Agenda - 01/13/2003 WOODBURN CITY COUNCIL
AGENDA
JANUARY 13, 2003 7:00 PM
CALL TO ORDI
ROLL CALL
ANNOUNCEMJ
=.R AND FLAG SALUTE
!NTS AND APPOINTMENTS
Announcemen
Co
Closure ~ City Hall and the Library will be closed January 20, 2003 in
observance of the Martin Luther King Jr. holiday. The Aquatic Center will
be open.
The Library Board has changed their regularly scheduled meeting time to
the 2nd Wednesday of each month at 7:00 p.m.
Special Election, January 28, 2003: Woodburn City Hall is a designated
Marion County ballot drop site during regular business hours.
Appointments: 1
A. Board, Commission and Committee Appointments .........................................
PROCLAMATIONS/PRESENTATIONS
Proclamations;
None
Presentations;
A. Livability Task Force Property Pride Awards - 1445 Alexandra Avenue
B. KiwaniS/Chamber of Commerce Christmas Lights Contest Awards - TBA
COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
COMMUNICATIONS
None
Council Agenda of January 13, 2003
Pagei
BUSINESS FROM THE PUBLIC (This allows the public to introduce items
for Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed for
discussion at the request of a Council member.
A. Woodbum City Council minutes of December 9, 2002 regular ........................ 2
and executive sessions.
Recommended Action: Approve the Woodbum City Council minutes.
B. Woodburn Public Library Board minutes of December 11, 2002 ................... 14
Recommended Action: Accept the Woodbum Pubfic Library
Board minutes.
C. Woodburn Planning Commission minutes of November 14, 2002 ... .............. 16
Recommended Action: Accept the Woodbum Planning Commission
minutes.
D. WoodbUrn Planning Commission minutes of November 21,2002 ................ 24
Recommended Action: Accept the Woodbum Planning Commission
minutes,
E. Draft Woodburn Planning Commission minutes of December 12, 2002 ........ 33
Recommended Action: Accept the Woodbum Planning Draft
CommfSsion minutes.
F. Woodburn Museum Committee minutes of October 17, 2002 ....................... 36
Recommended Action: Accept the Woodbum Museum Committee
minuteS.
G. Woodburn Public Library Monthly Report for November 2002 ...................... 41
Recommended Action: Receive the report.
H. Annual Audit Report ...................................................................................... 42
Recommended Action: Receive the report.
I. Annual SDC Report .....................................................
Recommended Action: Receive the report.
j. Government Law Section Election ................................................................ 47
Recommended Action: Receive the memo.
K. Claims for November ...........................................
Recommended Action: Receive the claims.
Council Agenda of January 13, 2003
Page ii
10.
..56
Claims for December ...................................................................................
Recommended Action: Receive the claims.
Building Activity for December 2002 .............................................................. 62
Recommended Action: Receive the report.
Planning ;Project Tracking Sheet dated 12-30-02 .......................................... 63
Recommbnded Action: Receive the report.
Letter to Oregon PFRS regarding OAR 459-005-0055 Draft ......................... 66
Rule - ACtuarial Equivalency Factors
Recommended Action: Receive letter.
TABLED BUSINESS
None.
GENERAL BUSINESS
A. Council Bill 2429 - Resolution setting amount of the Parks and .................. 68
P, ecreatilon Systems Development Charge, Alternative Rate
Review Fee, Alternative Payment Request Fee imposed by
OrdinanCe No. 2250; and establishing an effective date for
imposition of the fees
Recommended Action: Adopt the resolution.
B. Park Master Plan Design Consultant ............................................................. 73
Recommended Action: Authorize the Recreation and Parks Director
to sign ~n agreement with Moore lacofano Goltsman, Inc. (MIG)
for Community Park Master Plans (Legion and Settlemier Parks)
in an amount not to exceed $15,000.
C. Bid Award for Water Treatment and Storage Package 2 ............................... 75
Recommended Action: Award Schedule "A" for two well houses and
pumping equipment to Schneider Equipment, Inc. for $476,8'10 and
award Schedule "B" for construction of a water treatment and storage
system control center to Nomarco Inc. for $622,000.
D. Bid Award for Hydraulic Iron Worker ............................................................. 77
Recommended Award: Reject the bid from Industrial Welding Supply
for not being in compliance with specifications and award City of
Woodburn Bid Number 23-08 for a hydraulic iron worker to the Iow
responsible bidder, Industrial Source for $8,970.
Council Agenda of January 13, 2003
Page iii
11.
12.
13.
14.
15.
16.
17.
18,
PUBLIC HEARINGS
Ao
Comprehensive Plan Map Amendment 01-03 and Zone .............................. 78
Change 0il-07 (Doman)
Recommended Action: Conduct public hearing, receive public input,
and direct staff to prepare an ordinance reflecting Council's decision.
Residential Architectural Standard Substitution 02-02 ................................... 93
Recommended Action: Concur with the Community Development
Director'S decision and approve the Residential Architectural
Standard Substitution 02-02, and instruct staff to prepare an ordinance
to substantiate the Council's decision.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS -
These are Planning Commission or Administrative Land Use actions that
may be called up by the City Council.
Community Development Director's approval of application ....................... 110
(Subdivision 02-05) to subdivide 10.20 acres into 7 lots located
at the northwest corner of the intersection of Mt. Hood Avenue
and Highway 99E (Mark and Melissa Wolf).
Community Development Director's approval of application ....................... 112
(Subdivision 02-02) to subdivide an approximately 103-acre
parcel into 14 lots that range in size from 1.80 to 20.01 acres
(Capital Development).
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed pursuant
to ORS 192.660 (1)(h).
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (1)(f).
ADJOURNMENT
Council Agenda of Januaq/13, 2003
Page iv
3A
January6,2003
ODBU.. . I{N
Incorporated 1889
To~
From:
Re:
City CouncilOrs
Kathy Figley, Mayor
Board, Commission and Committee Appointments
The following appointments and reappointments are made, subject to the approval of the
Council. Please forWCard any adverse comments to me prior to Council Meeting Monday,
January 13, 2003. NO reply is required if you approve of my decisions.
Budget Committee -i3- Year Term:
Position III
Position IV
Position VI
Richard Jennings - Appointment (Term ends 12/31/05)
Stanley Milne - Appointment (Position vacated by Dave Vancil,
term ends 12/31/03)
Grayce Higgins - Reappointment (New term ends 12/31/05)
Planning Commissiqn - 4-Year Term:
Position III
Position VI
Position VII
David Vancil - Appointment (Position vacated by Jim Cox,
term ends 12/31/03)
Ellen Bandelow - Reappointment (New term ends 12/31/06)
Royce Young - Reappointment (New term ends 12/31/06)
Recreation and Par[cs Board - 3-Year Term:
Position VII Herb Mittmann - Reappointment (New term ends 12/31/05)
Library Board - 4-Year Term:
Position I
Position II
Marie Brown -Reappointment (New term ends 12/31/06)
Mary Chadwick - Appointment (Term ends 12/31/06)
Museum Committe~ - 4-Year Term
Hazel Smith- Reappointment (New Term ends 12/31/06)
Donna Gramse - Appointment (Terms ends 12/31/06)
Office of the Mayor
270 Montgomery Street · Woodburn, Oregon 97071
Ph.503-982-5228 · Fax 503-982-5243
1
8A
COUNCIL MEETING MINUTES
DECEMBER 9, 2002
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0001 DATE. COUNC~IL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF M!ARION, STATE OF OREGON, DECEMBER 9, 2002.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0010 ROLL CALL.
Mayor Jermings Present
Councilor Bj elland Absent
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: Cily Administrator Brown, Asst. City Attorney Won, Public Works
Director Tiwari, Public Works Manager Rohman, Community Development Director
Mulder, Police Chief Russell, Finance Director Gillespie, Library Director Sprauer, City
Recorder Tennant
9049
ANNOUNCEMENTS.
A) Holiday ClosUres: City offices and the Library will close at noon on Tuesday,
December 24th, and will reopen on Thursday December 26th. The Aquatic Center will be
closed on December 24th and December 25'h. For the New Year's holiday, City offices,
the Library, and the Aquatic Center will be closed on January 1, 2003.
B) Winter Recital/Dance: The Dance, Dance, Dance winter recital will be held on
December 14th at Woodburn High School with performances at 1:00 pm and 3:00 pm..
C) Festival of Music: This annual event will be held on December 16th and 18'h at
Woodburn High School from 7:00 pm to 9:00 pm. He encouraged the public to attend
this free concert.
Mayor Jennings also urged the public to drive down Front Street to see the lighted trees.
In his opinion, this project has made such a change in this one area and the Woodbum
Downtown Association needs to be complimented for getting this project completed. A
celebration is being planned for in January but he wanted the public to know that the
lights are on and they are just outstanding.
APPOINTMENTS.
A) Youth CounCil: Mayor Jcnnings stated that he and Mayor-elect Figlcy have both
reviewed the recommendations to the Youth Council. Under thc Teen Scene Program
grant, thc Youth Council will assist in developing activities, rules, and policies.
Page 1 - Council Meeting Minutes, December 9, 2002
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The Mayor appointed the following Woodbum High School students to serve on the
Council' Givorg~ Kraskoff, Ryan Kliewer, Christie Cotter, Nargis Rabimova, Laura Pena,
David Georgieff, and Margie Felix. Their appointments begin immediately and will
expire on September 30, 2003.
NICHOLS/SIFIJENTEZ... approve the appointments to the Youth Council.
Mayor Jennings thanked Randy Westrick and Brian Sjothun for their work in
interviewing and developing a list of recommended appointees.
The motion passed unanimously.
0218
OATH OF OFFICE.
The oath of office was recited by Peter McCallum - Councilor Ward III, James Cox -
Councilor Ward IV, Anthony Veliz - Councilor Ward V, and Kathy Figley - Mayor.
Mayor Figley and the new Councilors took their seat at the bench.
The Mayor stated that, as her first official act, she wanted to thank out-going Mayor
Richard Jennings for everything he has done as a Mayor in addition to being a friend and
mentor. She also thanked Mary Chadwick for her service to the City over the last eight
years and she presented her with a gift to show the City's appreciation.
Mayor Figley also thanked those individuals who have taken a part in her taking the
office of Mayor which includes not only the voters but friends, supporters, and
constructive critics that she has dealt with over the years. Like the Mayors in the past, she
holds the belief that Woodburn is a good place to live and it can be an even better place to
live and a better place to be. Her commitment to the public is to play her part in making
Woodbum a better place to be.
0668
ELECTION OF COUNCIL PRESIDENT.
Election ballots were distributed to the Councilors and the Mayor requested that each
Councilor mark one individual to serve as Council President. Recorder Tennant collected
the ballots and provided the results to the Mayor.
Mayor Figley announced that Councilor Sifuentez was elected as Council President.
0774
PRESENTATIONS.
A) Introduction of new Facilities and Aquatics Manager:
The City's new Facilities & Aquatics Manager, Steve Newport, stated that he has just
moved out from Denver, Colorado which is where he has lived for approximately 5 years
and, prior to that, he lived in the Kansas City area for about 20 years. He stated that he is
glad to be in Woodburn and is excited about starting his new job.
Director Westrick stated that he is also glad to have him working for the City. His
responsibilities Will be managing the operations of the Aquatic Center and the
Community Center.
Page 2 - Council Meeting Minutes, December 9, 2002
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B) Livability Task Force Property Pride Award:
Nancy Kirksey presented the Property Pride Award to Woodbum Company Stores for
helping to make ~oodburn a community of unity and pride in making it a better place to
live.
A representative of Craig Realty Group and Woodbum Company Stores thanked the Task
Force for this recognition award.
0991
1208
1298
1446
CHAMBER Oir COMMERCE REPORT.,
Patrick Vance, representing the Chamber of Commerce Board, stated that upcoming
Chamber events are as follows:
1) Business After Hours Christmas Open House will be held on December 12th at the
Chamber Visitor's Center from 12:00 noon until 7:00 p.m.. Visitors are encouraged to
bring a ChristmaS tree ornament which can be added to the Chamber's tree.
2) Chamber Forum Lunch is being sponsored by Les Schwab Tire on December 18th at
the Settlemier House. Reservations can be made by contacting the Chamber office.
He also provided a follow-up report on the Crystal Apple Awards which was sponsored
by the Chamber in an effort to recognize and honor educators and staff members in the
Woodburn School District. There were 10 individuals who received a trophy which was
a Waterford crystal apple on a hardwood base with an engraved plaque. Those
recognized were Brad Agenbroad, Jenny Crist, Kim Dennis, Kiki Garcia, Becky Grubb,
Walter Howell, Lynn King, Laura Lanka, Maggie Vasquez, and Pat Waters. The
Chamber wants to assure the City that we are truly fortunate with the educational staff
members that are in our community.
WOODBURN DOWNTOWN ASSOCIATION REPORT_.
Bruce Thomas, representing WDA, stated that the lights are now up and they do look
spectacular. There will be a celebration in January in which the public will be invited and
they will be thanking all of the individuals who helped on this project at that time.
LETTER FROM JAMES COX RESIGNING FROM PLANNING COMMISSION-
Mayor Figley stated that Mr. Cox has resigned from the Planning Commission effective
today and she thanked him for his service as a Commission member.
LETIER FROM WOODBURN EAGLES LODGE #3284 -- CHRISTMAS FOOD
DRIVE.
Mayor Figley read the letter from the Eagles Lodge informing the public that they are
collecting donations which will be forwarded to the Woodbum Food Bank.
Nancy Kirksey gave thank-you gifts to former Mayor Jennings and former Councilor
Chadwick.
Page 3 - Council Meeting Minutes, December 9, 2002
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Richard Jenningsl 595 Filbert St., thanked Administrator Brown for keeping him on track
as Mayor and expressed his opinion that the City is extremely fortunate in having him as
our Administrator. He also thanked the Council for their support over the last several
years. Lastly, he thanked the public for their support during his 22 years in office as
either a Councilor or Mayor.
1885
CONSENT AGENDA.
A) approve the r~gular and executive session Council minutes of November 25, 2002;
B) accept the ReCreation and Park Board minutes of November 19, 2002;
C) accept the Livability Task Force minutes of September 17, 2002;
D) recmve the NOvember 5, 2002 General Election certified results;
E) recmve the report on the Aquatic Center Chemical Separation Building update;
F) recmve the Mill Creek Pump Station status report;
G) recmve the Building Activity report for November 2002;
H) receive the Planning Project Tracking Sheet dated December 2, 2002; and
I) recmve the report on the Tree and Poison Oak removal in Burlingham Park.
NICHOLS/SIFUENTEZ... adopt the consent agenda as presented. The motion passed
unanimously.
1950
PUBLIC HEAR[ING: COMPREHENSIVE PLAN MAP AMENDMENT 01-03 AND
ZONE CHANGE 01-07 (Applicant: Tim Doman).
Mayor Figley declared the public heating open at 7:32 p.m.. She stated that a request has
been made to continue the public hearing to the January 13, 2003 Council meeting.
MCCALLUM/NICHOLS... continue the public hearing on this matter to January 13,
2003 at 7:00 p.m.. The motion passed unanimously.
At 7:34 p.m., Mayor Figley declared the heating continued to January 13, 2003.
2O36
COUNCIL BILL 2424 - ORDINANCE APPROVING SUBDIVISION CASE NO.
02-03 KNOWN AS WOODBURN CREST ESTATES.
Councilor Sifuentez introduced Council Bill 2424. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Cox stated that he would disqualify himself from voting on this issue since he
was a member of the Planning Commission at the time this issue was originally rejected
by the Commission.
On roll call vote~ the bill passed 4-0 with 1 disqualification. Mayor Figley declared
Council Bill 2424 duly passed with the emergency clause.
Page 4 - Council Meeting Minutes, December 9, 2002
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2171 COUNCIL BILI~ 2425 - ORDINANCE AMENDING ORD. 2109 TO EXTEND THE
PORTLAND GENERAL ELECTRIC FRANCHISE UNTIL FEBRUARY 28, 2003.
Council Bill 2425: was introduced by Councilor Sifuentez. The two readings of the bill
were read by title only since there were no objections from the Council. On roll call vote
for final passage, the bill passed unanimously. Mayor Figley declared the bill duly passed
with the emergency clause.
2259
COUNCIL BILL 2426 - RESOLUTION ENTERING INTO AN AGREEMENT
WITH THE CITY OF HUBBARD FOR USE OF THE CITY'S FIREARMS
RANGE.
Council Bill 2426 was introduced by Councilor Sifuentez. The bill was read by title only
since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Figley declared Council Bill 2426 duly passed.
2324
COUNCIL BILl~ 2427 - RESOLUTION RE-ESTABLISHING THE
COMPENSATION SCHEDULE FOR HOURLY AND SEASONAL EMPLOYEES.
Councilor Sifuentez introduced Council Bill 2427. Recorder Tennant read the bill by title
only since there were no objections from the Council. On roll call vote for final passage,
the bill passed unanimously. Mayor Figley declared Council Bill 2427 duly passed.
2376
COUNCIL BILL 2428 - RESOLUTION TO KEEP NOVEMBER 11TM AS
VETERAN'S DAY.
Councilor Sifuentez introduced Council Bill 2428. The bill was read by title only since
there were no objections from the Council.
Councilor Nichols thanked Nancy Kirksey for bringing this issue to the Council's
attention.
Mayor Figley stated that a bill was introduced in Congress to designate Veteran's Day as
Election Day in Presidential Years. She stated that these are two very important days one
of which is for honoring the men and women who have fought and, in many cases, died
for our country, and a second day is for exercising your right to vote. These days have
historically been kept separate and she feels that the days should continue to be kept
separate.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill 2428 duly passed.
2514
2003 TOURISM AND ECONOMIC DEVELOPMENT GRANT AWARD.
NICHOLS/SIFUENTEZ... grant the 2003 Tourism and Economic Development Grant
in the amount noi-to-exceed $35,888 pending execution of a fee-for-services contract.
Councilor Cox stated that he the railroad project has great potential and hopes that it will
be back before the Council.
Page 5 - Council Meeting Minutes, December 9, 2002
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Mayor Figley stated that she is quite involved with the railroad project which is why she
has not taken par~ in this grant proposal or presentation.
Administrator BrOwn stated that it is anticipated that more grant funds will be available
during this fiscal year even though this award covers most of the Chamber's request. The
grant guidelines d° allow for further consideration of grant proposals during the year for
supplemental grants or additional allocations.
The motion to award the grant to the Chamber of Commerce passed unanimously.
2680
SYSTEM DEVI}LOPMENT CHARGE (SDC) DEFERRAL FOR CROWN TWO
DEVELOPMENT, LLC (Evergreen Retirement Communit3').
NICHOLS/SIFUENTEZ.'.. approve the SDC Deferral for Crown Two Development,
LLC, contingent upon the execution of a SDC loan contract, and authorize the City
Administrator to execute the loan contract.
Administrator Brown stated that fees for system development charges are normally paid
prior to the time a building permit is issued. In this case, the Parks system development
charge of approximately $198,000 was the calculated amount about a year ago but, due to
some confusion as to whether it was commercial or residential property, the developer
was initially told that the fee would be approximately $500. This error was corrected by
the time the application went before the Planning Commission for approval but, at the
time the developer obtained the building permit, the developer took exception to paying
the higher charge and was given additional time to make the payment. To date, no
payment has been made and this is the last opportunity for the City to collect the SDC.
The development is now ready for occupancy but the permit is being held up until the
SDC payment is made or other arrangements have been agreed to by the City and
developer. The sum owing is quite large and the developer would like to have 6 months
in which to pay the fee. The City has been working with the developer on this issue and
if a loan contract is entered into, there would be an interest charge of 9%. The SDC is
currently calculated at $216,716. He stated that the developer has entered into a number
of leases and people have sold their homes in order to move into this retirement
community. Some of these people are making do with other accommodations until they
can get into this development. He stated that staff's motivation in trying to work out a
deferral recommendation is to get these people into their new homes as quickly as
possible. The loan contract is a promise to pay the fee at 9% interest for 6 months with
the ability to carry the loan contract for another 6 months at 12% interest if they have
paid at least 50% of their fees by June 2003. He reiterated that this is an unsecured loan
but the City has the ability to place a lien on the property. It is unknown though as to
whether or not the lien would be in a first position. Staff is looking at the financial
position of the limited liability corporation to see if there are other assets that could
secure this loan, and looking at the title report of the property to determine the
encumbrance on this project to see if there is enough security for the SDC fee. He
Page 6 - Council Meeting Minutes, December 9, 2002
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3179
requested guidance from the Council in the event the City could not have the first
position whether it be to hold off issuing the occupancy permit until the fee is paid or to
issue the permit once the loan contract is signed and rely on the contract language to
protect the City into the future.
Councilor Cox suggested that even though $200,000 is a lot of money, in temas of the
overall project col~t this is quite small. He resents the feedback he is receiving from
members of the Senior Estates community that the City is at fault in not letting the seniors
move into their new homes. He reiterated that the developer gave the tenants a date in
which they could rnove in before the building was ever finished or ready for occupancy.
Additionally, the developer has known of the SDC's for over a year and is the one who is
responsible for getting them paid. He felt that the Council should do something to make
it work but he is concerned about securing the loan and, if the Council approves the loan
contract, tight guidelines should be placed on the Administrator so that he can go back to
the developer with a economically sound plan.
Mayor Figley stated that she had a similar conversation with the Administrator last week
and she feels that security and indemnity are of priority.
Assistant City Attorney Won expressed her opinion that this proposal would fall under
the Bancroft Bonding Act since the state statute makes all of the Bancroft Bonding Act
provisions apply to system development charges including parks. Under this Act, it
would give the City first position if there was a default.
Councilor Cox stated that he would have no objection to the loan contract if it can be
structured to give the City a first lien position under the Bancroft Bonding Act.
Administrator Brown stated that he would like to get this issue resolved within the next
week and he will be providing the Council with a report on how it was handled.
The motion passed unanimously.
4079
QWEST AUDIT.
Administrator Brown stated that there is a consortium of Oregon cities that determined
last year to go through the franchises of the various utility companies that cities franchise
with to make sure that cities are getting paid correctly. Woodbum participated in one last
year involving Portland General Electric and it was found that PGE owed our city
approximately $140,000. Of these funds received, $10,000 has been retained in the
City's fund balance for use in our share of another audit in 2002-03 involving Qwest.
The consortium works through the City of Portland and Hillsboro and costs for the audit
will be shared by participating cities. It is estimated that Woodburn's cost will be $6,000.
If the Council agrees to participate, staff will bring back an appropriation request through
a supplemental budget process.
NiCHOLS/SIFI1JENTEZ...authorize the City Administrator to execute the
intergovernmental agreement related to the telecommunications financial review services.
The motion passed unanimously.
Page 7 - Council Meeting Minutes, December 9, 2002
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4371 ALTERNATE TRAFFIC IMPACT FEE RATE CALCULATION FOR SAFEWAY.
Safeway had commissioned Kittleson & Associates to submit an alternative rate review
which would rednce their traffic impact fee from $856,184.18 to $476,533.15. Following
review of the submitted document with our consultant Don Ganer, staff is recommending
that the alternative traffic impact fee rate request be rejected.
NICHOLS/SIFUENTEZ .... reject the alternative Traffic Impact Fee rate for Safeway.
The motion passed unanimously.
4420
4485
4898
CANCELLAT]~ON OF COUNCIL MEETING.
NiCHOLS/MCCALLUM,.. cancel the regularly scheduled Council meeting of
December 23, 2002. The motion passed unanimously.
PLANNING CQMMISSION OR ADMINISTRATIVE LAND USE ACTIONS.
A) Community Development Director's approval of Residential Architectural Standard
Substitution 02-02 (1084 Comstock Way).
Councilor Cox Stated that this is one of the first cases in which the City has applied the
new Woodburn Development Ordinance (WDO) and he would like to see this case called
up before the Council. If no action is taken by the Council, the developer would be
allowed to install a roof that is less than the 25-year requirement under the WDO and, in
lieu thereof, the porch would be larger than what was required and the roof pitch is
slightly steeper than otherwise required. He is concerned that if this is the type of
tradeoffs being allowed, there are tradeoffs in almost every building which then weakens
the strength of some of the City's requirements. He would like to see the Council set
some policy on how it should be handled administratively otherwise the City may run the
risk of not having a solid development ordinance.
Councilor McCallum stated that he had also had concerns and did not object to having it
called up for Council review.
Asst. City Attorney Won stated that the Council has the authority to call up any item for
review. This particular application is subject to the 120-day rule.
Community Development Director Mulder briefly left the meeting in order to find out the
120-day expiration date so that the Council could make the appropriate motion (see tape
reading 5469).
NEW BUSINESS: ECONOMIC DEVELOPMENT STRATEGY.
Administrator Brown stated that the Council had adopted an economic development
strategy about 18 months ago that has the City pursuing all of the work that would lead up
towards an Urban Growth Boundary expansion. Special attention has been placed on the
Marion County Growth Management project as it has been unveiled over the last several
months. The Council has responded to the County Board of Commissioners both in
writing and personally regarding the negative impact of the document on the City's ability
Page 8 - Council Meeting Minutes, December 9, 2002
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to meet its economic vision through urban growth boundary expansion. County staff has
been meeting wi~h City staff to work on this issue and the revised version of the
document prepared by the County does look better than what it had in the past. The City
had gone on record before the County Commissioners at the end of November identifying
four specific areas of concern that still exist all of which were very important to the City
and two of those concerns were addressed in the final decision made by the Commission
on December 4th. The two outstanding issues involve the coordinated population forecast
for the year 2050 and efficiency standards for any land that would be brought into the
City through an urban growth boundary expansion. The coordinated population number
is used in a variety of other calculations that serve to put a stop on the City's ability to
reach its economic potential. The efficiency standards relate to the density per acre that
the County would be requiring the City to maintain rather than acknowledging the density
per acre. In this case, the City would be required to have a density of about 10 units per
acre which is considerably more than what the Council has said in the past that they want
to see as a minimum imposed on any project in the City. The City received in today's
mail a Notice of Decision dated December 6, 2002. Staff has consistently told the County
that the City would reserve the right to file a LUBA appeal over this matter and he
requested authority to file a Notice of Intention to Appeal to LUBA. He has had contact
with the City Administrator of Silverton who has stated that they will be appealing this
decision. He stated that the City has built our case to where our staff feels that they have
a good case that can be submitted to LUBA. If an appeal is filed, it needs to be done
within 21 days of the decision.
COX/MCCALLUM...authorize the City Administrator to file a Notice of Intent to
Appeal with LUBA concerning this matter.
The motion passed unanimously.
5469
Residential Architectural Standard Substitution 02-02:
Director Mulder stated that the application was submitted November 13, 2002 and
Council has until March to make a final decision.
COX/MCCALLUM... Community Development Director's approval of Residential
Architectural Standard Substitution 02-02 be called up before the Council.
The motion passed unanimously.
5603
CITY ADMIN~ISTRATOR REPORT.
A) Administrator Brown stated that he had received an invitation to participate as a panel
member in today's Oregon Economic Summit that was held up at the Oregon Convention
Center. He shal'ed Woodbum's economic development experience to a group of about
1200 participants who were attending the Summit for the purpose of trying to develop
some policies for the new administration on economic development in the State. His
Page 9 - Council Meeting Minutes, December 9, 2002
10
COUNCIL MEETING MINUTES
DECEMBER 9, 2002
TAPE
READING
discussion related to creating adequate industrial land supply which is what the City is
trying to work on in order to expand the urban growth boundary.
B) Administrator Brown welcomed the new Councilors and thanked Mary Chadwick for
her service as CoUncilor. He also thanked for them for their progressive attitude and for
giving him and siaffthe latitude to get work done rather than just talking about it. He
stated that Dick lennings is an individual that would come into his office regularly to
keep pushing him to keep on track and to get things accomplished. Administrator Brown
thanked him for l~he opportunity to work with him over the last four years.
6195
MAYOR AND ~OUNCIL REPORTS.
Councilor Nichols thanked Dick Jennings for the opportunity to work with him and to
wish him the best for the future.
Councilor Veliz Stated that he looks forward to continuing his public service in the City
and he feels that great things will be accomplished.
Councilor McCallum also thanked Dick Jennings for the opportunity to serve on the
Council and he welcomed the new Councilors and Mayor.
Councilor Sifuentez thanked Dick Jennings and Mary Chadwick for their dedication to
the City and commitment to make Woodbum a better place to live. She also wished the
community a Merry Christmas and Prosperous New Year.
Councilor Cox stated that he was glad to be on the Council.
Mayor Figley stated that she does work full-time but she will be working all-day in
Woodbum. She encouraged citizens to call and make an appointment to meet with her on
Wednesdays and she will be available for evening and weekend functions.
She also wished the public a wonderful Christmas and all the best in the upcoming New
Year.
6743
SIFUENTEZ/MCCALLUM... recess for a short reception. The motion passed
unanimously.
The Council took a recess at 8:35 p.m. and reconvened at 8:50 p.m..
Tape 2
EXECUTIVE SESSION.
Mayor Figley entertained a motion to adjourn to executive session under the authority of
ORS 192.660(1)(e), ORS 192.660(1)(h), and ORS 192.660(1)(f).
NICHOLS/SIFUENTEZ... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously
The Council adjoumed to executive session at 8:51 p.m. and reconvened at 9:03 p.m..
0046 Mayor Figley stated that no decisions were made by the Council during executive session.
Page 10 - Council Meeting Minutes, December 9, 2002
11
COUNCIL MEETING MINUTES
DECEMBER 9, 2002
TAPE
READING
0062
ADJOURNMENT.
NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:04 p.m..
APPROVED
KAT~ FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of WoodbUm, Oregon
Page 11 - Council Meeting Minutes, December 9, 2002
12
Executive Session
COUNCIL MEETING MINUTES
December 9, 2002
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, DECEMBER 9, 2002.
CONVENED. The Council met in executive session at 8:52 pm. with Mayor Figley presiding.
ROLL CALL.
Mayor Figley Present
Councilox- Bjelland Absent
Councilor Cox Present
Councilor McCallum Present
Councilor Nichols Present
Counc il or S i fuentez P resent
Councilor Veliz Present
Mayor Figley reminded the Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Staff Present: City AdminiStrator Brown, Asst. City Attorney Won, City Recorder Tennant
Press: John Gervais, Woodburn Independent
The executive session was icalled under the follow statutory authority:
1) to conduct deliberations with persons designated by the governing body to negotiate real property
transactions pursuant to ors 192.660(1)(e);
2) to consult with counsel Concerning the legal rights and duties of a public body with regard to current
litigation or litigation likely to be filed pursuant to ORS 192.660(1)(h); and
3) to consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f).
