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Agenda - 04/14/2003 WOODBURN CITY COUNCIL AGENDA APRIL 14, 2003- 7:00 P.M. 1. CALL TO ORDER AND FLAG SALUTE e ROLL CALL ANNOUNCEMENTS AND APPOINTMENTS e Announcements: A. Woodburn Tulip Festival Parade will be on April 19, 2003 at 10 a.m. in downtown Woodburn. Bo The Woodburn Public Library will be closed on Sunday, April 20, 2003, in observance of the Easter holiday. Co Cesar Chavez Day Celebration at Woodburn High School on April 23, 2003 from 5:00 to 8:00 p.m. Do Annual Spring Clean Up - April 26, 2003, 8:30 to 11:00 a.m.. Meet at Woodburn High School front entrance parking lot. Appointments: None. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Donate Life Month - April 2003 ...................................................................... 1 B. Volunteer Week - April.~)'~-2-/~-'~ ............................................................. 2 C. Cinco de Mayo - May 5, 2003 ....................................................................... 3 Presentations: D. Status Report on the Cipriano Ferrel Education Center- Roberto Franco April 14, 2003 Council Agenda Pagei o o e E. Status Report on the Oregon Criminal Justice System - Chief Scott Russell F. Oregon Youth Authority Presentation of Funds to Oregon Food Bank COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn Downtown Association COMMUNICATIONS None. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of March 24, 2003 .................................. 4 Recommended Action: Approve the Woodburn City Council minutes. B. Woodburn Livability Task Force minutes of February 4, 2003 ................... 8 Recommended Action: Accept the Woodburn Livability Task Force minutes. C. Woodburn Planning Commission minutes of March 13, 2003 ................. 10 Recommended Action: Accept the Woodburn Planning Commission minutes. D. Draft Community Center Committee minutes of ..................................... 16 April 7, 2003 Recommended Action: Accept the Community Center Committee minutes. E. Building Activity for March 2003 ................................................................ 17 Recommended Action: Receive the report. F. Planning Activity Tracking Sheet Dated April 2, 2003 .............................. 18 Recommended Action: Receive the report. April 14, 2003 Council Agenda Page ii 10. 11. Ge Woodburn Public Library Monthly Report for March 2003 ....................... 22 Recommended Action: Receive the report. He Police Department Activities - January 2003 ........................................... 23 Recommended Action: Receive the report. Information on 911 Town Hall Consolidation Meeting ............................. 31 Recommended Action: Receive the report. Je Claims for March 2003 ................................................................................ 36 Recommended Action: Receive the claims. TABLED BUSINESS None. PUBLIC HEARINGS ke Vacation of Public Easement within the Joy Village Subdivision ........... 44 Recommended Action: Conduct public hearing, receive public comment, and instruct staff to prepare an ordinance reflecting Council's decision. Be Annexation 01-04, Zone Change 01-03, Conditional Use 02-08 ............ 48 Design Review 02-19, Variance 03-03, Variance 03-04, Variance 03-05, and Exception to Street Right of Way and Improvements Requirements 03-03 Recommended Action: Conduct public hearing, receive public comment, and instruct staff to prepare an ordinance reflecting Council's decision. GENERAL BUSINESS ko Council Bill 2440 - Ordinance temporarily closing a portion ................. 53 of North First Street between Arthur Street and Garfield Street for the operation of Saturday Market; providing for penalties and enforcement: and repealing Ordinance No. 2262. Recommended Action: Adopt the ordinance. Be Council Bill 2441 - Ordinance amending Ordinance No. 2325 ............. 57 (the 2002-2003 Master Fee Schedule} to revise or remove existing fees and add new Aquatic Center fees. Recommended Action: Adopt the ordinance. April 14, 2003 Council Agenda Page iii 12. 13. Do Ee Ge He Je Council Bill 2442 - Resolution authorizing a temporary .......................... 65 increase in the Police Department police officer staffing level for the period of April 15, 2003 through May 31, 2003. Recommended Action: Adopt the resolution. Council Bill 2443 - Resolution entering into a blanket purchase ........... 67 agreement with the Salem Area Transit District to provide non emergency medical transportation for Medicaid and Oregon Health Plan recipients and authorizing the City Administrator to sign such agreement. Recommended Action: Adopt the resolution. Council Bill 2444 - Resolution committing matching funds ................... 71 ensuring fiscal oversight, and identifying the signature authority for the Woodburn Heritage Center exterior and fac;ade improvements project Recommended Action: Adopt the resolution. Engineering Report for West Lincoln Street Improvement ....................... 75 Recommended Action: Approve the engineering report for West Lincoln Street Improvement as presented, and direct staff to prepare a resolution of intent to improve. Contract Award for Heritage Park Access Ramp .................................... 86 Project No. 2002-031-31, Bid No. 23-10 Recommended Action: Award the contract for Heritage Park Access Ramp to the apparent Iow bidder, Pacific Land Construction, in the amount of $21,659.00. Bid Award for Self-Propelled Easement Cleaner ..................................... 87 Recommended Action: Award City of Woodburn Bid Number 23-12 for a self-propelled easement cleaner to Municipal Supply Company for $20,077.00. Liquor License Application - Denny's at Woodburn ................................ 88 Recommended Action: Approve a Limited On-Premise Sales liquor license for Denny's at Woodburn LLC., 2919 Newberg Hwy., Woodburn, Oregon. Cancellation of April 28, 2003 City Council meeting ............................. 89 Recommended Action: Cancel April 28, 2003 meeting. PUBLIC COMMENT NEW BUSINESS April 14, 2003 Council Agenda Page iv 14. 15. 16. 17. 18. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. Planning Commission's approval of Conditional Use 02-04 ................... 90 Design Review 02-15 and Variance 03-08 (515 S. SeHlemier Avenue). Be Planning Commission's approval of Conditional Use 02-07 ................... 92 Design Review 02-18 and Variance 03-02 (Variances A, B, and C) and denial of Variance D (202 Young Street). CITY ADMINISTRATOR'S REPORT MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION Ao To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1)(h). To consider records that are exempt by law from public inspection pursuant to ORS 192.660 (1)(f). Co To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660 (1)(d). ADJOURNMENT April 14, 2003 Council Agenda Page v PROCLAMATION DOnaTE LtF MONTH APRIL 2003 WHEREAS~ EACH YEAR THE NUMBER OF ORGANS DONATED FOR TRANSPLANT FALLS TRAGICALLY SHORT OF THE NEED; AND WHt~: our OF 80~000 MEN~ WOMEN AND CHILDREN AWAITING A HEALTHY ORGAN TO REPLACE A FAILING KIDNEY: HEART: LUNG~ LIVER OR PANCREAS~ OVER 1~800 OF THESE LIVE IN THE pACIFIC NORTHWEST, AND THOUSANDS MORE ARE IN ~DIATE NEED OF TISSUE; AND WHER~A~S~ ALL LEGISLATIVE BODIES FROM THE STATE GOVERNMENT TO THE LOCAL GOVERNMENTS ARE DECLARING APmL AS "DONATE LIFE Mo~cr~" AND ENCOURAGING CITIZENS TO SIGN DONOR CARDS AND DISCUSS THEIR DECISION TO DONATE WITH THEIR FAMILIES; AND WHEREA~ THE CITY OF WOODBURN SUPPORTS THIS LIFESAVING PROGRAM AND URGES ALL CITIZENS TO CARRY A SIGNED DONOR CARD OR DRIVER'S LICENSE THAT SHAYS YES TO ORGAN AND TISSUE DONATION AND DISCUSS THE DECISION vsrrrH FAMILY MEMBERS SO THEY KNOW YOUR WISHES; NOW, THEREFORE, I, KATHRYN FIGLEY, MAYOR OF THE Cnx OF WOODBURN, DO HEREBY PROCLAIM THE MONTH OF APRIL 2003 TO BE DONA ~ LIFE MONTH IN WIrNESS WHEREOF, I HAVE HEREUNTO SET MY HAND AND SEAL OF THE CITY OF WOODBURN TO BE AFFIXED THIS 2~ DAY OF CAUSED 4A 4B PROCLAMATION VOLUNTEER WEEK- APRIL 21-27, 2003 WHEREAS, WOODBURN VOLUNTEERS HAVE UNDERTAKEN MANY RESPONSIBILITIES THAT PROMOTE THE GENERAL WELFARE OF THE CITY OF WOODBURN AND MAKE A DIFFERENCE IN THE LIVES OF 1TS RESIDENTS; AND WHE~S~ IN PROVIDING THESE SERVICES: VOLUNTEERS HAVE DEMONSTRATED A SPIRIT OF PERSONAL CONCERN AND WHOLEHEARTED WILLINGNESS TO HELP OTHERS; AND WI-IERE~s VOLUNTEERS REFLECT THE COMMITMENT OF NEIGHBORS HELPING NEIGHBORS IN THE FINEST SENSE OF THAT TRADITION; AND WH~RE~ THESE VOLUNTEERS ASK NOTHING MORE THAN THE SATISFACTION OF A JOB WELL DONE; AND W~E~s THESE INDIVIDUALS ARE MOST DESERVING OF APPRECIATION AND THANKS; AND WHEREAS WHEREAS~ THE CITY COUNCIL: IN GRATITUDE FOR THE DEDICATED SERVICE RENDERED BY MEMBERS OF THIS COMMUNITY WISHES TO RECOGNIZE ALl. THOSE WHO HAVE GIVEN THEIR TIME: ENERGY AND TALENTS TO HELP OTHERS. NOW, THEREFORE, I, KATHRYN FIGLEY, MAYOR OF THE CITY OF WOODBURN, DO HEREBY PROCLAIM THE WEEK OF APRIL 21 THROUGH 27, 2003 TO BE VOLUNTEER I4~£K IN THE CITY OF WOODBURN AND ENCOURAGE GOVEKNMENT~ BUSINESSs AND RESIDENTS TO HONOR THIS OBSERVANCE WITH APPROPRIATE PROGRAMSI CEREMONIES~ AND ACTIVITIES. ~._~~V1TNESS WHEREOF, I ~-mvE HEREUNTO SET MY HAND AND CAUSED THE SEAL OF OF WOOD~2q TO BE AFFIXED THIS 10" DAY OF APRIL 2003. PROCLAMATION CINCO DE MAYO- MAY 5, 2oo3 WHERF~, MAY 5TM IS A NATIONAL HOLIDAY IN MEXICO~ CELEBRATING THE DEFEAT OF THE FRENCH ARMY BY THE MEXICAN TROOPS UNDER GENERAL ZARAGOZA AGAINST OVERWHELMING ODDS~ AND WHEI~A~S~ THIS VICTORY LAID THE FOUNDATION FOR THE RESTORATION OF MEXICAN SOVEREIGNTY OVER ITS TERRITORY~ AND WHE~S~ THIS HEROIC ACT REASSERTED MEXICO'S RIGHT TO SELF- DETERMINATION AND NATIONAL INDEPENDENCE~ AND WHt;.RF~ THE VICTORY REMINDS US OF THE UNIQUE SOCIAL~ ECONOMIC~ POLITICAL AND CULTURAL CONTRIBUTIONS OF MEXICO TO OREGON AND TO THE AMERICASj AND WHt~R~ THE HISTORIES OF OREGON AND MEXICO ARE INTERTWINED WITH THE FIRST DESCRIPTION OF THE OREGON COAST BY A SPANISH EXPLORER IN 1602, wrrH THE DISCOVERY OF THE MOUTH OF THE COLUMBIA RIVER BY A SPANISH EXPLORER IN 1775, AND OTHER RIGHTFUL CONTRIBUTIONS~ AND WHER~kS~ THIS OCCASION GIVES US THE OPPORTUNITY TO CELEBRATE THE CULTURAL AND LINGUISTIC DIVERSITY THAT THE HISPANIC HERITAGE BRINGS TO OREGON AND THE UNITED STATES. l~lOW~ TH~.I~IIOI~, I, KATHRYN FIGLEY, MAYOR OF THE CITY OF WOODBURN, OREGON~ HEREBY PROCLAIM MAY 5~ 2003 TO BE CINCO D£ MA YO IN THE CITY OF WOODBURN AND I ENCOURAGE THE CITIZENS OF WOODBURN TO JOIN IN THIS OBSERVANCE. . IN WITNESS ~/I-tEREOF, I HEREUNTO SET MY HAND AND CAUSE THE SEAL OF THE .,,-CITY oJWOODBURN TO"I~E AFFIXED THIS 10TH DAY OF APRIL 200~. /c o wo FIG~IlY, ~AYO/\ X 4C 3 8A COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 24, 2003. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Figley Present Councilor Bjelland Present Councilor Cox Present Councilor McCallum Present Councilor Nichols Present Councilor Sifuentez Present Councilor Veliz Absent Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Community Development Director Mulder, Deputy Police Chief Youmans, Finance Director Gillespie, Park & Recreation Director Westrick, City Recorder Tennant 0062 ANNOUNCEMENTS. A) Annexation 01-04: The City Council will hold a public hearing on April 14, 2003, 7:00 p.m., City Hall Council Chambers, on the proposed annexation of City property located Parr Road. B) Vacation of a Public Utility Easement: The City Council will hold a public hearing on April 14, 2003 on the proposed vacation of a utility easement in the Joy Village Subdivision. C) Legion Park Tree Planting: The bank restoration tree planting at Legion Park has been rescheduled to April 12, 2003 beginning at 9:00 a.m.. The Mayor stated that ali volunteers are welcome to work on this project. D) Mayor's Youth Summit: Mayor Figley stated that this event will take place on Wednesday, April 23, 2003, 9:00 a.m., in the City Hall Council Chambers. The purpose of this event is to solicit information from the youth on a variety of community related issues. 0185 PROCLAMATION: NATIONAL LIBRARY WEEK- APRIL 6-12, 2003. Mayor Figley read the proclamation declaring the week of April 6 - 12, 2003 as National Library Week in the City and encouraged local citizens to visit the Library to check out library resources and to thank the librarians for making the information available to patrons. Page 1 - Council Meeting Minutes, March 24, 2003 COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING 0400 CHAMBER OF COMMERCE REPORT. Alma Grijalva, representing the Chamber Board, reviexved the upcoming Chamber events: 1) Business After Hours - March 27'~', 4:30 pm to 6:00 pm, at the Courtyard Cat'~ whicla is a new restaurant located in the Woodburn Crossing shopping center. 2) Tulip Festival official kick-off is on March 29')' at tine Woodbum Company Stores. The Chamber will be selling tulips, raffle tickets, and their 2nd Tulip Festival print. 3) Business After Hours in April will be at the Wooden Shoe Bulb Company. 0486 CONSENT AGENDA. A) approve Council Special Meeting minutes of March 3, 2003 and the regular and executive session minutes of March 10, 2003; B) accept the Library Board minutes of March 12, 2003; C) accept the Recreation and Parks Board minutes of March 11, 2003; D) accept the Planning Commission minutes of February 27, 2003; and E) receive the claims report for February 2003. COX/MCCALLUM... accept the consent agenda as presented. The motion passed unanimously. 0544 COUNCIL BILL 2439 - RESOLUTION CALLING FOR PUBLIC HEARING ON THE ANNEXATION OF PROPERTY LOCATED ON THE SOUTH SIDE OF PARR ROAD. Councilor Sifuentez introduced Council Bill 2439. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2439 duly passed. 0618 OREGON ACCREDITATION ALLIANCE AGREEMENT. Mayor Figley stated that the Police Department has progressively become more professional in police operations and is a department that is praiseworthy by law enforcement standards anywhere in the nation. Deputy Chief Youmans stated that the accreditation process will take 3 to 4 years and involves reviewing and updating police policies and procedures to meet accreditation standards. Accreditation is for a 3-year period, however, the department will need to file a report annually to the Oregon Accreditation Alliance to show the City's continued compliance with the plan. Councilor McCallum congratulated the Police Department for beginning the accreditation process since it will assist the department in maintaining its high standards. NICHOLS/BJELLAND .... authorize the Police Chief to sign an agreement with the Oregon Accreditation Alliance to provide law enforcement accreditation services. The motion passed unanimously. Page 2 - Council Meeting Minutes, March 24, 2003 5 COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING 0799 LIQUOR LICENSE APPLICATION: RUMORS BAR & GRILI~ (327 N PACIFIC HIGHWAY). A change in ownership liquor license application was submitted by Tina Wiltscy l'or her business located at 327 N. Pacific Highway (formerly known as La Estrellita). The Police Chief recommended that a favorable recommendation be fo~,arded to the Oregon Liqt, or Control Commission (OLCC). COX/BJELLAND... recommend to OLCC approval of this new license application. The motion passed 4-1 with Councilor Nichols voting nay. 0899 DRAFT REVISION OF SIGN ORDINANCE. Mayor Figley stated that the sign ordinance revision is a natural outgrowth of the completed Community Development Ordinance which updated the City's development standards. She stated that a Focus Group will be appointed to review the draft sign ordinance which has been prepared by staff and the Council will soon receive a copy of the draft ordinance. The Focus Group will consist of nine members representing the following areas: Council member, Planning Commission member, Livability Task Force member, Business Community (such as the Chamber of Commerce), Downtown Business representative, Highway 99E Business representative, I-5 Interchange Area Business Representative, and 2 At-large Citizen representatives. Once the group has come to a consensus on a revised sign ordinance, the Mayor stated that there will be 1 or 2 opportunities for the general public comment on the proposed ordinance before it goes to the Planning Commission and City Council. It is anticipated that it will be 2 or 3 months once the Task Force has been appointed before a proposed ordinance will be available for public comment. She will be contacting representatives from the groups listed within the next two weeks since she would like to make the appointments at the next regular meeting. BJELLAND/NICHOLS... authorize Mayor to appoint a Focus Group to review a working draft of the revised sign ordinance and make recommendations to the Planning Commission. The motion passed unanimously. 1300 PLANNING COMMISSION / LAND USE ADMINISTRATIVE ACTION. 1343 A) Community Development Direetor'~ Approval of Partition t/02-02: Director Mulder approved WinCo Foods, Inc. application to partition 1.39 acres from an 83.51 acre parcel in the light industrial zone located at 400 S. Woodland Avenue. No action was taken by the Council on this decision to approve the partition. MAYOR AND COUNCIL REPORTS. Councilor Nichols stated that he is glad to see that the Tulip Festival is ready to begin and he hoped that the upcoming parade is a success. Page 3 - Council Meeting Minutes, March 24, 2003 6 COUNCIL MEETING MINUTES MARCH 24, 2003 TAP E READING Councilor McCallum stated that he had attended a meeting last Tuesday with Clnief Russell and former Chief Null on the 9-1-1 Consolidation proposal for Oregon. He hoped that Chief Russell will give a Council a detailed report on tine status of the proposal sometime in the fimtre since it does have a profound budget affect on tine City and on tile quality of tile 9-1-l service to OLlI' community, Marion County, and throughout the State. 1484 EXECUTIVE SESSION. Mayor Figley stated that staff has informed her that there is no need for an executive session at this meeting. 1510 ADJOURNMENT. NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:28 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, March 24, 2003 ,./ i rle L,,Ity 0]* vvooal3urn Livability Task Force Mission Statement: 11 is the mission of ~ Livability Task Force to create and pmmote programs that result in a cleaner community where there is pdde in properly ownership, with a full range of commercial services, and wi~ ample recreational, cultural, and entertainment activities for all age groups, it is the Task Force ~; further mission to create and promote an environment where all residents can feel safe, will interact with each other, will celebrate their unique traits and diversity, and can share a strong and common sense of communily. ' Woodburn Livabmty Task Force Meeting Minutes, February 2003 City Hall Conference Boom [] February 4. ~003 [] 7:00 pm Call to Order Meeting called to order in the City Hall Conference Room at 7:10. Task Force Members: Pete McCallum Mike Bergeron Lisa Ellsworth Betty Guzman Staff: Present Jane Christoff Present Absent Nancy A* Kirksey Present Absent JoAnn Bjelland Absent Present Phyllis McKean Present Kezia MacAlistaire Present !! I! Approval of November 17, 2002 Meeting Minutes Introductions i!1. Project Updates. Flower Baskets. No update, JoAnn was not present. There needs to be an effort to get the appreciation plaques completed soon. Saturday Market. IV~ke and Lisa are in charge of organizing the vendors again this year for WI)A. The market will be at the location on Arthur St., not the plaza. Front Street Park. Betty reported that vandalizafion of the park is a problem already. Betty suggested having the picnic table secured to the Ground by Public Works dept. Graffiti is once again a problem on this site. Spring Cleanup. The date set for the spring cleanup is April 26. Chemeketa "Into the Streets" program will provide volunteers again this year. The request for 30 volunteers will most lil~ly be granted. IJvability Task Force Minutes November fg, 2002 ~Page f of 3 8 Vi. Some task force members stated that if ODOT wants to intervene with the cleanup, they should bring the requisite signs to us rather than we pick them up in Salem. We need to check for supplies again and use of the High School lot as staging grounds. WDA will partner with us in the cleanup for the downtown area. The use of having kids clean the downtown area was questioned by some. They have found drug and sexual paraphernalia in the past. It was suggested that perhaps the Task Force might add a volunteer painting project to work in tandem with the community cleanup or create as a stand-alone event. This would entail working with WDA, downtown property owners, and volunteers to paint the buildings' exteriors. This project could have a tremendous visual impact with very little cost. A project of this scope will require coordination and publicity as well as donated materials. The Task Force is still evaluating the merits and liabilities of such a program. Local coaches will be contacted to get their teams involved in the Spring Cleanup. This is an untapped volunteering resource for the Livability Task Force. Propertp Pride Awards. The targeted nominees for the Awards were Mid-Valley Bank in the business category and a special award to the Woodbum School District for their facilities. These awards will be given at the second City Council meeting in February. VII. VIII. IX. Ordinances update. The Tree Ordinance has been "shelved." The Nuisance ordinance is on the list of priorities in 2003. The Sign Ordinance is supposed to be addressed in Spring of 2003. One of the members stated that the Montebello Subdivision has trees not on the approved list -- Thundercloud Trees. Next Me.ting Date. Set for March 18. Adjourn. The Committee adjourned at 8:15 p.m. 9 I. ivability Task Force Minutes November 19, 2002 ~,Pege 2 of 3 8C WOODBURN PLANNING COMMISSION March 13, 2003 CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council Chambers with Chairperson Lima presiding. ROLL CALL Chairperson Lima P Vice Chairperson Young A Commissioner Vancil P Commissioner Mill P Commissioner Bandelow A Commissioner Lonergan P Staff Present: Jim Mulder, Community Development Director Naomi Zwerdling, Senior Planner MINUTES A_~. Woodburn Planning Commission Minutes of February 27, 2003. Commissioner Mill moved to approve the minutes. Commissioner Loner.qan seconded the motion, which carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A__~. City Council Minutes of February 10, 2003. PUBLIC HEARING A. Annexation 01-04, Zone ChanRe 01-03, Conditional Use 02-08, Design Review 02'19, Variance 03-03, Variance 03-04, Variance 03-05 and Exception to Street Right of Way and Improvement Requirements 03-03: Request for annexation of 4.69 acres of land into the city limits; zone change from Marion County "Urban Transition Farm" UTF to City of Woodburn "Public and Semi-Public (P/SP)"; Variance to allow for barbed wire on top of chain link fence; Variance to allow for a 52 foot high water storage reservoir which exceeds the 35 foot maximum height requirement. Variance to allow for a proposed rear yard setback of less than the required maximum of 36 feet; Exception to Street Right of Way and Improvement Requirements to allow for reduced Right of Way and the modification of the street cross section; and Conditional Use and Design Review for a proposed 3,800 square foot treatment plant, filters, 80,000 gallon backwash tank, 2,700,000 gallon storage reservoir and 400 square foot well house, 828 Parr Road, City of Woodburn, applicant. (Staff recommends continuance to March 27, 2003). Commissioner Mill asked if this will require re-noticing again or was that taken care of the last time? Staff replied this one will not need to be re-noticed. Commissioner Loner,qan moved to continue the hearing to the March 27, 2003 Planning Commission meeting. Motion was seconded by Commissioner Mill. Motion unanimously carried. Planning Commission Meeting - March 13, 2003 Page 1 of 6 lO B. Conditional Use 02-07, Design Review 02-18 and Variance 03-02, proposed 3,730 sq. ft. water system control center with a Variance to street standards located at 202 YounR St., City of Woodburn, applicant. Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Based on the information contained in the Staff Report, the information provided by the applicant and the applicable review criteria, findings required to prove Conditional Use 02-07, Design Review 02-18 and Variance 03-02 for Young St. and E Street and B Street can be made. Findings required to prove Variance 03-02 for Broadway Street can not be made. Staff recommended denial of Variance 03-02 for A Street, B Street and Young Street and also approval of Conditional Use 02-07 and Design Review 02-18. Denial was recommended by Staff of Variance 03-02 for Broadway Street. Commissioner Mill requested clarification regarding the ADA parking spaces. Staff responded those will be regular parking spaces. However, the applicant is proposing the one required ADA space that will be closest to an entrance on the side of the building. She explained they are required to have a 12 foot access in order to enter from A Street and exit on Young Street and ADA parking requires a considerable amount of width to meet the State requirements for that. Therefore, the applicant was not able to provide the handicapped parking space on that side. Additionally, Staff reported the driveway is there solely to provide an exit onto Young Street. Chairperson Lima questioned whether this will be a one way with a right turn only or right or left? Staff answered it could be right or left. She stated it is a one way just 12 feet wide. Commissioner Loner.qan asked what is there to keep people from turning in on that? Staff replied she assumes signs will be posted to prevent that. There is a condition of approval that requires striping or a marking and signage plan and part of the signage plan would be to provide a "Do Not Enter" or "Exit Only" sign. Commissioner Mill asked if it is a State or City code requirement that we have two parking spaces in that area? Staff stated there are a certain number of parking spaces that are required on a site according to the Woodbum Development Ordinance. She indicated 22 spaces were needed to meet the requirements and the applicant meets those requirements. There is no preclusion of adding an additional spot but they have to make sure that the parking is not located in a required yard. Commissioner Loner.qan inquired if we have allowed any Variances on Young St.? Staff responded we have not required Variances in the past for development on Young or other streets such as Lincoln or Hardcastle which are either service collectors or minor arterials. He explained there wasn't any requirement relating to improvement of streets under our old zoning ordinance. Therefore, everything was essentially done under the policies of the Public Works Department and they would determine whatever needed to be done in regards to that specific application. The new Development Ordinance has specific requirements and puts the burden on the applicant to justify why they do not need to do the improvement. With the previous zone ordinance the burden was essentially on the Public Works Department to justify why the applicant needed to do the improvement. Staff stated the Commission will be seeing many more Variances and Exceptions to Right of Way improvements. Commissioner Vancil questioned whether we will never have this become a minor arterial? He expressed concerns with setting a precedent being that this is the first one that comes before the Commission. Commissioner Vancil further commented that there are a few businesses particularly on Young St. that are right up on the street but beyond that he does not see a lot of buildings that are right up on the street. Planning Commission Meeting - March 13, 2003 Page 2 of 6 Although he does not know what the 20 year plan is but this is certainly going to be more than a 20 year building. Staff indicated this is something discussed by Staff and something that they need to address in the current Transportation Systems Plan update. The current TSP just labeled that as a minor arterial and stated we just have one cross section for a minor arterial. So we either have some sort of commitment to make the improvement meet that cross section or the TSP has to recognize a minor arterial that may have a different cross section. Staff remarked he does not have an easy solution as to how to address this other than either doing some sort of assessment district and go through and condemn all those properties or modify the cross section for that specific type arterial. Commissioner Loner.qan questioned how could it still be addressed if we've already created Variances? Staff replied he does not see a problem with the Variance for the connecting street. The Variance for the boundary street is something that really depends on a case by case basis as to what is feasible and what is not. He indicated to have the applicant widen the right-of-way along their frontage would result in the sidewalk running into the side of a building and that building is not going to go away any time soon and probably will not go away until the City were to do some sort of improvement district and buy it. Chairperson Lima commented the building northeast of the property will create a bottle neck if we did that. Commissioner Mill also remarked the lumber yard on the other side is also built up to the sidewalk. He stated there is a huge problem in terms of relocating businesses. Commissioner Vancil said he does not think any of this is going to come to pass in 2003 but it seems like some language is needed in this decision about holding that property available for the potential development. Additionally, he commented if it is in the Ordinance it is because somebody put some work into it and said that it is something we should pay attention to. He stated it does not look like the Ordinance means anything when new construction builds up and we do not pay attention to it. Chairperson Lima asked if the applicant has another site they could use for this facility other than the site presented tonight? Staff referred this question to the applicant. Commissioner Mill pointed out for the sake of the viewing public, the discussion regarding assessment district is just conjecture, hypothetical and no decisions are ever made at this level, by this body regarding that at all. TESTIMONY BY THE APPLICANT Randy Rohman, City of Woodburn Public Works explained the landscaping in front of the building was added to basically improve the looks of the building. Theoretically theywould not have to put in near the amount of landscaping that they are in front of the building. He expounded the bNO parking spaces placed in front of the building primarily would be intended for visitors just to make it a little easier for them to get into the building. Mr. Rohman agreed with some of the discussions on the Variance and commented acquiring the right-of-way would basically require destroying businesses all along the street and this is something that will need to be addressed in the Transportation Systems Plan. Additionally, he reported the reason for building there is because the building is intended as a Public Works maintenance area. He further stated it did not make any sense to have personnel scattered all over town because they share clerical support among all the divisions. Moreover, the coordination issues between the various maintenance functions would not be served by having them in some other location. Chairperson Lima asked what is the timetable for construction if this project is approved? Staff responded the contract is already awarded and as soon as it gets to the point where the Final Order is Planning Commission Meeting - March 13, 2003 Page 3 of 6 approved they will start construction. Commissioner Mill questioned if there will still be some wiggle room as far as making tweaks on outside plans if needed? Randy Rohman replied affirmatively. TESTIMONY BY PROPONENTS None TESTIMONY BY OPPONENTS None DISCUSSION Chairperson Lima closed the public hearing and opened Commission discussion. Commissioner Mill noted although the City of Woodburn is the applicant in this case, we should not treat them any differently than anybody else. On the other hand, every improvement that we ask for here ultimately costs you, me and everybody some amount of money. He further commented for this reason he is not seeing good common sense in a few areas. One being the area along Broadway where it has been without a sidewalk and planting strip for over 18 years and is an area that has very little.pedestrian traffic, is in an industrial area with no restaurants or anybody really walking down through there other than to some of the properties that are off to the east, which again is a pretty small area and those people seem to be getting along fine as it is. Commissioner Mill remarked he does not see any reason to spend the money, time and effort to improve something that there does not seem to be a justifiable need for. He indicated he does not go along with Staff's recommendation and suggested the Variance be granted simply for the reason that it seems to be an unneeded expense. Secondly, he could not see having another driveway on the Young St. location. It was reported by Commissioner Mill that Hershberger Motors existed at that location for a number of years with a huge amount of vehicle traffic going out one driveway. Additionally, he stated we would generate problems with people cutting through the driveway. The parallel parking spaces do not make logistical sense because you could have someone jockeying around and try to pull in the parallel space. He said there seems to be adequate room even in the landscaping plan for just two vertical stalls and would still meet the 22 spaces and allows for somebody to pull in, pull out, go out the same way and we are not impacting Young St. with yet another point of vehicle access onto a street that we are listing as a minor arterial with additional traffic. From a safety stand point, the driveway location might be nice and convenient but it creates a traffic flow problem and he could see an accident occurring from a conflict of traffic coming out two entrances. He proposed the elimination of the driveway and ask the applicant to possibly consider putting a few stalls in the area. Commissioner Loner.qan noted Commissioner Mill made some excellent points. However, he disagreed with treating the City as just another applicant. He commented we have to hold the City to a higher standard than you would any other applicant. As far as the Conditional Use, Commissioner Lonergan stated he certainly favors the location. However, he requested further clarification regarding the entrance on Young St. Commissioner Vancil also expressed concerns regarding the Young St. entrance and commented it seemed to him a reconfiguration without the extra entrance would make sense. He concurred that if the Ordinance states that you have to have a sidewalk and the strip, whether it is the City or not that it must be provided, because, if we do not require the sidewalk and strip, we are leaving ourselves open to debate with every developer that comes through. Commissioner Vancil felt we should support the Ordinance and require it. Chairperson Lima voiced concerns regarding the exit. He reported he visited the site and noticed there were three entrances. He said he drove around and he could not find the exit and ended up driving through the sidewalk. Chairperson Lima concurred with Staff's recommendation at this point. However, he is not sure about the entrance on Young St. Planning Commission Meeting - March 13, 2003 Page 4 of 6 13 Staff stated it is not feasible to put parking perpendicular to Young St. because there is a 10 foot landscape requirement and you can not put parking within the 10 feet without a Variance. You would also need a 19 foot deep stall and a 25 foot backing out area and there is not enough room there to do that. He explained the only way to get parking there would be a one-way drive aisle through. Staff further commented the traffic volume will be very Iow with just two parking spaces and he does not see a problem as far as exiting onto Young St. He indicated if the Commission is not satisfied with that the only other alternative would be to not have any parking in the front. Randy Rohman interjected there is a special setback off the minor arterial of 37 feet that can not have parking. He also added the two parallel parking spaces are just barely legal. Staff explained the parking has to be 17 feet back from the property line. He added it would not be feasible to do any other configuration there except for that. It is either that or no parking and no access on the front side of the building. Commissioner Loner,qan moved to adopt StafFs recommendation for Conditional Use 02-07, Design Review 02-18 and Variance 03-02 Parts A, B and C with all of Staff's recommendations and instructed Staff to return with a Final Order at the next meeting. Commissioner Vancil seconded the motion, which unanimously carried. Commissioner Loner,qan moved to deny Variance 03-02 Part D. Motion was seconded by Commissioner Van¢il. Motion carried with Commissioner Mill voting No. ITEMS FOR ACTION None DISCUSSION ITEMS Randy Rohman reported he would be happy to entertain any Public Works type questions that the Commission may have and if he is unable to answer them he will bring them back at the next meeting. Commissioner Loner.qan questioned if Parks staff moved out of the Front St. location? Randy Rohman replied Parks staff are still located on Front St. However, when the Young St. building is completed they will relocate. He communicated they will be losing the existing Public Works storage facility on Alexandra and some of that equipment will be moved over. The two buildings on Alexandra will be demolished and the intent is to try to sell that property. Commissioner Loner.qan also asked if the old treatment facility property will be sold? Randy Rohman responded it is a very difficult piece of property to sell primarily because you still have the old digesters, piping under the ground, filters etc. He indicated you almost have to pay somebody to take the property off your hands because the cost of demolishing that to a point where it would be useful are worth more than the property is. Mr. Rohman further commented they looked at that as a potential site but the old wastewater treatment structure is still in there and there is quite a bit of uncertainty as to environmental issues that might be tied with that too since it was a treatment plant for a number of years. However, it is useful as a storage area. REPORTS A. Building Activity for February 2003 B_.=. Plannina Project Tracking Sheet (revised 3-3-03) BUSINESS FROM THE COMMISSION Commissioner Mill requested an update regarding the Thomason Dealership signage. Planning Commission Meeting - March 13, 2003 Page 5 of 6 Staff reported she wrote a letter to the dealership basically stating that they had a certain number of days to either come in for a sign permit or take the sign down or Code Enforcement will take action. She stated that time period is just about over. Since she has not received anything from them, Code Enforcement will go ahead and cite them. Chairperson Lima welcomed the newly appointed Planning Commissioner, Patti Grigorieff. He announced Patti has a very strong business background as she has been a manager at a local bank and has lived in Woodburn for a number of years. ADJOURNMENT Commissioner Lonerqan moved to adjourn the meeting. Commissioner Mill seconded the motion, which unanimously carried. Meeting adjourned at 7:50 pm. CLAUDIO LIMA, CHA ERSON DATE ATTEST Jim Mulder, Community Development Director City of Woodburn, Oregon Date Planning Commission Meeting - March 13, 2003 Page 6 of 6 Community Center Committee Meeting Notes April 7, 2002 Present: Mayor Kathy Figley, John Brown, Randy Westrick, Sharon Felix, Joan Gotten, Flurry Stone, Patricio Eamons, Preston Tack, Melissa Tittle, Steve Newport, Richard ~Tennings, Nancy Kirksey, Elido Sifuentez Coil to Order 7:05 pm The following are facts from the Committee · The old Community Center will close July 2003 because it is an inadequate facility for the city's needs. · The city still has o need for a Community Center. · 5tarring point of funds available to build is $500,000. · Bond for funding is not feasible. The following are bullet points discussed by the Committee · The planning needs to start now. · The Committee decided to survey and focus on what the community needs in a Community Center. · The Committee agreed to look at the previous work accomplished and take ideas they can still use. · The Committee agreed that it needs a marketing strategy. This would get the vision of the Community Center out to the community and seeded. · The Committee has agreed that an architect needs to be incorporated in the planning process from start to finish. · Funding would be focused in grants, fundraising and corporate donors. Next meeting scheduled for May 5, 2003 at 7 pm. Meeting adjourned at c):00 pm 8D 16 CITY OF WOODBURN Community Development MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5250 Date: To: From: Subject: April 1,2003 Jim Mulder, Community Development Director Building Division Building Activity for March 2003 2001 2002 2003 Dollar Dollar Dollar No. Amount No. Amount No. Amount t New Residence Val~e 10 $944,929 10 $1,192,792 12 $1,920,183 Multi Family 0 $0 1 $7,259,590 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 3 $19,500 7 $113,985 0 $0 Industrial 0 $0 0 $0 0 $0 Commercial Value 2 $230,000 4 $37,437 4 $19,600 Signs, Fences, Driveways 6 $16,930 2 $4,700 2 $1,250 Manufactured Homes 0 $0 1 $85,421 1 $20,000 TOTALS 21 $1,211,359 25 $8,693,925 19 $1,961,033 Fiscal Year (July 1- $12,696,556 $57,211,002 $16,084,707 June 30) to Date I:~Community Developmenl~Bldg~Building Acfivity~BldgAcl-2003~Bldg Activity tvtemos'~activity -MARCH 03.wpd 1'7 C0/t'~/t,( ~ ~ YIN £OIt, OIt, O g0/Z0/g0 ~:0/97~'~0 ~cuoet, [:0/Zz_Jg0 lu~ldde penu~uoa ~0~0/~0 ~0/~ YIN ~0/0~ ~0/0~ y~ ~eN ~u~ldde ~0/Z~9 ~0~0 ~epual~ L~ e~ ~PeaH aha XuadOJd s Jaded OD Joj JaP JO eno 5upeeH eno XuedoJd Jaded Od JO] ~Jaefl Sle~eja~ J~ueld ole0 · ~ O0 '~ Og id~ ~S lsod ol ao~lON leu~ JapJO 0d Idu ~S ~sod ol co!iON se~l~l~3e~ Xea~ ag~lON Ire~ Od leU~ 83~1ON CO";~'~' :Pe$1^eU- 133HS ~)NI)I:3V1dl l::):ll'O~ld ~DNINNV-Id /:I=IHS E)NlYlO~d/~OgrO~d ~)NINNV'ld lin°aN uOflLOl~ II ~O~A ~z~o ~ ~O~O/PO gO/O~/CO JOjg~A ~0 eno 6upeeH eno XpadoJd s~aded OD JOj J~PJO eno 6upeaH eno ~edoJd Jaded '~0 00 id~ ~S }sod ol eot ON leU~j. JaPJO Od idu ~S lSOd ol eoflON a3~lON I~e~ Od leU!j aOUON · ~, ..................... 