Agenda - 02/25/2002 A GI?hrDA . ~
~VOODBURN CITY COUNCIL
Fi~BR UAR Y25, 2002- 7.'OO P. M.
270Montgomery S~reet * * Woodbum, Oregon
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
March 11, 2002 - 7:00 p.m. - Public Hearing on 2001-2002 Supplemental
Budget.
March 11, 2002 - 7:00 p.m. - Public Hearing on The Woodburn
Development Ordinance.
Election Day on March 12, 2002 to consider Woodburn Urban Renewal
Project. City Hall is designated as au official ballot drop-off location
for this election. Ballots may be dropped off from 8:00 a.m. - 5:00 p.m.
weekdays and from 8:00 a.m. - 8:00 p.m. on March 12, 2002 at City Hall.
Appointments: - None
PRESENTATIONS/PROCI.,AMATIONS
Presentation:
Highway 214/Boones Ferry Road Intersection Improvement Project.
(Frank Tiwari)
Proclamations: - None
COMMITTEE REPORTS
Chamber of Commerce.
Woodburn Downtown Association.
COMMUNICATIONS - None
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
Page 1 - City Council Agenda of February 11, 2002
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City Council minutes of February 11, 2002 regular and
executive meetings ·
Recommended actions: Approve the City Council minutes.
Planning Commission minutes of January 24, 2002 ...................
Recommended action: Accept the Planning Commission minutes.
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8B
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Livability Task Force minutes of February 19, 2002 ..................
Recommended action: Accept the £ivability Task Force minutes.
De
Library Board minutes of February 13, 2002 ........................
Recommended action: Accept the Library Board minutes.
Gervais Community Learning Center Agreement ....................
Recommended action: Accept as an information item.
Fe
Status Report - 347 N. Front Street Building Rehabilit, ation ........ ,...
Recommended action: Receive report.
Ge
Status Report - Settlemier and Hayes Street pedestrian crossing
improvement ...................................................
Recommended action: Receive report.
TABLED BUSINESS
8C
8D
8E
8F
8G
10. PUBLIC HEARINGS - None
11. GENERAL BUSINESS
Ao
Council Bill No. 2374 - Resolution of intent to improve East Hardcastle
Avenue from Pacific Highway to the east city boundary, adopt the
local improvement district, adopt the method of assessment, establish
a public hearing date and direct the City Recorder to give notice ...... llA
Recommended action: Adopt resolution.
Be
Community Center Planning Committee Report and Recommendation. llB
Recommended action: Preliminary approval of Alternative No. I as
recommended by the Community Center Planning Committee.
Ce
Request for Council direction on funding of Highway 214 and Settlemier
Avenue intersection improvements ............................... llC
Recommended action: Provide direction to staff.
12. PUBLIC COMMENT
13. NEW BUSINESS
Page 2 - City Council Agenda of February 11, 2002
14.
15.
16.
17.
18.
PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
A. To consult with counsel concerning the legal rights and duties of a public body
with regard to current litigation or litigation likely to be filed pursuant to ORS
192.660 (1)(h).
B. To consider records that are exempt by law from public inspection pursuant to
ORS 192.660 (1)(f).
ADJOURNMENT
Page 3 - City Council Agenda of February 11, 2002
COUNCIL MEETING MINUTES
FEBRUARY 11, 2002
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, FEBRUARY 11, 2002.
CONVENED. The meeting convened at 7:08 p.m. with Mayor Jennings presiding.
0020 ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Absent
Councilor Sifuentez Absent
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Mulder, Police Chief Null, Public Works
Manager Rohman, Park & Recreation Director Westrick, City Recorder Tennant
0070
ANNOUNCEMENTS.
A) In observance of President's Day, City offices and the Public Library will be closed on
Monday, February 18, 2002.
B) Woodburn Public Library Book Discussion Group: This group will be meeting in
the Library Carnegie Room on Monday, February 25, 2002, at 10:00 a.m..
0085 PRESENTATION: INTRODUCTION OF WATER TREATMENT SYSTEM
CONSULTANT TEAM.
Public Works Manager Rohman stated that one of the goals in the revised 1997 Water
Master Plan provided for the removal of iron and manganese from the City's well water
and to construct new water storage facilities. The Water Master Plan Committee
recommended a preferred alternative concept of 3 treatment plants and increased storage.
Following Council review and a public open house on this concept, pilot testing was done
to validate the process to make sure that it would remove iron and manganese. In
addition, the Committee looked at reducing arsenic levels since impending federal rules
would reduce the federal standard to 10 parts per billion which would necessitate the City
to take some action since City wells have fairly regularly tested above the 10 parts per
billion arsenic level. The federal rules were implemented on October 31,2001. Another
federal regulation now being considered is in the area of radon and the potential of the
City having to reduce some of the radon concentration. The City began the process to
select a consultant in October 2001 and 3 firms responded to the City's Request for
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Qualifications. The proposals were reviewed by staff and all 3 consultant teams were
interviewed. In December, the firm Kennedy/Jenks Consultants was selected to perform
the design and construction engineering since staff felt that they had the best combination
of experience and background in iron and manganese removal and storage construction.
Over the last 2 months, staff has been negotiating an agreement, scope of work, and terms
for that design and construction engineering work, a copy of which is included in the
agenda under the general business item for Council consideration. He introduced Al
Shewey, Public Works Manager, and Travis Tormanen, Project Manager, who will be the
lead team members from Kennedy/Jenks Consultants on this project. . ~
A1 Shewey provided a history of Kennedy/Jenks which has been in place since the early
teen's in San Francisco, has been in Seattle since the 1950's, and more recently in
Portland. He stated that few consulting firms have had experience with ground water and
over the past years, their firm has worked on 50-60 treatment plants in the northwest. Of
the 4 key people working on this project, one individual is a chemical engineer who has
been involved with the installation of a majority of those plants. Their firm brings solid
expertise in iron and manganese removal and in the stripping of radon, arsenic, and other
chemicals from the water.
Travis Tormanen stated that they are looking forward to working with City staff on this
project. A schedule has been worked out with City staff that meets the intent of the
Water Master Plan Committee. He stated that his firm feels that the City has a staff that
has a great understanding of the water quality issues associated with a project like this
which is very helpful in getting City input to insure that the City gets what they want and
that their firm puts out plans and specifications that meet all of the City's needs.
Public Works Director stated that the project will move smoothly and that the costs and
quality of work will be very good. He also assured the public that the work will be done
within the cost frame which has been conveyed to the public during the open houses and
at the Council level. The process to be followed will be similar to that of the wastewater
project, the locations have been identified and acquired, and everything is moving
forward as planned. It is anticipated that the project will be completed in the summer of
2005.
Councilor Figley questioned if the potassium permanganate process will result in any
taste, odor, or residue within the water.
Mr. Shewey stated that they will be working on keeping chlorine out of the City's system
and safeguards will be put into place that will result in a higher quality of water that does
not have an off-taste along with removal of agents that may not be carcinogenic but have
taste and odor agents. It was noted that potassium permanganate does not have any taste
or odor, however, if there is too much in the water, it will turn the water a pinkish color.
There are safeguards in this process that will make sure that there is not a problem with a
high amount of potassium permanganate. He reiterated that their firm has installed a
large number of plants and their Chemical Engineer brings a lot of background
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knowledge to this project for the purpose of implementing a reliable system.
Mayor Jennings questioned if homeowners who currently use a water softener will need
to take out their system once the City's new water treatment system is in place.
Director Tiwari suggested that water softeners in the home should be removed once the
new system is in place since there is no reason to have bacterial growth in any area where
it does not need to be. He reiterated'that the new treatment process will reduce arsenic
levels in the water which is not currently being removed by a water softener.
Councilor Bjelland questioned, how long the proposed treatment process has been in
existence.
Mr. Shewey stated that the basic chemistry of the process and filtration has been around
for many years and it is a proven process. Their firm has used aeration as a method of
getting rid of a number of different types of contaminants such as radon. New pieces of
equipment continue to be developed to better handle chemicals or are better attributes but
they will be using demonstrated processes.
1260 PRESENTATION: ENGINEERING REPORT FOR EAST HARDCASTLE
AVENUE IMPROVEMENT.
Public Works Director Tiwari stated that this is the first in the series of local
improvement district (LID) projects that will be presented to the Council for
consideration. He briefly reviewed the LID process which includes Council adoption of a
Resolution of Intent to make the improvement and a public hearing process giving
benefitted property owners an oppommity to express their opinion on the proposed
project and allocation of costs to property owners. The East Hardcastle Avenue
improvement affects the area from Highway 99E east to the City limits at Cooley Road.
The project includes a bike lane, a two-lane roadway with a mm lane, and a sidewalk on
the north side. A sidewalk installed on the south side of the roadway was installed last
year and costs associated with this improvement are not included in the LID. The
estimated cost for this project is $395,820 with the City's cost share being $137,000 and
the LID cost share being $258,820. In developing the proposed cost share, the City's
portion will cover the cost for the additional widening of the roadway for the bike lane,
the mm lane, and an extra thickness of asphalt due to the collector/arterial nature of the
street. The property owners share of the cost is proposed to be that of a standard
improvements related to a 34-foot wide street without the additions listed above. Within
the engineering report, the benefitted property owners are those who need to use E.
Hardcastle Avenue as access to their property. The method of assessment for cost
distribution is based on a combination of property area (25%) and vehicle trips generated
(75%). Property owners who have direct access to E. Hardcastle would pay 100% of their
share of costs whereas those property owners who have a choice between using E.
Hardcastle or one of the other streets going to the north would pay a reduced amount
depending upon the distance their property is from E. Hardcastle Avenue. It was noted
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that open areas that have the potential of building at least 1 house is treated as if a house
is already on that open area. Staff did not assume that an open area would have more
than 1 house on that land even though a higher density might be available. If a benefitted
property owner uses E. Hardcastle Avenue as the primary access, they would pay 100%
value for the improvement whereas those property owners who have a secondary access
would pay between 75% value and 12.5% value based on distance away from E.
Hardcastle Avenue. In his concluding remarks, he reiterated that city improvements
already made by the City are not part of the assessment. Additionally, property owners
will be able to pay for their share of the improvement costs 6ver a 10 year period with the
interest rate being approximately 6.5%. Construction funding for this project will be
accomplished through interfund borrowing followed by the issuance of Bancroft Bonds.
2649
WOODBURN COMMUNITY ACCESS TELEVISION CWCAT) REPORT.
Jerry Cotter, WCAT President, stated that WCAT experienced stability in their volunteer
base during the year 2001 and they were able to complete the purchasing of and repairs to
equipment. Additionally, he complimented the City Administrator for keeping WCAT
informed on the status of franchise negotiations with Direct Link and Willamette
Broadband, and the Board of Directors were pleased with the outcome of the
negotiations. He stated that, in the past, they worked well with Direct Link and, with
Willamette Broadband being most of the same people, they look forward to a good
relationship with the new franchisee. In the coming year, they will be working to get
more citizens to learn how to operate the equipment and produce their own video
projects. They plan on doing more community outreach projects and become more
visible in the community. WCAT is working with the School District to get more
instructors to bring in their classes to produce video projects. As a result of the franchise
agreement, they have more space in the cable TV building and they will be constructing a
control room. The final project they are beginning to work on is to raise funds for the
installation of a weather station which would air when the bulletin board is aired.
Councilor McCallum suggested that WCAT add the Chamber Forums to their list of
broadcasts. On behalf of Woodburn Together, he expressed his appreciation for the
broadcast of the "Modem Threats" forum last year that was viewed by numerous citizens
who elected to watch the program from their home rather than coming down to City Hall
for the forum.
Councilor Figley questioned if WCAT has looked at breaking up the training sessions to
smaller modules in order to get more involvement from interested community members.
Mr. Cotter stated that WCAT used to require potential users of the system to go through
all modules, however, the present training program involves a 3 hour orientation session
and then they can focus on classes that are specific to the work they are interested in
whether it be studio work or out in the field.
