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Minutes - 09/08/2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 8,2003. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0008 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox McCallum Nichols Sifuentez Veliz Present Present Present Present Present Present Present Staff Present: City Administrator Brown, Asst. City Attorney Won, Police Chief Russell, Public Works Director Tiwari, Finance Director, Community Development Director Mulder, City Recorder Tennant 0042 ANNOUNCEMENTS. A) Expansion of Library Hours: As of September 7,2003, the Library will be open on Sundays from 1 :00 p.m. until 5:00 p.m.. B) Celebration of Mexican Independence: On September 13 and 14,2003, this celebration will provide family and cultural activities, mariachis, food, games, and prizes. The event will be held in downtown Woodburn from 10:00 a.m. to 9:00 p.m. with the main event, Celebration of Grito, at 7:00 p.m. on September 14th. C) Special State-wide Election: Woodburn City Hall is a designated ballot drop site for the state-wide election which will conclude on Tuesday, September 16, 2003 at 8:00 pm. C) Public Hearing: The continued public hearing date set by the Council on the appeal of Design Review 02-12 and Variance 03-01 (Coastal Farm Supply Expansion) is September 22, 2003, 7:00 p.m., in the City Hall Council Chambers. E) Recreation and Park Board vacancy: Applications for this vacant position are available at the City Administrator's office. 0144 CHAMBER OF COMMERCE REPORT. Patrick Vance, representing the Chamber Board, provided the following information on upcoming Chamber events and activities: 1) Business After Hours - September 11,2003 at Fonzie's Deli, 1585 N Pacific Hwy, from 4:30 pm to 6:00 pm. 2) Business After Hours - September 19, 2003 at Doug Hess & Associates, 2249 Country Club Rd., from 4:30 pm to 6:00 pm. Page 1 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING 3) Greeter's Program - September 12, 2003 at the east branch of Mid-Valley Bank, 1379 N. Pacific Highway, from 7:30 am to 9:00 am. 4) Greeter's Program - September 19, 2003 at Woodburn Crossing Shopping Center and Courtyard from 7:30 am to 9:00 am. 5) Greeter's Program - September 26,2003 at Country Meadows Village from 7:30 am to 9:00 am. 6) Latino Small Business and Workforce Development Conference will be held on September 13, 2003 from 8:00 am to 4:00 pm at the Wittenberg Inn, Keizer. This conference, sponsored by the Salem Area Chamber of Commerce, Chemeketa, Latino business leaders, and the Woodburn Chamber of Commerce, will give attendees an opportunity to learn more about targeting and learning about the Latino businesses, developing Latino business, and Latino customers. 7) Mexican Independence Day will be held September 13th and 14th in downtown Woodburn and the Chamber is looking forward to this event. 8) Chamber Forum lunch will be held on September 17,2003 at 12:00 noon at the Tukwila Center for Health and Medicine with the scheduled speaker being Duncan Wyse who will discuss the Oregon Business Plan. 9) Chamber Auction will be held at the OGA Golf Course at Tukwila beginning at 5 :00 pm on September 26, 2003. 10) Leadership Youth program will soon begin and the Chamber is very proud of the success of this program. This year there will be 26 students from 3 schools in the Woodburn area participating and the orientation will be held on September 9th. Some of the students that have gone through the program have come back to our community and have become leaders within the schools and their church organizations. This program focuses on students who have the enthusiasm but need some adult mentoring in order to become a leader in their own right. He stated that Debbie Adcock is a part-time employee for the Chamber and she will be coordinating this program. 0448 WOODBURN DOWNTOWN ASSOCIATION (WDA) REPORT. Bruce Thomas, WDA President, invited the public to the downtown area on Saturday, September 13th, for the farmer's market located next to Library Park, and for the Mexican Celebration event which will be held on September 13th and 14th. He stated that he has been very impressed with the Farmer's Market in that the number of customers visiting the market continues to grow and the Library Park area provides a great location for the market. WDA is currently collecting non-perishable food donations for the local food bank at the market with their goal being to obtain 500 lbs. of food by September 13th. Other projects being worked on by the WDA include preparation of their annual budget, making repairs and repositioning lights on the trees along the railroad tracks, and partnering with organizers of other community groups on upcoming holiday events. Page 2 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING 0613 CONSENT AGENDA. A) approve regular and executive session Council minutes of August 25,2003; B) accept the Planning Commission minutes of August 14, 2003; C) accept the Library Board minutes of August 13,2003; D) receive the Aquatic Center Revenue comparison report as of August 2003; E) receive the Building Activity report for August 2003; F) receive the Planning Project Tracking Sheet dated September 4,2003; G) receive the Crime Statistics Comparison report for 2002-2003; H) receive the Street Closure Notification report for the Mexican Independence Day Celebration; and I) receive the report on the completion of the Financial Management System Conversion. Councilor McCallum congratulated the Finance Department on the completion of the conversion of the City's financial data since this has been a lengthy project which began in May 2001. BJELLAND/NICHOLS... adopt the consent agenda as presented. The motion passed unanimously. 