Agenda - 02/11/2002 AGENDA
~VO ODB URN CITY CO UNCIL
February 11~ 2002 - 7.'00p. m.
270Montgomery Street ~ ~ ~Voodburn, Oregon
CAI~I~ TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. City closures: City Hall and the Library will be closed on Monday,
February 18, 2002 in observance of President's Day.
B. Woodburn Library Book Discussion Group, Monday,
February 25, 2002 at 10:00 a.m. in the Carnegie Room.
Appointments: - None
PRESENTATIONS/PROCLAMATIONS
Presentation:
A. Introduction of Water Treatment System Consultant Team.
(Randy Rohman)
B. Engineering Report for E. Hardcastle Avenue Improvement.
(Frank Tiwari)
C. WCAT Annual Report ..........................................
(Jerry Kotter)
4C
Proclamations:
D. "Spay Day USA" - February 26, 2002 .............................. 4D
5. COMMITTEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
6. COMMUNICATIONS
7. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
Page 1 - City Council Agenda of February 11, 2002
Ao
City Council minutes of January 28, 2002 .................... ._ ......8A
Recommended actions: Approve the City Council minutes.
Planning Commission minutes of January 10, 2002 ................... 8B
Recommended action: Accept the Planning Commission minutes.
o
Ce
Community Center Planning Committee minutes of January 24, 2002... 8C
Recommended action: Accept the Community Center Planning
Committee minutes.
Planning Project Tracking Sheet dated January 31, 2002 .............. 8D
Recommended action: Receive the Planning Project Tracking Sheet.
Eo
Building Activity Report for January 2002 .......................... 8E
Recommended action: Receive the Building Activity Report.
Police Department Activities Report for December 2001 .............. 8F
Recommended action: Receive the Police Department Activities Report.
Claims for the month of January 2002 ............................. 8G
Recommended action: Approve the claims.
He
Agreement accepting proposed amended conditions - Woodburn
Company Stores Phases II and III ................................. 8H
Recommended action: Receive the agreement, as information.
TABLED BUSINESS
PUBLIC HEARINGS - None
11.
GENERAL BUSINESS
Council Bill No. 2370 - Ordinance approving the modification of two
conditions of approval imposed previously by the City in Site Plan
Review 00-18 (Woodburn Company Stores) ........................ llA
Recommended action: Adopt the ordinance.
Be
Council Bill No. 2371 - Resolution entering into an agreement with
Kennedy/Jenks Consultants for professional engineering services for
development of a ~vater treatment and storage project and authorizing
the Mayor to sign such agreement ................................ lib
Recommended action: Adopt the resolution.
Ce
Council Bill No. 2372 - Ordinance ratifying the granting of a Cable
Television Franchise to Willamette Broadband, LLC ................ 1 lC
Recommended action: Adopt the ordinance.
Page 2 - City Council Agenda of February 11, 2002
12.
13.
14.
15.
16.
17.
DJ
Ee
Fe
18.
Council Bill No. 2373 - Resolution authorizing application for a Land
and Water Conservation Fund Grant from the Oregon Parks and Reareation.
Department for a skate park ..................................... llD
Recommended action: Adopt the resolution.
Approval of engineering report for E. Hardcastle Avenue Improvement
Recommended action: Approve the engineering report for E. Hardcastle
Avenue Improvement as presented and direct staff to prepare a resolution
of intent to improve.
llE
Liquor License Application - Woodburn Shell, 2995 Newberg Hwy ....
Recommended action: Approve a Limited Off-Premise Sales liquor
license for tFoodburn Shell, 2995 Newberg Hwy.
llF
Ge
Annual liquor license renewal for all establishments ................. 11G
Recommended action: Recommend to the Oregon Liquor Control
Commission renewal of liquor licenses for the listed businesses
for the year 2002.
He
Funding agreement between the City of Woodburn and the Woodburn
Area Chamber of Commerce .................................... 11H
Recommended action: Authorize the city Administrator to execute
agreement.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed pursuant
to ORS 192.660 (1)(h).
Be
To consider records that are exempt by law from public inspection pursuant
to ORS 192.660 (1)(f).
ADJOURNMENT
Page 3 - City Council Agenda of February 11, 2002
4C
TO:
FROM:
SUBJECT:
DATE:
MEMO
City Council through the City Ad~strato~,l ~ ~(~
Ben Gillespie, Finance Director ~. /h~!
Woodburn Community Access Television Annual Report
January 31, 2002
Attached is the Annual Report of Woodburn Community Access Television (WCAT).
Accomplishments during the last year include regularly broadcast programs that are produced
locally:
City Council
Fire District Board Meetings
Planning Commission
Library Board
Parks and Recreation Board
School Board
Local special event programs this year included:
Live fireworks
Memorial Day Ceremony at Belle Passi
Various school presentations
Fiesta
Hubbard Parade
Summer Music in the Park
Library lectures
In addition WCAT airs programs originating outside the community that are of interest to area
residents.
Staffing is stable at one part time Production/Outreach Coordinator and two school to work
positions. WCAT is looking for an RSVP referral to replace a volunteer who served part time
for three years running the office. Currently 30 volunteer are registered with WCAT and
about one quarter of those are actively working on specific video porjects.
Renewal of the cable TV franchise agreement and the sale of the business to Willamette
Broadband is providing WCAT an opportunity to review its place in the community. WCAT
is searching for ways to encourage people to participate. Training community members to use
the equipment and produce their own shows continues to be a priority. In the coming year
WCAT hopes to become better known as a resource for the community.
State of WCAT-5
Report to Woodburn City Council
December 2001
Overview
Woodburn Community Access Television (WCAT) operated on Direct Link
Cable Channel 5 and continued to bring locally produced programming to the
cable subscribers of the Woodbum, Gervais, and Hubbard areas. In addition, other
programming from outside resources were used to supplement locally produced
programming. Overall, the year of 2001 has been one of relative stability with
growth in certain areas of community outreach. In addition, with the completion
of franchise negotiations, WCAT is looking forward to 2002, when monies will
be available through its new partner Willamette Broadband. These funds will
allow the purchase of the last of needed studio equipment simplifying and
technically enhancing WCAT operations. This will be true for both WCAT staff
and the citizens that use the facility. The franchise document assures a portion of
WCAT's cash flow will be fina;ncially stability.
Funding
Funding sources for WCAT for 2001 included primarily:
1) 12.5% of the franchise fees paid to WCAT by the City of .
Woodburn. This amounted to $9,396.39 for the year. This money is
used to fund WCAT operations and equipment repair.
2) Annual $1.00 per subscriber assessment. This is done in October and
reflects the number of cable subscribers within the Woodburn city
limits. This year's assessment was $4,290.00. These funds are
primarily dedicated to equipment purchases and repairs.
3) DirectLink, Inc. pays $1000 a month in lieu of staff time as outlined in
the present franchise. In addition, through an agreement with
DirectLink, they pay an additional $300.00 a month to employ two
school to work students. Total contribution for the year $15,600.
4) WCAT-5 contracts with the City of Woodburn to run the city's
studio in the City Council Chambers. The annual contract is worth
$5,4000 and pays for staff.
5) Misc. income comes from tapes sales, training fees, and interest income
accounting for less than 4% of total income for 2001.
4C
2
Funding for WCAT will improve for the next ten years under the proposed
franchise with Willamette Broadband, Inc.. Under the proposal WCAT-5 will
receive a one-time payment of $40,000. WCAT will invest $15,000 and hold it for
5 years allowing the amount to grow and be available for updating equipment five
years into the franchise. In addition WCAT five will receive the following:
1) 14% of the franchise fees will be paid to WCAT by the City of Woodburn.
2) $1500 monthly support from Willamette Broadband Inc.
3) $1.25 per subscriber per year, payable in October.
4) It is assumed that the city contract for operation of City Hall studio will
continue at $5,600.00 a year.
5) There have been informal discussions with the Woodbum City Manager to
hire a full-time manager/production coordinator for the organization. Funding
would come out of city franchise fees and would allow WCAT to better serve
the city's video needs.
4C
Membership & Training Activities
Presently, WCAT has approximately 30 trained volunteers of which about 1/4 are
operating on specific video projects.
WCAT continues to offer a curriculum of 6 workshops. Numbers of citizens
attending are down, and training is presently being conducted twice a year or as
needed. These workshops consist of Orientation to Public Access and WCAT,
Producing, Studio Production, Field Production, Video Editing, and Directing.
The workshops are given independently of each other allowing for greater
flexibility by citizens. WCAT-5 has had only limited success in getting citizens
to attend our workshops. We are still unclear as to why this occurring and have
begun to look at new ways of marketing the workshops. Another disturbing trend
are groups actually going through the workshops, and then not taking advantage
of the services WCAT has to offer.
Administrative Notes
Dali Adams continues to contract with WCAT as a part-time Production/Outreach
Coordinator. Dail supervises two School to Work students and a RSVP volunteer.
Presently, WCAT is looking for RSVP volunteer to replace Jackie Sullivan, who
served WCAT-5 for three years. The RSVP volunteer handles office duties,
opening the office daily for a few hours, answering the phones, filing and
updating the community bulletin board for air.
4C
Board
Jerry Cotter continued his role on the Board as Board Chair. The Board
continued to be made up of representatives from the school district, City, and
local producers/citizens.
Presently the Board consists of Jerry Cotter (Governmental/Local Citizen), Bruce
Thomas (citizen), Rob Felix (Woodburn School District), Ben Gillespie (City of
Woodburn), and Rosa Gonzalez (Citizen).
DirectLink
WCAT has had a good working relationship with DirectLink. The company has
worked well with WCAT and has allowed WCAT to air special programming and
place satellite receivers on top of their building. Both organizations have shared a
cordial and businesslike relationship,
Business Plan
The WCAT Board has continued working its business plan. An important area of
the plan is community outreach. Much of WCAT's focus this last year has been in
marketing WCAT to the school district and community. WCAT will continue a
community presence through on-air promotion, visibility at community events,
and increased training.
The Mission Statement
Woodburn Community Access Television's Mission Statement:
"Allow and Maintain Access for All Citizens of the Woodburn Area to
Enhance Communication within the Community"
Strategic Goals:
1) Provide on-going basic and advanced television production training to the
citizens of Woodburn and the cable viewing area.
2) Provide consistent, on-going, and locally produced television programs for
4C
4
cablecast to the community.
3) Encourage citizen involvement by on-going media and community presence.
4) Strive to acquire the most technically advanced video and audio production
equipment within the constraints of WCAT's operational budget.
5) Provide on-going television coverage of local governmental and community
boards.
Equipment
The organization updated its Community Bulletin Board this last year by
purchasing a new on-air computer using Powerpoint software. The new computer
gives WCAT-5 new abilities to display graphics and soon, high resolution moving
video clips. The program allows for display of a variety formats for cablecasting
community messages. WCAT-5 has also added MUZAK as the audio
background to the Community Bulletin Board giving WCAT access to 65 music
channels each with different themes. Depending on the time of year, and other
events, WCAT-5 can switch into the most appropriate background music for the
community.
WCAT added more Super-VHS equipment in 2001. Most of the equipment was
purchased used through dealers. The equipment, expands WCAT's ability to do
more production work and allow more flexibility in production activities.
In 2001, WCAT finished repairs and maintenance on the Northland Cable
Company equipment donated to WCAT by their successor DirectLink. With the
final repairs, WCAT now has a limited ability to edit Hi-8 tapes "off-line" with
the repaired equipment. That will allow more post-production activity with more
than one project being edited at a time.
Partnerships
WCAT is still deeply involved forging partnerships with the School District. Last
spring, several educators from the District brought their classes into WCAT's
studio and produced class projects ranging from displaying scientific experiments
to school newscasts.
4C
WCAT has also partnered with Chemeketa Community College with limited
success, to advertise and register students for WCAT training programs.
WCAT still enjoys a partnership with "The Woodburn Independent" newspaper.
The paper gives WCAT free advertising space in their weekly TV guide, while
WCAT acknowledges their sponsorship on-air
Production Activities
Using the City Council Studio, WCAT broadcasts 2 planning commission
meetings a month, Library Board and Parks and Recreation Board meetings. Two
City Council meetings are cablecast each month as well. These meetings all air
live and then are replayed via videotape.
WCAT also continues to broadcast Woodbum Fire District Board of Director's
meetings. The tape delayed presentation airs the following Tuesday and then
again two weeks later. School Board meetings are also taped monthly and air
several times over the following weeks.
WCAT producers have also produced a live fireworks show, Memorial Day
Ceremony at Belle Passi, various school presentations, and Woodburn Parks and
Recreation dance programs during the past year. Other productions included
Fiesta, Hubbard Parade and celebration, Summer Music in the Park and various
workshops and lectures held at the Library and City Council Chambers.
"Si Se Puede", a health and information show for the Hispanic Community has
continued. The show continues to deliver information to area Latino
farmworkers.
"Let's Communicate", a show hosted by Dick Jennings and Kathy Figley has
appeared in limited form, this last year highlighting the proposed urban growth
boundary.
WCAT continues to carry the ARTS network for four hours a day. The satellite
programming, courtesy of DirectLink, complements WCAT's other programming
and give local viewers another reason to view the channel. Once again, the
channel carried the Mormon Conference. The show, which is shown twice
annually, comes in on satellite. This year, an earth station was purchased by
WCAT and the receiver was installed replacing a loaned unit from DirectLink.
4C
6
On average, the WCAT studio logs 40 hours of use per month, producing 6-10
hours of programming. To demonstrate an example: If citizens used commercial
studios for their projects, the cost would he $250.00 per hour. Looking at the
number of WCAT hours, 40 hours x $250.00 =$10,000 or $120,000 a year is
being contributed to the community.
The Future
The focus for WCAT this next year will include increasing the number of active
volunteers, expanding the organization's recognition into to the community,
continue to develop partnerships, developing a separate control room for the
studio and finish the purchasing equipment to simplify studio operations.
The Board is pleased with the conclusion of franchise negotiations and looks
forward to the increased financial support by and developing a working
relationship with Willamette Broadband
Woodburn Community Access Television's Board of Directors will continue to
examine and adjust its business plan taking advantage of oppommities and
community needs and wants.
The WCAT Board of Directors will continue to move WCAT forward and in a direction
that will benefit the Woodbum Community as a whole.
4D
2002- "$pa USA"
WHEREAS, dogs and cats give companionship to and share the homes of over 57,000,000
individuals in the United States; and
WHEREAS, two unaltered cats and their kittens can produce 420, 000 more cats in seven years
and two unaltered dogs and their puppies can produce 67, 000 more dogs in six years; and
WHEREAS, Humane Societies and shelters have to kill 5 million dogs and cats each ),ear,
although many of them are healthy and adoptable, simply because there are not enough good homes; and
WHEREAS, the problem of companion animal overpopulation costs the taxpayers of this country
billions of dollars annually through animal control programs aimed at coping with the millions of
unwanted cats and dogs; and
WHEREAS, spaying and neutering dogs and cats has been shown to drastically reduce cat and
dog overpopulation, and
WHEREAS, veterinarians, Humane Societies, national and local animal protection organizations
and private citizens have joined together again to advocate the spaying and neutering of companion
animals on "Spay Day USA 2002."
NOW, THEREFORE, I, Richard Jennings, Mayor of the City of Woodburn do hereby proclaim
FEBRUARY 26, 2002 - "SPAY DAY USA"
in the City of Woodburn and I call upon the people of Woodburn to observe the day by having their own
dogs or cats spayed or neutered or by sponsoring the spaying or neutering of another's dog or cat.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City
of Woodburn to be affixed this day of February, 2002.
Ribhard Jennin~s, M~yor
City of Woodbu'rn
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JANUARY 28, 2002.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0020 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Mulder, Public Works Manager Rohman,
Park & Recreation Director Westrick, City Recorder Tennant
0055
ANNOUNCEMENTS.
A) City Council/Community Center Planning Committee Workshop: This workshop
will be held on Monday, February 4, 2002, 7:00 p.m., in the City Hall Council Chambers.
B) Chautauqua Program - Taps: The Civil War in Word and Song: The Woodbum
Public Library is sponsoring this program which will be presented on February 10, 2002,
2:00 p.m., in the Woodbum High School Lectorium.
0095 PRESENTATION: LIVABILITY TASK FORCE PROPERTY PRIDE AWARDS.
8A
Jane Christoff, representing the Livability Task Force, stated that the Task Force was
formed to help promote livability in Woodbum which includes organizing projects,
educating citizens on livability issues, and to recognize people who contribute in making
Woodbum aesthetically beautiful. Their mission statement includes "...promotion of
livability through cleaner community where there is pride in property ownership and a
sharing of a strong and common sense of community". She stated that the Task Force
has elected to present Property Pride Awards on a quarterly basis to recognize
homeowners and businesses in the community. The awards are based on aesthetic appeal,
property improvements and maintenance, and positive contribution to their neighborhood
and community.
The home award was presented to Floyd and Gladys Lenhardt, 388 E. Lincoln St., whose
upkeep and beautification efforts of their property enhance the drive down that residential
street.
Floyd and Gladys Lenhardt accepted the award and expressed their appreciation to the
Page I - Council Meeting Minutes, January 28, 2002
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
Task Force for recognizing their home for this award. Mr. Lenhardt stated that the home
was built in 1902 and was purchased by his grandmother in 1921. He was bom in that
home and it is their intent to live in the home for the rest of their lives. Their hobbies
include growing plants and they display about 350 potted plants around their property
during the spring/summer months. Additionally, they have a greenhouse on their
property in which they grow all of their plants either from seed or cuttings.
The business award was presented to Silverton Hospital for the Tukwila Center for
Health & Medicine. She stated that this building has 3 water features which presents a
peaceful setting for those utilizing the facility. In attendance to accept the award was
Gary Simon (Chairman of Silverton Hospital Board of Trustees), Tom Clark (architect),
Cathy Heisen and Patrick Vance.
Gary Simon thanked the City for the award and, as a resident of the area all his life, he
feels that, in addition to be a great clinic for the City, the visual image of Woodbum is
very important. He also applauded the City for their Urban Renewal efforts and felt that
those individuals who created the need for the upcoming election are the ones who really
need to have a vision for a vibrant and visually acceptable community.
Patrick Vance stated that Bill Winter, Executive Director, was unable to attend this
meeting, however, he did want remind the City that Silverton Hospital's involvement in
Woodbum began under Richard Brentano more than 10 years ago, and the Board of
Directors and Foundation Board has been very fortunate in having Woodbum individuals
such as Gary Simon, Bob Engle, Darrell Mendenhall, and Tim Abrahamson who have
made it their mission to represent Woodburn and guide the Hospital's involvement in
Woodbum. He also stated that the building has been recognized in the Architect
Literature joumal.
Tom Clark stated that Silverton Hospital wanted to recognize their clientele properly in
Woodbum and when choices needed to be made, the Board always took the high road.
Another client on this project, Webstar, also wanted to promote Woodbum and wanted
the building to represent the spirit in Woodbum. He stated that there is a lot of support in
this community to make Woodburn better and he congratulated the City in recognizing
homeowners and businesses for their accomplishments.
Mayor Jennings complimented the Task Force for the job they are doing in making
Woodburn a more livable community.
0766
CHAMBER OF COMMERCE REPORT.
Patrick Vance, representing the Chamber Board, expressed the Chamber's gratitude for
the City's participation in funding the Chamber's Visitor Center and the promise to use
those funds in promoting Woodburn. Additionally, the Chamber is developing a newer
and better City map and some of the maps will be delivered to the City once it has been
printed.
Page 2 - Council Meeting Minutes, January 28, 2002
TAPE
READING
0820
0923
1069
1200
1261
COUNCIL MEETING MINUTES
JANUARY 28, 2002
LETTER FROM ELOISE THOMPSON.
Mayor Jennings read a letter from Eloise Thompson, 331 Columbia Dr., expressing her
appreciation for the new sidewalk on W. Hayes Street which provides safety to
pedestrians all the way to Nellie Muir School. She also appreciates the new street lights,
especially the one at the Columbia Dr. intersection, since it enables them to see the turn
onto Columbia Dr..
Nikki DeBuse, representing the Woodbum Tulip Festival Committee, brought a Fact
Sheet to the Council outlining the purpose of the committee and events scheduled for the
2002 Tulip Festival. This year, they are looking into the possibility of having Funtastic
Carnivals bring a carnival into Woodbum the weekend of April 13th along with a parade,
car show, and several other events. The Chamber of Commerce will be putting on a kick-
off event on March 23ra at Woodburn Company Stores. The Committee will be
contacting local businesses for sponsorships in printing brochures promoting Woodbum
and the Festival. Their goal is to get tourists to stay in town, promote Woodbum, get
them to do business in Woodbum, and to provide family activities for visitors and local
residents.
Mary Graves, Woodburn Company Stores, stated that several of the stores in the outlet
mall had participated in the November 17th & 184 national event known as the "Local
Heros Appreciation Weekend". There were 26 of the merchants who agreed to contribute
a portion of their sales to the City's law enforcement program and fire department.
Woodbum Company Stores agreed to match funds contributed by participating outlet
merchants in support of this event. All of the checks have now been collected and she
presented the City with a check in the amount of $4,763.40 to be split evenly between the
Police Department and Fire Department.
Mayor Jennings expressed his appreciation to the participating stores and Woodbum
Company Stores for their contribution to these public safety programs.
Jim Keller, 1919 Westwood Dr., Keizer, stated that he was just visiting at this meeting in
order to learn more about the City. He is a candidate for office as a Marion County
Commissioner.
CONSENT AGENDA.
A) Approve the Council regular and executive session minutes of the January 14, 2002;
B) Accept the Recreation and Park Board minutes of January 8, 2002;
C) Accept the Library Board minutes of January 9, 2002;
D) Accept the Planning Commission minutes of December 13, 2001;
E) Receive the Police Department Activities Report for November 2001;
F) Receive the status report on the rehabilitation of the building located at 347 N. Front
Street.
8A
Page 3 - Council Meeting Minutes, January 28, 2002
TAPE
READING
1284
COUNCIL MEETING MINUTES
JANUARY 28, 2002
FIGLEY/SIFUENTEZ .... adopt the consent agenda as presented. The motion passed
unanimously.
CONTINUATION OF PUBLIC HEARING: REVIEW OF PLANNING
COMMISSION DECISION ON SITE PLAN REVIEW MODIFICATION NO. 01-
1652
10 (Woodburn Company Stores).
Mayor Jennings continued the public hearing at 7:25 p.m..
He stated that he has visited the site numerous times over this various subject, however, if
he was required to vote, it would not affect the wayhe would decide to vote on this issue.
Councilor Figley stated that she, along with almost all of the other Councilors, had visited
the site but it would not affect her vote.
Attorney Shields stated that the land use statement was read when. the heating was
initially opened and it does not need to be re-read at this time. He also stated that, for the
record, no one is making any kind of declaration regarding a conflict of interest and site
visits are all that have been noted for the record.
Community Development Director Mulder entered into the record the Planning staff
report along with Exhibits 1 through 73 which are available for inspection by the Council
and the public. He stated that the initial hearing before the Council was held on
November 13, 2001 as a result of the Council calling up for review the Planning
Commission's decision to approve the amended conditions except for the applicant's
request to modify the condition which requires the applicant to dedicate and improve
Amey Lane from the existing Amey Road westerly to the west boundary of the
applicant's property. The Council continued the hearing to January 14, 2002 for the
purpose of allowing the applicant and staff to work out some of the issues relating to this
proposal. The Council had established certain stipulations regarding the timing of the
staff report being available and when new evidence would be submitted. A Special
Council meeting was held on December 19, 2001 and the Council adopted a revised order
of procedure which established that the public hebxing would be continued to the January
28, 2002 Council meeting and the staff report be made available on December 31,2001
with new evidence and written arguments be submitted by January 18, 2002. The only
evidence submitted by January 18, 2002 were the items that have already submitted into
the record. The applicant had agreed to the revised procedures and granted the City an
extension of the State's 120-day land use application processing rule until 5:00 p.m. on
February 15, 2002. Notice of the revised order of procedure was given to the applicant
and to other parties that participated in the November 13, 2001 hearing.
Administrator Brown stated that the Council had received, under separate cover, a staff
report regarding negotiations of a proposed modification of conditions. Additionally, he
provided the Council with a copy of the proposed amended conditions which will
supplement the work discussed in the staff report. It was noted that there are some
changes to what the Council had previously been advised of in the staff report based on
Page 4 - Council Meeting Minutes, January 28, 2002
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
transactions that have taken place between staff and the applicant over the last several
days. He summarized the alternatives available to the Council as provided for within the
staff report and requested that the Council focus on alternative/t3 which would amend the
conditions of approval in a different manner. At the time the application was submitted,
it was staff's position that what was being requested was not fully consistent with City
practices and past policies in having development pay for itself for the current time and
into the future. Staff also indicated to the Council at that time that, from the standpoint of
legal safety, the only legally safe option before the Council was to deny the application
and leave the existing conditions in place. The Council:discussed the fairness issue of
what was being asked of the applicant and, as a result, felt that there might be some
middle ground available in which both the applicant and City could agree to. For that
reason, the hearing was continued to give staff and the applicant an opportunity to seek
the middle ground, and to give staff an opportunity to continue to build the record on this
land use issue. He presented the Council with a proposal that has been agreed to by the
applicant in a legally safe manner in that it would not involve a Dolan taking argument
that would say that because you imposed something less than the original conditions that
you leave yourself open to a legal challenge. The proposal also takes care of the fairness
concerns on the applicant's behalf that were raised by the Council. In developing the
proposal, staff looked at modified conditions that would be (1) consistent with past and
current policies, existing standards, and good urban planning for the future, (2) fairness
to the applicant, (3) continue to provide access to properties who would be using right-of-
way under discussion, (4) protect the public safety, and (5) protect underground water
resources. Under the proposed amended conditions, the applicant would dedicate to the'
City the right-of-way along the full length of the north side of his property to the western
bounds so that the roadway can be built to the western bounds from where the applicant's
westerly driveway to the property west of the applicant's at some time in the future. That
dedication of right-of-way would take place at the time the building permits would be
pulled for the Phase II construction or, if there was an improvement to Arney Lane,
whichever one comes first. Within the right-of-way, the applicant will build a 44 foot
wide road improvement that would extend to the backside of the westerly driveway.
Beyond that point, there would be no improvement required of this particular
development so long as the developer does not increase the total square footage that he is
intending to build in Phase II and III which is approximately 400,000 square feet for all 3
phases. The improvement includes a curb, gutter and sidewalk on the south side and, on
the north side, it would only have a curb and gutter. There will be two driveways on the
applicant's property and, the driveway openings required under the existing approved
plans would still be constructed on the north side of the improvement. The City does not
have the jurisdiction to require any level of development on the north side of the
improvement since it is outside of the city limits, therefore, staff is proposing to eliminate
the sidewalk and street lighting on the north side and the improvement of the driveways
Page 5 - Council Meeting Minutes, January 28, 2002
8A
COUNCIL MEETING MINUTES
JANUARY 28, 2002
8A
TAPE
READING
would be limited to the standard curb cut improvement and a small apron of asphalt
paving of 5 feet back from the curb line which would take place within the right-of-way.
If the northerly properties ever annex into City, or the Urban Growth Boundary extends
and they develop their property, then it will be that development's responsibility to make
those improvements. On the south side, there are a number of street lights to be installed
between Amey Rd and the westerly driveway. A small allowance has been made for the
re-spacing of those lights to get better lighting coverage at the driveways. The proposed
amended conditions are in lieu of any future participation in a street Local Improvement
District (LID) unless the square footage exceeds the footprint intended for the 3 phases of
this development. In regards to the systems development charges (SDC) and traffic
impact fees (TIF), developers have the ability to request CoUncil deferral of the payment
of those fees or to make payments on those fees. It has been the CoUncil policy to allow
those fees to be deferred as long as the occupancy permit has not been issued. A
condition in this proposal would provide for the deferral of the SDC's and TIF's for
Phase II until the occupancy permit for Phase II is granted, however, it would allow the
applicant to come in at a future point in time to exercise the same set of fights for Phase
III. The SDC and TIF fees would be the fees in effect at the time the payment is made
and not the fees that might be in effect today. At the time the project reaches 315,000 sq.
feet of leasable square feet which includes Phase I, it would then trigger the roadway
improvements. Until the roadway improvements are made, the applicant will be able to
use the existing roadway for construction traffic only. Currently, there is a right-of-way
issue going on between the developer, an adjacent property owner, and Marion County.
The proposal includes some language that if there is a need to dedicate some land back to
the developer by virtue of vacation of Arney Road through the alignment activities that
have taken place to the degree that he has a legal claim to that property, then the City
would support him in that legal claim. That may take the form of staff support or
engineering support or a letter to the County or it may come as far as asking for a Council
Resolution supporting that action. Staff felt that it was important to assist in that regard
since there is a public benefit to constructing the roadway. Since the applicant has
already paid his permit fees based on construction of the full length of roadway, the City
would refund permit fees on the portion of the roadway that will not be constructed.
Administrator Brown reiterated that the proposed amended conditions are presented to
the Council as an alternative and it has been discussed with and agreed to by the
applicant. Based on the provisions outlined at this meeting, staff has prepared an
agreement outlining the proposed amended conditions which has already been executed
by the applicant to show good faith. If the Council is interested in this option, staff
requested that the Administrator be authorized to execute the agreement on the City's
behalf tomorrow and Council give direction to the staff to prepare an ordinance making
the conditions as agreed to with the applicant.
Page 6 - Council Meeting Minutes, January 28, 2002
8A
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
2775
Mayor Jennings questioned if staff felt comfortable with the amended conditions as
proposed.
Administrator Brown stated that he felt that this is the best job that can be done to deal
with this issue and he feels that it is a fair agreement. He also felt that the agreement
reflects the Council's intentions and meets the conditions discussed earlier in his
presentation, therefore, he recommended Council adoption of the agreement.
Councilor Bjelland questioned where the intended improved roadway is located and if
there is one or two driveways.
Administrator Brown stated that there will be two driveways with the roadway to be ::
constructed to the most westerly driveway. The length of the roadway will be
approximately 70% of the original full length that would have gone to the applicant's
westerly property boundary. He also stated that fight-of-entry permits for properties north
of this development will be eliminated in this agreement since the work will be done
within the public right-of-way.
Steven Craig, applicant representing Woodbum Company Stores, thanked the staff for
their efforts in working out the amended conditions. He stated that he did not believe the
original conditions were fair as to what they were being required to do in order to
complete their development and, after the November 13th hearing, he felt that the Council
also felt that it was not completely fair. He stated that they have come to terms with staff
and are willing to build the road to the most westerly point of their westerly entrance.
There is approximately 30% (or 250 lineal feet) of roadway improvement to be
eliminated, however, he stated that the storm drain system line does extend the full length
of northerly property line. The sidewalk on the north side of the roadway will not be
constructed under the agreement which amounts to approximately 800 feet of sidewalk
that would serve two households. Another issue was the right-of-entry permits and,
when they tried to get the permits from the property owners to the north, those property
owners tried to extract additional services from his company on their properties. He
believes that the conditions as agreed to and in the timing on how it relates to what is
being constructed is fair and equitable. He stated that they are still installing the exact
number of street lights that were originally conditioned to the westerly driveway. He
requested that the Council approve the amended conditions so that all parties can move
forward.
3315
Marty Roher, property owner to the north of the subject property, stated that he was
originally opposed to the applicant's proposal, however, he is delighted with the
settlement discussed at this meeting. He congratulated staff for a job well done and
thanked Woodburn Company Stores for coming to a reasonable conclusion on this issue.
For the record, Attorney Shields stated that staff was asked by the Council to talk to the
developer about possible ways to resolve this issue. There is nothing in the record, or to
Page 7 - Council Meeting Minutes, January 28, 2002
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
his knowledge, that the developer has, at any point in time, communicated with the
Mayor or the Council. If that was the case, then it would have been stated at the
beginning of the hearing.
Mayor Jennings declared the public hearing closed at 7:59 p.m..
Councilor Nichols stated that he is glad to see the issue resolved in which both parties are
in agreement.
Councilor Figley stated that her biggest concern with land use applications is that every
application needs to be evaluated by the same set of rules. In this case, she believed this
agreement was thoroughly evaluated and is pleased that both staff and the applicant are in
agreement with the amended conditions.
Councilor McCallum expressed his opinion that the staff did an excellent job in following
the conditions that the Council had set out previously. He is also glad that Woodbum
Company Stores is feeling good about Woodbum again and he reiterated that the City
feels very good about Woodbum Company Stores which has become a very important
part of our community.
Councilor Bjelland stated that issues that he had brought forth were not focused
specifically on Woodbum Company Stores but on what type of precedent the City would
establish for other projects of a similar nature. There were some issues potentially raised
as a result of this application that needed to bed addressed in the future relating to the
Dolan case and takings of property and, even though he felt the City was on sound footing
with the original proposal, he feels that the agreement gives him enough comfort level to
approve the agreement without saying that a precedent has been established that would
impact the City on future development.
Councilor Sifuentez thanked the staff for their work on this agreement.
Councilor Chadwick stated that Woodbum Company Stores is an attractive addition to
Woodbum and she was glad to have come to an agreement with the applicant.
Mayor Jennings also stated that he was pleased with the outcome of the agreement since
he was the one who brought the issue up to the Council for potential review. He
reiterated that the Council action was not intended to overturn the Planning
Commission's decision since they did what they needed to do with the information they
had available to them.
FIGLEY/NICHOLS... amend the conditions as proposed by the City Administrator in
Site Plan Review Modification No. 01-10.
Discussion was held on the wording of the motion. Attorney Shields suggested that two
motions be made by the Council - one to authorize execution of the agreement and the
other motion to direct staff to prepare an ordinance to adopt the proposed amended
conditions.
The motion and second were withdrawn.
FIGLEY/NICHOLS... amend the conditions of approval as incorporated in the
Page 8 - Council Meeting Minutes, January 28, 2002
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
document before the Council designated Amended Condition of Approval 1 and
Amended Condition of Approval 23 and instruct staff to bring an ordinance substantiating
this decision.
On roll call vote, the motion passed unanimously.
4196
FIGLEYfNICHOLS... authorize City Administrator to execute the agreement with Craig
Realty Group which has already been signed by the applicant. The motion passed
unanimously.
Mayor Jennings thanked all parties involved in this issue. ~
Mayor Jennings called for a recess at 8:08 p.m. and the meeting reconvened at 8:12 p.m..
4218
COUNCIL BILL 2369 - RESOLUTION DIRECTING STOP SIGN
INSTALLATIONS ON PANA STREET, COUNTRY LANE, AND LUBA STREET
WHERE THEY INTERSECT WITH BRIDLEWOOD LANE.
Council Bill 2369 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2369
duly passed.
4298
CASCADE SURGE FACILITY USE AGREEMENT.
Director Westrick stated that the Parks & Recreation Board had reviewed an application
from Cascade Surge to utilize Legion Park as their home field for 2002. This minor
league soccer organization had been based in Salem but had approached the City to use
Legion Park for 9 home matches and practices during their season which runs from May
through July. There has also been some discussion regarding the use of Centennial Park.
The Recreation and Parks Board had reviewed the facility use agreement and is
recommending Council approval of the agreement. Director Westrick reviewed the
agreement which will provide for a rental fee of 20% of gross ticket sales or $151 per day
whichever is greater. Additionally, the City would receive a portion of the sponsorships
through signs posted along the Park Avenue and parking lot fences. He stated that
Cascade Surge is operated by a non-profit organization called Reaching Youth Through
Sports. Even though this is an adult t soccer program, they do a lot of youth development
and they plan on doing some youth programs involving our local schools and the
Recreation Department. Staff is still working out details in which Legion Park can still
be used by individuals for activities on the same days in which soccer games are held.
Other highlights of the agreement include Cascade Surge submitting a security plan to the
Police Department which will describe how they will respond if problems occur.
