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Agenda - 06/09/2003
WOODBURN CITY COUNCIL AGENDA JUNE 9, 2003 - 7:00 P.M. 1. CALL TO ORDER AND FLAG SALUTE e e ROLL CALL ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. Public Hearing on Annexation No. 03-01 and Zone Change 03-01 for Food Services of America will be held on June 23, 2003 (350 S. Pacific Highway). B. Woodburn Public Library Summer Reading Program sign ups begin on .June 12, 2003. Appointments: C. Sign Ordinance Focus Group PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: None. COMMITTEE REPORTS A. Chamber of Commerce Bo Woodburn Downtown Association 6. COMMUNICATIONS Ao Letter from Marion County Housing Authority regarding payment in lieu of taxes dated May 30, 2003. Bo Letter from Willamette Broadband regarding a pending rate adjustment for cable television services effective July 1,2003. June g, 2003 Council Agenda Pagei 4 BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not a/ready scheduled on the agenda.) CONSENT AGENDA - Items listed on the consent agenda are considered routine and ma)/be enacted by' one motion. Any item may be removed for discussion at the request of a Council member. Woodburn City Council session. Recommended Action: minutes. minutes of May 27, 2003, regular Approve the Woodburn City Council Be Woodburn Public Library Board minutes of May 14, 2003. Recommended Action: Accept the Woodburn Public Library Board minutes. C. Building Activity for May 2003. Recommended Action: Receive the report. D. Planning Activity Tracking Sheet dated May 23, 2003. Recommended Action: Receive the report. WMAC Revenue/Attendance Reports. Recommended Action: Receive the report. Police Department Statistics for February 2003. Recommended Action: Receive the report. 6 15 18 19 23 25 9. TABLED BUSINESS None. 10. GENERAL BUSINESS Council Bill 2456 - Ordinance defining nuisances; providing for nuisance abatement; establishing a penalty; repealing Ordinance 1616 and Ordinance 1822; and declaring an emergency. Recommended Action: Adopt the ordinance. Council Bill 2457 - Resolution making appropriations within the City budget during Fiscal Year 2002-03 for grant funds received relating to the Ciprlano Ferrel Education Center. Recommended Action: Adopt the resolution. 34 47 June g, 2003 Council Agenda Pageii 11. 12. 13. 14. 15. Ce Council Bill 2458 - Resolution entering into an agreement with the Woodburn School District for the purpose of School Resource Officer services and authorizing the City Administrator to sign said agreement. Recommended Action: Adopt the resolution. Aquatic Center Chemical Separation Building Bid. Recommended Action: Reject the bid for the Aquatic Center chemical separation building from Schneider Equipment Company. PUBLIC HEARINGS ke West Lincoln Street Improvement. Recommended Action: Conduct public hearing, receive public comment, and instruct staff to perform analysis on the public input received and present a recommendation for further council action. Be Appeal of Design Review 02-12 and Variance 03-01 "Coastal Farm Supply Expansion" located at 1550 Mt. Hood Avenue. Recommended Action: Act by motion to continue the public hearing to the City Council meeting of July 14, 2003 pursuant to the applicant's request. Ce Public Hearing to Consider the City of Woodburn's 2003-04 Budget. Recommended Action: Authorize staff to draft a budget ordinance based on the Budget Committee's recommendation, including allowable budget adjustments that do not change the tax levy requirement. PUBLIC COMMENT NEW BUSINESS PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. CITY ADMINISTRATOR'S REPORT 49 57 58 61 65 June 9, 2003 Counc#Agenda Page 16. 17. 18. MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION Ao To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660 (1)(d). Bo To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1)(h). C. To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (1)(f). ADJOURNMENT June g, 2003 Council Agenda Page iv Marion Coun.t OREGON County Housing Authority 6A (503) 373-4448 FAX (503) 373-4439 TDD (503)-373-4459 HOUSING AUTHORITY BOARD OF COMMISSIONERS Janet Carlson Patti Miine Mike Ryan EXECUTIVE DIRECTOR Craig O. Luedeman May 30, 2003 Mayor and Council City of Woo~burn 270 Montgomery Woodburn, Oregon 97071 Re: Payment in Lieu of Taxes Dear Mayor and Council: Enclosed is Marion County Housing Authority check number 38287 in the amount of SI&,98&.56 for our ~Payment in Lieu of Taxes" for the 2002-03 fiscal year ending March 31, 2003. A copy of our fiscal year end audit will be mailed to you as soon as it is completed. Below is a list of the properties that are covered under our cooperation agreement with the City of Woodburn: 1219 W. Lincoln St. 390 Stark St. 295 Sycamore St. 6&1 Hall St. 210 Brandywine 281 Willow St. 319 Oak St. 659 Leasure St. 1088 N. 2~ 252 Willow St. &&8 Gatch St. 1056 McKinley 989 6~h St. 285 Olive 265 Hawley · 10 Brown 1079 1'~ St. Sincerely, MA~IQN COLT~TY HOUSING AUTHORITY Cherri L. Harp, Finance Manager CLH/bg EQUAL HOUSING OPPORTUNITY PO BOX 14500 · Salem, Oregon 97309-5036 COFIPUTATION OF PAYIqENT IN LIEU OF TAXES For the City of Woodburn COI4PUTATION OF SHELTER RENT CHARGED Dwelling Rental Minus Total Utilities Expenses Shelter Rent Charged J $217,618.52 J J $67,772.96 J I $149 ,845.56 I PAYlqENTS IN LIEU OF TAXES: 10 % of Shelter Rent Charged: TOTAL PAYHENT J $14,984.56 J PREPARED BY: Name: Cherri Harp Tide: Finance Fqanager Date: 04~2512003 APPROVED BY: Name: Dennis C. Kilfoll Tide Deputy Director Date: 04/25/2003 2 Remit To RefXact 8767 CITY OF WOODBURN Date Reference Number Comment Net Ami 4/25/03 IN 2003-WD P.I.LO.T FOR 2002/2003 14,984.56 Xact 7162 Check No. 38287 5/22/03 Totals 14,984.56 MARION COUNTY HOUSING AUTHORITY P.O. BOX 145OO SALEM, OR 97309-5036 VENDOR KEY BANK 2955BROADWAY NE SALEM, OREGON97308 2~201/1230 38287 PAY TO THE ORDER OF: ***Fourteen, Thousand Nine Hundred Eighty Four AND 56/10(02T*E 5/22/03 CITY OF WOODBURN P.I.L.O.T. 270 MONTGOMERY WOODBURN, OR 97071 :tOO ~0 ~- i,~: fit, O0 c;r~R ?,, DOLLARS CHECK NUMBER AMOUNT VOID AFTER 6 MONTHS 3 May 30, 2003 (WILLAMETTE BROADBAND 6]3 City of Woodbum 270 Montgomery St Woodbum, Oregon 97071 Dear John, This letter serves as our notification to the City of Woodburn regarding a pending rate adjustment for Willamette Broadband cable television services effective July 1, 2003. The adjustments are as follows: Package Current J 7/1/2003 I $ 1% ChangeChange Economy Basic $16.99 $ 16.99 $ 0.00% Standard Basic (9 new) $30.74 $ 33.99 $ 3.25 10.57% Value Plus- 7 Chs move to Standard Cable $ 7.95 $ - $ (7.95) Digital Basic $45.64 $ 45.99 $ 0.35 0.77% Digital Bronze - HBO $55.59 $ 56.99 $ 1.40 2.52% Digital Bronze - Showtime $56.59 $ 56.99 $ 0.40 0.71% Digital Bronze - Starz $52.95 $ 54.99 $ 2.04 3.85% Digital Bronze - Cinemax $53.10 $ 54.99 $ 1.89 3.56% Digital Silver $62.64 $ 63.99 $ 1.35 2.16% Digital Gold $72.59 $ 72.99 $ 0.40 0.55% Digital Platinum $79.94 $ 79.99 $ 0.05 0.06% Channels currently in the Value Plus tier will be included in our Standard Cable with the exception of Encore. We will