133HS DNI)I::)~::IJ./:::)31'OUd 9NINN~'qd S.LO:II'O~Id :ION'Vd 9NO'I WOODBURN PUBLIC LIBRARY MONTHLY REPORT FOR MARCH 2003 8G III. I. CIRCULATION Current: 13,916 Adult: 9,874 Children: 4,042 In-House Use: 2,184 II. INTERLIBRARY LOAN Previous: 2002 2001 2000 Books Loaned: 1,355 CCRLS: In-State Special: Books Borrowed: 1,109 1,354 0 All Other In-State: 1 Out-Of-State: 0 CCRLS: In-State Special: 1,089 0 All Other In-State: 17 Out-Of-State: 3 12,726 14,224 14,275 REFERENCE Woodburn Referrals Other Total 2003 1,097 48 1,222 2,367 2002 1,077 75 1,498 2,650 2001 1,108 71 1,268 2,447 2000 919 41 1,079 2,039 Database Usage: July: 87 October: August: 134 November: September: 228 December: IV. COMPUTER USAGE 233 Janua~: 458 720 Februaw: 422 304 Ma~h: 416 (notalldata basesincluded) Average per open hours: 10.51 Average per open hours: 4.33 Adults: 2,658 Children: 1,096 V. LIBRARY SPONSORED PROGRAMS Adults: 9 Children: 27 VI. VOLUNTEER HOURS WORKED No. Attending: No. Attending: 217 697 192.5 VII. FINANCE $2,209.12 VIII. HOLDINGS New Adds For The Month of March: 926 76,801 IX. PATRON LOAN TYPES 14,978 Monthly Statistics: March 2003 1 22 City of Woodburn Police Department STAFF REPORT 270 Montgomery Street Woodburn, Oregon 97071 Datc: April 9, 2003 From' ),~.,/~'~Scolt Rus.s¢ll, Chief of ?olic¢ TO: Mayor and Council Thru: John Brown, City Administrator Subject: Police Department Activities - January 2003 (503) 982-2345 8H The attached report is a monthly analysis of police department calls for service. This form looks a little different than past reports, as it is derived from the Police Department's new records management system rather than the Consolidated Monthly Report received from R.A.I.N. in past years. This report lists all police department incident investigations for the month of January 2003. Additional data will be gathered over the next few months and, by July, should enable us to provide statistics for comparison to previous years. Should you have questions or wish further information, please contact me. 23 Woodburn Police Dept. PAGE DATE: 4/08/2003 PL6860 TIME: 14:54:25 MONTHLY CRIMINAL OFFENSES FOR JANUARY 2003 SCOTTRU ORI#: 0R0240500 WPD RESULTS FOR ALL OFFENSES CHARGE DESCRIPTION JAN TOTAL AGGRAVATED ASSAULT 4 4 AGGRAVATED MURDER 0 0 ANIMAL ORDINANCES 21 2! ARSON 1 ! ASSAULT SIMPLE 14 14 ATTEMPTED MURDER 0 0 BOMB THREAT 0 0 BRIBERY 0 0 BURGLARY - BUSINESS 4 4 BURGLARY - OTHER STRUCTURE 2 2 BURGLARY - RESIDENCE 11 11 3HILD ADBANDOMENT 0 0 CHILD NEGLECT 0 0 CITY ORDINANCE 15 15 CRIME DAMAGE-NO VANDALISM OR ARSON 5 5 CURFEW 1 1 CUSTODIAL INTERFERENCE 0 0 CUSTODY - DETOX 3 3 CUSTODY - MATERIAL WITNESS 0 O CUSTODY - MENTAL 0 0 CUSTODY - PROTECITVE 0 0 DISORDERLY CONDUCT 2 2 DRINKING IN PUBLIC 0 0 DRIVING UNDER INFLUENCE 6 6 DRUG LAW VIOLATIONS 16 16 DRUG PARAPHERNALIA 0 0 DWS/REVOKED - FELONY 2 2 DWS/REVOKED-MI SDEMEANOR 0 0 ELUDE 3 3 EMBEZZLEMENT 0 0 ESCAPE FROM YOUR CUSTODY 0 0 EXTORTION/BLACKMAIL 0 0 FAIL TO DISPLAY OPERATORS LICENSE 1 1 L~MILY-OTHER 0 0 FORCIBLE RAPE 1 1 FORGERY/COUNTERFEITING 5 5 FRAUD - ACCOUNT CLOSED CHECK 2 2 FRAUD - BY DECEPTION/FALSE PRETENSES 3 3 FRAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE 1 1 FRAUD - IMPERSONATION 0 0 FRAUD - NO ACCOUNT - CHECK 0 0 FRAUD - NOT S~FICIENT FUNDS CHECK 0 0 FRAUD - OF SERVICES/FALSE PRETENSES 1 1 FRAUD - WELFARE 0 0 FRAUD - WIRE 0 0 FRAUD-OTHER 0 0 FUGITIVE ARREST FOR ANOTHER AGENCY 49 49 FURNISHING 0 0 SAMBLING - BOOKMAKING 0 0 GAMBLING - GAMES 0 0 ?~%~IBLING - ILLEGAL DEVISES/MACHINES 0 0 SAMBLING - ILLEGAL PAY OFF 0 0 9.4 Woodburn Police Dept. PAGE DATE: 4/08/2003 PL6860 TIME: 14:54:25 MONTHLY CRIMINAL OFFENSES FOR JANUARY 2003 SCOTTRU ORI#: 0R0240500 WPD RESULTS FOR ALL OFFENSES CH~GE DESCRIPTION JAN TOTAL GAMBLING - NIYMBERS AND LOTTERY GAMBLING - OTHER GANBAGE LIT~PERING HIT AND RUN FELONY HIT ~ RUN-MISDEMEANOR iLLEGAL ALLEN - INS HOLD ILLEGAL ESTABLISiLMENT iLLEGAL LIQUOR-MAKE,SELL,POSSESS iMPORTING LIQUOR iNTIMIDATION /OTHER CRIMINAL THREAT JUSTIFIABLE HOMICIDE KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE KIDNAP - FOR PJ%NSOM KIDNAP - HI-JACK,TERRORIST KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS LICENSING OPd)tNANCES LIQUOR LAW-OTHER LIQUOR LICENSE VIOLATIONS MINOR IN POSSESSION MINOR ON PREMISES MISCELLANEOUS MOTOR VEHICLE THEFT NEGLIGENT HOMICIDE - TRAFFIC NEGLIGENT MANSLAUGHTER NON CRIMINAL DOMESTIC DISTURBANCE NON SUPPORT OTHER PROPERTY - FOUND LOST MISLAID PROPERTY RECOVER FOR OTHER AGENCY PROSTITUTION - COMPEL PROSTITUTION - ENGAGE IN PROSTITUTION - OTHER PROSTITUTION - PROMOTE PUBLIC HEALTH AND SAFETY ORDINANCES RECKLESS DRIVING ROBBERY - BANK ROBBERY - BUSINESS ROBBERY - CAR JACKING ROBBERY - CONV.STORE ROBBERY - HIGHWAY ROBBERY - OTHER ROBBERY - RESIDENCE ROBBERY - SERVICE STATION RUNAWAY SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY SEX CRIME - EXPOSER SEX CRIME - FORCIBLE SODOMY SEX CRIME - INCEST SEX CRIME - MOLEST (PHYSICAL) SEX CRIME - NON FORCE SODOMY SEX CRIME - NON-FORCE RAPE SEX CRIME - OBSCENE PHONE CALL 0 0 0 0 8 8 0 0 15 15 0 0 0 0 0 0 0 0 2 2 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 3 3 0 0 0 0 6 0 0 0 0 0 0 0 12 12 17 17 0 0 0 0 0 0 0 0 0 0 5 5 0 0 0 0 2 2 0 0 0 0 0 0 1 1 1 1 0 0 15 15 0 0 0 0 0 0 0 0 1 0 0 2 2 0 0 Woodburn Police Dept. PAGE DATE: 4/08/2003 PL6860 TIME: 14:54:25 MONTHLY CRIMINAL OFFENSES FOR JANUARY 2003 SCOTTRU ORI~: 0R0240500 WPD RESULTS FOR ALL OFFENSES CHARGE DESCRIPTION JAN TOTAL SEX CRIME - OTHER 1 1 SEX CRIME - PEEPING TOM 0 SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 1 1 SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 STALKER 0 0 STOLEN PROPERTY - RECEIVING,BUYING,POSSESSING 0 0 THEFT - BICYCLE 2 2 THEFT - BUILDING 3 3 THEFT - COIN OP MACHINE 1 1 THEFT - FROM MOTOR VEHICLE 52 52 THEFT - MOTOR VEHICLE PARTS/ACCESSORIES 3 3 THEFT - OTHER 10 10 THEFT - PICKPOCKET 0 0 THEFT - PURSE SNATCH 2 2 THEFT - SHOPLIFT 14 14 TRAFFIC ORDINANCES 32 32 TRAFFIC VIOLATIONS 30 30 TRESPASS 4 4 UNKNOWN 0 0 VANDALISM 42 42 VEHICLE RECOVERD FOR OTHER AGENCY 6 6 VIOLATION OF COURT ORDER 0 0 WARRANT ARREST FOR OUR AGENCY 0 0 ~APON - CARRY CONCEALED 1 1 WEAPON - EX FELON IN POSSESSION 0 0 WEAPON - OTHER 0 WEAPON - POSSESS ILLEGAL 1 1 WEAPON - SHOOTING IN PROHIBITED AREA 0 0 WILLFUL MURDER 0 0 ZONING ORDINANCE 3 3 TOTAL: 472 472 2003 TOTAL: 472 0 0 0 0 0 0 0 0 0 0 0 472 2002 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0 2001 TOTAL: 0 0 0 0 0 0 0 0 0 0 0 0 0 Woodburn Police Dept. PAGE DATE: 4/08/2003 PL6850 TIME: 15:09:52 MONTHLY ARRESTS BY OFFENSE FOR JANUARY 2003 SCOTTRU ORI#: 0R0240500 WPD RESULTS FOR ALL CHARGES CHARGE DESCRIPTION JAN TOTAL AGGRAVATED ASSAULT 5 AGGRAVATED MURDER 0 ANIMAL ORDINANCES 0 ARSON 0 ASSAULT SIMPLE 13 ATTEMPTED MURDER 0 BOMB THREAT 0 BURGLARY - BUSINESS BURGLARY - OTHER STRUCTURE 0 BURGLARY - RESIDENCE 2 CHILD ADBANDOMENT CHILD NEGLECT 0 CITY ORDINANCE 0 CRIME DAMAGE-NO VANDALISM OR ARSON 1 CURFEW 1 CUSTODIAL INTERFERENCE 0 CUSTODY - DETOX 3 CUSTODY - MENTAL 0 CUSTODY - PROTECITVE DISORDERLY CONDUCT 3 DRINKING IN PUBLIC 0 DRIVING UNDER INFLUENCE 6 DRUG LAW VIOLATIONS 16 DRUG PARAPHERNALIA 0 DWS/REVOKED - FELONY 2 ELUDE 2 ESCAPE FROM YOUR CUSTODY 0 EXTORTION/BLACKMAIL O FAIL TO DISPLAY OPERATORS LICENSE 1 FAMILY-OTHER 0 FORCIBLE RAPE 0 FORGERY/COUNTERFEITING 1 FRAUD - ACCOUNT CLOSED CHECK 1 FRAUD - BY DECEPTION/FALSE PRETENSES 0 FkAUD - CREDIT CARD/AUTOMATIC TELLER MACHINE 0 ?lAUD - IMPERSONATION 0 FRAUD - NOT SUFFICIENT FUNDS CHECK 0 FRAUD - OF SERVICES/FALSE PRETENSES 0 FRAUD-OTHER 0 FUGITIVE ARREST FOR ANOTHER AGENCY 51 GAMBLING - GAMES 0 GAMBLING - OTHER 0 GARBAGE LITTERING 0 HIT AND RUN FELONY 0 HIT AND RUN-MISDEMEANOR 5 ILLEGAL ALIEN - INS HOLD 0 INTIMIDATION /OTHER CRIMINAL THREAT 4 KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 KIDNAP - FOR RANSOM 0 KIDNAP - HI-JACK,TERRORIST 0 KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNESS 0 LICENSING ORDINANCES 0 5 0 0 0 13 0 0 0 0 2 0 0 0 1 1 0 3 0 0 3 0 16 0 2 2 0 0 1 0 0 1 1 0 0 0 0 0 0 51 0 0 0 0 5 0 4 0 0 0 0 0 Woodburn Police Dept. PAGE DATE: 4/08/2003 PL6850 TIME: 15:09:52 MONTHLY ARRESTS BY OFFENSE FOR JANUARY 2003 SCOTTRU ORI~: OR0240500 WPD RESULTS FOR ALL CRARGES CHARGE DESCRIPTION JAN TOTAL MINOR IN POSSESSION 3 3 MINOR ON PREMISES 0 0 MI SCELLANEOU$ 0 0 MOTOR VEHICLE THEFT 2 2 NEGLIGENT HOMICIDE - TRAFFIC 0 0 NEGLIGENT MANSLAUGHTER 0 0 OTHER ! 1 11 PROPERTY - FOUND LOST MISLAID 0 0 PROPERTY RECOVER FOR OTHER AGENCY 0 0 PROSTITUTION - COMPEL 0 0 PROSTITUTION - ENGAGE IN 0 0 PROSTITUTION - PROMOTE 0 0 PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 RECKLESS DRIVING 0 0 ROBBERY - BANK 0 0 ROBBERY- BUSINESS 4 4 ROBBERY - CAR JACKING 0 0 ROBBERY - CONV. STORE 0 0 ROBBERY - HIGHWAY 0 0 ROBBERY - OTHER 0 0 ROBBERY - RESIDENCE 2 2 ROBBERY - SERVICE STATION 0 0 RUNAWAY 3 3 SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 0 SEX CRIME - EXPOSER 0 0 SEX CRIME - FORCIBLE SODOMY 0 0 SEX CRIME - INCEST 0 0 SEX CRIME - MOLEST (PHYSICAL) 0 0 SEX CRIME - NON FORCE SODOMY 0 0 SEX CRIME - NON-FORCE RAPE 0 0 SEX CRIME - OBSCENE PHONE CALL 0 0 SEX CRIME - OTHER 0 0 SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 STALKER 0 0 STOLEN PROPERTY - RECEIVING, BUYING,POSSESSING 0 0 THEFT - BICYCLE 0 0 THEFT - BUILDING 1 1 THEFT - COIN OP MACHINE 0 0 THEFT - FROM MOTOR VEHICLE 4 4 THEFT - MOTOR VEHICLE PARTS/ACCESSORIES 0 0 THEFT - OTHER 1 1 THEFT - PICKPOCKET 0 0 THEFT - PURSE SNATCH 1 1 THEFT - SHOPLIFT 14 14 TRAFFIC ORDINANCES 0 0 TRAFFIC VIOLATIONS 30 30 TRESPASS 6 6 VANDALISM 4 4 VEHICLE RECOVERD FOR OTHER AGENCY 0 0 VIOLATION OF COURT ORDER 0 0 WEAPON - CARRY CONCEALED 0 0 9.8 Woodburn Police Dept. PAGE DATE: 4/08/2003 PL6850 TIME: 15:09:52 MONTHLY ARRESTS BY OFFENSE FOR JANUARY 2003 SCOTTRU ORI#: OR0240500 WPD RESULTS FOR ALL CHARGES CHARGE DESCRIPTION JAN TOTAL WEAPON - EX FELON IN POSSESSION WEAPON - POSSESS ILLEGAL WEAPON - SHOOTING IN PROHIBITED A/LA WILLFUL MURDER ZONING ORDINANCE 0 0 3 3 0 0 0 0 0 0 2003 TOTAL: 206 0 0 0 0 O © 0 0 0 C 0 206 2002 TOTAL: 0 0 0 0 0 C 0 0 0 0 0 0 0 2001 TOTAL: 0 0 0 0 0 C C 0 0 0 0 0 0 9.9 /oodburn Police Dept. )ATE 04/08/2003 FROM DATE: 01/01/2003 PiNg 15:12:15 TO DATE : 01/31/2003 TOTAL ARRgSTS: 21 OHit . : OR0240500 3UV~ILE ARRESTS BY LOCATION ALL DATE/TIME CHARGE/CODE 01/28/03 16:00 DISORDERLY CONDOCT 01/28/03 16:00 DISORDERLY CONDUCT 01/23/03 20:18 GIVING FALSE INFO TO POLICE OFC-CRIM OFF 01/17/03 13:45 ASSAULT IV 01/16/03 14:55 PCS ~RIOUANA WITH IN 1000 FFA-T OF A $CHOO 01/13/03 14:40 PCS MARIJUANA WITH IN 1000 FEET OF A SCHOO FUGITIVB 01/08/03 10:25 RONAI~Y - LOCAL JURISDICTION 01/12/03'22:46 .~Y - LOCAL ~P, ISDICTION 01/08/03 12:00 }'OS~ION CON'I~{OLT.~ S[IBSTA.NCI~ I~_.qS 01/29/03 11:15 M]~}IACING CI~lq~TNAL }[[SCHIEF II (VANI3d%LIS}{) 01/24/03 11:05 ~ TRESPASS II 01/05/03 14:20 HIT AND RON -V]~{ICI2E-PROP~TY },'O OPERATORS LICENSE 01/24/03 2:21 RONAWAY - LOCAL 3ORISDICTIOtq 01/15/03 19:15 THEFT II - SHOPLIFTII4G 01/15/03 16:10 THEFT III - SHOPLIFTI~ 01/13/03 19:35 ~ II - SHOPLI~ING 01/10/03 16:05 CRII{3D~d~ TRF~SPASS 1 01/14/03 11:50 R~Y - OTHER ,Jb'RISDI~ION 01/24/03 13:40 C~ZlMINAL TRESpASs II 01/13/03 13:25 CRI~ 'i'P.]ESPin~qS II 01/16/03 13:30 POSSB',SSION COtN'I~{OtJ,PJ3 SDBSTi~dqCE LKgS 'It{A}; PAGE PLO315 ~RU 3O 81 Date: From: To: Through: Subject: April 14, 2003 .esr/ Scott Russell, Chief of Polic Mayor and City Council John C. Brown, City Administrator Information on 911 Town Hall Consolidation Meeting Recommendation: No action required by City Council Town Hall Meeting On March 18, 2003 staff attended a town hall meeting regarding 911 Public Safety Answering Point (PSAP) consolidation. The meeting was held at the Star Theater in Stayton and was attended by various interested members of the state legislature. Representative Zauner and Senator Courtney were not in attendance. Chief Don Eubank from Stayton Police, Chief Jack Carriger, Stayton Fire District and Representative Jeff Kropf hosted the meeting. The purpose of the meeting was to discuss 911 PSAP consolidation as currently mandated by 2001 House Bill 3977, and pending legislation that seeks to overturn the current law. Representative Dan Doyle from Salem indicated that he was undecided on the issue and wanted to hear what constituents had to say. He indicated that 2001 House Bill 3977 had been forwarded in the previous legislative session because proponents stated that it would be a first step towards interoperability between jurisdictions and emergency services disciplines, and it was touted as increasing efficiency and cost savings to the taxpayer. Representative Kropf, and the remainder of the legislators present indicated their support for overturning current law and allowing 911 PSAP operations to continue as the currently are without requiring consolidation. Many constituents from throughout the state spoke in favor of overturning current law and allowing 911 PSAP operations to continue as they currently do. That is allowing consolidation where and when it increases effectiveness and efficiency, but not forcing consolidation where it will reduce service levels and cost additional taxpayer dollars. Police Chiefs, Fire Chiefs, City Managers, Mayors, and Dispatch Center Directors from throughout the state spoke in favor of repealing the current law and some cities presented resolutions to that effect. I was impressed by the many ordinary citizens who also spoke passionately about maintaining a local point of contact for emergency services. They discussed local control and the local knowledge bases that could be lost if consolidation was ultimately mandated. After over 2 ½ hours of public input there were no statements made in favor of the existing consolidation plan. The panel of legislators indicated that various bills had been introduced to repeal 2001 House Bill 3977. They indicated that House Bills 2833, 3257, 3154, and 3124 all sought to abolish 911 consolidation. The panel indicated at the close of the meeting that they would all support repealing HB 3977 but would need local support to ensure that this occurred. 911 PSAP Consolidation Issues In August 2002 Acting Chief Paul Null made a presentation 2001 House Bill 3977 which required a local consolidation plan and its implications for the City of Woodburn. (I have attached a copy of that staff report for your information) In discussing the consolidation issue with the NORCOM user board we have the same concerns as most of the other communities represented at the town hall meeting in that we believe that forced 911 PSAP consolidation will cause: Loss of local control 911 call delay Reduced service levels Loss of system redundancy Loss of funding Un-funded state mandate In north Marion County our police, fire, and EMS operate as a team to save lives and protect property. We accomplish this through: · Cooperation in the Norcom ORS 190 where every agency has an equal vote · Cooperation between the emergency services under the Norcom umbrella that far exceeds just funding and creates a process of continuous improvement in the service we deliver to the citizens including working on interoperability issues · Operation of a dispatch center that has an invaluable local knowledge base and information systems that provide for efficient and effective delivery of emergency services The consolidation plan requires physical (not automated) call transfer of 911 calls from the PSAP to any other dispatch locations. Our experience with call transfer to NORCOM from other centers shows that this causes delays and potentially the dropping of calls. Either of these problems encountered during a 911 call could cost lives and are not acceptable. In our situation it would require calls from the Woodbum area to be re-routed to Salem for answering and then transferred back to Woodbum for dispatching. Our citizens deserve equal service to those living in Salem and should not treated as second class when it comes to 911 service and access to emergency services. 152 2 Under the current law requiring consolidation there would be only one 911 PSAP allowed per county. Local dispatch centers could continue to receive 911 calls if they desire but would lose 911 Tax funding. In our case loss of funding could require our dispatch center to increase operating fees by approximately $170,000.00 annually and might require us to seek 911 and dispatch services elsewhere. In either case we would face a substantial cost increase and/or service reduction. This could mean reductions in police operations and effectiveness while the other portions of the criminal justice system are already at their breaking point. In the post 9-11 world we find ourselves in today it makes no sense to require the routing of all emergency calls through one center and eliminate current system redundancy that would allow our emergency services to keep functioning if another center was disabled. Finally, there is no funding to complete any consolidation. The funding for such project has already been redirected by the legislature and now is a potentially un- funded mandate. If the idea of HB3977 was to create efficiency it was misguided. Consolidation of centers will occur as needed as a natural outcome of increased technology and the search for better, and more efficient, service by users. Mandating it could create an inefficient, unstable system and cost lives. The other stated goal was to improve interoperability between departments and emergency services disciplines. This is a complicated issue that will not be solved by simply funding only one 911 PSAP per county. Sacrificing functioning, battle tested, 911 systems in favor of some undefined potential "interoperability" does not make good sense. Emergency service personnel understand that proper interoperability means more than just all talking on the same channel. It is a complex issue properly supported by the state but addressed at the local level. 153 City of Woodburn Police Department 270 Montgomery Street Date: From: To: Through: Subject: STAFF REPORT Woodburn OR 97071 (503) 982-2345 August 19, 2002 Paul Null, Acting Chief of Police Mayor and City Council John Brown, City Administrator County 911 Consolidation Plan Recommendation: No action required by City Council House Bill 3977 The 2001 legislators expressed their intent that in the biennia beyond the 2001-2003 biennium, state 911 tax revenues will only be used to support one primary Public Safety Answering Point (PSAP) in each county. A major focus of the legislation is to facilitate consolidation of Primary PSAPs in multi-PSAP counties. To that end, the 2001 Legislature passed and the Governor signed HB3977. The House Bill contains the following: Extends sunset of the 911 phone tax to December 31, 2003. Requires counties with multi-primary PSAP's to jointly submit a 911 consolidation plan to Oregon Emergency Management for consolidation by September 1, 2002. Established a consolidation incentive fund from 911 revenue received in the 2001-2003 biennium exceeding 56 million dollars. Marion County PSAPs Marion County currently has four dispatch centers which receive 911 phone calls and are designated as Primary PSAPs. They are North Marion County Communication (NORCOM) located in Woodburn, Silver Falls Communication Center (SFCC) located in Silverton, Santiam Canyon Communications Center (SCCC) located in Stayton, and Willamette Valley Communication Center (WVCC) located in Salem. 