ADJOURNMENT.
The executive session adjourned at 9:00 p.m..
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page I - Executive Session, Council Meeting Minutes, December 9, 2002
13
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALLTO ORDER:
SECRETARY'S
.REPORT:
DIRECTOR'S
REPORT:
December 11, 2002
Marie Brown - Present Pat Will
Vasily Chernishov - Present Vacant
Ardis Knauf - Present Vacant
Kay Kuka - Present
- Present
Ligda Sprauer, Director
JUdY Coreson, Recording Secretary
None
P~esident Kay Kuka called the meeting to order at 12 Noon.
The monthly Board minutes of November 13, 2002 were approved as
sUbmitted.
Mpnthly Statistics: The monthly statistics were self-explanatory. The
nUmber of people visiting the library for November was 14,819. Database
arid computer usage statistics show the computers are well used.
Activities: A list of activities was distributed to the Board. Adult and
children's programs have been well attended. Infant/Toddler, Spanish and
preschool storytimes are continuing. The Kids Book Club is scheduled on
MlOndays at 3:30 pm. The Teen Club meets on the third Thursday of the
month at 6:30 pm. Children can make Christmas tree ornaments during
Saturday atthe Library on December 14 at 1:30 pm. "Mrs. Claus Comes To
The Library" is scheduled for Saturday at the Library on December 21 at
1:30 pm. This presentation includes stories, sing-a-longs, comedy magic,
"Snoops" the live bunny and candy canes for the children. The library is
open from 8 am to 12 Noon on Christmas Eve day, Tuesday, December 24.
The library will be closed Christmas Day, Wednesday, December 25 and
New Year's Day, Wednesday, January 1, 2003.
Volunteer of the Month: Rose Kamadoli was chosen Volunteer of the Month
for December.
Grants: The Latino Culture with the Oregon Folklife program plans to
sponsor more programs after the first of the year. The funds for the
programs will be in addition to the original amount of the grant.
Gates Computers: Dan attended a training session for the server on
December 9th and 10%
14,
BOARD REPORTS:
Staff: Shirley Linn, Library Page, is recuperating from surgery. Friday,
December 6, all of the full-time employees attended the annual LINK
COnference in Wilsonville. At the present time, we have a full staff at the
library.
Board Position Opening: The new student library board member, Vasily
Cliernishov, was introduced. Two board positions need to be filled that were
vacated by Barbara Pugh and Phyllis Bauer.
The Board met Tuesday, December 3, to discuss the libraries that
they visited on Saturday, October 26. On Saturday, January 25, Linda and
the Board plan to visit Silver Falls District Library, Monmouth Public Library
and Stayton Public Library.
Ardis Knauff asked librarian, Donna Melendez, to attend the meeting to
report on acquisitions. Donna reported on new DVD's and other new
materials that were recently purchased. At the January monthly meeting,
reports will be given by Pat Will on Circulation and Vasily Chernishov on the
Teen Club.
OLD BUSINESS:
NEW BUSINESS:
None
Update Library Policies: Linda will have a draft of the Library Policies
available at the January meeting. Linda distributed information on an ALA
press release concerning Internet filters, "Libraries and the Internet Toolkit"
and "Library Advocates Handbook". This information will be helpful prior to
updating library policies.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: A liaison replacement from the City Council for Council Person, Mary
Chadwick, has not been made as yet. The Library Board has two positions
open.
Meeting Time Change: Because of prospective members needing an
evening time to meet, the Board voted to change the meeting time from 12
Noon on the second Wednesday of the month to 7 pm on the second
VVlednesday of the month. This time will coincide with other city board and
committee's meeting times. However, for the month of January only, the
monthly meeting date will be on the third Wednesday, January 15, at 7 pm.
ADJOURNMENT:
The meeting was adjourned at 1 pm.
Respectfully S..~bmitted,
Recording Secretary
Library Board Minutes - 12/11/02
2
15
8C
WOODBURN PLANNING COMMISSION
November 14, 2002
CONVENED The Planning Commission met in a regularly scheduled session at 7:00 p.m. with
Chairperson Cox presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Cox P
Lima P
Young P
Grosjacques A
Mill P
Bandelow P
Lonergan P
Staff Present:
Naomi Zwerdling, Senior Planner
MINUTES
A. Woodburn Plannir~_(I Commission Minutes of October 24, 2002.
C--ommissioner Youn.q moved to approve the minutes as presented. Vice L;hairperson Lima seconded the
motion, which unanimously carried.
BUSINESS FROM THE AqDIENCE
None
COMMUNICATIONS
A. City Council Minules of October 14, 2002.
Vi---ce Chairperson Lima con~mented there was quite a discussion during that meeting regarding the Tree
Preservation Ordinance and he assumed it was probably quite lively.
Chairperson Cox interjected he sat in on last night's City Council meeting and this topic came up again and
he indicated the revised version presented last night was very different from the draft previously presented
to Council. Staff received direction from the Council and will return with another effort in December or
January. He explained this item is being regarded strictly as a regulatory non-land use matter which would
take it out of Measure 50 and also would provide different procedures in the event there were an appeal for
some decision on a tree cutting application.
Chairperson Cox skipped tO Agenda Item 6.
ITEMS FOR ACTION
A. Special Plannin.q Commission MeetinR on November 21, 2002.
C'--ommissioner Loner.qan moved for a special Planning Commission Meeting to be held on November 21,
2002. Motion was seconded by Commissioner Mill. Motion unanimously carried.
PUBLIC HEARING
A. Subdivision 02-02~ request to subdivide 76.78 acres into 14 lots located south of Stacy Allison
-- Way and Walmart,, north of the south city limits, west of Harvard Drive and east °f Interchanfle
5, Capital Development Co., applicant (Continued to November 21,2002).
Vice Chairperson Lima moVed to accept Staff's recommendation for continuance to the November 21,2002
Planning Commission meeting. Commissioner Loner~lan seconded the motion, which unanimously carried.
Planning Commission Meeting - November 14, 2002
Page 1 of 8
16
B. Site Plan Review 02-06 and Variance 02-03, proposed contractor's office and stora.qe at 395
Shenandoah Lane NE, Kerr Contractors, Inc., applicant.
EX-PARTE CONTACTS
Commissioner Mill reported he is acquainted with a few of the neighbors that live near the area and they briefly
discussed the project as fa~ as it's status several months ago and at that point in time, as far as he knew,
everything was in a holding pattern. However, he did not believe that would influence his vote.
It was indicated by all of the Commissioners present that they are familiar with the site.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report.
Approval of the proposal was recommended by Staff based on the findings in the Staff Report, the information
provided by the applicant and the applicable review criteria subject to the conditions of approval listed in the
Staff Report.
Commissioner Mill referred to page 2 of the Staff Report and inquired whether the wetlands are outside of all
jurisdiction including US Army Corps of Engineer jurisdiction? Additionally, he also referred to page 3 and
asked what is the current code enforcement case status?
Staff replied the wetlands were not shown on the local Wetlands Inventory. However, within the file they did
obtain comments from the Oregon Division of States Land. She indicated they commented that the project
they are doing avoids alteration in wetlands and waterways. Staff also reported the applicant located on the
site without obtaining the proper planning approvals. Then it took them some time with submitting an
application, extensions of the 120-day rule, a denial of their previous Site Plan Review and now a request for
approval of their Site Plan Review and two Variances now. She also informed the Commission that Code
Enforcement will see if the applicant will be allowed to stay there.
Commissioner Mill pointed to page 4 of the Staff Report and questioned if the applicant, at this point in time,
owns the property or has the option to buy it?
Staff responded it was her thought Kerr Contractors owned the property. She suggested Commissioner Mill
relay this question to the applicant to confirm this information.
Commissioner Mill asked if the "No Parking" signs will be posted on the private drive portion? He also inquired
if Kerr Contractors has exclusive ownership of the private driveway?
Staff answered that would be the area that would need the "No Parking" signs due to the fact that the width
of the private access easement is narrow and not wide enough for parking along that area. It was noted by
Staff that there is an easement along there that allows the properties to the south to access it however, the
stem is part of Kerr Contractor's property.
Commissioner Mill pointed out if you had "a violation" in that area and needed to tow a vehicle, you might end
up with a real problem in trying to enforce that and perhaps a box that need not be opened. He indicated
putting a sidewalk, as listed on page 15 of the Staff Report, is a wonderful idea.
Commissioner Loner.qan questioned what the zone is on the property north of Shenandoah? Additionally, he
asked if that property owner will donate 28 feet to Shenandoah Lane when it is developed?
Staff replied that property is zoned Light Industrial and is currently vacant. She reported the property owner
would donate 15 feet to Shenandoah Lane,
Commissioner Loner,qan referred to page 5 of the Staff Report and asked when the north property is
developed, an additional 15 feet will be added to the 28 feet, the sidewalk would be wiped out and we will have
a street of 43 feet plus the sidewalk instead of 50 feet that we are saying is required?
Planning Commission Meeting - November 14, 2002
Page 2 of 8
17
Staff indicated the 15 feet was added to the 35 feet of right-of-way and then they will have the existing road
improvement and remove the protruded curb and create a 5 foot sidewalk.
TESTIMONY BY APPLICANT
Alan Ackland, Kerr Contractors, 19350 SW 89'h Ave., Tualatin, OR thanked Staff for helping them through
some issues with their previous submittal. He reported Kerr Contractors supports the recommendation of the
Staff Report and looks forward to building the new office and shop area.
Commissioner Mill inquired what the status is of the 2 acres of land on the east side of the flag lots?
Alan Ackland reported the additional 2 acres is scheduled to close next week. Therefore, for all practical
intents and purposes, at this point, Kerr Contractors owns the property.
Chairperson Cox asked how wide will the actual asphalt paving be and will that end at the main portion of the
lot or will it continue?
Alan Ackland replied the paving will be 24 feet wide which is the City standard. He indicated the paving will
continue up to the parking 10t.
Chairperson Cox questioned if the applicant has worked out an arrangement with the property owners to
extend and continue to have legal access onto the new location? Additionally, he inquired how will the
required realignment and cDntinuation of the driveways be handled when this road is relocated?
Alan Ackland disclosed their goal is for the property owners to have legal access from their locations to that
driveway. He explained paft of the reason the driveway curves around coming out of the turnaround is to
avoid the fact that several :residents have their improvements right on the easement line. Mr. Ackland
indicated they would accomimodate the expense for the extension to the owners driveways.
Vice Chairperson Lima asked when do they expect construction to begin?
Alan Ackland reported they will probably begin construction in the Spring when the weather will support the
road work associated with the project. However, if there are weather opportunities prior to late Spring or
Summer they would go in and start work associated with the reconstruction of the roadway from Front St.
down to the turnaround. Mr. Ackland also said the time duration for construction of the road would not take
more than a month or tw° to finish including reconstruction of the road, utilities and curb. The street
improvements will come in first and the goal is to try to build the office and the shop simultaneously.
Vice Chairperson Lima requested clarification as to what will be stored in the existing buildings. He indicated
the applicant previously stated they agree with the conditions of approval contained in the Staff Report and
asked Mr. Ackland if they specifically agree with condition of approval item #9?
Alan Ackland stated nothing other than just documents from their office will be stored in the existing buildings.
He also indicated it is their goal to proceed with the preparation of plans and submittal for the building and the
shop once this proposal has been approved by the Planning Commission.
Commissioner Mill wondered if employees will be all coming and going to work about the same time or will
it be broken up in shifts?
Alan Ackland reported employees will report for different shifts. The shop facilities may start prior to normal
business hours and during the course of the day people will be coming and going. He commented for the
most part about half the people might arrive at the same time and the other half either early or later than
normal business hours which is 8:00 am.
Chairperson Cox expressed concerns regarding whether the turning radius is going to be adequate for safe
Planning Commission Meeting - November 14, 2002
Page 3 of 8
18
movement of the big trucks out on to Front St. with a lot of very sharp turns and requested further clarification
regarding this issue.
Alan Ackland explained the design is to try to provide that access to be able to go south. He remarked
currently the best access is going back to the north and for them to get to the freeway or to go north, they can
exit to the left as you come out the driveway and proceed up to the next cross street and they would come
over the freeway and end up back I-5 going around the Company Stores or they can go straight up through
on Front St. up on Highway 99E and head up north that direction. Mr. Ackland further commented certainly
their larger loads are going ~o go to the north to avoid having to go into traffic.
Commissioner Younq referred to condition of approval item #25 contained in the Staff Report and pointed out
that this issue has been looked at and they do have adequate turning radius.
Commissioner Mill referred to Attachment "C" Report from the Woodburn Police Department and questioned
whether the applicant has given any thought or ideas regarding their recommendation?
Alan Ackland believed they have shown some lighting on the plan.
Commissioner Young interjected the lighting is listed on Exhibit "D" Item 3 of the Staff Report.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
Keith Grossan, 393 Shenar~doah Lane, Woodburn, OR 97071 was curious as to what will be done with the
2 acres along the road thatlis in front of his home that was just purchased?
Applicant's reply was not recorded as he did not speak from the podium.
DISCUSSION
Chairperson Cox closed the public hearing and opened from discussion by the Commission.
Commissioner Loner.qan extpressed his appreciation to the applicant for coming up with a workable plan and
the efforts that has gone intO it on both sides. He stated he is in favor of the project.
Commissioner Mill agreed with Commissioner Lonergan and commended the applicant and the City for
coming to an equitable solu§on to resolve the issues. However, he expressed concerns with the "No Parking"
signs and wondered if we are creating a problem by putting something out that really can not be enforced.
Additionally, he commented he is not understanding the reason or validity of the reason to even have that
there in the first place.
Deniece Won mentioned she believed the code has the requirement in it so that the condition to put the "No
Parking" sign policy decision was made in adopting the code. The code requires "No Parking" signs on private
streets, therefore, it follows that there would be a condition of approval. Furthermore, she stated in terms of
the pragmatics, it is not completely fruitless because the road is not sufficiently wide for trucks and cars to
pass and the property owner will have an incentive to tow cars if they were to park there. Therefore,
enforcement would be done by the properly owner and may not require police action. Deniece further
reported although she could not say with absolute certainty, since she has not read the easement, in all
likelihood, the easement is just a fee title owned by Kerr Contractors and a right is granted to the neighboring
properties to use that easement probably just for access to their properties and probably does not include any
right to park out there.
Commissioner Mill felt uncomfortable with this issue however, he remarked he will go along with it if it is
something that has been done by past practice.
Planning Commission Meeting - November 14, 2002
Page 4 of 8
19
Vice Chairperson Lima also appreciated the efforts put fodh by both parties in this matter and he stated he
favors the project.
Commiss oner Bandelow c~_mmented she would th nk the "No Parking" would be enforceable just under the
issue of safety because thelfull width for fire lanes is required for fire access for fire trucks. She felt that under
those efforts there might be a way to enforce it if it were not being enforced.
Commissioner Mill suggesled to perhaps list it as a Fire Lane or something to that nature rather than strictly
a "No Parking".
Commissioner Young com@limented Mr. Ackland on providing a very workable solution to a difficult challenge.
He stated it is a well thought out plan and he favors the recommendation by Staff to approve the application.
Chairperson Cox concurred with his fellow Commissioners. He stated the serious access problems have
been resolved and taken care of. He further added although he understands that the applicant had to spend
more money and acquire additional property, he does not apologize for the position the City took of not
approving it the way it was originally. However, what they have now is a great project.
Vice Chairperson Lima moved to approve Site Plan Review 02-06 and Variance 02-03 with the pertinent
conditions of approval as i~resented in the Staff Report and instructed Staff return with a Final Order at the
next meeting. Commissioper Bandelow seconded the motion which unanimously carried.
C__~. Variance 02-04, yariance to allow two additional wall signs at Wells Fargo Bank, 1530 N.
Pacific Hwy., Crai.q Davis, applicant.
EX-PARTE CONTACTS
Commissioner Mill reported he visited the site at night to tryto obtain a good feel of the visibility of the signage.
Chairperson Cox indicated he was generally familiar with the site but he made a special effort to drive back
on the portion of the bank that faces the interior parking Itt at night so that he could better understand items
on the Staff Report.
Commissioner LonerRan disclosed he has an account with Wells Fargo Bank. He has not visited the site
outside of being on the property many years ago.
Commissioner Young als0 stated he is familiar with the site.
The applicable ORS Statet~ent by Staff and a presentation was provided as reflected in the Staff Report. Staff
agreed that the proposed informational sign relieves the unnecessary hardship on the banks tenant space of
ident lying the key service that the bank provides and that the small area of the sign limits the amount of
additional signage on the tlenant space minimizing sign clutter. Staff concluded on the second Variance which
was the additional 24 sqdare foot sign on the south elevation that the applicant did not meet the Variance
criteria for that particular sign. Staff agreed with the applicant's statement in their narrative saying that the two
24 square foot signs that are on the front of the building facing the parking Itt and on the west side that faces
Highway 99E, provide for the reasonable use of the property and the Planning Commission has already
approved a Variance for this particular tenant to have an additional wall sign above what the Woodburn Sign
Ordinance allows. Additionally, Staff stated they are looking at the incremental impact of approving yet
another 24 square foot wall sign for that tenant space and the opportunity for other businesses to also request
that and increase the amount of sign clutter along Highway 99E. Staff also indicated they felt that is more than
what the Sign Ordinance intended and what the previous Planning Commission Variance decision intended
as well. In addition, the applicant did not provide sufficient evidence that an additional 24 square foot wall sign
on the south elevation would not adversely effect the traffic system due to its higher location and bigger size
than a driveway directional sign. Based on the information contained in the Staff Report and the applicable
review criteria the 3 square foot informational sign to be located on the east elevation (Variance A) satisfies
all approval criteria relating to a Variance application. The 24 square foot sign proposed to be located on the
Planning Commission Meeting - November 14, 2002 Page 5 of 8
20
south elevation (Variance B) does not satisfy all approval criteria relating to the Variance application.
Therefore, Staff recommended approval of Variance A subject to the conditions of approval in the Staff Report
and recommended denial of Variance B.
TESTIMONY BY APPLICANT
Craig Davis, GBD ArchitectS~, 920 SW Third Ave., Suite 4000, Portland, OR 97204-2483 stated the ATM sign
is the sign that is very important to Wells Fargo. He explained the reason they could not tie the signs together
was because of the functional layout of the building. The corner of the building is all glass and the ATM
requires a secure area that has a night deposit therefore, it was not possible to physically link those two signs
together. Mr. Davis further indicated it is important that the ATM sign be located directly above the ATM so
that people can find it easier. He addressed the sign on the end of the building (sign 3) and said from a zoning
standpoint, a single sign on an integrated business system seems to be a burden on the tenants of the
buildings. The sign on Highway 99E is not visible because of the orientation of the building. Mr. Davis
reported it was not an option to go onto a directional sign as a tenant and part of an integrated business
system.
Chairperson Cox asked Mr. !Davis if he would be willing to swap the sign that faces Highway 99E on the west
side of the building and move it around to the south side?
Craig Davis stated he believed the bank would probably just let that issue die if they can not have three signs
and would be comfortable With two. He commented he does not think the bank would be willing to move the
sign to the other side.
Chairperson Cox inquired if !he existing ATM has a back lighted 2 ½ feet long and 6 inches high sign that says
Wells Fargo on it?
Crai.q Davis responded the surround on the ATM is primarily informational for the user that is standing down
in front of the ATM and is not intended to be visible from the complex. He further stated the sign they are
proposing is more of a directional sign for an automobile when somebody is coming into the shopping center
to utilize the ATM. Moreover, Mr. Davis said the view of the ATM sign on the face of it is going to be fairly
obscured when you have cars in front of the branch.
Chairperson Cox inquired if it would be possible to change the lettering on the existing ATM lighted sign from
Wells Fargo to ATM?
Craig Davis replied anything is possible.
Vice Chairperson Lima questioned how many branches does Wells Fargo have that do not have an ATM
machine?
Craig Davis answered there are very few that do not have ATM machines. He stated Wells Fargo tries to
advertise the ATM's as an additional service in all of the facilities they go into in order to optimize the return
on their investment in the ATM machine.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
Chairperson Cox closed the public hearing and opened it for discussion by the Commission.
Commissioner Bandelow commented although she has been the biggest opponent of the proliferation of signs
around town. this time she iS on Wells Fargo side. She particularly liked the design of the building and the
Planning Commission Meeting - November 14, 2002
Page 6 of 8
21
arch on the end is perfect for the sign. Furthermore, she indicated it is reasonable for Wells Fargo to have
a sign on each side that conveys who and where they are because they have in a sense four fronts.
Commissioner Bandelow mentioned when you come up from the south and you turn looking for the bank,
that south wall is what you are facing and you will be able to find it. The ATM sign should be high enough that
if there is a pickup truck parked there you do not have to drive around the building to find the ATM machine.
It was her thought that what the applicant is asking for is reasonable and she is not really worried that others
are going to suddenly come rushing to the Citywith Variances. Additionally, she pointed out that this particular
building is unique because i,~ sits right in front and it has almost four front sides. In closing, Commissioner
Bandelow voiced her position in that, in her opinion, both Variances are a reasonable need for the bank
because of their unique posiition.
Commissioner Mill respectfully disagreed with Commissioner Bandelow and remarked he can see the point
that it is a blank wall to the South. However, mostly everybody can locate the two large signs and if you did
not locate it, as soon as you went by it on the north you would have the opportunity to make a right turn and
circle around right back to itand see it. Commissioner Mill voiced his opinion in that the ATM sign does not
even really need to be there !and if the tenant wanted to solve their south exposure problem they could either
swap the sign and move it or they could utilize window signage in the huge window area. He stated he does
not see any reason to support the Variance in either case.
Commissioner Young recapped previous signage cases, i.e., Woodburn Company Stores, Wal-Mart, Urgent
Care Center, Hillyer'~ Ford/Miles Chevrolet and the Safeway complex. He commented he could see some
rationale for the ATM sign as ATM's are a big part of banking in our modern day with the drive-in convenience
and not having to deal with a teller and being able to have access 24 hours a day.
Vice Chairperson Lima arriVed to a similar conclusion as Commissioner Mill. Additionally, he said the ATM
machine is visible and in his experience it would be almost impossible not to have a bank in that integrated
area without an ATM machine. He expressed concerns regarding the proliferation of signs in that area and
has difficulty accepting the Variances as proposed. Although he could see the reasoning for having the ATM
sign and he is not totally against one of the site signs, at this point he is almost inclined to vote against both
Variances.
Commissioner Loner.qan stated he is basing his decision on what he has heard tonight as he did not look at
the building in the context of signs around it. He commented an ATM is a service offered by a bank however,
it is also a money maker as it attracts other banks cards and they charge a premium to do that. Nonetheless,
he indicated it makes sense to advertise the ATM and he has no problems with a 3' x 3' sign and he will vote
in favor of granting that Variance. However, he has not been convinced that the other signage is needed and
he will be against adding the signage outside.
Chairperson Cox believed he could make a better case for the south wall sign than for the ATM sign but he
felt a satisfactory case has not been made for either Variance. The arguments put forth by the applicant as
to why they need and should be granted a Variance from what is otherwise required are just broad stroke
arguments that could be applied to anything you wanted to with any sign on a building. Chairperson Cox
pointed out the bank has been there for many months now without the signs. Additionally, he indicated he
would have no objection if they wanted to switch their Highway 99E sign and put it on the south side of the
building if they thought that gave them better exposure. However, he does not know and does not believe that
they need three signs as the Commission made a studied decision to grant two signs per building in that
center and no persuasive case has been made to him why it should be increased to three or four.
Commissioner Mill moved to deny both Variance A and B of case VAR 02-04 and Staff is to return with a Final
Order on the November 21st meeting on the grounds that the applicant has not made a clear and convincing
case for either the ATM sign or the south sign. Vice Chairperson Lima seconded the motion. Motion carried
with Commissioner Bandelqw and Commissioner Lonergan voting No.
Planning Commission Meeting - November 14, 2002
Page 7 of 8
22
DISCUSSION ITEMS
None
REPORTS
A__: Buildin.q Activity fqr October 2002
Planninq Project Tracking Sheet (revised 10-29-02)
BUSINESS FROM THE CO~MISSION
Commissioner Mill congratulated Chairperson Cox on his win for City Councilor for Ward 4.
ADJOURNMENT
Vice Chairperson Lima moved to adjourn the meeting. Commissioner Bandelow seconded the motion, which
unanimously carried. Meeting adjourned at 8:30 pm.
ATTEST
Jim/Mulder, , v ,, Date
Community Development Director
City of Woodburn, Oregon
DATE
Planning Commission Meeting- November 14, 2002
Page 8 of 8
23
8D
WOODBURN PLANNING COMMISSION
November 21, 2002
CONVENED The Planning iCommission met in a special session at 7:05 p.m. with
presiding.
ROLL CALL
Chairperson Cox P
Vice Chairperson Lima P
Commissioner Young P
Commissioner Grosjacques P
Commissioner Mill P
Commissioner Bandelow P
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
Naomi Zwerdling, Senior Planner
Chairperson Cox
MINUTES
A. Woodburn Planning! Commission Minutes of November 14, 2002.
~-eeting was not recorded dt~e to machine malfunction. Minutes will be available at a later date.
BUSINESS FROM THE AUIplENCE
None
COMMUNICATIONS
A__:. Citv Council Minutgs of October 28, 2002.
B_~. Administrative app~roval of Partition 02-01, divide a residential property into two lots located
at 1820 East Hardc~astle Ave., Lazar Kalu.qin, applicant.
Administrative approval of Residential Architectural Standard Substitution 02-01, allow
alternate architectqral elements to substitute for two required architectural standards, Don
Comstock, applicapt.
PUBLIC HEARING
A_~. Subdivision 02-02, request to subdivide 76.78 acres into 14 lots located south of Stacy Allison
Way and Walmart, r~orth of the south city limits, west of Harvard Drive and east of Interchange
5, Capital Developrpent Co., applicant {Continued from November 14, 2002).
EX-PARTE CONTACTS
Comm ss oner Youn.q reported he drove out to the area on several occasions within the last three months to
watch the development and progress of the project just for his own personal information.
It was stated that all of the Commissioner's have a general familiarity with the area.
The applicable ORS Statement was read by Staff and a presentation was provided as reflected in the Staff
Report. Staff recommended approval of the proposal based on the findings in the Staff Report, the
information provided by the applicant and the applicable review criteria.
Commissioner Young inquired whether an Annexation of that area will be necessary in the event of future
development of the portion of exclusive Farm Use?
Planning Commission Meeting- November 21. 2002
Page 1 of 9
24
.Staff replied that portion is currently outside of the City limits.
TESTIMONY BY APPLICANT
John Donaldson, 2824 Mad~'ona Beach Rd., Olympia, WA reported they have been working very hard over
the last several years attemplting to concentrate on some of the commercial activity along Interstate 5 with this
ground. Moreover they contil3ue to run into problems with the market place not really able to handle extremely
large parcels. Mr. Donaldsol3 further stated one of the major ingredients as a stumbling block is the fact that
it takes a considerable amount of time to bring a project to fruition once you have to start with breaking down
the ground through a traditional subdivision process. He also explained that it has caused them a certain
amount of difficulty in their dealings given the uniqueness in the market place today in terms of companies
that want to have with certair~ty a time frame that they can begin, start and finish and recognize that they can
in fact have a project completed. Mr. Donaldson also reported in discussions with Staff they felt that it would
make sense at this point to try to break this down into smaller parcels but not forego their opportunity to do
something on a larger scalel Additionally, he stated they can take some of the small parcels and boundary
line adjustment which is about a sixty day process as opposed to the potential for a six month or longer
process if they had to go the other route. In closing, Mr. Donaldson indicated this provides them the best of
both worlds and to the degree that it provides that for them they think it is in the City's best interest as well.
He thanked and extended his appreciation to the Commission and their predecessor's for working with them
in their effort to try to bring this long term project to fruition. He also thanked Staff for taking the time and
interest to try to look at what their problems are and try to find a way within the existing code to solve them.
Commissioner Mill commented Mr. Donaldson stated at this point in time he does not intend to change any
existing zoning out there. He inquired whether he intends on trying to stay true to that zoning in the future as
possible?
John Donaldson replied that !s how they have approached this in the beginning. At the time this property was
annexed into the City the zone descriptions were in different configuration. He also commented given the
speed with which things change today and the uncertainty in the market place, he is not sure that they won't
at some point in time be coming back to the Planning Commission if they get a large client.
George Wilhelm, Wilhelm Ep.qineering, PO Box 561, Woodburn, OR 97071 stated he is representing the
applicant, Capital Development Co., Inc. He indicated there appears to be some confusion as to the acreage
of this subdivision. The subdivision is actually approximately 120 acres which includes infrastructure and
dedicated roads that will be dedicated as part of the plat. Additionally, he stated all of the lots in this
subdivision will require additional planning action in order to develop. However, the single family residential
property would probably come back before the Commission with a preliminary plat further dividing those lots.
The multi-family residential property will also come before the Commission as far as design review and
therefore, the Commission will have an opportunity to provide input into the actual design. In closing, he
stated they have reviewed StafFs repod and find that it is complete and adequately addresses the pertinent
criteria and requested approval of the preliminary plat for the Woodburn Town Center.
Chairperson Cox questioned whether the State will have the final say on whether a portion of the property is
wetland?
George Wilhelm replied affirmatively. However, he remarked he is not aware that Staff indicated that they
thought there is wetlands on this property but wetlands were shown on the local wetland inventory that are just
to the east of the RM property. The people they hired concluded that the wetlands end at approximately that
roadway.
Chairperson Cox asked Mr. Wilhelm if he does not foresee the possibility that the State might say that there
is wetlands on the property and whether it does not appear to be a likely problem that will arise?
George Wilhelm answered that does not appear to be a likely problem, however, it is a possibility. He stated
one of the things they did to address that possibility is they moved Evergreen Rd. approximately 37 feet to
Planning Commission Meeting- November 21, 2002
Page 2 of 9
25
the west so that it is all on Capital Development's property and would not go over into the wetlands which is
on the property to the east.
Vice Chairperson Lima requested clarification regarding the 103 acre lots and 120 acre lots and inquired what
is the difference in sizes?
Geor,qe Wilhelm explained the 120 acre lot is the gross acreage which is the entire property within the
boundary of the plat. The 103 figure excludes what will be dedicated as public right-of-way and it also
excludes an area over along Interstate 5 that will be used for a detention pond.
Commissioner Bandelow po!nted out the notification contained in the agenda specifies 76.7 acres into 14 lots
and she inquired whether th!s was a misprint?
Staff explained the applicani originally came in with a plan that was used for the notice and then they came
back in with a revised plan. She stated there were some changes that were made there.