also add Great American Country and Sci Fi to our Standard Cable lineup. Encore is still available as a digital service. Customers currently paying $7.25 for Value Plus will experience a rate decrease of $4.70. Digital prices include Economy and Standard Cable. I have enclosed a copy of the letter we are sending to our customers and a new channel lineup. The final version was not back from the printer so I apologize for the quality of the copies. If you have any questions, please call me at 503-981-1891 ext 118. Sincerely, -7 ' sd t,C General Manager Willamette Broadband Willamette Broadband, LLC. With office locations at: 184 N. Grant St., Canby, Oregon 97013, 503 263 8080 669 Glatt Circle, Woodburn, Oregon 97071, 503 982 4085, Fax 503 982 4804 Mailing address: RO. Box 515~, Woodbum, Oregon 97071 DIGITAL BASIC-$45.g9 Includes Economy and Standard Cable Networks ~ Classic Discovery Science BI~ America Game Show Net~work BiOgraphy Channel ~ History Channel International B Mania Discovery Home & Leisure ~ Chronicle- Discovery Times Real Life Stories Discovery Wings ~]~ Fa milyNet Turner Classic Movies ~ Colour~ Women's Entertainment ~ TV Warehouse Independeflt Film Nelwork ~ W.Super~ore ~ [ox SI)or'cs World DIGITAL MultiPLEX PACKAGES More Movies - More Choices Also Available a la carte ECONOMY BASIC -$16.99 Channels 2-20,98 STANDARD BASIC - $33.99 Channels 2-60, 98 WILLAMETTE BROADBAND SERVING WOODBURN Effective 7-1-03 5O3-982-4085 DIGITAL SPANISH-S42.69 MU LTIPLEX MOVIES 3o0. VHuno STARZ PLEX CINEMAX PLEX 301 MTVS 200 STARZ! 219 Cinemax 302' TVE Intemad6nal 201 STARZ!. Thealre 220 More Max 303 ' Discovery en Espa~ol 202 Encore Westerns 221 Action Max 304 . CinelatJno 203 Encore Love Slories 222 11~riller Max 305 Utilisima 204 Encore Mystery 306 Fox SpodsAmericas 205 Encore True SIodes SH0WTIME PLEX 307 CNN en Espa~ol 206 Encore Action 224 Showtime 308 Toon Disney en Espa6ol 207 Encore 225 ShowlJme Too 309 Canal SUR 208 STARZI Cinema Easl 226 Showlime Showcase 310 Latin TV ' 209 STAP, Z! Family 227 Showlime Ex~eme 311 Puma TV 312 TV Chile 210 WAM! 228 Showtime Next 313 VidaVision 229 ShowlimeFamily HBO PLEX 230 Showlime V~bmen 231 FLIX i 211 HBO 232 The Movie Channel -Bronze 1 MultiPLEX 212 HBO Signature 233 The Movie Channel Xh HBO or Showtirne $56.99 213 HBO2 Starz or Cinemax $54.99 214 HBO Family -Silver - 2 MulUPLEX $63.99 215 ~o Comedy PPV CHANNELs -Gold - 3 MultiPLEX $72.99 216 HBO Zone Press Menu + guide · Platinum All MultiPI ~'X $79.99 211 ~ Latino Search = Explore! KATU - ABC - Portland Zap To It Program Guide CSPAN WCAT-PEG KOIN - CBS - Portland Weather Channel KGW - NBC - Portland KWBP - WB - Portland KOPB - PBS - Portland KNMT - TBN KPTV - FOX - Portland KPDX - UPN - Podland KPXG - PAX - Salem PEG-Schools Univision Galavislon Telemundo Home Shopping Network Chemekata College ~ History Channel ~ Disney ~ Nickelodeon ~ Discovery Channel ~ The Learning Channel Q Home & Garden TV ~Arts 8, Entertainment ~ American Movie Classics Q TBS Superstation ~ Lifetime 1~ USA Network CNBC Comedy Central Turner Network Television FOX Sports NW ESPN ABC FAMILY ~NW Cable News ~ CNN ~ CNN Headline News Great American Count Fox News Sci-Fi Channel Fox Movies Food Network Animal Planet ~ Cartoon Network Hallmark Speed Channel sOApnet Spike TV Guide Info 5 Important News About Your Channel Lineup and Rates What does it take to make a channel line up work? Coming July lst! Every cable network charges a fee for monthly program- ming. As your neighborhood cable company, our job is to design a channel line-up that brings home the widest variety of channels at the lowest possi- ble price. We aim to serve a large vari- ety of interests and to satisfy as many customers as possi- ble. While ifs true, 'you can't please ali of the people all of the time', we are all working very hard to please YOU. Great American Country & The Sci-Fi Channel What's ~k~?Oe-rnlne to TNN? On Monday, June x6, TNN will officially become Spike TV, the first network for men. Spike TV is the one place men can find all the comedy, blockbuster movies, famil- · ' oriel- Jar favorites, sports entertainment and innovative hals they want to see. Spike TV moves to channel 6o on July t. Coming Soon! More New Channels & High Speed Internet Service! This summer, our professional Broadband Construction teams are building the way for new cable services and high speed cable modem Internet serv/ce. Certain areas may notice some new channels on Standard Cable before July x. Some of your favorite channels may be moved. Please check the enclosed channel card or on-screen guide for complete channel listings and pro§ramming information. INew Rates Effective Joly x, 2003 Pates [or cable service will be adjusted to keep up with the escalating costs of uetwork program- ming aud to ensure con- tinued improvements in technology and customer Please see the enclosed channel line up card for complete informa- tion on new rates and channel locations, effective July ~, ~,oo3. Customer Care: 5o3.98~'.4o85 Mon-Fri, 8AM-6PM Saturday 8AM-Noon 5A 8A COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 27, 2003. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0015 ROLL CALL. Mayor Figley Present Councilor Bjelland Present Councilor Cox Present Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Present Councilor Veliz Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Mulder, Police Chief Russell, Park & Recreation Director Westrick, Public Works Manager Rohman, City Recorder Tennant 0030 ANNOUNCEMENTS. A) City Budget and Urban Renewal Budget hearings scheduled for May 17, 2003 is continued to May 28, 2003 at 7:00 p.m. in the City Hall Council Chambers. B) Skate Park Ribbon Cutting Ceremony and grand opening will be held on Saturday, May 31,2003, 10:30 a.m., at Settlemier Park. C) "Saturday at the Library" will be held on May 31,2003 at 1:30 p.m. in the Youth Services area. The afternoon program is entitled "Latin American Music and Sg.ng" by Connie Bieberach and Company. D) Public Hearing on the West Lincoln Street local improvement district will be held before the City Council on Monday, June 9, 2003, 7:00 p.m., in the Council Chambers. E) City Budget Hearing before the City Council will be held on Monday, June 9, 2003, 7:00 p.m., in the City Hall Council Chambers. The Urban Renewal Budget hearing before the Urban Renewal Agency will be held on Monday, June 9, 2003, 6:45 p.m., in the City Hall Council Chambers. F) Public Hearing on an appeal of Variance No. 03-01 and Sign Review No. 02-12 (Coastal Farm) will be held on Monday, June 9, 2003, 7:00 p.m., in the City Hall Council Chambers. APPOINTMENTS: Mayor Figley stated that she has provided the Council with names of six proposed members of the Sign Ordinance Focus Group and will work on finalizing her list of proposed members for Council appointment at the June 9th Council meeting. Page I - Council Meeting Minutes, May 27, 2003 6 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING 0198 O359 CHAMBER OF COMMERCE REPORT. Greg Lundeen, representing the Chamber of Commerce, provided information to the Council on ttpcoming Chamber events: 1) a"State ofthe County" fOrUln will be held on Tuesday, June l0'h, 5:30 p.m., in the City Hall Council Chambers. 