Alcoholic beverages are not allowed in the parks and Cascade Surge is not asking for
permission to serve alcoholic beverages. Them will be a front entry point in which items
can be inspected so that alcohol screening can take place. He stated that this is a truly an
Page 9 - Council Meeting Minutes, January 28, 2002
8A
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
international club in that there will be players from England, Mexico, all across the
United States, and even some local students from Salem. He expressed his opinion that
this program will enhance activities offered in our community and staff is looking at ways
to incorporate Surge activities with other events occurring in the City.
Mayor Jennings questioned if dates have been established so that other organizations are
aware of when Legion Park will be in use by Cascade Surge.
Director Westrick stated that specific dates will be placed in the agreement.
Councilor McCallum stated that when the School District utilized Legion Park as their
football field, there were some interesting problems tha~ had to be dealt relating to access
to facilities when a major event was taking place. He also questioned who would be
operating the concession stand during the games.
Director Westrick stated that the Recreation and Park Board is working plan to have a
master concessionaire who would handle all of the activities at Centennial, Settlemier,
and Legion Park.
Councilor McCallum also questioned the anticipated attendance at soccer games along
with the impact on the neighborhood if a large crowd is expected. Other issues of
concern are security, crowd control, beverage control, parking, and noise from the sound
system.
Director Westrick stated that staff will be on duty when the games are being held and that
person's response to incidents will be determined by the security plan and by established
procedures. Games should be over by 10:00 p.m. and they will be doing all they can to
adhere to the park curfew time limit.
Councilor Bjelland questioned if the sponsorship signs would be placed at Legion Field
on a permanent basis or only during the soccer season.
Director Westrick stated some of the signs may be permanent and others brought out
during the games. Currently, the City has sponsor signs in the park, however, about one-
half the of the businesses no longer exist and the idea is to have new signs in place of the
non-existent business signs. Staff is also looking at making the sign placement more
attractive by spreading them out so that they face in toward the field. Keeping some of
the fences open will help with security concerns at the park.
Mayor Jennings stated that, from prior experience involved with an event that has a 1,000
people in attendance, there will be a need for additional portable toilets since the
restrooms under the stadium is insufficient to handle such a large crowd. Arrother
concern would be in placing up some sort of barrier around the stadium in order to keep
people from just walking in from the backside of the park and not paying to see the event.
Jim Parent, representing Cascade Surge, distributed copies of their 2001 Yearbook and a
Media Guide for the League system in which they belong. He stated they belong to the
Premier Development League which is considered an amateur league so that the amateur
and/or college player can participate in the league without losing NCAA eligibility. They
Page 10 - Council Meeting Minutes, January 28, 2002
COUNCIL MEETING MINUTES
JANUARY 28, 2002
8A
TAPE
READING
Tape 2
are allowed to have professionals, however, they have elected not to and they focus on the
college player for playing on the national team or future professional play. The exact
dates are available and they will provide those to Director Westrick for inclusion in the
agreement. He stated that they have 9 home dates with one of those dates to be played in
Keizer as part of an agreement with the Keizer Chamber of Commerce in conjunction
with the Keizer Iris Festival. They are also looking at 2 exhibition dates that they would
like to arrange with the Willamette Soccer Leagues with the goal to try and get the
Woodbum community involved in their games. In regards to high school age youth
teams, they have organized teams that play games locally in the State and have taken
them other locations such as England or Europe. Last year, their organization took 2
teams to the Czech Republic and Austria and the year before they took a team to England.
Kids on the team are mostly from the Salem/Keizer area. As far as the youth teams to be
brought to Woodbum, they will be bringing a brand new national youth soccer league
called the Super Y League. This league will play a northwest division schedule which
includes 3 teams from Canada, 3 teams from Washington, and 2 teams from Oregon.
They will be hosting youth 14 girls, and youth 14, 15, and 17 boys, and they will be using
Legion and Centennial Parks as their home base. Their intent is to try and play one or
two of those games prior to one of the minor league team games. He stated that youth
outreach in the community is something they do participate in by making approximately
60-100 appearances at schools promoting strong character values, teamwork, integrity,
and discipline. Additionally, they have worked with after school programs in the Salem
area by providing a couple of the college players to come to the school and provide the
activity during the after school program, and they intend to expand this program to the
Woodbum area. Their organization does numerous fundraisers so that they can pay the
college players can be paid for these types of activities since they cannot be paid to play
soccer.
During the season, they stay with local families and become a part of the community. In
regards to revenue, soccer is not a revenue generator and their games are a highlight to
what they are trying to do rather than making money. They do not look for attendance to
pay for all costs and selling field signs will be a new adventure for them since they have
not had a facility that they could use in order to sell field signs. He stated that attendance
averages 500-600 people when they played their games at Willamette University's field.
He also addressed their public relations attitude and it is their policy to work with
circumstances that may arise and realize that there may be times that not all attendees will
be paying to see the games. They promote their games as a family event and they will
checking to see that no alcoholic beverages are brought into the parks.
Councilor Figley stated that she was impressed with Cascade Surge when they made their
presentation to the Recreation and Park Board and she is looking forward to having them
as a tenant in Woodburn.
Page 11 - Council Meeting Minutes, January 28, 2002
COUNCIL MEETING MINUTES
JANUARY 28, 2002
TAPE
READING
Councilor Nichols was also supportive of Cascade Surge becoming a part of our
community activities.
It was the consensus of the Council to authorize the execution of the facilities agreement
by staff.
0486
PLANNING COMMISSION ACTIONS:
A) Planning Commission approval of Conditional Use 01-03: Request by Immanuel
Lutheran Church to operate a preschool in a previously-used church parsonage located at
1100 E. Lincoln Street. , ~
No action was taken by the Council on this matter.
0540
MAYOR AND COUNCIL REPORTS.
Councilor Figley stated that she was unable to attend the Chamber dinner due to her
attendance at a meeting in Keizer involving the progress of the mil project for the west
side of Portland. This is a commuter train that is scheduled to run from Wilsonville west
of the freeway to the Beaverton transit center which then connects into the Max and
general Tri-Met system. There has been a question that has come up regarding extension
of the commuter train from Wilsonville to the Salem-Keizer area. She stated that she
found the presentation very informative and, even though the service to Wilsonville is
scheduled to start in 2004 or 2005, it is not too early for those cities south of Wilsonville
to think about whether or not this is an option to pursue. Since it is in the preliminary
stages, it would involve an expenditure of staff time and some expenditure of cash for
some type of a feasibility study. At this time, Keizer would like to pursue this issue. She
suggested that the City may want to pursue this issue since we will soon need to update
our Transportation System Plan and this may be an alternative to the automobile that
could be incorporated into the plan. It is her understanding that this issue will be brought
up at an upcoming Mid Willamette Area Commission on Transportation (MWACT)
meeting to see if there are other communities in support of this extension project.
Councilor McCallum thanked staff for their work on the budget review meeting which
was held last Saturday and for their work on the land use issue discussed at this meeting.
Councilor Bjelland questioned Councilor Figley as to whether or not a letter from the
Council would be appropriate at this time acknowledging general support of the project to
submit to MWACT.
Councilor Figley stated that a letter would be appropriate and it could then be submitted
at the next MWACT meeting.
Councilor Bjelland expressed his opinion that this is a project that should be explored and
a letter of support would be in order. If it requires a contribution from the City, then it
will need to go through the budget process.
Page 12 - Council Meeting Minutes, January 28, 2002
TAPE
READING
1282
COUNCIL MEETING MINUTES
JANUARY 28, 2002
Following some additional discussion on this issue, it was the consensus of the Council
that the Administrator would draft a letter for the Mayor's signature.
Councilor Sifuentez that she had obtained a Youth Leadership workbook at the League of
Oregon Cities conference and, as a result, she has been working with Jeanne Holm on that
issue and it has been very interesting as to what other cities are doing in this area. She
solicited Council support on moving forward on this issue with the School District with
the hope that they can implement a program in the fall of 2002.
Councilor Sifuentez also stated that she is chai~'ing the Governor's Food Drive for
MacLaren and there will be several activities held in order to generate food and cash
donations to the local food bank. This year, she will be involving more of our community
and city employees in this food drive.
Mayor Jennings stated that there is no need for an executive session.
ADJOURNMENT.
BJELLAND/MCCALLUM... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:00 p.m..
8A
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 13 - Council Meeting Minutes, January 28, 2002
8B
WOODBURN PLANNING COMMISSION
January 10, 2002
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Young p
Cox p
Fletcher p
Lima p
Grosjacques P
Mill P
Bandelow p
Lonergan P
Staff Present:
Jim Mulder, Community Development Director
ELECTION OF OFFICERS
Chairperson Youn.q stated it has been a great honor and joy being the Woodburn Planning Commission
Chairperson for three years. He indicated he feels that for the year 2002 and for the good of the City perhaps
another person would like to take the reigns and announced his withdrawal from the nominations. He
commented the Chairperson has a great amount of responsibility and it is important to coordinate with Staff
in meeting with them prior to each meeting to review and discuss the cases.
Commissioner Loner.qan thanked Chairperson Young for the work he has done in the last three years as
Chairperson. The Planning Commission and the City certainly owes him a debt of gratitude. He nominated
Vice Chairperson Cox as the new Chairperson of the Planning Commission. Commissioner Lima seconded
the nomination. Nomination unanimously carried.
Chairperson Cox remarked he appreciates the honor and hopes he can do half as good a job as Royce Young
has done. He stated Royce's attention to detail and levelheadedness in running these meetings has certainly
been noticed by everyone. The newly appointed Chairperson Cox presided the meeting.
Commissioner Mill nominated Commissioner Young as Vice Chairperson.
Commissioner Youn.q respectfully declined the nomination.
Commissioner Lonerqan nominated Commissioner Lima in the capacity of Vice Chairperson. Nomination
unanimously carried.
MINUTES
A__~. Woodburn Planning Commission Minutes of December 13, 2001
Commissioner Mill referred to page 4 of the minutes and noted spelling correction be made to Marylee's last
name to read Anglin.
Commissioner Fletcher moved to approve the minutes with the noted correction. Commissioner Grosjacques
seconded the motion, which carried.
BUSINESS FROM THE AUDIENCE
None
Planmng Commzsslon Meeting- January 10, 2002 Page I of 5
COMMUNICATIONS
A_.=. City Council Minutes of December 10, 2001
Commissioner Younq referred to page 7 and congratulated City Attorney Shields for his selection as the Chair
Elect of the Government Law Section of the Oregon State Bar. He stated everyone in the community needs
to know that we are well represented in Woodburn which is very apparent by Attorney Shield's selection to
the position.
B.__:. Presentation by Randy Rohman re.qardinq Water Treatment Project
Randy Rohman, Proiect Mana,qer, Public Works Department provided an update regarding the Water
Treatment Project. He reported the desire to remove iron and manganese, significant system storage
capacity deficiency and regulatory problems primarily with arsenic and potentially with radon are several of
the reasons for embarking on the project to treat the City's water supply. Mr. Rohman further described the
project itself will entail construction of three treatment plants. The plant system will use four existing wells and
we will end up drilling two new wells. One plant will be located on National Way where there is an existing well
and property. He also indicated it will have a storage tank of 2.2 million gallons and will also utilize water from
Well 8 which is adjacent to Legion Park near the Community Gardens. The storage tank will be in the
neighborhood of 40 feet tall and approximately 100 feet in diameter. Mr. Rohman further stated they do not
see any problem with it fitting in that area as it is an industrial zone and therefor~e, a minimal level of
landscaping will be provided. He indicated the new plant and wells will be located at the second treatment
plant site which is on Parr Road. It was also reported by Mr. Rohman that a determination has not been made
regarding Settlemier Avenue as a potential well site as the property for that well has not been acquired at this
time, although they are in the process of talking with the property owner of that site. He commented the City
does have possession of the property adjacent to the Middle and Elementary School as well as Centennial
Park. The facility for that site will be similar to the National Way site with the treatment facility designed to be
expandable so that in the future one or two additional wells could be drilled in that area and also connected
into that plant by adding additional filters. Itwas also reported by Mr. Rohman that a 2.2 million gallon storage
tank built at that site and the landscaping requirements will be a little more intensive since there is a little more
public use. However, they do not feel that a storage tank of that size would cause any problems. The third
site is on Country Club Road and they do have two existing wells there, Donner Well and Astor Way Well.
He stated those two wells will be connected to provide the water to be treated at that particular facility. The
City owns the well site and they are in the process of purchasing the adjacent parcel surrounding that site so
that they have additional property and they can better isolate the plant from the neighborhood surroundings.
Mr. Rohman explained the reason for the addition of a storage tank at the Country Club site as indicated in
the handout provided to the Commission was because it appears that the Federal Government will enact the
Radon Rule as currently written. He stated with the decision on the Arsenic Rule in October, the feeling
received by the EPA is that they will be moving forward with the Radon Rule and should become final probably
this Spring. Mr. Rohman stated they are anticipating there will be no real significant changes from the
proposed rule. He indicated something needs to be done to reduce the radon concentration in our wells.
Radon is an extremely volatile gas and minimal aeration will achieve significant removal rates of radon. He
stated seismic requirements on the water tanks require that there be a fairly significant amount of airspace
above maximum water level. It was reported by Mr. Rohman that they anticipate the removal of iron and
manganese will result in the reduction of the arsenic level which will result in a finished water that is well below
the 10 part per billion standard that has been enacted. He reported potassium per manganate oxidation and
filtration will be the treatment process to be utilized which is a high level oxidizer and not a disinfectant. Mr.
Rohman further explained if a disinfectant is utilized as an oxidizer, the health division would require them to
maintain a disinfectant residual which would require the addition of chlorine somewhere in the process. It has
been Council's goal, if possible, to avoid the addition of chlorine to the water supply which is primarily the
reason the potassium per manganate oxidation and filtration process was selected. He described the
process would require back washing approximately every 24 hours into a tank and the iron and manganese
would settle out. Some of the water would be run back through the plant and the iron and manganese would
be pumped to the sewer and into the treatment plant. Mr. Rohman reported the total project cost is $19.3
million which covers design, construction engineering and the actual construction of the plants and storage
tanks. The City has received a $4 million safe drinking water revolving fund loan to cover a portion of the
costs. Additionally, the Oregon Economic and Community Development has indicated that they would work
8B
Planmng Commission Meeting - Ja~tuary 10, 2002 Page 2 of 5
with the City to obtain a State sold bonding to cover the remaining loan requirements which would save the
City the costs of bond attorneys and issuance costs and since it is a State bond they would get lower interest
rates. He also reported the revenue stream to repay the loans would be partially through increased water
rates which was approved by City Council last year and took effect with November 2001 water use and those
increases will occur annually with November water use for five years. At that point, the plant will be finished
and we should see a leveling effect of the water rates. Mr. Rohman stated the Water System Development
Charges were also reviewed and increased January 2002. He indicated the preliminary site plan should be
ready some time this summer and will be coming before the Planning Commission.
Commissioner Lonerqan asked what are the problems that may be caused if the radon level is averaging 300
to 400 picocuries in the well when it needs to be below those numbers?
Randy Rohman explained the contribution of indoor radon from the water supply is relatively small and most
experts agree that it is a 2-3% contributing factor. High levels of air radon have been linked with cancer
effects primarilyto smokers through lungs. However, there has been some association with ingestion of radon
in water with some cancers. He indicated the current radon rule has what is called "maximum contaminant
level" which is the 300 picocuries per liter. The alternate maximum contaminant level (4,000 picocuries per
liter) is allowed if the State or City develops a multimedia mitigation program. He commented the State of
Oregon will probably not institute a multimedia mitigation program. The major problem with this program is
that it requires that there be a program developed that all new home construction be built radon resistant and
that there be a program to go back and retrofit existing homes and make them more radon resistant. Indoor
air problems with radon in Oregon are relatively minimal and is primarily a problem in the east coast. Mr.
Rohman further indicated there are significant costs associated with the multimedia mitigation program and
every indication he has received from the State Health Division is that they are not going to take that effort to
try to fight something like that through the Legislature. Therefore, we are looking at reducing the radon level
below the 300 picocuries per liter which is a relatively easy process and contaminant to remove.
Commissioner Loner.qan inquired what will be the percentages of increase in water rates?
Randy Rohman replied the rates went up in the November water use and were reflected in the December
water bill. He explained they went to a cost of service rate where it differentiated a little bit from the way they
used to do water billing. Previously you paid a basic fee for a certain quantity of water and then a usage fee
for anything above that. He reported the current rate is a fixed plus usage rate. A fixed charge is paid for the
meter and then you pay a usage charge for the water. Mr. Rohman explained it is a three block structure for
residential up to 700 cubic feet (winter average use) and then the rate goes up a little bit from 1,800 cubic feet
(summer average use) and above 1,800 cubic feet the rate goes up a little bit more, i.e.; 1,000 cubic feet
water: 1st year = approximately 27% increase; 2r~ year = 27%; 3rd year = 20%; 4t" year--20% and 5"~
year=8%. He indicated the bill for this example would go from $11.65 (2001 rate) to $29.60 (November 2005
rate).
Commissioner Bandelow asked Mr. Rohman how big a parcel will need to be purchased on Country Club?
She also questioned whether there will be any noise level coming from the plant?
Randy Rohman responded right now it appears they will purchase the entire 2 ~ acres. They tried to
purchase a portion but the property owner was not willing to break the parcel up. He stated the purchase of
the property has not been finalized as of yet. Mr. Rohman also indicated they may end up selling off no more
than an 1% acre segment of the property that fronts on Country Club since they do not need the entire 2 ¼
acres if they feel they can comfortably fit the treatment plant in with enough buffer space around it to be
landscaped to buffer it from the surrounding community. He assured Commissioner Bandelow that the plant
should not be significantly noisy because the pumps are planned to be in acoustically sealed buildings and
the filters have an air scour as part of the back wash. Additionally, the blowers will be located inside the
treatment facility in
an acoustically isolated room primarily both to dampen the noise to the outside area and also to protect people
that might happen to be in the building when the blowers are working and there is a back wash cycle going
8B
Plamung Commission Meeting - January 10, 2002
})age 3 of 5
on. It was also reported by Mr. Rohman that there will be a pad mounted emergency generator at each of the
sites that are acoustically isolated and properly muffled.
Commissioner Fletcher asked where will the radon that will be extracted from the top of the tanks will end up?
Randy Rohman explained the gas will be vented out the top of the tanks and goes straight up in the air. He
stated it is a very light type of gas that goes up and does not settle. Mr. Rohman commented this is not
something that would require obtaining any air quality or air discharge permits. He reported this is not a
combustible gas.
Vice Chairperson Lima questioned whether this will be a phased construction?
Randy Rohman reported all three plans will be built simultaneously with follow along additions to be phased.
He indicated they probably will not see full operation until the Spring or Summer of 2005. Mr. Rohman stated
the intent of having construction start in January is because that is a Iow water use time of the year and there
is a little more flexibility in what they do as part of the start up. They anticipate about a 20 month construction
cycle and would take bids in the first part of 2003 to allow the 2003-2004 construction seasons.
Commissioner Fletcher inquired whether water softeners should be disposed of once the new water system
goes on line?
Randy Rohman replied Woodburn water is not particularly hard and the majority of people that utilized water
softeners do so to reduce the levels of iron and manganese. He explained hardness is measured by calcium
carbonate. Furthermore, hard water generally starts at 250 parts per million and anything below 250 parts
per million of hardness is esthetically acceptable. Mr. Rohman reported Woodburn's water runs from 85 to
100 parts per million and once the iron and manganese are removed, most people will not feel the need for
a water softener. He indicated most of Woodbum's wells are at the esthetic standards for iron. However,
most of our wells run five to six times greater than the esthetic standard for manganese. He remarked
manganese is probably more of a problem for staining and odor than the iron.
Commissioner Grosiacques asked what percentage increase are we looking at for water system development
charges?
Randy Rohman answered the charge for a new single family residence construction went from $1,452 to
$2,085. New commercial or industrial type development use fees are determined upon their peak day usage
which was previously $5 and increased to $7.84.
Commissioner Young asked Mr. Rohman if there are any threats to the aquifers or plans where they might
have to curtail some of the usage that the golf courses currently enjoy?
Randy Rohman responded they do not foresee any problems with that. He stated there is another Federal
rule coming out called the Ground Water Rule that they are in the process of doing what is called the Source
Water Protection Program. The first phase of that was determining where each of the wells'dr~w their water
from and taking a look at any potential contamination sources in those areas. Furthermore, they looked at
the sensitivity of the aquifer for contaminants flowing down to where we draw our water from. Mr. Rohman
informed the Commission every indication received up to this point of the analysis is that the aquifer is well
protected and do not see any historical draw downs in water levels. He remarked they do not envision that
uses such as golf courses will cause any problems.
PUBLIC HEARING
None
ITEMS FOR ACTION
A__: Final Order for Conditional Use 01-03, request to convert an existinq garage into an additional
8B
Planning Commissio~z Meeting - January 10, 2002 |~age 4 o1' 5
classroom located at 110 E. Lincoln St., Little Lambs Preschool, Scott Summers. applicant.
Commissioner Mill moved to approve the Final Order for Conditional Use 01-03 as written. Motion was
seconded by Commissioner Lima.
Commissioner Young thanked Staff for incorporating the changes that the Planning Commission made and
drafting the language for the new conditions of approval. He stated the changes were for the benefit of the
applicant and the program in general.
Commissioner Bandelow stated although she was not present at the last meeting, she is familiar with the site
and the request and she reviewed the minutes and felt she would be able to vote on the Final Order for this
project.
Motion unanimously carried.
B__=. Lot Line Adjustment 01-08, Boones Ferry Place lot consolidation, 2523-2551 N. Boones Ferry
Rd., Anthony Kreitzber.ch applicant {Administrative review),
Staff reported this was a condition of approval for the Boones Ferry Place retirement facility that was approved
by the Commission last year and they needed to consolidate five existing lots so that the buildings would not
go across any lot lines.
Vice Chairperson Lima moved to approve the administrative review for Lot Line Adjustment 01-08 as
presented by Staff. Commissioner Bandelow seconded the motion, which unanimously carried.
DISCUSSION ITEMS
None
REPORTS
A__=. Building Activity for December 2001.
Commissioner Youn,q commented Woodburn has tremendous growth. He added although we may not make
quite the impact on the fiscal budget as we did in 2001, 2002 looks to be very strong for the growth in
Woodburn.
Planning Project Tracking Sheet {revised 1-3-02)
BUSINESS FROM THE COMMISSION
Commissioner Loner,qan reported there is a strobe light in the store that used to be a vacuum center located
on the northeast corner of Highway 214 and 99E on the Mollala junction and questioned whether this was
legal.
Staff interjected flashing type signs are not allowed. He stated he would have to look into whether a strobe
light is considered a sign or not.
Vice Chairperson Lima thanked Staff for updating the Planning Commission address and phone list.
ADJOURNMENT
Commissioner Loner,qan moved to adjourn the meeting.
which carried. Meeting adjourned at 7:54 p.m.
Motion was seconded by Commissioner Fletcher,
8B
ATTEST
AMES A. COX~/'CHAIRPERSON
t. ~,~' ~,' ,~/_~__,~_-~
J~r~lder,
CCmmunity Development Director
ci}Y~f Woodburn, Oregon
Date
DATE
Planning Commission Meeting - January 10, 2002 Page 5 of 5
NOTES
Community Center Planning Committee
Regular Meeting
Thursday, January 24, 2002
7:00pm
400 S Settlemier Ave
1. The meeting was called to order at 7:15pm by Flurry Stone.
2. Roll Call
Members present: Joan Garren, Sharon Felix, Butch Flomer, Tom Albright, Melissa
Tittle, Elida Sifuentez.
Staff present: Randy Westrick, Director; Jennifer Goodrick, AA, Randy Saunders,
Architect.
3. Approval of January 10, 2002 meeting notes: Tabled
4. Floor plan/Site Options:
a. Front & Oak--The Committee feels that these plans are ready to go to the workshop
with the City Council on February 4, 2002.
b. Centennial Park-Because the City Council wanted the Committee to look at
additional options, Randy S. has prepared floor plans for a community center to be located at
Centennial Park. It is the same floor plan that is for the Front & Oak site, just straightened out.
A negative aspect is that the entire site is taken up with building and parking. A positive aspect
is that the building would be surrounded by Centennial Park. Discussion ensued as to how the
Front & Oak site is preferable to a Centennial Park location. Randy W. asked the committee to
consider the site and floor plans because the City Council asked us to, but not to feel as if they
had to make a recommendation other than the Front & Oak location if that is what they think
would be best for the City. Randy described his trip last week to the Florence and Newport
community centers. Florence was deserted, marketed as a conference center. Newport was
more active because it is a true community center and programmed that way.
Cost Estimates-
a. Building- Phase One will cost $5.5 million for building construction.
b. Land Acquisition-parking property would cost approximately $350,000.
c. Other-total cost at F&O is $5,917,239. Cost at Cent is $5,795,236.
Discussion ensued about how to fund the operating costs. The Committee discussed possible
public oppositions and how to answer them. Randy W. assured that group that we have
operating funds for the community center we run right now. Flurry said that he thinks the
taxpayers will not be opposed to paying the, equivalent of one family dinner out per year to fund
a new community center.
e
Project Budget
a. Revenue by Source-see sheet in packet
b. Bond Cost
Future Committee Business
a. Committee/City Council Workshop-
(I) February 4, 2002
b. Next meeting after the workshop is February 21, 2002
8. Adjournment-meeting was adjourned at 7:45
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071
(503) 982-5250
Date:
To:
From:
Subject:
February 4, 2002
Jim Mulder, Community Development Director
Building Division
Building Activity for January 2002
2000 2001 2002
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 32 $2,399,184 6 $726,398 9 $1,119,264
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts I $38,889 I $19,000 2 $51,000
Industrial 0 $0 0 $0 0 $0
Commercial Value 1 $520,000 0 $0 6 $4,158,338
Signs, Fences, Driveways 4 $8,200 4 $11,000 1 $3,000
Manufactured Homes 0 $0 0 $0 1 $50,472
TOTALS 38 $2,966,273 11 $756,398 19 $5,382,074
July I - June 30
Fiscal Year To Date $23,027,441 $9,801,510 $36,638,764
I:\Community Development~ldg\Building Activity~uilding Activity - 2002~Activity - January 2002wpd¢
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street Woodburn, Oregon 97071
Date: January 29, 2002
From: ,',' ~/~Paul Null, Chief of Police
To: Mayor and Council ° ~//
Thru: John Brown, City Administrat~:~q~ v
Subject: Police Department Activities - December 2001
(503) 982-2345
8F
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
statistics, and comparisons to the previous year. The report is in conformance with Federal
Bureau of Investigations national guidelines for crime classifications and is reported to the State
of Oregon Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information, please contact me.