Chairperson Cox inquired whether we are satisfied that the notice as printed and posted meets the new
requirements?
Staff said the project boundary has been the same and he is unclear as to why there is a difference in the
acreage numbers.
Deniece Won interjected the notice would be correct because the exterior perimeter of the area for the
information in the notice has remained the same.
Commissioner Youn.q referred to the conditions of approval and commented item 17 addresses Hooper St.
and indicated he can not tell any kind of dimension for what was originally proposed for Hooper St, as the print
is too small to make out. He wondered how much impact this would have in what the applicant's plans were
as they are on the paper?
Geor.qe Wilhelm replied they are showing a 60 foot right-of-way. He reported Public Works wanted to make
sure that they did understand that. In one case, there is a little bit of confusion because they started with
Evergreen being 74 foot of right-of-way and he believed it is 48 foot improved street. Now the rules have
changed and he thought they want to go to 50 foot.
Commissioner Youn,q expressed concerns with Lot 6 and commented the lot seems large.
Staff interjected Lot 6 is multiple family zoning.
George Wilhelm also commented it would be similar to Lot 1.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Cox closed the Public Hearing and opened discussion by the Commission.
Commissioner Grosiacque~ indicated it is a good project and has no problems with it.
Commissioner Mill also felt it is a good project. However, he indicated he would like to see, particularly with
this large of a subdivision, some type of street or something named after Fred Sugden, if possible, who died
Planning Commission Meeting - November 21, 2002
Page 3 of 9
26
while he was employed by the City as a Police Officer. Commissioner Mill reported he had a very large impact
on the City.
Chairperson Cox stated under the WDO the names of the streets in a subdivision are applied at this point and
the Commission has approval in the naming of the streets. He commented it is a good idea to name streets
in recognition of people who have contributed to our community. However, he does not know whether we
know enough about the background of the situation and whether other people agree that this particular person
suggested by Commissioned Mill is significant or important enough and how does his family feel about it, etc.
Chairperson Cox stated he would be reluctant to do it without knowing a little more.
Commissioner Mill reported iOfficer Sugden was employed with the City for almost 10 years, was bilingual,
had a large impact on the Flispanic population and the fact that he was able to reach out because of his
abilities. He participated in several public forums and was also somebody that numerous times after work he
would see him go out and assist someone with their car. He further indicated he was a very giving person.
Although he did not die while on duty, he died tragically while he was roofing his home and fell off head first.
He was well liked by everybody in the department and nobody ever had a cross word to say about Fred in any
way, shape or form. Additionally, he commented Fred was certainly helpful to him personally and in his mind
and opinion he made a subs[antial impact. Fred's funeral, if that is any indication, packed Cornwell's Chapel
to basically standing room only. Commissioner Mill reported Fred died in 1994.
Chairperson Cox asked the applicant if they would have any reaction to the suggestion that perhaps one of
these streets or the street now designated as Center St. be named for that person?
John Donaldson thought the idea to be a very good one. He stated that is part of the reason Hooper St. was
incorporated into their projedt because that was originally Hooper Farm. Mr. Donaldson explained Center St.
is really intended to tie into the commercial notion as to what will occur there. However, they would certainly
give some strong consideration to perhaps naming one the streets in division three in his name. He indicated
he thought it is worth while tO make sure that is in fact something that the remaining family members would
feel comfortable about and would like.
Commissioner Mill interjected he would certainly research that.
John Donaldson also commented that if in fact this is something that there is a consensus on that they would
take one of the streets in diviision three. He reiterated they would be happy to name one of those streets after
Mr. Sugden.
Chairperson Cox designated Commissioner Mill as a committee of one to do the research on this issue. He
directed Commissioner Mill to report his research and relay it to Staff and they in turn can report it to the
applicant.
Commissioner Mill accepted Chairperson Cox's designation.
Commissioner Grosiacques moved to approve Subdivision 02-02 subject to the conditions set forth in the Staff
Report and instructed Staff to return with a Final Order at the next meeting. Commissioner Mill seconded the
motion which unanimously carried.
B_=. Subdivision 02-05~ request to subdivide two existin;I tracts of land into 7 commercial lots
inside a Commerclal General (CG) zone with no Variances located in the northwest corner at
intersection of Mt. Hood Ave. and Hi;Ihway 99E (North Park Plaza), Mark Wolf/Scott
Montaomerv, applicants.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
recommended approval of the project based on the information contained in the Staff Report and the
applicable review criteria subject to the conditions of approval listed in the Staff Report.
Commissioner Bandelow asked if Staff would be reviewing the building application for the number of parking
Planning Commission Meeting - November 21, 2002
Page 4 of 9
27
spaces that would be eliminated by the building on Lots 5 and possibly Lot 7 and whether or not it still met the
criteria?
Staff answered affirmatively!
Chairperson Cox questioned if the cross easements for traffic and flow of vehicles through the parking areas,
no matter where they are going, are going to be such that each of the separate lots will be able to be served
through the existing access points?
Staff said that is correct.
Commissioner Young refer~ed to the conditions of approval contained on page 23 of the Staff Report and
inquired if the applicant is responsible for any park fees just because they are changing the lines?
Staff answered they are not responsible for park fees as it has already been developed.
TESTIMONY BY APPLICANT
Ryan Lentz, Agent for Mark l& Me ssa Wolf stated he is representing the applicants tonight as the Wolf's are
in Asia. He stated Nodh ParkPlaza was purchased by Mr. Wolf and three other partners out of Californ a and
Mr. Wolf managed it. He reported it is an understatement to say that Mr. Wolf is very committed to this center
as his mother resides in W0odburn and his brother owns D&D Restaurant, which is located in North Park
Plaza. Additionally, Mr. Lentz related Mr. Wolf's other partners wanted to sell the property when Safeway
decided that they were going to vacate and go across the street. He also commented Mr. Wolf has a huge
belief and commitment to the City of Woodburn and in this shopping center that he decided to trade out other
properties with his partners So that he would have sole possession of this property and be able to manage it
and take it to where he believes it is going to go. Mr. Lentz explained Mr. Wolf wants to divide this property
up so that within the next year or so, sell off one parcel and take those proceeds and put it right back into the
center as a remodel. He indicated it is a little difficult to lure tenants into this dark center with the beautiful new
center right across the street. Moreover, he pointed out Mr. Wolf wants to do a complete reface of the center.
Mr. Lentz commented the proposed plans are absolutely gorgeous and the tenants that are currently in the
center are more excited than they have ever been. All of the tenants stuck it out and did not leave when the
new center came in across the street because they believe in Mr. Wolf. He informed the Commission that
Safeway is dealing with their building and leasing that out themselves as they have control of that for the next
25 years and are paying virtually nothing. Therefore, it is in Safeway's best interest to keep it dark and
sublease it to where they can make a profit on it. The Rite Aid portion is under negotiations as we speak with
a local tenant that would be possibly relocating into that building.
Chairperson Cox requested some insight as to why the applicant picked the configuration of odd shaped and
sized lots and expressed concerns whether Lot 7 will be a viable lot or not.
Ryan Lentz stated there are no future immediate plans for that to be developed and it is just there as an
option because Mr. Wolf would like to sell one parcel on the property that currently has value to be able to get
the proceeds to do the redevelopment.
Chairperson Cox asked how much longer will Safeway's lease run if they choose to continue?
Rvan Lentz answered Safeway has options for another 25 years, He remarked it is a tough situation which
they have no control over it.
Commissioner Loner.qan inquired what other developments has Mark Wolf been involved in within the City
of Woodburn?
Ryan Lentz replied Mark along with one of the original partners of this property developed the Shucks building
on Highway 99E. Mark oversaw development on that site. Mark's former partners when they found out that
Planning Commission Meeting - November 21, 2002
Page 5 of 9
28
Safeway was vacating and they knew there was going to be an ODOT issue, the other three padners without
his interest, went across the street and purchased the parcel on the northeast side of the intersection. Mr.
Wolf had no part or say in it and did not want any pad of it because he knew they would create some issues
with Safeway down the road. Mr. Lentz further explained when Mr. Wolf purchased the center he also had
to include the corner parcel across the street which he is in the process of trying to sell to a single tenant user.
Mr. Wolf is presently in the process of figuring out whether he should sell it to pay down some of the debt, use
it towards this remodel or if he should develop it and own it himself.
Vice Chairperson Lima comimented he does not understand the rationale between the lot divisions because
lots 5 and 7 would be very ~ifficult to create any development there.
Ryan Lentz responded Lot 7 is a little more difficult than Lot 5 because Lot 5 has some value in it for
development as far as site Visibility and there is a ton of interest in the site. He indicated he is unaware if Mr.
Wolf has any plans to immediately sell it or develop it himself. However, he is aware that he has plans for
parcel 1 as far as possibly Selling that and using those proceeds.
Commissioner Bandelow questioned if Mr. Wolf has a number of applicants interested in moving into that
building immediately if SafeWay were willing to lease the building?
Ryan Lentz pointed out there are a couple of different signs on the property one being Northwest Real Estate
Services which is Mr. Wolf'S company. The other is a private user that Safeway has hired to try to sublease
the property. Mr. Lentz reported he knows that in the past Mr. Wolf's partners did not have a good relationship
with Safeway and once Mr. Wolf purchased the site he made it a priority to go in and re-establish relationships
with Safeway's Real Estate Department. He stated Safeway is committed in getting somebody in the building
because they are paying such little monthly rent that they have an opportunity to make some money on this
site. However, Safeway will be interested in putting two tenants in the building thus dividing the former
Safeway building. This is Where the issues come up for Safeway because it is very expensive to split a
grocery store and any tenant that comes into this market will want a lot of tenant improvements which Safeway
is not going to be willing to pay. Mr. Lentz pointed out Safeway does not want another grocery or pharmacy
in the building.
Commissioner Young questioned Mr. Lentz if he has any problems with the cross easements that were
included in the Staff Report?
Ryan Lentz answered he is fairly confident that Mr. Wolf would accept that.
Chairperson Cox asked if Safeway controls the existing building and the parking portion of the property that
is now designated as Lot 6?
Ryan Lentz responded affirmatively. He clarified Safeway only has control in terms of what can be used on
this parcel as far as tenant uses.
Chairperson Cox questioned whether Safeway has a say in regards to the portion of the common area that
is designated as part of Lot 6?
Ryan Lentz replied it is his belief that Safeway does not have a say. He indicated Safeway is aware of what
is going on and they are in full support as they want this center to be open and flourishing. However, they do
not want another grocer in the building.
Deniece Won interjected she finds that highly plausible since easements are granted by owners and Safeway
is a tenant.
Commissioner Grosiacque~ inquired if there are enough parking spaces in Lot 1 if it is sold off separately or
does Condition 9 take care of that because there are very few parking spaces inside of that lot?
Planning Commission Meeting - November 21, 2002
Page 6 of 9
29
Staff answered the site is designed as a center which is why we have to have the reciprocal access and
parking easements because the parking and access can be used by anyone coming into that center.
Therefore, the parking is not assigned to a particular building or lot as the center has to function together. He
further explained if someone comes in to develop one of those lots, it is not a matter of them providing parking
on their site, it is a matter of providing parking for their site plus the parking for the entire center has to be
addressed as well.
Scott Montqomery, Landm~rkers Enqineerin.q and Surveyin.q, 2775 25th St. NE, Salem, OR 97302 said he
is representing Mark Wolf. He reported parking and transportation through this site is going to be all inclusive
and will be handled with a b~anket easement that will be recorded with the plat when the property is divided.
Mr. Montgomery reiterated it would depend on the use of the building that goes in to Lot 1 and there would
have to be adequate parking overall through the whole site for the uses that are going to be planned to reside
on the site. Additionally, he indicated they would be more than happy to meet any special conditions that were
brought up dictated by code to make this site in conformance. Mr. Montgomery explained the configuration
of the lots were laid out so that as many lots as possible would have immediate access from the roads.
Moreover, the site has existing City easements for water so there will be no need for anything along those
lines and there are private s!orm and sewer utilities crossing to the property which they would need to provide
easements for to convey the storm drainage from one lot to the other.
Commissioner Younq pointed out the drainage in the service access area in the back is really bad in the rainy
season. He commented he!has seen water there 4 feet deep and wondered if it would be possible to convey
to Mr. Wolf if this issue can be addressed.
Scott Montqomery indicated Public Works, in their review, would only be concerned with where the drainage
ties in out in the street.
Ryan Lentz interjected the~ were a number of issues last year regarding flooding behind the center. He
explained a lot of trash would get trapped in the catch basin where Safeway's trucks came in and clogged it
up. The pumps over by Lot1 where it feeds into the system flooded up and shorted out the electrical boxes
and therefore, the pump shorted out and it was a mess. He related Mr. Wolf spent around $15,000 fixing that
problem last year and it has not been an issue with any of the rain this year. Mr. Lentz indicated they made
sure all the catch basins were cleaned and everything is ready to go and it should not be an issue.
Scott Montgomery reported they will be drafting a maintenance agreement between the two lots so that
everybody works together to keep the place maintained. Additionally, he commented he is pretty sure that
will be another condition of the plat.
Chairperson Cox inquired if there is any legal requirement or problem that is created by the fact that Lot 4
does not have direct access to a public street and only by easements?
.Staff responded that is acceptable under our current ordinance. He explained there has to be some sort of
means of access to a public street but it does not have to be fronting.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
Chairperson Cox closed the public hearing and opened discussion amongst the Commission.
Vice Chairperson Lima commented he has no problems with this application.
Planning Commission Meeting - November 21, 2002
Page 7 of 9
3O
Tv ~
Commissioner Bandelow remarked both public hearing issues heard tonight have been due to aid in the
marketing of properties that are currently vacant. In this case, it is clearly an area that needs immediate help
desperately. She stated she has no problems with the project.
Chairperson Cox agreed with his fellow Commissioners and hoped the City of Woodburn, at some point in
time, can think about minimizing the likelihood of this kind of thing happening again. He fudher explained a
big box comes in and is there 10-15 years and then it sits empty because big boxes are hard to rent in the
first place. Secondly, if the former owner or tenant has control of the property and does not want to rent it to
a competitor, that may be fine from their point of view as a business but that is not in the public interest in
terms of making good utilization of our properly and the overall economic welfare of the City. Chairperson
Cox also commented some jurisdictions have made attempts to impose conditions upon the approval of big
boxes which are designed to keep this from happening. Furthermore, he stated although the applicant states
they do not have specific plans for immediate further development on the site we should take it as a given that
the uncertainty must be fairly high up on their list of possibilities because they would not need to do this if it
were not. Chairperson Cox referred to Condition of Approval #9 and recommended Staff require an updated
title report before they accept the documentation to implement this condition.
Deniece Won interjected in substance all it does is add specifically the named owners including Whisper
Capital since they were not listed as an applicant on the Staff Report. She further explained the rest of the
language is a little different but it is language from the Community Development Code.
Vice Chairperson Lima moved to approve Subdivision 02-05 subject to the conditions set forth by Staff and
directed Staff to return with facts and findings at the next meeting. Commissioner Bandelow seconded the
motion. Motion unanimously carried.
ITEMS FOR ACTION
A_~. Final Order for Sit~ Plan Review 02-06 and Variance 02-03, proposed contractor's office and
stora.qe at 395 Shenandoah Lane NE, Kerr Contractors, Inc., applicant.
Commissioner Lonergan mgved to approve Final Order SPR 02-06 and VAR 02-03 as written. Motion was
seconded by Commissioneq Grosjacques.
B_~. Final Order for Variance 02-04, Variance to allow two additional wall signs at Wells Fargo
Bank, 1530 N. Pacific Hwy., Craig Davis, applicant.
Commissioner Mill questioned if it is significantly important to reflect the ATM sign as an advertising sign and
not as a directional sign? If it is, should we include that in the order?
Staff clarified directional sign is specified in the Sign Ordinance as being adjacent to a driveway. He stated
the applicant did not apply for it as a directional sign they were just applying for it as an additional wall sign.
Vice Chairperson Lima moved to approve the Final Order for Variance 02-04, denying the Variance to allow
two additional wall signs at Wells Fargo Bank. Commissioner Bandelow seconded the motion, which
unanimously carried.
C. Cancellation of the November 28, 2002 Planning Commission Meeting.
C---~mmissioner Grosiacque~ moved to cancel the November 28th meeting. Motion was
Commissioner Loner.qan. Motion unanimously carried.
seconded by
DISCUSSION ITEMS
None
REPORTS
None
Planning Commission Meeting - November 21, 2002
Page 8 of 9
31
BUSINESS FROM THE COMMISSION
Vice Chairperson Lima gave Chairperson Cox a card on behalf of all of the Commissioners in appreciation
for his service on the Planning Commission and stated he will be missed. The Commissioners wished him
the best endeavors with the City Council.
ADJOURNMENT
Commissioner Loner.qan moved to adjourn the meeting. Commissioner Bandelow seconded the motion,
which unanimously carried. Meeting adjourned at 8:30 pm.
ATTEST
Jim Mulder,
Community DevelOpment Director
City of Woodburn, Oregon
Date
Planning Commission Meeting - November 21. 2002
Page 9 of 9
Tv ~
WOODBURN PLANNING COMMISSION
December 12, 2002
CONVENED The Planning Commission met in a regular session at 7:00 p.m. in City Hall conference
room with Interim Chairperson Young presiding.
ROLL CALL
Vice Chairperson Lima A
Commissioner Young P
Commissioner Grosjacques P
Commissioner Mill P
Commissioner Bandelow A
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
A nomination was requested for a temporary Interim Chairperson for tonight's meeting as Vice Chairperson
Lima was absent due to a family matter and Chairperson Cox has resigned from the Planning Commission
to take his seat on the City Council.
Commissioner Mill nominated Royce Young for Interim Chairperson for tonight's meeting. Commissioner
Grosiacques seconded the motion, which unanimously carried.
MINUTES
A. Woodburn Plannir~g Commission Minutes of November 14, 2002.
C'--ommissioner Lonergan moved to accept the minutes as presented. Motion was seconded by Commissioner
Mill. Motion unanimously carried.
B. Special Woodburq Plannin.q Commission Minutes of November 21, 2002.
~--ommissioner Mill moved to accept the minutes as written. Commissioner Grosiauques seconded the
motion, which carried.
BUSINESS FROM THE AUDIENCE
Interim Chairperson Young explained they are meeting tonight in the City Hall conference room due to special
circumstances. He noted there was no one in the audience attending this meeting.
COMMUNICATIONS
A. City Council Minqtes of November 12, 2002.
Interim Chairperson Young thanked Staff for providing these minutes as these minutes often reflect what the
Commission has reviewed and studied.
PUBLIC HEARING
A__~. Conditional Use 0;2-03 and Design Review 02-11, request to construct 465 sq. ft. chemical and
electrical separation building for existin~ acluatic center located at 190 Oak St., City o,
Woodburn, appliqant (Staff recommended continuance to Januarv 9, 2003).
Commissioner Grosiacques moved to continue Conditional Use 02-03 and Design Review 02-'11 to the
January 9t", 2003 meeting and was seconded by Commissioner Loner.qan. Motion unanimously carried.
ITEMS FOR ACTION
A. Final Order for Sqbdivision 02-02, request to subdivide 76.78 acres into 14 lots located south
-- of Stacy Allison Way and Walmart, north of the south city limits, west of Harvard Drive and
east of InterchanRe 5, Capital Development Co.. applicant (Continued from November 14,
Planning Conunission Meeting - December 12, 2002 Page 1 of 3
33
2002).
Commissioner Mill moved to approve the Final Order as presented by Staff. Commissioner Grosiacques
seconded the motion, which unanimously carried.
B_~. Final Order for S~bdivision 02-05, request to subdivide two existing tracts of land into 7
commercial lots ipside a Commercial General {CG) zone with no Variances located in the
northwest corner pt intersection of Mt. Hood Ave. and Highway 99E (North Park Plaza), Mark
Wolf/Scott MontgOmery, applicants.
Commissioner Mill moved tO approve Subdivision 02-05 Final Order as presented by Staff. Commissioner
Loner.qan seconded the motion. Motion unanimously carried.
C. Cancellation of Dffcember 26, 2002 Planning Commission meeting.
~-motion was made by Co~nmiss oner Loner.qan to cancel the December 26, 2002 Planning Commission
meeting. Motion was seconded by Commissioner Grosiacques, which unanimously carried.
DISCUSSION ITEMS
Commissioner Mill stated during the last Planning Commission meeting he was appointed committee of one
to research the naming of fature streets in a subdivision after Fred Sugden. He reported he contacted both
his widow and mother and they were both strongly in favor of it. He indicated the widow requested she would
like to see the street named "Fred Sugden St." however, both she and the mother would settle for "Sugden
St."
Interim Chairperson Young commented perhaps
Development to see what,their feelings are and
Commission's request.
at some point we could get in touch with Capital
if they have given any further consideration to the
Staff interjected Staff has been in contact with Capital Development and he indicated they are considering it.
Interim Chairperson Young stated we are as far as the Commission can go at this point and will continue with
negotiations, suggestions and recommendations on this issue. He remarked there are several more Phases
to go, if it does not happen in Phase III.
Staff reminded the Commission the next Planning Commission meeting will be in January 2003 and at that
point, officers will need to be elected. He pointed out there will not be a full quorum on the Commission at
that time and hopes the Mayor will reappoint Commissioners Young and Bandelow and appoint a new
Commissioner at the first City Council meeting in January. However, the first Council meeting will take place
after the Planning Commission's first meeting.
Interim Chairperson Young encouraged persons from the community to contact the Mayor and express their
interest in serving on the Planning Commission.
REPORTS
A. Building Activity for November 2002
B_ Plannin_cl Project Tracking Sheet (revised 12- 2 -02).
BUSINESS FROM THE COMMISSION
Commissioner Grosiacques wished the Planning Commission, City Staff and the citizens of Woodburn a
Merry Christmas and a Happy New Year.
Interim Chairperson Youngi commended the Woodburn Downtown Association for the excellent job they did
in putting up the Christmas lights which help to bring the downtown into sparkling life.
Planning Commission Meeting - December 12, 2002
Page 2 of 3
34
Commissioner Mill thanked Staff for getting the Coke machine removed from the Tierra Lynn apartments.
ADJOURNMENT
Commissioner Lonergan moved to adjourn the meeting. Commissioner Grosiacques seconded the motion.
Motion unanimously carried;
APPROVED.
CLAUDIO LIMA, CHAIRPERSON
DATE
ATTEST
Jim Mulder,
Community Develqpment Director
City of Woodburn, Oregon
Date
Planning Commission Meeting - December 12, 2002
Page 3 of 3
155
8F
Woodburn City Museum Committee Meeting Minutes -- October
Museum Gift Shop [] October 17, ~00~ [] ~O pm
1. Call to Order
Meeting called to order in the Museum Gift Shop at 6:00pm on October 17,
Committee Members:
Hazel Smith
Vance Yoder
Cindy Thomas (Chair)
Leonard Van
Valkenberg
Staffi
Kezia MacAlistaire
Absent
Absent
Present
Present
Present
Loy Kirksey
Isaiah Constante (student)
Ed Kahut
Present
Present
Present
Guests:
Nildd DeBuse
Donna Gramse
Committee Business
Communications & Correspondence
A. Kezia M. attended the American Association of State and Local History
Conference in Po~land on Sept. 26 & 28. She volunteered at the registration
table and therefore was allowed to attend the conference free ofcharge. Many
useful sessions were attended regarding the management of heritage
organizations.
B. Renewal of membership to the Western Museum Association. This enables
the museum to receive publications at a reduced rate, attend professional
development sessions, and develop a network amongst other museum
professionals in the region.
Museum Use Report
Staff reported that an estimated 144; visitors attended the museum during the
month of September. This number may be increased by 10-15% due to the
numbers of student group tours that visit the museum. They do not sign the
register, and therefore the number is based upon a realistic estimate. Student
tours visited from Heritage Elementary, Washington Elementary, and
Museum Committee Minutes
October 17, 2002~ Page f
36
Woodburn High School during this period.
Discussion Items & On-going Business
Museum Exterior Improvement Project. The exterior has been repainted, the
museum sign has been relettered, the original tilework has been stripped of paint
to show it's attractive green and black accents, the front door has been repainted,
and the brass work has been replaced/repolished. This work was done by
volunteer efforts.
The two planter boxes and bench ensembles, purchased from MacLaren
woodshop last spring for bulb planting, are now planted with evergreen shrubs.
They will continUe to be replanted with seasonal vegetation as appropriate. This
is a small effort in improving the streetscape of Front Street.
Glass Plate Ne$~tive Project, Donna Gramse, guest speaker and museum
volunteer, has scanned the JJ Hall collection of glass plate negatives and put
them on computer disc. This enables the images to be manipulated and turned
into a positive image to view. These images will be part of a large scale, long
term effort to scan all of the Museum's photo collections onto CD as a method of
making them accessible for public viewing and research. The Glass Plate
Negative collection numbers close to 1000 plates, with approximately 800
scanned and catalogued at the present time.
The glass plate negative collection, after scanning is complete, will be properly
catalogued, treated, packaged for storage, and archived in the new Museum
Archival room in the City Hall Basement.
New Museum Computers. Two new computers have been donated to the
Museum from the former state librarian, Craig Smith, who is also a computer
consultant in his retirement. He is donating the hardware, software, printers,
and other supplies so that there is technological capabilities at the museum for
visitors to view the scanned photo collection. The concept is that museum
visitors can access the images through a user-friendly accessing program which
has been created by the State Library. One computer will remain in the City Hall
Museum Archival Room so that additional images can be scanned, catalogued,
and CD's burned prior to public viewing.
Kezia MacAlistaire and Donna Gramse will train on the software program at the
State Library and will then transmit that knowledge to volunteers and museum
committee regarding the program.
Museum Committee Minutes
October f 7, 2002~ Paoe 2 of 5
37
Museum Storaffe/Archlval Room. The new archival room in City Hall
basement was completed during October. The funding for the project came from
a Meyer Memorial Trust Grant. The new space included storage shelves,
cabinets, and a flat file (for oversized items). The two-week project entailed the
construction of walls, doorway, carpeting, painting, drywall, and electrical work.
This enables the delicate Museum collections (documents, photos, historic
books, ledgers, glass negatives, textiles, etc.) to be stored in a secure,
environmentally controlled space. Proper re-organization and re-cataloguing of
the collections is part of the relocation process.
Museum Mission Statement. The Woodburn Historical Museum's mission
statement as weli as some examples of other heritage facility's mission statements
was provided for assessment, as regular periodic reevaluation of an organization's
mission statemer~t is valuable. It was determined that the current mission
statement is useful, all-encompassing, and satisfactory with the inclusion of one
word -- "interpreting".
Therefore the revised mission statement reads: "The mission of the Woodburn
World's Berry Center Museum is to conserve and [interpret] the historical and
cultural heritage of the Woodburn, Oregon area and to provide historical,
educational, and research opportunities to the public."
Tlteater Improvements. The Theater is intended to have some cosmetic
improvements including the painting of the kitchen and the restroom. Other
improvements are needed but they are larger scale and scope and will require
professional services and funding sources. It was recommended that the Palace
Theater in Silverton is contacted to discuss their recent renovations and funding
mechanisms used.
Donatedltems. The museum has recently received these donated items: old
medicine bottles found along the train tracks (one has Moores & Beers Drugstore
imprinted on it), two 1976 Woodburn July {th Celebration volunteer jackets, a
19811 Advertisers' map of Woodburn and Hubbard, handmade oil cans/funnels
from a service station circa 19t4), small wooden barrels circa 1900.
New Business.
Museum Expansion.
Discussion occurred regarding the museum relocation to
Museum Committee Minutes
October 17, 2002~ Page 3 of 5
38
the $+7 N. Front Street. Questions of what will remain at the present museum as
well as what will be the focus of the new facility were discussed. It was thought
that the new facility should house specific exhibits relating to natural history,
area archaeologylpaleontological findings, geology, and cultural heritage exhibits
while the current facility would remain a museum of local Woodburn history.
Cindy Thomas, committee Chair, echoed the sentiment that the current
museum's focus should stay much the same as it. Donna Gramse and Loy
Kirksey recommended that the new facility could adequately house expanded
historical displays particularly those with larger items to put on exhibit (farm
machinery, rail road equipment, etc.). The concept of turning the current facility
into a Hardware Store Diorama mimicking it's heritage as the Nathman's
Hardware Store, was not seen as a favorable option by the committee. Some
thought that the current museum could be turned into a railroad heritage
museum in the event that the Cascade Scenic Railway develops their plan of the
leisure train line with a depot in Woodburn. It was even suggested that perhaps
the Cascade Scenic Railway might partner in managing the +55 N. Front Street
museum in the event it becomes a rail heritage facility.
New Museum Membership. Two of the current positions are in need of
replacement. Donna Gramse has submitted an application for committee member
and Hazel Smith has asked to extend her term for one year. A public notice will
be published to call for applications and then determinations will be made.
Committee-Identified Discussion Items
P~rt~ership with existiog arts & cultural org~i~tions i~ the community.
It was expressed by many in the committee that partnerships with the French
Prairie Historical Society and the Glatt House should be developed so that
resources and volunteers could be shared. This idea, long proposed by many, has
value but the reality is that these organizations are all too short on resources to
even work on a collaboration plan. Kezia will continue to seek partnership
opportunities with these organizations as well as those in the larger region -
Silverton, Canby, Gervais, St. Paul.
Studeot Visitors. Isaiah suggested that in order to bring student visitors into
the museum there needs to be a multi-media focus. The computer research
Museum Committee Minutes
October 17, 2002~ Page 4 of 5
39
component is one good first step. Other ways would be to have student docent
programs through Woodburn High School, and Kezia will continue, as she has
for the past two years, to approach the H.S. with this mutually beneficial
partnership opportunity.
Adjourn
The Committee adjourned at 8:00 p.m.
Approval of Minutes
Approved:
Attest:
~ ~ Date:
Cindy ~h-omas' ChairPerson
Ke~ia MacAlistaire, Museum Manager
Museum Committee Minutes
October 17, 2002~ Page 5 of 5
4O
WOODBURN PUBLIC LIBRARY
MONTHLY REPORT FOR NOVEMBER
2OO2
8G
I11.
I. CIRCULATIO~I
Current: 10,896
Adult: 8,022
Children: 2,874
In-House Use: 1510
II. INTERLIBRAF~Y LOAN
Books Loaned: 910
IV.