2) Chamber Lunch Forum will be held on June 18'~', 12:00 noon, at the Tukwila Center for Health and Medicine. Guest speaker will be Marion County Sheriff Raul Ramirez. 3) Chamber Golf Tournament will be held on June 20th. 4) Drums of Fire event, co-sponsored by the Chamber, will be held on July 2'd. He also provided the Council with survey results from a Youth Leadership activity which randomly asked patrons at Woodburn Company Stores during the Tulip Festival kickoff event a number of questions that were related to tourism. It was noted that there were visitors from Canada and Europe who were interviewed by the students. Lastly, he provided the newest Silver Falls Tour Route brochure which was prepared by the Tourism Committee and Woodburn is now the gateway to the Silver Falls Tour Route. This Route will be on a National Registry for tour routes. He expressed his appreciation to Executive Director Jerry Wheeler for his active involvement on this committee and his ability to secure Woodbum as the gateway on this route. Mayor Figley stated that the brochure included a map and attractive presentation. LETTER FROM PORTLAND GENERAL ELECTRIC DATED MAY 19, 2003. No action was taken by the Council on the letter which informs PGE customers that a 2% rate increase is being proposed to the Oregon Public Utility Commission with an effective date of July 2, 2003. O390 CONSENT AGENDA. A) approve regular and executive session Council meeting minutes of May 12, 2003; B) accept the Planning Commission meeting draft minutes of May 8, 2003; C) accept the Woodburn Recreation and Park Board meeting draft minutes of May 13, 2003; D) accept the Woodburn Community Center Task Force meeting notes of May 5, 2003; E) receive the Claims for April 2003; and F) receive the report regarding the tree removal in Settlemier Park. NICHOLS/SIFUENTEZ .... adopt the Consent Agenda as presented. The motion passed unanimously. Page 2 - Council Meeting Minutes, May 27, 2003 ? COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING 0440 COUNCIL BILL 2453- RESOLUTION NAMING THE SKATE PARK LOCATED IN SETTLEMIER PARK AS THE RICHARD JENNINGS SKATE PARK AND DESIGNATING IT AS AN OUTDOOR RECREATIONAL FACILITY. 0509 Councilor Sifuentez introduced Council Bill 2453. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2453 duly passed. COUNCIL BILL 2454 - RESOLUTION SETTING NEW FARES FOR FIXED ROUTE TRANSIT AND DIAL-A-RIDE TRANSPORTATION SERVICES. 0558 0828 Councilor Sifuentez introduced Council Bill 2454. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2454 duly passed. The new rates will go into effect on July 1, 2003. SKATE PARK RULES. Councilor Bjelland stated that he appreciated the way the rules have been listed since they provide a different twist from standard language and hopefully users of the facility will follow the proposed rules. Councilor McCallum stated that he had some concerns regarding the rules focusing on recommended rules versus required. However, since the City's insurance carrier recommended the rules, then he is willing to approve the rules. Councilor Nichols stated that there should be a number of signs posted around the facility that are large enough to be read by the skaters. Director Westrick stated that there will be 3 or 4 signs posted that are approximately 24" by 30L" in size. The Recreation and Park Board will be looking at the rules in about 6 months to determine if any changes need to be made and, if so, they will provide a recommendation to the Council to update the rules. It was noted that the rules will be enforced by Recreation staff, Parks Maintenance workers, and the Police Department. The Skate Park Committee has also indicated that they will self-regulate. COX/MCCALLUM... approve and adopt the Richard Jennings Skate Park Rules as distributed in the Council agenda packet. The motion passed unanimously. COUNCIL BILL 2455 - RESOLUTION CALLING FOR PUBLIC HEARING ON ANNEXATION OF PROPERTY LOCATED AT 350 S. PACIFIC HIGHWAY {Food Services of America), Councilor Sifuentez introduced Council Bill 2455. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2455 duly passed. The public heating is scheduled for June 23, 2003. Page 3 - Council Meeting Minutes, May 27, 2003 8 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING 0887 CONTRACT AWARD: STREET RESURFACING IMPROVEMENTS (Bid/423- 15). Bids for the resurfacing of Montgomery St f'rom Second to Settlemier Ave., Third St. from Cleveland to Harrison St., Fourth St. fi-om Garfield to Harrison St., and Fifth St. from Garfield to Harrison St. were received from the following contractors: Parker Northwest, $93,197.50; Salem Road & Driveway, $100,923.00; Morse Bros., $106,521.50; Roy L. Houck Construction, $108,875.00; D & D Paving, $114,497.00; and North Santiam Paving, $124,492.00. The engineer's estimate for this project was $115,103. NICHOLS/BJELLAND .... award the construction contract to Parker Northwest Paving for the resurfacing of Montgomery Street, Third Street, Fourth Street, and Fifth Street in the amount of $93,197.50. Mayor Figley questioned if staff is comfortable with the low bid amount since it is 19% below the engineer's estimate. Director Tiwari stated that the asphalt price is lower than what had been used in the engineer's calculation a few months ago. The motion passed unanimously. 0979 Norris Seaton, 17240 Boones Ferry Rd NE, brought two concerns before the Council. The first concem related to roadway conditions on Boones Ferry Road at the Country Club intersection. Even though construction is proceeding in this area, he felt that the construction crew could temporarily restore the roadway surface to a more smoother surface. He also questioned the status of the Boones Ferry Road project and anticipated completion date. His second concern related to a picket fence on property located on the southeast comer of Settlemier Avenue and Lincoln Street. He felt that the fence blocked the view of motorists traveling west on Lincoln Street and trying to enter onto Settlemier Avenue. Public Works Director Tiwari stated that there is a lot of construction activity going on now along Boones Ferry Road and the roadway will not be smooth until the project is completed. The portion of the project to be completed by July 31s' will be the sidewalk on the west side and all of the undergrounding of utilities from Goose Creek to Vanderbeck Rd. Once this portion of the project is complete, then the street reconstruction project will begin. It is anticipated that the street improvement for this area will be completed in November 2003. He urged the public to be patient with all of the construction activities that are now taking place on this roadway. For the portion of the roadway north of Vanderbeck, there will be no undergrounding or east side sidewalk but the roadway will be improved to Tukwila Drive at the north city limits. He stated that the local improvement district was approved last summer, however, there was a lawsuit filed that delayed the project start date. It was also noted that there will be a bikelane on both sides of the street. Page 4 - Council Meeting Minutes, May 27, 2003 9 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING Councilor McCallum stated that he has found that the traffic flaggers have been very professional and move the traffic along as soon as possible in a safe manner. Mr. Seaton stated that he was not against the construction project but feels that the contractors could maintain the temporary road surface better than what it is currently. In regards to Mr. Seaton's second concern, Director Tiwari stated that the infom~ation will be given to Code Enforcement to insure that the visual clearance standards are properly enforced. 