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Agenda - 08/11/2003 WOODBURN CITY COUNCIL AGENDA AUGUST 11, 2003 - 7:00 P.M. 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The Woodburn Public Library presents Music in the Park 2003- Tuesday nights, 7:00 p.m. - 8:30 p.m. The Bill Hughes Jazz Band performs on August 12tr~ and The Essentials perform on August 19th. Appointments: B. Sign Ordinance Focus Group 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. None. Presentations: B. None. 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Downtown Association 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) · 'Habra i.t~rpretes bisponib[es para aciuo,[las perso.as al (5o3) August 11, 2003 Council Agenda Page i CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of .July 28, 2003, regular and 1 executive sessions Recommended Action: Approve the Woodburn City Council minutes. B. INoodburn Planning Commission minutes of ,June 26, 2003 8 Recommended Action: Accept the Woodburn PLanning Commission minutes. C. Building Activity for,July 2003 11 Recommended Action: Receive the report. D. Planning Project Tracking Sheet dated August 8, 2003 12 Recommended Action: Receive the report. E. Woodburn Public Library Monthly Report for May 2003 16 Recommended Action: Receive the report. F. Woodburn Memorial Aquatic Center Statistics 17 Recommended Action: Receive the report. G. League of Oregon Cities- Youth Program Report 20 Recommended Action: Receive report. 9. TABLED BUSINESS None. 10. GENERAL BUSINESS ke Council Bill No. 2468 - Ordinance prohibiting public place parking in a portion of the downtown area to prevent interference with operation of the 2003 September 16th Celebration and providing for civil enforcement Recommended Action: Adopt the ordinance. Be Council Bill No. 2469 - ResolUtion entering into Grant Agreement No. 20836 with the State of Oregon and authorizing the City Administrator to sign such agreement Recommended Action: Adopt the resolution. 30 39 August 11, 2003 Council Agenda Page ii Ce Liquor License Application -Greater Privilege - Full On-Premise Sales for Salvador's Bakery III Recommended Action: Approve a Full On-Premise Sales liquor license for Salvador's Bakery III. 43 11. PUBLIC HEARINGS Appeal of Design Review 02-12 and Variance 03-01 "Coastal Farm Supply Expansion" located al 1550 Mt. Hood Avenue Recommended Action: Continue the public hearing on Design Review 02-12 and Variance 03-01 to the City Council meeting of September 22, 2003 pursuant to the applicant's request. Bo Thorn Street Righl of Way Vacation Recommended Action: Conduct public hearing, receive public comment, and instruct staff to perform analysis on the public input received and present a recommendation for further Council action on the proposed vacation. 45 48 12. PUBLIC COMMENT 13. 14. 15. 16. NEW BUSINESS PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Community Development Director's approval of Design Review 03-10 located at 2919 Newberg Highway CITY ADMINISTRATOR'S REPORT MAYOR AND COUNCIL REPORTS 52 17. EXECUTIVE SESSION To conduct deliberations with persons designated by the governing body to negotiate real property transaction pursuant to ORS 192.660(1 )(e). To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1) (h). August 11, 2003 Council Agenda Page iii To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (1)(f). To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660 (1)(d). To review and evaluc~te, pursuant to standards, criteria and policy directives adopted by the governing body, the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member unless the person whose performance is being reviewed and evaluated requests an open hearing pursuant to ORS 192.660 (1)(i). 18. ADJOURNMENT August 11, 2003 Council Agenda Page iv August 11,2003 TO: FROM: SUBJECT: City Council Kathy Figley, Mayor Sign Ordinance Focus Group Appointments The following appointments are made to the Sign Ordinance Focus Group, subject to the approval of the Council. The ninth member will be appointed at the next Council meeting. NAME Jim Cox Ellen Bandelow Lisa EIIsworth Mary Graves Don Judson Aaron Barrera Cindy Kelly Dick Pugh REPRESENTING City Council Planning Commission Livability Task Force I-5 Interchange Chamber of Commerce Downtown 99E Citizen at Large 8/1, COUNCIL MEETING MINUTES JULY 28, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OFWOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 28, 2003. CONVENED. The mccting collvcl~lcd al 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. 0051 Mayor Figley Present Councilor Bjelland Present Councilor Cox Present Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Absent Councilor Veliz Present Staff Present: City Administrator Brown, City Attorney Shields, Police Chief Russell, Park & Recreation Director Westrick, Public Works Manager Rohman, Library Director Sprauer, City Recorder Tennant Mayor Figley stated that Councilor Sifuentez is out of town attending a family reunion. ANNOUNCEMENTS. A) Music in the Park 2003: Musical performances are held on Tuesday evenings from 7:00 pm to 8:30 pm with the Golden Bough performing on July 29, 2003 and the Bill Hughes Jazz Band performing on August 12, 2003. B) 39th Annual Mexican Fiesta will be held August 1-3, 2003 at Legion Park. The annual Fiesta parade will be held on Saturday with the parade route starting at Settlemier Park and concluding at Legion Park. C) 20th Annual National Night Out will be held on Tuesday, August 5'h. Mayor Figley stated that there are over 30 neighborhoods that have registered with the Police Department for this annual event and she plans on visiting as many of the neighborhoods as possible with the Police Chief. She also suggested that the Councilors attend neighborhood gatherings in their area. D) Mayor's Cup Golf Tournament will be held on August 8, 2003 at the Senior Estates Golf course. E) 4"' Annual Walt's Run will be held on August 9, 2003 at Centennial Park (5K Run/ 1K Run/Walk). F) Berry Festival will be held on August 8 and 9, 2003 at Bauman Farms. G) Appeal Hearing before the City Council on the Coastal Farms land use issue will be held on August 11, 2003, 7:00 p.m., in the City Hall Council Chambers. Page 1 - Council Meeting Minutes, July 28, 2003 1 COUNCIL MEETING MINUTES JULY 28, 2003 TAPE READING 0196 CHAMBER OF COMMERCE REPORT. Amy Dent Beebe, representing the Chamber of Commerce, stated that the two upcoming events to be shared with the public had already been announced by the Mayor. The first event was the annual Mexican Fiesta on August 1st through August 3rd at Legion Park and the second event was the 2nd Annual Berry Festival which will be held at Bauman Farms on August 8Lh through 10Lb. Woodburn Rotary will host a barbeque dinner on August 9~' , and 6:30 am breakfasts hosted by the French Prairie Kiwanis and the Woodburn Fire Dept. will be held on August 9th and l0th. Tickets for the breakfasts and dinner are available at the Chamber office. 0272 0298 Mayor Figley stated that a letter had been received from Wanda Adney, 1026 Randolph Rd, expressing her desire to see a new Community Center built within the City that would serve the needs of our community and that the Center be located in an area that has ample parking. If it were to be located at Settlemier Park, she suggested that the ballfield be eliminated and the area be utilized as a downtown park complex. A copy of the letter was distributed to the Council for their information. CONSENT AGENDA. A) approve Council regular and executive session minutes of July 14, 2003; B) accept the Planning Commission minutes of June 26, 2003; and C) accept the Planning Commission minutes of July 10, 2003. COX/MCCALLUM .... adopt the consent agenda as presented. The motion passed unanimously. 0341 CASCADE SURGE: SOCCER BALL PRESENTATION. Councilor Nichols presented the Mayor with a soccer ball autographed by Cascade Surge team members in appreciation of the City's sponsorship and allowing them to utilize Legion Field for their soccer games. The Mayor also thanked the Surge for their being a terrific tenant and a great asset in providing family entertainment in Woodburn. 0415 COUNCIL BILL 2466- ORDINANCE AMENDING ORDINANCE 2060 (WOODBURN PARK ORDINANCE) BY ADDING A NEW SECTION CREATING A PARK EXCLUSION PROCESS. Council Bill 2466 was introduced by Councilor Cox. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Councilor Veliz questioned if there had been problems at the Skate Park which has generated the need for the park exclusion process. Mayor Figley stated that there have been some problems relating to bad behavior by users and damage done to the concrete ramps by bicyclists. Additionally, the skate park was not designed for bicycles and safety is a concern. Page 2 - Council Meeting Minutes, July 28, 2003 2 COUNCIL MEETING MINUTES JULY 28, 2003 TAPE READING Director Westrick stated that staffdoes not monitor the facility on a full-time basis, Inowever, there are times when it is necessary to have a tool to available that would allow tlnem to take action. On roll call vote for final passage, tine bill passed unanimously. Mayor Figley declared Council Bill 2466 duly passed witln the emergency clause. 0569 COUNCIL BILL 2467- RESOLUTION SUPPORTING A LETTER OF APPLICATION FOR TECHNICAL ASSISTANCE TO THE NATIONAL PARK SERVICE RIVERS AND TRAILS PROGRAM. Councilor Cox introduced Council Bill 2467. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2467 duly passed. 0623 CONTRACT AWARD: WEST LINCOLN STREET IMPROVEMENT. Bids for the West Lincoln street improvement were received from the following contractors: Parker Northwest Paving, $135,680.54; Portland Excavating, $159,903.70; D & D Paving, $159,954.70; Valley Pacific Construction, $163,191.20; Salem Road & Driveway, $193,227.40; and Kerr Contractors, $193,721.00. The engineer's estimate for this improvement project was $178,230. NICHOLS/MCCALLUM... award the construction contract to the lowest responsible bidder, Parker Northwest Paving Company, for improvement of West Lincoln Street between Cascade and Leasure Street in the amount of $135,680.54. The motion passed unanimously. 0680 LIQUOR LICENSE APPLICATION: LA PALAPA RESTAURANT, 450 N. First St. COX/BJELLAND... approve a limited on-premise sales liquor license for La Palapa Restaurant, 450 N. First Street, Woodbum. Councilor Cox stated tlnat this license would replace the license previously held by another licensee ratlner tlnan adding a new outlet within our community. He also questioned the limitation on alcohol sales after 10:00 p.m.. Chief Russell stated that the previous business had a compliance agreement that did not allow for sale of alcoholic beverages after 10:00 p.m. even though the business was open later on the weekend. Tlne owners of La Palapa Restaurant have agreed to this provision witlfin ttneir compliance plan. On roll call vote, the motion passed 4-1 with Councilor Nichols voting nay. Page 3 - Council Meeting Minutes, July 28, 2003 3 COUNCIL MEETING MINUTES JULY 28, 2003 TAPE READING 0800 GRANT AWARD: JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (Woodburn Peer Court). BJELI,AND/MCCALLUM .... approve receipt and allocation of the Juvenile Accountability Incentive Block Grant funds for Woodburn Peer Court, and renew thc ORS 190 Peer Court agreement with Marion County. The motion passed unanimously. 