Agenda - 03/24/2003 WOODBURN CITY COUNCIL
AGENDA
MARCH 24, 2003- 7:00 P.M.
e
e
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. A Public Hearing on Annexation 01-04 (City of Woodburn) will be
held on April 14, 2003.
A Public Hearing on the vacation of a public utility easement will be
held on April 14, 2003.
Bo
Co
Do
Legion Park bank restoration tree planting is rescheduled for
April 12, 2003 at 9 a.m. All volunteers are welcome.
Mayor's Youth Summit will be held on April 23, 2003 at 9 a.m ................. 1
in the City Hall Council Chambers.
Appointments:
None.
PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. National Library Week- April 6-12, 2003 ..................................................... 2
Presentations:
None.
COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
COMMUNICATIONS
None.
March 24, 2003 Council Agenda Page i
BUSINESS FROM THE PUBLIC {This allows the public to introduce items
for Council consideration not already scheduled on the agenda.}
o
CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by' one motion. Any' item may be removed
for discussion at the request of a Council member.
ke
Woodburn City Council Special Meeting minutes of ................................ 3
March 3, 2003, and City Council minutes of March 10, 2003
regular and executive sessions.
Recommended Action: Approve the Woodburn City Council
minutes.
Be
Woodburn Public Library Board minutes of March 12, 2003 ................... 22
Recommended Action: Accept the Woodburn Public Library
Board minutes.
Draft Woodburn Recreation & Parks Board minutes of ............................ 25
March 11, 2003
Recommended Action: Accept the Woodburn Recreation &
Parks Board minutes.
De
Woodburn Planning Commission minutes of February 27, 2003 ............ 28
Recommended Action: Accept the Woodburn Planning
Commission minutes.
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Claims for February 2003 ............................................................................ 30
Recommended Action: Receive the claims.
9. TABLED BUSINESS
None.
10. GENERAL BUSINESS
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Council Bill 2439 - Resolution calling for Public Hearing on ................... 33
the annexation of certain property located on the south
side of Parr Road, approximately 2500 feet west of
Settlemler Avenue.
Recommended Action: Adopt the resolution.
Be
Oregon Accreditation Alliance Agreement ............................................. 36
Recommended Action: Authorize the Chief of Police to sign an
agreement with the Oregon Accreditation Alliance to provide law
enforcement accreditation services.
March 24, 2003 Council Agenda Page fi
11.
12.
13.
14.
15.
16.
17.
18.
Ce
Liquor License Application - Rumors Bar & Grill (formerly ...................... 45
La Estrellita) Change of Ownership
Recommended Action: Approve a Full On-Premise Sales
liquor license for Tina Wiltsey at Rumors Bar & Grill,
327 N. Pacific Highway, Woodburn.
De
Draft Revised Sign Ordinance .................................................................... 50
Recommended Action: Authorize Mayor to appoint a focus
group to review a working draft of the revised sign ordinance
and mare recommendations to the Planning Commission.
PUBLIC HEARINGS
None.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These
are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
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Community Development Director's approval of Partition 02-02 .......... 52
(Winco Foods).
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
Ao
To consult with counsel concerning the legal rights and duties of a
public body with regard to current litigation or litigation likely to be
filed pursuant to ORS 192.660 (1)(h).
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (1)(f).
To conduct deliberations with persons designated by the governing
body to carry on labor negotiations pursuant to ORS 192.660 (1)(d).
ADJOURNMENT
March 24, 2003 Council Agenda Page iii
3D
Dear [First Name],
I am pleased to invite you to participate in Woodbum's first Mayor's Youth Summit on
Wednesday, April 23r°, at the City Council Chambers. The Summit will begin at 9:00
A.M., and is expected to last until P.M, with lunch provided.
The purpose of the Youth Summit is to have a conversation with Woodburn's youth
about what is going on in our community. Young people are a capable and valuable
resource in our community, but we sometimes forget to include them in meaningful ways
in decisions and activities that affect their lives. The Youth Summit is an opportunity for
youth to speak up -- and for adults to listen!
Because we could talk about many things, I have chosen two topics for us to focus on at
the Summit.
Safety
· Do you feel safe m your home, at school and neighborhood?
· What can we do to improve a feeling of safety?
Youth empowerment/value
· Do you feel valued by adults in the community?
· What useful roles can youth play in our community?
Buses will be provided for transportation from your school to the council chamber on the
morning of the Youth Summit. The Summit will be facilitated by a group of South
Salem High School student mentors and will be televised on cable access television. We
have also invited a group of adult community leaders.
If you have any questions, please contact
Sincerely,
Mayor Kathy Figley
4A
National Library Week 2003 Proclamation
IArHEREAS, our nation's libraries are modern community centers for education, information and
entertainment and play a vital role in providing millions of people with the resources they need to
live, learn and work in the 21st century; and
INHEREAS, libraries are changing and dynamic places and librarians are the ultimate search engine,
helping people of all ages find the informahon they need in print and online. In a world that's
information rich, librarians are information smart, and help ensure a society where everyone is
information literate. And
WHEREAS, libraries are places of opportunity. Libraries are part of the American dream. They are a
place for education, self-help and lifelong learning. And because they offer free access to all, they
bring opportunity to all. And
WItEREAS, libraries bring you the world. Libraries are unique. In person. Online. Where else can you
have access to nearly anything on the Web or in print as well as personal service and assistance in
finding it? And
YVHEREAS, librarians are the ultimate search engine. They are trained experts at finding information
in all formats for people of all ages; and
WHEREAS, librarians must be brought to the table at public policy discussions on key issues, such as
intellectual freedom, equity of access, and narrowing the digital divide; and
YVHEREAS, awareness and support must be increased for libraries by raising the visibility of libraries
in a positive context and by communicating clearly and strongly why libraries are both unique and
valuable; and
WHEREAS, more individuals must be recruited to the profession of librarianship to maintain its
vitality in today's changing workplace; and
WHEREAS, libraries and library supporters across America are celebrating National Library Week
with @ your libraryTM, The Campaign for America's Libraries.
NOW, THEREFORE, be it resolved that I Kathy
Figley, Mayor of the City of Woodburn, proclaim
National Library Week, April 6-12, 2003. I encourage
all residents to take advantage of the wonderful
library resources avafflable and thank their li~2r,c, rians
for making infor~,tio, n availa.,~t'~ all who'watk
through the library's do.g~'~ome ~~ J;~ew/~
your library. ( ~~.~~ ~ ~
8A
SPECIAL COUNCIL MEETING MINUTES
MARCH 3, 2003
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DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 3, 2003.
CONVENED. The special meeling convened at 7:00 p.m. with Mayor Figley presiding.
ROLLCALL
Mayor Figley Present
Councilor Bjelland Present
Councilor Cox Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Councilor Veliz Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Police Chief Russell, Park & Recreation
Director Westrick, Library Director Sprauer, City Recorder Tennant
1.4
LIQUOR LICENSE RENEWALS FOR 2003.
The Police Department recommended the renewal of the following liquor licenses for
2003:
Off-Premise Sales -
7-11 Store/42353-17416B; Bi-Mart #643; Crossroads Grocery & Deli; Chalet Restaurant;
E-Z Stop Market Grocery & Deli; Gary's Market #1; The Raven; OLCC Store #60;
Westview Texaco; Piper's Jewelry; Roth's Foodliner; Safeway Store #1976; Salvador's
Bakery I; Woodbum Shell; Senior Estates Restaurant (Huber's); Shop N Kart; O'Donnell
Enterprises (AM-PM Mini Mart); Su Casa Imports; US Market #109; Woodburn Fast
Serve (Woodburn Chevron); Young Street Market
Full On-Premise Sales -
Chu's Eatery (includes compliance plan); La Sierra Mexican Restaurant; Eagle's Lodge
#3284; Elmer's Restaurant; Elk's Lodge #2637; La Estrellita Mexican Restaurant; Los
Cabos Mexican Restaurant; Lupita's OGA Members Course; Ranch Restaurant &
Lounge; Su Casa Imports (includes compliance plan); Yun Wah Chinese Restaurant
Limited On-Premise Sales -
Abby's Pizza Inn; Arandas Taqueria (includes compliance plan); Chalet Restaurant;
Denny's at Woodburn; D & D Restaurant; La Unica; Fonzie's Deli; Shari's of Woodburn;
Pizza Hut; Salvador's Bakery III; Senior Estates Restaurant (Huber's); Taqueria
Guadalajara; The Raven Inn; Woodburn Lanes; Plush Pippin Grill
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BJEIJLAND/COX... recommend to OLCC the renewal of liquor licenses For the listed
businesses For thc year 2003.
The motion passed 5-1 with Councilor Nichols voting nay.
3.1 I~EGISLA'FIVE ALERT- STATE CIGARETTE TAX REVENUES.
Administrator Brown stated that the City has been receiving infornaation from the League
of Oregon Cities regarding Senate Bill 862 which would suspend payment of the cigarette
tax funds to cities and counties for the remainder of this fiscal year. If adopted, the City
will lose about $17,500 this year in cigarette tax revenues. The bill would also look at
taking the cigarette tax distribution away permanently which would further reduce the
City's revenue by $35,000. He stated that the League, based on the reactions that they
have received from other cities they have contacted, would like all cities to write to their
Representative urging them not to vote for this bill.
The Councilors discussed this issue suggesting that, even though there could be a loss in
revenue for the current fiscal year, the greater concern is losing cigarette tax revenues
permanently in addition to other state-shared revenues such as liquor taxes.
Administrator Brown stated that he understands that the State has a budget problem but
the City also has a budget problem and, as a result, the City may need to lay off some
personnel in order to balance our own City budget.
NICHOLS/MCCALLUM... go on record in opposition to Senate Bill 862. The motion
passed 5-1 with Councilor Cox voting nay.
Administrator Brown will write a letter to Representative Zauner expressing the
Council's opposition to this legislative bill.
11.4
UTILITY BILLING ISSUE.
Administrator Brown stated that the water/sewer bills are sent out as part of a weekly
billing cycle. It has come to the staff's attention that some of the City's customers have
not been receiving their bill. Staff has been checking to see if there has been a pattern as
to why the bills have been lost and, as a result, staff has found that the number of bills
processed and the number of bills forwarded to the mailing service are the same. Last
month, there were 650 bills lost during one billing cycle from the time the bills left City
Hall. Those customers will be receiving their billing statement next week which will
show a 2-month bill. Staff is working on the issue but the problem seems to be at either
the Mailing Service (stuffing process) or at the Post Office.
16.5
FACILITIES GOAL SETTING WORKSHOP.
Mayor Figley stated that this workshop is being held as a follow-up to the goal setting
session. She expressed her opinion that the Council should continually be evaluating the
City's facilities and if changes need to be made, then make decisions on what should be
done to meet the needs of the community. Staff needs to be given policy direction in
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SPECIAL COUNCIL MEETING MINUTES
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evaluating what the Council is trying to do and how the City should handle Facilities that
are still working but may be not working well.
Administrator Brown stated that he would like to obtain some bullet points that lne would
add to the goal to evaluate City facilities for potential expansion. Within City Hall, tine
major department operations, excluding tine Police Department, are Administration,
Finance, Courts, Planning, and Building. A space needs analysis was completed about 5
years ago, however, there were a number of flawed premises in that analysis and it was
not very useful. However, it did determine that the City is already at capacity in the space
it is already utilizing. Some functions have had to go to the basement but those functions
have a limited number of customers going to those offices since the basement is not ADA
accessible. If the Police Department were to leave the City Hall building, it would then
provide about 15,000 square feet of space which is about 8,000 - 9,000 square feet more
than what is needed within a 15-20 year planning window. Additional meeting and
storage space could be used for the administrative functions. When the RSVP office is
moved out of the Community Center building, it is unknown as to where it will be housed
since there is no room currently in City Hall. He stated that the City Hall study had the
following two options: 1) move administrative offices out of the current City Hall
building and let the Police Department take over the building, or 2) move the Police
Department out of the building and the operational functions now using the building take
over the Police Department area. The Police Department option was more expensive but
it did not take into account issues of accessibility to the community nor Police Officer
response time. Additionally, it did not take into account what type of facility would be
viewed more favorably by the taxpayers ifa bond measure was voted upon. He suggested
that the Council address administrative needs with the current City Hall building and let
the Police Department find housing at another location. He stated that construction costs
for a Police Department are greater than an administrative building since there are
increased costs for security measures and holding facilities.
Chief Russell stated that the Police Department has operated out of City Hall since the
mid-1970's and it is now time to make some decisions on the issue of police facilities. In
1999, the City went into partnership with the Marion County Sheriff's office and Justice
Court to alleviate some of the overcrowding at City Hall. Space was leased at Mall 99
near the Hwy. 99E/Hardcastle intersection. The precinct currently houses approximately
20 employees which is the entire patrol division and community police division. The
City has a lease at that location until October 2004 and, last year under County budget
restrictions, the Sheriff's office moved which increased the City's cost to lease the space.
There are 15 employees who are housed at City Hall which includes administration,
records, investigations, evidence, and code enforcement. Additionally, City Hall has
space for police equipment, supplies, holding facility, property room, arms locker, and
some other storage areas. A long-term evidence storage area is also located at the
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Wastewater Treatment plant. A few years ago, it was decided to pursue having multiple
precincts in tOWll rather than one centralized location to serve tile community. In looking
into the fitturc, he Feels that a decentralized policing is not necessarily tile right path For
tile City to take since it can be cost prohibitive and would produce tmnecessary layers of
management and overhead costs. In tile report submitted to the Council, lac reviewed tile
methodology used to detennine his department's work staffing levels and work space
needs by the year 2020. Based on this methodology, it is estimated that the department
will need 18,000 to 21,000 square feet. Currently, the department is utilizing about
11,000 square feet of which 4,400 square feet is located in the east precinct.