0703 PUBLIC HEARING: SUPPLEMENTAL BUDGET AND CONTINGENCY TRANSFER DURING FISCAL YEAR 2003-04. Mayor Figley declared the public hearing open at 7:14 p.m.. Finance Director Gillespie reviewed the staff report citing the need to make appropriation adjustments in the General Fund Capital Improvement Fund for (1) the purchase of properties located at 1060 Mt. Hood Avenue and 389 S. Front and (2) increased costs related to the construction of the chemical separation building. The proposed supplemental budget also provides for a loan of $370,000 from the Traffic Impact Fee Fund to the General Fund Capital Improvement Fund which would be paid back at the end of 5 years or whenever bonds are sold for a new police facility, whichever comes first. No one in the audience spoke either for or against the proposed supplemental budget. Mayor Figley declared the public hearing closed at 7:17 p.m.. BJELLAND/MCCALLUM.... direct staff to return with an ordinance reflecting the Council's decision to approve the supplemental budget. The motion passed unanimously. 0987 COUNCIL BILL 2471 - RESOLUTION AUTHORIZING INTERFUND LOAN FROM THE TRAFFIC IMP ACT FEE FUND TO THE GENERAL FUND CAPITAL IMPROVEMENT FUND. Council Bill 2471 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. It was noted that the interfund loan would provide cash flow in the General Fund Capital Page 3 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING Improvement Fund for the purchase of the property located at 1060 Mt. Hood Avenue which is intended to be used as the site for a new police facility. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2471 duly passed. 1050 COUNCIL BILL 2472 - ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2003-04. Council Bill 2472 was introduced by Councilor Sifuentez. Recorder Tennant read the two readings ofthe bill by title only since there were no objections from the Council. Councilor Cox stated that the purchase of the property at 1060 Mt. Hood Avenue is a potential site for a new police facility, however, the Council has also discussed adding a portion of this property to Legion Park. If the public does not approve the bond issue to build the police facility, then the Council can either find another source of funding to repay the interfund loan, or to sell the property and use the proceeds to repay the loan. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2472 duly passed with the emergency clause. 1175 COMMUNITY PARK MASTER PLANS. Director Westrick stated that the Recreation and Parks Board had originally been presented with 2 options for each park and, instead of selecting one of the options, they chose plans that are a combination of the 2 options. He stated that the Settlemier Park plan does not include a basketball court, however, he would propose that a court be built next to the tennis courts since it is not uncommon to have these courts separated by a fence. In regards to the Legion Park plan, he suggested that the bleachers on the east side of the athletic field be designated as temporary thereby leaving options open for the use of the turf for other activities. Councilor Cox stated that he felt the staff report dated September 3,2003 addressed the comments made by the Council at the last meeting. Councilor Nichols questioned if the temporary bleachers on the east side could be placed on the west side so that persons watching the event have a clear view of the event when the sun is setting in the west. Director Westrick stated that another option would be to move the soccer field to the east and then put the temporary bleachers on the turf on the west side. Councilor McCallum expressed his opinion that portable bleachers is the best solution so that they can be utilized in the area which best suits the needs of the spectators for an event. Councilor Veliz questioned if the relocated tennis courts would be lighted. Director Westrick stated that the tennis courts would have lights which is another reason for having the basketball court next to the tennis courts. There are no plans for lighting the skate park even though users of this facility would like to have lights installed. Page 4 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING Administrator Brown stated that the Legion Park master plan does take in a portion of the recently purchased property. Staffwill be advertising for Request for Proposals for pre- design work and site evaluation for the police facility in anticipation of being ready for a bond measure. There may be changes in the master plan as it relates to this expanded area once the pre-design work and site evaluation are completed by the consultants. Councilor McCallum stated that it was his understanding that the master plans are still subject to change based on recommendations that may come back to the Council on the proposed police facility and community center. Councilor Bjelland expressed concern on the master plans not recommending