0852 DESIGN SERVICES AGREEMENT FOR THE DOWNTOWN PLAZA. COX/VELIZ...authorize the City Administrator to execute a personal services agreement for urban design services for a downtown plaza with Lloyd Lindley, ASLA, in an amount not to exceed $16,790. Councilor Cox questioned if the project will be accomplished this fiscal year since the project design still needs to be developed. Administrator Brown stated that the project should be completed during this budget cycle since the design phase will not take that long to complete. He felt that the constraints on this project will be related to the acquisition of the piece of property that sits within the larger footprint of the parking lot. Staff has made contact with the owner and are waiting to hear back from the property owner as to whether or not they are willing to sell the parcel. The motion passed unanimously. 0952 CONSULTING SERVICES RELATIVE TO LIBRARY REMODELING OR 1000 EXPANSION PLAN. Proposals were received from seven architectural firms for a feasibility study to deten'nine library space needs for the next 15-20 years. Staff is recommending Council authorization to enter into an agreement with Hennebery Eddy Architects to complete the study. NICHOLS/MCCALLUM... authorize the City Administrator to finalize and execute an agreement with Hennebery Eddy Architects, Inc., to complete library remodeling or expansion plan. The motion passed unanimously. PLANNING COMMISION OR ADMINISTRATIVE LAND USE ACTIONS: A) Planning Commission's approval of Conditional Use 03-01, Design Review 03-02, and Variance 03-20 to construct a 6,197 sq. foot addition to the existing fire station, to construct a 4,800 sq. foot storage building, and to allow a variance request for parking within a required interior yard setback (Applicant: Woodburn Rural Fire Protection District). No action was taken by the Council on this land use action. Page 4 - Council Meeting Minutes, July 28, 2003 COUNCIL MEETING MINUTES JULY 28, 2003 TAPE READING B) Planning Commission's approval of Design Review 03-05, Variance 03-12 & Partition 03-02 relating to Phase I1 of Chemeketa Community College and a 48 space parking lot located north of thc college site. It was noted that tiao applicant requested a variance to the full right-of-way dedication and street standards on East Lincoln Street and a partition request so that they can purchase a portion of the Union Pacific Railroad land for the proposed parking lot. No action was taken by the Council on this land use action. 1042 CITY ADMINISTRATOR'S REPORT. A) Administrator Brown stated that Public Works Director has been on medical leave over the last couple of weeks and he is recovering from his illness. It is anticipated that he will be out for another two weeks and, in the meantime, the deputy directors are keeping the department operating smoothly. B) Public Works Manager Randy Rohman updated the Council on the status of the City's water supply. He stated that water conservation is encouraged since water usage is higher than last year due to warmer weather conditions. The higher usage does put a strain on the wells and the public is being asked to water their lawns in either the early morning hours or after 10:00 pm in the evenings. Councilor McCallum questioned if the increased number of business and housing units in the City is a major factor in the usage increase. Manager Rohman stated that the increased number of units has some effect, however, the warmer temperature and limited storage reservoir capacity has a greater impact. The water table is going down but that is not uncommon during the summer months and, during the winter months, the water table is replenished. It was also noted that the new wells and water storage facilities to be installed over the next couple of years will help take care of this problem. 1476 MAYOR AND COUNCIL REPORTS. Councilor Cox commented on how the Mayor and Councilors had expressed many positive comments about the 4th of July Celebration and Fireworks display but there were a number of letters to the editor in the Woodburn Independent regarding the parking and traffic situation at the park. He suggested that the organizers look into the possibility of making arrangements with the owners of the field across from the park to allow parking of vehicles for this event or to look at other options that may be available. Mayor Figley stated that the individuals involved with the planning of this event will be Ioo~ing into this issue and see what can be done to improve the situation for next year. Councilor Nichols stated that he was pleased with the accomplishments of the Cascade Surge this year and the games were well attended by local fans. Councilor Veliz stated that the Copa Mexico soccer event was held in Woodburn a couple of weeks ago and there was a good turnout to this first-time event for the Latino Page 5 - Council Meeting Minutes, July 28, 2003 COUNCIL MEETING MINUTES J U LY 28, 2003 TAPE READING 1753 Educational and Recreational Network (L.E.a.R.N.). Councilor Veliz also reminded the COmlnunity that Woodburn lnas a federal grant through tine Sclnool District that provides fl'et weekday breakfast and lunch roi' youth during tile SUlnmer montlns. Tiffs program will conclude on Friday, August 8"'. Councilor McCallum stated tlnat tine Woodburn Fire District is moving ahead with construction activities. At their July meeting, the following Board members were elected as officers: Mike Sown, President; Jackie Blaylock, Vice-President; and Jerry Cotter, Secretary-Treasurer. Additionally, Todd Bowman was sworn in as a new member of the Fire Board and the other Board member is Lucien Klien. Mayor Figley stated that she, along with Park Director Westrick and three other people associated with the Community Center group, went on a field trip last Saturday and they visited 5 different facilities located in towns of about 7,000-8,000 population which are considered more like blue-collar communities rather than using Portland metro community centers as model centers. She was pleased with the quality of all of the facilities and the Community Center group will do some debriefing to determine what type of facility would work best to meet our community needs for the future. 1900 1940 EXECUTIVE SESSION. Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192.660(1) (h), ORS 192.660(1)(f), and ORS 192.660(1)(e). NICHOLS/BJELLAND... adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The Council adjourned to executive session at 7:33 p.m. and reconvened at 8:12 p.m.. Mayor Figley stated that no decisions were made or action taken by the Council while they were in executive session. 1955 ADJOURNMENT. NICHOLS/MCCALLUM .... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8'13 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 6 - Council Meeting Minutes, July 28, 2003 6 Executive Session COUNCIL MEETING MINUTES July 28, 2003 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 28, 2003. CONVENED. The Council mcr in executive session at 7:35 pm. with Mayor Figley presiding. ROLL CALL. Mayor Figley Present Councilor Bjelland Present Councilor Cox Present Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Absent Councilor Veliz Present Mayor Figley reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant, Park & Recreation Director Westrick (7:35 pm to 8:00 pm) Media Present: John Gervais, Woodburn Independent The executive session was called under the following statutory authority: 1) ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions (7:35 pm to 8:00 pm); 2) ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed (8:00 pm to 8:10 pm); and 3) ORS 192.660(1 )(f) to consider records that are exempt by law from public inspection; ADJOURNMENT. The executive session adjourned at 8:10 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, July 28, 2003 7 8B WOODBURN PLANNING COMMISSION June 26, 2003 CONVENED The Planning Commission met in a regular session at 7:00 p.m. Chambers with Chairperson Lima presiding. ROLL CALL Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Lima P Young P Vancil A Grigorieff P Mill A Bandelow A Lonergan P Staff Present: Jim Mulder, Community Development Director in City Hall Council MINUTES A. Woodburn Planning Commission Minutes of May 22, 2003. Vice Chairperson Youn.q moved to approve the minutes as submitted by Staff. Commissioner Loner.qan seconded the motion, which unanimously carried. B._~. Woodburn Planning Commission Minutes of June 12, 2003. Comm ssioner Loner.qan moved to adopt the minutes as presented. Motion was seconded by Commissioner Gri.qorieff. Motion unanimously carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A__=. Woodburn City Council Minutes of May 27, 2003. Vice Cha rperson Youn.q inquired whether anything will be coming forward from the JLR/Bruce Pack request for City services or will it remain a County Planning Commission issue? Staff replied they are currently in the waiting process and indicated the City Council's position is that the City will stop providing sewer service unless they commit to Annex. Vice Chairperson Youn.q commented that seems consistent with what was proposed for Food Services of America. PUBLIC HEARING None ITEMS FOR ACTION A. Final Order for Conditional Use 03-02, Design Review 03-03, Variance 03-18 and Phasing Plan 03-01, request to construct permanent classrooms at the Woodburn High School, 1785 N. Front St., Woodburn School District, applicant. Commissioner Lonergan moved to adopt the final order as presented. Vice Chairperson Youn.q requested clarification regarding Condition Item #4 and indicated it states in the Final Order that the applicant will be filing for a Variance. Staff remarked he believed a Variance application has not been submitted and clarified the applicant still had Planning Commission Meeting - June 26, 2003 Page 1 of 3 8 to show it on the plan. However, the applicant has the option of applying for a Variance and obtaining approval prior to getting occupancy of the building. Staff pointed out the addition of verbiage to Condition Item ¢¢4. He explained the condition was written to kick the final occupancy to the second phase of the project which means they may obtain the permit for the first phase. Vice Chairperson Young seconded Commissioner Lonergan's motion. Motion carried unanimously. B. Final Order for Conditional Use 03-04, conditional use to allow money transfer business located at 1165 N. Pacific Hwy., Mexico Transfers, Inc., applicant. A motion was made by Vice Chairperson Youn.q to accept Conditional Use 03-04 Final Order as presented by Staff. Commissioner Loner.qan seconded the motion, which unanimously carried. C. Proposed securitv fencin.q for the Parr Road Water Treatment Plan site located