The Council discussed the space need issues brought forth by the Chief and options
available to provide sufficient facility space until such time as another facility is
constructed.
Administrator Brown expressed his opinion that the timing is right to try and pursue a
new site and building to house the Police Department. Once the east precinct is vacated
in 2004, the move back to City Hall will put the department in some very dire straits,
therefore, he suggested that a sub-goal would be to get the process started for a new
police facility.
Mayor Figley stated that there is a need now for a new facility but there will be a critical
need for the facility in October 2004.
Discussion was also held regarding the siting of a new facility along Highway 214 which
already has a lot of traffic congestion and, at the present time, no sidewalks along a
portion of the highway.
Chief Russell stated that Highway 214 does provide a better response time if a train is
utilizing the railroad tracks.
Administrator Brown also stated that plans for sidewalk construction along Highway 214
continue to be pursued by the City with the State Highway Department.
Ifa decision is made to pursue a new police facility, it was suggested that a committee be
formed to spearhead the project.
11.8
Park & Recreation Director Westrick agreed with the Administrator in that it would be
wise to keep the Park & Recreation administration at City Hall while the recreation field
staff be centralized into one location such as the Community Center.
13.3
Public Works Director Tiwari stated that the Public Works annex added 4,000 square feet
ofoffice space which will serve his department's need for the next 5 or 10 years. In the
future, that facility will likely become a transportation center since it lies in the core area
of the City. The water and street building located on Young Street was originally thought
to be a public works shop area in a campus like setting, however, discussions relating to
future utilization of the railroad as a tourism attraction may result in staff modifying their
plans. It was noted that the Parks maintenance operations will be moving from the old
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SPECIAL COUNCIL MEETING MINUTES
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wastewater treatment plant to the Young Street operations later this year. However, staff
feels that the old treatment plant should be retained by the City for future treatment
O f storlllWatel-.
Administrator Brown suggested that the Council consider a Iong-tema plan for the
location of public works facilities including public works administration.
32.3
Tape 2
Park & Recreation Director Westrick stated that one of the trends for Aquatic Centers is
to have a play area as opposed to a lap swim pool. There is room at the Aquatic Center to
build a playground area and it could be built outdoors thereby making it a seasonal
facility. Another option would be to build weight or fitness rooms that would
compliment the Aquatic Center and it may be a situation in which a private business that
would be in partnership with this type of program.
In regards to the Community Center, the Council could continue to follow the approach
of the Planning Committee by constructing a center near the Aquatic Center to
complement the programs at the Aquatic Center. He reviewed the three options that he
feels that the City could take on this issue: 1) further pursue the Community Center
Planning Committee's proposal; 2) have two different Community Centers at two
different locations and the Aquatic Center provide its own programs; and 3) find a
different location for an integrated Community Center.
Mayor Figtey stated ti'tat she does not feel that the community will be willing to fund a
new center over the next few years. She is willing to get the Committee back in force for
the purpose of looking at funding sources other than tax dollars. She also stated that she
has asked the Administrator to make a list of everyone who uses the existing Center and
assist those groups in finding other locations to operate so that the building can be listed
for sale.
Administrator Brown stated that the existing contract with the Senior Meals program is
effective through June 2003 and he would be proposing in July 2003 that the program
would be on a month-to-month tenancy. One of the staff proposals will be to close the
building effective July 1'~t and the City should be able to save a significant amount of
money in utilities alone. Staffhas identified a location in which RSVP can be housed if
the Community Center is closed.
10.2
Library Director Sprauer stated that the library has approximately 21,847 square feet of
space. Request for Proposals (RFP) have been advertised for the purpose of presenting a
plan to either remodel, rearrange, or expand the current library facility. Her intention is to
elicit information as to whether or not the library has sufficient square footage for
everything the Library would like to do and, if not, are there ways that remodeling would
make better use of the space available, and if neither of those scenarios are possible, what
expansion options would be available. The building was constructed 23 years ago and it
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was bt, ill to meet population growth over a 20 year lime period. She stated that computer
space is at a premium and there is limited table space available. It was also noted that the
RFP would look at the entire Facility rather than just the newer portion of the facility. It is
anticipated that tine results of the plan will be made available by the fall of 2003.
22.0
Administrator Brown stated that the inadequacies o f the Museum are dependent upon
what the Council would like to do with the Museum. When the City took over the
Museum, there was an interest in Ice Age Flood and there was a possibility of federal
funding for an interpretative center. To date, there has been limited interest in the public
viewing the existing collection and, even though staff has been doing some work with
school age children by providing tours, we have not had much activity at the Museum.
The Council had previously talked about a goal of transferring the Museum back to a
private entity thereby relieving the City of some financial pressure. The Bungelow
Theater has been used in the past for some lecture space and there has been discussions
on trying to conduct some Spanish language with English sub-titled movies there
sponsored by various businesses in the downtown area. Overall, the Theater is not used
very often. Both of the buildings need some maintenance if they continue to house the
Museum operations. He suggested that the Council consider selling the existing musuem
buildings if this operation is moved to the Association Building. It was noted that the
Association Building is large enough to house the museum collection plus t.tave City
offices upstairs and sorne rental space to commercial customers that need professional
office space. So far, the City has approximately $400,000 invested in the Association
Building and it will cost another $150,000 to complete the exterior remodel. The interior
presently is just a shell and it will cost another $90,000 to just get the building saleable
and it will cost as much as $750,000 to complete the interior so that it can be used as a
museum and office space. He stated that he could not give the Council any
recommendation on the building at this time since it is dependent upon what is decided
upon by the Council and Budget Committee on the Museum function.
Concerns were expressed regarding the current economics of the downtown area and it
was determined that ti'tis issue wot, Id be addressed further at a later date.
33.8
Park & Recreation Director Westrick stated that they have obtained estimates to complete
the third ballfield at Centennial Park and staff will be looking for funding sources within
the community. This spring, the two completed bailfields will have electronic
scoreboards and the restrooms will be operational. Parks Master Plans for Settlemier and
Legion Park are being developed and the Recreation and Parks Board will have an open
house and workshop on March 20~h to start receiving public comment on the master plans.
This project should be complete by June 30, 2003. It was also noted that, based on the
City standards established in 1999, the City would have a 21 acre deficit in parkland by
the year 2020 utilizing the updated 35,000 population figure.
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Side B
Director Westrick briefly discussed the City's greenways and the ability to expand the
recreational opporlunities associated with the greenways. He stated that the City needs a
plan on greenways since it is in the City's transportation plan. Staff is currently working
xvith the Soil & Conservation District to plant 1,000 trees in the Legion park area.
It was also noted that the Comprehensive Plan calls t'or neighborhood parks to be located
in a geographic basis rather than a population basis thereby a park area wilhin a 72 mile
fi-om every home in the community.
Administrator Brown stated that the Council's direction has been to place surplus
property on the market and staff is viewing the community garden and a lot on Catch
Street as surplus property. Appraisals have been obtained on these properties along with
first level of toxic assessments. Both properties have come back with findings that there
needs to be additional levels of toxic work done. He stated that he would like to list these
properties separately and, with the Catch Street property, inform the buyer of the first
level assessment and let the buyer decide as to what additional assessments they may
want to obtain before finalizing a transaction. In regards to the community garden, he
stated that the property will probably be worth more to the City if it can be marketed as a
residential property rather than its current zoning as public open space. He suggested that
the Council consider allowing the City to move forward with a rezone of that property
and then the property be marketed based on the new zone designation. Revenues from
the sale of this property would be designated for a new Community Center.
7.0
Public Works Director stated that staffwill be spending a considerable amount of efforts
on stormwater issues. In regards to the Water treatment facility, everything is moving
forward as planned and scheduled for completion in 2005. Lastly, the City now has a
state of the art wastewater facility and it is planned for Phase I expansion in 2010. By
2015, the City will begin with a water facility expansion.
10.8
The following bullet points were suggested by the Council:
a) City needs to work toward the construction of a new police facility;
b) continue to work on a new Community Center;
c) in regards to the Library, recognize the likelihood that further upgrading of the library
facilities will be needed but the City will press forward in the current period with studies
and analysis to more clearly define what needs to be done beyond the current 2-year goal
setting;
d) pursue selling surplus property;
e) pursue master plans both specific and overall big picture for facilities;
f) finish the Centennial ballfield; and
g) look at long-term consolidation of Public Works shop facilities and possible relocation
given the future size and shape of the community.
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Councilor Bjclland suggested thai tile results of the studies oi-I the Library and Parks
master plans will determine tile final direction the Council will take in these areas.
Councilor Yeliz also suggested thai partnerships with Chemeketa may result ill the City
being able to utilize some of their new space rather than the City creating new office
space. He also suggested th]! discussions with the School Board be held regarding tile
Council's goal to pursue a police facility bond issue since the Board will most likely be
asking the voters for a school construction bond within the next two years.
23.5
ADJOURNMENT.
NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:28 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 10, 2003.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding.
0010 ROLL CALL.
Mayor Figley Present
Councilor Bjelland Present
Council or Cox Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Councilor Veliz Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Police Chief Russell, Finance Director
Gillespie, Park & Recreation Director Westrick, City Recorder Tennant
0044
ANNOUNCEMENTS.
A) Woodburn Downtown Association Annual Dinner and Auction: This event will be
held at Lupita's on March 15'h beginning at 5:30 p.m.. Persons interested in obtaining
tickets to this event should contact Bruce Thomas.
B) Celtic Music Concert: The Library will be sponsoring this concert on March 16th at
2:00 p.m. in the City Hall Council Chambers. Guest performers are harpist and multi-
instrumentalist David Helfand and violinist Chad Marks-Fife.
C) Open House and Workshop: The Recreation and Parks Board will hold an open
house and workshop in the City Hall Council Chambers on March 20th beginning at 5:30
p.m. to obtain public input on the Settlemier Park and Legion Park Master Plans.
D) Tulip Festival: The Woodburn Tulip Festival is scheduled for March 29'~ through
April 2T~.
Mayor Figley also announced that there will be a 9-1-1 Call Center Town Hall meeting in
Stayton on March 18th from 6:30 pm to 8:00 pm at the Star Theater. The purpose ofthis
meeting is to receive information on the State's legislation to consolidate 9-1-1 services
within the State without providing any State funding to accomplish this consolidation.
0195 APPOINTMENTS TO PLANNING COMMISSION AND THE RECREATION
AND PARK BOARD.
Mayor Figley appointed Patti Grigorieffto serve on the Planning Commission in the
position vacated by Larry Grosjacques with her term expiring December 31, 2004. She
also appointed Estanislavo Quinones to serve in Position VI on the Recreation and Parks
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Board with his term expiring on December 31,2006.
NICItOLS/SI FUENTEZ... approve the appointments of Patti Grigorieff and Estanislavo
Quinones to tile Planning Commission and Recreation & Park Board respectively. Tile
motion passed unanimously.
0249
PROCLAMATION: GIRL SCOUT WEEK - MARCH 10-16, 2003.
Mayor Figley read the proclamation declaring the xveek of March 10-16, 2003 as Girl
Scout Week within the City.
0350
PROCLAMATION: CESAR CHAVEZ DAY - MARCH 31, 2003.
Mayor Figley also read the proclamation declaring March 31, 2003 as Cesar Chavez Day
in recognition of his achievements during his lifetime.
0485 PRESENTATION: DRUMS OF FIRE - DONATION TO CITY HALL
LANDSCAPING PROJECT.
Mayor Figley stated that a landscaping project is currently in progress around City Hall
utilizing funds that were appropriated during the budget process. However, some
additional funds are being donated by Drums of Fire Inc, and Richard Jennings and Larry
Kriegshauser were in attendance to make the presentation.
Larry Kriegshauser, Drums of Fire President, recounted his involvement with the Salem
Drum Corp. (Argonauts) beginning in 1982 which then led to Woodburn having its first
Drum & Bugle Corp show about 15 years ago. He stated that Woodburn is the smallest
City in the nation to host a Drum Corp show and this annual show has brought over
12,000 youths to Woodburn who have performed in this competition. Drums of Fire Inc.
will be turning over this program to the Chamber of Commerce, however, some members
of this organization will still assist the Chamber in securing funds and organizing the
show. Drums of Fire Inc. has routinely given back funds to the community and to the
Parks Department. For example, they have installed and paid for all of the lighting,
sidewalks, handicapped access, new restrooms and snack bar at Legion Field. This year,
some of the funds will go toward the City Hall landscaping project and purchasing
additional bleachers at the high school.
He thanked the long term members of this organization who have helped with this
program each year, the Woodburn and North Marion School Districts who allow the
performers to utilize the school facilities for sleeping accommodations, the merchants
who have placed ads in the program booklets, and to the City for partnering with their
organization over the years.
Richard Jennings stated that Drums of Fire also installed the flag pole at Centennial Park.
As a corporation, they are disbanning but, because of their being funded from public
funds, they are required to dispose of their assets to non-profit organizations. Recipients
of their assets will be Woodbum Together, the Woodbum and North Marion School
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Districts, and the City. Mr. Jennings presented Adrninistrator Brown with a check for
$1,000.00 to be used toward the City Hall landscaping project. He thanked the City and
staff for all of the support given to Drums of Fire over the last 15 years.
Mayor Figley thanked Drums of Fire for their work in providing enjoyable entertainment
to the community over the years.
1126
LIVABILITY TASK FORCE PROPERTY PRIDE AWARDS.
Councilor McCallum, representing the Livability Task Force, stated that normally there is
a business and a residence on a quarterly basis, however, this time they have elected to
make a small change in that practice.
He presented a Property Pride Award to Mid-Valley Bank for not only the pride taken
in keeping up the exterior of their business but also for their welcoming interior design
which includes a fireplace and comfortable easy chairs.