Previous:
2001
2000
1999
11,832
11,795
13,125
CCRLS:
In-State Special:
Books BorroWed:
985
907
0
All Other In-State: 2
Out-Of-State: 1
CCRLS: 956
In-State Special: 0
All Other In-State: 19
Out-Of-State: 10
REFERENCE
Woodburn Referrals Other Total
2002 745 31 1,042 1,818
2001 1,061 72 1,399 2,532
2000 950 47 822 1,819
1999 895 51 920 1,866
Database Usage:
July: 87
August 134
September: 228
October: 233
COMPUTER USAGE
Adults: 1,599
Children: 699
November: 720
(not all data bases included)
Average per open hours:
Average per open hours:
V. LIBRARY SPONSORED PROGRAMS
Adults: 5
Children: 26
VI. VOLUNTEER HOURS WORKED
7.30
3.19
159.5
VII. FINANCE
No. Attending:
No. Attending:
24
736
$1,234.72
VIII. HOLDINGS
75,873
IX. PATRON LOAN TYPES
14,001
New Adds For The Month of November: 1092
Monthly Statistics: November 2002
4.1
T' ~
81-I
MEMO
TO:
City Council through the City Administrato~~
FROM:
SUBJECT:
Ben GilleSpie, Finance D~r~.~t~o~.I
Annual Audit Report I~[ I
DATE:
December 26, 2002
The 2001-02 financial statements have been finalized, and the City's auditors, Boldt, Carlisle,
& Smith, have issued an unqualified opinion on them. As required by statute the financial
statements and the opinion have been filed with the Secretary of State.
The auditors stated:
In our opinion, the general purpose financial statements referred to above present
fairly, in all material respects, the financial position of the CITY of WOODBURN as
of June 30, 2002, and the results of its operations.., for the year then
ended...
They also wrote:
The accounting records and internal controls are adequate considering the size and
complexity of the municipal corporation's financial activities.
Copies of the document are available for review in the Finance Office.
The report did note a deficit Fund Balance in the Parks Capital Improvement Fund ($101,011).
The deficit occurred due to expenditures for the development of Centennial Park in 200-01.
The negative Fund Balance was eliminated when the builders of Country Meadows Retirement
Center paid its Parks SDC's ($216,176) on December 11, 2002.
In the report the auditors noted expenditures in excess of appropriations in the noted categories
of these funds:
49.
Fund
Object Class
Appropriation
Expenditures
Variance
State Revenue Sharing
Material & Services
Street
Capital Outlay
Special Assessment
Materials & Services
Street/Storm CIP
Materials & Services
Capital Project Management
Materials & Services
Water Well ConStruction
Materials & Services
Building Maintenance
Materials and Services
28,285 30.369 (2,084)
11,695 11,717 (22)
1,000 1,877 (877)
10,000 10,898 (898)
45,000 55,717 (10,717)
55,000 115,536 (60,536)
268,559 278,404 (9,845)
It should be noted that In no case was a fund budget overspent. In each of these cases there
was sufficient budget in other object classes (e.g. Personnel Services, Mater/als & Services,
Capital Outlay) to make up the differences noted by the auditors. The new financial software
incorporates features to help guard against overspending an object class budget.
This year's financial statements will be the last time the City of Woodbum will use the current
format. The Government Accounting Standards Board (GASB) issued Statement 34 (GASB 34)
that will require an overhaul of how the financial statements are presented. GASB 34 is a
sweeping revision to how local governments will report their financial condition and the results
of operations. Of the many changes embodied in GASB 34 the most notable to the users of the
City's financial statements will be:
Management's discussion and analysis
Government wide financial statements
Capitalizing fixed assets in the governmental funds
Management's discussion and analysis (MD & A) provides a narrative introduction and
overview that will help users interpret the basic financial statement. The MD & A also is an
analysis of key data presented in the financial statements. It will include, for example,
explanations of
Significant changes in revenue or expenses
Budget revisions
Material changes in fund balances
4,3
Government wide f'mancial statements present the activities for all funds in one statement.
This is intended to help the reader grasp the impact of the government entity as a whole. It is
how citizens most often View local government.
Currently fixed assets are capitalized and depreciated in the in the propriety funds (water and
sewer utility funds), but in the governmental funds fixed assets are expensed at the time of
purchase. This will change under GASB 34. Governmental funds' fixed assets, such as streets
and City Hall, will be pOsted on the general ledger at historical cost and then they will be
depreciated.
All of this will be apparent to the users of the City's financial statements for the year 2002-03.
81
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council through the City Administrator
Ben Gillespie, Finance
Annual SDC Report
January 7, 2003
ORS 223.311 requires an "annual accounting for system development charges showing the total
amOunt of system development charge revenues collected for each system and the projects that
were funded." The folloWing table is presented by type of SDC:
Cash
SDC's Expense Balance
Water 790,298 127,362 3,011,322
Sewer 1,372,301 500,000 1,118,355
Street 2,272,138 265,594 5,870,792
Storm 147,628 15,016 937,708
Parks 403,517 88,491 (30,867)
Total 4,985,882 996,463 10,907,310
Total SDC's collected for all systems during 2001-02 was $4,985,882. In 2000-01 collections
totaled $1,560,383. Three major projects contributed to the increase from 2000-01 to 2001-02:
Walmart, Safeway, and Chemeketa Community College. Interest earned on investments in these
funds in 2001-02 totaled $246,514, and in 2000-01 total interest earned was $406,854. The
decrease is a result of declining interest rates.
The total amount spent on projects during the year was:
SDC Other Total
Portion Funding 2001/02 Cost
Water Treatment Plant (engineering)
Water Treatment Plan
Water SDC/Rate Study
West Lincoln Capacity
56,998 28,040 85,038
51,790 475,526 527,316
1,452 1,452 2,904
17,122 18,154 35,276
Sewer constr. (plato and collection)
Hwy 214/Boones Ferry intersection
Sign Bridge at Hwy 214 and 1-5
Parr Road short term financing
Drainage Development Plan
Skate Park
Centennial Park
500,000 3,994,764 4,494,764
7,500 7,500 15,000
50,000 42,600 92,600
208,094 208,094
15,016 15,016
9,008 9,008
79,483 79,483
Total 996,463 4,568,036 5,564,499
The funds available for furore capital improvements as of June 30, 2002 are $10,907,310. Here is
the breakdown of that number compared to The Six Year Capital Improvement Plan:
Funds Adopted
Available C~
Water 3,011,322 20,108,000
Sewer 1,118,355 10,203,000
Street (TIF) 5,870,792 22,891,347
Storm Water 937,708 2,674,000
Parks (30,867) 8,061,986
Total $10,907,310 $63,938,333
System development charges alone cannot fund the capital improvement program.
The Parks deficit has been eliminated in the current year, when $216,000 was received from
Country Meadows.
46
8.,1
MEMO
From the Office of the City Attorney
TO:
FROM:
MAYOR AND CITY COUNCIL
N. ROBERT SHIELDS, CITY ATTORNEY
SUBJECT: GOVERNMENT LAW SECTION ELECTION
DATE:
JANUARY 6, 2003
At the year 2002 annual meeting and election, I became Chair of the Government Law Section of
the Oregon State Bar for the year 2003. The Government Law Section is a statewide group of
approximately 500 lawyers engaged in the practice of city, county, state and federal government
law. I am honored to serve in this position and believe that it benefits both me and the City.
WOODBURN liVE C I T Y :) F W C 0 D B U R N PAGE
' AP041)
DATE 12/1]/02 VEEOT
TIME 9:12:0] UPDATE RECONCILED CHECKS
CHECK VOID
CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE
B;%NK ACCOUNT AP A/P Accounts Payable
66842 11/01/02 A & A PEST CONTROL, INC 959.75 959.75 .00
66843 11/01/02 ACE SEPTIC & EXCAVATING 829.50 829.50 .00
66844 11/01/02 ADVANCED LASER IMAGING INC 649.45 649.45 .00
66845 11/01/02 AEROTEK INC 120.00 12000 .00
66846 11/01/02 AFLAC 953.52 953.52 .00
66847 11/01/02 AGNES HAGENAUER 73.47 73.47 .00
66848 11/01/02 AL'S FRUIT & SHRUB CENTER 130.41 130.41
66849 11/'01/02 ALBERTO ZANDEJAS 30.00 30.00 .00
66850 11/01/02 AMERICAN HERITAGE LIFE INS CO 70.96 70.96 .00
66851 11/01/02 AR~K UNIFORM SERVICE INC 1,365.26 1,365.26 .00
66852 11/01/02 AUTO ;%DDITIONS, INC 217.78 217.78 .00
7.50 7.50 .00
6~85] ll/Ot/~ BAKER & [~R 108.95 10~.~5
6~854 11/01/02 BATTERIES NORTHWEST
66855 11/01/02 BATTERIES PLUS 149.94 149.94 .00
89.90 89.90
66856 11/01/02 BEULAH JORDAN 108.11 108.11 .00
66857 11/01/02 BEVERLY PHILLIPS 139.48 139.48 .00
66858 11/01/02 BI-M~T CORPORATION 719.12 719.12
66859 11/01/02 BI-M~T CORPOP3%TION 105.00 105.00
66860 11/01/02 BILL FAULHABER 389.75 389.75 .00
66861 11/01/02 C.J. H3%NSEN CO., INC. 24.24 24.24
66862 11/01/02 Canby Ford 108.50 108.50 .00
66863 11/01/02 CALVIN KOLLASCH
66864 11/01/02 CASCADE COLUMBIA DIST CO 85.00 85.00
66865 11/01/02 CASCADE POOLS 1,611.72 1,611.72 .00
66866 11/01/02 CASE AUTOMOTIVE 1,849.38 1,849.38 .00
348.60 348~60 .00
66867 11/01/02 CENTRAL UNITED LIFE INS CO 641.33 641.33
66868 11/01/02 COASTAL FARM HOME SUPPLY 481.08 481.08 .00
66869 11/01/02 COLONIAL LIFE INSUP, ANCE 130.00 130.00 .00
66870 11/01/02 CORINNE CLINE 205.53 205.53 .00
66871 11/01/02 CORNELIUS DONNELLY 718.41 718.41
66872 11/01/02 CORPORATE EXPRESS 25.56 25.56 .00
66873 11/01/02 COSTCO WHOLESALE 70.00 70.00 .00
66874 11/01/02 D.R. DAVIS LOCK & SAFE INC 267.39 267.39 ~00
66875 11/01/02 DAN NELSON
66876 11/01/02 DAVISON AUTO P~d~TS 224.34 224.34 .00
27.47 27.47 .00
66877 11/01/02 DAVISON AUTO PARTS - POLICE 395.00 395.00 .00
668?8 11/01/02 DHR CHILD SUPPORT UNIT 35.00 35.00
66879 11/01/02 DONNA GR~SE 00
6~8~0 11/01/02 DONNA MELENDEZ 22.00 22.00 -
6~881 11/01/02 DOROTHA BORLAND 234.67 234.67 .00
66882 11/01/02 DR. ROBERT H. JONES 147.00 147.00 .00
66884 11/01/02 EL LATINO DE HOY 80.00 80.00 .00
6~8E6 ~1/01/02 EMERGENCY SERV CHAPLAINCY INC 95.00 95.00 .00
66887 11/0~/02 EMERY & SONS CONSTRUCTION INC 90,750.65 90,750.65 .00
$6888 11/01/02 ENGEI~ ELECTRIC 518.35 518.35 .00
66~89 1~/01/02 ERNIE GRAHAM OIL, INC 785.74 785.74 .00
6~890 11/01/02 FOTO MAGIC 135.65 135.65 .00
66891 11/01/02 FRY'S ELECTRONICS 361.40 361.40 .00
66892 11/01/02 G.W. F, ARDWARE CENTER 1,969.76 1,969.76 .00
66893 11/01/02 HACH CHEMICAL CO. 87.20 87.20 .00
66894 11/01/02 HATTIE VANDECOVERING 33.79 33.79 .00
pAGE
WOODBURN LIVE C I T Y 0 F W 00 D B U R N APg472
DATE 12/11/02 VEEO/
TIME 9:12:03 UPDATE RECONCILED CHECKS
CHECK VOID DIFFERENCE
CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED AMT
============================================= .... ======================= ............ ............ =======================================3,077.19 .... ====.00
66895 11/01/02 ICMA RETIREMENT TRUST 401 3,077.19
66896 11/01/02 ICMA RETIREMENT TRUST AGT 457 13,303.42 13,303.42
66897 11/01/02 IDEXX DISTRIBUTION CORP 603.51 603.51
68.81 68.81
66898 11/01/02 IKON OFFICE SOLUTIONS 269.36 269.36
66899 11/01/02 INDUSTRIAL WELDING SUPPLY 122.76 122.76
66900 11/01/02 J. WARD O'BRIEN 35.00 35.00
66901 11/01/02 JAY WOODS 33.75 33.75
66902 11/01/02 JEFF TUCKER 88.33 88.33
66903 11/01/02 JIM MULDER 19.00 19.00
66904 11/01/02 JUNE WOODCOCK 696.50 696.50
66905 11/01/02 KENTEC HEATING CONTR INC 248.19 248.19
66906 11/01/02 L & L BUILDING SUPPLIES 167.25 167.25
6690~ 11/01/02 LANDMARK FORD
66908 11/01/02 LENNY GIAUQUE 231.26 231.26
58.77 58.77
66909 11/01/02 LENON IMPLEMENT CO. 936.62 936.62
66910 11/01/02 LES SCHWAB TIRE CENTER 10.00 10.00
66911 11/01/02 MARIAN REED
66912 11/01/02 MARTIN SHEET METAL 4,300.00 4,300.00
66913 11/01/02 ~RWEST ACCESS CONTROLS, INC 5.00 5.00
58.32 58.32
66914 11/01/02 MATTHEW K. GWYNN 180.00 180.00
66915 11/01/02 MCCORMICK BARKDUST
66916 11/01/02 METRO PROPERTY M;~4AGEMENT LLC 3,811.44 3,811.44
66917 11/01/02 METROFUELING, INC. 373.65 373.65
77.90 77.90
66918 11/01/02 MISSOURI TURF PAINT 23.00 23.00
66919 11/01/02 MONIQUE HULLING 99.30 99.30
66920 11/01/02 MOORE MEDICAL CORP 229.00 229.00
66921 11/01/02 MR P'S AUTO PARTS 10.00 10.00
66922 11/01/02 N. ROBERT SHIELDS 6.75 6.75
66923 11/01/02 NANCY DEVAULT
66924 11/01/02 NEW WORLD SYSTEMS 5,998.35 5,998.35
66925 11/01/02 NEXTEL COMMUNICATIONS 853.45 853.45
66926 11/01/02 NICOLI ENGINEERING INC 2,648.76 2,648.76
66939 11/01/02 PRIN~TE INC 185.25 185.25
66940 11/01/02 PROFESSIONAL VIDEO & TAPE INC 249.83 249.83
66941 11/01/02 PROMOTIONS WEST 1,326.20 1,326.20
668.30 668.30
66942 11/01/02 PUBLIC WORKS SUPPLY INC 177.56 157.56
66943 11/01/02 QWEST 233.60 233.60
66944 11/01/02 QWEST
669&5 11/01/02 REGENCE LIFE 3,294.33 3,294.33
66947 11/01/02 RONALD PALMER 323.15 323.15
66948 11/01/02 ROTH'S IGA 296.98 296.98
66949 11/01/02 S.O.S. LOCK SERVICE 12.80 12.80
66950 11/01/02 SALEM PRINTING-BLUEPRINT 1,235.50 1,235.50
47.01 47.01
66951 11/01/02 SCHETKY NORTHWEST SALES 55.00 55.00
66952 11/01/02 SONITROL
66953 11/01/02 ST. LUKE CATHOLIC CHURCH 500.00 500.00
66954 11/01/02 SUNSET EMPIRE PARK & REC DIST 180.00 180.00
66955 11/01/02 TRAFFIC SAFETY SUPPLY CO. 633.17 633.17
66956 11/01/02 TUOLUMNE CO CHILD SUPP SERV 400.00 400.00
66957 11/01/02 UNITED PIPE & SUPPLY CO. 98.07 98.07
66958 11/01/02 VALLEY PACIFIC CONSTRUCTION 211,510.00 211,510.00
66959 11/01/02 VALLEY PACIFIC FLORAL 106.90 106.90
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.O0
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
PAGE
WOODBURN LIVE C [ T Y ') F W O O D B U R N AP0~7']
DATE 12/11/02 UPDATE RECONCILED CHECKS VEEOT
TIME 9:12:C3
CHECK VOID VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE
CHECK # DATE DATE PAYEE NAME
=================================================== .... =======================================================
66960 11/01/02 VERIZON WIRELESS 1,585.87 1,585.S7 .00
100.00 100.C0 .00
66961 11/01/02 WALLACE VIDEO 617.90 617.90 .00
66962 11/01/02 WDBRN FERTILIZER & GRAIN 211.50 211.50 .00
66963 11/01/02 WEST GROUP PAYMENT CTR 5.74 5.74 .00
66964 11/01/02 WITHERS LUMBER 1,221.00 1,221.00 .00
66966 11/01/02 WOODBURN RENT-ALL 65.35 65.35 00
66968 11/01/02 XEROX CORPORATION 616.35 616.35 .00
66969 11/01/02 YES GRAPHICS 588.20 588.20 .00
66970 11/01/02 ZUM~ INDUSTRIES, INC.
66971 11/27/02 UNITED STATES POSTAL SERVICE 1,400.00 1,400.00 .00
181.64 181.64 .00
66972 11/27/02 CITY OF WOODBURN PETTY CASH 99.92 99.92 .00
66973 11/27/02 WAL-M~T STORES, INC. 137.32 137.32 .00
66974 11/27/02 oREGON P.E.R.S 273.85 2?3.85
66975 11/07/02 ADVANCED LJ~ER IMAGING INC 210.00 210.00 .00
66976 11/07/02 A~EROTEK INC 65.00 65.00 .00
66977 11/07/02 ANTONIO MERCADO 38.94 38.94 .00
66978 11/07/02 ;~K UNIFORM SERVICE INC 234.73 234.73 .00
66979 11/07/02 ARCH WIRELESS .00
66980 11/07/02 ASSOCIATED ADMINISTRATORS 100.00 100.00
15.61 15.61 .00
66981 11/07/02 AT & T 200.00 200.00 .00
66982 11/07/02 B.M. CLEANING SERVICE 75.80 75.80 .00
66983 11/07/02 BABY TALK 00
66984 11/07/02 BARK BOYS INC 1,500.00 1,500.00
66985 11/07/02 BI-I~T CORPORATION 12.30 12.30
66986 11/07/02 BI-MART CORPORATION 143.80 143.80 .00
66987 11/07/02 BLUMENT}{AL UNIFORM & EQUIPMENT 1,294.30 1,294.30 .00
66988 11/07/02 BOCHSLER HARDWA-RE CO 798.00 798.00 .00
65.23 65.23 .00
66989 11/07/02 BP~OM INSTRUMENT CO 141.89 141.89 .00
66990 11/07/02 BRICE INVESTMENT REALTY 298.80 298.80 .00
66991 11/07/02 CALIFORNIA CONTP~ACTORS SUPPLIE 859.64 859.64 .00
66992 11/07/02 CA/9'BY Si~/~'D & GRAVEL CO 39.90 39.90 .00
66993 11/07/02 CANBY TELEPHONE ASSOC 352.00 352.00 .00
66995 11/07/02 Ci~LOS MENDEZ 26.00 26.00 .00
66996 11/07/02 CESAR HERNANDEZ 25.00 25.00 .00
66997 11/07/02 CINDY HUTCHINSON .00
66998 11/07/02 COMARK GOVERNMENT & EDU SALES 1,275.31 1,275.31
66999 11/07/02 CORPORATE EXPRESS 2,902.26 2,902.26 .00
67000 11/07/02 CRANE & MERSETH 2,274.67 2,274.67 .00
316.88 316.88 .00
67001 11/07/02 DAILY JOURNAL OF COMMERCE 139.96 139.96 .00
67002 11/07/02 DAN NELSON 00
67003 11/07/02 DE HAAS & ASSOCIATES INC 4,635.15 4,635.15 .
67004 11/07/02 DEPT. OF ENVIR. QUALITY 525.00 525.00 .00
67005 11/07/02 DONOVAN REYNA 31.14 31.14 .00
67006 11/07/02 DP NORTHWEST INC 7,947.00 7,947.00 .00
67007 11/07/02 EMPLOYERS OVERLOAD 320.00 320.00 .00
35.00 35.00 .00
67008 11/07/02 ERRIE MONTALVO 162.09 162.09
67009 11/07/02 FAMILIAN NW 363.00 363.00 .00
67010 11/07/02 FIRST AMERICAN TITLE INSUP~CE 779.16 779.16 .00
67011 11/07/02 FISCHER MILL SUPPLY
67013 11/07/02 GREAT EVENTS PUBLISEING 371.09 371.09 .00
40.00 40.00 .00
67014 11/07/02 HENRY ESTRADA 90.00 90.00 .00
67015 11/07/02 HERSHBERGER MOTORS
O
PAGE
WOODBURN LIVE C I T Y 0 F W O 0 D B U R N AP04?0
DATE 12/11/02 UPDATE RECONCILED CHECKS VEEOT
TIME 9:12:03
CHECK VOID DIFFERENCE
DATE DATE PAYEE NAME VOID CHE(K AMOUNT RECONCILED AMT
CHECK #
139.99 139.99 00
67016 11/07/02 HRS USA RETAIL SERVICES 145.99 145.99 00
67018 11/07/02 IKON OFFICE SOLUTIONS 31.50 31.50 00
67019 11/07/02 INDUSTRIAL WELDING SUPPLY 4,347.53 4,347.53 00
67020 11/07/02 INGP,~ DIST. GROUP 832.48 832.48 00
67021 11/07/02 IVAN C~ 11.36 11.36 00
67022 11/07/02 JEFFREY HANSEN 134.61 134.61 00
67023 11/07/02 Kezia MacAlistaire 00
67024 11/07/02 K%~SHI & ASSOCIATES, INC. 3,885.00 3,885.00
932.00 932.00
67025 11/07/02 LIBERTY AUTOMATION & CONTROLS 315.00 315.00 00
67026 11/07/02 LINCC 104.00 104.00 .00
67027 11/07/02 LORENA SA/qCHEZ 41,664.00 41,664.00 .00
67028 11/07/02 M W BUILDING SUPPLY 21.62 21.62 00
67029 11/07/02 MARION COUNTY, TREASURY DEPT
67030 11/07/02 MARION ENVIRONMENTAL SERVICES 17.99 17.99
67031 11/07/02 METROFUELING, INC. 1,580.54 1,580.54
890.35 890.35 .00
67032 11/07/02 MID VALLEY BANK 10.95 10.95 .00
67033 11/07/02 MR P'S AUTO pARTS 106.05 106.05 .00
67034 11/07/02 MULTI TECH ENG SERV INC
67035 11/07/02 NEW WORLD SYSTEMS 16,964.75 16,964.75 .00
304.00 304.00 .00
67036 11/07/02 NIGEL ORDEX 3,780.78 3,780.78 .00
67037 11/07/02 NORTHWEST NATURAL GAS 100.00 100.00 .00
67038 11/07/02 OLD TIME FIDDLERS 57.00 57.00 .0C
67039 11/07/02 OMNIGRAPHICS INC 26.00 26.00 .00
67040 11/07/02 OR DEPT OF MOTOR VEHICLE 15.00 15.00
67041 11/07/02 OR DEPT OF MOTOR VEHICLE 90.00 90.00 .00
67042 11/07/02 OREGON STATE BAR 220.17 220.17
67043 11/07/02 OREGONIA/q PUBLISHING CO. 500.00 500.00
67044 11/07/02 PAUL'S AUTO BODY 41,243.28 41,243.28
67045 11/07/02 PORTL~ GENERAL ELECTRIC 2,859.36 2,859.36 .00
67046 11/07/02 QWEST 69.99 69.99
67047 11/07/02 P, ADIO SHACK 5.00 5.00 .00
67048 11/07/02 S.O.S. LOCK SERVICE 372.00 372.00 .00
67049 11/07/02 SALEM COMPUTER 12.28 12.28 .00
67050 11/07/02 SCHETKY NORTHWEST SALES 7,353.40 7,353.40
67051 11/07/02 SEAL TECH INC 163.26 163.26 .00
67052 11/07/02 SEARS COMMERCIAL CREDIT 376.41 376.41 .00
67053 11/07/02 SPRINT 736.00 736.00 .00
67056 11/07/02 TEK SYSTEMS INC 57.91 57.91 .00
67057 11/07/02 TRIAD TECHNOLOGIES INC 601.63 601.63 .00
67058 11/07/02 UNOC~J~:ERNIE GRA~ OIL 117.13 117.13 .00
67059 11/07/02 VERIZON WIRELESS 127.77 127.77 .00
67060 11/07/02 VIKING OFFICE PRODUCTS 316.74 316.74 .00
67061 11/07/02 WILL~METTE BROADBAND 500.00 500.00 .00
67062 11/07/02 WILLIAM E ADAMS MAI 95.00 95.00 .00
67063 11/07/02 WOODBURN INDEPENDENT 240.00 240.00 .00
67064 11/07/02 WOODEN SHOE BULB CO 590.00 590.00 .00
67065 11/07/02 YES GRAPHICS 27.60 27.60 .00
67066 11/27/02 REGENCE LIFE 20.00 20.00 .00
67068 11/27/02 OR DEPT OF MOTOR VEHICLE 1,200.00 1,200.00 .00
67069 11/27/02 ROY DAVIS 132.52 132.52 .00
67070 11/27/02 CITY OF WOODBURN PETTY CASH
67071 11/27/02 VALLEY MAILING SERVICE INC 1,538.10 1,538.10 .00
PAGE 5
C I T Y O ? W O O D B U R N APO4~0
WOODBURN LIVE VEEOT
DATE 12/11/02 UPDATE RECONCILED CHECKS
TIME 9:12:03
CHECK VOID VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE
CHECK # DATE DATE PAYEE NAME ..................................
......- .... = ............ = .......==== .....==== ............. 160.00 160~00 .00
67072 11/15/02 AEROTEK INC 90.82 90.82 00
67073 11/15/02 AG WEST SUPPLY 20.00 20.00
67074 11/15/02 ALLIED VIDEO PRODUCTIONS 250.77 250.77
67075 11/15/02 AMERICAN INSTITUTE OF SM BUS 68.60 68.60
67076 11/15/02 AMERICAN LIBRARY ASSOC 165.90 165.90
67077 11/15/02 AMERICANA PUBLISHING INC 123.75 123.75
67078 11/15/02 ANDALEX INTERNATIONAL, INC. 30.25 30.25
67079 11/15/02 ARCH WIRELESS 152,613.23 152,613.23
67080 11/15/02 BANK OF NEW YORK 117.05 117.05
67082 11/15/02 BLUMENTHAL UNIFORM & EQUIPMENT 562.65 562.65
67083 11/15/02 CHEMEKETA COMMUNITY COLL 4,462.00 4,462.00
67084 11/15/02 CHERRY CITY ELECTRIC INC
67085 11/15/02 CHILDREN'S ~IBR2%RY RESOURCES 1,135.28 1,135.28
67086 11/15/02 CIS: CITY-CTY INS. SERVS. 30,269.30 30,269.30
65.00 65.00
67087 11/15/02 CORINNE CLINE 2,713.38 2,713.38
67088 11/15/02 COUNTERTOPS, FLOORS & MORE 741.88 741.88
67089 11/15/02 CRANE & MERSETH 60.50 60.50
67090 11/15/02 CRYSTAL SPRINGS WATER CO 135.78 135.78
67091 11/15/02 D R3%NI)ALL WESTRICK 150.00 150.00
67092 11/15/02 DAVID GONZALES 535.70 535.70
67093 11/15/02 DE HAAS & ASSOCIATES INC 37.88 37.88
67094 11/15/02 DEMCO INC 839.50 839.50
67095 11/15/02 DON GANER & ASSOCIATES 234.82 234.82
67096 11/15/02 DOVER PUBLICATIONS
67097 11/15/02 EMERY & SONS CONSTRUCTION INC 91,112.60 91,112~60
640.00 640.00
67098 11/15/02 EMPLOYERS OVERLOAD 45.33 45.33
67099 11/15/02 FISHER'S PUMP AND SUPPLY 196.52 196.52
67100 11/15/02 GALE GROUP 272.00 272.00
67101 11/15/02 H.W. WILSON CO 903.61 903.61
67103 11/15/02 HRS USA RETAIL SERVICES 27.16 27.16
67104 11/15/02 IFULFILL.COM 120.50 120.50
67105 11/15/02 INDUSTRIAL WELDING SUPPLY 62.16 62.16
67106 11/15/02 INSTITUTE FOR HEALTHCARE ADVAN 225.00 225.00
67107 11/15/02 ITT FLYGT CORP 110.40 110.40
67108 11/15/02 JOBS AVAILABLE 176.59 176.59
67109 11/15/02 JOHN MIKKOLA 408.91 408.91
67110 11/15/02 LANGUAGE LINE SERVICES 750.00 750.00
67111 11/15/02 LEGISLATIVE COUNSEL COMM 219.74 219.74
67112 11/15/02 LENON IMPLEMENT CO. 624.35 624.35
67113 11/15/02 LES ScHwAB TIRE CENTER 81.35 81.35
67114 11/15/02 LEXISNEXIS MATTHEW BENDER 198.00 198.00
67115 11/15/02 LOCAL GOVERNMENT INSTITUTE 4,465.71 4,465.71
67116 11/15/02 MARION COUNTY TAX COLLECT 50.00 50.00
67117 11/15/02 MARION COUNTY, TREASURY DEPT 633.41 633.41
67118 11/15/02 MARSHALL CAVENDISH CORP. 415.00 415.00
67119 11/15/02 MICHAEL M. FAIRCHILD & ASSOC 134.85 134.85
67120 11/15/02 MOL~ltLLA COMM~JNICATIONS 795.00 795.00
67121 11/15/02 MORNINGSTAR 4,477.59 4,477.59
67122 11/15/02 NEW WORLD SYSTEMS 23,213.00 23,213.00
67123 11/15/02 NORCOM 1,819.20 1,819.20
67124 11/15/02 NORTH CREEK ANALYTICAL INC 179.98 179.98
67125 11/15/02 OFFICE MA~X CREDIT PLAN
.00
.00
O0
.00
.00
.00
.OO
,00
,00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
PAGE
WOODBURN LIVE C I T Y o F W 00 D B U R N AP047C
VEEOT
DATE 12/11/02 UPDATE RECONCILED CHECKS
TIME 9:12:03
CHECK VOID VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE
CHECK # DATE DATE PAYEE N~£
===================================================
67126 11/15/02 PARTNERS WEST 647.49 647.49
67127 11/15/02 PLATT ELECTRIC CO 79.50 79.50
67128 11/15/02 POCKET PRESS INC
67129 11/15/02 PORTLAND GENERAL ELECTRIC 13,945.23 13,945.23
807.20 807.20
67130 11/15/02 QUALITY CONTROL SERVICES 1,542.98 1,542.98
67131 11/15/02 QWEST 226.54 226,54
67132 11/15/02 QWEST DEX DIRECTORY SOURCE 91.20 91.20
67133 11/15/02 RECORDED BOOKS INC 143.00 143.00
67134 11/15/02 RED WING SHOE 73.31 73.31
67135 11/15/02 RELIABLE OFFICE SUPPLIES 21'7.00 217.00
67136 11/15/02 RUSSIA ONLINE INC 156.32 156.32
67137 11/15/02 SERIOUS JUGGLING 220.50 220.50
67138 11/15/02 SIERRA SPRIN~$
67139 11/15/02 SILVA TECHNOLOGIES 1,289.90 1,289.90
67140 11/15/02 SKAGGS PUBLIC SAFETY UNIFORMS 579.56 579.56
84.37 84.37
67141 11/15/02 Spi~uNISH BOOK DISTRIBUTOR INC 193.20 193.20
67142 11/15/02 TAYLOR ELECTRIC SUPPLY 368.00 368.00
67143 11/15/02 TEK SYSTEMS INC 2,948.31 2,948.31
67144 11/15/02 UNITED DISPOSAL SERVICE 51.53 51.53
67145 11/15/02 UPSTART 64.95 64.95
67146 11/15/02 WATER ENVIRONMENT FEDERATION
67147 11/15/02 WAYNE JESKEY CONSTRUCTION 78,261.69 78,261.69
1,350.00 1,350.00
67148 11/15/02 WBN COMMUNITY ACCESS TV INC 420.00 420.00
67149 11/15/02 WDBRN CHAMBER OF COMMERCE 222.53 222.53
67150 11/15/02 WDBRN FERTILIZER & GRAIN 25.00 25.00
67151 11/15/02 WILL~4ETTE FALLS HOSPITAL 750.00 750.00
67152 11/15/02 WILLIA~ KOSTENBORDER 42.00 42.00
67153 11/15/02 WOODBURN INDEPENDENT 598.58 598.58
67155 11/15/02 WORLD MEDIA EXPRESS 2,788.00 2,788.00
67156 11/15/02 YES GRAPHICS 42.76 42.76
67157 11/27/02 FIGARO'S PIZZA 1,097.99 1,097.99
67158 11/27/02 FIRST AMERICAN TITLE INSUP,~CE 71,343.89 71,343.89
67159 11/27/02 EBS 1,424.68 1,424.68
67160 11/27/02 ASSOCIATED A~DMINI STKATORS 618.75 618.75
67161 11/27/02 VALLEY MAILING SERVICE INC 152.25 152.25
67162 11/27/02 CITY OF WOODBURN PETTY CASH 356.70 356.70
67163 11/22/02 ADVANCED OFFICE SYSTEMS 354.82 354.82
67164 11/22/02 ~J~'S FRUIT & SHRLrB CENTER 420.00 420.00
67166 11/22/02 AMERICAN LIBRARY A~SOC 11.17 11.17
67169 11/22/02 BI-MART CORPOP,.ATION 50.06 50.06
67170 11/22/02 BRICE INVESTMENT REALTY 84 .00 84.00
67171 11/22/02 BULLJ%RD,SMITH,JEP~NSTEDT 422.48 422.48
67172 11/22/02 C&H DISTRIBUTORS INC 2,062.01 2,062.01
67174 11/22/02 CHERRY CITY ELECTRIC INC 19.34 19.34
67176 11/22/02 COMSTOCK DEVELOPMENT 192.00 192.00
67177 11/22/02 EMPLOYERS OVERLOAD 80.00 80.00
67178 11/22/02 ENVIRO-CLEAN EQUIPMENT 60.85 60.85
67179 11/22/02 ER_NST [-~DWARE 59.74 59.74
67180 11/22/02 FAMILIAN NW 8.99 8.99
67181 11/22/02 FOTO MAGIC 65.00 65.00
67182 11/22/02 FRANK M MASON 354.82 354.82
67183 11/22/02 HIRE CALLING
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
DAGE
WOODBURN LIVE C ~ T Y O F W O 0 D B U R N AP0470
VEEOT
DATE 12/11/02 UPDATE RECONCILED CHECKS
TIME 9:12:03
CHECK VOID VOID CHECK AMOUNT RECONCILED AMT DIFFERENCE
CHECK # DATE DATE PAYEE NAME
===================================================== .