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Councilor McCallum questioned if there is any partnership with the high school regarding
training and/or use of equipment.
Mr. Cotter stated that they are in the process of developing a partnership with their video
program. The high school currently utilizes computer editing and they do not have a
studio available. The high school has a class that does video projects and WCAT is in
communication with their instructor in trying to get them interested in using the WCAT
facilities.
3195
PROCLAMATION: SPAY DAY USA - February 26, 2002. '*
Mayor Jennings declared February 26, 2002 as "Spay Day USA" in the City and urged
citizens to observe the day by either having their own dogs or cats spayed or neutered or
by sponsoring the spaying or neutering of another person's dogs or cats in order to reduce
the population of unwanted dogs and cats.
3308
CHAMBER OF COMMERCE REPORT.
City Administrator Brown, representing the Chamber Board, provided the following
information on upcoming Chamber events:
1) Business After Hours will be held on Thursday, February 14th, at the Cascade Park
Retirement Center between the hours of 4:30 pm and 6:00 pm.
2) Chamber Forum will be held on Wednesday, February 20th, 12:00 noon, in the Rose
Room at the Woodbum Crossing Conference Center. Guest speaker for this program will
be David Christoff on the topic of Urban Renewal.
3) Distinguished Service Awards dinner will be held on March 1st beginning at 6:00 pm.
The winners of the awards will be announced in the February 20th edition of the
Woodburn Independent. This year's dinner will require reservations and the deadline for
making reservations is February 22ha.
3464
WOODBURN DOWNTOWN ASSOCIATION (WDA} REPORT.
Bruce Thomas, WDA representative, stated that this group is currently working on the
downtown lighting project. Jim Ferguson is this year's chairman for the Saturday
Market which is a weekly event held during the spring/summer months. Lastly, he
reminded the public that the WDA is holding their annual dinner/auction at Lupita's
Restaurant on March 16th.
3555
Bruce Thomas stated that he was in favor of the Council adopting Council Bill 2373
which authorizes the submittal of an application for a Land and Water Conservation Fund
Grant from the Oregon Parks & Recreation Department for a skate park. He also stated
that once the basketball season is finished, the students will focus on fundraising projects
for the skate park.
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CONSENT AGENDA.
A) approve City Council minutes of January 28, 2002;
B) accept the Planning Commission minutes of January 10, 2002;
C) accept the Community Center Planning Committee minutes of January 24, 2002;
D) receive the Planning Project Tracking Sheet dated January 31, 2002;
E) receive the Building Activity Report for January 2002;
F) receive the Police Department Activities Report for December 2001;
G) approve the claims for the month of January 2002~. and
H) receive, as information, the signed agreement accepting proposed amended conditions
for Woodburn Company Stores Phases II and III.
FIGLEY/BJELLAND... adopt the consent agenda as presented. The motion passed
unanimously.
3659 COUNCIL BILL 2370 - ORDINANCE APPROVING THE MODIFICATION OF
TWO CONDITIONS OF APPROVAL IMPOSED PREVIOUSLY BY THE CITY
3760
IN SITE PLAN REVIEW #00-18 - Woodburn Company Stores.
Council Bill 2370 was introduced by Councilor Chadwick. Recorder Tennant read the
two readings of the bill by title only since there were no objections from the Council. On
roll call vote for final passage, the bill passed tmanimously. Mayor Jennings declared
Council Bill 2370 duly passed with the emergency clause.
COUNCIL BILL 2371 - RESOLUTION ENTERING INTO AN AGREEMENT
WITH KENNEDY/JENKS CONSULTANTS FOR PROFESSIONAl,
ENGINEERING SERVICES FOR DEVELOPMENT OF A WATER
3828
TREATMENT AND STORAGE PROJECT.
Councilor Chadwick introduced Council Bill 2371. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2371 duly passed.
COUNCIL BILL 2372 - ORDINANCE RATIFYING THE GRANTING OF A
CABLE TELEVISION FRANCHISE TO WILLAMETTE BROADBAND, LLC.
Councilor Chadwick introduced Council Bill 2372. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council. On roll
call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2372 duly passed with the emergency clause.
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3910 COUNCIL BILL 2373 - RESOLUTION AUTHORIZING APPLICATION FOR A
LAND AND WATER CONSERVATION FUND GRANT FROM THE OREGON
PARKS AND RECREATION DEPARTMENT FOR A SKATE PARK.
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Council Bill 2373 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council.
Mayor Jennings stated that a revised Council Bill 2373 was distributed to the Council at
the start of this meeting which corrects the dollar amount in Section 1 to read $93,750.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2373 duly passed. ~
APPROVAL OF ENGINEERING REPORT FOR EAST HARDCASTI,E AVENUE
IMPROVEMENT.
FIGLEY/BJELLAND... approve the engineering report for East Hardcastle Avenue
improvement as presented and direct staff to prepare a resolution of intent to improve.
The motion passed unanimously.
4060
LIQUOR LICENSE APPLICATION: WOODBURN SHELL, 2995 Newberg Hwy_.
FIGLEY/BJELLAND... approve a Limited Off-Premise Sales liquor license for
Woodburn Shell, 2995 Newberg Rd., Woodburn.
Discussion was held regarding the increasing number of establishments, including gas
stations, that are applying for liquor license applications. Mayor Jennings expressed his
concern in that OLCC regulations limit the City's ability to restrict licenses.
Councilor Figley expressed her opinion that not allowing this station to have an off-
premise liquor license would put them at a competitive disadvantage since there are at
least 3 other gas stations in the immediate area that have off-premise liquor licenses.
Councilor McCallum stated that there are over 40 sites in Woodburn that sell alcoholic
beverages and half of those establishments have off-premise licenses. At that particular
location, there are already 3 convenience stores that have off-premise licenses and, even
though he understands that the City has limited powers since OLCC regulates liquor
licenses, he would like the Council to look closely at the overall issue of off-premise sales
and the wide variety of locations that it covers.
Mayor Jennings stated that off-premise sales at the grocery stores generally results in the
alcohol being taken to a home whereas at a service station with a convenience store, there
is the potential for occupants in a motor vehicle to consume the alcoholic beverage while
traveling.
Both Councilor McCallum and the Mayor stated that they had no statistics to back-up
their comments, however, this issue is a concern for them. Councilor McCallum
suggested that the Council may want to look at future approvals on a case-by-case basis
rather than automatic approval even though other establishments have already been
granted a license.
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Councilor Bjelland questioned if there was established criteria in which OLCC must
follow in order to make their decision for approval or denial.
Councilor Figley questioned what the percentage of non-alcoholic sales must be versus
alcoholic sales in order to qualify for off-premise liquor license.
Chief Null stated that OLCC guidelines specifically address gas stations and, within those
guidelines, there is a certain percentage of sales at a gas station that have to be non-
alcohol and non-tobacco sales.
Mayor Jennings stated that the State OLCC guidelines must be followed and the City
would have to have a very good reason to recommend denial of an application.
The motion to approve the liquor license application passed unanimously.
4923
ANNUAL LIQUOR LICENSE RENEWALS FOR 2002.
Chief Null recommended approval of the following liquor license renewals:
Off-Premise Sales: 7-11 Store #2353-17416B, Bi-Mart #643, Crossroads Grocery & Deli,
Chalet Restaurant, E-Z Stop Market Grocery & Deli, Gary's Market #1, The Raven,
OLCC Store #60, Oregon Berry Inn, Piper's Jewelry, Roth's Foodliner, Russian Ethnic
Food, Safeway Store/t407, Salvador's Bakery I, Salvador's Bakery III, Senior Estates
Restaurant, Shop N Kart, O'Donnell Enterprises (AM-PM Mini Mart), Su Casa Imports,
Westview Texaco 1, Woodbum Fast Serve (Woodbum Chevron), Young Street Market
Full On-Premise Sales: Chu's Eatery, Don Pepe's, Eagle's Lodge #3284, Elmer's
Restaurant, Elk's Lodge #2637, La Estrellita Mexican Restaurant, Los Cabos Mexican
Restaurant, Lupita's, OGA Members Course, Ranch Restaurant & Lounge, Su Casa
Imports, Yun Wah Chinese Restaurant
Limited On-Premise Sales: Abby's Pizza Inn, Arandas Taqueria, Chalet Restaurant,
Denny's at Woodbum, D & D Restaurant, La Unica, Oregon Berry Inn, Pizza Hut,
Salvador's Bakery III, Senior Estates Restaurant, Taqueria Guadalajara, The Raven Inn,
Woodburn Lanes
It was noted in the report that Chu's Eatery, Su Casa Imports, and Arandas Taqueria
currently have compliance plans in place.
FIGLEY/BJELLAND... recommend to OLCC renewal of liquor licenses for the listed
businesses for 2002.
Mayor Jennings stated that there are only 3 establishments with compliance plans still in
place which, in his opinion, shows progress in the control that is available to the bring
establishments into compliance.
Councilor Figley questioned why Su Casa Imports has a compliance plan in place for
their full on-premise license but not for their off-premise sales license.
Chief Null stated that Su Casa had originally obtained an off-premise sales license but,
shortly after they opened the store, they turned a small portion of their store into a
restaurant and then applied for an on-premise sales license. With the history of alcohol
related problems at that particular location, he had requested that Su Casa enter into a
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compliance plan. To date, Su Casa has not had any problems at that location, therefore,
he anticipates that the compliance plan at this location will also be dropped later this year.
The motion to recommend approval passed unanimously.
FUNDING AGREEMENT BETWEEN THE CITY AND CHAMBER OF
COMMERCE.
FIGLEY/MCCALLUM... authorize the City Administrator to execute a funding
agreement between the City and the Woodbum Area Chamber related to distribution of~
transient occupancy taxes dedicated to promotion of tourism and economic development.
The motion passed unanimously.
5215
Preston Tack, 2197 Camellia Way, expressed his appreciation to the Mayor and Council
for being given the oppommity to serve on the Water Master Plan Committee with fellow
Senior Estater Ron Lilienthal. He also appreciated the response of staff to questions
regarding the reliability of this system that is being considered which may have
contributed to the installation of 3 treatment plants realizing that all of the water that is
pumped out of the wells must go to one of these plants. In the future, another treatment
plant may also be installed on the west side of 1-5. He stated that he has also had
affirmative responses to his continual concern over safety and protection in the event of
earthquakes, sabotage, and terrorism. He also stated that Woodbum's source of water is
from deep wells and, inherently, they provide a certain amount of protection over those
water sources that are stored in above-ground open areas. He feels very secure about
what is going to be taking place and in the selection of the engineering firm to do the job.
Mayor Jennings expressed his thanks to Mr. Tack for his work on this Committee in
addition to those other committees that he has willingly served on for the City.
5466
MAYOR AND COUNCIL REPORTS.
Councilor Bjelland reported that at the last Mid Willamette Area Commission on
Transportation (MWACT) meeting, he questioned the status of the Highway 214
improvement project and was told that a consultant would probably be used to draft the
final design and to monitor the project because of the large number of projects that are
being undertaken by the State. This project should be under construction by next year.
Mayor Jennings stated that recent reports indicate that the legislature may be looking at
releasing more funds for improvement projects.
Councilor Bjelland stated that there is discussion at the legislative level to provide some
additional funding but it will probably come from some funding source other than the
General Fund.
Councilor Chadwick stated that she had attended the Chautauqua program at the High
School on February 10th which was sponsored by the Library. In her opinion, it was an
excellent program and she encouraged citizens to attend future programs in this series.
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Councilor McCallum stated that he had participated in the Resoume Fair at the Tukwila
Center for Health & Medicine last Thursday. This event involved a number of different
health related agencies and resources that participated and, as a result, they are now more
familiar with each other and how they can assist each other in providing services to
members of our community.
He also thanked members of the various City boards, committees, and commissions for
their work on City issues.