i--
..=4
"11
m
I I
m
'-r;~
8F
8G
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
CHECK
NO
58504
58505
58506
58507
58508
58509
58510
58511
58512
58513
58514
58515
58516
58517
58518
58519
58520
58521
58522
58523
58524
58525
58526
58527
58528
58529
58530
58531
58532
58533
58534
58535
58536
58537
58538
58539
58540
58541
58542
58543
58544
58545
58546
58547
58548
58549
58550
58551
DEPARTMENT
PAYROLL-VARIOUS
POSTAGE-VARIOUS
SERVICES-WATER
VOID
VOID
VOID
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
SERVlCES-WWTP
REIMBURSE-POLICE
SERVICES-WTR
SERVICES-VARIOUS
SERVlCES-WWTP
SERVICES-WATER
SERVlCES-ATTY
SUPPLIES-POLICE
SERVICES-FINANCE
SERVICES-POLICE
SERVICES-POLICE
SUPPLI ES-WATER
SERVICES-PARKS
SERVICES-FINANCE
SERVICES- MAI NT
SERVICES-VARIOUS
SERVlCES-WWTP
SERVICES-PARKS
SERVlCES-WTR
S E RVl CES-ADMI N
REIMBURSE-FINANCE
SUPPLIES-POLICE
SERVICES-COURT
SUPPLIES-PUB WKS
SERVICES-MAI NT
SERVICES-PARKS
SERVICES-BUILD
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-PLAN
SERVICES-PLAN
SUPPLI ES-WWTP
SERVICES- FI NANCE
SERVICES-STREET
SUPPLIES-PARKS
SERVICES-NON DEPT
VENDOR NAME
PERS
US POSTAL SERV
VALLEY MAILING
VOID
VOID
VOID
LEROY TABLER
FIDELITY NTL TITLE
THE LUCKEY CO
WINDSOR PROP
AMER BACKFLOW
JASON ALEXANDER
ARAMARK UNI FORM
ARCH WI RELESS
AT & T
AWWA
BEERY & ELSNER
BOCHSLER HARDWARE
CANBY TELEPHONE
CASE AUTOMOTIVE
COMPAQ FIN SERV
CONSOLIDATED SUPPLY
CREEKSI DE ENVIRON
DP NORTHWEST
CJ HANSEN CO
HIRE CALLING
ED HOOLEY
lOS CAPITAL
IKON OFFICE
LAWRENCE CO
GERALD LEI MBACH
LIGHTNING POWDER
MSI GROUP
MARION CTY CLERK
NEXTEL COMM
NW NATURAL
OR DEPT OF CONSUMER
PORT GENERAL ELEC
PRAXA1R DIST
QWEST
QWEST
STATESMAN JOURNAL
VALLEY MAILING
WHITNEY EQUIPMENT
WI LLAMETTE BROADBAND
WOLFERS
WBN FERTILIZER
WBN FIRE DISTRICT
VENDOR
NO
014424
020089
021044
VOID
VOID
VOID
NONE
NONE
NONE
NONE
NONE
000120
000534
000535
000623
000663
001230
001359
002062
002190
002724
002770
002904
003264
007055
007240
007301
008118
008119
011175
011190
011230
012015
012087
013188
013350
014199
015420
015480
016201
016202
018760
021044
022283
022326
022460
022590
022595
DATE
1/2/02
1/2/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
1/4/02
AMOUNT
$95.72
$1,200.00
$678.00
$o.oo
$o.oo
$o.oo
$28.66
$29.85
$99.27
$32.23
$250.00
$140.74
$28.46
$246.36
$32.05
$2O.O0
$1,340.43
$207.90
$39.9O
$2,714.68
$118.54
$2,394.35
$3,900.00
$1,000.00
$173.40
$2,078.40
$450.00
$344.63
$11.59
$200.00
$89.00
$357.45
$125.00
$116.00
$508.31
$85.71
$3,243.26
$3,512.20
$14.65
$181.94
$1,103.47
$28.80
$1,457.60
$341.25
$315.00
$974.88
$177.92
$50.00
Page I
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
SC,-
58552
58553
58554
58555
58556
58557
58558
58559
58560
58561
58562
58563
58564
58565
58566
58567
58568
58569
58570
58571
58572
58573
58574
58575
58576
58577
58578
58579
58580
58581
58582
58583
58584
58585
58586
58587
58588
58589
58590
58591
58592
58593
58594
58595
58596
58597
58598
58599
58600
58601
S U PPLI ES- FI NANCE
PAYROLL-PLAN
SERVICES-WT/ST
SERVICES-WWTP
PETTY CASH-VARIOUS
SERVICES-WTR
VOID
VOID
VOID
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-WTR/SR
REFUND-WTR/SR
REFUND-PARKS
REFUND-PARKS
SERVICES-LIBRARY
SERVICES-REC
SERVICES-PARKS
SUPPLIES-MUSEUM
SERVICES-POLICE
SERVICES-ATTY
SERVICES-PARKS
SERVICES-PARKS
SERVICES-ENG
REIMBURSE. POLICE
SERVICES-WTR
SUPPLI ES-LI B RARY
SERVICES.WTR
SERVICES-POLICE
SERVICES.WWTP
SERVICES-POLICE
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SERVICES.PLAN
SU PPLI ES- MAI NT
SERVICES-SELF INS
SU PPLI ES-MAI NT
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SU PPLI ES-MAI NT
SERVICES-ENG
SERVICES-ADMIN
SERVICES-PARKS
SERVICES- MAI NT
SUPPLIES-STREET
SERVICES-PUB WKS
SERVICES-ENG
SUPPLtES-WWTP
WBN INDEPENDENT
EBS TRUST
SCHLOTH TRUCKING
MARION COUNTY
CITY OF WOODBURN
VALLEY MAILING
VOID
VOID
VOID
ALIClA CORTEZ
LISA COUNTS
ADRIANA ORTIZ
ARDENE WEAR
FIRST AMER TITLE
JEFFERSON LIVl NGSTON
IRENE YAKIS
DEBBIE BRAMLEDGE
MAD SCI ENCE
MWEC
ORPA AQUATIC SECTION
ICMA FULFILLMENT
ALZHEI MERS ASSOC
MARK ENSIGN
A&A PEST CONTROL
ACE SEPTIC
AEROTEK
JASON ALEXANDER
ALEXIN ANALYTICAL
ALS FRUIT
ARCH WIRELESS
AT&T
AT&T
BM CLEANING
BIMART CORP
BOLDT,CARLISLE SMITH
ROGER BUDKE
CASCADE POOLS
CIS CITY CTY INS
COASTAL FARM
CONSOLIDATED SPPLY
CRYSTAL SPRINGS
DAVlSON AUTO
DE HAAS & ASSOC
DEFFENBAUGH & ASSOC
EAGLE WEB PRESS
ENGELMAN ELEC
ENVlRO CLEAN EQUIP
ESCHELON TELECOM
ESRI INC
FALKENBERG I NC
022630
060020
NONE
012218
015255
021044
VOID
VOID
VOID
NONE
NONE
NONE
NONE
NONE
NONE
.:NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
000011
000031
000080
000120
000124
000160
000535
000622
000623
001030
001275
001345
001580
002226
002488
002625
002770
002919
003080
003108
003109
004018
004190
004206
004264
004272
005025
1/4/02
1/5/02
1/7/02
1/8/02
1/10/02
1/10/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
$42.00
$206.21
$1,395.00
$885.OO
$166.83
$617.60
$o.oo
$o.oo
$o.oo
$150.00
$150.00
$150.00
$150.00
$53.87
$19.06
$20.00
$100.00
$205.00
$98.00
$25.00
$36.40
$40.00
$8.50
$157.50
$1,140.00
$195.00
$35.80
$136.00
$49.oo
$30.25
$745.94
$14.52
$200.00
$198.12
$1,105.00
$227.50
$122.89
$23,355.85
$159.93
$609.46
$56.00
$660.62
$1,865.65
$523.31
$878.50
$830.07
$34.87
$157.50
$100.00
$7,639.00
Page 2
8G
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
58602
58603
58604
58605
58606
58607
58608
58609
58610
58611
58612
58613
58614
58615
58616
58617
58618
58619
58620
58621
58622
58623
58624
58625
58626
58627
58628
58629
58630
58631
58632
58633
58634
58635
58636
58637
58638
58639
58640
58641
58642
58643
58644
58645
58646
58647
58648
58649
58650
58651
SUPPLIES-STREET
SU PPLI ES- MAI NT
SUPPLIES-STREET
SUPPLIES-WWTP
SUPPLIES-MAINT
SERVICES-MAINT
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-VARIOUS
SUPPLI ES-STREET
SUPPLIESoWWTP
SERVICES-MUSEUM
SERVlCES-MAINT
SUPPLIES-MAINT
SERVlCES-POUCE
SUPPLI ES-ATTY
SUPPLIES-WWTP
SUPPLIES-VARIOUS
SERVlCESoWWTP
SERVICES-POLICE
SUPPLIES-STREET
SERVICES-ADMI N
SERVICES-POLICE
SUPPLIES-MAI NT
SERVl CES-WWTP
SERVl CES-VARIOUS
SUPPLIES-WWTP
SUPPLI ES-ATTY
SUPPLIES-VARIOUS
SERVlCES-A1-TY
SERVlCES-ADMIN
S ERVl CES- MAI NT
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-MAI NT
SUPPLI ES-WWTP
SERVICES-PARKS
SUPPLIES-LIBRARY
SUPPLIES-MAINT
SERVlCES-MAINT
SERVICES-MUSEUM
SERVlCES-ENG
SUPPLIES-VARIOUS
SERVICES-STREET
SUPPLIES-STREET
SERVICES-VARIOUS
SUPPLIES-WTR
SERVICES-VARIOUS
FAMILIAN NW
FARM PLAN
GK MACHINE
VVW GRAINGER
GW HARDWARE
CJ HANSEN CO
HIRE CALLING
IND WELDING
IKON OFFICE
IPD INC
ITT FLYGT CORP
JOHN PILAFIAN
KENTEC HEATING
L&L BUILDING
LEGACY LAB SERV
MATTHEW BENDER
MAULDING CONST
METROFUELING
MOLALLA COMM
NATL ASSOC TOWN
NES TRENCH SHORING
NEW WORLD SYSTEMS
NORCOM
NORTH COAST ELEC
NORTH CREEK ANAL
NW NATURAL
OFFICE DEPOT
OR CITY ATTYS
OR DMV
OR DISTRICT ATTYS
OR NATURAL STEP
OVERHEAD DOOR
PEPSI COLA
PLATT ELECTRIC
PORT GENERAL ELEC
QWEST
RESCUE ROOTER
ROGERS MACHINERY
RSS ARCHITECTURE
SAFEWAY STORES
LES SCHWAB TI RE
SONITROL
SOS LOCK SERV
TEK SYSTEMS
CORPORATE EXPRESS
TIMS DIESEL
UNOCAL:ERNIE GRAHAM
UNITED DISPOSAL
USA BLUEBOOK
VERIZON WI RELESS
005030
OO5O62
OO60O9
006283
006405
007055
0O724O
008100
008119
008370
008395
009130
010060
011010
011188
012298
012305
012448
012563
013018
013157
013168
013198
013215
013216
013350
014029
014145
014240
014268
014370
014700
015225
015340
015420
016202
017190
017297
017346
018025
018300
018605
018608
019046
019100
019167
020010
020020
020046
021124
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
$132.30
$114.08
$194.22
$375.67
$496.85
$446.00
$1,966.40
$31.5o
$157.36
$97.41
$225.00
$6.50
$8,200.00
$14.55
$34.00
$713.66
$180.00
$1,675.23
$49.90
$25.00
$912.00
$93,086.00
$22,536.92
$343.92
$607.80
$14,149.50
$91.97
$55.00
$81.50
$95.OO
$2OO.OO
$556.OO
$531.65
$63.38
$53,098.27
$1,531.57
$661.00
$420.30
$1,017.50
$92.14
$435.28
$105.00
$40.O0
$736.00
$763.43
$35.00
$463.52
$1,669.60
$714.36
$131.51
Page 3
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
58652
58653
58654
58655
58656
58657
58658
58659
58660
58661
58662
58663
58664
58665
58666
58667
58668
58669
58670
58671
58672
58673
58674
58675
58676
58677
58678
58679
5868O
58681
58682
58683
58684
58685
58686
58687
58688
58689
58690
58691
58692
58693
58694
58695
58696
58697
58698
58699
58700
58701
SUPPLIES-PARKS
SUPPLI ES-STREET
SUPPLI ES-PARKS
SERVICES-ENG
SUPPLI ES-ATTY
SUPPLIES-VARIOUS
SERVlCES-MAINT
SU PPLI ES-VAR I OUS
SUPPLIES-LIBRARY
SUPPLI ES-VARIOUS
S ERVl CES-LI BRARY
SUPPLIES-WWTP
SERVICES-WATER
PETTY CASH-VARIOUS
SERVICES-WATER
VOID
VOID
VOID
REFUND-WTR/SR
SUPPLI ES-PARKS
SUPPLIES-ATTY
SUPPLI ES-ATTY
REFUND-POLICE
SERVlCES-ATTY
SERVlCES-ENG
SERVtCES-WTR
SERVICES-POLICE
SU PPLI ES- PARKS
SUPPLIES-STREET
SERVICES-STREET
SERVICES-COURT
SUPPLIES-WTR
SERVICES-PUB WKS
SUPPLIES-FINANCE
SERVICES-ENG
SUPPLIES-POLICE
S U PPLI ES-STREET
SUPPLIES-FINANCE
SUPPLI ES-WWTP
SERVlCES-VVTR
SERVlCES-C STORES
SERVICES-POLICE
SERVI CES-ATTY
SERVICES-POLICE
SERVICES-FINANCE
SUPPLI ES-ATTY
SERVlCES-ENG
SERVICES-CABLE TV
SUPPLI ES-C GARAGE
SERVICES-STREET
VIKING OFFICE
WALLING SAND
WATER SAFETY PROD
WDY INC
WEST GROUP
WITHERS LUMBER
WOLFERS
WBN INDEPENDENT
WORLD BOOK
YES GRAPHICS
WBN HIGH SCHOOL
PTD MICRO
FIRST AVER TITLE
CITY OF WOODBURN
VALLEY MAILING
VOID
VOID
VOID
LEONID MOSKALENKO
RON LALONDE
STEVENS NESS
SECRETARY OF STATE
TA REPORT SERV
OR STATE BAR
AEROTEK I NC
ALEXIN ANAL
LANGUAGE LINE
BIMART CORP
CCP IND
CIS CITY CTY INS
MARGOT COMLEY
CONSOLIDATED SUPPLY
CRANE & MERSETH
CTL CORP
DE HAAS & ASSOC
ENTENMANN ROVl N
FEENAUGHTY MACH
FRYS ELECTRONICS
WW GRAINGER
HIRE CALLING
lOS CAPITAL
I NTL ASSOC PROP
LANE PC)WELL SPEARS
LTJ ENTERPRISES
MARION CTY TREAS
MATTHEW BENDER
MULTI TECH ENG
MUNICOM
NORTH COAST ELEC
N SANTIAM PAVING
021180
022029
022080
022110
022160
022445
022460
022630
022810
024025
022615
015640
005126
015255
021044
VOID
VOID
VOID
NONE
NONE
NONE
NONE
NONE
NONE
000080
000124
000659
001275
002300
002488
002686
002770
002896
002926
003108
004201
005082
005405
006283
007240
008118
008230
011036
011365
012223
012298
012682
012690
013215
013220
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/11/02
1/14/02
1/14/02
1/15/02
1/17/02
1/17/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
1/18/02
$57.28
$3,351.56
$95.48
$3,050.61
$1,084.00
$263.00
$166.50
$224.50
$750.00
$4,177.50
$50.00
$94.00
$10,000.00
$148.10
$512.80
$o.oo
$o.oo
$o.oo
$29.92
$278.40
$13.32
$125.55
$4.00
$175.00
$120.00
$560.50
$388.42
$84.98
$40.22
$225.00
$37.50
$1,999.00
$3,507.O5
$9O8.75
$5,225.2O
$240.00
$148.76
$78.93
$295.36
$112.00
$278.26
$40.00
$75.00
$17.00
$81.00
$331.14
$5,294.53
$7,800.00
$13.19
$201,662.31
Page 4
· A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
58702
58703
58704
58705
58706
58707
58708
587O9
58710
58711
58712
58713
58714
58715
58716
58717
58718
58719
58720
58721
58722
58723
58724
58725
58726
58727
58728
58729
58730
58731
58732
58733
58734
58735
58736
58737
58738
58739
58740
58741
58742
58743
58744
58745
58746
58747
58748
58749
58750
58751
SUPPLIES-VARIOUS
SUPPLIES-STREET
SERVICES-VARIOUS
SUPPLIES-STREET
SUPPLIES-WWTP
SU PPLI ES-LI BRARY
SERVICES- PLAN
REIMBURSE-POLICE
SUPPLIES-STREET
SUPPLI ES-WATER
SUPPLI ES-VARIOUS
SERVICES-MAI NT
SUPPLIES-WWTP
PAYROLL-C GARAGE
SUPPLIES-LIBRARY
PROPERTY-WATER
SERVICES-WATER
VOID
VOID
VOID
SERVICES-WATER
REFUND-BUILDING
REFUND-BUILDING
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
SUPPLIES-WWTP
SERVlCES-ADMI N
SERVICES-PLAN
SERVICES-PLAN
SERVICES-LIBRARY
S ERVl CES- PARKS
SERVlCES-ENG
SERVlCES-WTR
SERVlCES-C GARAGE
SERVICES-POLICE
SERVICES-VARIOUS
SERVlCES-TRANS
SERVlCES-WWTP
SERVlCES-WWTP
SERVICES-WWTP
SERVI CES-WWTP
REI M BU RSE-LI BRARY
SUPPLIES-WWTP
SERVICES-STREET
SERVICES-WWTP
SUPPLIES-TRANS
OFFICE DEPOT 014029 1/18/02
PAULS SM MTR SERV 015175 1/18/02
QWEST 016202 1/18/02
LES SCHWAB TIRE 018300 1/18/02
SIERRA SPRINGS 018460 1/18/02
SOLID OAK SOFTWARE 018602 1/18/02
STATESMAN JOURNAL 018760 1/18/02
TERESA TIMMONS 019165 1/18/02
UNOCAL 020010 1/18/02
UNITED PIPE 020030 1/18/02
WITHERS LUMBER 022445 1/18/02
WOLFERS 022460 1/18/02
YES GRAPHICS 024025 1/18/02
I RS 060070 1 / 18/02
TOYS R US NONE 1/23/02
FIRST AMER TITLE 005126 1/23/02
VALLEY MAILING 021044 1/24/02
VOID VOID
VOID VOID
VOID VOID-
ClMMERTY SYSTEMS NONE 1/25/02
GB MANCHESTER NONE 1/25/02
CLARENCE CORDEIRO NONE 1/25/02
LEONARD DREYER NONE 1/25/02
TRISH BATCHELOR NONE 1/25/02
DAY 0 REED NONE 1/25/02
RENAISSANCE HOMES NONE 1/25/02
COMSTOCK DEV NONE 1/25/02
TRISH BATCHELOR NONE 1/25/02
BUDGET BL1NDS NONE 1/25/02
WESTERN CITIES MAG NONE 1/25/02
AM PLANNING ASSOC NONE 1/25/02
APA NONE 1/25/02
THOMAS DOTY NONE 1/25/02
H&V ENTERPRISES NONE 1/25/02
AEROTEK I NC 000080 1/25/02
ALEXlN ANALYTICAL 000124 1/25/02
ARAMARK UNIFORM 000534 1/25/02
AT&T 000622 1/25/02
AT&T 000623 1/25/02
BIO-MED TESTING 001280 1/25/02
BOBS BACKHOE 001325 1/25/02
BROWN & CALDWELL 001573 1/25/02
CHERRY CITY ELEC 002424 1/25/02
CLACKAMAS COMM C 002550 1/25/02
NANCY CONDIT 002755 1/25/02
CRONATRON WELDING 002915 1/25/02
DE HAAS & ASSOC 003108 1/25/02
DEQ 003205 1/25/02
DIAMOND MFG 003222 1/25/02
$183.33
$34.00
$1,085.67
$42.67
$181.00
$19.95
$1,918.00
$25.00
$555.82
$3,136.21
$211.66
$9,477.35
$38.00
$199.50
$183.82
$225,577.05~
$392.00
$0.00
$o.oo
$o.oo
$6O5.OO
$186.20
$62.00
$26.70
$26.09
$57.14
$8.37
$79.06
$19.50
$346.00
$175.00
$460.00
$150.00
$2OO.OO
$7O.OO
$160.00
$375.00
$39.46
$417.22
$42.06
$43.50
$1,027.50
$2,855.64
$451.73
$140.00
$4.20
$78.68
$560.30
$147,792.37
$63.50
Page 5
A/P CHECK LISTING FOR THE MONTH Of JANUARY 2002
58752
58753
58754
58755
58756
58757
58758
58759
58760
58761
58762
58763
58764
58765
58766
58767
58768
58769
58770
58771
58772
58773
58774
58775
58776
58777
58778
58779
58780
58781
58782
58783
58784
58785
58786
58787
58788
58789
58790
58791
58792
58793
58794
58795
58796
58797
58798
58799
58800
58801
SERVICES-ADMIN
SERVICES-FINANCE
SUPPLIES-WWTP
SERVICES-WWTP
SERVI CES-ADM I N
SUPPLIES-RECORDER
SERVICES-PARKS
SERVICES-LIBRARY
REI M B U RSE- PARKS
SUPPLIES-WWTP
REIMBURSE-STREET
S ERVI CES-ADMI N
SERVICES-WWTP
SERVICES-VARIOUS
SERVICES-WTR
SERVICES-POLICE
SERVICES-MAINT
SUPPLIES-POLICE
SERVICES-VARIOUS
SUPPLI ES-STREET
SUPPLI ES-VARIOUS
SUPPLIES-WWTP
SERVICES-VARIOUS
SERVICES-STREET
SUPPLIES-PARKS
SUPPLI ES-WWTP
SERVICES-VARIOUS
SUPPLIES-WTR
SERVICES- MAI NT
SUPPLIES-STREET
SERVICES-FINANCE
SUPPLIES-WWTP
SUPPLIES-WWTP
SUPPLIES-STREET
SU PP LI ES- PARKS
SERVICES-WWTP
SU PPLI ES- PARKS
SERVICES-ENG
SUPPLIES-VARIOUS
SUPPLIES-WWTP
SUPPLIES-VARIOUS
SERVICES-PARKS
SUPPLIES-BUILDING
SERVICES-WATER
PETTY CASH-VARIOUS
VOID
VOID
VOID
VOID
VOID
DORTIGNACQ & ASSOC
DP NORTHWEST
ESTACADA OIL
FAMILIAN NW
FIRST CASCADE CORP
FIRSTLINE BUS SYSTEMS
GELCO CONSTRUCTION
GE CAPITAL
JENNIIFER GOODRICK
WW GRAI NGER
MATTHEW GWYNN
HENEBERRY EDDY
HIRE CALLING
lOS CAPITAL
IKON OFFICE
INTL ASSOC CHIEFS
KENTEC HEATING
LEAGUE OF OR CITIES
MARION CTY TREASURY
MCGUIRE BEARING
METROFUELING
NEW PIG CORP
NEXTEL COMM
NOR AM TELECOMM
NW RECREATION
OBC NORTHWEST
ONE CALL CONCEPTS
US FILTER
PBS ENVIRON
PREMIER RUBBER
QWEST
JACK RAWLINGS
ROGERS MACHINERY
SAFFRON SUPPLY
SAFEWAY STORES
SEAL TECH
SPORTS SUPPLY
TEK SYSTEMS
CORPORATE EXPRESS
TROJAN TECH
VIKING OFFICE
WBN PLUMBING
YES GRAPHICS
MARION CTY BUILD
CITY OF WOODBURN
VOID
VOID
VOID
VOID
VOID
003258
003264
004275
005030
005130
005141
006058
006079
006225
006283
006400
007140
007240
0O8118
008119
008220
010060
011110
012223
012384
012448
013167
013188
013197
013310
014013
014054
015065
015200
015505
016202
017054
017297
018020
018025
018314
018694
019046
019100
019256
021180
022695
024025
012090
015255
VOID
VOID
VOID
VOID
VOID
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/25/02
1/29/02
1/30/02
$1,150.00
$1,256.00
$24.77
$2,403.54
$60,217.67
$81.04
$16,963.26
$181.30
$106.61
$88.66
$275.00
$910.51
$2,277.60
$859.14
$14.54
$200.00
$270.00
$716.95
$380.67
$190.62
$1,631.57
$168.oo
$966.03
$1,500.00
$2,895.41
$171.60
$49.50
$21.00
$1,368.25
$14.74
$222.48
$1,016.74
$149.46
$21.38
$94.99
$2,515.10
$127.07
$736.00
$300.01
$279.00
$109.89
$2,532.86
$188.00
$184.04
$134.49
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
Page 6
8G
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
58802
58803
58804
58805
58806
58807
58808
58809
58810
58811
58812
58813
58814
58815
58816
58817
58818
58819
58820
58821
58822
58823
58824
58825
58826
58827
58828
58829
58830
58831
58832
58833
58834
58835
58836
58837
58838
58839
58840
58841
58842
58843
58844
58845
58846
58847
58848
58849
58850
58851
VOID
VOID
VOID
VOID
SERVICES-LIBRARY
REFUND. BUS LIC
WITNESS FEE-ATTY
WITNESS FEE-ATTY
SERVICES-PARKS
SERVlCES-ENG
SERVICES-VARIOUS
SUPPLI ES- PARKS
SERVICES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIES. PARKS
REI MBURSE-STREET
SUPPLIES-VARIOUS
SUPPLIES-WWTP
REIMBURSE-ADMIN
SERVlCES-WWTP
SERVICES-LIBRARY
SERVICES-POLICE
SUPPLIES-PARKS
SUPPLIES-PARKS
SERVICES- LIBRARY
SUPPLIES-VARIOUS
SERVICES-LIBRARY
SUPPLIES-VARIOUS
SUPPLI ES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-WWTP
SUPPLIES-STREET
SUPPLIES.MAINT
SERVICES-HOUSING
SERVICES-MAI NT
SERVICES-POLICE
SUPPLIES-STREET
SUPPLIES-POLICE
S U PPLI ES-LI BRARY
SUPPLI ES-VARIOUS
SUPPLIES-WTR
SUPPLI ES-WWTP
SERVICES-POLICE
SERVlCES-WWTP
SUPPLI ES-VARIOUS
SUPPLIES.VARIOUS
SUPPLI ES-C GARAGE
RENT-POLICE
SUPPLIES-VARIOUS
SUPPLI ES.DAR
VOID
VOID
VOID
VOID
OR CAREER INFO
SANDOVAL LANDSCAPE
FILADELFO LOPEZ
CASEY ROBLES
WILLIAM ADAMS
AEROTEK I NC
ARAMARK UNIFORM
AWARDS & ATHLETICS
AT&T
BATTERI ES NW
HOUSEHOLD BANK
MIKE BERGERON
BI MART CORP
BRANON INSTRUMENT
JOHN BROWN
BROWN & CALDWELL
BUS EQUIPMENT BUREAU
CASE AUTOMOTIVE
CASCADE COLUMBIA
CASCADE POOLS
CHEMEKETA COMM COLL
COASTAL FARM
MARGOT COMLEY
DAVlSON AUTO
DAVISON AUTO
DEMCO
FAMILIAN NW
FARM PLAN
FASTENAL CO
FIDELITY NATL TITLE
FORD MOTOR CREDIT
FOTO MAGIC
GK MACHINE
GALLS INC
GALE GROUP
GW HARDWARE
HALTON CO
HERSHBERGER MTRS
HILLYERS MID CITY
HI RE CALLING
HUBBARD CHEVROLET
IND WELDING
INTERSTATE AUTO
KEY INVESTMENTS
L&L BUILDING
LANDMARK FORD
VOID
VOID
VOID
VOID
NONE
NONE
NONE
NONE
000047
000080
000534
000580
000623
001159
001199
001240
001275
001410
001490
001573
001628
002190
002218
002226
002410
002625
002686
003080
003081
003110
005030
005062
005067
005089
005248
005258
006009
006011
006015
006405
007046
007150
007228
007240
007320
008100
008295
010080
011010
011030
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
$0.00
$o.oo
$o.oo
$o.oo
$273.60
$35.00
$12.50
$5.00
$3,500.00
$160.00
$1,281.84
$162.00
$44.60
$109.90
$1,434.96
$27.47
$616.92
$441.15
$14.60
$20,438.40
$470.00
$1,281.39
$953.00
$403.72
$725.05
$461.68
$50.00
$270.81
$5.29
$111.35
$58.14
$35.8O
$132.00
$545.00
$146.22
$139.64
$33.71
$88.98
$113.01
$685.19
$31.24
$32.50
$173.68
$2,071.04
$483.93
$99.11
$71.34
$3,700.42
$704.53
$149.82
Page 7
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
8G
58852
58853
58854
58855
58856
58857
58858
58859
58860
58861
58862
58863
58864
58865
58866
58867
58868
58869
58870
58871
58872
58873
58874
58875
58876
58877
58878
58879
58880
58881
58882
58883
58884
58885
58886
58887
58888
58889
58890
58891
58892
58893
58894
58895
58896
58897
58898
58899
58900
58901
SU PPLI ES-ATTY
SUPPLIES-LIBRARY
SUPPLIES-PARKS
REIMBURSE-MUSEUM
SUPPLIES-VARIOUS
REIMBURSE-PLAN
SERVICES-MAI NT
SERVICES-ADMI N
SERVICES-ADMIN
SERVlCES-ENG
SERVICES-PARKS
REIMBURSE-POLICE
SERVICES-PUB WKS
SERVICES-BUILD
SERVICES-PARKS
SERVICES-RECORDER
S U PPLI ES- LIBRARY
SUPPLIES-LIBRARY
SERVlCES-WWTP
SERVICES-PUB WKS
SUPPLIES-PARKS
SERVICES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SUPPLIES-VARIOUS
REIMBURSE-LIBRARY
SERVlCES-ENG
SUPPLIES-WWTP
SUPPLI ES-WATER
SERVICES-VARIOUS
SUPPLIES-POLICE
SUPPLI ES-STREET
SUPPLIES-ATTY
SU PPLI ES- PARKS
SERVICES-POLICE
SERVICES-POLICE
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REI MBURSE-DAR
REIMBURSE-DAR
REIMBURSE. DAR
REIMBURSE. DAR
REIMBURSE-DAR
LEGISLATIVE COUNSEL
LIFE BOOKS
LINCOLN EQUIPMENT
KEZlA MERWl N
MR P'S AUTO PTS
JIM MULDER
NEXTEL COMM
NICOLI ENGINEERING
NORCOM
NW GEOTECH
NW NATURAL
PAUL NULL
OBEC CONSULT ENG
OR BUILDING OFF
OR REC & PARKS
OR STATE POLICE
PARACLETE PRESS
PENWORTHY CO
PIONEER GLASS
PORT GENERAL ELEC
PROMOTIONS WEST
QWEST
QWEST DEX
ROTHS IGA
LES SCHWAB TI RE
LINDA SPRAUER
TEK SYSTEMS
UNOCAL:ERNI E GRAHAM
UNITED PIPE
VERIZON WIRELESS
WALKERS CYCLE
WALLING SAND
WEST GROUP
WILL RED CROSS
WBN INDEPENDENT
WBN 24HR TOWING
BILL FAULHABER
DONNA GRAMSE
VADA OWENS
JUNE WOODCOCK
JAY WOODS
DOROTHA BORLAND
SALLY BUSE
CORNELIUS DONNELLY
LEONARD GIAUQUE
AGNES HAGENAUER
FRED HAYES
BEULAH JORDAN
J WARD O'BRIEN
MARl LYN PARADIS
011200
011228
011250
012440
012510
012670
013188
013192
013198
013287
013350
013420
014015
014125
014431
014535
015111
015226
015330
015422
015563
016201
016203
017340
018300
018710
019046
020010
020030
021124
022023
022029
022160
022328
022630
022755
035240
035260
035590
035648
035763
045100
045110
045230
045290
045310
045315
045320
045497
045512
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
1/31/02
$25.00
$32.90
$5,439.41
$131.40
$378.53
$52.63
$509.91
$3,328.70
$16,292.00
$958.63
$108.57
$25.70
$355.00
$375.00
$4O.0O
$12.00
$138.88
$1,129.45
$51.41
$558.36
$1,614.50
$197.43
$46.92
$227.47
$547.09
$340.72
$368.00
$206.93
$879.70
$1,026.44
$36.00
$336.06
$185.00
$269.64
$64.90
$5O.00
$35.00
$20.00
$14.00
$16.00
$33.00
$45.57
$101,68
$287.37
$164.61
$37.20
$269.39
$51.15
$168.02
$43.40
Page 8
8(;
A/P CHECK LISTING FOR THE MONTH OF JANUARY 2002
58902
58903
58904
58905
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
GERTRUDE REES
LOLA SPERATOS
STEVE STURN
HATTIE VANDECOVERI NG
045545
045560
045585
045670
1/31/02
1/31/02
1/31/02
1/31/02
$76.26
$9.92
$120.90
$16.12
$1,127,244.86
Page 9
8H
February 11, 2002
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator,~
Agreement Accepting Proposed Amended Conditions - Company
Stores Phases II and III
Recommendation:
Receive, as information, a copy of the agreement executed between the City of
Woodburn and Craig Realty Group, related to the referenced subject.
Background:
At your continued public hearing of January 28, 2002, the City Council
authorized me to execute an agreement with the Craig Realty Group -
Woodburn LLC related to acceptance of modified conditions of approval for
Phases II and III of the Woodburn Company Stores project. A copy of the
proposed amended conditions was provided to the Council for review, and was
fully discussed during the public hearing.
Discussion:
Craig Realty Group executed the aforementioned agreement prior to your
January 28, 2002 hearing. Pursuant to your direction, I executed the document
on the City's behalf on January 29, 2002. A copy of the fully executed agreement
is provided for your information. An ordinance that approves the modified
conditions of approval is included for your action in the General Business
agenda for your February 11, 2002 meeting.
JCB
-8H
AGREEMENT ACCEPTING PROPOSED AMENDED CONDITIONS
This AGREEMENT ACCEPTING PROPOSED AMENDED CONDITIONS is
entered into this 28th day of January, 2002, by and between Craig Realty Group-Woodburn,
LLC, an Oregon limited liability company (hereafter "Craig Realty"), and the City of Woodbum,
an Oregon municipal corporation (hereinafter "City").
WHEREAS, Craig Realty was granted Site Plan Approval 00-18 and has the right to '
develop Phases II and III of the Woodburn Company Stores project consistent with that land use
approval and the conditions thereon; and
WHEREAS, Craig Realty then filed Site Plan Review Condition Modification
Application No. 01-10, which is pending before the Woodburn City Council and must be
decided by a land use decision after the conclusion of the public hearing process; and
WHEREAS, the City Administrator, on behalf of City, negotiated with Craig Realty in
order to reach agreement on the Proposed Amended Conditions; and
WHEREAS, after the negotiations, the City Administrator is willing to recommend
adoption of the Proposed Amended Conditions by the Woodburn City Council in Site Plan
Review Condition Modification Application No. 01-10; and
WHEREAS, Craig Realty, by execution of this Agreement, is willing to accept, and
waive any rights to contest, the Proposed Amended Conditions, contingent upon the Proposed
Amended Conditions being imposed by the Woodburn City Council when it decides Site Plan
Review Condition Modification Application No. 01-10; now
WITNESSETIt:
1. In addition to the conditions of approval previously imposed by City on Site Plan
Review Approval 00-18, Craig Realty accepts and agrees to comply with the terms of the
Proposed Amended Conditions which are affixed hereto and incorporated as Attachment I.
2. Both parties waive any rights they have to contest the Woodburn City Council's
decision in Site Plan Review Condition Modification Application 01-10. Understanding and
recognizing its rights under ORS 197.796, Craig Realty hereby waives any legal rights it has or
may have to contest the Proposed Amended Conditions and any causes of action of any type
whatsoever that it has or may have against the City in any way related to the City's imposition of
the Proposed Amended Conditions in any court or administrative agency. Notwithstanding,
Craig Realty and City reserve their rights to enforce the terms of this Agreement, the conditions
of approval previously imposed by City on Site Plan Review Approval 00-18, and the Proposed
Amended Conditions affixed to this Agreement.
Page 1 - Agreement Accepting Conditions
3. After approval of the Proposed Amended Conditions by the City Council; the City
agrees to abide by the terms of the Proposed Amended Conditions.
4. If any suit or action shall be instituted to enforce or interpret this release, the
prevailing party shall be entitled to recover from the losing party, in addition to statutory costs,
such sums as the court may adjudge as reasonable for the prevailing party's attorney fees in such
suit, action or any appeal thereof.
5. This Agreement shall be binding upon and shall inure to the benefit of the parties and
their respective successors and assigns.
CRAIG ~RE -L~' Y~- WOODBURN, LLC
By:
Na /" Stev n
·
~ ._. _ /.z. /m~-. ~.~ .
Date:
State of ~/~eg~- )
Coun~ of Marion )
Subscribed and sworn to before .me this 28th day of January, 2002~
OFFICIAL SEAL
MARY E. TENNANT /~~ d.
NOTARY PUBLIC-OREGON Notar~ Publqlc for Oregon
COMMI$810N NO. $29235
~ c0UmSmN m'~ ,0v. 27. am My Commission Expires:
CITY OF ~t"/O~~
B~~r...~_. ~ ~
Name: John C. Brown
Title: City Administrator
Date: /'.-,~ '~ ~w ~
State of Oregon )
County of Marion )
Subscribed and sworn to before me this-z~~ day of January, 2002.
i} OFFICIAL (IEAL '!
MARY E. TENNANT
NOTARY PUBLIC-OREGON
COMMISSION NO. 329235
IVh' COMMISSION eel,E-S NOV.
for Oregon
My Commission Expires: r//- ~ ,;7_
C:\My DocumentskAcceptance of Proposed Conditions.wpd
Page 2 - Agreement Accepting Conditions
ATTACI-I]~IENT' "I"
Agreemen~ Accepting Prol~ose~
Amended Conditions
Page 1 of §
' Proposed Amended Conditions 8H
Site Plan Review Condition Modification Application No. 01-10
Applicant: Craig Realty Group - Woodburn, LLC
Amended Condition of Approval 1
Pursuant to Site Plan Review Condition Modification Application No. 01-10, Condition of
Approval 1 of Site Plan Review Approval 00-18 is amended to read as follows:
1. The proposed development shall be in substantial conformance with the
approved development plan as shown on sheets AO. 1, dated 7/03/01, AO.2,
AO.2b, Al.3, Al.4, A2, A2.2, A3.4-A3.6, A4.6 and A4.8, all dated 12/28/00, C-l,
C-lb, C-2, dated 12/20/00, LI.1 and L1.2 dated 07/03/01; and Architectural
Finishes Board, except as otherwise amended by these conditions and,
specifically, Amended Condition of Approval 23 herein.
Amended Condition of Approval 23
Pursuant to Site Plan Review Condition Modification Application No. 01-10, Condition of
Approval 23 of Site Plan Review Approval 00-18 is amended to read as follows:
Prior to issuance of building permits for Phase II or the construction of
any public improvements on Amey Lane whichever is sooner, Applicant
shall dedicate right-of-way along the northerly boundary of its property as
shown on Sheet 1 of the Amey Lane Plan, which was submitted to the
Woodbum Planning Commission by Applicant as part of this application
and is attached hereto and incorporated herein as Exhibit "A." Within that
right of way, Applicant shall construct a 44 foot wide, full street
improvement knoWn as Amey Lane, fi:om its intersection with Arney
Road to a point at the westernmost side of the westerly driveway shown
on sheet AO.1 dated July 3, 2001 and approved by the City in Site Plan
Review Approval 00-18. The 44-foot wide pavement section shall be
constructed according to City standards and City shall allow parking on
both sides of the pavement between the easterly and westerly driveway
accesses of the development on Arney Lane. On-street parking shall not
be allowed between the easterly access driveway and Arney Road. Such
improvement shall' include cement curbs and gutters on the north and
south sides of the Arney Lane, built according to City standards, and a six
(6) foot wide concrete sidewalk improvement running the full length of
the improved roadway on the south side of Arney Lane.
Applicant shall install street lighting on the south side of Arney Lane only,
in accordance with civil plans approved on August 1,2001 for offsite
Page 1 - Proposed Amended Conditions
Co
Do
Fo
Go
ATTACHMENT 'T'
Agreement Accepting Proposed
Amended Conditions
Pag~ 2 of 5'
improvements of Phases II and III, except that the spacing of light posts
located between Arney Road and the westerly driveway may be widened
as is necessary to provide sufficient lighting of the westerly driveway by
the westernmost light standard adjacent to the westerly driveway.
Improvement of approaches to private driveways located on the north side of
Amey Lane, between the intersection of Arney Road and Arney Lane and the
westerly driveway shall be consistent with the width of openings as shown on
Sheet 1 of the Amey Lane Plan, which was submitted to the Woodbum Planning
Commission by Applicant as part of this application, a reduced copy of which is
attached hereto and incorporated herein as Exhibit "A." Driveway and approach
improvements shall be limited to a standard curb drop, and a paved asphalt apron
five feet deep running the width of the driveway opening, tying into the existing
driveway. City shall not require right of entry permits as long as Applicant
completes the work entirely from within the rights-of way and does not trespass
on private property.
Because these improvements represent Applicant's fair share of the construction
of Arney Lane which is related to this application, the improvements shall be
made in lieu of any requirement, now or in the future, to participate in a Local
Improvement District or other local funding mechanism for the purpose of
improving Amey Lane beyond the westerly driveway. However, if Applicant
subsequently proposes significant changes to its development which would
require land use approvals, City may require additional improvements to be
constructed by Applicant as part of City's future land use decisions. Irrespective
of the previously approved phasing plan, Applicant shall have the right to
construct the remaining unbuilt portions of the project, approximately 151,579
Gross Leasible Area (square feet),.in multiple phases rather than the previously
approved two (2) phased development plan. However, once Applicant exceeds
315,000 square feet of overall Gross Leasable Area (square footage) for all phases
of its project (including what was already constructed in Phase I) Applicant shall
be required to complete the improvements to Amey Lane as provided in this
Agreement.
Applicant shall construct all the aforementioned improvements to City's
satisfaction prior to issuance of an occupancy permit for Phase III of the project.
Applicant may use' graveled portions of Amey Lane for temporary, construction
related, traffic during the construction of Phases II and III of the project.
I-Iowever, Applicant maY not Use Amey Lane or the easterly and/or westerly
access driveways for regular or permanent commercial or site-related traffic until
such time as Arney Lane is fully improved to City standard as provided in this
condition.
Payment by Applicant of Systems Development Charges (SDCs) and Traffic
8H
Page 2 - Proposed Amended Conditions
Impact Fees (TIFs) for Phase II of the project shall be deferred by City until
issuance of the occupancy permit for Phase II and the amount due shall be
calculated based upon those charges and fees which are in effect at the time of
payment. Applicant shall have the opportunity to request a similar deferral of
SDCs and TIFs for Phase III.
To the degree that this modified condition reduces Applicant's requirements to
construct Arney Lane, Applicant shall be entitled to a refund of right-of-way
permit fees already paid. Such refund shall be proportionate to that amount of
Arney Lane which will not be constructed, and shall be related only to road
-improvements.
Applicants' project involves the realignment of Arney Road right-of way and a
road vacation proceeding by Marion County. City shall communicate with
Marion County and support Applicant's claim to the property vacated by Marion
County associated with the realignment of fight-of way in the proximity of the
intersection of Amey Road and Amey Lane in order to assist the Applicant to
receive the property to which it is legally entitled.
811
Page 3 - Proposed Amended Conditions
SEE ABOVE
i ' . ~
SEE BELOW
SEE ABOVE
_mi '~, Ji: f~
~] I L'/'
SEE BELOW
, SI-l,
Proposed__. _ .Right-Of-Way ... ,.,~ .,-,,, .... ,.~, ,.,-.. ~ ~'
Adjustments o~..K~ , .~, .., c,,. ,
' ' llA
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071
Date:
To:
From:
Subject:
(503) 982-5246
February 11, 2002
Honorable Mayor and City Council thru City Administrator
Jim Mulder, Director of Community Development/~
//
Ordinance Modifying Planning Commission's D~cision in Site Plan
Review Modification Case No. 01-10 (Woodburn Company Stores)
Recommendation: Approve the attached ordinance modifying the Planning
Commission's decision in Site Plan Review Modification Case No. 01-10.