at 828 Parr -- Road (Case File Nos. ANX 01-04, ZC 01-03, CU 02-08, DR 02-19, VAR 03-03, Var 03-04, VAR 03- 05 & EXCP 03-03. D. Proposed security fencin.q for Country Club Road Water Treatment Plant located at 1084 -- Country Club Road (Case File Nos. CU 02-05, DR 02-16, VAR 03-06 & VAR 03-07). Randy Rohman addressed both Water Treatment Plan Final Orders and reported the concrete block wall came out to about $210 per lineal foot and the chain link 6 ft. tall with the plastic slats came out to approximately $30 a lineal foot. He indicated that added up to a differential cost of approximately $180 a square foot. Mr. Rohman further explained it would have added approximately $497,000 on to the cost of the treatment project if they were to put the concrete block wall around the entire site. Prior commitments were made to City Council not to exceed a value that was stated in the 1996 Master Plan for Treatment Plant construction. He also stated they felt it is probably a little more critical and they could see the potential benefit to screening the east and west sides of Country Club Rd. as there is a residential area along there and are proposing to build the block wall on the east and west sides of the Country Club Rd. site. Additionally, they would propose a chain link fence with the plastic slats along the Country Club Rd. frontage as it will be a little bit more of a well traveled street. Mr. Rohman further reported they propose to install a 6 ft. chain link fence around the entire Parr Rd. site with the plastic slats. The cost of the Treatment Plant will be increased by approximately $130,000, saving approximately $366,000 from the estimated cost of the Treatment Plan construction. In closing, Mr. Rohman stated although the proposal may not meet all of what was expressed at the Planning Commission hearing as to what they were looking for, the proposal is what they feel is economically sound and also is probably the most beneficial for the surrounding properties. Commissioner Gri.qorieff inquired whether bids from various contractors were obtained? Randy Rohman responded their consulting engineer provided them with estimates for treatment plant construction. He further explained the consulting engineer went back and looked at several types of fencing that they have bid at other parts of Oregon and the West Coast and came up with what they have seen as a prevalent cost for these types of fencing in other projects they have done. Mr. Rohman further reported they estimated based on their experience and they did not actually go out and get a contractors bid. However, they are just in the process of bidding right now. Commissioner Lonerclan questioned how secure are these types of fencing? Randy Rohman replied they have included a hayer type of security with the fence being the initial layer and there will be various other layers. Moreover, there will be other detection systems as you go across the fence and before you enter into the building as well as various detection systems on the storage reservoirs. Commissioner Loner,qan further stated he needs to be convinced that this will be a secure site. Randy Rohman answered he is comfortable with the fact that it will be a secure site the way the project is designed. He further explained they enhanced some of the detection systems that come after the fence and decreased the distance between the various sensors on the inside of the fence. There were also Planning Commission Meeting - June 26, 2003 Page 2 of 3 modifications made to the actual security system. Vice Chairperson Younq thought Public Works has listened to the concerns of the Planning Commission and developed a contingency plan that has been presented using more electronic security and using the fence more as just a sight obscuring part of their security. He felt this seems to be a reasonable solution. Commissioner Lonerqan moved to approve the proposed security fencing for Parr Rd. Water Treatment Plant and Country Club Rd. Water Treatment Plant as presented tonight. Motion was seconded by Commissioner Gri.qorieff, which unanimously carried. DISCUSSION ITEMS Vice Chairperson Younq inquired whether there would be a difference in the rate for Traffic Impact fees (TIFS) between the County and the City? He also questioned if improvements, i.e. painting a building, warrant a higher rate? Staff answered there will probably be a difference in the rate for TIFS as each jurisdiction sets their own fee and there are various factors involved. He also stated TIFS are based on capital improvement programs. Staff further reported TIFS are based on use and square footage of that use. REPORTS A._:. Plannin,q Project Trackin,q Sheet (revised 6-16-03) BUSINESS FROM THE COMMISSION ADJOURNMENT Commissioner Loner.qan moved to adjourn the meeting and Comm ss oner Gri,qorieff seconded the motion. Motion carried. APPROVED CLAUDIO LIMA, (Jl~IAITERSON ATTEST Jim MUldbr, Community Development Director City o,f, Woodburn, Oregon Date DATE Planning Commission Meeting - June 26, 2003 Page 3 of 3 10 CITY OF WOODBURN Community Development 8C MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5250 Date: To: From' Subject: August 1,2003 Jim Mulder, Community Development Director Building Division Building Activity for July 2003 2001 2002 2003 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 8 $1,119,883 11 $1,343,804 18 $2,328,526 Multi Family 0 $0 0 $0 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 11 $499,129 2 $34,000 4 $87,323 Industrial 0 $0 0 $0 0 $0 Commercial Value 0 $0 11 $1,588,1 60 7 $1,033,651 Signs, Fences, Driveways 1 $159,000 5 $73,610 4 $21,000 Manufactured Homes I $50,000 1 $12,000 1 $30,000 TOTALS 21 $1,828,012 30 $3,052,230 34 $3,504,000 Fiscal Year (July 1- $1,828,012 $3,052,230 $3,504,000 June 30) to Date I:\Community Developrnent\Bldg~Building Activity~BldgAct-2OO3~Bldg Activity Memos~activity - JULY 03.wpd 11 PLANNING PROJECT TRACKING SHEET-Revised: 8-8-03 Mail Notice Final PC Mail Notice prolect Date Deemed 120-Day Facilities Notice to Post St[ Rpt PC Order Final Notice to Post Stf Rpt CC Oral CC Ord ApplicantDesc~ption ReceivedComplete Date Planner ReferralsMeetin~lfor PC Paper Proper~ Due Headn(:j Due Order for CC Papers Propert~Due Headn~l Due Adoption Annex business Altx pan~ into the ~-01, Corporate limits 10/14/99 UGB Wally Lien o[ the City. 06/01/99 N/A Jim cont. off · ~-~1, ZC Establish the IL calendar ~9-01 zone on 05/23102 Cl~4A mcom~e~e Cont. 12/09/02 01/27/03 ~14)3, ZC T~rn 373 Gatch St. 12/13/013~?~2 N/A Naomi 04/05/02 N/A 05/03/0205/03/02 05/13/02 05/16/02 6/13/02 07/04/0207/11/0211/19/0211/19/0211/27/0201/06/03 01/22/03Appealed D(~Ran Complete 01 / 13/03 to LUBA 01 ~17 o4~os~2 cont. 6/27/02 Annexatio~ and ZC ~2-~ ~SS.~m~:~l CommemleltoCG 06/28/02Incomplete N/A Naomi 0~02/02 ~2432 at 600 N. Pac~c 01/09/03 ~ Code Vallance 09/23~2 Waived by continued V~J~ R,ay~ fo~ Bi~ 1600 Mt. 0~23~02 Inco~np~te applicantNaomi N/A 12/20/0212/20/02N/A 12/31/02 01/02/03 off ~.~ Sig~s. Inc. Hood Ave. 12/09/~2 calendar DR 10,250 sf addi~ioe Incomplete06/27/03 06/09/03 ~2-12, Coastal Coastal Farm bldg. 11/22/02 12r20/02 05/08~3 VAR Farm Va,~ance to wall ComlY, ete ext. Naomi 02/28/03 03/07~0304/04/03 N/A 04/14/03 04/17/03 04124/03 05/02/03Appealed05/30/03 N/A N/A 09115103cont. 10113/03 ~ ~equlmme~_ 02r28~)3 08/28/03 09122/03 ~ I Incomplete ) Pmfx)sed 80 lots to 01/22/03 ' ~ Baker be dev~ k~to 31~23~02Complete 11104103 Naomi 07/08/03 07/11/0307/25/03 NJA 08/04/03 08/07/03 08/14/03 phases. ~.~ 07/08/03 Request for a 97 Incomplete SU~ ~ RS subdivision02/07/03 03/05/03 10/21/03 Victor 06/24/03 07/01/0307/03/03 N/A 07/14/03 07/17/03 07/24/03 08/14/03 ~ D~ Co(nplete ...a I~b~lo 3. 0~24/03 ~ 27 IO{ subdivision 04~o1/03 e3.~. ZA 03/07/03 10/24/03 Naomi 06/27/03 07/02/0307/03/03 N/A 07/14/03 07/17/03 07/24/03 08/14/03 on W. Lincoln St. Completo ~ 06/27/03 V,~ (.~uta Vary street Inc~xilplete 04/10/030.5/05/03 11/06/03 Naomi 07/11/03 07/18/0307/25/03 N/A 08/04/03 08/07/03 08/14/03 improvement & Coml~te ~3..14 Hag~au~ vision clearance 07/10/03 Sime~ & Change of use to dance hall at Incomplete ~ 03-~7 Jana 04/16/03o4~24/o3 Victor ~ 2225 N. Pacific 05/05/03 Hwy. PAGE 1 PLANNING PROJECT TRACKING SHEET Mail Notice Final PC Mail Notice Project Date Deemed 120-Day Facilities Notice to Post sir Rpt PC Order Final Notice to Post St/' Rpt CC Ord. CC Ord A~icant Description Received Complete Date Planner Referrals Meetincj for PC Paper ProperS/ Due Hearin~l Due Order for CC Papers Property Due Headn(~ Due Adoption Construct 19.500 CU ~ Sc~t sf Head Start bldg 04/18/03 Ir, complete Naomi ZA e3.4~ Edwards at 540 N 05/16/o3 VAR ~-15, ~ VAR 03-1~, Settlemier Ave. VAR Construct 4.020 sf drive-thru Ir~c~mplete DR 03,09, David restaurant & retail 04/22/03 05/13/03 Ext. Victor 06/05/03 06/19/03 07/25/03 N/A, 08/04/03 08/07/03 08114103 VAR Cantwe# t:~dg at NEC Complete 11/07/03 03-22 Stacey Allison 06/05/03 Way/Lawson 998 sf addition to Denny,s DR 03-10 De~ Restaurant at 05/29/03 06/27/o3 10/24/03 Naomi 06/27/03 N/A N/A N/A N/A 07/23/03 N/A End__s Ad~fln. & ,~.ssocia~s 2919 Newt)erg .06/17/03 Construct steeple DR 03-¶ t LDS o~ existing church 06/16/03 06/19/03 10/16/03 Victor N/A N/A N/A N/A 08/08/03 Admln. Church at 1000 Counb'¥ C~ub Rd. VAR C1'F shopping ctr. at 06/23/03 07/16/03 11/12/03 Victor 07/16/03 07/24/03 0321, PP ~ Stacey Allisor~-5 Install above CU ~ ~ g~ound pmpans Incoml:~ete Naomi DR 03-13 Gas Co. Irc.. tank at 2221 N 06/30/03 07/23/03 ~PLA Adjust lot line & between Lols 3 & 07/15/03 06/06/03 12/04/03 Victor 08/06/03 Dearie 5 ~ Prnspect ~3,46 Twenge Pointa Subdivision Instal; 320 sf Wtnco mobile office at 07/16/03 Naomi DR 03-14 Foods Wlnco Foods 400 934 sf addition to W'lllarnette 07/18/03 IrK:omplete Victor DR 03-15 Ct'~s reit Broadband bldg. 08/0.5/03 at 635 Glatt Circle PAGE 2 PLANNING PROJECT TRACKING SHEET Mail Notice Final PC Mail Notice Project Date Deemed 120-Day Facilities Notice to Post Stf Rpt PC Order Final Notice to Post Sff Rpt CC Ord. CC Ord Applicant Description Received Complete Date Planner Referrals Meeting for PC Paper Property Due Hearin~ Due Order for CC Papers Property Due Heann~ Due Adoption Conve~ car ~,~anaw dealership to retail 07/30/03 0~/07/03 12/05/03 Victor 08/07/03 N/A DR 03-16 ~,~esm~nts sales store at 770 N. Pacific Hwy PAGE3 LONG RANGE PROJECTS Mail Notice Final PC Mail Notice Project Date Deemed 120-Day Facilities Notice to Post Stf RptPC Order Final Notice to Post Stf Rpt CC Ord. CC Ord. AppliCantDescription ReceivedComplete Date Planner Referrals Meeting for PC Paper Pmpert~ Due Heann~ Due Order for CC Papers Propert,/Due Hesdn~] Due Adoption ~ Urba~ Rec~wal Distdc~ Renewal apl)roved by ',~ters on John/Jim I~¢~ram 3/12/02 WoCkmg Draft is complete Focus Se Ot~~ grou~ to be aplx~nted Jim to rew~ draft over ne~l 2-3 months Consu~m h~s begun ~ work o~ ulxlate Jim u~me Peek, die Renew C. onsul~nt h~s begun Jim wo~'k o~ g~nt Ge~nt i:~Communi~ Development~,OLanning\Ofl3er~Planning Case Log PAGE4 WOODBURN PUBLIC LIBRARY MONTHLY REPORT FOR MAY 2003 Ill. I. CIRCULATION Current: 11,463 Adult: 8,245 