EXECUTIVE SESSION. ~
Mayor Jennings entertained a motion to adjourn to executive session under the authority
of ORS 192.660(1 )(h) and ORS 192.660(1)(f).
FIGLEY/BJELLANI)... adjoum to executive session under the statutory authority cited
by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 8:30 p.m. and reconvened at 9:11 p.m..
Mayor Jennings stated that no decisions were made by the Council while they were in
executive session.
FIGLEY/MCCALLUM... City Council authorize the City Attorney to make a formal
demand on Ramona Vandermark for the full amount due under the Housing
Rehabilitation loan she obtained from the City of Woodburn which was secured by Lots 2
and 7, Goodman's First Addition, Woodbum, OR.
The motion passed unanimously.
FIGLEY/MCCALLUM... City Attorney be authorized to file a dismissal or a request for
a dismissal in Case #01C 19346 Marion County Circuit Court, Hillyer's Mid-City Ford
Inc RNWG, Investments Inc., DBA Miles Chevrolet, plaintiffs v. City of Woodburn,
defendant, in the event no response is received from the plaintiff's attorney by the end of
the day on March 1, 2002.
Councilor Bjelland suggested that the motion should state that the request for dismissal
be filed if the issue has not been resolved by that point in time.
Councilor Figley agreed to amend her motion to include resolution of the issue by March
1, 2002 and Councilor McCallum agreed to the amendment.
City Attorney Shields stated that, based on the motion, he is authorized to file a motion to
dismiss in Court as opposed to requesting dismissal of the case by the other side.
Councilor Figley agreed with City Attorney Shields' interpretation of the motion.
The motion passed unanimously.
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6132 FIGLEY/MCCALLUM... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:14 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 11 - Council Meeting Minutes, February 11, 2002
Executive Session
COUNCIL MEETING MINUTES
February 11, 2002
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, FEBRUARY 11, 2002.
CONVENED. The Council met in executive session at 8:35 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Absent
Councilor Sifuentez Absent
Mayor Jennings reminded the Councilors, staff, and press that information discussed in executive
session is not to be. discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called under the following statutory authority:
(1) ORS 192.660 (1)(h) to consult with counsel concerning the legal rights and duties ora public body
with regard to current litigation or litigation likely to be filed; and
(2) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 9:07 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Council Executive Session Minutes, February 11, 2002
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WOODBURN PLANNING COMMISSION
January 24, 2002
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Cox
presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Cox P
Lima P
Young P
Fletcher P
Grosjacques P
Mill P
Bandelow P
Lonergan P
Staff Present:
Jim Mulder, Community Development Director
Scoff Clark, Assistant Planner
Deniece Won, Assistant City Attorney
Also Present:
Roger Budke, Planning Consultant
Alvina Blaine, Spanish Language Interpreter
MINUTES
A._=. Woodburn Planning Commission Minutes of January 10, 2002
Commissioner Bandelow moved to approve the minutes as written. Commissioner Mill seconded the motion.
Motion unanimously carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A_ Special City Council Minutes of December 19, 2001
PUBLIC HEARING
A_=. Zone Text Amendment 01-01 and Zone Chanqe 01-06, a proposal to adopt the Woodburn
Development Ordinance and change zoning designations on certain parcels, City of
Woodburn, applicant.
Chairperson Cox provided an opening statement for Public Hearing. He explained this is a legislative hearing
which is different from a quasi-judicial land use hearing and therefore, there is no need for the Commission
to go through the business of ex-parte contacts. Chairperson Cox stated we do have an opinion from the City
Attorney's office regarding the portion of the ordinance that pertains to adult entertainment. The City
Attorney's opinion indicates the existing ordinance is unconstitutional and would not withstand a challenge
if someone attempted to set up this type of business and the City were to deny that request. It was reported
by Chairperson Cox that there is a clear strong opinion of the City Attorney's office that the City would lose
the case in court. He felt that regardless of how we might individually feel, we would be wasting the
Commission's time and the public's time to go into great depth in talking about this issue because he will not
override the City's Attorney's opinion or recommend to the City Council that they adopt something that the City
Attorney says is unconstitutional.
Staff reported a few requests were received for Spanish language interpretation services. He introduced
Plmming Commission Meeti~tg - damtary 24, 2002
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Alvina Blaine, language interpreter and stated primarily the presence of an interpreter at tonight's hearing is
to provide interpretation from anyone testifying as well as provide any dialog back between the Commission
and the person testifying.
Chairperson Cox entered into the record that the interpreter is in the back of the room simultaneously
interpreting in Spanish to several people as the meeting proceeds.
Staff entered the following items into the record: Exhibit D-8 (Letter from Richard Barranzano); Exhibit D-9
(A petition signed by approximately 360 people regarding the adult entertainment issue). The petition was
passed around to the Commission. Exhibit E (Legal Opinion from City Attorney pertaining to Regulation of
Adult Businesses). Staff read the City Attorney's legal opinion.
Commissioner Mill requested clarification as to whether the City has looked into every possible way to see
if there is any way around this or does it pretty much reach a conclusion that we are out of luck because the
Oregon Supreme Court is going to over rule anything and everything unless it is a legislative change.
Deniece Won, Assistant City Attorney responded the particular example of the limitations in Portland's
ordinance that was rejected dealt with some distances of the businesses from other uses but the court's
opinion was really discussing the constitutional protection of all kinds of expressions;i.e., dancing or pictures.
The constitution protects all kinds of expression and therefore the general consensus in the legal community
is that it would not be possible to draft a regulation that was directed at adult businesses as a kind of activity
that would not run into constitutional problems under the protection of expression.
Chairperson Cox interjected the people of the State of Oregon said No when asked to amend the constitution
of the State to change the rule to allow the location of adult entertainment businesses to be regulated.
Staff provided a summary of the draft Woodbum Development Ordinance as reflected in the Staff Report.
In conclusion, Staff recommended that the Planning Commission take testimony and direct Staff to prepare
a Final Order recommending that the City Council adopt the draft Woodbum Development Ordinance and
approve the proposed zone changes.
Commissioner Loner,qan questioned if we are inviting industrial uses next to retail outlets by including the IS
zone into the IP zone?
Staff replied affirmatively. He stated that would allow industrial park uses in the IS zone but the IS zone
currently incorporates most of the industrial park uses to begin with. Staff reported you can actually do heavier
industrial type uses in the IS zone right now.
Chairperson Cox remarked testimony regarding the adult entertainment zoning will not make any difference
as far as this meeting is concerned. He indicated the fact that people are concerned about this issue is
already very clear in the record with the entry of the petition. Chairperson Cox further commented the City
has no leeway on doing anything about it.
Commissioner Young commented the audience's presence tonight is a demonstration of the unity of the
opposition to this type of business. The Planning Commission must follow the constitution of this State and
it is part of the oath they take upon accepting the role of Commissioner. They pledge to plan positive direction
for the community they live and work in. Additionally, he remarked their requests to the Commissioners will
be manifested by their pledge to them to effectively plan for the future with the tools they have been provided.
In closing, Commissioner Young said what is being reviewed tonight are the tools that will help them do that
and plan positive things for the community.
Commissioner Bandelow interjected all of the Commissioners care a great deal about the community and
nobody wants to see our community change or see anything come in that would be considered a real
detriment. She stated the Commission tries their best to prevent any of those things. However, because they
Planning Commission Meeting - January 24, 2002
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can not do anything as far as regulating adult entertainment in this City, she feels it is best that the
Commission not take testimony on something that they simple have no power to change.
Commissioner Mill echoed the comments and opinions of his fellow Commissioners. He stated he is
personally of the opinion that there is no place for this type of business in the City of Woodburn but as
Commissioner Young pointed out, the City's hands are tied. Additionally, Commissioner Mill commented they
do not like what laws sometimes do, but unfortunately they are the laws and we are a country of laws and
we have to be abide by them even though they may, in our opinions, be unjust and not reflect a moral code.
Chairperson Cox ruled that testimony concerning the proprietary or to allow the ability of zoning for the location
of adult entertainment businesses would be out of order and will not be heard tonight by the Commission. He
hoped it has been made clear that this is not intended to try to put anyone down. Furthermore, he indicated
this does not reflect his or individual Commissioner's personal feelings about these types of businesses. He
reported the route for anyone that wants to change this law would be by amending the Oregon Constitution
which would have to be done via an initiative proceeding.
PUBLIC TESTIMONY
Bob Day, 1032 Stanfield Rd., Wood burn, OR questioned if there is somebody within.theCity of Woodburn that
has the authority to set,guidelines, rules and regulations to govern that type of business? He also questioned
whether an adult entertainment store could be established by the elementary school?
Chairperson Cox replied the City does not have the authority to set guidelines, rules and regulations pertaining
to adult entertainment.
Staff clarified a person could not put in an adult entertainment business next to an elementary school unless
there was a commercial zone next to it that would allow commercial businesses in general.
Nancy Kirksey, 1049 McKinley St., Woodburn, OR said she is as frustrated as everybody out there is. She
informed she was on the City Council when they got the ordinance. They knew at that time it was probably
a bluff ordinance and knew that if it was tested in court it might not hold up. However, they said let's do what
we can do. Ms. Kirksey indicated she feels very passionately about this and thinks there is no place in our
society for businesses that exploit people, especially women. Unfortunately, the voters of Oregon had an
opportunity to pass Measure 87 and they didn't. She stated she believes it is time to get together to get
another measure on the ballot and this time pass it to protect our communities from these kinds of
businesses.
Tim Doman, 450 Smith Dr., Woodburn, OR understands the Commission's hands are tied however, there are
ways to make it difficult for this type of business.
Chairperson Cox interjected Mr. Doman is out of order and reiterated he does not want to hear about this
issue anymore.
Commissioner Mill stated there is a law that is unjust in the opinion of many people and something that is
certainly unmoral. However, the Oregon Supreme Court says that this is the situation and we are stuck with
the way that laws work. He said you probably could go ahead and put some type of a bluff ordinance in but
it would not be worth the paper it was printed on and anybody and everybody would in fact open up the City
to a whole volume of lawsuits and other problems.
Tim Doman commented it seems one has to jump through a lot of hoops when somebody wants to develop
something nice but when somebody wants to put in something bad it seems to get through pretty quick.
Chairperson Cox understood everyone's disappointment but again requested testimony be confined to other
issues pertaining to the Woodburn Development Ordinance other than adult entertainment.
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Dale Nelson, Highway 219, Woodburn, OR pointed out the Public Hearing Notice states public testimony will
be considered. He stated although he understands where the Commission is coming from it does not seem
like testimony is being considered tonight. There is a consideration that the public is not being allowed.
Secondly, he remarked he is concerned that the City is considering endorsing something that will reduce the
value of something that he owns when he has tried so hard to clean his property up, keep things painted and
put a lawn in that wasn't there before. He expressed puzzlement as to why the City would consider doing
something that will have a negative impact on his property.
Chairperson Cox clarified the language of the Public Hearing Notice is required by State statute. The City of
Woodburn is required to send out a notice that includes that statement to every property owner in the City.
He explained in most cases and probably all cases, as far as he knows, it will not effect the values of property
because it is not going to change the basic allowable uses.
Dale Nelson questioned if there is going to be an effect, will he be able to go to a governing body and ask how
is this going to physically effect the value of my property?
George Simonoff, 1420 Commerce Way, Wood burn, OR concurred with Mr. Nelson. He commented it seems
the statement is like a disclaimer. Mr. Simonoff said the City will have to pay for his property if the City wants
to reduce his property value. Mr. Simonoff indicated the City has already reduced his property value when
the property was annexed into the City limits. His property is zoned public and the use of the property has
been reduced because he no longer can have domestic animals. He related he purchased the property in
1991 and it was known as the dump of Woodburn. It took him three years to clean the property up and make
it nice. Furthermore, he indicated he was promised the zones would change if the property was annexed into
the City. However, the zone is now public and it was suggested to him that he open a graveyard. He also
remarked the City. does not maintain Legion Park which is right behind his property and he is witness to a lot
of illegal activity. The annexation only changed County regulations to City regulations and the zone remained
the same. He referred to the zone map and pointed out his property to the Commission. In closing, he stated
something needs to be done because the property is just hanging and he can not do anything with the property
other than grow grass.
