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Agenda - 03/10/20031. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcemepts: A. Annual Dinner and Auction for the Woodburn Downtown Association on March 15, 2003, 5:30 p.m., at Lupita's, $20 per person. Contact Bruce Thomas at 981-8235 for tickets. Celtic Music Concert with Celtic harpist and multi-instrumentalist David Helfand and violinist Chad Marks-Fife, March 16, 2003, 2:00 p.m. at City Hall. Recreation & Parks Board Open House and Workshop on ....................... 1 Settlemier Park and Legion Park Master Plans on March 20, 2003, at City Hall. The Open House begins at 5:30 p.m. and the Workshop begins at 7:00 p.m. D. Woodburn Tulip Festival March 29 through April 27, 2003 .......................... 3 Appointments,: E. Planning Commission and Recreation & Parks Board ................................ 4 4. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Girl Scout Week- March 10-16, 2003 ............................................................ 5 B. Cesar Chavez Day - March 31,2003 ............................................................ 6 Presentations: C. Drums of Fire presentation of the funds for City Hall Landscaping. Do Livabilit¥ Task Force Property Pride Awards - Woodburn School District and Mid-Valley Bank. March 10, 2003 Council Agenda Pagei 5. COMMITTEE REPORTS e Chamber of Commerce Woodburn Downtown Association COMMUNICATIONS None. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. Ao Woodburn City Council minutes of February 10, 2003 regular ................. 7 session. Recommended Action: Approve the Woodburn City Council minutes. Woodburn Public Library Board minutes of February 12, 2003 ............... 13 Recommended Action: Accept the Woodburn Public Library Board minutes. Woodburn Livability Task Force minutes of November 17, 2002 ............ 15 Recommended Action' Accept the Woodburn Livability Task Force minutes. De Woodburn Planning Commission minutes of January 23, 2003 .............. 18 Recommended Action: Accept the Woodburn Planning Commission minutes. Ee Woodburn Planning Commission minutes of February 13, 2003 ............ 20 Recommended Action: Accept the Woodburn Planning Commission minutes. Fe Claims for January 2003 ............................................................................. 23 Recommended Action: Receive the claims. Ge Building Activity for February 2003 ............................................................ 31 Recommended Action: Receive the report. Planning Tracking Sheet dated March 3, 2003 ........................................ 32 Recommended Action: Receive the report. March 10, 2003 Council Agenda Page ii 10. 11. Woodburn Public Library Monthly Report for February 2003 ................... 36 Recommended Action: Receive the report. Notice of Street Closure for February 11, 2003 ......................................... 37 Recommended Action: Receive the report. Ko Oregon Medical Assistance Program Brokerage .................................... 38 Recommended Action: Receive the report. TABLED BUSINESS None. PUBLIC HEARINGS ke 2002-03 Supplemental Budget ................................................................... 39 Recommended Action' Conduct the public hearing. GENERAL BUSINESS ko Council Bill 2436 - Ordinance adopting a supplemental budget ......... 42 or fiscal year 2002-2003. Recommended Action: Adopt the ordinance. Be Council Bill 2437 - Resolution establishing a public hearing date ........ 49 for vacation of a public utility easement and directing the City Recorder to give public notice. Recommended Action: Adopt the resolution. Ce Position Allocation - Woodburn Memorial Aquatic Center .................... 53 Recommended Action: Allocate two part-time Special Projects Program Manager positions at the Woodburn Memorial Aquatic Center and reduce the Temporary Employees allocation from eight to seven FTE. De Liquor License Application - Wal-Mart #1793 ..........................................55 Recommended Action: Approve an Off-Premise Sales liquor license for Wal-Mart Stores Inc., Woodburn. Ee City Council Goals - Facilities .................................................................... 56 Recommended Action: Adopt additional goal activities for 2003-05, reflecting the consensus reached on March 3, 2003 regarding City facilities. March 10, 2003 Council Agenda Page iii Letters in support of Willamette Valley Railway's request ....................... 57 for Federal funding. Recommended Action: Authorize Mayor to execute the letters. 12. PUBLIC COMMENT 13. NEW BUSINESS 14. PLANNING CQMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. Ao Community Development Director's approval of a design .................... 63 review proposal (DR 02-13) for an ATM Kiosk (Wells Fargo). 15. CITY ADMINISTRATOR'S REPORT 16. MAYOR AND COUNCIL REPORTS 17. EXECUTIVE SESSION fo To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (1)(h). Bo To consider records that are exempt by Iow from public inspection pursuant to ORS 192.660 (1)(f). Co To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660 (1)(d). 18. ADJOURNMENT March 10, 2003 Council Agenda Page iv WOODBURN lncorpora'~ed 1889 3C Help plan the future of Legion Park and Settlernier Park The City of Woodburn is developing master plans for Legion Park and Settlemier Park. The master plans will guide future renovation and redevelopment of the parks. Your input is needed to make certain the master plans reflect the goals of the community. Come to the open house on March 20, 2003 from 5:30 p.m. to 6:45 p.m. at Woodburn City Hell, 270 Mont.qomery Street. There you'll be able to look at drawings and photos to see what we've learned about each of the parks. Tell us what you have observed about Legion Park and Settlemier Park as they exist today. Stay for the community workshop conducted by the Recreation and Parks Board from 7:00 p.m. to 8:30 p.m. Participate in a discussion about each of the parks. What are your vision and goals for the future of each park? What benefits should each park provide? What changes are needed in each park to better serve the neighborhood and the community? What issues need to be addressed? For more information, call the Recreation and Parks Department at (503) 982- 5264. Recreation and Parks Department 270 Mo#tgom¢o, 5tre~t · Woo~,ur~, Orcgos 97071 Ph.~O3-9~2-~264 · Fax 503-982-5244 W.OODB .URN In co r l~ o r a t e ~t '[ 8 8 ~ PLAN DE AYUDA PARA EL FUTURO DE LOS PARQUES LEGION Y SETTLEMIER E1 gobiemo de la ciudad esta desarrollando planes maestros para su uso en los parques Legion y Settlemier. E1 plan maestro sera utilizado como guia para renovaciones futuras y para planear el desarrollo de parques. Le solicitamos sus ideas para aseguramos de que el plan maestro refleje las metas de nuestra comunidad. Venga a la sesi6n informativa el 20 de marzo del 2003 de 5:30 PM hasta las6:45PM en las oficinas del gobiemo de la ciudgd (City Hall), 270 Montgomery St. Ahi tendrh usted la oportunidad de observar esquemas y fotografias asi como apreciar lo que hemos aprendido en relaci6n a cada uno de los parques. Diganos sus presentes observaciones acerca de los parques Legion y Settlemier. Despu6s de la sesi6n anterior, qu6dese con nosotros y atienda la reuni6n comunitaria organizada por la Mesa Directiva de Parques y Recreaciones de 7:00 a 8:30 PM. Participe en las discusiones relacionadas con cada uno de los parques. /,Cu/des son sus metas y visiones para el futuro de cada uno de los parques? LCuhles son los beneficios que cada parque debiera proveer? /,Qu6 cambios son necesarios en cada parque para servir mejor al barrio y a la comunidad? /,Cu/des son las situaciones a enfrentar? Para m~is informaci6n llame al Departamento de Parques y Recreaciones al tel6fono (503) 982-5264. Recreation and Parks Department 27011,1ontgomt~ Street * l~/ln~tlburn, Oregon 97071 Ph.~05-952-5264 · Fax ~05-9~2-5244 2 HERE ARE THE DETAILS ,i~ Welcome Spring: Join Woodburn Company Stores, the Northwest's " ' !~! premier outlet and factory mall, and the Woodburn Area Chamber of ~1~ Commerce Saturday, March 29 from noon to4 p.m. VIP discounts, music, ~' kids' activities, arts & crafts demonstrations, wooden shoe-makers, beautiful tulip displays and more. Buy cut flowers to take home, and be among the first to see the official Woodburn Tulip Festival collector's print. Enter to win a classic MGB Roadster. Drag Races: Don't miss the action Sat. &{Sun. April 19 and 20 ~t the ~oodl~m Drag Strip,. ¥olkS~lk: ~Valk for points ~rj~[f6r~n!on this moder- ately-difl]cult!10K sanctioned c°urse ia ntry. Apri & 13. Monito~ Grade School. Parade: Everybody loves a parade. Sit in the grandstands or join in! Saturday, April 19 10 am, downtown Woodbum. Downtown Fair: Spend a morning in historic downtown Woodburn Saturday, April 19 with music, specialty food, ethnic dancers, and more. Garden Show: Get garden advice, lest-drive the newest John Deere tractors, and meet radio & TV personality Mike Darcy. Plus the 2-Cylinder through the Tulips Antique Tractor Show. Saturday April 5, 7:30 am - 6 pm. Lenon Implement Co. Egg Hunt: Woodbum Public Library ho~ts an Easte; Egg Hunt Saturday, April 19 at 9:30 a,m. Sunrise Service: Watch the sunrise over the tulip field~ during a special outdoor E~_ter'Sunday sen, ice April. 20 at Wooden Shoe.Bulb Co. Wetand Wild: Tulip Fesfi~'invita{ional Swim Wix,at ..Aq C ter. · And~'.Und~ater Easter BAH: Business After Hours hosted by Wooden Shoe and the Chamber in the tulip fields April 10. And More; Spring floral art show every Thurs. thru Sat. at the Glatt House Gallery. Woodbum Historical Museum and Settlem~er Victorian Mansion. Wooden Shoe Bulb Company: Stroll through the fields in bloom, with more than 150 varieties of tulips & daffodils, order tulips and visit our gift shop. Weekends: arts & crafts, Northwest wines, specialty foods, wooden shoe makers, music and more. March 20 - April 25. Free weekdays. Per vehicle charge Sat. & Sun. Call (800) 71 !-2006 www. woodenshoe, com Woodburn Tulip Cruise In: A classic car and Corvette show that's fun for the entire family! Bring your car and join the fun. 11 a.m. - 4 p.m. April 12. Comer of 99E and Highway 214. Free. Call (503) 982-8221 www. woodburnchamber, org Event Sponsors: 3 March 5, 2003 To.' From: Re: City Councilors Kathy Figley, Mayo Board, Commission and Committee Appointments The following appointments are made, subject to the approval of the Council. Please forward any adverse comments to me prior to Council Meeting Monday, March 10, 2003. No reply is required if you approve of my decisions. Planning Commission - 4- Year Term: Position III Patti Grigorieff- Appointment - position vacated by Larry Grosjacues - term ends 12/31/04 Recreation and Parks Board- 3-Year Term: Position VI Estanislavo Quinones - Appointment- term ends 12/31/06 PROCLAMATION 4A GIKL SCOUT WEEK MARCH lo- 16, 2oo WHEREAS, WEDNESDAY, MARCH 12, 2003, MARKS THE 91- ANNIVERSARY OF GiRL SCOUTS OF THE USA, FOUNDED BY JULIETn~ GOaDON Low IN 1912 IN SAVANNAH, GEORGIAj AND WHEREAS, THROUGHOUT ITS LONG AND DISTINGUISHED HISTORY~ GIRL SCOUTS - THE PRE-EMINENT ORGANIZATION FOR GIRLS - HAS INSPIRED MILLIONS OF GIRLS WITH THE HIGHEST IDEALS OF C~L~R~ CONDUCT, AND PATRIOTISMj AND Vq'I-IE~ GIRL SCOUTING WILL LEAD BUSINESSES AND COMMUNITIES TO TEACH GIRLS THE SKILLS NEEDED TO TAKE ACTIVE ROLES IN MATH: SCIENCE~ AND TECHNOLOGY CAREERS AND TO FULFILL OUR COUNTRY'S ECONOMIC NEEDS; AND WHEREAS, THROUGH GIRL SCOUTING: EVERY GIRL~ EVERYWHERE GROWS STRONG~ GAINS SELF-CONFIDENCE AND SKILLS FOR SUCCESS~ AND LEARNS HER DUTY TO THE WORLD AB, OUND HER; AND WHEREAS, THROUGH PARTICIPATION IN GiRLs' VOICES, A NATIONAL COMMUNITY SERVICE PROJECT, EVERY GIRL WILL LEARN TO USE HER OWN VOICE TO ADDRESS AN ISSUE OF CONCERN TO HER AND PERHAPS MAKE A CHANGE FOR THE BEI-rER IN HER COMMUNITYj AND WHEREAS, SOME 50 MILLION WOMEN HAVE ENJOYED THE BENEFITS OF THE GIRL SCOUTS PROGRAM~ AS AN AMERICAN TRADITION, FOR 91 YEARS; NOW, THEREFORE, I, KATHRYN FIGLEY, MAYOR OF THE CITY OF WOODBURN~ DO HEREBY PROCLALM THE WEEK OF MARCH 10-16:2003 TO BE GIRL SCOUT WE~K IN W1TNESS WHEREOF, I HAVE HEKEUN'rO SET MY HAND AND CAUSED THE SEAL OF THE CITY OF WOODBURN TO BE AFFIXt~D THIS 10TM DAY OF MARCH, 2003. KATHRYN FIGLEY, MAYOR CrrY OF WOODBUR~ 4B PROCLAMATION CESAK CHAVEZ DAY - MARCH 31, 2003 WHEREAS~ CESAR CHAVEZ, A TREASURED A~a~ERicm~ wrrH .~ INCREDIBLE LEGACY OF ACHIEVE/vLENT AND SERVICE, WAS BORN IN yUMA, ARIZONA ON MARCH 31, 1927 AND GREW UP IN A SERIES OF MIGRANT LABOR CAMPS IN ARIZONA AND CALIFORNIA. AFTER SERVING HIS COUNTRY IN THE NAVY FROM 1944 - 1945~ CHAVEZ RETURNED TO MIGRANT FARM WORK; AND WHEREAS, WHILE WORKING WITH THE COMMUNITY SERVICE ORGANIZATION IN SAN JOSE, CALIFORNIA, CESAR CHAVEZ LED VOTER REGISTRATION DRIVES, HELPED CHICANOS WITH IMMIGRATION PROBLEMS AND ORGANIZED CSO CHAPTERS IN OTHER CITIES. IN 1962~ WHEN THE CSO REFUSED TO CREATE A FARM WORKERS UNION, HE RESIGNED AND BEGAN TO ORGANIZE THE NATIONAL FARM WORKERS ASSOCIATION; AND WHERF2~, ~N 1966, 'mE AFL-CIO C~UtTERED -mE UNrrED F~ WORICERS ORGANiZiNG Co~u~n-r~E (r~TER N,~ED UNrrED F~a WORICERS) wrrn Cr~VEZ AS PRESmENT. pRACTICiNG NON-VIOLEm TACTICS BO~,OW~D FROM Gm~'~Dt, CrmvEz ORGANiZeD STSaK. ES, THROUGH NON-VIOLENT PROTEST; AND WHER~kS, CESAR CHAVEZ CONTINUED FASTING AS A MEANS OF PROTEST INTO HIS SIXTIES TO CALL ATFENTION TO THE HEALTH PROBLEMS OF FARM WORKERS CAUSED BY THE USE OF CERTAIN PESTICIDES ON CROPS; AND WHEREAS, CESAR CHAVEZ WAS RECOGNIZED BY THE UNITED STATES AND MEXICO WITH EACH COUNTRY'S HIGHEST CMLIAN HONOR, THE pRESIDENTIA~ MEDAL OF FREEDOM AND THE AGUILA AZTECA RESPECTIVELY, FOR HIS CONTRIBUTIONS TO ENDING INJUSTICE; AND WHEREAS, IN A SAN FRANCISCO EXAMINER ARTICLE PUBLISHED A FEW DAYS AFTER HIS DEATH ON APRIL 23, 1993, HIS COURAGEOUS LIFE AND WORK WERE CAPTURED IN THE FOLLOWING WORDS: ~... CHAVEZ AND A HANDFUL OF FOLLOWERS CREATED A LABOR ORGANIZATION~ THE UNTIED Fmu*t WOKK~, WHERE NONE EXISTED. AND THEY DID IT IN THE HOT~ WINDY~ FLAT AND OCCASIONALLY VIOLENT FIELDS OF CALIFORNIA WHERE GENERATIONS OF POORLY PAID IMMIGRANTS HAVE LABORED TO PUT FOOD ON AMERICAN TABLES. His ACHIEVEMENTS RANK HIM AMONG GREAT CML RIGHTS LEADE~ SUCH AS MARTIN LUTHER KING." NOW, THEREFORE, I, KATHRYN FIGLEY, MAYOR OF THE Crn, oF WOODBUm% DO HEREBY PROCLAIM THE DAY OF MARCH 31, 2003 TO BE C£$AR CHA VF.Z .DA Y IN THE CITY OF WOODBURN AND I ENCOURAGE THE CITIZENS OF WOODBURN TO JOIN IN THIS OBSERVANCE. IN WlTNESS WHEREOF, I HAVE HsREut,rro SE-r MY mu,~n AND CaUSeD TH~- S~a. OF THE CITY OF WOODBURN TO BE AFFIXED THIS 10TM DAY OF MARCH 2003. KATHRYN FIGLEY~ MAYOR CITY OF WOODBURN 6 SA COUNCIL MEETING MINUTES FEBRUARY 10, 2003 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 10, 2003. 0060 CONVENED. The meeting convened at 7:00 p.m. with Mayor Figley presiding. She also called for a few minutes of silence in memory of the Columbia spaceship crew members who died this past week during their return from space. ROLL CALL. Mayor Figley Present Counci lot Bj el land Pres ent Councilor Cox Absent Councilor McCallum Present Councilor Nichols Present (7:05 pm) Councilor Sifuentez Present Councilor Veliz Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Police Chief Russell, Finance Director Gillespie, Park & Recreation Director Westrick, Senior Engineer Scott, Street Superintendent Gwynn, Street Foreman Ferguson, City Recorder Tennant 0082 ANNOUNCEMENTS. A) Holiday Closures: City business offices and the Library will be closed on Monday, February 17, 2003 in observance of President's Day. B) Teen Scene Program Ribbon Cutting: On February 24th, the High School Teen Scene ribbon cutting ceremony will be held at Legion Park at 3:15 p.m.. The Middle School Teen Scene program will open on March 3rd, 3:30 p.m., at Settlemier Park. 0125 PROCLAMATION: SPAY DAY USA- FEBRUARY 25, 2003. Mayor Figley read the proclamation declaring February 25, 2003 as Spay Day USA in the City. She reminded the public that this day has been set aside to advocate the spaying and neutering of animals and, if possible, the adoption of unwanted dogs and cats by individuals who are looking for a companion animal. 