Agenda - 06/23/2003 WOODBURN CITY COUNCIL
AGENDA
JUNE 23, 2003- 7:00 P.M.
1. CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. The Skate Park will be closed June 25 through July 2, 2003 for
final construction tasks.
Woodburn Public Library special activities on Thursdays at
2 p.m.: June 26 - Roland Smith, award winning author will give
a talk and slide presentation; July 3- Anne Louise Sterry, radio
star will sing songs and tell stories; July 10 - Library Teen Group
will do face painting and sidewalk art especially for kids.
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City Hall and the Library will be closed July 4, 2003 in
observance of Independence Day. The Aquatic Center will be
open.
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Independence Day Celebration - July 4th .
· 7 a.m. to 11 a.m. - a Check Wagon Breakfast will be served
at Legion Park;
· 1 p.m.- a Youth Parade will begin at Settlemier Park;
· After the parade, traditional July 4Ih activities will take place
at Centennial Park (games, art & crafts, hot dogs, burgers);
· 6 p.m.- Corral Jam Band and other local musical talent will
entertain until the fireworks show at Centennial Park;
· 7:05 p.m. - Cascade Surge soccer game at Legion Park;
· After dusk- Fireworks Show.
The Public Hearing for Coastal Farm Supply is continued until
July 14, 2003.
F. There is an opening on the Recreation and Park Board.
· 'Ha~r~ interferes bis~nibles para a~[[as perso.as ~e .o ~a~[a. I.~[~s~ previo ac.eri)o, com.ni~ese
(503) g&)-~-4S~"
June 23, 2003 Council Agenda Page i
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Appointments:
G. Sign Ordinance Focus Group
PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Relay for Life
Presentations:
B. Livability Task Force Property Pride Award - Benavidez Quality
Tires
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COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
COMMUNICATIONS
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None,
BUSINESS FROM THE PUBLIC (This allows the public to introduce items
for Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are cansidered
routine and may be enacted by one motion. Any item may be removed
for discussion at the request of a Council member.
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Woodburn City Council minutes of June 9, 2003, regular and
executive sessions
Recommended Action: Approve the Woodburn City Council
minutes.
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Woodburn Recreation and Parks Board draft minutes of June
1 O, 2003
Recommended Action: Accept the Woodburn Recreation &
Parks Board draft minutes.
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Woodburn Planning Commission draft minutes of May 22, 2003
Recommended Action: Accept the Woodburn Planning
Commission draft minutes.
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June 23, 2003 Council Agenda Page fi
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Woodburn Livability Task Force minutes of April 22, 2003
Recommended Action: Accept the Woodburn Livability Task
Force minutes.
Woodburn Livability Task Force draft minutes of June 17, 2003
Recommended Action: Accept the Woodburn Livability Task
Force draft minutes.
Woodburn Community Center planning notes
Recommended Action: Accept the Woodburn Community
Center planning notes.
Claims for May 2003
Recommended Action: Receive the report.
Liability, Auto, Property, and Workers' Compensation Insurance
for Fiscal Year 2003-04
Recommended Action: Information only- no Council action
required.
PGE Proposed Governance Structure
Recommended Action: Receive the proposal.
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9. TABLED BUSINESS
10.
None.
GENERAL BUSINESS
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Council Bill 2459 - Ordinance adopting a budget for fiscal year
2003-2004, making appropriations, levying taxes, and
declaring an emergency
Recommended Action: Adopt the ordinance.
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Council Bill 2460 - Resolution certifying the eligibility of the City
of Woodburn to receive state-shared revenues during fiscal
year 2003-2004
Recommended Action: Adopt the resolution.
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Council Bill 2461 - Resolution declaring the City's election to
receive state revenues during fiscal year 2003-2004
Recommended Action: Adopt the resolution.
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June 23, 2003 Council Agenda Page iff
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Council Bill 2462- Resolution entering into a water/wastewater
financing program financial assistance award contract with the
State of Oregon and authorizing the Mayor to sign such
agreement
Recommended Action: Adopt the resolution.
Liquor License Application - Your Northwest, Inc.
Recommended Action: Approve an Off-Premise Sales liquor
license for Your Northwest, Inc., 1001 Arney Road #416.
Liquor License Application - Change of Ownership
Recommended Action: Approve a limited On-Premise Sales
liquor license for Cactus Grill Taqueria, 1032 N. Pacific Hwy.
Vacation of Thorn Street Stub Adjacent to Settiemier Park
Recommended Action: Initiate vacation of the portion of
Thorn Street right-of-way between Settlemier Avenue and the
west Settlemier Park boundary.
West Lincoln Local Improvement District
Recommended Action: Instruct staff to prepare an Ordinance
for Council action ordering improvements to the unimproved
portion of West Lincoln Street and adopting the Local
Improvement District for said improvements.
Aquatic Center Chemical Separation Building Foundations Bid
Award
Recommended Action: Receive the bids for the foundations
of the Aquatic Center chemical separation building for action
in a separate memo to be presented at the June 23, 2003
Council meeting.
Contract Award for Resurfacing Improvements
Recommended Action: Award the construction contract to
the lowest responsible bidder, D & D Paving for resurfacing of
Greenview Drive, Greenview Court, Audrey Way, June Way
and Orchard Lane in the amount of ,$68,746.15.
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June 23, 2003 Council Agenda Page iv
11. PUBLIC HEARINGS
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Annexation 03-01 and Zone Change 03-01; Annexation and
Zone Change on Food Services of America property located at
350 South Pacific Highway
Recommended Action: Approve Annexation 03-01 and Zone
Change 03-01 and instruct staff to prepare an ordinance to
substantiate the Council's decision.
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12. PUBLIC COMMENT
13.
14.
15.
16.
17.
18.
NEW BUSINESS
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS -These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
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Planning Commission's approval of Conditional Use 03-03 and
Design Review 03-04, a request to construct a 19,670 square
foot building for additional classrooms at Heritage Elementary
School.
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
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To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (1)(h).
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To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (1)(f).
To conduct deliberations with
governing body to negotiate
pursuant to ORS 192.660 (1)(e),
persons designated by the
real property transactions
ADJOURNMENT
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June 23, 2003
Council Agenda
Page v
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ODBURN
Press Release
Contact:
Recreation and Parks Department · 270 Montgomery Street · Woodbum, Oregon 97071
Phone (503) 982-5264 · Fax (503) 982-5244
D. Randall Westrick, Recreation and Parks Director
FOR IMMEDIATE RELEASE
4th of July Committee Announces Changes
Woodburn, Oregon -- June 17, 2003 - Woodburn's Independence Day celebration will
see some changes this year. Because of growing residential development around
Woodburn High School, organizers have decided to take this year's celebration to
Centennial Park.
According to Mayor Kathy Figley, "This year the event will feature the same activities as
in the past. However, for safety sake we decided to move the celebration to the park."
Centennial Park is located in Woodburn on Parr Road just west of Valor Middle School.
She also said that a new activity has been added for this year. In cooperation with the
Teen Scene program, volunteers will organize a Youth Parade to begin at 1:00 p.m. at
Settlemier Park. The one-mile Parade course will proceed from Settlemier Park on
Settlemier Avenue and Parr Road to finish at Centennial Park. Young people 12 and
under and their parents are invited to decorate bicycles, wagons, buggies and wear
costumes that celebrate patriotism and join in. Volunteers will be on hand at Settlemier
Park to help entrants decorate.
Traditional activities will begin at Centennial Park following the parade. These include
hot dogs, hamburgers, sodas and free watermelon. ^ full afternoon of games and arts
& crafts are also planned.
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Beginning at 6:00 p.m., the Corral Jam Band and other local talent will take the stage
and entertain until the fireworks show after dusk. Admission to Centennial Park for the
celebration is free.
Other Woodburn 4th of July activities include the annual Chuck Wagon Breakfast served
from 7:00 to 11:00 a.m. at Legion Park. The Woodburn Kiwanis Club sponsors this
event and accepts donations at the breakfast.
Woodburn's local minor league soccer team, Cascade Surge will host the Spokane
Shadow at 7:05 at Legion Park. Both teams are challenging for the top spot the
Premier Development League's Northwest Division. Tickets for the Surge are $5.
WRPD Press Release · June 17, 2003 · Page 2
RELAY
FOR LIFE.
4A
A paoc rzON voR ri£ Ctz' ov WOODBtY aV
TH£ A.wl Jcx r C. aNC£R ,_,Cocz r R z.a Y FoR Lzv.
[/V/-~I~E~ CANCER IS A GROUP OF DISEASES CHARACTERIZED BY UNCONTROLLED GROWTH AND SPREAD
OF ABNORMAL CELLS WHICHj IF NOT CONTROLLEDj CAN RESULT IN PREMATURE DEATH; AND
W~ CANCER IS PREDICTED TO STRIKE ONE OUT OF EVERY THREE AlvtERICANS SOM~nME IN OUR
LIFETIME wrI-H AN ESTIMATED 17,000 NEW CASES OF DIAGNOSED CANCER IN OREGON IN 2003~ AND
W~ APPROXLMATELY 1~338 NEW CASES OF CANCER OCCURRED IN MARION COUm'Y EACH YEAR
FROM 1997-1999, AND AN AVERAGE OF 549 MAPaON COUNTY cnqZENS LOST THEIR BATTLE WITH CANCER
EACH YEAR DURING THIS TIME PERIOD; AND
H;~ THE AMERICAN CANCER SOCIET'ff ZS THE NATiONWiDE COMMUNITY-BASED VOLUNTARY
HEALTH ORGANIZATION DEDICATED TO ELIMINATING CANCER AS A MAJOR HEALTH PROBLEM BY
PREVENTING CANCER~ SAVING LIVES: AND DIMINISHING SUFFERING FROM CANCER: THROUGH RESEARCH,
EDUCATION, ADVOCACY AND SERVICE; A_ND
W~ THE WOODBURN A~tERIC.,~ C~CER Soczm'Y RE/AY FOR lIFE Is A coMMuNrrY EVENT
THAT ALLOWS AN OPPORTUNrlY TO NETWORK WlTH BUSINESSES, ASSOCIATES, FAMILY, AND FRIENDS,
wn-H THE SAME GOAL OF MAKING A DIFFERENCE IN THE BATrLE AGAINST CANCER~
Now rr~.m~wo~, I, KATHRYN I~IGLEY, THE MAYOR OF WOODBURN, DO HEREBY PROCLAIM THE
WEEK OF JUNE 22 - 28 AS THE ~O~RICAN C~ICER SOCI~l~ i~EI. AY FOR LIFE WEIiI~ AND JuNE 27 & 28
As I~F~..&Y FOR ~ DAY~ THROUGHOUT WOODBURN. I FURTHER URGE ~LL C1TIZENS TO RECOGNITE
AND PARTICIPATE IN THE FIGHT AGAINST CANCER IN OUR COMMUNITY.
Now :r~£~a?~o~va~, I ALso PROCLAIM THE RECOGNmON OF THE a~.ERICAN CANCER SOCIETY RF~Y
FOR ~ EVENT AS 't'l'HE COMMUNITY THAT TAKES UP THE FIGHT" TO SHOW YOUR SUPPORT
TO TI-lOSE INDIVIDUALS LMNG ~ CANCER~ AND HONOR THOSE INDIVIDUALS THAT HAVE LOST THEIR
LIVES TO CANCER.
C~F wWlTNESS'~REOF, I HaVE miREuNTo SET MY HAND ~ CAUSED TIlE SF~L OF THE
OODBURN TO BE ~FFIXED THIS 18
TM DAY OF MAY 2005.
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COUNCIL MEETING MINUTES
JUNE 9, 2003
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JUNE 9, 2003.
CONVENED. The meeting convened at 7:05 p.m. with Mayor Figley presiding.
0015 ROLL CALL.
Mayor Figley Present
Councilor Bjelland Present
Councilor Cox Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Councilor Veliz Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Mulder, Finance Director Gillespie, Police
Chief Russell, Public Works Manager Rohman, City Recorder Tennant
0040
ANNOUNCEMENTS.
A) A public hearing before the Woodbum City Council on Annexation #03-01 and Zone
Change #03-01 (Food Services of America, 350 S. Pacific Highway) will be held on
Monday, June 23, 2003, 7:00 p.m. in the City Hall Council Chambers.
B) Sign-ups for the Library Summer Reading Program will begin on June 12, 2003.
APPOINTMENTS.
Sign Ordinance Focus Group:
Mayor Figley stated that she expects to have all of the names for this group ready for
Council consideration prior to the next regular Council meeting with appointments to be
made at the next meeting.
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CHAMBER OF COMMERCE REPORT.
Jeannine Hahn, representing the Chamber, updated the Council on the following
Chamber activities:
A) On June lffh, the Chamber will be sponsoring the "State of the County" address which
will be held in the City Hall Council Chambers at 5:30 p.m..
B) On June 18'h, the Chamber Forum will be held at Tukwila Center for Health &
Medicine at 12:00 noon. The guest speaker being Marion County Sheriff Raul Ramirez
who will update the attendees on Homeland Security and its effect locally.
C) The annual Chamber Golf Tournament will be held on June 20, 2003 at Senior Estates
Golf & Country Club.
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D) On July 2, 2003, the Drums of Fire event will be held at the high school athletic field
and tickets are available at the Chamber of Commerce office. Volunteers are also needed
for lhis event and mlerested persons are urged to contact the Chamber office.
She also stated that ribbon cutting ceremonies are scheduled for June 13'~' at Rumors Ba~-
& Grill and June 26'h at Perfect hnage gift shop. Both ceremonies will be held from 5:00
pm until 7:00 pm.
Lastly, the new Chamber Directory is ready for distribution and copies of the directory
were made available to the Council, staff, and City Hall patrons.
0297 LETTER FROM MARION COUNTY HOUSING AUTHORITY REGARDING
PAYMENT IN LIEU OF TAXES.
Administrator Brown stated that, as a government entity, Marion County Housing
Authority (MCHA) is not required to pay property taxes on property they own within the
City. MCHA does own rental property in the City and, as part of a cooperative agreement
with the City since the early 1980's, they make a payment to the City in lieu of property
taxes. For fiscal year 2002-03, they have recently made a partial payment of $14,984.56
and another payment will be made within the next few days for a large parcel of rental
properly they own on Park Avenue.
0399 LETTER FROM WILLAMETTE BROADBAND REGARDING PENDING
CABLE TV RATE ADJUSTMENT.
The Mayor stated that Willamette Broadband submitted a letter to the City regarding a
pending rate adjustment for cable TV services effective July 1, 2003. It was noted that
the City has no control over cable TV rates and the letter was included in the agenda
packet to alert the Council of the pending increase.
0435
CONSENT AGENDA.
A) approve the Council meeting minutes of May 27, 2003;
B) accept the Woodbum Public Library minutes of May 14, 2003;
C) receive the Building Activity report for May 2003;
D) receive the Planning Activity Tracking Sheet dated May 23, 2003;
E) receive the Woodbum Memorial Aquatic Center revenue/attendance reports; and
F) receive the Police Department statistics for February 2003.
Mayor Figley requested that the Council briefly discuss the Aquatic Center report since
this is new and important information for the Council to consider.
NICHOLS/BJELLAND...adopt the consent agenda as presented with the exception of
the Aquatic Center report which will be discussed separately.
The motion passed unanimously.
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0516 Mayor Figley stated that the revenue information indicates that revenues continue to
increase at the pool even though rates were recently increased by the Council. At the time
rates were being discussed, there was some concern about potential decline in pool usage
as a result of an increase in rates.
Administrator Brown stated that this report provides for 2 full years of activity and, based
on the report, there has been some decline in usage but revenues are still increasing in
spite of the decrease usage. However, this report will not provide the Council with the
full impact of usage versus revenue since the new rates went into effect in May 2003 and
future reports will compare revenues and attendance based on the new rates. He stated
that Director Westrick was interested in any comments from the Council on the format
for future reports.
Councilor Bjelland suggested that the year to date information reflect the same period of
time from the previous year to this year as opposed to a 12-month yearly total so that the
attendance figure is always showing a full 12 months.
0787 COUNCIL BILL 2456 - ORDINANCE DEFINING NUISANCES PROVIDING
~OR NUISANCE ABATEMENT ESTABLISHING A PENALTY AND
REPEALING ORDINANCES 1616 AND 1822...
Councilor Sifuentez introduced Council Bill 2456. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Cox stated that he was satisfied with the minor changes made to the proposed
ordinance.
Councilor McCallum thanked the City Attorney, Police Chief, and all other individuals
who worked on the revisions to the nuisance ordinance.
On roll call vote, the bill passed unanimously. Mayor Figley declared Council Bill 2456
duly passed with the emergency clause.
0905 COUNCIL BILL 2457 - RESOLUTION APPROPRIATING GRANT FUNDS
- RECEIVED IN FISCAL YEAR 2002-03 FOR THE CIPRIANO FERREL
EDUCATION CENTER.
Council Bill 2457 was introduced by Councilor Sifuentez. Recorder Tennant read the bill
by title only since there were no objections. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill 2457 duly passed.
0967 COUNCIL BILL 2458 - RESOLUTION ENTERING INTO AN AGREEMENT
WITH THE WOODBURN SCHOOL DISTRICT FOR SCHOOL RESOURCE
OFFICER SERVICES DURING FISCAL YEAR 2003-04.
Council Bill 2458 was introduced by Councilor Sifuentez. Recorder Tennant read the bill
by title only since there were no objections from the Council.
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Councilor Veliz stated that having the School Resource Officer is a positive addition to
the high sclnool and he is glad to see the relationship with the School District continue in
this area.
Councilor Cox questioned if tine 80/20 split in cost is based on the idea that the Police
Officer is doing law enforcement work that is not directly related to the work at the
school.
Administrator Brown stated that there may be times when the officer is pulled off the
school campus in addition to doing other work when school is not in session.
Councilor Veliz questioned if there would be a change in which officer is assigned as
School Resource Officer.
Chief Russell stated that there was a change last year and the officer that was in the
school last year has requested that he be assigned to the school for the next year.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2458 duly passed.
1169
AQUATIC CENTER CHEMICAL SEPARATION BUILDING BID.
The only bid received for this project was submitted by Schneider Equipment Company
in the amount of $124,700.00. The engineer's estimate for this project was $65,000.
BJELLAND/NICHOLS .... reject the bid for the Aquatic Center chemical separation
building from Schneider Equipment Company.
The motion passed unanimously.
1208
PUBLIC HEARING: WEST LINCOLN STREET IMPROVEMENT PROJECT.
Mayor Figley declared the public hearing open at 7:27 p.m..
Public Works Director Tiwari provided background information on the proposed project
which would provide for a 34 foot wide local street, curbs, gutters, bike lanes, and
sidewalks. The project area is the unpaved portion of West Lincoln Street located west of
Kotka Street and east of Cascade Drive. Funding for this project includes a City
contribution of $40,000 with the balance of the costs ($154,500) to be paid by benefitted
property owners within a local improvement district. It was noted that the City had
installed a water line and storm drain line during the last year in anticipation of this street
improvement project. Costs for these lines were borne by the City and are not included in
the costs allocated to the property owners. The proposed assessment method provides
for 50% of the cost to be allocated based on land area and 50% of the cost to be allocated
based on front footage. It was noted that there are two parcels of land that have been
allocated with a reduced benefit since the properties have another access to a paved street
rather than this street being their only access to a paved street. Benefitted property
owners would be allowed to pay for their share of the costs under the Bancroft Bonding
program which allows for a 10-year payment plan. The estimated interest rate is 6.5%
which is .5% over the estimated bond rate. If the local improvement district proceeds to
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the next step, the ordinance will specify the interest rate which will be updated by thc
Finance Director prior to approval of the ordinance. The City will borrow funds from
other City funds in order to complete the project and, at a later date, will combine
multiple improvement projects to sell one large bond issue. To date, there has been no
written remonstrances received from benefitted property owners on this project.
Councilor Cox questioned if the City would absorb any increase in cost rather than
increasing the proposed property assessments.
Director Tiwari stated that the property owners would not be assessed for an amount
greater than what has been adopted by the Council in the recently published resolution.
2369 Robert Montgomery, one of the partners of Lincoln Estates LLC, stated that they own a 2
acre parcel on the north side (1695 W. Lincoln St) and a 3 acre parcel on the south side of
W. Lincoln St. abutting Kotka St. and Cozy Way. They are in the process of planning a
22-1ot subdivision on that property and they anticipate being before the Planning
Commission on July l0th. He stated that they are in favor of this project and would like to
coordinate their subdivision with this improvement project. He briefly reviewed the
proposed plat which would provide for a 10-lot development on the north side and a 22-
lot development on the south side. Kotka Street would be extended through to a cul-de-
sac and Cozy Street would be extended to W. Lincoln Street. He questioned staff on the
proposed interest rate since it seems a little high based on current interest rates for tax
exempt bonds. He also questioned if staff looked at a wider area for assessment similar
to what was done when Cleveland Street was improved a number of years ago.
Ben Shevchenko, 344 N. Settlemier, stated that he is the owner of property located at
1515 W. Lincoln Street and is in favor of this project. In his opinion, the City will benefit
from the improvement since homes will be built thereby increasing City tax revenues. He
also suggested that the assessment area be expanded since the street is used as a through
street between Cascade Drive and Settlemier Avenue.
2900 Gary Schnabel, 1720 W. Lincoln St., stated that he owns this one-acre parcel and he lives
in the original house which was built in 1910. He objected to this project since it creates
a hardship for the resident owners on this street of which he is one of two resident
owners. He objected to the method that was used to determine the proposed assessment
since developers will reap a financial benefit once the improvement is completed as
opposed to a family living on the acre parcel. This was not a neighborhood initiated local
improvement district rather it was driven by this development. He referred to a letter he
received from Public Works Manager Rohman in September 1996 in response to a letter
he had previously written to the City requesting information on options available' for dust
abatement. At that time, Mr. Rohman had briefly discussed the formation of a local
improvement district in order to pave the roadway, however, the cost for the improvement
was $245,000. He commented on how this estimate had decreased by $54,000 when the
City decided that they wanted to use their authority for the developments to move forward
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with the improvement. He also stated that owners with one home on a parcel will have
less wear and tear on the street whereas the developer will have multiple driveways per
acre and more usage of the street but yet they will not be paying a greater share of the
cost. He agreed with the other property owners on the expansion of the assessmen! area
since the street is used similar to that of an arterial. Lastly, there are two large black
walnut trees that, from what he has learned, were planted by Jesse Settlemier. He
questioned if there was a way to preserve the trees.
Dean Keiling, 1790 W. Lincoln St., also objected to the proposed assessment since there
is a substantial amount of traffic on this street from motorists who do not live in the
affected area. Many of the motorists travel this roadway in order to avoid Highway 214
and they use W. Lincoln Street to get to Nellie Muir school. He also questioned if the
pavement at the United Methodist Church will be of the same height as the new street and
if the trees would be preserved. Lastly, he stated that a portion of his land has been
claimed by the City as a wetland and he does not understand as to why he should have to
pay the same amount as other property owners since he is unable to utilize his full parcel
of land.
No other comments in opposition to the project were received.
Public Works Director Tiwari answered the following questions that were brought up by
the property owners:
1) In the area abutting the new development, sidewalk delay is dependent upon how long
it will take for construction to take place and, if it is a short duration, staff will work with
the developer to make sure work is done correctly. It was noted that with the extension of
Cozy Way, more children and motorists will use Cozy Way to get to Nellie Muir School
rather than driving down West Lincoln to Cascade Drive. He stated that W. Lincoln
Street is considered a local street which is why it will only be improved to a 34 foot
width.
2) Interest rate of 6.5% will be adjusted prior to adoption of the ordinance. The rate
includes the current bond rate plus .5% and that rate will not change when the final
assessment is allocated to property owners following completion of the project.
3) The 1996 estimate of $246,000 included costs for the storm drain and water line which
has recently been installed and paid for by the City. The City has also allocated another
$40,000 to this project thereby reducing the assessments to the property owners.
4) In regards to the trees, the City would prefer to obtain an easement from the property
owner if the trees are in the sidewalk area so that the sidewalk can go around the trees.
5) The pavement adjacent to the Church property will match so that there is a smooth
transition from the existing pavement to the new pavement.
Councilor Cox questioned if wetland property will be excluded from the calculation.
Director Tiwari stated that, from his understanding, there is no declared wetland in that
area. If there is a declared wetland, then a deduction will be made on the land area for the
affected parcel(s) since declared wetland property cannot be used for future development.
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Mr. Montgomery stated that they had looked at Mr. Keiling's property and there is a
wetland on lhe back portion of his properly since the mobile home park runs their storm
water runoff onto Mr. Keiling's property. There is a ditch that comes off the back of the
properties and they will be moving the ditch to the back of their subdivision.
Direclor Tiwari stated that a stom~ drain line could be installed by the property owners to
connect to the W. Lincoln Street storm drain line. Property owners are responsible for the
costs associated with line installation on their own properly.
Mr. Schnabel expressed concern with the open ditch drain field from the mobile home
park to Cozy Way since it could be a public health hazard.
Director Tiwari stated that there is no intention by the City to close the ditch at this time
but there are better defined ways to be able to drain that area and make sure that, to some
degree, a hazard is minimized. He reiterated that if the area is defined as a wetland, then
the wetland area will be taken off of the area calculation.
Mayor Figley commented that there can be an area of neighborhood concem for Public
Works to follow-up on regarding the man-made drainage ditch that appears to be
minicking a natural wetland.
Community Development Director stated that the wetland inventory did identify a small
non-significant wetland in this area which, from the City's viewpoint, the area can be
filled and used by the property owner but the final decision on usage rests with the
Division of State Lands.