Chairperson Cox questioned Staff what is the proposed zoning on that property?
Staff responded it is proposed as public because the Comprehensive Plan designation is public. The onlyway
to do any other type of zoning would require a Comprehensive Plan Amendment and that is not being
proposed to be done as part of this process. He stated for whatever reason when the City established it's
Comprehensive Plan back in 1980, they designated that property and some of the adjacent properties as
public. Staff reported it is difficult to get two means of access to do any type of multi-family development on
that property. He also commented the City will be looking at, in the next two years, land use and zoning in
the City and what the appropriate zoning should apply because we have not had a major overhaul or update
of zoning in at least 20 years. He also reported every property owner has the opportunity to actually apply for
a Comprehensive Plan Amendment or Zone Change if they want to do something more imminently.
Additionally, he indicated it takes quite a bit of analysis to actually figure out parcel by parcel what the
appropriate land use is and that was beyond the scope of adopting a new development ordinance. He stated
trying to go parcel by parcel through the city would be an overwhelming task and is a separate project in
itself.
Chairperson Cox commented one option might be to recommend to the Council that they leave the property
Urban Transition Farm rather than Public.
Staff replied that is an option.
Mick DeSantis, 173 McLau.qhlin Dr., Woodburn, OR referred to page 1.128 item 1.106.01. B.2 Design Review
Board of the proposed Development Ordinance and commented it does not make any sense to have three
design professionals or persons with experience and/or knowledge of design and no more than one voting
member shall be engaged in the same kind of business, trade or profession. He stated something needs to
Pla/ming Commission Meeting - January 24, 2002
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be done to change this because if a review board were put together you would have to have people that have
knowledge but they have to be able to vote. Additionally, Mr. DeSantis made reference to page 2.1-7 Table
2.1.1 and said he understands the effort made to try to make Woodburn a better place to live by upgrading
the community standards. He commended the effort and direction taken but he personally feels there is only
one way that one can upgrade the community in the housing industry. He does not think it is by materials
because that is something everybody has the right to do what they want as long as it is within Uniform Building
Code. He indicated he feels the lot size standard should go from 6,000 sq. ft. to 8,000 sq. ft. for an interior
lot and 9,000 sq. ft. for a corner lot because the people that move to Woodburn want that rural and more
spacious feel than jammed together like in Portland. Mr. DeSantis stated a 40 ft. corner needs to be adopted
in the ordinance. He went on to refer to section 2.102.07.2.A item 2.1-9 and reported rear yard setbacks are
geared by the height of the building which are now governed by single story and two-story. He recommended
to keep the same setback standards that exists now which is 24 ft. on a one-story home and 30 ft. on a two-
story home because we do not need to hire a height cop to run around and measure how high buildings are
and how far away they have to be from lots to make sure they conform. Furthermore, Mr. DeSantis felt you
should have the ability to average the rear setback on an irregular shaped lot because sometimes you have
a configuration that will not allow you to get your 24 ft. or 30 ft. but from the one corner you may be 50 ft. and
logic has to come in and needs to be addressed in the ordinance. He suggested a formula be incorporated
into this i.e., take the outside and center points and measure perpendicular from the rear of the house, add
them together and divide by three on a single story. Mr. DeSantis also addressed page 2.1-10 sectio~l--
2.102.07.C. 1 Development Standards and said the oveday district is not subject to the architectural design
standards. He commented in an in-fill situation, they should not be subject to a design review. Senior
Estates, Smith or Johnson Additions are homes that were built ranch style and lower pitched. He remarked
he does not feel that if a home burns down that you can not go in and build a like house similar to what was
there before because it is going to blend in much better than to come in with something with a steep pitched
roof etc. Section 2.102.07.G. 1 and 2 page 2.1-11 was also addressed by Mr. DeSantis. He feels there should
be absolutely no percentage of maximum lot coverage because one should be allowed to build anything that
they want within the footprint of front, side and rear yard standards. Mr. DeSantis pointed to Page 2.1-15
Table 2.1.3 and commented the requirement for lots in the RS-1 zone are absolutely ridiculous. He reported
you could not build a home at 3,600 sq. ft., especially on a corner lot, wider than 25 foot. He personally felt
that footage should be 5,000 ft. and 6,000 on a corner lot because you have a 20 ft. setback on both streets.
A larger lot is needed to accommodate those setbacks. It was recommended by Mr. DeSantis to go from
3,600 ft. to 5,000 ft. on intedor lots and 6,000 on a corner lot. Reference was also made to Section 3.105.F. 1
page 2.17and he remarked he is against sidewalks on the property line because he feels they should be out
on the curb. He indicated there is no need for a strip running down that nobody takes care of. Additionally,
he expressed he is adamantly opposed to mandating trees because they obstruct cars, people walking down
the street and later on as they grow, they obstruct the street lights and heave the sidewalks. He expressed
his feeling that street trees should not be mandatory and it should be up to the developer of a subdivision as
to whether they want trees in. Furthermore, he said trees damage, block the vision from the lights and they
swat you in the face and scrape your car. He referred to 3.106.G Lot Coverage page 2.1-18 and stated
percentages in the RS-1 zone should be scratched. Mr. DeSantis objected to the item contained on Page 2.1-
24 Table 2.1.7 Wall. He commented a wall is just a bulletin board for graffiti and we do not need to be
segregating ourselves from everybody else. He felt we should not wall off developments unless you are in
the extreme contrast of land use abutting one another, i.e., industrial that butts up to single family. Mr.
DeSantis also addressed Section 2.104.07.C.1 page 2-125 and requested clarification if it is an existing
dwelling within a manufactured home park that it would meet the same criteria that it did when it was put in
and was built under.
RoRer Budke, Plannin.q Consultant explained if the standards change, what was becomes non-conforming
or grand fathered and that probably applies to manufactured home parks particularly because it is a unit and
therefore, everything that happens within that unit is bound by the previous rules. Mr. Budke stated Staff will
check that out and clarify it.
Mick DeSantis made reference to table 2.1.9 and stated he feels CG and DDC zones should not require a wall
because these are very much like uses and why build a wall if it does not serve any purpose. The more open
Planning Commission Meeting - January 24, 2002
Page 5 of 12
we are able to keep the community, the better we are. He expressed his confusion regarding you are not
required to landscape it if you put a wall up but yet you have to have a 10 foot setback requirement for a CO
or RM.
RoRer Budke interjected the buffering part was the wall, the visual part would not be seen and therefore, it
preempted you from having to landscape something that could not be seen.
Mick DeSantis made the observation that if you are putting in a buffer wall you should be able to park up to
that buffer wall and utilize the space for parking. Why have a 10 foot setback when you have made that
separation? He pointed out you would lose half of the parking space with this new rule. In essence, lose half
of the building because you have to provide parking for the building.
Commissioner Mill asked Mr. DeSantis if it were worded as such that a replacement building would be allowed
to fit within the footprint of the original building if a loss occurred to commercial or residential property, i.e.,
became destroyed or unusable, and it necessitated that it be rebuilt?
Mick DeSantis replied this would not satisfy him because you are required a certain amount of parking for the
footage of the building.
Commissioner Mill inquired if Mr. DeSantis would be satisfied if it were all grand fathered in?
Mick DeSantis responded it would satisfy him if it were all grand fathered in. Additionally, he stated you know
what you are dealing with if you are building new and you have to build within the new standards. However,
when you start coming up with new standards, one should be able to redo what it was when you have done
it within the standards.
Roger Budke referred to page 1.122 Non-conforming Uses and Development Standards and explained the
grand fathered rights are gone at a certain percentage. The existing ordinance has provisions in it and they
need to look at that issue if need be.
Mick DeSantis felt it does need to be looked at because a legal non-conforming use should be allowed to
rebuild even it was 100% destroyed if it was conforming at the time that it was built. Furthermore, he referred
to page 2.1-57 Table 2.1.16 and commented the 30 ft. setback for drastic differences in uses i.e., industrial
type situation and they are butting up to residential is excellent. He went on to reference page 2.1-74
Wetlands. Mr. DeSantis expressed his confusion regarding the overlay and voiced concerns that a piece of
legislation is being addressed that he does not know when it ever happened because they were never notified
and they were affected property owners.
Staff interjected it has not been adopted by the City Council. However, it is intended to go forward for
adoption. He explained his understanding of the process is that notice was sent to all of the affected property
owners before the consultant finalized the mapping. The Division of State Lands have their own guidelines
as to what is a wetland. They involve the cities in the process in trying to establish significant wetlands
because that allows different standards to be applied than if you have non-significant wetlands.
Roger Budke pointed out the issue is to define the areas of concern. The intent of the rule in looking at the
areas that the Htate requires that the City has to pick up anything that is less significant than what the State
thinks is significant. He reported the intent of this rule is try to satisfy the law without creating another layer
of analysis on wetlands other than the State level.
Mick DeSantis commented if the State mandates something that a person should have that right to his/her
day in a hearing no differently than you do before the City. This is an issue that definitely devalues property.
He moved along to Section 2,03 page 2.2-4
Chairperson Cox asked Mr. DeSantis if it would be okay to inierrupt his presentation out of courtesy to the
other people that want to testify and wish to leave?
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Page 6 of 12
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Mick DeSantis replied he does not have a problem with that as long as he is allowed to be heard tonight.
5-MINUTE BREAK
Ed Krupicka, 1012 Newberg Hwy., WoodburnI OR said the proposed permitted uses in CG is void of
mentioning special contractor establishment occupancies and wonders what will be done with these?
Roger Budke responded those uses were not rolled over into the new zone. He recommended the
Commission give it serious thought to include those back in the CG zone and look at them to see if there is
any particular impact that they have over other types of uses that need some sort of special consideration.
Ed Krupicka remarked he presumed they will be getting some advance notice before a final decision is made.
Chairperson Cox explained the Planning Commission will discuss issues and will make a report and
recommendation to the City Council. That report will be a public document and there will be a hearing before
the City Council on March 11t". He indicated perhaps this issue will be resolved to Mr. Krupicka's satisfaction
by the time it reaches the City Council level. However, if it is not, he instructed Mr. Krupicka to appear before
the City Council and express his concerns regarding this issue. -
Ed Krupicka said the northeast corner of Boones Ferry Road and Highway 214 has been changed from CR
to CO zone. He requested the Commission look at the entire intersection and give consideration to changing
the RM zone of the southwest corner of the intersection to also be a CO zone. Mr. Krupicka pointed to the
map and indicated it would make sense that it would at least go over to Leisure St. and have the entire section
as a CO zone. He. stated if that were CO zoned property and developed as such, it would certainly have a
much better appearance for our community than what we are looking at there now everyday. He looked
forward to some changes.
RoRer Budke pointed out for the record that is the same issue that was approached earlier tonight about the
enclave that was brought into the City and the Comprehensive Plan designation probably does not support
that. The regimen of this process was not to go outside the Comprehensive Plan but it can certainly be
checked out. Mr. Budke reported that was commercially designated Comprehensive Plan property and it is
a matter what is the appropriate commercial designation.
Edc Moyer, 385 Taylor St. NE, Salem, OR represents the Marion Polk Building Industry Association. He
pleaded to the Commission that as the professionals, builders, designers and contractors who are going to
be living with this for the next many number of years be given an opportunity to have an opportunity to visit
with Staff and the Consultant and go through some of the issues that Mr. DeSantis and others are bringing
up. Mr Moyer deferred the rest of his time to Mr. DeSantis.
Chairperson Cox explained the Commission has to complete their work and make their recommendation to
the City Council in time for their public hearing on this ordinance which is scheduled for March 11, 2002. He
expressed concerns about the practicality of a focus group and keeping the public hearing open for the
purpose of receiving a written report. Chairperson Cox suggested Mr. Moyer make his pitch to the City
Council because there is not quite the time problem at Council level that there is at the Planning Commission
level.