0273 PRESENTATION: STREET MAINTENANCE PROGRAM. Public Works Director Tiwari stated that the City's Street Maintenance Program includes street cleaning; maintenance of public rights-of-way; storm sewer system cleaning, repair, and extension; tree pruning and root cutting; leaf removal; installation and replacement of street signs; striping and channelization of traffic flow; grading gravel streets; graffiti Page 1 - Council Meeting Minutes, February 10, 2003 7 COUNCIL MEETING MINUTES FEBRUARY 10, 2003 TAPE READING 2496 removal; public safety response; and pavement preservation. He stated that it is important that surface water be removed from the streets in order to protect the pavement from early deterioration. Street Division is also assigned to remove graffiti that is found within the public rights-of-way. It was noted that this is a high priority task and staff will remove the graffiti within 24 hours of knowledge of the vandalism. In regards to pavement management, the City does not allow pavement cuts for 5 years after a roadway is installed or resurfaced unless there is an emergency repair. Therefore, the City contacts utility companies during the planning stages to alert them of the pending improvement and, in some cases, projects may be postponed until the utility companies finish their scheduled work. A question arose regarding the extent of time before the trenches were covered up and roadwork completed in the vicinity of Hall/Leasure/Hayes/Lincoln Street. It was noted that the trenches were left open for a longer period of time than normal since the staffwas having a dispute with the contractor on a compaction issue before asphalt was laid. Director Tiwari briefly reviewed the reasons for installing a temporary cold mix surface restoration versus a permanent hot mix asphalt surface restoration. He reviewed the various costs related to crack sealing, patching, drag box patch, resurfacing, and reconstruction. The Pavement Condition Index (PCI) is used by the City to evaluate the condition of pavement and to determine the type of repair needed on a particular street. Crack sealing is a preventative used in the maintenance program to reduce the amount of water that may seep into the asphalt and cause early deterioration of the street. He reviewed the different types of surface repairs utilized by the department before streets are resurface& He also reviewed the difference between drag box asphalt surfacing versus the application of a 3/4", 1-1/2", or 2" asphalt lift to a street. Since 1999, almost all of the projects approved to be resurfaced have been completed. Funding assistance from the City's General Fund has provided additional mileage of roads to be resurfaced which has made a difference in the street preservation program. He also complimented his staff on their efforts to make sure that the work is designed and performed properly to extend the life of a roadway and in their operation of an efficient maintenance program. Mayor Figley stated that the work done on South Settlemier was quite praiseworthy and the presentation on this subject was an good educational tool on how and when decisions are made to resurface streets. Councilor McCallum expressed his appreciation to staff for the repair work done on the Hazelnut bridge in order to provide the bridge with a smoother approach. Councilor Veliz stated that he would like to see the gravel streets paved within the City. Director Tiwari stated that gravel streets involve funding issues that go beyond street preservation. Policy decisions will need to be made as to the level of assessment to be paid by the benefitted property owners based on the impact each unpaved street has on the City's transportation system and, in the case of Front Street, application of additional non-assessment financial resources to pay the cost-share for improvements abutting the railroad tracks. Page 2 - Council Meeting Minutes, February 1 O, 2003 8 COUNCIL MEETING MINUTES FEBRUARY 10, 2003 TAPE READING Councilor Bjelland questioned if there is an approach that is taken as to the allocation of funds to a thin lift versus a standard or special lift in order to maximize the useful life of the various streets. Director Tiwari stated that a thin lift is generally applied to streets of 15-17 years of age. Staff does not use a specific formula to allocate the funds, however, they do utilize a mixture of the lifts during the year to complete as many projects as possible. 3451 CHAMBER OF COMMERCE REPORT. Alma Grijalva, representing the Chamber Board, provided an update on upcoming Chamber events: 1) February 13, 2003 - Business After Hours at the Woodburn Pet Hospital from 4:30 pm to 6:00 pm. 2) February 27, 2003 - Cascade Surge Soccer Team is hosting its Business After Hours at the Best Western from 4:30 pm to 6:00 p.m. 3) February 19, 2003 - Chamber Forum Lunch will be held at 12:00 noon at the Tukwila Center for Health and Medicine. Guest speaker at the forum will be Senator Peter Courtney. 4) March 7, 2003 - Distinguished Service Award (DSA) program will be held at Country Meadows Village. Award winners will be announced on February 19, 2003. She also provided the Council with copies of the new Woodburn Tourism brochure which will be distributed to a number of different locations throughout the State. The new Community Guide will be published in March or April of this year. 3659 CONSENT AGENDA. 1) approve the Council regular meeting minutes of January 27, 2003 and the Council workshop minutes of January 25, 2003; 2) accept the Woodbum Recreation and Park Board draft minutes of January 14, 2003; 3) accept the Library Board minutes of January 15, 2003; 4) accept the Planning Commission minutes of January 9, 2003; 5) receive the Police Department Activities Report of October through December 2002; 6) receive the Building Activity Report of January 2003; 7) receive the Planning Project Tracking Sheet dated January 28, 2003; 8) receive the Library monthly report for January 2003; 9) accept the Tree Preservation Ordinance status report; 10) receive the memo regarding emergency clauses on City ordinances; and 11) receive the memorandum regarding missing utility bills. Mayor Figley reported that, as a result of discussions held during the goal setting workshop on January 25, 2003, the Council has determined that the Woodbum Development Code should contain some protection for trees planted as a condition of development approval and prohibit logging of lots prior to development. As far as Page 3 - Council Meeting Minutes, February 10, 2003 9 COUNCIL MEETING MINUTES FEBRUARY 10, 2003 TAPE READING pursuing the issue of mandated restrictions on private property, the only discussion that the Council had an interest in pursuing was the removal of more than one significant tree in a year rather than more than three significant trees in a year. She invited the public to provide the Council with a list of the Settlemier trees or other botanically unique trees so that an inventory could be developed and a voluntary program promoting pride in those trees could be initiated. NICHOLS/MCCALLUM .... adopt the consent agenda as presented. Councilor Bjelland questioned if the emergency clause must include a justification statement. City Attorney Shields stated that there is no Oregon case that he is aware of that would require a justification statement within the emergency clause, however, there have been cases argued that the justification statement is required. He stated that his memo was prepared to provide the Council with the legal parameters on this issue. Councilor Bjelland suggested that future emergency clauses include the justification in order to provide some record as to why the Council is implementing an ordinance immediately rather than waiting 30 days for implementation. The motion to adopt the consent agenda passed unanimously. 4305 BID AWARD: AUTOMATIC PRIMING CENTRIFUGAL PUMP. Bids were received from the following vendors for an automatic priming centrifugal pump: King Pump LLC, $18,500.00; Rain for Rent, $19,683.75; ITT Flygt Corp., $24,536.00; Triangle Pump & Equipment, $26,289.00; and SRS Crisafulli, $31,123.00. Staff recommended that the bid from King Pump LLC be rejected since it did not meet bid specifications. NICHOLS/SIFUENTEZ .... reject the bid from King Pump LLC for not being in compliance with specifications, and award City of Woodbum Bid #23-07 for an automatic priming centrifugal pump to the low responsible bidder Rain for Rent in the amount of $19,683.75. City Attorney Shields stated that it would be preferable to vote on the issues separately since the Council is taking two different actions related to two different bidders. BJELLAND/NICHOLS .... separate the rejection of the bid from the bid award. On the motion to separate the actions, the motion passed unanimously. On the motion to reject the bid from King Pump LLC, the motion passed unanimously. On the motion to award Bid #23-07 to Rain for Rent, the motion passed unanimously. 4480 COUNCIL GOALS FOR 2003-2005. Goals discussed and agreed upon at the January 25, 2003 workshop are as follows: provide a broader range of affordable youth activities; provide a broader range of self- supporting adult activities; celebrate culture and diversity; community engagement and communications; revitalize downtown Woodbum; pursue economic development; Page 4 - Council Meeting Minutes, February 10, 2003 10 COUNCIL MEETING MINUTES FEBRUARY 10, 2003 TAPE READING develop necessary systems infrastructure; enhance and improve livability; manage growth; museum development; park development; team building and employee development; develop technological infrastructure; plan and deliver transportation system improvements; fiscal stability; increase participation in the State and Federal legislative process; evaluate City facilities for retention, expansion, acquisition, and relocation; and encourage and employ sustainable practices. NICHOLS/SIFUENTEZ... adopt the goals for 2003-05 as presented. The motion passed unanimously. Mayor Figley requested that the goals be incorporated into the City's website for public viewing. 4595 MAYOR AND COUNCIL REPORTS. Councilor Bjelland distributed a copy of a report he received at the last Mid-Willamette Area Commission on Transportation (MWACT) meeting on the Highway 99E Corridor Safety Report and Program that has been instituted by Marion County to address the amount of injuries and accidents on Highway 99E from Salem to the Woodburn area. He also stated that he had attended a meeting of Willamette Valley Transportation leaders last week to discuss major transportation issues in the Willamette Valley and how best to approach the legislator in addressing those transportation issues. It was concluded that contact should be made to the League of Oregon Cities and the Association of Oregon Counties to make sure that those organizations are in agreement on the transportation issues before any presentation is made to the legislator. A list of projects that are of great significance to the Mid-Willamette Valley was developed and the Woodbum Interchange was one of the projects on the list. He will be contacting Senator Courtney and Representative Zauner to discuss these transportation issues. At the end of the month, Area Commissions within Region II will be meeting to further explore the devoting of a certain percentage of the STIP funds and allocating it for big projects, then developing a way to prioritizing the other big projects and setting aside the capability to fund a portion of big projects so that they do not continue to be pushed back into the future resulting in none of the big projects get adequately addressed. Councilor Bjelland stated that he had also been contacted by residents who were dissatisfied with the removal of 2 trees in Settlemier Park where the skate park is being constructed especially in light of the discussions surrounding tree preservation. He suggested that in the future the City would try and address those concerns in a timely manner. Councilor Sifuentez thanked those who supported the Governor's Food Drive for the City's local food bank which was, once again, successful in providing food supplies for residents of our community. Page 5 - Council Meeting Minutes, February 10, 2003 1! COUNCIL MEETING MINUTES FEBRUARY 10, 2003 TAPE READING 5255 Councilor Veliz thanked the Public Works Department for the work they do on removing graffiti within the City. He questioned the as to what type of actions are being taken by the City to combat this problem. Police Chief Russell stated that the Police Department did make two arrests today of individuals suspected of being involved in graffiti. The Department is also working with the downtown businesses to see ifa Business Watch group can be formed to work on not only graffiti but other issues they have in place. In addition to increasing the reward to $200, the Police: Department is working with the Recreation Department in an effort to reach out to the youth participating in the After School clubs to talk about graffiti and how use of resources to cover up graffiti limits how much the recreation program can spend on youth activities. Mayor Figley urged the public to report graffiti to the Police Department and for property owners to cover up the graffiti as soon as possible. Councilor McCallum also thanked the Public Works Department for covering up graffiti on public property, and on the excellent job the Police Department is doing in terms of the graffiti and enforcement of the curfew laws. He stated that the graffiti is a result of just a few individuals and that most kids are doing a great job of being responsible. He also thanked staff for the excellent job in preparing all of the materials for the goals workshop and budget workshop. Mayor Figley stated that the Council goal on facilities will require an additional workshop and she questioned if the Council would like to meet on a Saturday or off- Monday night. It was the consensus of the Council to meet on an off-Monday night. She also stated that staff had informed her that the Executive Session was not necessary. 6012 ADJOURNMENT. SIFUENTEZ/MCCALLUM .... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:25 p.m.. APPROVED KATHRYN FIGLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, February 10, 2003 12 8B MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: STAFF PRESENT: GUESTS: CALL TO ORDER: SECRETARY'S REPORT: DIRECTOR'S REPORT: February 12, 2003 ,Marie Brown - Present Mary Chadwick - Present Vasily Chernishov - Present Ardis Knauf - Present Kay Kuka - Present Coleen Vancil - Present Pat Will - Present Linda Sprauer, Director Judy Coreson, Recording Secretary None President Ardis Knauf called the meeting to order at 7 pm. The monthly Board minutes of January 15, 2003 were approved as submitted. Monthly Statistics: The monthly statistics were self-explanatory. The number of people visiting the library for January was 18,077. Activities: A list of activities was distributed to the Board. For Saturday at the Library on February 15, the "Ballet Folklorico Infantil" is scheduled at 1:30 pm. The Mexican Folk Dancing by children is coordinated by Lourdes Falcon. Aisc on February 15th, there will be an opening of a Teen Photo Exhibit and an Artist Reception for fashion artist, Antonio Acevedo, and the Woodburn High School photo artists. The library will be closed Monday, February 17, for the Presidents' Day Holiday. The Teen Club meets on Thursday, February 20, at 6:30 pm in the Multi-Purpose Room. Popcorn videos is planned for Saturday at the Library on February 22. A traditional and original Celtic music program by David Helfand and Friends from Eugene will be held in the City Hall Council Chambers at 2:00 pm. Volunteer of the Month: Lola Speratos was named Volunteer of the Month for February. Board Position Opening: Colleen Vancil was appointed to the one year unexpired term that was vacated by Phyllis Bauer. 