Background: The City Council, at its January 28, 2002 meeting, directed staff to prepare
an ordinance to substantiate its decision in Site Plan Review Modification Case No. 01-
10. That ordinance is attached.
'llA
COUNCIL BILL NO. ~370
ORDINANCE NO.
AN ORDINANCE APPROVING THE MODIFICATION OF TWO CONDITIONS OF
APPROVAL IMPOSED PREVIOUSLY BY THE CITY IN SITE PLAN REVIEW 00-18;
AND DECLARING AN EMERGENCY.
WHEREAS, the applicant, Craig Realty Group - Woodburn, LLC, applied for and
obtained approval of Site Plan Review 00-18; and
WHEREAS, the applicant then filed this application, Site Plan Review Condition
Modification 01-10, requesting that Condition of Approval 1 and Condition of Approval 23 of Site
Plan Review Approval 00-18 be amended; and .:.
WHEREAS, the City Council has the legal authority to modify conditions previously
imposed; and
WHEREAS, the applicant has agreed to modified conditions and waived its legal ability
to contest said modifications; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Pursuant to Site PI.an Review Condition Modification Application No. 01-10,
Condition of Approval 1 of Site Plan Review Approval 00-18 is amended to read as follows:
A. The proposed development shall be in substantial conformance with the
approved development plan as shown on sheets AO. 1, dated 7/03/01, AO.2,
AO.2b, Al.3, Al.4, A2, A2.2, A3.4-A3.6, A4.6 and A4.8, all dated 12/28/00, C-l,
C- lb, C-2, dated 12/20/00, L1.1 and L 1.2 dated 07/03/01; and Architectural
Finishes Board, except as otherwise amended by these conditions and,
specifically, Amended Condition of Approval 23 herein.
Section 2. Pursuant to Site Plan Review Condition Modification Application No. 01-10,
Condition of Approval 23 of Site Plan Review Approval 00-18 is amended to read as follows:
Prior to issuance of building permits for Phase II or the construction of
any public improvements on Amey Lane whichever is sooner, Applicant
shall dedicate right-of-way along the northerly boundary of its property as
shown on Sheet 1 of the Arney Lane Plan, which was submitted to the
Woodburn Planning Commission by Applicant as part of this application
and is attached hereto and incorporated herein as Exhibit "A." Within that
right of way, Applicant shall construct a 44 foot wide, full street
Page 1 -
COUNCIL BILL NO.
ORDINANCE NO.
' ' llA
Page 2
Bo
Co
Do
improvement known as Arney Lane, from its intersection with Arney
Road to a point at the westernmost side of the westerly driveway shown
on sheet AO. 1 dated July 3,2001 and approved by the City in Site Plan
Review Approval 00-18. The 44-foot wide pavement section shall be
constructed according to City standards and City shall allow parking on
both sides of the pavement between the easterly and westerly driveway
accesses of the development on Arney Lane. On-street parking shall not
be allowed between the easterly access driveway and Arney Road. Such
improvement shall include cement curbs and gutters on the north and
south sides of the Arney Lane, built according to City standards, and a six
(6) foot wide concrete sidewalk improvement running the full length of
the improved roadway on the south side of Arney Lane.
Applicant shall install street lighting on the south side of Arney Lane only,
in accordance with civil plans approved on August 1,2001 for offsite
improvements of Phases II and III, except that the spacing of light posts
located between Arney Road and the westerly driveway may be widened
as is necessary to provide sufficient lighting of the westerly driveway by
the westernmost light standard adjacent to the westerly driveway.
Improvement of approaches to private driveways located on the north side of
Amey Lane, between the intersection of Arney Road and Arney Lane and the
westerly driveway shall be consistent with the width of openings as shown on
Sheet 1 of the Arney Lane Plan, which was submitted to the Woodburn Planning
Commission by Applicant as part of this application, a reduced copy of which is
attached hereto and incorporated herein as Exhibit "A." Driveway and approach
improvements shall be limited to a standard curb drop, and a paved asphalt apron
five feet deep running the width of the driveway opening, tying into the existing
driveway. City shall not require right of entry permits as long as Applicant
completes the work entirely from within the rights-of way and does not trespass
on private property.
Because these improvements represent Applicant's fair share of the construction
of Arney Lane which is related to this application, the improvements shall be
made in lieu of any requirement, now or in the future, to participate in a Local
Improvement District or other local funding mechanism for the purpose of
improving Arney Lane beyond the westerly driveway. However, if Applicant
subsequently proposes significant changes to its development which would
require land use approvals, City may require additional improvements to be
constructed by Applicant as part of City's future land use decisions. Irrespective
of the previously approved phasing plan, Applicant shall have the right to
construct the remaining unbuilt portions of the project, approximately 151,579
Gross Leasible Area (square feet), in multiple phases .rather than the previously
approved two (2) phased development plan. However, once Applicant exceeds
COUNCIL BILL NO.
ORDINANCE NO.
11A
315,000 square feet of overall Gross Leasible Area (square footage) for all phases
of its project (including what was already constructed in Phase I) Applicant shall
be required to complete the improvements to Arney Lane as provided in this
Agreement.
Applicant shall construct all the aforementioned improvements to City's
satisfaction prior to issuance of an occupancy permit for Phase III of the project.
Applicant may use graveled portions of Arney Lane for temporary, construction
related, traffic during the construction of Phases II and III of the project.
However, Applicant may not use Arney Lane or the easterly and/or westerly
access driveways for regular or permanent commercial or site-related traffic until
such time as Arney Lane is fully improved to City standard as provided in this
condition.
Go
Payment by Applicant of Systems Development Charges (SDCs) and Traffic
Impact Fees (TIFs) for Phase II of the project shall be deferred by City until
issuance of the occupancy permit for Phase I1 and the amount due shall be
calculated based upon those charges and fees which are in effect at the time of
payment. Applicant shall have the opportunity to request a similar deferral of
SDCs and TIFs for Phase III.
Ho
To the degree that this modified condition reduces Applicant's requirements to
construct Arney Lane, Applicant shall be entitled to a refund of right-of-way
permit fees already paid. Such refund shall be proportionate to that amount of
Arney Lane which will not be constructed, and shall be related only to road
improvements.
Applicants' project involves the realignment of Arney Road right-of way and a
road vacation proceeding by Marion County. City shall communicate with
Marion County and support Applicant's claim to the property vacated by Marion
County associated With the realignment of right-of way in the proximity of the
intersection of Arney Road and Arney Lane in order to assist the Applicant to
receive the property to which it is legally entitled.
Section 3. That this modification of conditions pursuant to Site Plan Review Condition
Modification Application No. 01-10 is based upon Findings and Conclusions which are attached
hereto as Exhibit "B" and incorporated herein.
Section 4. That this ordinance being necessary for the immediate preservation of the
public peace, health, and safety, an emergency is declared to exist and this ordinance shall take
effect immediately upon passage by the Council and approval by the Mayor.
Page 3
COUNCIL BILL NO.
ORDINANCE NO.
Approved as to form:
City Attomey
Approved:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tenant City Recorder
City of Woodbum, Oregon
Date
Richard Jennings, Mayor
llA
C:LMy DocumentskMyFileskk\CB\wOODBURN CO STORES MOD COND.wpd
Page 4 -
COUNCIL BILL NO.
ORDINANCE NO.
SNOiS6~3B
~m~ s~ua~uu"o3 I! ~ d ~ t 30~1 'N~O
,,,4 3ou 'NS~
S~3NNV]d (]NV S~3]NIDN3 ONU.'IflSHO~ ~
UOld aUD'I XauJ¥
~Tua~ua^°JdU~l a~!$-;;O Ill/Il ~SDqcl
seJo1.s .~uoduJo0 uJnqpoo/~
¥0 'glOOel~ ~od~eN dnoJ9 X),lOea §lOJ0
3AOE3¥
33S
5B3NNY~d ONY SB3]NrON] 9NU1F~N03 ~
'3NI 'ONI~I3i3NZON~I HO3.{,S3M
s~,ua~,sn.[p¥
X'o/~-JO-~,q6!~l pasodoJcl
seJol$ ,(uodl,uoO uJnqpoo~
V3 'qoueB lJodMeN dno.~9 ,'(),loe~ 5toJ~)
.d ~ )
J
i
~O73~ 335
[ \'
'
1
3AOSV 33S
EXHIBIT "B"
EXHIBIT "B"
Council Bill No. 2370
Page 1 of 2
llA
FINDINGS AND CONCLUSIONS
SITE PLAN REVIEW CONDITION MODIFICATION 01-10
APPLICATION INFORMATION:
Applicant and Property Owner:
Application Deemed Complete:
120-Day Rule Deadline:
Craig Realty Group - Woodburn LLC
1500 Quail Street # 100
Newport Beach, CA 92660
August 29, 2001
Extended until February t 5, 2002
II.
NATURE OF THE APPLICATION:
The application is a proposal to amend Conditions of Approval 1 and 23 of Site Plan
Review 00-18 for Phases II and III of the Woodburn Company Stores. The proposed
amendments to Conditions of Approval 1 and 23 would effect driveway access and street
improvements on Arney Lane.
III.
IV.
LOCATION OF SUBJECT PROPERTY:
The subject property is located at 1001 Arney Road. It can be identified specifically on
Marion County Assessor Map T5S, 2W, Section 12B, Tax Lots 101 and 200.
APPLICABLE ORDINANCE AND COMPREHENSIVE PLAN CRITERIA:
Co
D.
E.
F.
Woodbum Comprehensive Plan.
Woodbum Zoning Ordinance:
1. Chapter 7. Public Hearings
2. Chapter 8. General Standards
3. Chapter 10. Off-Street Parking, Loading and Driveway Standards
4. Chapter 11. Site Plan Review
5. Chapter 29. CR - Commercial Retail District
Woodburn Landscaping Policies and 'Standards
Woodburn Sign Ordinance
Woodburn Transportation System Plan
Woodbum Access Management Ordinance
Page 1
Vo
FINDINGS AND CONCLUSIONS
Bo
Do
Eo
EXHIBIT "B"
Council Bill Nb. 2370'
Page 2 of 2
llA
Go
The City Council finds that Site Plan Review 00-18 was finally decided by the
Planning Commission on July 26, 2001. No appeal of that decision was taken to
the City Council and the City Council did not call up the decision. The case was
not appealed to the Land Use Board of Appeals (LUBA) and no action was filed
in the Marion County Circuit Court.
Ho
The City Council concludes that the time to challenge the land use decision made
and the conditions imposed in Site Plan Review Approval 00-18 has passed.
The City Council further finds that at the time Site Plan Review 00-18 was
decided the applicable decision making criteria were determined and that these
criteria were applied to the facts elicited during the public hearing process which
resulted in the final approval of Site Plan Review 00-18, with conditions which~
were reasonable and necessary, including Conditions 1 and 23
The City Council further finds that during the Site Plan Review 00-18 process the
applicant did not raise any issues with any of the conditions of approval,
including Conditions 1 and 23, which were imposed by the site plan review
approval.
The City Council further finds that the pre-hearing statement which was read to
participants in the public hearing on Site Plan Review 00-18 informed the
applicant that issues needed to be raised, including issues relating to conditions of
approval or constitutional issues, before the close of that hearing.
The City Council further finds that the applicant did not raise any concems during
the Site Plan Review 00-18 process about the right-of-way dedication or
improvement requirements or any constitutional issues concerning Conditions 1
and 23.
The City Council, therefore, concludes, in agreement with the Planning
Commission's determination, that the applicant waived its opportunity to now
raise these issues in the context of this application.
The City Council further concludes, in accordance with the earlier determination
by the Planning Commission, that notwithstanding the applicant's waiver of its
right to raise issues in regard to the conditions, the City Council has the legal
authority to relieve the applicant from certain requirements of the existing
conditions as it deems to be fair and in the public interest.
Page 2
ll.B
MEMO
TO:
FROM:
SUBJECT:
DATE:
C'ty Council through City Administrato ',~'~,//.~ _~
Public Works Program Manager Y~/~''''''~
Professional Agreement for Water Treatment and Storage Project Design
and Construction Engineering
February 5, 2002
RECOMMENDATION. Approve the attached resolution entering into an agreement
with Kennedy/Jenks Consultants for professional engineering services for design and
construction engineering for the water treatment and storage Project
BACKGROUND: The citizen Water Master Plan Committee has been the force
behind the water treatment and storage project development. The city advertised in
September 2001 for qualifications of consulting firms to provide professional
engineering services for design and construction engineering for the water treatment
and storage project. The city received qualification statements from three firms who
were all determined to be qualified to submit proposals. The firms selected to submit
proposals were:
1. HDR Engineering, Inc.
2. Kennedy/Jenks Consultants
3. Murray Smith and Associates, Inc.
The three firms prepared detailed proposals in accordance with a city prepared request
for proposal which were then received on November 15, 2001. The detailed proposals
were reviewed in detail and evaluated by city staff. In addition, individual interviews
were conducted with each of the competing firms.
Although all three firms were qualified to do the work, staff determined that the proposal
and consulting staff from Kennedy/Jenks Consultants represented the best overall
expertise and program for completion of the water treatment and storage project on
time and on budget with a finished water treatment system that will provide the water
treatment and storage infrastructure that will serve the city's residents for many years.
The consultant selection was reviewed by the Water Master Plan Committee. An
agreement was then negotiated with Kennedy/Jenks Consultants for the water
treatment and storage project design and construction engineering. This agreement
has been negotiated with full involvement of Frank Tiwari, Public Works Director,
and the legal aspects have been reviewed and approved by Bob Shields, City
Attorney. Staff recommends that council authorize the Mayor to sign the
agreement on behalf of the city.
llB
COUNCIL BILL NO.
RESOLUTION NO.
2371
A RESOLUTION ENTERING INTO AN AGREEMENT WITH KENNEDY/JENKS CONSULTANTS
FOR PROFESSIONAL ENGINEERING SERVICES FOR DEVELOPMENT OF A WATER
TREATMENT AND STORAGE PROJECT AND AUTHORIZING THE MAYOR TO SIGN SUCH
AGREEMENT.
WHEREAS, The City of Woodburn has determined that a project is needed to treat
the city's water supply to remove iron and manganese and resolve storage deficiencies and
plan for expanded water supply capacity to accommodate the community's projected
growth, and
WHEREAS, The city will, by January 2006, be required to reduce the level of arsenic
in the city water supply to comply with federal safe drinking water standards and may be
also required to reduce radon levels in the water supply, and
WHEREAS, The water treatment and storage project will reduce the arsenic and radon
levels present in the water supply and allow the city to comply with federal safe drinking
water standards, and
WHEREAS, Professional engineering services are required for the design and
construction engineering services required for the water treatment and storage project, and
WHEREAS, The city solicited qualifications and proposals from firms for the
professional engineering services required for the water treatment and storage project, and
WHEREAS, The city determined that Kennedy/Jenks Consultants was the best
qualified firm to provide the professional engineering services, and
WHEREAS, The city and Kennedy/Jenks Consultants have developed an agreement
to provide the required services; NOW THEREFORE
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
llB
THE CITY OF WOODBURN RESOLVES AS FOLLOWS'
Section 1. That the City of Woodburn enter into an agreement, which is affixed as
Attachment "A" and by this reference incorporated herein, with Kennedy/Jenks Consultants
for professional engineering services which are required for the design and construction
engineering services required for the water treatment and storage project.
Section 2. That the Mayor of the City of Woodburn be authorized to sign said
agreement on behalf of the City.
Approved as to form:~'~''')'~ (/t~~)
City Attorney
2.-
Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2-
COUNCIL BILL NO.
RESOLUTION NO,
ATTACHMENT,
P~e I of
lib
AGREEMENT FOR CONSULTING SERVICES
BETWEEN CITY OF WOODBURN
AND KENNEDY/JENKS CONSULTANTS
FOR
WOODBURN WATER TREATMENT
AND STORAGE PROJECT
PREAMBLE
THIS AGREEMENT is made and entered into on this __ day of ,20_, by and
between City of Woodburn, hereinafter referred to as "Owner," and Kennedy/Jenks Consultants, a
California corporation, hereinafter referred to as "Consultant".
RECITALS
WHEREAS, Consultant has available and offers to provide personnel and facilities necessary to
accomplish the work within the required time;
WHEREAS, Owner desires to retain Consultant to perform the engineering work in the manner, at the
time, and for the compensation set forth herein;
NOW, THEREFORE, Owner and Consultant agree as follows:
I. DESCRIPTION OF PROJECT
Owner and Consultant agree the Project is as described in Exhibit A, entitled "Description of Project."
If, during the course of Project, Owner and Consultant agree to changes in Project, such changes shall
be incorporated in this Agreement by written amendment.
II. SCOPE OF CONSULTANT SERVICES
Consultant agrees to perform those services described hereafter. Unless modified in writing by both
parties, duties of Consultant shall not be construed to exceed those services specifically set forth
herein:
A. Planned Consulting Services
Consultant agrees to pertbrm those planned tasks described in Exhibit B, entitled
"Scope of Work."
Agreement for Consulting Services
Page I
Bo
ATTACHMENT A
Page ~ .... of ~,
Special Consulting Services
Owner and Consultant agree that not all work to be performed by Consultant can be
defined in detail at the time this Agreement is executed, and that incidental engineering
work related to Project and not covered in Exhibit B may be needed classified as
Special Consulting Services, and additional compensation for such special services, if
authorized, shall be as specified in Exhibit C.
Special Consulting Services include, but are not limited to:
Survey personnel and equipment required to prepare and furnish legal
descriptions of easement, rights-of-way, and property required for the Project.
Providing technical information for permit application beyond review of
Owner's predesign activities and contract documents preparation unless
authorized by Owner.
Redesign as recommended through value engineering process and as requested
by the Owner.
Additional copies of contract documents over the number specified to be
furnished.
5. Assistance with a formal bid protest beyond Owner resolution.
Evaluation and redesign of contract changes requested by Contractor or Owner
after publication of contract documents to reduce construction costs.
7. Field layouts for construction.
o
Soils investigations, including test borings, related analyses and
recommendations, as necessary for construction related questions regarding
unforseen conditions.
9. Submittal review of Contractor's shoring and dewatering systems.
lO.
Detailed mill, shop, and laboratory inspection of materials and equipment other
than as defined in Exhibit B.
11. Model test of equipment such as pumps, valves and hydraulic structures.
12. Assistance with regulatory agency audits.
13. Appearance as expert witness.
14. Assistance to legal, financial, or other consultants engaged for the Project.
llB
Agreement for Consulting Services
Page 2
ATTACHMENT
Page · ~ of
lib
15.
Additions to the defined Project described in Exhibit A and scope of work
included in Exhibit B.
C. Litigation Assistance
Unless specifically stated therein, the Scope of Services does not include assistance to
support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by Owner. All such services required or requested of the Consultant by
Owner or any third party (except claims between Owner and Consultant) will be
reimbursed at Consultant's standard rates for litigation services.
III. SCOPE OF OWNER SERVICES
Owner agrees to provide facilities and equipment and to perform the following services:
Provide necessary information to the Consultant as to the Owner's
requirements for the Project.
Assist the Consultant by placing at its disposal all reasonably available
information and technical data pertinent to the Project including previous
reports and any other data relative to design and construction of the Project
including operating data, soils reports, record drawings, hydraulic model and
operation and maintenance manuals.
Furnish information related to plant site boundaries, as modified, plant
property map and legal description, easements, and rights-of-way.
Provide necessary access and make all provisions for the Consultant to enter
upon public and private property as required for the Consultant to perform its
services under this Agreement.
Acquire all the necessary land, easements and rights-of-way required for the
Project.
Publish notification of public meetings or information about Project
construction activities in local newspaper, if required.
Furnish to the Consultant, prior to any performance by the Consultant under
the Agreement,. a copy of any design and construction standards the Owner
shall require the Consultant to follow in the preparation of the contract
documents.
Participate in design reviews and provide timely and complete review of draft
documents prepared by the Consultant
Advertise for proposals from bidders and place and pay for all costs incident
thereto.
Agreement for Consulting Services
Page 3
ATTACHMENT ,,~
Page ~ of '-~/~
llB
10.
11.
12.
13.
Participate in the bid opening and prepare bid tabulations.. Present and
recommend bid awards to city council.
Implementation of final resolution of bid disputes and protests considering
Consultant recommendation.
Award contracts including receiving required contractor documents, issuing
notice of award, executing the construction agreement, and issuing notice to
proceed.
Obtain approvals and permits, not required in the contract documents to be
provided by the Contractor, from all governmental authorities having
jurisdiction over the Project, and such approvals and consents from others as
may be necessary for completion of the Project.
Operate the water system during construction.
15.
16.
17.
18.
19.
20.
21.
22.
23.
Approve and pay progress payment requests based on Consultant's monthly
status reports.
Maintain the Owner's project accounting system to collect and track project
expenses.
Establish change order approval authority. Present change orders to city
council if needed.
Resolve claims disputes as defined in the contract documents.
Perform required administrative activities and interface with Oregon Health
Division, Drinking Water Program to satisfy Owner responsibilities for the
Drinking Water Revolving Fund loan that partially funds this project.
Prepare necessary financial statements and reports required by grant, revolving
fund loan or any other loan conditions.
Give prompt notice to the Consultant whenever the Owner observes or
otherwise becomes aware of any significant defect .or delay in the Project.
Provide records fbr performance certification.
Provide for additional studies, design work and/or construction management
items not identified in Exhibit B that are identified as being required to address
unanticipated issues.
Agreement for Consulting Services
Page 4
IV.
PROJECT MANAGEMENT
ATTACHMENT
Page ~...L~_. of
The Consultant's Project Manager shall be Travis Tormanen. The Owner's Project Manager shall be
designated by the Public Works Director. The Project Managers shall be authorized to act on behalf of
their respective employers concerning all matters related to this Agreement, except, however, that
amendments to this Agreement shall be approved by the Woodburn City Council. The Consultant
shall obtain the Public Works Director's approval prior to making any change in the Consultant's
Project Manager designation.
V. AMERICANS WITH DISABILITIES ACT
Any other provision of the Agreement not withstanding, unless otherwise specified in the Scope of
Services, Consultant shall not be responsible for the Project's compliance with the Americans with
Disabilities Act (ADA) 42 U.S.C. 12101 et seq. and the related regulations except to the extent
Owner has specified areas to be accessed or used by the public or to the extent Owner has provided
information regarding special use requirements or accomn~dations for Owner?s employees.
VI. AUTHORIZATION AND COMPLETION
In signing this Agreement, Owner grants Consultant specific authorization to proceed with work
specified in Exhibit B. The estimated time for completion of the work specified in Exhibit B will be
in accordance with the project schedule included as part of Exhibit B. Consultant shall use its best
efforts to perform the work within the estimated time.
A. Changes
Owner, through the Public Works Director as its representative, may make or approve
changes within the general scope of services as defined in Exhibit B, including cost
allocations to the various tasks as defined in Exhibit B. If such changes affect
Consultant's cost of or time required for performance fo the services, an equitable
adjustment will be made through an amendment to this agreement. Owner is not
obligated to pay for services performed without the Owner's authorization.
B. Work is Property of Owner
All work in its original form, including but not limited to documents, drawings,
tracings, surveying records, mylars, papers, computer programs, diaries and
photographs, performed or produced by Consultant under this Agreement shall be the
exclusive property of the Owner and shall be delivered to the Owner prior to final
payment. Any statutory or common law rights to property originally produced as part
of this Agreement, held by the Consultant as creator of such work shall be conveyed to
the Owner upon request without any additional compensation. Upon Owner's approval
and provided Owner is identified in connection therewith, Consultant may include
Consultant's work in its promotional materials. Drawings may bear a disclaimer
releasing the Consultant from any liability for changes made on original drawings and
tbr reuse of the drawings subsequent to the date they are turned over to the Owner.
lib
Agreement for Consulting Services
Page 5
VII.
ATTACHMENT ~_.~,~
Page ._D..--. of llB
COMPENSATION
A. Amount
For the services described in Exhibit B, Owner agrees to pay, and Consultant agrees to
accept, compensation in accordance with Exhibit C.
B. Payment
As long as the Consultant has not defaulted under this Agreement, the Owner shall pay
the Consultant within 30 days of the date of the Consultant's invoices for services
performed and reimbursable expenses incurred under this Agreement. If the Owner
has reason to question or contest any portion of any such invoice, amounts questioned
or contested shall be identified and notice given to Consultant within 15 days of the
date of the invoice. Any portion of any invoice not contested shall be deemed to be
accepted and approved for payment and shall be paid to Consultant within 30 days of
the date of the invoice. The Owner agrees to cooperate with Consultant in a mutual
effort to resolve promptly any contested portions of Consultant's invoices.
In the event any uncontested portions of any invoice are not paid within 30 days of the
date of Consultant's invoice, then interest on unpaid amounts shall accrue at a rate of
1.5 percent per month or the maximum interest rate permitted by law, whichever is
less.
Owner shall have the right to inspect Consultant's books and records, and any relevant
books and records of a subconsultant, in order to verify the accuracy of Consultant's
invoice. Said right of inspection shall extend to all documents necessary to permit
adequate evaluation of Consultant's invoice.
VIII.
RESPONSIBILITY OF CONSULTANT
A. Performance of Services
The services performed by Consultant shall be performed with the same degree of
care, skill, diligence, competency, and knowledge which is ordinarily exhibited and
possessed by other professionals in good standing in the same or similar field and
community as Consultant. In performing these services, Consultant shall be an
independent contractor and not a servant or employee of Owner. Owner shall .have the
right to verify that Consultant's performance meets the requirements of this contract
but shall not have the right to control the manner of Consultant's or Consultant's
subconsultants' peHbrmance. No provision of this Agreement shall be construed to
create a partnership, joint venture, employer-employee, landlord-tenant or principal-
agent relationship.
Agreement for Consulting Services
Page 6
Bo
Co
Do
ATTACHMENT
Page ~ of
Consultant's Personnel at Construction Site
The presence of Consultant's personnel at a construction site, whether as on-site
representatives or otherwise, does not make Consultant responsible for those duties
that belong to Owner and/or construction contractors or others, and do not relieve
construction contractors or others of their obligations, duties, and responsibilities,
including but not limited to construction methods, means, techniques, sequences, and
procedures necessary for coordinating and completing all portions of the construction
work in accordance with the contract documents and any health or safety precautions
required by such construction work. The Contractor has responsibility for job-site
safety. While not part of the Consultant's responsibilities, if Consultant observes any
non-compliance with safety requirements, then the appropriate officials will be notified
immediately.
Opinions of Cost, Financial Considerations, and Schedules
In providing cost estimates, financial analyses, economic feasibility projections, and
schedules for the Project, Consultant has no control over cost or price of labor and
materials; unknown or latent conditions of existing equipment or structures that may
affect operation or maintenance costs; time or quality of performance by third parties;
or other economic and operational factors that may affect the ultimate Project cost or
schedule. Therefore, Consultant makes no warranty that Owner's actual Project costs,
financial aspects, economic feasibility or schedules will not vary from Consultant's
estimates. If Owner requires Consultant to prepare quantity and material take-offs
and/or cost estimates from plans and specifications that are less than fully complete,
then Owner will hold Consultant harmless from any and all loss, liability, or claims
resulting from such incompleteness.
Subsurface Investigations
In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample
intervals and at locations other than where observations, explorations, and
investigations have been made. Because of the inherent uncertainties in subsurface
evaluations, changed or unanticipated underground conditions may occur which could
affect total Project cost and/or execution. These conditions and cost-execution effects
are not the responsibility of Consultant.
Record Drawings
Record drawings will be prepared, in part, on the basis of information compiled and
furnished by others, and may not always represent the exact location, type of various
components, or exact manner in which the Project was finally constructed. Consultant
is not responsible fbr any errors or omissions in the information from others that is
incorporated into the record drawings.
Agreement for Consulting Services
Page 7
IX.
CONSTRUCT[ON SERVICES
A=F'~AOHMI~NT ~ ·
Consultant's review or supervision of work prepared or performed by other individuals or firms
employed by Owner shall not relieve those individuals or firms of any responsibility for the quality
and adequacy of their work.
Any resident engineering or inspection provided by Consultant is for the purpose of determining
compliance with the technical provisions of Project specifications and does not constitute any form of
guarantee or assurance with respect to the performance of the Contractor. Consultant does not assume
responsibility for the means, methods, or appliances used by the Contractor, for the safety of
construction work, or for compliance by Contractor with laws and regulations.
X. WAIVER OF OTCA RIGHTS
Consultant hereby waives all rights Consultant may have under the Oregon Tort Claims Act which
arise as a result of an agency or alleged agency relationship between the parties.
XI. INDEMNITY/HOLD HARMLESS
Consultant shall defend, indemnify and hold harmless Owner, Owner's officers, employees, agents,
and representatives from and against all claims, demands, penalties, and causes of action of any kind
or character, including attorney's fees, arising out of the negligence or intentional misconduct or
omissions of Consultant, Consultant's agents, employees, and subconsultants.
XII. INSURANCE
ho
Consultant shall not commence work under this contract until Consultant has obtained
all the insurance required by this Section of the Agreement and submitted a certificate
of insurance to Owner; nor shall Consultant allow any subconsultant to commence
work on any subcontract until this insurance has been obtained. Consultant shall
maintain the insurance for the duration of this Agreement. Review of the insurance by
Owner shall not relieve or decrease the liability of Consultant.
B. Consultant shall maintain the tbllowing insurance for the duration of this Agreement:
Workers compensation insurance in the amount required by Oregon law, and
employers liability insurance in the amount of $100,000.
Automobile liability insurance in the amount of $1,000,000 per occurrence,
combined single limit; Owner shall be added as an additional insured;
Comprehensive or commercial general liability insurance in the amount of
$1,000,000 per occurrence, combined single limit; Owner shall be added as an
additional insured;
Professional liability insurance in the amount of $5,000,000 per claim on a
claims made annual aggregate basis.
liB
Agreement for Consulting Services
Page 8
A'TTA~HMENT .~
Page _~ - of ~ 11B
Consultant shall provide Owner with certificates of insurance annually. These
certificates shall provide for thirty (30) days advance written notice to Owner prior to
cancellation.
XIII. SUSPENSION OF WORK
Owner may suspend all or a portion of the work if unforeseen circumstances beyond Owner's control
make normal progress of the work impossible. Consultant may request that the work be suspended by
notifying Owner of circumstances that are interfering with the normal progress of the work. All such
requests shall be subject to Owner's approval. Consultant may suspend work in the event Owner does
not pay invoices when due unless Owner's nonpayment is due to a billing dispute. No suspension or
request for a suspension shall be valid unless stated in writing.
TERMINATION
A. Grounds for Termination
This Agreement may be terminated (a) at Owner's convenience on 15 days written
notice, or (b) for cause if either party materially breaches this Agreement through no
fault of the other and does not cure such breach within 10 days after receiving notice
thereof.
B. In the evem of termination, Consultant shall perform such additional work as is
necessary for the orderly filing of documents and closing of the project. The time
spent on such work shall not exceed ten percent (10%) of the time spent on the project
prior to the effective date of termination. Owner shall pay Consultant and for all work
performed in accordance with the Agreement and all work necessary for filing and
closing as described in this section.
XV. ASSIGNMENT
This Agreement is binding on the heirs, successors, and assigns of the parties hereto. This Agreemem
may not be assigned by Owner or Consultant without prior written consent of the other.
XVI. NO BENEFIT FOR THIRD PARTIES
The services to be performed by Consultant are intended solely for the benefit of Owner, and no
benefit is conferred on, nor contractual relationship established with any person or entity not a party to
this Agreement. No such person or entity shall be entitled to rely on Consultant's performance of its
services hereunder. No right to assert a claim against the Consultam, its officers, employees, agents,
or consultants shall accrue to the construction contractor or to any subcontractor, supplier.
manufacturer, lender, insurer, surety, or any other third party as a result of this Agreement or the
performance or nonperformance of the Consultant's services hereunder.
Agreement for Consulting Services
Page 9
XVII.
FORCE MAJEURE
A~ACINMIlNT_ .,4 '
Page ..Z.{9._ of ~
llB
The Consultant shall not be responsible for delay caused by circumstances beyond its reasonable
control, including but not limited to (1) strikes, lockouts, work slowdowns or stoppages, or accidents,
(2) acts of God, (3) failure of Owner to furnish timely information or to approve or disapprove
Consultant instruments of service promptly, and (4) faulty performance or nonperformance by Owner,
Owner's independent consultants or contractors, or governmental agencies; nor shall consultant be
responsible for delays occasioned by actions taken by Consultant which in the sole judgment of
Consultant are required by sound engineering practice. Consultant shall not be liable for damages
arising out of any such delay, nor shall the Consultant be deemed to be in default of this Agreement as
a result thereof.
XVIII. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Consultant shall comply with all applicable federal, state and local laws, rules and regulations.
XIX. COMPLIANCE WITH PUBLIC CONTRACTING LAWS
Consultant shall observe all applicable state and local laws pertaining to public contracts. ORS
Chapter 279 requires every public contract to contain certain provisions. Pursuant to ORS Chapter
279, the following provisions shall be a part of this Agreement, as applicable.
Pursuant to ORS 279.312, Contractor shall make payments promptly, as due, to all
persons supplying to Contractor labor or material for the prosecution of the work
provided for in such contract. Contractor shall pay all contributions or amounts due
the Industrial Accident Fund from Contractor or any subcontractor incurred in the
performance of the contract. Contractor shall not permit any lien or claim to be filed
or prosecuted against the state, county, school district, municipality, municipal
corporation or subdivision thereof, on account of any labor or material furnished.
Contractor shall pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
Bo
Pursuant to ORS 279.314, Contractor fails, neglects or refuses to make prompt
payment of any claim for labor or services furnished to Contractor or a subcontractor
by any person in connection with the public contract as such claim becomes due, the
proper officer or officers representing the state, county, school district, municipality,
municipal corporation or subdivision thereof, as the case may be, may pay such claim
to the person furnishing the labor or services and charge the amount of the payment
against funds due or to become due the contractor by reason of such contract.
Pursuant to ORS 279.314, if Contractor or a first-tier subcontractor fails, neglects or
refuses to make payment to a person furnishing labor or materials in connection with
the public contract for a public improvement within 30 days after receipt of payment
from the public contracting agency or a contractor, Contractor or the first-tier
subcontractor shall owe the person the amount due plus interest charges commencing at
the end of the 10-day period that payment is due under ORS 279.445 (4) and ending
Agreement for Consulting Services
Page 10
Fo
ATTACHMENT
Page _LL.. of
upon final payment, unless payment is subject to a good faith dispute as defined in
ORS 279.445. The rate of interest charged to Contractor or the first-tier subcontractor
on the amount due shall equal three times the discount rate on 90-day commercial
paper in effect at the Federal Reserve Bank in the Federal Reserve district that includes
Oregon on the date that is 30 days after the date when payment was received from the
public contracting agency or from the contractor, but the rate of interest shall not
exceed 30 percent. The amount of interest may not be waived.
Pursuant to ORS 279.314, if Contractor or a subcontractor fails, neglects or refuses to
make payment to a person furnishing labor or materials in connection with the public
contract, the person may file a complaint with the Construction Contractors Board,
unless payment is subject to a good faith dispute as defined in ORS 279.445.
Pursuant to ORS 279.316, no person shall be employed for more than 10 hours in any
one day, or 40 hours in any one week, except in cases of necessity, emergency, or
where the public policy absolutely requires it, and in such cases, except in cases of
contracts for personal services as defined in ORS 279.051, the employee shall be paid
at least time and a half pay:
(1) For all overtime in excess of eight hours a day or 40 hours in any one week
when the work week is five consecutive days, Monday through Friday; or
(2) For all overtime in excess of 10 hours a day or 40 hours in any one week
when the work week is four consecutive days, Monday through Friday; and
(3) For all work performed on Saturday and on any legal holiday specified in
ORS 279.334.