Commissioner Bandelow interjected it is possible that a lot of things that Mr. Moyer would be addressing in
his presentation to City Council they may find the Planning Commission's recommendation would already be
in line with that. She stated a lot of the issues brought up tonight have already been marked in the ordinance
during previous workshops held for the Commission.
Deniece Won agreed with Chairperson Cox and does not have an alternative idea other than trying to
Planning Commission Meeting - January 24, 2002
Page ? of 12
sandwich it in within the time frame before the Commission makes their final decision.
Eric Moyer apologized for coming in late and stated his goal would be to sit down with Staff and come back
to the Commission and say that everything is fine. He does not wish to create another wish list of changes
and alterations but to obtain clarification. Mr. Moyer stated he was alerted by Mr. DeSantis a few days ago
and he has been getting up to speed since then. He indicated he will visit with Staff and try to interface with
them as much as possible.
Suzanne Ybarra, 1460 George St., Woodburn, OR made reference to Gandhi, Martin Luther King and Jesus
and indicated these are examples of men that made civil disobedience stands. She offered the Commission.
hope that there are always options even when you feel like it is a moral issue but you can not do anything
about it or even if you feel like there is no purpose of even discussing it because the voters have said
something.
Chairperson Cox interrupted Mrs. Ybarra and stated she is intentionally violating the ground rules that were
laid down for this meeting and asked her to please take her seat unless she had some specific comment
about a specific point of the proposed Woodburn Development Ordinance other than adult entertainment
businesses.
Rich Barranzano, 2917 N. Pacific Hwy., Woodburn, OR asked the Commission if they had any comments or
refuting of any of the points made in his correspondence?
Commissioner Bandelow remarked she feels there may be more discussion on the properties specifically
along Highway 99 and the points brought up by Mr. Barranzano about commercial sales being along the
Highway and not mixing them with the industrial before a recommendation is made by the Commission.
Rich Barranzano asked Staff which changes are being made in the plan that are making some non-
conforming uses more conforming? He also requested several examples be given.
RoRer Budke replied there is not a purpose of why these changes were made and it may happen by default.
He stated there is no checklist, inventory or cross referencing to find out if in fact that has happened. There
are some uses that were actually taken out which would create non-conformities, which will be looked at
again.
Rich Barranzano requested Staff read his letter dated January 23, 2002 between this meeting and another,
if there is one. He pointed to the Comprehensive Plan and stated certain land uses includes a variety of office
retail and service uses. Mr. Barranzano indicated the IS zone land uses describes manufacturing and
warehousing activities, i.e., utilities, contracting services and wholesaling. He said this is not happening all
along Highway 99E in the IS zone. He questioned if the addition of additional conditional uses would
constitute a Comprehensive Plan change?
RoRer Budke interjected he believed Mr. Barranzano will not find an answer to that question but Staff will
certainly accept the question.
Rich Barranzano suggested the question be posed to the City Attorney. He further commented he does not
see how this would be any different from some of the other more severe things he is seeing in the total
proposal. It was reported by Mr. Barranzano the IP zone allows conditional uses for service retail office along
Highway 99E which would be a little incentive to begin to allow some of those uses in there. Additionally, he
pointed out he needs to start thinking of what he will do next because the manufactured home industry is not
doing too well. He said he has not received any feedback or comments from Staff or anyone about this. He
expressed concerns in that although this plan took two years, the public has not been involved in it. In closing,
he stated it would be appropriate that there be a conduit through the conditional use process to allow more
conditional uses in the IP zone to recognize the evolution of that area and in response to what is occurring
in the town. Mr. Barranzano referred to section 2.109.03 Conditional Uses in the IP Zone and suggested to
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Plaaniag Commissioa Meeti/~g - Janua~. 24, 2002 Page 8 of 12
allow a spectrum of service uses, offices and service retail.
Dean Augustus, 32862 S. Orchard Lane, Woodburn, OR reported he has been in this community since 1957
and has been in the lumbedbuilding industry for many years. He commented this is an important issue and
Mr. DeSantis has some good points. Furthermore, he remarked how could this issue be worked on one night
when Staff has worked on this project for 2 ~ years and felt it is too important of an issue to settle in one night.
Mr. Augustus expressed his feelings that there are a few issues contained in the proposed development
ordinance that are outside the Uniform Building Codes.
Pat Taylor, 683 W. Clackamas Circle, Woodburn, OR requested clarification regarding the architectural review
and landscaping. Additionally, she inquired if there is an added cost to building new construction associated
with the architectural review?
Roger Budke clarified there are no landscaping requirements in single family RS-1 and RS zones. The
landscaping requirements do not effect you if you are a single family property owner. There are some
requirements for Multi-family property owner and on out.
Chairperson Cox interjected the architectural review would be part of the design review process and will still
apply to the same types of projects that it already applies to.
Staff stated architectural review is already being done. The new proposal would give more specific guidelines
and will help Staff give more certainty to the developer as to what to expect.
Monte Miller, 5816 St. Louis Rd., Gervais, OR commented Mr. DeSantis has brought up a lot of good points.
He questioned how many people who developed the proposal are developers or builders? Additionally, he
inquired how many really understand what is behind this document and the impact it will have on the people
that will have to live with it? Mr. Miller stated he found it quite interesting that the City can tell him what type
of siding he could put on a house but the City can not disallow some deviant activity. Furthermore, he
remarked the City may plant trees in their right-of-way if they want trees and should not require the developer
or the builder to plant them. He did not understand what the hurry is in getting this proposal to the City Council
by March 11~.
Chairperson Cox reported the City decided to send out one notice setting the time for both hearings on the
same notice in order to cut down expenses. The Council hearing is already set for March 11"~ and once the
Council starts their hearing there is no time limit for them to finish it. Chairperson Cox further explained the
headng has to start on March 11th or else the City would have to spend several thousand dollars more sending
out a new notice to every property owner in the City. He pointed out that nobody is trying to press anything
through without adequate opportunity for public consideration. Chairperson Cox communicated there will be
additional opportunity for Mr. Miller to make his pitch for more time at the City Council level.
RoRer Budke explained the Council put together a focus group consisting of three citizen members (a Council
Person, a Realtor and a Planning Commissioner) as well as Staff and his assistance in the area of technical
writing. The goal was to try to establish a new base for land use control in this community and not necessarily
reinvent and it took 2 ~ year period to get to where we are at tonight.
Monte Miller expressed concerns that the people that have to live with the proposal should not just have to
bite it off in two or three meetings if it took a group that was dedicated to this document over 2 years to
develop. He commented the setbacks need to be adjusted if it is decided to leave the smaller lot sizes
because it is really hard with small lot sizes to fit decent, livable sized houses on those lots with the existing
setbacks. Mr. Miller stated he rather see th'e 8,000+ sq. ft. lots however they will also need the averaging on
odd shaped lots that were addressed by Mr. DeSantis. In closing, he indicated there needs to be some kind
of latitude written in for Staff to be able to make some adjustments once in a while.
Chairperson Cox stated there always has been and there always will be a Variance procedure to cover strange
Planning Commission Meeting - January 24, 2002
Page 9 of 12
situations. The new code has a provision in it that would specifically allow for certain types of minor deviations
where Staff is allowed to modify the more simply and less expensive procedures than a Variance procedure.
Dean Augustus suggested the Commission recommend City Council delay their meeting because the
community needs more time.
Edwin Troyola, 1121 Garfield St., Woodburn, OR said he worked in the business community for over twenty
years. He commented it is unacceptable to ask the community to read this document in 30 days and have
the Commission recommend to the City Council to do something with it. He pointed out the City is worried
about the cost of sending out another notice. However, nobody gives it any thought of the hundreds of
thousands of dollars that will be put on the builders to manipulate and try to figure out how to get around this.
Mr. Troyola suggested that the City Council recommend that this be delayed until mid-summer or fall to give
the builders the opportunity to provide technical review.
Mick DeSantis referred to page 2.2-4 section 2.202.03 and stated a given setback needs to be setup rather
than property because that means absolutely nothing. There is no conformity whatsoever when you use that
terminology. Additionally, section 9.085 of the original Woodburn Zoning Ordinance was not included in the
proposed ordinance. Mr. DeSantis explained this is a needed item for people that have a corner lot because
they have no rear yard to speak of. It was originally adopted because this is a means to give them some rear
yard and it needs to be included in the proposed ordinance as it was in the original. He expressed concerns
with what else is being left out. It was pointed out by Mr. DeSantis that it is very deceiving when you start
using the dimensions from the curb line that you can be 42" high. He reported you can not put a fence up
because your slope is greater than the 42" that you are allowed to build if you have an incline of 1 to 3 slope.
The issue should be addressed not as a matter of the height of the curb but a matter from the existing grade
of the property. Reference was also made to page 2.3-6 section 2.200.03.A-B by Mr. DeSantis and thought
this is an excellent item in the ordinance. He believes people should have the ability to store their RV's and
such at their place of residence. However, they should be out of sight and not sitting in the street or driveway
in front of the house. Mr. DeSantis stated this is a way that the community can be cleaned up and look much
better. Additionally, he mentioned Page 2.2-13 Section 2.2.12 and commented it is a very good ordinance
but it needs to be expanded to include all trucks with a commercial license, not just the vehicles of a home
business, not be allowed to park overnight in a residential driveway. Page 2.2-16 Section B-3 was addressed
as well and Mr. DeSantis remarked this is a good ordinance because it gives you a buffer that you would have
if it were a single family with a larger setback that the State does mandate. He indicated he has a real
problem with Page 3.1-4 G Block Standards, the length being more than 600 feet. He explained the last lots
to sell have always been the corner lots because people want a back yard and do not want two front yards.
Furthermore, he indicated when you are developing you would have more desirable lots that the community
wants. Mr. DeSantis stated you do not want to slice and dice the land because you are creating a situation
where kids can be hurt darting out on the intersections and recommended the distance you have between
should be 1,200 to 1,500 feet and not 600 feet. He touched on page 3.129 Table 3.12 and commented this
is the only section of the ordinance that was addressed properly. He conveyed that is the only place that it
states that a house and a manufactured home on a lot are required to have a garage. Everywhere else in the
ordinance it states "...or carport" for a manufactured home. Mr. DeSantis indicated we have been told that
a manufactured home is no different than a house and that it should sit on a lot. Therefore, if it is going to sit
on a lot, it should be treated in the same manner that a stick built home is. He expressed his feelings that
manufactured homes belong in parks and not in subdivisions. However, if they are going to be in a
subdivision setting, they should adhere to the same rules that a stick built home does.
Roger Budke interjected State requirement allows manufactured dwellings on a free standing lot to have a
carport. He indicated this issue has been discussed with the Planning Commission.
Mick DeSantis mentioned he is adamantly against the trees. He stated people think that if you jam a place
full of plants that you have done the ultimate. However, it is the exact opposite because you can not walk on
the sidewalks because there are so many plants that are growing over the sidewalk. Mr. DeSantis said there
is absolutely nothing that looks better than green fertilized grass. He agreed that you do need plants but
Platltlitlg Com.lission Meeting - Jatluary 24, 2002
[)agelOof 12
people want to plant too many plants in an area and they overgrow and turn into a jungle. It was observed
by Mr. DeSantis that the City should not be forcing people into making their developments look like a jungle
and the City should lighten up on the amount of plant units in the landscape requirements. Mr. DeSantis went
on to page 3.1-41 and commented the entire key section should be thrown out. He argued that the City should
not even be involved in such a thing and that is why you have CC&R's. People live in different developments
because they want to live in that development which requires certain things. He thought this is a free country
and we should have the right to have whatever we want on our home because our home is our palace. It is
unfortunate that in the City's attempt to eliminate the ghetto, they are also doing away with high end
development. Mr. DeSantis explained it is very hard to try to regulate by materials of what the construction
is as to what you end up with. A picture of a home was passed around to the Commission by Mr. DeSantis
and asked the Commission if they felt the home is something that is acceptable in the community? He
reported the home was the recipient of the 1990 Home and Landscape Award for the Community by the City
of Woodburn. Mr. DeSantis indicated the home violates everything that the City wants to implement of a
house having. He remarked the statement "the foundation shall be placed on an excavated backfill
foundation and enclosed that perimeter such that the dwelling is located no more than 12 inches above the
grade of the elevation facing the street" should be stricken because it is foolish and makes no sense
whatsoever. Additionally, the City should not be restricting roof pitch or types of materials and telling people
that they can not afford a house because the City has a set standard.