13 Reminder of Library Visits: The Library Board will visit Silver Falls, Stayton and Monmouth Libraries on Saturday, February 22, instead- of February 8. RFP for Architects: An RFP has been finalized to advertise for architects to evaluate the utilization of library space or to make a proposal for expanding the library. OLA Conference: The Oregon Library Association conference is scheduled for April 23, 24 and 25th in Corvallis. Board members are to let Linda know if they would like to attend. BOARD REPORTS: Marie Brown reported on the "Snowy Day" window painting workshop. Each child that participated received the book, "Snowy Day" by Ezra Jack Keats. Kay Kuka reported on Judy Coreson's position in the administration office. At the next monthly meeting in March, Ardis will report on Linda Sprauer's Director position. Mary Chadwick will talk about Dan Peterson's Assistant Director's position and the Reference area. OLD BUSINESS: Draft of Proposed Library Policies: Linda distributed a draft of the proposed library policies. She asked the Board to review the policies and then discuss them at the Library Board Retreat, Saturday, March 8. Budget 2003-04: Linda will be working on the proposed 2003-04 Proposed Budget. The City would like to offer the same services as the current year. The first Budget Proposal is due Monday, February 24. NEW BUSINESS: Library Board Retreat: The First Annual Library Board Retreat is scheduled for Saturday, March 8, at 9:30 am in the Tukwila Health Center. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 7:30 pm. Respectfully Submitted, Recording Secretary Library Board Minutes - 2/12/03 2 i rle L,,l[y O! wooeDurn Livability Task Force Mission Statement: 'It is the mission of the Livability Task Force to create and promote programs that resuff in a cleaner community where there is pride in property ownership, with a full range of commercial services, and wffh ample recreab'onal, cultural, and entertainment activities for all age groups, ff is the Task Force ~ further mission to create and promote an environment where all residents can feel safe, will interact with each other, will celebrate their unique traits and diversity, and can share a strong and common sense of community." Woodburn Livability Task Force Meeting Minutes, November 2002 City Hall Conff~renco iloom [] Novombor 17. 2002 [] 7:00 pm Call to Order Meeting called to order in the City Hall Conference Room at 7:15. Task Force Members: Pete McCallum Mike Bergeron Lisa Ellsworth Betty Guzman Present Jane Christoff Absent Absent Nancy A. Kirksey Present Present JoAnn Bjelland Absent Absent Phyllis McKean Present Staff: Kezia MacAlistaire Present !! !I !I!. IV. Approval of September 17, 2002 Meeting Minutes Introductions Project Updates. Flower Baskets. No update, JoAnn was not present. There needs to be an effort to get the appreciation plaques completed soon. Front Street Park. Betty was not present so no report was provided. Fall Cleanup Review. Questions posed about children cleaning up downtown. Drug and sex paraphernalia was discovered in several of the public areas downtown by groups of boy scouts and their leaders. It was suggested by the Task Force that adults conduct the cleanup in the downtown from this point on. PGE was not verp involved with this cleanup and they have alwa~ provided a good team of volunteers in the past. A specific number of volunteers should be committed for the Spring Cleanup. Livability Task Force Minutes November 19, 2002 ~ Page f of 3 15 VI. VII. It was suggested that efforts should be made to enlist specific numbers of volunteers from all groups who regularly participate in the cleanups. This will ensure equitable participation from all segments of the community as well as provide the task force with a clear idea of how many volunteers will be involved in the event. New routes for the Cleanup events will be considered. It was expressed that the cleanup does not need to focus on State Highways but can instead clean City roadways and public areas. This was in response to ODOT's intervention into this year's Fall Cleanup effort. Spring Cleanup. The date set for the spring cleanup is April 26. Bob Sigloh of United Disposal is interested in participating in the Cleanup events but needs to be kept in the loop as plans are developed. It was suggested that perhaps the Task Force might add a volunteer painting project to work in tandem with the community cleanup or create as a stand-alone event. This would entail working with WDA, downtown property owners, and volunteers to paint the buildings' exteriors. This project could have a tremendous visual impact with very little cost. A project of this scope will require coordination and publicity as well as donated materials. The Task Force is still evaluating the merits and liabilities of such a program. Local coaches will be contacted to get their teams involved in the Spring Cleanup. This is an untapped volunteering resource for the Livabillty Task Force. Property Pride Awards. It was decided that the Task Force will maintain a list of the suggestions for future nominees as a reference tool. Pete also suggested that we instate a "neighbor-nominating-neighbor" program for the awards. This will require a reasonable amount of coordination and publicity to implement but will allow for community participation in the program. The Woocibum Company Stores was selected as the Business Category winner for the quarter. 1445 Alexander Ave. was selected as the home for its improvements and dedication to remodeling (several on-going project~, according to Mike Bergeron, City employee who has monitored the property for a period of time). Tree Ordinance. The Task Force wanted to review a draft of the ordinance. They wanted to understand the review process of the heritage tree ordinance. One of the members stated that the Montebello Subdivision has trees not on the approved list -- Thundercloud Trees. Livability Task Force Minutes November 19, 2002 ~ Page 2 of 3 16 VIII. IX. Next Meeting Date. Set for Jan 21. Adjourn. The Committee adjourned at 8:15 p.m. Livability Task Force Minutes November f g, 2002 ~ Page 3 of 3 17 8I) WOODBURN PLANNING COMMISSION January 23, 2003 CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall Council Chambers with Chairperson Lima presiding. ROLL CALL Chairperson Lima P Vice Chairperson Young P Commissioner Vancil P Commissioner Mill A Commissioner Bandelow P Commissioner Lonergan P Staff Present: Jim Mulder, Community Development Director MINUTES A_~. Woodburn Planning Commission Minutes of January 9, 2003. Commissioner Lonerqan moved to approve the minutes as presented. Commissioner Bandelow and unanimously carried. Motion was seconded by BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A_~. City Council Minutes of December 9, 2002. PUBLIC HEARING None ITEMS FOR ACTION A_~. Final Order for Subdivision 02-06 and Variance 02-07, request to subdivide 1.65 acres into 7 lots at the north extension of Luba St., Nazari Cam, applicant. Commissioner Bandelow moved to accept the Final Order as written. Commissioner Loner.qan seconded the motion, which unanimously carried. DISCUSSION ITEMS Staff introduced the new Planning Commissioner, David Vancil who comes to us from the Budget Committee. Additionally, Staff announced that Larry Grosjacques resigned from the Commission as he purchased a home outside of Woodburn. He commented he would expect the Mayor to make a new appointment to replace him fairly soon. Staff mentioned there will be public hearings at the next three meetings due to the City's water treatment facilities. There are five different applications that all require public hearings for the different sites and will be brought before the Commission over three different meetings. He further stated there might be other hearing items that may come up over those meetings as well. REPORTS None BUSINESS FROM THE CQMMISSION Vice Chairperson Youn.q announced he will be out of town for the March 13I" meeting and will not be able to attend. Planning Commission Meeting - January 23, 2003 Page 1 of 2 18 Commissioner Loner.qan thanked Larry Grosjacques for serving on the Planning Commission and wished him well in his future endeavors. He further commented Larry was a very good member and will certainly be missed. Commissioner Bandelow requested an update on the status of the Sign Ordinance. Staff replied he is expecting to work on it again within the next month and hopes to have a draft a few months after that. He anticipates having it completed by Spring. ADJOURNMENT Commissioner Loner.qan moved to adjourn the meeting and Commissioner Bandelow seconded the motion. Motion unanimously carried. Meeting adjourned at 7:10 pm. APPROVED OfL-AtJDICFE IfCA~"CHAI RPERS(~N / DATE ATTEST Jim Mulder, Community Development Director City of Woodburn, Oregon Date Planning Commission Meeting - January 23. 2003 Page 2 of 2 19 WOODBURN PLANNING COMMISSION February 13, 2003 CONVENED The Plannin~g Commission met in a regular session at 7:00 p.m. in City Hall Council Chambers with ChairperSon Lima presiding. ROLL CALL Chairperson Lima P Vice Chairperson Young P Commissioner Vancil P Commissioner Mill A Commissioner Bandelow P Commissioner Lonergan P Staff Present: Jim Mulder, Community Development Director MINUTES A. Woodburn Planning Commission Minutes of January 23, 2003. Vi'ce Chairperson Young commented he indicated at the last meeting that he would be out of town March 13th however, he has reworked his schedule and will be attending that meeting. Commissioner Bandelow moved to accept the minutes as written. Vice Chairperson Young seconded the motion. Motion unanimously carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A. City Council Minutes of January 13, 2002. Vi--ce Chairperson Young commented he appreciated the good record and presentation of the minutes. Additionally, he stated he enjoyed going over the Doman case and see how it progressed as it went beyond the Planning Commission on to the City Council. Commissioner Lonergan agreed with Vice Chairperson Young and remarked the Planning Commission did a good job reviewing the case. Chairperson Lima noted City Councilor McCallum publicly complimented Staff for their presentation. Chairperson Lima thought this compliment was well deserved. PUBLIC HEARING A__~. Conditional Use 02-07 and Design Review 02-18, construct 3,730 sq. ft. water system control center located at 202 Young St., City of Woodburn, applicant (Staff recommends continuance to March 13, 2003). Commissioner Loner.qan moved to continue the public hearing to March 13, 2003. Motion was seconded by Commissioner Bandelow. Motion carried unanimously. ITEMS FOR ACTION None Planning Commission Meeting - February 13, 2003 Page 1 of 3 20 DISCUSSION ITEMS None REPORTS A. Building Activity ~or January 2003 B. Planning Project Tracking Sheet (revised 2-7-03) St---afl briefly reviewed the project tracking sheet. He reported there are two decent sized subdivisions going forward. Additionally, Staff indicated he met with the developer of Boones Crossing earlier in the week and a new developer is planning on completing the purchase of the property this month and going forward with that. Vice Chairperson Young inquired if a 3-year extension was granted? Staff replied affirmatively. He stated the extension expires this November, however, they plan on going ahead with the project this year. Chairperson Young questioned if there are any projections on having the road connected with Parr Rd.? Staff said it fronts on Boones Ferry Rd. so it will have access from Boones Ferry Rd. and access from Brown St. He further indicated they are required to dedicate and possibly improve the very south end of the property for the south arterial that is shown in the Transportation Systems Plan. Chairperson Young further asked if the project will be presented as having one developer when it comes before the Planning Commission? Staffclarified it will not come before the Commission because they already have land use approval. He stated all they have to do is record the final plat and start building. Comm ss oner Lonergan requested an update regarding the Sign Ordinance. Staff reported he started working on the Sign Ordinance last week. However, it has been very difficult to dedicate time to the project as he has been quite busy with issues that arise on a daily basis. Additionally, he is currently focusing on the 2003-2004 fiscal budget. Nevertheless, he thinks he will have something drafted within a month. Staff anticipated when the draft is prepared it will be presented to the Council and then the Mayor will probably appoint a Sign Focus group, similar to what was done on the Development Ordinance. That group would then review the draft, make recommendations and then the public draft would be made available and would come before the Planning Commission in a public hearing. Staff clarified there may be some workshops held before the hearing to go over things in detail and obtain the Commission's opinions and input. Commissioner Bandelow pointed out temporary signs are the biggest problem in the City and the inability to enforce stopping them. She stated there are more and more temporary signs going up and they are getting bigger and bigger in size. Staff remarked the way this is addressed is by providing some ability to have temporary signs. Commissioner Bandelow remarked "temporary" will need to be defined as well as a temporary sign that is off the premises of the business. Commissioner Vancil expressed his concerns with the height of signs. He stated the height of the signs in this City are way high compared to the height of signs in most cities. Staff said the current allowable signage height is 35 feet. He indicated he is trying to build in to the draft Sign Ordinance a lower height requirement as well as requiring requests for any type of pole sign to go through a Planning Commission Meeting - February 13, 2003 Page 2 of 3 21 discretionary process. Although he will not be telling a business they can not have a pole sign, if they want a pole sign it will have to look good and it will be only 15-20 feet height. Commissioner Lonerqan questioned if internal neon and strobe signs can be limited? Staff replied strobe signs are already prohibited. He clarified strobe signs are also prohibited if they can be viewed from the outside of the building. Neon signs can only be allowed as part of a Type II or Type III application which is a discretionary process. Staff stated he did not want to prohibit neon because neon signs are actually fairly popular and depending on how it is used it can look good. Furthermore, he explained building colors also fall under the discretionary process as part of a land use approval. BUSINESS FROM THE COMMISSION Chairperson Lima reported he heard from a lady that was interviewed by the Mayor for the vacant Planning Commission position and apparently there are two candidates. He stated hopefully by the next meeting we will have a full Planning Commission. Additionally, he commented about the Woodburn Independent article regarding ODOT sending a letter to Representative Zauner. He believed that will come into fruition some time next year. ADJOURNMENT Commissioner Bandelow moved to adjourn the meeting. Commissioner Lonergan seconded the motion, which unanimously carried. Meeting adjourned at 7:30 pm. ,,,..- APPROVED~ ................. ~.__ . ..~.._ ~? ~.,'/Z 7."--/2 o~_~ CLAUDIO LIMA, CHAIRPERSON DATE Jim Mulder, Community Development Director City of Woodburn, Oregon Date Planning Commission Meeting - February 13. 