Don Judson stated that, on behalf of his Board of Directors who had the vision to start
another local bank and to his employees who make the vision a reality, he was honored to
accept the award on their behalf.
Councilor McCallum also presented a Property Pride Award to the Woodburn School
District for their continuing efforts to maintain the school buildings and grounds in a
manner that brings pride to our community.
Bill Key, District Maintenance Supervisor, accepted the award on behalf of the School
District.
1440
CHAMBER OF COMMERCE REPORT.
Patrick Vance, representing the Chamber Board, expressed his thanks to ali those who
attended the Distinguished Service Awards banquet last Friday night. Upcoming events
sponsored by the Chamber are as follows:
!) Business after Hours - March 13, 2003 at Silver Creek Assisted Living from 4:30 pm
to 6:00 pm..
2) Business after Hours - March 27, 2003 at Courtyard Caf6 at the Woodbum Crossing
Shopping Center from 4:30 pm to 6:00 pm.
3) Chamber Forum Luncheon will be held on March 19'h at the Tukwila Center for Health
and Medicine with the feature speaker being Jan Margosian from the Oregon Dept. of
Justice who will talk about business and consumer fraud.
4) Tulip Festival will begin March 20th and end April 25th with the grand kick-offbeing
March 29~' from 12:00 noon to 4:00 pm at Woodburn Company Stores.
Mr. Vance also introduced Lisa Kuznetsov, Leadership Youth Team member, who would
briefly share information with the Council about the Leadership Youth program.
Ms. Kuzentsov stated that she is a Junior at Woodbum High School and proud to be a
member of Leadership Youth. She stated that the Team has attended numerous field trips
that include speakers on a wide variety of topics relating to cultural diversity and career
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development. This program has inspired her to be a step ahead in trying to do grea!
things with her life and for her community.
1820
WOODBURN DOWNTOWN ASSOCIATION.
Bruce Thomas, representing WDA, stated that the WDA annual dinner and attction will
be held on March 15'h and there are still a few tickets remaining. He expressed his
appreciation for the support the WDA has been receiving from the community at large.
Additionally, the new WDA Board will take office on March 19~h.
1955
CONSENT AGENDA.
A) approve the Council minutes of February 10, 2003;
B) accept the Library Board minutes of February 12, 2003;
C) accept the Livability Task Force minutes of November 17, 2002;
D) accept the Planning Commission minutes of January 23, 2003;
E) accept the Planning Commission minutes of February 13, 2003;
F) receive the claims for January 2003;
G) receive the Building Activity Report for February 2003;
H) receive the Planning Tracking Sheet dated March 3, 2003;
I) receive the Library monthly report for February 2003;
J) receive the Notice of Street Closure for February 11, 2003; and
K) receive the Oregon Medical Assistance Program Brokerage report.
NICHOLS/BJELLAND .... adopt the consent agenda as presented. The motion passed
unanimously.
2050
PUBLIC HEARING: 2002-03 SUPPLEMENTAL BUDGET.
Mayor Figley declared the public hearing open at 7:35 p.m..
Finance Director Gillespie stated that the supplemental budget would adjust the
beginning fund balance to actual amounts for all funds in which the variance was greater
than $10,000. The majority of the beginning fund balance increases were attributable to
system development charges. In the General Fund, the beginning fund balance was less
than budgeted since the T&E service fees were miscalculated in both the 2001-02 and
2002-03 budgets. Also in the General Fund, property taxes to be collected will be less
than budgeted. Other revenue adjustments in the General Fund include receipt of Qwest
franchise revenues, police service grant funds, police records management agreement
fees, Teen Scene grant, planning fees, and Periodic Review planning grant. Even though
the supplemental budget includes adjustments for many of the City's funds, the General
Fund was the area that had the most changes in both revenues and expenditures. The
Budget Committee had met and reviewed the proposed supplemental budget during their
mid-year review work session. It was noted that, after all revisions have been made, the
General Fund Contingency has been reduced from the 10% level to 7.3%.
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No one in the audience spoke either For or against the proposed supplemental budget.
Mayor Figley declared the public hearing closed at 7:38 p.m..
2379 COUNCIl, BILl. 2436- ORDINANCE ADOPTING A SUPPLEMENTAL
BUDGET FOR FISCAl. YEAR 2002-03.
Councilor $ifuentez introduced Council Bill 2436. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council. On roll
call vote for final passage, the bill passed unanimously. Mayor Figley declared Council
Bill 2436 duly passed with the emergency clause.
2480 COUNCIL BILL 2437 - RESOLUTION ESTABLISHING A PUBLIC HEARING
DATE FOR THE VACATION OF A PUBLIC UTIILITY EASEMENT.
Council Bill 2437 was introduced by Councilor Sifuentez. Recorder Tennant read the bill
by title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Figley declared Council Bill 2437 duly
passed.
The public hearing will be held before the Council on April 14, 2003 at 7:00 p.m..
2544
POSITION ALLOCATION - AQUATIC CENTER.
Staff recommended that two part-time positions be reclassified as Special Projects
Program Managers with one of the positions to coordinate the water safety program and
the other position to coordinate all water fitness programs. This request would not
increase the number of staff members but it would reduce the number of temporary
employee allocation and increase the full-time equivalent allocation. It was noted that
one individual on staff is already coordinating the water safety program and another
individual would be promoted to coordinate the water fitness program. There is no
immediate negative fiscal impact, however, one of these positions will be eligible for 2
more 5% step adjustments over the next two years.
NICHOLS/BJELLAND... approve the allocation of two part-time Special Projects
Program Manager positions within the Aquatic Center and reduce the temporary
employee allocation from 8 to 7 full-time equivalents.
'The motion passed unanimously.
2774
LIQUOR LICENSE APPLICATION: WAL-MART STORE #1793.
The Police Chief recommended that a favorable recommendation be forwarded to OLCC
to allow off-premise sales of liquor which, under the license type, includes distilled
spririts, malt beverages, wine, and cider.
BJELLAND/MCCALLUM .... approve an Off-Premise Sales liquor license for Walmart
Stores, Inc., Woodbum.
Councilor Bjelland questioned what type of alcohol is covered under distilled spririts.
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Chief Russell stated that distilled spirits should not have been included in the list of
alcohol that can be sold under an off-premise sales license since only OLCC agency
stores can sell distilled spirits within the State.
On roll call vote, the motion passed 5-1 with Councilor Nichols voting nay.
2982
COUNCIL GOALS - CITY FACILITIES.
Administrator Brown's staff report summarized the discussions held during the March 3,
2003 goal setting workshop relating to City facilities. By consensus, the following bullet
points were agreed upon:
· Plan and organize for the construction of a new Police Facility
· Continue effort to build a new Community Center
· Evaluate and develop recommendations for Library space needs
· Sell surplus City properties
· Complete Parks master planning activities
· Evaluate long-term site requirements for Public Works corporation complex
NICHOLS/MCCALLUM... adopt the additional goal activities for 2003-05 reflecting
the consensus reached on March 3, 2003 regarding City facilities.
The motion passed unanimously.
3030 DRAFT LETTER SUPPORTING WILLAMETTE VALLEY RAILWAY'S
REQUEST FOR FEDERAL FUNDING.
Mayor Figley stated that, as Mayor and a Board member of the Cascade Scenic Railway,
she had been asked to bring this draft letter before the Council to see if there was a
willingness on the part of the Council to support Willamette Valley Railway's request for
federal funding to upgrade the rail line from Woodbum to Stayton. The owner of the
line, David Root, has been making some improvements, however, to bring the line up to
the standards needed for the operation of the Cascade Scenic Railway plus some
increased freight traffic, it requires a substantial amount of money. Mr. Root has
requested $990,000 from the federal government and is asking the City for letters of
support of his application to be sent to our congressional delegation.
NICHOLS/SIFUENTEZ .... authorize Mayor to execute the letters to the appropriate
people.
Councilor McCallum questioned if the City has, in the past, provided support to private
businesses in seeking money from government sources.
Administrator Brown stated that he has not had any experience with doing that in the past
here in Woodbum, however, he has done similar types of things in other agencies since
this type of improvement would assist the community and provide economic development
stimulus.
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Mayor Figley stated that the Council had previously passed a Resolution in support of the
Cascade Scenic Railway project.
The motion passed unanimously.
o072
Mayor Figley stated that an additional Business Agenda item was placed bcforc thc
Co~ncil at the start of this meeting relating to the Oregon Public Employees Retirement
System contribution rates scheduled to go into effect July 1, 2003. Due to its importance,
she gave the Councilors a few minutes to read the following documents:
1) Memo from City Attorney involving the conflict of interest issue on the PERS
Resolution;
2) Letter from League of Oregon Cities regarding challenges to 2003 PERS Rate Order;
and
3) Council Bill 2438 authorizing the filing of an appeal on behalf of the City of the
February 11, 2003 PERS Board decision regarding contribution rates.
Administrator Brown stated that the Council had discussed this at their January 27th
meeting but, at that time, the League of Oregon Cities did not have the challenge
paperwork together since the PERS Board did not act on this issue until February 11~h
Staff has drafted a new Council Bill that includes all of the items that need to be
authorized in order for the City to join in the challenge. Some concern had been
expressed regarding potential conflict of interest which is why the City Attorney's memo
has been put before the Council.
City Attorney Shields stated that almost everyone involved in trying to reform the PERS
system are members of PERS. Additionally, it is the Government Standards and
Practices Commission that would govern conflict of interest and, in this case, his memo is
intended to help the Council to individually decide if they had a conflict. At most, he
feels that a potential conflict would exist with Councilors currently under or retired from
the PERS program but ultimately the decision lies with the Commission. He clarified the
difference between an actual conflict of interest and a potential conflict of interest. An
actual conflict would be a definite benefit and the Councilor or Mayor would not be able
to participate on that issue. A potential conflict would still allow the Councilor or Mayor
to participate and vote on the issue.
Councilor Cox questioned if the attorneys representing the cities on this challenge would
be able to handle Woodburn's interest since, for the most part, our employee's pay the
6% pickup rather than it being paid by the City.
Attorney Shields stated that the firm of attorneys will be able to handle the City's interest.
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3946 COUNCIl, BILL 2438 - AUTItORIZING THE FILING OF AN APPEAL ON
BEHAI~F OF THE CITY OF WOODBURN OF THE FEBRUARY 11, 2003
OREGON PUBLIC EMPLOYEE RETIREMENT SYSTEM BOARD DECISION.
4226
4245
Council Bill 2438 was introduced by Councilor Sifltentez. The bill was read by title only
since lher¢ were no objcclions fi-om the Council.
Councilor Bjelland announced that, as a current member of PERS, there is a potential
conflict of interest but, due to the fact that the class is so large and that all governmental
employees are included who are members of PERS, he does not feel that it is an actual
conflict of interest and it would not influence his ability to vote on this issue.
Councilor Sifuentez declared a potential conflict since she is a current member of PERS.
Councilor Veliz declared a potential conflict of interest since he is also a member of
PERS.
Councilor McCallum also declared a potential conflict of interest even though he is a
retired member of PERS and does not feel that it would influence his ability to vote on
this issue. He stated that the system needs to be looked at but it is also necessary to watch
out for the interests of not only our taxpayers but also our employees.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2438 duly passed.
Councilor Sifuentez left the meeting at 8:10 p.m. since she had been called back to her
office.
PLANNING COMMISSION / ADMINISTRATIVE LAND USE ACTIONS.
A) Community Development Director's approval of a design review proposal (DR
02-13) for an ATM Kiosk at Wells Fargo Bank, 1539 N. Pacific Highway.
No action was taken by the Council to bring this proposal before the Council for review.
4290
MAYOR AND COUNCIL REPORTS.
Councilor Nichols congratulated the Distinguish Service Award (DSA) recipients for all
of their achievements and work within our community. After attending this function, he
also saw the need for a new community center which would provide a facility large
enough to hold large meetings and community functions.
Councilor Veliz echoed the Mayor's comments in the proclamations for Girl Scout Week
and Cesar Chavez Day. He, along with his family, have benefitted from the Girl Scout
organization and from the work done by Mr. Chavez. He also urged the public to attend
the Open House on the Park master plans so that their ideas can be voiced and considered
by the Board and Council in the development of the plans.
Councilor McCallum also congratulated the DSA winners and commented on how 3 out
of the 8 recipients were Woodburn High School graduates that have stayed in, and
contributed to, the community. He also congratulated Warde Hershberger who received
Page 8 - Council Meeting Minutes, March 10, 2003
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a 40-year award from the Woodbum Fire District at their recent annual awards dinner.
Lastly, he stated that tile High School Teen Scene Center at Legion Park [lad recently
opened and the attendance at the Center has been in excess of their expectations. The
middle school Center will open on Marcia 31"' at Settlemier Park.
Councilor Bjelland provided the Council with an update on the most recent Mid-
Willamette Area Commission on Transportation (MWACT) Region II meeting relating
to problems Oregon faces in funding large scale transportation projects through the
traditional STIP funding process. This was the first meeting on this subject and they
anticipate future meetings to see if they can develop a strategy that will be looked upon by
the Oregon Transportation Commission as a pilot project to see if this type of strategy can
be worked out with other Regions in the State. In another matter, MWACT went
through another process to select which projects would be earmarked projects under the
upcoming OTIA funding mechanism through the federal government. The three projects
they earmarked were 1) Newberg-Dundee, 2) Woodbum Interchange, and 3) Polk County
interchange. None of the 3 projects were selected by ODOT to go before the Oregon
Transportation Commission as recommended earmarked projects. The legislature is also
experiencing problems relating to the decaying nature of Oregon bridges which will cost,
based on a preliminary analysis, $4.7 billion over the next 20 to 30 years. The legislature
is working on funding mechanisms to address both the bridge problem and the State's
inability to keep up with transportation improvements.