911 Consolidation Committee In October 2001, every ambulance service, police, and fire department in Marion County came together to discuss HB 3977 and it's implications. A committee was formed and met numerous times over the course of this year to develop a PSAP consolidation plan as mandated by the house bill. The Consolidation Plan The consolidation plan assumes that all current dispatch centers will continue to be operational after the 911 consolidation plan is implemented. And, if the legislature forces 911 consolidation, Willamette Valley Communication Center (WVCC) will become the Primary PSAP for Marion County taking over all 911 communication. Once a 911 call is received by WVCC, the call will then be transferred to the appropriate dispatch center for dispatch of police, fire, or ambulance. The consolidation plan also establishes facility, equipment, and personnel requirements. The consolidation planning committee developed the final draft of the Marion County 91 ! Consolidation Plan and were to take the plan back to their perspective boards for final approval prior to the submission deadline of September I, 2002. Three of the four dispatch boards have approved the final draft(Draft #7). On Monday July 29'h WVCC Director Mark Bucholz advised the City of Salem would like to include language that provides the ability to charge secondary PSAP's for answering and transferring 9] ] calls, in the event future funding is reduced or eliminated. This language was added to draft #8. NORCOM, Santiam, and Silver Falls Board¥ reiected the change in language, indicating issues relating to future funding would be addressed at a later date through an inter-agency agreement. As of this date, it is unclear if kVVCC will sign off on the consolidation plan as proposed. Fiscal Impact to the City of Woodburn NORCOM's current operational budget for FY 2002-2003 is $763,608. Using a per capita fee model, the City of Woodbum will pay NORCOM $254,556. this fiscal year to provide dispatch services to the police department. NORCOM's portion of 911 tax revenues this fiscal year is estimated to be $170,000. If the legislature mandates 911 consolidation, it would mean NORCOM would lose $170,000. of future revenue which would have to be born by NORCOM users. The City of Woodburn could be responsible for making up approximately 50% of the $170,000. shortfall. Recent Legislative Action In the third most recent legislative special sessions, the legislature extended the sunset of 911 phone tax to 2008. The legislature also redirected $7 million from the PSAP Consolidation Incentive Fund, leaving no identified funds to assist in the 911 consolidation. Future Options/Decision Facing NORCOM Users if 911 Consolidation occurs Keep NORCOM operational and develop plan to replace 911 phone tax loss of $170,000. Keep NORCOM operational as a Primary PSAP. (This would require NORCOM to be responsible for maintaining 911 phone lines and equipment which is currently paid for by Oregon Emergency Management) Consolidate NORCOM with Willamette Valley Communication Center. (At this point in time the City of Salem is not interested in forming an ORS 190 even if dispatch consolidation occurs. Consolidate NORCOM with Santiam and Silver Falls communication centers. 35 WOODBUP, N LIVE C I T Y O F W O 0 D B U R N PAGE 1 DATE 4/08/03 AP0470 TIME 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CH~CK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE BA~ACCOUNT AP A/P Accounts Payable 67309 11/27/02 3/31/03 NRPA PACIFIC REGION 67745 1/03/03 3/31/03 MARIAN REED 67956 1/24/03 3/31/03 CURTIS STULTZ 68179 2/07/03 3/31/03 OREGON BUILDING OFFICIALS 68198 2/07/03 3/31/03 WOODBLrRN DOWNTOWN ASSOC 68218 2/14/03 3/31/03 DONNA GP~AMSE 68227 2/14/03 3/31/03 JOY CONSTRUCTION 68231 2/14/03 3/31/03 MARIAN REED 68239 2/14/03 3/31/03 NORCOM 68242 2/14/03 3/31/03 OREGON ACCREDITATION ALLIANCE 68243 2/14/03 3/31/03 OREGON BUILDING OFFICIALS 68244 2/14/03 3/31/03 OREGON BUILDING OFFICIALS 68254 2/14/03 3/31/03 ROBERT STACK 68255 2/14/03 3/31/03 RYAN HERC0 CO. 68268 2/14/03 3/31/03 WHITNEY EQUIPMENT CO INC 68275 2/21/03 3/31/03 1~ ROSALES 68294 2/21/03 3/31/03 J & L SELF DEFENSE PRODUCTS 68299 2/21/03 3/31/03 MULTI TECE ENG SERV INC 68301 2/21/03 3/31/03 NEW WORLD SYSTEMS 68303 2/21/03 3/31/03 NORCOM 68304 2/21/03 3/31/03 OACP 68315 2/28/03 3/31/03 VALLEY MAILING SERVICE INC 68316 2/28/03 3/31/03 A & A PEST CONTROL, INC 68317 2/28/03 3/31/03 ACE SEPTIC & EXCAVATING 68318 2/28/03 3/31/03 ADOLPH KIEFER & ASSOCIATES 68319 2/28/03 3/31/03 ;tEROTEK INC 68320 2/28/03 3/31/03 AFLAC 68321 2/28/03 3/31/03 AGNES HAGENAUER 68322 2/28/03 3/31/03 AMER. BACKFLOW PREVENT. ASSN 68323 2/28/03 3/31/03 AMERICAN ASSOCIATION OF MUSEUM 68324 2/28/03 3/31/03 AMERICAN HERITAGE LIFE INS CO 68325 2/28/03 3/31/03 ARI~K UNIFORM NATIONAL ACCTS 68326 2/28/03 3/31/03 ARA~K UNIFORM SERVICE INC 68327 2/28/03 3/31/03 A~ROW FENCE COMPA2~Y 68328 2/28/03 3/31/03 A~SOCIATED ADMINISTRATORS 68329 2/28/03 3/31/03 AT & T 68330 2/28/03 3/31/03 AUTO ADDITIONS, INC 68331 2/28/03 3/31/03 AWARDS AND ATHLETICS 68332 2/28/03 3/31/03 BATTERIES NORTHWEST 68333 2/28/03 3/31/03 BEARS & ROSES HARLEY-DAVIDSON 68334 2/28/03 3/31/03 BETH M FOLKERTS 68335 2/28/03 3/31/03 BEULAH JORDAN 68336 2/28/03 3/31/03 BI-MART CORPORATION 68337 2/28/03 3/31/03 C-MORE PIPE SERVICES 68338 2/28/03 3/31/03 CALVIN KOLLASCH 68339 2/28/03 3/31/03 Ci%RLS SEPTIC TANK CLEANING INC 68340 2/28/03 3/31/03 CASCADE COLUMBIA DIST CO 68341 2/28/03 3/31/03 CASCADE POOLS 68342 2/28/03 3/31/03 CASE AUTOMOTIVE 68343 2/28/03 3/31/03 CCP INDUSTRIES 68344 2/28/03 3/31/03 CENTRAL UNITED LIFE INS CO 342.56 9.O0 52.45 150 00 75 00 19 00 1,631 75 8 00 47,198 37 171 98 124 72 450.00 10.00 20.56 4,830.00 130.00 158.00 1,321.72 400.00 275.55 100.00 437.85 141.50 840.50 189.87 140.00 890.22 73.16 50.00 iO0.O0 70.96 596.80 228.96 2,036.00 1,466.86 41.68 98.00 203.40 158.85 2,784.81 7.50 173.71 301.33 367.50 205.84 100.00 628.00 992.38 2,023.59 65.58 348.60 342.56 9.00 52.45 150.00 75.00 19.00 1,631.75 8.00 47,198.37 171.98 124.72 450.00 10.00 20.56 4,830.00 130.00 158.00 1,321.72 400.00 275.55 100.00 437.85 141.50 840.50 189.87 140.00 890.22 73.16 50.00 100.00 70.96 596.80 228.96 2,036.00 1,466.86 41.68 98.00 203.40 158.85 2,784.81 7.50 173.71 301.33 367.50 205.84 100.00 628.00 992.38 2,023.59 65.58 348.60 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 WOODBUP-N LIVE C I T Y 0 F W O 0 D B U R N PAGE 2 DATE 4/08/03 AP0470 TIME 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID C~CK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 68345 2/28/03 3/31/03 CLASS SOFTWARE SOLUTIONS 68346 2/28/03 3/31/03 COASTAL FARM HOME SUPPLY 68347 2/28/03 3/31/03 COASTWIDE L~ORATORIES 68348 2/28/03 3/31/03 COLONIAL LIFE INSURANCE 68349 2/28/03 3/31/03 CORNELIUS DONI~LLY 68350 2/28/03 3/31/03 COSTCO WHOLESALE 68351 2/28/03 3/31/03 CTL CORPORATION 68352 2/28/03 3/31/03 CLrRTIS STULTZ 68355 2/28/03 3/31/03 DAVISON AUTO PARTS 68356 2/28/03 3/31/03 DAVISON AUTO PARTS - POLICE 68357 2/28/03 3/31/03 DEPT. OF ENVIR. QUALITY 68358 2/28/03 3/31/03 DHR CHILD SUPPORT UNIT 68359 2/28/03 3/31/03 DOROTHA BORLAND 68360 2/28/03 3/31/03 DORTIGNACQ & ASSOCIATES 68361 2/28/03 3/31/03 EBS 68362 2/28/03 3/31/03 EL HISPANIC NEWS 68363 2/28/03 3/31/03 EMERGENCY SERV CI4-APLAINCY INC 68364 2/28/03 3/31/03 ENGEL~L~N ELECTRIC 68365 2/28/03 3/31/03 ERNIE GRAKAM OIL, INC 68366 2/28/03 3/31/03 FAMILIAN NW 68367 2/28/03 3/31/03 FOTO MAGIC 68368 2/28/03 3/31/03 G.W. HARDWARE CENTER 68369 2/28/03 3/31/03 GALE GROUP 68370 2/28/03 3/31/03 GENEP,3tL ELECTRIC CAPITAL 68371 2/28/03 3/31/03 GEOLINE POSITIONING SYS INC 68372 2/28/03 3/31/03 GERTRUDE REES 68373 2/28/03 3/31/03 HATTIE VANDECOVERING 68374 2/28/03 3/31/03 HILLYER'S MID CITY FORD 68375 2/28/03 3/31/03 ICMA RETIREMENT TRUST 401 68376 2/28/03 3/31/03 ICMA RETIREMENT TRUST AGT 457 68377 2/28/03 3/31/03 IKON OFFICE SOLUTIONS 68378 2/28/03 3/31/03 INDUSTRIAL MACHINING & FAB INC 68379 2/28/03 3/31/03 INDUSTRIAL WELDING SUPPLY 68380 2/28/03 3/31/03 INGRAM DIST. GROUP 68381 2/28/03 3/31/03 J. WARD O'BRIEN 68382 2/28/03 3/31/03 JAVIER M PERFECTO 68384 2/28/03 3/31/03 JEFF TUCKER 68385 2/28/03 3/31/03 JIM MULDER 68386 2/28/03 3/31/03 KATHY WILLCOX 68387 2/28/03 3/31/03 KENTEC HEATING CONTR INC 68388 2/28/03 3/31/03 L & L BUILDING SUPPLIES 68389 2/28/03 3/31/03 LAZERQUICK INC 68390 2/28/03 3/31/03 LENN~ GIAUQUE 68391 2/28/03 3/31/03 LENON IMPLEMENT CO. 68392 2/28/03 3/31/03 LES SCHWAB TIRE CENTER 68393 2/28/03 3/31/03 LEWELLYN GROUP 68394 2/28/03 3/31/03 LISA HARMON 68395 2/28/03 3/31/03 LOLA SPERATOS 68396 2/28/03 3/31/03 Mid-Wilamette Utility Cord. Co 68397 2/28/03 3/31/03 MARIE BROWN 68398 2/28/03 3/31/03 MARION COUNTY BLDG INSPEC 68399 2/28/03 3/31/03 METRO PROPERTY MANAGEMENT LLC 3,500.00 492.54 926.30 481.08 194.68 438.74 5,541 95 28 90 192 31 20 94 206 32 411 73 232 12 1,150.00 70,672.42 125.00 85.00 2,670.19 331.79 15.05 140.10 1,445.09 64.76 183.21 309.04 10.23 33.48 326.33 3,087.66 13,178.72 353.10 767.00 29.76 2,395.30 64.48 9.99 8.50 40.52 33.64 368.50 425.75 105.00 228.16 127.83 626.85 23.95 18.95 20.15 52.00 27.25 414.09 3,811.44 3,500.00 492.54 926.30 481.08 194.68 438.74 5,541.95 28.90 192.31 20.94 206.32 411.73 232.12 1,150.00 70,672.42 125.00 85.00 2,670.19 331.79 15.05 140.10 1,445.09 64.76 183.21 309.04 10.23 33.48 326.33 3,087.66 13,178.72 353.10 767.00 29.76 2,395.30 64.48 9.99 8.50 40.52 33.64 368.50 425.75 105.00 228.16 127.83 626.85 23.95 18.95 20.15 52.00 27.25 414.09 3,811.44 .00 .00 .00 .00 .00 .00 .00 .00 00 00 00 00 00 00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 00 00 00 00 00 00 00 WOODBD~ LIUE C I T Y 0 F W O O D B U R N PAGE 3 DA~ 4/08/03 AP0470 TII~ 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID C~CK # DATE DATE PAYEE NAME V0ID CHECK AMOUNT RECONCILED AMT DIFFERENCE 68400 2/28/03 3/31/03 METROFUELING, INC. 1,451.43 1,451.43 00 68401 2/28/03 3/31/03 MICRO MARKETING ASSOCIATES 99.65 99.65 68402 2/28/03 3/31/03 MR P'S AUTO PARTS 532.07 532.07 68403 2/28/03 3/31/03 N. ROBERT SHIELDS 39.75 39.75 68404 2/28/03 3/31/03 NANCY DEVAULT 4.50 4.50 68406 2/28/03 3/31/03 NESTLE ICE CREAM CO 303.12 303.12 68407 2/28/03 3/31/03 N-EXTEL COMM-u-NICATIONS 1,186.49 1,186.49 68408 2/28/03 3/31/03 NEXTEL NEXTDAY ACCESSORIES 128.85 128.85 68409 2/28/03 3/31/03 OFFICE OF THE TRUSTEE 2,250.00 2,250.00 68410 2/28/03 3/31/03 ONE CALL CONCEPTS, INC 77.40 77.40 68411 2/28/03 3/31/03 OR DEPARTMENT OF REVENUE 298.80 298.80 68412 2/28/03 3/31/03 OR DEPT OF MOTOR VEHICLE 15.00 15.00 68413 2/28/03 3/31/03 OR DEPT OF TP, ANSPORTATION 2,800.00 2,800.00 68414 2/28/03 3/31/03 OR DOWNTOWN ASSOC 175.00 175.00 68415 2/28/03 3/31/03 OR TERRITORY FEDERAL CR UNION 8,962.00 8,962.00 68416 2/28/03 3/31/03 ORCHARDS GRILLE % TUKWILLA 49.28 49.28 68417 2/28/03 3/31/03 OREGON AFSCME COUNCIL 75 2,043.85 2,043.85 68418 2/28/03 3/31/03 OREGON P.E.R.S 65,725.53 65,725.53 68419 2/28/03 3/31/03 ORTHOPAEDIC CONSULTANTS 450.00 450.00 68420 2/28/03 3/31/03 PAUL'S SNL~LL MOTOR SERV 65.24 65.24 68421 2/28/03 3/31/03 PEPSI-COLA COMPANY 307.90 307.90 68422 2/28/03 3/31/03 PLATT ELECTRIC CO 640.34 640.34 68423 2/28/03 3/31/03 PNPCA CONTINUING EDUCATIO 230.00 230.00 68424 2/28/03 3/31/03 PNWCA WESTRN WASHINGTON REGION 135.00 135.00 68425 2/28/03 3/31/03 PUBLIC WORKS SUPPLY INC 136.69 136.69 68426 2/28/03 3/31/03 PLrRDY'S AUTO DETAIL 525.00 525.00 68428 2/28/03 3/31/03 RECORDED BOOKS INC 131.55 131.55 68429 2/28/03 3/31/03 REGENCE LIFE & HEALTH 2,855.91 2,855.91 68430 2/28/03 3/31/03 RELIABLE OFFICE SUPPLIES 52.57 52.57 68431 2/28/03 3/31/03 RIC~ MCCORD 97.78 97.78 68432 2/28/03 3/31/03 ROBERT GALVIN 74.40 74.40 68433 2/28/03 3/31/03 ROTH'S IGA 179.77 179.77 68434 2/28/03 3/31/03 S.O.S. LOCK SERVICE 1,727.20 1,727.20 68435 2/28/03 3/31/03 SALLY BUSE 75.64 75.64 68436 2/28/03 3/31/03 SEAL TECH INC 640.00 640.00 68437 2/28/03 3/31/03 SIERRA SPRINGS 28.50 28.50 68438 2/28/03 3/31/03 SONITROL 55.00 55.00 68439 2/28/03 3/31/03 SONITROL 40.00 40.00 68440 2/28/03 3/31/03 TAS~5~L~ JOHNSON LLC 1,675.00 1,675.00 68441 2/28/03 3/31/03 TEK SYSTEMS INC 828.00 828.00 68442 2/28/03 3/31/03 TUOLU~ CO CHILD SUPP SERV 400.00 400.00 68443 2/28/03 3/31/03 UNIVAR USA INC 349.46 349.46 68444 2/28/03 3/31/03 VERIZON WIRELESS 1,717.21 1,717.21 68445 2/28/03 3/31/03 VIKING OFFICE PRODUCTS 252.90 252.90 68446 2/28/03 3/31/03 WALKER'S ~%-N-OAL INC 194.00 194.00 68447 2/28/03 3/31/03 WALT ROBERTS CONSTRUCTION 934.00 934.00 68448 2/28/03 3/31/03 WDBRN FERTILIZER & GRAIN 36.20 36.20 68449 2/28/03 3/31/03 WESCO DISTRIBUTION INC 933.00 933.00 68450 2/28/03 3/31/03 WEST CIRCLE BOOKS 416.66 416.66 68451 2/28/03 3/31/03 WILDLIFE SAFARI 28.00 28.00 68452 2/28/03 3/31/03 WILLABY'S CATERING & EVENT 500.00 500.00 68453 2/28/03 3/31/03 WILLAMETTE CHAP RED CROSS 10.00 10.00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 0O 00 00 00 00 00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 00 00 00 00 00 00 00 00 WOODBURN LIVE C I T Y O F W O 0 D B U R N PAGE 4 DATE 4/08/03 AP0470 TIME 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 68454 2/28/03 3/31/03 WILLAMETTE CHAP RED CROSS 163.00 163.00 .00 68455 2/28/03 3/31/03 WITHERS LUMBER 68456 2/28/03 3/31/03 WOLFERS HEATING & AIR CON 68457 2/28/03 3/31/03 WOODBURN FAMILY CLINIC 68459 2/28/03 3/31/03 WOODBUR-N POLICE ASSOCIATON 68460 2/28/03 3/31/03 YES GRAPHICS 68461 2/28/03 3/]1/03 ZEE MEDICAL SERVICE CO. 68462 3/31/03 3/31/03 UNITED STATES POSTAL SERVICE 68463 3/31/03 3/31/03 CAROL WALLEY 68464 3/31/03 3/31/03 OREGON P.E.R.S 68465 3/31/03 3/31/03 VALLEY MAILING SERVICE INC 68466 3/07/03 3/31/03 A-1 COUPLING 68467 3/07/03 3/31/03 AEROTEK INC 68468 3/07/03 3/31/03 ALTERNATIVE MEDICINE 68469 3/07/03 3/31/03 AP. AMARK UNIFORM SERVICE INC 68470 3/07/03 3/31/03 ARAMARK UNIFORM SERVICE INC 68471 3/07/03 3/31/03 ARCH WIRELESS 68473 3/07/03 3/31/03 AUTO ADDITIONS, INC 68474 3/07/03 3/31/03 B.M. CLEANING SERVICE 68475 3/07/03 3/31/03 BI-MART CORPORATION 68476 3/07/03 3/31/03 Canby Ford 68477 3/07/03 3/31/03 CANBY TELEPHONE ASSOC 68478 3/07/03 3/31/03 CCP INDUSTRIES 68479 3/07/03 3/31/03 CONSOLIDATED SUPPLY CO. 68480 3/07/03 3/31/03 CORPORATE EXPRESS 68481 3/07/03 3/31/03 COSTCO WHOLESALE 68482 3/07/03 3/31/03 CTL CORPORATION 68483 3/07/03 3/31/03 CUES 68484 3/07/03 3/31/03 DA/g NELSON 68485 3/07/03 3/31/03 DELPHA BEANE 68486 3/07/03 3/31/03 E.S. CONSTANT CO 68487 3/07/03 3/31/03 ESRI Land Records Seminar 2003 68488 3/07/03 3/31/03 EVENT SOLUTIONS, INC. 68489 3/07/03 3/31/03 FBINAA 68490 3/07/03 3/31/03 FRY'S ELECTRONICS 68491 3/07/03 3/31/03 GRAINGER 68492 3/07/03 3/31/03 IRTDUSTRIAL WELDING SUPPLY 68493 3/07/03 3/31/03 INTERN'TAL ASSOC CHIEFS P 68494 3/07/03 3/31/03 INTL MITNICIPAL LAWYERS ASSOC 68495 3/07/03 3/31/03 ITT SHARED SERVICES 68496 3/07/03 3/31/03 JOEL PEREZ 68497 3/07/03 3/31/03 LAWTON PRINTING INC 68498 3/07/03 3/31/03 MARION COUNTY CLERK 68499 3/07/03 3/31/03 METAL EDGE INC 68500 3/07/03 3/31/03 METROFUELING, INC. 68501 3/07/03 3/31/03 MOL~tLLA COMMUNICATIONS 68502 3/07/03 3/31/03 NORTHWEST NATL~ GAS 68503 3/07/03 3/31/03 OACP 68504 3/07/03 3/31/03 OR DEPT OF MOTOR VEHICLE 68505 3/07/03 3/31/03 OR MUNICIPAL JUDGES ASSOC 68506 3/07/03 3/31/03 OR RECREATION & PARKS ASSOC 68507 3/07/03 3/31/03 OREGON BUILDING OFFICIALS 24.00 881.25 216.00 950.00 221.00 63.25 1,400.00 170.00 169.58 785.70 243.44 155 00 19 95 113 50 509 84 291 94 276 12 100.00 190.68 173.32 39.90 202.05 945.58 1,480.21 40.00 263.27 714.09 310.00 18.00 68.32 150.00 360.00 130.00 239.96 232.12 31.50 455.00 600.00 782.00 150.00 71.00 79.25 402.11 1,521.89 74.85 9,418.95 350.00 68.00 75.00 40.00 88.00 24.00 881.25 216.00 950.00 221.00 63.25 1,400.00 170.00 169.58 785.70 243.44 155.00 19.95 113.50 509.84 291.94 276.12 100.00 190.68 173.32 39.90 202.05 945.58 1,480.21 40.00 263.27 714.09 310.00 18.00 68.32 150.00 360.00 130.00 239.96 232.12 31.50 455.00 600.00 782.00 150.00 71.00 79.25 402.11 1,521.89 74.85 9,418.95 350.00 68.00 75.00 40.00 88.00 .00 .00 .00 .00 .00 00 00 00 00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 WOODBITRN LIV1~ C I T Y 0 F W O 0 D B U R N PAGE DATI~ 4/08/03 AP0470 TIM]~ 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID C~{ECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 68509 3/07/03 3/31/03 OREGON METER REPAIR 260.00 260.00 .00 68510 3/07/03 3/31/03 OREGONIAM PUBLISHING CO. 396.85 396.85 68511 3/07/03 3/31/03 PNPCA CONTINUING EDUCATIO 250.00 250.00 68512 3/07/03 3/31/03 PORTLAND GENEP~AL ELECTRIC 41,105.20 41,105.20 68513 3/07/03 3/31/03 PUBLIC WORKS SUPPLY INC 344.00 344.00 68514 3/07/03 3/31/03 QWEST 182.78 182.78 68515 3/07/03 3/31/03 QWEST 2,828.36 2,828.36 68516 3/07/03 3/31/03 RiLDIX CORPORATION 181.00 181.00 68517 3/07/03 3/31/03 RYAM HERCO CO. 45.46 45.46 68519 3/07/03 3/31/03 SCH/~EIDER EQUIPMENT 4,240.00 4,240.00 68520 3/07/03 3/31/03 SIERRA SPRINGS 94.00 94.00 68521 3/07/03 3/31/03 SPRINT 354.92 354.92 68522 3/07/03 3/31/03 TRUSS-T STRUCTURES 180.00 180.00 68523 3/07/03 3/31/03 UNEQU~J~LED JANITORIAL SVCS 203.72 203.72 68524 3/07/03 3/31/03 UNITED PIPE & SUPPLY CO. 1,600.00 1,600.00 68525 3/07/03 3/31/03 UNOCAL:ERNIE GP,/t~L~M OIL 453.32 453.32 68526 3/07/03 3/31/03 VERIZON WIRELESS 114.49 114.49 68527 3/07/03 3/31/03 WALLING SA/~D & GRAVEL CO 1,084.27 1,084.27 68528 3/07/03 3/31/03 WAYNE JESKEY CONSTRUCTION CORP 22,010.52 22,010.52 68529 3/07/03 3/31/03 WILLAMETTE BROADBA2¢D 316.74 316.74 68530 3/07/03 3/31/03 WILSONVILLE LOCK WORKS 83.40 83.40 68531 3/07/03 3/31/03 WITHERS LUMBER 52.80 52.80 68532 3/07/03 3/31/03 WOODBURN GAP. AGE DOOR 1,840.00 1,840.00 68533 3/07/03 3/31/03 WOODBUR-N INDEPENDENT 992.83 992.83 68534 3/07/03 3/31/03 WOODBUR_N SCHOOL DIST 103C 30.00 30.00 68535 3/07/03 3/31/03 YES GRAPHICS 243.80 243.80 68536 3/31/03 3/31/03 RICHARJDMCCORD 800.00 800.00 68537 3/31/03 3/31/03 DUANE BARRICK 1,000.00 1,000.00 68538 3/31/03 3/31/03 CITY OF WOODBURN PETTY CASH 161.14 161.14 68539 3/31/03 3/31/03 VALLEY MAILING SERVICE INC 720.45 720.45 68540 3/31/03 3/31/03 VEE OTT 300.00 300.00 68541 3/14/03 3/31/03 AEROTEK INC 110.00 110.00 68542 3/14/03 3/31/03 A/~DERSON GREENWOOD CROSBY 1,368.59 1,368.59 68543 3/14/03 3/31/03 AR3%~LARK UNIFORJ4 NATIONAL ACCTS 644.52 644.52 68544 3/14/03 3/31/03 APJ%MA. RK UNIFORM SERVICE INC 19.50 19.50 68545 3/14/03 3/31/03 AT & T 19.59 19.59 68547 3/14/03 3/31/03 BASIC FIRE PROTECTION INC 385.00 385.00 68548 3/14/03 3/31/03 BEST WESTERN HOOD RIVER INN 225.96 225.96 68549 3/14/03 3/31/03 BIO-MED TESTING SERVICE 130.50 130.50 68550 3/14/03 3/31/03 BRODERBUND 21.99 21.99 68551 3/14/03 3/31/03 City County Insurance Services 225.00 225.00 68553 3/14/03 3/31/03 CIS: CITY-CTY INS. SERVS. 18,569.73 18,569.73 68555 3/14/03 3/31/03 CORPORATE EXPRESS 360.35 360.35 68556 3/14/03 3/31/03 CRYSTAL SPRINGS WATER CO 37.00 37.00 68557 3/14/03 3/31/03 DAILY JOURNAL OF COMMERCE 53.63 53.63 68558 3/14/03 3/31/03 DAVID GALA. N 73.42 73.42 68559 3/14/03 3/31/03 DAVID HELFA-ND 425.00 425.00 68560 3/14/03 3/31/03 DELBERT GOTTSACKER 18.77 18.77 68561 3/14/03 3/31/03 DENNIS MILLER 61.54 61.54 68562 3/14/03 3/31/03 DEPT. OF ENVIR. QUALITY 366.08 366.08 68563 3/14/03 3/31/03 DONNA RANDAZZO 40.00 40.00 68565 3/14/03 3/31/03 ERNST HARDWARE 231.72 231.72 .00 00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 00 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 WOODBURN LIVE C I T Y O F W 00 D B U R N PAGE 6 DATE 4/08/03 AP0470 TIME 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID C~CK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 68566 3/14/03 3/31/03 ESCHELON TELECOM INC 135.00 135.00 .00 68567 3/14/03 3/31/03 EUSEBIO RODRIGUEZ 26.00 26.00 68568 3/14/03 3/31/03 FRANK M MASON 65.00 65.00 68569 3/14/03 3/31/03 FP,3%NKLIN COVEY 31.96 31.96 68570 3/14/03 3/31/03 FRY'S ELECTRONICS 154.78 154.78 68571 3/14/03 3/31/03 GRACE MEDINA 40.00 40.00 68572 3/14/03 3/31/03 HI/BERS CAFE 71.93 71.93 68573 3/14/03 3/31/03 IKON OFFICE SOLUTIONS 4.96 4.96 68576 3/14/03 3/31/03 LANGUAGE LINE SERVICES 98.50 98.50 68577 3/14/03 3/31/03 LEISINGER DESIGNS 750.00 750.00 68578 3/14/03 3/31/03 LEROY MILLER 37.31 37.31 68579 3/14/03 3/31/03 MARK EGOROFF 40.00 40.00 68580 3/14/03 3/31/03 M~TIN SHEET METAL 1,035.00 1,035.00 68581 3/14/03 3/31/03 METROFUELING, INC. 426.48 426.48 68582 3/14/03 3/31/03 MIKE'S ELECTRICAL MOTOR REPAIR 268.74 268.74 68583 3/14/03 3/31/03 MOLALLA COMMUNICATIONS 744.93 744.93 68584 3/14/03 3/31/03 N-J-TEK SUPPLY 1,914.00 1,914.00 68586 3/14/03 3/31/03 ONE CALL CONCEPTS, INC 78.30 78.30 68587 3/14/03 3/31/03 OR DEPT OF MOTOR VEHICLE 55.50 55.50 68588 3/14/03 3/31/03 PORTLAND GENEP~ ELECTRIC 13,715.16 13,715.16 68589 3/14/03 3/31/03 PURKISS ROSE-RSI 1,515.00 1,515.00 68590 3/14/03 3/31/03 QWEST 1,448.03 1,448.03 68591 3/14/03 3/31/03 RED WING SHOE 198.99 198.99 68592 3/14/03 3/31/03 RHS PUMP 2,473.85 2,473.85 68593 3/14/03 3/31/03 ROGERS MACHINERY COMPANY INC 1,084.21 1,084.21 68594 3/14/03 3/31/03 ROTE'S IGA 64.61 64.61 68596 3/14/03 3/31/03 SELECT CONTP, ACTING INC 43,652.50 43,652.50 68597 3/14/03 3/31/03 SLATER CO~UNICATIONS 708.35 708.35 68598 3/14/03 3/31/03 STELLA WALKER 18.00 18.00 68599 3/14/03 3/31/03 SUPERCOAT BEDLINERS 375.00 375.00 68600 3/14/03 3/31/03 SYLVIA'S DINNER THEATRE 964.60 964.60 68601 3/14/03 3/31/03 TEK SYSTEMS INC 736.00 736.00 68602 3/14/03 3/31/03 THE LUCKEY CO 245.76 245.76 68603 3/14/03 3/31/03 UNEQUALLED JANITORIAL SVCS 438.00 438.00 68604 3/14/03 3/31/03 UNITED DISPOSAL SERVICE 2,427.31 2,427.31 68605 3/14/03 3/31/03 VIKING OFFICE PRODUCTS 7.17 7.17 68606 3/14/03 3/31/03 WALLACE VIDEO 250.00 250.00 68607 3/14/03 3/31/03 WDBRN CHAMBER OF COMMERCE 360.00 360.00 68608 3/14/03 3/31/03 WESCO DISTRIBUTION INC 138.75 138.75 68609 3/14/03 3/31/03 WEST GROUP PAYMEN~ CTR 201.50 201.50 68610 3/14/03 3/31/03 WILLIAM KOSTENBORDER 400.00 400.00 68611 3/14/03 3/31/03 WOLFERS HEATING & AIR CON 271.57 271.57 68612 3/14/03 3/31/03 WOODBURN FAMILY CLINIC 42.00 42.00 68613 3/31/03 3/31/03 MERSEREAU & SF.