2003 Page 3 of 3 22 WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE BANK ACCOUNT AP A/P Accounts Payable 66449 10/11/02 1/31/03 BOCHSLER HARDWARE CO VOID 103.95 .00 66967 11/01/02 1/31/03 WOODCRAVING FURNITURE 25.00 25.00 67260 11/27/02 1/31/03 DANIEL PETERSON 39.98 39.98 67287 11/27/02 1/31/03 JEFFREY HANSEN 27.70 27.70 67290 11/27/02 1/31/03 JUD~N AR_AIZA 20.58 20.58 67340 11/27/02 1/31/03 WOODBURN POLICE ASSOCIATON 950.00 950.00 67406 12/06/02 1/31/03 OR DEPT OF MOTOR VEHICLE 4.00 4.00 67427 12/06/02 1/31/03 UNIVERSITY OF ARIZONA 114.23 114.23 67454 12/13/02 1/31/03 CATHY PETERS 25.99 25.99 67474 12/13/02 1/31/03 MARI]kN REED 12.00 12.00 67523 12/20/02 1/31/03 AMER. BACKFLOW PREVENT. ASSN 290.00 290.00 67524 12/20/02 1/31/03 ASSOC OF CLE~kN WATER 475.00 475.00 67530 12/20/02 1/31/03 CPR TECNNOLOGY 20.67 2U.67 67560 12/20/02 1/31/03 NORCOM 23,213.00 23,213.00 67566 12/20/02 1/31/03 OREGON DEPT OF JUSTICE 80.00 80.00 67578 12/20/02 1/31/03 SHIRTS & SKINS 400.00 400.00 67579 12/20/02 1/31/03 SILVER FALLS LIBR3%RY DISTRICT 7.95 7.95 67582 12/20/02 1/31/03 TACO~IA SCREW 449.14 449.14 67583 12/20/02 1/31/03 TACTICAL COM~k~ND INDUSTRIES 26.00 26.00 67587 12/20/02 1/31/03 TVYFL 175.00 175.00 67599 12/20/02 1/31/03 WOODBUR/qHIGH SCHOOL 200.00 200.00 67606 12/31/02 1/31/03 VALLEY MAILING SERVICE INC 441.45 441.45 67607 12/27/02 1/31/03 A & L L~kBOP~ATORIES 730.00 730.00 67608 12/27/02 1/31/03 ACE SEPTIC & EXCAVATING 829.50 829.50 67609 12/27/02 1/31/03 AGNES H_AGENAUER 53.63 53.63 67610 12/27/02 1/31/03 AMERIGAS 399.91 399.91 67611 12/27/02 1/31/03 ANNE ROSALES 130.00 130.00 67613 12/27/02 1/31/03 AT & T 113.67 113.67 67614 12/27/02 1/31/03 AT&T WIRELESS 441.00 441.00 67615 12/27/02 1/31/03 AWARDS ]UND ATHLETICS 7.50 7.50 67617 12/27/02 1/31/03 BEN-KO-MATIC INC~ 520.65 520.65 67618 12/27/02 1/31/03 BEUL~2q JORD/kN 78.43 78.43 67622 12/27/02 1/31/03 CHEVRON U.S.A. 72.00 72.00 67623 12/27/02 1/31/03 CH2M-HILL 3,830.00 3,830.00 67624 12/27/02 1/31/03 COASTAL FkRM HOME SUPPLY 69.51 69.51 67625 12/27/02 1/31/03 CORNELIUS DON/gELLY 137.64 137.64 67627 12/27/02 1/31/03 COSTCO WHOLESALE 305.60 305.60 67634 12/27/02 1/31/03 G.W. H~kRDWARE CENTER 960.38 960.38 67635 12/27/02 1/31/03 GALL'S INC 250.98 250.98 67637 12/27/02 1/31/03 }{ACH CHEMICAL CO. 87.20 87.20 67638 12/27/02 1/31/03 HATTIE VANDECOVERING 21.08 21.08 67640 12/27/02 1/31/03 INDUSTRIAL WELDING SUPPLY 28.30 28.30 67642 12/27/02 1/31/03 IOS CAPITAL 537.94 537.94 67644 12/27/02 1/31/03 JUDY CORESON 39.00 39.00 67645 12/27/02 1/31/03 Kezia MacAlistaire 120.49 120.49 67649 12/27/02 1/31/03 LINCOLN EQUIPMENT CO 58.50 58.50 67651 12/27/02 1/31/03 M/kRION COUNTY ENV. HEALTH 612.50 612.50 67654 12/27/02 1/31/03 MSI GROUP, INC 125.00 125.00 67656 12/27/02 1/31/03 NEW WORLD SYSTEMS 12,916.88 12,916.88 67657 12/27/02 1/31/03 NEXTEL COMMUNICATIONS 869.13 869.13 67658 12/27/02 1/31/03 NORTH CREEK ANALYTICAL INC 1,145.80 1,145.80 .00 .00 .00 .00 ,00 .00 ,00 .00 ,00 .00 .00 .00 ,00 .00 ,00 ,00 .00 .00 ,00 ,00 .00 .00 O0 O0 O0 O0 O0 O0 O0 .00 .00 ,00 .00 ,00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 ,00 .00 ,00 .00 .00 ,00 .00 WOODBURN LIVE C I T Y O F W 0 0 D B U R N PAGE DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE ========================================================================== ......... ================================================= 67660 12/27/02 1/31/03 OREGON MUSEUM ASSOCIATION 67667 12/27/02 1/31/03 ROTH'S IGA 67668 12/27/02 1/31/03 RTC LABORATORY 67670 12/27/02 1/31/03 SONITROL 67673 12/27/02 1/31/03 USI INC 67677 12/27/02 1/31/03 WIBBING PUMP SERVICE LLC 67680 12/27/02 1/31/03 WOODBURN RENT-ALL 67683 12/31/02 1/31/03 AFLAC 67684 12/31/02 1/31/03 AMERICAN HERITAGE LIFE INS CO 67685 12/31/02 1/31/03 ASSOCIATED ADMINISTRATORS 67686 12/31/02 1/31/03 CENTRAL UNITED LIFE INS CO 67687 12/31/02 1/31/03 COLONIAL LIFE INSURANCE 67688 12/31/02 1/31/03 DHR CHILD SUPPORT UNIT 67689 12/31/02 1/31/03 EBS 67690 12/31/02 1/31/03 EMERGENCY SERV CHAPLAINCY INC 67691 12/31/02 1/31/03 ICMA RETIREMENT TRUST 401 67692 12/31/02 1/31/03 ICMA RETIREMENT TRUST AGT 457 67693 12/31/02 1/31/03 OFFICE OF THE TRUSTEE 67694 12/31/02 1/31/03 OR DEPABTMENT OF REVENUE 67695 12/31/02 1/31/03 OR TERRITORY FEDERAL CR UNION 67696 12/31/02 1/31/03 OREGON AFSCME COUNCIL 75 67698 12/31/02 1/31/03 OREGON P.E.R.S 67699 12/31/02 1/31/03 REGENCE LIFE 67700 12/31/02 1/31/03 TUOLU~E CO CHILD SUPP SERV 67701 12/31/02 1/31/03 WOODBUR/g POLICE ASSOCIATON 67703 1/31/03 1/31/03 STEVEN SLO;~N 67704 1/31/03 1/31/03 UNITED STATES POSTAL SERVICE 67705 1/03/03 1/31/03 A & L L~]3ORATORIES 67706 1/03/03 1/31/03 AEROTEK INC 67707 1/03/03 1/31/03 ~4ERICAM LEGAL PUBLISHING CORP 67708 1/03/03 1/31/03 AMERICAN PLANNING ASSN. 67709 1/03/03 1/31/03 AP~K UNIFORM SERVICE INC 67710 1/03/03 1/31/03 ASSOCIATED ADMINISTRATORS 67711 1/03/03 1/31/03 AUTO ADDITIONS, INC 67712 1/03/03 1/31/03 B.M. CLEANING SERVICE 67713 1/03/03 1/31/03 BAINBRIDGE ASSOCIATES 67714 1/03/03 1/31/03 BI-MART CORPOR3%TION 67715 1/03/03 1/31/03 BILL FAULH~ER 67716 1/03/03 1/31/03 BP~ANT POPMA 67717 1/03/03 1/31/03 CASE AUTOMOTIVE 67718 1/03/03 1/31/03 CHERRY CITY ELECTRIC INC 67719 1/03/03 1/31/03 CIS: CITY-CTY INS. SERVS. 67720 1/03/03 1/31/03 CITY OF GREELEY PRETREAT 67721 1/03/03 1/31/03 CUES 67722 1/03/03 1/31/03 CUSTOM SIGNAL 67723 1/03/03 1/31/03 DAN NELSON 67724 1/03/03 1/31/03 DOMINQUE YBARRA 67725 1/03/03 1/31/03 DONNA GRAMSE 67726 1/03/03 1/31/03 EKATERINA BODUNOV 67727 1/03/03 1/31/03 EMPLOYERS OVERLOAD 67728 1/03/03 1/31/03 FEDEP~L EXPRESS CORP 67729 1/03/03 1/31/03 FOTO MAGIC VOID 135.00 151.25 10.00 55.00 290.30 3,902.71 121.44 925.62 70.96 1,466.86 348.60 481.08 395.00 71,708.72 85.00 2,930.84 13,187.49 2,250.00 580.78 9,507.00 2,012.15 66,885.61 3,216 92 400 00 950 00 1,000 00 1,000 00 445 00 345 00 50.00 175.00 188.32 100.00 1,199.54 200.00 1,309.75 201~94 35.00 19.00 1,940.08 1,592.39 30,921.22 30.00 139.10 30.00 5.95 19.00 25.00 19.00 832.00 45.34 478.88 135.00 151.25 10.00 55.00 290.30 3,902.71 121.44 925.62 70.96 1,466.86 348.60 481.08 395.00 71,798.72 85.00 2,930.84 13,187.49 2,250.00 580.78 9,507.00 2,012.15 66,885.61 3,216.92 400.00 950.00 1,000.00 1,000.00 445.00 345.00 50.00 175.00 188.32 100.00 1,199.54 200.00 1,309.75 201.94 35.00 19.00 1,940.08 1,592.39 30,921.22 30.00 139.10 30.00 5.95 .00 25.00 19.00 832.00 45.34 478.88 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 . O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 ,00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 WOODBURN LIVE C I T Y 0 F W O 0 D B U R N PAGE 3 DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 67730 1/03/03 1/31/03 FRANK SUTTER 19.00 19.00 ~00 67731 1/03/03 1/31/03 FRY'S ELECTRONICS 733.84 733.84 67732 1/03/03 1/31/03 GOV'T FINANCE OFFICERS AS 190~00 190~00 67733 1/03/03 1/31/03 HILLYER'S MID CITY FORD 508.51 508.51 67734 1/03/03 1/31/03 INTL ASSOC FOR PROPERTY & EVID 40.00 40.00 67735 1/03/03 1/31/03 JACK P, AWLINGS 593.80 593.80 67736 1/03/03 1/31/03 JAY WOODS 35.00 35~00 67737 1/03/03 1/31/03 JEANNETTE HUBER 19.00 19.00 67738 1/03/03 1/31/03 JEFF TUCKER 16.50 16.50 67739 1/03/03 1/31/03 JIM MULDER 63.84 63.84 67740 1/03/03 1/31/03 JUNE WOODCOCK 19.00 19.00 67741 1/03/03 1/31/03 LEONARDO LEON 19.00 19.00 67742 1/03/03 1/31/03 LES SCHWAB TIRE CENTER 29.45 29.45 67743 t/03/O~ t/31/03 LEXISNEXIS MATTMEW BENDER 765.50 765.SO 67744 1/03/03 1/31/03 LINDA WEISZ 19.00 19.00 67746 1/03/03 1/31/03 METRO PROPERTY MA-~AGEMENT LLC 3,811.44 3,811.44 67747 1/03/03 1/31/03 MIGUEL GOMEZ 19.00 19.00 67748 1/03/03 1/31/03 MOLALLA COMb~3NICATIONS 74.85 74.85 67749 1/03/03 1/31/03 MONIQUE HULLING 9.00 9.00 67750 1/03/03 1/31/03 MSI GROUP, INC 5,500.00 5,500.00 67751 1/03/03 1/31/03 NANCY DEVAULT 4~50 4.50 67752 1/03/03 1/31/03 NEW WORLD SYSTEMS 18,091.48 18,091.48 67753 1/03/03 1/31/03 NEXTEL COM~FU~NICATIONS 511.21 511.21 67754 1/03/03 1/31/03 NICK'S SCRAP METAL RECYCLING 275.00 275.00 67755 1/03/03 1/31/03 NORTH CREEK ANALYTICAL INC 259.20 259.20 67756 1/03/03 1/31/03 NORTHWEST NATURAL GAS 6,413.44 6,413.44 67757 1/03/03 1/31/03 OREGON BUILDING OFFICIALS 150.00 150.00 67758 1/03/03 1/31/03 OREGON CITY ATTORNEYS ASSOC 55.00 55.00 67759 1/03/03 1/31/03 OREGON MAYOR'S ASSOC 80.00 80.00 67760 1/03/03 1/31/03 PAR~OUNT SUPPLY CO 31.00 31.00 67761 1/03/03 1/31/03 PORTLAND GENERAL ELECTRIC 3,258.83 3,258.83 67762 1/03/03 1/31/03 QWEST 182.00 182.00 67763 1/03/03 1/31/03 QWEST 1,378.14 1,378.14 67764 1/03/03 1/31/03 RADIX CORPORATION 189.00 189.00 67765 1/03/03 1/31/03 RCM SALES INC 902.50 902.50 67766 1/03/03 1/31/03 RELIABLE OFFICE SUPPLIES 286.49 286.49 67767 1/03/03 1/31/03 RONADKINS 19.00 19.00 67768 1/03/03 1/31/03 VERIZON WIRELESS 1,197.93 1,197.93 67769 1/03/03 1/31/03 W.W. GRAINGER INC 297.94 297.94 67770 1/03/03 1/31/03 WALKERS CYCLE CO 16.80 16.80 67771 1/03/03 1/31/03 WEST GROUP PAYMENT CTR 973.50 973.50 67772 1/03/03 1/31/03 WILLJ%METTE BROADBAND 316.74 316.74 67773 1/03/03 1/31/03 WOODBURN INDEPENDENT 42.00 42.00 67774 1/31/03 1/31/03 CITY OF WOODBURN PETTY CASH 142.37 142.37 67775 1/31/03 1/31/03 WILLIAM A. TORRES 600.00 600.00 67776 1/31/03 1/31/03 NITA J MARR 600.00 600.00 67777 1/31/03 1/31/03 ERIC JAMES 600.00 600.00 67778 1/31/03 1/31/03 OREGON P.E.R.S 62.89 62.89 67779 1/10/03 1/31/03 A-QUALITY TYPEWRITER AND 19.00 19.00 67780 1/10/03 1/31/03 ALEXIN ANALYTICAL 119.00 119.00 67781 1/10/03 1/31/03 AMERICAN LIBRARY ASSOC 78.30 78.30 67782 1/10/03 1/31/03 A~K UNIFORM SERVICE INC 38.94 38.94 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 WOODBURN LIVE C I T Y 0 F W 00 D B U R N PAGE DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE =============================================== ........ ============================================= ..... =========================== 67783 1/10/03 1/31/03 ARCH WIRELESS 201.94 201.94 67784 1/10/03 1/31/03 AWARDS AND ATHLETICS 7.50 7.50 67785 1/10/03 1/31/03 BAY MEDICAL COMPANY 341.60 341.60 67786 1/10/03 1/31/03 BOLDT, CARLISLE & SMITH LLC 2,345.00 2,345.00 67787 1/10/03 1/31/03 BROOKS PRODUCTS 692.00 692.00 67788 1/10/03 1/31/03 BULLDOG VIDEO 300.00 300.00 67789 1/10/03 1/31/03 CA/qBY SA~-D & GRAVEL CO 428.45 428.45 67790 1/10/03 1/31/03 CAJqBY TELEPHONE ASSOC 39.90 39.90 67791 1/10/03 1/31/03 CASCADE bUT & BOLT 47.56 47.56 67792 1/10/03 1/31/03 CHEMEKETA CO~4MUNITY COLL 630.72 630.72 67793 1/10/03 1/31/03 CHEMSEARCH 570.86 570.86 67794 1/10/03 1/31/03 CITY OF WOODBURN 225.00 225.00 67795 1/10/03 1/31/03 COASTWIDE LA~BORATORIES 1,171.33 1,171.33 67796 1/10/03 1/31/03 CORPORATE EXPRESS 1,417.34 I,~17.34 67797 1/10/03 1/31/03 CRANE & MERSETH 3,397.50 3,397.50 67798 1/10/03 1/31/03 CTL CORPORATION 199.00 199.00 67799 1/10/03 1/31/03 DAILY JOURNAL OF COMMERCE 39.00 39.00 67800 1/10/03 1/31/03 DAVISON AUTO FARTS 44.76 44.76 67801 1/10/03 1/31/03 DEMCO INC 109.89 109.89 67802 1/10/03 1/31/03 DEFT. OF ENVIR. QUALITY 209.88 209.88 67803 1/10/03 1/31/03 ELDERCRAFTS RSVP 227.00 227.00 67804 1/10/03 1/31/03 EMPLOYERS OVERLOAD 132.00 132.00 67805 1/10/03 1/31/03 ESCHELON TELECOM INC 1,735.00 1,735.00 67806 1/10/03 1/31/03 FARMWORKERS HOUSING 325.00 325.00 67807 1/10/03 1/31/03 FRANKLIN COVEY 53.92 53.92 67808 1/10/03 1/31/03 GALE GROUP 271.24 271.24 67809 1/10/03 1/31/03 GREY HOUSE PUBLISHING 136.00 136.00 67810 1/10/03 1/31/03 HERSHBERGER MOTORS 108.00 108.00 67811 1/10/03 1/31/03 IKON OFFICE SOLUTIONS 267.58 267.58 67812 1/10/03 1/31/03 INDUSTRIAL WELDING SUPPLY 31.50 31.50 67813 1/10/03 1/31/03 INGRAM DIST. GROUP 2,035.11 2,035.11 67814 1/10/03 1/31/03 JENSEN DRILLING CORP 4,845.00 4,845.00 67816 1/10/03 1/31/03 KIWANIS CLUB OF FRENCH PRAIRIE 30.00 30.00 67817 1/10/03 1/31/03 LAWRENCE COMPILNY 200.00 200.00 67818 1/10/03 1/31/03 LEGISLATIVE COUNSEL COMM 12.00 12.00 67819 1/10/03 1/31/03 LEISURE ARTS 29.91 29.91 67820 1/10/03 1/31/03 MADER. A CINEVIDE0 INC. 100.34 100.34 67821 1/10/03 1/31/03 MARGOT COMLEY 50.00 50.00 67822 1/10/03 1/31/03 MARION COUI~Y CLERK 21.00 21.00 67823 1/10/03 1/31/03 MARION COUNTY SOLID WASTE 30.00 30.00 67824 1/10/03 1/31/03 MARSHALL CAVENDISR CORP. 97.94 97.94 67825 1/10/03 1/31/03 MAULDING CONSTRUCTION 455.00 455.00 67826 1/10/03 1/31/03 METROFUELING, INC. 2,033.58 2,033.58 67827 1/10/03 1/31/03 MICRO M3%RKETING ASSOCIATES 64.79 64.79 67828 1/10/03 1/31/03 NAT'L SOCIETY OF PROF ENG 190.00 190.00 67829 1/10/03 1/31/03 NEW WORLD SYSTEMS 34,129.20 34,129.20 67830 1/10/03 1/31/03 NORTHWEST NATURAL G/kS 6,441.02 6,441.02 67831 1/10/03 1/31/03 OR DEPT OF TRANSPORTATION 62.45 62.45 67832 1/10/03 1/31/03 OR RECREATION & PARKS ASSOC 25.00 25.00 67833 1/10/03 1/31/03 OREGON BUILDING OFFICIALS 45.50 45.50 67834 1/10/03 1/31/03 OREGON NATI/R_A.L STEP 200.00 200.00 67835 1/10/03 1/31/03 PAR. ACLETE PRESS INC 98.92 98.92 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 . O0 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 .00 .00 .00 WOODBURN LIVE C I T Y O F W 00 D B U R N PAGE DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE =================================================================== ............. =================================== .............. 67836 1/10/03 1/31/03 PARSONS CHURCH GROUP 55.89 55.89 67837 1/10/03 1/31/03 PIONEER GLASS 55.00 55.00 67838 1/10/03 1/31/03 POOL & CREW 59.95 59.95 67839 1/10/03 1/31/03 PORTLAND GENERAL ELECTRIC 61,231.10 61,231.10 67840 1/10/03 1/31/03 PUBLIC WORKS SUPPLY INC 332.08 332.08 67841 1/10/03 1/31/03 QWEST 2,733.29 2,733.29 67842 1/10/03 1/31/03 REGENT BOOK COMPANY 41.21 41.21 67843 1/10/03 1/31/03 RELIABLE OFFICE SUPPLIES 177.40 177.40 67844 1/10/03 1/31/03 SCOTT PERRY 200.00 200.00 67845 1/10/03 1/31/03 SE/~L TECH INC 5,896.64 5,896.64 67846 1/10/03 1/31/03 SIEMENS BUILDING TECH INC 534.00 534.00 67847 1/10/03 1/31/03 SIERP~A SPRINGS 122.50 122.50 67848 1/10/03 1/31/03 SKAGGS PUBLIC SAFETY UNIFORMS 206.95 206.95 67849 1/10/03 1/31/03 SOUTHERN OR REGIONAL SERV INST 40.00 40.00 67850 1/10/03 1/31/03 SPRINT 260.71 260.71 67851 1/10/03 1/31/03 STATE FARM INSUP~ANCE 5.00 5.00 67852 1/10/03 1/31/03 STELLLER SUPPLY CO. 1,800.00 1,800.00 67853 1/10/03 1/31/03 SUNSET BOOKS 35.87 35.87 67854 1/10/03 1/31/03 Templeton's Body Shop & Garage 2,235.75 2,235.75 67855 1/10/03 1/31/03 TACOMA SCREW 81.10 81.10 67856 1/10/03 1/31/03 TEK SYSTEMS INC 1,104.00 1,104.00 67857 1/10/03 1/31/03 UNITED DISPOSAL SERVICE 2,139.57 2,139.57 67858 1/10/03 1/31/03 UNITED STATES POSTAL SERV 637.00 637.00 67859 1/10/03 1/31/03 UNOCAL:ERNIE GP~A~AM OIL 540.01 540.01 67860 1/10/03 1/31/03 VERIZON WIRELESS 47.77 47.77 67861 1/10/03 1/31/03 VOLODYMRYR GOLOVAN 90.00 90.00 67862 1/10/03 1/31/03 WILLAMETTE CF, AP RED CROSS 45.00 45.00 67863 1/10/03 1/31/03 WOODBURN FAMILY CLINIC 258.00 258.00 67864 1/10/03 1/31/03 WOODBtTRN INDEPENDENT 36.00 36.00 67865 1/10/03 1/31/03 WOODBLrRN RENT-ALL 9.99 9.99 67866 1/10/03 1/31/03 YES GMAPHICS 754~05 754.05 67867 1/31/03 1/31/03 VALLEY MAILING SERVICE INC 787~50 787.50 67868 1/31/03 1/31/03 EAGLE WEB PRESS 850.21 850.21 67869 1/31/03 1/31/03 PAUL A RAMIREZ 800.00 800.00 67870 1/31/03 1/31/03 OREGON LIBRARY ASSN 90.00 90.00 67871 1/31/03 1/31/03 VALLEY MAILING SERVICE INC 712.80 712.80 67872 1/17/03 1/31/03 Alaskan Copper & Brass Company 141.08 141.08 67873 1/17/03 1/31/03 ADVANCED LASER IMAGING INC 224.75 224.75 67874 1/17/03 1/31/03 AJ3ROTEK INC 100.00 100.00 67875 1/17/03 1/31/03 ALEXIN ANALYTICAL 933.00 933.00 67876 1/17/03 1/31/03 ARCH WIRELESS 49.26 49.26 67877 1/17/03 1/31/03 AT & T 15.61 15.61 67878 1/17/03 1/31/03 BI-NL~RT CORPORATION 60.12 60.12 67879 1/17/03 1/31/03 BLUMENTHAL UNIFORM & EQUIPMENT 260.05 260.05 67880 1/17/03 1/31/03 BOCHSLER HARDWARE CO 103.95 103.95 67881 1/17/03 1/31/03 BR3%NOM INSTRUMENT CO 72.02 72.02 67882 1/17/03 1/31/03 CALIFORNIA CONTPACTORS SUPPLIE 342.80 342.80 67883 1/17/03 1/31/03 CRYSTAL SPRINGS WATER CO 49.00 49.00 67884 1/17/03 1/31/03 CTL CORPOP~ATION 685.10 685.10 67885 1/17/03 1/31/03 DE HAAS & ASSOCIATES INC 375.00 375.00 67886 1/17/03 1/31/03 EAGLE WEB PRESS 789.00 789.00 ~7887 1/17/03 1/31/03 E~TVIRO-CLEAN EQUIPMENT 223.23 223.23 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 00 00 00 00 00 00 00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 WOODBURN LIVE C I T Y 0 F W 0 0 D B U R N PAGE DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE 67888 1/17/03 1/31/03 ESCHELON TELECOM INC 157.50 157.50 67889 1/17/03 1/31/03 EVENT SOLUTIONS, INC. 970.00 970.00 67890 1/17/03 1/31/03 FAMILIAN NW 85.35 85.35 67891 1/17/03 1/31/03 FRANK M MASON 65.00 65.00 67892 1/17/03 1/31/03 }{ACH CHEMICAL CO. 200.13 200.13 67893 1/17/03 1/31/03 HT3GGINS INSUR~CE AGENCY 486.16 486.16 67894 1/17/03 1/31/03 INTERN'TAL ASSOC CHIEFS P 100.00 100.00 67895 1/17/03 1/31/03 IOS CAPITAL 950.28 950.28 67896 1/17/03 1/31/03 JOY CONSTRUCTION 1,520.41 1,520.41 67898 1/17/03 1/31/03 LANGUAGE LINE SERVICES 262.68 262.68 67899 1/17/03 1/31/03 LEAGUE OF OREGON CITIES 539.96 539.96 67900 1/17/03 1/31/03 MILES CHEVROLET 44.58 44.58 67902 1/17/03 1/31/03 NATIONAL WATERWORKS INC 4,700.00 4,700.00 67903 1/17/03 1/31/03 NEW WORLD SYSTEMS 7,~8.57 67904 1/17/03 1/31/03 NORCOM 23,213.00 23,213.00 67905 1/17/03 1/31/03 NORTH CREEK ANALYTICAL INC 259.20 259.20 67906 1/17/03 1/31/03 NORTHWEST ELEVATOR CO 900.00 900.00 67907 1/17/03 1/31/03 OACA TREASURER - DONITA WALKER 50.00 50.00 67908 1/17/03 1/31/03 ONE CALL CONCEPTS, INC 62.10 62.10 67909 1/17/03 1/31/03 OR DEPT OF MOTOR VEHICLE 67.00 67.00 67910 1/17/03 1/31/03 OR DEPT OF TRANSPORTATION 50.07 50.07 67911 1/17/03 1/31/03 OR MECHANICAL OFFICIALS ASSOC 25.00 25.00 67912 1/17/03 1/31/03 OREGON CITY PLANNING DIRECTORS 50.00 50.00 67913 1/17/03 1/31/03 OREGON DEPT OF CONSUMER 1,609.16 1,609.16 67914 1/17/03 1/31/03 OREGON DISTRICT ATTORNEYS ASSO 95.00 95.00 67915 1/17/03 1/31/03 OREGON LAW REVIEW 28.00 28.00 67916 1/17/03 1/31/03 OREGON YOUTH AUTHORITY 8,780.00 8,780.00 67917 1/17/03 1/31/03 PAUL'S SMALL MOTOR SERV 509.63 509.63 67918 1/17/03 1/31/03 PLATT ELECTRIC CO 27.55 27.55 67919 1/17/03 1/31/03 QWEST 26.53 26.53 67920 1/17/03 1/31/03 RED WING SHOE