Mayor Figley stated that Councilor Cox has expressed an interest in being Councilor
Bjelland's alternate at MWACT.
Councilor Bjelland stated that he would announce at the next MWACT meeting that
Councilor Cox is his alternate.
Mayor Figley stated that she had enjoyed the DSA dinner and felt that the recipients were
an exceptional worthy group. She also enjoyed the facility and hospitality at Country
Meadows. In regards to the interchange issue, the environmental study has begun and,
over the next few weeks, she will be a member of a Focus Group that will provide input
on the study.
5806
EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn to executive session under the authority of
ORS 192.660(h), ORS 192.660(1 )(f), and ORS 192.660( 1 )(d).
NICHOLS/BJELLAND... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The meeting adjourned to executive session at 8:28 p.m. and reconvened at 9:I0 p.m..
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5857
Mayor Figley stated tirol no actions were taken by tine Council during the executive
session. Sine also stated tlnat tine notice was broader than il needed to be and the only item
discussed was under ORS 192.660( 1 )(d).
5930
ADJOURNMENT.
MCCALLUM/BJELLAND... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:12 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 10 - Council Meeting Minutes, March 10, 2003
2O
Executive Session
COUNCIL MEETING MINUTES
March 10, 2003
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MARCH 10, 2003.
CONVENED. The Council me! in executive session at 8:30 pm. witln Mayor Figley presiding.
ROI.I. CAI~L.
Mayor Figley Present
Cotmcilor Bjelland Present
Councilor Cox Present
Councilor McCallum Present
Councilor Nichols Present
Council or S i fuentez Ab sent
Councilor Veliz Present
Mayor Figley reminded fine Councilors and staffthat information discussed in executive session is not
to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, Police Chief Russell, City Recorder
Tennant
The executive session was called under the follow statutory authority:
1 ) to consult with counsel concerning the legal rights and duties of a public body with regard to current
litigation or litigation likely to be filed pursuant to ORS 192.660(1)(h);
2) to consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f);
and
3) to conduct deliberations with person designated by the governing body to carry on labor negotiations
pursuant to ORS 192.660(1)(d).
For tine record, the Council did not discuss any items that would be applicable under ORS
192.660( 1 )(h) or 192.660(1 )(f).
ADJOURNMENT.
Tine executive session adjourned at 9:09 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Executive Session, Council Meeting Minutes, March 10, 2003
8]3
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
March 12, 2003
ROLLCALL:
Marie Brown - Absent
Mary Chadwick - Present
Vasily Chernishov - Present
Ardis Knauf
Kay Kuka
Colleen Vancil
Pat Will
- Present
- Present
- Present
- Present
STAFF PRESENT: Linda Sprauer, Director
Judy Coreson, Recording Secretary
GUESTS: None
CALL TO ORDER: President Ardis Knauf called the meeting to order at 7 pm.
SECRETARY'S
REPORT:
The monthly Board minutes of February 12,2003 were approved as
submiEed.
CORRESPONDENCE: None
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of February was
17,334.
Activities: A list of activities was distributed to the Board. On Sunday,
March 16, at 2 pm in the City Hall Council Chambers, a traditional and
original Celtic Music Concert will be presented by harpist David
Helfand and Friends. The Friends of the Library Book Sale will be
Friday and Saturday, March 14 and 15, from 10 am to 4 pm in the
Multi-Purpose and Carnegie Rooms. To celebrate Youth Art Month
at Saturday at the Library on March 15, some of the Teen Club
members, library staff and volunteers will paint kids' faces. On
Monday, March 17, the adult Book Discussion Group is scheduled at
10 am. The Teen Club meets at 6:30 pm in the Multi-Purpose Room.
Crafts are scheduled for Saturday at the Library on March 22 and
Popcorn videos for March 29. Thursday, April 3, is Tax Night at the
Library. Volunteers will be there to help with tax questions. "Magic of
BOARD REPORTS:
OLD BUSINESS:
the Planet Earth" by Marlene Agar is scheduled for Saturday at the
Library on April 5. To celebrate National Poetry Month, poet David
Biespiel will read poetry on Sunday, April 6, at 2 pm in the City Hall
Council Chambers. National Library Week is April 6 to 12. Kids Book
Club meets every Monday at 3:30 pm. Tulip Festival activities at the
library include various activities in Library Park: Ballet Folklorico
Infantil; Omar Vargas, Mime; Teen Fashion Show with Antonio
Acevedo; and kid's crafts. The library will be closed Easter Sunday,
April 20. The library participates in Dia del Ninos at the French Prairie
Middle School from 4:30-8:30 pm.
Volunteer of the Month: Donald Reeves was chosen Volunteer of the
Month for March.
Ardis reported on Linda Sprauer's position as Library Director. Mary
Chadwick will report on Dan Peterson's Assistant Director position
and the Reference area at the April Library Board meeting. Beverly
Phillips, Youth Services Librarian, will be asked to report on the new
collections she developed with extra funds received this year.
Strategic Plan: Linda distributed the "Strategic Plan 2002-2006" for
Woodburn Public Library to the Library Board. The plan was
developed by the Library Board, some library staff and members of
the public. It was finalized at the Library Board Retreat, Saturday,
March 8, 2003. The Library Board voted to approve and forward the
Strategic Plan to the City Council for their approval.
Budget 2003-04: The library Budget Proposal is a reduction budget
because of increases that prevents funding at the same level as this
year. Linda will submit the closure of either Sunday or Monday hours
as possible reductions. The first Budget Committee session is
Saturday, March 15. The budget meetings are open to the public.
Library Board Retreat: The Library Board felt that they learned a lot
and accomplished what they intended at their Board Retreat on
Saturday, March 8. The library policies, the Strategic Plan, Library
Board By-Laws and Library Board orientation were discussed and
finalized.
The Library Board voted to approve the changes in the Library Board
By-Laws and to send them to the City Council for their approval.
Visit To Libraries: The Library Board enjoyed the visits to Silverton,
Stayton, Monmouth and Lyons Public Libraries.
Library Board Minutes - 3112103
2
Request For Proposal: The RFP for architects to evaluate the
utilization of library space or to make a proposal for expanding the
library has been advertised. The proposals are due 11 am on Friday,
March 14. So far there have been 35 requests for the RFP. Pat Will
and Vasily Chernishov responded to Linda's request of one or two
Board members to help with the evaluation of the architectural
proposals. Linda will also ask the assistance of the Public Works
Department, one member of the Library Staff and one member of the
Friends of the Library to review and select the architect firm. The
selection of the architect will be recommended to the City Council at
their Monday, April 14th meeting.
NEW BUSINESS: April Meeting Date: The April month meeting date was changed from
Wednesday, April 9, to April 16.
Fall Retreat: The Library Board set the date of Saturday,-October 18,
for the Fall Library Board Retreat.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 7:45 pm.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 3/12/03
3
MZNUTE$
Woodburn Recreation and Parks Board
Tuesday, March 11, 2003
7:00 pm
City Council Chambers
8C
1. Herb Mittmann, Chair, called the meeting to order at 7 pm.
Roll Call
Members present: Herb Mittmann, Chair; Rosette Wangerin, Member;
Even Thomas, Member; Sharon Felix, Member; Tanis Quinones,
Member.
Members absent: Richard Hammond, Vice Chair; Rev. Frank Anderson,
Member.
Staff present: Randy Westrick, Director; Paulette Zastoupil AA,
Brian 5jothun, Recreation Services Manager; Steve Newport,
Facilities and Aquatics Manager.
Approval of Minutes from ,Tanuary 14, 2003 meeting.
A motion to accept the minutes was presented made by Rosette
Wangerin. Sharon Felix seconded the motion. Motion passed
unanimously.
4. Business from the Audience: ~ audience was present.
5. Business from the Director: Division Reports
Recreation Report from Brian Sjathun, Recreation Manager
The High School Teen Center is open and the Middle School Teen
Center is scheduled to open March 31, 2003. Funding for the project
to continue was submitted and notification will be in approximately 90
days.
Youth Basketball season is completed. Youth Softball and baseball
sign up is continuing with March la, being the deadline. Soccer is
beginning its season in March and will run through November.
We were awarded two County tournaments in ,Tuly and expect to bring
in 1000 people to Woodburn at Centennial Park.
Aquatic Center Report from Steve Newlx~t.A _auatics Manager.
25
Currently we have 120 kids in swim lessons, which are up by 40 over
the same time last year. The Tulip Festival is coming and on April 5
the Barracuda Swim Team Meet will take place. We are looking
forward to the Easter Egg Hunt on April ZZ at the pool and expect to
have 600 kids participate. We are registering for the Mother's Day
Spa for $1§.00 a person. Underwater Scuba is coming up. Our
projection for facility visitation in 2003 is 90,000.
Skate Park
The 5kate Park is 30% complete and ready to pour concrete. I~uane
garrick from Public Works is overseeing the project.
Community Center
The City Council has given direction to form a new Community Center
Committee with the goal of funding the project without an election.
The Committee will be formed with members who were previously
involved in the election process including new appointed ones. Randy
Westrick informed the Board of the opportunity to attend a workshop
in Sweet Home. They have developed a Community Center with
creative financing and community involvement. The workshop will be in
Sweet Home on April l, 2003. He has invited the Board to attend.
~entennial Park
Mayor Figley has stated that her goal within the next two years is to
see the completion of the third ball field at Centennial Park. The
scoreboard will be in place this spring. The restrooms are complete
and will be open next week.
Mastee Plan
Dave Walters will be ready for the Open House on March 20, 2003.
]~t will be an opportunity for the community to look over the existing
conditions of the park and give ideas to the board. ]~n the workshop a
vision will be created of what the community would like in their
community parks. Tn April, Dave Walters will be back with specific
projects to look over.
26
Aquatic Center Fee Schedule
A presentation was given by Steve Newport, Aquatics Manager to
explain the new fee schedule. ];f approved by the board the new fees
will start May 1, 2003. The new fee schedule was necessary to
balance the existing fees and bring structure for future changes.
Steve explained that in planning the fee schedule he checked with
other surrounding aquatic centers and took a verbal survey with
Woodburn families. The new fee schedule will bring back a 3§-40%
cost recovery. The attendance at the pool will be monitored and
adjustments will be made accordingly next year. Steve explained the
new fee schedule would better meet the needs of our community.
P, osetta Wangerin moved to recommend the fee schedule to the City
Council. Sharon Felix seconded. The motion passed unanimously.
Boa~ Comments
Herb Mittmann, Chair was concerned about the Recreation and Park
Boards attendance. The process of attendance needs to be more
formalized and is requesting the Board Members call Randy Westrick,
13irector two days in advance when the are unable to attend. This will
give Randy enough time to evaluate and cancel speakers and meeting if
necessary. The Board agreed with this new process.
Future Board Business
Open House and Workshop update
Skate Park
Park Master Plan Feedback
Next meeting scheduled for April 8, 2003
Meeting was adjourned at 7:50 pm
8D
WOODBURN PLANNING COMMISSION
February 27, 2003
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council
Chambers with Chairperson Lima presiding.
ROLL CALL
Chairperson Lima P
Vice Chairperson Young P
Commissioner Vancil P
Commissioner Mill P
Commissioner Bandelow A
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
MINUTES
A. Woodburn Planning Commission Minutes of February 13, 2003.
Vice Chairperson Younq moved to accept the minutes as presented by Staff. Motion was seconded by
Commissioner Loner.qan, which unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A_.~. City Council Minutes of January 27, 2003.
PUBLIC HEARING
Staff stated both of these items will be continued to March 27, 2003 and will be re-noticed.
A__:. Conditional Use 02-04 and Design Review 02-15, proposed 400 sq. ft. well house for municipal
water supply located at 515 S. Settlemier Ave., City of Woodburn, applicant. (Staff
recommended continuance to March 27, 2003).
Commissioner Mill moved to postpone the hearing per the applicant's request to the regularly scheduled
meeting of March 27, 2003. Vice Chairperson Young seconded the motion. Motion unanimously carried.
B. Conditional Use 02-05 and Design Review 02-16, proposed 3,800 sq. ft. water treatment plant,
filters, 80,000 gallon backwash tank and 300,000 gallon storage reservoir located at 1084
Country Club Rd., City of Woodburn, applicant. (Staff recommended continuance to March
27, 2003).
Commissioner Mill moved to continue the public hearing to March 27, 2003 per the request of the applicant.
Motion was seconded by Commissioner Bandelow. Motion carried unanimously.
ITEMS FOR ACTION
None
DISCUSSION ITEMS
None
Planning Commission Meeting - February 27, 2003
Page 1 of 2
28
REPORTS
None
BUSINESS FROM THE COMMISSION
Commissioner Mill requested an update regarding the Thomason Dealership signage for both south and north
sides at Highway 99E.
Staff indicated he will check on that and report back to the Planning Commission.
Chairperson Lima reported he received a phone call from someone stating there is a temporary type sign for
a dental clinic on the S-curve, nodh side of Highway 214.
Commissioner Mill also interjected the vacant lot that is adjacent to that on the west side of the Fire
Department where there is a cement apron that 9oes in for driveway access, is starting to turn into an
impromptu used car lot. He stated there were four vehicles with "For Sale" signs parked there on Saturday.
Staff remarked this issue is always difficult to deal with because if the vehicles are on private property we
essentially have to go to that property owner and then the property owner has the responsibility of doing what
they need to do to post that property to stop people from advertising cars for sale. Staff indicated he will
follow-up on this issue.
Commissioner Loner.qan inquired if these notices are turned over to Code Enforcement?
Staff explained Planning may go out and verify that there is a sign code violation and then they turn it over to
Code Enforcement once they have confirmed that it is a violation.