Councilor Nichols questioned where the water from the mobile home park would flow if
a line is installed.
Director Tiwari stated that, although the City is not proposing it, the property owners of
the area that may include the mobile home park could share in the cost of installing a
storm drain pipe that would connect to the pipe near Cozy Way, however, any area
declared as a wetland would have to be protected.
Councilor Sifuentez questioned if it is possible for a property owner who had a hardship
be allowed to pay offthe assessment in 12 years versus 10 years.
Director Tiwari stated that past practice has been for 10 years and if it is decided to
lengthen the repayment period it would be applicable for all property owners.
Director Gillespie stated that municipal bonds are usually sold for 10, 15 or 20 year
periods and the interest rate is affected when a different bond period is utilized.
Councilor Cox also stated that even if the property owner does not make their payments,
nothing will happen unless the City Council passes a resolution to foreclose on the
properly.
City Attorney Shields stated that, under the ordinance, written remonstrances need to be
received before the close of the hearing and property owners speaking against the
assessment project need to have submitted a written objection in order for their objection
to be considered as a remonstrance.
Page 7 - Council Meeting Minutes, June 9, 2003
10
COUNCIL MEETING MINUTES
JUNE 9, 2003
TAPE
READING
Mayor Figley declared a short recess in order to allow property owners an opporlunity to
submit a written remonstrance.
The recess began at 8:30 p.m. and the meeting reconvened at 8:37 p.m..
Public Works Director Tiwari stated that during the recess he had a short discussion with
a representative from the mobile home park and the question asked by the representative
was if the City would fix his property back to its original condition if some type of
drainage is placed adjacent to his property. The Director told him that the City would
bring his property back to its original condition.
For the record, Mayor Figley stated that the City Recorder had received written objections
from Mr. Schnabel and Mr. Keiling.
The public hearing was declared closed at 8:40 p.m..
6393 Councilor Bjelland stated that the Cleveland Street LID included a much wider area since
this street is an arterial street and property owners had no other alternative than to use this
street in order exit the area. In this case, the surrounding properties have other abilities to
access the rest of the City without going through that section of W. Lincoln Street which
is why it is designated as a local street thereby keeping the benefitted properties in the
area defined.
Brief discussion was held on the paved area in front of the Marion County Housing
Authority (MCHA) apartment complex. It was noted that MCHA did the street
improvement as part of their development.
Councilor Cox agreed with comments made by Councilor Bjelland in that this benfitted
area is appropriate since it is not a collector or arterial street. He reiterated that every
street will have people from all over the City using the street at one time or another which
is considered as general public benefit. He felt that the City's contribution of the line
installations and the $40,000 street contribution constitutes the general public benefit.
Tape 2
0060 Councilor McCallum appreciated the staff's work to apply consistent standards. He also
appreciated the comments made by property owners to preserve the two black walnut
trees and staff will do what they can to protect those trees.
0104 COX/MCCALLUM... City Council direct staff to perform an analysis of the input
received at this hearing including the written remonstrances and to present a
recommendation to the Council for further Council action consistent with the findings.
The motion passed unanimously.
0154 PUBLIC HEARING: APPEAL OF DESIGN REVIEW 02-12 AND VARIANCE 03-
01 FOR COASTAL FARM SUPPLY EXPANSION {1550 Mt. Hood Avenue},
Mayor Figley stated that the agenda packet includes correspondence from the applicant in
which they have consented to waiving the 120-day rule and are requesting a continuation
of the public hearing to July 14, 2003.
Mayor Figley declared the public hearing open at 8:47 p.m..
Page 8 - Council Meeting Minutes, June 9, 2003
11
cOUNCIL MEETING MINUTES
JUNE 9, 2003
TAPE
READING
COX/SIFUENTEZ .... continue the public hearing to July 14, 2003.
unanimously.
0222
The motion passed
PUBLIC HEARING: 2003_____-04 CITY BUD._~GET.
Mayor Figley declared the public hearing open at 8:48 p.m. to consider public input on
the proposed 2003-04 City Budget which includes State Revenue Sharing funds.
Finance Director Gillespie reported that the Budget Committee had concluded their
budget hearing on May 28, 2003 and unanimously recommended to the Council a
proposed budget for fiscal year 2003-04. The financial summary and notice of this
hearing was publicized in the local newspaper on June 4, 2003. The Budget Committee
recommended that the Council impose a property tax rate of $6.0534 per $1,000 assessed
valuation plus a general obligation bond levy in the amount of $175,960. Staff has
recommended a change to the Budget Committee recommendation which would
provide funding for scoreboard pedestals and installation at Centennial Park in the
amount of $7,000. This expense would be funded out of contingency funds within the
General Capital Improvement Fund.
Mayor Figley stated that the scoreboards have already been contributed by private donors
and funding needs to be allocated to cover the purchase and installation expenses.
No one in the audience commented on the proposed budget document.
Mayor Figley declared the budget hearing closed at 8:50 p.m..
BJELLAND/COX.-- authorize staff to draft a budget ordinance based on the Budget
Committee's recommendation including the additional $7,000 for the scoreboard, for a
total City budget of $52,341,289, including allowable budget adjustments that do not
change the tax levy requirement.
On roll call vote, the motion passed unanimously.
052.____55
C~ITY ADMINISTRATOR'S REPORT.
Administrator Brown stated that he did not have any additional items to report to the
Council on at this meeting.
054!
~AYOR AND CITY COUNCIL REPORTS_.
Councilor Bjelland stated that the last Mid-Willamette Area Commission on
Transportation (MWACT) meeting included a presentation on the progress of the
Woodbum interchange and receipt of a document prepared by the Willamette Valley
Transportation System Alliance which consists of the various Area Commissions on
Transportation and the County Commissions throughout the Willamette Valley. This
document lists the major transportation projects that should be addressed by the
legislature over this session and the next upcoming session. The Woodbum interchange
was one of four projects in our region (Newberg-Dundee, Woodbum interchange,
Highway 22, and a new bridge over the Willamette River in Salem).
Page 9 - Council Meeting Minutes, June 9, 2003
12
cOUNCIL MEETING MINUTES
JUNE 9, 2003
TAPE
READING
Councilor Sifuentez stated that there was a couple of individuals who did not speak
English in the audience who had some questions regarding the West Lincoln Street
project. She did talk to the individuals and answered their questions with staff assistance.
She felt that a better procedure should be put in place to make sure that the staff and
Council are aware of any interpreter needs that may exist before the meeting or public
hearing commences.
Administrator Brown stated that Community Relations Officer Perfecto can be in
attendance if there is a need for bi-lingual services. Staff will attempt to do a better job of
advertising the fact that if people have the need to communicate to the Council, an
interpreter will be available but prior arrangements need to be made.
Brief discussion was held on this issue and staff will look into ways of making it known
to the public that interpreter services are available.
Councilor Veliz congratulated all of the high school and college graduates from around
the area for their achievement. He also stated that the Skate Park is up and running and it
is his understanding that a law has recently passed that would mandate skateboarders to
wear safety gear. He realized that safety gear is strongly recommended but he feels that
something needs to be done to require the safety gear in order to reduce injuries. He also
felt that some discussion should be held in the future regarding time usage of the skate
park by older kids versus younger kids.
Councilor Veliz stated that Cascade Surge has had a lot of success here in Woodbum
using our soccer field and Woodburn has two local residents on the team, Ricardo and
Demitrio Sanchez, which has also generated more interest in community attendance.
Lastly, Councilor Veliz stated that the Cipriano Ferrel Education Center grand opening
will be held on Sunday, October 5, 2003.
Councilor McCallum stated that he had attended the Skate Park dedication and the Mayor
did an excellent job at the dedication. In regards to the skateboard helmet law, the
Governor has signed the bill which will require use of helmets for youth ages 16 and
under, however, the bill will not go into effect for at least 90 days and it may be as long as
January 1,2004 since there was no emergency clause on the bill.
Councilor McCallum also stated that he had attended the open house put on by the I-5
Focus Group. It was his understanding that the group is recommending a partial
cloverleaf interchange.
Mayor Figley stated that the Focus Group had received various alternatives from the
consultant with a partial cloverleaf and a diamond being the most feasible type of
interchange. She stated that the partial cloverleaf was one in which the focus group
agreed upon since it seemed to cause the least disruption of any of the workable
alternatives and it was substantially cheaper than the other alternatives especially for a
project of this size.
Mayor Figley stated that she had attended the Woodburn High School graduation
ceremony and congratulated the Class of 2003.
Page 10 - Council Meeting Minutes:, June 9, 2003
13
COUNCIL MEETING MINUTES
JUNE 9, 2003
TAPE
READING
As a skate park neighbor and observer of activities at the park, Mayor Figley encouraged
skaters of all ages to wear a helmet in order to prevent head injuries.
Lastly, the Mayor stated that the 4'h of July celebration and fireworks will be held at
Centennial Park this year since continuing development in the Tukwila area has made it
more difficult to put on a good show due to fire and safety reasons. As parl of this year's
program, there will be a parade from Settlemier Park to Centennial Park beginning at 1:00
p.m. and specific information will be put out in the newspaper and to different
community groups within the near future.
1328
EXECUTIVE SESSION.
Mayor Figley stated that an executive session was only necessary on the labor
negotiations item, therefore, she entertained a motion to adjourn to executive session
under ORS 192.660(1)(d).
MCCALLUM/NICHOLS... adjourn to executive session under ORS 192.660(1)(d) for
the purpose of labor negotiations. The motion passed unanimously.
The meeting adjourned to executive session at 9:07 p.m. and reconvened at 9:27 p.m..
1352 Mayor Figley stated that no action was taken by the Council in executive session.
1370
ADJOURNMENT.
MCCALLUM/NICHOLS .... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:28 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 11 - Council Meeting Minutes, June 9, 2003
14
Executive Session
COUNCIL MEETING MINUTES
June 9, 2003
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JUNE 9, 2003.
CONVENED. The Council met in executive session al 9:10 p.m. xvith Mayor Figley presiding.
ROI.I. CAI.I_
Mayor Figley Present
Counci lot Bj el land Present
Councilor Cox Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Councilor Veliz Present
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called to conduct deliberations with persons designated by the governing
body to carry on labor negotiations pursuant to ORS 192.660(1)(d).
ADJOURNMENT.
The executive session adjourned at 9:24 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of' Woodbum, Oregon
Page I - Executive Session, Council Meeting Minutes, June 9, 2003
115
ALTNUTE$
Woodburn Recreation end Parks Board
Tuesday, `Tune 10, 2003
7:00 pm
Council Chambers
8B
1. Herb Mittmonn, Choir coiled meeting to order at 7 pm.
Roll Call
Members present: Herb Mittmonn, Chair; Rosetta Wangerin, Vice
Choir: Evan Thomas, Member: Sharon Felix, Member: Tanis Quinones,
Member.
Members absent: Rev. Frank Anderson, Richard Hammond.
Staff present: Randy Westrick, birector, Paulette Zostoupil, A.A.,
Steve Newport, Facilities and Aquatics Manager, Brian Sjothun,
Recreation Manager.
Public present: Richard ~Tennings, Kevin Rennet.
Approval of Minutes
A motion to accept the minutes from May :~3, 2003 os presented was
made by Herb Mittmonn. Shoran Felix seconded the motion. Motion
passed unanimously.
o
Business from the Audience
No business.
Special Presentation
Brian Sjothun presented Phil Gianella, .Tr. NBA Coach of the Year.
This award is among :>9 given out throughout the United States,
Canada and abroad.
Business from the Director - Division Reports
Aquatics
Steve submitted to the board o WMAC revenue and attendance
report. He shared that the aquatics center is currently serving 400
kids a dm/. They are gearing up for the summer activities planned. He
also stated that the pool would stay open longer throughout the
summer to better serve the community.
16
Recreation & Leisure ~rvices
Brian stated that throughout his Recreation Department he has 13!
regular volunteers in this fiscal year. Tanis C~uinones asked if these
volunteers were rewarded and Brian assured him that they are. Brian
stated that all of his volunteers were important and their children
receive free registration and were fully recognized.
Community Center
The existing Community Center is on schedule to close ~Tuly 1, 2003.
RSVP will be moving to a new office complex at !60 W. Cleveland St.
Also included in the move will be Randy Westrick, Director, Paulette
Zastoupil, A.A., and Brian Sjothun, Recreation Manager. This will
better fit the needs of the Department.
The Community Center Task Force is meeting the first Monday of
each month, with RDI facilitating. The committee is identifying
stakeholders and focus groups of § - 8 people. The next step is to
take these groups and start building a vision.
Skate Park
The 5kate Park is attracting 100 kids a day. There are issues and
concerns about the signs, safety and litter. The Maintenance
department is in the process of making heavier signs that will be
harder to tear down, and Randy will ask them to provide more
trashcans. It was recommended that the NO BIKE5 rules be painted
on the cement, and a sign posted that stated SKATE PARK FOR
5KATER$ AND BLADER$ ONLY. It was also recommended that the
signs be bi-lingual.
Alternatives for a BMX bike track were discussed at length. The
Board would like this subject on the next agenda. Randy shared that
the Public Works department have been stock piling extra rocky sod
on the 4th boll field at Centennial Park. He stated that we should re-
visit the Centennial Park Master Plan and decide the best use for that
area.
Park Master Plan
Dave Walters, MIG, presented the Legion and Settlemier Park Master
plans to the Board. Dave explained that the overview summary
describes the size, location and type of all the proposed features.
Also, a preliminary opinion of probable costs was prepared to share
with city staff and the Board. Herb Mittmann, Chair motioned to
accept the plans. Tanis Quinones seconded the motion. The next step
will be to present them to the Planning Commission.
17
Future Board Business
Bike Track
Pork Rewards in ~Tuly
Rosetto Wangerin asked that on update on the 5kote Park be put on
each agenda throughout the summer.
Public comment continued
Richard ~Tennings was concerned about strengthening the rules and
safety at the 5kote Park. He encouraged to start planning o BMX
bike park end getting the bike youth involved.
lO.
Board ~omments
I~1o comments
Meeting was adjourned at 8::~5 pm.
Next meeting Js scheduled for ~Tuly 8, ~?003.
18
WOODBURN PLANNING COMMISSION
May 22, 2003
CONVENED The Planning Commission met in a regular session at 7:07 p.m. in City Hall Council
Chambers with Chairperson Lima presiding. Meeting convened at 7:07 due to technical difficulties.
ROLL CALL
Chairperson Lima P
Vice Chairperson Young P
Commissioner Vancil P
Commissioner Grigorieff P
Commissioner Mill A
Commissioner Bandelow P
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
Victor Rodriguez, Associate Planner
This meeting was not recorded on audio tape due to technical difficulties.
Chairperson Lima provided an opening statement for Public Hearing.
MINUTES
A. Woodburn Plannin.q Commission Minutes of May 8, 2003.
C~ommissioner Loner.qan moved to accept the minutes as written and was seconded by Commissioner
Bandelow. Motion unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
~__ Woodburn City Council Minutes of April 14, 2003.
PUBLIC HEARING
A._~. Annexation 03-01 and Zone Change 03-01, annexation of 41.57 acres of land to the City of
Woodburn and establishment of City of Woodburn IL (Li.qht Industrial) ZoninR district on
I~roperty located at 350 S. Pacific Hwy., Food Services of America, applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
recommended approval of the applications based on the information in the report, the information provided
by the applicant and the applicable review criteria and subject to the conditions of approval included in the
Staff Report.
EX PARTE CONTACTS
Commissioner Vancil and Commissioner Loner.qan stated they were familiar with the site.
TESTIMONY BY THE APPLICANT
Attorney for the applicant (name and testimony not recorded)
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
Planning Commission Meeting - May 22° 2003
Page 1 of 3
8C
19
DISCUSSION
Chairperson Lima closed the public hearing and opened discussion among the Commissioners.
There was a consensus by the Commission that they had no problems with the project.
Vice Chairperson Younq moved to approve Annexation 03-01, Zone change 03-01and instructed Staff to
return with facts and findings. Commissioner Bandelow seconded the motion, which carried unanimously.
B. Conditional Use 03-03 and Desiqn Review 03-04, 26,988 sq. ft. addition to Herita.qe Elementary
School located at 440 Parr Rd., Woodburn School District, applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Based
on the information in the report, the information provided by the applicant and the applicable review criteria,
Staff recommended approval of the applications subject to the conditions of approval included in the Staff
Report.
Vice Chairperson Younq requested clarification regarding the size of the construction area as it was reflected
as 19,670 sq. ft. in the Staff Report and 26,988 sq. ft. in the Uniform Application.
Staff responded there was a change in the square footage of the building by the applicant.
TESTIMONY BY THE APPLICANT
Ken Rasmussen, P.O. Box ! 10, Aumsville, OR 97325 provided a very brief presentation.
Commissioner Loner.qan inquired what is the enrollment of the school and what is the expected servicing
when the project is done?
Ken Rasmussen replied there will possibly be 300 additional students when the project is completed.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Lima closed the public hearing and opened Commission discussion.
Commissioner Bandelow was pleased to see this project as a more permanent facility rather than a modular
unit as utilized in the past. She indicated she had no problems with the project.
Commissioner Loner.qan agreed with Commissioner Bandelow. However, he expressed concerns in that
there are no additional parking spaces and that a traffic impact study was not done. He further commented
300 additional students will cause a few additional trips and the parking will be affected during special
functions.
Staff interjected the code requires two parking spaces per classroom.
Commissioner Lonergan stated he is not convinced with having two parking spaces per classroom.
.Staff explained, as per code, parking requirements are not based on special events but on daily events. The
code sets standards which Staff does not have the ability to modify. He also pointed out special events may
occur perhaps only once a month.
Planning Commission Meeting - May 22, 2003
Page 2 of 3
20
area when there are special school events.
Commissioner Bandelow moved to approve Conditional Use 03-03 and Design Review 03-04 and instructed
Staff to return with facts and findings for the Final Order. Motion was seconded by Vice Chairperson Younq.
Motion unanimously carried.
ITEMS FOR ACTION
A_~. Final Order Desiqn Review 02-10 and Variance 02-06 proposed 7,154 sq. ft. addition to the
Scarborou.qh Insurance & Edward D. Jones Investments building located at 1385 Meridian Dr.,
Scott Beck, applicant.
Motion was made by Vice Chairperson Young to accept the Final Order as presented by Staff. Commissioner
Bandelow seconded the motion, which carried unanimously.
DISCUSSION ITEMS
Chairperson Lima reported Commissioner Mill was at home ill and wished him a speedy recovery.
REPORTS
A_~. Building Activity for April 2003
BUSINESS FROM THE COMMISSION
Comm ss oner Loner,qan announced the flower basket donated bythe Commission is now hanging on the first
pole east of Young St. Market.
Commissioner Vancil asked whether one of the design review requirements includes maintenance and
disclosed the K-Mart landscaping has deteriorated with the grass growing waist high. He suggested the City
contact the property owner to clean the grounds.
Staff remarked design review does not apply to this property as the project came in prior to design review
requirements. However, tall grass would be regulated thorugh nuisance enforcement. Staff indicated they
will follow up on this issue.
Chairperson Lima inquired whether there has been any news regarding what will occur with any of the empty
buildings in town?
Staff reported a building permit application has been submitted from the Dollar Tree store and they intend to
occupy the old Safeway building. He indicated he has not heard anything regarding the Rite Aid or the K-Mart
buildings.
Commissioner Bandelow commented it was her understanding that the owner of the old Safeway property,
Mr. Wolf, is planning on making improvements to the building.
Chairperson Lima requested an update regarding the old Salud building (now referred to as "The Association
Building").
Staff informed the Commission the building facade is expected to be completed during the next fiscal year.
Additionally, no decision has been made as to how the building will be utilized.
ADJOURNMENT
Commissioner Loner,qan moved to adjourn the meeting. Commissioner Bandelow seconded the motion,
which carried. Meeting adjourned at 7:58 pm.
APPROVED
CLAUDIO LIMA, CHAIRPERSON
DATE
ATTEST
Jim Mulder,
Community Development Director
City of Woodburn, Oregon
Date
Planning Commission Meeting. May 22. 2003
Page 3 of 3
I ne ;ity o! wooaburn
Livability Task Force
Mission Statement: 'it is the mission of the Livability Task Force to create and promote programs
that result in a cleaner community where there is pdde in property ownership, with a full range of
commercial services, and with ample recreational, cultural, and entertainment activities for all age
groups. It is the Task Force ~ further mission to create and promote an environment where all
residents can feel safe, will interact with each other, will celebrate their unique lraits and cl"n/ersily,
and can share a strong and common sense of communily. '
Woodbuu~t bivability Task Foree Meeting Minutes, April
2003
Hall Conference ifoom [] April 22, 2003 [] 7:00 pm
Call to Order
Meeting called to order in the City Hall Conference Room at 7:00.
Task Force Members:
Pete McCallum
Mike Bergeron
Lisa Ellsworth
Betty Guzman
Present Jane Christoff Present
Absent Nancy A. Kirksey Absent
Present JoAnn Bjelland Present
Present Phyllis McKean Absent
Staff:
il
Iil
IV.
Vo
Kezia MacAlistaire
Present
Approval of March 25, 2003 Meeting Minutes
Introductions
Project Updates.
Flower Baskets. JoAnn suggested that it might be more cost-effective and a generally
easier method of recognizing donors by having a "perpetual" donor board which would.
change names annually. The board could be mobile and taken to various public places
throughout the year. The Task Force was in general agreement that this was a good idea.
Kezia made the comment that she would speak with Linda at Awards & Athletics about
the costs of such a board.
Spring Cleanup.
United Disposal will not be picking up the rubbish at the finish of the cleanup event. Mike
Bergeron will look into the possibility of securing a City truck to pick up the bags after the
cleanup.
Publicity for the event included the Woodbum Independent, the City Water Bills, mailings,
Uvabillty Task Force Minutes
Apr/122, 2003~ Page I of 2
22
VIII.
iX.
Chamber of Commerce, and posters. The Woodbum Independent has run the press
release a few times but not consistently.
Committed groups participating are WDA, Chemeketa Into the Streets Program, PGE.
Jeff Waters, code enforcement officer, has provided a map of areas of town which are in
need of cleaning. The task force will focus on Front Street, 214, and possibly if enough
people participate, Lincoln Street greenway and Young Street.
Next Meeting Date. Set for May 20.
Adjourn. The Committee adjourned at 8:05 p.m.
23
Livabllity Task Force Minutes
Apr/122, 2003~ Page 2 of 2
,.e o; vvuouourn
Livability Task Force
Mission Statement: 'It is the mission of the Uvability Task Force to create and promote programs
that result in a cleaner communib/ where there is pride in property ownership, wi[h a full range of
commercial services, and with ample recreational, cultural, and entertainment activEies for all age
groups. It is the Task Force ~s further mission to create and promote an environment where all
residents can feel safe, will interact with each other, will celebrate their unique traits and d*~versily,
and can share a s~ong and common sense of community.'
DRAFT
Woodburn Uvabilit7 Task Foree Meeti~ Miuutes, Juue
2003
City Hall Conforonc~ lloom [] Juno 17. 2003 [] 7:00 pm
Call to Order
Meeting called to order in the City Hall Conference Room at 7:00.
Task Force Members:
Pete McCallum
Mike Bergeron
Lisa Ellsworth
Betty Guzman
Present Jane Chris'toff Present
Present Nancy A. Kirksey Present
Absent JoAnn Bjelland Present
Present Phyllis McKean Present
Staff:
Ii.
!11.
IV.
Kezia MacAlistaire
Present
Approval of April 22, 2003 Meeting Minutes as written. Motion by Betty,
seconded by Phyllis
Introductions
Project Updates.
a. Flower Baskets. JoAnn has submitted a list of awardees to Awards & Athletics so a
perpetual plaque will be produced. The intention is to have the plaque displayed at
various public locations throughout the community.
JoAnn is considering taking out an ad in the Independent thanking donors.
An issue has arisen regarding the payment of E, frain, the person responsible for the
continued care of the baskets. Last year problems with his status as an employee
provided tax complications for the Chamber of Commerce and therefore other solutions
are being sought this year. If not, this may hamper the continuation of the flower basket
program, according to JoAnn.
JoAnn reported that Al's is in the process of replanting the vegetation in the Triangle Park
on Hwy 214.
Livability Task Force Minutes
June 17, 2003~ Page 1 of 3
24
VI.
VII.
VIii.
b. Fmiiiers Wlarket. Mike reported that the market started with 9 vendors this year and
the number has dwindled to 4. The sales are down although general consensus is that the
new location is good. Mike has considered purchasing a large ad in the paper as well as
canvassing the local neighborhood with fliers/coupons. The WDA will consider these
methods in upcoming meetings. Some opinion is that the market is still too "new" of an
idea for the downtown revitalization process and that other projects will need to be in
progress or completed before people feel comfortable visiting downtown. Other opinions
are that the market has too much competition from other local markets such as Canby,
Salem, and Milwaukee. Mike stated that seeking new vendors has proven to be tough but
they will continue to try throughout the season.
c. Front Street Park (Betty). Betty reported that she has put in a new equipment
request for the park from Randy Wes'trick. The request has been approved. She stated
that the grass needs maintaining. The picnic table is constantly vandalized, as well. The
positive news reported is that the park is being used by local families.
d. Cascade Scenic Railway. Phyllis brought a flier to the meeting informing the group
of a June 18th meeting at Silver Spur RV park in Silverton.
Graffiti Program W-DA (Pete)
The Police Department is developing a "business watch" implemented in the downtown
area to be vigilant against both graffiti and general crime.
Teen Scene pro, ram is developing a "graffiti busters" project in which they will assist the
local businesses in repainting. They need donations of paint and materials. It will serve as
a community service project.