STORE 274.99 274.99 67921 1/17/03 1/31/03 ROCK SPRINGS GUEST RlkNCH 162.00 162.00 67922 1/17/03 1/31/03 ROGERS MACHINERY COMPANY INC 236.09 236.09 67923 1/17/03 1/31/03 S.O.S. LOCK SERVICE 276.95 276.95 67924 1/17/03 1/31/03 Sase 202.90 202.90 67925 1/17/03 1/31/03 SIGN WORKS OF OREGON INC 980.00 980.00 67926 1/17/03 1/31/03 STEVE NEWPORT 139.93 139.93 67927 1/17/03 1/31/03 T.M. BERG CONSTRUCTION CO 9,980.00 9,980.00 67928 1/17/03 1/31/03 VIKING OFFICE PRODUCTS 131.38 131.38 67929 1/17/03 1/31/03 VP CONSULTING INC 400.00 400.00 67930 1/17/03 1/31/03 W.W. GRAINGER INC 456.20 456.20 67931 1/17/03 1/31/03 WATERSHED INC 32.31 32.31 67932 1/17/03 1/31/03 WHEEL GRAPHICS 321.95 321.95 67933 1/17/03 1/31/03 WILSONVILLE LOCK WORKS 317.00 317.00 67934 1/17/03 1/31/03 WINTERBROOK PLA~ING LLC 23,101.75 23,101.75 67935 1/17/03 1/31/03 WOLFERS HEATING & AIR CON 178.40 178.40 67936 1/17/03 1/31/03 YES GRAPHICS 3,226.00 3,226.00 67937 1/31/03 1/31/03 CITY OF WOODBUP, N PETTY CASH 112.67 112.67 67938 1/31/03 1/31/03 HARVEY'S COMEDY CLUB 110.00 110.00 67939 1/24/03 1/31/03 ABBY'S PIZZA INN 35.80 35.80 67940 1/24/03 1/31/03 ABLE CRANE INC 185.00 185.00 67941 1/24/03 1/31/03 AEROTEK INC 145.00 145.00 .00 .00 .00 .00 ,00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 ,00 .00 .00 .00 .00 .00 .00 .00 .00 ,00 .00 .00 O0 O0 O0 O0 O0 O0 O0 .00 .00 .00 ,00 .00 ,00 .00 ,00 O0 O0 O0 O0 O0 O0 .00 .00 WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE 7 DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE =================================================== ..................... ============================================================ 67942 1/24/03 1/31/03 AMERICAN LEGAL PUBLISHING CORP VOID 50.00 .00 .00 67943 1/24/03 1/31/03 AT&T WIRELESS 441.00 441.00 67944 1/24/03 1/31/03 AWARDS AND ATHLETICS 6.50 6.50 67945 1/24/03 1/31/03 BI-N[ART CORPORATION 27.99 27.99 67946 1/24/03 1/31/03 BLUMENTPIAL UNIFORM & EQUIPMENT 40.00 40.00 67947 1/24/03 1/31/03 BRINKS HOME SECURITY 372.98 372.98 67948 1/24/03 1/31/03 BROWN & CALDWELL 4,510.00 4,510.00 67949 1/24/03 1/31/03 BSN SPORTS 90.15 90.15 67950 1/24/03 1/31/03 C. J. HANSEN CO., INC. 347.25 347.25 67953 1/24/03 1/31/03 CORINNE CLINE 65.00 65.00 67954 1/24/03 1/31/03 CORPORATE EXPRESS 667.15 667.15 67955 1/24/03 1/31/03 CPJtNE & MERSETH 7,398.67 7,398.67 67957 1/24/03 1/31/03 D~ER SHOE MFG CO 103.95 103.95 67959 1/24/03 1/31/03 DEPT. OF ENVIR. QUALITY 147,792.37 147,792.37 67960 1/24/03 1/31/03 DR. MONCHIT0 ENTENA 120.00 120.00 67961 1/24/03 1/31/03 DUTY FENCE COMP~NY INC 1,950.00 1,950.00 67962 1/24/03 1/31/03 EMERGENCY SERV CHAPLAINCY INC 1,500.00 1,500.00 67963 1/24/03 1/31/03 FRY'S ELECTRONICS 192.89 192.89 67964 1/24/03 1/31/03 G.K. MACHINE 211.73 211.73 67965 1/24/03 1/31/03 IKON OFFICE SOLUTIONS 311.94 311.94 67966 1/24/03 1/31/03 INSIGHT PUBLIC SECTOR 1,886.00 1,886.00 67968 1/24/03 1/31/03 IOS CAPITAL 364.09 364.09 67969 1/24/03 1/31/03 JOHNSTONE SUPPLY 436.24 436.24 67970 1/24/03 1/31/03 JON JOP~NSON 675.00 675.00 67971 1/24/03 1/31/03 JOY CONSTRUCTION 1,933.24 1,933.24 67972 1/24/03 1/31/03 KERR CON~fRACTORS INC 1,250.00 1,250.00 67973 1/24/03 1/31/03 Landa Water Cleaning Systems 226.80 226.80 67974 1/24/03 1/31/03 METRO PROPERTY MA/~AGEMENT LLC 3,811.44 3,811.44 67975 1/24/03 1/31/03 METROFUELING, INC. 1,461.34 1,461.34 67976 1/24/03 1/31/03 MORSE BROS INC 3,459.45 3,459.45 67978 1/24/03 1/31/03 NEXTEL COMMUNICATIONS 909.58 909.58 67979 1/24/03 1/31/03 NIKITA SANAROV 10.00 10.00 67980 1/24/03 1/31/03 OFFICE ~J%X CREDIT PLAN 179.99 179.99 67982 1/24/03 1/31/03 PAP~z%MOLTNTSUPPLY CO 103.24 103.24 67984 1/24/03 1/31/03 PUBLIC SAFETY CENTER INC 109.28 109.28 67986 1/24/03 1/31/03 S&S WORLDWIDE 958.73 958.73 67987 1/24/03 1/31/03 SKAGGS PUBLIC SAFETY UNIFORMS 83.99 83.99 67988 1/24/03 1/31/03 STATE OF OREGON CORP DIVISION 20.00 20.00 67989 1/24/03 1/31/03 Templeton's Body Shop & Garage 92.25 92.25 67990 1/24/03 1/31/03 TAYLOR ELECTRIC SUPPLY 57.60 57.60 67992 1/24/03 1/31/03 UNOCAL:ERNIE GP~AHAM OIL 674.19 674.19 67993 1/24/03 1/31/03 VIKING OFFICE PRODUCTS 22.94 22.94 67994 1/24/03 1/31/03 W.W. GP~AINGER INC 311.19 311.19 67995 1/24/03 1/31/03 WDBRN CHAMBER OF COMMERCE 8,972.00 8,972.00 67997 1/24/03 1/31/03 YES GP, APHICS 2,507.93 2,507.93 67998 1/31/03 1/31/03 VALLEY MAILING SERVICE INC 587.25 587.25 67999 1/31/03 1/31/03 ROBERT RODRIGUEZ 2,081.26 2,081.26 68076 1/31/03 1/31/03 Kezia MacAlistaire 70.09 70.09 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 0O 00 00 00 00 00 00 00 00 00 .00 BANK AP RECONCILED TOTAL: 356 CHECKS BANK AP VOIDED TOTAL . : 3 CHECKS .00 .00 .00 .00 .00 .00 .00 .00 .00 O0 O0 O0 O0 O0 O0 O0 O0 O0 .00 776,411 . 08 776, 411 . 08 . 00 172 . 95 . 00 . 00 WOODBUR-N LIVE C I T Y O F W 0 0 D B U R N PAGE DATE 2/10/03 AP0470 TIME 14:53:31 UPDATE RECONCILED CHECKS VEEOT CHECK VOID CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE RECONCILED TOTA~L: 356 CHECKS VOIDED TOTAL . : 3 CHECKS ================x ================= 776,411.08 776,411.08 .00 172.95 .00 .00 JOU!~NAL NUMBER : 0301391 CITY OF WOODBURN Community Development 8G MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5250 Date: To: From: Subject: MARCH 3, 2003 Jim Mulder, Community Development Director Building Division Building Activity for February 2003 2001 2002 2003 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 11 $1,459,417 12 $1,598,656 7 $1,078,565 Multi Family 0 $0 1 $4,500,000 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds & Alts 2 $190,700 4 $38,800 2 $4,800 Industrial 0 $0 0 $0 0 $0 Commercial Value 0 $0 2 $5,542,204 4 $321,200 Signs, Fences, Driveways 10 $33,570 3 $9,095 1 $2,200 Manufactured Homes 0 $0 3 $189,558 0 $0 TOTALS 23 $1,683,687 25 $11,878,313 13 $1,406,765 Fiscal Year (July 1- $11,485,197 $48,517,077 $14,123,675 June 30) to Date I:\Community Development~Bldg\Building Activity~BldgAct-2003\Bldg Activity MemoCactivity - FEBUARY 03.wpd 31 PLANNING PROJECT TRACKING SHEET. Revised: 3-3-03 Mail Notice Final PC Mail Notice Project Date Deemed 120-Day Facilities Notice to Post sir Rpt PC Order Final Notice to Post Sff Rpt CC Ord. CC Ord. Applicant Desotpt~on Received Complete Date Planner Referrals Meeting for PC Paper Proped7 Due Headn~] Due Order for CC Papers Property Due Headn(:j Due Adoption Annex business Anx pad( into the ~9-01, Coqxxate limits 10/14/99 UGB Wally Lien of the City. 06/01/99 N/A Jim cont. off ~-~'1, ZC Establish the IL calendar DR 02-19, ANX CS o¢ 828 Parr Rd. water Inc~e 01 '~4, ZC Woodtxtm t~atl'nent lY~nt 04/24/01 0s,~24~1 Naomi 02/21/03 02/21/03 03/03/03 03/06/03 03/13/03 CU 02-08 05/23/02 CPMA Tim 3~o7~2 Cont. 01/27/03 12/09/02 01~3, ZC 373G, atchSt. 12/13/01 N/A Naomi 04/05/02 N/A 05/03/02 05/03/02 05/13/02 05/16/02 6/13/02 07/04/02 07/11/02 11/19/02 11/19/02 11/27/02 01/06/03 01/22/03 Appealed 01-07 Doman C. omp~e o4~o~2 cont. 01/13/03 to LUBA 6/27/02 Annexa'aoa and ZC ANX from County ~2-O1 ZC RSSAn:hae<:~ Commem~ltoCG 0~/28/02 IncomlY~ete Naomi 02-02 et 600 N. Pacific 08/02/02 Hwy. DR 02-09 Salvador Change use from 08~23/02 Lados retail 1o dance 07r2c=~2 Incomplete Naomi hen Sign Code Vadance 09/23/02 01/09/03 VAR Ray-O-Li~ Waived by continued 02.05 Signs. mc. fo~ Be, Aart. 1600 Mt. 08/23/02 Incomplete Naomi N/A 12/20/02 12/20/02 N/A 12/31/02 01/02/03 Hood Ave. 1Z/09~02 applicant off calendar CU 46~ sf chemical Waived by 02-03. City of t~g. et Aqua~ 10/25/02 1 2/02/02 Naomi 03/21103 N/A 03/31/03 04/03/03 04/10/03 DR 02-11 W°°dbum Cemer applicant -- 02-10. 7.664 sf office VAR Scott Beck b~dg. at 1385 10/23/02 11/21/02 Naomi DR 10.250 sf eddl~x~ Incomplete 02-12, Coastal Coastal Farm bldg 11/22/02 12r20~2 VAR Farm Vamnce to wa. ComiY, ete 06/27/03 Naomi 02/28/03 03/07/03 03-01 n~u~emem. 02/28~3 PAGE 1 PLANNING PROJECT TRACKING SHEET Mail Notice Final PC Mail Notice Project Date Deemed 120-Day Facilities Notice to Post Sff Rpt PC Order Final Notice to Post Sff Rpt CC Ord. CC Oral ApFgioantDescription ReceivedComplete Date Planner ReferralsMeetin~lfor PC Paper Property Due Headn~l Due Order for CC Papers Proper17 Due Headn~l Due Adoption 13~ 02-13 Quadrus. Instal an ATM kiosk lecomptote Inc. at 1530 N. Pact~c 11/26/0212/24/02 Admin. Appeal Hwy. Ste 100 Co4~plete05/17/03 Victor 01/17/03 N/A N/A N/A N/A 02/19/03 N/A ends 01117/03 03/11/03 Pmpose<:136 unR OR 02-14, elderty ap[ pmiec-t VAR o~ Cam~ 02-0~, ZA Rambeau Proposal 20% Incomplete01/03/03 05/06/03 02-03, Dev. Co setbackreduc~°n from of intedor 24 It. 12/06/02Complete 06/06/03Ext* Naomi 01/28/03 02/14/0303/07/03 N/A 03/17/03 03/20/03 EXCP I:m3perty k3es & 01/O6/03 0~-02 variance to number of pmtJng spaces. Pti 02-01, Proposed 80 to~ to PUD John Baker be develeoed into 3 12J23/02Incomplete Naomi 02-03 phases. 01/22/O3 eM 02-04, City of 400 sf. wel house at DR 02-¶ 5 Woodbum 515 $. Se{~emier 17J16/02~te01/15/03 Naomi 03/07/03 N/A 03117103_03/20/0303/27/03 3,8(X) sf water treatment p~nL CU 02-05, City of backwash tank &12/16/02Incomplete DR 02-16Woodbum OOO,OOO galo~ 01/15/03 Naomi 03~07~03 N/A 03117/03 03/20/0303/27/03 stoe~ge reservoe'. 1084 Countn~ Club Rd. 3.800 sf water ~n! plant. CU 02-0~, C~y of flRem. 80.000 gallon Incomplete becSoeash tank.12/16/02 Naomi 03~07~03 N/A 03/17103 03~20~0303/27/03 DR 02-17Woodbum 1.T00.000 ga,,on 0t/*~ 5/03 -- CU 02-07, DR 02-18, City of 3.730 sf water EXCP Woedbum system contro~ 12/16/02tncomplete 01/15/03 Naomi 02/21/03 N/A 03/03/03 03/06/0303/13/03 center. Young St. Per*dfio~ see ioto two PAR WinCo tots of 1.39 ~cres & Complete Admin. 02-02 Foods. Inc. 83 OO acres k:~cated 12/20/02 05/17/03 Victor 11/17/02 N/A N/A at 30O woodlend 1/17/03 02/26/03_ Ave. PLANNING PROJECT TRACKING SHEET Mail Notice Final PC Mail Notice Pfojecl Date Deemed 120-Day Facilities Notice to Post Stf Rpt PC Order Final Notice to Post St/Rpt CC Ord. CC Ord ApplicantDesc~ptk)n ReceivedComplete Date Planner ReferralsMeeting for PC Paper Property Due Heafin~ Due Order for CC Papers Proped¥ Due Headn~l Due Adoption Adjust 13~o13e~y ~nes between Tax Lot Incomplete PtA Fl°3~d & #2500 bcated south Gladys of E. L[m;oln St.. north 12/30/02O1/28/03 Admin. ~12-06 Lenhardt of Y¢~.~ St.. west of c'__.4:)mplete 05/30/03 Victor N/A Catch St & East of O1/30/03 03/15/03 Os~rald St. Change I~e use ~ DR 03-01~ cardealem~ip ~ retail 01/27/03incomplete In--ts sales at 770 N 02/26/03 Victor P~cific Hwy. PI.~ FIO~I & Adjust property ~,.es Complete Admln. 03-~¶ Gladys between Tax Lots 01/30/03 05/30/03 Victor N/A Lenhardt ~3000 & 330O 01/30/03 03115103 Request f~ a 97 SUB ~ RS subdivisio~ 02/07/03 V~ctor 03-01 De~,~m~t Montebello 3. ,a, NX ~ , Food ZC ~3-01Se~tces of Annexafio~ & Zone America Change 02/19/03 Jim C[l{)3.~1, Woodbum 5.520sfaddifionto' DR ~ Imam District Hwy. 214 Fire 02/28/03 Victor Station PAGE 3 LONG RANGE PROJECTS Mail Notice Final PC Mail Notice Project Date Deemed 120-Day Facilities Notice to Post Stf RptPC Order Final Notice to Post Sff Rpt CC Ord. CC Ord. ApplicantDesc~ption ReceivedComplete Date Planner Refen'als Meeting for PC Paper Prope~ iDue Headn~l Due Order for CC Papers Propert~ Due Headn(~ Due Adoption R~! ~ ~- -~e~ on John/Jim R~4~km ~m<l ~o ~e Jim ~ wo~ o~ update Jim Ululate ~ Consultant has begun ~ wo~'k o~ grant. Jim y Development~Planning\Ofl'~er~Planning Case Log PAGE4 1',.3 0 (/)03 ZZ 0 --~ m ~zo ~r cr .m. .'D. ~ 0000 0000 0~ ® C 8 C~D (-C) ~_~ (DO ~2l- O> 0 0 0 0 0 O> ~0 O~ o ~ 000 (D 00 0 mO '<0 131 ~ ::;Oz O03 · .nO ~ ~ ~ 0 .-I m 0 " ITl rn ~- ~ ~ ('3 0 o o o 0 "0 o ~' 0 0 ~ 0 3> 0 m 5' WOODBURN PUBLIC LIBRARY MONTHLY REPORT FOR FEBRUARY 2OO3 81 III. I. CIRCULATION Current: 11,623 Adult: 8,710 Children: 2,913 In-House Use: 1,841 II. INTERLIBRARY LOAN Books Loaned: 1,265 Previous: 2002 2001 2000 CCRLS: In-State Special: Books Borrowed: 1,264 0 All Other In-State: 1 Out-Of-State: 0 1,045 CCRLS: In-State Special: 1,021 0 All Other In-State: 20 Out-Of-State: 4 11,719 11,838 12,854 REFERENCE Woodburn Referrals Other Total 2003 928 43 960 1,931 2002 1,115 78 1,266 2,459 2001 949 60 1,017 2,026 2000 928 60 1,009 1,997 Database Usage: July: 87 October: August: 134 November: September: 228 December: IV. COMPUTER USAGE 233 January: 458 720 February: 422 304 (not all data bases included) Adults: 2,031 Children: 898 Average per open hours: 9.15 Average per open hours: 4.05 LIBRARY SPONSORED PROGRAMS Adults: 6 No. Attending: Children: 28 No. Attending: VI. VOLUNTEER HOURS WORKED 185 784 218.75 VII. FINANCE $28,765.64 HOLDINGS 76,126 ($23,498.50 - CCRLS 1st & 2nd Quarter Reimbursements) ($3,214.00 - Oregon State Ready-To-Read Grant) New Adds For The Month of February: 1,483 IX. PATRON LOAN TYPES 14,697 Monthly Statistics: February 2003 36 Russell · Chief of Police Deborah H. Youmans · Deputy Chief 8J WOODB URN POLICE DEPARTMENT 270 Montgomery Street Woodburn, Oregon 97071 Pl~one: (503) 982-2345 FAX: (503) 982-2370 Date: To: February 10, 2003 John Mitcham, Safety Director Cambell Crane & Rigging Service PO Box 11347 Portland, OR 97211 RE: Street Closure for February 11, 2003 Under authority granted to the Chief of Police by City Ordinance and ORS 810.030 1 hereby authorize the closure of Country Club Rd. between North Boones Ferry Rd. and Patriot Street on February 11, 2003 between the hours of 08:00 AM and 2:00 PM for some work at the Qwest switching office that is in the public interest. If you need assistance in facilitating the safe and proper closure of the street please contact the Woodbum Street Department for assistance. Sincerely, Scott D. Russell, Chief of Police CC: Fil~ City Administrator 37 MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrato.r~. Public Works Program Manager //~'~' Oregon Medical Assistance Program Brokerage March 5, 2003 Last year Marion, Polk and Yamhill counties along with the Salem Transit District formed an ORS 190 organization called the Chemeketa Area Regional Transportation System. The primary purpose of the organization was to provide an administrative framework for a brokerage to provide Medicaid and Oregon Health Plan (OHP) transportation services. All Medicaid and OHP eligible persons who have no other means of transportation will call the brokerage instead of individual case workers to schedule medical transportation. The brokerage will have purchase agreements with transportations providers and would schedule the most cost effective transportation available. Oregon Medical Assistance Program (OMAP) brokerages are currently in place in four other multi-county districts within the state and the goal is to have the system in place in all counties. The system locally will be called TripLink and is administered by Salem Area Transit. The transit district has contracted with a private firm, ATCJancom, Inc., to provide for operation of the brokerage call center which will take all transportation requests and schedule all trips for Medicaid and OHP eligible persons in the three county area. The operation of the brokerage is funded from federal and state sources. The plan is for the brokerage to begin operation this spring in Polk County. After a trial period to work out any problems that are encountered with the system, service will be expanded to Yamhill County and finally to Marion County which has the largest number of Medicaid and OHP eligible persons. It is anticipated that the service will begin in Marion County this summer. The city's fixed route bus system and Dial-A-Ride service are services that fit into the transportation provider system that will be part of the brokerage. Taxicabs, private van services and stretcher car services are other types of providers that will be part of the brokerage. The city will be required to enter into a blanket purchase agreement with Salem Transit District to provide brokerage service. The brokerage will then reimburse the city for any transportation service provided to Medicaid and OHP eligible persons. When the agreement is received, a resolution authorizing the city to enter into the agreement will be provided to council for approval. 