a site for a community center and he did not want to preclude the Council from locating a community center at either one of these parks by adopting the master plans that do not accommodate a center. Director Westrick stated that the Board understood that they needed to recommend the wisest and best use for these properties, and that a Task Force was working on a community center at this time. It was the Board's opinion that the master plans as presented reflect the best use ofthe parks, however, they are willing to hear the Task Force's recommendation for location of the center which may result in the Board recommending that the center be placed in either Settlemier or Legion Park. Councilor Cox expressed his opinion that the master plans can be changed as the need arises and he suggested that a motion to adopt the plans could include a clause that would allow for changes to accommodate a community center. Mayor Figley summarized the work the Task Force has been focusing on over the last few months and the location of the proposed center will be dependent upon the size of the facility. She encouraged that the Council leave options open at both parks for the proposed center. Councilor McCallum stated that the master plans span over a 20-year period and changes may be necessary as time moves forward. He suggested that the plans be adopted to provide a general direction but changes to the plans be made as the need arises. Administrator Brown stated that adoption of the plans are necessary in order to allow for amendments to the system development charges for the purpose of collecting revenue for future costs associated with capital improvements to the two parks. These costs may be relate to construction projects or future acquisition of property adjacent to these parks to accommodate a facility such as the community center. If the Council would authorize moving forward with the adoption with the plans, staff would look into what form of Council action is necessary to adopt the plans such as an ordinance, resolution, or motion. BJELLAND/COX ... research the issue and if an ordinance or resolution is the appropriate method, that they prepare such document for consideration at the next Council meeting reflecting the discussions and consensus received at the Council level. The motion passed unanimously. Page 5 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING 2774 EXTENSION OF LIABILITY INSURANCE COVERAGE - MEXICAN INDEPENDENCE DAY CELEBRATION. COX/NICHOLS.... approve and authorize the City Administrator to execute the necessary documents to designate these additional parties as insured under the City's policy for the Mexican Independence Day celebration. Councilor McCallum questioned if extension of liability coverage has been done in the past for other organizations that have started events and eventually obtained their own Insurance coverage. Administrator Brown stated that the City has extended coverage to other organizations in the past, however, this event does include a couple of private parking lots since it is anticipated that there will be a need for an overflow parking area. The motion passed unanimously. 2969 CONTRACT AWARD: AOUATIC CENTER VHEMICAL HANDLING ROOMS BUILDING. Daneal Construction Co. submitted a bid in the amount of $68,425 for the structural, plumbing, and electrical components of the chemical separation building. It was noted that this is the second time this portion of the project had been advertised for bids and both times only one contractor has submitted a bid. NICHOLS/SIFUENTEZ... award the contract for the Chemical Separation Building to Daneal Construction Co. in the amount of $68,425.00. The motion passed unanimously. 2994 APPROVAL OF ASSIGNMENT OF CONTRACT FUNDS OF BMT NORTHWEST TO SOUTHWEST ESCROW COMPANY. Staff recommended that the Council approve the assignment of contract funds relating to the construction of steel water reservoirs to Southwest Escrow Company who will insure that payments made by the City will go to labor and materials providers for this project. NICHOLS/COX... authorize the City Administrator to execute on behalf of the City the "Assignment of contract funds and consent thereto" furnished by Exhibit A in the Brown Minneapolis Tank (BMT) letter dated August 29,2003. The motion passed unanimously. 3043 PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS. A) Planning Commission's approval of Planned Unit Development 02-03, Phasing Plan 02-01, and Variance 03-19 (located in the vicinity of Meridian Drive) No action was taken by the Council on this application. B) Planning Commission's approval of Variance 03-14 (Variances A, B, and C) on property located at 310 Broadway Street. No action was taken by the Council on this application. Page 6 - Council Meeting Minutes, September 8, 2003 TAPE READING COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 C) Planning Commission's approval of Design Review 03-09 and Variance 03-22 located at the northeast corner of Lawson Avenue and Stacy Allison Way. The application would provide for the construction of a 4,020 sq foot building in the Commercial Zoning district. Plans are for utilization of a 2,132 sq. foot space for a Subway Restaurant with the remaining portion of the building to be used for office space. No action was taken by the Council on this application. D) Community