Spring Cleanup review. Pete stated that the only hitch with the clean up was the police
Community Action Vehicle. It was an unusual circumstance that resulted in the CAV not
being delivered to the cleanup staging site. It is not anticipated that there will be future
similar problems.
Otherwise, the cleanup went well and Pete noted that less trash is accumulating between
the cleanup events, indicating that awareness of litter problems is increasing.
Ordinance Review (Pete). The nuisance ordinance was passed by City Council at the
last meeting held. The ordinance covers issues of garbage cans left of streets, which was
an issue of concern for Betty.
The next ordinance to be reviewed is the Sign Ordinance. The lVlayor is developing a task
force and Lisa Ellsworth is the Livability Task Force's representative.
Property Pride Awards. Benavidez Tires has been nominated by the task force for the
Business awardee. No home was selected for this period.
25
I. ivability Task Force Minutes
June 17, 2003~ Page 2 of 3
IX.
XI.
XII.
Kezia MacAiistaire Farewell. The Livabili~y Task Force presented Kezia with a plaque
from the group as thanks and remembrance of her time with the Task Force. Kezia is
leaving her position on June 30 and this was her last meeting as staff person to the Task
Force.
Future Projects. Discussion of future projects was postponed until next meeting.
Next Meeting Date. Not set.
Adjourn. The Committee adjourned at 8:45 p.m.
26
I. ivability Task Force Minutes
June 17, 2003~ Page 3 of 3
RURAL DEVELOPMENT ];N];T~AT~VES, ];NC
Helping Rural Communities Thrive!
8F
Woodburn Community Center Planning Notes
Woodburn City Hall
June 2, 2003
Facilitators: Heidi Henry and Mark VanderZanden
Present: Kathy Figley, Randy Westrick, Preston Tack, Elida 5ifuentez, Flurry
5tone. Willis Grafe, Tom Flomer
Meeting included: 3;ntroductions, reviewing stakeholders, mapping exercise using
Futures Wheel, and assigning the focus group leaders.
Focus Groups:
Focus group 1
Focus group 2
Focus group 3
Focus group 4
Focus group 5
Focus group 6
Old Believers - Kathy Larsen and .Tody Fischer
Latinos - Javier Meza-Perfecto
Chemeketa
Youth
Mixed
Mixed
Heidi will call Melissa to put focus groups together and schedule time and places.
We held a stakeholder brainstorming exercise, and mapped connections to the local
groups that needed to be targeted for inclusion into the focus groups.
(*): High ];mportance (-) = Very Opposed (~ld Ztali¢): High ];mportance
(Regular font) = Supportive (#) = Low Tmportance
Stakehelder Contact Committee
Contactor
* Fitness Clubs Ann Finch
* Local Newspapers
Schools Walt Blomberg Mayor Kathy Figley
Fire District Chief Kevin Hendricks Randy Westrick
5ilverton Hospital Patrick Vance Mayor Kathy Figley
Chemeketa Comm. College
5qu~re bance Club
RURAL DEVELOPMENT ZNIT~AT~VES,
Helping Rural Communities Thrive!
Seniors
Churches ,Tesse Hamburger Tom Flomer
Chamber of Commerce Jerry Wheeler
Woodburn Downtown Assoc.
Latin American Club
Rotary Club Randy Westrick Randy Westrick
Lions Club
Elks Lodge
Boy Scouts Chris Mason Patricia Eamons
Kiwanis Randy Westrick Randy Westrick
FFA High School
Legacy Hospital Brett Corbett Randy Westrick
Performing/Visual Arts Gr. Brian Gingerich Mayor Kathy Figley
Festival Committees
Younger Russians Don Hudanish Mayor Kathy Figley
Irene Novichihin
Realtors (Hallmark) David Christoff
Sane Christoff
Woodburn Computer Group Willis Grafe
PGE Karen Lee Mayor Kathy Figley
Food Bank Koran 5tone Elide 5ifuentez
AARP Sue Fofana-bura
Scott Summers
Senior Homeowners Assoc. Barbara Lucas
Local Radio Station ,Tuan Randy Westrick
Non-profit Organization Sue Fofane-I)ura
Scott Summers
Festival OR~S Rhonda ,Tudson, Chamber
Woodburn Aquatic Center 5rave Newport Randy Westrick
ESL Class Rachel Perez
Barracuda Club Lynn Bruce Randy Westrick
Historic Museum
Farmers Market
~rden Club Rosanne Cleft
Woe<lburn Police Scott Russell, Chief
,Teson Alexander, Officer
WAASP Sue Fofana-Dura
28
RURAL bEVELOPMENT INITIATIVES, TNC
Helping Rural Communities Thrive!
4-H Computer Club
Mammoth Park Archaeology Alison 5ranger
Motels
~olf Association
Visual Arts Association
Tn ~Tuly there will be o field trip planned, more information to follow.
Next meeting at City Hall, Council Chamber will be August 4, 2003
Topic: Review the Stakeholder meetings and begin to develop community
center programming ideas.
Before the next meeting:
2.
3.
4.
Heidi will send notes from the May meeting
Heidi will contact Melissa and set up focus groups
Heidi and Mark will attend focus groups in ~Tune/~Tuly
ALL COMM];TTEE MEMBER5 - help make sure we contact all of our
stakeholders Jn the community.
];f you have any questions or comments about these meeting notes, next steps, or
RD]; assistance, please call or e-mail me.
Heidi Henry
54! -754-0654
hhenry~rdiinc.org
O
WOODBUP~N LIVE C I T Y O F w O O D B U R N PAGE 1
DATE 6/18/03 AP0460
TIME 16:04:43 CHECK REGISTER VEEOT
CHECK #CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
BA~ ACCOUNT AP A/P Accounts Payable
69180 5/30/2003 CENTREX CONSTRUCTION INC RECONCILED YES 128,330.00 128,330.00
69181 5/30/2003 PROFESSIONAL SERVICES IND RECONCILED YES 590.40 590.40
69182 5/30/2003 MID WILLAMETTE VALLEY COG RECONCILED YES 9,000.00 9,000.00
69183 5/30/2003 RICA~DO PUENTE RECONCILED YES 300.00 300.00
69184 5/30/2003 UNITED STATES POSTAL SERV RECONCILED YES 1,200.00 1,200.00
69185 5/30/2003 CITY OF WOODBURN PETTY CA RECONCILED YES 154.83 154.83
69186 5/30/2003 STEVEN SLOAN RECONCILED YES 700.00 700.00
69187 5/02/2003 A & A DRILLING SERVICE RECONCILED YES 3,080.00 3,080.00
69188 5/02/2003 AEROTEK INC RECONCILED YES 175.00 175.00
69189 5/02/2003 AL'S FRUIT & SHRUB CENTER RECONCILED YES 310.45 310.45
69190 5/02/2003 ALEXANDER HAMILTON INST RECONCILED YES 24.00 24.00
69191 5/02/2003 ALICIA ROMERO DEMONTES RECONCILED YES 68.46 68.46
69192 5/02/2003 AMERICAN ASSOCIATION OF M RECONCILED YES 390.00 390.00
69193 5/02/2003 ARAMARK UNIFORM SERVICE I RECONCILED YES 198.00 198~00
69194 5/02/2003 AWARDS AND ATHLETICS RECONCILED YES 40.00 40.00
69195 5/02/2003 BENJAMIN CLAPA RECONCILED YES 127.16 127.16
69196 5/02/2003 BEULAN JORD~ RECONCILED YES 26.25 26.25
69197 5/02/2003 BI-MART CORPORATION RECONCILED YES 269.03 269.03
69198 5/02/2003 BILL FAULHABER RECONCILED YES 35.00 35.00
69199 5/02/2003 BLUMENTHAL UNIFORM & EQUI RECONCILED YES 432.90 432.90
69200 5/02/2003 CASE AUTOMOTIVE RECONCILED YES 2,139.68 2,139.68
69201 5/02/2003 CODE 4 PUBLIC SAFETY RECONCILED YES 39.00 39.00
69202 5/02/2003 COSTCO WHOLESALE RECONCILED YES 170.00 170.00
69203 5/02/2003 CRANE & MERSETH RECONCILED YES 149.31 149.31
69204 5/02/2003 DAILY JOURNAL OF COMMERCE RECONCILED YES 214.50 214.50
69205 5/02/2003 DAN NELSON RECONCILED YES 73.99 73.99
69206 5/02/2003 DEMCO INC RECONCILED YES 989.58 989.58
69207 5/02/2003 DONNA MELENDEZ RECONCILED YES 32.00 32.00
69208 5/02/2003 DP NORTHWEST INC RECONCILED YES 1,660.00 1,660.00
69209 5/02/2003 ERNST HARDWARE RECONCILED YES 67.02 67.02
69210 5/02/2003 FAMILIAN NW RECONCILED YES 95.68 95.68
69211 5/02/2003 HIRE CALLING INC RECONCILED YES 280.13 280.13
69212 5/02/2003 HOLLM~ CO RECONCILED YES 22.10 22.10
69213 5/02/2003 HOUSEHOLD % MARTINEZ, A R RECONCILED YES 40.00 40.00
69214 5/02/2003 IMF INDUSTRIAL MACH FAB I RECONCILED YES 2,211.75 2,211.75
69215 5/02/2003 INSIGHT PUBLIC SECTOR RECONCILED YES 769.82 769.82
69216 5/02/2003 JACK RAWLINGS RECONCILED YES 64.60 64.60
69217 5/02/2003 JAY WOODS RECONCILED YES 33.00 33.00
69218 5/02/2003 JEFF TUCKER RECONCILED YES 17.50 17.50
69219 5/02/2003 JIM MULDER RECONCILED YES 64.24 64.24
69221 5/02/2003 JUNE WOODCOCK RECONCILED YES 14.00 14.00
69222 5/02/2003 MARCOS MORALES RECONCILED YES 32.63 32.63
69223 5/02/2003 MARIAN REED RECONCILED YES 8.00 8.00
69224 5/02/2003 MARION COUNTY TREASURY DE RECONCILED YES 2,023.13 2,023.13
69225 5/02/2003 MARY FIOCCHI RECONCILED YES 159.24 159.24
69226 5/02/2003 METRO PROPERTY MANAGEMENT RECONCILED YES 3,811.44 3,811.44
69227 5/02/2003 MONIQUE HULLING RECONCILED YES 19.00 19.00
69228 5/02/2003 MSI GROUP, INC RECONCILED YES 1,993.26 1,993.26
69229 5/02/2003 NANCY DEVAULT RECONCILED YES 10.75 10.75
69230 5/02/2003 NAOMI ZWERDLING RECONCILED YES 7.00 7.00
69231 5/02/2003 NATIONAL WATERWORKS INC RECONCILED YES 4,700.00 4,700.00
69232 5/02/2003 NEXTEL COMMUNICATIONS RECONCILED YES 284.04 284.04
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WOODBURN LIVE C I T Y 0 F W O 0 D B U R N PAGE 2
DATE 6/18/03 AP0460
TIM~ 16:04:43 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
69233 5/02/2003 NORTHSTA~ SURVEYING, INC. RECONCILED YES 3,643.75 3,643.75
69234 5/02/2003 NORTHWEST GEOTEC~ INC RECONCILED YES 1,175.40 1,175.40
69235 5/02/2003 NORTHWEST NATURAL GAS RECONCILED YES 6,584.19 6,584.19
69236 5/02/2003 OACP RECONCILED YES 295.00 295.00
69237 5/02/2003 PAUL'S POWER EQUIPMENT RECONCILED YES 39.72 39.72
69238 5/02/2003 PLATT ELECTRIC CO RECONCILED YES 366.66 366.66
69239 5/02/2003 PORTLAND GENERAL ELECTRIC RECONCILED YES 19,373.20 19,373.20
69240 5/02/2003 PORTLAND GENERAL ELECTRIC RECONCILED YES 643.03 643.03
69241 5/02/2003 PRIER PIPE & SUPPLY, INC RECONCILED YES 142.42 142.42
69242 5/02/2003 QWEST RECONCILED YES 180.51 180.51
69243 5/02/2003 RELIABLE OFFICE SUPPLIES RECONCILED YES 556.88 556.88
69244 5/02/2003 RONALD PALMER RECONCILED YES 57.98 57.98
69245 5/02/2003 ROSANNE VACA RECONCILED YES 74.60 74.60
69246 5/02/2003 ROSE PAPER PRODUCTS RECONCILED YES 684.00 684.00
69247 5/02/2003 ROTH'S IGA RECONCILED YES 38.35 38.35
69248 5/02/2003 SANDRA OWINGS RECONCILED YES 30.25 30.25
69249 5/02/2003 SCOT CUSTODIAL SUPPLY CO RECONCILED YES 138.10 138.10
69250 5/02/2003 SELECT CONTRACTING INC RECONCILED YES 39,865.36 39,865.36
69251 5/02/2003 SOUTHWEST OFFICE SUPPLY RECONCILED YES 3,825.00 3,825.00
69252 5/02/2003 SPECIAL OCCASIONS RECONCILED YES 158.40 158.40
69253 5/02/2003 SPENCER ENVIRONMENTAL RECONCILED YES 104.36 104.36
69254 5/02/2003 STOP STICK LTD RECONCILED YES 379.50 379.50
69255 5/02/2003 SUZANNE BAILEY RECONCILED YES 20.80 20.80
69256 5/02/2003 TEK SYSTEMS INC RECONCILED YES 368.00 368.00
69257 5/02/2003 TEMPLETON'S BODY SHOP & G RECONCILED YES 500.54 500.54
69258 5/02/2003 THE LUCKEY CO RECONCILED YES 19.16 19.16
69259 5/02/2003 THE SHUTTERBUG RECONCILED YES 904.42 904.42
69260 5/02/2003 UNEQUALLED JANITORIAL SVC RECONCILED YES 438.00 438.00
69261 5/02/2003 UNITED PIPE & SUPPLY CO. RECONCILED YES 67.33 67.33
69262 5/02/2003 V JEAN DEEN RECONCILED YES 8.50 8.50
69263 5/02/2003 VERIZON RECONCILED YES 583.31 583.31
69264 5/02/2003 VERIZON WIRELESS RECONCILED YES 539.13 539.13
69265 5/02/2003 VICTOR RODRIGUEZ RECONCILED YES 13.75 13.75
69266 5/02/2003 VIKING OFFICE PRODUCTS RECONCILED YES 66.72 66.72
69267 5/02/2003 WDBRN CHAMBER OF COMMERCE RECONCILED YES 360.00 360.00
69268 5/02/2003 WESCO DISTRIBUTION INC RECONCILED YES 56.00 56.00
69269 5/02/2003 WEST GROUP PAYMENT CTR RECONCILED YES 201.50 201.50
69270 5/02/2003 WILLAMETTE BROADBAND RECONCILED YES 340.49 340.49
69271 5/02/2003 WILLAMETTE CHAP RED CROSS RECONCILED YES 5.00 5.00
69272 5/02/2003 WILLAMETTE CHAP RED CROSS RECONCILED YES 105.00 105.00
69273 5/02/2003 WOODBURN INDEPENDENT RECONCILED YES 212.00 212.00
69274 5/02/2003 WOODBURN KIWANIS RECONCILED YES 2,250.00 2,250.00
69275 5/02/2003 WOODBLTRN LANES RECONCILED YES 273.00 273.00
69276 5/02/2003 WOODBURN TOGETHER RECONCILED YES 400.00 400.00
69277 5/02/2003 YES GRAPHICS RECONCILED YES 2,739.00 2,739.00
69278 5/30/2003 OREGON P.E.R.S RECONCILED YES 169.57 169.57
69279 5/30/2003 ALYSON FARRENS RECONCILED YES 150.00 150.00
69280 5/30/2003 DONALD SMITH RECONCILED YES 1,010.09 1,010.09
69281 5/30/2003 VALLEY MAILING SERVICE IN RECONCILED YES 1,247.40 1,247.40
69282 5/09/2003 AEROTEK INC RECONCILED YES 200.00 200.00
69283 5/09/2003 AL'S FRUIT & SHRUB CENTER RECONCILED YES 283.01 283.01
69284 5/09/2003 AMERICAN GIRL MAGAZINE RECONCILED YES 69.65 69.65
69285 5/09/2003 AMERICA~IA pUBLISHING INC RECONCILED YES 183.40 183,40
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WOODBURN LIVE
C I T Y 0 F W O 0 D B U R N PAGE 3
DATE 6/18/03 AP0460
TIME 16:04:43 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
================================================================================ ..... ===============================================
69286 5/09/2003 APPLE BOOKS RECONCILED YES 1,032.09 1,032.09
69287 5/09/2003 A~RK UNIFORM SERVICE I RECONCILED YES 58.44 58.44
69288 5/09/2003 ARCH WIRELESS RECONCILED YES 228.49 228.49
69289 5/09/2003 AT & T RECONCILED YES 19.64 19.64
69290 5/09/2003 BOB'S BACKHOE SERVICE LLC RECONCILED YES 9,485.00 9,485.00
69291 5/09/2003 BOCHSLER HARDWARE CO RECONCILED YES 103.95 103.95
69292 5/09/2003 BRATTAIN INTERNATIONAL TR RECONCILED YES 17,472.00 17,472.00
69293 5/09/2003 BUILDING TECH BOOKSTORE RECONCILED YES 131.18 131.18
69294 5/09/2003 CANBY TELEPHONE ASSOC RECONCILED YES 39.90 39.90
69295 5/09/2003 CASCADE POOLS RECONCILED YES 606.81 606.81
69296 5/09/2003 CHEMEKETA COMMUNITY COLL RECONCILED YES 1,237.10 1,237.10
69297 5/09/2003 CHEMSEARCH RECONCILED YES 739.75 739.75
69298 5/09/2003 CHERYL VAN NATTA RECONCILED YES 32.85 32.85
69299 5/09/2003 CITY OF WOODBLrRN RECONCILED YES 1,700.00 1,700.00
69300 5/09/2003 COLVIN SAND INC RECONCILED YES 30.00 30.00
69301 5/09/2003 CORPORATE EXPRESS RECONCILED YES 155.87 155.87
69302 5/09/2003 CRYSTAL SPRINGS WATER CO RECONCILED YES 77.50 77.50
69303 5/09/2003 CTL CORPORATION RECONCILED YES 596.14 596.14
69304 5/09/2003 ERIN CRAMER RECONCILED YES 175.00 175.00
69305 5/09/2003 FISHER'S PUMP AND SUPPLY RECONCILED YES 356.72 356.72
69306 5/09/2003 FRANK M MASON RECONCILED YES 65.00 65.00
69307 5/09/2003 G.K. MACHINE RECONCILED YES 62.40 62.40
69308 5/09/2003 GALE GROUP RECONCILED YES 1,361.88 1,361.88
69309 5/09/2003 GENERAL ELECTRIC CAPITAL RECONCILED YES 183.21 183.21
69310 5/09/2003 GERRY BUTLER RECONCILED YES 90.00 90.00
69311 5/09/2003 HIRE CALLING INC RECONCILED YES 834.16 834.16
69312 5/09/2003 IDEALS RECONCILED YES 29.32 29.32
69313 5/09/2003 IMF INDUSTRIAL MACH FAB I RECONCILED YES 195.00 195.00
69314 5/09/2003 INDUSTRIAL WELDING SUPPLY RECONCILED YES 31.50 31.50
69315 5/09/2003 INGRAM DIST. GROUP RECONCILED YES 2,042.24 2,042.24
69316 5/09/2003 KENNEDY JENKS CONSULTANTS RECONCILED YES 4,191.02 4,191.02
69317 5/09/2003 KEZIA MACALISTAIRE RECONCILED YES 50.05 50.05
69318 5/09/2003 LAT.IP.A HAGENAUER RECONCILED YES 629.00 629.00
69319 5/09/2003 MARION COUNTY CLERK RECONCILED YES 96.00 96.00
69320 5/09/2003 5t~RSHALL CAVENDISH CORP. RECONCILED YES 492.15 492.15
69321 5/09/2003 METROFUELING, INC. RECONCILED YES 1,958.73 1,958.73
69322 5/09/2003 MICRO MARKETING ASSOCIATE RECONCILED YES 176.70 176.70
69323 5/09/2003 MISSOURI TURF PAINT RECONCILED YES 194.75 194.75
69324 5/09/2003 MOVIE MANIA RECONCILED YES 55.00 55.00
69325 5/09/2003 NOMARCO CONSTRUCTION INC RECONCILED YES 32,300.00 32,300.00
69326 5/09/2003 NEEDLECRAFT SHOP BOOKS RECONCILED YES 28.92 28.92
69327 5/09/2003 NORTH CREEKANALYTICAL IN RECONCILED YES 1,906.20 1,906.20
69328 5/09/2003 NOTABLE REFERENCES RECONCILED YES 66.46 66.46
69329 5/09/2003 OMNIGRAPHICS INC RECONCILED YES 226.30 226.30
69330 5/09/2003 ONE CALL CONCEPTS, INC RECONCILED YES 189.90 189.90
69331 5/09/2003 OR CAREER INFO SYSTEM RECONCILED YES 269.52 269.52
69332 5/09/2003 OR DEPT OF MOTOR VEHICLE RECONCILED YES 31.00 31.00
69333 5/09/2003 OR DEPT OF MOTOR VEHICLE RECONCILED YES 129.00 129.00
69334 5/09/2003 OREGON CITY PLANNING DIRE RECONCILED YES 85.00 85.00
69335 5/09/2003 OREGONIAN PUBLISHING CO. RECONCILED YES 338.16 338.16
69336 5/09/2003 PACIFIC OFFICE AUTOMATION RECONCILED YES 144.00 144.00
69337 5/09/2003 PLATT ELECTRIC CO RECONCILED YES 27.91 27.91
69338 5/09/2003 PNCWA WEST CENTRAL SECTIO RECONCILED YES 75.00 75.00
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WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE 4
DATE 6/18/03 AP0460
TIME 16:04:43 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUi~T RECONCILED AMT DIFFERENCE
69339 5/09/2003 PORTLA/gD GENERAL ELECTRIC RECONCILED YES 32 039 20 32 039 20 00
69340 5/09/2003 PUBLIC WORKS SUPPLY INC RECONCILED YES 24.00 24.00
69341 5/09/2003 QWEST RECONCILED YES 3,831.06 3,831.06
69342 5/09/2003 QWEST DEX DIRECTORY SOURC RECONCILED YES 63.28 63.28
69343 5/09/2003 RADIX CORPORATION RECONCILED YES 181.00 181.00
69344 5/09/2003 RECORDED BOOKS INC RECONCILED YES 91.20 91.20
69345 5/09/2003 ROTH'S IGA RECONCILED YES 71.94 71.94
69346 5/09/2003 S.O.S. LOCK SERVICE RECONCILED YES 45.90 45.90
69347 5/09/2003 SCHOLASTIC INC RECONCILED YES 601.38 601.38
69348 5/09/2003 SIERRA SPRINGS RECONCILED YES 162.92 162.92
69349 5/09/2003 SILKE COMMUNICATIONS INC RECONCILED YES 608.96 608.96
69350 5/09/2003 SPECTRLR4 ENTERTAINMENT PR RECONCILED YES 69.00 69.00
69351 5/09/2003 SPRINT RECONCILED YES 117.65 117.65
69353 5/09/2003 SUBWAY SANDWICHES RECONCILED YES 94,49 94~49
69354 5/09/2003 TEK SYSTEMS INC RECONCILED YES 736.00 736.00
69355 5/09/2003 TROJAN TECHNOLOGIES INC RECONCILED YES 493.30 493.30
69356 5/09/2003 UNITED DISPOSAL SERVICE RECONCILED YES 2,274.41 2,274.41
69357 5/09/2003 UNITED PIPE & SUPPLY CO. RECONCILED YES 18.52 18.52
69358 5/09/2003 UNOCAL :ERNIE GRAHAM OIL RECONCILED YES 694.56 694.56
69359 5/09/2003 USA BLUEBOOK RECONCILED YES 45.42 45.42
69360 5/09/2003 VALLEY PACIFIC FLORAL RECONCILED YES 92.80 92.80
69362 5/09/2003 VERIZON WIRELESS RECONCILED YES 58.44 58.44
69363 5/09/2003 VISIONS RECONCILED YES 423.32 423.32
69364 5/09/2003 WESCO DISTRIBUTION INC RECONCILED YES 648.85 648.85
69365 5/09/2003 WILCO FARMERS RECONCILED YES 46.27 46.27
69366 5/09/2003 WOODBURN FAMILY CLINIC RECONCILED YES 504.00 504.00
69367 5/09/2003 WOODBL~RN INDEPENDENT RECONCILED YES 208.00 208.00
69]68 5/09/2003 WOODBLrRNRENT-ALL RECONCILED YES 122.04 122.04
69369 5/09/2003 YES GRAPHICS RECONCILED YES 1,121.10 1,121.10
69370 5/30/2003 VEE OTT RECONCILED YES 350.00 350.00
69371 5/30/2003 COb'RTYARD CAFE RECONCILED YES 105.00 105.00
69372 5/30/2003 HOLLYWOOD ENTERTAINMENT C RECONCILED YES 720.00 720.00
69374 5/30/2003 CITY OF WOODBURN PETTY CA RECONCILED YES 127.82 127.82
69375 5/30/2003 DONOVAN REYNA RECONCILED YES 500.00 500.00
69376 5/15/2003 ADOLPH KIEFER & ASSOCIATE RECONCILED YES 169.88 169.88
69377 5/15/2003 AEROTEK INC RECONCILED YES 180.00 180.00
69378 5/15/2003 AL'S FRUIT & SHRUB CENTER RECONCILED YES 87.96 87.96
69379 5/15/2003 ALBINA FUEL RECONCILED YES 2,800.00 2,800.00
69380 5/15/2003 AMERICAN PUBLIC WORKS ASS RECONCILED YES 125.00 125.00
69382 5/15/2003 AR~K UNIFORM SERVICE I RECONCILED YES 19.50 19.50
69383 5/15/2003 ARCH WIRELESS RECONCILED YES 15.72 15.72
69384 5/15/2003 AWARDS AND ATHLETICS RECONCILED YES 349.75 349.75
69385 5/15/2003 BLUMENTHAL UNIFORM & EQUI RECONCILED YES 672.97 672.97
69386 5/15/2003 BOB'S BACKHOE SERVICE LLC RECONCILED YES 2,834.27 2,834.27
69387 5/15/2003 BULLARD,SMITH,JERNSTEDT RECONCILED YES 450.00 450.00
69389 5/15/2003 CIS: CITY-CTY INS. SERVS. RECONCILED YES 762.78 762.78
69390 5/15/2003 CLARKE MOSQUITO CONTROL RECONCILED YES 976.60 976.60
69392 5/15/2003 CORPORATE EXPRESS RECONCILED YES 1,232.02 1,232.02
69393 5/15/2003 DE HI%AS & ASSOCIATES INC RECONCILED YES 112.95 112.95
69394 5/15/2003 DNM, INC. RECONCILED YES 2,500.00 2,500.00
69395 5/15/2003 DR. ROBERT H. JONES RECONCILED YES 391.00 391.00
69396 5/15/2003 EAGLE WEB PRESS RECONCILED YES 1,355.31 1,355.31
69397 5/15/2003 EMERALD POOL & PATIO RECONCILED YES 53.96 53.96
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WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE
DATE 6/18/03 AP0460
TIME 16:04:43 CHECK REGISTER VEEOT
CHECK # C~ECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
69398 5/15/2003 FkMILIAN NW RECONCILED YES 426.98 426.98
69399 5/15/2003 FELIPE CILNTU RECONCILED YES 192.00 192.00
69400 5/15/2003 GENERAL ELECTRIC CAPITAL RECONCILED YES 212.12 212.12
69401 5/15/2003 HIRE CALLING INC RECONCILED YES 1,192.14 1,192.14
69402 5/15/2003 IBM CORPORATION RECONCILED YES 455.25 455.25
69403 5/15/2003 IDEXX LABORATORIES RECONCILED YES 555.80 555.80
69404 5/15/2003 IFI/LFILL.COM RECONCILED YES 47.15 47.15
69405 5/15/2003 LANGUAGE LINE SERVICES RECONCILED YES 203.58 203.58
69406 5/15/2003 MARION COUNTY BLDG INSPEC RECONCILED YES 6,274.99 6,274.99
69407 5/15/2003 MOVIE MANIA RECONCILED YES 80.00 80.00
69409 5/15/2003 NORCOM RECONCILED YES 23,213.00 23,213.00
69410 5/15/2003 0HLIN SALES, INC. RECONCILED YES 566.08 566.08
69411 5/15/2003 RAIN FOR RENT RECONCILED YES 20,049.99 20,049.99
69412 5/15/2003 ROGERS MACHINERY COMPANY RECONCILED YES 567.10 567.10
69413 5/15/2003 RYAN HERC0 CO. RECONCILED YES 520.43 ~20.4~
69414 5/15/2003 S.O.S. LOCK SERVICE RECONCILED YES 65.00 65.00
69415 5/15/2003 SIERRA SPRINGS RECONCILED YES 102.00 102.00
69416 5/15/2003 SO SMART BABY SCHOOL CO RECONCILED YES 11.43 11.43
69418 5/15/2003 VALLEY PACIFIC FLORAL RECONCILED YES 97.80 97.80
69419 5/15/2003 VERIZON WIRELESS RECONCILED YES 64.62 64.62
69420 5/15/2003 WAYNE JESKEY CONSTRUCTION RECONCILED YES 92,934.51 92,934.51
69422 5/15/2003 WDBRN FERTILIZER & GRAIN RECONCILED YES 1,326.25 1,326.25