~ON 150.00 150.00 68614 3/31/03 3/31/03 VALLEY MAILING SERVICE INC 582.30 582.30 68615 3/21/03 3/31/03 A & A DRILLING SERVICE 2,220.00 2,220.00 68616 3/21/03 3/31/03 ADVANCED LASER IMAGING INC 604.30 604.30 68617 3/21/03 3/31/03 AEROTEK INC 130.00 130.00 68618 3/21/03 3/31/03 ALEXIN ANALYTICAL 368.50 368.50 68619 3/21/03 3/31/03 AMERICAN PUBLIC WORKS ASSN 371.00 371.00 68620 3/21/03 3/31/03 ARA~K UNIFORM SERVICE INC 20.50 20.50 68621 3/21/03 3/31/03 ARROW MECHANICAL CO~VfRACTORS 3,165.00 3,165.00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE 7 DATE 4/08/03 AP0470 TIME 13:17:59 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOD-NT RECONCILED AMT DIFFERENCE 68622 AT&T WIRELESS 441 00 441 00 00 3/21/03 3/31/03 68623 3/21/03 3/31/03 AUTO ZONE INC #2231 10.00 10.00 68624 3/21/03 3/31/03 AWARDS AND ATHLETICS 7.50 7.50 68625 3/21/03 3/31/03 AWWA 57.00 57.00 68626 3/21/03 3/31/03 BOWER'S STEEL 693.42 693.42 68627 3/21/03 3/31/03 BRINKS HOME SECURITY 31.99 31.99 68628 3/21/03 3/31/03 BULLAR~,SMITH,JERNSTEDT 1,671.00 1,671.00 68629 3/21/03 3/31/03 CONSOLIDATED SUPPLY CO. 1,257.98 1,257.98 68630 3/21/03 3/31/03 CORPOP~ATE EXPRESS 1,535.32 1,535.32 68631 3/21/03 3/31/03 CRANE & MERSETH 1,753.00 1,753.00 68632 3/21/03 3/31/03 DOI/BLE TREE/SEATTLE-SOUTHCNTR 642.93 642.93 68633 3/21/03 3/31/03 EMERY & SONS CONSTRUCTION INC 74,044.70 74,044.70 68634 3/21/03 3/31/03 G.K. MACHINE 239.96 239.96 68635 3/21/03 3/31/03 GC SYSTEMS INC 195.46 195.46 68636 3/21/03 3/31/03 GRAINGER 104.42 104.42 68637 3/21/03 3/31/03 GRESPLAM FORD 13,556.87 13,556.87 68638 3/21/03 3/31/03 H D FOWLER CO, INC. 1,002.81 1,002.81 68639 3/21/03 3/31/03 IKON OFFICE SOLUTIONS 187.58 187.58 68640 3/21/03 3/31/03 IKON OFFICE SOLUTIONS 145.97 145.97 68641 3/21/03 3/31/03 INDUSTRIAL WELDING SUPPLY 371.56 371.56 68642 3/21/03 3/31/03 IOS CAPITAL 970.94 970.94 68643 3/21/03 3/31/03 JACK RAWLINGS 137.50 137.50 68644 3/21/03 3/31/03 KENNEDY JENKS CONSULTD2~TS INC 211,921.77 211,921.77 68645 3/21/03 3/31/03 LabelMaster Software 564.45 564.45 68647 3/21/03 3/31/03 MACHINERY COMPONENTS CO INC 242.51 242.51 68648 3/21/03 3/31/03 MARION COUNTY, TREASURY DEPT 156.00 156.00 68649 3/21/03 3/31/03 METRO PROPERTY MANAGEMENT LLC 3,811.44 3,811.44 68650 3/21/03 3/31/03 METROFUELING, INC. 1,699.47 1,699.47 68651 3/21/03 3/31/03 MOORE IACOGANO GOLTSMAN INC 1,567.50 1,567.50 68652 3/21/03 3/31/03 MOORE MEDICAL CORP 252.12 252.12 68653 3/21/03 3/31/03 NEXTEL COMMUNICATIONS 432.74 432.74 68654 3/21/03 3/31/03 NORCOM 23,213.00 23,213.00 68655 3/21/03 3/31/03 OR DEPT OF MOTOR VEHICLE 2.00 2.00 68657 3/21/03 3/31/03 PIONEER GLASS 45.00 45.00 68658 3/21/03 3/31/03 PLATT ELECTRIC CO 42.12 42.12 68660 3/21/03 3/31/03 PORTLAND GENERAL ELECTRIC 600.42 600.42 68662 3/21/03 3/31/03 ROSE CITY STAMP INC 28.15 28.15 68663 3/21/03 3/31/03 SALVADORS BAKERY 611.00 611.00 68665 3/21/03 3/31/03 TEK SYSTEMS INC 368.00 368.00 68666 3/21/03 3/31/03 UNOCAL:ERNIE GRA~ OIL 571.54 571.54 68667 3/21/03 3/31/03 VALLEY PACIFIC CONSTRUCT INC 39,433.13 39,433.13 68668 3/21/03 3/31/03 VIKING OFFICE PRODUCTS 117.73 117.73 68669 3/21/03 3/31/03 VWR SCIENTIFIC PRODUCTS CORP 1,776.93 1,776.93 68670 3/21/03 3/31/03 WALT ROBERTS CONSTRUCTION 25.00 25.00 68671 3/21/03 3/31/03 WDBRN FERTILIZER & GRAIN 310.25 310.25 68672 3/21/03 3/31/03 WILSONVILLE LOCK WORKS 1,922.00 1,922.00 68673 3/21/03 3/31/03 XEROX CORPORATION 135.55 135.55 68674 3/21/03 3/31/03 YES GRAPHICS 3,657.80 3,657.80 68675 3/31/03 3/31/03 CITY OF WOODBURN PETTY CASH 140.44 140.44 68676 3/31/03 3/31/03 VALLEY MAILING SERVICE INC 440.10 440.10 68678 3/28/03 3/31/03 A & A PEST CONTROL,INC 356.10 356.10 68687 3/28/03 3/31/03 AR~K UNIFORM NATIONAL ACCTS 771.09 771.09 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 OO O0 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 WOODBU~LIVE C I T Y O F W 0 0 D B U R N PAGE 8 DATE 4/08/03 AP0470 TIM~ 13:17:59 UPDATE RECONCILED CHECKS VEEOT CH~CK VOID CH~CK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 68688 3/28/03 3/31/03 ;%RA24ARK UNIFORM SERVICE INC 59.50 59.50 68691 3/28/03 3/31/03 AUTO ADDITIONS, INC 242.87 242.87 68692 3/28/03 3/31/03 AWARDS AND ATHLETICS 67.00 67.00 68695 3/28/03 3/31/03 BEN-KO-MATIC INC. 453.10 453.10 68697 3/28/03 3/31/03 BI-MART CORPORATION 207.36 207.36 68698 3/28/03 3/31/03 BILL FAULHABER 35.00 35.00 68702 3/28/03 3/31/03 CASCADE POOLS 366.44 366.44 68713 3/28/03 3/31/03 CTL CORPORATION 106.85 106.85 68714 3/28/03 3/31/03 DAM NELSON 44.45 44.45 68719 3/28/03 3/31/03 DOROTRA BORLAJ~TD 209.56 209.56 68720 3/28/03 3/31/03 DP NORTHWEST INC 9,989.00 9,989.00 68724 3/28/03 3/31/03 ERNIE GP~ OIL, INC 216.91 216.91 68725 3/28/03 3/31/03 FAMILIILN NW 1,883.92 1,883.92 68738 3/28/03 3/31/03 HIRE CALLING INC 161.85 161.85 68789 3/28/03 3/31/03 PLATT ELECTRIC CO 45.69 45.69 68790 3/28/03 3/31/03 PRIER PIPE & SUPPLY, INC 12.35 12.35 68814 3/28/03 3/31/03 STATESM~-JOI/RNAL NEWSPAP 62.40 62.40 68828 3/28/03 3/31/03 WOLFERS HEATING & AIR CON 120.37 120.37 68831 3/28/03 3/31/03 YES GRAPHICS 642.00 642.00 BANK AP RECONCILED TOTAL: 382 CHECKS BANK AP VOIDED TOTAL . : 0 CHECKS O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 919,459 . 43 919,459 . 43 . 00 .00 .00 .00 RECONCILED TOTltL: 382 CHECKS VOIDED TOTAL . : 0 CHECKS ================= ================= 919,459.43 919,459.43 .00 .00 .00 .00 MEMO To~ From: Subject: Date: The City Council through the City Administrato~ Randy Scott, Senior Engineering Technician, Through the Public Works Director Vacation of Public Easement within the Joy Village Subdivision April 10, 2003 IOA RECOMMENDATION: After public hearing, by motion, instruct staff to prepare an ordinance vacating the utility easement. BACKGROUND: A petition on behalf of Joy-Vanderwey LLC has been filed with the city recorder requesting that an existing utility easement be vacated. The easement is totally within the boundary of the Joy Village Subdivision. The easement ofmcord was retained by the city for existing utilities in conjunction with the vacation of Country Club Road by Ordinance No. 2121. However, these utilities have been relocated and thus them is no value for the City to keep the easement. The petitioner and the surveyor of record requested that easement be vacated though the replat process in accordance with ORS 92.185 with the platting of the Joy Village Subdivision, legal counsel concurred. However, Marion County Surveyors office has asked the applicant to vacate the easement through the vacation process being followed. The petitioner is paying the cost of this additional process in accordance with the council adopted fee schedule. The petitioner has relocated the existing city utilities out of the easement area to be vacated. The franchised utilities have been contacted in regard to the vacation and staff has received no objections. 1. Findings of Fact: Ao Location: The proposed easements to be vacated are shown on the location map as provided on Exhibits "A". A legal description of the easements to be vacated is provided on Exhibit "B". B. Jurisdiction: The City has jurisdiction over the easements proposed to be vacated. Co Current land use and zoning: The surrounding land use and zoning will not change by vacating the proposed easements. Current use of easements proposed for vacation: the existing facilities utilizing the proposed easement to be vacated have been relocated or abandoned by the petitioner. All costs associated with the relocation have been borne by the petitioner. 44 City Administrator for Council Action Page 2 April 10, 2003 2. Applicable Statues In accordance with ORS 271.100, Action by the Council, Resolution No. 1713 was passed on March 10,2003, which set a date, time and place for the public heating on the petition to vacate a portion of O~atd--St~eet. Notice of public hearing has been published in the local paper in accordance with ORS 271.110. Notice of the hearing was also posted on-site at each end of the proposed area to be vacated. ORS 271.120 Heating Determination, provides for the governing body to hear the petition and objections filed, determine whether the consent of the owners of the requisite area have been obtained, whether notice has been duly given and whether the public interest will be prejudiced by the vacation of such street. The criteria as stipulated above has been meet and as of the date of this memo no written objections have been submitted to the city. Property, which does not file an objection, is considered consenting The vacation meets all other state and local guidelines concerning easement vacation. CONCLUSION: 1. The consent of majority of the owners of the requisite area has been obtained. 2. Notice of the public hearing has been duly given in accordance with ORS 271.110. 3. As of this date, no objections have been filled by property owners within the affected area. EXHIBIT "A" MAP OF PROPOSED EASEMENT VACATION ll./K~LA - o~qc~l.&,qO I II PROPOSED EASEMENT VACATION 46 EXHIBIT "B" Description of area to be vacated: Beginning at a point on the west line of Miller Farm Road, said point being North 01009'50" East 92.27 feet from the Northeast corner of lot 54, Miller Farm Subdivision recorded in Volume 40, Page 24, Book of Town Plats for Marion County, Oregon and being situated in Section 7, Township 5 South, Range 1 West of the Willamette Meridian in Marion County, Oregon: thence North 81° 22' 33" West 325.53 feet to a point on the easterly right of way line of said Boones Ferry Road; Thence North 15© 45' 05" East along the Easterly right-of-way line of said Boones Ferry Road a distance of 7.57 feet to and angle point therein; Thence North 15© 36' 28" East along said Right of Way line 18.62 feet; Thence leaving said Easterly line, South 81© 22' 33" East 318.92 feet to a point on the West right of way line of Miller Farm Road; Thence South 01© 09' 50" West along said Westerly line 26.22 feet to the place of beginning and containing 8,377 square feet of land. 47 lOB CITY OF WOODBURN Community Development MEMORANDUM 270 Montgomery Street Woodbum, Oregon 97071 (503) 982-5246 Date: To: From: Subject: April 14, 2003 Honorable Mayor and City Council through City Administrator~ Jim Mulder, Director of Community Development~, ~'~ Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Variance 03-03, Variance 03-04, Variance 03-05, and Exception to Street Right of Way and Improvements Requirement 03- 03 RECOMMENDATION: In regard to this proposal, the City Council has the following options: (1) Concur with the Planning Commission's final order and approve Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Variance 03-04, Variance 03-05, and Exception 03-03 and deny Variance 03-03. (2) Modify the Planning Commission's decision. (3) Deny Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Variance 03-03, Variance 03-04, Variance 03-05, and Exception to Street Right of Way and Improvements Requirement 03- 03. It is recommended that the City Council instruct staff to prepare an ordinance to substantiate the Council's decision. BACKGROUND: At their hearing of March 27, 2003, the Planning Commission considered a request by the City of Woodburn to annex a 4.69 acre parcel (828 Parr Road) into the City of Woodburn and change its zoning from a Marion County "Urban Transition Farm (UTF)" to City of Woodburn "Public and Semi-Public (P/SP)". The City of Woodburn requested conditional use and design review approval for a 3,800 square foot treatment plant, filters, 80,000 gallon backwash tank, 2,700,000 gallon storage reservoir and 400 square foot well house. The City of Woodbum requested three variances to allow for a barbed wire fence (Variance 03-03); the height of the water storage reservoir to be 52 feet when 35 feet is the maximum allowable height in the P/SP zone (Variance 03-04); and 48 the rear yard setback for the water storage reservoir to be 12 feet when a 36 foot minimum rear yard setback is required in the P/SP zone (Variance 03-05). The applicant also requested an exception to street right of way and improvement requirements to allow for a reduced right of way and the modification of the street cross section for the bike lane to be located to the south of the sidewalk as has been done on the properties to the east. On April 10, 2003, the Planning Commission approved a final order recommending approval of Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Variance 03-04, Variance 03-05, and Exception 03- 03 and denial of Variance 03-03. The Planning Commission's action is in the form of a recommendation because only the City Council is authorized to approve annexations and zone changes and other land use applications processed in conjunction with the annexation and zone change requests. Attachments: Attachment A: Planning Commission 3/27/03 Staff Report Attachment B: Planning Commission Final Order, dated 4/10/03 Attachment C: Planning Commission Minutes of 3/27/03 Meeting 4.9 Due to the length of this document, only the title and signature page of the Final Order are included in the agenda packet. The entire document has been given to the City Council and is available for review by the public in the City Administrator's office. 5O ATTACHMENT B IN THE PLANNING COMMISSION OF WOODBURN, OREGON Annexation 01-04 ) Zone Change 01-03 ) Conditional Use 02-08 ) Design Review 02-19 ) Variance 03-03 ) Variance 03-04 ) Variance 03-05 ) Exception to Street Right of Way ) and Improvements Requirement 03-03 ) FINAL ORDER WHEREAS, a request was made by the City of Woodburn for the Planning Commission to hear a proposal to annex a 4.69 acre parcel into the City of Woodburn and change its zoning from a Marion County 'Urban Transition Farm (UTF)" to City of Woodbum "Public and Semi-Public (P/SP)". The applicant requested conditional use and design review approval for a 3,800 square foot treatment plant, filters, 80,000 gallon backwash tank, 2,700,000 gallon storage reservoir and 400 square foot well house. The applicant requested three variances to allow for a barbed wire fence; the height of the water storage reservoir to be 52 feet when 35 feet is the maximum allowable height in the P/SP zone; and the rear yard setback for the water storage reservoir to be 12 feet when a 36 foot minimum rear yard setback is required in the P/SP zone. The applicant also requested an exception to street dght of way and improvement requirements to allow for a reduced dght of way and the modification of the street cross section for the bike lane to be located to the south of the sidewalk as has been done on the properties to the east. The subject site is located at 828 Parr Road, and; WHEREAS, the Planning Commission reviewed the matter at their meeting of March 27, 2003, and; WHEREAS, the Planning Commission considered the written and oral testimony presented by staff and the applicant, and; WHEREAS, the Planning Commission closed the hearing, and; WHEREAS, the Planning Commission moved to recommend that the City Council approve Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Vadance 03-04, Variance 03-05, and Exception 03-03 and deny Vadance 03-03 and instructed staff to prepare findings and conclusions. NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION: The Planning Commission hereby recommends that the City Council approve Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Vadance 03-04, Variance 03-05, and Exception 03-03 and deny Vadance 03-03, based 828 Parr Road Page I ,51 on the findings contained in Exhibit "A", and subject to the conditions of approval contained in Exhibit "B", which are attached hereto and by reference incorporated herein and which the Planning Commission finds reasonable. Approved: Claudio Lima, Chairperson Date 828 Parr Road Page 2 City of Woodburn Police Department STAFF REPORT 270 Montgomery Street Date: March 17, 2003 From: Scott Russell, Chief of Police'/~ To: Mayor and City Council ~ Through' John Brown, City Administrator~'3' Subject: Saturday Market Street Closure and Parking Control Ordinance Recommendation: Woodburn OR 97071 (503) 982-2345 City Council enact an ordinance imposing a temporary street closure of North First Street between Garfield and Arthur Streets in order to facilitate Downtown Saturday Market operations and repeal Ordinance 2262 llA The Woodburn Downtown Association has requested that the Downtown Saturday Market be permitted to operate in the public street at North First Street between Garfield and Arthur streets between the hours of 7:00 AM and 4:00 PM every Saturday from May 1, 2003 until October 31, 2003. This will require the closure of the street during that time and the establishment of no parking zones in that area between 12:00 midnight Friday and 4:00 PM Saturday. Since adequate alternate routes exist, the police department has no safety issues with this change in location, provided that proper street closures and signage are employed. cc File 53 Woodburn Downtown Association c/o Bruce Thomas 130 West Cleveland Street Woodburn, OR 97071 Monday, January 13, 2003 Woodburn Police Department 270 Montgomery Street Woodbum, OR 97071 Chief Scott Russell Dear Woodbum Police Department, The Woodburn Downtown Association would like you to consider a street closure for the Saturday Market. Objective: To move the Market back into the downtown core area. Last year the Market was at the Grange Hall parking lot. Because of the nature of the products being sold we are hoping for a more shaded area, also an area that would be attractive to the vendors as well as the consumers. We are requesting the use of First Street in-between Garfield and Arthur Streets. The vendors would set up their stands facing the Library, on the west side of the street. I would imagine that the Vendors cars would be parked on the~u~t side of the street, behind the stands. The time period would be approximately ~ 1, through the end of October 2003, from 7:00 am in until 4:00 pm every Saturday. The time(s) may vary slightly; I'm giving you a good faith estimate. To be clear: There would be no traffic interruption on Garfield Street in either direction. Also a car heading west on Arthur from Front Street would have to make a left hand turn on First, but Arthur would not be blocked. Also, neither Flomers Furniture warehouse nor Valley Manufacturing would be blocked. We anticipate that most consumers will park in the Plaza parking lot, next to Lupita's. Bruce Thomas Vice President, WDA Woodburn Downtown Association If you need further information please contact me at 503-981-8235 (work) or by email: bruce@woodbumprinting.com 154 COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE TEMPORARILY CLOSING A PORTION OF NORTH FIRST STREET BETWEEN ARTHUR STREET AND GARFIELD STREET FOR THE OPERATION OF SATURDAY MARKET; PROVIDING FOR PENALTIES AND ENFORCEMENT; REPEALING ORDINANCE NO. 2262; AND DECLARING AN EMERGENCY. WHEREAS, a Saturday Market has been held at various locations in downtown Woodburn for many years; and WHEREAS, public markets such as Saturday Market have public benefits and serve the entire community by encouraging the marketing of locally grown and produced goods; and WHEREAS, during the period when Saturday Market is operational, the City Council finds in necessary to close, on a temporary basis, a small portion of First Street between Garfield and Arthur Streets so that Saturday Market operations may be conducted; and WHEREAS, under the authority of Ordinance No. 2285 (the Woodburn Traffic Ordinance) and ORS Chapter 810, the City Council, as the road authority within the City, has the ability to temporarily close a portion of a city street, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. In order to permit the operation of Saturday Market, North First Street between Garfield and Arthur Streets is hereby closed between the hours of 7:00 a.m. and 4:00 p.m. every Saturday from May 1 until October 31, 2003. Section 2. In addition to any applicable sections of the Oregon Vehicle Code, no person shall between May I and October 31, 2003, park or stand a motor vehicle on North First Street between Arthur Street and Garfield Street between the hours of 12:00 a.m. Friday and 4:00 p.m. Saturday as prescribed by a lawfully erected parking limitation sign for the clearance of motor vehicles because of Saturday Market operations. This section shall not apply to vehicles which are loading or unloading or are necessary for Saturday Market operations. Section 3. A violation of any provision of this ordinance constitutes a Class 5 civil infraction and shall be dealt with according to the procedures established by the civil infraction ordinance. Page 1 - Council Bill No. Ordinance No. Section 4. Any motor vehicle violating the provisions of this ordinance shall constitute a hazard to the public safety and may be towed and stored at the registered owner's expense if left unattended. The registered owner shall be liable for the cost of towing and storage, even if the vehicle was parked by another person. Section 5. Towing and storage of any motor vehicle pursuant to this ordinance does not preclude an issuance of a citation for any provision of this ordinance. Section 6. After a motor vehicle is towed, under this authority of this ordinance, it shall be disposed of in the manner provided by ORS 819.180 to 819.260. Section 7. If any section, clause, or phrase of this ordinance or its application to any statute, is determined by any court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity of the remainder of this ordinance or its application. Section 8. Ordinance No. 2262 is hereby repealed. Section 9. This ordinance being necessary for the public peace, health and safety so that Saturday Market operations can commence on May 1, 2003, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by Approvedthe MayOr.as to / / q o o City Attorney Datet Approved: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 2 - Council Bill No. Ordinance No. 56 11B Staff Report Woodbum Recreation and Parks Department Date: To: From: RE: April 11, 2003 Mayor and City Council via John Brown, City Administrator D. Randall Westrick, Recreation and Parks Director/,~,/¢J Woodbum Memorial Aquatic Center Fee Revisions RECOMMENDATION: Approve amendments to Ordinance No. 2325 to revise fees for the Woodbum Memodal Aquatic Center. BACKGROUND: In January, Woodbum Memodal Aquatic Center staff conducted a comprehensive review of Center fees. Based on this analysis Recreation and Parks Department staff proposed the attached fee schedule to the Recreation and Parks Board who informally reviewed the schedule at their February 11, 2003 meeting and formally recommended approval at the March 11,2003 meeting. Normally, fee revisions for the Aquatic Center would occur as a part of the City's annual fee review. However, since the City was in the midst of a recruitment for a new Fadlities and Aquatics Manager when that last occurred, it was decided to wait until that position was filled before proposing any changes. The new fee structure is intended to accomplish three goals. The first is to provide structure to the program. Daily admission fees are calculated through formulas so that changes in daily fees dpple through the admission structure and maintain fair discounts for multiple visit passes. Secondly, staff considered the market. Care was given to pdcing at mid-levels for similar facilities. Finally, the fee revisions should improve cost recovery for WMAC operations. These fees should help the City to achieve the 2003-04 goal of 50 percent recovery. DISCUSSION: The daily admission fee proposes changing the infant designation from ages 0 - 4 to ages 0 - 3 and adds the category "Youth." The new schedule proposes no changes in daily admissions. This fee was last revised in fall of 2001. 