Pursuant to ORS 279.316, in the case of contracts for personal services as defined in
ORS 279.051, employees shall be paid at least time and a half for all overtime worked
in excess of 40 hours in any one week, except for individuals under these contracts
who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. sections 201 to
209 from receiving overtime.
Pursuant to ORS 279.316, persons employed under contracts for services shall receive
at least time and a half pay for work performed on the legal holidays specified in a
collective bargaining agreement or in ORS 279.334 (1)(a)(C)(ii) to (vii) and for all
time worked in excess of 10 hours a day or in excess of 40 hours in a week, whichever
is greater.
Pursuant to ORS 279.320, Consultant shall promptly, as due, make payment to any
person, copartnership, association or corporation, furnishing medical, surgical and
hospital care or other needed care and attention, incident to sickness or injury, to the
employees of such contractor, of all sums which Consultant agrees to pay for such
services and ali moneys and sums which the contractor collected or deducted from the
wages of employees pursuant to any law, contract or agreement for the purpose of
providing or paying for such service.
--llB
Agreement for Consulting Services
Page 11
Ko
ATTACHMENT '~
Page ../,,~. of ~
Pursuant to ORS 279.320, all subject employers working under this contract are either
employers that will comply with ORS 656.017 or employers that are exempt under
ORS 656.126.
Pursuant to ORS 279.445, Contractor shall include in each subcontract for property or
services entered into by Contractor and any first-tier subcontractor, including a
material supplier, for the purpose of performing a construction contract:
(1) A payment clause that obligates Contractor to pay the first-tier
subcontractor for satisfactory performance under its subcontract within 10 days
out of such amounts as are paid to Contractor by the public contracting agency
under such contract; and
(2) An interest penalty clause that obligates Contractor, if payment is not made
within 30 days after receipt of payment from the public contracting agency, to
pay to the first-tier subcontractor an interest penalty on amounts due in the case
of each payment not made in accordance with the payment clause included in
the subcontract pursuant to paragraph (a) of this subsection. Contractor or any
first-tier subcontractor shall not be obligated to pay an interest penalty if the
only reason that Contractor or first-tier subcontractor did not make payment
when payment was due is that Contractor or first-tier subcontractor did not
receive payment from the public contracting agency or Contractor when
payment was due. The interest penalty shall be:
(a) For the period beginning on the day after the required payment
date and ending on the date on which payment of the amount due is
made; and
(b) Computed at the rate specified in ORS 279.314 (2).
Pursuant to ORS 279.555, to the maximum extent economically feasible, Consultant
shall use recycled paper.
XX. FINAL AGREEMENT/BINDING EFFECT/ATTORNEY FEES
This document contains all of the terms and conditions of the parties' Agreement. Any waiver or
modification of the terms of this Agreement must be in writing. This Agreement shall be construed so
that the plural shall include the singular and the singular shall ,include the plural. This Agreement shall
be binding upon the parties, their successors and assigns. The prevailing party in any lawsuit arising
out of the Agreement shall be entitled to attorney tees, costs and disbursements
XXI. INTERPRETATION OF AGREEMENT
This Agreement shall be interpreted in accordance with Oregon law. All provisions of this Agreement
have been negotiated at arm's length. This Agreement shall not be construed tbr or against any party
by reason of the authorship or alleged authorship of any provision.
Agreement for Consulting Services
Page 12
XXll. SEVERABILITY/SURVIVAL
ATTACHMENT
Page ~ of
If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the
enforceability of the remaining provisions shall not be impaired. Any provisions concerning the
limitation of liability or indemnity shall survive the termination of this Agreement for any cause.
llB
XXIII. NOTICES
All notices required under this Agreement shall be delivered by facsimile, personal delivery, or mail
and shall be addressed to the following persons:
Mr. Travis Tormanen
Kennedy/Jenks Consultants
2828 SW Naito Parkway, Suite 250
Portland, Oregon 97201
Phone (503) 295-4911
FAX No. (503) 295-4901
Mr. Frank Tiwari
Public Works Director
270 Montgomery St.
Woodburn, Oregon 97071
Phone (503) 982-5240
FAX No. (503) 982-5242
Notice shall be effective upon delivery to the above addresses. Either party may notify the other that a
new person has been designated by it to receive notices, or that the address or FAX number for the
delivery of such notices has been changed, provided that, until such time as the other party receives
such notice in the manner provided for herein, any notice addressed to the previously-designated
person and/or delivered to the previously-designated address or FAX number shall be effective.
XXIV. ATTORNEY FEES
In the event either party commences a lawsuit or arbitration against the other, then the prevailing party
shall be entitled to recover its reasonable attorney fees, costs and disbursements.
XXV. AUTHORIZATION
The persons executing this Agreement on behalf of the parties hereto represent and warrant that the
parties have all legal authority and authorization necessary to enter into this Agreement, and that such
persons have been duly authorized to execute this Agreement on their behalf.
KENNEDY/JENKS CONSULTANTS
By:
Name: MARTHA KNOWLTON
CITY OF WOODBURN
By:
Name: RICHARD JENNINGS
Title: VICE PRESIDENT Title: MAYOR
Date: Date:
Agreement forConsuiting Services
Page 13
ATTACHMENT
Page.,/'-( of
llB
EXHIBIT A
DESCRIPTION OF PROJECT
The City of Woodburn currently provides untreated groundwater directly from wells to
the distribution system. This project will construct water treatment, supply and storage
facilities. The project will remove iron and manganese that are present in
concentrations that create aesthetic quality problems. The project will address
regulatory requirements to reduce concentrations of arsenic and radon in the existing
water supply. The project will also correct existing storage deficiencies that create
operational and emergency concerns. For the purpose of defining the scope of work to
be performed under this Agreement, the "project can be described as follows:
Construction of three treatment plants. The treatment plants will be near
National Way (utilizing existing wells 8 and 10) in east Woodburn, near Country
Club Road (utilizing existing wells 9 and 11 ) in north Woodburn and near Parr
Road (utilizing two new wells) in south Woodburn. All three plants will be
identical in size, internal configuration and architectural style.
Site plans for the three treatment plant sites will be developed. Landscaping
plans will be developed for each site to improve the appearance of that specific
site. Project design will include all site facilities and amenities including but not
limited to storm drains, sewers, roads, fencing, parking lots and exterior lighting.
The treatment plants will utilize a potassium permanganate pressure filtration
process. The treatment facility design will comply with all Uniform Fire Code and
Building Code requirements for the use and storage of potassium
permanganate. There should be provisions in the plant layout for future ferric
chloride or hypochlorite use. An evaluation of the potential use of granulated
ferric hydroxide for addition reduction of arsenic will be made as pad of the
predesign process.
A standby electrical generator will be provided at each treatment site. These
should be package units capable of supplying power required for plant operation
when commercial power supplies are not available.
The pressure filters will be in a vertical configuration and will be located outside
of the treatment building. The filter media will be an anthracite coal and
manganese greensand combination. Provisions should be made in facility
layout to add additional filters at the Parr Road site in the future. There will be
air scour systems integrated into filter and plant design. Blowers for the air
scour system will be acoustically isolated.
Page I
ATTACHMENT
Page ~ of
IIB
Granular potassium permanganate will be utilized as an oxidizer. Two
potassium permanganate mix tanks will be provided. A water induction feed
system will be utilized to transfer the potassium permanganate to the solution
tanks. Controls will be incorporated in the treatment process to prevent
overdosing of potassium permanganate.
The backwash system will be designed with tanks to allow for recovery of a
portion of the backwash water. Use of polymer, to enhance settlement, will be
evaluated as part of the predesign process. The backwash tanks will be at-
grade bolted steel tanks. The use of submersible pumps or gravity transfer of
backwash to the sanitary sewer will be evaluated as part of the predesign
process. An evaluation of partially buried concrete tanks at the Country Club
Road site will.-be done as part of the predesign process. :~
Project design includes design of all pertinent electrical and control systems.
security system to detect intrusion attempts at wells, treatment plants and
reservoirs will be part of the design.
A
Construction of two 2.2 million gallon at-grade welded steel storage reservoirs at
the National Way and Country Club Road site. Construction of a small,
approximately 200,000 gallon at-grade welded steel storage reservoir at the
Country Club Road site. An evaluation of use of a partially buried concrete tank
at the Country Club Road site will be done as part of the predesign process. A
cathodic protection system will be used for corrosion control as part of the
design. Coating systems will be designed to provide maximum protection of the
steel to ensure long service life before replacement of the coating system is
required. Tanks will be designed to meet current seismic codes. Mixing and
turnover of water in the storage tanks will be maximized in the reservoir design
to maintain water quality. Modeling of the reservoirs will be required to show
that the mixing and turnover is obtained.
10.
Provisions will be incorporated in each reservoir design for a tray aeration or
similar system incorporating a venting system to be installed in each reservoir
for reduction of radon concentrations existing in the city's water supply.
11.
Booster pump stations will be provided for each reservoir. The booster stations
will be a prefabricated package station. The booster station will have the
capability to maintain existing system water pressure of 55 pounds per square
inch as part of their operation and to serve as a backup for the existing elevated
tank which is the current system pressure source.
Page 2
12.
ATTACHMENT
Page ~ of
A hydraulic surge analysis will be performed to ensure no problems exist in the
proposed system during startup. Analysis will include the effect of sudden
failure/shutoff of wells and/or pump stations. A report of the analysis will be
prepared and recommendations will be incorporated in the final design.
13.
14.
15.
16.
17.
Installation of two new wells. One will be located at the Parr Road treatment
facility and the other will be located at a site to be determined. These wells
should be gravel packed and constructed in accordance with standards of the
Water Resources Division and Health Divisions drinking water program. The
well house designs will be identical and electrical systems will be designed to
allow plug in of existing city owned portable generators. Pumps will be vertical
line shaft turbine similar to existing city well pumps.
Transmission water lines will be required to connect three weJls to the treatment
site.
The three treatment plants will operate unattended. A SCADA system, human
interface software and a telemetry system will be provided. Treatment plants,
reservoirs and wells will be connected by a telemetry system to a central control
room. The type of telemetry system will be evaluated and selected during
predesign. The system provided as part of the design will be compatible with the
existing system in use at the wastewater treatment.
A 3,000 square foot water treatment maintenance and control building will be
constructed at the existing public works shop location or at one of the treatment
plant locations. The building will include offices, lockers, restrooms, training
room and lunch room. A control room will also be included in the water
treatment maintenance and control building that will provide control for all the
treatment and water production facilities included in this project. This water
treatment maintenance and control building will be a public facility.
A public information process will be conducted that will include printed fliers for
public education, status reports, public open houses and City Council
workshops.
Page 3
ATTA{3NMEN"r_ ,'";'J
Page _.J._~_.. of
1lB
Exhibit B - Scope of Work
Project Tasks
Task I - Project Management and
Client/Consultant Communications
Objectives: The project management component of
a major water system improvement project such as
the "Woodbum Water Treatment and Storage
Project" is extremely important. The objectives of
this task are to control costs, involve City staff in
decision-tnakmg, and maintain project schedule.
Subtask I.A; Develop Project Management Plan:
With City input, a Project Management Plan will be
developed. The Plan will then be submitted to the
City for review. This Plan will indicme how the
project will be completed, how City staff will be
involved, and who will be reviewing design
documents (internally and externally). The Plan will
also confirm the protocol by which consultant/client
communications will be handled, how the schedule
will be tracked, and how project costs will be
control led.
Subt~sk I.B; Prepare Subconsultant Agreements:
As soon as the Consultant has been given the Notice
to Proceed by the City, subconsultant agreements
will be developed with the team members. Defined
scopes of services with not-to-exceed budgets will
be developed for each subconsuitant agreement.
Subtask I.C; Track Project Costs: The
Consultant's Project Manager will monitor progress
as compared to expenditures every two weeks
throughout the project. The Consultant's "Project
Status Reports" are routinely used for assessing
Kennedy/Jenks progress so that costs can be
controlled and potential problems can be identified
early enough in the process to resolve them before
they become big issues.
Subtask I.D; Track Project Schedule: The Project
Schedule submitted with the Proposal will be
modified as the project gets underway. The
Consultant will update the schedule at the end of the
preliminary design phase and inform the City if there
are any issues that may cause a change in the Project
Schedule. Project deadlines will be established
jointly by City and Consultant staff and City staff
will be kept informed of work status as deadlines
approach.
Subtask I.E; Consultant/Client Communications:
The protocol for communications will be developed
during formation of the PrOJect Management Plan.
The Consultant's Project Manager will generally
communicate directly with the City's Program
Manager regarding project issues. Other lines of
communication will be opened on a situational basis
as determined by the City's Program Manager. For
the purpose of project budgeting it is assumed that
there will be six meetings / site visits during
preliminary design including decision making
workshops - and six meetings / site visits during
final design. The meetings will be attended by an
average of 2.5 people. Value Engineering, Public
Involvement, Bid Services and Construction
Management related visits are included under
separate Scope items.
Subtask l.F; Coordinate Project Team Members:
The Consultant's Project Manager Will work closely
with project team members so that each person
knows their role, work product expectations,
deadlines, and labor allocations. The Consultant
will have regular internal meetings to keep the
project on track and to maximize design efficiencies.
Task 2 - Quality Assurance
Objectives: The objectives of the Quality Assurance
task are to ensure that the each portion of the project
is properly reviewed by the appropriate people. This
enhances cost control and improves the quality of
work products.
Subtask 2.A; Develop Quality Assurance Plan:
With City input, the Consultant's Project Manager
will develop a Quality Assurance Plan simultaneous
with the preparation of the Project Management
Plan. The Quality Assurance Plan will include an
approach for proper peer review by Kennedy/Jenks
senior staff and where appropriate by subconsultant
experts. The Plan also will identify which
deliverables will be reviewed by the City, the
Building Depaament, Oregon Health Division, and
by others.
February 5. 2002
Scope of Services - Page I
ATTACH~M ENT__~~ ] ~_g
Page .d ~ _. of ,._.~,(~
Subtask 2.B; Concepts and Criteria Review: The
Consultant will utilize its "Concepts and Criteria
Review" format to ensure that the conceptual desibm
is correctly targeted to meet the needs of the City in
a cost effective manner. This review takes place
near the end of the preliminary design phase and will
include the core design team and selected senior
engineers not directly involved in the project This
½ day review meeting is primarily intended as an
internal tool to the consulting team, but City staff
will be invited and asked to provide input to the
process.
Subtask 2.C; QA/QC Review: As design
documents reach the 50% and 90% stage, the team
of reviewers identified in the Quality Assurance Plan
will be provided with drawings, specifications, and
cost estimates. They will be asked to review the
documents to for clarity and detail appropriate for
this particular size and complexity of project. The
review team will also perform a coordination check
of the various types of drawings included in the
design set. The QA/QC Review at 50% will be
coordinated with the 50% Value Engineering effort
(Subtask 2.E). Expenses include printing,
reproduction, and distribution of 50% and 90%
design documents.
Subtask 2.D; Value Engineering at 10% Design.
A value engineering team will be assembled. It is
assumed that team will include three Kennedy/lenks
members and two "outside of the firm" engineers.
The City may also provide representation at the
workshop if they so choose. A two day workshop
will be held. The City's Project Manager and
Consultant's Project Manager will address the value
engineering team briefly at the start of the workshop
to discuss design criteria, ground rules, objectives,
etc. The Preliminary Design Report and 10% design
documents will be reproduced and distributed to the
value engineering team in advance. It is assumed
that the Project Manager and Project Engineer will
again meet with the value engineering team and the
City at the close of the workshop to listen to a
presentation of recommendations by the value
engineering team. The value engineering team will
prepare a memorandum covering the team's
recommendations.
The Consultant's design team will prepare a
memorandum addressing the value engineering
recommendations and then meet with the City to
discuss which recommendations to accept in whole
or in part with modifications.
it is assumed that a facilitator will not be retained for
this workshop and the Consultant will provide an
agenda for the value engineering team to follow.
Subtask 2.E; Value Engineering at 50% Design.
Four professionals, not directly involved with this
project, with experience in key discipline areas
(process, structural, architectural, and electrical) will
be assigned one day each to review design
documents and develop a list of cost saving
recommendations. They will report findings to the
prOJect manager, who will assemble a report for the
City. The project manager and project engineer will
meet with the City to discuss findings and determine
which of the value engineering team's
recommendations should be accepted. Expenses
will include printing, reproduction, and distribution
of 50% documents.
Subtask 2. F; Internal Review of Draft
Documents: In addition to the reviews described in
the previous two subtasks, other documents will also
be reviewed by senior staff prior to submittal to the
City and to regulatory personnel.
Task 3 - Public Involvement
Subtask 3.A; Planning Commission Meeting: The
Consultant will prepare for and participate at a
Planning Commission meeting. A presentation of
the preliminary design report will be made to the
Commission and will include visual displays (site
plans) and a Power Point presentation. The
Consultant will be represented by two engineers at
this meeting.
Subtask 3.B; City Council Presentations: The
Consultant will make up to three presentations to the
City Council. it is assumed that one of these
presentations will occur late in the pre-design phase
or early in the design phase. The other two
presentations will occur later in the design process
and during the construction phase of the prOject.
Subtask 3.C; Neighborhood Open Houses: The
Consultant will prepare materials and attend up to
two neighborhood open houses. Displays will
include foam-board mounted site plans, building
elevations, landscaping concepts, and other design
products adapted for the open houses. The
Consultant will prepare up to three flyers that will be
February 5, 2002 Scope of Services - Page 2
ATTACHMENT
Page _.L_~. of
llB
used by the City for reproduction and distribution to
City residents.
Task 4 - Preliminary Design
Objectives: The preliminary design provides the
City staff and the Consultant design team with a
defined concept of what the City will receive for its
money, when events will happen, and an updated
opinion of how much it will cost. The preliminary
design findings will enable unanswered technical
questions to be resolved before detailed design
begins.
Subtask 4.A; Confirm Design Criteria: Using the
Water System Plan and the Water Treatment Pilot
Study Report as a starting point, the Consultant will
review the design criteria established for the project.
In addition, the Consultant will work with City staff
to develop criteria for elements of the project that
have not been specified.
Subtask 4.B; Geotechnical Evaluation: A
geotechnical evaluation of the buildings, booster
pump stations, and reservoir sites will be performed.
The evaluation will include five sites. The sites are:
Country Club, Parr Road, National Way,
Maintenance and Control Center, and the new well
site. The evaluation includes the following items
necessary to determine the appropriate foundation
design criteria.
The geotechnical investigation sites will include two
borings at each of the three treatment/reservoir sites
and one boring at the other two sites. The new
SCADA control building and the new well sites
remote from the treatment plant vicinity will each
have a single boring. The borings will be of
sufficient depth to determine seismic requirements.
Based on a review of previous investigations and the
results of a field exploration, a geotechnical office
study will be conducted to provide technical input to
the team on the following items: allowable
foundation loads, building foundation
recommendations, estimated settlements, site
grading (cut and fill), construction dewatering, and
lateral earth and uplift pressures. A brief review of
liquefaction potential will be completed. A
summary geotechnical report will be prepared
describing the results of the field, laboratory, and
office studies.
Subtask 4.C; Topographic/Property Boundary
Surveys: Surveying services will be provided for
the design team's use. The surveying subtask will
include the following work:
i. Raw water main alignments will include known
utilities within roadway plus five feet past both
edges of the road. Roadway centerline
elevations will be shot at 50-fi stations
ii. Five facility construction sites will be surveyed.
Property boundaries will be identified along
with existing easement lines, if any, and
topographic information at l-foot contours.
Digital maps will be prepared in AutoCAD
format for use in design.
Subtask 4.D; Utility Evaluation: A determination
will be made regarding the location and adequacy of
the nearest 3-phase power, telephone, sewer, natural
gas, and water distribution infrastructure.
Information will be summarized in a tabular format
that provides a basis for the design team to develop
cost projections.
iii.
Subtask 4.E; Raw Water Transmission Main
Analysis: The Consultant will evaluate the water
main transmission needs to connect the three remote
well sites to the treatment facilities. Issues,
conflicts, and possible easement needs will be
identified. The Consultant will work with the City
to select the appropriate alignments. Consideration
will be given to providing flexibility for the new
wells to connect directly to the distribution system -
on a temporary basis.
Subtask 4.F; Facilitation of Decision Making
Workshops: Data developed in subtasks 4.G
through 4.0 will be used by the City and Consultant
in making a series of important decisions. The
Consultant values the use of "Decision Making
Workshops" to ensure that the City staff makes
informed decisions about how to proceed. The
Consultant will prepare the information necessary to
assist the City in understanding the implications of
their decisions.
Subtask 4.G; Oxidation and Filtration
Evaluation: This task will evaluate the
permanganate feed system (determination of tank
and pumping needs, etc.) and vertical filter
February 5, 2002 Scope of Services - Page 3
configuration (location of valves, size of filters,
etc.).
Subtask 4.[1; Radon Treatment Evaluation. An
evaluation will be performed of four radon removal
alternatives. Each of these alternatives will consider
methods for radon stripping within the finished
water reservoirs. The methods that will be
considered include mechanical aerators, spray
nozzles, splash plates, and use of plastic media. A
technical memorandum will be prepared.
Subtask 4.1; Backwash Recovery and Residuals
Disposal Analysis: This task will develop the basis
of design for the backwash recovery tanks,
backwash recovery pumps, and the backwash
residuals pump station. Backwash solids settling
will also be evaluated with design recommendations
developed for chemical pumping rates, chemical
storage volumes, and mixing requirements.
Consideration will be given to using partially buried
concrete backwash tanks at the Country Club site.
Subtask 4.J; Booster Pump Station Evaluation:
This task will develop the basis of design for the
booster pump stations. A surge analysis will be
conducted concurrent with this subtask. Pre-
packaged pump stations will be used for this project.
Variable frequency drives will be included as part of
the pump station package.
Subtask 4.K; Reservoir Evaluation and Modeling
Analysis: This task will develop the preliminary
design of the reservoirs so that mixing and water
tumover are maximized to maintain water quality
and minimize water age and stagnant zones in the
reservoirs. Operational strategies will be identified
to maintain water quality. Reservoir modeling will
be conducted to determine mixing and flow patterns,
and to evaluate inlet/outlet/baffling configurations.
A computational fluid dynamics (CFD) program will
be utilized to simulate the movement of water within
the tank during the fill and draw cycle. The CFD
data will be used to estimate water age. A technical
memorandum will describe the reservoir modeling
results, tank configuration and inlet/outlet
recommendations.
A preliminary design evaluation will also be
performed to size a reservoir proposed at the
Country Club site to allow for radon removal. It is
~,TTACHMENT ~
Page ._~?--. of ~
assumed that CFD modeling will not be necessary
since the reservoir will be much smaller. The
evaluation will include height considerations (partial
burial of tank versus expanded width of tank) so that
the site aesthetics are adequately considered.
Subtask 4.L; Arsenic Removal Evaluation: A
comparison will be made between granular ferric
hydroxide (GFH) media versus ferric chloride for
future enhanced arsenic removal. A technical
memorandum will be developed that includes
recommendations for future treatment of arsenic if
the MCL is ever reduced to 5 ppb or less or if
potassium permanganate oxidation and filtration
does not consistently remove arsenic to below 10
ppb. The evaluation will include estimated costs :of
implementing each alternative. The selected
alternative will be depicted on a process flow
diagram and on site footprints.
Subtask 4.M; Development of Preliminary
Treatment Building Layout and Site Plan
Configuration: This task will develop two
altemative building layouts. It is assumed that the
pressure filters will be located outside the treatment
building. In addition, two alternative site plans for
each site will be developed. A code check and
permit evaluation will be conducted concurrent with
this task.
Included in this task will be a Supply, Storage, and
Treatment Security Assessment. This will involve a
visit to the sites by the project manager and the
Consultant's security advisor. A discussion will be
held with the City staff about what general types of
security measures should be included in the design
of the new facilities. This information would
supplement a complete water system Vulnerability
Assessment, if one is conducted, at a later date.
Subtask 4.N Electrical and Process Control
Technical Memorandum: This task includes a
preliminary electrical service evaluation including
emergency power generation, SCADA interface
evaluation, a telemetry evaluation, and the
development of preliminary process and
instrumentation diagrams (P&IDs). It is assumed
that each treatment site will have a pad mounted
emergency generator with sound attenuation located
outside the treatment building.
1 I'B
February 5, 2002 Scope of Services - Page 4
Subtask 4.0 Maintenance and Control Building iv.
Layout and Preliminary Site Plan Evaluation:
The Consultant's architect and a civil engineer will
visit the proposed site for the control building.
While in Woodbum, the architect will also visit the
other sites to aid in his understanding of the project
prior to design. The building is assumed to be a
public facility including offices, lockers, restrooms, v.
training room, lunch room, and SCADA control
room. The Consultant and the City will then have a
½ day workshop to discuss the building layout, size, vi.
and contents. A preliminary floor plan, elevations,
and site plan for the City's preferred site will be
developed for City review; comments will be
incorporated prior to inclusion of the preliminary vii.
drawings in the preliminary design report.
Subtask 4.P Preparation of Preliminary
Landscape Plans: Following a meeting with City
staff and a site visit, the landscape architecture team
would prepare a conceptual design for the three
treatment plant / reservoir sites, the maintenance and
control building, and for the proposed well that will
feed the South Woodbum WTP. The preliminary
landscape plans will be used for permit related
submittals, public involvement meetings, and to
develop estimated construction costs. Comments by
City staff and/or regulatory personnel will be
incorporated during detailed design.
Subtask 4.Q Surge Analysis: A surge analysis will
be performed to assess whether the City's investment
m major water system improvements is protected
from water hammer during startup and m case of
sudden failure / shutoff of wells and/or pump
stations. Work items include:
Extract data as necessary to establish a computer
model that measures potential surge impacts to
the distribution system at the discharge point of
the three new booster stations.
ii.
Perform steady state flow simulations for the
system with the booster pump stations operating
to deliver flow to the system. Three flow
scenarios will be analyzed (one per booster
station).
Perform simulations for pump station power
failure and startup for the system based on the
flow demands specified by the designer's steady
state model.
ATTACHMENT
Page ..~-~, of
liB
Recommend surge protection measures for the
system to eliminate possible adverse surges
created as a result of the operation of the booster
pump stations. This includes, but is not limited
to, pressurized surge tanks, pressure/vacuum
relief valves, and flywheels.
Repeat tasks i, ii, iii, and iv for the "well to
reservoir" piping system.
Prepare a report describing the methods and
results of analysis and recommendations for the
safe operation of the system.
Review recommended surge protection plans
and specifications when design of the booster
stations and wells is completed.
Subtask 4.R Adjust Sheet Count and Budget for
Tasks $-11 to Reflect New Information: As the
project approaches the detailed design phase it will
be necessary to adjust the Scope and Budget
according to decisions made during the preliminary
design phase. It is intended that this adjustment be
made prior to beginning design to ensure that project
costs are still m-line with pre-project cost
projections and that the City and Consultant are all
"on the same page" with regard to project
expectations.
Subtask 4.S Prepare Opinion of Probable
Construction Costs: The construction costs will be
re-evaluated at a preliminary design level of
accuracy. An appropriate level of contingency will
be included m the estimate. Adjustments for
inflation, concept modifications, equipment pricing
changes, and impacts of City staff decisions will be
made.
Consideration will be given to three different
bidding scenarios (one construction contract, two
construction contracts, and three construction
contracts). Costs will be provided for each.
Potential benefits of breaking the project into
separate contracts will be weighed against the
additional costs of doing so. This information will
be summarized in a short memorandum and
presented to the City for a final decision.
Subtask 4.T Modify Project Schedule / Confirm
Milestones: The project schedule will be modified
as necessary. Milestones will be confirmed with
February 5. 2002 Scope of Services - Page 5
ATTACHMENT
Page ~ of
llB
City staff. Additional milestones will be developed
where appropriate.
Subtask 4.U Preliminary Design Report: Five
draft copies and ten final copies of the preliminary
design report will be submitted to the City. The final
copies will incorporate comments from the City's
review. The report will also be submitted to the
Oregon Health Division for review.
Task 5 -Construction of New Wells
and Evaluation of Existing Wells
Objectives: Evaluate capacities of existing wells,
design and install two new wells, and determine
what facility improvements are needed to enable the
City to meet its water supply demands without
impacting the schedule of the overall water
improvements project.
Subtask 5.A; Hydrogeology Evaluation: The
Consultant's hydrogeologist will prepare a report
that recommends the proper well design and drilling
protocol. The hydrogeology evaluation will be
based on well locations identified by the City as
preferred sites. The report prepared as part of this
evaluation will also summarize water fights
information, known aquifer characteristics, and the
well depth / water level depth of the City's existing
wells. Water rights applications are not included in
this task.
The evaluation will include analysis of existing
wells to determine whether individual well
capacities could bo altered to reduce sand problems
at Well 9 and whether current pump capacities are
appropriate in the future for the other wells.
Subtask 5.B; Evaluation of Existing Well Pumps
and Motors. The four existing wells will be
evaluated to determine whether modifications need
to be made to the well pumps and/or the motors.
Recommendations will be included in the "Well
Facilities Technical Memorandum".
Subtask 5.C; Well Facilities Technical
Memorandum: An analysis will be conducted
regarding siting and design of the wells. The
analysis will include the hydrogeology evaluation as
an attachment.
Subtask 5.D; Well Design: The well will be
designed and specifications will be developed that
stipulate casing size, drilling parameters, hydraulic
testing requirements, method for pump test water
disposal, and other contractor coordination
requirements.
Subtask 5.E; Well Drilling Contractor
Procurement: The Consultant will provide
assistance in procuring the contractor necessary to
perform the well installation and testing work. This
assistance will include delivery of design documents
to the City, answering bid period questions, and
performing a review of contractor bids.
Subtask 5.F; Drilling Oversight: A geologist will
be on site during drilling of the two wells to observe
progress and inspect the installation of screening and
casing.
Subtask 5.G; Pump Test/Water Quality Testing:
The Consultant will provide recommendations for
pump testing and water quality analysis. It is
assumed that the Contractor will provide and pay for
the pumping equipment and laboratory testing. The
Consultant, however, will provide onsite observation
and sampling periodically during the 24-hour pump
test as defined in the project budget.
Task 6 - Well Facilities Design, Bid,
and Construction Services
Subtask 6.A; Well Equipment and Well-House
Design: This task consists of preparing plans and
specification for two wells as shown in the sheet
count. The design will utilize vertical line shaft
turbine pumps and the well houses will be similar in
appearance to the City's existing wells. A sheet
count for this work is included on the budget
breakdown.
Subtask 6.B; Well Facilities Bid Services; The
Consultant will reproduce and distribute copies of
the contract documents including the project manual
and the plans for the well facilities. The Consultant
will maintain a Plan Holders List and will answer
questions that occur during the bid period. In
addition, the Consultant will coordinate a pre-bid
meeting / site visit for potential bidders. The
Consultant will attend the bid opening, evaluate the
bid packages, and make a recommendation to the
February 5, 2002
Scope of Services - Page 6
ATTACHMENT
Page~ ?,,, of
11B
City with regards to the lowest responsive
responsible bidder.
Subtask 6.C; Well-House Construction Support:
The Consultant will perfoma the same construction
services described in Task 9 for the construction of
the well facilities. The level of effort will, of course,
be less for the well facilities than for the rest of the
pr°Ject, but the same construction service elements
are necessary for the project.
The onsite inspection needs required of the
Consultant are assumed to be somewhat less for the
well facilities as compared to the larger project. The
table below includes the assumptions used for
developing the inspection budget for Task 6.C.
Pan-Time Inspector 8 hrs. per week 20 weeks
Geotechnical I day total, on as During Site
Engineer needed basis Preparation
Subtask 6.D; Startup Assistance: The Consultant
will provide two person-days of assistance during
startup including answering operator questions,
troubleshooting, ensuring that the contractor and
appropriate vendors are available for resolving
issues that may come up.
Task 6.E; Operations Related Services: The
operations related services associated with the wells
have been budgeted as part of Task 12 rather than be
included in this section.
Task 7 - Detailed Design (All
Facilities Except Wells)
Objective: the objective of the design phase is to
produce high quality cost effective contract
documents in a timely manner that reflect the
decisions made by City staff.
The detailed design will include six core project
areas plus development of an opinion of probable
costs and preparation of a project manual with
specifications. Each of the core design areas will
include civil, mechanical, structural, landscape,
electrical, instrumentation, architectural, and/or
general plan sheets with associated specifications
and contract requirements. The Sheet Count and
Project Assumptions provided in the project cost
section of this proposal provide more detailed
information about these design subtasks including
project labor requirements.
Subtask 7.A; Treatment Facility and Backwash
Recovery Design: This task consists of preparing
plans and specifications for the three treatment
facilities as shown in the sheet count.
Subtask 7.B; Reservoir Design: This task consists
of preparing plans and specification for the two 2.2
MG ground storage reservoirs and one smaller
ground storage reservoir including radon removal
structures and/or equipment as shown in the sheet
count.
Subtask 7.C; Maintenance and Control Building
Design: This task consists of the design of a new
3,000 square foot public facility including offices,
lockers, restrooms, training room, lunch room, and
SCADA control room.
Subtask 7.D; Transmission Pipe Design: This task
consists of preparing plans and specifications for the
raw water pipelines conveying untreated water to the
treatment facilities and the connections from the
facilities to the distribution system as noted in the
sheet count.
Subtask 7.E; Booster Pump Station Design: This
task consists of preparing plans and specifications
for the three pump stations serving the new
reservoirs as shown in the sheet count.
Subtask 7.F; Instrumentation & Control: The
SCADA system, human machine interface sot?~ware,
and telemetry system will be designed to be
compatible to equipment that the City is satisfied
with at the wastewater treatment facility. The design
will include building intrusion alarms.
Subtask 7.G; Project Manual Preparation: The
project manual will include Division 0-17
specifications in CSI format. It is assumed that
Kennedy/Jenks General Conditions and standard
speeifications will be used for this project. The City
February 5, 2002 Scope of Services - Page 7
ATTACHMENT.
Page _;:=~. of
liB
will be provided the opportunity to review the
General Conditions and Standard Specifications.
Subtask 7.H; Opinions of Probable Construction
Costs: Costs will be estimated for the 50% and 90%
design submittals and will be updated at the time of
bidding.
Task 8 - Permitting & Code
Compliance
Objective: The objective is to proactively identify
and assist the City with permitting needs so as to
avoid "surprises" that may impact the project
schedule.
Subtask 8.A; Identification of Permitting
Requirements: The following is our current
understanding of the permits required for this
project:
1. Building Permit for the treatment plant, issued
by the City of Woodbum.
2. Plumbing Permit for the treatment plant
plumbing, issued by Marion County.
3. Water Rights Permit for the maximum quantity
to be developed, issued by the Oregon Water
Resources Department.
Subtask 8.B; Code Check: Kennedy/Jenks
will verify code compliance during its Quality
Assurance phase and Concepts and Criteria Review
identified previously in Task 2. The Code Check
will include the Maintenance and Control Building.
Subtask 8.C; Oregon Health Division
Coordination: Preliminary conversations with City
of Woodbum staff have indicated that involvement
from the Oregon Health Division (OHD) will be
minimal. Kennedy/Jenks will provide a copy of the
Pre-Design Report and the Permit Issue plan set to
OHD, but it is not anticipated that OHD will have
significant comments and/or input into the design.
Subtask 8.D; Oregon Water Resources
Department Coordination: Oregon Water
Resources Department (OWRD) is primarily
concerned about municipal water providers'
authorization to take water from groundwater or
surface water for beneficial use. The infrastructure
elements of the delivery system are of little to no
concem to OWRD except to the extent they affect
the amount of water used. The Consultant will
review the OWRD application prepared by the City.