69423 5/15/2003 WESCO DISTRIBUTION INC RECONCILED YES 1,235.55 1,235.55
69425 5/15/2003 YES GRAPHICS RECONCILED YES 1,581.98 1,581.98
69426 5/30/2003 CENTREX CONSTRUCTION INC RECONCILED YES 167,470.00 167,470.00
69427 5/30/2003 VALLEY MAILING SERVICE IN RECONCILED YES 1,318.95 1,318.95
69428 5/23/2003 ACTION AUTO GLASS RECONCILED YES 211.61 211.61
69429 5/23/2003 ADVENTD-RES IN ADVERTISING RECONCILED YES 338.15 338.15
69430 5/23/2003 AEROTEK INC RECONCILED YES 160.00 160.00
69431 5/23/2003 ALEXIN ANALYTICAL RECONCILED YES 655.50 655.50
69432 5/23/2003 ALL-WAYS EXCAVATING USA L RECONCILED YES 3,241.00 3,241.00
69433 5/23/2003 AMEREC SANUNA & STEAM RECONCILED YES 64.31 64.31
69434 5/23/2003 ARA~KUNIFORM SERVICE I RECONCILED YES 58.44 58.44
69435 5/23/2003 ARROW MECHANICAL CONTRACT RECONCILED YES 3,057.00 3,057.00
69436 5/23/2003 AT & T RECONCILED YES 49.99 49.99
69437 5/23/2003 AT&T WIRELESS RECONCILED YES 441.00 441.00
69438 5/23/2003 BACKFLOWMANAGEMENT INC RECONCILED YES 140.00 140.00
69439 5/23/2003 BI-~RT CORPORATION RECONCILED YES 100.43 100.43
69440 5/23/2003 BRINKS HOME SECURITY RECONCILED YES 31.99 31.99
69441 5/23/2003 BROWN & CALDWELL RECONCILED YES 4,985.00 4,985.00
69442 5/23/2003 CLASS SOFTWARE SOLUTIONS RECONCILED YES 3,000.00 3,000.00
69443 5/23/2003 CORPORATE EXPRESS RECONCILED YES 549.13 549.13
69444 5/23/2003 DAILY JOURNAL OF COMMERCE RECONCILED YES 214.50 214.50
69446 5/23/2003 ENGEL~ELECTRIC RECONCILED YES 596.97 596.97
69447 5/23/2003 ESRI RECONCILED YES 300.00 300.00
69448 5/23/2003 FESSLER NURSERY CO RECONCILED YES 48.00 48.00
69449 5/23/2003 FLINT TRADING, INC RECONCILED YES 391,00 391.00
69450 5/23/2003 FRANK M MASON RECONCILED YES 65.00 65.00
69451 5/23/2003 FRY'S ELECTRONICS RECONCILED YES 382.81 382.81
69452 5/23/2003 HACH CHEMICAL CO. RECONCILED YES 89.40 89.40
69453 5/23/2003 HIRE CALLING INC RECONCILED YES 1,220.11 1,220.11
69454 5/23/2003 IKON OFFICE SOLUTIONS RECONCILED YES 155.84 155.84
69455 5/23/2003 IOS CAPITAL RECONCILED YES 701.08 701.08
.00
.00
.00
.00
.00
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.00
.00
.00
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WOODBURN LIVE C I T Y O F w O 0 D B U R N PAGE
DATE 6/18/03 AP0460
TIME 16:04:43 CHECK REGISTER VEEOT
CHECK #CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
69456 5/23/2003 IOS CAPITAL RECONCILED YES 566.88 566.88 .00
69458 5/23/2003 LINCOLN EQUIPMENT CO RECONCILED YES
69460 5/23/2003 METROFUELING, INC. RECONCILED YES
69462 5/23/2003 MOORE IACOGANO GOLTSMAM I RECONCILED YES
69464 5/23/2003 NEXTEL COMMUNICATIONS RECONCILED YES
69465 5/23/2003 NORTH CREEK ANALYTICAL IN RECONCILED YES
69466 5/23/2003 NORTHWEST GEOTECH INC RECONCILED YES
69467 5/23/2003 NORVAC ELECTRONICS INC RECONCILED YES
69468 5/23/2003 ONE CALL CONCEPTS, INC RECONCILED YES
69470 5/23/2003 PAUL'S POWER EQUIPMENT RECONCILED YES
69471 5/23/2003 PC MAGAZINE RECONCILED YES
69472 5/23/2003 PRIER PIPE & SUPPLY, INC RECONCILED YES
69476 5/23/2003 SPRINT ROTHHAMMER INTL IN RECONCILED YES
69477 5/23/2003 STASTNY BRUN RECONCILED YES
69478 5/23/2003 T.M. BERG CONSTRUCTION CO RECONCILED YES
69479 5/23/2003 TAYLOR HONDA RECONCILED YES
69480 5/23/2003 TEK SYSTEMS INC RECONCILED YES
69481 5/23/2003 UNITED RENTALS RECONCILED YES
69482 5/23/2003 UNOCAL:ERNIE GRAHAM OIL RECONCILED YES
69483 5/23/2003 VISTICA'S TREE EXC SERV I RECONCILED YES
69484 5/23/2003 WOLFERS HEATING & AIR CON RECONCILED YES
69486 5/30/2003 CITY OF WOODBURN PETTY CA RECONCILED YES
BANK AP TOTAL: 286 CHECKS
RECONCILED ....
NOT RECONCILED
VOIDED ......
UPDATED
~NOT
286 CHECKS 779,368.68
CHECKS .00
CHECKS .00
286 CHECKS 779,368.68
CHECKS .00
102.26
1,046.61
3,813 00
741 54
172 50
1,811 55
24 67
110 70
33 02
59.97
83.16
102.16
4,907.50
6,991.79
41.79
736.00
8,684.00
597.98
760.00
816.25
147.68
102.26
1,046.61
3,813.00
741.54
172.50
1,811.55
24.67
110.70
33.02
59.97
83.16
102.16
4,907.50
6~991.99
41.79
736.00
8,684.00
597.98
760.00
816.25
147.68
.00
.00
.00
.00
.00
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779 , 368 · 68 779 , 368 . 68 · 00
W.OODBURN
81-1
June 20, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Mary Tennant, City Recorder
Liability, Auto, Properly, and Workers' Compensation Insurance For
Fiscal Year 2003-04
RECOMMENDATION:
Information only - no Council action required.
BACKGROUND:
Annually, the City's Agent of Record, Huggins Insurance Agency, solicits quotes
from potential insurance companies to insure competitive pricing on the City's
liability, auto, property, and workers' compensation insurance needs.
DISCUSSION:
To date, the only proposal received has been from City County Insurance
Service (CIS) who has been providing these insurance coverages to the City for
many years. Last year, insurance market issues limited our ability to secure
quotes from other companies and, once again, insurance companies have
elected to keep their current clients for public entity coverage rather than
quoting for new clients. There is a new insurance company entering into
Oregon that writes public entities, however, they will not be looking for new
clients until 2004-05. As a result, the City will need to purchase insurance through
CIS for fiscal year 2003-04.
Attached is the insurance proposal outlining limits and premiums for the
forthcoming year. The liability and auto physical damage proposal is only 1.35%
over the 2002-03 actual expense. However, the property insurance quote is
20.1% higher due to a combination of increases in limits and rates. In regards to
limits, the City has been in the process of updating the asset list and appraisal
values which have, for the purpose of receiving an insurance quote, increased
the limits in excess of $1 million. However, these appraisal values are still under
review and subject to additional changes.
In regards to Workers' Compensation insurance, the City's modification
experience rating has change from 1.0 to .99, however, with in the increase in
Mayor and City Council
June 20, 2003
Page 2
payroll, the City will still experience an 11% insurance premium increase. We
have elected to continue with the guaranteed cost plan since it limits potential
exposures and gives the City the stability of forecasting known costs.
FINANCIAL IMPACT:
For fiscal year 2003-04, the estimated increase in liability and auto insurance is
$1,893; the estimated increase in property insurance is $9,345; and the estimated
increase in workers' compensation insurance is $13,227.
;37
10:08 FAX 503 3.~9 4658 HUGGINS INS ~]oo3
City of Woodburn
Insurance Proposal
07/01/03 to 07/01/04
City/County Insurance Services
Liability & Auto:
General, Auto, Errors &
Omissions Liability:
(including Employment Related
Practices Liability)
Auto Physical Damage:
$5,000,000 Single Limit
Bodily Injury & Property
Damage Single Limit
$100 Deductible Comprehensive
$500 Deductible Collision
(Per Schedule of Vehicles
On File)
ProperW:
Blanket Property Limit:
Equipment:
Earthquake:
Flood:
Crime:
Boiler & Machinery:
(Hartford Steam Boiler)
$35,324,406 Buildings, Contents
Computers
$ 1,885,146
$5,0O0,000
$5,000,000
$ 50,000
$lncluded in Limit Above
Deductibles'.
Property:
Boiler & Machinery:
Earthquake/Flood:
$ 1,000
$ 1,000
2% of Combined Value of Damaged
Property; Subject to $5,000
Minimurn/$50,000 Maximum
Note: Flood coverage in any A or V Zone will be excess of the maximum limit
available through the National Flood Insurance Program (NFIP), and if not eligible
for NFIP, a $500,000 deductible will apply. This is only applicable to properties in
Flood Zones A or V.
38
otl,2t)/03 FRI 10:08 FAX 503 399 ,1658 ltUGGINS INS ~004
Premium Summary
General/Auto Liability:
Auto Physical Damage:
Property:
Boiler & Machinery:
Less: Multi-Line Discount:
TOTAL ANNUAL PREMIUM:
$126,131.42
$ 16,566.65
$ 53,631.18
$ 3,O37.9O
($ 2,181.43)
$197,185.72
,~City CIS Guaranteed Cost Plan
.boumy for City of Woodburn
Insurance
services Payroll Display and Contribution Estimate
5506 Street/Road Maintenance $218,730 5.80 $12,686.34
7382 Transit $71,889 4.57 $3,285.33
7520 Water $348,132 3.62 $12,602.38
$450,461 2.27 $10,225.46
7580 Sewer
7720 Law Enforcement $1,458,882 4.27 $62,294.26
8380 Garage/Shop $38,688 3.21 $1,241.88
8742 Public Relations/Field $132,764 0.30 $398.29
Reps/Collectors/Messengers
8810 Clerical $1,705,876 0.20 $3,411.75
8810V Volunteer Clerical/Library~911 Operators $2,000 0.20 $4.00
8820 Attorneys/Judges/Bailiffs $121,121 0.23 $278.58
8831 Animal Control/Dog Catchers $73,900 1.41 $1,041.99
9015 Building Maintenance E Lifeguards $233,479 3.82 $8,918.90
9102 Parks Maintenance $555,270 4.13 $22,932.65
9102v Volunteer Parks/Summer Rec/Teen Center $7,500 4.13 $309.75
9402 Street/Sewer Cleaning Et Snow Removal $120,694 6.68 $8,062.36
9410 Municipat/County Employees NOC $690,515 1.24 $8,562.39
9410V Municipal/County Volunteers NOC $104 1.24' $1.29
Estimated Manual Contribution
Increased Limits Factor x
Experience Rating Modification Factor x
Estimated Standard Contribution =
Prime Account Discount -
Transition Adjustment x
Estimated Adjusted Contribution =
State Assessment (8.2%) +
Multi-Line Credit
Directly Wrttten Account Credit
Estimated Annual Contribution =
$156,257.60
1.03
0.99
$159,335.88
$7,966.79
0.85
$128,663.73
$10,550.43
$1,286.64
$3~623.27
$134,304.25
4O
Ittcorl~oralcd fssq
8I
June 23, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
John Brown, City Administrator
PGE Proposed Governance Structure
RECOMMENDATION:
It is recommended that the City Council provide any comments it may have
regarding the proposed PGE governance structure, and direct staff to convey
those comments to the League of Oregon Cities.
BACKGROUND:
Enron's pending sale of PGE prompted discussion of a number of proposed
alternatives for operation of the utility, including purchase by the City of Portland.
The League of Oregon Cities has assumed the role of facilitating communication
between the City of Portland and the other 49 cities within the PGE service area.
DISCUSSION:
Attached is a discussion draft of a proposed governance structure, prepared by the
City of Portland. Also attached is a letter from the League of Oregon Cities seeking
your comments on the proposal that was directed to Woodburn and the other 48
cities that will be affected by the sale of PGE. Any such comments are sought by
June 24, 2003. A letter from the League to Portland Commissioner Eric Sten, sharing
the League Board's comments and concerns regarding the proposed governance
structure, is also attached.
These documents are provided for your information, consideration, and comment.
Pursuant to your direction, staff will prepare a reply that reflects any comments you
may have and convey it to the League on June 24, 2003.
FINANCIAL IMPACT:
There is no calculable financial impact associated with the recommended action.
Agenda Item Review:
City Administra~City Attorney
Financ~'l
Page 1 of 1
3ohn Brown - PGE Proposed Governance Structure
From:
To:
Date:
Subject:
CC:
"Ken Strobeck" <kStrobeck@orcities.org>
<ksplonski@aol.com>, <cityofdurharn@attbi.com>, <dundeeeve@attbi.com>,
<donaldcity@cablerocket.com>, <dhooper@carltonor.org>, <aurorarecorder@centurytel.net>,
<rdrake@ci.beaverton.or.us>, <rnrkline@ci.cornelius.or. us>, <briggsm@ci.fairview.or.us>,
<rob.fussell@ci.gresham.or. us>, <wandak@ci.happy-valley.or.us>, <tirne@ci.hillsboro.or. us>,
<jturner@ci.king-city.or.us>, <swansonm@ci.milwaukie.or. us>, <bennet-j@ci.newberg.or.us>,
<nakamura@ci.oregon-city.or.us>, <dschmitz@ci.oswego.or. us>, <slazenby@ci.sandy.or.us>,
<schultzr@ci.sherwood.or.us>, <bill@ci.tigard.or.us>, <ekvarsten@ci.troutdale.or.us>,
<swheeler@ci.tualatin.or.us>, <sfarley@ci.west-linn.or.us>, <loble@ci.wilsonville.or.us>,
<ritz@ci.wood-village.or. us>, <john.brown@ci.woodburn.or.us>, <deb@cityofbanks.org>,
<ealy@cityofestacada.org>, <nlnogle@cityofhubbard.org>, <smile@cityofmtangel.us>,
<recorder@cityofyamhill.com>, <mikesauerwein@earthlink.com>, <gervaiscityof@excite.com>,
<rpartch@hotmail,corn>, <eppleyc@keizer.org>, <green@molalla.net>, <don@northplains.org>,
<kenmccune@onlinemac.com>, <Lafayetteca@onlinemac.corn>, <suehollis@onlinemac.corn>,
<rdelong@open.org>, <turner@open.org>, <bcosgrove@silverton.or.us>,
<stpaulcity@stpaultel.com>, <amity@viclink.com>
6/16/03 2:30 PM
PGE Proposed Governance Structure
"Andrea Fogue" <afogue@orcities.org>, "Ken Strobeck" <kstrobeck@orcities.org>
Dear PGE Cities:
Attached you will find three items--a draft governance structure for
PGE in the event the city of Portland acquires the electric utility, a
memo from me discussing the proposal and requesting your feedback, and a
letter sent from the League to Commissioner Edk Sten outlining our
intial concerns with the proposal.
A decision on the disposition of the utility MAY be made by Enron as
soon as June 30. In order to receive your comments and forward them to
Portland prior to that date, we need to receive your feedback no later
than Tuesday .June 24.
Thank you for your attention to this matter. Please contact Andrea
Fogue or me if you have any questions.
Ken
Ken Strobeck
League of Oregon Cities
Salem, Oregon 97308
503-588-6550
1-800-452-0338
Ken Strobeck
League of Oregon Cities
Salem, Oregon 97308
503-588-6550
1-800-452-0338
Ken Strobeck
League of Oregon Cities
Salem, Oregon 97308
503-588-6550
1-800-452-O338
file://C:\WINDOWS\TEMP\GW} 00003.HTM 413 6/18/03
June 16, 2003
TO: PGE Cities
FROM: Ken Strobeck
RE: Purchase of PGE
On May 30 the League received a draft govemance proposal for PGE from the City of Portland.
The League's Board of Directors has briefly reviewed the proposal and the League has requested
a meeting with Portland to further discuss the issues raised in the document. Meanwhile, another
governance proposal has been presented by a coalition of Counties within the PGE service
territory. It is the League's understanding that neither proposal has been accepted by the City of
Portland. Discussions are ongoing to craft a proposal that has the support of all stakeholders.
Enron is expected to further clarify the final disposition of PGE on June 30. However, the time
frame for finalizing a governance structure in the event that Portland purchases PGE is still
unclear.
In our role as a communication facilitator between the City of Portland and the other 49 cities
served by PGE, we would like your response to the proposed governance structure, which is
attached. Also attached is a letter to Portland City Commissioner Erik Sten containing the
League's initial comments. Because the time frame is short, please forward your comments to
the League by next Tuesday, June 24.
The following represents our preliminary assessment of the draft governance proposal:
Structure and Responsibilities:
The current proposal outlines a structure in which the League would nominate a city
representative to the Advisory Council. The Portland City Council would then take the
nomination from the League and put together an Advisory Council comprised of various
stakeholders. The Advisory Council would then forward a pool of candidates to the Portland
City Council as possible members of the Governing Board. The Portland City Council and
Mayor would be responsible for appointing the Board members from that pool of candidates. It
is unclear whether the City Council or Mayor would make the final appointment decision.
The Governance Board would be comprised of members with technical expertise, while the
Advisory Council would be made up of various stakeholders. The Advisory Council would be
415
the only place with assured direct city representation. The Advisory Council would give policy
input to the Board. The Board would make policy decisions, manage and operate the utility.
Ultimately the City of Portland would be fiscally responsible for the utility and retain certain
rights and responsibilities regarding utility decisions.
The following are issues for your consideration and outstanding questions regarding the proposal:
1) From a policy perspective would the stakeholders outlined as members on the Advisory
Council work better as the Board?
2) If the stakeholders comprise the Board and staff provides the expertise, is the Advisory
Council necessary?
3) If the current structure remains the same (i.e. Board and Advisory Council as outlined) would
it be prudent to require X % of Board members to be elected members from outside the City
of Portland? This w0ul~-require adding a local governance qualification to the list of Board
expertise.
4) Under the current proposal the League would nominate one member to the Advisory Council,
but play no direct role in appointing membership to either the Advisory Council or the
Governing Board. Should the League Board of Directors appoint city membership directly?
5)
In addition to other stakeholders, the current structure of the Advisory Council includes two
members nominated by the seven counties served by PGE, one member nominated by the
League, and one member nominated by the City of Portland. There are currently 50 cities
served by PGE. At a minimum should the League nominate two members?
Outstanding questions:
· How will this agreement be memorialized so that cities and others understand how the utility
will be governed?
· How will the governance structure be classified (i.e. municipal utility) and what statutory
requirements will it fall under?
· The proposal does not indicate that the utility will fall under the open meetings law
requirements.
· How will franchise fees and/or payments in lieu of taxes be applied to cities and/or counties?
· Further clarification of the Governing Board staff roles and responsibilities and how utility
functions (i.e. customer service, 3% public purpose funding) will be handled.
Your response to the preliminary assessment and identification of any other outstanding issues is
appreciated. The League looks forward to working with you to craft this critical governance
structure.
Thank you in advance for your quick response. If you have questions, please contact either
Andrea Fogue or me by phone at (503) 588-6550 or by e-mail at kstrobeck~orcities.org or
afogue~orcities.org.
Draft Governance Structure
for
a Publicly-owned Electric Utility
This draft proposal is intended to advance discussions ora governance structure for a City-
owned electric utility. The draft outlines key issues and proposes scenarios as a starting point
for conversation and does not necessarily represent any position by the City of Portland.
Governing Board
Member Profile
The governing Board is comprised of nine members who serve staggered four-year terms. The
initial appointments will be for terms of one, two, three, and four years to ensure continuity as
their terms expire.
Collectively, Board members will have expertise in:
· electric utility management and operations
· West Coast energy markets
· Northwest electric utility issues, including access to BPA preference power and other
Bonneville issues
· advanced power technologies
· large business operations
· environmental issues
· finance
· legal
Appointment Process
Board members are appointed by the Mayor of Portland from a pool of nominees proposed by
the Advisory Council (described on page three). Appointments are confirmed by the Portland
City Council. The Board Chair is elected by members of the Board. Board seats are not full-
time positions, but members are paid for their time and expenses. Board members may serve up
to two terms (eight years).
Board Responsibilities
The Board is responsible to manage and operate the utility. The Board has the authority to:
· set rates, including rate structure;
· set levels and types of service;
acquire power;
· operate and maintain the system;
Governance proposal
DRAFT, May 7, 2003
Page 1
· expand the system into new areas;
· establish processes for public participation in its decisions;
· designate the Use of system revenue that exceeds current requirements for payment of
costs of operation, maintenance and debt service; and
· hire and fire Board staff
The Board reports quarterly to provide an opportunity for members of the public to comment on
the performance of the utility and Board.
Decision-making vroces$
The Board deliberates publicly and provides an opportunity for the public to comment. After
decisions are made, the public has the right to request another hearing on the issue to present new
information or present art alternate view. In addition, the Board provides for a consumer
advocate role to investigate rate setting. The consumer advocate may challenge rates and how
they are derived.
Governing Board Staff
Board staff are public employees under the direction of a general manager who reports to the
Board. Staff functions can be divided into three levels:
1) a general manager and core staff responsible for rate design and regulatory affairs
2) senior management of planning and operations
3) utility functions, including such areas as power supply, transmission and distribution
operations, customer service, and financial and legal services.