Children: 3,218 In-House Use: 2,093 II. INTERLIBRARY LOAN Books Loaned: Previous: 2002 2001 2000 10,852 11,948 11,797 1,244 CCRLS: In-State Special: Books Borrowed: 1,243 All Other In-State: 1 0 Out-Of-State: 0 1,164 CCRLS: In-State Special: 1,148 All Other In-State: 16 0 Out-Of-State: 0 REFERENCE Woodburn Re~rrals Other Total 2003 897 26 858 1,781 2002 984 109 1,053 2,146 2001 1,104 119 1,493 2,716 2000 899 45 1,009 1,953 Database Usage: July: 87 August: 134 September: 228 IV. COMPUTER USAGE Adults: 2,391 Children: 904 October: November: December: 233 January: 458 April: 480 720 February: 422 May: 915 304 March: 416 (not all data bases included) Average per open hours: 9.88 Average per open hours: 3.74 LIBRARY SPONSORED PROGRAMS Adults: 6 No. Attending: Children: 24 No. Attending: VI. VOLUNTEER HOURS WORKED 177 69 647 VII. FINANCE $1,535.58 VIII. HOLDINGS 77,644 New Adds For The Month of May: 743 IX. PATRON LOAN TYPES 15,314 Monthly Statistics: May 2003 WOODBUI N ln¢or?oraleJ ~359 8F August 6, 2003 TO: FROM: Mayor and City Council through City Administrator_) D. Randall Westrick, Recreation and Parks DirectorlJ- SUBJECT: WMAC Statistics RECOMMENDATION: Receive the report. BACKGROUND: Last May the Recreation and Parks Department began the practice of providing the City Council with monthly reports that track revenue and attendance at the Aquatic Center. When the City Council reviewed that report, staff was asked to begin compiling more detailed information on visitor demographics. DISCUSSION: Attached for the Mayor and City Council's review is the July 2003 report. Beginning with this month, staff is also compiling demographic information that will track visitation to recreation swims by age group. That report is also attached. The Revenue Comparison report shows that July revenue for 2003 has exceeded 2002 by $3,195. The report also indicates that attendance is down by 939. The reduction in attendance is a result of more accurate counting methods. In the past, all visits to the Aquatic Center were counted. This included parents and families visiting during lessons and other swim sessions that were not participating in a program or otherwise using Center facilities. Now, only visitors who are actually participating in a swim session or enrolled and involved in a program are counted. FINANCIAL IMPACT: None noted. Agenda Item Review: City Administrator~ 17 City Attorney JV'/L.~ Finance __ Woodburn Memorial Aquatic Center Revenue Comparison FY '2002-03 v.s. FY '2003-04 )02 Jul'r 2003 Au! 2002 Au! 2003 Sept 2002 Sept 2003 Oct 2002 Oct 2003 Nov 2002 Nov 2003 Dec 2002 Dec 2003 Special Events 0 7 483 Admissions 9581 9214.75 7082.02 3580.23 2676.75 1951 3147,55 Memberships 1860 2340 1076.75 1275.5 1106.35 608.1 2322.5 Lessons 6497.87 9006.04~ 5707.63 1620.25 430 904.25 0 Rentals 90 525 157.5 1676, 0 595 1595.5 Resale 657.5 670.3 452.6 315.3 596.66 392.85 266.15 Concessions 3824.7 4004.14 2812.04 1514.77 932.97 756.49 1267.05 TOTAL $22,511.07 $25,760.23 $17,295.54 $0.00 $10,465.05 $0.00 $5,742.73 $0.00 $5,207.69 $0.00 $8,598.75 $0.00 Attendance 9273 8253 6747 $ Difference 3,249.16 -17,295.54 -10,465.05 -5,742.73 -5,207.69 -8,598.75 % Difference 14.43% - 100.00% - 100.00% - 100.00% - 100.00% - 100.00% Spec!al Events Admissions Memberships Rentals Resale Concessions 31.5 187.51 ~412.1 31ff 0.00 6108.95 4571,41 6585.85 5872.85 7412.76 8,636.06 19208.85 2385.35 1570 3800 682.6 1,458.65 1200.85 2861.87 3871.5 5814.74 4749.37 10,443.25 586.8 1263 324.5 1780 1111 195.00 479.4 376.38 385.15 574.6 386.55 558.10 1853.35 2418.09 2576.05 2392.09 2099.47 2,902.75 TOTAL $29,438.20 $ Difference % Difference Year to date by account Donations Admissions Memberships Lessons Rentals Resale Concessions Jan 2004 Feb 2003 Feb 2004 Mar 2003 Mar 2004 ,~ ~ril 2003 Apd12004 May 2003 May 2004 Jun 2003 June 2004 $0.00 $13,907.60 $0.00 $15,500.55 $0.00 $21,646.38 $0.00 $16,751.75 $0.00 $24,193.81 $0.00 -29,438.20 -I 3,907.60 -15,500.55 -21,646.38 -16,751.75 -24,193.81 -100.00% -] 00.00% -100.00% -100.00% -100.00% -100.00% 2002-2003 2003-2004 Difference $2,431.10 $0.00~ ($2,431.10) $67,206.43 $9,214,75 ($57,991.68) $37,354.65 $2,340.00 ($35,014.65) $44,101.58 $9,006.04 ($35,095,54~ $9,374.30 $525.00 ($8,849.3o)1 $5,441.24 $670.30 ($4,770.94) $25,349.82 $4,004.14 (~ Year to date total $191,259.12 $25,760.23 ($190,588.82) Year To Date Summary ri/Total Revenue 2002-2003 Total Revenue 2003-2004 Difference Percent Change $22,511.0711 S25,760'23 I1 $3,249.16 I/ 14.43%/I Year ToDateAttendance 20022003 9192 20032004 8253 Revenue Budget Estimates II 2003- 2004 $195,000.00 II [Dollars to date $25,760.23[[ I1%Co ected year to date 13.2 w oil 12 month total $'191,259.12 ($165,498.89) Aquatic Center Walk In Visitor Totals July 2003 Description Res. Child Res.Youth Res. Adult Res. Sen NR Sen Infant NR-Child NR-Youth NR-Adult July 2003 ~~~~~~~ ~~ I 48 12 23 5 6 0 12 1 10 2 61 12 28 2 5 0~ 17 3 9 3 115 13 22 4 4 0 7 3 12 4 10 0 7 2 0 0 14 4 5 5 35 2 17 2 0 0 6 2 2 6 7 35 18 30 1 0 0 9 2 7 8 45 12 13 6 5 0 6 3 6 9 95 13, 38~ 2 4 0 9 2 6 10 73 29 23 8 6 1 24 5 11 11 82 13 39 0 3 0 16 2 6 12 53 5 18 1 0 0 9 8 8 13 14 74 12 44 0 4 0 11 4 8 15 71 14 21 8 5 0 7 2 7 16 59 18 29 1 5; 0, 13 2 12 17 76 25 27 4 6 0 23 2 11 18 120: 20 48 1 4 0 28 4 12 19 64 7 18 0 1 0 26 9 7 20 21 134 27 35 2 2 0 13 7 16 22 93 22 39 17 4 0 13 5 15 23 75 9 33 4 6 0 18 8 10 24 57 18 21 4 4 0 11 2 7 25 70 38 31 2 40 0 12 4 9 26 51 3 30 3 0 0 5 2 1 27 28 90 28, 34 3 2 0 16 3 13 29 124 24 79 3 5 0 17 4 13 30 99 36 34 4 5 0 16 4 12 31 74 22 35 2 3 0 14 I 10 Total 1983 452 2435 91 129 I 56 13 38 19 WOOD U N lncot?orntcd ~839 August 5, 2003 TO: FROM: Mayor and City Council through City Administrator D. Randall Westrick, Recreation and Parks Director ~ SUBJECT: League of Oregon Cities- Youth Program Report RECOMMENDATION: Receive the information. BACKGROUND: This month, the League of Oregon Cities released "involving, Educating and Engaging; Youth Programs in Oregon's Cities." This publication is a compilation of the most effective youth programs offered by cities in Oregon. To select the programs evaluated, the League objectively reviewed 97 different programs considering four criteria including: uniqueness; transferability; youth engagement; and level of city involvement. DISCUSSION: As a result of the League's scoring criteria, Teen Scene emerged as the top program serving various ages among cities with a population between 9,000 and 30,000. Attached for the Mayor and Council are excerpts from the report. The full report is available in the Recreation and Parks Office and the City Administrator's Office. Recreation Division staff has received significant interest from other communities in Oregon regarding Teen Scene. Therefore, staff has organized an educational session for presentation at the Oregon Recreation and Park Association's annual conference in October. The session is tilted, Creating Partnerships ta Develop Teen Pragrams; Methods to rally community partnerships to fund, plan and operate teen programs. Woodburn Together has received word from OJJDP that the grant that funds Teen Scene has been renewed for the 2003-04 fiscal year. FINANCIAL IMPACT: None noted. Attachments Agenda Item Review: City Administratot;~~""' City Attorney Finance 20 Involving, Educating and Engaging Youth Programs in Oregon's Cities 21 Executive Summary ! ntroduction When the concept of city govemtnent's roles and responsibilities is discussed, in. fi~astructure,fire and police, planning, council meetings and ordinances arc words that quickly come to mind. As important as each of these elements are, cities also have another responsibility to fulfill as a participant in the positive development of local youth. At first, this may seem an unlikely fit for a body that is more familiar with fixing potholes and replacing water mains. However, cities, as a unique type of community, have an integral role in promoting healthy and engaged youth. The report Broadening the Bounds of Youth Development explains, "Young people grow up in communities, not programs, and efforts to promote positive youth development must be focused on the overall context in which that development occurs.'*~ The ancient African proverb captures the concept most succinctly: It takes a whole village to raise a child. But what does "raising" a child actually mean to a city? What exactly is youth development? The answer is not easily categorized. Youth, or individuals from birth to age 18, go through very distinct development stages and their needs vary depending on gender, race, income, ability and family support. As the study Youth Development: Issues, Challenges and Directions discusses, youth development programs are numerous in design and purpose: "Positive youth development is not a single program, and does not bring to mind any particular substantive action or content... Effective youth work is creative and ' Mohamed, Inca and Wendy Wheeler. Broadening the Bounds of }buth Development. New York, NY: The Innovation Center for Community and Youth Development and The Ford Foundation, 2001 (3-4). 1 22 responsive, and can only be structured and packaged to a certain extent? With such a vague definition of what it means to participate in youth development activities, cities may find themselves asking exactly how to proceed. With that concern in mind, the League of Oregon Cities developed Involving, Educating and Engaging: Youth Programs in Oregon's Cities as a reference tool. The purpose of this collection of profiles to showcase different youth development programs from across the state, while reflecting the diversity of Oregon's population and differing approaches to successfully engaging youth. The profiles arc also designed to '[able I: Youth development programs profiled in this collection Age group Program Name City Population ~ ? Toddler Time Newberg 18,280 ~. ~ Maple Lawn Preschool Albany 41,650 "" ~ Middle School Library Group Willamina 1,840 -~ m Basketball Buddies Ontario I 1,140 ~ '~ k' Centra~ ~ ~ ~ Discovery After School Club Point 13,460 ~,.~&" Service Learning Group Drain 1,030 ~ 4 Shadow Youth Council Sandy -5,380 r~~ "g Explorer Post 444 Ontario 11,140 ;.7 ~,~ Java Jam Lake Osweg°! 35,850 Swim Program Pilot Rock 1,540 -~ ,~ Skate Park Enterprise 1,890 · ~ ~z Peer Court Silverton 7,420 > Teen Scene Woodbum 20,410 Youth Advisory Commission Salem 141,150 demonstrate strategies and resources helpful in meeting the educational and social needs of local youth.~ The cities and respective youth development programs chosen for inclusion in this project are listed in Table 1. ~ Public/PrivateVentures. Youth Development: ~sues, Chal~nges and Directions www. ppv.org 2000 (11). ~The methodology forhow these programs were selected forthis pr~ectcan be found in the Appendix. 