Commissioner Mill questioned whether all of the items on that particular page are covered under the State
Building Code anyway?
MiCk DeSantis answered No. He explained you have to have a siding material that is going to shed the water
but it does not tell you what kind. Mr. DeSantis noted the City should be in the Uniform Building Code and
not trying to set the standards. He suggested if we want to set the standards of the type of buildings that we
have in this community to do it by lot size and not by what you can put on it. He disagreed that a
manufactured home can get by with a 3-12 pitch while everybody else has to have a 5 pitch because if a
manufacture home is going to be in a subdivision, they should have the same requirements the surrounding
homes have to have. Item C-1 Site Built Dwelling was also addressed by Mr. DeSantis and commented the
siding requirements should not be included. He talked about item D-1 where a garage has to either face at
a 90 degree so the garage door does not face the front of the building. Mr. DeSantis pointed out on a lot of
the size the City is talking about in this ordinance, it is virtually impossible because there isn't enough room
to make the arch to get into the garage. Additionally, the ordinance states the garage can not be more than
50% of the front of the building. Those regulations should not be there because anybody should have the right
to have a 3-car garage if they so wish. Furthermore, the requirement of having 15% of the face should have
windows is ridiculous and should not be dictated by the City as to how many windows are allowed. Mr.
DeSantis expressed his disagreement regarding overhangs and eaves. He remarked architects are not
cookie cutters and they try to design and build homes that are unique and the City is eliminating that in trying
to implement these requirements.
Commissioner Fletcher excused himself from the hearing.
Mick DeSantis discussed items on page 3.1-46 C1-F "all habitable rooms except bathrooms facing a required
front yard should or shall..." Mr. DeSantis requested clarification as to why "should" or "shall" are included
in there.
RoRer Budke clarified State requirements says, in this case, before you can have discretionary standards or
guidelines that say "shall" you have to have an absolute standard. The applicant has to be given an
opportunity to go with the absolute criteria, based on up or down. If they want to go through a review process,
it is more discretionary, then this is just a guideline "should".
Mick DeSantis pointed out the original ordinance stating a 2-car driveway may not exceed 26 ft. wide as well
as that a 3-car garage may have up to a 34 ft. wide driveway was not listed in the proposed ordinance and
should be incorporated.
SB
Plwming Commission Meeting ~ Januory 24, 2002
Page Il of 12
RoRer Budke interjected it is included in section 3.104.05 on page 3.120.
Mick DeSantis stated the problem there is that is addressing a 2-car garage and is exactly what he said is
not included. The 34 ft, for the 3-car garage has to be included. He remarked there is no reason why one
has to try and maneuver over their landscaping to get into their garage. Mr. DeSantis concluded his testimony
and asked that the curb cuts and the driveways be left the way they are,
It was a consensus by the Commission that the hearing be left open only for written testimony for the next
regularly scheduled meeting, February 14, 2002.
Chairperson Cox announced any additional written testimony will be submitted by 5 p.m. Friday, February 8,
2002.
Conflicts with the meeting date were noted by Commissioner Lonergan and Commissioner Grosjacques.
Commissioner Grosiacques moved to change the meeting date to February 13, 2002 at 7 p.m..
Commissioner Bandelow seconded the motion. Motion unanimously carried.
Commissioner Bandelow moved to close the public hearing tonight, leaving the record open for written
testimony only until February 8, 2002. Motion was seconded by Commissioner Loner,qan.
ITEMS FOR ACTION
None
DISCUSSION ITEMS
None
REPORTS
None
BUSINESS FROM THE COMMISSION
None
ADJOURNMENT
Commissioner Lonerqan moved to adjourn the meeting.
carried. Meeting adjourned at 10:27 p.m.
Commissioner Lima seconded the motion. Motion
ATTEST
APPROVED ~
Jim M~ldcr, Date
Com~n¢ity Development Director
City ~Woodburn, Oregon
2-/3-o
DATE
Planning Commission Meeting - January 24, 2002
Pagel2of 12
· The City of Woodburn
Livability Task Force
Mission Statement: ~lt is the mission of the Livability Task Force to create and promote programs
that result in a cleaner community where there is pride in property ownership, with a full range of
commercial services, and with ample recreational, cultural, and entertainment activities for all age
groups. It is the Task Force's further mission to create ahd promote an environment where all
residents can fee/safe, wi//interact with each other, wi//celebrate their unique traits and diversity,
and can share a strong and common sense of community. '
Woodburn Livability Task Force Meeting Minutes - February 2002
City Hall Conference Room m February 19, 2002 ~ 7:00pm
I. Call to Order
Meeting called to orderin the City Hall Conference Room at 7:10.
Task Force Members:
Pete McCallum
Mike Bergeron
Lisa EllsWorth
Betty Guzman
Staff:
Kezia Merwin
Present
Present
Present
Absent
Present
Jane Christoff
Nancy A. Kirksey
JoAnn Bjelland
Present
Present
Present
II
II
Approval of November 2001 Meeting Minutes
Progress Reports
A. Front Street Park. Betty was not present to give the report but it was
mentioned that the playground equipment was delivered and would be installed
in Spring with an opening ceremony.
B. Flower Baskets. JoAnn stated that this would be her last year with this
project unless another organization became involved, such as the Chamber of
Commerce. She talked about seeking financial assistance through the Tourism
and Economic Development Grant program for next year. Karen Ostrom
assisted JoAnn with fund-raising this year and may be called upon to do so
again this year.
C. Ordinance Revision. Pete and Kezia spoke about the ordinance project and
said that a memo was sent to Bob Shields requesting the estimated time of
completion for the next ordinances.
The noise ordinance is a particularly important ordinance to tackle as the
Cascade Surge Soccer team will be having games at Legion Park and noise will
Livability Task Force Minutes
January 29, 2002 ,~ Page 1 of 2
· ' 8C
VI
VII
be an issue. The decibel meters have been purchased and can be used once the
ordinance is finalized.
The Task Force is anxious to see progress on the ordinance revisions. The
group seeks to be a proactive group and assist in potential problems, not just
react to existing problems, a goal which the ordinance revisions will help
achieve.
D. Farmers Market (Saturday Market). Mike resigned from the Market Master
position. No replacement has yet been named.
Spring Clean-up. Nancy and Pete have spoken with Bob Sigelow of United
Disposal and he has allowed for a drop off program. The Task Force could ID
an area for clean up and encourage residents to participate. Tentative areas to
target for cleanup are Front Street from 214 to Settlemier Avenue and Young
Street from 99E to Settlemier Avenue.
Next meeting will set a plan of action and get involvement commitments from
other groups.
Ordinance Education Project. The schedule of ordinance education campaign
topics was set by Pete, Kezia, and Jane. They will be publicized through the
water bill inserts, WCAT, and pamphlets.
Recognition Program. Jane presented the awards at the January 28th City
Council Meeting to Silverton Hospital/Tukwila Center for Health and
Medicine and the Lendhards. The next awards will be April and the Task
Force needs to consider nominees.
VIII
IX
X
XI
New Members. Several new members have been considered. Adrianna Guizar
was accepted as a new member. Pete is going to distribute applications to
possible new Task Force Members.
Woodburn Livability Task Force Position on Urban Renewal. The Task
Force Members agreed to have the group listed as an official supporter of the
Urban Renewal plan in publications and publicity efforts.
Next scheduled meeting is February 19th.
Adjourn The Committee adjourned at 8:25 p.m.
Livability Task Force Minutes
January 29, 2002 ~ Page 2 of 2
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARy BOARD
DATE:
February 13, 2002
ROLL CALL:
Phyllis Bauer - Excused Barbara Pugh -Absent
Marie Brown - Present Kevin Schiedler - Present
Ardis Knauf - Present Pat Will - Present
Kay Kuka - Present Mary Chadwick ~ Excused
Ex-Officio
STAFF PRESENT:
GUESTS:
Linda Sprauer, Director
Judy Coreson, Recording Secretary
None
CALL TO ORDER:
SECRETARY'S
REPORT:
President Kay Kuka called the meeting to order at 12 Noon.
The monthly Board minutes of January 9, 2002 were approved as
submitted.
CORRESPONDENCE: None
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of January was
16,572.
Activities: A list of activities was distributed to the Board. The
Chautauqua program, "Taps: The Civil War in Word and Song", on
Sunday, February 10, was a wonderful presentation with 130 people
in attendance. The Saturday at the Library program on February 16,
will be "Heart to Heart/Corazon A Corazon" by Anne Louise Sterry,
a professional performer for kids and families. Internet classes,
storytimes, Saturdays at the Library, and the book discussion group
continues. In March two Chautauqua programs are scheduled: "Of
Love and War: Abraham Lincoln and Walt Whitman" by David
Biespiel of Portland on Sunday, March 10 at 2 pm; and "Abigail Scott
BOARD
REPORTS:
OLD BUSINESS:
Duniway and the Pofifics of Oregon Feminism" by Diane Allen of
Hood River on Sunday, March 17, at 2 pm.
Volunteer of the Month: Helen DuBuque was chosen Volunteer of the
Month for February.
Grants Activity: The Gates Foundation, by Bill and Linda Gates, will
be donating computers to libraries in Oregon in 2002 through the
Oregon Libraries and the State Partnership Program. Linda gave a
power-point presentation concerning the Gates Foundation grant.
The libraries will receive applications by mid March and are due by
April 1. Award announcements will be given in June and the
implementation will begin in September 2002. The cash grants will
provide computers, servers, connectivity, software and upgrades,
training, publications, and technical support. Libraries have to be
recognized as a public library by the State Library Agency; serve a
population with greater than 10% poverty; have not previously
received a grant from the Foundation; and need to submit a
successful grant application. Woodburn's population is under 35
thousand, so is eligible to receive four standalone PC;s. The
computers will be required to be available for direct public access;
have Internet access; and the Internet connectivity standards must be
met. The libraries are required to sustain the computers over time.
The results of this grant: Oregon libraries partnering with the Gates
Foundation will bring better library services and Internet access to
their communities.
After contacting library staff each Board member reported on one of
the following areas: Acquisitions, Outreach Services, Reference,
Technical Processing, Circulation, Children's and Teen's activities.
Project Update- Carnegie Building: The roof connecting the Carnegie
building to the new building had repairs due to leakage. The project
is getting close to completion. The rest of the windows need to be
installed and the trim needs painting when weather permits.
Planning Session #3: Mary Kay Dalhgren of the Oregon State Library
will help the Board and staff launch the long-range plan process at
the board planning session on Thursday, February 21.
LSTA District Feasibility Study Update: Linda will receive a draft of
the final report of the LSTA Feasibility Study by Friday.
8~
Library Board Minutes - 2/13/02
OLA Conference: The Board members need to let Linda know if they
would like to attend the OLA/WLA Conference in Portland April 17-20.
NEW BUSINESS:
Linda is going to Phoenix, Arizona, March 12 - 16th to attend the
Public Library Association Conference. The monthly scheduled
March 13th Board meeting was changed to Wednesday, March 20,
since Linda will be out of town.
Budget: Linda is working on the 2002-2003 fiscal year budget
proposal. The first part of this proposal needs to be turned in by
Friday, February 15. Linda distributed budget information to the
Board.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 1:05 pm.