Subtask 8.E; Design Review Coordination
(Building Permit/Streets/Etc.):
Building Permits: Kennedy/Jenks will submit two
sets of Permit Issue plans and specifications to the
City of Woodbum Building Division. Plans shall
include, at a minimum, building plans, cross
sections, and an overall site plan. Separate
applications will be submitted for the well-house
project and the larger design project that includes the
three treatment facilities and the Maintenance and
Control Building. It is assumed that the City will
pay any permit fees.
Task 9 - Bid Period Services
Objectives: The objectives of the Bid Period
Services are to procure a qualified General
Contractor in a fair and efficient manner.
Subtask 9.A; Pre Bid Conference and Site Visit
Participation: The Consultant will be represented
by two people at the pre-bid conference and site
visit. It is assumed that a single pre-bid conference
and site visit will be held.
Subtask 9.B; Answering Questions Regarding
Bid Documents: The Consultant will answer
Contractor and Vendor questions during the bid
period. The questions will be used to develop
project addenda where appropriate.
Subtask 9.C; Development of Project Addenda:
For this size and complexity of project, it is
anticipated that up to four project addenda will be
necessary. The Consultant will develop the addenda
and submit them to the City for reproduction and
distribution.
Subtask 9.D; Attendance at Bid Opening: One
person from the Consultant team will attend the bid
opening.
Subtask 9.E; Bid Tabulations and Reference
Check. The Consultant will review all bids, enter
data onto spreadsheets, verify bid calculations, and
verify that proper bid attachments have been
submitted. The Consultant will check the
Contractor's references provided with the bid and
submit recommendations to the City. It is assumed
February 5, 2002
Scope of Services - Page 8
that there will be one general contractor for the work
except for the well installation and well pumping
facilities.
Subtask 9.F; Reproduction and Distribution of
Bid Documents: The Consultant will provide this
service with the assistance of a Portland area
reproductive service that will allow on-line viewing
of construction documents by prospective bidders.
Subtask 9.G; Prequalification of Bidders: The
Consultant will provide assistance with
prequalifying bidders including development of
selection criteria, evaluation of contractor
submittals, and participation on a selection
committee. This prequalification process may
enhance the chances of quality contractors winning
the bid(s) to perform construction activities for the
C ty.
Task 10 - Construction Phase
Services
Objective: During the construction phase, the
objective will be to help control project costs by
maintaining a positive relationship with the
contractor, minimizing change orders, and helping to
keep the project on schedule.
Subtask 10.A; Consultant Work Plan and
Mobilization: The Consultant's Project Manager
will develop a Construction Quality Assurance Plan.
An internal meeting will be held with team members
to discuss the Plan and to discuss project
communications protocol.
Once the Engineer's trailer has been placed onsite
with an electrical hookup by the Contractor, the
Consultant will setup the appropriate computer
equipment and will provide supplies for the trailer.
Task 10. B; Preparation of Conformed Drawings:
The Drawings will be modified to include changes
listed in project addenda. The Conformed Drawings
will highlight addenda items. Copies will be made
(total of six) and distributed to the City, the General
Contractor, the inspection staff, and to the project
engineer.
Two additional copies of the project manual will also
be prepared for the Engineer's trailer. These copies
will be used as "marked up" copies for denoting
~'I"I'AOHMENT ~.
Page ~-~.-. of ~ ~
clarifications and changes that occur during the
project.
Task 10.C; Conduct Pre-Construction
Conference: The Consultant will prepare an agenda
for the City's review prior to the Conference and
prepare meeting notes after the conference. [t is
assumed that the Consultant will be represented by
two individuals at the Pre-Construction Conference.
Task 10.D; Shop Drawings / Requests for
Information:
Shop Drawings: The Consultant will coordinate and
process correspondence, submittal, shop drawing,
and request for information, and maintain a log for
each of these items. The logs will:be maintained by
an appropriate numbering system, such as the
contractor's submittal number and the specification
section. Each log will also keep track of the number
of days taken to review or respond to each piece of
correspondence or submittal.
The number of shop drawing hours required for
review was assumed based on projects of similar
size and complexity normally encountered by
Kennedy/Jenks. It is assumed that the resubmittal
rate will be 25% of the total number of shop
drawings.
RFI's, Clarifications and Interpretations: A log will
be maintained of the clarifications and
interpretations provided to the contractor. These
clarifications will be posted to appropriate contract
drawings. The Kennedy/Jenks Consultants Office
Coordinator will gather information and prepare
responses to RFI's.
Task 10.E; Construction Observation: The
Resident Engineer will be responsible for the day-to-
day oversight of construction activities, including.
coordination of construction support activities,
verification that the work is completed in general
conformance with contract documents, and
compliance with project schedules and budgets. The
Resident Engineer will monitor compliance with
contract terms through performance measurements,
progress pay assessment, coordination, and progress
meetings. The Resident Engineer will also monitor
the Contractor's progress of work and compare the
progress of work against the Contractor's baseline
schedule. This task will include:
I1B
February 5, 2002 Scope of Services - Page 9
Level of DUration of
Personnel
Involvement I~volVement
Resident Engineer 44 hrs. per week 78 weeks
Geotcchnical 9 days total, on Throughout
Engineer as needed basis Project
*It is understood that the City will hire an inspector
to assist the Resident Engineer with the day to day
monitoring of the contractor's work.
Task 10.F; Progress Meetings: The Consultant
will conduct weekly progress meetings at the site.
The Contractor's Project Manager and
Superintendent, Subcontractors, the Consultant's
Project Manager, Design Engineers, Resident
Engineer, inspectors, and the City's Program
Manager will each participate in some of the
progress meetings. These meetings will provide a
forum to review construction progress, methods, and
other project-related issues with the City and will
provide a forum for the discussion and, if necessary,
resolution of scheduling issues such as planned
shutdowns and connections, progress of
construction, construction difficulties, other issues
affecting the performance of the Contractor and
successful completion of the project.
The Consultant will prepare a combined agenda and
minutes of the previous meeting and distribute this
document to participants prior to each meeting.
Items to be discussed will be numbered by date and
item number. Items will not be removed from the
agenda until they are fully resolved. The
Consultant's level of involvement in the meetings
will include weekly attendance by the Resident
Engineer and periodic participation by other staff-
as indicated in the budget breakdown.
Task 10,G; Project Records, Reports, and
Communications: The Consultant will maintain, at
the job site office, orderly files of correspondence
and field memoranda, reports of job conferences and
meetings, shop drawings and samples, copies of
original Contract Documents including all work
directive changes, addenda, change orders, field
orders, additional drawings issued subsequent to the
execution of the Contract, clarifications and
interpretations of the Contract Documents, progress
ATTACHMENT ,~z~,~ ,
Page ~. of _ ,
reports, daily reports, and other project related
documents.
The Consultant will keep and provide the following
records and written communications. Duplicate
copies of these records will be kept in two dedicated
file cabinets at the site. The City will be provided
access to these files at all times and will maintain
ownership of one set of the records upon project
completion. Communications will include:
Daily reports: These reports will include a record of
Contractor hours on the job site, weather conditions,
data relative to questions of work directive changes,
change orders or changed conditions, list of job site
visitors, daily activities, decisions, observations in
general and specific observations in more detail as in
the case of observing test procedures.
Monthly Summary: The Consultant and the
Contractor will prepare a monthly summary of the
work in progress for submittal to the City. Each
monthly report will include a summary sheet with
the following information:
· Original Contract Amount
· Total Number of Change Orders
· Total Dollar Value of ail Change Orders
· Current Total Contract Cost
· Total Progress Payment Requests to date
· Percent of Contract Complete on a dollar basis
· Total Number of Days of the Contract
· Total Number of Days added by Change Order
· Current Total Number of Days of Contract
· Percent of Contract Time elapsed
Testing: The City will be consulted with in advance
of scheduled major tests, observations or start of
important phases of the work. The Contractor will
be responsible for selecting, scheduling, and paying
for special inspection. The City.will have the right
to approve of the special inspection firm.
Notification: The Consultant will report immediately
to the City any observation or notification of the
occurrence of any job site accidents.
Task 10.H; Photographic Records: The Consultant
will take photographs of the job site before
beginning of the construction. The photographs will
record the existing site conditions. This will give
the Contractor an opportunity to identify damage
llB
Februa~ 5.2002
Scope of Services - Page 10
ATTACHMENT ,~
Page _.~.7_.. of
11B
prior to the start of construction. During
construction, photographing will continue to provide
a visual record of the construction progress. The
photographs will be logged and filled in an
appropriate manner.
Task 10.1; Semi-Final and Final Punch Lists: The
Consultant will conduct a final compliance
inspection with the contractor and prepare a final list
of items to be completed or corrected. We anticipate
that the final compliance inspection will also include
the City's program manager and operations and
maintenance staff.
Task 10.J; Final Project Review and Closeout:
After completion of construction, the Consultant
will:
· Conduct a final review of the project with the
City's program manager and operations and
maintenance staff, observe that items on final
list have been completed or corrected and make
recommendations to the City conceming
acceptance.
· Prepare the final pay estimate and close out and
deliver the project files.
· Assist the City with preparation of a certificate
of Substantial Completion, and other completion
documentation required by the City and State
agencies.
Prepare and submit to the City a final construction
closeout report describing the construction project,
costs, changes, problems, schedule, and
recommendations for future projects.
Task 11 - System Startup
Objectives: The objective of System Startup is to
ensure that the system components are each properly
tested with City operations staff on site to both help
with the process and to learn about the operation of
the new equipment and systems.
Subtask Ii.A; System Startup: The Consultant
will work with City staff and the Contractor to
develop and implement a start-up operations plan
and schedule for the treatment plants, wells, pump
stations, and reservoirs. The plan will address
general process start-up procedures and
requirements. The start-up plan and schedule will be
coordinated with the plant operations staff, project
manager, individual designers, vendors and
contractors, and will define specific start-up
milestones. The Consultant will provide a total of
40 hours of onsite startup assistance in addition to
the Resident Engineer and Instrumentation &
Controls Integration staff.
Subtask II.B; Operator Training: The Consultant
will provide a 2'/z day class for operators so that they
can develop an understanding of the overall water
system improvements and the operational and
maintenance requirements associated with them.
The task includes trainer preparation time for
development of presentation materials and
coordination / organization of the training sessions,
participation in the classroom event, and follow-up
to any questions that the operators may have. This
task is in addition to equipment specific training
conducted by equipment suppliers.
Task 12- Operations Related
Services
Objectives: This task includes tasks that enhance
system operations. A number of tasks will be
performed after startup during the first year of
operation. Objectives are to make facilities easier to
operate, make facilities easier to expand/modify, and
to protect the City's investment.
Subtask 12.A; Operation and Maintenance
Manuals: The Consultant will prepare an Operation
and Maintenance Manual in addition to the
equipment manuals provided by vendors. The
manual will include an introduction, general
operating descriptions, start up and shut down,
chemical dosing calculations, record keeping, safety
considerations, routine maintenance, emergency
procedures and contacts.
Subtask 12. B; Record Drawings: Record
drawings will be prepared for the project to
incorporate modifications related to alignment shifts,
change orders, and other project modifications.
Subtask 12.C; Troubleshooting/Operations
Support: During the first year of operation, the
Consultant will provide as needed support to
operations staff regarding process nuances, answer
other questions that may come up regarding
performance of facilities and HMI issues, and
address other needs as they arise.
February 5, 2002 Scope of Services - Page 11
Subtask 12.D; Warranty Enforcement: it is
typical for large water system facilities such as those
proposed for the City to have a number of warranty
issues during the first year. The Consultant will
provide support in enforcing the warranties of the
General Contractor and equipment suppliers.
Subtask 12.E; SCADA and PLC Programming
Modifications: As operations staff become
accustomed to using the new water supply,
treatment, and storage facilities, it is inevitable that
areas will be identified where SCADA and PLC
modifications could be made to best meet the long-
term needs for controlling and monitoring the water
system. Kennedy/Jenks will assist the City's
programmer in develop, ing these enhancements so
that operations staff~ can achieve maximum
satisfaction and performance from the project
Subtask 12.F; One-Year Certification / Punchlist
Preparation: The Consultant will provide
assistance in developing a protocol for measuring
plant performance and assessing physical adequacy
of constructed items before the warranty period
ends. A punchlist of corrective action items would
be prepared for the General Contractor to take care
of.
Task 13 - Programming Services
Objectives: The objectives of the programming
services are to enhance operability of the new
facilities, minimize risk of coordination/startup
problems, and allow for future modifications of
operations staff by avoiding proprietary equipment.
These objectives will be accomplished by having the
SCADA and PLC programming performed as a
professional service by the Consultant rather than by
a low-bid subcontractor. This work will begin in the
latter stages of the design phase allowing for
maximum coordination between the instrumentation,
mechanical, and programming disciplines. The
City's existing type of controls hardware and
software will be utilized on this project where
practical.
Subtask 13.A; New Well Facilities PLC Logic
Design and Programming: The PLC Logic
programming will consist of the following work
items:
ATTACHMENT
Page -~ of
· Configuring the PLC communication
parameters.
· Configuring the PLC I/O modules.
· Converting the control descriptions to PLC
Ladder Logic.
Subtask 13.B; New Well Facilities Human
Machine Interface (HMI) Design and
Programming: The design and programming of the
HMI application will be performed in close
coordination with City staff using Wonderware. The
work will include the following work items:
· Create tag database from the PLC ldO list.
· Create screen graphics.
· Configure the alarming, historical logging, and
I/O Server.
Subtask 13.C; Treatment/Storage Facilities PLC
Logic Design and Programming: The PLC Logic
programming will consist of the following work
items:
· Configuring the PLC communication
parameters.
· Configuring the PLC ldO modules.
· Converting the control descriptions to PLC
Ladder Logic.
The City's proposed new control building will be
considered as part of the design.
Subtask 13.D; Treatment Reservoir Facilities
Human Machine Interface (HMI) Design and
Programming: The design and programming of the
HMI application will be performed in close
coordination with City staff using Wonderware. The
work will include the following work items:
· Create tag database from the PLC I/O list.
· Create screen graphics.
· Configure the alarming, historical logging, and
I/O Server.
The City's proposed new control building will be
considered as part of the design.
Subtask 13.E; O&M Manual Sections. New
O&M Manual sections will be developed and
incorporated into the O&M Manuals for the overall
treatment and storage project. The manuals will
February 5, 2002
Scope of Services - Page 12
include the same components described in Subtask
12.A.
Subtask 13.F; Construction Observation,
Installation, and Startup. The Consultant's
programmers will observe installation of Contractor
provided PLC and computer equipment, install the
ladder logic and HMI at the work sites, and go
through the testing and startup procedures.
Subtask 13.G; Training. The Consultant will
incorporate PLC and HMI training into the overall
project training program. In addition, to the prOject
specific training provided by the Consultant, it is
recommended that the operators attend training
specific to the type of sof~ware used on this project.
Subtask 13.H; Documentation (Record of
Changes). The Consultant will document changes
to the design including ladder logic, drawings, and
HMI screens. Final documentation will be
incorporated in the Record Drawings (Subtask 12.B)
and O&M Manuals (Subtasks 12.A and 13.E).
Subtask 13.1; Project Management. The schedule
and budget will be monitored in accordance to the
Project Management Plan that will be developed as
part of Task 1.
Subtask 133; Quality Assurance / Quality
Control. A senior instrumentation engineer will
review work products at 10%, 50%, and 90% to
monitor work quality and make suggestions related
to improving efficiency and/or functionality of the
design work.
Subtask 13.K; Meetings (Internal, City, Design
Team, Vendors). It is assumed that 12 person-days
will be required to attend the various meetings
associated with accomplishing Task 13 activities.
Task 14- Special Services
Purpose. The Special Services task includes
optional work items that may be authorized for
completion at the City's discretion. This task
provides the City with flexibility in making
decisions. The City may:
· Authorize any or all of the subtasks
described herein
Decide not to complete any or all the
subtasks described herein.
A?'fA~HMI!NT J
Pa.cio _~.¢_. of: ~
· Negotiate a change in Scope and Budget
for any of the subtasks described herein to
reflect changes in circumstances and/or
needs.
· Work with the Consultant to develop
additional Special Services subtasks, as
budget allows, to replace or augment
subtasks described herein.
It is understood that the Consultant may not begin
work on any of the Special Services subtasks
without prior authorization by the City.
Subtask 14.A; Public Education. Public education
related activities have not been firmly defined at this
time. Prior to authorization of public education
subtasks, further discussion and a refinement of
scope and budget will be necessary. Public
education possibilities include:
· Web-based interactive display for public use
such as an animated "water system tour" or
a less complex photographic based
interlinked web site,
· Physical model(s) of water treatment and
storage facilities,
· Artists Renderings
· Graphic Exhibits for public settings (i.e.
schools, libraries)
The budget that has been allocated to this subtask
provides the City with some flexibility in choosing
an approach that will provide cost effective
educational opportunities for the public.
Subtask 14.B; Multiple Construction Contract
lmpacts.
An eValuation will be made during preliminary
design regarding whether to bid the Water Treatment
and Storage PrOject with separate schedules toallow
multiple contracts to be let. This subtask assumes
that three general contractors will be obtained for
this project. If less than three contracts are let than
this subtask may be less extensive or possibly not
necessary at all.
The three contractor scenario is as follows:
· Treatment Contractor
Reservoir Contractor
· Control Building Contractor
llB
February 5, 2002 Scope of Services - Page 13
The division of work between the contracts needs to
be carefully defined during the design phase. One
question that needs to be answered is should the
backwash recovery tanks be included in the contract
with the 2.2 MG reservoirs. It is assumed that the
reservoir contractor will construct the radon
stripping equipment.
This subtask includes the following work items
which would supplement Tasks 1, 7, 9, 10, and 12
Design Phase Supplemental Work. It is assumed
that the design documents will be modified to
include three bid schedules. The contractors would
be allowed to bid on only those schedules that they
were pre-qualified for. Use of this "bid schedule"
approach provides a cost benefit in that the
Consultant can still prepare and assemble a single
bid package. Supplemental design work necessary
to bid the three schedules would include:
· Preparation of three sets of front-end
specification documents including sections
00300 (bid form), 00410 (bid security),
00430 (subcontractor list), 00431
(subcontractor qualifications), 00480 (non-
collusion affidavit), 00500 (agreement),
00610/00620 (bonds), 01010 (summary of
work), 01025 (measurement and payment),
010140 (coordination and project
requirements), 01300 (submittals), and
01650 (facility startup). The different sets
of Division 0 and I documents would be
separated by clearly labeled dividers to help
the contractors avoid confusion.
· Delineation of work between contractors on
the project drawings. It is assumed that one
additional sheet for each of the three
treatment/storage sites will be necessary to
define the work requirements associated
with each contractor including definition of
staging areas and other coordination
requirements.
Bid Phase Supplemental Work. The bid phase of the
project would change somewhat by having three bid
schedules. The changes include additional
reproduction expenses related to the additional
specification requirements, additional time spent
answering questions, the possible need for a fifth
addenda to clarify contractor's coordination
questions, and additional time for review and
tabulation of the bid submittals. Also, the amount of
ATTACHMENT ~
Pago~ of ~'~
interested bidders could be expected to increase the
work effort associated with pre-qualification of
contractors.
Construction Phase Supplemental Work. Splitting
the pr°Ject into three construction contracts would
have a significant impact to the construction services
portion of the project. Impacts would include:
· Project management requirements would
increase to properly oversee the additional
work described in the following paragraphs.
· Three pre-construction conferences would
be necessary instead of one.
· Correspondence and general submittals
such as schedule updates and erosion
control plans would increase. The number
of technical shop drawings will increase if
the project is split into three contracts (i.e.
separate submittals for architectural work,
concrete mix designs, granular backfill,
pipe, valve, and protective coatings, etc.).
· The number of progress meetings would
substantially increase.
· The amount of time required to review and
negotiate monthly pay requests would
significantly increase.
· Closeout / Punchlist coordination would
increaso due to an increase in the number of
contractors involved.
To accommodate the additional paperwork, filing,
and meetings associated with oversight of the
various contractors, the Consultant would provide an
assistant to the Resident Engineer on the site an
average of one day per week (two days during
periods of heavy activity, no days at other times).
Operations Related Supplemental Work. The
warranty enforcement task likely would require
additional effort because of an increase in the
number of contractors in vol veal
Subtask 14.C; Additional Permitting Assistance
The level of effort required for project permitting is
often difficult to predict on large projects. Several
permitting related activities are included in this
project in Task 8. If any permitting needs are
identified that require greater effort than has been
identified, and if the City wishes to use the
Consultants services on any of the additional
II:B
February 5, 2002 Scope of Services - Page 14
permitting work items, then this subtask can be
defined and authorized.
Subtask 14.D; Easement Related Surveying and
Coordination.
The final raw water pipeline alignments have not
been determined. If the pipeline alignments require
landowner / easement coordination, then this subtask
can be authorized once the scope and budget have
been refined to reflect actual needs. It is anticipated
that this subtask may include surveying,
development of legal descriptions, and coordinating
utility locates.
Subtask 14.E; Construction Schedule Overrun
Impacts.
One of the most frequent reasons that professional
service budgets exceed budgets is related to
construction schedule problems. This task provides
funding for up to four months of additional
construction oversight activities in case the
Contractor fails to complete the work on schedule.
The City may be able to recover some of the cost of
this subtask by assessing liquidated damages on the
Contractor.
Task 15 - Unscheduled Tasks
Objective: The objective of this task is to allow the
City adequate flexibility to complete the work
necessary for the Water Treatment and Storage
project by creating the ability to add minor scope
items to the Consultant's contract as necessary.
Description of Task. It is anticipated that during
the course of the project additional professional
services work items may be identified as being
desirable to include in the project. If and when that
occurs, the City and the Consultant will negotiate a
scope and budget for specific subtasks. The public
works director has the authority to authorize work as
needed under this subtask. The Consultant may not
use any of the budget allocated for this Subtask
without prior authorization by the City.
Activities that may be given consideration for
completion as part of Task 15 include additional
public involvement and public education,
preparation of a Vulnerability Assessment,
additional site specific architectural features, site
perimeter security systems, and/or project related
improvements to existing storage and well facilities.
ATTACHMENT
Page 2.Z_. of
Estimated Sheet Count
For the purposes of this proposal, it has been
assumed that the project will be bid as a single
construction contract except for the well drilling,
well pumping facilities, and a temporary connection
to the distribution system. The Sheet Count will be
adjusted to reflect any preliminary design decisions
that impact the size or complexity of the prOJect.
The project Sheet Count used to develop the
proposed fee for this project appears in the cost
section of this proposal.
Deliverables
Project deliverables are listed below,:
Project Management Deliverables (1 each)
Project Management Plan
Monthly Status Updates
Monthly Invoices
Draft Agenda for Meetings
Meeting Notes
Quality Assurance Deliverables (l each) Quality Assurance Plan
Preliminary Design Deliverables (5 each}
Technical Memoranda (For each subtask, 4.D,
4.E, 4.G - 4.0)
Draft Preliminary Design Report
Final Preliminary Design Report
Well Installation Deliverables (5 each)
Draft Well Design Documents with
Hydrogeology Report
Final Well Design Documents
Detailed Design Deliverables (5 each)
50'% Design Drawings with List of
Specifications and Opinion of Probable
Construction Cost
90% Design Drawings and Project Manual with
Opinion of Probable Construction Cost
Final Design Drawings and Project Manual with
Opinion of Probable Construction Cost
Permitting and Code Compliance Deliverables
The deliverables for subtasks 8.A and 8.B will
be included as part of the preliminary design
report. It is assumed that up to five copies of the
preliminary design report, well installation
drawings, and the construction plans and
specifications will be submitted to the various
liB
February 5, 2002 Scope of Services - Page 15
funding agencies in addition to the copies of
these documents that will be provided to the
City.
Bid Services Deliverables (2 each)
Addenda Nos. 1-4
Construction Services Deliverables (1 each)
Request for Information Responses
Shop Drawing Review Letters
Request for Quotations
Draft Change Order Documentation
Other Contractor/Consultant Correspondence (as
needed)
Daily Inspection Reports (upon project
completion)
ATTACHMENT ~zt
Page ~ of ~
Progress Payment Recommendations (monthly)
Startup Deliverables (5 copies)
Startup Operations Plan
Operations Related Services Deliverables
O&M Manual (4 copies)
Record Drawings (1 electronic copy;
copy)
I hard
llB
February 5, 2002
Scope of Services - Page 16
ATTACHMENT
Page ~.~~_ of 1lB
ATTACHMENT /~ llB
Page,~~'- of ~ -
I. TIME
EXHIBIT C
COMPENSATION
RELATED CHARGES
Time related charges for Kennedy/Jenks Consultants shall be the total number of hours
worked on the Project by each employee, multiplied by the personnel compensation
rate shown on the Kennedy/Jenks Consultants Schedule of Charges included with this
exhibit.
II. DIRECT EXPENSES
Direct expenses are charges, other than those included in time related charges above,
incurred directly for the Project. Direct expenses include subcontractors and other
expenses.
The subconsultants that are anticipated for this project include:
1. Economic and Engineering Services, Inc. for reservoir design.
2. Flow Science Incorporated for specialty hydraulic analysis.
3. Percival and Shapiro for landscape architecture.
4. J&R Surveyors for surveying.
5. GeoEngineers for geotechnical evaluation.
All subconsultant services shall be billed at cost. Other direct expenses incurred by
Consultant and subconsultants shall be billed at cost.
Direct expenses, excepted as specified below, shall be billed at standard billing rate.
Direct expenses include, but are not limited to:
Services and Equipment such as special accounting services, computer
and electronic data processing, field vehicle usage, field testing and
laboratory analysis.
Reproduction services including reproducing drawings, photocopying,
printing and binding.
Communication costs such as telephone, facsimile, telegraph, cable,
express delivery and postage.
4. Subcontracted services.
Page 1
ATTACHMENT _.~'~
Page ~.~. of -
Living and travel expenses of employees when away from their home
office. An effort shall be made to minimize travel expenses by traveling
coach class on airlines and reserving standard hotel rooms.
Automobile mileage at 40 cents per mile except for mileage for the
resident inspector which will not be reimbursed.
1lB
III. LIMITATION OF COST AND TIME
Consultant estimates that the cost for services described in Exhibit B shall not exceed
$3,432,000.00 and that the time for completion of the Project shall be as stated in the
Agreement. Consultant shall use its best efforts to perform the work specified within
the estimated cost and time.
If Consultant believes the cost will exceed the estimate, Consultant shall notify Owner.
The notification will include the revised cost estimate and/or the revised time for
completion.
Consultant agrees that Owner may perform certain activities that the Owner has
determined can be done more cost effectively by the Owner. Owner and Consultant
staff will discuss potential scope and budget impacts prior to removing items from
Exhibit B and making them Owner performed activities. The reduction derived from
this activity will be limited to 10 percent of the not to exceed cost of services unless
agreed to by the Consultant.
Owner shall not be obligated to pay Consultant for costs incurred in excess of the
estimate unless Owner agrees to do so. Consultant shall not be obligated to continue
performance under this agreement or otherwise incur costs in excess of the original
estimate unless and until Owner agrees to increase the authorized cost.
Page 2
Client:
City of Woodburn
Effective Date:
February 4, 2002
Schedule of Charges
Personnel Compensation
Classification
Non-Technical Support Staff
Word Processing
Drafter/Technician
Staff Engineer/Scientist
Senior Technician/Designer
Sr. Staff Engineer/Scientist
Engineer/Scientist
Associate Engineer/Scientist
Senior Associate Engineer/Scientist
Senior and Principal Engineer/Scientist
Project Administrator
KENNEDY/,IENKS CONS[. [. FAN FS
ATTACHMENT 5 ~
Pago ~ of.
$43
$56
$68
$78
$81
$87
$I10
$122
$126
$138
$57
llB
The above Hourly Rates include normal and incidental costs such as routine communications and office supplies.
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at actual cost for items such
a. Maps, photographs, reproductions, printing, equipment rental, and special supplies related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services.
c. Rented vehicles, local public transportation and taxis, travel and subsistence.
d. Specific teleconununications and delivery charges.
e. Special fees, insurance, permits, and licenses applicable to the work.
f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for owned automobiles, except trucks and four-wheel drive vehicles, used in connection with the work will be at
the rate of 40 cents per mile. The rate for field vehicles assigned to a project will be $40 per day with no charge for mileage.
Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates
specified above.
Reimbursement for use of computerized drafting systems (CADD) will be at the rate 0[$5 per hour. Reimbursement for laptop
computers assigned to tull-time field staffwill be at rate of $30 per week. The cost for use of other computer systems is
included in the hourly rate shown above and will not be reimbursed separately.
Other in-house charges for prints and reproduction, equipment usage, laboratory analyses, etc. will be at standard company
rates.
The foregoing Schedule of Charges is incorporated into the agreement for the services provided.
The personnel compensation rates are in effect as of the date listed above. The rates will be escalated by four percent annually,
beginning with the July 2002 invoice.
I
llC
February 11, 2002
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator~
Ordinance Ratifying the Granting of Cable Television Franchise
to Willamette Broadband ,LLC.
Recommendation:
It is recommended the City Council adopt the attached Ordinance Ratifying the
Granting of a Cable Television Franchise to Willamette Broadband, LLC.
Background:
The City Council has previously adopted ordinances approving the transfer of
the City's cable television franchise from Direct Link of Oregon to Willamette
Broadband LLC. Transfer approval was made contingent on the successful
negotiation of a renewed franchise agreement with Direct Link, on Willamette's
posting of performance and security bonds, and on Willamette's written
agreement to remedy any historical violation or default committed by Direct
Link related to its franchise. On December 10, 2001, the Council adopted an
ordinance renewing the cable franchise with Direct Link, effective January 2,
2002. Direct Link executed an acceptance of the franchise on December 14, 2001.
Discussion:
Direct Link's sale of the cable system to Willamette Broadband was completed in
mid-December, 2001. Pursuant to the terms of the franchise transfer, Willamette
obtained the necessary performance and security bonds, prior to the effective
date of the new franchise.
Pursuant to the franchise agreement, the cable operator's acceptance was to be
received prior to the Council's issuance of franchise approval. The transfer
ordinance required a letter from Willamette Broadband agreeing to remedy any
historical violation or default committed by Direct Link related to its franchise.
As indicated previously, the acceptance letter was received after the Council's
December 10th meeting. Due to an oversight, the letter from Willamette agreeing
to remedy historical violations or defaults was not received until after the
franchise effective date of January 2, 2002. A copy of that letter is included as
Attachment 1.
Honorable Mayor and City Council
February 11, 2002
Page 2.
llC
To correct for these minor inconsistencies and to protect the integrity and
validity of the franchise, a letter of franchise acceptance was sought and received
from Willamette Broadband, and is incorporated into the attached ordinance.
Willamette also provided a recap of its provision of performance and security
bonds, and a reiteration of its agreement to remedy historical violations or
defaults that may have been committed by Direct Link. To further protect the
integrity and validity of the franchise agreement, an ordinance ratifying the
granting of a cable television franchise to Willamette Broadband, LLC, effective
January 2, 2002 has been prepared. It is respectfully recommended that your
Council adopt that ordinance.
JCB
Attachment 1
Willamcttc Broadband, LLC
llC
Mr. John Brown
City Administrator
City of Woodburn
270 Montgomery Street
Woodbum, Oregon 97071
Regarding: Franchise agreemem between City of Woodbum and Willamette Broadband,
LLC
Dear John,
In accordance with the franchise transfer Ordinance, Willamette Broadband LLC hereby
agrees to remedy any historical violation or default under the Franchise, regardless of
whether the Seller (DirectLink of Oregon, Inc.) or Willamette Broadband, LLC is
responsible for the violation or default.
Sincerely,
President
626 Maye Street Westfield, New Jersey 07090-2423 (908) 233-64,~5 Fax (908) 233-7769
11C
COUNCIL BILL NO. 2372
ORDINANCE NO.
AN ORDINANCE RATIFYING THE GRANTING OF A CABLE TELEVISION
FRANCHISE TO WILLAMETTE BROADBAND, LLC AND DECLARING AN
EMERGENCY.
WHEREAS, Ordinance No. 2299 approved and consented to the transfer and assignment
of a cable television franchise from North Willamette Telecom, Inc. (which thereafter became
DirectLink of Oregon, Inc.) to Willamette Broadband, LLC; and
WHEREAS, Willamette Broadband, LLC has filed with the City an Acceptance of
Franchise, a performance bond in the amount of $300,000.00, a payment bond in the amount of
$25,000.00, and a letter agreeing to remedy any historical violation or default under the
franchise, regardless of whether Willamette Broadband, LLC or DirectLink of Oregon, Inc. was
responsible for the violation or default; and
WHEREAS, Willamette Broadband, LLC and the City agree that the Franchise became
effective on January 2, 2002 and by this Ordinance the City Council is ratifying the Franchise
which is already in force and effect, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The City acknowledges the Acceptance of Franchise filed by Willamette
Broadband, LLC (which is affixed hereto as Attachment "A"), the $300,000 performance bond,
$25,000 payment bond and the letter agreeing to remedy any historical violation or default and
hereby ratifies the granting of a cable television franchise to Willamette Broadband, LLC.
Section 2. This ordinance being necessary for the immediate preservation of the public
peace, health and safety, an emergency is declared to exist and this ordinance shall take effect
immediately upon passage by the Council and approval by the Mayor.
Approved as to form:~' ~ ~ 2 - ~-'' '2 ~ ~ ~._
N. Robert Shields, City Attorney Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO.
ORDINANCE NO.
llC
ACCEPTANCE OF FRANCHISE
Attachment "A"
Council Bill No. 2372
Page 1 of 1
John C. Brown
City Administrator
City of Woodbum
270 Montgomery Street
Woodbum, OR 97071
This is to advise the City of Woodbum, Oregon (the Grantor) that Willamette Broadband, LLC
(the Grantee) hereby accepts the terms and provisions of Ordinance No. 2307, passed by the
Woodbum City Council on December 10, 2001 (the Franchise) granting a Franchise for ten (10)
years to DirectLink of Oregon, Inc. (the predecessor Franchisee). The Grantee agrees to abide by
each and every term of the Franchise.
Willamette Broadband, LLC
By: ~: ~'~~~~------~
Title: ces,
Date: 0 zT/O 7/o 2_
llD
Staff Report
Woodbum Recreation and Parks Department
Date:
T~
Fron=
R~
Februa~j 7, 2002 . ~,,,~
Mayor and City Council via John Brown, City Administrator
D. Randall Westdck, Recreation and Parks Director ~
Resolution Approving a Land and Water Conservation Fund grant application for the
Settlemier Park Skate Park
RECOMMENDATION:
Approve the attached resolution in support of a City application for a 'Eand and Water
Conservation Fund grant for $93,750 for the Settlemier Park Skate Park.
BACKGROUND:
In January of this year, the Woedbum Skate Park Committee formed to help raise money
and plan a Skate Park for Woodbum. The Committee consists of about 25 young people
who elected Evan Thomas as Committee Chair. Approximately 10 adults are providing the
Committee support. At that time, the City Council set aside $50,000 as seed money to get
the project started.
Last spdng, the Recreation and Parks Department conducted a Request for Proposal
process to select a design consultant for that project and selected Purkiss Rose - RSI who
helped to complete the following tasks:
· Complete:
o Assist with selecting a site
o Develop a conceptual plan
· When the funding package is complete Purkiss Rose - RSI will help with:
o Prepare construction plans and specifications
o Assist with construction supervision
DISCUSSION:
The Committee met with Purkiss Rose - RSI three times. In June, staff and the consultant
held a "blank page" design meeting with the Committee. At that meeting, future Skate Park
users developed sketches that portrayed their "ideal" facility. Purkiss Rose - RSI took those
sketches and developed three altemative concepts. On August 15, 2001, the Committee and
staff reviewed the three alternatives and consolidated them into one design. Before the
October 9, 2001 Recreation and Parks Board meeting, the consultant and staff met a third
time with the Skate Park Committee to make final refinements on the design.