Commissioner Mill remarked this is a Friday afternoon-evening and all weekend type problem.
Chairperson Lima commented it is his understanding that the Doman application has been appealed to LUBA.
Staff stated a notice of intent to appeal to LUBA has been received by the City.
Chairperson Lima asked Staff how long will this process take?
Staff replied it may take up to six months to get to LUBA. The first step, at this point, the City has 21 days to
assemble the record once the intent to appeal to LUBA has been received. Once the records have been
assembled, the appellant has 21 days to file their brief which outlines the errors that they allege the City made
in its decision. The City then has 21 days to file a response and it could take months before LUBA actually
does anything. Staff commented he has not seen LUBA actually overturn many decisions in his experience.
More often it gets remanded back to the City to address the issues that LUBA may not believe were
adequately addressed. He stated he is confident that this case will definitely not get overturned by LUBA,
as it is pretty clear that the applicant did not meet the approval criteria.
ADJOURNMENT
Commissioner Mill moved to adjourn the meeting and Commissioner Lonerqan seconded the motion. Motion
unanimously carried.
/
APPROVED " O -'~ ~:¢
CLAUDIO LIMA, CHAIRPERSON DATE
!
ATTEST (/" '~-/J~ "(---)-~'
Jim Mulder,
Community Development Director
City of Woodbum, Oregon
Date
Planning Commission Meeting - February 27, 2003 Page 2 of 2 29
NOODBURN LIVE C I T Y 0 F W 0 O D B U R N PAGE
DATE ]/20/0] AP0460
TIME 15:38:36 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
BANK ACCOUNT AP A/P Accounts Payable
68002 2/28/2003 UNITED STATES POSTAL SERV RECONCILED YES 1,400.00 1,400.00 .00
68150 2/28/2003 CITY OF WOODBURN PETTY CA RECONCILED YES 166.13 166.13 .00
68151 2/07/2003 A-1 COUPLING RECONCILED YES 759.05 759.05 .00
68152 2/07/2003 AEROTEK INC RECONCILED YES 165.00 165.00 .00
68153 2/07/2003 ALICIA CORTEZ RECONCILED YES 150.00 150.00 .00
68154 2/07/2003 AMERI-SOURCE PUBLICATIONS RECONCILED YES 299.95 299.95 .00
68155 2/07/2003 ;%RCH WIRELESS RECONCILED YES 244.98 244.98 .00
68156 2/07/2003 AT & T RECONCILED YES 19.06 19.06 .00
68157 2/07/2003 B.M. CLEANING SERVICE RECONCILED YES 200.00 200.00 .00
68158 2/07/2003 BERNAN RECONCILED YES 101.00 101.00 .00
68159 2/07/2003 BI-MART CORPORATION RECONCILED YES 43.08 43.08 .00
68160 2/07/2003 CANBY TELEPHONE ASSOC RECONCILED YES 39.90 39.90 .00
68161 2/07/2003 CORPORATE EXPRESS RECONCILED YES 562.37 562.37 .00
68162 2/07/2003 DONOVAN REYNA RECONCILED YES 36.84 36.84 .00
6816] 2/07/2003 DP NORTHWEST INC RECONCILED YES 8,833.00 8,833.00 .00
68164 2/07/2003 FIRST CASCADE CORP RECONCILED YES 16,419.00 16,419.00 .00
68165 2/07/2003 GALE GROUP RECONCILED YES 105.18 105.18 .00
68166 2/07/2003 GALL'S INC RECONCILED YES 109.98 109.98 .00
68167 2/07/2003 INDUSTRIAL WELDING SUPPLY RECONCILED YES 56.90 56.90 .00
68168 2/07/2003 INGRAMDIST. GROUP RECONCILED YES 1,115.24 1,115.24 .00
68169 2/07/2003 LABRADOR FILMS RECONCILED YES 63.15 6].15 .00
68170 2/07/2003 LAZERQUICK INC RECONCILED YES 97.00 97.00 .00
68171 2/07/2003 LERNER PUBLISHING GROUP RECONCILED YES 905.83 905.83 .00
68172 2/07/2003 MARION ENVIRONMENTAL SERV RECONCILED YES 12.20 12.20 .00
68173 2/07/2003 METROFUBLING, INC. RECONCILED YES 1,501.22 1,501.22 .00
68174 2/07/2003 NATIONAL WATERWORKS INC RECONCILED YES 137.80 137.80 .00
68175 2/07/2003 NEW WORLD SYSTEMS RECONCILED YES 9,157.26 9,157.26 .00
68176 2/07/2003 NORTHWEST NATURAL GAS RECONCILED YES 5,702.65 5,702.65 .00
68177 2/07/200] NORTHWEST VALUATION CONS RECONCILED YES 2,700.00 2,700.00 .00
68178 2/07/2003 OR DEPT OF MOTOR VEHICLE RECONCILED YES 36.00 36.00 .00
68180 2/07/2003 PAUL'S SMALL MOTORS RECONCILED YES 35.55 35.55 .00
68181 2/07/2003 PORTER W YETT CO RECONCILED YES 826.80 826.80 .00
68182 2/07/2003 PORTLAND GENERAL ELECTRIC RECONCILED YES 48,179.22 48,179.22 .00
6818] 2/07/2003 PUBLIC WORKS SUPPLY INC RECONCILED YES 409.00 409.00 .00
68184 2/07/2003 QWEST RECONCILED YES 1,146.34 1,146.]4 .00
68185 2/07/2003 RADIO SHACK RECONCILED YES 44.78 44.78 .00
68186 2/07/200] RADIX CORPORATION RECONCILED YES 181.00 181.00 .00
68187 2/07/2003 REGENCE LIFE RECONCILED YES 7.08 7.08 .00
68188 2/07/2003 RELIABLE OFFICE SUPPLIES RECONCILED YES 84.31 84.31 .00
68189 2/07/2003 SPRINT RECONCILED YES 346.29 346.29 .00
68190 2/07/2003 STEVE NEWPORT RECONCILED YES 168.69 168.69 .00
68191 2/07/2003 TEK SYSTEMS INC RECONCILED YES 368.00 368.00 .00
68192 2/07/2003 UNOCAL:ERNIE GRAHAM 0IL RECONCILED YES 587.62 587.62 .00
68193 2/07/2003 VALLEY PACIFIC FLORAL RECONCILED YES 118.80 118.80 .00
68194 2/07/2003 VERIZON WIRELESS RECONCILED YES 49.16 49.16 .00
68195 2/07/2003 WATERSHED INC RECONCILED YES 529.86 529.86 .00
68196 2/07/2003 WILLAMETTE BROADBAND RECONCILED YES 316.74 316.74 .00
68197 2/07/2003 WILLIAM A. TORRES RECONCILED YES 700.00 700.00 .00
68199 2/07/2003 WOODBURN INDEPENDENT RECONCILED YES 42.00 42.00 .00
68200 2/07/2003 WOODBURN PET HOSPITAL RECONCILED YES 189.65 189.65 .00
68201 2/07/2003 WOODBURN SCHOOL DIST 103C RECONCILED YES 40.00 40.00 .00
68202 2/07/2003 YES GRAPHICS RECONCILED YES 238.65 238.65 .00
O
WOODBURN LIVE C I T Y O F W O 0 D B U R N PAGE 2
DATE 3/20/03 AP0460
TIME 15:38:36 CHECK REGISTER VEEOT
CHECK # CNECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
68203 2/28/2003 VALLEY MAILING SERVICE IN RECONCILED YES 787.50 787.50 .00
68204 2/28/2003 RICHARD MCCORD RECONCILED YES 750.00 750.00
68205 2/2S/2003 DUANE BARRICK RECONCILED YES 900.00 900.00
68206 2/28/2003 NITA J MARR RECONCILED YES 500.00 500.00
68207 2/28/2003 ERIC JAMES RECONCILED YES 700.00 700.00
68208 2/28/2003 VALLEY MAILING SERVICE IN RECONCILED YES 716.40 716.40
88209 2/14/2003 ADVANCED LASER IMAGING IN RECONCILED YES 474.60 474.60
68210 2/14/2003 AEROTEK INC RECONCILED YES 150.00 150.00
68211 2/14/2003 BE3i-KO-MATIC INC. RECONCILED YES 540.66 540.66
68212 2/14/2003 BILL FAULHABER RECONCILED YES 35.00 35.00
68213 2/14/2003 BLUMENTHAL UNIFORM & EQUI RECONCILED YES 193.29 193.29
68214 2/14/2003 CLARENCE P NORRIS RECONCILED YES 700.00 700.00
SS215 2/14/2003 CRANE & MERSETH RECONCILED YES 3,334.76 3,334.76
68216 2/14/2003 CRYSTAL SPRINGS WATER CO RECONCILED YES 105.00 105.00
68217 2/14/2003 DEFT OF C0NStRiER AND BUSI RECONCILED YES 897.82 897.82
68219 2/14/2003 FRY'S ELECTRONICS RECONCILED YES 69.99 69.99
68220 2/14/2003 HALTON COMPANY RECONCILED YES 3,531.55 3,531.55
68221 2/14/2003 INDUSTRIAL SOURCE RECONCILED YES 8,970.00 8,970.00
S8222 2/14/2003 INDUSTRIAL SUPPLY CO. RECONCILED YES 181.15 181.15
68223 2/14/2003 IOS CAPITAL RECONCILED YES 265.00 265.00
68224 2/14/2003 JACK RAWLINGS RECONCILED YES 49.60 49.60
68225 2/14/2003 JAY WOODS RECONCILED YES 68.00 68.00
68226 2/14/2003 JOHN PILAFIAM WINDOW CLEA RECONCILED YES 13.00 13.00
68229 2/14/2003 JUNE WOODCOCK RECONCILED YES 31.00 31.00
68230 2/14/2003 LANGUAGE LINE SERVICES RECONCILED YES 137.91 137.91
68232 2/14/2003 MARION COUNTY, TREASURY D RECONCILED YES 30.00 30.00
68233 2/14/2003 MATTHEW K. GWYNN RECONCILED YES 99.20 99.20
68234 2/14/2003 MAULDING CONSTRUCTION RECONCILED YES 455.00 455.00
68235 2/14/2003 METROFUELING, INC. RECONCILED YES 398.59 398.59
68236 2/14/2003 MOLALLA COMMUNICATIONS RECONCILED YES 74.85 74.85
68237 2/14/2003 MONIQUE HULLING RECONCILED YES 49.00 49.00
68238 2/14/2003 MUFFLERS, HITCHES & MORE RECONCILED YES 547.84 547.84
68240 2/14/2003 NORTHERN FACTOR RECONCILED YES 1,095.00 1,095.00
68241 2/14/2003 OFFICE DEPOT 601156615608 RECONCILED YES 348.94 348.94
68245 2/14/2003 OREGON MUSEUM ASSOCIATION RECONCILED YES 27.95 27.95
68246 2/14/2003 OTS WIRE RECONCILED YES 95.40 95.40
68247 2/14/2003 PACIFIC UTILITY EQUIPMENT RECONCILED YES 1,635.91 1,635.91
68248 2/14/2003 PAR~OUNT SUPPLY CO RECONCILED YES 247.66 247.66
68249 2/14/2003 PAUL'S SMALL MOTOR SERV RECONCILED YES 6.00 6.00
68250 2/14/2003 PEPSI-COLA COMPANY RECONCILED YES 490.70 490.70
68251 2/14/2003 PIONEER GLASS RECONCILED YES 221.11 221.11
68252 2/14/2003 QWEST RECONCILED YES 2,426.03 2,426.03
68253 2/14/2003 RED WING SHOE RECONCILED YES 186.99 186.99
68256 2/14/2003 SEAL TECH INC RECONCILED YES 2,030.00 2,030.00
68257 2/14/2003 SHIRTS & SKINS RECONCILED YES 3,257.63 3,257.63
68258 2/14/2003 SIERRA SPRINGS RECONCILED YES 99.00 99.00
68259 2/14/2003 STASTNY BRUN RECONCILED YES 1,495.00 1,495.00
68260 2/14/2003 Templeton's Body Shop & G RECONCILED YES 212.48 212.48
68261 2/14/2003 THREE SON'S CONCRETE RECONCILED YES 2,369.00 2,369.00
68262 2/14/2003 TRAILER WORLD RECONCILED YES 1,169.00 1,169.00
68263 2/14/2003 TROJ~N TECT{NOLOGIES INC RECONCILED YES 1,737.82 1,737.82
68264 2/14/2003 UNITED DISPOSAL SERVICE RECONCILED YES 2,865.07 2,865.07
68265 2/14/2003 VIKING OFFICE PRODUCTS RECONCILED YES 127.72 127.72
00
00
00
00
0o
0o
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
O0
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
00
WOODBURN LIVE C I T Y O F W 00 D B U R N PAGE 3
DATE 3/20/03 AP0460
TIME 15:38:36 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
68266 2/14/2003 W.W. GRAINGER INC RECONCILED YES 2,035.63 2,035.63
68267 2/14/2003 WBN COMM-ONITY ACCESS TV I RECONCILED YES 1,350.00 1,350.00
68269 2/14/2003 XEROX CORPORATION RECONCILED YES 65.35 65.35
68270 2/14/2003 YES GRAPHICS RECONCILED YES 664.30 664.30
68271 2/28/2003 RAD'L A RAMIREZ RECONCILED YES 1,200.00 1,200.00
68272 2/28/2003 VALLEY MAILING SERVICE IN RECONCILED YES 587.25 587.25
68273 2/21/2003 AEROTEK INC RECONCILED YES 120.00 120.00
68274 2/21/2003 ALEXIN ANALYTICAL RECONCILED YES 325.50 325.50
68276 2/21/2003 AP,~K UNIFORM SERVICE I RECONCILED YES 165.00 165.00
68277 2/21/2003 AT & T RECONCILED YES 49.22 49.22
68278 2/21/2003 AT&T WIRELESS RECONCILED YES 441.00 441.00
68279 2/21/2003 BAINBRIDGE ASSOCIATES RECONCILED YES 1,401.87 1,401.87
68280 2/21/2003 BRIAN SJOTEUN RECONCILED YES 161.76 161.76
68281 2/21/2003 BRINKS HOME SECURITY RECONCILED YES 31.99 31.99
68282 2/21/2003 BROOKS PRODUCTS RECONCILED YES 515.82 515.82
68283 2/21/2003 CARMEN CARLOS RECONCILED YES 19.00 19.00
68284 2/21/2003 CH2M-HILL, INC RECONCILED YES 3,670.00 3,670.00
68285 2/21/2003 CORPORATE EXPRESS RECONCILED YES 348.72 348.72
68286 2/21/2003 CUES RECONCILED YES 205.30 205.30
68287 2/21/2003 DE HAAS & ASSOCIATES INC RECONCILED YES 1,792.05 1,792.05
68288 2/21/2003 DEPT. OF E/~VIR. QUALITY RECONCILED YES 1,079,864.00 1,079,864.00
68289 2/21/2003 DP NORTHWEST INC RECONCILED YES 440.00 440.00
68290 2/21/2003 E/~VIRO~CLEAN EQUIPMENT RECONCILED YES 61.22 61.22
68291 2/21/2003 FRANK M MASON RECONCILED YES 65.00 65.00
68292 2/21/2003 INSIGHT PUBLIC SECTOR RECONCILED YES 750.00 750.00
68293 2/21/2003 IOS CAPITAL RECONCILED YES 723.13 723.13
68295 2/21/2003 KARL SCHMIDTMAN RECONCILED YES 420.00 420.00
68296 2/21/2003 MARION COUNTY CLERK RECONCILED YES 17.00 17.00
68297 2/21/2003 METROFUELING, INC. RECONCILED YES 685.28 685.28
68298 2/21/2003 MSI GROUP, INC RECONCILED YES 125.00 125.00
68300 2/21/2003 NAUTILUS OF WOODBURN RECONCILED YES 180.00 180.00
68302 2/21/2003 NEXTEL COM~3NICATIONS RECONCILED YES 491.77 491.77
68305 2/21/2003 SANTANA GARCIA RECONCILED YES 150.00 150.00
68306 2/21/2003 SELECT CONTRACTING INC RECONCILED YES 35,454.00 35,454.00
68307 2/21/2003 STATE OF OREGON CORP DIVI RECONCILED YES 20.00 20.00
68308 2/21/2003 TEK SYSTEMS INC RECONCILED YES 736.00 736.00
68309 2/21/2003 TRAFFIC SAFETY SUPPLY CO. RECONCILED YES 201.23 201.23
68310 2/21/2003 UNOCA/~:ERNIE GRAHAM OIL RECONCILED YES 525.80 525.80
68311 2/21/2003 WOLFERS HEATING & AIR CON RECONCILED YES 65.00 65.00
68312 2/21/2003 WOODBURN SEW & VAC RECONCILED YES 400.00 400.00
68313 2/21/2003 YES GRAPHICS RECONCILED YES 251.50 251.50
68314 2/28/2003 CITY OF WOODBURN PETTY CA RECONCILED YES 156.77 156.77
68353 2/28/2003 D;tN NELSON RECONCILED YES 472.54 472.54