1603 Richard Jennings, 595 Filbert St., stated that a recent news announcement stated that the most visited facility in 2002 within the State of Oregon was Spirit Mountain Casino, however, the second most visited facility was Woodburn Company Stores. As a member of the Tourism Committee, he stated that they have found a few errors on the map one of which shows Highway 214 going down Cleveland Street rather than Young Street. He stated that the map shows the various roads in the City and, even though the map is incorrect, motorists will not get lost when driving the tour route. Lastly, he encouraged the public to attend the Skate Park Opening Ceremonies on May 3 l't and, in his opinion, the kids will help to police the rules that the Council has adopted. 1777 PROPOSED NUISANCE ORDINANCE. Police Chief Russell stated that several current livability ordinances were updated by staff and presented to the Livability Task Force for review. The proposed ordinance incorporates provisions of the existing noxious vegetation thereby reducing the number of ordinances on the City's books and providing for a uniform abatement process. The Task Force discussed the proposed ordinance extensively and they are recommending that the Council adopt the proposed ordinance. Chief Russell stated that the proposed ordinance is before the Council for discussion so that staff can continue to finalize the document for presentation at a future Council meeting. Mayor Figley stated that the proposed ordinance looks more logical and precise than the current ordinances. She felt that residents should be given some reasonable time to take care of nuisances once it is brought to their attention. Councilor Cox felt that the proposed ordinance was a good effort on the part of the Task Force. He agreed that the proposed ordinance does roll the whole package into one and, for the most part, provides objective standards. He does have some legal points that he will be working with the City Attorney on before a final document is before the Council. Councilor McCallum stated that he is pleased with the document recommended by the Task Force. He did have a concem regarding the snow and ice provision (Section 4(F)) in that it was unclear as to when a property owner would be obligated to remove the snow and/or ice from the sidewalk on their property. Discussion was held on the proposed language and staff will continue to review the language to clarify when a property owner is required to remove the snow and ice. Page 5 - Council Meeting Minutes, May 27, 2003 10 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING Councilor Cox felt that it was important to carefully study this provision since common sense is necessary to determine when removal should be required. However, he cautioned the Council thai a civil liability can be created when language in the ordinance makes removal mandatory. Councilor Veliz suggested that, once the ordinance is adopted, public education and awareness of the new ordinance should be made utilizing WCAT, utility bills, City newsletter, newspaper, and other media sources. 2490 3290 JLR/BRUCE PACK REQUEST FOR CITY SERVICES. Mayor Figley stated that an extensive staff memo, in addition to supporting documentation, was included in the agenda packet for Council review. Don Kelley, attorney representing JLR/Bruce Pack, provided background information on the owners of the property who operate a meat packing/speciality meat design operation in Sublimity and Silverton. Currently, his client owns and operates a freezer warehouse operation at the Agri-Frozen site which was previously owned by Agri-Pac and, before that, Birds Eye Corporation. He stated that his clients purchased the Agri-Frozen site to utilize the freezer space for their operation, however, they are now looking at options available for expanding their business either at the Woodburn site or Silverton site. They purchased the property with the understanding that sewer and water had been available since 1962. There is a water and sewer line that runs through this property that serves the Food Services of America property to the south of the Bruce property. The water line provides for domestic purposes and fire suppression. It is also his understanding that the wells on the property match the water capacity of the City and, at times in the past, it has been a cooperative effort where the water supply from this property has been used by the City for fighting a major fire. The main issue relates to sewage treatment and, if the owners elect to expand their business to include processing, it would be more convenient for them to have the continued use of the City's sewer system. He stated that opening a processing plant could create 200-300 jobs, however, they would like to expand their business without annexing to the City. It was his understanding that the City has a policy against allowing new owners of the same property to continue using city services that previous owners have historically used. In his opinion, the primary policy of the City should be to look at jobs created. The utility line is already in place and it is in use by Food Services of America even if JLR/Bruce Pack does not use the service. He asked that the Council consider the potential of jobs, consider the history and his client's belief that the services would be continued like it had been through the previous owners, and that the City allow them to continue using those services. Councilor McCallum questioned who made the overture that water and sewer came with the sale of the property. Mr. Kelley stated that he believed that there were contacts made with City staff and his clients believed that they were told that the services were in place and it would stay there. Page 6 - Council Meeting Minutes, May 27, 2003 11 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING However, this would not legally bind the City to continue the services. To date, his research has not resulted in locating a written document that was agreed to by the City and Birds Eye when the lines were installed that would require the City to continue the service to the property. There was a written agreement between the City and Agri-Frozen which would allow for termination by either party. He suggested that when Birds Eye put in the initial lines, they must have believed that those services would be available to the properly. In