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Minutes - 03/24/2003 COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 24, 2003. CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Figley Bjelland Cox McCallum Nichols Sifuentez Veliz Present Present Present Present Present Present Absent Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Community Development Director Mulder, Deputy Police Chief Youmans, Finance Director Gillespie, Park & Recreation Director Westrick, City Recorder Tennant 0062 ANNOUNCEMENTS. A) Annexation 01-04: The City Council will hold a public hearing on April 14, 2003, 7:00 p.m., City Hall Council Chambers, on the proposed annexation of City property located Parr Road. B) Vacation of a Public Utility Easement: The City Council will hold a public hearing on April 14, 2003 on the proposed vacation of a utility easement in the Joy Village Subdivision. C) Legion Park Tree Planting: The bank restoration tree planting at Legion Park has been rescheduled to April 12, 2003 beginning at 9:00 a.m.. The Mayor stated that all volunteers are welcome to work on this project. D) Mayor's Youth Summit: Mayor Figley stated that this event will take place on Wednesday, April 23, 2003, 9:00 a.m., in the City Hall Council Chambers. The purpose of this event is to solicit information from the youth on a variety of community related issues. 0185 PROCLAMATION: NATIONAL LIBRARY WEEK- APRIL 6-12. 2003. Mayor Figley read the proclamation declaring the week of April 6 - 12,2003 as National Library Week in the City and encouraged local citizens to visit the Library to check out library resources and to thank the librarians for making the information available to patrons. Page 1 - Council Meeting Minutes, March 24, 2003 r COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING 0400 CHAMBER OF COMMERCE REPORT. Alma Grijalva, representing the Chamber Board, reviewed the upcoming Chamber events: 1) Business After Hours - March 27th, 4:30 pm to 6:00 pm, at the Courtyard Cafe which is a new restaurant located in the Woodburn Crossing shopping center. 2) Tulip Festival official kick-off is on March 29th at the Woodburn Company Stores. The Chamber will be selling tulips, raffle tickets, and their 2nd Tulip Festival print. 3) Business After Hours in April will be at the Wooden Shoe Bulb Company. 0486 CONSENT AGENDA. A) approve Council Special Meeting minutes of March 3, 2003 and the regular and executive session minutes of March 10,2003; B) accept the Library Board minutes of March 12,2003; C) accept the Recreation and Parks Board minutes of March 11, 2003; D) accept the Planning Commission minutes of February 27,2003; and E) receive the claims report for February 2003. COX/MCCALLUM... accept the consent agenda as presented. The motion passed unanimously. 0544 COUNCIL BILL 2439 - RESOLUTION CALLING FOR PUBLIC HEARING ON THE ANNEXATION OF PROPERTY LOCATED ON THE SOUTH SIDE OF PARR ROAD. Councilor Sifuentez introduced Council Bill 2439. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill 2439 duly passed. 0618 OREGON ACCREDITATION ALLIANCE AGREEMENT. Mayor Figley stated that the Police Department has progressively become more professional in police operations and is a department that is praiseworthy by law enforcement standards anywhere in the nation. Deputy Chief Youmans stated that the accreditation process will take 3 to 4 years and involves reviewing and updating police policies and procedures to meet accreditation standards. Accreditation is for a 3-year period, however, the department will need to file a report annually to the Oregon Accreditation Alliance to show the City's continued compliance with the plan. Councilor McCallum congratulated the Police Department for beginning the accreditation process since it will assist the department in maintaining its high standards. NICHOLS/BJELLAND.... authorize the Police Chief to sign an agreement with the Oregon Accreditation Alliance to provide law enforcement accreditation services. The motion passed unanimously. Page 2 - Council Meeting Minutes, March 24, 2003 ,. COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING 0799 LIQUOR LICENSE APPLICATION: RUMORS BAR & GRILL (327 N PACIFIC HIGHWAY). A change in ownership liquor license application was submitted by Tina Wiltsey for her business located at 327 N. Pacific Highway (formerly known as La Estrellita). The Police Chief recommended that a favorable recommendation be forwarded to the Oregon Liquor Control Commission (OLCC). COX/BJELLAND... recommend to OLCC approval of this new license application. The motion passed 4-1 with Councilor Nichols voting nay. 0899 DRAFT REVISION OF SIGN ORDINANCE. Mayor Figley stated that the sign ordinance revision is a natural outgrowth of the completed Community Development Ordinance which updated the City's development standards. She stated that a Focus Group will be appointed to review the draft sign ordinance which has been prepared by staff and the Council will soon receive a copy of the draft ordinance. The Focus Group will consist of nine members representing the following areas: Council member, Planning Commission member, Livability Task Force member, Business Community (such as the Chamber of Commerce), Downtown Business representative, Highway 99E Business representative, 1-5 Interchange Area Business Representative, and 2 At-large Citizen representatives. Once the group has come to a consensus on a revised sign ordinance, the Mayor stated that there will be 1 or 2 opportunities for the general public comment on the proposed ordinance before it goes to the Planning Commission and City Council. It is anticipated that it will be 2 or 3 months once the Task Force has been appointed before a proposed ordinance will be available for public comment. She will be contacting representatives from the groups listed within the next two weeks since she would like to make the appointments at the next regular meeting. BJELLAND/NICHOLS... authorize Mayor to appoint a Focus Group to review a working draft of the revised sign ordinance and make recommendations to the Planning Commission. The motion passed unanimously. 1300 PLANNING COMMISSION / LAND USE ADMINISTRATIVE ACTION. A) Community Development Director's Approval of Partition #02-02: Director Mulder approved WinCo Foods, Inc. application to partition 1.39 acres from an 83.51 acre parcel in the light industrial zone located at 400 S. Woodland Avenue. No action was taken by the Council on this decision to approve the partition. 1343 MAYOR AND COUNCIL REPORTS. Councilor Nichols stated that he is glad to see that the Tulip Festival is ready to begin and he hoped that the upcoming parade is a success. Page 3 - Council Meeting Minutes, March 24, 2003 COUNCIL MEETING MINUTES MARCH 24, 2003 TAPE READING Councilor McCallum stated that he had attended a meeting last Tuesday with Chief Russell and former Chief Null on the 9-1-1 Consolidation proposal for Oregon. He hoped that Chief Russell will give a Council a detailed report on the status of the proposal sometime in the future since it does have a profound budget affect on the City and on the quality of the 9-1-1 service to our community, Marion County, and throughout the State. 1484 EXECUTIVE SESSION. Mayor Figley stated that staff has informed her that there is no need for an executive session at this meeting. 1510 ADJOURNMENT. NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:28 p.m.. ATTEST fl1':(;fj;;, ~-sf Mary Te ant, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, March 24, 2003 I'