While the general manager and core staff responsible for rate design and regulatory affairs are
public employees, senior management and all other utility functions may be done in-house or
contracted out.
Advisory Council
Membership.
The Advisory Council is comprised of nine members representing customers and key
stakeholders. Members are appointed by Portland City Council and nominated as follows:
· one member representing business customers (nominated by Associated Oregon
Industries)
· one member representing residential customers (nominated by the Citizens' Utility
Board)
· one member representing industrial customers (nominated by the Industrial Customers of
Northwest Utilities)
· one member representing issues of social equity (nominated by )
· one member representing environmental interests (nominated by )
· two members nominated by Clackamas, Marion, Multnomah, Polk, Washington, and
Yamhill Counties
· one member nominated by the League of Oregon Cities
Governance proposal
DRAFT, May 7, 2003
Page 2
46
· one member nominated by the City of Portland
Members serve two-year terms and may be re-appointed. There are no term limits.
Responsibilities
The Advisory Council nominates candidates for the governing Board and nominates twice as
many candidates as available Board seats. Portland City Council then appoints Board members
from this pool of candidates.
The Advisory Council provides input to the Board on policy decisions and significant, non-
routine issues affecting utility management and operations.
Portland City Council
Responsibilities
City Council has a fiduciary obligation to repay the bonds used to acquire the utility system. To
comply with the bond cOVenants, City Council retains the following authority:
1. The right to determine minimum levels of system operations and service necessary to operate
the system prudently. (The Board may choose to require higher levels of operations and
service.)
2. The right to determine the minimum level of capital maintenance and replacement for the
system.
3. The right to determine the minimum annual gross revenue requirement for the system.
4. The right to take actions for the system that City Council reasonably determines are
necessary to comply with the City's bond covenants.
City Council also retains:
1. The right of eminent domain.
2. Final approval of the electric utility budget, as recommended by the Board.
3. The responsibility to issue bonds.
4. The responsibility to make financial investments for the electric utility.
5. The responsibility to ensure that a minimum of three percent of revenues are dedicated to
energy conservation, low-income weatherization programs, and renewable resource
development.
6. The responsibility to allow large customers to choose direct market access for electricity
supply.
Governance proposal
DRAFT, May 7, 2003
4'/
Page
June 11, 2003
The Honorable Erik Sten
Portland City Commissioner
Address
Portland, OR Zip
Dear Commissioner Sten:
Thank you for the opportunity to review the draft governance proposal for the purchase
of PGE. Cities across Oregon, particularly those currently served by PGE are extremely
interested in the outcome of the purchase discussion. The League of Oregon Cities
remains committed to facilitating a dialogue between cities and other local governments
on this critical issue.
The following comments and questions are preliminary feedback on the draft governance
proposal forwarded to the League by your staff on May 30, 2003. The proposal has been
briefly discussed by the League's Board of Directors but not yet vetted with cities served
by PGE.
Comments
I would like to further explore and discuss the following:
· Structure and roles of the Governing Board, Advisory Council, and staff.
· Balancing the need for technical and policy expertise.
· Role of the League in nominating or appointing membership to the Governing Board
and Advisory Council.
· Appropriate city representation on the Governing Board and Advisory Council.
· Further clarification of the Governing Board staff roles and responsibilities and how
utility functions (i.e. customer service, 3% public purpose funding) will be handled.
· Further clarification of the appointment process between the Portland City Council
and the Mayor.
Questions
· How will this agreement be memorialized so that cities and others understand how
the utility will be governed?
· How will the governance structure be classified (i.e. municipal utility) and what
statutory requirements will it fall under?
How will franchise fees and/or payments in lieu of taxes be applied to cities and/or
counties?
· Will the utility fall under the open meetings law requirements?
· What time frame are we working within to establish a governance structure?
48
I understand that there is a separate agreement under discussion between Portland and the
Regional Power Study Group outlining a potential structure and governing principles to
operate PGE. I would like the opportunity to discuss both proposals with you before you
move forward with approval.
The League looks forward to participating in the dialogue as the issues evolve and
continuing to engage cities served by PGE. I am available to discuss our initial
comments and questions with you and your staff at your earliest convenience.
Sincerely,
Ken. L. Strobeck
Executive Director
IOA
June 17, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Ben Gillespie, Finance Director i.~.'"r)~
Adoption of City's 2003-04 Budget
RECOMMENDATION:
That the Council adopt the attached ordinance setting the budget for 2003-04
BACKGROUND & Discussion:
On May 28, 2003 the Budget Committee concluded their hearing on the City's
2003-04 budget and unanimously recommended that the budget document be
forwarded to the City Council for the next phase of the budget process.
As required by Oregon Budget Law, the City Council conducted a public
hearing on June 9, 2003 to consider a City budget totaling $52,334,289. The
Council accepted the Budget Committee's recommendation and made one
change: the budget in the General CIP Fund is increased by $7,000 to provide
for installation of scoreboards at Centennial Park. This will be funded by a
reduction in that fund's Contingency, which leaves the total budget
unchanged.
Also, an addition error was discovered in the Sewer Fund (472) budget. That
budget is reduced by $11,000.
The Council also considered the Budget Committee's recommendation to
impose the full property tax rate allowed by law ($6.0534 per $1,000 of value)
and to levy $175,960 for bonded debt which is excluded from the statutory
limitation.
The attached ordinance reflects those amounts.
With these changes the budget as described in the attached ordinance totals
$52,323,285.
Agenda Item Review: City Administroto~ City Attorney V/J"> Finance/~
5O
Mayor and City Council
June 17, 2003
Page 2
FINANCIAL IMPACT:
The attached ordinance is consistent with the budget policies adopted by the
Budget Committee in January 2003.
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 2003-2004, MAKING
APPROPRIATIONS, LEVYING TAXES, AND DECLARING AN EMERGENCY.
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. That the budget for fiscal year 2003-2004 is hercby adopted as set f'orlh below.
Section 2. That taxes provided for in the adopted budget are imposed at the rate of $6.0534 per
$1,000 of assessed value for operations and in the amount of $175,960 for bonds; and that these taxes are hereby
imposed and categorized for tax year 2003-2004 upon the assessed value of all taxable property within the City.
General
Government
Excluded from
the Limitation
Tax Rate - General Govt. Operations
Bonded Debt
$ 6.0534/$1,000
$175,96O
Section 3. That the budget amounts for fiscal year 2003-2004, and for the purposes shown
below, are hereby appropriated as follows:
GENERAL FUND ---
City Council and Mayor
City Administrator's Office
City Recorder's Office
City Attorney's Office
Finance Department
Municipal Court
Non-Departmental - Materials & Services
Interfund Transfer - Transit Fund
lnterfund Transfer -R.S.V.P.
Interfund Transfer - Street Fund
Interfund Transfer - Information Services Fund
interfund Transfer - Equipment Replacement Fund
Police Department
Library
Leisure Services
Swimming Pool
Parks Administration
Planning
Parks Maintenance
Operating Contingency
TOTAL GENERAL FUND APPROPRIATIONS
Page I - COUNCIL BILL NO.
ORDINANCE NO.
$ 29,791
336,842
67,036
173,803
242,369
88,658
130,865
21,800
53,277
280,000
20,000
10,000
3,451,583
923,031
383,353
480,432
209,905
399,568
425,520
741,482
$ 8,469,315
GENERAL OPERATING RESERVE FUND ---
Operating Contingency
TOTAL GENERAL OPERATING RESERVE FUND
TRANSIT SYSTEM FUND --
City Transit System
Dial-a-Ride Program
Operating Contingency
TOTAL TRANSIT SYSTEM FUND APPROPRIATIONS
$100,000
$ 127,585
115,433
9,800
100,000
252,818
BUILDING FUND--
Personnel Services
Materials & Services
Operating Contingency
TOTAL BUILDING FUND APPROPRIATIONS
$ 241,399
33,005
317,487
SEARCH AND SEIZURE FUND ---
Materials & Services
17,000
TOTAL SEARCH & SEIZURE FUND APPROPRIATIONS
STATE REVENUE SHARING FUND ---
Materials & Services
Capital Outlay
Interfund Transfer - Street Fund
Debt Service
Operating Contingency
$ 9,000
110,000
20,000
28,285
16,822
TOTAL STATE REVENUE SHARING FUND APPROPRIATIONS
HOUSING REHABILITATION FUND-
Personal Services
Interfund Transfer - General Fund CIP
Operating Contingency
$ 22,000
15,000
521,000
TOTAL HOUSING REHABILITATION FUND APPROPRIATIONS
RETIRED SENIOR VOLUNTEER PROGRAM FUND ---
Personal Services
Materials & Services
TOTAL R.S.V.P. FUND APPROPRIATIONS
$ 94,911
10,975
$ 591,891
$ 17,000
$ 184,107
$ 558,000
$ 105,886
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
CABLE FRANCHISE MANAGEMENT FUND ---
Personal Services
Materials & Services
Operating Contingency
$ 2,900
24,100
3,000
TOTAL CABLE FRANCHISE MANAGEMENT FUND APPROPRIATIONS $
30,000
STREF~T FUND---
Street Repair & Maintenance
Street Cleaning
Stree! Administration
lnterfund Transfer - Tech. & Envir. Serv. Fd
Interfund Transfer - Equipment Replacement Fund
Operating Contingency
$ 875,811
66,482
70,620
188,000
25,000
53,943
TOTAL STREET FUND APPROPRIATIONS
CITY GAS TAX FUND ---
Materials & Services
Capital Outlay
Operating Contingency
7,000
237,878
7,629
TOTAL CITY GAS TAX FUND APPROPRIATIONS
BONDED DEBT FUND---
Debt Service - Principal
Debt Service - Interest
Operating Contingency
125,000
46,000
79,00Q
TOTAL BONDED DEBT FUND APPROPRIATIONS
BANCROFT BOND FUND
Debt Service - Principal
Operating Contingency
$ 2,000
3,400
TOTAL BANCROFT BOND FUND
ECONOMIC DEVELOPMENT REVOLVING LOAN FUND ---
Materials & Services $ 20,000
Capital Outlay
Debt Service
Operating Contingency
170,000
36,085
140,210
TOTAL ECON. DEVLP REV LOAN FUND APPROPRIATIONS
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
$ 1,279,856
5 252,507
$ 250,000
$ 5,400
$ 366,295
GENERAL FUND CAPITAL IMPROVEMENT FUND ---
Capital Outlay
$ 287,907
Operating Contingency 124,093
TOTAL GENERAL FUND CAPITAL IMPROVEMENT FUND
SPEC!
AL ASSESSMENT FUND---
Materials & Services
Capital Outlay
Operating Contingency
$ 40,000
1,103,262
16,16~
TOTAL SPECIAL ASSESSMENT FUND APPROPRIATIONS
STREET/STORM CAPITAL IMPROVEMENT FUND ---
Materials & Services
Capital Outlay
Operating Contingency
$ 40,000
1,072,334
870,102
TOTAL STREET/STORM DRAIN C.I.F. APPROPRIATIONS
PARKS CAPITAL IMPROVEMENT FUND ---
Operating Contingency
$ 540,000
TOTAL PARKS CAPITAL IMPRV. FUND APPROPRIATIONS
TRANSPORTATION IMPACT FEE FUND ---
Materials & Services
Capital Outlay
Operating Contingency
$ 300,000
1,590,939
2,660,155
TOTAL TRANSPORTATION IMPACT FEE FUND APPROPRIATIONS
STORM WATER SYSTEM DEVELOPMENT FUND ---
Materials & Services
Capital Outlay
Operating Contingency
15,000
210,000
366,854
TOTAL STORM WATER SYS DEVLP. FUND APPROPRIATIONS
PUBLIC WORKS FACILITY EXPANSION/CONST. FUND ---
Capital Outlay $
Operating Contingency
21,000
26,772
TOTAL PUBLIC WORKS FACILITY CONST. FUND APPROPRIATIONS
412,000
$ 1,159,425
$ 1,982,436
$ 540,000
$ 4,551,094
$ 591,854
$ 47,772
Page 4 - COUNCIL BILL NO.
ORDINANCE NO.
515
SEWER CAPITAL IMPROVEMENT FUND ---
Capital Outlay
Debt Service
152,360
47,860
TOTAL SEWER CAPITAL IMPRV FUND APPROPRIATIONS
SEWER TREATMENT CONSTRUCTION FUND ---
Design Engineering
Construction Engineering
Right-of-Way
Construction
Debt Service
Operating Contingency
146,491
11,000
28,800
973,600
2,381,421
228,507
TOTAL SEWER TREATMENT CONST. FUND APPROPRIATIONS
$ 200,220
$ 3,769,819
WATER WELL/DISTRIB. CONSTRUCTION FUND --
Design Engineering
$ 400,000
Construction Engineering
Right-of- Way
Construction
Operating Contingency
64,629
35,000
9,712,000
2,514,721
TOTAL WATER SYSTEM CONST. FUND APPROPRIATIONS
$12,726,350
WATER FUND --- Water Supply
Meter Reading/Accounting
Water Administration
Interfund Transfer - Tech. & Envir. Serv. Fd
lnterfund Transfer - Equipment Replacement Fund
Interfund Transfer - Water Construction Fund
Operating Contingency
TOTAL WATER FUND APPROPRIATIONS
$ 911,050
161,159
33,589
270,000
30,000
550,000
78,91}
$ 2,034,711
Page 5 - COUNCIL BILL NO.
ORDINANCE NO.
SEWER FUND-
Wastewater Treatment Plant Operations
Sewer Line Maintenance
Sewer Administration
Inlerfund Transfer - Tech. & Envir. Serv. Fd
lnterfund Transfer - Water Fund
lnterfund Transfer - Equipment Replacement Fund
Operam~g Contingency
$ 1,377,111
246,732
82,840
280,000
65,000
75,000
36,578
TOTAL WASTEWATER TREATMENT PLANT FUND APPROPRIATIONS
WATER SYSTEM DEVELOPMENT TRUST FUND ---
Capital Outlay
Operating Contingency
$ 198,000
444,66!
TOTAL WATER SYSTEM DEVLP. TRUST FUND APPROPRIATIONS
SEWER SYSTEM DEVELOPMENT TRUST FUND ---
Materials & Services
Capital Outlay
Operating Contingency
$ 15,000
20,000
220,101
TOTAL SEWER SYSTEM DEVELP. TRUST FUND APPROPRIATIONS
INFORMATION SERVICES (IS} FUND ---
Personal Services
Materials & Services
Capital Outlay
Operating Contingency
$ 10,000
125,000
26,000
52,630
TOTAL INFORMATION SERVICES FUND APPROPRIATIONS
CENTRAL STORES WORKING CAPITAL FUND ---
Materials & Services
Operating Contingency
$ 23,000
7,000
TOTAL CENTRAL STORES WORKING CAP. FUND APPROPRIATIONS
52,163,261
$ 642,661
$ 255,101
213,630
" 0
_~0,00
SELF-INSURANCE FUND---
Personal Services
Materials & Services
Operating Contingency
TOTAL SELF-INSURANCE FUND APPROPRIATIONS
12,429
387,799
239,568
$ 639,796
Page 6 - COUNCIL BILL NO.
ORDINANCE NO.
TECHNICAl. & ENVIRONMENTAL SERVICES FUND ---
Public Works Administration
Engineering Division
Central Garage
Operating Contingency
$ 181,588
673,904
69,219
32,030
TOTAL TECH. & ENVIRONMENTAL SERV. FUND APPROPRIATIONS
BUll.DING MAINTENANCE
Personal Services
Materials & Services
$ 45,288
270,070
TOTAL BUILDING MAINTENANCE FUND
EQUIPMENT REPLACEMENT FUND ---
Water Equipment Replacement - Cap. Outlay
Sewer Equipment Replacement - Cap. Outlay
Street Equipment Replacement - Cap. Outlay
Transit Equipment Replacement - Cap. Outlay
Parks Maintenance Equip. Replacement - Cap. Outlay
110,388
382,040
106,858
90,578
20,338
TOTAL EQUIPMENT REPLACEMENT FUND APPROPRIATIONS
LIBRARY ENDOWMENT FUND-
Operating Contingency
$ 83,000
TOTAL LIBRARY ENDOWMENT FUND APPROPRIATIONS
MUSEUM ENDOWMENT FUND ---
Operating Contingency
$ 4,000
TOTAL MUSEUM ENDOWMENT FUND APPROPRIATIONS
TOTAL APPROPRIATIONS -- ALL FUNDS
UNAPPROPRIATED REQUIREMENTS:
General Fund Operating Reserve Fund:
Unappropriated Balance
General Fund Capital Improvement Fund:
Fund Balance Reserve- Police
Fund Balance Reserve - Building
Transportation Impact Fee Fund:
Reserve for Future Capacity
Storm Water System Development Fund:
Reserve for Future Capacity
109,000
10,000
15,000
2,660,156
366,854
Page 7 - COUNCIL BILL NO.
ORDINANCE NO.
$ 956,741
$ 315,358
$ 710,202
$ 83,000
$ 4,000
$46,492,506
Sewer Treatment Construction:
Reserve for Future Capacity
Water System Development Trust Fund:
Reserve for Future Capacity
Sewer System Development Trust Fund:
Reserve for DEQ Loan
1,112,554
444,661
1,112,554
TOTAL UNAPPROPRIATED REQUIREMENTS -- ALL FUNDS
$ 5,830,779
TOTAl. 2003-2004 CITY BUDGET
$52,323,285
Section 4. That the City Recorder shall certify the tax rate and tax levy to the County Clerk and
County Assessor of Marion County, Oregon, made thereby and shall file with the Department of Revenue and
the Division of Audits of the Secretary of State, State of Oregon, a tree copy of the budget as finally adopted in
accordance with the provisions of the Local Budget Laws of the State of Oregon.
Section 5. That if any clause, sentence, paragraph, section or portion of this ordinance for any
reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its
operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the
controversy in which such judgment is rendered.
Section 6. This ordinance being necessary for the public peace, health and safety, in that a
budget for fiscal year 2003-2004 needs to be adopted by July 1, 2003 in order to continue City services, an
emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and
approval by the Mayor.
Approved as to Form:tT'~.~~ ¢~{~- ~ 0~.~ City Attorney Date
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 8 - COUNCIL BILL NO.
ORDINANCE NO.
59
lOB
June 1 O, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Mary Tennant, City Recorder
Eligibility to Receive State Revenues in Fiscal Year 2003-04
RECOMMENDATION:
Council adopt the attached resolutions declaring City's eligibility and election
to receive State-Shared Revenues and State Revenue Sharing Funds during
fiscal year 2003-04.
BACKGROUND:
Annually, the City is required under State Statute to adopt Resolutions (1)
declaring the City's eligibility to receive State revenues derived from various
sources such as gas tax, liquor tax, and cigarette tax, and (2) declaring the
City's election to receive State Revenue Sharing funds. These resolutions must
be filed with the State Department of Administrative Services by July 31,2003 in
order to receive funds allocated by the legislature during fiscal year 2003-04.
DISCUSSION:
The proposed 2003-04 City budget includes projected revenues from various
State tax sources used for various operational purposes in the General Fund,
Street Fund, and State Revenue Sharing Fund. A provision within the State
Revenue Sharing statute mandates that public hearings be held before the
Budget Committee and City Council for the purpose of giving the public an
opportunity to comment on proposed uses of state revenue sharing funds. The
Budget Committee public hearing was held on May 17, 2003 (continued to May
28, 2003) and the City Council budget hearing was held on June 9, 2003.
FINANCIAL IMPACT:
During fiscal year 2003-04, the City anticipates receiving $1,026,000 in
shared revenues and $125,000 in State Revenue sharing funds.
state
Agenda Item Review:
City Administrator~ d~"J~tY Attorney
Financb~/~
60
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION CERTIFYING THE ELIGIBILITY OF THE CITY OF WOODBURN
TO RECEIVE STATE-SHARED REVENUES DURING FISCAL YEAR 2003-2004.
WHEREAS, Oregon Revised Statutes 221.760 provides that the officer
responsible for disbursing funds to cities under ORS 323.455,366.785 to 366.820 and 471.805
shall, in thc case ora city located within a county having more than 100,000 habitants according
to the most recent federal decennial census, disburse such funds only if the City provides four or
more of the following services: (1) Police protection, (2) Fire protection, (3) Street construction,
maintenance, and lighting, (4) Sanitary sewer, (5) Storm sewers, (6) Planning, zoning, and
subdivision control, and 117) one or more utility services, and
WHEREAS, City officials recognize the desirability of assisting the state officer
responsible for determining the eligibility of cities to receive such funds in accordance with ORS
221.760, now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn hereby certifies that it provides the
following four or more services enumerated in ORS 221.760 (1):
Approved
( 1 ) Police protection;
(2) Street construction, maintenance, and lighting;
(3) Sanitary sewers;
(4) Storm sewers;
(5) Planning, zoning, and subdivision control; and
(6) One Utility service.
as to Form.~'~.'~')~ ,/~~
City Attorney
Date
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, City Recorder
City of Woodbum, Oregon
Page I - Council Bill No.
Resolution No.
-Oregon
Theodore R Kulongoski. Goverao~
RETURN TO:
Department of Administrative Services
Office of Business Administration
155 Cottage St NE U90
Salem, OR 97301-3972
(503)378-2350 ext 329
FAX (503)373-1273
DEPARTMENT OF ADMINISTRATIVE SERVICES
OFFICE OF BUSINESS ADMINISTRATION
ATTN KEVIN HERBURGER
155 COTTAGE ST NE U-90
SALEM OR 97301-3972
RESOLUTION NO.
Whereas, ORS 221.760 provides as follows:
Section 1. The officer responsible for disbursing funds to cities under ORS 323.455, 366.785
to 366.820 and 471.805 shall, in the case of a city located within a county having more than 100,000
inhabitants according to the most recent federal decennial census, disburse such funds only if the city
provides four or more of the following services:
(1) Police protection
(2) Fire protection
(3) Street construction, maintenance, and lighting
(4) Sanitary sewer
(5) Storm sewers
(6) Planning, zoning, and subdivision control
(7) One or more utility services
and
Whereas, city officials recognize the desirability of assisting the state officer responsible for
determining the eligibility of cities to receive such funds in accordance with ORS 221.760, now, therefore,
Be it resolved, that the City of WOODBURN hereby certifies that it provides the
following four or more municipal services enumerated in Section 1, ORS 221.760
[3 Police protection One or more utility services
o Fire protection not checked off on left:
c~ Street construction, maintenance, & lighting
Sanitary sewer
Storm Sewers
Planning, zoning, and subdivision control
this
Attest:
Approved by the City of
day of
WOODBURN
,2003.
Mayor
Recorder
62
April 18, 2003
Department of Administrative Services
Office of Business Administration
155 Cottage St NE U90
Salem, OR 97301-3972
(503)378-2350 ext 329
FAX (503)373-1273
Kevin. Herburger@state.or.us
CITY OF WOODBLrRN
CITY TREASURER
270 MONTGOMERY
WOODBURN OR 97021
Finance Director,
The Office of Business Administration is responsible for certification of eligibility of cities for state-shared revenues
(cigarette, liquor and highway taxes) under ORS 221.760.
The law provides that cities located within a county having more than 100,000 inhabitants, according to the most
recent decennial census (2000), must provide four or more of the following municipal services to be eligible to
receive the revenues:
· Police protection,
· Fire protection,
· Street construction, maintenance, and lighting,
· Sanitary sewers,
· Storm sewers,
· Planning, zoning, and subdivision control,
· One or more utility services~
In order to gain this certification, we will need to have a Resolution from your Council which states that four or more
of these services are being provided. A model resolution, applicable to your city under ORS 221.760 is enclosed for
your City Council action.
Please return a copy of the Resolution to this office by July 31, 2003, to assure your city's certification. If you are
not certified by July 31, 2003, you will not receive your portion of the state-shared revenues.
If you have any questions, you can contact me Monday through Friday 7:45 AM -4:15 PM.
Sincerely,
Kevin Herburger
Disbursement Accountant
Office of Business Administration
6:5
10C
THE STAFF REPORT REGARDING ITEM 10C
IS PROVIDED WITH ITEM lOB
64.
COUNCIL BILL NO.
RESOLUTION NO.
AN RESOLUTION DECLARING TIlE CITY'S ELECTION TO RECEIVE STATE
REVENUES DURING FISCAIJ YEAR 2003-04.
Whereas, ORS 221.770 requires cities to pass a resolution annually declaring
their election to receive state revenue sharing, now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Pursuant to ORS 221.770, the City hereby elects to receive state
revenues for fiscal year 2003-2004.
City Attorney
Date
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page I - Council Bill No.
Resolution No.
RETURN TO:
Department of Administrative Services
Office of Business Administration
155 Cottage St. NE U-90
Salem, OR 97301-3972
(503)378-2350 ext 329
FAX (503)373-1273
DEPARTMENT OF ADMINISTRATIVE SERVICES
OFFICE OF BUSINESS ADMINISTRATION
ATTN KEVIN HERBURGER
155 COTTAGE ST NE U-90
SALEM OR 97301-3972
AN ORDINANCE/RESOLUTION DECLARING THE CITY'S ELECTION
TO RECEIVE STATE REVENUES
The City of
Section 1.
fiscal year 2003-2004.
Passed by the Common Council the
Approved by the Mayor this
WOODBURN ordains as follows:
Pursuant to ORS 221.770, the city hereby elects to receive~state revenues for
day
day of
,2003.
,2003.