2 Background History of Contemporary Youth Development Policies To better understand today's youth development policies, it is helpful to review its evolution over the past decade. Throughout the 1990s, the "Youth policy in the United States historically has been characterized by a fragmented set of programs with no center. No single entity addresses youth issues holistically at the national level." - James P. Connell, et al. Youth Development in Community Settings: Challenges to Our Field and Our Approach, 2000 country saw a surge in violence perpetrated by youth.4 This violence was not limited to inner cities, but stretched across lines of poverty and race, as the citizens of Springfield, Oregon witnessed in 1998. The desire to prevent future violence was then coupled with a new, more holistic approach to youth development. Before the 1990s, youth development strategies were mostly reactive in nature and addressed problems in youth after they occurred. Over the last 10 years public policy shifted significantly: The new orientation is more attuned to the basic needs and stages of a youth's development rather than on simply "fixing" whatever "problem" may have arisen. It focuses on youth's need for positive, ongoing relationships with both adults and other youth; for active involvement in community life; and for a variety of positive choices in how they spend nonschool time. It aims to build strengths as well as reduce weaknesses.5 The policy change has not been without barriers as many youth development programs are not adequately funded. The funding opportunities that are available have become increasingly competitive as the demand for youth programs has grown.6 In addition, as a relatively new field, youth development is not yet heavily researched and studied.7 4 Public/Private Ventures (8). s Public/Private Ventures (9). 6 Padgette, Heather. Finding Funding: A Guide to Federal Sources for Out-of-School ITme and Community School Initiatives. Washington D.C.: The Finance Project, 2003 (7). 7 Public/Private Ventures (13). 24- The National League of Cities asserts that promoting early youth development programs results in the following benefits for cities: · better schools · a stronger workforce · more stable families · enhanced opportunities for economic development · lower crime rates -The National League of Cities, Our Children, Our Future: Promoting Early Childhood Success in America's Cities and Towns, 2002 Impacts of Youth Development Programs The research that has been done illustrates the beneficial outcomes communities that do choose to pursue youth development. Studies have shown that youth programs result in reduced dropout rates, lower crime rates and a reduction in need for emergency services.~ The investment can be quantified in that for every dollar spent on youth programs, society potentially sees $7-10 in return.9 In 2000, the League of Oregon Cities Special Committee on Youth found that the earlier such investments are made in the course ora youth's life, long-term costs are reduced even further. "The costs of not providing programs far exceed the actual price of program provision when compared to relative costs of incarceration or health care.'' ~0 In addition to reducing long-term costs, the National League of Cities (NLC) found that dedication to youth programs also helps to "level the playing field," economically, racially and ethnically, and such programs are an additional incentive in attracting a strong work force. ~ "Institute for Youth, Education, and Families. Supporting Early Childhood Successes: Action Kit for Municipal Leaders. Washington D.C.: National League of Cities, 2002 (2). ~ Newman, Robert, Stephanie Smith and Richard Murphy. A Matter of Money: The Cost and Financing of Youth Development. Center for Youth Development and Policy Research, Academy for Educational Development, 2000 (95). Institute for Youth, Education, and Families (2). ,0 LOC Special Committee on Youth. Report to the LOC Legislative Committee. Salem, OR: League of Oregon Cities, 2000 (41 ). ~t Institute for Youth, Education, and Families. Supporting Early Childhood Successes: Issue #6. Washington D.C.: National League of Cities, 2002 (1). :15 "Local resources available for after-school programs haven been severely reduced duc to recent local property tax reductions in Oregon, but the need for these programs has only increased. There is conclusive evidence that kids in Oregon who participate in after-school programs generally make healthier choices for themselves.., and have fewer incidences of juvenile crime or violence tendencies." -LOC Special Committee on Youth, 2000 While the benefits communities receive from supporting youth programs are great, the effects on the individual participants are even more impressive. The positive outcomes for youth on a personal level include: "bolstered self-esteem, improved academic attainment and aspirations, lower rates of delinquency, higher levels of political and civic engagement, and the development of leadership skills and peer popularity." ~2 Cities have an additional stake in promoting youth development outside of the standard K- 12 educational system. Individuals from birth to age 18 make up 24.7 percent of Oregon's population, 13 creating a large constituency whose input is important in cultivating tomorrow's community leaders. Involving youth in local government is one way to invigorate civic affairs: During adolescence, many young people are driven to explore issues of social justice. They are creating and experimenting with their own principles and ideas... Consequently, in many organizations, the young people become the keepers of the vision. They are the ones who focus on a mission? The relationships between youth and adults are reciprocal. Youth learn from the adults' life experiences and adults are encouraged, through the youths' inquisitive nature, to examine old problems in a new light. ~2 Russell, Stephen T. The Developmental Benefits of Nonformal Education and Youth Development. Davis, CA: 4-H Center for Youth Development, 2001 (3). ~3 2000 US Census ~4 Zeldin, Shepherd et al. Youth in Decision Making: A Study on the Impacts of Youth on Adults and Organizations. Madison, WI: University of Wisconsin-Madison, Department of Human Development and Family Services, 2000 (7). 5 Summary of Findings Although each program contained in this collection is unique, many share characteristics that provide insight into the strategies and practices useful when irnplernenting youth oriented services. The most prominent of these themes were utilizing volunteers, partnering with local schools and designing flexible programs to allow lbr the unpredictable nature of working with youth. Utilizing Volunteers In one third of the programs profiled, volunteers were crucial to program success. These volunteers, most of whom work tbr the city, facilitated all or most of the individual programs by adding additional tasks to an already full- time list of duties. This phenomenon reflects the difficulty of funding youth- based initiatives and presents some continuity barriers. Ifa program depends solely on a volunteer's efforts, and that person leaves, it may be difficult to recruit a willing and capable replacement. Most of the remaining programs profiled also utilized some sort of additional volunteer assistance, usually from parents. Partnering with Local Schools As important as volunteers are in facilitating youth development programs, partnerships with local schools are even more critical. Over two thirds of the programs profiled worked very closely with the school through the donation of facilities or used the school as a means to publicize program eftbrts. Overall Flexibility In all of the programs profiled, an overall attitude of flexibility was apparent. This flexibility was exhibited by the attitude of program directors, who changed leadership strategies to accommodate the unforeseen needs of the youth involved. A majority of the programs profiled also underwent a period of adjustment which can be attributed to program age; many of these programs have been in place five years or less. 6 2"/ Population: · 20,860 Age group 2rogram serves: · Middle school and high school aged stu- dents. Program Description: Teen Scene is an after school program consist- ing of lwo sil'es, The Spot and The Club, for Woodbuln's middle and high school aged stu- dents. One of the main objectives of Teen Scene is to reduce drug, alcohol and tobacco use in area youth. Program Cost: Community padners in Woodburn secured a $87,000 federal grant and provided matchir~ funds. In October 2002, Woodbum Together received an $87,000 grant from the U.S. Department of Justice's Drug Free Communities Support program to fund the Teen Scene program for middle and high school aged students. Community partners Woodbum Together, the City of Woodbum and the Woodbum School District also provided $87,000 in matching funds. Of the total budget, a majority was designated for staffing and facility costs. Woodbum Together Grant Writer and City of Woodbum Recreation Service Manager Brian Sjothun worked for five years to secure the funding to implement Teen Scene for Woodbum's youth in an effort to reduce drug, alcohol and tobacco use. The effects of the center on reducing at-risk behavior will be measured, in part, by the Oregon Healthy Teens survey which is administered by the Woodbum School District. The Scene With the federal funding in place, the panners worked to open two after school program sites, which are directly supervised by the Woodbum Recreation and Parks Department. On February 24, 2003 The Spot, the high school after-school center, opened at Legion Park. The Spot is open 9.8 Monday through Friday, from 3:00-8:00 p.m. On March 31,2003 a middle school venue called The Club opened at Settlemier Park, near the city's new skate park. The centers are designed to be student friendly, with bean bag chairs, couches, a stereo, a TV and a VCR. Over 50 high school students and 100 middle school students initially registered for both programs. By the end of the 2003 school year those numbers had grown, with 75 high school students and 180 middle school students enrolled in the program. For Teens, By Teens An integral aspect to getting the sites ready was the formation of the high school and middle school youth councils, who helped to develop the center's rules and mission statement, which reflect the goals of the teens in wanting a place to socialize and the overall effort to reduce at-risk behavior. The high school council also helps to design programming, including service projects, games, trips and homework assistance. The Spot and The Club members can participate in community service programs such as Graffiti Busters and Meals on Wheels to earn points towards center sponsored trips. For those cities looking to create a similar program, Sjothun advises to include local youth in the program design. "The program has surpassed our first year projections. The students have been very proactive in making this program work for them and providing suggestions on what to improve upon," says Sjothun. Sjothun also recommends visiting other communities with similar programs and becoming familiar with federal requirements. Teen Scene Mission Statement We are committed to creating a positive environment