38 IOA To: From: Date: Subject: Mayor and Council Ben Gillespie, Finance Director thro~~ John Brown, City Administrator ~ March 4, 2003 2002-2003 Supplemental Appropriations Recommended Action:: Conduct the public hearing, receive public comment, and adopt the Ordinance contained in your agenda under General Business. Background: Each year in January staff performs a thorough review of financial operations and recommends changes to the budget based on current estimates of revenue and expenditures. Financial Implications: This proposed revision to the 2002-03 budget adjusts Beginning Fund Balance to actual for all funds where the variance is greater than $10,000. For all other funds the difference is immaterial and no change is proposed. The City began 2002-03 with $3,576,962 more in Fund Balance than what was anticipated in the budget. Although Beginning Fund Balance in the aggregate exceeded expectations, Fund Balance in the General Fund is $110,338 below the 2002-03 budget. This is largely due to miscalculating the T & E Service Fees for last year. The ordinance allows for a fee of 0.1% of the value of the improvement. The revenue was mistakenly calculated at 1.0% of the value. The effects of the recession in the national economy are just now showing up in Woodburn's revenue figures. Revenue estimates of Property Taxes, Building Permit Revenue, Water Revenue, and Sewer Revenue, have all been reduced to reflect the current economic conditions. Based on current receipts and the history of collections, Property Taxes are estimated to be $94,393 (1.9%) less than budgeted. The suit over Qwest Franchise Fees has been resolved in favor of Oregon cities. While the suit was pending this revenue was budgeted at $-0-. The budget can now be increased $131,151 to reflect Qwest's renewal of payments. The budget for T & E Service Charge ($200,000) was overstated by $192,000 for 2002-03. The ordinance authorizes charging 0.1% of the value of the new construction to support Planning. In 2001-02 this was misinterpreted to be 1.0%. Since adoption of the 2002-03 budget the Woodburn Police Department has obtained grants ($7,000) to pay overtime wages for officers to enforce seatbelt and DUII laws. The department has entered an agreement with the Woodbum School District ($2,600) to compensate the City for overtime required to patrol high school events. The department has incurred additional overtime costs investigating two homicides. The budget is amended to reflect and increase in Police overtime of $25,000. Of this amount $9,600 is paid from grants and the school district reimbursement. $15,400 is funded from Contingencies. 159 Full implementation of the Police Records Management System has been delayed, requiring the purchase of one additional quarter of service from RAIN at a cost of $6,000. In June 2002 the Marion County Sheriff's office notified the City of their intent to terminate their intergovernmental agreement and move out of the North Marion County Justice Center. This resulted in an increase in the City's share of the costs of utilities and shared services for the complex. $7,162 is needed to pay the additional utilities costs. Recently the City of Mt Angel has agreed to participate in the Police Records Management System, and the City of Silverton has increased its commitment to include the acquisition of Mobile Data Terminals. Silverton's commitment is a one time fee of $7,000. This along with the annual agreement with the City of Mt. Angel will result in additional net revenue of $10,000. The Parks Department has secured a grant from the Drug Free Communities Support Program through Woodbum Together to operate the Teen Scene program. Funding will pay for salaries and benefits to operate the program. Expenses and grant revenue are increased $41,855. Planning Fees are increased $40,000 to $80,000 to reflect current estimates of activity for 2002- 03. Community Development's Periodic Review project began in 2001-02 and continues this year. This year's costs are estimated to be $60,190. $35,000 of this will be funded by state grants. $25,190 was originally budgeted in 2001-02, but is carried forward to this year. That amount is funded by a reduction in Contingencies. As part of its Community Outreach efforts, the City has begun publishing a quarterly bi-lingual (Spanish and English) newsletter. The cost is partially defrayed by sponsorships. The remainder ($4,125) is paid by the City. Management is aware of the importance of suitable, ergonomic furniture in promoting office workers' health and safety. Replacement furniture in the City Administrator's office is necessitated by a change in personnel. This is an opportunity to create a consistent, modem look in the office that is often the public's first impression of the City. $ 3,825 is appropriated for the purchase of office furniture. As noted previously, the effects of the recession in the national economy are just now showing up in Woodbum's revenue figures. Revenue estimates of Property Taxes, Building Permit Revenue, Water Revenue, and Sewer Revenue, have all been reduced to reflect the current economic conditions. Based on current estimates of building activity for the year, Building Permit Revenue is reduced $109,200. This leaves a Building Fund Contingency of $194,534, which is 67.0% of the expenditure budget. The Police Records Management System project costs have increased from initial estimates due to unforeseen variations in charges for system installers and $7,153 required to upgrade a server that turned out to be inadequate for the task. To complete the installation of the RMS this fiscal year requires an additional $12,000. Page 2 40 $296,000 was budgeted for implementation of the Financial Management System in 2001-02. By June 30 $180,000 of the project had been completed, leaving $116,000 to be carried forward to the current year. The project is expected to be completed in March 2003. Collections of Parks' SDC's from the Country Meadows project was expected in 2002-03. Those fees were not collected until the occupancy permit was issued in December 2002. The effects of the recession in the national economy are just now showing up in Woodbum's revenue figures. Revenue estimates of Property Taxes, Building Permit Revenue, Water Revenue, and Sewer Revenue, have all been reduced to reflect the current economic conditions. Based on current estimates Water Revenue is reduced $30,624, leaving a Contingency in the Water Fund of $64,080, which is 3.3% of budgeted expenditures. Sewer Revenue is reduced $32,924 leaving a Contingency of $398,554 in the Sewer Fund, which is 19.5 % of budgeted expenditures. The following table is a tabulation of the proposed budget changes by fund: FUND CONTIN- FUND No. BALANCE REVENUE EXPENSES GENCIES General 001 (110,338) (18,545) 148,157 (277,040) Gen Op Reserv 092 133,527 133,527 Transit 110 18,410 18,410 Building 123 40,212 (109,200) (68,988) Housing Rehab 137 30,254 30,254 Street 140 130,485 130,485 City Gas Tax 169 58,307 58,307 GF ClP 358 103,695 128,000 (24,305) Sp Assessmt 360 88,509 88,509 StJStorm ClP 363 (89,106) (89,106) Parks CIP 364 (239,403) 216,000 (23,403) TI F 376 1,734,910 1,734,910 Storm SDC 377 581,266 581,266 Sewer Constr 465 (192,020) (192,020) Water Constr 466 (115,582) (115,582) Water 470 (43,088) (30,624) (73,712) Sewer 472 152,794 (32,924) 119,870 Water SDC 474 451,440 451,440 Sewer SDC 475 782,394 782,394 Central Stores 580 21,312 21,312 T & E 582 22,162 22,162 Facilities Maint 583 16,822 16,822 3,576,962 24,707 277,040 3,325,512 Contingencies in the General Fund are reduced $277,040. The remaining Contingencies are $569,571 which represents 7.3% of the General Fund expenditure budget. These changes are consistent with Oregon budget law. Page 3 To: From: Date: Subject: Mayor and Council Ben Gillespie, Finance Director throla~ John Brown, City Administrator ,~/~,/I March 4, 2003 2002-2003 Supplemental Appropriations Recommendation: That the Council adopt the attached ordinance making budget transfers and contingency appropriations. llA 42 COUNCIL BILL NO. Y ~'~ ;~ ORDINANCE NO. AN ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2002-2003 AND DECLARING AN EMERGENCY. WHEREAS, Oregon State Statute 294.480 allows for the adoption of a supplemental budget during a fiscal year to meet changes in financial planning, and WHEREAS, the Notice of Supplemental Budget Hearing and Financial Summary was published in the Woodburn Independent on March 5, 2003 as required under State budget law; and WHEREAS, the City Council held a public hearing on March 10, 2003 to give citizens an opportunity to comment on the proposed 2002-2003 supplemental budget, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the supplemental budget for fiscal year 2002-2003 is hereby adopted as set forth below. follows: Section 2. That fiscal year 2002-2003 revenues and appropriations are adjusted as Revenues Appropriations GENERAL FUND Revenue Adjustments: Beginning Fund Balance Franchise Revenue - Qwest Property Taxes (Current Year) Technical & Envir. Service Fees State Grant - Police Services Police Services Teen Scene Grant Planning Fees State Grant - Community Development Total General Fund Revenue Adjustments Appropriation Adjustments: Administrator's Office: Materials & Services Capital Outlay Police Department: Personnel Services Materials & Services Parks - Leisure Services: Personnel Services (110,338) 131,000 (94,000) (192,000) 9,600 10,000 41,855 40,000 35,000 (.128,883) 4,125 3,825 25,000 13,162 41,855 Page 1 - COUNCIL BILL NO. ORDINANCE NO. Revenues Appropriations Planning Division: Materials & Services Operating Contingency Total General Fund Appropriation Adjustments GENERAL OPERATING RESERVE FUND: Revenue Adjustment: Beginning Fund Balance Total Genl. Operating Res. Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Genl. Operating Res. Fund Appropriation Adjustment TRANSIT FUND: Revenue Adjustment: Beginning Fund Balance Total Transit Fund Revenue Adjustment Appropriation Adjustmeat: Operating Contingency Total Transit Fund Appropriation Adjustment BUILDING FUND: Revenue Adjustments: Beginning Fund Balance Building Permits Total Building Fund Revenue Adjustments Appropriation Adjustments: Operating Contingency Total Building Fund Appropriation Adjustments HOUSING REHABILITATION FUND: Revenue Adjustment: Beginning Fund Balance Total Housing Rehab. Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Total Housing Rehab. Fund Appropriation Adjustment STREET FUND: Revenue Adjustment: Beginning Fund Balance Total Street Fund Revenue Adjustment 133,527 133,527 18,410 18,410 40,212 (109,200) (68,988) 30,254 30,254 130,485 130~485 60,190 (277,040) 028,883) 133,527 133,527 18,410 18,410 (68,988) (68,988) 30,254 30,254 Page 2 - COUNCIL BILL NO. ORDINANCE NO. Appropriation Adjustment: Operating Contingency Total Street Fund Appropriation Adjustment CITY GAS TAX FUND: Revenue Adjustment: Beginning Fund Balance Total City Gas Tax Revenue Adjustment Appropriation Adjustment: Operating Contingency Total City Gas Tax Appropriation Adjustment GENERAL FUND CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Beginning Fund Balance Total General Fund CIP ReVenue Adjustment Appropriation Adjustmeat: Capital Outlay - Financial System Capital Outlay - Police Records Mgrnt Systems Operating Contingency Total General Fund CIP Appropriation Adjustment SPECIAL ASSESSMENT FUND: Revenue Adjustment: Beginning Fund Balance Total Special Assessment Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Total Special Assessment Fund Appropriation Adjustment STREET/STORM CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Beginning Fund Balance Total Street/Storm CIP Fund Revenue Adjustments Appropriation Adjustment: Operating Contingency Total Street/Storm CIP Fund Appropriation Adjustment PARKS CAPITAL IMPROVEMENT FUND: Revenue Adjustment: Beginning Fund Balance System Development Charges Total Parks CIP Fund Revenue Adjustment Expenditure Adjustment: Operating Contingency Total Parks CIP Fund Appropriation Adjustment Page 3 - COUNCIL BILL NO. ORDINANCE NO. Revenues 58,307 58,307 103,695 103._.2,695 88,509 88,509_ (89,1061 (239,403) 216,000 23,403) Appropriations 130,485 130,48~ 58,307 58,307 116,000 12,000 (24,305) 103,69~ 88,50 88,50 (89,106) (23,403) (23,403) TRAFFIC IMPACT FEE; FUND: Revenue Adjustment: Beginning Fund Balance Total Traffic Impact Fee Fund Revenue Adjustment Appropriations Adjustment: Operating Contingency Total Traffic Impact Fee Fund Appropriations Adjustment STORM WATER SYSTEM DEVELOPMENT FUND: Revenue Adjustment: Beginning Fund Balance Total Storm Water SDC Fund Revenue Adjustment Appropriations Adjustment: Operating Contingency Total Storm Water SDC FUnd Appropriations Adjustment SEWER CONSTRUCTION FUND: Reven u e 1,734,910 1,734,910 581,266 581,266 Appropriations 1,734,910 1,734,910 581,266 581,266 Revenue Adjustment: Beginning Fund Balance Total Sewer Construction Fund Revenue Adjustment Appropriations Adjustment: Operating Contingency Total Sewer Construction Fund Appropriation Adjustment WATER CONSTRUCTION FUND: Revenue Adjustment: Beginning Fund Balance Total Water Construction Fund Revenue Adjustment Appropriations Adjustment: Operating Contingency Total Water Construction Fund Appropriation Adjustment WATER FUND: Revenue Adjustment Beginning Fund Balance Water Revenue Total Water Fund Revenue Adjustment Appropriations Adjustment: Operating Contingency Total Water Fund Appropriations Adjustment (192,020) (192,020) (115,582) (115,582) (43,088) (30,624) (73~712.). (192,020) (192,020) (I15,582) (115,582) (73,712) (.73,712) Page 4 - COUNCIL BILL NO. ORDINANCE NO. 4.6 Revenues Appropriations WASTEWATER FUND: Revenue Adjustment: Beginning Fund Balance Sewer Revenue Total Wastewater Fund Revenue Adjustment Appropriation Adjustmemt: Operating Contingency Total Wastewater Fund Appropriation Adjustment WATER SYSTEM DEVELOPMENT FUND: Revenue Adjustment: Beginning Fund Balance Total Water SDC Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Total Water SDC Fund Appropriation Adjustment SEWER SYSTEM DEVELOPMENT FUND: Revenue Adjustment: Beginning Fund Balance Total Sewer SDC Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Total Sewer SDC Fund Appropriation Adjustment CENTRAL STORES FUND: Revenue Adjustment: Beginning Fund Balance Total Central Stores Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Total Central Stores Fund Appropriation Adjustment TECHNICAL & ENVIRONMENTAL SERVICES FUND: Revenue Adjustment: Beginning Fund Balance Total T & E Services Fund Revenue Adjustment Appropriation Adjustment: Operating Contingency Total T & E Services Fund Appropriation Adjustment 152,794 (32,934) 119,860 451,440 451,440 782,394 782,394 21,312 21,312 22,162 22,162 119,860 119,860 451,440 451,440 782,394 782,394 21,312 21,312 22,162 22,162 Page 5 - COUNCIL BILL NO. ORDINANCE NO. 4'/ Revenues Appropriations BUILDING MAINTENA~ICE FUND: Revenue Adjustment: Beginning Fund Balance Total Building Maintenance Fund Revenue Adjustment Appropriation Adjustmemt: Operating Contingency Total Building Maintenance Fund Appropriation Adjustment 16,822 16,822 16,822 · 16,822 Section 3. That the City Recorder shall file a true copy of the supplemental budget as finally adopted in accordance with Oregon Revised Statute 294.555. Section 4. That if any clause, sentence, paragraph, section or portion of this ordinance for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the controversy in which such judgment is rendered. Section 5. This ordinance being necessary for the public peace, health and safety, an emergency is declared to exist in that appropriation adjustments are necessary to meet estimated expenditures during the 2002-03 fiscal year and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. City Attorney Date APPROVED KATHRYN FIGLEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodbum, Oregon Page 6 - COUNCIL BILL NO. ORDINANCE NO. 4-8 MEMO To: For Council Action, through the City Administrator From: Subject: Date: Randy Scott, Senior Engineering Technician, through the Public Works Director Petition To Vacate Public Utility Easement February 14, 2003 1lB RECOMMENDATION: It is being recommend the City Council approve the attached resolution setting a public hearing date for the regular scheduled meeting of April 14, 2003, 7:00 PM for the vacation ora public utility easement. BACKGROUND: A petition on behalf of J0y-Vanderwey LLC has been filed with the city recorder requesting that a utility easement be vacated. The vacation request is in conjunction with Joy Village Subdivision The petitioner has relocated existing city utilities out of the proposed easement area to be vacated. Staff.has reviewed the petition and finds it is complete and substantially conforms with the requirements of ORS 270.080; Vacation in incorporated cities; petition; consent of property owners. VACATION PROCESS: In accordance with ORS 271.100, the City Governing Body may deny the petition after notice to the petitioners of such proposed action, but if there appears to be no reason why the petition should not be allowed in whole or in part, the Governing Body shall fix a time for a formal hearing upon the petition. 