67184 11/22/02 HOCKETT FARMS INC 1,430.94 1,430.94 .00
67185 11/22/02 IOS CAPITAL 7.56 7.56 .00
67186 11/22/02 IVAN CAM 21.54 21.54 .00
67187 11/22/02 JASON AVGI 154.00 154.00 .00
67190 11/22/02 M~ION COLrNTY CLERK 86.89 86.89 .00
67191 11/22/02 MATTHEW K. GWYN-N 2,558.25 2,558.25 .00
67192 11/22/02 MD Controls 1,009.22 1,009.22 .00
67193 11/22/02 METROFUELING, INC. 125.00 125.00 .00
67194 11/22/02 MSI GROUP, INC 115.00 115.00 .00
67195 11/22/02 NORTH CREEK ANALYTICAL INC
67196 11/22/02 OFFICE DEPOT 6011566156081253 277.32 277.32
20.00 20.00 .00
67198 11/22/02 ORE STATE DEFT OF AGRICUL 90.00 90.00 .00
67199 11/22/02 OREGON ~uMERtC;%~4 pLA~ING A..q~OC 194.83 I~.~3
67201 11/22/02 PAPE' MACHINERY 37,412.81 37,412.81 .00
67202 11/22/02 P;uRKER NORTHWEST PAVING 2,800.00 2,800.00 .00
67203 11/22/02 PGP VALUATION INC 356.85 356.85 .00
67204 11/22/02 PORTER W YETT CO 526.63 526.63 .00
67206 11/22/02 PURKISS ROSE-RSI 44.10 44.10 .00
67207 11/22/02 RANDY ROHFJtN 8.31 8.31 .00
67208 11/22/02 RENAISSANCE CUSTOM HOMES 5.47 5.47 .00
67209 11/22/02 ROBBIN BLEIER 150.00 150.00 .00
67211 11/22/02 SALUD MEDICAL CENTER 1,528.24 1,528.24 .00
67213 11/22/02 CA~RLOS SD~NTIAGO ALMEIDA 198.00 198.00 .00
67215 11/22/02 SIERRA ARBOR CARE 704.00 704.00 .00
67216 11/22/02 SIGN WORKS OF OREGON 50.00 50.00 .00
67217 11/22/02 SOLO PRINTING-EMBROIDERY-SIGNS .00
67218 11/22/02 T.M. BERG CONSTRUCTION CO 14,342.95 14,342.95
368.00 368.00 .00
67219 11/22/02 TEK SYSTEMS INC 490.69 490.69 .00
67220 11/22/02 TOUR3%NGEAU NOR WES 610.74 610.74 .00
67222 11/22/02 UNOCAL:ERNIE GR3~ OIL 50.90 50.90 .00
67223 11/22/02 V JEAN DEEN 250.00 250.00 .00
67224 11/22/02 VIKING INSTRUMENT LABORATORY 17.29 17.29 .00
67226 11/22/02 WESTERN POWER & EQUIPMENT 25.25 25.25 .00
67228 11/22/02 WINDSOR PROP 510.00 510.00 .00
67229 11/22/02 WOODBDq~N FAMILY CLINIC 248.26 248.26 .00
67230 11/22/02 WORLD MEDIA EXPRESS 393.15 393.15 .00
67231 11/22/02 YES GRAPHICS 00
67233 11/27/02 WDBP~N CHAMBER OF COMMERCE 5,792.15 5,792.15 -
768.25 768.25 .00
67258 11/27/02 D R~ALL WESTRICK 168.95 168.95 .00
67265 11/27/02 DOROT}{A BORLAbFD 168.90 168.90 .00
67271 11/27/02 FAMILIAN NW 454.42 454.42 .00
67276 11/27/02 HIRE CALLING 34.51 34.51 .00
67282 11/27/02 INTERSTATE AUTO pARTS WHSE INC 232.25 232.25 .00
67284 11/27/02 JACK RAWLINGS 51.98 51.98 .00
67288 11/27/02 JIM MULDER 77.96 77.96 .00
67296 11/27/02 LANDMARK FORD 897.25 897.25 .00
67302 11/27/02 METROFUELING, INC. 10.00 10.00 .00
67304 11/27/02 N. ROBERT SHIELDS 30.40 30.40 .00
67322 11/27/02 RICHARD MCCORD 62.40 62.40 .00
67328 11/27/02 STATESMAN-JOUR/~AL NEWSPAP
...............................................
BANK AP RECONCILED TOTAL: 361 CHECKS 1,133,123.30 1,133,123.30
WOODBURN LIVE C I T Y O F W O O D B U R N PAGE
AP0470
DATE 12/11/02 VEEOT
TIME 9:12:03 UPDATE RECONCILED CHECKS
CHECK VOID
CHECK # DATE DATE PAYEE NAME VOID CHECK AMOUNT RECONCILED ;~T DIFFERENCE
BANK AP VOIDED TOTAL . : O CHECKS .00
RECONCILED TOTAL: 361 CHECKS
VOIDED TOTAL . : 0 CHECKS
================= =================
1,133,12].30 1,133,123.30 .00
.00
.00
PAGE 1
WOODBURN LIVE C I T Y O F W 00 D B U R N AP0460
DATE 1/09/03 VEEOT
TIME 13:56:05 CHECK REGISTER
BANK ACCOUNT AP A/P Accounts Payable
67345 12/31/2002 UNITED STATES POSTAL SERV RECONCILED YES 1,200.00 1,200.00
67346 12/31/2002 STEVEN SLOAN RECONCILED YES 1,100.00 1,100.00
67347 12/31/2002 RAMON GARCIA JR RECONCILED YES 500.00 500.00
67348 12/31/2002 CITY OF WOODBURN PETTY CA RECONCILED YES 172.21 172.21
67349 12/31/2002 VALLEY MAILING SERVICE IN RECONCILED YES 805.05 805.05
67350 12/31/2002 WILLIAM A. TORRES RECONCILED YES 500.00 500.00
67351 12/06/2002 A-QUALITY TYPEWRITER AND RECONCILED YES 78.95 78.95
67352 12/06/2002 ABBY'S PIZZA INN RECONCILED YES 101.30 101.30
67353 12/06/2002 AEROTEK INC RECONCILED YES 160.00 160.00
67354 12/06/2002 ALL AROUND TOWING RECONCILED YES 304.00 304.00
$7355 12/06/2002 AMTEST OREGON LLC RECONCILED YES 3,150.00 3,150.00
67356 12/06/2002 ANNABELL PRANTL RECONCILED YES 38.85 38.85
67357 12/06/~2 A]t~ARK UNIFORM SERVICE I REC~)NCti~ED YES 38.94 38.94
67358 12/06/2002 ARCH WIRELESS RECONCILED YES 241.69 241.69
67359 12/06/2002 ARNOLDO PIZANO RECONCILED YES 175.00 175.00
67360 12/06/2002 B.M. CLEANING SERVICE RECONCILED YES 200.00 200.00
67361 12/06/2002 BI-MART CORPORATION RECONCILED YES 200.79 200.79
67362 12/06/2002 BOLDT, C3%RLISLE & SMITH L RECONCILED YES 6,770.00 6,770.00
67363 12/06/2002 BOOKS IN MOTION RECONCILED YES 6.00 6.00
67364 12/06/2002 BRIAN SJOTHUN RECONCILED YES 36.80 36.80
67365 12/06/2002 CANBY SAND & GRAVEL CO RECONCILED YES 172.15 172.15
67366 12/06/2002 CANBY TELEPHONE ASSOC RECONCILED YES 39.90 39.90
67367 12/06/2002 CASE AUTOMOTIVE RECONCILED YES 2,384.40 2,384.40
67368 12/06/2002 CDW GOVERNMENT INC RECONCILED YES 269.63 269.63
67369 12/06/2002 CORPORATE EXPRESS RECONCILED YES 1,213.34 1,213.34
67370 12/06/2002 D.H.S. DRINKING WATER PRO RECONCILED YES 220.00 220.00
67371 12/06/2002 DEPT OF PUBLIC SAFETY & S RECONCILED YES 220.50 220.50
67372 12/06/2002 DEREK LISBY RECONCILED YES 50.00 50.00
67373 12/06/2002 DUKES SALES & SERVICE INC RECONCILED YES 4,650.51 4,650.51
67374 12/06/2002 E C POWER SYSTEMS OF OREG RECONCILED YES 4,748.76 4,748.76
67375 12/06/2002 EMPLOYERS OVERLOAD RECONCILED YES 512.00 512.00
67376 12/06/2002 ENGINEERED CONTROL PROD. RECONCILED YES 85.00 85.00
67377 12/06/2002 EN'VIRO-CLEAN EQUIPMENT RECONCILED YES 407.64 407.64
67378 12/06/2002 FAMILIAN NW RECONCILED YES 2,075.00 2,075.00
67379 12/06/2002 FELIPE & YOLANDA LOPEZ RECONCILED. YES 37.20 37.20
67380 12/06/2002 FIGARO'S PIZZA RECONCILED YES 88.91 88.91
67381 12/06/2002 FRANK SCHEER RECONCILED YES 18.94 18.94
67382 12/06/2002 GALE GROUP RECONCILED YES 329.74 329.74
67383 12/06/2002 GREY HOUSE PUBLISHING RECONCILED YES 154.75 154.75
67384 12/06/2002 HIRE CALLING INC RECONCILED YES 392.17 392.17
67386 12/06/2002 HRS USA RETAIL SERVICES RECONCILED YES 179.99 179.99
67387 12/06/2002 INDUSTRIAL WELDING SUPPLY RECONCILED YES 31.50 31.50
67388 12/06/2002 INGRAMDIST. GROUP RECONCILED YES 1,885.94 1,885.94
67389 12/06/2002 JIM & JUDY MEIROW RECONCILED YES 34.45 34.45
67390 12/06/2002 JOE LOSKOT RECONCILED YES 16.00 16.00
67391 12/06/2002 LEONARD LONGSTREET RECONCILED YES 15.16 15.16
67392 12/06/2002 LES SCHWAB TIRE CENTER RECONCILED YES 309.24 309.24
67393 12/06/2002 LITTLE CHEMICAL CO. RECONCILED YES 54.90 54.90
67394 12/06/2002 LLOYD Jb-DSON RECONCILED YES 4.17 4.17
67395 12/06/2002 MADERA CINEVIDEO INC. RECONCILED YES 28.96 28.96
67396 12/06/2002 MARION COUNTY BLDG INSPEC RECONCILED YES 135.80 135.80
67397 12/06/2002 MARSH-MCBIRNEY INC RECONCILED YES 821.37 821.37
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WOODBURN LIVE C I T Y 0 F W O O D B U R N PAGE 2
AP0460
DATE 1/09/03 VEEOT
TIME 13:56:05 CHECK REGISTER
=============================================================================================== ................
67398 12/06/2002 MARSHALL CAVENDISH CORP. RECONCILED YES 577.59 577.59 .00
67399 12/06/2002 MARY TENNANT
67400 12/06/2002 MAY'S FURNITURE
67401 12/06/2002 METROFUELING, INC.
67402 12/06/2002 MOORE BUSINESS PRODUCTS D
67403 12/06/2002 NICOLI ENGINEERING INC
67404 12/06/2002 NORTHWEST NATLrRAL GAS
67405 12/06/2002 OCLC
67407 12/06/2002 OR DEPT OF MOTOR VEHICLE
67408 12/06/2002 OR STATE POLICE ID SERVIC
67409 12/06/2002 0REGONIAN PUBLISHING CO.
67410 12/06/2002 OTILIA LARA
67411 12/06/2002 PEPSI-COLA COMPANY
67412 12/06/2002 PORTLAND GENERAL ELECTRIC
67413 12/06/2002 QWEST
67414 12/06/2002 QWEST
67415 12/06/2002 QWEST DEX DIRECTORY SOURC
67416 12/06/2002 RADIX CORPORATION
67417 12/06/2002 REGENT BOOK COMPANY
67418 12/06/2002 RIP CITY MAGAZINE
67419 12/06/2002 ROGERS MACHINERY COMPANY
67420 12/06/2002 SALEM BLACKTOP & ASPHALT
67421 12/06/2002 SANDRA KINNEY
67422 12/06/2002 SIERRA SPRINGS
67423 12/06/2002 SPRINT
67424 12/06/2002 STATE FARM INSUR~CE
67425 12/06/2002 SUNRIVER RESORT
67426 12/06/2002 TEK SYSTEMS INC
67428 12/06/2002 UNOCAL:EP~NIE GRA/-I~ OIL
67429 12/06/2002 VALLEY PACIFIC FLORAL
67430 12/06/2002 VERIZON WIRELESS
67431 12/06/2002 VIKING OFFICE PRODUCTS
67432 12/06/2002 WALLING S$d~TD & GRAVEL CO
67433 12/06/2002 WILLAMETTE BROADBAND
67434 12/06/2002 WITHERS LUMBER
67435 12/06/2002 WOODBI/RN INDEPENDENT
67436 12/06/2002 WOODBURN PET HOSPITAL
67437 12/06/2002 WOODBURN RADIATOR & GLASS
67438 12/06/2002 WOODBURN RENT-ALL
67439 12/06/2002 XEROX CORPORATION
67440 12/31/2002 JAMES DON
67441 12/31/2002 ERIC JAMES
67442 12/13/2002 AEROTEK INC
67443 12/13/2002 AG WEST SUPPLY
67444 12/13/2002 ANNE ROSALES
67445 12/13/2002 ARCH WIRELESS
67446 12/13/2002 AT & T
67447 12/13/2002 AWARDS AND ATHLETICS
67448 12/13/2002 AWWA N.W. OREGON SUBSECT
67449 12/13/2002 BI-MART CORPORATION
67450 12/13/2002 BILL FAULHABER
67451 12/13/2002 BIO-MED TESTING SERVICE
67452 12/13/2002 BROOKS PRODUCTS
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
31.95
144.40
1,405.24
117.37
235.00
9,558.66
74.00
13.00
30.00
1,015.88
150.00
484.65
42,076.37
178.90
1,147.05
144.96
43.52
24.48
79.80
650.45
189.57
50.00
33.50
173.43
4.00
459.36
460.00
581.90
158.75
158.45
207.51
1,439.38
316.74
15.36
166.00
31.85
260.00
100.00
65.35
500.00
600.00
460.00
18.19
65.00
30.25
15.61
22.50
250.00
16.20
35.00
190.50
274.00
31.95
144.40
1,405.24
117.37
235.00
9,558.66
74.00
13.00
30.00
1,015.88
150.00
484.65
42,076,~7
178.90
1,147.05
144.96
43.52
24.48
79.80
650.45
189.57
50.00
33.50
173.43
4.00
459.36
460.00
581.90
158.75
158.45
207.51
1,439.38
316.74
15.36
166.00
31.85
260.00
100.00
65.35
500.00
600.00
460.00
18.19
65.00
30.25
15.61
22.50
250.00
16.20
35.00
190.50
274.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
00
00
00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
00
00
00
00
00
.00
WOODBURN LIVE C I T Y 0 F W 0 0 D B U R N PAGE 3
AP0460
DATE 1/09/03 VEEOT
TIME 13:56:05 CHECK REGISTER
- RECONCILED YES 15.73 15.73 .00
67453 12/13/2002 CARPET WAREHOUSE
67455 12/13/2002 CDW GOVERNMENT INC RECONCILED YES 279.42 279.42 .00
67456 12/13/2002 COFFEY LABORATORIES RECONCILED YES 2,855.00 2,855.00 .00
67457 12/13/2002 CR3~NE & MERSETH RECONCILED YES 1,306.39 1,306.39 .00
67458 12/13/2002 CTL CORPORATION RECONCILED YES 1,164.00 1,164.00 .00
67459 12/13/2002 DE HAAS & ASSOCIATES INC RECONCILED YES 4,518.66 4,518.66 .00
67460 12/13/2002 DONNA GRAMSE RECONCILED YES 45.00 45.00 .00
67461 12/13/2002 DP NORTHWEST INC RECONCILED YES 800.00 800.00 .00
67462 12/13/2002 GAYLORD BROS, INC. RECONCILED YES 503.96 503.96 .00
67463 12/13/2002 HECTOR GORDILLO RECONCILED YES 14.26 14.26 .00
67464 12/13/2002 INDUSTRIAL S~d~D RECONCILED YES 190.00 190.00 .00
65465 12/13/2002 IOS CAPITAL RECONCILED YES 441.10 441.10 .00
67466 12/13/2002 JAY WOODS RECONCILED YES 35.00 35.00 .00
67467 12/13/2002 JUDY FICEK RECONCILED YES 37.68 37.68 .00
67468 12/13/2002 JUNE WOODCOCK RECONCILED YES 21.00 21.00 .00
67469 12/13/2002 KENNEDY JENKS CONSULTANTS RECONCILED YES 101,204.81 101,204.81 .00
65470 12/13/2002 Landa Water Cleaning Syst RECONCILED YES 813.75 813.75 ~ .00
67471 12/13/2002 LATINO DE HOY RECONCILED YES 64.00 64.00 .00
67472 12/13/2002 LVNA FLU PROGRAM RECONCILED YES 160.00 160.00 .00
67473 12/13/2002 M. LEE SMITH PUBLISHERS RECONCILED YES 157.00 157.00 .00
67475 12/13/2002 MARTIN BROS SIGNS RECONCILED YES 200.00 200.00 .00
67476 12/13/2002 MA/~Y HILL RECONCILED YES 50.00 50.00 .00
67477 12/13/2002 MD Controls RECONCILED YES 2,740.00 2,740.00 .00
67478 12/13/2002 METROFUELING, INC. RECONCILED YES 708.99 708.99 .00
67479 12/13/2002 MOLALLA COMM//NICATIONS RECONCILED YES 74.85 74.85 .00
67480 12/13/2002 MONIQUE HULLING RECONCILED YES 29.00 29.00 .00
67481 12/13/2002 NORTHWEST BIOSOLIDS MGMT RECONCILED YES 250.00 250.00 .00
67482 12/13/2002 NORTHWEST GEOTECH INC RECONCILED YES 6,838.30 6,838.30 .00
67483 12/13/2002 OFFICE DEPOT 601156615608 RECONCILED YES 29.19 29.19 .00
67484 12/13/2002 ONE CALL CONCEPTS, INC RECONCILED YES 86.40 86.40 .00
67485 12/13/2002 PAUL GOLDASHKIN RECONCILED YES 90.00 90.00 .00
67486 12/13/2002 PIPE TOOL SPECIALITIES RECONCILED YES 142.50 142.50 .00
67487 12/13/2002 PORTLAND GENERAL ELECTRIC RECONCILED YES 14,163.15 14,163.15 % .00
67488 12/13/2002 QWEST RECONCILED YES 2,475.69 2,475.69 .00
67489 12/13/2002 RADIO S~IACK RECONCILED YES 9.98 9.98 .00
67490 12/13/2002 P3%ND MCNALLY RECONCILED YES 1,087.63 1,087.63 .00
67491 12/13/2002 SEARS COMMERCIAL CREDIT RECONCILED YES 85.63 85.63 .00
67492 12/13/2002 SECRETARY OF STATE RECONCILED YES 350.00 350.00 .00
67493 12/13/2002 SIERRA SPRINGS RECONCILED YES 128.00 128.00 .00
67494 12/13/2002 SIGN WORKS OF OREGON INC RECONCILED YES 397.00 397.00 .00
67495 12/13/2002 STEVE NEWPORT RECONCILED YES 40.00 40.00 .00
67496 12/13/2002 TEK SYSTEMS INC RECONCILED YES 368.00 368.00 .00
67497 12/13/2002 THE GROTTO RECONCILED YES 120.00 120.00 .00
67498 12/13/2002 THE GROTTO RECONCILED YES 120.00 120.00 .00
67499 12/13/2002 THINGS REMEMBERED RECONCILED YES 71.20 71.20 .00
65500 12/13/2002 UNITED DISPOSAL SERVICE RECONCILED YES 504.60 504.60 .00
67501 12/13/2002 UNITED STATES POSTAL SERV RECONCILED YES 1,100.00 1,100.00 .00
65502 12/13/2002 WESTERi~ POWER & EQUIPMENT RECONCILED YES 259.82 259.82 .00
67503 12/13/2002 WIBBING PUMP SERVICE LLC RECONCILED YES 1,466.60 1,466.60 .00
67504 12/13/2002 WITHERS LL~MBER RECONCILED YES 17.90 17.90 .00
67505 12/13/2002 YES GRAPHICS RECONCILED YES 2,855.86 2,855.86 .00
67506 12/31/2002 VALLEY MAILING SERVICE IN RECONCILED YES 714.15 714.15 .00
67517 12/31/2002 LAND USE BOARD OF APPEALS RECONCILED YES 325.00 325.00 .00
WOODBUR. N LIVE C I T Y 0 F W O 0 D B U R N PAGE 4
AP0460
DATE 1/09/03 VEEOT
TIME 13:56:05 CHECK REGISTER
CHECK# CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RE~,~A~=~ ........
67518 12/31/2002 CITY OF WOODBLIRN PETTY CA RECONCILED YES 164.13 164.13 .00
67519 12/20/2002 A-QUALITY TYPEWRITER AND RECONCILED
67520 12/20/2002 AEROTEK INC RECONCILED
67521 12/20/2002 AL'S FRUIT & SHRUB CENTER RECONCILED
67522 12/20/2002 ALEXIN ANALYTICAL RECONCILED
67525 12/20/2002 AWWA RECONCILED
67526 12/20/2002 BLUMENTHAL UNIFORM & EQUI RECONCILED
67527 12/20/2002 CDW GOVERNMENT INC RECONCILED
67528 12/20/2002 CHERRY CITY ELECTRIC INC RECONCILED
67529 12/20/2002 CORRINE CLINE RECONCILED
67531 12/20/2002 CPANE & MERSETH RECONCILED
67532 12/20/2002 CRYSTAL SPRINGS WATER CO RECONCILED
67533 12/20/2002 DAILY JOURNAL OF COMMERCE RECONCILED
67534 12/2~/2~2 DE HAAS & ASSOCIATES INC RECONCILED
67535 12/20/2002 DEPT OF CONSUMER AND BUSI RECONCILED
67536 12/20/2002 EMPLOYERS OVERLOAD RECONCILED
67537 12/20/2002 F&E SALES AND SERVICES RECONCILED
67538 12/20/2002 FELIPE SALINAS JR RECONCILED
67539 12/20/2002 FESSLER NURSERY CO RECONCILED
67540 12/20/2002 FIRST AMERICAN TITLE INSU RECONCILED
67541 12/20/2002 FYCRAFT WELDING RECONCILED
67542 12/20/2002 GALL'S INC RECONCILED
67543 12/20/2002 GENERAL ELECTRIC CAPITAL RECONCILED
67544 12/20/2002 GERALD LEIMBACH RECONCILED
67545 12/20/2002 MRS USA RETAIL SERVICES RECONCILED
67546 12/20/2002 I.D. EDGE, INC. RECONCILED
67547 12/20/2002 IKON OFFICE SOLUTIONS RECONCILED
67548 12/20/2002 INGRAM DIST. GROUP RECONCILED
67549 12/20/2002 JADE ELECTRIC RECONCILED
67550 12/20/2002 KENNEDY JENKS CONSULTANTS RECONCILED
67551 12/20/2002 LANGUAGE LINE SERVICES RECONCILED
67552 12/20/2002 LYNN PEAVEY CO RECONCILED
67553 12/20/2002 MAC TOOLS RECONCILED
67554 12/20/2002 MACHINERY COMPONENTS CO I RECONCILED
67555 12/20/2002 MARSH-MCBIRNEY INC RECONCILED
67556 12/20/2002 MARTIN BROS SIGNS RECONCILED
67557 12/20/2002 METROFUELING, INC- RECONCILED
67558 12/20/2002 MULTI TECH ENG SERV INC RECONCILED
67559 12/20/2002 NEWSBANKS INC RECONCILED
67561 12/20/2002 NORLIFT OF OREGON INC RECONCILED
67562 12/20/2002 NURNBERG SCIENTIFIC RECONCILED
67563 12/20/2002 ONE CALL CONCEPTS, INC RECONCILED
67564 12/20/2002 OREGON CITY SPORTING GOOD RECONCILED
67565 12/20/2002 OREGON DEPT OF AGRICULTUR RECONCILED
67567 12/20/2002 OREGON STATE BAR RECONCILED
67568 12/20/2002 OSU ENVIRONMENTAL TECHNOL RECONCILED
67569 12/20/2002 PAUL'S SMALL MOTOR SERV RECONCILED
67570 12/20/2002 PAULETTE ZASTOUPIL RECONCILED
67571 12/20/2002 PLATT ELECTRIC CO RECONCILED
67572 12/20/2002 QWEST RECONCILED
67573 12/20/2002 RINGEY'S RADAR RECONCILED
67574 12/20/2002 ROBERT NIBLER RECONCILED
67575 12/20/2002 ROSE PAPER PRODUCTS RECONCILED
YES 9.90 9.90
YES 140.00 140.00
YES 14.99 14.99
YES 566.50 566.50
YES 335.00 335.00
YES 219.00 219.00
YES 710.53 710.53
YES 2,660.00 2,660.00
YES 65.00 65.00
YES 1,735.38 1,735.38
YES 60.50 60.50
YES 424.13 424.13
YES 2,858.50 2,858.50
YES 300.00 300.00
YES 936.00 936.00
YES 220.00 220.00
YES 54.99 54.99
YES 240.00 240.00
YES 865.00 865.00
YES 142.00 142.00
YES 99.98 99.98
YES 409.67 409.67
YES 998.00 998.00
YES 43.45 43.45
YES 313.15 313.15
YES 400.24 400.24
YES 2,863.46 2,863.46
YES 50.00 50.00
YES 120,547.33 120,547.33
YES 98.09 98.09
YES 282.50 282.50
YES 78.92 78.92
YES 694.99 694.99
YES 52.99 52.99
YES 250.00 250.00
YES 601.02 601.02
YES 58.07 58.07
YES 695.00 695.00
YES 155.88 155.88
YES 740.61 740.61
YES 54.00 54.00
YES 53.00 53.00
YES 20.00 20.00
YES 616.50 616.50
YES 320.00 320.00
YES 105.47 105.47
YES 19.81 19.81
YES 1.97 1.97
YES 108.22 108.22
YES 73.00 73.00
YES 900.00 900.00
YES 1,242.30 1,242.30
.00
.00
.00
.00
.00
.00
.00
,00
O0
O0
O0
O0
O0
O0
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
O0
O0
O0
O0
O0
O0
O0
O0
WOODBURN LIVE C I T Y 0 F W 0 0 D B U R N PAGE 5
AP0460
DATE 1/09/03 VEEOT
TIME 13:56:05 CHECK REGISTER
67576 12/20/2002 ROTH'S IGA RECONCILED YES 99.61 99.61 .00
67577 12/20/2002 SCOT CUSTODIAL SUPPLY CO
67580 12/20/2002 STASTNY BRUN
67581 12/20/2002 STETTLER SUPPLY CO
67584 12/20/2002 TAYLOR MOTORCYCLE INC
67585 12/20/2002 TEK SYSTEMS INC
67586 12/20/2002 TOUR3LNGEAU NOR WES
67588 12/20/2002 U.S. GEOLOGICAL SURVEY
67589 12/20/2002 UNION PACIFIC RAILROAD CO
67590 12/20/2002 UNITED DISPOSAL SERVICE
67591 12/20/2002 UNITED STATES POSTAL SERV
67592 12/20/2002 UNOCAL:ERNIE GRAHAM 0IL
67593 12/20/2002 WAYNE JESKEY CONSTRUCTION
67594 12/70/2002 WEST GROUP PAYMENT CTR
67595 12/20/2002 WHITNEY EQUIPMENT CO INC
67596 12/20/2002 WINTERBROOK PLANNING LLC
67597 12/20/2002 WOLFERS HEATING & AIR CON
67598 12/20/2002 WOODBURN FAMILY CLINIC
67600 12/20/2002 WOODBURN INDEPENDENT
67601 12/20/2002 XEROX CORPORATION
67602 12/20/2002 123 CCTV Security Camera
67603 12/31/2002 VALLEY MAILING SERVICE IN
67605 12/31/2002 SCOTT BERGREN
67612 12/27/2002 AP3dviARK UNIFORM SERVICE I
67616 12/27/2002 BATTERIES NORTHWEST
67619 12/27/2002 BI-MART CORPORATION
67620 12/27/2002 CALVIN KOLLASCH
67621 12/27/2002 CASCADE POOLS
67626 12/27/2002 CORPORATE EXPRESS
67628 12/27/2002 CRONATRON WELDING SYSTEMS
67629 12/27/2002 DANNER SHOE MFG CO
67630 12/27/2002 DAVISON AUTO PARTS
67631 12/27/2002 DOROTHA BORLAND
67632 12/27/2002 DP NORTHWEST INC
67633 12/27/2002 ERNIE GRAHAM OIL, INC
67636 12/27/2002 GERTRUDE REES
67639 12/27/2002 IKON OFFICE SOLUTIONS
67641 12/27/2002 INSERTA FITTINGS CO
67643 12/27/2002 J. WARD O'BRIEN
67646 12/27/2002 L & L BUILDING SUPPLIES
67647 12/27/2002 LENNY GIAUQUE
67648 12/27/2002 LES SCHWAB TIRE CENTER
67650 12/27/2002 LOLA SPERATOS
67652 12/27/2002 METROFUELING, INC.