of diversity through healthy, exciting and fun activities that appeal to today's teens in our community. We accomplish this mission through: · Healthy Alternatives · Safe and Comfortable Activities · Offering Resources for Teens and Families · Providing Assets that Help Reduce Risk Factors While Increasing Protective Factors 29 IOA August 11,2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator John C. Brown, City Administrat~ Downtown Parking Lot Closure for September 16th Celebration RECOMMENDATION: It is recommended the City Council adopt the attached Ordinance Prohibiting Parking in a Portion of the Downtown Area to Prevent Interference with the 2003 September 16tn Celebration. BACKGROUND: September 16m marks the 193rd anniversary of Mexico's independence from Spain. The date is observed as a holiday in Mexico and is recognized for its importance in many cities in the United States. City staff, in cooperation with merchants, Centro Mexicano de Oregon, and the Mexican Consulate in Portland is organizing a traditional September 16th celebration to be held in the Woodburn downtown. The event will be held in the downtown parking lot, with remaining activities conducted at Library Park. DISCUSSION: The organizers of this event plan to hold the September 16th celebration on Saturday September 13th and Sunday September 14th, from 10 am until 9 pm. The event is scheduled to take advantage of the weekend. The high point of the event will be "El Grito" (the shout), for which the Mexican Consulate of Portland will be in attendance. The remainder of the event is two days of traditional Mexican games, food, music, and story telling, aimed at sharing the Mexican Independence day experience with the Woodburn community. The event will be promoted and sponsored by local and regional radio stations, downtown merchants, and organizations such as Oregon State University, Silverton Hospital, and the Woodburn Downtown Association. Consistent with the City Council's goals related to special events, the City's participation in this event is limited to planning and coordination, providing locations for activities, Agenda Item Review: City ^dministrator~'~r City Attorney/(/~ Finance 30 Mayor and City Council August 11,2003 Page 2 and insurance coverage. Although there will be Police on duty in the vicinity of the event, security will be provided under private contract and funded by radio station sponsors. Admission to the event will be free, although patrons will be asked to contribute canned and packaged foods to the Aware Food Bank. As a first-year event, attendance is difficult to estimate. Regional rodio coverage suggests attendance could be large. The event, however, is being held on the same weekend as Mt. Angel's OctoberFest, which may reduce crowd size. Staff is securing a variety of off-site parking and transit shuttle services, in the event attendance is high, to minimize the impact of parking on surrounding neighborhoods. Parking locations and instructions will be included in radio advertising. The attachments to this report, prepared by the Community Relations Officer, provide a summary of the goals and objectives of this event, sponsors and participants, planned activities, and the layout of vendor booths and activities on the parking lot. The Community Relations Officer will attend your August 11,2003 meeting to answer any questions you may have regarding the event. To facilitate this event, the parking lot needs to be closed from Friday night until Sunday evening, to assure the lot is clear from obstructions and vehicles and ready for set up prior to start time. As was done with for the Saturday Market in 2000, it is necessary to adopt an enabling ordinance to close the parking lot and allow for parking enforcement. Signs indicating that parking is prohibited in the lot during specified hours must also be posted before enforcement can occur. A portion of the downtown parking lot is privately owned. The owners of that portion of the lot have agreed to allow the event to use, and restricted parking on, their property, if the City will execute a license agreement and extend liability insurance coverage to the property during the event. This is the same arrangement the Council approved in 2000 for the Saturday Market, and worked to the satisfaction of both parties. Staff will coordinate execution of such a licensing agreement with your approval of the attached ordinance. The September 16th celebration provides an opportunity for cross-cultural sharing and family oriented entertainment. It also satisfies Council goals for celebrating culture and diversity, and will benefit both downtown businesses and the Woodburn community. As such, your approval of the attached ordinance is respectfully requested. FINANCIAL IMPACT: None estimated. COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE PROHIBITING PUBLIC PLACE PARKING IN A PORTION OF THE DOWNTOWN AREA TO PREVENT INTERFERENCE WITH OPERATION OF THE 2003 SEPTEMBER 16TM CELEBRATION AND PROVIDING FOR CIVIL ENFORCEMENT. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Purpose. The City Council finds that the 2003 September ]6th Celebration serves a public purpose and is conducted on premises open to the public. The limited clearing of public parking spaces will facilitate safe, effective, and efficient conduct of the September 16th Celebration. Section2. Definitions. In addition to those definitions contained in the "Oregon Vehicle Code," the following definitions apply: (A) "Administrator" shall mean the City Administrator or his designee. (B) "Public Parking Space" shall mean every public way, road, street, thoroughfare, and place open, used or intended for use by the general public for parking motor vehicles. (C) "Downtown Parking Lot" shall mean the parking lot bordered by Garfield Street on the South side, North First Street on the West Side, and West Hayes Street on the North side and which is described as Township 5 South, Range 1 West, Section 18AB of the Willamette Meridian, Tax Lots 2800 and 3200. Section 3. General Provisions. In addition to the applicable sections of the "Oregon Vehicle Code," prohibited parking, no person shall park or stand a motor vehicle in a public parking place within the Downtown Parking Lot between the hours of 10:00 p.m. on Friday, September 12, 2003 and 10:00 p.m. on Sunday, September 14, 2003 as posted by a lawfully erected parking limitation sign for the clearance of motor vehicles on account of the 2003 September 16th Celebration. This section shall not apply to vehicles which are necessary for the 2003 September 16~h Celebration. Section4. Administration. The Administrator shall be responsible for the installation and maintenance of applicable parking signs and for the enforcement of this ordinance. Section 5. Civil Infraction Assessment. A violation of any provision of this ordinance constitutes a Class 5 civil infraction and shall be dealt with according to the procedures established by Ordinance 1998. Page 1 - Council Bill No. Ordinance No. Section 6. Towinq and Storage. [A) Any motor vehicle violating the provisions of this ordinance shall constitute o hazard to the public safety and may be towed and stored at the registered owner's expense if left unattended. The registered owner shall be liable for the cost of towing and storage, even if the vehicle was parked by another person. (B) Towing and storage of any motor vehicle pursuant to this ordinance does not preclude the issuance of a citation for violation of any provision of this ordinance. Section 7. Disposal of Motor Vehicle. After a motor vehicle is towed under the authority of this ordinance, it may be disposed of in the manner provided by ORS 819.180 to ORS 819.260. Section 8. Severability. If any section, clause, or phrase of this ordinance or its application to any statute, is determined by any court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity of the remainder of this ordinance or its application. f'- e Approved as to form: City Attorney Date Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 2- Council Bill No. Ordinance No. 88 WOODBURN Incorporated t889 Mexican Independence Celebration Vision Statement To celebrate this event for the community, sharing the happiness of the Mexican Independence Anniversary and providing an opportunity to our residents to enjoy one of the most important celebrations for Mexicans as well as giving the opportunity to others to learn and participate. Mission Statement To celebrate and educate about Mexican Independence, to share cultural roots, and celebrate cultural diversity. Goals: 1. Provide a broader range of activities for the Community. 2. Provide an opportunity for non-Latino residents to learn about Mexican culture. 3. Celebrate culture and diversity 4. Increase public participation in this event 5. Encourage children to participate and learn 6. Promote Woodburn businesses 7. Promote the youth involvement in folkloric groups 8. Promote cultural ties with Mexican Folkloric groups Office of the City Administrator 270 Montgomery Street ° Woodburn, Oregon 97071 Ph.503-982-5228 ° Fax 503-982-5243 ACTIVITIES: · The Woodburn Public Library staff will assist in the development of activities for children. Such activities include narrations for children about the independence of Mexico. Narrations will be done both in English and Spanish. · Face painting for children will be another activity sponsored by the Woodburn Public Library. · With the help of volunteers, a variety of contests for children will take place in which a number of prizes donated by local City businesses will be awarded. (sack races, musical chairs). · Teens and adults will also be able to play Mexican bingo at no cost and win prizes and surprises. · Folkloric groups will perform to entertain the community with regional dances of Mexico. · Mariachis bands will also be performing during the event. · There will be musical groups provided by KWIP and KWBY radio stations. · A puppet show with the independence of Mexico theme will take place at the Woodburn Library park. · Local City businesses have donated prizes to be awared by means of a fortune wheel. · 5 pifiatas per day donated by Love's Bakery. · On Sunday, September 14th at 7:00 p.m. the Consul of Mexico will be present for the "grito" (the shout) ceremony. · To finalize the event, the following will take place: · A) The raffle for the gran prize - participants who registered upon entering the plaza will be able to participate. (should the event take place, The Travel Company will give a round trip ticket to Mexico City or to the City of Guadalajara, Mexico). B) The greasy pole contest in which a greased up pole is used and is placed in the center of the plaza parking lot and at the top of the pole there will be prizes for those that are able to reach the top. Measures of security will be taken for this contest using large plastic bags filled with air and dry ice foam to soften the fall if someone slides off the post. Additionally, a barrier will be placed around the pole to keep people from getting to close to the area. · The previously mentioned radio stations will be responsible for paying for security services, which will need to be approved by the City of Woodburn Chief of Police. There will be food vendors who will help to cover the expenses for this celebration. It is planned to decorate First St. and Hayes St. as well as the center of the Plaza with independence of Mexico decorations during the celebration. · Use or sale of alcoholic beverages will not be allowed in the food vendor booths placed in the plaza. THE FOLLOWING ARE SOME OF THE GROUPS AND ASSOCIATIONS THAT HAVE EXPRESSED SUPPORT: a) Loves's Bakery b) La Michoacana c) Lucero's d) Novedades Reyes e) La Sierra Restaurant f) Lupita's Restaurant g) The Travel Co. h) El jalisciense i) Silverton Hospital j) Oregon State University k) Woodburn Downtown Association. 