regards to use of water for fire suppression, it was his understanding that decades ago there was some sort of a plant fire within the City and the Fire Department back pumped into the same pipelines that are available into the City's system. Councilor Cox questioned what the difference in the tax levy would be to his client if the property is annexed to the City since this information was not included in the agenda packet. Mr. Kelley stated that, to the best of his recollection, it would be approximately $3.00 per $1,000 assessed value. The property owners do not feel that the taxes are the issue in this case. One of the concerns his client has is their unfamiliarity with the City's land use laws. They are very familiar with Marion County laws and they are comfortable with working with the County. He also stated that, at the rate this company continues to grow, they will be able to use the entire facility for freezer warehouse space if necessary rather than utilize it for meat processing. Mayor Figley stated that she was on the Council for 12 years before becoming Mayor and, in the early 1990's, discussion was held at the Council level on large employers who were not in the city limits and that there was no particular plan to encourage them to annex into the City. As a result, a long standing Council policy has been in place in fairness to other industries within the City using these City services. Mr. Kelley stated that the Bruce's would not be in competition with any other business in Woodbum, however, the cities (Woodburn and Silverton) would be in competition as to who would get the jobs as a result of their expansion. He suggested that the City consider the creation of jobs as a reason for allowing the usage of utility services without requiring annexation. Councilor Nichols stated that when the original agreement was made with Birds Eye for fire protection, the City was in short supply of water during the summer months. The agreement with Birds Eye stated that if the City was in need of the water, Birds Eye would immediately suspend their operations in order to divert the water to the City. Later, when the new portion of the plant was built, there was a provision in the agreement in which the City would provide water to Birds Eye for fire protection. He expressed concern over allowing a new owner of property to be exempt from the City's policy to annex in order to receive utility services while another new owner is required to annex. Mr. Kelley disagreed with any potential discrimination suit based on the type of facts described by Councilor Nichols. He reiterated that his client is mainly interested in obtaining sewer services and, as his clients consider their options, the sewer service will Page 7 - Council Meeting Minutes, May 27, 2003 12 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING be a crucial issue. Councilor Cox stated that Mr. Kelley has done a good job in advocating his client's position, however, in his opinion, lhe Council has established a position over the years and he sees no reason to either change the policy or make an exception to the policy. City Attorney Shields stated that the no motion is required by the Council if'there is a consensus to make no changes to their established policy. Mr. Kelley questioned when the policy was initially established. Mayor Figley stated that this philosophy was on the table as early at 1991 and has been a topic of discussion on several different projects in that southeast industrial area and areas along the freeway. Additionally, the City did proceed with some mass annexations on the basis of a fairness issue in that residents and businesses receiving city services needed to pay city taxes and be subject to city zoning and other regulations. Administrator Brown stated that Food Services of America is the most recent Resolution in which the City formally extended services to that business during that time in which they were planning for annexation to the City. Councilor Bjelland stated that it appears that Bruce Pack has a concern over the difference in potential treatment between Marion County and the City. He questioned if Mr. Kelley had examples of specific areas that are of concern. Mr. Kelley stated that he would like to have a discussion with Councilor Bjelland off the record since it would serve no purpose at this meeting. He thanked City staff for their courtesy and cooperation during this process. 5248 PLANNING COMMISSION OR ADMINSTRATIVE LAND USE ACTIONS. A) Planning Commission's approval of Design Review 02-10 and Variance 02-1.}6 (1385 Meridian Drive). No action was taken by the Council on this application. 5390 CITY ADMINISTRATOR'S REPORT. Administrator Brown stated that the Mayor did a good job at the LCDC hearing in representing the interests of the City. 5436 MAYOR AND COUNCIL REPORTS. Councilor Nichols stated that he was pleased with the Chamber report on the number of people coming to Woodburn to shop and that, once again, the Tulip Festival was very successful. He is also looking forward to some of the other events planned this summer within our community. Councilor McCallum congratulated the Mayor for her speech at the Mayor's Prayer Breakfast and former Mayor Jennings who was Master of Ceremonies for the event. He also congratulated Councilor Nichols who was given an award as lay citizen for Woodburn for all of his work in not only civic but religious matters. Councilor McCallum congratulated Walt Blomberg who will be returning to the Page 8 - Council Meeting Minutes, May 27, 2003 COUNCIL MEETING MINUTES MAY 27, 2003 TAPE READING Woodburn School District as Superintendent and he is looking lo,yard to continued cooperation between the City and School District. Lastly, Councilor McCallum congratulated the Police Department for their work with the dowr~lown merchants and the formation of a Downtown Business Watch program which he feels will payoff extremely well in the future. Councilor Sifuentez stated that she is looking forward to Saturday's opening ceremony for the new Skate Park. She was also glad to hear that there are so many visitors to the Woodburn Company Stores. Mayor Figley added her congratulations to former Mayor Jennings who is being honored by having the skate park named after him. Mayor Figley reported on the Land Conservation & Development Commission (LCDC) hearing held on May 23, 2003 during which she and City staff met for 5-6 hours with the Commission and their staff regarding the Marion County issue. She stated that the City did get LCDC's agreement to back off the mandatory dictated densities which Marion County was hoping to enforce. Other legal issues will be dealt with by our City Attorney at the appropriate time. Overall, she was impressed with the professionalism of the Vice- Chair of the Commission who took over half-way through the hearing and the intelligent questions which were asked by all of the Commissioners. She understands that it is a difficult issue and a very politically charged set of issues that the Commission are asked to deal with. She felt that it was a productive meeting and she thanked City staff and the City's Consultant Greg Winterowd for their participation at the meeting. 