Mayor
Attest
I *certify that a public hearing before the Budget Committee was held
on ,2003 and a public hearing before the City
Council was held on ,2003, giving citizens an opportunity
to comment on use of State Revenue Sharing.
City Recorder
DEADLINE JULY 31. 2003
* NOTE: Please return certification only. We do not need
copies of notice
66
Department of Administrative Services
April 18, 2003
Office of Business Administration
155 Cottage St. NE U-90
Salem, OR 97301-3872
(503)378-2350 ext 329
FAX (503)373-1273
Kevin. Herburger~Istate or.us
CITY OF WOODBUI~N
CITY TREASURER
270 MONTGOMERY
WOODBURN OR 97071
Finance Director,
State Revenue Sharing Law, ORS 221.770, requires cities to annually pass an ordinance or resolution requesting state
revenue sharing money. The law mandates public hearings be held by the city, certification of these hearings is
required.
In order to receive state revenue sharing in 2003-2004, your city must have levied property taxes in the preceding
year and:
1. Pass an ordinance or resolution approving participation in the program and file a copy of that ordinance with
the Office of Business Administration prior to July 3 1.
2. Hold the following hearings on the use of state revenue sharing funds:
a) a public hearing before the budget committee to discuss possible uses of the funds;
b) a public hearing before the city council on the proposed uses of the funds in relation to the
entire budget.
3. Certify to the Office of Business Administration by completing the attached ordinance/resolution form,
prior to July 31, that these hearings have been held.
The Actual Use Report and Long Range Fiscal Projections were repealed by the 64th Legislative Session. It is no
longer required to file these reports.
if you have any questions, you can contact me Monday through Friday 7:45 AM -4:15 PM.
Sincerely,
Kevin Herburger
Disbursement Accountant
Office of Business Administration
67
April 18, 2003
Department of Administrative Services
Officc of Business Administration
155 Cottage St NE U90
Salem, OR 97301-3972
(503)378-2350 cxt 329
FAX (503)373-1273
Kev in Herburger~state.or.us
CITY OF WOODBURN
CITY TREASURER
270 MONTGOMERY
WOODBURN OR 97071
TREASURER
ANNUAL POPULATION UPDATE
Effective with the January 1, 2003 revenue we will be using the following new
population figure:
Current popula[ion Increase/(Decrease) New population
20,410 450 20,860
The population figure will be used starting with the January 2003
disbursements. The January 2002 revenue disbursement will start the week of
April 22, 2003.
If you have any questions, you may contact me at the Office of Business
Achministration, Monday through Friday between 7:45 ~M - 4:15 PM at (503) 378-
2350 ext 329.
Sincerely,
Kevin Herburger
Disbursement Accountant
Office of Business Administration
68
W_.O_O:D U. .
June 18,2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator ////~ ///'~./
Randy Rohman, Public Works Program Manager/I've,/- '~
City/State Loan Funding Contractual Agreement under WaterNVastewater
Financing Program
RECOMMENDATION,: Approve the attached resolution entering into a
Water/VVastewater Financing Program Financial Assistance Contract with the State of
Oregon for the city's water treatment project and authorizing the Mayor to sign on behalf
of the city.
BACKGROUND: Working with the Oregon Economic & Community Development
Department (OECDD), the City of Woodburn obtained commitments for three separate
loans totaling $16,400,000 for use in design and construction of the water treatment
project. Funding from the WaterANastewater Financing Program was identified to fund
$12,400,000 of the cost of the water treatment project. This financing program funding
consists of $4,000,000 from the direct loan portion of the Water/Wastewater Financing
Program and $8,400,000 from the bond loan portion of the WaterANastewater Financing
Program. The city also has also been awarded $4,000,000 from the Safe Drinking
Water Revolving Loan Fund. Utilization of these loans saves the city loan issuance
costs as well as providing the city Iow interest rate loans to fund the water treatment and
storage project. The city has previously entered into contracts for the $4,000,000 from
the direct loan portion of the WaterANastewater Financing Program and the $4,000,000
from the Safe Drinking Water Revolving Loan Fund.
DISCUSSION: The city has received from the OECDD the award contract for the
$8,400,000 from the bond loan portion of the WaterANastewater Financing Program.
This is the final loan contract for the OECDD loan package for the city's water treatment
project. The city has complied with the OECDD requirement for publication of a 14 day
notice of Council's consideration of the resolution entering into the WaterANastewater
Financing Program agreement for the water project.
FINANCIAL IMPACT: There will be a loan repayment schedule that will be complied
with to repay these 20 year loans. The repayments will be budgeted annually from a
combination of water revenues and system development charges.
Agendo Item Review:
City Administrato~/ City Attorney
Finance~
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO A WATERNVASTEWATER FINANCING PROGRAM
FINANCIAL ASSISTANCE AWARD CONTRACT WITH THE STATE OF OREGON AND
AUTHORIZING THE MAYOR TO SIGN SUCH AGREEMENT.
WHEREAS, the City of Woodburn has determined that the city's water supply
should be treated to remove iron and manganese to improve the aesthetic water quality
and also to reduce arsenic levels to meet state and federal water quality standards, and
WHEREAS, the City has developed a master plan for a water treatment process that
will meet the identified needs and which has been reviewed by and commented on by the
public, and
WHEREAS, the State of Oregon acting through the Economic and Community
Development Department is authorized to enter into WaterNVastewater Financing Program
assistance contracts and loan agreements and disburse funds pursuant to ORS 285B.560
through 285B.569 and 285B.572 through 285B.599, and
WHEREAS, the City has applied for loan funding assistance for completion of the
city's water treatment project from the WaterNVastewater Financing Program, and
WHEREAS, the State of Oregon, Economic and Community Development
Department, has reviewed the city's application and determined that the city's water
treatment project is feasible and merits funding, and
WHEREAS, the State of Oregon, Economic and Community Development
Department, is willing to provide a loan of $8,400,000 to the City of Woodburn to be used
for the city's water treatment project, NOW THEREFORE;
Page 1- COUNCIL BILL NO.
RESOLUTION NO.
70
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into a WaterNVastewater Financing
Program Financial Assistance Award Contract which is affixed as Attachment "A" and is
by this reference incorporated herein, with the State of Oregon acting by and through its
Economic and Community Development Department to secure loan financing for the
purpose of completing the city's water treatment project.
Section 2. That the Mayor of the City of Woodburn is authorized to sign a
Water/Wastewater Financing Program Financial Assistance Award Contract on behalf of
the City.
Section 3. That the City Administrator is hereby authorized to enter into any
agreements and to execute any documents or certificates which may be required to obtain
financial assistance from the Economic and Community Development Department for the
city's water treatment project subsequent to the Financial Assistance Award Contract.
Section 4. That the City Attorney is hereby authorized and directed to render an
opinion letter related to the Water/VVastewater Financing Program Financial Assistance
Award Contract in the form prescribed by the State of Oregon Economic and Community
Development Department.
Approved as to form:
City Attorney Date
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2-
COUNCIL BILL NO.
RESOLUTION NO.
ATTACHMENT 'A'
Due to the length of the attachment, it has not
been included with the Council packet. The
attachment will be available for review at the
Public Works office or at the council meeting.
A
June 17, 2003
TO:
FROM'
SUBJECT:
Mayor and City Council through City Administrator
Scott D. Russell, Chief of Police~C~''
Liquor LiCense Application - New Outlet
RECOMMENDATION:
The Woodburn City Council approve an Off-Premise Sales liquor license for Your
Northwest, Inc., 1001 Arney Rd. #416, Woodburn, OR
BACKGROUND:
Applicant:
Your Northwest
31461 NE Bell Road
Sherwood, OR. 97140
Managers:
Robed Pamplin, Jr., Owner
Floyd Aylor, Owner
Linda Strand, Owner
Janet Pendergrass, Owner
Karlyn Sorrentino, Manager
License Type: Off-Premise Sales - Allows for the sale of Malt Beverage, Wine and
cider for off premise consumption
On June 3, 2003, the Woodburn Police Department received an application for
a liquor license from applicant Your Northwest. The application is for an Off
Premise Sales license for Your Northwest located at Woodburn Company Stores
1001 Arney Rd. #416, Woodburn.
Your Northwest operates stores at Washington Square, Clackamas Town Center,
and in Dundee. They sell gift baskets of Oregon products some of which include
Oregon wines. The principle owners also hold OLCC licenses for these other
establishments.
Agenda Item Review:
City Admlnlstrator~
Finance
Mayor and City Council
June 17, 2003
Page 2
The store will operate 7 days per week, between the hours of 10:00 AM and 8:00
PM Monday thru Saturday, and 10:00 AM to 7:00 PM Sundays. The police
department has received no communication from the public or surrounding
businesses in support of or against the change of ownership.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on owners and the manager of the business
and no convictions that would preclude a license being issued or items of a
questionable nature were located.
FINANCIAL IMPACT:
None
'/'4
A
June 17, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
/
Scott D0 Russell, Chief of Police~~'~'/
Liquor License Application - Change of Ownership
RECOMMENDATION:
The Woodburn City Council approve a Limited On-Premise Sales liquor license
for Cactus Grill Taqueria 1032 N. Pacific Hwy., Woodburn, OR
BACKGROUND:
Applicant:
Cactus Grill Taqueria
1032 N. Pacific Hwy.
Woodburn, OR. 97071
Involved:
Su Casa Imports
1032 N. Pacific Hwy.
Woodburn, OR. 97071
Owners:
Salvador Medina, Owner/Manager
Veronica Medina, Owner/Manager
License Type: Limited On Premise Sales - Allows for the sale of Malt Beverage
only
On June 5, 2003, the Woodburn Police Department received an application for
a liquor license from applicant Cactus Grill Taqueria. The application is for a
Limited on Premise Sales (Beer Only) license for Cactus Grill Taqueria located
inside of Su Casa Imports at 1032 N. Pacific Hwy., Woodburn.
Mr. Salvador Medina and Mrs. Veronica Medina have entered into an
agreement with the Owners of Su Casa Imports to operate the restaurant
portion of the business DBA Cactus Grill Taquerla. They are applying for a beer
Agenda Item Review: City Administrato~ City Attorney ~ Finance ~
Mayor and City Council
June 17, 2003
Page 2
only license, which is a lesser privilege than the current licensee Su Casa Imports
(Full Commercial License) has for the restaurant portion of the business. Su Casa
will maintain it's package store license and the Full Commercial license will be
changed to Limited on Premise Sales for the Cactus Grill. The same compliance
plan will remain in place for both enterprises.
The Police Department responded to 12 calls for service at the Su Casa Imports
in the last 12 months. There were no reported liquor violations.
The restaurant will operate 7 days per week, between the hours of 10:00 AM and
9:00 PM Monday thru Friday, and 8:00 AM to 9:00 PM Saturdays and Sundays.
The only entertainment will be recorded music. The police department has
received no communication from the public or surrounding businesses in support
of or against the change of ownership.
DISCUSSION:
The police department has completed a limited background investigation on
the applicant business and found nothing of a questionable nature. An in-
depth investigation was completed on owner/managers and no offenses that
would preclude a license being issued or items of a questionable nature were
located. The reduced privileges being applied for by the new restaurant
operators are appropriate for the type of business being conducted,
FINANCIAL IMPACT:
None
lOG
June 17,2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Randy Rohman, Public Works Program Manager/';'~"/'
Vacation of Thorn Street Stub Adjacent to Settlemier Park
RECOMMENDATION: By council motion, initiate vacation of the portion of Thorn
Street right of way between Settlemier Avenue and the west Settlemier Park boundary.
BACKGROUND: The unimproved 50 foot right of way of Thom Street that intersects
with Settlemier Avenue varies from 82.77 feet to 99.71 feet in depth. This right of way
has not been developed and the east end is the Settlemier Park boundary (see attached
sketch). The adjacent property owner to the north has been using an approach from
Settlemier Avenue on the north side of the right of way for access for many years. The
property owner has agreed that the property be vacated.
DISCUSSION: The procedures for vacation of a street right of way are defined in ORS
271.080 through 271.230. By ORS 271.130, the council is allowed to vacate a dght of
way by its own motion. Such vacation may be initiated without the petition or consent of
the property owners.
The resident adjacent to the property has used the right of way for access for many
years and with Settlemier Park on the east end of the right of way there is no identified
current or future need for the right of way. This is the only section of Thorn Street right
of way that is not included in the defined limits of Settlemier Park. It Is appropriate that
this section of Thorn Street right of way be vacated with half going to the city and the
remaining half to the property owner to the north.
There is an existing park entrance just to the south of the proposed vacation. There is
no projected need to utilize this area as an entrance to the park. Vacation will allow the
city to install a planned permanent fence on the newly established property line. This
fence will provide a permanent separation between the residential properties and the
park property and discourage use of this area as a non-designated park entrance.
Vacation of this right of way will allow installation of the fence and also continued use by
the property owner to the north of the Settlemier Avenue access.
FINANCIAL IMPACT: There is a $569 fee charged for non-council initiated street
vacations. This fee represents an average cost for completion of a street vacation
request.
Agenda Item Review: City Administrat~ City Attorney ~ Finance ~
88
/
/
1OH
June 17, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Public Works Director/~
West Lincoln Local Improvement District
RECOMMENDATION:
Instruct Staff to prepare an Ordinance for Council action ordering improvements
to the unimproved portion of West Lincoln Street and adopting the Local
Improvement District for said improvements.
BACKGROUND:
On June 9, 2003 Council conducted the public hearing related to the West
Lincoln Street improvements, the major portion funded through the Local
Improvement District process. The public hearing was held after proper
notification to the property owners, through published advertisement and direct
mail.
The City Council closed the public headng after receiving input from property
owners of the improvement district and by motion directed staff to perform
analysis on the public input received and present a recommendation for further
council action.
DISCUSSION:
Two wdtten remonstrance's were received, one from the property owner of
record at 1720 West Lincoln and one from the property owner of record at 1790
West Lincoln. Together, these two properties represent 15.11% of the distributed
benefit. Two property owners spoke in favor of the project, these two property
owners and the remaining propedies which did not file a wdtten remonstrance,
represent 84.89% of the distributed benefit. The summation of wdtten
remonstrances is not sufficient to suspend the project. All legal requirements
have been met.
Agenda Item Review:
City Administrat~'_/~r
City Attorney
Finance~l~
gO
Mayor and City Council
June 17, 2003
Page 2
Therefore staff is recommending the Ordinance be prepared for council action
ordering improvements and adopting the local Improvement District. The
Ordinance will reflect the district boundaw, cost distribution and methodology in
accordance with the approved resolution of intent to improve. Staff will
however make modifications to, and adjust individual propedy area
assessments that may be impacted by wetlands, which are identified in
Woodburns Local Wetlands Inventory.
Councils options are to 1) instruct staff to prepare the improvement ordinance
for council action aS recommended, or 2) postpone the decision, or 3) instruct
staff to modify cedaln requirements, or 4) abandon the improvement.
FINANCIAL IMPACT:
There is $40,000 included in the proposed 2003-2004 budget for a city
contribution on this project.
WOODBURN
10I
June 17,2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator ..,~/,~
Randy Rohman, Public Works Program Manager/~""~//~
Aquatic Center Chemical Separation Building Foundations Bid Award
RECOMMENDATION:
Receive the bids for the foundations of the aquatic center chemical separation building
for action in a separate memo at the June 23, 2003 Council meeting.
BACKGROUN D:
City of Woodburn Bid 23-16a for the foundations of the aquatic center chemical
separation building will be opened and read at 3:00 p.m. on June 20, 2003. The results
will not be reviewed and a recommendation ready to be included in the prepared
Council agenda. A memo with staff recommendations for Council action will be
presented at the June 23, 2003 meeting.
DISCUSSION:
The Council at their June 7, 2003 meeting rejected the bid that was received for the
complete chemical separation building. Following the initial bid response, bids were
requested for construction of the spread footings, stem walls, piping beneath the
footings and slabs only. The remainder of the building will be bid separately. The intent
will be to get the foundations finished during favorable construction weather.
FINANCIAL IMPACT:
The funding for the chemical separation building is included in the 2003-2004 general
fund capital improvement budget.
Agenda Item Review:
City Administrator'
City Aflomey/V*/~5
Financ~/)'~
92
lt~orpor~'~ed 1889
June 23,2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Dean Morrison ~
Randy Rohman, Public Works Program Manager
Aquatic Center Chemical Separation Building Foundations Bid Award
RECOMMENDATION.:
Award City of Woodburn Bid Number 23-16a for the foundation work on a chemical
separation building at the Aquatic Center to the Iow responsible bidder, InSite
Construction, for $26,649.00.
BACKGROUND:
City of Woodburn Bid Number 23-16a for the foundation work on a chemical separation
building at the Aquatic Center was opened and read at 3:00 p.m. on June 20, 2003.
The results were:
Bidder
InSite Construction
Daneal Construction
Mocon Corporation
Amount
$26,649.OO
$26,780.00
$35,0OO.0O
DISCUSSION:
The Council at their June 7, 2003 meeting rejected the bid that was received for the
complete chemical separation building. Following the initial bid response, bids were
requested for construction of the spread footings, stem walls, piping beneath the
footings and slabs only. The updated engineer's estimate for the foundation work is
$24,000.00. The Iow bid is 11.00 percent above the updated estimate and is within the
acceptable range. The remainder of the building will be bid separately. The intent will
be to get the foundations finished during favorable construction weather.
FINANCIAL IMPACT:
The funding for the chemical separation building is included in the 2003-2004 general
fund capital improvement budget.
Agenda Item Review: City Administrator City Attorney_ Finance __
WOODBUI N
lOJ
June 19, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Randy Scott, Seni(~r Engineering Technician, through the Public
Works Director ~'~
Contract Award For Resurfacing Improvements
RECOMMENDATION:
Award the construction contract to the lowest responsible bidder, D & D Paving
for resurfacing of Greenview Drive, Greenview Court, Audrey Way, June Way
and Orchard Lane in the amount of $68,746.15.
BACKGROUND:
The contract is in conjunction with Project No. 2003-022-45, Bid No. 23-17 for
resurfacing all of Greenview Drive, Oreenview Court, Orchard Lane, Barn Street
and a portion of Audrey and June Way. The project consists of surface repairs
for areas of failure, surface grinding and the placement of a asphaltic concrete
wearing surface.
Staff received a total of six qualified bids as listed below
1. D & D Paving $68,746.15
2. Morse Bros. $74,896.15
3. Parker Northwest Paving $75,443.15
4. Salem Road & Driveway $77,443.15
5. North Santaim Paving $87,312.95
6. Roy Houck Construction $91,447.50
Engineers Estimate $82,000
The Iow bidder is 16% below the engineers estimate.
Agenda Item Review:
City Administrate' City Attorney
Finance~
93
Mayor and City Council
June 19, 2003
Page 2
DISCUSSION:
None
FINANCIAL IMPACT:
The project will be funded using approved resurfacing/maintenance budgeted
funds
WOODBURN
llA
June 23, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development.~[7~?
Annexation 03-01 and Zone Change 03-01; Annexation and 7one
Change on Food Services of America Property Located at 350 South
Pacific Highway
RECOMMENDATION:
It is recommended that the City Council approve Annexation 03-01 and Zone
Change 03-01 and instruct staff to prepare an ordinance to substantiate the
Council's decision.
BACKGROUND:
Food Services of America, applicant, has submitted annexation and zone
change applications to annex 41.57 acres of land into the City of Woodburn
and change the zoning of the property from Marion County CG (Commercial
General) and IG (General Industrial) Zones to City of Woodburn IL (Light
Industrial) Zoning District. The subject property is located on the east side of
Highway 99E approximately 1400 feet south of Cleveland Street at 350 South
Pacific Highway.
The Planning Commission held a public hearing on this proposal at its May 22,
2003 meeting. On June 12, 2003, the Planning Commission adopted a final
order recommending that the City Council approve Annexation 03-01 and Zone
Change 03-01.
DISCUSSION:
The Planning Commission's final order, staff report, and minutes are attached for
the City Council's review.
FINANCIAL IMPACT:
Agenda Item Review:
City Administrator~Y~
City Attorney
Finance
Mayor and City Council
June 23, 2003
Page 2
Annexation of the subject property will result in additional property tax revenues
to the City of Woodburn. These revenues are anticipated to more than
compensate for any increase in public services that will be necessary to service
the subject property.
Attachments:
Attachment A - Planning Commission Final Order dated 6-12-03
Attachment B - Planning Commission Staff Report dated 5-22-03
Attachment C - Planning Commission Minutes of 5-22-03
ATTACHMENT A
IN THE PLANNING COMMISSION OF WOODBURN, OREGON
Annexation 03-01 )
Zone Change 03-01 ) FINAL ORDER
)
WHEREAS, a request was made by Steven Abel for the Planning Commission to
hear a proposal to annex 41.57 acres of land into the City of Woodburn and change the
zoning of the property from Marion County CG (Commercial General) and IG (General
Industrial) Zones to City of Woodburn IL (Light Industrial) Zoning District, and;
WHEREAS, the Planning Commission reviewed the matter at their meeting of
May 22, 2003, and;
WHEREAS, the Planning Commission considered the written and oral testimony
presented by staff, the applicant and other interested persons, and;
WHEREAS, the Planning Commission closed the hearing, and;
WHEREAS, the Planning Commission moved to recommend that the City
Council approve Annexation 03-01 and Zone Change 03-01, and instructed staff to
prepare findings and conclusions.
NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION:
The Planning Commission hereby recommends that the City Council approve
Annexation 03-01 and Zone Change 03-01, based on the findings contained in Exhibit
"A", which is attached hereto and by reference incorporated herein.
Approved:
Claudio Lima, Chairperson
Date
Annexation 03-01 - Final Order
Page 1
EXHIBIT "A"
FINDINGS AND CONCLUSIONS
Annexation 03-01
Zone Change 03-01
II.
III.
APPLICATION INFORMATION:
Applicant:
Steven Abel
Stoel Rives, LLP
900 SW 5th Avenue, Ste. 2600
Portland, OR 97204
Property Owner:
Food Services of America
cio Development Services of America
4025 Delridge Way, Ste. 100
Seattle, WA 98106
NATURE OF APPLICATION:
The applicant proposes to annex 41.57 acres of land into the City of Woodburn
and change the zoning of the property from Marion County CG (Commercial
General) and IG (General Industrial) Zones to City of Woodburn IL (Light
Industrial) Zoning District.
RELEVANT FACTS:
The subject property is located on the east side of Highway 99E approximately
1400 feet south of Cleveland Street at 350 S. Pacific Highway, further described
on Marion County Assessor Maps as Township 5 South, Range 2 West, Section
17C, Tax Lot 701. The site is located outside of Woodburn's city limits but within
the City of Woodbum Urban Growth Boundary. Marion County zoning currently
applies to the subject property which is designated as Marion County CG
(Commercial General) and IG (General Industrial) Zones. The property is
designated as Industrial on the City of VVoodburn Comprehensive Plan Map and
is proposed to be zoned IL (Light Industrial) at the time of annexation.
The subject property is currently developed with a large warehouse and
distribution facility operated by Food Services of America. The property is
relatively flat and 41.57 acres in size. No wetlands or floodplains have been
identified on the property. The subject property has two separate street
frontages on Highway 99E and is contiguous to Woodburn's city limits along the
property's northerly highway frontage.
Annexation 03-01 - Final Order
Page 2
98
IV.
Adjacent property on all sides of the subject property, except property across
from the property's northerly highway frontage, is also located outside of the City.
These adjacent properties are zoned Marion County CG (Commercial General),
IG (General Industrial), and UTF (Urban Transition Farm), and are designated as
Industrial on the Woodburn Comprehensive Plan Map, except the property
located across from the subject property's southerly highway frontage which is
designated as "Residential>12 units per acre". The property located across from
the subject property's northerly highway frontage is located within the City of
Woodburn, is zoned RM (Medium Density Residential) and designated as
"Residential>12 units per acre" on the Woodburn Comprehensive Plan Map.
Surrounding land uses consist of industrial development to the north, a service
station to the west and vacant land to the south and east.
The applicant proposes to annex the subject property to satisfy a City Council
decision to require annexation as a condition of the City of Woodburn providing
city public facilities to the property.
RELEVANT APPROVAL CRITERIA:
Annexation 03-01'
Ao
WOODBURN DEVELOPMENT ORDINANCE
Section 5.104.01 Annexation
B. WOODBURN COMPREHENSIVE PLAN
Zone Change 0G-01'
Ao
WOODBURN DEVELOPMENT ORDINANCE
Section 5.104.04 Zoning Map Change; Owner Initiated
B. WOODBURN COMPREHENSIVE PLAN
FINDINGS:
Annexation 03-01
A. Woodburn Development Ordinance
Section 5. t 04.01 Annexation:
Section 5.104.01.D Application Criteria
1. Annexation
Annexation 03-01 - Final Order
Page 3
Findings showing compliance with applicable
Woodburn Comprehensive Plan goals and policies
regarding annexation, with the applicant bearing
responsibility for the burden of proof.
FINDING: Findings showing compliance with applicable Woodburn
Comprehensive Plan goals and policies are provided later in this report.
This approval criterion is satisfied.
b. Territory to be annexed
1) Shall be contiguous to the City of Woodburn; and
2) Shall either:
a)
Link to master plan public facilities with
adequate capacity to serve development of
the uses and densities indicated by the
Woodburn Comprehensive Plan; or
b)
Guarantee the facility linkages with
adequate capacity, financed by the
applicant.
FINDING: The territory to be annexed is contiguous to the City of
Woodburn at the subject property's northerly highway frontage which is
separated from the Woodburn city limits only by a public right of way
(Highway 99E). The subject property is currently provided with public
facilities with adequate capacity to serve the existing development. This
approval criterion is satisfied.