3{5 WVA LA INDEPENDENCIA S ibado / Saturday 10:00 a.m.--1100 a.m. · Narraci6n para los nifios sobre la Independencia de M~xico. (Espafiol) · 10:30 a.m.-- 11:30 a.m. · Juego de botellas y aros · Bottles and rings game 11:00 a.m. 12:00 p.m. · Story time. The Mexican Independence ll:00a.m -12:00p.m · Carrera de Costales · Sack race 12:00p.m.--1:00 p.m. · Juego para encestar balones y deletrear la palabra horse · Basketball game where the goal is to spell horse 3:00 p.m. 5:00 p.m. · Ruleta/Roulette 4:00-6:00 p.m. · Pintado de caritas · Face Painting · Can'era de costales / Sack race · Se quema ia casa (Juego) · The house is burning game 5:00 7:00 p.m. · Bailable de nifios/Kids Folk- Ioric 6roup 5:00 8:00 p.m. · Mexican Bingo · Pifiatas 700~900 p.m. · Mariachi. WOODBURN Incorporated AI~O DEL CCL ANIVERSARIO DEL NATALICIO DE DON MIGUEL HIDALGO Y COSTILLA. El Grito. Carla 16 de septiembre se celebm la fiesta. Los M~anos alrededor del mundo celebmn la Inde- pendencia de M6xico con respecto al yugo Espaflol. Los Indiganas de M&xico fi_~eron miembros de grandes civilizaciones como la Olmeca, la de Teotihuacan, Maya, Tolteca y des& luego la poderosa Azteca. En 1521, Cuauhtahaoc el Ollimo emperador azteca, fue capturado por los Espafioles. Este fue d prin¢ipio del lmperio Espaflol sobm lo que ellos llamaron La Nueva Espafia. Dumnte los flltimos minutos del 15 de septiemlxe de 1810, El cum Miguel Hidalgo, acompafiado de Ignacio Allande. Dofia Josefa Orfiz de Dominguaz y otros toe6 luchar por la libefla& Este fue el principio de la Guena de ~cia que deslX~ de 10 aflos an 1821 rcsulto victoriosa. Desde entances, carla 16 de Scptiembm se repite la tradici6~ de ese llamado an carla plaza o z6calo de M6xico El Grito._ Every 16t~ of September is the Mexican Fiesta. Mexicans all over the world celebrate Mexico's Independence from Spanish rule. The indigenous of Mexico were members of great civi- lizations such as thc Ohncc, thc Teotihuacan, Maya, Toltec and of course, the most powerful, the Aztec. In 1521, Cuauht6moc, the last Aztec emperor, was captured by the Spaniards. This was the beginning of the Spanish rule over what they called La Nucva Espa~ (New Spain). During the last minutes of September 15th in 1810, Father Hidalgo, accompanied by Ignacio Aliende, Dofia Josefa Ortiz de Domingue. z and others, rang the bell of his church, calling everyone to fight for liberty. This was the beginning of the Independence War which lasted until ! 82 I. Since then, the bell ringing is reenacted eyeD' 16~ of September in every plaza or z6c, alo of M6xico. 37 Domingo / Sunday 10:00 a.m.--I 1:00 a.m. · Narraci6n para los nifios sobre la Independencia de M6xico (titeres) · 11:00 a. m--12:00 p. m · Juego de botellas y aros · Bottles and rings game · Juego de la silla para nifios · The game of the chair for kids · Carrera de Costales · Sack race 12:00 p.m.--l:00 p.m. Storytime--The Mexican Inde- pendence (Puppets) 1:00 p.m. 4:00 p.m. · Mariachi / Mariachi 2:00 6:00 p.m. Ruleta/Roulette 3:00 p.m---6:00 p.m. · Mexican Bingo · Pifiatas · Pinta de caritas · Face painting 7:00 p.m. · Ceremonia del Grito · The Shout Ceremony 8:00 p.m. · El palo encebado · The wax pole /( W, 'Consulado de M xico en Portland Habra grupos musicales tocando durante los intervalos I Musical groups will be playing at intervals k.~ ~r,.elU U Uk..~UkY, J WgoDBuRN lOB August 5, 2003 TO: FROM' SUBJECT: Mayor and City Council through City Administrator Randy Rohman, Public Works Program Manager/'-- / ODOT Agreement for Public Transportation Operating Assistance. RECOMMENDATION: Approve the attached resolution entering into ODOT Grant Agreement No. 20836 with the State of Oregon to receive $46,292 in public transportation operating assistance funding and authorizing the City Administrator to sign the agreement on behalf of the city. BACKGROUND: The city has been receiving annually operating assistance from the Federal Transit Administration's public transportation operating assistance program for small cities and rural areas since the early 1980's. These federal funds are administered by the Public Transit Division of the Oregon Department of Transportation. The city applies for these funds each year. DISCUSSION' This agreement provides for $46,292 in assistance for providing public transportation service. The city attorney has reviewed the agreement. Staff recommends that the resolution be approved authorizing City Administrator to sign the agreement on behalf of the city. FINANCIAL IMPACT: The $46,292 in grant funds provides operational assistance for the city's fixed route bus service and are included in the approved budget. Agenda Item Review: City Administrato~/ City Attorney Finance 39 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO GRANT AGREEMENT NO. 20836 WITH THE STATE OF OREGON AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH AGREEMENT. WHEREAS, the State of Oregon acting through the Oregon Transportation Commission is authorized to enter into agreements and disburse funds for the purpose of supporting public transportation pursuant to ORS 184.670 to 184.733, and WHEREAS, the City of Woodburn has applied for federal public transportation operating assistance funds for Federal Fiscal Year 2003 under Title 49, United States Code, Chapter 5311, Small City and Rural Area Program, and WHEREAS, the State of Oregon, Department of Transportation, has been designated to evaluate and select recipients of assistance from federal funds available under the Small City and Rural Area Program, to coordinate grant applications and to administer the disbursement of the federal assistance, and WHEREAS, the State of Oregon, Department of Transportation, has approved $46,292 in operating expenses for the City of Woodburn to be used in support of public transportation, NOW THEREFORE; THE CITY OF WOODBURN RESOLVES AS FOLLOWS' Section 1. That the City of Woodburn enter into Grant Agreement No. 20836, which is affixed as Attachment"A" and by this reference incorporated herein, with the State of Oregon acting by and through its Department of Transportation to secure federal funds through Title 49, United States Code, Chapter 5311 for the purpose of supporting public transportation. Section 2. That the City Administrator of the City of Woodburn is authorized to sign said agreement on behalf of the City. Page 1- COUNCIL BILL NO. RESOLUTION NO. 4O Approved as to form:__ City Attorney Date APPROVED: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon 41 ATTACHMENT "A" Due to the length of the attachment, it has not been included with the Council packet. The attachment will be available for review at the Public Works office or at the council meeting. 4.2 Woot u N 10C August 11,2003 TO: FROM: SUBJECT: Business: Applicant: Mayor and City Council through City Administrator Scott D. Russell, Chief of Police,b~' Liquor License Application - Greater Privileqe - Full On-Premise Sales for Salvador's Bakery III Salvador's Bakery III 320 N. Pacific Hwy Woodburn, OR 97071 Salvador Larios, Owner RECOMMENDATION: The Woodburn City Council approve a Full On-Premise Sales liquor license for Salvador's Bakery III BACKGROUND: On April 19, 2003 the Woodburn Police Department received notice from Salvador Larios highlighting the operating conditions changes he wished to make to Salvador's Bakery III located at 320 N. Pacific Hwy. and.giving notice that the changes had been submitted to OLCC for approval. City Council was advised of these changes and OLCC subsequently approved the changes. On July 24, 2003 the Woodburn Police Department received an application from Salvador's Bakery III for a greater privilege liquor license granting them a Full On-Premise License allowing for the sale of distilled spirits, malt beverages, and wine for consumption on the premises. Salvador's Bakery III currently holds a Limited On-Premise Sales License. The Police Department responded to 25 calls for service at this location in the last 12 months. There were no reported liquor violations. The police department has completed a limited background investigation on the applicant business and found no~i~ of a questionable nature. An in- Agenda Item Review: City Adminlstrat~-'¥'_v'~'4'~' City Attorney ~ Finance 43 Mayor and City Council August 11, 2003 Page 2 depth investigation was completed on owner/managers and no offenses that would preclude a license being issued, and no changes in applicant status since this year's renewal investigation. DISCUSSION: In April of 2003 police department staff met with Mr. Larios and requested that he take some additional steps to ensure criminal conduct did not occur as a result of his business change, he agreed and entered into a compliance plan at that time. The operational hours of the business and conditions have not changed since my last report to council on the business change in April 2003. Mr. Larios was asked the reason for the requested additional change and he stated that it was for financial reasons. He was also asked what changes he intended to make if the application was approved and he responded that he would be increasing the frequency of live music and dancing in the restaurant portion of the facility. The police department has reservations about the need for such a license change given: the nature of the business (a bakery/food/grocery store); the proximity to the Highway 99E Safety Corridor; and the amount of Full On-Premise Licenses already in the area. Due to these factors it would be the police departments preference to recommend denial, however City policy, Oregon Revised Statutes, Oregon Administrative Rules, and OLCC rules do not allow such a recommendation. By design our City policy on OLCC matters is positioned at the upper limits of what the law allows, any recommendation beyond these limits would overstep our authority. The only area, upon which a denial could be reasonably based by statute, is a case of demonstrated "lack of need" for additional licensees. But in discussions with OLCC officials they advised that a local government has never successfully argued this limitation and they see no other reason to deny the license. The police department recommendation is only one component of the process. The City Council ultimately