6O88 ADJOURNMENT. NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:26 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - Council Meeting Minutes, May 27, 2003 14 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: May 14, 2003 Marie Brown - Present Mary Chadwick - Present Vasily Chernishov - Present Ardis Knauf - Present Kay Kuka - Present Colleen Vancil - Excused Pat Will - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: President Ardis Knauf called the meeting to order at 7 pm. SECRETARY'S REPORT: The monthly Board minutes of April 16, 2003 were approved as submitted with the following amendment: The updated Library Board By-Laws revision and the Library Strategic Plan will go to the City Council for their acceptance (rather than approval) at their May 12th meeting. CORRESPONDENCE: Linda received a thank-you card from Mary Chadwick for the flowers that were sent to her after her surgery. PUBLIC COMMENT: None DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. The number of people visiting the library for April was 18,964, the second highest count ever. Activities: A list of activities was distributed to the Board. There was a great response to the various Tulip Festival activities on Saturday, April 19, in library park. "Green Hats and Dragon Eggs", a puppet and marionette show starring Celeste Rose of the Oregon Fantasy Puppet Theater, was well attended on Saturday at the Library on May 3'd. A Chautauqua Program, "The Last Rose, A Civil War Remembrance" by Bill and Carla Coleman of Woodburn, was presented on Sunday, May 4th, and was also well attended. The Teen Club will provide a demonstration of Ki Training and Shin Shin Toitsu Aikido led by black- 115 Library Board Minutes belt, Dan Peterson, the Assistant Library Director, on Thursday, May 15, at 6:30 pm. A new adult contemporary Book Discussion Group begins Thursday, May 15, at 6:30 pm. Sunday, May 18, is the last open Sunday hours until September 7. "Latin Music and Song" by Connie Bieberach and Company is scheduled for Saturday at the Library on May 31st. The sign up for the Summer Reading Program, "Read! Discover! Explore!", begins on Thursday, June 12. For the summer there will be crafts on Tuesdays at 6:30 pm, a Family Storytime on Wednesdays at 10:30 am, and a storytime on Saturdays at1:30 pm; also continuing are the computer classes on Saturdays from 9 to 10 am. Two Summer Reading Performances, paid for by the Ready To Read Grant through PYM Children's Librarians, are scheduled in June: Tom Yahner performs as a clown on stilts on Thursday, June 19, at 2 pm; Roland Smith, a Wilsonville author, will give a talk and slide presentation on Thursday, June 26, at 2 pm. The Teen Summer Reading Program begins on Thursday, June 19, at 4 pm with "Teen Tote Decorating". A free tote is provided by the Ready To Read Grant. Opportunities for drawings, prizes, awards and free books will be offered as they accomplish their reading goals. "Music in the Park" begins in July with performances every Tuesday for eight weeks. Volunteer of the Month: Jesse Hodo was chosen as Volunteer of the Month for May. Staff: Judy Coreson is retiring effective May 30. She will continue to work in June to train her replacement. Judy's part-time Clerk III position and Anne Duston's part-time reference librarian position will be advertised soon. Budget 2003-04: The proposed library budget will not cause major changes in the library service for the fiscal year 2003-04. The library will continue to be open summer hours six days a week and winter hours seven days a week. Building Feasibility Study: At the City Council meeting Monday evening, the selection of Hennebery Eddy Architects with Buffalo Design was accepted to complete a space utilization plan and/or library remodel/expansion project. A final scope of work and cost for their services needs to be defined and accepted by the City Council. In the future there will be community meetings concerning this project. OLA Conference Report: Linda attended the Oregon Library Association Conference April 23-25 in Corvallis. One of the sessions she attended was on the effects of the Patriot Act on libraries. - 5/14/03 2 16 CCRLS Migration Committee: The Migration Committee is meeting with a consultant to upgrade the CCRLS automated system. BOARD REPORTS: Christine Mackie, Reference Librarian, reported on various aspects of the Reference Area and what it has to offer patrons. OLD BUSINESS: None NEW BUSINESS: Linda received a renewal for the Library Board membership to ©LA. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: The Strategic Plan and Library Board By-Laws were accepted by the City Council at their meeting on Monday, May 12. ADJOURNMENT: The meeting was adjourned at 7:40 pm. Respectfully Submitted, Judy Coreson Recording Secretary Library Board Minutes - 5/14/03 1'7 CITY OF WOODBURN Community Development 8C MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5250 Date' To: From' Subject: June 2, 2003 Jim Mulder, Community Development Director Building Division Building Activity for May 2003 2001 2002 2003 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 13 $1,370,390 17 $2,011,266 8 $1,31 5,989 Multi Family 0 $0 0 $0 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 3 $62,300 8 $40,499 8 $79,821 Industrial 0 $0 0 $0 2 $1,150,000 Commercial Value 1 $7,769 9 $5,365,718 5 $262,522 Signs, Fences, 1 $3,500 1 $1,100 2 $13,800 Driveways Manufactured Homes 0 $0 0 $0 $0 TOTALS 18 $1,443,959 35 $7,418,583 25 $2,822,132 Fiscal Year (July 1- $15,370,305 $66,536,576 $34,650,456 June 30) to Date I:~Community Development\Bldg~Building AcliviyBIdgAcl-2003~Bldg AcfiWty Memos~actiwly - May 03wpd 18 PLANNING PROJECT TRACKING SHEET. Revised: 5-23.-03 Mail Nolice Final PC; Mail Notice Proiecl Dale Deemed 120-Day Facilities Notice lo Post Stf Rpl PC Order Final Nolice to Post Sff Rpl CC Ord. CC Ord. AppImant Descnption ReceivedComplete Dale Planner ReferralsMeetin~lfor PC Paper PropeR)/ Due Hearing Due Order for CC Papers Prope~/ Due Heann~ Due Adoption Annex business Anx parX into the · ~,4)1, Corporate limits 10/14/99 U~B Wally Lien of lhe City 06/01/99 N/A J~m cont O~f · ~.43¶0 ZC Establish the IL calendar ~43"1 zone on the property CI~MA ~nc~p~e 05/23/02 Tim 3.,o? ,o~ Cont 01/27/03 01-03. ZC Doman 373GatchSl 12/13/01Co~p*.~. N/A Naomi 04/05/02 N/A 05/03/0205/03/02 05/13/02 05/15/02 6/13/02 07/04/0207/11/0211/19/0211/19/0211/27/0201/06/0312209/0201/22/03 0167 o~,o5~ cont 01/13/03 6/27/02 A,aCX lmm County ~-05 Signs. mc fo~' Bil~4a*'L 1600 M~ 08/23/02Incomplete Naomi N/A 1212010212/20/02 N/A 12/31/02 01/02/03 ~1~o1~. 