Development Director's approval of Design Review 03-07 located at 2225 N. Pacific Highway. This application proposes the conversion of a portion of the "W oodbum Community Market" to a rental/dance hall. Councilor McCallum questioned the capacity of the dance hall rental space. Community Director Mulder stated that he could not recall if the Fire District commented on this application which was referred to them for review. However, a condition was placed on the approval in that the applicant would need to comply with all building code and fire district requirements for the change of occupancy. He stated that there may be some issues in meeting both of those conditions. Councilor McCallum questioned the Police Chief as to what application process would be followed for dispensing liquor. Chief Russell stated that there is a separate process for liquor licenses involving the City and GLCC, and the City does have a public dance ordinance which would need to be followed. The Police Department does conduct an investigation on applications prior to approving the public dance and/or special liquor license permits. Director Mulder stated that the Building Official and Fire Department will be reviewing the change of occupancy and the property owner will need to obtain a permit in order to change their operation from what it is currently. The capacity of the building will be established and then it will up to the Fire District to enforce the building capacity. The proposed use of the building is a permitted use by zone as long as the development standards are met. Councilor Cox stated that he shared the concerns expressed by Councilor McCallum, however, for the purpose of reviewing this approval, the Council does not have any ability to deny. It can become an enforcement problem in the future if it is not operated properly and, at this time, the Police Department is not able to take any action that would require a compliance agreement signed by the applicant. Councilor McCallum questioned if there are any standards on lighting in the parking lot. Director Mulder stated that the new development ordinance does have some lighting standards, however, the new standards would only be triggered for the increment of improvement that is required based on this project which is very minimal in this case. Councilor Nichols questioned if the City ordinance requires a certain level of security for public dances. Chief Russell stated that there continues to be a requirement for security which is Page 7 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING commensurate to the size of the dance as per the City's public dance ordinance. An annual permit can be obtained however a permit is issued for each dance. It was noted that the applicant proposes to convert 2,493 square feet of the building space to a dance hall / rental center. E) Community Development Director's approval of Design Review 03-15 located at 635 Ray J. Glatt Circle. This application is a proposal is expand the Willamette Broadband telecommunications building by 934 square feet. No action was taken by the Council on this application. F) Community Development Director's approval of Design Review 03-14 located at 400 Woodland Avenue (Winco Foods). Councilor Cox stated that he has a concern on this proposal in that travelers along 1-5 may be able to see the modular unit which may be, based on current design, unsightly against the main wall of the existing building. As part of the Design Review function, the City has a right to impose architectural standards and he feels that the Council should be given the opportunity to discuss this proposal with the applicant. Councilor Nichols stated that there is a hedge in that area and, when it eventually matures, the building will be out of site. He agreed with Councilor Cox in that the City does have a right to have architectural standards similar for both buildings. Councilor Sifuentez also agreed that perception is very important and this proposed building is visible to motorists traveling north or south. COXINICHOLS... call this matter up for review. Community Development Director Mulder stated that this proposal has not gone before the Planning Commission and this building would be detached from the existing building. The proposed structure is approximately 320 square feet in size and would be located between the main building and the guard shack. Since the applicant would be using similar colors and the building would have a rectangular shape similar to the main building, staff felt that it would not be necessary to go further with design review. The vote was 3-3 with Councilors Veliz, McCallum, and Bjelland voting nay. Mayor Figley voted aye to pass the motion. 