Annexations shall show a demonstrated community
need for additional territory and development based on
the following considerations:
Lands designated for residential and community
uses should demonstrate substantial
conformance to: a), b), and e) and at least one of
c) or d), as stated below; and
2)
Lands designated for commercial, industrial and
other uses should demonstrate substantial
conformance to: h) and either f) or g), as stated
below:
Annexation 03-01 - Final Order
Page 4
100
a)
Inflll. The territory to be annexed should be
contiguous to the City on two or more
sides;
FINDING: This criterion is not applicable to an industrial development.
b)
Residential Buildable Land Inventory. The
territory to be annexed should not increase
the inventory of buildable land designated
on the Comprehensive Plan as Low or High
Density Residential within the City to more
than a 5-year supply;
FINDING: This criterion is not applicable to an industrial development.
c)
Street Connectivity. It is feasible for
development of the site to either:
(i)
Complete or extend the
arterial/collector street pattern as
depicted on the Woodburn
Transportation System Plan; or
(ii)
Connect existing stub streets, or
other discontinuous streets, with
another public street.
FINDING: This criterion is not applicable to an industrial development.
d)
Community Need. The proposed
development in the area to be annexed
fulfills a substantial unmet community
need, that has been identified by the City
Council after a public hearing. Examples of
community needs include park space and
conservation of significant natural or
historic resources.
FINDING: This criterion is not applicable to an industrial development.
e)
Reinforcement of Public Investment. The
territory proposed for annexation should
reflect the City's goals for directing growth
by using public facility capacity that has
been funded by the City's capital
improvement program;
Annexation 03-01 - Final Order
101
Page 5
FINDING: This criterion is not applicable to an industrial development.
Local Employment. The proposed use of
the territory to be annexed shall be for
industrial or other uses providing
employment opportunities;
FINDING: The existing use of the subject property is an industrial use
consisting of a warehouse and distribution facility operated by Food
Services of America. This approval criterion is satisfied.
g)
Reasonable Facility and Service Needs.
The proposed industrial or commercial use
of the territory does not require the
expansion of infrastructure, additional
service capacity, or incentives that are in
excess of the costs normally born by the
community for development;
FINDING: The existing use of the property does not require the expansion
of infrastructure or additional service capacity because the city currently
provides public facilities to the property. No incentives are being offered
to the applicant. This approval criterion is satisfied.
h)
Economic Diversification. The proposed
industrial or commercial use of the territory
provides an economic opportunity for the
City to diversify its economy.
FINDING: The annexation of the subject property will bring an existing
industrial site into the city. The existing development is a warehouse and
distribution facility operated by Food Services of America. Annexation of
the property will provide additional property tax revenues to the city and
will further the city's goal of diversifying its economy. This approval
criterion is satisfied.
Woodburn Comprehensive Plan
IX. Goals and Policies
D. Annexation Goals and Policies
D-I. The goal is to guide the shape and geographic area of the City
within the urban growth boundary so the City limits:
Annexation 03-01 - Final Order
102
Page 6
A. Define a compact service area for the City;
B. Reflect a cohesive land area that is all contained within the
City; and
C, Provide the opportunity for growth in keeping with the
City's goals and capacity to serve urban development.
FINDING: Annexation of the subject property will further this goal by
bringing existing development into the city which is already served by
city public facilities.
D-2. The goal is to clearly establish the intent of each proposed
expansion of the City; to assess the proposal's conformance
with the City's plans and facility capacity and to assess its
impact on the community prior to deeming an annexation
application complete.
FINDING: Annexation of the subject property is required by the City
Council as a condition of the city providing the property with continued
access to city public facilities. Annexation of the subject property is
consistent with this goal because it brings an existing development into
the city which is already served by city public facilities.
D-3. The goal is to achieve greater utilization of land within the City
by:
a. Incorporating all of the territory within the City limits that
will be of benefit to the City into the City.
b=
Providing the opportunity for the urban in-fill of vacant and
under utilized property that is currently unincorporated and
surrounded by the City.
Fostering an efficient pattern of urban development in the
City, maximizing the use of existing City facilities and
services, and balancing the costs of City services among
all benefited residents and development by incorporating
all territory into the City limits that will be of benefit.
FINDING: Annexation of the subject property is consistent with the
above goals because it will benefit the city by providing additional
property tax revenues to help off-set the cost of providing public services
that are currently provided to the existing industrial development on the
subject property.
Zone Change 03-01
Annexation 03-01 - Final Order
Page 7
103
A. Woodburn Development Ordinance
Section 5.104.04 Zoning Map Change; Owner Initiated:
Section 5.104.04.C Criteria.
Evidence proving a need for the proposed use and the
other permitted uses within the proposed zoning
designation.
FINDING: Annexation of the subject property is required by the City
Council as a condition of the city providing the property with continued
access to city public facilities. The existing use of the property is a
warehouse and distribution facility which is a permitted use in the
proposed IL zone. The IL zone is consistent with the Industrial land use
designation for the subject property as shown on the Woodburn
Comprehensive Plan Map.
m
Evidence that the subject property best meets the need
relative to other properties in the existing developable
land inventory already designated with the same zone
considering size, location, configuration, visibility and
other significant attributes of the subject property.
FINDING: As stated above, annexation of the subject property is required
by the City Council as a condition of the city providing the property with
continued access to city public facilities. The subject property is already
developed with an industrial use that is consistent with the proposed IL
zoning and the Industrial Comprehensive Plan land use designation. The
subject property best meets the need relative to other properties because
it is already developed and provided with city services, and thus, will not
decrease the capacity of city services available to other properties within
the IL zoning district.
Woodburn Comprehensive Plan
FINDING: Applicable goals and policies have been satisfied through the
implementation of the Woodburn Development Ordinance and other
applicable ordinances in affect at the time of approval. The designated
land use for the property is Industrial on the Comprehensive Plan Map
which is consistent with the proposed IL (Light Industrial) zone
designation.
VI. CONCLUSION:
Annexation 03-01 - Final Order
104
Page 8
Based on the findings of fact contained herein all relevant approval criteria
relating to approval of Annexation 03-01 and Zone Change 03-01 have been
satisfied.
Annexation 03-01 - Final Order
Page 9
105
ATTACHMENT B
S TA FF REPORT
WOODBURN PLANNING COMMISSION
Annexation 03-01
Zone Change 03-01
May 22, 2003
II.
III.
APPLICATION INFORMATION:
Applicant:
Steven Abel
Stoel Rives, LLP
900 SW 5th Avenue, Ste. 2600
Portland, OR 97204
Property Owner:
Food Services of America
cio Development Services of America
4025 Delridge Way, Ste. 100
Seattle, WA 98106
Application Deemed Complete: March 19, 2003
120 Day Rule Deadline: Not Applicable
NATURE OF APPLICATION:
The applicant proposes to annex 41.57 acres of land into the City of Woodburn
and change the zoning of the property from Marion County CG (Commercial
General) and IG (General Industrial) Zones to City of Woodburn IL (Light
Industrial) Zoning District.
RELEVANT FACTS:
The subject property is located on the east side of Highway 99E approximately
1400 feet south of Cleveland Street at 350 S. Pacific Highway, further described
on Marion County Assessor Maps as Township 5 South, Range 2 West, Section
17C, Tax Lot 701. The site is located outside of Woodburn's city limits but within
the City of Woodburn Urban Growth Boundary. Marion County zoning currently
applies to the subject property which is designated as Marion County CG
(Commercial General) and IG (General Industrial) Zones. The property is
designated as Industrial on the City of Woodburn Comprehensive Plan Map and
is proposed to be zoned IL (Light Industrial) at the time of annexation.
The subject property is currently developed with a large warehouse and
distribution facility operated by Food Services of America. The property is
Annexation 03-01
106
Page 1
IV.
relatively fiat and 41.57 acres in size. No wetlands or floodplains have been
identified on the property. The subject property has two separate street
frontages on Highway 99E and is contiguous to Woodburn's city limits along the
property's northerly highway frontage.
Adjacent property on all sides of the subject property, except property across
from the property's northerly highway frontage, is also located outside of the City.
These adjacent properties are zoned Marion County CG (Commercial General),
IG (General Industrial), and UTF (Urban Transition Farm), and are designated as
Industrial on the Woodburn Comprehensive Plan Map, except the property
located across from the subject property's southerly highway frontage which is
designated as "Residential>12 units per acre". The property located across from
the subject property's northerly highway frontage is located within the City of
Woodburn, is zoned RM (Medium Density Residential) and designated as
"Residential>12 units per acre" on the Woodbum Comprehensive Plan Map.
Surrounding land uses consist of industrial development to the north, a service
station to the west and vacant land to the south and east.
The applicant is proposing to annex the subject property to satisfy a City Council
decision to require annexation as a condition of the City of Woodbum providing
city public facilities to the property.
RELEVANT APPROVAL CRITERIA:
Annexation 03-01'
WOODBURN DEVELOPMENT ORDINANCE
Section 5.104.01 Annexation
B. WOODBURN COMPREHENSIVE PLAN
Zone Change 03-01'
WOODBURN DEVELOPMENT ORDINANCE
Section 5.104.04 Zoning Map Change; Owner Initiated
B. WOODBURN COMPREHENSIVE PLAN
ANALYSIS:
Annexation 03-01
A. Woodburn Development Ordinance
Section 5.104.01 Annexation:
Annexation 03-01
107
Page 2
Section 5.104.01.D Application Criteria
1. Apnexation
Findings showing compliance with applicable
Woodburn Comprehensive Plan goals and policies
regarding annexation, with the applicant bearing
responsibility for the burden of proof.
STAFF COMMENT: Findings showing compliance with applicable
Woodburn Comprehensive Plan goals and policies are provided later in
this report. This approval criterion is satisfied.
b. Territory to be annexed
1) Shall be contiguous to the City of Woodburn; and
2) Shall either:
a)
Link to master plan public facilities with
adequate capacity to serve development of
the uses and densities indicated by the
Woodburn Comprehensive Plan; or
b)
Guarantee the facility linkages with
adequate capacity, financed by the
applicant.
STAFF COMMENT: The territory to be annexed is contiguous to the City
of Woodburn at the subject property's northerly highway frontage which is
separated from the Woodburn city limits only by a public right of way
(Highway 99E). The subject property is currently provided with public
facilities with adequate capacity to serve the existing development. This
approval criterion is satisfied.
Annexations shall show a demonstrated community
need for additional territory and development based on
the following considerations:
1)
Lands designated for residential and community
uses should demonstrate substantial
conformance to: a), b), and e) and at least one of
c) or d), as stated below; and
2)
Lands designated for commercial, industrial and
other uses should demonstrate substantial
Annexation 03-01
108
Page 3
conformance to: h) and either f) or g), as stated
below:
a)
Infill. The territory to be annexed should be
contiguous to the City on two or more
sides;
STAFF COMMENT: This criterion is not applicable to an industrial
development.
b)
Residential Buildable Land Inventory. The
territory to be annexed should not increase
the inventory of buildable land designated
on the Comprehensive Plan as Low or High
Density Residential within the City to more
than a 5-year supply;
STAFF COMMENT: This criterion is not applicable to an industrial
development.
c)
Street Connectivity. It is feasible for
development of the site to either:
(i)
Complete or extend the
arterial/collector street pattern as
depicted on the Woodburn
Transportation System Plan; or
(ii)
Connect existing stub streets, or
other discontinuous streets, with
another public street.
STAFF COMMENT: This criterion is not applicable to an industrial
development.
d)
Community Need. The proposed
development in the area to be annexed
fulfills a substantial unmet community
need, that has been identified by the City
Council after a public hearing. Examples of
community needs include park space and
conservation of significant natural or
historic resources.
STAFF COMMENT: This criterion is not applicable to an industrial
development.
Annexation 03-01
109
Page 4
e)
Reinforcement of Public Investment. The
territory proposed for annexation should
reflect the City's goals for directing growth
by using public facility capacity that has
been funded by the City's capital
improvement program;
STAFF COMMENT: This criterion is not applicable to an industrial
development.
f)
Local Employment. The proposed use of
the territory to be annexed shall be for
industrial or other uses providing
employment opportunities;
STAFF COMMENT: The existing use of the subject property is an
industrial use consisting of a warehouse and distribution facility operated
by Food Services of America. This approval criterion is satisfied.
g)
Reasonable Facility and Service Needs.
The proposed industrial or commercial use
of the territory does not require the
expansion of infrastructure, additional
service capacity, or incentives that are in
excess of the costs normally born by the
community for development;
STAFF COMMENT: The existing use of the property does not require the
expansion of infrastructure or additional service capacity because the city
currently provides public facilities to the property. No incentives are being
offered to the applicant. This approval criterion is satisfied.
h)
Economic Diversification. The proposed
industrial or commercial use of the territory
provides an economic opportunity for the
City to diversify its economy.
STAFF COMMENT: The annexation of the subject property will bring an
existing industrial site into the city. The existing development is a
warehouse and distribution facility operated by Food Services of America.
Annexation of the property will provide additional property tax revenues to
the city and will further the city's goal of diversifying its economy. This
approval criterion is satisfied.
Woodburn Comprehensive Plan
Annexation 03-01
110
Page 5
IX. Goals and Policies
D. Annexation Goals and Policies
D-I. The goal is to guide the shape and geographic area of the City
within the urban growth boundary so the City limits:
A. Define a compact service area for the City;
B, Reflect a cohesive land area that is all contained within the
City; and
C, Provide the opportunity for growth in keeping with the
City's goals and capacity to serve urban development.
STAFF COMMENT: Annexation of the subject property will further this
goal by bringing existing development into the city which is already
served by city public facilities.
D-2. The goal is to clearly establish the intent of each proposed
expansion of the City; to assess the proposal's conformance
with the City's plans and facility capacity and to assess its
impact on the community prior to deeming an annexation
application complete.
STAFF COMMENT: Annexation of the subject property is required by
the City Council as a condition of the city providing the property with
continued access to city public facilities. Annexation of the subject
property is consistent with this goal because it brings an existing
development into the city which is already served by city public facilities.
D-3. The goal is to achieve greater utilization of land within the City
by:
a. Incorporating all of the territory within the City limits that
will be of benefit to the City into the City.
Providing the opportunity for the urban in-fill of vacant and
under utilized property that is currently unincorporated and
surrounded by the City.
Fostering an efficient pattern of urban development in the
City, maximizing the use of existing City facilities and
services, and balancing the costs of City services among
all benefited residents and development by incorporating
all territory into the City limits that will be of benefit.
Annexation 03-01
111
Page 6
STAFF COMMENT: Annexation of the subject property is consistent with
the above goals because it will benefit the city by providing additional
property tax revenues to help off-set the cost of providing public services
that are currently provided to the existing industrial development on the
subject property.
Zone Chan.qe 03-01
A. Woodburn Development Ordinance
Section 5.104.04 Zoning Map Change; Owner Initiated:
Section 5.104.04.C Criteria.
Evidence proving a need for the proposed use and the
other permitted uses within the proposed zoning
designation.
STAFF COMMENT: Annexation of the subject property is required by
the City Council as a condition of the city providing the property with
continued access to city public facilities. The existing use of the property
is a warehouse and distribution facility which is a permitted use in the
proposed IL zone. The IL zone is consistent with the Industrial land use
designation for the subject property as shown on the Woodburn
Comprehensive Plan Map.
2. Evidence that the subject property best meets the need
relative to other properties in the existing developable
land inventory already designated with the same zone
considering size, location, configuration, visibility and
other significant attributes of the subject property.
STAFF COMMENT: As stated above, annexation of the subject property
is required by the City Council as a condition of the city providing the
property with continued access to city public facilities. The subject
property is already developed with an industrial use that is consistent with
the proposed IL zoning and the Industrial Comprehensive Plan land use
designation. The subject property best meets the need relative to other
properties because it is already developed and provided with city services,
and thus, will not decrease the capacity of city services available to other
properties within the IL zoning district.
B. Woodburn Comprehensive Plan
STAFF COMMENT: Applicable goals and policies have been satisfied
through the implementation of the Woodburn Development Ordinance and
Annexation 03-01
Page 7
112
VI.
VII.
other applicable ordinances in affect at the time of approval. The
designated land use for the property is Industrial on the Comprehensive
Plan Map which is consistent with the proposed IL (Light Industrial) zone
designation.
CONCLUSION AND RECOMMENDATION:
Based on the information in this report, the information provided by the applicant
and the applicable review criteria, findings required to approve Annexation 03-01
and Zone Change 03-01 can be made. Therefore, staff recommends said
applications be approved.
ATTACHMENTS:
Exhibit "A"
Exhibit "B"
Exhibit "C"
Exhibit "D"
Exhibit "E"
Location and Zoning Map
Comprehensive Plan Map
Annexation Map
Applicant's Submittals
Woodburn Public Works Department Comments
Annexation 03-01
113
Page 8
/
r~
114
./
115
SWl/4 SEC.17 T5S RIW WM, MARION COUNTY
GEORGE ~REET
/
103 O0 03 5
L ............. '_% ..........
116
CITY OF
WOODBURN
File No:A~J/ 03:'0i
Related Files: ~C
Date Received:
Fees Received:
Community Development Department
270 Montgomery Street · Woodburn, Oregon 97071
Phone: 503-982-52q6 · Fax: 503-982-5244 * Website Address: www.ci.woodburn.oi~s REC'D
General Information:
UNIFORM APPLICATION
FE~ 1 9 2003
WUODBURN COMMUNiTy
DF'VFLOPM F,,',JT ,n, F pT
Project location: 350 S. Pacific Hwy.
Property owner: Food Services of America I Applicant: Steven W. Abel
Address: c/o Dev--~op~v~ce~erica j Address: Stoel Rives LLP
4025 Delridge Way, Suite 1'00, Seattle,WA 98109
Telephone & Fax No.:
E-mail Address: i
Comprehensive Plan Map Designation: ~,~_c~.~:h', c'~ Site Acreage:
Zone Map Designation: (~0~¥~ L~,, ~ff,~-I Assessor's Map'& Tax Lot Nos:
I
Description oftheproposah Annexation to the City of Woodburn and establishment of
Woodburn Cc~-r..-~l,~.-".:-'"'-"-, I"!2_"_ _~d Zoning designations.
900 SW 5th Avenue, Ste.2600, Portland,OR 97204
Telephone & Fax No.:(503)294-9599/fax503-220-2480
E-mailAddress: swabel@stoel.com
City of
Requested Review:
1 o AL'CF_SS PERMIT TO CITY STREET
2 ~CA. NNEXATION
30 APPEAL TO CITY COUNCIL
.~4~OMP. PtAN MAP CHANGE
5 O CONDITIONAL USE
13 O FORMAL INTERPRETATION OF THE WDO
14 [] MDP PREUMINARY APPROVAL
15 [] MDP FINAL PLAN APPROVAL
16 0 MODIFICATION OF CONDITIONS
25 F1 I~='VC)C. ATION OF I:~:~=VIOUSLY APPROVI~D pt~,~4rr
26 [] SWOD PERMIT
27 O SPEC[AL USE AS A CU
28 [] SUB. PRELIMINARY APPROVAL
17 O PARTITION PRELIMINARY APPROVAL
29 o SUB. FINAL PLAT APPROVAL
60 ~e~ m~w~w .s & ~e~zx .~_sm~mu~ O~UJN~S 18 O PAR~ON ~NAL P~T APPROVAL 30 O ~~ r~, ~flc ~ ~ A ~
7 o D~IGN R~ 19 o PH~ING P~N 31 o TEM~RY O~R PERM~
80 EE~ TO ~. ROW · IM~O~ME~ REQ. 20 O PUD PREUMINARY P~N APPROVAL 32 O TREE REMOVAL PERM~
90 ~ENSION ~R A D~. DE'SION 21 O PUD DESIGN P~N RNAL APPROVAL 33 O VALANCE
10 O FE~ & FREE ~DI~ W~ ~ ~. 22 O PUD ~NAL P~N APPROVAL 34 ~ ZONING AD]U~MENT
11 ~ G~DZNG PERM~ 23 ~ L~ & COMe,DAmON OF LOTS 35~ ZONE CHANGE
12 o m~c ~ ~. ~IFL S~,~FlC ~ 24 ~ ~ ARCH. ~ANDARDS SUBD]V. 36 ~ OTHER: .
.pplicant Certification:
! hereby dedare that as applicant for this proposal, 1 have familiarized .m. yself ..with ~ re.le~)a.n.t. ~.s~,_n_s,_o_f ,t~e_ ~_City~ .o_f ,W_ ~o~J~m ^f m-
Oevelopm~t On~inance:, and I have read the foreg~'ng application ano ~now. me contenn~_~pr, lCa~On_~ue. ,uue.tum me aboveU'=' ~refere" nced
knowledge (if applicant is not same as property owne4 ow_ner__sha!l.a__ut:J~_ _'.ze a [l~p~l ci~a..nt ~o~hljfl~r
a~kmUon ~*~,ning below)~EVELOPMENT S. ERVICES OF Am/Klm, zm · ¥/I/I/I I/1 /k X
Ow~nen. -' -" ~ L L~~ ~ AppIic~nt: ,,,9./V V tv V -- % ,
-A~eut forFood Servic~,~)f America, Inc. a ' ,,~ ~ I
117
, .,~NEXATION PETITION AND CONSEk-
We, the undersigned legal owner or contract purchaser and resldeat electors of a certain parcel of land herein
described and attached to this Annexation Petition as Exhibit I, petition the Honorable Mayor and City Council of
Woodbum fo~ annexation of that cer(ain property to the City of Woodbum. We further desire that by this petition that
the certain property be annexed to end be Included within the corporate limits of the City of Woodbum, Oregon, a
n~Jntcipal corporation, and we do hereby consent to such annexation, without the necessity of any election being
called with the area above desCribed, and we do hereby consent that the City Council of the City of Woodbum,
Oregon, take steps as are necessary to determine whether or not the said above described area shall be annexed.
Absentee Owner(s} or Contract Purchaser(s):
Address:
None
Resident Owner(s} or Contract Purchaser(s}
that are Resident ElectoHs!*:
None
Resident Electors* that are not Land Owners:
None
Address:
Address:
Resident Electors means Registered Voters Washington
STATE OF~Y(~
COUNTY OF~ ! SS
King ~n behalf of Food Services of America, Inc.
I, DALE L. WOODSIDE & being duly ~wom upon oath, say that I sec~ed each name appearing on the
within and fo~egoing petition, and each name wes signed freely, voluntarily, without undue Influence of any nature
and unde~ no misrepresentation as to the facts, further affirm, that to the best of my knowledge the Individuals above
named constitute a majority of the eiect(xs registered in the territory proposed to be annexed and the owners/contract
purchasers of more than half of the land in that territory, rvices
FOOD SERVTCF.$ OF ~J~F.R~CA, TNC. by and thru its Agent. Development Se of
(Signature) By: I~L L~~,,,.., Date: 2/[2/03 _ America, [nc.
Subscribed and sworn to me.~~~5.of February ,1~. 2003
.,,
ANNEXATION PETITION AND C~gEf~l~
118
NEW RECONFIGURED TRACT BEING CONVEYED TO FSA
THAT TRACT OF LAND CONTAINING 4!.57 ACRES OF LAND AS SHOWN ON COUNTY SURVEY MC, SR 3.5~127 A5 FILED IN
THE OFFICE Or THE MARION COUNTY SURVEYOR'S OFFICE THAT IS HORE PARTICULARLY DESC, RIBED AS FOLLOWS~
BEGINNING AT A 5/& INCH IRON ROD WITH PLASTIC CAP MARKED L5 1.3G2 AND LYING NORTH 1.G°5~I'2G" WEST 358ci. G5 FEET
OF THE SOUTHEAST CORNER OF THE NElL JOHNSON DONATION LAND CLAIH No. g~ IN TOWNSHIP D SOUTH, RANGE ! WEST
OF THE WILLAMETTE MERIDIAN, MARION COUNTY, OREGON, WHICH POINT BEING ON THE SOUTHERLY BOUNDARY LINE OF THAT
GREENFIELD PARTNERS, LTD TRACT DESC, RIBED BT WARRANTY DEED RECORDED APRIL 2q, 1~F:15 Of' THE MARION C,~T¥ HICROF'ILM
RECORDS; THENCE ALONG BOUNDARY LINE OF 5AID GREENFIELD PARTNERS, LTD TRACT THE FOLLOWING (4) COURSES,
:I) SOUTH 8G°B2'S&" WEST 730.q2 FEET TO A 5/5 INCH ROD ON THE EASTERLY RIGHT OF WAY LINE OF STATE HIGHWAY
CiqE (AN 80 FOOT RIGHT-OF-WAY); 2) THENCE NORTH 31'35°03'' EAST, ALONG SAID RIGHT-OF-WAY LINE, 72.q8 FEET TO A 5/8 INCH
ROD; 3) THENCE NORTH 15G'53'OCl" EAST 702.22 FEET TO A PIPEi 4) THENCE NORTH 0~i'11'17'' EAST 1~L5.08 FEET TO A 5/15
INCH ROD; THENCE NORTH 0~11'17" EAST 551.60 FEET TO A 3/4 INCH PIPE; THENCE NORTH 1~3'17'07' WEST 322.78 FEET
TO A POINT ON THE SAID EASTERLY RIGHT-OF-WAY LINE OF STATE HIC, I-IWAT q'tE, 5AID POINT BEARING NORTH 63'17'07" WEST O.C~
FEET FROM A 3/4 INCH PIPEi THENCE NORTH 31'35'03" EAST, ALONG 5AID RIGMT-OF-WAY LINE, :330.13 FEET TO A 5/8 INC, M ROD;
THENCE 50UTH 151'41'40" EAST 107.G0 FEETi THENCE NORTH 8ci'1c1'12'' EAST 478.58~ FEET TO A ..5/8 INCH ROD; THENCE SOUTH
G1'57'02' EAST q47.4G FEET TO A 5/8 INCH ROD; THENCE SOUTH 215'2Z'SG" WEST G2.51 FEET TO A 5/8~ INCH ROD; THENCE NORTH
Co1'37'04' WEST Il.BO FEET TO A 5/B INCH ROD; THENCE SOUTH 2B'22'SG" WEST 22.10 FEET TO A 5/8~ INCH ROD; THI.~-,,E SOUTH
G1'57'04' EAST ll.&O FEET TO A 5/8 INCH ROD; THENCE 50UTH 215'22'5G~ WEST 13227i4 FEET TO A 5/8 INCH ROD; THENCE 50UTH
15G'52'l&" WEST 775.25 FEET TO A 5/8 INCH ROD; THENCE NORTH 03'58'20' EAST G25.GO FEET TO THE POINT OF DEGINNING.