57 Woodbum Memorial Aquatic Center Fee Revisions 2 Multiple visit passes are now calculated using formulas based on daily admission fees. The new fee schedule proposes eliminating the 10 visit punch card and replacing it with a 20 visit card. This card is based on the daily admission rates and provides a free visit. The annual pass program is based on 100 visits annually. Similarly, the three month pass is based on 27 visits in a three month period. The new fee schedule proposes modest increases for swim lessons and water safety classes. These fees are proposed in consideration of complete cost recovery for this service and the market for similar services provided at similar facilities. The pool rental program is established to offer exclusive private rental of the Aquatic Center during hours when the facility is not in operation. These fees are proposed to fully cover the cost of Center operation during rental events. This recovery includes all facility and staff costs. FISCAL IMPACT: These fees were drafted to help the City to increase cost recovery for service at WMAC. Coupled with revised operational practices WMAC has set a goal of cost recovery at 50 percent for 2003-04. Staff will closely monitor Center revenue and visitation and will propose changes to the structure as necessary as a part of the annual City-wide fee review conducted in the fall. Attachments 58 COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2325 (THE 2002-2003 MASTER FEE SCHEDULE) TO REVISE OR REMOVE EXISTING FEES AND ADD NEW FEES; AND DECLARING AN EMERGENCY. WHEREAS, the Woodbum City Council has established a schedule of fees and charges to offset costs to operate the Woodburn Memorial Aquatic Center; and WHEREAS, the Woodburn Recreation and Parks Board has recommended the attached fee schedule to the City Council; NOW THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Ordinance No. 2325 (the 2002-2003 Master Fee Schedule) is hereby amended to revise or remove existing fees and add new fees for the Woodbum Memorial Aquatic Center which is affixed as Attachment "A" and by this reference incorporated herein. Section 2. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to form: .~~q'-~ q-//- SOO ~ City Attorney Date Approved: KATHRYN FIGLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodbum Page 1 - COUNCIL BILL NO. ORDINANCE NO. Attachment A Child (3-12) Youth (13-18} Adult (18-54) Honored Citizens(55+) Infant (0-2 with paid adult) Child (3-12) Youth (13-18) Adult (18-54) Honored Citizens(55+) Infant (0-2 with paid adult) Child (3-12) Youth (13-18) Adult (18-54) Homored Citezens 55+~ Disabled ~ I Infant (0-2 with p~id ~dult) Ch,d (3-~2) You~ (~3-~8) Honored Couple Family Household Pass , -in - --~-~.~'~-~ ii~r~l~ml~ Infant (0-2 with paid adult) Child (3-12) Youth (13-18) Adult (18-54) Honored Citizens(55+) $0.00 $0.00 was under 3 $1.50 $1.5O $1.50 $2.00 $2.5O $2.50 $2.00 ~o~u~ $0.00 $14.00 $14.00 $2.00 $0.00 $28.50 $38.00 new cateqory new cateqory No Change Removes disabled from category Adds 3 year olds to cateqory one free visit not two $23.00 $47.50 one free visit not two $18.00 Free $o.oo $130.00 $38.00Jone free visit not two Free J $4o.ooI $55.00JCouple and Family Pass use New Formula $65.00: $55.00 $0.°6 $150.00 $130.00 $200.00 $130.00 $250.00 $130.00 Eliminate Eliminate $260.00 N/A $200.00 various $o.oo $13.75 Formula based on 2 visits per week for 50weeks Full pdce for first person 1/2 for second 1/4 for third, forth, fith etc... Example: 2 Adultsl2 children = $450.00 Annual Fee $165.00 N/A $19.00 Annual Fee $228.00 N/A $23.00 Annual Fee $276.00 N/A $19.00 Annual Fee $228,00 Couple N/A Same formula above with 10% fee added Family N/A N/A Household Pass N/A Same formula above with 10% fee added · _ ,~'~1',, ......... 1-50 Swimmers/hour $90.00 $100.0O 51-100 Swimmers/hour $113.00 $150.00 101-150 Swimmers/hour $158.00 $200.00 151-300 Swimmers/hour $203.00 $225.00 $100.00 $125.00 .ifeguard training WSI Jr. lifeguarding Swimming Lessons (Group) , Adult Swim Lessons Pdvate Lessons (1) Semi-Private (2) $100.00 $150.00 $35.00 $28.00 $32.00 $80.00 $120.00 $35.00 $25.00 $29.00 $75.00 $72.0O Book is $35 + card fee of $9, class 36 hours Book is $65 & card fee $9 and class 40 hours 8 lessons 8 Lessons In 4 weeks 4 lesson minimum/pre paid 30 minutes each this lower the cost to $60 each or 15 per lesson Same formula as above 60 ,Adult (18-54) $3.00 $3.00 Honored Citizens(55+) $2.50 $2.50 Infant (0-2 with paid adult) $0,00 $0.00 Child (3-12) $18.00 $38.00 Youth (13-18) $18.00 $47.50 Adult (18-54) $27.00 $57.00 Honored Citizens(55+) $23.00 $47.50 ~~~.UVl~.t!:!.~'.,;~..~:~,;~;~',~:~ ' "~.'~.~;~:;:~':~' e-~'~':~:~-'~'-,' · ........ ' Infant (0-2 with paid adult) Free Free Child (3-12) $37.50 $55.00 Couple and Family Pass use New Formula Youth (13-18) $37.50 $65,00 Adult (18-~) $37.50 $78.00 Honored Citizens(55+) $37.50 $65.00, Infant (0-2 with paid adult) $0.00 $0.00 Child (3-~2) $170.00 $~00.00 You~ (13-18} $170.00 $250.00 Adult (~ 8-~) $~ 70.00 $300.00 Honored Citizens(55+} $170.00 $250.00 Same formula as resident Couple $280.00 Family $350.00 Household Pass $0.00 i~fant (0-2 with paid adult) N/A Child (~12) N/A $19.00 Annual Fee $228.00 Youth (13-18) N/A $23.00 ~nual Fee $276.00 Adult (18-54) N/A $27.50 ~nual Fee $330.00 Honored Citizens(55+) N/A $23.00 Annual Fee $276.00 ~uple N/A Same formula as resident Family N/A Household Pass N/A 1-50 Swimmem/hour $88.00 $125.00 51-100 Swimmers/hour $110.00 $175.00 101-150 S~mmem/hour $154.00 $225.00 151-300 Swimmers/hour $198.00 $250.00 Lifeguard training $136.00 WSl $110.00 Jr. lifeguarding $45.00 Swimming Lessons (Group) $30.00 $33.00 Adult S~m S~m Lessons $29.00 $37.00 8 lessons in 4 weeks Pdvate Lessons (1) $88.00 $100.00 4 Lessons Semi-Private (2) $84.00 $150.00 4 lessons Dad}, Admission Fee Categories Resident Non- Residenl Infant (Under 3) Frec Infant (Under 3) Child (3-121 $1.50 Child (3-121 Youth ( 13-18) $2.00 Youth ( 13-18) Adult ( 19-541 $2 50 Adult ( 19-541 Senior/Disabled 52.0(/ Seuior/Disabled We Are Changing 0 To 4 Infant To 0 to 3 We are adding a category for Youth 13-18 Years Old Free $200 52.50 $300 S250 Cost Comparisons Daily Admissions Newburg* Molalla Southwest CC** Infant 0-2 Free Free Free Child 3-12 $3.00 $1.50 $2.50 Youlh 13-18 $3.00 $2.00 $250 Adult 19-54 $3.00 $2.75 $4.25 Senior 55+ $3.00 $2.25 $3.25 * Newburg charges an addiliona[ fee for water aerobics- 53 O0 * * Southwest CC is a full sendce re.cation cente~ 20 Visit Punch Card Resident Fee Non- Resident Fee Child O-121 $28.50 Child (3-121 Youth (13-181 $38.00 Youth (13-18) Adult (19-541 $47.50 Adult (19-541 Senior(55+) $38.00 Senior(55+) We Will Eliminate 10 Visit Cards New Discount Will Be One Free Visit Per Card $38.00 $47.50 $57.00 $47.50 Cost Comparison 20 visit cards Newberg Mollala* Southwest CC Infant 0-2 Free Free Free Child 3-12 $40.00 $58.OO $35.00 Youth 13-18 $40.00 $52.00 $45,00 Adult 19-54 $50.00 $74.50 $60.00 Senior 55+ $40.00 $52.00 $45.00 *Mollala only offers a 30 visit card Annual Passes Resident Non-Resident Infant (0-2) Free Free Child (3-12) $150.00 $200.00 Youth (13-18) $200.00 $250.00 Adull (19-54) $250.00 $300.00 Senior/Di~ableA (55+) $200.00 $250.00 Cost Commari~on Annual Passes Newbcrg Mollala* Southwest CC Infant 0-2 Frc¢ Fr~e Frc¢ Child 3-12 $170.00 $165.00 $210.00 Youth 13-18 $170.00 $165.00 $273.00 Adult 19-54 $198.00 $210.00 $357.00 S~nior 55+ $148.00 $165.00 $273.00 62 Household Pass Formula Example First Member - Full Price $25000 Adult Second Member - flail Price $125 OO Adult Third Member- One Fourth $ 50.00 Youth Fourlh Member- One Fourth $ 3750 Child Total For A Resident Family Of 4 $462.50 Total For Non-Resident Fanfily of 4 - $562.50 Cost Comparison Househ old Passes Newberg -- Family of 4 - $252.00 Mollala Family of 4 525.00 Southwest CC - Family of 4 - $561.00 Annual Pass With Monthly .4uto Billing Resident Fee Non- Resident Monthly Annually Monthly Annually Child (3-12) $13.75 $165.00 $19.00 $228.00 Youth (13-18) $19.00 $228.00 $23.00 $276.00 Adult (19-54) $23.00 $276.00 $27.50 $330.00 Senioff55+) $19.00 5228.00 $23.00 5276.00 This program is not offered at any other facility in our area Except Courthouse Athletics. Their cost is 152.00 per month for a family Month Pass Resident Non-Resident Infant (0-2) Free Free Child (3-12) $40.00 $55.00 Youth (13-18) $55.00 $65.00 Adult (19-54) $65.00 $80.00 Senior/Disabled (55+) $55.00 $65.00 3 Month Household Passes Available Using New Method Cost Comparison 3 Month Passes Newberg Mollala* Southwest CC Infant 0-2 Free N/A Free Child 3-12 $75.00 N/A $35.00 Youth 13-18 $75.00 N/A $45.00 Adult 19~54 $98.00 N/A $60.00 Senior 55+ $75.00 N/A $45.00 Swimming Lessons Resident Non-Resident Swimming Lessons (Group) $28.00 $33.00 Adult l~ssons (Group) $32.00 $37.00 Private Lessons (4 Lessons) $80.00 $100.00 Semi- Private Lessons (2) $120.O0 $150.OO Group Lessons Are Being Raised $3.00 Privates are Raised $5.00 And Semi Privates Raise Makes The Cost Lower than privates. Currently S75,00 And S72.00 63 2 Pool Rentals Residenl Non-Resident 1-50 Swimmers $100.00 F'er Hour $125 00 Per Flour 51-100 Swimmers $150.00 Per Itour $175 O0 Per Itour 101-150 Swimmers S200 00 Per tlour $22500 Per Ilour 151-300Swimmers S225 00 Per {tout $25000 Perltour Currently Our Hourly Operational Cost Is $93.75 An ttour Water Safety Classes Currcn! Proposed/Rcs. Non-Resident Lifeguard Tramiug $100.00 $125.00 $140.00 \V S.I. $100.00 $15000 $165.00 JR. Lifeguard $35.00 $35 00 $4500 Lifeguard Class Is 36 ltours And The Book Is $35.00 W.SI Is 40 ltours And lhe Book Is $65.00 The Red Cross Charges a $9.00 Fee Paper Work 64. 3 11C Date: From: To: Through: Subject: April 14, 2003 Scott Russell, Chief of Police Mayor and City Council John C. Brown, City Administrato/'~' Request for Temporary Increase in Authorized Staffing Level Recommendation: It is recommended tine City Council adopt tile attached resolution temporarily increasing the allocation of police officers fi-om twenty (20) to twenty one (21) for tile period of April 15, 2003 to May 31, 2003. Background: Vacancies, medical leaves, and medical retirements have placed the Police Department in deficit of five (5) police officer positions. Of these, two officers are expected to return to work. A third is was placed on administrative leave February 28, 2003, pending a medical retirement on May 31, 2003 Although that officer is not working, his position is technically still filled, which prevents hiring another officer prior to May 31 st to fill the vacancy his leaving created. Background: During the past several months, the police department recruited to fill the two vacant police officer positions. Fortunately, the department found three excellent candidates who are all certified police officers. Two began work the first week of April. The third candidate can fill the position left vacant by the medical retirement, but cannot do so prior to May 31, 2003 without a temporary increase in the departmental position allocation. A provisional offer of employment was made to this officer (required to complete the background process), which he accepted. Because he accepted our conditional offer of employment, he was released from his job at another law enforcement agency. Given our current staffing needs, it is important to bring this officer on board as soon as possible. I therefore request that Council approve a temporary increase in authorized personnel, from twenty (20) to twenty one (21), to retain this fine candidate and bring us back to full staffing. On June 1, 2003, the allocation would return to twenty. Financial Impact: The estimated cost of the recommended action is $ 7,882.00. Due to vacancies in the department, funding is available in the department's personnel budget to support the temporary increase in position allocation. 615 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING A TEMPORARY INCREASE IN THE POLICE DEPARTMENT POLICE OFFICER STAFFING LEVEL FOR THE PERIOD OF APRIL 15, 2003 THROUGH MAY 31, 2003. WHEREAS, the Woodburn Budget Committee had allocated funding for 20 police officer positions as part of their fiscal year 2002-03 Budget recommendations and said budget allocation was included in the 2002-03 budget appropriations adopted by the Council on June 24, 2002 (Ordinance No. 2319); and WHEREAS, there has been a number of vacancies and medical leaves within the Police Department since July 1, 2002 resulting in a reduction of actual personnel services costs from the amount originally appropriated; and WHEREAS, a police officer is currently on medical leave pending a medical retirement effective May 31, 2003 and, even though the police officer is not working, the position is part of the budget allocation of 20 police officers; and WHEREAS, the Police Department recently completed the recruitment process for filling existing vacancies and, as a result, had one additional qualified certified police officer candidates who would be able to immediately fill the vacancy that will be open June 1, 2003; now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Police Department is hereby authorized to increase their allocated staffing level from 20 patrol officer positions to 21 patrol officer positions for the period of April 15, 2003 through May 31, 2003. As of June 1, 2003, the staffing level will return to 20 allocated police officer positions. Approved as to City Attorney Date APPROVED KATHRYN FIGLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodbum, Oregon 66 11D MEMO TO: FROM: C - t Adm~n~strator~- ity Council through Ci y ' ' __ .,¢~¢ SUBJECT: Blanket Purchase Agreement for Oregon Medical Assistance Program Brokerage DATE: March 5, 2003 RECOMMENDATION' Approve the attached resolution entering into a Blanket Purchase Agreement with the Salem Area Transit District to provide non emergency medical transportation for Medicaid and Oregon Health Plan (OHP) recipients. BACKGROUND: Last year Marion, Polk and Yamhill counties along with the Salem Transit District formed an ORS 190 organization called the Chemeketa Area Regional Transportation System. The pdmary purpose of the organization was to provide an administrative framework for a brokerage to provide Medicaid and Oregon Health Plan (OHP) transportation services. All Medicaid and OHP eligible persons who have no other means of transportation will call the brokerage instead of individual case workers to schedule medical transportation. The brokerage will have purchase agreements with transportations providers and would schedule the most cost effective transportation available. The system locally will be called TdpLink and is administered by Salem Area Transit. The transit district has contracted with a private firm, ATCNancom, Inc., to provide for operation of the brokerage call center which will take all transportation requests and schedule all tdps for Medicaid and OHP eligible persons in the three county area. The operation of the brokerage is funded from federal and state sources. It is anticipated that the service will begin in Marion County this summer. The city's fixed route bus system and Dial-A-Ride service are services that fit into the transportation provider system that will be part of the brokerage. The brokerage will then reimburse the city for any transportation service provided to Medicaid and OHP eligible persons. The city is required to enter into a blanket purchase agreement with Salem Transit District to provide brokerage service. Staff recommends that the attached resolution authorizing the City Administrator to sign the agreement on behalf of the city. 67 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO A BLANKET PURCHASE AGREEMENT WITH THE SALEM AREA TRANSIT DISTRICT TO PROVIDE NON EMERGENCY MEDICAL TRANSPORTATION FOR MEDICAID AND OREGON HEALTH PLAN RECIPIENTS AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SUCH AGREEMENT. WHEREAS, Medicaid and Oregon Health Plan (OHP) transportation services are designed to transport eligible recipients who have no other means of transportation to approved medical services appointments; and WHEREAS, the Salem Area Transit District has developed a transportation brokerage called TripLink to provide these services; and WHEREAS, the City of Woodburn fixed route bus and Dial-A-Ride services can provide these transportation services to the brokerage and receive reimbursement for the cost of providing the service; and WHEREAS, the Salem Area Transit District has provided a blanket purchase agreement to provide for the procurement and reimbursement of these Medicaid and Oregon Health Plan (OHP) transportation services, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodbum enter into a Blanket Purchase Agreement with the Salem Area Transit District, which is affixed as Attachment "A" and by this reference incorporated herein, to provide non emergency medical transportation for Medicaid and Oregon Health Plan recipients. Section 2. That the City Administrator is authorized to sign said agreement on behalf of the City. Page I- COUNCIL BILL NO. RESOLUTION NO. 68 Approved as to form: City Attorney APPROVED: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon ATTACHMENT "A" Due to the length of the attachment, it has not been included with the Council packet. The attachment will be available for review at the Public Works office or at the council meeting. 7O 11E April 14, 2003 TO: FROM: SUBJECT: Honorable Mayor and City Councilx2~,// John C. Brown, City Administrator~~ ' State Communi _ty Incentive Funds {SCIF) Grant for Association Hall (Woodburn Heritage Center) Exterior Improvements Recommendation: It is recommended the City Council adopt the attached resolution committing matching funds, ensuring fiscal oversight, and identifying signature authority for grant-related documents associated with exterior renovation of the Association Hall (Woodburn Heritage Center) building. Background: In December 2002 the City applied for a $50,000 grant from the State Community Incentive Fund (SCIF), to assist with the exterior renovation of the Association Hall. The grant application refers to the building as the Woodbum Heritage Center, and anticipates housing the City's museum collections, archives, and research facilities there. In February 2003, the State notified us funds are reserved for the project. The funding reservation approves a grant and a loan of $25,000 each. This will be combined with City funds of $105,000 to complete this phase of the project. Discussion: The City must meet a variety of requirements before the State releases the reservation of grant and loan funds. Requirements include adopting the attached resolution. The resolution assures matching funds are committed to the project, that the City exercise adequate financial oversight, and authorizes the City Administrator to execute grant- related documents. Some other obligations the City must meet before reserved funds will be released include assessment of environmental impacts, compliance with applicable historic preservation requirements, and finalization of a project budget. Question exists, due to State budget constraints, whether the reserved funds will be released to SCIF applicants. Grant representatives advise their intention is to release reserved funds. Accordingly, we are completing the various tasks necessary to obtain the release of funds. Council will be advised should the funding situation change. 