7,1~:)4 Sf OffiCe Incocnplete VA~ , Sco~t Beck i0~clg, at 1385 10/23/02~1r21~2 024~ Meridian Dr Corn plate07/18/03 Naomi 03/21/03 04/01/0304/18/03 N/A 04/28/03 05/01/03 05/08/03 05/22/03Ends ~'~-12, Coastal Coastal Farm bidg 11/~2/0212/20/02 05.'08~3 WM~ Farm va~nce to wall Comp~ele 06/27/03 Naomi 02/28/03 03/07/0304/04/03 N/A 04/14/03 04/17/03 04/24/0305/02/03Appealed05/30/03 N/A N/A 06/0~03 06/09/03 ~ ~ tomtail~lesa~??O 01/~7/03 07/25/03 Viclor 03/27/03 04/08/03 05/02/03 Request fo~ a 97 :~UB cae,~ RS subdivision02/07/03Incomplete PA(3F I PLANNING PROJECT TRACKING SHEET Mail Notice F~nal PC Mad Nohce Projecl Date Deemed 120-Day Facilities Notice to Post Sff Rpt PC Order Final Notice to Post SM Rpl CC Oral CC Ord. AppIc-..ant Description ReceivedComplete Date PlannerReferralsMeetim:jfor PC Pa?er Property Due Hearing Due Order for CC Papers Properly, Due Headn~ Due ~1~ ~X F~ ~3~1. ZC ~i~s of Annexabon & Complete ~ 03~1 Ame~ Zone Change 02/1910303/20~03 N/A Jim 03120103 04~02~0305~02~03 N/A 05/12/03 05/1510305~22~03~ 06/12/0306/03/03 ~ 06/13/03~ 96/23/0~ m CU ~1. W~bum 5.520 sf addd~on ~ 03~2 Fire Distnct to H~ 214 F,re 02/28/03Incomp~e SUB ~2, ~l~ on W Lincoln St03/07/03 Naomi ~ ~u~n He~ E~n~w 03/14/03 0&¢14/03 Victor 04/16/03 04/23/0305102103 N/A 05/1~03 05/15/030~2~03 ~ ~ ~ ~' Ken 24,~ sf ~ b~ Incom~te ~l~V~ ~us~n at W~m~ H~h 03/14/03Comp~te 09/~/03 Victor 05/23/03 N/A 06/02/~ ~ ~ ~1 05~3 V~ ~m P~se II addit~n Complete ~12 ~ [o ~lege 03/17/0304/16/03 08/14/03 Naomi ~/16/03 04/24/03~ N/A ~ ~ ~ I~. ~s~ess el 1165 ~I0~03 Com~te 09/0~03 Victor 05/23/03 N/A ~ ~ ~ V~ ~u~ Va~ s~eet ~14 ~r improvement & ~/10/03 Naomi Sl~ & C~ of use to ~nc~le ~ ~7 Ja~ ~n~ hall at ~4~3 ~ ~25 N. Pacific ~/16103 ~m~ Victor ~. O5~3 ~ ~. ~Stm~ 19,~0 ~ sf Head S~d bMg Incomp~ ~ E~s ~/1~03 Naomi ~m~r Ave V~ ~t7 PAGE 2 PLANNING PROJECT TRACKING SHEET Mail Notice Final PC Mail Notice PrOject Date Deemed 120-Day Facilities Notice to Post Stf Rpt PC Order Final Notice to Posl Sff Rpt CC Ord CC Oed. Applicant Description ReceivedCompiele Date PlannerReferralsMeeting for PC Paper Properly Due Hearing Due Order for CC Papers Property Due Headnc~ Due Ad,~,ti,-~ Construct 4,020 sf drive-thru David restauarant & retail Incomplete DR 03-09C, ant~ell bldg at NEC 04/22/0305/13/03 Victor Sl~cey AJlison Way/Law,on LONG RANGE PROJECTS Mail Notice Final PC Mail Notice PrOfect Date Deemed 120-Day Facilities Notice to Post Stf RptPC Order Final Notice to Post Sff Rpt CC Ord. CC Ord. Appl~,ant Descdplion ReceivedComplete Date PlannerReferrals Meeting for PC Paper ! Property Due Hearin~ Due Order for CC Papers Property Due Hearing Due Adoption ~ 3/12/02 I:~C~l~nunity Oevelopment~Planning~Other~Plannin(~ Case LoQ PAGE 4 WOODBURN Incot?oratcd t85q June 5, 2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator ~,~ D. Randall Westrick, Recreation and Parks Director!, I' WMAC REVENUE/ATTENDANCE REPORTS RECOMMENDATION: Receive the report. BACKGROUND: In March when the City Council revised the fee schedule for WMAC, interest was expressed in receiving periodic updates as to Center revenue and attendance. DISCUSSION: Attached for the Council's review is the May 2003 WMAC revenue and attendance report. Recreation and Parks Department staff will provide the City Council and Recreation and Parks Board a similar report each month. Future reports will include additional detail to track attendance for recreational swims by age group. FINANCIAL IMPACT: None. Attachment Cc: Recreation and Parks Board Agenda Item Review: City Administrato~ity Attorney Finance Woodburn Memorial Aquatic Center Revenue Comparison FY '2001-02 v.s. FY '2002-03 Jul}/2001 July/2002 Aul12001 Special Events 0.001 I 127.00 Admissions 6,24o.801 95811 8,926.29 Memberships 2,029.751 186oI 2,258.00 Lessons 5,828.75] 6497.87[ 5,993.44 Rentals 450.001 90 ] 76 Resale 627.301 657.5l 898.39 Concessions 3~211.131 3824.71 3t380.87 TOTAL $18,387.73 $22,511.07 $21,659.99 ~u~ 2002 Sep 2001 Sept 2002 Oct 2001 O~ 2002 Nov 2001 Nov 2002 Dec 2001 Dec 2002 1076.751 721.751 1275.51 1,n33.001 1106.351 991.501 608.11 1,147.501 2322.gI 157.51 16761 451 123.751 5951 340.00[ 1595.5I 452.6] 253.05] 315.3] 233.1 596.66] 439.151 392.851 365-421 266.15I 2812.041 641.461 1514.77[ 946.081 932.971 1,202.831 756.491 1,498.90! 1267,05I $17,295.54 $4,578.82 $10,465.05 $6,016.90 $5,742.73 $11,650.22 $5,207.69 $7,936.82 $8,598.75 S Difference 4,12334 4,364.45 5,886.23 -274.17 -6,442.53 661.93 %Difference 22.42% -20.15% 128.55% -4.56% -55.30% 8.34% Special Events Admissions Memberships Lessons Rentals Resale Concessions Jan 2002 Jan 2003 Feb 2002 Feb 2003 °-°°1 I 200'001 31'5l 3,471.351 6108.95] 4,511.501 4571.411 10,561.881 19208.851 95.821 2385.35I 352.001 1200.851 1,093.951 2861.87I 555.001 586.81 657,121 1263I 511.62! 479.41 803.251 376.38] 1,260.621 1853.351 1,618.79[ 2418.09[ TOTAL $16,712.47 $ Difference % Difference Year to date by account 2001 2002 $29,438.20 12,725.73 76.15% Donations Admissions Memberships L~ssons Rentals l~sale Concessions 12 month total Mar 2002 Mar 2003 Apr 2002 1,412.~I 187.51 490.00 4671.751 6585.851 5,052.80 1,812.061 1570[ 2,526.00 618.951 3871.51 3,877.49 742.061 324.51 167.5 652.451 385.151 459.27 1,589.831 2576,051 1,931.47 $8,980.43 2002 2003 Difference $48,820.43 $58,570.37 $9,749.94 $24,191.56 $35,896.00 $11,704.44 $28,283.71 $33,658.33 $5,374.62 $4,513.43 $9,179.30 $4,665.87 $5,514.75 $4,883.14 ($631.61) $18t594.93 $22~447.07 $3,852.14 $160,325.68 $6,739.63 $13,907.60 $11,499.64 $15,500.55 $14,504.53 4,927.17 4,000.91 54.8?% 34.79% Year To Date Summary ITTotal Revenue 2001-2002 oral Revenue 2002-2003 Difference Percent Change Year To Date Attendance 2001 2003 2002 2003 kpdl2003 1412.11 470.25I 5872.85 3,572.20I 3800[ 614.30[ 5814.741 3,094.60I 1780] 1,357.00] 574.61 27].75[ 2392.091 1~312.951 May 2002 May 2003 June 2002 310[ 8'788'35I 7412.76I 682.6[ 2,842.00I 4749.371 6,200.26I 11111 18o.oo/ 386.551 600.35/ 2099.471 2,896.38/ Jun 2003 $21,646.38 $10,693.05 $16,751.75 $21,507.34 $0.00 7,141.85 6,058.70 -21,507.34 49.24% 56.66% -100.00% $138,818.00! $167,o65.31 $28,247.31 20.35% Revenue Budget Estimates 2001 2002 $144,000.00 I[% Collected year to date 116.02°/o 112002 2003 $155,000 I1% Collected year to date 108% 62112 61360 Year to date total $138,818.00 $167,065.31 $28,247 Q. 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PROCESS FOR LOCAL IMPROVEMENT DISTRICT (LID) PROJECT INITIATION: Project is initiated by petition or by action of the City Council RESOLUITION AUTHORIZING AN ENGINEERING REPORT: City Council, by approval o£ a resolution, directs staff to prepare an engineers report for the improvement ENGINEERING REPORT APPROVAL: Engineers report contains, project need, method o£ assessment, cost estimate based on preliminary engineering, Local Improvement District (LID) boundary. The City Council may at this stage direct staff'to prepare a "Resolution o£ Intent to Improve". RESOLUTION OF INTENT TO IMPROVE: LID boundary and assessments are defined for public process. Public hearing date set with council approval of' resolution. ADVERTISEMENT OF PUBLIC HEARING: The City Recorder gives notice meeting legal requirements of' advertising for public hearing. PUBLIC HEARING: City Council holds a public hearing on the project and receives input from the affected property owners. If', at the time of hearing, written remonstrances are received from the owners of' a majority of' land within the LID, consideration of the LID must be suspended for six months. CITY COUNCIL DECISION: a. Direct staff to prepare an