67653 12/27/2002 MR P'S AUTO PARTS
67655 12/27/2002 NESTLE ICE CREAM CO
67659 12/27/2002 NORTHSIDE FORD TRUCK SALE
67661 12/27/2002 OREGON STATIONERS
67662 12/27/2002 PAPE' MACHINERY
67663 12/27/2002 PEPSI-COLA COMP~/qY
67664 12/27/2002 PRINTMATE INC
67665 12/27/2002 PROMOTIONS WEST
67666 12/27/2002 PUBLIC SAFETY CENTER INC
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
RECONCILED
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
206.25
390.00
805.00
23.32
736.00
397.12
5,300.00
7,320.10
1,669.43
150.00
563.55
80,226.81
~89.50
4,830.00
25,667.25
1,234.25
116.00
80.00
65.45
498.17
587.25
36.56
581.38
27.60
628.44
178.56
370.73
1,083.82
95.04
103.95
192.57
79.67
360.00
485.08
13.33
59.01
91.97
141.67
184.42
187.55
92.51
12.40
876.12
137.44
130.32
75.15
249.00
106.64
185.20
128.51
1,133.55
31.91
206.25
390.00
805.00
23.32
736.00
397.12
5,300.00
7,320.10
1,669.43
150.00
563.55
80,226.81
389.50
4,830.00
25,667.25
1,234.25
116.00
80.00
65.45
498.17
587.25
36.56
581.38
27.60
628.44
178.56
370.73
1,083.82
95.04
103.95
192.57
79.67
360.00
485.08
13.33
59.01
91.97
141.67
184.42
187.55
92.51
12.40
876.12
137.44
130.32
75.15
249.00
106.64
185.20
128.51
1,133.55
31.91
.00
.00
.00
,00
.00
.00
.00
,00
.00
.00
.00
.00
.00
,00
,00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
,00
.00
,00
,00
,00
,00
.00
,00
,00
.00
,00
.00
.00
,00
.00
.00
.00
O0
O0
O0
O0
O0
O0
.00
.00
,00
.00
WOODBtrRN LIVE C I T Y 0 F W 0 0 D B U R N PAGE 6
DATE 1/09/03 AP0460
TIME 13:56:05 CHECK REGISTER VEEOT
CHECK # CHECK DATE PAYEE NAME STATUS UPDATED CHECK AMOUNT RECONCILED AMT DIFFERENCE
67669 12/27/2002 S.O.S. LOCK SERVICE RECONCILED YES 135.00 135.00 .00
67671 12/27/2002 Templeton's Body Shop & G RECONCILED
67672 12/27/2002 UNOCAL:ERNIE GP~ OIL RECONCILED
67674 12/27/2002 VALLEY PACIFIC FLORAL RECONCILED
67675 12/27/2002 W.W. GRAINGER INC RECONCILED
67676 12/27/2002 WDBRN FERTILIZER & GRAIN RECONCILED
67678 12/27/2002 WILLAMETTE CHAP RED CROSS RECONCILED
67679 12/27/2002 WILLIAM A. TORRES RECONCILED
67681 12/27/2002 YES GRAPHICS RECONCILED
BANK AP TOTAL: 273 CHECKS
YES 30.00 30.00 .00
YES 89.90 89.90 .00
YES 51.90 51.90 .00
YES 635.95 635.95 .00
YES 131.39 131.39 .00
YES 16.00 16.00 .00
YES 100.00 100.00 .00
YES 84.00 84.00 .00
541,783.94 541,783.94 .00
RECONCILED .... : 273 CHECKS 541,783.94
NOT RECONCILED . . , CHECKS .00
VOIDED ...... : CHECKS .00
UPDATED ..... : 273 CHECKS 541,783.94
NOT UPDATED . . . : CHECKS .00
CITY OF WOODBURN
Community Development
8M
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071
(503) 982-5250
Date'
To:
From'
Subject:
JANUARY 1,2003
Jim Mulder, Community Development Director
Building Division
Building Activity for DECEMBER 2002
2000 2001 2002
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 6 $1,055,821 18 $1,916,999 9 $1,285,992
Multi Family 0 $0 0 $0 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds & Alts 1 $15,000 2 $55,882 3 $23,599
Industrial 0 $0 0 $0 0 $0
Commercial Value 2 $3,200,000 2 $3,435,082 I $1,500
Signs, Fences, Driveways I $3,500 0 $0 2 $5,260
Manufactured Homes 0 $0 2 $89,000 2 $75,000
TOTALS 10 $4,274,321 24 $5,496,963 17 $1,393,351
Fiscal Year (July 1- $9,045,112 $31,256,690 $9,600,303
June 30) to Date
I:\Community Development\Bldg\Building ActivitytBIdgAct-2OO2~Bldg Activity Memos~aclivity - DECEMBER 2002.wpd
PLANNING PROJECT TRACKING SHEET. Revised: 12-30-02
Mail Notice Final PC Mail Notice
Project Date Deemed 120-Day Facilities Notice to Post Sff Rpt PC Order Final Notice to Post Sff Rpt CC Oral CC Ord
,Applicant Description Received Complete Date PlannerReferralsMeeting for PC Paper Property Due Headng Due Order for CC Papers PropertyDue Headng Oue Adoption
Annex business
~ park into the
~.01, Coq3omte limits 10/14/99
U~B Wally Lien of Ule City. 06/O1/99 N/A Jim cont. off
~-01. ZC Establish the IL calendar
~4)1 zone o~ the
ANX C~ of 828 Pan- Rd water tncomoiete
1~1-04. ZC Woodburn t~atment plant04/24/01 05r24,'0~ Naomi
01-03
05/23/02
CPMA ~ncomp~ete Cont.
T~m 3~o7/o2
01-03. ZC Doman 373 Gatch St. 12/13/01 Commie N/A Naomi 04105/O2 N/A 05/03/0205/03/02 05/13/02 05/16/02 6/13/02 07104/0207/11/02tl/19/0211/19/0211/27/0201/06/0312/09/02
0¶ -07 o4,~,~ 2 cont 01 I13~03
6/27/02
Annexation end ZC
ANX fm~ County
02-01 ZC~SS ~ Commemial to CG 06/25/02 Incomplete
08/O2/02 Naomi
~-02 ~t 600 N. Pectic
Hwy.
Salvado~ Change use from 08~23,02
DR 02-0~Larios retail to dance 07/26~2 Incomplete Naomi
hall
Sign Code Vadance 09/'23/02
VAR: ~ for Bilda~l, 1600 Mt 08/23/02 Incomplete04/07/03 Naomi N/A 12/20/O212/20102N/A 12/31102 g1/02/03 01109103
02-4~ Sig~s, I~¢ Hood Ave. 12/O9/02
SUB Subdivide 1.65
02-4~. NazaH ecrus imo 7 lots at 11/08/02 12/06/02 04/05/03 Naomi 12/08/02 12/20/0212/20/02N/A 12131102 01102/03 01/09103
VAR Cam no~h extension of
02-07 Lubd St
eM City o~ 465 sf chemlcal 12/12/02
02-03, Ix~g. at ACluatic 10125/02 12/02/02 04101/03 Naomi 11/22/02 N/A 12/02/02 12/05/02
DR 02-tlW°°dburn Cente~ ~
7.664 st'office
Incomplete
~2-¶~. S¢Olt Beck bldg. at 1385 10/23/02 Naomi
VAR 11/21/o2
02-0~
Adjust commo~
~ Randy ~ line 11/08/0212/06/02 04/05/03 Naomi 12/27/02
& 4900.
Maintain ixx)~g ~n 12/20/02
Meado~3od to
02~2 remain consistent 11108/0211/27/02 12/05/02 N/A N/A N/A ~ q1113/03
Called
Comstoc~
03/27/O3
Naomi
up
wilt158 o~er Ixxlles by City
& bdeches. Council
PLANNING PROJECT TRACKING SHEET
Mail Notice Final PC; Mail Notice
Project Date Deemed 120-Day Facilities Notice to Posl Stf Rpt PC Order Final Notice to Post Sff Rpt CC Ord CC Ord
Appl~,:antDescription ReceivedComplete Date PlannerReferralsMeeting for PC Paper Properly Due Hearing Due Order for CC Papers Property Due He~nng Due Adoption
DR Coastal 10.250 sf edd~t~xl 11/22/02Incomptele Naomi
02-12 Fan~n Coastal Fan~n bldg 12/20,'02
I Exceed 37 57 lot
ZA 02-02 Clarence P. core,ge & allow fo~ 12/04/02
Norris 40 4% covet-age at
757 N Cascade
DR Ouardrus, Install an ATM k~Osk
at 1530 N Pacil'~c 11/26/02Incomplole
02-13 Inc Hwy, Ste 100 1Z/24/02
P n::)f)osed 36
eldedy apt I:~olecl
02-¶4, Rambeau Proposed 20%
V'~ Dev. Co mductio~ of 24 ft 12/06/02
02-0~, sett3ack ~ lotenor
ZA 02-03 pmbe~ anes &
vadar~ce lo number
PLA Rambeau C~ ..,~,.~ ~,,.~ tax lot
~800 into tax lot 12/06/02
02-05 Dev. Co. #7800
PP
02-01, Proposed 80 lot~ to
PUD John Bakerbe ~eveloped into 3 12/23/02
phases
02-03
CU
02-04, City of 400 $f wel house a~
515 $ Sememier12/16/02
DR Woodbum
Ave
02-15
3.8OO sf ~,mfer
CU beaf~ent plant.
02-05, City of rate~. 80.000 gallcm 12/16/02
DR Woodbum bacin~ash tank &
02-16 300.000 galon
3.800 sf wafer
GU ~eam~ent p~nt.
0243~, CYo/Of facto. 80.000 gaEm 12/16/02
DR Woodbum backwash tank.
02-17 1.700.000 ga~:m
s~omge mservo~
CU
02-07, City of 3.730 sf wafer
DR !Woodbum sysfem co~tn3~12/16/02
02-18
PAR ' WleCO lots o~ 1.39 acres &
83 08 acres k~ated 12/20/02
02-02 Foods. Inc. at 3OO Woed~and
Ave
LONG RANGE PROJECTS
Mail
Notice
I Final PC Mail Notice
Pr°feet Date Deemed 120-Day Facilities Notice lo Post Stf Rpt PC Order Final Nolice to Post SU Rpt CC Ord CC Ord
... Applicant Description ReceivedComplele Date Plant',er ReferralsMeetinc~ for PC Paper Property Due Hearing Due Order for CC Papers Property Due Hearing Due Adopdon
~te~m Co~su~n~ ~as begun
Ullage
Periodic
Review ConsuRant has begun
Grant wo~ o~ grant Jim
Tree
Praser- Draft O~d~ance Naomi/
Orel.
~oment'~Planning' g Case Log
WOODBURN
Incorporated 1889
80
January 9, 2003
Yvette Elledge, Rules Coordinator
Oregon PERS
P.O. Box 23700
Tigard, OR 97281
RE: OAR 459-005-0055 Draft Rule - Actuarial Equivalency Factors
Dear Ms. Elledge:
The following comments are being submitted for the Oregon PERS Board consideration.
After reviewing the draft rule pertaining to the change in the actuarial equivalency factors,
the City of Woodburn strongly urges you to implement the updated mortality tables without
incorporating the accrued benefit provisions within the rule. In addition, implementation of
the rule should become effective immediately upon adoption of your final rule.
Based on the Actuarial Valuation Exhibit as of December 31, 2001 the City's new contribution
rate will increase from 8.14 to 14.02% effective July 1, 2003, which represents a 72 percent
increase in Woodburn's PERS costs. This is unreasonable, unaffordable, and unacceptable. A
change in the Actuarial Equivalency Factors must be made to contain the rate increase to a
more reasonable level.
Woodburn has a population of 20,400 and is the largest city in north Marion County. We are
a full-service City providing police services, public works services (water, wastewater, streets,
parks, engineering, public transportation), planning, building inspection, library, recreational
programs, municipal court and administrative services. Our City Council and Budget
Committee have worked diligently to improve the quality of life in our culturally diverse
community but imposing the proposed contribution rate without implementing any changes
in current PERS policies will financially cripple the City. Service reductions will be necessary
to balance our annual budget. Specifically, subject wages currently paid by the City are $5.9
million. The proposed 5.88% increase will increase our retirement costs by $347,000. If the
mortality tables are changed immediately, there will still be a retirement rate increase to the
City but, based on information from LGPI, the savings could be as much as 2.8% based on
your current draft rule. If the mortality table is implemented upon adoption of the final rule,
this savings could be even greater thereby retaining as ma_ny of our current programs as
possible to our constituents.
Office of the City Administrator
270 Montgorne~ Street · Woodburn, Oregon 97071
Ph.503-982-5228 · Fax 503-982-5243
66
Page :2 - OAR 459-005-0055 Actuarial Equivalency Factors
January 9, 2003
As a Board, you have been commissioned under the state statute to review the mortality
tables and other benefit factors when the need arises. As a result of a prior actuar, ial
valuation, you began working on updating these tables keeping in mind the impacts to PERS
participants and PERS employers. Time continues to lapse and, under our current economic
climate, further delay in implementing the updated mortality table will not only result in
future higher costs to participating employers but potential service cuts to our respective
communities. We implore you to reconsider your position outlined in your draft rule and
implement a change in the mortality table effective with the adoption of your final rule
without providing for ~n "accrued benefit" to PEgS participants.
Sincerely,
John C. Brown
City Administrator
City of Woodburn, Oregon
JCB
CC:
Mayor and City Council, City Of Woodburn
Senator Peter Courtney
Representative Cliff Zauner
Ken Strobeck, LOC Executive Director
iOA
Staff R_ port
Woodbum Recreation and Parks Department
Date:
To:
From:
RE:
December 16, 2002
Mayor and City Council via John Brown, City Administrator
D. Randall Westrick, Recreation and Parks Directorv
Parks and Recreation Systems Development Charges (SDC) Revision
RECOMMENDATION:
Approve the attached resolution setting the amounts of the parks and recreation systems
development charges, altemative rate review and altemative payment request imposed by
Ordinance No. 2250; and establishing an effective date of January 15, 2003 for imposition of
the fees.
BACKGROUND:
Ordinance 2250 includes a provision for the City Administrator to adjust the rates to account
for increased cost for construction and land acquisition. This adjustment will take effect
January 1 of each yesr. Staff has collected the data for use in the formula to calculate this
amount. The formula, as outlined in the Ordinance, uses the Engineer Record News
Construction Cost Index for Seattle to calculate increased construction costs and Madon
County Assessor's Office Average Market Value to calculate increased cost for land costs.
The formula is:
Change in Average Market Value x .50
+ Change in Construction cost Index x .50
= Systems Development Charge Adjustment Factor
A detailed calculation is attached. Taking into account these two indexes, the adjustment
factor requires a slight downward reduction. This reduction is reflected in a lower 2002
Construction Cost Index.
Attachments: Parks and Recreation SDC Revision Calculations - January 1, 2002
Parks and Recreation SDC Resolution
68
Parks and Recreation SDC Revision Calculations January 1, 2003
January 2001 Parks and Recreation SDC Adjustment Calculation
Adjusted
Index Value Change
January 2001 Market Value $1,155,348,830
January 2002 Market ,Value] $1,158,366,430
Change in Value x,.50%
January 200,1 CCI]
January 200,2 CCI
Change in Value x 150%
0.5013
7368.25
7335.24
0.4978
Annual Adjustment Rate
0.9991
Revised Parks and Recreation Systems Development Charges
Annual Proposed
Adjustment Rates
Unit Current Rate Factor w/Adjustment
Single-Family/Dwe in~l Unit $1,386 0.9991 $1,385
Multi-Family/Dwellin~l Unit $1,508 0.9991 $1,507
Manufactured Housing/Dwellin~ Unit $930 0.9991 $929
Non-residential/Employee $25 0.9991 $25
I
69
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION SETTING AMOUNT OF THE PARKS AND RECREATION
SYSTEMS DEVELOPMENT CHARGE, ALTERNATIVE RATE REVIEW FEE,
ALTERNATIVE PAYMENT REQUEST FEE IMPOSED BY ORDINANCE NO. 2250;
AND ESTABLISHING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES
WHEREAS, ORS 223.297 -223.314 authorizes local governments to impose system
development charges; and
WHEREAS, the City has developed methodologies to support the implementation of
Parks and Recreation Systems Development Charge; and
WHEREAS, the City has adopted Ordinance No. 2250 establishing Parks and Recreation
Systems Development Charge; and
WHEREAS, Ordinance No. 2250 provides that the amounts of the Parks and Recreation
and Parks Systems Development shall be set by resolution; and
WHEREAS, Ordinance No. 2250 provides for the imposition of fees to be charged for
the review of alternative rates and alternative payment requests; and
WHEREAS, Ordinance No. 2250 provides that the amounts of the fees to be charged for
the review of alternative rates and alternative payment requests shall be set by resolution; NOW
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGE.
The schedule of Parks and Recreation Systems Development Charge attached as Exhibit
"A", and, by this reference, incorporated herein is hereby adopted to be imposed beginning the
effective date identified in Section 3 of this resolution.
Section 2. ALTERNATIVE RATE REVIEW FEE
The minimum fee for review of an alternative rate calculation shall be two-hundred-and-
fifty dollars ($250), to be paid at the time the altemative rate calculation is submitted for review.
If the City hires a consultant to assist in reviewing the information submitted, the cost of the
consultant's review shall be shared equally by the City and the applicant, and the applicant shall
pay this additional fee at the time the City decides whether or not to accept the alternative rate.
Page 1 - Council Bill No.
Resolution No.
7O
Section 3. EFFECTIVE DATE
The effective date for imposition of the fees and charges identified in this resolution shall
be January 15, 2003.
Section 4. REPEAL
This Resolution repeals
Systems Development Charges.
Approved as to form:
all prior resolutions which establish Parks and Recreation
City Attorney Date
APPROVED:
Kathy Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2 - Council Bill No.
Resolution No.
71
EXHIBIT "A"
PARKS SYSTEM DEVELOPMENT
CHARGE SCHEDULE
Effective: January 15, 2003
DEVELOPMENT TyPE
Single Family (also duplex,
Manufactured housing not in a park)
SDC PER UNIT
$1,385/dwelling unit
Multi-Family
$1,507/dwelling unit
Manufactured housing (in a park)
$ 929/dwelling unit
Non-residential
$ 25/employee
72
lOB
Staff Report
Woodburn Recreation and Parks Department
Date:
To:
From:
RE:
January 10, 2003
Mayor and City Council via John Brown, City iAr d.,~Tistrato
D. Randall Westrick, Recreation and Parks D'..._._.e
Park Master Plan Design Consultant
RECOMMENDATION:
Authorize the Recreation and Parks Director to sign an agreement with Moore lacofano
Goltsman, Inc. (MIG) for Community Park Master Plans (Legion and Settlemier Parks) in an
amount not exceed $15,000.
BACKGROUND:
The 1999 Parks and Recreation Comprehensive Plan calls for extensive improvements to
Legion and Settlemier Parks. While the City has completed some of the projects the Plan
designates, comprehensive master plans for both parks are needed to assure that future
development and operation of these community parks reflect community demand for safe
parks with programs and facilities that meet public demand.
DISCUSSION:
In October of 2002, the Recreation and Parks Department distributed a Request for
Qualifications to several qualified design firms. The Department received proposals from two
firms. After reviewing the proposals, staff determined MIG to be the best qualified to
complete the master plan projects for Legion and Settlemier Parks. MIG bdngs to the project
a significant depth of experience for park master planning that includes successful similar
efforts throughout the Northwest. Furthermore, MIG proposed to complete required tasks
within the budgeted funding amount.
FINANCIAL IMPACT:
Funds are budgeted for this project. The 2002-03 Recreation and Parks Capital
Improvement Program includes $7,500 for the Settlemier Park Master Plan and $7,500 for
the Legion Park Master Plan.
Attachment
73
Exhibit C - Woodburn Community Park Master Plans - Schedule
'~ January February March April May June .
' IWkllWk21Wk3 --2 Wk3 Wk4 WIc1 Wk2 Wk3 Wk4 Wkl WIc2 WIc3 Wk4 Wkl Wk2 Wk3 Wk4 Wkl Wk2 Wk3 Wk4
1. PROJECr FORMATION / BACKGROUND RESEARCH
1.1 Mtg. with staff and Board (Mtg. #1)
i~ o~~~~~ ~ ................ ,- -
1.3 Id~'l info ci will ovide
1.4 Determine formats & communication m~
3.3 D veelo o'ect advertisin ~
3.4 Public workshop (,Mtg. #3)
I I
,~ D~w,opmm oF PU~N AL~R~T,WS I I
4.1
Compare needs with site capacity
I
I
4.4 Review agenda for Bd mtg. w/city I
4.5 Present o tions to Parks Bal. ,Mt . #~J~-t -- - '
55:1 FI RNALevPieLAwNw/city approved progran' J J
$.3 Submit 5.2 Preporet0draft ci of forthereview final __plans !J Jr
5.4 Edit review comments & submit to Parks Bd. Jr
_
MIG Team Proposal - 12/26/02
Woodbum Community Park Time Schedule
10C
MEMO
TO:
FROM:
City Council through City Administrat~'~7~
Public Works Program Manager ~'~'
SUBJECT:
Bid Award for Water Treatment and Storage Package 2
DATE:
January 8, 2003
RECOMMENDATION.'.
Action 1: Award Schedule "A" of City of Woodburn Water Treatment and
Storage Project Package 2 for two well houses and pumping equipment to
Schneider Equipment, Inc. for $ 476,810.00.
Action 2: Award Schedule "B" of City of Woodburn Water Treatment and
Storage Project Package 2 for construction of a water treatment and storage
system control center to Nomarco Inc. for $ 622,000.00.
BACKGROUND:
City of Woodburn Water Treatment and Storage Project Package 2 was opened
and read at 2:00 p.m. on December 17, 2002. The bid package contained two
schedules, Schedule "A" for two well houses and pumping equipment and
Schedule "B" for construction of a water treatment and storage control center.
The results for Schedule "A" were:
Bidder
Schneider Equipment, Inc.
J. W. Fowler Company
CORP, Inc.
Stellar J Corporation
Emery and Sons Construction
Amount
$ 476,810.00
$ 487,592.00
$ 521,362.00
$ 555,865.00
$ 628,000.00
The results for Schedule "B" were:
Bidder
Nomarco Inc.
Schneider Equipment, Inc.
CORP, Inc.
Stellar J Corporation
Grady, Harper and Carlson
Emery and Sons Construction
J. W. Fowler Company
Amount
$ 622,OOO.OO
$ 777,OOO.OO
$ 783,494.OO
$ 8O2,463.OO
$ 821,000.00
$1,050,000.00
$1,379,848.00
75
The engineer's estimate for Schedule "A" was $554,000. The engineer's
estimate for Schedule "B" was $797,000.
The well house and control center schedules are the second phase of the water
treatment and storage project. The two well houses and pumping equipment will
be for the two wells, one near Centennial Park and one near Settlemier Avenue,
that were drilled as phase one of the project. The remainder of the project will
construct a control center that will monitor operation of the completed treatment
plant and storage system.
The bid package was divided into two schedules since the work in each schedule
was sufficiently different that there were advantages to receiving bids on the two
schedules with the option of awarding each schedule separately. Staff is
recommending award of the two schedules included in water treatment and
storage project package two.
'7'6
1OD
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administratol
Public Works Program Manager
Bid Award for Hydraulic Iron Worker
January 8, 2003
RECOMMENDATION:
Action 1: Reject the bid from Industrial Welding Supply for not being in
compliance with specifications.
Action 2: Award City of Woodburn Bid Number 23-08 for a hydraulic iron
worker to the Iow responsible bidder, Industrial Source, for $ 8,970.00.
BACKGROUND:
City of Woodburn Bid Number 23-08 for a hydraulic iron worker was opened and
read at 2:00 p.m. on January 6, 2003. The results were:
Bidder
Industrial Welding Supply
Industrial Source
American Machines
Industrial Welding Supply
MCK Tool Supply
Amount
$ 5, 730. O0 - Reject
$ 8,970.00
$ 8,977.00
$ 9,875.00
$12,349.00
The bid from Industrial Welding Supply was not in compliance with the city's bid
specifications in several areas. Major areas of deviation included number of
work stations, mitre capability, material capacity size and effective stroke length.
Staff is recommending that the Industrial Welding Supply bid of $5,730.00 be
rejected.
The bid from Industrial Source of $8,970.00 is then the Iow responsible bidder.
The iron worker proposal submitted by Industrial Source met or exceeded all of
the city's bid specifications.
The hydraulic iron worker was approved as part of the 2002-2003 budget. It will
more effectively and efficiently do tasks now done with other equipment. Staff is
recommending award of the iron worker bid to the Iow responsible bidder,
Industrial Source.
77
11A
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(50~ 982-5246
Date:
To:
From:
Subject:
January 13, 2002
Honorable Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development
Comprehensive Plan Amendment 01-03 and Zone~;hange 01-07
RECOMMENDATION: In regard to this proposal, the City Council has the following
options:
(1) Concur with the Planning Commission's final order and deny
Comprehensive Plan Amendment 01-03 and Zone Change 01-07.
(2) Modify the Planning Commission's final order.
(3)
Approve Comprehensive Plan Amendment 01-03 and Zone Change 01-
07.
It is recommended that the City Council instruct staff to prepare an ordinance to
substantiate the Council's decision.
BACKGROUND:
At their hearings of June 13, 2002 and June 27, 2002, the Planning Commission
considered a request by Tim Doman to change the Comprehensive Plan Map
designation on property located at 373 Gatch Street from Low Density Residential (less
than 12 units per acre) to High Density Residential (greater than 12 units per acre) and
change the Zone Map designation from Single-Family Residential (RS) District to Multi-
Family Residential (RM) District. On July 11,2002, the Planning Commission approved
a final order recommending denial of Comprehensive Plan Amendment 01-03 and Zone
Change 01-07. The Planning Commission's action is in the form of a recommendation
because only the City Council is authorized to approve comprehensive plan
amendments and zone changes.
Subsequent to the Planning Commission's action, the applicant requested the
opportunity to provide additional evidence and argument to address the Planning
Commission's findings for denial of the applications. City staff granted the applicant's
request, because a comprehensive plan amendment application is not subject to the
State's 120-day processing rule. On November 5, 2002, the applicant submitted its
78
supplemental evidence and arguments. These consist of a "Traffic Impact Analysis"
prepared by Associated Transportation Engineering & Planning, Inc., dated September
19, 2002 and the "Applicant's Hearing Statement" with attachments. This application
was originally scheduled for the December 9, 2002 City Council meeting but was
continued to the Council's January 13, 2003 meeting to allow city staff sufficient time to
prepare a staff report addressing the supplemental information submitted by the
applicant.
To address the additional evidence and arguments provided by the applicant, staff
provides the following supplemental analysis of the proposal's compliance with the
applicable review criteria. The final order of the Planning Commission addresses all
relevant approval criteria. This staff report addresses only those issues raised by the
applicant after the Planning Commission's decision.
SUPPLEMENTAL ANALYSIS OF APPLICABLE REVIEW CRITERIA:
I. APPLICATION INFORMATION:
Applicant:
Tim Doman
2 Progress Way
Woodburn, OR 97071
Property Owner:
Earl & Donna Doman
2 Progress Way
Woodburn, OR 97071
II. NATURE OF APPLICATION:
The applicant requests to change the Comprehensive Plan Map designation on a
residential property from Low Density Residential (less than 12 units per acre) to
High Density Residential (greater than 12 units per acre) and change the Zone
Map designation from Single-Family Residential (RS) District to Multi-Family
Residential (RM) District. No site plan review application has been made for
development on the property. The applicant submitted a conceptual site plan
showing proposed multi-family apartment units on the subject property.