71 Honorable Mayor and City Council April 14, 2003 Page 2. Financial Impact: The City Council budgeted $105,000 in the General Fund CII° Fund for this project. Funding is supported by a transfer from CDBG revolving loan fund repayments on loans issued prior to 1989. The $25,000 SCIF loan can be repaid from pre-1989 CDBG funds or unobligated fund balance in the General Fund CIIO fund. The repayment source will be addressed during CIP budget deliberations in May. COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION COMMITTING MATCHING FUNDS, ENSURING FISCAL OVERSIGHT, AND IDENTIFYING THE SIGNATURE AUTHORITY FOR THE WOODBURN HERITAGE CENTER EXTERIOR AND FACADE IMPROVEMENTS PROJECT WHEREAS, the City of Woodburn desires to promote and enhance the physical and economic environment of the community for all citizens; and WHEREAS, the City has undertaken the rehabilitation of the building known at one time as the Association Hall, has returned the shell of the building through reconstruction to a physically sound condition, and desires to secure and enhance the appearance of the building through exterior and facade improvements; and WHEREAS, the project has significant local support and will serve to further the community's goals related to livability and growth; and WHEREAS, the City of Woodburn has secured a funding Reservation for a grant and a loan of $25,000 each in Community Incentive Funds from Oregon Housing and Community Services to be used for exterior and facade improvements to the Woodburn Heritage Center; and WHEREAS, the City of Woodburn has committed to a series of actions in order to receive and expend the Community Incentive Funds; NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Pledge. The City of Woodburn pledges to provide $105,000 from the City's General Fund CIP Fund as match for the Woodburn Heritage Center exterior and facade improvements project. Section 2. Fiscal Oversight. The City of Woodburn will provide all fiscal and operational management and oversight for this project as defined in the Community Incentive Fund application and subsequent approved amendments, reports, Agreements, etc. Section 3. Compliance. The City of Woodburn agrees to comply with all applicable laws and regulations in the conduct of this project. Section 4. Signature Authority. The City of Woodburn designates the City Administrator as the person authorized to sign the Grant Agreement and Security Loan Agreement, Promissory Note, and Deed of Trust or other instrument used to secure the loan, and Page I - COUNCIL BILL NO. RESOLUTION NO. 715 other grant-related documents; and provide authorizations on behalf of the City relating to the project as funded by the Community Incentive Fund. Approved as to form: City Attorney Date Passed by the Council: Submitted to the Mayor: Approved by the Mayor: Filed in the Office of the Recorder: ATTEST: Mary Tennant, City Recorder City of Woodbum, Oregon APPROVED: KATHY FIGLEY, MAYOR Page 2 - COUNCIL BILL NO. RESOLUTION NO. '74. 11F MEMO To: From: Subject: Date: The City Council t~oo~ugh_~l~ministrator City Engineer -~~ ~ -~ Engineering Report for West Lincoln Street Improvement April 10, 2003 PRESENTATION: Staff will make presentation in the regular scheduled council meeting of April 14, 2003 RECOMMENDATION: Approve the engineering report for West Lincoln Street Improvement as presented, and direct staffto prepare a resolution of intent to improve. (Note: Resolution of intent to improve will set a public hearing date for input from the residents of the district) COUNCIL OPTIONS: The city council may choose one of the options outlined below for their decision-making: Approve the report as presented Require certain modifications to the report prior to approval Reject the report. BACKGROUND: West Lincoln Street improvement project is identified in the capital improvement program of the city. The council by resolution # 1701 directed the City Engineer to prepare the Engineering Report for the unimproved gravel surface section of West Lincoln between Hall Street and Cascade Drive. This section would be improved as a local residential street standard in accordance with the adopted Woodburn Transportation Plan utilizing the funding sources outlined in this Engineering Report. The attached report for West Lincoln Street improvement outlines the properties in the proposed Local Improvement District (LID) boundary, the needed improvement to the street, the cost estimates, the proposed distribution of assessment cost, and a payment plan that allows property owners to pay their obligation in a period of ten years. I will be available to answer questions from the council during my presentation at the meeting. Attachments: 1) Engineering Report 2) LID Process Outline 75 Engineering Report For West Lincoln Street Improvement e DESCRIPTION OF IMPROVEMENTS: A. EXISTING CONDITIONS A portion of West Lincoln Street between Cascade Drive and Kotka Street is currently unimproved. The existing unimproved gravel surface section is approximately 1100 feet in length, providing no improved vehicular or pedestrian traffic. Sidewalks are also missing along certain portions of the improved portion of West Lincoln between Cascade and Kotka. B. PROPOSED IMPROVEMENTS The unimproved portion of West Lincoln is proposed to be improved in accordance with the Woodburn Transportation Plan (TSP) as a Local Residential Street with parking both sides. This cross section as identified in the TSP provides two travel lanes, on-street parking and sidewalks both sides. The improvement will be complete with curbs, drainage improvements and street lighting. Attached is Exhibit 1, which depicts the proposed typical street cross-section. PROPOSED METHOD OF FUNDING: The funding mechanism to accomplish this project includes the following: A. CITY SUPPORT: Budgeted approved funds for improvement of gravel streets B. ASSESSMENT AGAINST BENEFITING PROPERTIES: Limited to the cost associated with a 34-foot wide local residential street adjacent to the current unimproved portion of West Lincoln. BOUNDARY OF THE PROPOSED LOCAL IMPROVEMENT DISTRICT: The property subject to the assessment of this district will be to those properties that have property frontage adjacent to the unimproved portion of West Lincoln, as described below: Beginning at the Northeast comer of lot 18, Halls Home Tracts to the City Of Woodburn, situated in Township 5 South Range 1 West, Section 7 Marion County Oregon; Thence Westerly long along the North boundary of lot Page 1 of 7 '/6 18,23,26,31,34,39 and 42 of said Halls Home Tracts to the Northwest comer of said lot 42; Thence Southwesterly along the West line of said lot 42 to the Southwest comer thereof; said Southwest comer also being on the North line of West Lincoln Street; Thence Southwesterly to the Northwest comer of lot 43 of said Hall Home Tracts, said Northwest comer being on the South Line of West Lincoln Street; Thence Southwesterly along the West line of said lot 43 to the Southwest comer thereof, Thence Easterly along the South boundary of lot 43,38,35,30,27,22 and 19 to the Southeast comer of said lot 19; Thence Northeasterly along the East line of said lot 19 to the Northeast Comer thereof, said Northeast comer being on the South Line of West Lincoln Street; Thence Northeasterly to the Southeast comer of lot 18 of said Hall Home Tracts; Thence Northeasterly along the East line of said lot 18 to the place of beginning. A map showing the above described district boundary is attached as Exhibit 2 and those properties within that boundary are identified in Section 4. 4. PROPERTIES WITHIN THE LOCAL IMPROVEMENT DISTRICT: MARION COUNTY TAX LOT # ADDRESS PROPERTY OWNER MAP # 051W07CB 8400 1791 SANDOVAL, GEORGE 051W07CB 8500 1695 KISSEL, ANTHONY J 051W07CB 8600 1505 SHEVCHENKO, BENJAMIN & ZINA 051W07CB 9000 1465 ZAMORA, JESUS & AIDA 051W07CB 9100 1415 SIMPSON, MICHAEL & BARBARA 052W12DA 3800 1851 MENDENHALL, DAVID 051W07CC i4400 1400 BLOCK KISSEL, ANTHONY J 051W07CC 4500 1510 KISSEL, ANTHONY J 051W07CC 4600 1600 BLOCK KISSEL, ANTHONY J 051W07CC 4700 1720 SCHABEL, GARY & TAMMY 052W12DD 100 1790 KIELING, DEAN & TANYA 052W12DD 500 1700 BLOCK WESTERN AGE MANAGEMENT INC. 051W07CB 9300 1200 BLOCK MARION COUNTY PROPERTY BENEFIT DETERMINATION: A. PROPERTY BENEFIT DETERMINATION: Properties adjacent to the unimproved portion of West Lincoln, up to a depth of 295 feet are determined to benefit from the improvement in proportion as stated below: Full benefit received for front footage cost sharing if adjoining the improvement. Full benefit roeeived for Area cost sharing if improved street is the only outlet to the property being considered. Page 2 of 7 77 0 Only 50% of the benefit received for cost allocation, if property is improved and is using another outlet to access the property. PROPOSED UNIT DETERMINATION FOR THE METHOD OF ASSESSMENT: LINEAL FRONT FOOTAGE: 50% of the street cost excluding driveway approach cost will be distributed based on total front footage of individual parcel or lot frontage adjacent to the unimproved portion of West Lincoln. The unit cost will be calculated the same for either developed or underdeveloped property. LOT AREA: 50% of the street cost excluding driveway approach cost will be distributed based on the area of those properties adjacent to the unimproved portion of West Lincoln and which utilize it for access. Improved properties within the district which currently have another means of access to an improved public street will receive a 50% reduction in property area. DRIVEWAY APPROACH: Each tax lot requiring access to West Lincoln will be assessed a flat rate Driveway Approach cost of $500.00, one per lot. If an additional approach is requested the cost be will be in accordance with the actual unit price cost of installation. ENGINEERS PROJECT COST ESTIMATE: The estimated cost of improving West Lincoln Street in conformance with a local residential street standard. $194,500 TOTAL PROJECT COST Note: Estimated costs includes engineering, administration, contingency and permits DISTRIBUTION OF PROJECT COST: PROJECT COST TO BE FUNDED BY ~ CITY Costs that are not to be assessed Cost sharing by the city as approved by council policy and supported by approved budget $ 40,000 TOTAL TO BE FUNDED BY THE CITY Page 3 of 7 78 Be STREET COST TO BE DISTRIBUTED AGAINST THE BENEFITED PROPERTIES Cost to be distributed against the benefiting properties for a standard 34-foot wide local residential street cross section less the cost share by the city Standard residential street cross- section to include sidewalks, drainage, street lighting $194,500- $40,000 = $154,500 Exclude approach cost, fiat rate of $500/ea. to be distributed to each benefiting tax lot. 11 approaches ~ $500/each -$5,5OO STREET COST TO BE ASSESSED 8. UNIT COST DETERMINATION: A. INDIVIDUAL PROPERTY UNITS MARION COUNTY TAX ADDRESS AREA LINEAL PROPERTY OWNER MAP # LOT # ACRES FRONT FOOTAGE 051W07CB 8400 1791 1.02 147.45 SANDOVAL, GEORGE 051VV07CB 8500 1695 2.04 294.90 KISSEL, ANTHONY J 051W07CB 8600 1515 1.02 147.45 SHEVCHENKO, BENJAMIN & ZINA 051W07CB 9000 1465 0.17 51.08 ZAMORA, JESUS & AIDA 051VV07CB 9100 1415 0.32 96.27 SIMPSON, MICHAEL& BARBARA 052W12DA 3800 1851 2.04 294.90 MENDENHALL, DAVID 051VV07CC 4400 1400 BLOCK 1.02 147.45 KISSEL, ANTHONY J 051W07CC 4500 1510 1.02 147.45 KISSEL, ANTHONY J 051VV07CC 4600 1600 BLOCK 1.02 147.45 KISSEL, ANTHONY J 051W07CC 4700 1720 1.02 147.45 SCHABEL, GARY & TAMMY 052W12DD 100 1790 1.02 147.45 KIELING, DEAN & TANYA 052W12DD 500 1700 BLOCK 1.02* 294.90 WESTERN AGE MANAGEMENT INC. 051W07CB 9300 1200 BLOCK 0.25* 0 MARION COUNTY TOTAL 12.98 2,064.20LF *Denotes 50% of actual area Page 4 of 7 79 B. COST PER LINEAL FRONT FOOTAGE: 50% of the estimated cost of the street improvements to be assessed for the improvement to the unimproved portion of West Lincoln $ 74,500 Total front footage within the assessment district 2064.2 LF Cost per lineal foot of frontage $36.09/LF C. COST FOR AREA PER ACRE 50% of the estimated cost of the street improvements to be assessed for the improvement to the unimproved portion of West Lincoln $ 74,500 Total area which have direct access to West Lincoln within the assessment district. 12.98 acres Area cost, per acre $ 5,739.60/AC D. DRIVEWAY APPROACH COST One driveway approach per tax lot requiring access To West Lincoln will be assessed at a flat rate. Additional approach will be based on the unit price cost of installation. $500/ea. 9. INDIVIDUAL ESTIMATED PROPERTY ASSESSMENTS: A. ESTIMATED ASSESSMENT COST BASED ON APPROACH, AREA AND LINEAL FRONT FOOTAGE TAX COST COST COST TOTAL LOT # ADDRESS PROPERTY OWNER OF BASED BASED ON ASSESSMENT APPROACH ON AREA FOOTAGE 8400 1791 SANDOVAL, GEORGE $500.00 $5,854.39 $5,321.69 $11,676.08 8500 1695 KISSEL, ANTHONY J $500.00 $11,708.78 $10,843.37 $22,852.16 8600 1515 SHEVCHENKO, BENJAMIN & ZINA $500.00 $5,854.39 $5,321.69 $11,676.08 9000 '1465 ZAMORA, JESUS & AIDA $500.00 $975.73 $1,843.55 $3,319.28 9100 1415 SIMPSON, MICHAEL & BARBARA $500.00 $1,836.67 $3,474.53 $5,811.20 3800 1851 MENDENHALL, DAVID $500.0(3 $11,708.78 $10,843.37 $22,852.16 ~?.00 1400 KISSEL, ANTHONY J $500.0{3 $5,854.39 $5,321.69 $11,676.08 Page 5 of 7 80 BLOCK TAX COST COST COST TOTAL LOT# ~DDRESS PROPERTY OWNER OF BASED BASED ON ASSESSMENT APPROACH ON AREA FOOTAGE 4500 1510 KISSEL, ANTHONY J $500.00 $5,854.39 $5,321.69 $11,676.08 4600 1600 KISSEL, ANTHONY J BLOCK $500.00 $5,854.39 $5,321.69 $11,676.08 4700 1720 SCHABEL, GARY & TAMMY $500.00 $5,854.39 $5,321.69 $11,676.08 100 1790 KIELING, DEAN & TANYA $500.00 $5,854.39 $5,321.69 $11,676.08 500 1700 :WESTERN AGE BLOCK MANAGEMENT INC. $0.00 $5,854.39 $10,643.37 $16,497.76 9300 1200 MARION COUNTY BLOCK $0.00 $1,434.90 $0.00 $1,434.90 $5,500.00 $74,500.00 $74,500.00 $154,500.001 10. 11. 12. 13. PAYMENT PLAN FOR ASSESSMENT: A ten-year (10) paymem plan is proposed for the assessment obligation. INTEREST RATE: The Finance Director is authorized to develop a schedule and charge an interest rate, which does not exceed one-half (1/2) percent above the estimated net effective rate of bond sale. Currently this interest rate is estimated at 6.5 percent. FUNDING METHODS: The improvement costs for the project will be supported utilizing two funding sources, the LID property assessments and council approved city support. FUNDING SUMMARY: PROJECT FUNDING REQUIRED A. CITY SUPPORT Street CIP Cost Share for improvement = of Gravel §treets = $194,500 B. LID PROPERTY ASSESSMENTS SUB TOTAL = SUB TOTAL = $ 40,000 $154,500 Page 6 of 7 81 FUNDING TOTAL 14. 15. MAXIMUM LIMIT OF ASSESSMENT AMOUNT: It is proposed that the assessment amounts shown in this document be fixed as the maximum amount to be assessed against the properties for the said improvement. Any cost over runs will be absorbed by the city. FUTURE DEVELOPMENT OF PROPERTIES WITHIN THE PROPOSED LOCAL IMPROVEMENT DISTRICT: The Community Development Department will enforce the Woodburn Development Ordinance, specifically Section 3.1 Development Guidelines and Standards as it relates to required street improvements. City Attorney approved non-remonstrance agreement, if part of the planning approval process, shall be promptly recorded by the city and shall run with the property. Page 7 of 7 0 ~ w o 11 z 84 Z 10. 11. 12. PROCESS FOR LOCAL IMPROVEMENT DISTRICT (LID) PROJECT INITIATION: Project is initiated by petition or by action of the City Council RESOLUITION AUTHORIZING AN ENGINEERING REPORT: City Council, by approval o£a resolution, directs staff'to prepare an engineers report £or the improvement ENGINEERING REPORT APPROVAL: Engineers report contains, project ~ We are here need, method of assessment, cost estimate based on preliminary engineering, Local Improvement District (LID) boundary. The City Council may at this stage direct staff to prepare a "Resolution of Intent to Improve". RESOLUTION OF INTENT TO IMPROVE: LID boundary and assessments are defined for public process. Public hearing date set with council approval of resolution. ADVERTISEMENT OF PUBLIC HEARING: The City Recorder gives notice meeting legal requirements of advertising for public hearing. PUBLIC HEARING: City Council holds a public hearing on the project and receives input fi.om the affected property owners. Note: Project can not proceed unless the majority (+50%) of the property owners support the improvement. However, if two thirds (+67%) of the property owners support the improvements, and project was initiated by petition, then City Council can not stop it. CITY COUNCIL DECISION: a. Direct staff to prepare an assessment ordinance b. Direct staff make modifications to the LID c. Abandon or postponement of the LID ADOPTION OF THE ASSESSEMENT ORDINANCE: Funding defined. COMPLETION OF FINAL ENGINEERING: Final engineering plans, specifications and contract documents are completed. ADVERTISEMENT FOR BIDS AND BID AWARD: The project is advertised and bids are received. The City Council reviews staff recommendation and awards the contract for construction to the lowest responsible bidder. (Note: City may receive bids earlier but contract award can not take place until assessment ordinance has been adopted) CONSTRUCTION ACTIVITIES: Construction takes place under the supervision of the City Engineer. ( Note: This is the time when the public sees project action) FINAL ASSESSMENT ORDINANCE: Upon completion of the improvements the final assessment process is followed. The process requires another public hearing and explanation of payment plan time lines. MEMO To: For Council Action, through the City Administrator~'~ From: David N. Torgeson., P.E., through the Public Works Director /6.fl/X'//, Subject: Contract award for Heritage Park Access Ramp Project No. 2002-031-31, Bid No. 23-10 Date: September 19, 2002 llG RECOMMENDATION: It is recommended the City Council award the contract for Heritage Park Access Ramp to the apparent Iow bidder, Pacific Land Construction, in the amount of $21,659.00. BACKGROUND: This project is a re-bid of a similar project. In September 2002, two alternative materials (timber and concrete) were bid. The timber alternative was determined to cost several times more than had been allocated for the project, so the re-bid included only concrete materials. In the September bids, two were received for concrete. Those bids were $25,620 and $ 48,624. The re- bid produced prices significantly lower. The work involves construction of an ADA-compliant access ramp fi.om the vehicle parking strip on Jamestown Street to the recreation facilities in Tract A of Heritage Park Subdivision. Bids were opened at 3:00 PM on Thursday, April 3, 2003. The results of public bids for the project are as follows: Total Amount Bid 1. Pacific Land Construction. $2 !,659.00 2. Axis Curb, Inc. $24,463.00 3. Parker NW Paving $28,332.50 4. Westview Builders $30.093.00 5. ACS, Inc. $39,744.00 Engineer's Estimate: $19,500.00 The project was a part of the approved General Fund CIP budget for FY 2002-2003, and will be paid fi.om General Fund monies. The project occurs in a multiple-use stormwater detention facility. Work will commence later this spring, when conditions have dried. 86 11H MEMO TO: FROM: SUBJECT: DATE: Public Works Program Manager./',-~~~---~~×"~ i Bid Award for Self-Propelled Easement Cleaner April 9, 2003 RECOMMENDATION: Award City of Woodbum Bid Number 23-12 for a self-propelled easement cleaner to Municipal Supply Company for $20,077.00. BACKGROUND: City of Woodburn Bid Number 23-12 for a serf-propelled easement cleaner was opened and read at 2:00 p.m. on April 3, 2003. The results were: Bidder Municipal Supply Company EnviroClean Ben-Ko-Matic Amount $ 20,077.00 $ 23,123.00 $ 24,374.00 The self-propelled easement cleaner was approved as part of the 2002-2003 budget. The easement cleaner will allow access to areas, such as easements away from the street, drainage basins and open fields, that are difficult or impossible to reach with the truck mounted combination sewer cleaner. The equipment will improve the effectiveness of the sewer line maintenance crew and result in better maintained sewer lines. Properly cleaned and maintained sewer lines assist the city to comply with Department of Environmental Quality permit requirements. Staff is recommending award of the self-propelled easement cleaner bid to the Iow responsible bidder, Municipal Supply Company. 