assessment ordinance b. Direct staff make modifications to the LID c. Abandon or postponement of the LID ADOPTION OF THE ASSESSEMENT ORDINANCE: Funding defined. COMPLETION OF FINAL ENGINEERING: Final engineering plans, specifications and contract documents are completed. ADVERTISEMENT FOR BIDS AND BID AWARD: The project is advertised and bids are received. The City Council reviews staff recommendation and awards the contract for construction to the lowest responsible bidder. (Note: City may receive bids earlier but contract award can not take place until assessment ordinance has been adopted) CONSTRUCTION ACTIVITIES: Construction takes place under the supervision of the City Engineer. ( Note: This is the time when the public sees project action) FINAL ASSESSMENT ORDINANCE: Upon completion of the improvements the final assessment process is followed. The process requires another public hearing and explanation of payment plan time lines. WE ARE HERE 60 WOODBURN llB June 9, 2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator Jim Mulder, Director of Community Development ~'~'~ Appeal of Design Review 02-12 and Variance 03-01 "Coastal Farm Supply Expansion" located at 1550 Mt. Hood Avenue RECOMMENDATION: Staff recommend that the City Council act by motion to continue the public hearing on Design Review 02-12 and Variance 03-01 to the City Council meeting of July 14, 2003 pursuant to the applicant's request. BACKGROUND: At their hearing of April 24, 2003, the Planning Commission considered a request by Coastal Farm Supply to construct a 10,250 square foot addition to an existing 28,500 square foot retail building occupied by Coastal Farm Supply in the Commercial General (CG) zoning district. In addition, the applicant requested a variance from the Woodburn Development Ordinance Section 2.106.05.C.2 which requires a solid brick or architectural wall adjacent to an RS, RIS, or RM zone. The applicant proposed to substitute an existing berm, chain link fence with slats, and landscaping for the required wall. On May 8, 2003, the Planning Commission approved a final order approving Design Review 02-12 and denying Variance 03-01. The Planning Commission's decision was subsequently appealed by Coastal Farm Supply. This public hearing is to consider that appeal and has been noticed as a de novo hearing which allows new evidence and testimony to be presented by any party. DISCUSSION: The applicant is requesting a continuance of the public hearing for the appeal of Design Review 02-12 and Variance 03-01 "Coastal Farm Supply Expansion" from June 9, 2003 to July 14, 2003. The applicant has granted an extension Agenda Item Review: City Administrat~ City Attorney.~/~ Finance 61 Mayor and City Council June 9, 2003 Page 2 of the 120 day rule from June 27, 2003 to August 1, 2003 fo allow for the requested continuance. FINANCIAL IMPACT: There is no financial impact associated with the recommended action. Attachment: Exhibit A: Applicant's continuance request, dated 6/04/03 62 06/04/03 WED 11:53 FAX 4850599 GSLPSS ~002 June 4, 2003 BY FACSIMILE 503-982-5244 HARD COPY TO FOLLOW Jim Mulder Planning Director City of Woodbum 270 Montgomery Street Woodbum, OR 97071 Re: Coastal Farm Supply Design Review 02-12 and Variance 03-01 Dear Jim: This firm represents the applicailt in the referenced land use matter. Further to my discussion today with Naomi Zordling, this letter is to request that the City Council appeal hearing for the referenced matter be continued from June 9, 2003 until July 14, 2003. In order to allow the City sufficient time to render a decision, the applicant hereby consents to an extension of the 120-day deadline through July 28, 2003. Please let me know if you have any questions or concerns. Very truly yours, ~clarlq~,orbu slaw, corn__ ica. cc; Buzz Wheeler Thomas P.E. Herrmann (541) 6B6-88~3 £u~¢ne, Oregon 97401-3156 Mailing Addrc,s: P.O, I~x 1147 Eugene, Oecgon 0?'440- I 147 info@orbuslaw cam www. orbutlaw corn Frederick A. Batson Jo. V. H. Andrew Clark Joshua A, Clark A. J. Ciu~tina Vernon D Cleaves ~amas P. [. He.mann Todd R. Johnston Kdstin E. Kcmutt Stcphcn O Lan¢ ~illiam H Manin lan T. RlcBar~n Mallha Jl Rodnun Douglas R, Schuh: Jam~ ~ Spicke~a~ Arlcn C. T~* L Syd~ ~te A. ~omp~n Rcn~ C 63 06/04/03 WED 13:25 FAX 4850599 GSLPSS ~002 June 4, 2003 BY FACSIMILE 503-982-5244 HARD COPY TO FOLLOW Jim Mulder Planning Director City of Woodburn 270 Montgomery Street Woodbum, OR 97071 Coastal Farm Supply Design Review 02-12 and Variance 03-01 Dear Jim: As a supplement to my letter of this morning, the applicant, Coastal Farm Supply, consents to an extension of the 120-day period until August 1, 2003. Please let me know ffyou need anything further. aclark~_,orbuslaw-com jca cc: Buzz Wheeler Thomas P.E. Herrmann Phone (541) 6~6-S833 (541) 345-2034 l'-'uscnc, Oregon 97401-315§ Malllng^ddrcss, taD. Box 1147 £ugcnc. 97440.1147 Email: in fo~orbu~law, c-om Web-Site: w-,vw.orbuslaw.com Jan V 8uerst~tte H. Andrew Clark A. J. V~rnon D Clcav~ Thoma~ P. Todd [ Johnson Kfistin E. K~mutt Stephen O. Lane Wdliam H M~l'tin ~ura T. Z Standl~c C. P~tter hn T. Marrha J. ~man Malcolm H, ~len C Tavis L Sydow Ka~ A. Ren~e C, W~cr. Pmtte 64. WooD,uRN Inc,,rl,~,rate,l t88q 11C June 4,2003 TO: FROM: SUBJECT: Mayor and City Council through City Administrator Ben Gillespie, Finance Director Public Hearing to Consider the City of Woodburn's 2003-04 Budget RECOMMENDATION: Upon completion of the hearing before the Council, staff recommends that the Council authorize staff to draft a budget ordinance based on the Budget Committee's recommendation, including allowable budget adjustments that do not change the tax levy requirement. BACKGROUND: On May 28, 2003 the Budget Committee concluded their hearing on the City's 2003-04 budget and unanimously recommended that the budget document be forwarded to the City Council for the next phase of the budget process. As required by Oregon Budget Law, the notice of this hearing date, along with the financial summary, was published in The Woodburn Independent on June 4, 2003. The financial summary documents a City budget totaling $52,334,289. It includes the Committee's recommendation to impose the property tax limit of $6.0534, and to impose a levy of $175,960 for bonded debt which is excluded from the statutory limitation. Management recommends one change to the Budget Committee's Recommended Budget: to fund scoreboard pedestals and installation at Centennial Park, $7,000 should be added to the General CIP Fund (358). This can be funded from Contingency. DISCUSSION: None. FINANCIAL IMPACT: The proposed budget is consistent with the budget policies adopted by the budget Committee in January 2003. Agenda Item Review: City Administrat~ City Attorney/V'£.~ Finance? Mayor and City Council June 4, 2003 Page 2 FINANCIAL IMPACT: The proposed budget is consistent with the budget policies adopted budget Committee in January 2003. by the 66 BUDGETS WERE PREVIOUSLY DISTRIBUTED TO THE CITY COUNCIL ON MAY 28, 2003. COPIES ARE AVAILABLE FOR REVIEW IN THE CITY ADMINISTRATOR'S OFFICE, THE CITY RECORDER'S OFFICE, OR THE PUBLIC LIBRARY. 69'