III. RELEVANT FACTS:
The subject site is located north of Young Street on the west side of Gatch
Street. It is addressed at 373 Gatch Street, further identified on Marion County
Assessor Maps as Township 5 South, Range 1 West, Section 18AA, Tax Lot
6300.
The property is currently zoned RS (Single-Family Residential) District with a
Comprehensive :Plan Map designation of Low Density Residential. The property
CPA 01-03, ZC 01-07
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'7'9
is one acre in size and is virtually flat. There is currently a single-family home on
the site with a detached garage and mature trees. Although the applicant
provided a conceptual site plan for an apartment complex on the property, a
formal site plan review application was not submitted as part of the
Comprehensive Plan Map Amendment and Zone Change applications. The
applicant intends to develop the property in the future with a multi-family complex
that would connect to the existing Heritage Arms apartment complex at 669
Young Street. The owner of the subject property also owns this adjacent
apartment complex.
The adjacent properties to the north and west are zoned RS District and are
designated on the Comprehensive Plan Map as Low Density Residential. The
property to the north currently has a 3-plex multi-family building, and the property
to the west is undeveloped. The adjacent properties to the east (across Gatch
Street) are zoned RM (Multi-Family Residential) District and RS District, and they
are designated on the Comprehensive Plan Map as High Density Residential and
Low Density Residential; these properties consist of single-family homes,
duplexes, and 3-plexes. The adjacent properties to the south are zoned RS and
RM District and are designated on the Comprehensive Plan Map as High Density
Residential; these properties consist of single-family homes, a vacant lot, and an
apartment complex (Heritage Arms).
IV. SUPPLEMENTAL ANALYSIS:
COMPREHENSIVE PLAN MAP AMENDMENT 01-03
A. Statewide Planning Goals
Goal 10 - Housing
FINDING: This goal specifies that each city must plan for and accommodate
needed housing types. It requires each city to inventory its buildable residential
lands, project future needs for such lands, and plan and zone enough buildable
land to provide an opportunity to meet these needs.
The 2000 Woodbum Buildable Lands and Urbanization Project Final Report
shows a surplus of existing high density residential land in the City that could be
used to provide a wide variety of housing types without redesignating the subject
property. However, information generated through recent and on-going studies
pertaining to the City's Periodic Review Work Program, including the Economic
Opportunities Analysis and updated population projections prepared by
ECOnorthwest and the updated buildable lands inventory and housing needs
analysis currently being prepared by Winterbrook Planning, indicates that the
City will most likely have a significant deficit of both Iow and high density
residential land over the next 20 years. During the next year, City staff proposes
CPA 01-03, ZC 01-07
3
8O
to bring before the City Council alternatives for accommodating this additional
need for Iow and high density housing. This will most likely include a
combination of increased land use efficiency within the city and an expansion of
the Urban Growth Boundary (UGB). However, it is too premature at this time to
determine how this proposed land use change will coincide with those
alternatives. It is too difficult at this point to determine whether it would be
appropriate to eliminate Iow density residential on the subject site to increase the
inventory of high density residential land since there will be a need for additional
Iow density residential land also. The applicant has not shown compliance with
this goal.
Goal 12 - Transportation
FINDING: This goal aims to provide "a safe, convenient and economic
transportation system." The subject site has access to Gatch Street and is near
its intersection with Young Street. Gatch Street is classified as a service
collector, and YOung Street as a minor arterial. These are existing improved
roadways. The applicant has submitted a traffic impact analysis prepared by
Associated Transportation Engineering & Planning, Inc., dated September 19,
2002. The traffic impact analysis indicates that the proposed change in land use
designation on the subject property from single family to multiple family
residential will result in a slight increase in delays drivers will experience at the
studied intersections if the proposed 20 apartments are constructed instead of
four additional single family homes.
This traffic impact analysis was reviewed by the Woodburn Public Works
Program Manager. In a memo dated December 10, 2002 he concludes that the
analysis is an accurate analysis of the project's potential traffic impacts and the
difference in impacts from the two potential uses is minimal with no impact on the
20-year projected level of service.
Based on this information, the applicant has provided substantial evidence that a
change in the Comprehensive Plan Map designation from Low Density
Residential to High Density Residential would not adversely affect planned
facilities of the Transportation System Plan (TSP). The applicant has shown
compliance with this goal.
Goal 14- Urbanization
FINDING: This goal requires cities to estimate future growth and needs for land
and then plan and zone enough land to meet those needs. It calls for each city
to establish an "urban growth boundary" (UGB) to "identify and separate
urbanized land from rural land." The subject site is located within the Woodbum
UGB. In the applicant's hearing statement the applicant argues that Goal 14
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81
does not apply. This decision concerns a potential increase of density on land
within the UGB and consequently Goal 14 does not apply.
B. Woodburn Comprehensive Plan
1. Residential Land Development Policies
A-10
Higih density residential areas should be located so as to
minimize the possible deleterious effects on adjacent Iow
density residential developments. When high density and Iow
density areas abut, density should decrease in those areas
immediately adjacent to Iow density residential land. Whenever
possible, buffering should be practiced by such means as
landscaping, sight-obscuring fences and hedges, and
increased setbacks.
FINDING: The adjacent properties to the north and west are designated on the
Comprehensive Plan Map as Low Density Residential. Low density residential
parcels almost oompletely surround the subject property. High density residential
parcels are intermixed with the Iow density residential parcels to the south. The
Iow density residential parcel directly to the north has a 3-plex on it (Tax Lot
6200), although it has the appearance of a single-family home. The Iow density
residential parcel to the northwest of the subject property (Tax Lot 3300) is
currently vacant. The parcel directly to the east (across Gatch Street) has a
single-family home on it. Three Iow density residential designated parcels (Tax
Lots 3600, 3900 & 4000) are located adjacent to the south property line of the
subject site. Tax Lots 3600 and 4000 have single-family homes on them, and
Tax Lot 3900 is currently vacant.
The applicant first notes that the first sentence concerns possible deleterious
effects on adjacent Iow density residential developments. The applicant argues
that for this policy to apply to an adjacent property, the property must be
developed. The City Council does not construe this policy that narrowly. The
policy concerns potential deleterious effects on present and future developments
on adjacent Iow density residential land.
The applicant, correctly, notes that the meaning of the term "deleterious effect"
was not identified. Synonyms for the term "deleterious" include, harmful,
detrimental, bad, and destructive. The policy inherently assumes that high
residential uses have deleterious effects on Iow density uses. This policy does
not require that there be no such effects. Rather, it requires those effects to be
minimized when high density residential areas are located adjacent to Iow
density areas. The policy applies to a plan map amendment to designate lands
as high density residential as well as to the location of high density residential
development on a lot previously designated for high residential use. For
CPA 01-03, ZC 01-07
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82
purposes of considering whether the deleterious effects are minimized in a
particular plan amendment, it is not necessary to specifically identify what the
deleterious effects may be. For example, if the City were considering amending
the comprehensive plan to include additional high density residential lands, or
commercial or industrial lands. Selecting a site adjacent to any of the non Iow
density lands would minimize the deleterious effect. Because this
comprehensive plan policy concerns extending the location of high density
residential land adjacent into an area designated Iow density residential land the
applicant has the burden to prove that the deleterious effects of the plan
amendment are minimized. The applicant has not provided any evidence on
minimization of effects as required by this policy.
The minimization of effects is also applicable when development is proposed on
lands that have already been designated high density residential. Because no
plan policy prohiibits the designation of high density land adjacent to Iow density
land and because there is no intermediate designation, high density lands
commonly are adjacent to Iow density lands, this plan policy concerns the site
design of high density development which is adjacent to Iow density land, and
provides the basis for zoning regulations to protect against such deleterious
effects. The second sentence in the policy, requiring decrease in density
immediately adjacent to Iow density land, would apply when a site design were
applied for, if the plan amendment were approved. The third sentence
concerning buffering requirements is authority for the City to adopt zoning
standards addressing buffering when development is proposed. It does not
contain a standard applicable to the comprehensive plan amendment.
The new Woodburn Development Ordinance (WDO) was adopted by the City
Council on April 9, 2002. The WDO requires a wall between high density and
Iow density residential uses to minimize adverse impacts between the potential
and existing uses. The WDO has additional development guidelines and
standards for buffering, landscaping and setbacks that would minimize the
deleterious effects between the proposed high density residential development
and adjacent Iow density residential developments.
2. Housing Goals and Policies (IX-G):
G-1-1 The City will insure that sufficient land is made available to
accommodate the growth of the City. This requires that
sufficient land for both high density and Iow density
residential developments is provided within the confines of the
growth and development goals of the City...
FINDING: The 2000 Woodbum Buildable Lands and Urbanization Project Final
Report shows a surplus of existing high density residential land in the City that
could be used to provide a wide variety of housing types without redesignating
CPA 01-03, ZC 01-07
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83
the subject property. However, information generated through recent and on-
going studies pertaining to the City's Periodic Review Work Program, including
the Economic Opportunities Analysis and updated population projections
prepared by ECOnorthwest and the updated buildable lands inventory and
housing needs analysis currently being prepared by Winterbrook Planning,
indicates that the City will most likely have a significant deficit of both Iow and
high density residential land over the next 20 years. During the next year, City
staff proposes to bring before the City Council alternatives for accommodating
this additional need for Iow and high density housing. This will most likely include
a combination of increased land use efficiency within the city and an expansion
of the Urban Growth Boundary (UGB). However, it is too premature at this time to
determine how the proposed land use change will coincide with those
alternatives. It is too difficult at this point to determine whether it would be
appropriate to eliminate Iow density residential on the subject site to increase the
inventory of high density residential land since there will be a need for additional
Iow density residential land also. The applicant has not shown compliance with
this policy.
G-1-2 It is the policy of the city to encourage a variety of housing
types to accommodate the demands of the local housing
market.
FINDING: The proposed amendment from the Low Density Residential
designation to the High Density Residential designation would allow for a variety
of housing types in Woodburn. However, as stated previously, during the next
year, City staff proposes to bring before the City Council alternatives for
accommodating the additional need for Iow and high density housing. This will
most likely include a combination of increased land use efficiency within the city
and an expansion of the Urban Growth Boundary (UGB). However, it is too
premature at this time to determine how the proposed land use change will
coincide with those alternatives. It is too difficult at this point to determine
whether it would be appropriate to eliminate Iow density residential land on the
subject site to increase the inventory of high density residential land since there
will be a need for additional Iow density residential land also. The applicant has
not shown compliance with this policy.
C. Woodburn Zoning Ordinance
Chapter 16 Comprehensive Plan Amendment Procedure
Section 16.050. Plan Amendment Criteria. Before a Plan Amendment
can be made, the Common Council must find that the proposal meets the
following criteria:
CPA 01-03, ZC 01-07
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84.
(a)The proposal complies with all applicable Statewide Goals and
Guidelines.
FINDING: Statewide Planning Goals and Guidelines 1 through 2 and 5 through
14 apply to this proposed Comprehensive Plan Map Amendment from Low
Density Residential to High Density Residential. As previously discussed, this
proposal does not comply with Statewide Planning Goal 10. The applicant has
not met this criterion.
(b) The proposal complies with the remaining Goals and Policies of the
Comprehensive Plan
FINDING: As previously discussed, the proposed Plan Amendment does not
comply with Woodburn Comprehensive Plan policies G-1-1 and G-1-2.
(c) There is a clearly demonstrated public need for the proposed
amendment.
FINDING: The applicant argues that the amendment is necessary because there
is a need for high density housing in Woodburn. Although there may be a need
for additional high density housing in Woodburn, the applicant does not
specifically address the above criterion which concerns the supply of land
designated for high density residential use, not the supply of high density
residential housing. The applicant has not clearly demonstrated why additional
land designated for high density residential uses is needed at this time, but
rather, has argued that there is a need for high density residential housing in
Woodburn. The applicant has stated that the applicant desires to expand its
existing apartment complex. To prove a need to add this lot to the high density
residential land inventory the applicant has established its own private criteria for
determining what type of property would satisfy that need.
However, the City is required to plan for the population forecast that has officially
been allocated to it. These population forecasts concern providing for a 20 year
supply of land sufficient to meet its long-range housing needs. Even if the
applicant, and the City, are correct that additional lands will be needed in the
City's 20-year future urban growth boundary, that does not prove that there
currently is insufficient land to provide opportunity to meet current housing needs.
The need that the applicant for a plan amendment must clearly demonstrate is a
public need, not an individual private need. As stated above, the applicant has
established its own private criteria for satisfying a need for additional high density
residential land. The applicant's criteria include its need for a parcel of one acre
in size to allow the applicant to develop a 20-unit apartment complex. The
applicant's criteria are inconsistent with criterion (c) because criterion (c) requires
CPA 01-03, ZC 01-07
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85
the demonstration of a general public need and not a demonstration of a specific
need of an individual applicant.
The applicant did not provide a complete inventory of developable land already
designated for high density residential uses and has not demonstrated why these
sites could not be utilized to satisfy a demand for high density residential
housing, but rather, has chosen to inventory sites only meeting the applicant's
own specific criteria. There is currently significant acreage of high density
residentially zoned land in the city. For example, there are over 18 acres of
vacant and available RM (Medium Density Residential) zoned land at the
southwesterly terminus of Evergreen Road. In fact, an apartment complex was
recently developed adjacent to this available land. This area would be the most
logical location for the applicant to develop its proposed apartment complex. The
applicant has not shown compliance with this criterion.
(d) The proposal best satisfies the public need.
FINDING: The applicant states,
"A recent trend of manufactured homes being abandoned because of
unreasonable contracts and value, will certainly effect the housing
projections used in Woodburn City's Comprehensive Plan (CP). A shift
away from manufactured homes will impact demand for apartments."
The applicant has not provided any evidence that there is a trend of
manufactured homes being abandoned in the City of Woodburn. Furthermore,
the applicant has not provided any evidence that shows the demand for
apartments in the City of Woodburn has increased due to a recent trend of
manufactured homes being abandoned. Such evidence should include a
discussion of the effect of the abandonment of manufactured homes on
apartments as well as other types of housing such as home rentals because
these dwellings could also be utilized by the people who may be abandoning
manufactures homes.
The applicant has provided no evidence to show the short-term demand for high
density residential uses exceeds the capacity of existing high density residential
designated land in Woodburn.
Even if the applicant could provide sufficient evidence to justify a need for
additional land for high density residential uses in the short-term, the applicant
has not demonstrated that this lot is the best lot in the City UGB to change to
high density residential designation to meet that need. The applicant's
arguments concern the applicant's individual private development needs or
desires, budget constraints and existing development. Allowing the proposed
amendment would result in an encroachment of land designated for high density
CPA 01-03, ZC 01-07
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86
residential into an area designated for Iow density residential. The line
separating Iow and high residential designations is more or less a straight line
running parallel with Young Street. Approving this proposal would result in a
significant jog of this line to the north that could have an adverse effect on
surrounding Iow density designated property. In addition, as discussed
previously, there are other properties within the city's urban growth boundary that
better provide for a need for additional high density residential land. The
applicant has not demonstrated how other properties within the urban growth
boundary cannot better provide additional high density residential land than the
subject property.
Also, as discussed previously, during the next year, City staff proposes to bring
before the City Council alternatives for accommodating an anticipated additional
need for Iow and high density housing. This will most likely include a
combination of increased land use efficiency within the city and an expansion of
the Urban Growth Boundary (UGB). However, it is too premature at this time to
determine how the proposed land use change will coincide with those
alternatives. It is too difficult at this point to determine whether it would be
appropriate to eliminate Iow density residential land on the subject site to
increase the inventory of high density residential land since there will also be a
need for additional Iow density residential land.
The applicant has not demonstrated compliance with this criterion.
Section 16.080 Burden of Proof. The following specific questions shall
be given consideration in evaluating requests regarding plan and zoning
amendments and are as follows:
(a) To support an amendment to the Comprehensive Plan, the applicant
shall:
(1) Prove that the original plan was in error;
(2) Show that the community has changed since the original plan was
adopted; or
(3) Show that there has been a change in the planning and growth
policy of the City.
FINDING: The applicant argues that the original comprehensive plan was in error
and that the community has changed since the plan was adopted. The
applicant's argument that the plan was in error is based on an alleged error in the
PSU population estimates for the year 2000. The comprehensive plan map was
adopted in 1978 and other than amendments for individual applicants has not
been amended. Even if PSU made an error in estimating the Woodburn
population for the year 2000, from which the year 2020 population forecast was
derived, this error could not be the basis for an error in the original plan.
CPA 01-03, ZC 01-07
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8'/'
The original urban growth boundary contained an excess of both Iow density and
high density residential land in an amount approximately 30% more than needed
to ameliorate the effect of the UGB on land costs. Subsequently, LCDC's
requirements have changed to require cities to maintain a 20-year supply of land
within a UGB.
The current version of the Comprehensive Plan text projects the City's population
to the year 2014 at 28,000 people. It contains sufficient land to meet the housing
needs for an excess of 28,000 people. The City's official population estimated by
PSU in 2001 was 20,014.
The city is currently in the process of periodically reviewing its comprehensive
Plan. Marion County has responsibility for allocating to the City of Woodburn a
year 2020 population of 26,290. Population projections prepared for the city by
ECOnorthwest establish a range of projections from a Iow of 31,674 to a high of
38,477 for year 2020. For interim planning purposes, Marion County and the
State Department of Land Conservation and Development (DLCD) have agreed
to allow the city use a middle range projection of 34,919. Conclusion of the
periodic review planning process will result in final adopted population projections
and potential plan amendments to assure that the city has sufficient land to meet
its projected year 2020 population.
The applicant's argument is really that the community has changed since the
original plan was adopted. What has changed is the rate of growth. That change
will require additional land to satisfy housing needs. However, the need is a
projected need beyond the year 2014 it is not an existing need.
ZONE CHANGE 01-07
A. Woodburn Zoning Ordinance
Chapter 15 Zone Change Procedure
Section 15.010. Amendments. A Zone Change is a reclassification of
any area from one zone or district to another, after the proposed change
has been reviewed and a recommendation made by the Planning
Commission. Such change shall be by an ordinance enacted by the
Common Council after proceedings have been accomplished in
accordance with the following provisions.
Section 15.035. Hearing Before the Planning Commission. The
Planning Commission shall hold a public hearing as described in Chapter
7 of the Zoning Ordinance. After concluding its hearing, the Planning
Commission shall prepare a report setting forth a summary of facts and
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88
conditions involved in the reclassification and submit the same, together
with its recommendation to the Common Council.
Section 15.055. Site Plan Required. A site plan approved by the
Planning Commission may be required and if such requirement is made in
the resolution of intent, the same shall be binding upon the property .... Any
approved site plan may be amended or a Variance therefrom obtained, or
it may be released from the restrictions of such site plan by Resolution of
the Common Council on recommendation from the Planning Commission.
No other changes shall be made constituting a departure from the
approved site plan except by amendment or Variance as herein provided
unless the same has been released from the site plan.
FINDING: The above sections cover the procedure for a zone change. As
mentioned, a formal site plan review application has not been submitted as part
of the Comprehensive Plan Map Amendment and Zone Change applications.
The applicant did submit a conceptual site plan for the property. However, since
a formal application has not been made, this conceptual plan cannot be reviewed
under the site plan review criteria at this time.
Chapter 16 Comprehensive Plan Amendment Procedure
Section 16.080 Burden of Proof. The following specific questions shall
be given consideration in evaluating requests regarding plan and zoning
amendments and are as follows:
( b ) To support a zone change, the applicant shall:
1. Show there is a need for the use proposed;
FINDING: The applicant argues that the amendment is necessary because there
is a need for high density housing in Woodburn. Although there may be a need
for additional high density housing in Woodburn, the applicant does not
specifically address the above criterion which concerns the supply of land
designated for high density residential use, not the supply of high density
residential housing. The applicant has not clearly demonstrated why additional
land designated for high density residential uses is needed at this time, but
rather, has argued that there is a need for high density residential housing in
Woodburn. The applicant has stated that the applicant desires to expand its
existing apartment complex. To prove a need to add this lot to the high density
residential land inventory the applicant has established its own private criteria for
determining what type of property would satisfy that need.
However, the City is required to plan for the population forecast that has officially
been allocated to it. These population forecasts concern providing for a 20 year
supply of land sufficient to meet its long-range housing needs. Even if the
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89
applicant, and the City, are correct that additional lands will be needed in the
City's 20-year future urban growth boundary, that does not prove that there
currently is insufficient land to provide opportunity to meet current housing needs.
The need that the applicant for a plan amendment must clearly demonstrate is a
public need, not an individual private need. As stated above, the applicant has
established its own criteria for satisfying a need for additional high density
residential land. The applicant's criteria include its need for a parcel of one acre
in size to allow the applicant to develop a 20-unit apartment complex. The
applicant's criteria are inconsistent with criterion (b) because criterion (b) requires
the demonstration of a general public need and not a demonstration of a specific
need of an applicant.
The applicant did not provide a complete inventory of developable land already
designated for high density residential uses and has not demonstrated why these
sites could not be utilized to satisfy a demand for high density residential
housing, but rather, has chosen to inventory sites only meeting the applicant's
own specific criteria. There is currently significant acreage of high density
residentially zoned land in the city. For example, there are over 18 acres of
vacant and available RM (Medium Density Residential) zoned land at the
southwesterly terminus of Evergreen Road. In fact, an apartment complex was
recently developed adjacent to this available land. This area would be the most
logical location for the applicant to develop its proposed apartment complex. The
applicant has not shown compliance with this criterion.
2. Show that the particular piece of property in question will best
meet that need.
FINDING: The applicant has established its own criteria for determining that the
subject property best meets the need for additional high density housing. The
applicant's criteria include the need for a parcel of one acre in size to allow the
applicant to develop a 20-unit apartment complex. The applicant did not provide
a complete inventory of developable land already designated for high density
residential uses and has not demonstrated why these sites could not be utilized
to satisfy a demand for high density residential housing, but rather, has chosen to
inventory sites only meeting the applicant's own specific criteria. There is
currently significant acreage of high density residentially zoned land in the city.
For example, there are over 18 acres of vacant and available RM (Medium
Density Residential) zoned land at the southwesterly terminus of Evergreen
Road. In fact, an apartment complex was recently developed adjacent to this
available land. This area would be the most logical location for the applicant to
develop its proposed apartment complex.
In addition, the subject site does not best meet this need because allowing the
proposed amendment would result in an encroachment of land designated for
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90
high density residential into an area designated for Iow density residential. The
line separating Iow and high residential designations is more or less a straight
line running parallel with Young Street. Approving this proposal would result in a
significant jog of this line to the north that could have an adverse effect on
surrounding Iow density designated property.
Also, as discussed previously, during the next year, City staff proposes to bring
before the City Council alternatives for accommodating an anticipated additional
need for Iow and high density housing. This will most likely include a
combination of increased land use efficiency within the city and an expansion of
the Urban Growth Boundary (UGB). However, it is too premature at this time to
determine how the proposed land use change will coincide with those
alternatives. It is too difficult at this point to determine whether it would be
appropriate to eliminate Iow density residential land on the subject site to
increase the inventory of high density residential land since there will also be a
need for additional Iow density residential land.
The applicant has not demonstrated compliance with this criterion.
B. Woodburn Access Management Ordinance
FINDING: The applicant has indicated that the subject property will be
developed with a multi-family complex that will connect to the existing Heritage
Arms apartment complex, which is under the same ownership as the subject
property. This would allow a through access from Young Street to Gatch Street
by a connecting drive aisle. It is the applicant's request to provide a through
access by constructing a drive aisle from Gatch Street (as part of the intended
future apartment complex on the subject property) to the existing drive aisle on
the Heritage Arms site, which provides access to Young Street. Since there is no
site plan review application for development of the subject site or additional
information on the details of access, such a through access cannot be
adequately analyzed at this time.
A. Woodburn Transportation System Plan
FINDING: As mentioned, Gatch Street is classified as a service collector in the
Transportation System Plan. The nearest intersecting street to the subject site is
Young Street, which is classified as a minor arterial. The proposed change to the
High Density Residential designation would allow more density on the subject
site than permitted under the current Low Density Residential designation. The
higher density designation has the potential to generate more traffic, depending
on how the property is developed.
CPA 01-03, ZC 01-07
14
9!
The applicant has submitted a traffic impact analysis prepared by Associated
Transportation Engineering & Planning, Inc., dated September 19, 2002. The
traffic impact analysis indicates that the proposed change in land use designation
on the subject property from single family to multiple family residential will result
in a slight increase in delays drivers will experience at the studied intersections if
the proposed 20 apartments are constructed instead of four additional single
family homes.
This traffic impact analysis was reviewed by the Woodburn Public Works
Program Manager. In a memo dated December 10, 2002 he concludes that the
analysis is an accurate analysis of the project's potential traffic impacts and the
difference in impacts from the two potential uses is minimal with no impact on the
20-year projected level of service.
Based on this information, the applicant has provided substantial evidence that a
change in the Comprehensive Plan Map designation from Low Density
Residential to High Density Residential would not adversely affect planned
facilities of the Transportation System Plan (TSP).
V. CONCLUSION:
Based on the findings of fact contained herein, all relevant approval criteria relating to
approval of the Comprehensive Plan Map Amendment from Low Density Residential to
High Density Residential and the Zone Change from RS to RM on the subject property
have not been satisfied.
Attachments: (the following attachments have been provided to the City Council under
separate cover and are available from the Community Development Department upon
request)
Exhibit A: Planning Commission 6/13/02 Staff Report
Exhibit B: Planning Commission 6/27/02 Memo
Exhibit C: Planning Commission Final Order, dated 7/11/02
Exhibit D: Planning Commission Minutes of 6/13/02, 6/27/02, and 7/11/02 Meetings
Exhibit E: Applicant's Supplemental Hearing Statement, dated 11/5/02
Exhibit F: Applicant's Traffic Impact Analysis, dated 9/19/02
Exhibit G: Public Works Program Manager Memo, dated 12/10/02
CPA 01-03, ZC 01-07
15
11B
ITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodbum, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
January 13, 2002
Honorable Mayor and City Council through City Administrator<:~'~'" ~
J~ ems, ~ 'n~ :al' ADi~ :~:t ~fraCI °S~al~ ;'dy :ue~::i~t~oenn t 0 - 02~
RECOMMENDATION: It is recommended that the City Council concur with the
Community Development Director's decision and approve Residential Architectural
Standard Substitution 02-02.
It is recommended that the City Council instruct staff to prepare an ordinance to
substantiate the Council's decision.
BACKGROUND: On December 5, 2002, The Community Development Director
approved an application to allow two alternate architectural elements to substitute for
not meeting one residential architectural standard. The subject property is located at
1084 Comstock Way in the Meadowwood Subdivision.
The City Council, at its meeting of December 9, 2002, decided to call this decision up
for review at its January 13, 2003 meeting. This item has been noticed as a public
hearing. The Community Development Director's decision and copies of the applicable
sections of the Woodburn Development Ordinance are attached.
Attachments:
Attachment A: Community Development Director's Findings and Decision
Attachment B: WDO Section 5.102.05 Residential Architectural Standard Substitution
Attachment C: WDO Section 3.107.03 Design Standards for New Single Family and
Duplex Dwellings Sited on Individual Lots
93
ATTACHMENT A
II.
III.
IV.
CITY OF WOODBURN, OREGON
COMMUNITY DEVELOPMENT DIRECTOR'S FINDINGS AND DECISION
December 5, 2002
RESIDENTIAL ARCHITECTURAL STANDARD SUBSTITUTION 02-02
APPLICATION INFORMATION:
Applicant & Property Owner:
Don Comstock
12020 SW 118th Street
Tigard, OR 97223
NATURE OF APPLICATION: The applicant requests approval to allow two
alternate architectural elements to substitute for not meeting one residential
architectural standard. The affected standard requires 25 year architectural style
roofing.
The two alternate architectural elements that the applicant proposes to substitute
for not meeting the residential architectural standard that requires 25 year
architectural style roofing are described as follows:
A minimum 4:12 roof pitch of a home is required in Section 3.107.03.B.1.a. of
the WDO. The applicant is proposing to exceed this standard by providing a
roof pitch of 8:12.
A minimum porch area of 48 square feet is required in Section
3.107.03.E.2.a. The applicant is proposing a 95 square foot porch which
exceeds this standard.
RELEVANT FACTS: The subject site is located at 1084 Comstock Way in the
Meadowwood Subdivision, further identified on Marion County Assessor maps as
Township 5 South, Range 1 West, Section 18CA, Tax Lot 15100, lot 47.
The subject property is zoned Single-Family Residential (RS). Existing single
family dwellings are located to the north, south, west and east (across Comstock
Way) of the subject site. Site-built homes are subject to the design standards in
Section 3.107.03 of the WDO. If these design standards are not met, then the
applicant is required to apply for and receive approval for a residential
architectural standard substitution.
RELEVANT APPROVAL CRITERIA:
A. WOODBURN DEVELOPMENT ORDINANCE 1. Section 3.107.03 Design Standards for New Single Family and Duplex
Dwellings Sited on Individual Lots
2. Section 5.102.05 Residential Architectural Standard Substitution
RASS 02-02, 1084 Comstock Way
Page I
94
V. FINDINGS:
A. WOODBURN DEVELOPMENT ORDINANCE
1. Section 3.107.03 Design Standards for New Single Family and
Duplex Dwellings Sited on Individual Lots.
B. Roof Standards.
1. Site Built Dwelling
b. The roofing material for a site built dwelling shall be either
composition shingles; clay or concrete tile; metal; or cedar
shingles or shakes. Composition shingles shall be
architectural style with a certified performance of at least
25 years.
FINDING: The applicant is proposing to place 3-tab composition shingles on the
roof of the home. This does not meet the standard for an architectural style roof
with a certified performance of at least 25 years. Meadowwood Subdivision has
been almost completely built out. All of the single family residences built in this
subdivision do not have architectural roofs with a certified performance of at least
25 years. The applicant's proposal to not have an architectural roof with a
certified performance of at least 25 years is consistent with the construction of all
of the other residences in the Meadowwood Subdivision.
The applicant is proposing to exceed two other residential architectural standards
to substitute for not meeting the 25 year architectural roof. A minimum 4:12 roof
pitch of a home is required in Section 3.107.03.B.1.a. of the WDO. The applicant
is proposing to exceed this standard by providing a roof pitch of 8:12. A
minimum porch area of 48 square feet is required in Section 3.107.03.E.2.a. The
applicant is proposing a 95 square foot porch which exceeds this standard.