THE BASIS OF BEARING OF THE ABOVE DESCRIBED TRACT 15 5AID COUNTY SURVEY IMGSR 35Cl27.
tOO ~1)~ ¢~0 FT.
/ /
ANNEXATION CRITERIA
Findings showing compliance with applicable Woodbum Comprehensive Plan goals and
policies regarding annexation, with the applicant bearing responsibility for the burden of
proof.
Response: Annexation to the City et~ Woodburn is governed by Section D of the goals
and policies of the City's Comprehensive Plan. The following findings are made with
respect to the goals and policies of the Comprehensive Plan.
D-I The goal is to guide the shape and geographic area of the City within the urban
growth boundary so that City limits:
a. Define a compact service area for the City;
b. Reflect a cohesive land area that is all contained within the City; and
c. Provide the opportunity for growth in keeping with the City's goals and
capacity to serve urban development.
Response: This annexation of the Food Services of America site is the annexation of an
already developed parcel. Food Services of America provides a valuable employment
base to the City and is already within the City's urban growth boundary. It is in a sector
of the City that is appropriate for industrial development.
D-2 The goal is to clearly establish the intent of each proposed expansion of the City;
to assess the proposal's conformance with the City's plans and facility capacity
and to assess its impact on the community prior to deeming an annexation
application complete.
Response: The property is already developed and is fully served by the City's public
facilities. The City has taken the position that extension of those public facilities without
annexation is not appropriate. Annexation will bring additional tax revenue to the City
and will bring a closer alliance between a valuable employer and the City of Woodburn.
D-3
The goal is to achieve greater utilization of land within the City by:
a. Incorporating all of the territory within the city limits that will be of
benefit to the City into the city.
Providing the opportunity for the urban in-fill of vacant and underutilized
property that is currently unincorporated and surrounded by the City.
Fostering an efficient pattern of urban development in the City,
maximizing the use of existing City facilities and services, and balancing
Porflnd i-2130110,1 0012517-00001
121
the cost of City services among all benefited residents and development by
incorporating all territory into the City limits that will be of benefit.
Response: The property is already developed and thus will add additional tax base to the
City. Further, bringing this valuable employer into tile City will benefit the City by
adding to the employment and tax base of the City. Finally, the City is requiring
annexation in order to extent public facilities.
D-4 The goal is to use annexation as a tool to guide:
a. The direction, shape and pattern of urban development;
Smooth transitions in tile physical identity and the development pattern of
the community; and
c. The efficient use and extension of City facilities and services.
Response: The location of the proposed industrial site is appropriate as part of the pattern
of urban development of the City of Woodburn. Annexation will provide for the efficient
use and extension of City public facilities and services.
D-5
The goal is to balance residential development with public facilities and services
and with other types of land use in order to allow the community to maintain its
equilibrium as it assimilates growth.
Response: This industrial parcel will help balance and provide more stability to the tax
base of the City of Woodburn providing benefits to the City's citizens.
POLICIES
D-l-1
Annexation policies are extremely important for the City. While it is important
that enough land is available to allow for choice in/he marketplace, it is also
essential to prevent too much land from being included in the City limits as this
leads to inefficient, sprawling development.
Response: The annexation of this single, large industrial parcel to the City will not lead
to inefficient, sprawling development. Instead, the addition of the industrial facility will
have benefit to the City's citizens.
D-3-3 The City of Woodbum shall actively manage the location, timing, type and
amount of land added to the City.
Response: This annexation has been urged by the City of Woodbum and thus, the City of
Woodburn has actively managed this annexation process.
Porllndl-21301 I0.1 0012517-00001
122
D-4-4
Prior to deeming the annexation application complete, the applicant for an
annexation shall participate in the mandatory pre-application meeting with the
City staff. The purpose of the meeting is to assess conformance with the City's
goals, policies, standards and criteria regarding annexation.
Response: The applicant meet with the City on November 19, 2002 and December 3,
2002, and has had numerous telephone conversations with the City since. Through these
meetings and telephone calls the pre-application meeting requirement has been satisfied.
D-5-5 A complete annexation petition/application shall be required to include:
a. All the territory that will be enclaved by the petition; or
Document the lack of consent by the enclaved property owners or by the
resident electors necessary to include the enclave(s) as part of the consent
annexation application.
Response: This an application by a single consenting property owner, where no electors
reside, into the City of Woodbum.
Territory to be annexed
1) Shall be contiguous to the City of Woodburn; and
Response: The territory to be annexed is contiguous to the City of Woodbum provided
the City of Woodburn has appropriately accounted for Highway 99 as a right-of-way
located within the City of Woodbum.
2) Shall either:
a) Link to master plan public facilities with adequate capacity to serve
development of the uses and densities indicated by the Woodburn
Comprehensive Plan; or
b) Guarantee the facility linkages with adequate capacity, financed by the
applicant.
Response: The territory to be annexed is linked to Master Plan facilities with adequate
capacity to serve the development at the uses and densities indicated by the Woodburn
Comprehensive Plan. The territory is located within the City's urban growth boundary
and in fact, the City of Woodburn has urged that the property be annexed to the City.
Annexations shall show a demonstrated community need for additional territory and
development based on the following considerations:
1)
Lands designated for residential and community uses should demonstrate
substantial conformance to: a), b), and f) and at least one ofc), d), or e), as stated
below; and
Portlndl-21301 I0.1 0012517.~0001
Response: Tile land is not designated for residential or community uses.
2)
Lands designated for commercial, industrial and other uses should demonstrate
substantial confom'~ance to: c)(i) and either g) or h), as stated below:
Response: 'File proposed industrial commercial use of the territory does not require the
expansion of infi'astructure, additional service capacity or incentives that are in excess of
costs normally bom by tile comnmnity for development. The City services are ah-eady at
tim site available Ibr this industrial usc. No tinancial incentives have been given to the
applicant. In addition, the proposed industrial use will provide economic opportunity for
the City to diversify its economy by incorporating within the City limits a significant
employment base and thereby, adding to the tax base of the City.
IMPLEMENTATION OF COMPREHENSIVE PLAN
AND ZONE MAP DESIGNATIONS
Because of the territory to be annexed, is already developed with an industrial use and
has an industrial designation in Marion County, the City of Woodbum should institute an
industrial comprehensive plan designation and light industrial zoning designation for the
property.
Portindl-21301 I0.1 00125174210001
124
ZONE MAP CHANGE CRITERIA
Evidence providing a need for tile proposed use and tile other permitted uses within tile
proposed zoning designation.
Response: The use is an ah-eady existing warehouse operation which is a permitted usc
in the light industrial zone. Its fenner zoning, in Marion County, was general industrial
which is the Coullly's tiles! intense industrial use. The r¢¢lUeSt is for implementation of'
the Cily of Woodburn's most inlcns¢ industrial uso. Thc location oFthc silo is within tho
City's urban growth boundary and is a logical property for annexation. Upon annexation
it should be zoned light industrial to match the existing use.
Evidence that the subject property best meets the need relative to other properties in the
existing developable land inventory already designated with the same zone considering
size, location, configuration, visibility and other significant attributes of the subject
property.
Response: The property is already developed as industrial land and is located within the
City's urban growth boundary. The building is appropriate on this site especially because
of the need for quick and easy transportation access to serve the warehousing activities on
the site. The light industrial designation is most comparable to Marion County's existing
designation, general industrial. The building was built under industrial zoning and it
should remain in industrial zoning.
Ponlnd 1-2130130. I O01251 '7-.00001
ANNEXATION
FOOD SERVICES OF AMERICA
Public Works
WASTEWATER AND WATER:
Through Council adopted resolution, subject to a date specific completed
annexation, wastewater service for domestic use and water for fire protection
use is currently being continued to the property. The property is being served by
existing private systems traversing across the adjacent property to the north and
thus connecting to the city system at the south end of Cannery Road. This level
of service will continue upon annexation. Wastewater system development
charges shall be paid in accordance with city ordinance for the current use.
The need for future expansion of service beyond the current level being provided
will require the applicant to the pay the appropriate system development and/or
permit fees at the time of development and if required, provide for the extension
of a properly sized city maintained system.
STORM SEWER:
The city has no storm sewer system adjacent to the property; the site is currently
being served by Oregon Department of Transportation system within Highway
99E, the on site private system and drainage ways to the east of the subject site.
126
WOODBURN PLANNING COMMISSION
May 22, 2003
ATTACHMENT C
CONVENED The Planning Commission met in a regular session at 7:07 p.m. in City Hall Council
Chambers with Chairperson Lima presiding. Meeting convened at 7:07 due to technical difficulties.
ROLL CALL
Chairperson Lima P
Vice Chairperson Young P
Commissioner Vancil P
Commissioner Grigorieff P
Commissioner Mill A
Commissioner Bandelow P
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
Victor Rodriguez, Associate Planner
This meeting was not recorded on aUdio tape due to technical difficulties.
Chairperson Lima provided an opening statement for Public Hearing.
MINUTES
A. Woodburn Planning Commission Minutes of May 8, 2003.
Commissioner Lonergan moved to accept the minutes as written and was seconded by Commissioner
Bandelow. Motion unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A. Woodburn City Council Minutes of April 14, 2003.
PUBLIC HEARING
A_~. Annexation 03-01 and Zone Change 03-01, annexation of 41.57 acres of land to the City of
Woodburn and establishment of City of Woodburn IL (Light Industrial) Zoning district on
property located et 350 S. Pacific Hwy., Food Services of America, applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
recommended approval of the applications based on the information in the report, the information provided
by the applicant and the applicable review criteria and subject to the conditions of approval included in the
Staff RepOrt.
EX PA,RTE CONTACTS
Commissioner Vancil and Commissioner Loner.qan stated they were familiar with the site.
TESTIMONY BY THE APPLICANT
Attorney for the applicant (name and testimony not recorded)
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
Planning Commission Meeting - May 22, 2003
Page 1 of 3
127
DISCUSSION
Chairperson Lima closed the public hearing and opened discussion among the Commissioners.
There was a consensus by the Commission that they had no problems with the project.
Vice Chairperson Young moved to approve Annexation 03-01, Zone change 03-01 and instructed Staff to
return with facts and findings. Commissioner Bandelow seconded the motion, which carried unanimously.
B. Conditional Use 03-03 and Design Review 03-04, 26,988 sq. ft. addition to Heritage Elementary
-- School located at 440 Parr Rd., Woodburn School District, applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Based
on the information in the repod, the information provided by the applicant and the applicable review criteria,
Staff recommended approval of the applications subject to the conditions of approval included in the Staff
Report.
Vice Chairperson Young requested clarification regarding the size of the construction area as it was reflected
as 19,670 sq. ft. in the Staff Report and 26,988 sq. ft. in the Uniform Application.
Staff responded there was a change in the square footage of the building by the applicant.
TESTIMONY BY THE APPLICANT
Ken Rasmussen, P.O. Box 110, Aumsville, OR 97325 provided a very brief presentation.
Commissioner Loner.qan inquired what is the enrollment of the school and what is the expected servicing
when the project is done?
Ken Rasmussen replied there will possibly be 300 additional students when the project is completed.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Lima closed the public hearing and opened Commission discussion.
Commissioner Bandelow was pleased to see this project as a more permanent facility rather than a modular
unit as utilized in the past. She indicated she had no problems with the project.
Commissioner Loner.qan agreed with Commissioner Bandelow. However, he expressed concerns in that
there are no additional parking spaces and that a traffic impact study was not done. He further commented
300 additional students will cause a few additional trips and the parking will be affected during special
functions.
Staff interjected the code requires two parking spaces per classroom.
Commissioner Lonergan stated he is not convinced with having two parking spaces per classroom.
Staff explained, as per code, parking requirements are not based on special events but on daily events. The
code sets standards which Staff does not have the ability to modify. He also pointed out special events may
occur perhaps only once a month.
Planning Commission Meeting - May 22, 2003
Page 2 of 3
128
L;omm,ss oner (3ri.qor~e~' pointed ou.t perhaps there could be the possibility to use Centennial Park's parking
area when there are special school events.
Commissioner Bandelow moved to approve Conditional Use 03-03 and Design Review 03-04 and instructed
Staff to return with facts and findings for the Final Order. Motion was seconded by Vice Chairperson Younq.
Motion unanimously carried.
ITEMS FOR ACTION
A_~. Final Order Design Review 02-10 and Variance 02-06 proposed 7,154 sq. ft. addition to the
Scarborough Insurance & Edward D. Jones Investments building located at 1385 Meridian Dr.,
Scott Beck, applicant.
Motion was made by Vice Chairperson Younq to accept the Final Order as presented by Staff. Commissioner
Bandelow seconded the motion, which carried unanimously.
DISCUSSION ITEMS
Chairperson Lima repoded Commissioner Mill was at home ill and wished him a speedy recovery.
REPORTS
A_~. Building Activity for April 2003
BUSINESS FROM THE COMMISSION
Commissioner Lonerqan announced the flower basket donated by the Commission is now hanging on the first
pole east of Young St. Market.
Commissioner Vancil asked whether one of the design review requirements includes maintenance and
disclosed the K-Mart landscaping has deteriorated with the grass growing waist high. He suggested the City
contact the property owner to clean the grounds.
Staff remarked design review does not apply to this property as the project came in prior to design review
requirements. However, tall grass would be regulated thorugh nuisance enforcement. Staff indicated they
will follow up on this issue.
Chairperson Lima inquired whether there has been any news regarding what will occur with any of the empty
buildings in town?
Staff reported a building permit application has been submitted from the Dollar Tree store and they intend to
occupy the old Safeway building. He indicated he has not heard anything regarding the Rite Aid or the K-Mart
buildings.
Commissioner Bandelow commented it was her understanding that the owner of the old Safeway property,
Mr. Wolf, is planning on making improvements to the building.
Chairperson Lima requested an update regarding the old Salud building (now referred to as "The Association
Building").
Staff informed the Commission the building facade is expected to be completed during the next fiscal year.
Additionally, no decision has been made as to how the building will be utilized.
ADJOURNMENT
Commissioner Loner.qan moved to adjourn the meeting. Commissioner Bandelow seconded the motion,
which carried. Meeting adjourned at 7:58 pm.
APPROVED
CLAUDIO LIMA, CHAIRPERSON
DATE
ATTEST
Jim Mulder,
Community Development Director
City of Woodburn, Oregon
Date
Planning Commission Meeting. May 22, 2003
129
Page 3 of 3
Incorporated
June 23, 2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
D. Randall Westrick, Recreation and Parks Director
Mary Tennant, City Recorder ~
Liability Insurance Coverage for Copa Mexico Use of Legion Field
RECOMMENDATION:
Waive insurance requirements for Latino Education and Recreation Network
(LEARN) and extend liability coverage for Copa Mexico July 12, 13 &19, 2003.
BACKGROUND:
Last spring the City was approached by the Mexican Consulate to sponsor the
Oregon and Northwest Championships for Copa Mexico, a national Mexican-
American soccer tournament. Woodburn was targeted because of a large
population with a Mexican heritage, community-wide interest in soccer and
preferred soccer facilities. Copa Mexico will attract as many as 30 teams to
Woodburn.
In assessing the possibility of Woodburn hosting the Copa, the local non-profit
organization Latino Educational and Recreational Network (LEARN) emerged as
the most qualified local group to coordinate the event. LEARN is a 501 (C) 3 non-
profit organization with a mission that stales: The Latino Educational and
Recreational Network is dedicated to providing educational and recreational
activities for youth and their families.
LEARN has a proven record of accomplishment in putting together successful
sporting events. They sponsor the very successful Latino Basketball Tournament
each year in Woodburn in late March. Based on the success of this year's Copa
Mexico event, LEARN may organize future Oregon and Pacific Northwest Copa
Mexico events.
Staff is currently negotiating an agreement with LEARN to use Legion Stadium for
the Oregon finals on July 12 & 13, 2003 and Pacific Northwest championship on
Agenda Item Review:
City Administra~' City Attorney
Finance
L.E.a.R.N.
Latino Educational and Recreational Network
662 Lakefair Place North Keizer, OR 97303 503-989-0699
June 10,2003
City of Woodbum
270 Montgomery St.
Woodburn, OR 97071
The following is a request from the Latino Educational and Recreational Network (L.E.a.R.N.),
for your support of the ;1003 11m Annual COPA Mexico Soccer Tournament in Woodburn,
OR. This 30 team tournament is co-sponsored by the Consulate of Mexico in Oregon, Centro
Mexicano de Oregon and the Woodburn Recreation and Parks department
We are requesting that 2003 11 th Annual COPA Mexico Soccer Tournament be covered under the
City of Woodburn's insurance policyt for the entire event. Your support will be used to off-set
the cost of the tournament (approximately $15,000). This will also allow us to keep the entry fee
cost down per team. LEARN has also been working with Parks and Recreation Director, Randy
Westerick and Community Relations Officer, Javier Perfecto to ensure a high quality and safe
activity.
The tournament is a three weekend event including:
Oregon Preliminary Games
July 5 & 6, 2003 - Woodburn, OR
Oregon State Finals
July 12 & 13, 2003 - Woodburn, OR
Regional Finals
July 19, 2003 -Woodbum, OR
I would like to set-up a time to discuss the possibilities of the City of Woodbum expanding its
partnership with us for this event. I will contact you in the near future so we can discuss this
program in detail and to answer any questions you may have. Thank you for your consideration.
Sincerely,
~hon~y eliza4
President
Facility Use Agreement
Pa~e 2
Uset~pe I tee* I Uni,s
Lights $15 2 hours ~ ~$~
Prep $35** 2 ea~ ~ $70
Total per Date ,~ $440
**Service supplied as ordered.
SECURITY DEPOSIT: LEARN agrees to deposit the sum of $500 with the City upon execution of this
permit as a security deposit to be applied to repair damages to the Park or to the City property caused by
LEARN or to remedy other default under this Permit. Within thirty (30) days after termination of the Event
under this permit, the City shall either refund the security deposit to LEARN or shall give LEARN a written
accounting stating the basis of the City's claim to all or part of the security deposit. If costs of repairing
damages to the Park exceed the amount of the security deposit, LEARN agrees to be responsible for all excess
costs.
GROUND SET UP PLAN: LEARN agrees to submit to the Recreation and Parks Director for approval a
Ground Set Up Plan fourteen (14) calendar days before occupying the park as stated in Section 2. of this
Permit. This Plan shall specify:
A. All temporary fence lines including entrance gates, emergency exits and access lanes and service
entrances.
B. Utility vehicle, ambulance and event truck parking.
C. Ticket sales booths.
D. Security personnel.
12.
PROMOTION OF SPECIAL EVENT: Any promotion of the Event shall be entirely by LEARN at its own
expense. LEARN agrees not to publicize, promote, or otherwise advertise the Event at the park location until
this permit is issued without permission from the Recreation and Parks Director.
13.
INDEMNIFICATION: LEARN waives all claims against the City, its officers, agents and employees, for
loss or damage caused by, arising out of or in any way connected with the exercise of this permit. LEARN
agrees to save harmless, indemnify and defend the City, its officers, agents and employees, from any and all
loss, damage or liability which may be suffered or incurred by the City, it's officers, agents and employees
caused by, arising out of or in any way connected with exercise by LEARN of the rights hereby permitted,
except those arising out of the sole and direct negligence of the City.
14.
INSURANCE: Without limiting the LEaRN's indemnification of the City, LEARN shall provide and
maintain at its own expense during the term of this Permit comprehensive general liability insurance and
comprehensive auto liability insurance with a combined single limit of $1,000,000 per occurrence. Such
insurance shall be primary to other insurance maintained by the City and shall name the City as additionally
insured. Surge shall provide the City a copy of such a certificate of insurance at least 10 days prior to
entering the park for event preparation and set up as indicated in Section #2 of this Permit.
Failure of LEARN to procure or maintain the required insurance shall constitute a revocation of this Permit.
15.
COMPLIANCE WITH PARK RULES: LEARN agrees to comply with all policies, rules, and laws
governing the operation of the Park, and not alter or damage the Park's natural or cultural resources in any
WOODBURN
14A
June 23,2003
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development
Planning Commission's Action on Conditional" Use 03-03 and Design
Review 03-04, a request to construct a 19,670 square foot building for
additional classrooms at the Heritage Elementary School.
RECOMMENDATION,:
No action is recommended. This item is placed before the City Council for information
purposes in compliance with the Woodburn Development Ordinance. The City Council
may call up this item for review if it desires.
BACKGROUND:
On June 12, 2003 the Planning Commission adopted a final order approving a proposal
to construct a 19,670 square foot building for additional classrooms at the Heritage
Elementary School. The subject property is 48 acres in size and located at 440 Parr
Road. It can be identified specifically on Marion County Assessor Map T5S, R2W,
Section 13, Tax lot # 500. The subject property is approximately 48 acres in size and is
currently used by both Valor Middle School and Heritage Elementary School. The
property is zoned Single Family Residential (RS) and designated Residential Less than
12 Units Per Acre on the Woodburn Comprehensive Plan Map.
Applicant:
Ken Rasmuseen
P.O. Box 110
Aumsville, OR 97325
Property Owner:
Woodburn School District
965 North Boones Ferry Road
Woodbum, OR 97071
The building site is located on the south side of the Elementary School between the fire
lane and the soccer field. The closest residences are approximately 260 feet from the
proposed building site. The applicant intends to blend the new structure with the
existing school buildings. A mix of groundcover, shrubs and trees surrounding the
proposed building will improve the appearance of the site.
Agenda Item Review:
City Administrator~~'
City Attorney
Finance~
130
Mayor and City Council
June 23, 2003
Page 2
DISCUSSION:
None.
FINANCIAL IMPACT:
There is no financial impact associated with the recommended action.
131
OPENING STATEMENT FOR LAND USE HEARINGS
REQUIRED BY ORS CHAPTER 197
This is the time set for public hearing in the matter of Annexation 03-01 and Zone Change 03-01.
The nature of this heating is to review a request to annex 41.57 acres of land into the City of
Woodbum and change the zoning of the property from Marion County CG (Commercial
General) and IG (General Industrial) Zones to City of Woodbum IL (Light Industrial) Zoning
District.
The applicant in this matter is Steven Abel.
1. The law requires the City to list all substantive criteria relevant to each heating. The
applicable substantive criteria is listed in the notice of public heating and is as follows:
Annexation 03-01:
A. WOODBURN DEVELOPMENT ORDINANCE
Section 5,104.01 Annexation
B. WOODBURN COMPREHENSIVE PLAN
Zone Change 03-01:
A. WOODBURN DEVELOPMENT ORDINANCE
Section 5.104.04 Zoning Map Change; Owner Initiated
B. WOODBURN COMPREHENSIVE PLAN
The full text of all listed criteria is printed in the staff report which has been distributed
prior to this hearing.
All testimony and evidence must be directed toward these criteria or other criteria in the
plan or land use regulation which the person testifying believes apply to the decision.
Please relate your testimony to the listed criteria.
The failure to raise an issue accompanied by statements or evidence sufficient to afford
the City Council, and the parties, an opportunity to respond to the issue, precludes appeal
to the Land Use Board of Appeals based on that issue.
The failure of the applicant to raise constitutional or other issues relating to proposed
conditions of approval with sufficient specificity to allow this Council to respond to the
C:Wlulder's X-Files~,Woodbum Files\Other\Opening Statement for City Council Hearing.wpd
o
issue precludes an action for damages in circuit court.
Any participant may request, before the conclusion of the initial evidentiary hearing, an
opportunity to present additional evidence or testimony. The City Council shall grant the
request by either:
(a) continuing the public hearing to a specific date and time at least seven days
from the date of the initial evidentiary heating, or
(b) leaving the record open for at least seven days for additional written evidence
or testimony.
If the hearing is continued and new written evidence is submitted at the continued
hearing, any person may request, prior to the conclusion of the continued heating, that the
record be left open for at least seven days to submit additional written evidence or
testimony to respond to the new written evidence. If the record is left open rather than
continuing the hearing, any participant may file a written request to reopen the record to
respond to new evidence submitted while the record was left open and the City Council
shall grant that request. The applicant is allowed at least seven days after the record is
closed to all other parties, to submit final written arguments, but not new evidence, in
support of the application.
If additional documents or evidence are provided by any party, the City Council may
allow any party to the hearing a continuance of the hearing, or leave the record open, to
allow the party a reasonable opportunity to respond.
Everyone addressing the City Council is requested to come forward, use the microphone,
and begin by giving your full name and address. We wish to hear from everyone who is
interested in the proposal. We will now proceed with the staff report.
C:hMulder's X-Files\Woodbum Files\Other\Opening Statement for City Council Hearing.wpd