2. Notice of public hearing shall be posted and published in conformance with ORS 271.110. 3. The public hearing is held on the specified date and time. The petitioner in accordance with the fee schedule approved by the City Council has paid the fee of $569.00. 49 COUNCIL BILL NO. ' RESOLUTION NO. A RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR VACATION OF A PUBLIC UTILITY EASEMENT AND DIRECTING THE CITY RECORDER TO GIVE PUBLIC NOTICE. WHEREAS, a petition has been filed with the city recorder on behalf of Joy-Vanderwey LLC requesting the City Council to vacate an existing public utility easement; and WHEREAS, the petition complies with the requirements of ORS 271. 080 vacation in incorporated cities, petition, consent of property owners; and WHEREAS, City staffhas recommended that Council establish a time and place for a public hearing to start the vacation process, NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The utility easement proposed to be vacated is legally described as follows: Beginning at a point on the west line of Miller Farm Road, said point being North 01°09'50" East 92.27 feet from the Northeast corner of lot 54, Miller Farm Subdivision recorded in Volume 40, Page 24, Book of Town Plats for Marion County, Oregon and being situated in Section 7, Township 5 South, Range 1 West of the Willamette Meridian in Marion County, Oregon: thence North 81© 22' 33" West 325.53 feet to a point on the easterly right of way line of said Boones Ferry Road; Thence North 15© 45' 05" East along the Easterly right-of-way line of said Boones Ferry Road a distance of 7.57 feet to and angle point therein; Thence North 15° 36' 28" East along said Right of Way line 18.62 feet; Thence leaving said Easterly line, South 81© 22' 33" East 318.92 feet to a point on the West right of way line of Miller Farm Road; Thence South 01© 09' 50" West along said Westerly line 26.22 feet to the place of beginning and containing 8,377 square feet of land. A diagram of said easement is attached to this Resolution as Exhibit "A" and incorporated herein. Section 2. That 7:00 P.M. on April 14, 2003 in the Woodburn City Council Chambers, 270 Montgomery Street, Woodburn, Oregon, is the time and place for the public hearing Page 1 - Council Bill No. Resolution No. 50 on the petition on whether the above described utility easement shall be vacated. Section 3. The City Recorder is directed to give notice of the public hearing as provided by law. Approved as to form'C~'~ ~ City Attorney Date Passed by the Council APPROVED: Kathy Figley, Mayor Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodbum, Oregon Page 2 - Council Bill No. Resolution No. 151 EXHIBIT "A" MAP OF PROPOSED EASEMENT VACATION PROPOSED EASEMENT VACATION I~1~ 'WlCA - G~EENS No ! I ~,~ II 52 11C Staff Rp_port Woodbum Recreation and Parks Department Date: To: From: March 6, 2003 Mayor and City Council via John Brown, City Administr D. Randall Westrick, Recreation and Parks Director RE: Position AlloCation - Woodbum Memorial Aquatic Center RECOMMENDATION: Allocate two part-time Special Projects Program Manager positions (which equals one FTE) at the Woodbum Memodal Aquatic Center and reduce the Temporary Employees allocation from eight to seven FTE. BACKGROUND: Through the past two months, Aquatic Center staff has analyzed the management structure at the Center and recommending the allocation of two Special Projects Program Manager positions. One position will coordinate all water safety instruction and the second would coordinate all water fitness activities at the pool. Working under the supervision of Aquatics management staff, these positions will be responsible for program content and quality, assuring that staff certificates are up to date and that all assignments are covered. Both positions will also provide direct program instruction. DISCUSSION: This recommendation does not increase the number of employees. The water safety instruction position is currently filled and is now allocated through eight FTE's listed within "Temporary Employees." The water fitness position will be filled through an intemal promotion. This action would reduce the current Temporary Employees allocation to seven and create one FTE (filled with two employees) as Special Projects Program Manager. Recreation and Parks Department management staff is working to designate specific position allocations within both the Aquatic Center and the Leisure Services Divisions. These structures will move away from the general "Temporary Employee" designation and describe specific positions with specific FTE designations. Developing this structure will provide better administrative control of staff within these divisions. FINANCIAL IMPACT: No immediate financial impact is anticipated. The employee responsible for water safety instruction is currently performing the above-described duties within the Special Projects 53 i~osition Allocation -Woodbum Memorial Aquatic Center 2 Program Manager classification. The employee that management staff anticipates will fill the water fitness position will be eligible for future medt increases. City of Woodburn Police Department 270 Montgomery Street STAFF REPORT Woodbum OR 97071 (503) 982-2345 Date: From: March 6, 2003 Scott D. Russell, ChiefofPolice~ To; Mayor and City Council Through: John Brown, City Administrator Subject: Liquor License Application - Walmart # 1793 Applicant: Walman, Inc. 3002 Slaty Allison Way Woodburn, OR. 97071 Managers: Scot Richard Gavie, Store Manager Harold I.em Scott/Ir., Assistant Manager Ricky Wayne Brazile, Assistant Manager David Lee Bullington, Assistant Manager David Oliver Smith, Assistant Manager License Type: Off Premiae Sale~ - Allows for the sale of packaged Distillod Spirits, Malt Beverage, Wine and Cider On February 26, 2003, the Woodbum Police I>~mrtment received an application for a liquor license from applicant Walmart Stores, Inc. The application is for a new outlet located at 3002 Stacy Allison Way. The police department has completed a limited background investigation on the applicant and found nothing of a questionable nature. An in-depth investigation was completed on store managers and nothing of a questionable nature was found. The Police Deparmaent responded tim~s to 261 calls for service at the Walman Store 0002 Stacy Allison Way) in the last 12 months. There were no reported liquor violations; the majority of the calls being thefts (shoplifting.) The store will operate 24 hours a day, 7 days per week, but will sell alcohol only between the hours of 7:00 AM and 2:30 AM daily. Thc police department has received no communication from the public or surrounding businesses in support of or against the new liquor establishment. lid Recommendation: The Woodbum City Council approve a Off-Premise Sales liquor license for Walmart Stores Inc., Woodbum. cc OLCC Applicant 55 11E March 10, 2003 TO: FROM: SUBJECT: Honorable Mayor and City Council John C. Brown, City Administrator.~2 City_ Council Goals - Facilities Recommendation: It is recommended the City Council adopt additional goal activities for 2003-05, reflecting the consensus reached on March 3, 2003 regarding City facilities. Background: The City Council conducted a goal-setting workshop in January 2003. You adopted the goals approved during that workshop at your February 10, 2003 meeting. Due to time constraints, you deferred discussion of facilities-related goals at the January workshop. Goals adopted in February included a goal related to facilities: "Evaluate City Facilities for Retention, Expansion, Acquisition, and Relocation", but included no goal activities. Discussion: On March 3, 2003, you completed your goal setting workshop, related to city facilities, during a special Council meeting. You met with City department heads to discuss current facility and property use, and needs for the future. Council agreed by consensus the following activities should be addressed as part of it facility-related goals for 2003-05: · Plan and organize for the construction of a new Police facility · Continue effort to build a new Community Center · Evaluate and develop recommendations for Library space needs · Sell surplus City properties · Complete Parks master planning activities · Evaluate long-term site requirements for Public Works corporation complex Conclusion: The forgoing list of goal activities reflects the consensus reached at your March 3, 2003 meeting. These are presented for your final consideration and approval. Council goals for 2003-05 will be revised pursuant to your approval. JCB Attachment 156 WOODBURN Incorporated 1889 March 10, 2003 llF The Honorable Gordon Smith 404 Russell Building Washington, DC 20510-3704 DRAFT Dear Senator Smith: On behalf of the Woodburn City Council, this letter indicates our support for the Willamette Valley Railway's (WVR) request for federal funding (attached) and encourages you to place the project in the FY 2004 Department of Transportation/TEA 21 budget. The $990,000 requested by WVR will upgrade the rail line to strengthen their service and allow passenger and dinner trains operated by the Cascade Scenic Railway to run between Woodburn and Stayton, stopping at Mt. Angel and Silverton. The WVR is a vital link between Woodburn manufacturers and their suppliers and customers, and is an integral part of the local economy. We anticipate the passenger and dinner service the Cascade Scenic Railway will offer following the upgrade will play a key role in the revitalization of Woodburn's downtown; will provide economic stimulus to Woodbum, Silverton, Mt. Angel and Stayton; and will provide a viable alternative to automobile travel. As indicated by WVR, the upgrade also increases the safety of the line for freight operation, retains freight service to rural areas of Marion County, creates jobs, and reduces truck traffic on federal and state highways. We agree with the Willamette Valley Railway that this project is of great importance to Marion Communities, and encourage you to support the WVR request to the best of your ability. Sincerely, Kathryn Figley Mayor KF/JCB cc: Mr. David P. Root, Willamette Valley Railway The Honorable Darlene Hooley Office of the City Administrator 270 Montgoraery Street · Woodburn, Oregon 9707~ Ph.503-982-5228 o Fax 503-982-5243 $7 WILLAMETTE VALLEY RAILWAY COMPANY P.O. BOX 917 McMinnville, OR 97128 (503) 474-1892 F'AX (503) 474-9333 March 4, 2003 The Honorable Gordon H. Smith U.S. Senate Washington, D.C. 20510 Dear Senator Smith: The Willamette Valley Railway Company would like you to place our project to rehabilitate our railroad line in the amount of $990,000 in the FY 2004 Department of Transportation/TEA 21 Budget. This project would upgrade our railroad line to allow passenger and dinner trains operated by the Cascade Scenic Railway (non-profit group formed by communities along the line) to operate over the line between Woodburn and Stayton. It also makes the line a lot safer for the freight operation, keeps freight service in the rural areas, promotes economic development and keeps additional trucks off the highways.. This project is very important to Marion County and the communities along our line because it will provide much needed jobs during the rehabilitation of the line and after when the passenger trains start running. I have enclosed a breakdown of the costs and other pertinent information. If you have any questions, feel free to contact me. ~ncere~,/t ~avid P. Root President Enclosures cc: Senator Wyden Representative Hooley 58 WILLAMETTE VALLEY RAILWAY COMPANY I:'.O. BOX 917 McMinnville, OR 97128 (.503) 474-1892 FAX (503) 474-9333 COST BREAKDOWN MATERIAL Rail, Relay, 2.00 Miles (110RE 1.00 Miles/131RE 1.00 Miles) Other Track Material (Bars, Plates, Spikes, Bolts, etc.) Ballast, 28,800 Tons, 360 Railcars Cross Ties, Wood, 8 Foot (15,000) EQUIPMENT RENTAL Tie Crane CONTRACT SERVICES Change Out Rail/Cross Ties Surface Line (10 Miles) CONTINGENCY $140,200 65,900 230,400 360,000 14,000 65,O00 100,000 14,500 COST OF PROJECT $990,000 59 WILLAMETTE VALLEY RAILWAY COMPANY LIST OF CUSTOMERS ['.O. BOX 917 McMinnville, OR 97128 (503) 474-1892 ['AX (503) 474-9333 WOODBURN Americold Logistics Bruce Packing/Cascade Meats North Valley Services Oregon Plastic Tubing/Needy Tile Plastics Inc Smuckers Townsend Farms Winco Foods Woodburn Fertilizer MT. ANGEL Mt. Angel Beverage Wilco Farmers PRATUM Northwest Targets Pratum Co-Op Suburban Propane STAYTON Norpac Foods Trus Joist Wilco Farmers 60 WOODBURN Incorporated 1889 March 10, 20021 The Honorable Ron Wyden 516 Hart Senate Office Building Washington, DC 20510 DRAFT Dear Senator Wyden: On behalf of the Woodburn City Council, this letter indicates our support for the Willamette Valley Railway's (WVR) request for federal funding (attached) and encourages you to place the project in the FY 2004 Department of Transportation/TEA 21 budget. The $990,000 requested by WVR will upgrade the rail line to strengthen their service and allow passenger and dinner trains operated by the Cascade Scenic Railway to run between Woodburn and Stayton, stopping at Mt. Angel and Silverton. The WVR is a vital link between Woodburn manufacturers and their suppliers and customers, and is an integral part of the local economy. We anticipate the passenger and dinner service the Cascade Scenic Railway will offer following the upgrade will play a key role in the revitalization of Woodburn's downtown; will provide economic stimulus to Woodburn, Silverton, Mt. Angel and Stayton; and will provide a viable alternative to automobile travel. As indicated by WVR, the upgrade also increases the safety of the line for freight operation, retains freight service to rural areas of Marion County, creates jobs, and reduces truck traffic on federal and state highways. We agree with the Willamette Valley Railway that this project is of great importance to Marion Communities, and encourage you to support the WVR request to the best of your ability. Sincerely, Kathryn Figley Mayor KF/JCB cc: Mr. David P. Root, Willamette Valley Railway The Honorable Gordon Smith The Honorable Darlene Hooley Office of the City Administrator 270 Montgoraery Street · Woodburn, Oregon 97071 Ph.503-982-5228 · Fax 503-982-5243 WOODBUgN Incorporated 1889 March 10, 2003 The Honorable Gordon Smith 404 Russell Building Washington, DC 20510-3704 D AFT Dear Senator Smith: On behalf of the Woodbum City Council, this letter indicates our support for the Willamette Valley Railway's (WVR) request for federal funding (attached) and encourages you to place the project in the FY 2004 Department of Transportation/TEA 21 budget. The $990,000 requested by WVR will upgrade the rail line to strengthen their service and allow passenger and dinner trains operated by the Cascade Scenic Railway to run between Woodbum and Stayton, stopping at Mt. Angel and Silverton. The WVR is a vital link between Woodburn manufacturers and their suppliers and customers, and is an integral part of the local economy. We anticipate the passenger and dinner service the Cascade Scenic Railway will offer following the upgrade will play a key role in the revitalization of Woodburn's downtown; will provide economic stimulus to Woodburn, Silverton, Mt. Angel and Stayton; and will provide a viable alternative to automobile travel. As indicated by WVR, the upgrade also increases the safety of the line for freight operation, retains freight service to rural areas of Marion County, creates jobs, and reduces truck traffic on federal and state highways. We agree with the Willamette Valley Railway that this project is of great importance to Marion Communities, and encourage you to support the WVR request to the best of your ability. Sincerely, Kathryn Figley Mayor KF/JCB cc: Mr. David P. Root, Willamette Valley Railway The Honorable Ron Wyden The Honorable Darlene Hooley Office of the City Administrator 270 MontgomerV Street · Woodburn, Oregon 9707~ Ph.503-982-5228 · Fax 503-982-5243 62 CITY OF WOODBURN Community Development MEMORANDUM 14A 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: To: From: March 3, 2003 Honorable