Resolution Approving a Land and Water Conservation Fund grant application for the Settlemier
Park Skate Park '.
2
At the October 9, 2001 meeting, the Board approved the final conceptual design and voted to
recommend approval to the City Council. When the funding package is complete and before
construction begins, staff will present the project to the Planning Commission for Design
Review. The design consultant estimates that, after the funding package is complete, a
pedod of seven to nine months is needed to complete the project. This time is necessary to
complete the following tasks.
· Prepare construction plans and specifications
· Secure permits and design review approval
· Project bidding
· Construction
Funding for the project is not complete. To date, the budget for the project includes:
· General Fund $50,000
· Systems Develop Charges $25,000
· Donations $18,500
· Total $93,750
The estimate to complete the project is $187,500. The application to the Oregon Parks and
Recreation Department for Land and Water Conservation Fund grant will complete the
budget. The application is due February 15, 2002. The State will finalize agreements for
qualified project in May of 2002.
Last spdng the City submitted an application to the Oregon Parks and Recreation
Department's Local Govemment Grant Program for $75,000. The State did not fund that
application. This package is similar to the one submitted this past year. However, staff and
the Skate Park Committee are more conf~lent of funding through this program since the
conceptual design is more specific and complete.
Attachments
' · liD
COUNCIL BILL NO. 2373
RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION FOR A LAND AND WATER
CONSERVATION FUND GRANT FROM THE OREGON PARKS AND RECREATION
DEPARTMENT FOR A SKATE PARK.
WHEREAS, the Oregon parks and Recreation Department is accepting applications for
the Land and Water Conservation Fund; and
WHEREAS, the City of Woodburn desires to participate in this grant program to the
greatest extent possible as a means of providing needed park and recreation improvements and
enhancements; and
WHEREAS, the City of Woodbum's Recreation and Parks Board and City Council have
recognized the constructing a Skate Park as a high priority need in Woodburn; and
WHEREAS, a group of skate board and roller blade enthusiasts and concerned residents
have formed a local committee to raise funds, facilitate design, assist with construction and help
operate a skate park in Woodburn; and
WHEREAS, the skate park can be constructed within the City's Settlemier Park; and
WHEREAS, the City has assembled a local funding package that includes $50,000 from
the General Fund, $25,000 from Systems Development Charges and $18,750 from donations
totaling $93,750 in the 2001-02 Capital Improvement Program as a local cash match for the
project; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Director of Recreation and Parks be authorized to apply for a Land
and Water Conservation Fund Grant from the Oregon Parks and Recreation Department for
$90,000 for a Skate Park at Settlemier Park as specified above.
Approved
as
to
N. Robert Shields, City Attorney Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Page I - COUNCIL BILL NO.
RESOLUTION NO.
2.3
LAND AND WATER CONSERVATION FUND
GRANT APPLICATION
1. PROJECT SPONSOR INFORMATION
Project Name: Settlemier Park Skate Park I Project Sponsor: City of Woodbum
Contact Person Name: D. Randall Westrick
Address: 270 Montgomery Street, Woodburn, OR 97071
Telephone No.: (503) 982-5265 I Fax No.: (503) 982-5244
2. PROJECT TYPE: Acquisition: [] Development [] Rehabilitation []
3. PROJECT DESCRIPTION: This project will construct a 7,500 sq. ft. Skate Park in Settlemier
Park.
4. COST ESTIMATE OF WORK TO SE COMPLETED
Design and engineering work done prior to project approval $ 7,750
Design, engineering, inspection work done after project approval $ 13,500
Work Elements
Construction Contract for Skate Park $166,250
$
$
$
$
$
TOTAL COSTS $187,500
5. SOURCE OF FUNDS
Land & Water Conservation Fund Grant (50% match, $12,500 minimum) $ 93,750
Other State Sources (identify) $ 0
Local Budget (cash purchases, contracts, etc) $ 75,000
Local Force Account (agency forces, equipment, etc $ 0
Donations (identify) $18,500
TOTAL COSTS $187,500
Page 11
liD
6. PROJECT SITE~LOCATION.' SETrLEMIER PARK-- 400 S. SETTLEMIER AVENUE
Site Name: Settlemier Park I Size of Property: 10- acres
I
Owner: City of Woodburn
Site Description: Settlemier Park is a community park located within Woodburn's downtown core.
The park includes a treed picnic area, youth baseball/softball field, Aquatic Center, tennis court
and park activity center.
City/Town: Woodburn, Oregon
County: Marion
DRIVING INSTRUCTIONS:
I-5 Woodburn (#271) to eastbound Hwy. 214
Eastbound 214 to southbound Settlemier Avenue
Southbound Settlemier Avenue approximately ~ mile to park entrance (400 S. Settlemier)
Do you own the site in fee? Yes [] No []
Attach a copy of deed(s), lease or other legal documents.
Has there been a previous federal project on this site?
If yes, give program name and project number(s).
41-00051 - 200' 48" drain tiles
41-00109 - drainage tiles
41-00390 - Tiling back filling, manholes leveling
41-00481 - Gen'l park, tennis court improvements
41-00642 - Pave park areas.
51-01059L - Renovation of existing park restroom.
Yes [] No []
Is the project located in a "flood plain"?
Yes [] No []
Does the project affect a "wetland?
Yes [] No []
Is there an LCDC or locally approved Comprehensive Land
Use Plan? If so, explain in the Program Narrative how this
project fits into the plan. Attach a letter from local planning
department acknowledging that project is in compliance with
plan.
Yes [] No []
Is your share of the project costs included in an APPROVED
BUDGET? If not, explain.
Yes [] No []
Has your agency completed a Self Evaluation and ADA
Transition Plan for accessibility of your outdoor recreation
sites and facilities?
Yes [] No []
D. Randall Westrick
Project Contact Person: (Please print)
(503) 982-5265
Telephone No.
Page 12
UJ
0
Z
0
0
llD
liD
UJ
O~
iii
,~,c)
RESTR~ /
EXISTING
GAZEBO _-~
/
/
ENTR'
EXISTING
BASKETBALL
COURT
HIP
.. o ~ i '~j~3~%~.__~ SITE MASTER PLAN
....... :~ ~ '~--_~_______~¢~/WOODBURN SKATEPARK
":'?'.'~-7:? ' ~OODBURN, OREGON
EXISTING PARKING LOT I
llD
liD
'"CEE
0 ~ ~
MEMO
TO:
FROM:
DATE:
SUBJECT:
City Council through City Administrator--'~'' '
Public Works Director ~ ~
January 24, 2002
Engineering Report for East Hardcastle Avenue Improvement
ll.E
RECOMMENDATION: Approve the engineering report for East Hardcastle Avenue improvement as
presented and direct staff to prepare a resolution of intent to improve.
COUNCIL OPTIONS: The city council may choose one of the options outlined below for their
decision making:
1)
2)
3)
Approve the report as presented
Require certain modification be made to the report prior to its approval
Reject the report
BACKGROUND:
East Hardcastle Avenue street improvement has been on the capital improvement program for a
number of years. There is an opportunity to get this project accomplished because it does not require
resolution of right-of-way issues or some other important community decision that could impact the
road design. Some other projects, such as South Front Street, need to be delayed slightly because
there are certain community decisions still pending that need to be considered. A presentation of the
Engineering Report on Boones Ferry and Country Club is planned for the March meeting.
The attached engineering report for East Hardcastle Avenue improvement outlines the properties in
the proposed Local Improvement District (LID) boundary, the needed improvement to the street, the
cost estimates, the proposed assessment cost distribution method, and the payment plan to allow
property owners to pay their obligation in a period of ten years.
I will be available to answer questions from the council during my presentation in the regular council
meeting of February 11, 2002.
GST:Ig
Attachments: 1. LID Process Outline
2. Engineering Report
GST~ E Hardcastle Ave Str Improve Engrg Rpt
10.
11.
12.
PROCESS FOR
LOCAL IMPROVEMENT DISTRICT (LID)
liE
PROJECT INITIATION: Project is initiated by petition or by action of the City
Council
RESOLUITION AUTHORIZING AN ENGINEERING REPORT: City
Council, by approval of a resolution, directs staff to prepare an engineers report
for the improvement
ENGINEERING REPORT APPROVAL: Engineers report contains, project ~--WE ARE
need, method of assessment, cost estimate based on preliminary engineering, HERE
Local Improvement District (LID) boundary. The City Council may at this stage
direct staff to prepare a "Resolution of Intent to Improve".
RESOLUTION OF INTENT TO IMPROVE: LID boundary and assessments
are defined for public process. Public hearing date set with council approval of
resolution.
ADVERTISEMENT OF PUBLIC HEARING: The City Recorder gives notice
meeting legal requirements of advertising for public hearing.
PUBLIC HEARING: City Council holds a public hearing on the project and
receives input from the affected property owners. Note: Project can not proceed
unless the majority (+50%) of the property owners support the improvement.
However, if two thirds (+67%) of the property owners support the improvements,
and project was initiated by petition, then City Council can not stop it.
CITY COUNCIL DECISION:
a. Direct staff'to prepare an assessment ordinance
b. Direct staff make modifications to the LID
c. Abandon or postponement of the LID
ADOPTION OF THE ASSESSEMENT ORDINANCE: Funding defined.
COMPLETION OF FINAL ENGINEERING: Final engineering plans,
specifications and contract documents are completed.
ADVERTISEMENT FOR BIDS AND BID AWARD: The project is advertised
and bids are received. The City Council reviews staff recommendation and
awards the contract for construction to the lowest responsible bidder. (Note: City
may receive bids earlier but contract award can not take place until assessment
ordinance has been adopted)
CONSTRUCTION ACTMTIES: Construction takes place under the
supervision of the City Engineer. ( Note: This is the time when the public sees
project action)
FINAL ASSESSMENT ORDINANCE: Upon completion of the improvements
the final assessment process is followed. The process requires another public
hearing and explanation of payment plan time lines.
llE
Engineering Report
For
East Hardcastle Avenue Improvement
DESCRIPTION OF IMPROVEMENTS:
A. EXISTING CONDITIONS
The existing street surface of East Hardcastle Avenue is in poor condition and
does not meet city standard. The majority of East Hardcastle currently provides
only two travel lanes, no curb and sidewalk on only the south side. The first 295
lineal feet from Pacific Highway 99E has been widened and improved with curbs
and sidewalks on both sides, however, there are no bikeways.
B. PROPOSED IMPROVEMENTS
East Hardcastle is proposed to be widened to 44 feet in width providing two travel
lanes, one turn lane and a bikelane in each direction. The improvement will be
complete with curbs, drainage improvements, installation of the sidewalk on the
north side thereby, providing sidewalks on both sides, ADA ramps at all
intersections and street lighting. The improved portion, the first 295 lineal feet
from Pacific Highway 99E, will also be widened to accommodate bike lanes.
Attached is Exhibit 1, which depicts the proposed typical street cross-section.
PROPOSED METHOD OF FUNDING
The funding mechanism to accomplish this project includes the following:
A. CITY SUPPORT:
All cost of improvements beyond the standard 34 feet wide local
residential street is proposed to be funded by the city.
B. ASSESSMENT AGAINST THE PROPERTIES:
Limited to the cost associated with a 34-foot wide residential street in the
Local Improvement District.
BOUNDARY OF THE PROPOSED LOCAL IMPROVEMENT DISTRICT:
The property subject to the assessment of this district will be to those properties
within the city boundary, which utilize East Hardcastle for the primary access or a
secondary access from a point 295 feet east of the intersection of East Hardcastle
and Pacific Highway 99E more particularly described as follows:
Page 1 of 17
lie
Beginning at a poim 295 feet east of the intersection of East Hardcastle and
Pacific Highway 99E, engineers station 2+95 in the center of East Hardcastle
Avenue, said poim also being the northwest comer of tax lot 6200, being situated
in Section 8, Township 5 South, Range 1 West of the Willamette Meridian,
Marion County, Oregon and north of the city boundary. Thence south along the
west line of tax lot 6200 to the southwest comer thereof, Thence easterly along
the south line of said tax lot to the west line of the Sunshine Subdivision; Thence
southwesterly along the west line of said subdivision to the southwest comer
thereof, said point also being on the city boundary line. Thence easterly along the
city boundary line to the southeast comer of the Greenview Subdivision. Thence
northeasterly along the city boundary line to point on the south line of East
Hardcastle; Thence following the city boundary line along the south line of East
Hardcastle to a point intersecting the southerly extension of the west line of tax lot
4400; Thence northerly along the west line to the northwest comer of tax lot
4400; Thence leaving said city boundary, northerly to the most southeasterly 2
comer of lot 17, block 3, Coumry Acres Estates; Thence northeasterly along
outside boundary line of said subdivision to angle point in the northeasterly line
of lot 16, Block 3; Thence northeasterly to the southwest comer of lot 4, Block 3;
Thence continuing northeasterly to the southwest comer of lot 5, Block 3, Thence
north along the west line of said lot 5, to the northwest comer thereof} Thence
southwesterly to the most northwest comer of lot 7, Block 3; Thence
northeasterly to the southeast comer of said lot 15, Block 3; Thence northeasterly
to the north east comer of said lot 15; Thence northwesterly along the north line
of said subdivision to the Northwest comer of lot12, Block 3; Thence
Southwesterly along the west boundary of said subdivision to the southwest
comer of lot 1, Block 3, Country Acres Estates; Thence southeasterly to
northwest comer of the Greenview Acres Subdivision; Thence southeasterly
along the north line of tax lot 2400 and 1200 to point of intersection with the
westerly line of tax lot 900; Thence southwesterly to the southwest comer of tax
lot 900 on the south line of East Hardcastle; Thence southwesterly along
extension of the west line of tax lot 900 to a point on the centerline of East
Hardcastle; Thence east along the centerline of East Hardcastle to the place of
Beginning.
A map showing the above described district boundary is attached as Exhibit 2 and
those properties within that boundary are identified in Section 4.
Page 2 of 17
' ' lie
4. PROPERTIES INCLUDED IN THE LOCAL IMPROVEMENT DISTRICT
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERITES WITH PRIMARY ACCESS
ASSESSED AT 100% BASED ON BENEFIT
051W08CD 6200 MILLER, JOHN R-TRUST
051W08DC 300 BIGEJ,JACK R & DEANNA
051W08DC 900 JAEGER,CATHERINE M
051W08DC 1000 JAEGER,CATHERINE M
051W08DC 1200 JAEGER,HENRY C & JOY L
051W08DC 1300 JAEGER,HENRY C & JOY L
051W08DC 1400 JAEGER,HENRY C & JOY L
051W08DC 1500 JAEGER,HENRY C & JOY L
051W08DC 1600 JAEGER,HENRY C & JOY L
051W08DC 1700 JAEGER,CATHERINE M-TR
051W08DC 1800 JAEGER,HENRY C & JOY L
051W08DC 1900 JAEGER,HENRY C & JOY L
051W08DC 2000 JAEGER,HENRY C & JOY L
051W08DC 2100 JAEGER,HENRY C & JOY L
051W08DC 2200 JAEGER,HENRY C & JOY L
051W08DC 2300 JAEGER,HENRY C & JOY L
051W08DC 2400 JAEGER,HENRY C & JOY L
051W08DC 3400 ALCAZAR,ANACLETO & MARIA
051W08DC 3500 IONKO,PAVEL & KORNELA
051W08DC 3600 SHUBIN,GEORGE JR & TANYA N
051W08DC 4400 KILMURRAY, MICHAEL& PAMELA
051W08DC 4500 KOROBEINIKOV, IVAN& EUGENIA
051W08DC 4600 MORALES,SALVADOR D & AMBROClA C
051W08DC 4700 GONZALEZ, BENJAMIN A
051W08DC 4800 DA GETT,JAMES L & CAROL L
051W08DC 5500 ASCENClO,ROSA M-ETAL
051W08DC 5700 VALENZUELA,JOSE & LEOBARDA
051W08DC 5800 SAMOILOV, MIKE
051W08DC 5801 CORTEZ,JOAQUIN R &
051W08DC 5802 CONTRERAS,GULLERMO & MARIA S
051W08DC 5803 SAMOILOV,MIKE
051W08DC 5900 JAEGER, HENRY C & JOY L
051W08DC 6000 QUALITY PLUS INTERIORS INC
051W08DC 6100 VAN CLEVE,ROBERT ET AL'
051W08DC 6101 QUALITY PLUS INTERIORS INC
051W08DC 6300 SAMARIN,MICHAEL & TANIA B
051W08DC 6400 SAMARIN,MICHAEL & TANIA B
051W08DC 6500 SAMARIN,MICHAEL & TANIA B
051W08DC 6600 SAMARIN,MICHAEL & TANIE B
051W08DC 6700 SAMARIN,MICHAEL & TANIA B
Page 3 of 17
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERITES WITH PRIMARY ACCESS
ASSESSED AT 100% BASED ON BENEFIT
051W08DC 6800 SAMARIN,MICHAEL & TANIA B
051W08DC 6900 SAMARIN,MICHAEL & TANIA B
051W08DC 7000 SAMARIN,MICHAEL & TANIA B
051W08DC 7100 SAMARIN,MICHAEL & TANIA B
051W08DC 7200 SAMARIN,MICHAEL & TANIA B
051W08DC 7300 SAMARIN,MICHAEL & TANIA B
051W08DC 7400 SAMARIN,MICHAEL & TANIA B
051W08DC 7500 SAMARIN,MICHAEL & TANIA B
051W08DC 7600 HAGENAUER, DONALD L & AGNES
051W08DC 7700 AFANASIEV,VLADIMIR & NATALIA
051W08DC 7800 SANCHEZ, ROSALIO & ROJAS,SILVIA &
051W08DC 7900 SOLANO,LUCIA &
051W08DC 8000 SORIANO,ARON P & NORA
051W08DC 8100 BARTOLO,JORGE H & MARIA SARA &
051W08DC 8200 STELLE,SUSAN K
051W08 DC 8300 WI N DSO R-SMITH
051W08DC 8400 LOPEZ,ANTIMO & MARIBEL
051W08DC 8500 HERRERA,HERMELINDO ET AL
051W08DC 8600 VASQUEZ-CRUZ,JESUS E &
051W08DC 8700 MENDOZA,CHARLENE A
051W08DC 8800 WINDSOR-SMITH
051W08DC 8900 WINDSOR-SMITH
051W08DC 9000 BOUCHAIN,JORGE LUIS &
051W08DC 9100 SMITH,JUNE E ,
051W08DC 9200 GREENWELL,JANET M & FLOYD W
051W08DC 9300 HAGENAUER,KAREN ET AL
051W08DC 9400 STONE,FLURRY D & JUANITA
051W08DC 9401 HARPER,SUSAN MARIE
051W08DD 3000 GOODE,JEFFREY F
051W08DD 3100 SUTTER,FRANK A & KAREN J
051W08DD 3200 RIVERA,JOSE
051W08DD 3300 RIVERRA,JOSE & RIVERA, RAUL
051W08DD 3400 MITSUK,ALE×EY & NADEZHDA
051W08DD 3500 HURLBERT,JERAN J & REBECCA L
051W08DD 3600 MINGEAR,CLINT A &
051W08DD 3700 GEORGIEFF,ALEX & ANNA
051W08DD 3800 BEST,CHRIS C & KATHLEEN JM
051W08DD 3900 VALIHOV, FEODOR & EVFIMIA
051W08DD 4000 BROWN,SANDRA F
051W08DD 4100 LIVINGSTON,GARY L & CAROLYNE
051W08DD 4200 SANDOVAL,VICTORIA
051W08DD 4300 FIRST REFORMED CHRISTIAN MOLOKAN
051W08DD 4600 WYATT,WILLIAM E & SUSAN L
Page 4 of 17
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERITES WITH PRIMARY ACCESS
ASSESSED AT 100% BASED ON BENEFIT
051W08DD 4700 ELDREDGE,VESSIE T & RUTH F
051W08DD 4800 DA IS,EDWIN WILLIS ET AL
051W08DD 4900 SIMPSON,CHARLES L & ELEANOR C
051W08DD 5000 MOREJON,GREG & TANIA R
051W08DD 5100 LISOFF,SOLOMEYA
051W08DD 5200 ALLISON,JAMES L & CAROLE J
051W08DD 5300 TAYLOR,ELIZABETH A
051W08DD 5400 PEARCE,GARRY A & FRANCES JOYCE
051W08DD 5500 FISCHER,DA ID G & MARY JEAN
051W08DD 5600 KIRSCH,JAMES P & REBECCA J
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 75% BASED ON BENEFIT
051W08DC 2800 GROSJACQUES,LAWRENCE R &
051W08DC 2900 THOMPSON,JOSEPH E ET AL
051W08DC 3000 HAND, PHILIP J & KATHLEEN M
051W08DC 3100 LEOS,JOSE ISlDRO & ROSALINDA
051W08DC 3200 DISHON,TOMMY R & LINDA L
051W08DC 3300 MARKHAM,JAMES D &
051W08DC 3700 HUTCHINSON,DA ID L & RACHEL B
051W08DC 3800 POWERS,WARREN L & KATHY L
051W08DC 3900 COOPER, DOUGLAS L & ELIZABETH M
051W08DC 4000 MCPHERSON,DENIS C
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 50% BASED ON BENEFIT
051W08DC 2500 CITY OF WOODBURN
051W08DC 2600 IBANEZ,MARIO ULLOA &
051W08DC 2700 CHAPELLE,FRANK A & LUClLE METAL
051W08DC 4100 JAMISON~DA LENE J
051W08DC 4200 CARR,KENNETH H & ELLAMAE
051W08DC 4300 ORANGE, RALPH E
051W08DD 2900 CASTILLO,ARCADIO JR & MISTY LEE
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 25% BASED ON BENEFIT
051W08DD 700 EATON,ROSEMARY
051W08DD 800 HOWELL, LINDA H
051W08DD 900 SUPINO,EDWARD J & MARY V
051W08DD 1000 RAYON,ROY E
051W08DD 1100 GUBKIN,ANDREY &
051W08DD 1200 BROWN,EWART F & LINDA G
051W08DD 1300 SCHMIDT,GREGORY L & SHARON P
llE
Page 5 of 17
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 25% BASED ON BENEFIT
051W08DD 1400 RICHARDSON,FAY K
051W08DD 1500 CABALLERO,AMADOR M & JOLINE L
051W08DD 1600 DA IS,JAMES D & MARY M
051W08DD 1700 SANCHEZ,JESUS E & ROSEMARIE B
051W08DD 1800 RABIMOV,SUKHROB U & MAVJUDA R
051W08DD 1900 DE DIOS,GENARO & SANJUANITA
051W08DD 2000 FARRELL,NANCY J
051W08DD 2100 WYATT,WILLIAM E & SUSAN L
051W08DD 2200 STIGNEI,FEODOR
051W08DD 2300 CITY OF WOODBURN PUBLIC PARK
051W08DD 2400 REYES,MARCIAL & CORTEZ, MARIA
051W08DD 2500 CHAVEZ, FRANK C & MARIA C
051W08DD 2600 RIVERA,ANTONIA ET AL
051W08DD 2700 SPARRE,RAYMOND P & PAMELA R
051W08DD 2800 MELLON,FRED WILLIAM & IANTHA
051W08DA 6100 GARDINER,ROBERT J & BRENDA J
051W08DA 6200 MURAVIOV, NASTASIA ET AL
051W08DA 6300 CHEREMNOV,SERGEy & MARIA
051W08DD 4300 (CITY PARK) MOLOKAN CHURCH
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 12.5% BASED ON BENEFIT
051W08DA 5300 SAMARIN,TANIA B & SPRINGER,V B
051W08DA 5400 RADY,ANDREVV A TRUSTEE
051W08DA 5500 CITY OF WOODBURN
051W08DA 5600 CITY OF WOODBURN
051W08DA 5700 DILSAVER,JILL E
051W08DA 5800 MOORE,JULIA D
051W08DA 5900 MOLODIH,MARK-ETAL
051W08DA 6000 RENTERIA,JOSE & MARIA
051W08DA 6400 KOPEIKIN,VASlLY O & LUBA
051W08DA 6500 SCHINDLER,DENA M
051W08DA 6600 KEYMOLEN,FRANCISCA & SHEYLA
051W08DA 6700 COFFEY, NANCY R
lie
Page 6 of 17
PROPERTY BENEFIT DETERMINATION
AND COST ALLOCATION
llE
Ae
PROPERTY BENEFIT DETERMINATION:
PRIMARY ACCESS: Properties which have no other route then
East Hardcastle to obtain access to their property, shall be defined
to have primary access and will be assessed at 100 percent value.
SECONDARY ACCESS: Properties which can access their
property using East Hardcastle although there is an alternate route
other then East Hardcastle for access to there property shall be
defined to have secondary access and the assessment value will
vary.
DIRECT ACCESS: Properties, which have direct ingress and
egress access onto East Hardcastle, shall be assessed an additional
cost for approach installation
B. PROPOSED METHOD OF ASSESSMENT
The proposed method of assessment will be based on a combination of property
area, vehicle trips (impact) generated. Secondary access properties will be
assessed a prorated cost based on the benefit received, which is based on the
location of the property block from the proposed improvements.
A fair and equitable method of assessment does need to consider the area of the
property, possibility of future development, and the trip generation by the housing
units. It is proposed that 25% of the project cost be distributed against the
properties based on area, (square footage of property). The remaining 75% of the
project cost be distributed to all properties within the district based on vehicle
trips generated, property impact.
PRIMARY ACCESS: Since these properties must utilize the proposed
improvements for access 100% of the time, it is proposed that these be
assessed 100% of the calculated assessment amount. The assessment
amount for properties with primary access will be calculated using the
combination of property area and trip generation method stated earlier
SECONDARY ACCESS: Since these properties do have another
alternate route available, the assessment is proposed to be prorated
based on the amount of reduced benefit.
Page 7 of 17
The prorated reduced benefit is proposed to be calculated at 75%,
50%, 25% and 12.5% of primary access properties based on the
location of the property block distance from the improvements.
DIRECT ACCESS: Primary access properties, that have direct access
onto East Hardcastle, are proposed to be assessed a flat rate amount for
the installation of the driveway approach to their property.
lie
0
ENGINEERS PROJECT COST ESTIMATE
A. Estimated cost of the improved portion
to be widened and not assessed.
B. Estimated cost of the remaining portion
to be reconstructed.
$ 33,223
$ 362,597
e
TOTAL PROJECT COST
Note: Estimated costs include 10 % for contingency
DISTRIBUTION OF PROJECT COST
Ae
PROJECT COST TO BE FUNDED BY THE CITY
Costs which are not to be assessed
Estimated capacity cost for additional
10 feet of width and additional structural
Thickness
Estimated cost of the currently improved
portion of East Hardcastle to be widened,
approximately the first 295' fi.om Pacific
Highway 99E
Estimated cost of other miscellaneous
improvements
TOTAL TO BE FUNDED BY THE CITY
$ 79,551
$ 33,223
$ 24,226
$137.000
Page 8 of 17
Be
STREET COST TO BE ASSESSED AGAINST
THE BENEFITED PROPERTIES
Cost to be assessed against the
Benefiting Properties for a
Standard Residential Section
Estimated Project Cost
Exclude estimated cost for capacity
improvement for extra 10 feet of width
and structural thickness
Exclude estimated cost of the
currently improved portion to
be widened, approximately the
first 295'from Pacific Highway 99E
$ 395,820
Other miscellaneous improvements
-$ 79,551
= -$ 33,223
= -$24,226
liE
STREET COST TO BE ASSESSED
( Includes 20 approaches ~ $250 each)
BREAKDOWN OF COST TO BE ASSESSED
A. UNIT DETERMINATION FOR METItOD
OF ASSESSMENT.
DEVELOPED AND UNDERDEVELOPED PROPERITIES
AREA UNIT: Based on total square
footage of individual parcel or lot. Calculated
the same for both developed or underdeveloped
property.
TRIP UNIT: Trip units are based on the trip generation rates as
determined by the Institute of Transportation Engineers, Trip
Generation Manuel, 6th Edition. Developed property is assigned a
trip rate based on the current use. Underdeveloped property is
assigned a trip rate based on its current use, at a minimum one
single family dwelling or multi family unit depending on the zone.
Single Family Residential
= 9.57 trips/unit
Multi Family/Duplex
= 6.63 trips/unit
Page 9 of 17
VACANT UNDEVELOPED PROPERTIES
AREA UNIT: Based on total square
footage of individual parcel or lot. Calculated
the same for both developed or undeveloped
property.
TRIP UNIT: Trip units are based on the trip generate rates as
Determined by the Institute of Transportation Engineers, Trip
Generation Manuel, 6a~ Edition. Vacant undeveloped property is
assigned a trip rate based on one single family dwelling or multi
family unit depending on the prgperty zoning.
B. AREA COST
Total adjusted area ofproperites
within the district
The project assessment cost to
be distributed using property area.
(25% of project cost to be assessed)
3. Cost per square foot = (1)/(2)
C. VEHICLE TRIP COST
Total number vehicle trips generated
Within the entire district. =
The project assessment cost to
distributed using vehicle trips
(75% of project cost to be assessed)
Cost per vehicle trip
$241,237/1094.16 trips
1,239,608.25 sq. R.
$ 63,445
$O.05/sq. fi.
1077.16 trips
$190,365
$176.73/trip
Page 10 of 17
liE
9. INDIVIDUAL ESTIMATED PROPERTY ASSESSEMNTS
Ae
PROPERTIES WITH PRIMARY ACCESS; 100% ASSESSMENT
BASED ON AREA OF PROPERTY AND TRIPS GENERATED.
T.R.S. TAX oWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08CD 6200 MILLER, JOHN R-TRUST $1,119.41 $250.00 $1,691.29 $3,060.70
051W08DC 300 BIGEJ,JACKR& DEANNA $1,868.42 $250.00 $1,171.71 $3,290.13
051W08DC 900 JAEGER,CATHERINE M $936.51 $250.00 $1,171.71 $2,358.22
051W08DC 1000 JAEGER,CATHERINE M $44.59 $0.00 $44.59
051W08DC 1200 JAEGER,HENRY C & JOY L $490.55 $2,343.42 $2,833.97
051W08DC 1300 JAEGER,HENRY C & JOY L $490.55 $2,343.42 $2,833.97
051W08DC 1400 JAEGER,HENRY C & JOY L $490.55 $2,343.42 $2,833.97
051W08DC 1500 JAEGER,HENRY C & JOY L $490.55 $2,343.42 $2,833.97
051W08DC 1600 JAEGER,HENRY C & JOY L $468.23 $2,343.42 $2,811.65
051W08DC 1700 JAEGER, CATHERINE M- $445.96 $250.00 $1,171.71 $1,867.67
TR
051W08DC 1800 JAEGER,HENRY C & JOY L $0.00 $0.00 $0.00
051W08DC 1900 JAEGER,HENRY C & JOY L $651.64 $1,171.71 $1,823.35
051W08DC 2000 JAEGER,HENRY C & JOY L $511.08 $2,343.42 $2,854.49
051W08DC 2100 JAEGER,HENRY C & JOY L $511.08 $2,343.42 $2,854.49
051W08DC 2200 JAEGER,HENRY C & JOY L $511.08 $2,343.42 $2,854.49
051W08DC 2300 JAEGER,HENRY C & JOY L $472.68 $2,343.42 $2,816.10
051W08DC 2400 JAEGER,HENRY C & JOY L $579.72! $1,171.71 $1,751.43
051W08DC 3400 ALCAZAR,ANACLETO & $333.14 $250.00 $1,691.29 $2,274.43
MARIA
051W08DC 3500 IONKO,PAVEL& KORNELA $309.44 $1,691.29 $2,000.73
051W08DC 3600 SHUBIN,GEORGE JR & $365.19 $1,691.29i $2,056.48
TANYA N
O51WOSDC~ 4400 KILMURRAY, MICHAEL& $354.03 $1,691.29 $2,045.32
PAMELA
051W08DC 4500 KOROBEINIKOV, IVAN& $402.55 $1,691.29 $2,093.84
EUGENIA
051W08DC 4600 MORALES,SALVADOR D & $313.64 $1,691.29 $2,004.93
AMBROCIA C
051W08DC 4700 GONZALEZ,BENJAMIN A $317.78 $1,691.29 $2,009.07
051W08DC 4800 DA GETT,JAMES L & $352.85 $1,691.29 $2,044.14
CAROL L
051W08DC 5500 ASCENCIO,ROSA M-ETAL $847.29 $250.00 $1,691.29 $2,788.58
051W08DC 5700 VALENZUELA,JOSE & $347.58 $250.00 $1,691.29 $2,288.87
LEOBARDA
051W08DC 5800 SAMOILOV,MIKE $356.79 $1,691.29 $2,048.08
051W08DC 5801 CORTEZ,JOAQUIN R & $468.28 $1,691.29 $2,159.57
Page 11 of 17
T.R.S. TAX OWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08DCi 5802 CONTRERAS,GULLERMO $713.53 $250.00 $1,691.29 $2,654.82
& MARIA S
051W08DC 5803 SAMOILOV,MIKE $1,337.89 $1,691.29 $3,029.18
051W08DC 5900 JAEGER,HENRY C & JOY L $2,241.33 $250.00 $1,691.29 $4,182.62
051W08DC 6000 QUALITY PLUS $2,244.15 $250.00 $1,691.29 $4,185.44
INTERIORS INC
051W08DC 6100 VAN CLEVE,ROBERT ET $624.36 $250.00 $1,691.29 $2,565.65
AL
051W08DC 6101 QUALITY PLUS $1,917.56 $1,691.29 $3,608.85
INTERIORS INC
051W08DC 6300 SAMARIN,MICHAEL & $506.78 $2,343.42 $2,850.19
TANIA B
051W08DC 6400 SAMARIN,MICHAEL & $460.71 $2,343.42 $2,804.12
TANIA B
051W08DC 6500 SAMARIN,MICHAEL & $460.71 $2,343.42 $2,804.12
TANIA []
051W08DC 6600 SAMARIN,MICHAEL & $525.72 $2,343.42 $2,869.13
TANIE []
051W08DC 6700 SAMARIN,MICHAEL & $0.00 $0.00 $0.00
TANIA []
051W08DC 6800 SAMARIN,MICHAEL & $941.68 $2,343.42 $3,285.10
TANIA []
051W08DC 6900 SAMARIN,MICHAEL & $633.27 $2,343.42 $2,976.68
TANIA []
051W08DC 7000 SAMARIN,MICHAEL & $825.28 $2,343.42 $3,168.70
TANIA []
051W08DC 7100 SAMARIN,MICHAEL & $153.57 $0.00 $153.57
TANIA []
051W08DC 7200 SAMARIN,MICHAEL & $562.06 $2,343.42 $2,905.48
TANIA []
051W08DC 7300 SAMARIN,MICHAEL & $491.42 $2,343.42 $2,834.84
TANIA []
051W08DC 7400 SAMARIN,MICHAEL & $460.71 $2,343.42 $2,804.12
TANIA []
051W08DC 7500 SAMARIN,MICHAEL & $506.78 $2,343.42! $2,850.19
TANIA []
!051W08DC 7600 HAGENAUER,DONALD L & $920.90 $250.00 $1,691.29 $2,862.19
AGNES
051W08DC 7700 AFANASIEV,VLADIMIR & $307.14 $1,691.29 $1,998.43
NATALIA
051W08DC 7800 SANCHEZ,ROSALIO & $307.14 $1,691.29 $1,998.43
ROJAS,SILVIA &
051W08DC 7900 SOLANO,LUCIA & $307.14 $1,691.29 $1,998.43
051W08DC 8000 SORIANO,ARON P & $307.14 $1,691.29 $1,998.43
NORA
051W08DC 8100 BARTOLO,JORGE H & $307.14 $1,691.29 $1,998.43
MARIA SARA &
Page 12 of 17
llE
T.R.S. TAX OWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08DC 8200 STELLE,SUSAN K ' $307.141 $1,691.29 $1,998.43
051W08DC 8300 WINDSOR-SMITH $320.70 $1,691.29 $2,011.99
051W08DC 8400 LOPE7,ANTIMO & $327.61 $1,691.29 $2,018.90
MARIBEL
051W08DC 8500 HERRERA,HERMELINDO $327.61 $1,691.29 $2,018.90
ET AL
051W08DC 8600 VASQUEZ-CRUZ,JESUS E $511.90 $;I,691.2§ $2,203.19
&
051W08DC 8700 MENDOZA,CHARLENEA $358.33 $1,691.291 $2,049.62
051W08DC 8800 WINDSOR-SMITH $348.09 $1,691.29= $2,039.38
051W08DC 8900 WINDSOR-SMITH $320.96 $1,691.29 $2,012.25
051W08DC 9000 BoucHAIN,JORGE LUIS & $348.09 $1,691.29 $2,039.38
051W08DC 9100 SMITH,JUNE E $358.33 $1,691.29 $2,049.62
051W08DC 9200 GREENWELL,JANET M & $532.37 $1,691.29 $2,223.66
FLOYD W
051W08DC 9300 HAGENAUER,KAREN ET $563.09 $250.00 $1,691.29 $2,504.37
AL
051W08DC 9400 STONE,FLURRY D & $767.59 $250.00 $1,691.29 $2,708.88
JUANITA
051W08DC 9401 HARPER,SUSAN MARIE $22.32 $0.00 $22.32
051W08DD 3000 GOODE,JEFFREY F $302.12 $1 r691.29 $1,993.41
051W08DD~ 3100 SUTTER,FRANK A & $360.58 $1,691.29 $2,051.87
KAREN J
051W08DD 3200 RIVERA,JOSE $383..46 '$1,691.29 $2,'074.75
051W08DD 3300 RIVERRA,JOSE & $111.49 $1,691.29 $1,802.78
RIVERA,RAUL
051W08DD 3400 MITSUK,ALEXEY & $672.99 $1,691.29 $2,364.28
NADEZHDA
051W08DD 3500 HURLBERT,JERAN J & $400.15 $1,691.29 $2,091.44
REBECCA L
051W08DD 3600 MIN~EAR,CLINT A & $323.26 $1,691.29 $2,014.55!
