97030
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
Agenda Item Review:
City Administrator _
City Attorney
Finane '
66
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!
y. l).lIng pcuple in \Voodburn nO\\'
h:l\c a grcat nc\\ placc to play.
; ()n t\by 31. 20m, thc city ccle-
bratcd thc grand l'pcning of a 7,500 sq.
1'1. skate park, designed by users and
namcd for uutgoing ;vlayor Richard
Jennings.
In 200 I. the City Council made building
a skate park a priority. In t~lct. Mayor
Jennings promised local middle school-
ers that it would be completed before he
left otfice in 2002.
At about the same time the City made
the Skate Park a priurity, a group of
teenaged skaters and boarders formed
the Woodburn Skate Park Committee.
Their mission was to help fund and help
design the park. They remain as advi-
sors to help operate the facility and arc
committed to seW-regulation of the park.
In the winter of 200 I. the City circulated
a Request for Proposal for a skate park
designer. Skate Park Committee mem-
bers, City staff and parents interviewed
three firms and agreed to hire Purkiss
Rose - RSI to lead the design. Dominic
Oyzon of Purkiss Rose - RSr helped to
select a site and met with the Skate Park
Committee and City staff three times to
22 Oregon
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develop a design that cventually the
Recreatiun and Parks [3oard and City
Council approved. In the meantimc. City
Council approved S86J)OO ti-om the City's
general fund and systems development
charges. The Council challenged the
Recreation and Parks Department and
Skate Park Committee to raise additional
money through grants and donations.
The Skate Park Committee began work
immediately. Donations came in from
Silverton Hospital and other private
sources. Students at Oregon Youth
Authority's Maclaren facility raised
$1,600 by auctioning otf a farm trailer
they built. However. the S I 94,OO(J fund-
ing package was not complete until
Oregon Parks and Recreation
Department approved a land and Water
Conservation Fund grant Again. youth
members of the Skate Park Committee
were critical in securing that grant.
Evan Thomas, Skate Park Chairman,
teamed with City staff. Recreation and
Parks Board President Herb Mittmann
and Council President Kathy Figley to
pitch the project to the Oregon Outdoor
Recreation Committee. Followll1g the
prescntation, Committee members
praised the commitment of the youth to
the project.
Construction began in late January. :lnd
the park opcncd on Mav 31. 200". The'
park now serves hundreds of young
skaters and boarders.
According to Westrick. "The Skate Park
is a reality because of the \ision outlll1ed
by the City Council and \-1ayor .Jennings.
as well as the sincere commitment or
young people and their t~lmilies to help
\vith the planning and funding." Thc
project spanned generations. The young
people on the Committee asked the City
Council to name the park for rvlayor
.Jennings.
The Richard Jennings Skate Park is a
tangible commitment toward promotll1g
positive leisure time acti\ities for youth.
In February 2003. the City opened t\\O
teen centers that are designed to de\Clllp
leadership and reduce the use of drugs.
tobacco and alcohol among middle and
high schoolers. These new programs
were made possible through partnerships
that the Recreation and Parks
Department has developed with
Woodburn Together, Woodburn School
District and the Otfice of Juvenile
Justice Delinquency Prevention.
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Oregon Department of Transportation
Jr
Highway ProJect Information
Area 3 Project Office: Salem (503) 986.2900
State Highway Development and Construction in Marion, Polk and Yamhill Counties
Dedication celebration: Oregon 214 - Woodburn to
Mt. Angel Highway Preservation Project
Funding provided by the Oregon Transportation Investment Act
The Oregon Department of Transportation cordially invites you to a dedication ceremony for the
Oregon 214 Woodburn to Mt. Angel paving project.
The brief ceremony will begin at 11 a.m. Oct. 7 at the Bonney Road intersection at milepost
43.11 on Oregon 214.
Please join us as we celebrate the end of construction for this project. The project was funded
by the Oregon Transportation Investment Act, a special transportation bond program created by
the 2001 Oregon Legislature.
Project Facts
This summer, OOOT repaved Oregon 214 and the bridges between Woodburn and Mt. Angel.
The highway pavement was at the end of its expected life. Repaving the highway now has
saved future taxpayer dollars by substantially reducing the costs of major reconstruction in the
future.
· Oregon 214 has new paving from Evergreen Avenue in Woodburn to the northern city limits
of Mt. Angel (nearly 81/2 miles). Paving was replaced at bridge ends and bridge railings
were upgraded.
· The total project cost was $2.8 million.
· Funding was provided by the Oregon Transportation Investment Act, a special
transportation revenue bond program created by the 2001 Oregon Legislature. OTIA
transportation project bonds are financed by increased OMV fees. Learn more about OTIA
online at http://www.odot.state.or.uslotial.
For more Information ~on this project, please contact:
· Steve Littrell, Project Manager, (503) 986-2900.
· Ray Bryant, Assistant Project Manager, (503) 986-2900
· Ed Schoaps, Region 2 Community Relations Coordinator, (503) 986-2880.
.... -i:1---
01_ TRIIS.Dmr.lIlN1m.. lel
For updated Information on hlghWlY WCHt and CUmlnt travel Infonnatlon throughout Oregon, visit
www.trIpcheclr.com. or call the toll-".. Oregon road report at (BOO) 977-6368.
VIsit the ODOr News Media Center at www.odots..te.or.us.
'T'-. " -- ~'''------'"T~--T'---------'' . -
woodburndowntownassociation
What's Up
in the WDA
Annual Dinner and Auction
"Noche de Fiesta - March
Farmers Saturday Market
May through October
Spring & Fall Cleanups
May and October
Participation in Hanging Basket Program
Spring and Summer
Tulip Festival Parade
April
Relay for Life - American Cancer Society event
June
Music In the Park
July & August
Membership Drive
September and October
Holiday Lighting
November and December
Front Street Lighting Project
April
WDA also acts as forum for matters of general concern downtown.
Meeting 1 st and 3rd Wednesday of the month -7:30am at Lupita's
Donations or Comments: P.O. Box 344, Woodburn,OR 97071