BA/~K AP TOTAL: 148 CHECKS
RECONCILED .... : 148 CHECKS 1,291,055.43
NOT RECONCILED . . : CHECKS .00
VOIDED ...... : CHECKS .00
UPDATED ..... : 148 CHECKS 1,291,055.43
NOT UPDATED . . . : CHECKS .00
.00
.00
.00
00
00
00
00
00
00
00
00
00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
1,291,055.43 1,291,055.43 .00
CITY OF WOODBURN
Community Development
IOA
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
To:
F rom:
Subject:
March 24, 2003
Honorable Mayor and City Council through City Administrator~
Jim Mulder, Director of Community Development ,,/~y/7
Resolution Calling for Public Hearing on Annexation 01-04 (City of
Woodburn)
RECOMMENDATION: It is recommended the City Council adopt the attached resolution
calling for a public hearing on Annexation 01-04.
BACKGROUND: The City Council is required by State statute to adopt a resolution
calling for a public hearing on proposed annexations. The City of Woodburn through its
Public Works Department has submitted an application to annex property located on Parr
Road adjacent to Centennial Park to be used for a water treatment and storage facility.
The attached resolution sets the public hearing before the City Council on April 14, 2003.
33
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF
CERTAIN PROPERTY LOCATED ON THE SOUTH SIDE OF PARR ROAD,
APPROXIMATELY 2500 FEET WEST OF SETTLEMIER AVENUE.
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Pursuant to ORS 222.120, 7:00 p.m. on April 14, 2003 is declared to be the
time set for public hearing before the Woodbum City Council on whether the City of Woodbum
shall annex that property described in Exhibit "A" attached hereto.
Section 2. Pursuant to ORS 222.120, no election is required on this issue.
Section 3. Notice of said hearing shall be published once each week for two successive
weeks prior to the day of the hearing, in a newspaper of general circulation in the City, and
notices of the hearing shall be posted in four public places in the City for like period.
Approved as to FomYt~,t'~//~~ ~'-~
0-2oo
City Attorney Date
APPROVED
KATHRYN FIGLEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, City Recorder
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
Exhibit "A"
LEGAL DESCRIPTION
Beginning in the center of County Road at a point which is North 00° 15' 00" East
540.5 feet and South 89° 39' 00" East 1868.56 feet from the most Northerly
Northwest corner of the Peter Raymond Donation Land Claim in Township 5 South,
Range 2 West of the Willamette Meridian in Marion County, Oregon; thence South 00°
18' 15" West 1625.84 feet to the South line of a tract of land conveyed to Dan Widmer
and Elfie M. Widmer, husband and wife, by that certain instrument dated May 24,
1944, and recorded June 14, 1944 in Volume 304, Page 98, Deed Records for Marion
County, Oregon; thence South 89" 18' 15" East 802.30 feet along the South line of
said tract; thence North 00° 18' 15" East 1629.90 feet to the center of said County
Road; thence North 89° 39' 00" West 802.30 feet West along the center of said
County Road to the place of beginning.
SAVE AND EXCEPT: Beginning in the center of County Road at a point which is North
00° 15' 00" East 540.5 feet and South 89° 39' 00" East 1868.56 feet from the most
Northerly Northwest corner of the Peter Raymond Donation Land Claim in Township 5
South, Range 2 West of the Willamette Meridian in Marion County, Oregon; thence
South 00° 18' 15" West 1625.84 feet to the South line of a tract of land conveyed to
Dan Widmer and Elfie M. Widmer, husband and wife, by that certain instrument dated
May 24, 1944, and recorded June 14, 1944 in Volume 304, Page 98, Deed Records
for Marion County, Oregon; thence South 89° 18' 15" East 802.30 feet along the South
line of said tract; thence North 00° 18' 15" East 1146.26 feet; thence North 89° 39' 00"
West 450.00 feet; thence North 00° 18' 15" East 484.00 feet to a point on the center of
County Road No. 517; thence North 89° 39' 00" West 352.30 feet to the place of
beginning and containing 24.98 acres of land.
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street
March 17, 2003
Scott Russell, Chief of Polic~'~
Date:
From:
To:
Through:
Subject:
10B
Recommendation:
Woodburn OR 97071 (503) 982-2345
Mayor and City Council ~
Jotm Brown, City Administrato~
Oregon Accreditation Alliance Agreement
City Council authorize the Chief of Police to sign an agreement with
the Oregon Accreditation Alliance to provide law enforcement
accreditation services
One department objective for fiscal year 2002-2003 is to raise the operational standards of the
department by participating in a new state level accreditation program. This program ensures the
police department will meet nationally recognized operational standards. These operational
standards represent law enforcement's best practices from across the nation. Accreditation
assures that both the policies and practices of the participating department are of the highest
possible caliber.
The accreditation process typically takes 3-4 years to complete. Department command staff has
completed initial training on the accreditation process and is now completing the application
process including this accreditation agreement. The next step is to establish an accreditation
team, provide training for the team, and develop an implementation plan. These project
objectives will be carried forward into next year's department objectives.
cc File
36
THE OREGON ACCREDITATION ALLIANCE PROGRAM FOR LAW ENFORCEMENT AND
EMERGENCY COMMUNICATIONS AGENCIES:
ACCREDITATION AGREEMENT
This Agreement is entered into between the , with Principal
offices at , telephone number
, hereafter referred to as the "Agency," and the Oregon Accreditation
Alliance, a function of the Professional Standards Committee, a standing Committee of the
Oregon Association Chiefs of Police, the Oregon State Sheriff's Association, and the Oregon
Association of Public Safety Communications Officers (APCO/NENA) with principal offices at
1320 Capitol St. NE Suite 150, Salem, Oregon 97303. Telephone number 800-784-2867
hereafter referred to as the "Committee,
The Agency and the Oregon Accreditation Alliance for and in consideration of the mutual
covenants set forth in this Agreement and the compensation to be paid to the Oregon
Accreditation Alliance as hereafter specified, covenant and agree to be bound by the
provisions, terms, and covenants contained herein, WHEREFORE, each party covenants and
agrees as follows:
DEFINITION
Oregon's law enforcement and emergency communications State Accreditation
Alliance is a joint effort of the Oregon Association Chiefs of Police, the Oregon State
Sheriffs Association, the Oregon Association Public Safety Communications
Officers, and the Commission on Accreditation for Law Enforcement Agencies, Inc.
The accreditation program provides for voluntary participation of Oregon's law
enforcement emergency communications agencies in an effort to comply with
internationally established professional standards of police and emergency
communications practices.
PURPOSE OF THIS AGREEMENT
1.1
The purpose of this Agreement is to establish the relationships between, and
set the responsibilities of, the parties of the Agreement (a) by the Oregon
Accreditation Alliance's assessing the Agency's compliance with applicable
standards established by the Professional Standards Committee in order for the
Oregon Accreditation Alliance to determine if the Agency is eligible for
designation as state accredited, and (b) by the Agency's maintaining
compliance with those standards by which they were accredited.
3'7
2. AGENCY'S RESPONSIBILITIES
=
aa
The Agency agrees to:
2.1 Provide all information, using its best and honest judgment in good faith,
requested by the Oregon Accreditation Alliance.
2.2 Provide all documents, files, records, and other data as required by the Oregon
Accreditation Alliance so far as the same may be provided in accordance with
laws, regulations, and ordinances of the state, county, locality, or municipality in
which the agency is located.
2.3 Conduct a self-assessment as to compliance with applicable state standards,
and provide full and accurate results thereof to the Oregon Accreditation
Alliance.
2.4 Provide one or more persons to assist the Oregon Accreditation
Alliance's representatives, hereafter referred to as the "Assessors," in
making the necessary inquiries and assessments of agency
information relative to compliance with applicable standards; provide
access to files and records' and provide necessary facilities that are
requested by the Assessors.
2.5 Respond to all communications from the Oregon Accreditation
Alliance within ten (10) business days from the receipt thereof.
OREGON ACCREDITATION ALLIANCE°S RESPONSIBILITIES:
The Oregon Accreditation Alliance agrees to:
3.1 Provide necessary documentation, forms, and instructions regarding
the accreditation process.
3.2 Provide Assessors for the purpose of conducting an on-site
assessment of the Agency's compliance with applicable standards.
3.3 Promptly analyze compliance data and advise the Agency of the results of the
on-site assessment and the ncc-J for additional information, if any. (*This
provision applies only after payment of on-site assessment costs by the agency.)
3.4Conduct a hearing and nominate the Agency for accreditation if the relevant
standards are complied with.*
3.5 If the Agency is accredited, (a) provide a certificate, and (b) make
available indication of accreditation.
3.6 If the Agency is not accredited following an examination of
compliance with applicable standards, provide the Agency with
reasons for the Professional Standards Committee's decision.
TIME PERIOD COVERED BY THIS AGREEMENT
4.1 The Agreement shall take effect when the Agency's Chief Executive
Officer, or authorized representative, and the Executive Director of the
oregon Accreditation Alliance, acting on its behalf, sign the
Agreement. This Agreement shall be effective upon signing by the
second party.
38
4.2The terms and covenants of this Agreement shall terminate in the
following circumstances
(a) Upon execution of a modified Accreditation Agreement between
the Agency and Oregon Accreditation Alliance; or
(b) Upon expiration of the 36th month following the effective date of
this Agreement unless a successful on-site assessment is
completed within that period of time; or
(c) Upon written notice by the Agency that it withdraws from the
accreditation process; or
(d) Upon termination pursuant to 6.2 hereof; or
(e) Upon expiration or revocation of the Agency's accredited status.
4.3The Oregon Accreditation Alliance may, at its discretion, upon request
by the Agency, extend this Agreement in accordance with Section 6.3
MODIFICATION
5.1
5.2
There shall be no modifications of this Agreement except in wdting, signed by
both parties, and executed with the same formalities as this document.
The Agency recognizes and acknowledges that it will be necessary for the
Oregon Accreditation Alliance to make reasonable modifications and
amendments to this Agreement and other related documents, including but not
limited to the accreditation standards and procedures thereto, and hereby
agrees to endorse all modifications and amendments.
TIME AND MANNER OF PAYMENT:
6.1 Annual fees are assessed in accordance with Exhibit A, Schedule of Fees. The
Agency shall remit the first year fee at the time this Agreement is signed by the
Agency's CEO. Subsequent annual fees will be due on the anniversary date
for each year the Agreement is in effect. The accreditation fee is not
refundable (except as noted in Subsection 6.2). The payment does not include
on-site assessment costs. The agency will be billed separately for on-site
assessment costs, as determined by the Oregon Accreditation Alliance.