2. Section 5.102.05 Residential Architectural Standard Substitution
Purpose. The purpose is to allow limited substitution of
comparable or improved residential architectural standards to
reflect circumstances that comply with the approval criteria
following an administrative procedure. A maximum of three
substitutions may be considered for each residential building
covered by an application for substitute standards.
Architectural standards set by statute (ORS 197.307 and
197.314) relating to siding and roofs on manufactured homes
are non-variable, and cannot be modified by a substitution.
PASS 02-02, 1084 Comstock Way
Page 2
95
FINDING: The applicant is proposing one substitution for the residential
building on the subject site. The applicant has met this approval criterion.
Application Requirements. An application shall include a
completed City application form, filing fee, deeds, notification
area map and labels, written narrative statement regarding
compliance with criteria, location map and the following
additional exhibit:
A complete building permit application, including
architectural drawings elevations for facades subject to
architectural review standards.
Either a written description or a illustration of each
architectural standards proposed for substitution.
FINDING: The applicant has provided all of the above described required
information. This approval criterion has been met.
Criteria. The suitability of the substitute architectural
standards shall be based on consideration of how each
substitute standard:
1. Incorporates design elements and materials that reflect a
custom design;
FINDING: The subject property is located in the Meadowwood
Subdivision, the majority of which has already been developed with
single-family homes. The home proposed on the subject lot is a
custom home because it has been designed outside of standard
models that have been used in the subdivision. The majority of the
homes in the subdivision are manufactured homes, and the proposed
home on the subject lot does not resemble a manufactured home. The
proposed larger roof pitch and porch reflect a custom home since the
home is unique in design as compared to the homes in the surrounding
area. The above criterion has been met.
Reflects the character of the existing housing within the
subject subdivision and/or surrounding area within 250 feet of
the subject property;
FINDING: As mentioned, the majority of the homes in the subdivision
are single-family manufactured homes. However, there are a few
stick-built homes in the subdivision that are similar in character to the
proposed home because many are two-story homes with lap siding
RASS 02-02, 1084 Comstock Way
Page 3
96
and 3-tab shingle roofing. Additionally, the manufactured homes in the
surrounding area within 250 feet also have 3-tab single roofing. This
approval criterion has been met.
3. Incorporates materials, that in substance and visual appeal,
are of equal or greater quality;
FINDING: The applicant is proposing to provi'de a greater roof pitch
and larger porch than what is required by the architectural design
standards in the WDO. These design details will improve the quality of
the proposed home and increase the visual appeal of the home itself
and the surrounding homes in the neighborhood. The proposed 3-tab
roofing is of equal quality in substance and visual appeal as compared
to the existing homes in the area. This approval criterion has been met.
4. Assures that needed housing is not discouraged through
unreasonable cost, pursuant to ORS 197.307.
FINDING: The standards which the applicant proposes to substitute
will reduce the cost of constructing the home since 3-tab composition
single roofing is less costly than 25 year architectural style. This
approval criterion has been met.
VI. CONCLUSION AND DECISION:
Based on the findings in this report, the applicable review criteria, and the
information provided in the application, the Woodburn Community Development
Director approves this Residential Architectural Standard Substitution, Case No.
PASS 02-02, subject to the following conditions of approval:
COMMUNITY DEVELOPMENT DEPARTMENT:
1. The proposed architectural standard substitutions shall be in substantial
conformance with the submitted plans as provided in Exhibit "B" (date
stamped 11-13-02).
VII. ATTACHMENTS:
Exhibit "A" PASS Application Packet
Exhibit "B" Residential Structure Plans
.~,
Approved: .,
Cdmmunity Development Director
Date:
RASS 02-02, 1084 Comstock Way
Page
4
CITY OF
WOODBURN
Community Development Department
270 Montgomery Street · Woodburn, Oregon 9707I
General Information:
Phone: S03-982-5246 · Fax: 503-982-5244 · Website Address: www.ci.woodburn.or.us
· . i-'~ ~ .... . - .
UNIFORM APPI TCATION
NOV 2002
Project location:
Property owner:
Address:
Telephone & Fax No.:
E-mail Addre~:
Compmhen~ve Plan Map
Zone Map Designation:
~pfion of ~e pmpo~l:
Reque ed ,Review:
[] ACCESS PERMIT TO CTI'Y STREET
[] ANNEXATION
o APPEAL TO C]TY COUNCIL
O COMP. PLAN MAP CHANGE
[] COND['I1[ONAL USE
~ DESIGN REVIEW OF SINGLE I:AMILY
]N~DAND DUPLEX RESIDENTIAL DWFI I[NGS
E~GN REVIEW
r-I EXCEPTION TO STREET ROW AND
IMPROVEMENT REQUIREMENTS
EXTENSION FOR A DEV. DECISION
[] PENCE & FREE STANDING WALL PRE-
CONSTRUCTION RENEW
[] GRADING PER/VIE
HISTORIC OR ARCHITECTURAL SIGNIFICANT
SITE, SPE~I~C CONDmONAL USE
ri FORMAL iNTERPRETATION OFTHE WDO
[] MDP PRELIMINARY APPROVAL
[] MDP FINAL PLAN APPROVAL
[] MOD[F]CATJON OF CONDTFJONS
[] PARTTFJC~ PRELIMINARY APPROVAL
[3 PARTTi'JON FINAL PLAT APPROVAL
D PHASING PLAN
13 PUD pREI TMINARY PLAN APPROVAL
[3 PUD DF__S]GN PLAN FTNAL APPROVAL
[] PUD FINAL PLAN APPROVAL
D LLA & CONSOLIDATION OF LOTS
ri P,E~IDENTIAL ARCH. 5-FANDARDS S;UB.
II
n REVOCA~ON OF PREV2OUSLY APPROVED
PERMIT
r~ StNOD PERMIT
m SPECIAL USE AS A CONDITIONAL USE
[] SUB. PRELIMINARY APPROVAL
[] SUB. FINAL PLAT APPROVAL
[] TELECOMMUNICATION FACILITY,
SPECIFIC USE AS A CONDITIONAL USE
[] ll~MPORARY OUTDOOR PERMFF
[] TREE REMOVAL PERMIT
.,,~I~'~AR. IAN CE
u ZONING AD.~U~FMENT
m ZONE (3'iANGE
m OTHER:
Ill
phcant Certification: ....
! hereby declare that as ap,~licant for this proposal, I have famlllarlzed myself wiU~ the relevant provisioDs of the,Qb/., of.
Woodbum Development~)~inance~and I have r~?~d the foregoing application and know the ,cont. e. nt~/~ the app.cat,3n m. be
true to the best of r~f~F ~'~ a~ not s~me ~s property owner, owner sha~' ~')a'l~licant to represent
his/her interest in tNal~e~ application by signing below). . // /////~ / ~
Date: /y/- crg Date:
g8
CITY OF
WOODBURN
NOV I ~ 2OO2
RESIDENTIAL ARCHITECTURAL STANDARD
SUBSTITUTION CRITERIA
Provide a written response in the spaces provided below to show how the proposed substitution complies with each of the
following criteria. Attach additional pages if necessary.
Criteria. The suitability of the substitute architectural standards shall be based on consideration of how each substitute
standard:
Incorporates design elements and mater/als that reflect a custom design;
Reflects the character of the existing housing within thc subject subdivision and/or surrounding area. within 250
feet o f subject property;
I:~Cof~ ~nf~V~x:) Appli~S~l~pe I1~ At~ural ~ sut~m, wpd
Incorporates materials, that in substance and visual appcal, are of equal or greater quality; NOV 1 3 2002
Assures that needed housing is not discouraged through unreasonable cost, pm:suant to ORS 19/..~0 .
100
Subject Site
Area Map
2200 12300 12400 ' ~8.o,
.- ~ 12500 ~..~
~ ~ ~ 12600 12700 12800
74.o4 72.e~ 5
~.s~ ~ 6
STOCK
14300
39
AVENUE
NE COR
P RA'YI~OT,,rD
~9,ae 77.9s 77.06
41
~ 14500 [14600 = 14700 ,14800
'- ' ~, · ~ 14900
~O.43
101.13 96.43
5900 ~o~.o~
~_~ 15000
4~
12900
142O0
14100 ~
37
SE .MAp 5 18C
O.
13800
57 SUBJECT SITE 47
~ 15500 15200
15400
15300
[P 5 1W 18CD
11
~00
OOooo
13100.
13.80
13200
03,18
23.82
1330O
134OO
01,34
13500
13600
~oI.~
13700
1/1(~
GO,
F='ITC/4 B
C, OPI~O~ITION I;BOOFII',I~ OVER
ONE LAYER~ E,' ~,~$F ~ ~R
I. flF=ff~ FLOOf~ LIHE
~ (~* T/~J) L.~I~ ~lPr~k~
T-Y',/EK, E~JILDIN~ ~AF~
i"IAIN FLOO~ LINE
SCAI E 1/4" = 1'-0"
ATTACHMENT B
5.102.05
Bo
Purpose. The purpose of an access permit is to implement the standards and
guidelines of Section 3.104 applicable to driveways and streets connecting to a
City that is classified as a Major or Minor Arterial street in circumstances where
the access is not subject to any other Type l, Il or Ill approval.
Application Requirements. An application shall include a completed City
application form, filing fee, deeds, notification area map and labels, written
narrative statement regarding compliance with criteria, location map and the
following additional exhibit:
1. Site Plan.
Criteria. The application shall conform to the applicable standards and guidelines
of Section 3.104.
Residential Architectural Standard Substitution
Purpose. The purpose is to allow limited substitution of comparable or improved
residential architectural standards to reflect circumstances that comply with the
approval criteria following an administrative procedure. A maximum of three
substitutions may be considered for each residential building covered by an
application for substitute standards.
Architectural standards set by statute (ORS 197.307 and 197.314) relating to
siding and roofs on manufactured homes are non-variable, and cannot be modified
by a substitution.
Application Requirements. An application shall include a completed City
application form, filing fee, deeds, notification area map and labels, written
narrative statement regarding compliance with criteria, location map and the
following additional exhibit:
A complete building permit application, including architectural drawings
elevations for facades subject to architectural review standards.
Either a written description or a illustration of each architectural standards
proposed for substitution.
Criteria. The suitability of the substitute architectural standards shall be based on
consideration of how each substitute standard:
1. Incorporates design elements and materials that reflect a custom design;
Section 5.102.05
Woodburn Development Ordinance [WDO]
Page 5.1-21
au/y /. 2002
104
'3
Reflects the character of the existing housing within the subicct
subdivision and/or surrounding area. within 250 feet of subject property:
Incorporates materials, that in substance and vist,al appeal, arc of equal or
greater quality;
Assures that needed housing is not discouraged through unreasonable cost,
pursuant to ORS 197.307.
Section 5.102.05
}l/oodburn Development Ordinance [WDO/
Page 5.1-22
July I, 2002
105
3.107.03
ATTACHMENT C
be used.
Predominant Material and th'cdominant Construction. As used in thc
WDO. "predominanl material" and "predominant construction" shah be
the material used on thc majority of the dwellings in the review area. If
there is no majority of dwellings using the same material, then thc material
used on the largest plurality of dwellings in the review area shah be the
predominant material.
Design Standards for New Single Family and Duplex Dwellings Sited on
Individual Lots
Foundation Standards.
Site Built Dwelling. The foundation shall comply with the standards of
the state building code.
2. Manufactured Home.
This standard is established by statute (ORS 197.307) and therefore non-
variable.
A dwelling shall be placed on an excavated and back-filled foundation and
enclosed at the perimeter such that the dwelling is located not more than
12 inches above grade for elevations facing a street.
Roof Standards.
1. Site Built Dwelling.
ao
A site built dwelling shall have a pitched roof with a minimum
slope ratio of-four feet in height for each 12 feet in width.
The roofing material for a site built dwelling shah be either
composition shingles; clay or concrete tile; metal; or cedar shingles
or shakes. Composition shingles shall be architectural style with a
certified performance of at least 25 years.
Manufactured Home.
Note:
Read as "should," the criteria reflect 'guidelines' applicable to an application submitted for review by a Type II or III procedure.
Read as 'shall," Ihe criteria reflect 'standards" applicable to an application submitted for review by a Type I procedure.
Section 3.107.03
Woodburn Development Ordinance [WDO]
Page 3.1-44
duly 1, 2002
106
Do
These standards are established by slatute (()RS 197.307) and therelbre
non-variable.
A manufactured home shall have a pitched roof xvilh a slope no
less than a nominal three feet in height for each 12 feet in width.
A manufactured home shall have roofing which in color, material
and appearance is similar to the roofing material commonly used
on residential dwellings within the community or which is
comparable to the predominant material used on surrounding
dwellings as determined by the standards of comparison defined in
Section 3. I 0 7. 02. B.
Exterior Finish.
Site Built Dwelling. The exterior finish shall have the appearance of
either horizontal lap siding, shakes, shingles, brick or stucco. Where
horizontal lap siding is used, it shall appear to have a reveal of 3 to 8
inches.
Plain concrete, corrugated metal, plywood and sheet press board shall not
be used as exterior finish material.
2. Manufactured Home.
These standards are established by statute (ORS 197.307) and therefore
non-variable.
Each manufactured home shall have exterior siding which in color,
material and appearance is similar to the exterior siding material
commonly used on residential dwellings within the community or which is
comparable to the predominant material used on surrounding dwellings as
determined by the standards of comparison defined in Section 3.107. 02. B.
Garage (or carport for a manufactured home).
A dwelling shall have a garage (or carport, in the case of a manufactured home).
1. The facade containing the vehicular entrance(s) for an attached garage
Note:
Read as "should," the criteria reflect 'guidelines" applicable to an application submitted for review by a Type II or III procedure.
Read as 'shall," the criteria reflect 'standards" applicable to an application submitted for review by a Type I procedure.
Section 3.107.03
I~oodburn Development Ordinance [WDO]
Page 3.1-45
July I. 2002
107
Fo
shall either:
[:acc away frol¥1 the street frontagc of thc main pedestrian entry of
thc dwclling at an angle of at least 90 degrees; or
Comprise less than half the lateral dimension of the total.facade
facing a street; or
Comprise no more than 65 percent of the area, including second
stories, dormers, and eye brows, of the total facade of the structure
facing the street
The facade containing the vehicular entrance(s) for a detached garage shall
either:
Face away from the street frontage of the main pedestrian entrance
of the dwelling at an angle of at least 90 degrees; or
Setback at least 20 feet from the facade of the dwelling containing
the main pedestrian entrance and with the area of the facade of the
garage no greater than that of the dwelling.
Main Pedestrian Entrance.
The main pedestrian entrance of each dwelling unit, EXCLUDING
manufactured dwellings in a MDP and site built dwellings on flag lots,
shall face the street.
2. The main entrance to each dwelling unit shall have either:
ao
A covered porch, at least 48 square feet in area with the minimum
dimension of 6 feet on any side; or
A recessed entry, at least 24 square feet in area with the minimum
dimension of 4 feet on any side.
Windows on Facades Fronting a Street.
At least 15 percent of the total facade surface of a dwelling unit facing a street
frontage shall be windows.
Note:
Read as "should," the criteria reflect 'guidelines" applicable to an application submitted for review by a Type II or III procedure.
Read as 'shall," the criteria reflect "standards" applicable to an application submitted for review by a Type I procedure.
Section 3.107.03
Woodburn Development Ordinance [WDO]
Page 3.1-46
July I. 2002
108
G. Multi-dimensional Facade and/or Roof Line on Ihe Front of the Dwelling.
3.107.04
The front of the dwelling unit shall either contain:
An articulated root' line incorporating more than one pitch or elevation of
the ridge line that is visible in the front elevation, EXCLUDING-a porch;
A gable, dormer, eye brow, off-set roof line or other vertical, architectural
extension of the building at least 36 inches above the eave; or
An off-set line in the facade of the building of at least 36 inches and ten
feet in length, EXCLUDING a recessed pedestrian entrance or porch.
Eaves.
Eaves of a dwelling unit or garage shall provide a minimum 12 inch projection.
Design Guidelines and Standards for Single Family and Duplex Dwellings in
the Neighborhood Conservation Overlay (NCOD)
Applicability.
New Dwellings. For any new single family and duplex dwelling within
the Neighborhood Conservation Overlay (NCOD), that the portion of the
exterior surface facing a public street shall be subject to architectural
review.
At the time of application, the applicant shall choose whether the
review shall be conducted as a Type I review following the
procedures of Section 5.101.01 or as a Type II or III review
following the procedures of Section 5.102.02 or 5.103.02,
depending on floor area.
bo
For a Type I review, the criteria of Section 3.107.04. B shall be read
as "shall" and shall be applied as standards.
Co
For a Type II or III review, the criteria Section 3.107.04.B shall be
read as "should"' and shall be applied as guidelines.
2. Exterior Remodel of an Existing Single Family or Duplex Dwelling. The
Note:
Read as "should," the criteria reflect "guidelines' applicable to an application submitted for review by a Type II or III procedure.
Read as "shall," the criteria reflect "standards" applicable to an application submitted for review by a Type I procedure.
Section 3.107.04
Woodburn Development Ordinance [WDO]
Page 3.1-47
July I. 2OO2
109
CITY OF WOODBURN
Community Development
14A
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
To:
From:
January 13, 2003 ,~
Honorable Mayor and City Council through City Administrator
Jim Mulder, Director of Community Development '~)~"-}
Subject: Planning Commission's Action on Subdivision 02-05.
On December 12, 2002, the Planning Commission adopted a final order approving an
application to subdivide the subject property (10.20 acres) into 7 lots located at the
northwest corner of the intersection of Mt. Hood Avenue and Highway 99E. This
decision is final unless the City Council calls this decision up for review.
APPLICANT:
Scott D. Montgomery
2775 25th St. SE
Salem, OR 97302
PROPERTY OWNER:
Mark and Melissa Wolf
P.O. Box 50046
Bellevue, WA 98015-0046
Merrill Associates
P.O. Box 3165
NATURE OF APPLICATION: The applicant proposes to subdivide the subject property
(10.20 acres)into 7 lots.
RELEVANT FACTS: The subject property is located at the northwest corner of the
intersection of Mt. Hood Avenue and Highway 99E. It can be identified specifically on
Marion County Assessor Map T5S, 1W, Section 8A, Tax Lots #3900 and 4000.
The subject property is zoned Commercial General (CG) and designated on the
Woodburn Comprehensive Plan as commercial. An existing integrated business center,
including buildings, landscaping, and parking, is located on the subject site. The
adjacent properties to the east, west and south (across Highway 214) are also zoned
CG and designated on the Woodburn Comprehensive Plan as Commercial. Commercial
uses are located on the properties to the east, west and south (across Highway 214).
The property to the north is zoned Industrial Park (IP) and designated on the Woodburn
Comprehensive Plan as industrial. A tractor dealer and industrial storage are located
on the property to the north.
110
A previous subdivision application (SUB 1997-02) and site plan review (SPR 1996-21)
were submitted on the subject property. On July 24, 1997, the Planning Commission
approved the subdivision of the North Park Plaza Shopping Center into 6 lots. The
Planning Commission also approved a 6,521 square foot video/sales building. Both
land use actions were not acted upon by the property owner.
2
111
CITY OF WOODBURN
Community Development
14B
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
January 13, 2003 ..,~~
Honorable Mayor and City Council through City Administrato
Jim Mulder, Director of Community Development ~i..72"~/
Planning Commission's Action on Subdivision 02-02.
On December 12, 2002, the Planning Commission adopted a final order approving an
application to subdivide an approximately 103 acre parcel into 14 lots that range in size
from 1.80 to 20.01 acres. This decision is final unless the City Council calls this
decision up for review.
Applicant &
Property Owner:
Capital Development Company
John R. Donaldson
P.O. Box 3487
Lacey, WA 98509
NATURE OF APPLICATION: The property owner is proposing to subdivide an
approximately 103 acre parcel into 14 lots that range in size from 1.80 to 20.01 acres.
RELEVANT FACTS: The subject property is located east of Interstate 5, west of
Harvard Drive, south of Stacey Allison Way and north of the southern city limit, further
identified on Marion County Assessor Maps as Township 5 South, Range 2 West,
Section 13 & 14, Tax Lots #100 & 200. The property is approximately 103 acres in size
and located outside of the 500-year floodplain. The site is flat. A significant wetland is
shown on the Woodburn Local Wetlands Inventory as being adjacent to the south
eastern edge of the subject site. A road divides the wetland from the subject property.
The applicant submitted a wetland delineation prepared by a hydrogeologist. The report
concluded that there are no wetlands on the subject property. The report has been
submitted to the Oregon Division of State Lands for review and approval.
The proposed lots #2, 3, and 4 are zoned Single Family Residential (RS) and
designated Low Density Residential (less than 12 units per acre) on the Woodburn '
Comprehensive Plan Map. The proposed lots #1,5 and 6 are zoned Multiple Family
Residential District (RM) and have a Comprehensive Plan Map designation of High
Density Residential (more than 12 units per acre). The proposed lots #7 through #14
are zoned Commercial General (CG) and have a Comprehensive Plan designation of
Commercial. The subject site is currently vacant. The property to the north is zoned
CG and designated Commercial on the Woodburn Comprehensive Plan Map. The
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WalMart store is located on the property to the north. The property to the south is
located outside of the city limit and the Urban Growth Boundary. The property to the
south is zoned Marion County Exclusive Farm Use (EFU) and is used for agriculture.
The property to the east of the proposed lots #3 and 5 on the southern portion of the
subject site is located outside of the city limits but within the UGB and is the location of
agriculture uses and residences. The property to the east of lot #2 (across Harvard
Drive) is zoned RS and is the location of the Montebello 1 and 2 subdivisions. The
properties to the east of the proposed lots #1 and 14 (across Harvard Drive) are zoned
RM and have a Comprehensive Plan Map designation of High Density Residential
(more than 12 units per acre). An apartment building is located to the east of the
proposed lot #1 and an assisted living, congregate care, and independent retirement
cottages are located to the east of the proposed lot #14. The property to the west
(Across I-5) is zoned Light Industrial (IL) and designated "Industrial" on the Woodburn
Comprehensive Plan Map. The WINCO Distribution facility is located on the property to
the west (across I-5) of the subject site.
The applicant is proposing to subdivide the subject property into 14 lots that range in
size from 1.80 to 20.01 acres. The lots are being proposed to be accessed by an
extension of Evergreen Road (a service collector to the point where it intersects
proposed Center Street and a minor arterial thereafter to the south boundary of the
subject property), an extension of Stacey Allison Way (a service collector), Center
Street (a minor arterial) and Hooper Street (an access street). The applicant is not
proposing to develop the subject site at this time.
The previous case file numbers include Annexation 91-01, Comprehensive Plan
Amendment 91-01, Zone Change 91-01, Subdivision 91-01, Annexation 92-02,
Comprehensive Plan Map Amendment 92-02, Site Plan Review 93-22 (a phased
commercial development of approximately 85,000 square feet), Minor Partition 92-04
and Minor Partition 97-07. The Woodburn City Council approved the annexation,
comprehensive plan map change, and zone change of the subject property from Marion
County Urban Transition (UT) to City of Woodburn Single Family Residential (RS),
Multiple Family Residential (RM) and Commercial General (CG) in December, 1992
(Ordinance No. 2095). Comprehensive Plan Map Amendment 92-02 allowed the
applicant to rearrange the zoning on the subject site as long as the applicant maintained
the same ratios of the land designations as identified in the original comprehensive
plan. The applicant reconfigured the zoning on the site so that commercial zoned land
was located closest to I-5. The multiple family zoning was placed between the
commercial and the single family zone. To date, only the annexation, comprehensive
plan map amendments, and zone changes have come to fruition.
This application was filed in April of 2002 and, therefore, must be processed under the
standards of the previous zoning ordinance and not the current Woodburn Development
Ordinance which became effective July 1,2002.
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January 13, 2003
TO:
FROM:
SUBJECT:
City Council ~ ~
Kathy Figley, Ma~o~ ?' ~f/
Library Board Appol"at'ment
Recommendation:
It is recommended the City Council approve the appointment of Colleen Vancil to fill a
vacant position on the Library Board which expires on December 31, 2003.
Discussion:
In addition to the Library Board appointments recommended to you in my memo dated
January 6, 2003, I am also recommending that Colleen Vancil be appointed to a vacant
Library Board position. That position's term ends on December 31, 2003.
With this appointment, there are no remaining vacancies on the Library Board. One
vacancy continues to exist on the Recreation and Parks Board. I anticipate returning to
you in the near future with a recommendation to fill that vacancy.
KF/JCB
cc: Ms. Linda Sprauer, Library Director
OPENING STATEMENT FOR LAND USE HEARINGS
REQUIRED BY ORS CHAPTER 197
This is the time set for public hearing in the matter of
Comprehensive Plan Amendment 01-03 and Zone Change 01-07.
The nature of this heating is to review a request to change the Comprehensive Plan Map
designation on property located at 373 Gatch Street from Low Density Residential (less than 12
units per acre) to High Density Residential (greater than 12 units per acre) and change the Zone
Map designation from Single-Family Residential (RS) District to Multi-Family Residential (RM)
District.
The applicant in this matter is Tim Doman.
The law requires the City to list all substantive criteria relevant to each hearing. The
applicable substantive criteria is listed in the notice of public hearing and is as follows:
Comprehensive Plan Map Amendment 01-03
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3.
4.
C.
1.
Statewide Planning Goals and Guidelines
Woodburn Comprehensive Plan
Residential Land Development Policies
Housing Goals and Policies
Public Service Goals and Policies
Growth and Urbanization Policies
Woodburn Zoning Ordinance (WZO)
Chapter 16. Comprehensive Plan Amendment Procedure
Zone Change 01-07
A. Woodburn Zoning Ordinance_
1. Chapter 15. Zone Change Procedure
2. Chapter 16. Comprehensive Plan Amendment Procedure
B. Woodburn Access Management Ordinance
C. Woodburn Transportation System Plan
The full text of all listed criteria is printed in the staff report which has been distributed prior
to this hearing.
2. All testimony and evidence must be directed toward these criteria or other criteria in the plan
C:kMulder's X-Files\Woodbum Files\Other\Opening Statement for City Council Hearing.wpd
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o
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or land use regulation which the person testifying believes apply to the decision. Please relate
your testimony to the listed criteria.
The failure to raise an issue accompanied by statements or evidence sufficient to afford the
City Council, and the parties, an opportunity to respond to the issue, precludes appeal to the
Land Use Board of Appeals based on that issue.
The failure of the applicant to raise constitutional or other issues relating to proposed
conditions of approval with sufficient specificity to allow this Council to respond to the issue
precludes an action for damages in circuit court.
Any participant may request, before the conclusion of the initial evidentiary hearing, an
opportunity to present additional evidence or testimony. The City Council shall grant the
request by either:
(a) continuing the public hearing to a specific date and time at least seven days from
the date of the initial evidentiary heating, or
(b) leaving the record open for at least seven days for additional written evidence or
testimony.
If the hearing is continued and new written evidence is submitted at the continued hearing,
any person may request, prior to the conclusion of the continued hearing, that the record be
left open for at least seven days to submit additional written evidence or testimony to respond
to the new written evidence. If the record is left open rather than continuing the hearing, any
participant may file a written request to reopen the record to respond to new evidence
submitted while the record was left open and the City Council shall grant that request. The
applicant is allowed at least seven days after the record is closed to all other parties, to
submit final written arguments, but not new evidence, in support of the application.
If additional documents or evidence are provided by any party, the City Council may allow
any party to the hearing a continuance of the hearing, or leave the record open, to allow the
party a reasonable opportunity to respond.
Everyone addressing the City Council is requested to come forward, use the microphone, and
begin by giving your full name and address. We wish to hear from everyone who is interested
in the proposal. We will now proceed with the staff report.
C:hMulder's X-Files\Woodbum Files\Other',Opening Statement for City Council Hearing.wpd
OPENING STATEMENT FOR LAND USE HEARINGS
REQUIRED BY ORS CHAPTER 197
This is the time set for public heating in the matter of
Residential Architectural Standard Substitution 02-02.
The nature of this hearing is to review a request to allow two alternate architectural elements to
substitute for not meeting one residential architectural standard. The subject property is located
at 1084 Comstock Way in the Meadowwood Subdivision.
The applicant in this matter is Don Comstock.
The law requires the City to list all substantive criteria relevant to each heating. The
applicable substantive criteria is listed in the notice of public hearing and is as follows:
WOODBURN DEVELOPMENT ORDINANCE
1. Section 3.107.03 Design Standards for New Single Family and
Duplex Dwellings Sited on Individual Lots
2. Section 5.102.05 Residential Architectural Standard Substitution
The full text of all listed criteria is printed in the staff report which has been distributed
prior to this hearing.
All testimony and evidence must be directed toward these criteria or other criteria in the
plan or land use regulation which the person testifying believes apply to the decision.
Please relate your testimony to the listed criteria.
The failure to raise an issue accompanied by statements or evidence sufficient to afford
the City Council, and the parties, an opportunity to respond to the issue, precludes appeal
to the Land Use Board of Appeals based on that issue.
The failure of the applicant to raise constitutional or other issues relating to proposed
conditions of approval with sufficient specificity to allow this Council to respond to the
issue precludes an action for damages in circuit court.
Any participant may request, before the conclusion of the initial evidentiary hearing, an
opportunity to present additional evidence or testimony. The City Council shall grant the
request by either:
(a) continuing the public heating to a specific date and time at least seven days
from the date of the initial evidentiary hearing, or
(b) leaving the record open for at least seven days for additional written evidence
C:LMulder's X-Files\Woodbum Files\Other\Opening Statement for City Council Hearing.wpd
or testimony.
If the heating is continued and new written evidence is submitted at the continued
hearing, any person may request, prior to the conclusion of the continued heating, that the
record be left open for at least seven days to submit additional written evidence or
testimony to respond to the new written evidence. If the record is left open rather than
continuing the hearing, any participant may file a written request to reopen the record to
respond to new evidence submitted while the record was left open and the City Council
shall grant that request. The applicant is allowed at least seven days after the record is
closed to all other parties, to submit final written arguments, but not new evidence, in
support of the application.
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If additional documents or evidence are provided by any party, the City Council may
allow any party to the hearing a continuance of the heating, or leave the record open, to
allow the party a reasonable opportunity to respond.
Everyone addressing the City Council is requested to come forward, use the microphone,
and begin by giving your full name and address. We wish to hear from everyone who is
interested in the proposal. We will now proceed with the staff report.
C:Wlulder's X-Files\Woodbum Files\Other\Opening Statement for City Council Hearing.wpd