051W08DD 3700 GEORGIEFF,ALEX & ANNA $356.69 $1,691.29 $2,047.98
051W08DD 3800 BEST,CHRIS C & $361.71 $1,691.29 $2,053.00
KATHLEEN JM
'051w08DD 3g00 VALIHOV, FEODOR & $3~4.41! $1,891.29 $2,005.70
EVFIMIA
051W08DD 4000 BROWN,SANDRA F $350.90 $250.00 $1,691.29 $2,292.19
051W08DD 4100 LIVINGSTON,GARY L & $302.94 $250.00 $1,691.29 $2,244.23
CAROLYNE
051W08DD 4200 SANDOVAL, VICTORIA $359.45 $250.00 $1,691.29 $2,300.74
051W08DD 4300 FIRST REFORMED $4,260.92 $250.00 $1,691.29 $6,202.21
CHRISTIAN MOLOKAN
051W08DD 4600 WYATT,WILLIAM E & $694.44 $250.00 $1,691.29 $2,635.73
SUSAN L
051W08DD 4700 ELDREDGE,VESSIE T & $691.21 $1,691.29 $2,382.50
RUTH F
Page 13 of 17
, ll E
T.R.S. TAX OWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08DD 4800 DA IS,EDWIN WILLIS ET $569.13 $1,691.29 $2,260.42
AL
051W08DD 4900 SIMPSON,CHARLES L & $550.65 $1,691.29 $2,241.94
ELEANOR C
051W08DD 5000 MOREJON,GREG & TANIA $708.98 $1,691.29 $2,400.27
R
051W08DD 5100 LISOFF,SOLOMEYA $588.68 $1,691.29 $2,279.97
051W08DD 5200 ALLISON,JAMES L & $1,057.37 $1,691.29 $2,748.66
CAROLE J
051W08DD 5300 TAYLOR,ELIZABETH A $722.95 $1,691.29 $2,414.24
051W08DD 5400 PEARCE,GARRY A & $718.80 $1,691.29 $2,410.09
FRANCES JOYCE
051W08DD 5500 FISCHER,DA ID G & MARY $754.74 $1,691.29 $2,446.03
JEAN " ~!
051W08DD 5600 KIRSCH,JAMES P & $860.65 $250.00 $1,691.29 $2,801.94
REBECCA J
SUBTOTAL $55,108.02 $5,000.00 $159,278.14 $219,386.16
PROPERTIES WITH SECONDARY ACCESS, 75% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTYAND ON TRIPS
GENERATED.
T.R.S. TAX OWNER AREA TRIP RATE TOTAL
MAP # LOT # COST COST ASSESSMENT
051W08DC 2800 GROSJACQUES,LAWRENCE R & $309.90 $1,268.47 $1,578.37
051W08DC 2900 THOMPSO,JOSEPH E ET AL $241.91 $1,268.47 $1,510.38
051W08DC 3000 HAND, PHILIP J & KATHLEN M $241.91 $1,268.47 $1,510.38
051W08DC 3100 LEOS,JOSE ISIDRO & ROSALINDA $241.91 $1,268.47 $1,510.38
051W08DC 3200 DISHON,TOMMY R & LINDA L $323.65 $1,268.47 " $1,592.11
O51WOSDC 3300 MARKHAM,JAMES D & $307.37 $1,268.47 $1,575.84
051W08DC 3700 . HUTCHINSON,DA ID L & RACHEL B $233.81 $1,268.47 $1,502.28
051W08DC 3800 POWERS,WARREN L & KATHY L $234.73 $1,268.47 $1,503.20
05'IW08DC 3900 COOPER,DOUGLAS L & $234.35 $1,268.47 $1,502.81
ELIZABETH
051W08DC 4000 MCPHERSON,DENIS C $233.65 $1,268.47 $1,502.12
SUB TOTAL $2,603.18 $12,684.67 $15,287.85
Page 14 of 17
liE
PROPERTIES WITH SECONDARY ACCESS, 50% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTYAND ON TRIPS
GENERATED.
T.R.S. TAX OWNER AREA TRIP TOTAL
MAP # LOT # COST RATE ASSESSMENT
COST
051W08DC CITY OF WOODBURN $183.85 $845.64 $1,029.49
051W08DC 2500 IBANEZ,MARIO ULLOA & $177.70 $845.64 $1,023.35
051W08DC 2600 CHAPELLE,FRANK A & LUClLE M $268.31 $845.64 $1,113.95
ETAL
051W08DC 2700 JAMISON,DA LENEJ $174.07 $845.64 $1,019.71
051W08DC 4100 CARR,KENNETH H & ELLAMAE $177.37 $845.64 $1,023.02
051W08DC 4200 ORANGE, RALPH E $149.73 $845.64 $995.37
051W08DC 4300 CASTILLO,ARCADIO JR & MISTY LEE $200.54 $845.64 $1,046.18
051W08DD 2900 SUB TOTAL $1,331.57 $5,919.51 $7,251.08
De
PROPERTIES WITH SECONDARY ACCESS, 25% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTYAND ON TRIPS
GENERATED.
T.R.S. TAX OWNER AREA TRIP RATE TOTAL
MAI:>8 LOT # COST COST ASSESSMENT
051W08DD 700 EATON,ROSEMARY $95.66 $422.82 $518.48
051W08DD 800 HOWELL, LINDA H $83.18 $422.82 $506.01
051W08DD 900 SUPINO,EDWARD J & MARY V $83.18 $422.82 $506.01
051W08DD 1000 RAYON,ROY E $83.18 $422.82 $506.01
051W08DD 1100 GUBKIN,ANDREY & $82.52 $422.82 $505.34
051W08DD 1200 BROWN,EWART F & LINDA G $76.82 $422.82 $499.65
051W08DD 1300 SCHMIDT,GREGORY L& SHARON $90.57 $422.82 $513.39
P
051W08DD 1400 RICHARDSON,FAY K $118.64 $422.82 $541.47
051W08DD 1500 CABALLERO,AMADOR M &JOLINE $92.40 $422.82 $515.22
L
051W08DD 1600 DA IS,JAMES D & MARY M $82.25 $422.82 $505.07
051W08DD 1700 SANCHEZ,JESUS E & ROSEMARIE $83.18 $422.82 $506.01
B
051W08DD 1800 RABIMOV,SUKHROB U & MAVJUDA $83.18 $422.82 $506.01
R
051W08DD 1900 DE DIOS,GENARO & SANJUANITA $83.18 $422.82 $506.01
051W08DD 2000 FARRELL, NANCYJ $95.66 $422.82 $518.48
Page 15 of 17
llE
T.R.S. TAX OWNER AREA TRIP RATE TOTAL
MAP# LOT # COST COST ASSESSMENT
051W08DD 2100 WYATT,WILLIAM E & SUSAN L $89.58 $422.82 $512.40
051W08DD 2200 STIGNEI,FEODOR $89.58 $422.82 $512.40
051W08DD 2300 CITY OF WOODBURN PUBLIC $1,173.89 $148.23 $1,322.12
PARK
051W08DD 2400 REYES,MARCIAL & CORTEZ,MARIA $89.58 $422.82 $512.40
051W08DD 2500 CHAVEZ, FRANK C & MARIA C $89.58 $422.82 $512.40
051W08DD 2600 RIVERA,ANTONIA ETAL $89.58 $422.82 $512.40
051W08DD 2700 SPARRE,RAYMOND P & PAMELA R $89.58 $422.82 $512.40
051W08DD 2800 MELLON,FREDWILLIAM & IANTHA $84.78 $422.82 $507.61
051W08DA 6100 GARDINER,ROBERT J & BRENDA J $89.58 $422.82 $512.40
051W08DA 6200 MURAVIOV,NASTASIA ET AL $89.58 $422.82 $512.40
051W08DA 6300 CHEREMNOV,SERGEY& MARIA $89.58 $422.82 $512.40
051W08DD 4300 (.CITY PARK) MOLOKAN CHURCH $589.88 ~ $72159 $662.47
SUB TOTAL $3,888.41 $10,368.56 $14,256.97
Ee
PROPERTIES WITH SECONDARY ACCESS, 12.5% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTY AND ON TRIPS
GENERATED.
T.R.S. TAX OWNER AREA TRIP TOTAL
MAP# LOT # COST RATE ASSESSMENT
COST
051W08DA 5300 SAMARIN,TANIA B &SPRINGER,V B $82.54 $211.41 $293.95
051W08DA 5400 RADY,ANDREW A TRUSTEE $37.32 $211.41 $248.73
051W08DA 5500 CITYOF WOODBURN $3.15 $0.00 $3.15
051W08DA 5600 CITY OF WOODBURN $3.03 $0.00 $3.03
051W08DA 5700 DILSAVER,JILL E $48.55 $211.41 $259.96
051W08DA 5800 MOORE,JULIA D $57.65 $211.41 $269.06
051W08DA 5900 MOLODIH,MARK-ETAL $46.1:3 $2'11.4'1 $257.55
051W08DA 6000 RENTERIA,JOSE & MARIA $44.79 $211.41 $256.20
051W08DA 6400 KOPEIKIN,VASILY O & LUBA $51.16 $211.41 $262.57
051W08DA 6500 SCHINDLER,DENA M $44.79 $211.41 $256.20
051W08DA 6600 KEYMOLEN,FRANCISCA & SHEYLA $47.09 $211.41 $258.51
051W08DA 6700 COFFEY, NANCY R $57.62 $211.41 $269.03
SUB TOTAL $523.82 $2,114.11 $2,637.93
Page 16 of 17
liE
10.
11.
12.
13.
14.
PAMENT PLAN FOR ASSESSMENT
A ten-year (10) payment plan is proposed for the assessement obligation.
INTEREST RATE
The Finance Director be authorized to develop a schedule and charge an interest
rate, which does not exceed one-half(I/2) percent above the estimated net
effective rate of bond sale. Currently this interest rate is estimated at 6.5 percent.
FUNDING METHODS
The improvement costs for the project will be supported utlizing two funding
sources, the LID property assessments and council approved city support.
FUNDING SUMMARY
PROJECT FUNDING REQUIRED = $ 395,820
A. CITY SUPPORT
SWeet CIP East Hardcasfle Improvement $ 70,000
Traffic Impact Fees
Hardeastle: 99E - Cooley
SUB TOTAL =
$ 67,100
B. LID PROPERTY ASSESSMENTS =
C. LID APPROACH ASSESSMENTS =
SUB TOTAL=
$ 253,820
$ 5,OOO
FUNDING TOTAL = ~
MAXIMUM LIMIT OF ASSESSMENT AMOUNT
It is proposed that the assessment amounts shown in this document be fixed as the
maximum amount to be assessed against the properties for the said improvement.
Any cost over runs will be absorbed by the city.
Page 17 of 17
I1E
I
liE
,,, :z: .s !
/
,/
NNnO
Cit of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
Woodburn OR 97071 (503) 982-2345
Date:
From:
To:
Through:
February 4, 2002 ~
John Brown, City Administrato~
Subject:
Liquor License Application - Woodburn Shell
llF
Applicant:
Trade Name:
Maher A1-Khatib
5829 NE Martin Luther King Blvd.
Portland, OR 97211
Woodbum Shell
2995 Newberg Hwy
Woodburn, OR 97071
Licence Type: Limited Off- Premise Sales - sale of wine, beer, and cider.
Recommendation:
The Woodburn City Council approve a Limited Off-Premise Sales liquor
license for Woodburn Shell, 2995 Newberg Road, Woodburn
On December 17, 2001, the Woodburn Police Department received an application for a liquor
license from Maher A1-Khatib, proprietor of a newly established grocery store located within the
Woodburn Shell Station on Newberg Hwy. and 1-5
The police department has completed an in-depth background investigation on the applicant and
found nothing of a questionable nature. Mr. A1-Khatib will be managing the store operation and has
no interest in the gas station portion of the business. Hours of operation will be 6:00 a.m. to
10:00 p.m., 7 days a week.
The police department also completed a history of calls for service at this location. In the last 12
months the police department responded to 5 calls for service, all of a minor nature with no liquor
law violations.
cc OLCC
Applicants
City of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
WoodbumOR 97071 (503) 982-2345
Date:
From:
To:
Through:
February 4, 2002
Paul Null, Chief of Police
Mayor and City Council
John Brown, City Administrator~
Subject:
2002 OLCC Renewal
Recommendation: City Council recommend to the Oregon Liquor Control Commission
renewal of liquor licenses for the listed businesses for the year 2002.
llG
Annually the police department reviews activities occurring at or in the vacinity of all licensed
liquor establishments in Woodbum. All reviews were completed in accordance with Council
Resolution 1613, dated January 23, 2001, establishing guidelines and procedures for liquor
license recommendations. Through established guidelines and procedures, the City Council
ensures equitable and consistent treatment of liquor license applications. The adoption of policy
protects the interest of the general public providing consistent direction to staff in the processing
of liquor license.
The following liquor license applications were reviewed in accordance with the established
standards for police department recommendations, as described in Resolution 1613.
The standards and criteria are as follows:
Council Resolution 1613, Sec. F, Standards for Police Department Recommendations
Fights and assaults
Liquor law violations by licensee or their employees
Excessive or obtrusive noise
Illegal drug use or sales on the premises
Trespass on private property
Public drunkenness
Failure of licensee to take appropriate action to prevent or control problems caused by
patrons on the premises or within the local vicinity.
Council Resolution 1613, Sec. G, Guidelines and Criteria
A recommendation to deny the renewal application will be made when there are
persistent problem involving the types of police calls listed above related to the sales of
alcohol.
The police department will automatically recommend denial of a renewal application
when there is a record of ten arrest, in the prior twelve months, of employees or patrons
of the licensed business for unlawful activities related to the sale or service of alcohol
under the license either on the premise or in the vicinity.
o
Actions by the licensee which might tend to mitigate the problems should be considered
by the City Council. Examples of mitigating actions are seeking and following
recommendations by the OLCC, or police, and increased security measures.
In addition to the criteria previously outlined, a recommendation for denial of a license
renewal may be made when there are persistent problems involving police calls related to
sales or service of alcohol not stemming from calls for assistance from the establishment,
within the preceding twelve months, concerning unlawful activities by employees and
patrons of the licensed business, either on the licensed premises or in the immediate
vicinity thereof.
The recommendation by the police department is only one component of the liquor
license recommendation process. Community input is significant factor in a review of
applications by the Council. With all licensing activities, it must be remembered that the
City recommends and OLCC grants or denies.
All liquor license establishments met the guidelines and policies established by Resolution
1613 in the year 2001. *Those establishment denoted by "*" have a compliance plan.
Compliance plans are developed to bring establishments into compliance due to a history of
serious and persistent problems or because of frequency of problems within the immediate
area.
llG
The following liquor license applications are recommended for approval by the police
department:
llG
Off-Premise Sales:
7-11 Store #2353-17416B
Bi-Mart #643
Crossroads Grocery & Deli
Chalet Restaurant
E-Z Stop Market Grocery & Deli
Gary's Market #1
The Raven
OLCC Store #60
Oregon Berry Inn
Piper's Jewelry
Roth's IGA Foodliner
Russian Ethnic Food
Safeway Store//407
Salvador's Bakery I
Salvador's Bakery III
Senior Estates Restaurant
Shop N Kart
O'Donnell Enterprises (AM-PM Mini Mart)
Su Casa Imports
Westview Texaco 1
Woodbum Fast Serve (Woodburn Chevron)
Young Street Market
*Chu's Eatery
Don Pepe's
Eagle's Lodge #3284
Elmer's Restaurant
Elk's Lodge #2637
La Estrellita Mexican Restaurant
Full On-Premise Sales:
Los Cabos Mexican Restaurant
Lupita's
OGA Members Course
Ranch Restaurant & Lounge
*Su Casa Imports
Yun Wah Chines Restaurant
Abby's Pizza Inn
*Arandas Taqueria
Chalet Restaurant
Denny's at Woodburn
D&D Restaurant
La Unica
Oregon Berry Inn
Limited On-Premise Sale:
Pizza Hut
Salv,ador's Bakery III
Senior Estates Restaurant
Taqueria Guadalajara
The Raven Inn
Woodbum Lanes
cc File
OLCC
llH
February 11,2002
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator-~-'
Funding Agreement Between The City of Woodburn and the
Woodburn Area Chamber of Commerce
Recommendation:
It is recommended the City Council authorize the City Administrator to execute
a funding agreement between the City of Woodburn and the Woodburn Area
Chamber of Commerce, related to the distribution of transient occupancy taxes
dedicated to promotion of tourism and economic development.
Background:
On January 14, 2002, the City Council awarded Tourism and Economic
Development Grant funds to the Woodburn Area Chamber of Commerce in an
amount not-to-exceed $35,200, contingent on the execution of a funding
agreement between the City and the Chamber.
Discussion:
Attached is a funding agreement, developed by City staff, which summarizes the
services the Chamber will provide to promote tourism during the term of the
grant, provides for accountability on behalf of the Chamber in the use of Tourism
and Economic Development Grant funds, and incorporates the applicable
portions of the City Council's guidelines for the grant. A copy of the agreement
was directed to the Chamber of Commerce for their review, and is scheduled for
approval at the Chamber Board's February 13, 2002 meeting. To facilitate
granting of these funds, it is recommended that ,you authorize me to execute the
agreement on the City's behalf. It is anticipated that the attached agreement
represents substantially the document that will ultimately be executed between
the parties.
JCB
FUNDING AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE
WOODBURN AREA CHAMBER OF COMMERCE
THIS AGREEMENT is made and entered into this __day of February 2002 by and
between the City Of Woodburn ("City"), an Oregon municipal corporation, and the Woodburn
Area Chamber of Commerce ("Chamber"), an Oregon non-profit corporation.
WITNESSETH
Whereas, the City's Transient Occupancy Tax Ordinance was amended by Ordinance No.
2290, so that beginning with Fiscal Year 2001-02, 2/9 (22.222 %) of the anticipated transient
occupancy tax funds will be made available by the City for distribution through a competitive
grant process to agencies who promote tourism and/or economic development among their
major activities; and
Whereas, the City Council adopted Resolution No. 1651 which adopted guidelines, procedures
and a process for obtaining City Tourism and Economic Development Grant Funds; and
Whereas, the Woodburn Area Chamber of Commerce submitted an application for said
Tourism and Economic Development Grant Funding, and it was determined that the Chamber
meets grant eligibility criteria and the Chamber's application satisfies Grant guidelines; and
Whereas, a committee comprised of representatives of the hospitality industry and City staff
reviewed the Chamber's application and determined the proposed work program supports the
City's tourism and economic development goals and will benefit the City of Woodburn; and
Whereas, on January 14, 2002 the City Council awarded the Chamber a Tourism and
Economic Development Grant in an amount not-to-exceed $35,200 and pursuant to execution
of a grant agreement between the Chamber and the City.
Now Therefore, in consideration of the terms, conditions and covenants contained herein, the
parties agree as follows:
1. TERM:
The term of this Agreement shall be from February 12, 2002 to September 30, 2002.
e
DESCRIPTION OF PROJECT. City and Chamber agree that Chamber shall
satisfactorily perform all work described in Exhibit A, entitled "2001-2002 TOURISM
AND ECONOMIC DEVELOPMENT AWARDS", by September 30, 2002.
3. PRODUCTS
1
11H
Documems or other products produced using this grant must indicate that all, or
portion, of the funding for the work was made available by a City Of Woodburn
Tourism and Economic Developmem Grant.
bo
Chamber agrees to provide copies of all final products produced under this grant to the
City. Hard copy test products may be submitted to the City or text products can be
submitted on double-sided HD 3.5 inch computer disk for IBM PC compatible
computers or other form acceptable to City. City may display appropriate products on
its "homepage"
4. GRANT:
The Chamber will receive a grant totaling a maximum of $35,200. Payment of this grant is
contingent upon available funding, Chamber's satisfactory completion of the work program
described in Exhibit A, expenditure of and request for reimbursemem for all cost items
summarized in Exhibit A, and compliance with the provisions of this Agreement. Chamber's
gram will be made in two payments following the submission to and acceptance by the City of
the program progress and expenditure reports required in Section 11 of this Agreement.
Chamber may request an advance of up to 25 percent of the total grant set forth herein.
Granting or denying such request shall be at the sole and absolute discretion of City.
5. PAYMENT:
It is mutually understood that Chamber's grant is based on estimated transient occupancy tax
proceeds. For fiscal year 2001-02, those proceeds are estimated at $40,000 (22.222% of total
anticipated transient occupancy tax funds). If actual taxes collected are less than those that
were estimated, City shall provide the Chamber only that share of the gram that is proportional
to the actual transiem occupancy taxes collected. The City may amend this Agreemem no later
than sixty (60) calendar days prior to the expiration date of this Agreemem to reflect any such
reduction in funds. The Chamber understands that, contingent upon the City receiving
sufficiem funds, the City shall reimburse the Chamber for actual costs incurred in carrying out
activities pursuant to this Agreemem. Chamber acknowledges and agrees that no
reimbursemem paymems will be made to Chamber umil .the properly completed program
progress and expenditure reports required at Section 11 of this Agreement have been submitted
to and accepted by City. Expenditure reports shall include documentation to substantiate
charges. These reports shall be submitted on a timely basis to ensure reimbursement.
6. MODIFICATION BY CITY UPON NOTICE:
This Agreement may be unilaterally modified by the City upon written notice to the Chamber
under the following circumstances:
1. There is a decrease in Transient Occupancy Tax funding levels.
2
IlH
2. An adjustment in the Agreement is required to implement an approved plan or
plan modification.
3. Funds awarded to the Chamber are not expended within the term of this
Agreement. If after consultation with the Chamber, City determines that funds
will not be spent in a timely manner, such funds for that reason shall revert to
the City.
4. Changes in State or Federal law or regulation requiring a change in the
provisions of this Agreement.
Chamber may request approval to amend its Work Plan and Budget by providing written
justification for the amendment, along with a proposed modified Work Plan and Budget, to the
City. Said justification shall be received by the City no later than sixty (60) calendar days
prior to the expiration date of this Agreement. The amendment must be signed by both parties.
7. INSURANCE:
The Chamber shall provide proof of liability insurance with a minimum combined single limit
of not less than one million dollars ($1,000,000), and workers' compensation insurance issued
by an insurance carrier licensed to underwrite workers' compensation insurance in the State of
Oregon. Insurance must be fully in effect throughout the duration of this contract. Chamber
will name City as an additionally insured on all policies of insurance required by this contract.
8. INDEMNIFICATION AND WARRANTIES:
Chamber shall indemnify and hold harmless City, its elected officials, officers, agents and
employees from and against any and all claims arising from any breach or default in the
performance of any obligation on Chamber's part to be performed under the terms of this
Agreement or arising from any intentional or negligent act(s) of the Chamber or any of
Chamber's parmers, joint venturers, agents, contractors, or employees, collectively referred to
as "Chamber" in this section, and from and against all costs, attorneys' fees, expenses, and
liabilities incurred in the defense of any such claim or any action or proceeding brought
thereon; and in case any action or proceeding be brought against City by reason of any such
claim, Chamber upon notice from City shall defend the same at Chamber's expense by counsel
satisfactory to City. Chamber, as a material part of the consideration to City, hereby assumes
all risk of damage to property or injury to persons resulting from Chamber's performance or
failure to perform under this agreement and Chamber hereby waives all claims, if any it may
then have, in respect thereof against City.
9. NOT AN AGENT OF THE CITY:
Chamber understands and agrees that it is the recipient of grant funds under this Agreement
and is not an agent of the City. Chamber shall not have the authority, express or implied, to
3
llH
act on behalf of, bind or obligate the City or any City department, City agent or City employee
in any way without the written consent of the City.
10. USE OF FUNDS:
The Chamber agrees that it will use Tourism and Economic Development Grant funds only for
contracted services and shall perform these tasks, services and activities as provided for in the
Work Plan attached hereto as Exhibit A.
11. REPORTING RESPONSIBILITIES:
Chamber agrees to submit, by June 15, 2002, progress and expenditure reports for the period
ending May 31, 2002. The progress report shall identify and quantify all efforts made by
Chamber through May 31, 2002 to accomplish the project work tasks. The expense report shall
be accompanied by photocopies of all original documents/invoices for all charges included on
the report.
The Chamber also agrees to submit a final program progress and a final financial closeout
report within fifteen (15) days after termination of this agreement. The final progress report
shall identify and quantify all efforts made by Chamber during the period from June 1, 2002
through September 30, 2002 to accomplish project work tasks. The financial closeout report
shall document all expenses incurred for the period from June 1, 2002 through September 30,
2002, and shall be accompanied by photocopies of all original documents/invoices for all
charges included on the report.
The Chamber further agrees to submit a program evaluation report, within forty five (45) days
of the expiration of this agreement. Such report shall identify and quantify all work program
tasks and objectives completed during the term of the grant, and detail and quantify the impact
of completed program objectives on tourism and economic development in Woodburn. Such
report shall also itemize and quantify any uncompleted program work tasks or goals, provide
justification for failure to complete any such tasks or goals, and forward recommendations for
how those tasks or goals might be successfully completed in the future. Eligibility for
subsequent funding is contingent upon receipt by City of such reporting.
12. RECORD KEEPING RESPONSIBILITIES:
The Chamber shall comply with and meet all program requirements, regulations and reporting
deadlines of this Agreement and be responsible for the proper and lawful administration and
control of all funds in accordance with the grant requirements and audit guidelines. The
Chamber shall establish such fiscal controls and fund accounting procedures as may be deemed
necessary by the City to assure the proper disbursement of, and accounting for, funds paid to
the Chamber under this Agreement.
13. AUDIT:
4
Chamber shall be subject to, and shall submit a copy to the City of, a project specific audit of
its accounts within ninety (90) days of grant expiration. An independent accounting firm, at
Chamber's sole expense, shall conduct such an audit. The cost of such an audit shall be
considered a cash match, for the purpose of meeting grant requirements.
14. NOTICES:
All notices allowed or required to be given under this Agreement may be personally delivered
or may be delivered by deposit in the United States Postal Service, postage prepaid, return
receipt requested, and shall be deemed effective upon receipt. Notices to City shall be
addressed to:
City of Woodburn
Ms. Mary Tennant
City Recorder
270 Montgomery Street
Woodburn, OR 97071
Woodburn Area Chamber of Commerce
Mr. Jerry Wheeler
Executive Director
Country Club Road
Woodburn, OR 97071
15. DEFAULT:
ao
Upon the occurrence of any default of the provisions of this Agreement, City shall give
written notice of said default to Chamber. If Chamber does not cure the default within
thirty (30) days of the date of Notice (time to cure), then Chamber shall be in default.
The time to cure may be extended in the discretion of City and shall not constitute a
waiver under this Agreement.
bo'
Notices given under this paragraph shall specify the alleged default and the applicable
contract provision and shall demand that Chamber perform the provisions of this
agreement within the applicable period of time. No such notice shall be deemed a
termination of this Agreement unless City so elects in such notice, or the City so elects
in a subsequent written notice after the time to cure has expired.
16. RIGHT TO REQUIRE PERFORMANCE:
The failure of City at any time to require performance by Chamber of any of the provisions
under this Agreement, shall in no way affect the right of City thereafter to enforce same nor
shall waiver by City of any breach of any of the provisions under this Agreement be taken or
held to be a waiver of any succeeding breach of such provision or as a waiver of any provision
itself.
17. WAIVER OR DEFAULT:
5
" llH
No waiver of any default by any party to this Agreement shall be deemed to be a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed
to be a waiver of any other or subsequent breach, and shall not be construed to be a
modification of the terms of this Agreement unless stated to be such, in writing, by all
concerned parties and attached to the original Agreement. City's consent to or approval of any
act shall not be deemed to render unnecessary the obtaining of City's consent to or approval of
any subsequent act by Chamber.
18. ENTIRE AGREEMENT:
This Agreement contains the entire agreement between the parties relating to the transactions
contemplated hereby and all prior or contemporaneous agreements, understandings,
representations and statements, oral or written, are merged herein.
19. ASSIGNMENT:
This Agreement is not assignable by the Chamber, either in whole or in part, without the
written consent of the City
20. ATTORNEY'S FEES:
Should any party hereto employ an attorney for the purpose of enforcing or construing this
Agreement, or seeking to obtain a judgment based on this Agreement, in any legal proceeding
whatsoever, including insolvency, bankruptcy, arbitration, declaratory relief or other litigation,
including appeals or rehearing, the prevailing party shall be entitled to receive from the other
party or parties thereto reimbursement for all attorneys' fees and all costs, including but not
limited to service of process, filing fees, court and court reporter costs, investigative costs,
expert witness fees, and the cost of any bonds, whether taxable or not. Should any judgment
or final order be issued in that proceeding, said reimbursement shall be specified therein.
21. DELEGATION OF AUTHORITY:
City hereby appoints the City Administrator as its authorized representative to administer the
terms and conditions of this Agreement. The terms and conditions of this Agreement shall
constitute the standards by which the City Administrator shall administer this Agreement.
22. CORPORATE AUTHORITY:
Chamber represents and warrants that the individual executing this Agreement on behalf of
Chamber is duly authorized to execute and deliver this Agreement on behalf of said
corporation, in accordance with a duly adopted resolution of the Board of Directors of said
corporation or in accordance with the Bylaws of said corporation, and that this Agreement is
binding upon said corporation in accordance with its terms. Chamber shall, within thirty (30)
days after execution of this Agreement, deliver a certified copy of a resolution of the Board of
6
· , ll it
Directors of said corporation authorizing or ratifying the execution of this Agreement to the
City Recorder of the City Of Woodburn, 270 Montgomery Street, Woodburn, OR 97071.
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement on the day and
date first above shown.
City Of Woodburn:
Woodburn Area Chamber of Commerce
John C. Brown Name:
City Administrator Title:
Approved as to form
By:
City Attorney
7
Exhibit "A"
Page 1 of 2
2001 - 2002 TOURISM AND ECONOMIC GRANT AWARDS
APPLICANT:
Woodburn Area Chamber of Commerce
PROJECT OBJECTIVE: To enhance the overall quality and image of Woodbum area tourism
promotional efforts in order to create more visitor contacts with the community. By
offering a more full service visitor center and more comprehensive information on what
to do in the area, it more likely visitors will stay in the area longer and spend more
dollars in the community.
PROJECT DESCRIPTION: First, create the promotional materials and activities necessary to
potentially attract new visitors to our community and then make them more readily
available to those potential visitors. Second, once those visitors have arrived, create a
welcoming and professional environment that will further clarify what is available here
for our visitors.
PROJECT TIME FRAME:
- October 2001 - March 2002: Begin planning of Tulip Festival kickoff event,
brochure inventory, update and redesign website.
- January 2002: Begin production of new full color community map.
January - October 2002: Upgrade office equipment and improve database
operations. Work with Chambers in Aurora, Stayton-Sublimity, Silverton, Mt.
Angel and Molalla to produce a "northern valley brochure.
- March 2002: Host Tulip Festival kick off event.
March - May 2002: Expand the Visitor Center hours of operation to service
visitors on Saturday from 9:00 am - 3:00 pm. Unveil new community map.
- September - October 2002: Begin design work for 2003 tourism brochure.
GRANT FUNDED EXPENSES:
Personnel:
Exec. Director $6,500
Exec. Asst. 3,500
Part-Time 1,925
Weekend help '1,950
Total Personnel $13,875
llH
-2-
Materials & Services:
Rent
Phone
Office Exp
Office Supplies
Dues & Fees
Web Site
Postage
Total Materials & Services
Capital Items:
City Logo Signage
Brochure Kiosks
Color Printer
Tourism Brochure
Brochure Distribution
Brochure Reprinting
Web Site Redesign
2003 Brochure Design
Publication & Database Software
Computer Monitors & Upgrading
Tulip Festival Promotion
Total Capital Items
$3,300
950
85O
650
150
475
5OO
$6,875
$ 2OO
1,700
8OO
1,250
3,250
1,250
1,000
2,5OO
5OO
1,000
1,000
$14,450
Exhibit "A;'
Page 2 of 2
1 I .H
TOTAL GRANT
$35,200
-3-
COUNCIL BILL NO. 2373
RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION FOR A LAND AND WATER
CONSERVATION FUND GRANT FROM THE OREGON PARKS AND RECREATION
DEPARTMENT FOR A SKATE PARK.
WHEREAS, the Oregon parks and Recreation Department is accepting applications for
the Land and Water Conservation Fund; and
WHEREAS, the City of Woodburn desires to participate in this grant program to the
greatest extent possible as a means of providing needed park and recreation improvements and
enhancements; and
WHEREAS, the City of Woodburn's Recreation and Parks Board and City Council have
recognized the constructing a Skate Park as a high priority need in Woodburn; and
WHEREAS, a group of skate board and roller blade enthusiasts and concerned residents
have formed a local committee to raise funds, facilitate design, assist with construction and help
operate a skate park in Woodburn; and
WHEREAS, the skate park can be constructed within the City's Settlemier Park; and
WHEREAS, the City has assembled a local funding package that includes $50,000 from
the General Fund, $25,000 from Systems Development Charges and $18,750 from donations
totaling $93,750 in the 2001-02 Capital Improvement Program as a local cash match for the
project; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Director of Recreation and Parks be authorized to apply for a Land
and Water Conservation Fund Grant from the Oregon Parks and Recreation Department for
$93,750 for a Skate Park at Settlemier Park as specified above.
Approved as to form:~, *'~/t~~ 2-Il- ZO0~..
N. Robert Shields, City Attorney Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Page I - COUNCIL BILL NO. 2373
RESOLUTION NO.