Payment will be required pdor to the on-site assessment. If the projected costs
exceed the actual on-site costs, the Oregon Accreditation Alliance will promptly
refund the excess amount to the Agency.
6.2 If the Agency is subsequently determined ineligible to apply for participation in
the accreditation program, a full refund of such sum will be paid to the Agency.
The agency must return all items delivered in the application package, including
the four manuals.
6.3 If the Agency's initial on-site assessment is not successful (i.e., work after the
initial on-site assessment is required to achieve compliance with applicable
standards), the Agency shall prepay estimated, plus a 25% administrative fee
(based on the estimated costs), for a subsequent on-site assessment and/or
additional staff/assessor assistance required on or off site. The additional work
required (on and/or off site) must be completed within six months. If the
projected costs exceed the actual costs, the Oregon Accreditation Alliance will
promptly refund the excess amount to the Agency.
39
7. CONFIDENTIALITY:
7.1 The Oregon Accreditation Alliance shall receive and hold confidential any and
all reports, files, records, and other data obtained from the Agency pursuant to
this Agreement. The Oregon Accreditation Alliance shall not disclose, distribute,
or release to any person or organization, except authorized Agency officials,
employees or agents, or upon order of any court, state or federal, any materials
or contents thereof, either provided by the Agency or developed by the Oregon
Accreditation Alliance in the furtherance of its responsibilities under this
Agreement. Notwithstanding anything in this Agreement to the contrary
including the above, the Oregon Accreditation Alliance is authorized, but not
required, in the exercise of its sole discretion, to conduct an open meeting
regarding the Agency's candidacy for state accreditation or, its continued
assessment, appraisal, and determination of state accreditation, and all
comments which form a basis for the opinion either in favor of or against
accreditation unless specifically notified by the Agency in writing to the contrary,
in which case such meeting shall be closed to the public. Nothing herein shall
be construed to require the Oregon Accreditation Alliance to conduct all or part
of its meeting in public, including but not limited to the right of the Oregon
Accreditation Alliance in the exercise of its sole discretion, to terminate an open
meeting at any time and conclude such meeting in a closed session
7.2 In response to inquiries conceming the Agency, the Oregon
Accreditation Alliance's reply will be to identify the Agency's status as
categorized in Chapter III of the Accreditation Process Manual. All other
requests for information will be directed to the Agency's Chief Executive
Officer.
NEWS RELEASES:
8.1 Not withstanding any provision of this Agreement to the contrary, the
Oregon Accreditation Alliance shall have the dght to identify the Agency
in news releases and its publicity program after the Agency's on-site
assessment has been scheduled; the purpose of said news release and
to identify the Agency as seeking state accreditation. Other news
releases may be made by the Oregon Accreditation Alliance in accord
with Chapter III of the Oregon Accreditation Alliance. Where specific
mention of the Agency is used in this regard, a copy of the news release
or publicity material will be provided to the Agency for its information.
8.2 The Agency shall provide the Committee with a copy of all its news
releases or publicity material concerning it's accreditation activities
9.1
THE OREGON ACCREDITATION ALLIANCE AS AN INDEPENDENT
CONTRACTOR
In all matters pertaining to this Agreement, the Oregon Accreditation
Alliance shall be acting as an independent contractor, and neither the
Oregon Accreditation Alliance nor any officer, employee, or agent of the
Oregon Accreditation Alliance will be deemed an employee of the
Agency. The selection and designation of the personnel of the Oregon
4.0
10.
11.
12.
13,
14.
9.1
Accreditation Alliance in performance of its responsibilities under this
Agreement shall be made by the Oregon Accreditation Alliance.
In all matters pertaining to this Agreement and the relationship between
the parties thereto, the Executive Director of the Oregon Accreditation
Alliance will act in the name of the Professional Standards Committee.
INDEMNIFICATION:
10.1
10.2
10.3
Each party shall indemnify and hold harmless the other party from all
claims, demands, suits, actions against either as a result of the
distribution to third persons of any reports, results of analyses,
recommendations, or other communications.
Each party shall also indemnify, save harmless and defend the other
party, its officers, employees, and agents from any and all claims,
lawsuits or actions for damages, costs and expenses arising from the
parties' torts, as the term '"tort" is defined in ORS 30.260(8).
The person signing on behalf of the law enforcement Agency hereby represents
and warrants that he or she has the power and authority to execute this
Agreement and to bind said Agency to all terms and covenants contained
herein including, but not limited to, the provisions of this Section 10.
INTEGRATION:
11.1 This instrument embodies the whole Agreement of the parties. The parties
warrant that there are no promises, terms, conditions, or obligations other than
those contained herein. This Agreement shall supersede all previous
communications, representations, or agreements, either verbal or written,
between the parties hereto.
SEVERABILTY
12.1 If any provision of this agreement or the application of such provision to any
person or circumstance shall be held invalid, the remainder of this Agreement
and the application of such provisions to persons or circumstance other than
those to which it is held invalid shall not be affected thereby.
CHOICE OF LAW:
13.1 This Agreement and the rights of the parties hereunder shall be govemed by
and interpreted in accordance with the law of the State of Oregon.
MAINTAINING THE AGENCY'S ACCREDITATION STATUS:
14.1
When the Agency is awarded state accreditation by their respective
Association, the Agency agrees to maintain compliance with those applicable
standards under which accreditation was awarded. After award of accreditation,
the Agency agrees to (a) file annual reports on forms supplied by the Oregon
Accreditation Alliance that testify to 'its continuing compliance, and (b) promptly
notify the Oregon Accreditation Alliance when it cannot or does not maintain
compliance with applicable standards.
4.1
14.2 As regards maintaining the agency's state accreditation status, the Agency and
the Oregon Accreditation Alliance acknowledge and agree to be bound by the
provisions of the Oregon Accreditation Alliance Process Manual.
15. WARRANTY NOT INTENDED OR IMPLIED:
15.1 It is understood that the Oregon Accreditation Alliance's award of state
accreditation does not constitute a warranty, express or implied, of total or
continued compliance by the Agency with all applicable standards; of
accreditation and further, that it is not a substitute for the Agency's ongoing and
in-depth monitoring and evaluation of its activities and the quality of its services.
16. WAIVER:
16.1 Any waiver by either party of any breach of this Agreement shall
relate only to that particular breach and shall not amount to a
general waiver.
17
NOTICE:
17.1 Any notice between the parties shall be in writing and sent postage
prepaid to the addresses as specified in the preamble of this
Agreement or to such other address as either party may specify in
writing in accordance with this section.
18. CONSENT TO BE BOUND
18.1 The Agency has read the following documents and agrees to and
accepts them:
(a) Oregon Accreditation Alliance Standards for Law Enforcement
Agencies or the selected standards of Oregon APCO/NENA from
the "Standards for Public Safety Communications Agencies"
published by the Commission on Accreditation for Law
Enforcement Agencies, Inc.
(b) Oregon Accreditation Alliance Process Manual and
(c) Self-assessment Manual.
18.2 Except if a party elects to terminate this Agreement pursuant to 4.2
hereof, all disputes arising under this Agreement or the enforcement,
execution, or any other actions, relative to this Agreement or any
other agreement, standard, rule or regulation, pertaining to the state
accreditation process and the maintenance of accreditation
thereafter, will be arbitrated pursuant to the Arbitration Service of
Portland.
4.3
IN WITNESS WHEREOF, The Agency has caused this Agreement to be executed on
,20
Witness:
By By.
Witness
By
(Typed name)
(title)*
By
(typed name)
(title)**
IN WITNESS WHEREOF, the Oregon Accreditation Alliance has caused this
Agreement to be executed by the Executive Director of the Oregon Accreditation
Alliance, acting on its behalf, on ,20~
Witness:
By
Rod Brown, Executive Director
The Oregon Accreditation Alliance
By
*Title of the Agency's Chief Executive Officer.
**Title of the appropriate civil authority in the event such signature is required to
effect this Agreement. If not required, please so note in this signature block.
4.8
EXHIBIT A
SCHEDULE OF FEES FOR LAW ENFORCEMENT AND STAND-ALONE EMERGENCY
COMMUNICATIONS AGENCIES
The fees listed below, which are not
refundable, exclude on-site assessment costs,
which will be billed and payable prior to the on-
site assessment.
No. of Authorized Full-Time
Employees** Agency Size Indicator Annual Payment
1-9 A $ 550.00
10-24 B $1050.00
25-74 D $1550.00
75-up E $ 2050.00
Law enforcement agencies with their own communications component who wish to pursue
concurrent accreditation for both law enforcement and emergency communications will not
include those persons assigned to communications as part of the "Authorized Full Time
Employees" fee structure. The communications component will be assessed according to the
above fee structure based upon the number of "Authorized Full Time Employees" assigned to
that component.
EXAMPLE: A law enforcement agency with 37 Authorized Full Time Employees, including 13
assigned to the communications component, wishes to pursue concurrent accreditation in both
law enforcement and emergency communications. The law enforcement component would be
assessed $1050 as a "B" size agency for 24 FTE (37 total minus 13 assigned to emergency
communications leaves 24). The emergency communications component would be assessed
$1050 as a "B" size agency for the 13 FTE assigned to communications.
City of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
Woodburn OR 97071 (503) 982-2345
[)ate:
From:
Marcia 18, 2003
?
Scott Russell, Chief of l)olice~'~
To:
Through:
Mayor and City Council x ~--~
John Brown, City Administrato
Subject:
Liquor License Application - Rumors Bar & Grill (formerly La Estrellita)
Change of Ownership
Applicants:
Rumors Enterprises, Inc., DBA Rumors Bar & Grill
327 N. Pacific Hwy.
Woodburn, OR 97071
Tina Wiltsey
880 Player Dr. N.
Keizer, OR 97303
License Type: Full on Premise Sales - Allows for the sale of Distilled Spirits, Malt Beverage, Wine
and Cider
On Marcia 13, 2003, the Woodbum Police Department received an application for a liquor license from
applicant Tina Wiltsey. The application is for a change of ownership. The restaurant location in
question (formerly known as La Estrellita, and before that as Chung Sing) has been established for many
years and has had several changes in ownership. An in-depth investigation was completed on owner Tina
Wiltsey. Ms. Wiltsey was arrested in 1991 for domestic assault but no complaint was ever filed.
Nothing else of a questionable nature in Ms. Wiltsey's background was found.
Ms. Wiltsey was a principle owner in La Estrellita, and has recently taken over complete management of
the establishment. She was contacted during the course of this investigation and advised that she plans to
continue a full service restaurant and lounge at the location. She intends to change the fare from
Mexican food to sports bar / steakhouse. She is undertaking a major interior remodel which will not be
completed until late April 2003. Hours of operation will be from I I00 to 0230 daily. She indicated to
OLCC, and to our investigator, that she intends to have entertainment in the lounge area in the form of
recorded music, karaoke, video lottery, pool tables, and coin operated games. She indicated that she
would on rare occasions have live music.
Ms. Wiltsey currently holds an OLCC license for the Raven Inn which is a bar located at 262 S. Pacific
Hwy., Woodbum, and in the past has been very cooperative with law enforcement. The police
department completed a history of calls for service at La Estrellita and The Raven Inn for the previous
twelve months and found no liquor law violations at these establishments. Business adjacent to the
Rumors location were contacted and none expressed any concerns or complaints about the business or
the new licensee.
lOC
Recommendation:
The Woodburn City Council approve a Full On-Premise Sales liquor license for
Tina Wiltsey at Rumors Bar & Grill, 327 N. Pacific Hwy, Woodburn.
415
OREGON LIQUOR CONTROL COMMISSION
LIQUOR LICENSE APPLICATION
MAR 1 3 20O3
PLEASE PRINT OR TYPE
Application is being made for:
LICENSE TYPES
~('Full On-Premises Sales ($402.60/yr)
[] Commercial Establishment
[] Caterer
[] Passenger Carrier
[] Other Public Location
[] Private Club
[] Limited On-Premises Sales ($202.60/yr)
[] Off-Premises Sales ($100/yr)
[] with Fuel Pumps
[] Brewery Public House ($252.60)
[] Winery ($250/yr)
[] Other:
Applying as:
[] Individuals
ACTIONS
J~'Change Ownership
r~ New Outlet
[] Greater Privilege
[] Additional Privilege
FI Other
The ci[y cuuncil or courtly cC
ONLY
nmission:
(name of dty or county)
recommends that this license be:
Granted [] Denied []
By:
(signature) (date)
Name:
Title:
OLCC USE ONLY
Application Rec'd by: ~'-
Oa, : z/Il
90-day authority: Q Yes ~('No
(county) / (state) (ZIP code)
(state) (ZIP code)
(fax)
Fi Limited .'[~l-Corporation Fi Limited Liability
Partnership Company
1. Applic,~nt(s): [See SEC~,ON 1 of the Guide]
(number, street, rural route) ,/(city)
(PO box, number, street, rural route)/ (dty)
' (phone)
6. Is the business at this location currently licensed by OLCC?
[]No
9. Will you have a manager? OYes ~-~i[INo Name:
(manager must fill out an individual history form)
What Is the local oveming body where your business is located? /. ~'~a,~Z~2__..~,,,/~_,, ~ ~
10. ' g ' * n ' -
~ / ~ ,- //_ (name of cmty or?_~__U ~ty__) C'-~' ~ "-' /
11. Contact person for this application'."'-///~"2g CJ//2~ ~/ r~/~,,~-..~, -~.- ,~,,~z ~. /
(address) U (fax numoer~ (e-mail address)
I understand that if my answers are not true and complete, the OLCC may deny my license application.