87 11I Date: From: To: Through: Subject: April 14, 2003 ,n// Scott Russell, Chief of Police 29' Mayor and City Council ~ John C. Brown, City Administrator Liquor License Application - Denny's at Woodburn Recommendation: The Woodburn City Council approve a Limited On-Premise Sales liquor license for Denny's at Woodburn LLC., 2919 Newberg Hwy., Woodburn, OR Subject: Applicant: Managers: Liquor License Application -Change of Ownership- Denny's at Woodburn Denny's at Woodburn, LLC 2919 Newberg Hwy. Woodbum, OR. 97071 Paul Freeburg, Owner/Manager Kathleen Freeburg, Owner/Manager Steven Freeburg, Manager Jason Freeburg, Manager License Type: Limited On Premise Sales - Allows for the sale of Malt Beverage, Wine and Cider On March 25, 2003, the Woodbum Police Department received an application for a liquor license from applicant Denny's at Woodburn LLC. The application is for a change in ownership for the existing Denny's located at 2919 Newberg Hwy., Woodbum. The police department has completed a limited background investigation on the applicant and found nothing of a questionable nature. An in-depth investigation was completed on store managers. Jason Freeburg has an arrest record for minor assault, which was subsequently dismissed, and a DUII arrest, both of which occurred over ten years ago. Steven Freeburg has an arrest for DUII in 1998, which was subsequently dismissed due to completion of diversion. Nothing else of a questionable nature was found on any of the applicants. The Freeburg family currently operates Denny's at Mill Creek in Salem and holds a OLCC license for that establishment. OLCC indicated that there were no recorded liquor violations for that establishment in the last two (2) years. The Police Department responded to 25 calls for service at the Denny's Restaurant in the last 12 months. There were no reported liquor violations. The restaurant will operate 24 hours a day, 7 days per week, but the lounge area will operate only between the hours of 10:00 AM and 11:00 PM daily. The only entertainment will be recorded music. The police deparhnent has received no communication from the public or surrounding businesses in support of or against the change of ownership. cc OLCC Applicant 88 llJ April 14, 2003 TO: FROM: SUBJECT: Honorable Mayor and City Council John C. Brown, City Administrator Cancellation of April 28, 2003 Meeting Recommendation: It is recommended the City Council cancel the April 28, 2003 meeting. Background: Pursuant to City Charter, the City Council is required to meet regularly, at least once a month. The Council meets twice monthly, or more often, to conduct City business. The Council occasionally cancels a meeting, due to holiday schedules or lack of business. Discussion: Neither the Mayor nor Council President is available for the April 28 meeting due to scheduled vacation and travel, respectively. Items that would have been scheduled for your consideration on the 28th were presented at your April 14, 2003 meeting or held until May 12. Because of pending absence of the Mayor and Council President and the lack of anticipated agenda items for the second meeting in April, it is recommended your Council cancel that meeting. JCB 89 CITY OF WOODBURN Community Development MEMORANDUM 14A 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: To: From: Subject: April 14, 2003 Honorable Mayor and City Council through City Administrator Jim Mulder, Director of Community Development Planning Commission's Action on Conditional Use 02-04, Design Review 02-15 and Variance 03-08. On April 10, 2003, the Planning Commission adopted a final order approving a proposed 400 square foot well house for municipal water supply and variance to the street standards on Settlemier Avenue. The subject site is located at 515 Settlemier Avenue. This decision is final unless appealed or the City Council calls this decision up for review. APPLICATION INFORMATION: Applicant & Property Owner: City of Woodburn 190 Garfield Street Woodburn, Or 97071 NATURE OF THE APPLICATION: The applicant is requesting conditional use and design review approval for a proposed 400 square foot well house for municipal water supply. The applicant is also requesting a variance to street standards. RELEVANT FACTS: The subject property is located at 515 S. Settlemier Avenue. It can be identified specifically on Marion County Assessor Map T5S, 1W, Section 18BC, Tax lot# 4100. The subject property is approximately 2.33 acres in size and is zoned Single Family Residential (RS) and designated Residential Less than 12 Units Per Acre on the Woodburn Comprehensive Plan Map. All of the surrounding properties have the same zoning and comprehensive plan map designation as the subject site. Single family dwellings are located to the north, south and east (across Settlemier Avenue) of the subject site. The property to the west is vacant. 90 A wetland channel is located on the west side of the subject property. This wetland is described in the Local Wetland Inventory as a drainage running southwest to northeast between Ben Brown Lane (425 feet west of Settlemier Avenue) and Settlemier Avenue (100 feet south of Cherry Street). The portion of this wetland channel that is located on the subject site is between 50 feet from Settlemier Avenue on the north side of the site to over 200 feet from Settlemier Avenue on the south side of the site. A wetland land use notification form has been sent to the Division of State Lands (DSL) Wetland Program. The applicant will be required to obtain the appropriate removal-fill permits from DSL for any work done in the wetland area. A portion of the property is located within the 100 year floodplain and the remainder is located outside of the 500 year floodplain. No base flood elevation has been determined for the portion of the property within the 100 year floodplain. The Stubb Road tributary traverses through the western portion of the subject parcel. This tributary is regulated by the Federal Emergency Management Administration (FEMA) and City Ordinances. A condition of approval is that the development shall comply with FEMA requirements, City of Woodbum Ordinance regulating development within flood plain areas, and the City of Woodburn Storm Drainage Master Plan. 2 93. CITY OF WOODBURN Community Development MEMORANDUM 14B 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: To: From: April 14, 2003 Honorable Mayor and City Council through City Administrator ~_~~ Jim Mulder, Director of Community Development Subject: Planning Commission's Action on Conditional Use 02-07, Design Review 02-18 and Variance 03-02 (Variances A, B, C and D) On March 27, 2003, the Planning Commission adopted a final order approving a proposal for a 3,730 square foot water system control center and variance to the full street right of way and street improvement requirements on Young Street (Variance A), "A" Street (Variance B), and "B" Street (Variance C). The Planning Commission denied the variance to the full street improvement on Broadway Street (Variance D). The subject site is located at 202 Young Street. This decision is final unless the City Council calls this decision up for review. APPLICATION INFORMATION: Applicant & Property Owner: City of Woodburn 190 Garfield Street Woodburn, Or 97071 NATURE OF THE APPLICATION: Request for conditional use and design review approval for a proposed 3,730 square foot water system control center located at 202 Young Street. The applicant is also requesting a variance to the full street right of way and street improvement requirements on Young Street (Variance A), "A" Street (Variance B), "B" Street (Variance C), and the full street improvement on Broadway Street (Variance D). RELEVANT FACTS: The subject property is located at 202 Young Street. It can be identified specifically on Madon County Assessor Map T5S, 1W, Section 18AB, Tax lots# 11500, 11600, 12300 and 12400. The subject property is approximately .84 acres in size and is zoned Light Industrial (IL) District and designated industrial on the Woodbum Comprehensive Plan Map. The property to the north (across Young street) is zoned Commercial General (CG), 93 designated commercial on the Woodburn Comprehensive Plan Map and is the location of Withers Lumber, Inc. The properties to the west (across "A" Street) and south (across Broadway Street) are zoned IL and designated industrial on the Woodburn Comprehensive Plan Map. A City of Woodburn maintenance shop is located to the west (across "A" Street) and an industrial building is located to the south (across Broadway Street). The property adjacent to the northeast side of the subject site is zoned Light Industrial (IL) District and designated industrial on the Woodburn Comprehensive Plan Map. A heating and air conditioning business is located on the property adjacent to the northeast side of the subject site. The property to the east (across "B" Street) is zoned Commercial Office (CO) and designated industrial on the Woodburn Comprehensive Plan Map. A community service use is located on this property. An existing 4,500 square foot City of Woodburn water department building is located on the subject site. The site is paved to the north of the existing building and has gravel to the south of the existing buildings. Pipes are being stored on the east side of the site. The applicant is proposing a 3,730 square foot addition to the existing building which will be a water system control center with remote operation of proposed water treatment production and storage facilities on other sites in the City of Woodburn. No wetlands are located on the subject site. The subject property is located outside of the 500 year floodplain. 2 OPENING STATEMENT FOR LAND USE HEARINGS REQUIRED BY ORS CHAPTER 197 This is the time set for public hearing in Annexation 01-04, Zone Change 01-03, Conditional Use 02-08, Design Review 02-19, Variance 03-03, Variance 03-04, Variance 03-05 and Exception to Street Right of Way and Improvement Requirements 03-03: The nature of the application is to consider a petition to annex 4.69 acres of land into the City of Woodbum. The owners of the subject property have filed the necessary petition and do consent to the proposed annexation. In addition, the applicant is requesting a zone change from Marion County "Urban Transition Farm" UTF to City of Woodburn "Public and Semi- Public (P/SP)"; Variance to allow for barbed wire fencing material and variances to maximum height and minimum rear yard setback requirements; Exception to Street Right of Way and Improvement Requirements; and Conditional Use and Design Review for a proposed 3,800 square foot treatment plant, filters, 80,000 gallon backwash tank, 2,700,000 gallon storage reservoir and 400 square foot well house. The applicant is the City of Woodburn. 1. The law requires the City to list all substantive criteria relevant to each hearing. The applicable substantive criteria are listed in the notice of public hearing and is as follows: ANNEXATION 01-04: 1) OREGON STATEWIDE PLANNING GOALS 2) WOODBURN COMPREHENSIVE PLAN IX. Goals and Policies D. Annexation Policies H. Public Service Goals and Policies and Plan I. Wastewater Goals and Policies J. Water Goals and Policies L. Growth Goal M. Growth and Urbanization Policies R. Recreation and Parks Goals and Policies ZONE CHANGE 01-03: 3) WOODBURN ZONING ORDINANCE Chapter 15. Zone Change Procedures Chapter 16. Comprehensive Plan Amendment Procedure CONDITIONAL USE 02-08, DESIGN REVIEW 02-19, VARIANCE 03-03, VARIANCE 03-04~ VARIANCE 03-05 and EXCEPTION 03-03 4) WOODBURN DEVELOPMENT ORDINANCE Section 1.104 Nonconforming Uses and Development Standards Section 2.111 Public and Semi-Public (P/SP) Section 2.202 Accessory Uses & Structures: Non-Residential Zones & Uses Section 3.1 Development Guidelines and Standards Page 1 - Opening Statement for Land Use Hearings Section 5.103.02 Section 5.103.01 Section 5.103.11 Section 5.103.12 Design Review for All Structures 1000 Sq. Ft. OR MORE Conditional Use Variance Exception to Street R-O-W and Improvement Requirements 5) WOODBURN TRANSPORTATION SYSTEM PLAN The full text of all listed criteria is printed in the staff report which has been distributed prior to this hearing and is also available now for inspection by any interested persons. 2. All testimony and evidence must be directed toward these criteria or other criteria in the plan or land use regulation which the person testifying believes apply to the decision. Please relate your testimony to the listed criteria. 3. The failure to raise an issue accompanied by statements or evidence sufficient to afford the City Council and the parties, an opportunity to respond to the issue, precludes appeal to the Land Use Board of Appeals based on that issue. 4. The failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Council to respond to the issue precluded an action for damages in circuit court. 5. Any participant may request, before the conclusion of the initial evidentiary hearing, an opportunity to present additional evidence or testimony. The City Council shall grant the request by either: (a) continuing the public hearing to a specific date and time at least seven days from the date of the initial evidentiary hearing, or (b) leaving the record open for at least seven days for additional written evidence or testimony. If the hearing is continued and new written evidence is submitted at the continued hearing, any person may request, prior to the conclusion of the continued hearing, that the record be left open for at least seven days to submit additional written evidence or testimony to respond to the new written evidence. If the record is left open rather than continuing the hearing, any participant may file a written request to reopen the record to respond to new evidence submitted while the record was left open and the City Council shall grant that request. The applicant is allowed at least seven days after the record is closed to all other parties, to submit final written arguments, but not new evidence, in support of the application. Page 2 - Opening Statement for Land Use Hearings 6. If additional documents or evidence are provided by any party, the City Council may allow any party to the hearing a continuance of the hearing, or leave the record open, to allow the party a reasonable opportunity to respond. 7. Everyone addressing the City Council is requested to come forward, use the microphone, and begin by giving your full name and address. We wish to hear from everyone who is interested in the proposal. (For those of you, who wish to testify, please be sure to fill out the "Hearing Testimony Sign-Up Sheet" located on the table in the hallway). We will now proceed with the staff report. Page 3 - Opening Statement for Land Use Hearings PUBLIC WORKS DEPARTMENT Project Initiation Resolution Authorizing An Engineering Report Engineering Report Approval Resolution Of Intent To Improve Advertisement Of Public Hearing Public Hearing City Council Decision Adoption Of The Assessment Ordinance Completion Of Final Engineering Advertisement For Bids And Bid Award Construction Activities Final Assessment Ordinance For Improvement ~ct Boundary ment And X-section ated Cost Of Improvement ct Boundary Of Assessment And Benefit ination ing Mechanism dual Estimated Assessments Assessment Issues A~Eb. ~EOUCTION STREET EVIPROVEMENT ," PROJECT BOUNDARY / / ? IMP'ROVED J~OR TION /' KOTKA ST / W HAYES ST ' ' ' LOCAL RESIDENTIAL STREET CONCRETE SIDE'WALK I 60' ROW .34' CONCRETE SIDE'WALK AGGREGATE BASE CURB AND GUTTER EXISTING SANITARY SEWER MAIN EXISTING WATER MAIN Main replaced substandard water main in ration of the improvements 'm Sewer installed a storm sewer system in ration of the improvements Estimated Project Cost For The Street ent Is $194,500. The Estimate es The Following: wide street surface complete with rb, pedestrian sidewalk both sides inage improvements (inlets) ification to the street lighting approach per tax lot nor Landscaping AL IMPROVEMENT rties Included In The Proposed ct Boundary rties adjacent to the unimproved portion West Lincoln, up to a depth of 295-feet are ~termined to benefit from the improvement 10 /ED PORTION- 29 38OO $22,85~" INDtVIDU,~,L. ESTIr',;1ATED ASSESSMENTS .. / 8400 / 8500 i ! i' B600 /$11.676/ $22,852 . $11,676 r W UNCOLN ST $11676 ~11676 050 ' ~' ' DISTRICT " OUNDARY 811 .". / / / / KOTKA ST Support sharing by the city as approved by City ncil policy and approved budgeted funds d Properties to be assessed against benefiting perties for standard residential Standard street surface 34-feet wide, proper base material, curbs both sides and sidewalks Proper drainage facilities and street lighting bution Units Foota~le rty Area bution Of Costs of the cost to be assessed, will be uted according to front footage of perty. of cost to be assessed, will be distributed in~l to area of property. t Footage Cost: is cost is distributed to all adjoining perties Cost Distribution: II Benefit: All properties in the district not alified to receive reduced benefit. ced Benefit:Improved properties within district which currently have another ns of access to an improved public street II receive a 50% reduction. Sources Cost sharing by the city as approved by City Council policy and approved budgeted funds erty Assessments Assessment of benefited Properties using the Local Improvement District process $40,000 $'154,500 INDIVIDUAL ESTIMATED ASSESSMEi"JTS 3~00 / 84O0i/ ~500 / , $22.85 " $11,676 ,, $22.852 / .... ~ -- ~Ll~'~~i~O~ VED ~N ' 511,676/1 t W LINCOLN ST / 4400 / / KOTKA ST DISTRICT BQUNDARY 9 16 mum Limit of Assessment The maximum assessment shall be limited to that amount as proposed in the report itions of Future Development on rties Community Development Department shall enforce section 3.1 of the Woodburn Development Ordinance City shall promptly record non-remonstrance agreement, that is part of the approval process ]7 ERAL FIC Existing improvements will not assessed ent Plan perty owners who wish to have a payment n. A 10 year payment plan with interest of is proposed. Example: $2000 dollar assessment would have a payment of $2001year plus interest 'm Financing warrants are not proposed to be ed, in. stead, city funds us!ng interfund. rrow~ng w~ll be used dunng construcbon rove the Report As Presented and Staff to Prepare a Resolution of t to Improve ire Modifications to the Report the Report 2O rove the engineering report for Lincoln Street Improvement as , and direct staff to prepare lution of intent to improve. WOODBURN POLICE DEPARTMENT rlREBON~!t CRII~IINAL JUSTICE: SYBTE:I~; THE: LOCAL IMPACT OF THE BTATE: CRI~IIB ZOO3 WOODBURN POLICE DEPARTMENT · Purpose: to provide direct and accurate information on the status of the criminal justice system in Oregon and the local effects of the system · Goals: - Provide informatbn - Answer questions - Seek Assistance WOODBURN POLICE DEPARTMENT WOODBURN POLICE DEPARTMENT WOODBURN POLICE DEPARTI~ENT · District Attorney - Due to lack of stafhad already eliminated fLrst offense pros:cutions for norrviolent misdemeanors and drag possession cases -Now due to court mandates have iiminated more eases - May face further stafreductions due ~o_~ouny__~ and state budget issues I ii WOODBURN POLICE DEPARTMENT · Oregon State Police - Crime Labs Add bares have returaed 40 lab techs to the sJstem, howe~r backlog of cases existed pri~r to layoff and now has grown - LEDS: No reporting to FBI is currently occurring, placing grant funds injeopardy - OSP troopers are spread xery thin wit~in.4ho local area increasitg response times / I WOnDBURN POLICE DEPARTMENT · Issues: - Poor Economic times + Increasing Crime Trends - Lack of Sanction for offenders bg, ond the arrest · Creation of repeat offenders - Public Frustration with the system mad with the most visible arm of the sy~em, the pdic~ ............. - Officer frustration / WOODBHRN POLICE DEPARTMENT · Strategies: - Targeted Enforeemeat Orehide Theft, Groffiti) - Increased community policing, alternative problem solving, and crime prevention efforts - Increased police presence (as possible) in problem areas - Set goal of identifying resources to staffa ~__ ................. Neighborhood Response Team 1 Solve problems not just crime symptoms 1 ! WOODBURN POLICE DEPARTMENT · Ultimately we as a community must do two basic things to weather this crisis: - Improve our ability to resolve local crime issues locally (solve the prottem notjnst chase the symptoms) - Have the abiity to impose adequale sanctions for offenders to support tlzse pmblem.solving~__, efforts WOODBURN POLICE DEPARTMENT · OUR MISSON -Serve and Protect - Citizens - Property - And to - EstablishPartnerships with citizens to create a Safe & Secure Communit I I WOODBURN POLICE DEPARTMENT Questions? Scott Russell Chief of Police (503) 982-2345 scott.mssell~ci.woodbum.or.us~ 3 WnODBURN POLIC]E DEPARTMENT State Court System: - Closed on Fridays - Not hearing any non-violent misdemeanors until next Fiscal Year - Not hearing a~ non-violent felonies needing indigent defense unti next FY except: · Aggravated Theft ($10,000+) WOODBURN POLICE DEPARTMENT · Marion County - Jail Capacity Modified to 464 by stae budget redue~ns (at max most days) futuramcertain - Cannot hold thom whom court wil not arraign until nextFiscal Year - Possible loss of eight laobatioffparole officers WOODBURN POLICE DEPARTMENT · Juvenile - Similar reslrictions on cases to be h~rd due to State and County budget reductians - Reduced Probation Oficer presmce in Woodbum to 1-2 days per week - Limited ability for detentions due to OYA reductions - Peer Court is an option for those who WOODBURN POLICE DEPARTMENT · Oregon Youth Authority: closing most facilities except Maclaren · Only most serious juvenile offenders held · Balance of offenders back to county from whence they came · Overburdening local systems WOODBURN POLICE DEPARTMENT · Oregon Department of Corrections (DOC): - Held somewhat harmless in the bu0get - Only most serious fdony offenders are digible - All increa~s in faeili~s stop~d due to bud~t crisis - Local DOC parole handled by Sheriff's Office (eight officer reduction planned) - Few DOC sentencesI WOODBLJRN POLICE DEPARTMENT · Mental Health - Reduction of bcal beds for emergency mental commitrmnts - Reduction in mental helth services to deal with clients without support ~stems - lnen~ased police contacts with citizos with mental health issues - Voluntaxy Commitment System - lack of resources ~ deft with needs 2