5015 CITY ADMINISTRATOR'S REPORT. A) Settlemier Avenue Water Line Project- Mayor Figley stated for the record that she is one of the property owners affected by this project. Administrator Brown stated that the scope of this project is to run a water line from the new well that has been drilled in the greenway along Settlemier Avenue down to Parr Road and then to the new water treatment plant. It will parallel the existing service water line and will be located, in most cases, under the existing sidewalk. The sidewalks will Page 8 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING be removed with the curbs left in place and pouring a new sidewalk once the new lines have been laid. Currently the sidewalk is 4 foot in width, however, consistent with City standards, the new sidewalk will be expanded to 5 foot in width. This will take away some yard area for property owners even though it is still within the City's right-of-way. Property owners have been notified that the work will soon commence and have been notified that they can move their existing landscape prior to the contractor beginning the construction work. Behind the sidewalk, a small retaining wall will be built from the greenway south to the area near the Church where the ground levels off. There is one pine tree that will need to be removed located two homes to the south of the greenway. The tree has been trimmed in the past to stay underneath the power lines and the property owners do not seem to object to the removal of the tree. Councilor McCallum questioned if any other trees are endangered since this street is beautifully lined with trees. Administrator Brown stated that, to the best of his knowledge, this is the only tree that should be in any danger of being removed. Director Tiwari stated that the tree will probably be removed within a week and the entire water line will be placed from Ben Brown Road to the Settlemier well site (across from Settlemier Park) within two weeks. He briefly reviewed the location of the new water line in relation to the existing water service line and the reason for moving the new line as close to the curb as possible in order to have minimal damage to tree roots. The new water line will carry the water from the new well to the water treatment plant and the existing service lines will carry the water from the treatment plant to the households. Councilor McCallum questioned staff as to the status of the Boones Ferry Road proj ect. Director Tiwari stated that the electrical undergrounding work is still in progress, however, the majority of the sidewalk is complete on the west side and sidewalks will be installed on the east side. He stated that the completed project will consist of a bikelane, a turn lane, and two travel lanes. Staff is also going to construct a temporary walkway from the ditch going south to the school which was not part of the contract but will provide increased pedestrian safety. The final asphalt lift will be done after the concrete work is complete. The contract completion date is in December 2003. Councilor McCallum suggested that temporary lines dividing the roadway be placed on the street as a traffic safety measure. Councilor McCallum also requested clarification on a statement made at the last meeting by Director Tiwari regarding use of emergency generators for continued water service in the event there is no electrical service. Director Tiwari stated that, in the event of an electrical failure, the City's water facilities will continue to function for domestic water service and water for fire protection service even though there could be a blackout or brownout. The City has emergency generators Page 9 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING at different locations and, over the years, staff has worked at making sure that the generators function properly so that water will continue to be made available for public use. Tape 2 0012 B) Truck Traffic On Boones Ferry Road. For the record, Administrator Brown stated that he is a property owner in the area which is being assessed for the improvement of Boones Ferry Road, however, the proposal he was bringing before the Council for consideration is one that he would propose to the Council even ifhe did not live in the local improvement district. During the public hearing process when the formation of the district was being considered, a number of property owners expressed concern regarding the potential for speeding on Boones Ferry Road once it was improved and on the number of trucks that travel at a high rate of speed and are overloaded. Since then, he has been taking note of the volume of truck traffic and, even though the project is not complete, he would like the Council to consider whether or not they want to regulate truck traffic on this section of the roadway. The improvements provide sidewalks and a bikelane and, with the property owners paying for a substantial share of the improvements, he felt that consideration should be given as to whether or not this street should be a designated truck route or truck way. Currently, this road is a designated truck way under the City's truck ordinance. If there is a change in the designation, then trucks will need to use other roadways such as Front Street or Highway 219 as an alternate route to Highway 99E or 1-5. The City would need to work with the County on this project since the logical point to install signs that would prohibit truck traffic would need to be located in the County at the Crosby Road / Boones Ferry Road intersection. Councilor McCallum stated that pedestrian and bicyclist safety is of a concern to him and re-routing the truck traffic will help to make the roadway safer, however, there are a large of trucks that use the side roads off ofI-5 and get back onto 1-5 at the Woodburn interchange. There will be agricultural businesses to the north of Woodburn that will be affected by the change in roadway designation but they could change