makes the recommendation to OLCC, and the final decision rests with OLCC. The OLCC, however, has advised that they see no reason to deny the license. The police department recommendation in this case is based solely on the limits of the current law. FINANCIAL IMPACT: None WOODBURN llA August 11,2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator A Jim Mulder, Director of Community Development Appeal of Design Review 02-12 and Variance 03-01 "Coastal Farm Supply Expansion" located at 1550 Mt. Hood Avenue RECOMMENDATION: Staff recommends that the City Council act by motion to continue the public hearing on Design Review 02-12 and Variance 03-01 to the City Council meeting of September 22, 2003 pursuant to the applicant's request. BACKGROUND: At their hearing of April 24, 2003, the Planning Commission considered a request by Coastal Farm Supply to construct a 10,250 square foot addition to an existing 28,500 square foot retail building occupied by Coastal Farm Supply in the Commercial General (CG) zoning district. In addition, the applicant requested a variance from the Woodburn Development Ordinance Section 2.106.05.C.2 which requires a solid brick or architectural wall adjacent to an RS, RIS, or RM zone. The applicant proposed to substitute an existing berm, chain link fence with slats, and landscaping for the required wall. On May 8, 2003, the Planning Commission approved a final order approving Design Review 02-12 and denying Variance 03-01. The Planning Commission's decision was subsequently appealed by Coastal Farm Supply. This public hearing is to consider that appeal and has been noticed as a de novo hearing which allows new evidence and testimony to be presented by any party. DISCUSSION: The applicant is requesting another continuance of the public hearing for the appeal of Design Review 02-12 and Variance 03-01 "Coastal Farm Supply Expansion" from August 11,2003 to September 22, 2003. The applicant has Agenda Item Review: City Administrator~ City Attorney Finance 45 Mayor and City Council August 11,2003 Page 2 granted an extension of the 120 day rule from August 28, 2003 to October 17, 2003 to allow for the requested continuance. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. Attachment: Exhibit A: Applicant's continuance request, dated 8/0~,/03 08,'04/03 3ION 14:47 FAX 4850599 August 4, 2003 BY FACSIMILE 503-982-5244 GSLPSS EXHIBITA 002 Jim Mulder Planning Director City of Woodburn 270 Montgomery Street Wooclburn, OR 97071 Re' Coastal Farm Supply Design Review 02-12 and Variance 03-01 Dear Jim: In accordance with my telephone discussion with Naomi Zwerdling, the second hearing before the City Council for this appeal will be set for October 13, 2003. To allow time for the City Council's decision, Coastal Farm & Home consents to an extension of the 120-day period until October 17, 2003. The initial hearing date before the City Council will remain on September 22, 2003. Very truly yours, aclarlq~,orbu slaw. corn ica CC; Buzz Wheeler Joe Williams Naomi Zwerdling Thomas P.E. Herrmann Phone: (541) 686-8~S3 (54I) 345-2034 975 Oak Street Suite 800 Eugene, Oregon 97401-3~56 Mailing Addrcss~ RO. Box I 147 Eugene, Orcson 97440-1 ! 47 Email~ in/o@orbuslaw.com Web-Site: www, oebm:law, corn rrcdcnck A, Ilatson Jon V. lluerstatte H. A*~dmw Clark Joihaa A. Clark A. I. Giustin~ Vernon D. ~omas I[ E He=mann T~d R. John,ton Knstin E. Kemutt Stephen O. William H Martin Laura T Z. Montgome~ Stundl~ C, Potter lan T Manha J. Ro~an Douslas R, ~hukz Malcolm H Scott )ame~ W, gpickcman Mien C Swearingen Tavk L. 5ydow Ka r~ A, ReMe C. 47 11B August 5, 2003 TO: FROM: SUBJECT: and City Council through City Administrator Mayor Randy Rohman, Public Works Program Manager Thorn Street Right of Way Vacation RECOMMENDATION: Upon completion of the public hearing, direct staff to perform analysis on the public input received and present a recommendation for further Council action on the proposed vacation. BACKGROUND: The unimproved 50 foot right of way of Thorn Street that intersects with Settlemier Avenue varies from 82.77 feet to 99.71 feet in depth. This right of way has not been developed and the east end is the defined boundary of Settlemier Park (see Attachment A). The adjacent property owner to the north has been using an approach from Settlemier Avenue on the north side of the right of way for access for many years. The property owner has agreed that the property be vacated. The procedures for vacation of a street right of way are defined in ORS 271.080 through 271.230. By ORS 271.130, the Council, on June 23, 2003, moved by motion to vacate the above section of city street right of way. Notice of the public hearing was given pursuant to ORS 271.110. Public notices were published in the Woodburn Independent on July 26, 2003 and July 30, 2003 and individual property owners in the affected area were sent a notice of the hearing. Public notices were also posted at either end of the proposed vacation 14 days prior to the hearing. The City Council may not vacate the city street right of way if the owners of a majority of property in the affected area, as defined in ORS 271.080, object in writing. DISCUSSION: ORS 271.080 specifies the real property area that is affected by a vacation action. Attachment B is a drawing that outlines the affected area around the proposed Thorn Street right of way vacation as described in that section of statute. If a non-consenting abutting property owner's property would be substantially affected, provisions must be made for paying damages before the vacation can be granted. A vacation action can only "substantially affect" abutting property if it prevents public access to the property. No property in the affected area meets the "substantially affect" definition in statue. Agenda Item Review: City Administrato~~'~ City Attorney ./gt~, ~ Finance __ 4.8 Mayor and City Council Augus'~ 5, 2003 Page 2 The proposal is that the right of way be divided equally (25 feet to each property) between the property owners abutting the property to the north and south. The City of Woodburn is the property owner to the south and the property would be used as part of Settlemier Park. The resident to the north has used the right of way for access through an existing driveway approach for many years and with Settlemier Park on the east end of the right of way there is no identified current or future need for the right of way. The defined limits of Settlemier Park are outlined in Attachement A. The existing Third Street right of way is included in the legally defined limits of Settlemier Park. The portion of Thorn Street will not be a part of the legally defined park but will be considered as part of the park in a manner similar to the short section of Third Street that is adjacent to Oak and is a designated pedestrian entrance to the park in the proposed Settlemier Park Master Plan. It is appropriate that this section of Thorn Street right of way be vacated with half going to the city and the remaining half to the property owner to the north. There is an existing park entrance just to the south of the proposed vacation. There is no projected need to utilize this area as an entrance to the park. Vacation will allow the city to install a planned permanent fence on the newly established property line. This fence will provide a permanent separation between the residential properties and the park property and discourage use of this area as a non-designated park entrance. Vacation of this right of way will allow installation of the fence and also continued use by the property owner to the north of the Settlemier Avenue access. FINANCIAL IMPACT: There is minimal impact. The portion of the right of way vacated to the north will become part of that residential lot and returned to the tax roles. The increased lot size may cause a small increase in assessed valuation and property tax assessment. ATTACHMENT A x / r' r' ~ ? ATTACHMENT B Notification Area M~ER RK 51 W.oo Bur N 14A August11,2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator Jim Mulder, Director of Community Development,/~/~¢'//,, Community Development Director's Action ~n Design Review 03-10 located at 2919 Newberg Highway. RECOMMENDATION: No action is recommended. This item is placed before the City Council for information purposes in compliance with the Woodburn Development Ordinance. The City Council may call up this item for review if it desires. BACKGROUND: On July 30, 2003, the Community Development Director approved the applicant's request for administrative design review approval of a 998 square foot addition (new dining room) to the existing Denny's Restaurant. The subject site (1.32 acres) is located at 2919 Newberg Highway and further identified on Marion County Tax Assessor's Maps as T5S, R2W, Sections 12AC, Tax Lot 4400. No wetlands are located on the subject site and it is located outside of the 500 year floodplain. The subject property is zoned Commercial General (CG) and designated as Commercial on the Woodburn Comprehensive Plan Map. All of the surrounding properties are also zoned CG and designated as Commercial on the Woodburn Comprehensive Plan Map. Interstate 5 is located to the west of the subject site. The property to the east is vacant. Commercial businesses are located to the north and south of the subject site. A 50 foot wide looped private access easement connects the subject site to Newberg Highway. The easement was created when a lot was divided into three parcels (the Denny's site was one of the parcels) as part of Minor Partition Case File No. 91-05A. Applicant: Agenda Item Review: Deffenbaugh & Associates Lee Gwyn 388 State Street/Capitol Center Suite 840 Salem, OR 97301 _/ City Administrator.~ City Attorney/v'tJ Finance 52 Mayor and City Council August 11,2003 Page 2 Property Owner: Jason Freeburg 2919 Newberg Highway Woodburn, OR 97071 DISCUSSION: None. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. 53 Woodburn Chamber of Commerce Monthly Office Statistics 2003 Info Packets Phone Visitors Cyber Month Relocate Visitor Chamber Inside Outside Total Inside Outside Total Current E-Mail Web Hits Packets Information Business Oregon Oregon Oregon Oregon Festival January 7 2 223 162 4 389 172 10 182 TF:4 475 106 'February 14 6 200 i32 ' 12 344 148 ' 34 182 TF:15 638 530 M~rch 1 15 202 174 ' 4 380 188 (~'3 ~51 TF:112 541 742 April 3 9 182 ' 216 7 405 293 - 147 440 TF:I~2 DF:2 673 698 May 14 7 163 i47 ' 8 318 182 45 227 TF:1DF:12BF:31ris:11 437 778 June 14 -5 190 ' 246 - '-17 453 220 66 286 DF:100__4TH:I 504 1018 J_uiy 16 i_ 4 ...... 1_42 i 189 ~ ..21 352 209-~ -~25__ 334 DF:51MF:16BF:14 493 1249 August .... - ........ September: October November December YTD 2003 69 48 1302 1266 73 2641 1412 490 1902 505 3761 5121 Total 2002 143 88 3006 1941 166 5108 2824 1007 3831 505 4216 5533 Total 2001 N/A N/A 1573 1733 180 3486 1872 824 2696 357 N/A 2531 Total 2000 N/A N/A 3048 2394 345 N/A N/A _T.~ Tulip _F_es_tival ~ .......... i ~ : - ........ DF Drums of Fire B-F ;Berry Fes_tiv_a_l MF Mexican Fiesta . Iris Iris Garden __ 4T-R 4th