Mayor and City Council through City Administrator Jim Mulder, Director of Community Development Subject: Community Development Director's Action on a Design Review Proposal (DR 02-13) for an ATM Kiosk. On February 25, 2003, the Community Development Director approved an application to site an ATM kiosk in a retail center at 1539 N. Pacific Highway. This decision is final unless appealed or the City Council calls this decision up for review. Applicant: Quadras, Inc 4647 SW Huber Street Portland, OR 97219 Property Owner: Pacific Realty Associates 15350 SW Sequoia Pkwy. #300 Portland, OR 97224 NATURE OF APPLICATION: The applicant requests design review approval to allow for the siting of an ATM kiosk for Wells Fargo Bank in a landscape parking strip of the "Safeway" Retail Shopping Center. RELEVANT FACTS: The subject site is located at 1539 N. Pacific Highway, and further identified on Marion County Tax Assessor's Maps as T5S, R1W, Section 8DB, Tax Lot 500, and Section 8DA Tax Lot 500. The shopping center is approximately 10 acres in size and includes a 57,860 square foot Safeway grocery store, 12,000 square foot multiple tenant retail building (where Wells Fargo is located) and a service station. A 2,120 square foot drive thru restaurant has also been approved for the shopping center, but has not been built yet. The shopping center was approved in April 12, 2001 under the site plan review case file number SPR 00-12. Also approved was a variance (VAR 01-04) to allow for more signage in the shopping center and a partition (PAR 01-01), consolidating the three parcels into one parcel. Wells Fargo also applied for a variance (VAR 02-04) for two additional wall signs, but the variance was denied. An ATM kiosk was not on the 63 approved site plan, SPR 00-12, therefore the applicant is now requesting design review approval for the ATM kiosk. The subject property is zoned General Commercial (CG) and is designated commercial on the Woodburn Comprehensive Plan. The property is surrounded by CG zoned property on all sides except to the east where it is zoned Commercial Office (CO). Property across Highway 211 to the north is in commercial use and also contains a single-family dwelling. Property across Highway 99E to the west is developed with commercial uses. Adjoining property to the south is developed with a church and adjoining property to the east is undeveloped.. The utilities for the ATM were installed with the original development and the parking lot and drive-thru lane were also paved. A concrete pad will need to be poured in the landscape strip for the ATM kiosk to be mounted. No landscaping will be removed because the kiosk is tO be sited in a location where there is only bark chips. 64. COUNCIL BILL NO. 2438 RESOLUTION NO. A RESOLUTION AUTHORIZING THE FILING OF AN APPEAL ON BEHALF OF THE CITY OF WOODBURN OF THE FEBRUARY 11, 2003 OREGON PUBLIC EMPLOYEE RETIREMENT SYSTEM BOARD DECISION; AUTHORIZING THE LEAGUE OF OREGON CITIES TO COORDINATE THE FILING OF SAID APPEAL~ AND REPEALING RESOLUTION NO. 1711. WHEREAS, eight public employers brought suit against the Oregon Public Employee Retirement System in Marion County Circuit Court; and WHEREAS, those employers claimed they were being overcharged in the calculation of employer contribution rates; and WHEREAS, Judge Paul Lipscomb had returned the case to the Oregon Public Employee Retirement System Board with instructions to update employee mortality tables, issue new employer rate orders for 1998 and 2000 and make a new earnings allocation order for the 1999 investment year; and WHEREAS, the Oregon Public Employee Retirement System Board has yet to comply with these instructions; and WHEREAS, the Oregon Public Employee Retirement System Board adopted the proposed employer rate increases at its February 2003 regular meeting; and WHEREAS, the proposed employer rate increases would be less if the Board had complied with Judge Lipscomb's instructions, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council authorizes the filing of an appeal on behalf of the City of Woodburn to the Marion County Circuit Court of the decision of the Oregon Public Employees Retirement Board dated February 11, 2003 granting a rate increase. Section 2. The League of Oregon Cities is further authorized to coordinate the filing of an appeal on the City's behalf, through outside counsel, in accordance with the Letter of Engagement which is affixed hereto as Attachment "A'. Page 1 - COUNCIL BILL NO. 2438 RESOLUTION NO. Section 3. The City Administrator is hereby authorized to execute and submit the Letter of Engagement on behalf of the City. Section 4. Resolution 1711 is hereby repealed. Approved as to form: City Attorney Date APPROVED: Kathryn Figley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2- COUNCIL BILL NO. 2438 RESOLUTION NO. (City Letterhead) (Date) John W. Osbum, of Counsel Peter W. Mersereau Mersereau & Shannon, LLP 1600 Benj. Franklin Plaza One SW Columbia Portland, Oregon 97258 Subject: Representation of City in Appeal from PERS Order Gentlemen: This will confirm your availability and willingness to provide legal services to (name of "City") in filing an appeal to the Circuit Court of the State of Oregon for Marion County from the decision of the Oregon Public Employees Retirement Board dated February 11, 2003, and prosecuting that appeal to conclusion in the circuit court That order is expected to increase the contribution rate for PERS employers effective July 1, 2003. The Oregon Administrative Procedures Act provides that an appeal from such an order must be filed within 60 days of the order from which the appeal is taken. On October 7, 2002, in the case of the City of Eugene v. PERB, which is referred to as PERS I, Marion County Circuit Judge Lipscomb ruled that PERB violated its statutory duties in administering the Public Employees Retirement Fund by improperly calculating employer obligations for payment of benefits to retirees with investment in variable accounts who choose the money match option, by distributing earnings to employee accounts without maintaining proper reserves, and by using outdated mortality tables which prescribe higher monthly retirement payments than are actuarilyjustified. PERB's proposed employer rates for 2003 do not reflect corrective calculation in accordance with Judge Lipscomb's order. In order to maintain the benefit to employers from Judge Lipscomb's order, and to avoid the loss of that benefit in the 2003 rate calculation, we authorize you to file an appeal of behalf of the City. A copy of the notice from PERS as to the proposed employer contribution rate is attached to this letter. The City has designated as the City's contact person for information regarding the City's participation as a PERS employer. We enclose the City's check in the amount of $150 which you agree to accept in full payment for your services in the circuit court. ATTAGI.JMENT.--~ I~geZ- of 2_. In accepting this engagement, you certify that you know of no conflicts of interest on the part of either John W. Osburn or Mersereau & Shannon LLP, and agree that you will not acquire any such conflicts related to the subject of this litigation. The City acknowledges that you have been engaged represent the participating members of the Oregon S. chool Boards Association, and the Special Districts Association of Oregon and the Association of Oregon Counties. The City does not consider the representation of similarly situated employers to constitute a conflict of interest. If the terms of this arrangement are satisfactory, would you please so indicate by endorsement below and return a copy to the City. The City of By Title: The terms of this engagement are accepted and agreed to. Dated: John W. Osbum, on behalf of John W. Osburn, PC and Mersereau & Shannon, LLP DATE: TO: FKOM: RE: February 17, 2003 PERS-Covered City Employers Ken Strobeck, Executive DirectortL~ Alert Regarding Challenges to 2003 PERS Rate Orders Tuesday, February 11, the PERS Board (PERB) adopted new employer rates effective July 1, 2003. They took this action despite the ruling of Marion County Judge Paul Lipscomb, the Governor's stated principles for PERS reform and the bills proceeding through the Legislature. The adopted rates are still based on the discredited current practices of the PERB. The League of Oregon Cities is now calling on cities, along with other public employers, to take action to protest this decision. Each PERS-covered city is encouraged to file an appeal of your city's rate order as soon as possible. As a public employer, your city will have 60 days from the date of the rate adoption to file a formal appeal. As originally described in detail in our January 7 memo, the League has retained the services of attorneys John W. Osburn and Peter W. Mersereau of the Portland firm Mersereau & Shannon, LLP, to file appeals of the 2003 employer rate orders for any LOC member cities that elect to participate. The League has negotiated a single flat-fee rate of $150 for any of our members who choose to file an appeal. The fee covers the following services: · Filing a timely notice of appeal in Marion County Circuit Court; · Prosecution of the appeal to judgment in circuit court; and · In the event of legislative action materially affecting the litigation, consultation with the League and individual participants regarding any subsequent legal action. To participate in the appeal, your city must: · Adopt the PERS rate order challenge resolution; Complete the letter of engagement and return it to the League office along with a copy of your ci _ty's rate increase notice and a copy of the adopted resolution; and · Enclose a check for $150 made out to Mersereau and Shannon, LLP. The League will collect and forward all materials to the firm and keep participating cities up-to-date on the progress of the litigation. These materials were included in our packet of January 7 and are also included in this mailing. The League needs to receive your appeal materials by Friday, March 21. The cost for this legal appeal is low and the potential payoff, in the form of reduced rates, could be significant. Please do not hesitate to call the League office if you have questions regarding this project or other any other PERS- related efforts. KLS:kab Enclosures IVorking together for livable Oregon communities MEMO ' y FR OA4 THE WOOI~B URN CITYA TTORNE TO: John Brown, City Administrator FROM: N. Robert Shields, City Attorney DATE: February 5, 2003 Conflict of Interest Issue on PERS Resolution Background You requested my opinion concerning the City Council's passage of a resolution authorizing the League of Oregon Cities (LOC) to coordinate the filing of an appeal on the City's behalf of the rate increase received from PERS. Your question, as I understand it, is whether a legal problem was created when some of the councilors, who are PERS members, did not declare a conflict of interest prior to passage of the resolution. Role of the City Attorney Prior to responding to your question, I must clarify my role in this situation. I represent the City as an entity and in that role have a duty to defend actions taken by the City Council. The Oregon Supreme Court has made it clear that all public official ethics issues are between the involved public official and the Oregon Government Standards and Practices Commission (GSPC). However, I believe that I have a professional obligation to assist a public official in recognizing any potential ethical issue which I am aware of so that the official can properly address it. Discussion ORS 244.020 defines both actual and potential conflicts of interest. The relevant definitions are as follows: "Actual conflict of interest" means any action or any decision or recommendation by a person acting in a capacity as a public official, the effect of which would be to the private pecuniary benefit or detriment of the person or the person's relative or any business with which the person or a relative of the person is associated unless the pecuniary benefit or detriment arises out of circumstances described in subsection (7) of this section. "Potential conflict of interest" means any action or any decision or recommendation by a person acting in a capacity as a public official, the effect of which could be to the private pecuniary benefit or detriment of the person or the John Brown February 5, 2003 Page 2 person's relative, or a business with which the person or person's relative is associated unless the pecuniary benefit or detriment arises out of the following: (b) any action in the person's official capacity which would affect to the same degree a class consisting of all inhabitants of the state, or a smaller class consisting of an industry, occupation or other group including one of which or in which the person, or the person's relative or business with which the person or person's relative is associated, is a member or is engaged. The commission may by rule limit the minimum size of or otherwise establish criteria for or identify the smaller classes that qualify under this exception. Although only the GSPC could provide a binding determination, it appears from these definitions and the involved facts that if any conflict of interest existed when the councilors who are PERS members voted on the resolution, it was a potential and not an actual conflict of interest. This is true because the resolution authorizes LOC to coordinate the filing of an appeal of the PERS rate increase and there appears to be no credible argument that this action would be to the benefit or detriment of the councilors who are PERS members. While someone might make a more plausible argument that a potential conflict of interest existed because passage of the resolution could be to the benefit or the detriment of the PERS member councilors, I believe that this argument also has logical problems. If the resolution authorized LOC to file an appeal on the PERS rate increase, how is the effect of the resolution to the benefit or detriment of the public official? If the City's PERS rate is higher or lower, how is there a connection between the PERS rate and the benefits that the PERS councilors are entitled to? If the resolution were addressing PERS employee benefits, that might be a different matter. However, here the resolution only addresses the City PERS rate and it is difficult to see how the councilors' PERS benefits could be affected. Class Exception Even if a connection were found between passage of the resolution and a benefit or detriment to the PERS councilors, a potential conflict of interest would not exist if the PERS councilors fell within the "class exception." This exception, which was quoted above, provides that a public official's action which would have a financial effect on that official does not constitute a potential conflict of interest when the official is part of a class which would all be affected to the same degree by the action. PERS members are part of a huge class. The legislature instituting reforms, the Governor's office making proposals, the Department of Justice arguing cases, and the judges deciding the cases are all PERS members. Although GSPC could further define the class exception by administrative rule, they have not done so. Instead they have addressed the class John Brown February 5, 2003 Page 3 exception on an ad-hoe and case-by-case basis. GSPC has determined that a county commissioner owning a commercial building in a pedestrian mall was a member of a class of similarly affected property owners so no potential conflict of interest existed. Also, GSPC found in another case that the members of a historical preservation board who owned property being considered for acceptance on the historic register were also subject to the class exception in most instances. Future Actions Even though for the reasons I have outlined, I see no problem with the passage of this particular resolution, future controversies on similar matters could be avoided by the involved councilors by Simply making declarations. In compliance with the statute, the councilor would announce publicly the nature of the potential conflict prior to taking any action. When such declarations are made, the individual councilors could also say that although it is legally unClear if a potential conflict of interest exists, they are making the declaration anyway in an abundance of caution.