their direction of travel to Front Street. He felt that this would be an issue to explore within the near future. Mayor Figley stated that there are a number of trucks that use that stretch of roadway in order to bypass the scales along 1-5 and was in favor of taking some action to regulate the truck traffic. Councilor Cox stated that it is imperative that the City work with the County on this issue. There a many wholesale nurseries and farm operations that require the use of large trucks to transport their products to their markets and elimination a roadway used in the past will result in their need to use another roadway to transport their products. Councilor Bjelland expressed concern that trucks would then be shifted over to Front Street which is a roadway in far worse condition. He felt that this is a matter for the Page 10 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING Transportation System Plan to address as part of the update process that is now under reVIew. Staff will begin working on this issue. 0696 MAYOR AND COUNCIL REPORTS. Councilor Sifuentez congratulated the Library for their success in providing services to an increased number of patrons over the last year. Councilor Nichols urged local residents who have time available to volunteer some time at the local schools to tutor children who have a difficult time reading. He also stated that he has discussed with the Public Works Director the need to look at redesigning the traffic flow on Evergreen since there is insufficient room for a truck to turn off of Highway 214 onto Evergreen Road. He suggested that the committee updating the Transportation System Plan consider designating Lawson Way as a one-way street going south so that the trucks have a better turning radius. Councilor Nichols also stated that he had attended the women's soccer games on September 1 st and the event was well attended. Councilor Veliz stated that during a recent walk with his son, he had encountered a police officer patrolling the area and he was impressed with the fact that the police officer carried sticker badges with him to hand out to children. In his opinion, the interaction his son had with the police officer was very positive and this type of interaction goes a long way in building a relationship with the youth as well as adults in our community. He was also impressed with the customer service at the Library in that the Circulation desk employee was very gracious and patient in dealing with patrons. Councilor McCallum also thanked the Recreation and Parks office for their open house earlier today. 1200 Councilor Bjelland provided an update on the Area Commission on Transportation's recent meeting which began the process of updating the 2006-2009 Statewide Transportation Improvement Plan (STIP). The first step in the process was to identify the selection criteria for projects and the prioritization factors that will be used to rank the projects for consideration. Cities and counties within the 3-county area will be receiving informational packets within the next 2 or 3 weeks soliciting projects to be considered. Estimated costs will be determined by ODOT staff so that the commission can select projects based not only on the selection criteria and prioritization factors but have an estimated cost for each project to determine which projects will fit within the anticipated accounting cycle. By March 2004, the commission will be looking at projects that have passed the filtering process and prioritization of final projects will be determined. Woodburn has received funding in the past /current STIP for the 1-5 interchange and a small amount of money toward the widening of Highway 214. Woodburn will have about 45-60 days in which to prepare the necessary documents to submit any additional requests for street improvement projects. Page 11 - Council Meeting Minutes, September 8, 2003 COUNCIL MEETING MINUTES SEPTEMBER 8, 2003 TAPE READING 1445 Mayor Figley stated that she is now back in town after being away on vacation and she will begin meeting with citizens within the next couple of days. 1480 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn to executive session under the statutory authority of ORS 192.660(1 )(i) to review and evaluate, pursuant to standards, criteria and policy directives adopted by the governing body, the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member unless the person whose performance is being reviewed and evaluated requests an open hearing. NICHOLS/SIFUENTEZ... adjourn to executive session under the statutory authority cited by the Mayor. Administrator Brown declared for the record that he has the right to have the review held open session and that he is waiving that right. The motion passed unanimously. The meeting adjourned to executive session at 8:56 p.m. and reconvened at 10:32 p.m.. 1524 Mayor Figley stated that no decisions were made by the Council during the executive seSSIOn. COX/NICHOLS.... as a result of the executive session discussion, the Council increase the City Administrator's salary by 3.5% which includes the cost of living adjustment. The motion passed unanimously. 1599 ADJOURNMENT. NICHOLS/MCCALLUM.... meeting be adjourn The meeting concluded at 10:34 p.m.. ATTEST ~~ Ma Te ant, Recorder City of Woodburn, Oregon Page 12 - Council Meeting Minutes, September 8, 2003