Respectfully Submitted,
Recording Secretary
Library Board Minutes - 2/13/02
TO:
FROM:
DATE:
RE:
WOODBUaN
Inco'rporated 1889
MEMO
Mayor and City Council ...~.~
Through John Brown, City Administrato
Linda Sprauer, Library Director~
February 20, 2002
Agreement with Gervais Community Learning Center
8E
Attached, please ['md a copy of the agreement for service to the Gervais Community
Learning Center. Both the Woodburn Public Library Board and the Gervais School
Board have approved this agreement. GCLC is funded by a multi-year grant to provide
many learning opportunities to residents of the Gervais School District and opening the
Middle School Library to the public once a week is but one of these.
This allows patrons to be able to search the library's database on the computers at the
school library in the same way as they could if they had a computer at their home. They
will be able to place holds on books and materials to be held at the Woodburn Public
Library. Library staffwill hold these items in a special area until GCLC staff picks them
up for delivery to the patrons in Gervais. These patrons are also eligible for walk-in
service at the public library, but the expectation is that this GCLC service will reach those
who would not otherwise make use of the library's services. GCLC staff will also collect
the materials and return them to the library.
The library staff should experience very little additional work in serving these patrons in
this manner, but it is hoped that several currently unserved residents of the Gervais area
will be able to use the library's books and materials. The extra work and liability for the
Woodbum Public Library is minimal and the potential for better service to the residents
of the Gervais area is great.
Recommendation: Accept as an Information Item
Woodburn Public Library
280 Garfield Street · Woodburn, Oregon 97071
Ph.503-982-5263 · Fax 503~982-5258
' ' 8E
Articles of Understanding
Between
The City of Woodbum's Public Library and The Gervais School District
Article I.
Gervais School District residents, who live in Marion, Polk or Yamhill
Counties, pay property to Chemeketa Community College to help fund the
Chemeketa Cooperative Regional Library Service (CCRLS) Therefore,
they are eligible for a library card from a participating CCRLS member
library (i.e. Woodburn Public Library) without a fee which allows each
member of the household to check out one item and have one item placed
on hold at a time. This library card will be honored at all member libraries
in CCRLS with this same limitation.
Article II.
For a fee of $40 per year per household (as ofJulyl, 2001) Gervais School
District residents may purchase an expansion of service, which lifts the
limitation of checking out one item and having one item placed on hold at
a time.
Article III.
All CCRLS library cardholders can access the shared database on the
Internet and review their record, place holds, etc. They are prompted to
indicate a 'pickup library site' for hold items. Woodburn Public Library is
the ONLY member library in CCRLS to be designated as a 'pickup library
site' where the Gervais Community Learning Center members may have
their holds sent.
Article IV.
If members of the Gervais Community Learning Center have a CCRLS
library card and register at Woodbum Public Library as a 'Gervais' patron,
(and by signing a special disclaimer to relieve Woodburn Public Library
of responsibility of loss), a special notation will be added to their record to
allow items on hold at Woodbum Public Library to be transported to the
Gervais Community Learning Center for patron pickup at that location.
Article VI.
Woodburn Public Library is the ONLY member library in CCRLS to be
designated as a 'pickup library site' where the Gervais Community
Learning Center members may have their holds sent. Patrons will
understand that items checked out to them fi:om the GCLC must be
returned to that location for check in so the GCLC records can be cleared.
Article VII.
Woodbum Public Library staff will note the special designation and place
the item in a courier bin for pickup by Gervais Community Learning
Center staff to be delivered and checked out to the individual patron.
GCLC staffwill use their own method of checkout for keeping track of
items checked out and returned.
Article VIII.
Overdue notices will be sent (by mail, e-mail, or electronic notification)
directly to each patron, however, GCLC will be financially responsible to
Woodbum Public Library for items missing, lost, claimed returned,
damaged, etc.
SF
MEMORANDUM
To;
From:
Date:
Subject:
The Mayor and Council through City Admini. i,~.,t,.n_'rator'~
David Torgeson, Assistant City Engineer ~
February 19, 2002 ! '
Status Report- 347 Front Building Rehabilitation
Status of Rehabilitation Project
By mid-February, demolition was complete, new sidewalls were visible above second floor
level, and preparations for construction of new end walls were underway. Since award of
~he rehabilitation contract, further architectural details have been added to the end walls.
Structural design plans for the new end walls were presented to the contractor on February
7. To conserve construction cost, and to avoid disturbances to adjoining properties, the
design makes use of the existing foundations. The existing foundations presently extend
into the public right-of-way, as will also, to a much smaller degree, finish elements of the
exterior walls. The contractor submitted his analysis of costs for additional work associated
with the walls on February 19. It is expected that agreement will be reached on terms of a
Change Order, and that work will resume about February 25.
Kezia Merwin is preparing to notify the public that bricks removed from the building will be
available for personal use. March 8, 9, and 10 will be set aside for supervised "give-away"
in the parking lot behind 347 Front. Further information will be available in the Woodburn
Independent.
When end walls are completed, metal siding will be installed on sidewalls, and the roof will
be surfaced. These tasks will complete this phase of the project. Completion of the
weather-proofing and structural improvements by First Cascade Corporation is expected to
occur during the last week in March.
Page 1 of 1
8G
MEMORANDUM
To:
From:
Date:
Subject:
The Mayor and Council through City Administrator~
David Torgeson, Assistant City Engineer ~
February 19, 2002
Status Report - Settlemier - Hayes Pedestrian Crossing
Status of Project
This project has received Council approval, and is now moving to construction. The project
will provide a warning of pedestrian activity for motorists approaching Hayes Street on
Settlemier. (Many school-age children cross at this location, en-route to Nellie Muir
Elementary School.) The warning~device includes flashing warning lights visible from east
and west, supported by a new pole at the crosswalk. (See sketch below.) The device will be
maintained by City Public Works.
The construction contract was awarded by the City Council on October 22, 2001.
Fabrication and delivery of the custom metal pole has required slightly more than 90 days
Installation of the pole foundation is scheduled to occur about February 22, 2002. While the
concrete for the footing cures, the contractor will trench for power supply lines, and erect
control boxes. During the course of the work, PGE will upgrade the existing streetlight, as
previously requested by Public Works staff. Work on the installation is expected to occupy
about 30 days.
PEDESTRIAN WARINING DEVICE
I of 1
MEMO
To: For Council Action, through the City Administrator
From:
Subject:
Date:
Public Works Director ~
Resolution of Intent to Improve East Hardcastle
February 21, 2002
RECOMMENDATION: Approve the attached resolution of intent to improve East Hardcastle
Avenue, which sets the public heating date on the Local Improvement District
llA
BACKGROUND:
The City Council at the regularly scheduled meeting held on February 11, 2002, by motion
approved the engineering report for East Hardcastle AVenue street improvements and directed
staff'to prepare a resolution of intent to improve.
The attached resolution declares the Councils intent to make the improvement, adopts the Local
Improvement District (LiD),adopts the method of assessment, establishes a public hearing date
and directs the City Recorder to give notice. The resolution contains the framework and terms
that were defined in the approved engineering report.
The resolution sets March 25 for the public hearing date which provides staff ample time to
comply with notice requirements of Ordinance No. 2105. Notice is to be published in two
publications, one week apart, in newspaper of general publication in the city, the first publication
shall not be less then 10 days from the public heating date. In addition to the ordinance
requirements for notice, staff'will by unregistered mail, provide notice to each property within the
LID boundary.
East Hardcastle is identified on the capital improvement program and council has expressed the
need for the improvement, therefore staff is recommending approval of the resolution, which is
the next procedural step in the LID street improvement process.
COUNCIL BILL NO. ~57~/-
RESOLUTION NO.
A RESOLUTION OF INTENT TO IMPROVE EAST HARDCASTLE AVENUE FROM
PACIFIC HIGWAY 99E TO THE EAST CITY BOUNDARY, ADOPT THE LOCAL
IMPROVEMENT DISTRICT, ADOPT THE METHOD OF ASSESSMENT, ESTABLISH
A PUBLIC HEARING DATE AND DIRECT THE CITY RECORDER TO GIVE
NOTICE.
WHEREAS, the City Council considers the improvement of East Hardcastle from Pacific
Highway 99E to the East City Boundary to be necessary and beneficial; and
WHEREAS, The City Council has authority to initiate the Local Improvement District
improvement and procedure process as per Ordinance No. 2105, and ....
WHEREAS, The City Council instructed the City Engineer to prepare the engineering
report for the improvements; and
WHEREAS, the City Council reviewed and approved the engineering report on the
improvement of East Hardcastle on February 11, 2002; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
SECTION 1. The City Council deems it necessary and hereby declares its intention to
order the following improvements on East Hardcastle. The improvements to be assessed
through the Local Improvement District procedure start approximately 295 feet East of
Pacific Highway 99E to the East City Boundary. The street is proposed to be widened to
44 feet in width providing two travel lanes, one turn lane and a bikelane in each direction.
The improvement will be complete with curbs, drainage improvements, installation of the
sidewalk on the north side thereby, providing sidewalks on both sides, ADA ramps at all
intersections and street lighting. The improved portion, the first 295 lineal feet from
Pacific Highway 99E, will also be widened to accommodate bike lanes however will not
be assessed.
SECTION 2. BOUNDARY OF THE PROPOSED LOCAL IMPROVEMENT
DISTRICT:
The property subject to the assessment of this district will be to those properties within the
city boundary, which utilize East Hardcastle for the primary access or a secondary access
from a point 295 feet east of the intersection of East Hardcastle and Pacific Highway 99E
more particularly described as follows:
PAGE 1- COUNCIL BILL NO.
RESOLUTION NO.
'-T' IrT ir W~ T '
llA
Beginning at a point 295 feet east of the intersection of East Hardcastle and Pacific
Highway 99E, engineers station 2+95 in the center of East Hardcastle Avenue, said point
also being the northwest comer of tax lot 6200, being situated in Section 8, Township 5
South, Range 1 West of the Willamette Meridian, Marion County, Oregon and north of
the city boundary. Thence south along the west line of tax lot 6200 to the southwest
comer thereof; Thence easterly along the south line of said tax lot to the west line of the
Sunshine Subdivision; Thence southwesterly along the west line of said subdivision to the
southwest comer thereof, said point also being on the city boundary line. Thence easterly
along the city boundary line to the southeast corner of the Greenview Subdivision. Thence
northeasterly along the city boundary line to point on the south line of East Hardcastle;
Thence following the city boundary line along the south line of East Hardcastle to a point
intersecting the southerly extension of the west line of tax lot 4400; Thence northerly
along the west line to the northwest comer of tax lot 4400; Thence leaving said city
boundary, northerly to the most southeasterly comer of lot 17, block 3, Country Acres
Estates; Thence northeasterly along outside boundary liae of said subdivision to angle
point in the northeasterly line of lot 16, Block 3; Thence northeasterly to the southwest
comer of lot 4, Block 3; Thence continuing northeasterly to the southwest comer of lot 5,
Block 3, Thence north along the west line of said lot 5, to the northwest comer thereof;
Thence southwesterly to the most northwest comer of lot 7, Block 3; Thence
northeasterly to the southeast comer of said lot 15, Block 3; Thence northeasterly to the
north east comer of said lot 15; Thence northwesterly along the north line of said
subdivision to the Northwest comer of lot 12, Block 3; Thence Southwesterly along the
west boundary of said subdivision to the southwest comer of lot 1, Block 3, Country
Acres Estates; Thence southeasterly to northwest comer of the Greenview Acres
Subdivision; Thence southeasterly along the north line of tax lot 2400 and 1200 to point
of intersection with the westerly line of tax lot 900; Thence southwesterly to the
southwest comer of tax lot 900 on the south line of East Hardcastle; Thence
southwesterly along extension of the west line of tax lot 900 to a point on the centefline of
East Hardcastle; Thence east along the centerline of East Hardcastle to the place of
Beginning.