Ap nt(s) Si natu e ) and Date:
~ ~~// Dat~//~'~'2j ® Date
(~ (.// Date . ~) Date
1-800-452-OLCC (6522)
www. olcc. state, or. us
(rev. 09/02)
46
OREGON LIQUOR CONTROL COMMISSION
BUSINESS INFORMATION
Please Print or Type
pplicant_.N~me: ~ '
~Trade Name (dba):
Business Location Address: ~~
City: ~Z}Z~~/~ ./ ~ ZIP Code:
Business Hours:
Sunday //: O ~
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Outdoor Area Hours:
to ,¢~.',~,~ ~ Sunday
tototO// Monday
Tuesday to
to / Wednesday to
to Thursday to
to Friday to
Saturday / to
Seasonal Variations: [] Yes
~ If yes, explain:
The outdoor area is used pdmadly for:
63 Food service 63 Food service until PM
El Alcohol service 63 Alcohol service until PM
E] Enclosed, how
The extedor area is adequately viewed and/or
supervised by Service Permittees.
(Investigator's Initials)
Check all that apply:
..~Recorded Music
DJ Musio/:~Cz~
Dancing
Nude Entertainers
l~araoke
~'Coin-operated Games
-~ideo Lottery Machines
F~ Social Gaming
"~Pool Tables
r-] Other:
Sunday to
Monday to
Tuesday to
Wednesday to
Thursday to
Friday 2'~-,'~,o~' to 2..-'.'~
Saturday _,¢-1-' ~,n, to 2--'. 30
Restaurant: ¢¢ ,~r--' Outdoor:
Lounge: ~-- Other (explain):
I Banquet: Total Seating:
OLCC USE ONLY
Investigator Vedfied Seating:
Investigator Initials:
Date:
(Y)
(N)
I understand if my answers a/r~ not true and c_omplete, the OLCC may deny my license application.
1-800- 5 -0LCC (6522) "
www. olcc. state, or. us
(rev. 09/02)
47
OREGON LIQUOR CONTROL COMMISSION
INDIVIDUAL HISTORY
PLEASE PRINT OR TYPE
YOU MUST ANSWER ALL (~UEST/ON$ ON THIS FORM. TF THE QUESTION DOES NOT APPLY, WRI'TE N/A ~'N THE SPACE.
ATTACH ADDI"r/ONAL SHEE'..T~S IF NECESSARY. .
(last) / / (first) (middle)
2. Other names used (maiden, other):
(number and strtr~et) (cib/) .(.state) (ZIP/code)
(State/Country) (mm) (dd) (yyyy)_ /
6. Driver License or State ID #~__:2~-~"-=.~-/~-'-~State: ~ Spouse's name:
7. List all states, other~OrecJon, where you have lived during the past ten years:
8. Do you currently hold, or have yo~ever held a liquor license in this or. any other state? ~/~Yes No
9. In the past ten years, have you been convicted of any violati~n,~Jsdemeanor or felony?
(include traffic_violations, if the fine was more than $5.0.00)..~'~es ~ No
10. Have you ever entered into a diversion agreement? Yes
If yes, when and where?
1:1. Do you have any arrests or citations that have not been resolved?. Yes ~'No
If yes: Arrested/Cited for: Date County/City/State/
12. If you are applying for a retail liquor license:
a. Do you have any~na~ial interest, direct or indirect, in any manufacturer or distributor of
alcohol? Yes ~-q~lo If yes, what and where:
b. Does any person having a financial or ownership interest in a m~nufacturer or distributor have an interest in,
or pote0~ial/claim upon your business or premises, for instance through investment, a loan, lease or contract?
Yes <~ No If yes, who?
13. Have you ever had a warning, violatioq~ sus/pension, fine, cancellation or refusal as a licensee or service permittee,
in Oregon or any other state? Yes ~,No If yes: When: Where:
I UNDERSTAND THE OLCC WILL USE THE ABOVE ZNFORf4ATZON TO CHECK FOR CRII~IINAL RECORDS.
t4Y ANSWERS ARE NOT TR~IE~AND COf4P_LETE~ 'i~IE.OLCC f4AY DENY t4Y LICENSE APPLICATZON.
Applicant Signature: ~ ~' ~ ~ Date:
*SOCIAL SECURITY NUMBER DISCLOSURE A~ part.of your applica~on for an initial or renewal license, Federal and State laws require you to
provide your Social SeoJfity Number (SSN) to the Oregon Liquor ContTol Commission (OLCC) for child support enforcement purposes (42 USC §
666(aX13) & ORS 25.785). The OLCC will re~se a license to any applicant or licensee who fails to provide his/her SSN. Your SSN will be used
only for child support enforcement purposes unless you sign below.
Based on our authority under ORS 471.311 and OAR 845-005-0312(6), we are requesting your voluntary consent to use your SSN for the
foitowing administrative purposes only:, to match your license application to your Alcohol Server Education records (wflere applicable), and to
ensure your Identity for criminal records checks. OLCC will not deny you any dghts, benefits or privileges otherwise provided by law if you do not
to use ss. ,,.., to ,,.,
Ar,",,--., s,, ..,u,-. (._../hA4.C.'a-w_.Z:.,~/"-'-'~ --' ;/z//- - Da,e: ~-/-2/~-~ ·
(!
www.olcc.state.or.u$
48
DATE PRODUCED
03/05/03
DRIVER AND MOTOR VEHICLE SERVICES
89176
PAGE
LIC NO.3725215 NAME:WILTSEY, TINA MARIE
ADD:880 PLAYER DR N
KEIZER OR
EXPIRES 03/10/10 LIC TYPE - C 8 YEAR
ENDORSE - CDL - NO POLICY - MR541644
DOB 03/10/66
RESTRICT
973030000
1ST LIC 00/00/00
** DRIVING RECORD ENTRIES AND STATUS AS OF 03/05/03**
DO? 0S/i~/9S
CONV 11/29/98 12/04/98 V URB SP
ACT SPD 52 DESIG/POST SPD 35
CONV 01/29/99 02/10/99 VBR
ACT SPD 70 DESIG/POST SPD 55
IMPR 03/04/99 STEP 1 ADVISORY LTR
CONV 01/09/01 01/24701V URB SP
ACT SPD 79 DESIG/POST SPD 55
CONV 02/14/01 02/21/01 V URB SP
ACT SPD 66 DESIG/POST SPD 45
IMPR 03/27/01 STEP 1 ADVISORY LTR
DUP 07/19/02 STICKER
DUP 12/10/02 STICKER
M-KEIZR 409035 BF
J-EMARN 056569 BF
J-EMARN 037918
J-EMARN 095910
lC
lB
-lB
lB
I, THE UNDERSIGNED, BEING DULY APPOINTED AND HAVING WITHIN MY CUSTODY THE
RECORDS OF DRIVER AND MOTOR VEHICLE SERVICES, DEPARTMENT OF TRANSPORTATION,
STATE OF OREGON, HEREBY CERTIFY THAT THE FOREGOING DRIVING RECORD COPY~IS
A CORRECT TRANSCRIPT OF THE SPECIFIED DATA CONTAINED WITHIN THE DATA PROCESSING
DEVICE OR COHPUTER.
SIGNED UNDER THE SEAL OF THE DEPARTMENT THIS 5TH DAY OF MARCH, 2003
MAIL TO:
TINA M. WILTSEY
WILL PICK UP
SALEM OR 97314
BY
MANAGER, CUSTOMER SERVICES
49
1OD
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodbum, Oregon 97071
(5O3) 982-5246
Date:
To:
From:
Subject:
March 24, 2003 r~
Honorable Mayor and City Council through City Administrato
Jim Mulder, Director of Community Development
Draft Revised Sign Ordinance
RECOMMENDATION: It is recommended that the City Council authorize the Mayor to
appoint a focus group to review a working draft of the revised sign ordinance and make
recommendations to the Planning Commission.
BACKGROUND: The City Council established a goal of revising the Woodburn Sign
Ordinance during the 2002-03 fiscal year. City staff is currently developing a revised
sign ordinance which is intended to balance the need of businesses to identify
themselves with the needs of the community to protect public safety and provide an
attractive community. Although staff believes this draft will achieve an appropriate
balance between these sometimes competing needs, it should be reviewed by a
representative group of those that would be affected by its provisions. Therefore, to
ensure that the revised sign ordinance will represent the goals and objectives of the
community as a whole, staff recommends that the draft ordinance be reviewed by a
focus group made up of appointed officials, interested citizens and business
representatives.
To this end, staff recommends that you appoint a nine member focus group with the
following representation:
1. City Council Member
2. Planning Commission Member
3. LivabilityTask Force Member
4. Business Community Representative (e.g., Chamber of Commerce)
5. Downtown Business Representative
6. Highway 99 Business Representative
7. I-5 Interchange Area Business Representative
8. At Large Citizen Representative
9. At Large Citizen Representative
Once the focus group is appointed and has been provided with a draft ordinance, it will
be responsible for reviewing and providing policy direction on which standards should
be modified. This should be completed within 2-3 months. After the focus group
50
completes its review, staff will modify the draft sign ordinance based on the focus
group's recommended changes. This draft will then be submitted to the Planning
Commission for review and a public hearing will be scheduled before the Planning
Commission for public testimony. The Planning Commission will then make its
recommendations pertaining to the draft ordinance which will be forwarded to the
Council to consider before the Council adopts the final sign ordinance.
Draft Revised Sign Ordinance
2
53.
CITY OF WOODBURN
Community Development
14A
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
March 24, 2003
Honorable Mayor and City Council through City Administrato
Jim Mulder, Director of Community Development/~
Community Development Director's Action on Partition 02-02 (Winco
Foods).
On March 10, 2003, the Community Development Director approved an application to
partition off a 1.39 aare parcel from an 83.51 acre parent parcel in the light industrial
zone (IL). This decision is final unless appealed or the City Council calls this decision
up for review.
Applicant &
Property Owner:
WinCo Foods, Inc.
P,O. Box 400
Woodburn, OR 97071-0400
NATURE OF APPLICATION: The applicant proposes to partition off a 1.39 acre parcel
from an 83.51 acre parent parcel in the light industrial zone (IL).
RELEVANT FACTS: The property is addressed at 400 S. Woodland Avenue and
located along the west side of I-5 and on the south and east side of Woodland Avenue.
The parcel is also bordered on the north by highway 219 (Newberg Highway). It is
further identified on Marion County Assessor Maps as Township 5 South, Range 2
West, Section 11 Tax Lot 100 and 5 South, Range 2 West, Section 14, Tax Lot 100.
The property is 84.47 acres in size and is currently being used as a distribution and
warehousing center for WinCo Foods Inc.
The applicant is proposing to partition off 1.39 acres from the 83.51 acre parent parcel
(excluding the ODOT right of way). The 1.39 acre piece is currently vacant land. The
Oregon Depadment o~ Transportation (ODOT) recently acquired .§6 acres of right-of-
way from the original 84.47 acre parcel in order to reconfigure access from Hillyer's
Ford dealership to Highway 214. ODOT completed the improvements to the new right
of way in the fall of 2002. This right-of-way has effectively separated the northern 1.39
acres of the parcel, leaving a remainder of 82.12 acres south of the right-of-way. The
applicant therefore proposes to partition off the 1.39 acre piece.
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The subject property is zoned Light Industrial (IL). The adjacent properties to the north (
across Newberg Highway) and east are zoned Commercial General (CG). The property
on the east is in use as Hillyer's Mid-City Ford Car Dealership and the property on the
north (across Hwy 214 [Newberg Hwy]) is being used for the Miles Chevrolet auto
dealership. The parcel to the north and west (across Woodland Avenue) is zoned Light
Industrial and being used for a warehouse and distribution center by the Do It Best
Hardware Company. Interstate 5 extends along the southeast side of the property. The
Wal-Mart retail store and vacant land are currently on the opposite side of Interstate 5
and are zoned Commercial General (CG). The Woodburn City Limits extend along the
west and southeast sides of the subject site. The Urban Growth Boundary (UGB)
extends along the property's west boundary. The adjacent property to the west is
zoned Marion County Exclusive Farm Use (EFU) and is used as farmland. There is no
wetland located on the Winco property. The subject site is located outside of the 500-
year floodplain.
The subject property has been developed with a food distribution facility which is owned
and operated by winco Foods. The facility's main building consists of a dry foods
warehouse 548,600 sq. ft. in size (south extension), a cold storage warehouse 225,147
sq. ft. in size (east extension), and an office and battery charging area 37,025 sq. ft. in
area (northwest corner of the building). These building portions are all connected as
one "L" shaped building for a total size of 810,772 sq. ft. There are two additional
structures on the site which are detached from the main "L" shaped building. One
structure is a 28,000 sq. ft truck maintenance garage on the northeast portion of the
site. The other structure consists of a 18,200 sq. ft truck wash, salvage area and a
retail storage area to the southeast of the main building.
The applicant was approved in 2002 (Case File No. SPR02-02) for an expansion of the
north side of the main building with a 49,496 square-foot cold storage area and a 4,629
square-foot equipment storage area. This 54,125 sq. ft. addition is part of the phase III
development of the overall master plan for the site. Phases I and II were approved by
the Planning Commission in May of 1996 through site plan review approval (Case File
No. SPR 96-05). The third Phase was only a conceptual plan and did not receive site
plan review approval under Case File SPR 96-05 so a separate review was required.
Once the new expansion to the main building is complete, there will be a total building
area of 911,097 sq. ft. on the site (main building, truck maintenance garage and salvage
building). The applicant has shown the northern portion of the property (proposed to be
partitioned off) as additional future parking in the conceptual plan. However, there is
vacant land on the south side of the parcel that can be used for parking in the future.
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