A map showing the above described district boundary is attached as Exhibit 1 and those
properties within that boundary are identified in Section 3.
PAGE 2- COUNCIL BILL NO.
RESOLUTION NO.
'llA '
SECITON 3
PROPERTIES INCLUDED IN THE LOCAL
IMPROVEMENT DISTRICT
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERITES WITH PRIMARY ACCESS
ASSESSED AT 100% BASED ON BENEFIT
051W08CD 6200 MILLER, JOHN R-TRUST
051W08DC 300 BIGEJ,JACK R & DEANNA
051W08DC 900 JAEGER,CATHERINE M
051W08DC 1000 JAEGER,CATHERINE M
051W08DC 1200 JAEGER,HENRY C & JOY L
051W08DC 1300 , JAEGER,HENRY C & JOY L
051W08DC 1400 JAEGER,HENRY C & JOY L
051W08DC 1500 JAEGER~HENRY C & JOY L
051W08DC 1600 JAEGER,HENRY C & JOY L
051W08DC 1700 JAEGER,CATHERINE M-TR
051W08DC 1800 JAEGER, HENRY C & JOY L
051W08DC .1900 JAEGER~HENRY C & JOY L
051W08DC 2000 JAEGER, HENRY C & JOY L
051W08DC 2100 JAEGER, HENRY C & JOY L
051W08DC 2200 JAEGER, HENRY C & JOY L
051W08DC 2300 JAEGER,HENRY C & JOY L
051W08DC 2400 JAEGER,HENRY C & JOY L
051W08DC 3400 ALCAZAR,ANACLETO & MARIA
051W08DC 3500 IONKO,PAVEL & KORNELA
051W08DC 3600 SHUBIN,GEORGE JR & TANYA N
051W08DC 4400 KILMURRAY,MICHAEL & PAMELA
051W08DC 4500 KOROBEINIKOV, IVAN& EUGENIA
051W08DC 4600 MORALES,SALVADOR D & AMBROClA C
051W08DC 4700 GONZALEZ, BENJAMIN A
051W08DC 4800 DA GETT,JAMES L & CAROL L
051W08DC 5500 ASCENClO,ROSA M-ETAL
051W08DC 5700 VALENZUELA,JOSE & LEOBARDA
051W08DC 5800 SAMOILOV, MIKE
051WO8DC 5801 CORTEZ,JOAQUIN R &
051WO8DC, 5802 CONTRERAS,GULLERMO & MARIA S
051W08DC 5803 SAMOILOV~MIKE
051W08DC 5900 JAEGER, HENRY C & JOY L
051W08DC 6000 QUALITY PLUS INTERIORS INC
051W08DC 6100 VAN CLEVE,ROBERT ET AL
051W08DC 6101 QUALITY PLUS INTERIORS INC
051W08DC 6300 SAMARIN,MICHAEL & TANIA B
051W08DC 6400 SAMARIN,MICHAEL & TANIA B
051W08DC 6500 SAMARIN,MICHAEL & TANIA B
PAGE 3- COUNCIL BILL NO.
RESOLUTION NO.
llA
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERITES WITH PRIMARY ACCESS
ASSESSED AT 100% BASED ON BENEFIT
051W08DC 6600 SAMARIN,MICHAEL & TANIE B
051W08DC 6700 SAMARIN,MICHAEL & TANIA B
051W08DC 6800 SAMARIN,MICHAEL & TANIA B
051W08DC 6900 SAMARIN,MICHAEL & TANIA B
051W08DC 7000 SAMARIN.MICHAEL & TANIA B
051W08DC 7100 SAMARIN,MICHAEL & TANIA B
051W08DC 7200 SAMARIN,MICHAEL & TANIA B
051W08DC 7300 SAMARIN,MICHAEL & TANIA B
051W08DC 7400 SAMARIN,MICHAEL & TANIA B
051W08DC 7500 SAMARIN,MICHAEL & TANIA B
051W08DC 7600 HAGENAUER,DONALD L & AGNES
051W08DC 7700 AFANASlEV.VLADIMIR & NATALIA
051W08DC 7800 SANCHEZ, ROSALIO & ROJAS,SILVIA &
051W08DC 7900 SOLANO, LUClA&
051W08DC 8000 SORIANO,ARON P & NORA
051W08DC 8100 BARTOLO,JORGE H & MARIA SARA &
051W08DC ~8200 STELLE,SUSAN K
051W08DC 8300 WINDSOR-SMITH
051W08DC 8400 LOPEZ~ANTIMO & MARIBEL
051W08DC 8500 HERRERA, HERMELINDO ET AL
051W08DC 8600 VASQUEZ-CRUZ,JESUS E &
051W08DC 8700 MENDOZA,CHARLENE A
051W08DC 8800 WINDSOR-SMITH
051WO8DC 8900 WINDSOR-SMITH
051W08DC 9000 BOUCHAIN,JORGE LUIS &
051W08DC 9100 SMITH,JUNE E
051W08DC 9200 GREENWELL,JANET M & FLOYD W
051W08DC 9300 HAGENAUER, KAREN ET AL
051W08DC 9400 STONE, FLURRY D & JUANITA
051W08DC 9401 HARPER,SUSAN MARIE
051W08DD 3000 GOODE,JEFFREY F
051W08DD 3100 SUTTER, FRANK A & KAREN J
051W08DD 3200 RIVE .RA,JOSE
051W08DD 3300 RIVERRA,JOSE & RIVERA~RAUL
051W08DD 3400 MITSUK,ALEXEY & NADEZHDA
051W08DD 3500 HURLBERT,JERAN J & REBECCA L
051W08DD 3600 MINGEAR,CLINT A &
051W08DD 3700 GEORGIEFF,ALEX & ANNA
051W08DD 3800 BEST,CHRIS C & KATHLEEN JM
051W08DD 3900 VALIHOV, FEODOR & EVFIMIA
051W08DD 4000 BROWN,SANDRA F
051W08DD 4100 LIVINGSTON,GARY L & CAROLYNE
PAGE 4- COUNCIL BILL NO.
RESOLUTION NO.
'T ....... r ~ T'17
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERITES WITH PRIMARY ACCESS
ASSESSED AT 100% BASED ON BENEFIT
051W08DD 4200 ~ SANDOVAL,VICTORIA
051W08DD 4300 FIRST REFORMED CHRISTIAN MOLOKAN
051W08DD 4600 WYATT,WILLIAM E & SUSAN L
051W08DD 4700 ELDREDGE,VESSIE T & RUTH F
051W08DD 4800 DA IS, EDWIN WILLIS ET AL
051W08DD 4900 SIMPSON,CHARLES L & ELEANOR C
051W08DD 5000 MOREJON,GREG & TANIA R
051W08DD 5100 LISOFF,SOLOMEYA
051W08DD 5200 ALLISON,JAMES L & CAROLE J
051W08DD 5300 TAYLOR, ELIZABETH A
051WO8DD 5400 ,PEARCE,GARRY A & FRANCES JOYCE
051WO8DD 5500 FISCHER,DA ID G & MARY JEAN
051W08DD 5600 KIRSCH,JAMES P & REBECCA J
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 75% BASED ON BENEFIT
051WO8DC '2800 GROSJACQUES,I~AWRENCE R &
051W08DC 2900 THOMPSON,JOSEPH E ET AL
051W08DC 3000 HAND, PHILIP J & KATHLEEN M
051W08DC 3100 LEOS,JOSE ISIDRO & ROSALINDA
051W08DC 3200 DISHON,TOMMY R & LINDA L
051W08DC 3300 MARKHAM,JAMES D &
051W08DC 3700 HUTCHINSON,iDA ID L & RACHEL B
051W08DC 3800 POWERS,WARREN L & KATHY L
051W08DC 3900 COOPER,DOUGLAS L & ELIZABETH M
051W08DC 4000 MCPHERSON,DENIS C
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 50% BASED ON BENEFIT
051W08DC 2500 CITY OF WOODBURN
051WO8DC 2600 IBANEZ,MARIO ULLOA &
051W08DC 2700 CHAPELLE,FRANK A & LUClLE METAL
051W08DC 4100 JAMISON.DA LENE J
051W08DC 4200 CARR,KENNETH H & ELLAMAE
051W08DC 4300 ORANGE,RALPH E
051W08DD 2900 CASTILLO,ARCADIO JR & MISTY LEE
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 25% BASED ON BENEFIT
051W08DD 700 EATON,ROSEMARY
051W08DD 800 HOWELL, LINDA H
051W08DD 900 SUPINO,EDWARD J & MARY V
PAGE 5- COUNCIL BILL NO.
RESOLUTION NO.
llA
MARION
COUNTY TAXLOT PROPTERY OWNER
MAP # #
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 25% BASED ON BENEFIT
051W08DD 1000 RAYON,ROY E
051W08DD 1100 GUBKIN,ANDREY &
051W08DD 1200 BROWN,EWART F & LINDA G
051W08DD 1300 SCHMIDT, GREGORY L & SHARON P
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 25% BASED ON BENEFIT
051W08DD 1400 RICHARDSON, FAY K
051W08DD 1500 CABALLERO,AMADOR M & JOLINE L
051W08DD 1600 DA IS,JAMES D & MARY M
051W08DD 1700 SANGHEZ,JESUS E & ROSEMARIE B
051W08DD 1800 RABIMOV,SUKHROB U & MAVJUDA R
051W08DD 1900 DE DIOS,GENARO & SANJUANITA
051W08DD 2000 FARRELL, NANCY J
051W08DD 2100 WYATT,WILLIAM E & SUSAN L
051W08DD 2200 STIGNEI,FE,ODOR
051W08DD 2300 CITY OF WOODBURN PUBLIC PARK
051W08DD 2400 REYES,MARClAL & CORTEZ, MARIA
051W08DD 2500 CHAVEZ, FRANK C & MARIA C
051W08DD 2600 RIVERA,ANTONIA ET AL
051W08DD 2700 SPARRE,RAYMOND P & PAMELA R
051W08DD 2800 MELLON,FRED WILLIAM & IANTHA
051W08DA 6100 GARDINER~ROBERT J & BRENDA J
051W08DA 6200 MURAVIOV~NASTASIA ET AL
051W08DA 6300 CHEREMNOV, SERGEY & MARIA
051WO8DD 4300 (CITY PARK) MOLOKAN CHURCH
PROPERTIES WITH SECONDARY ACCESS
ASSESSED AT 12.5% BASED ON BENEFIT
051W08DA 5300 SAMARIN,TANIA B & SPRINGER,V B
051W08DA 5400 RADY,ANDREW A TRUSTEE
051W08DA 5500 CITY OF WOODBURN
051W08DA 5600 CITY OF WOODBURN
051W08DA 5700 DILSAVER,JILL E
051W08DA 5800 MOORE,JULIA D
051W08DA 5900 MOLODIH,MARK-ETAL
051W08DA 6000 RENTERIA,JOSE & MARIA
051W08DA 6400 KOPEIKIN,VASILY O & LUBA
051W08DA 6500 SCHINDLER,DENA M
051W08DA 6600 KEYMOLEN,FRANClSCA & SHEYLA
051W08DA 6700 COFFEY,NANCY R
PAGE 6- COUNCIL BILL NO.
RESOLUTION NO.
SECTION 4
PROPOSED METHOD OF FUNDING
The funding mechanism to accomplish this project includes the following:
A. CITY SUPPORT:
All cost of improvements beyond the standard 34 feet wide local residential street
is proposed to be funded by the city.
B. ASSESSMENT AGAINST THE PROPERTIES:
Limited to the cost associated with a 34-foot wide residential street in the Local
Improvement District.
SECTION 5
PROPERTY BENEFIT DETERMINATION
AND COST ALLOCATION
A. PROPERTY BENEFIT DETERMINATION:
PRIMARY ACCESS: Properties which have no other route then East
Hardcastle to obtain access to their property, shall be defined to have
primary access and will be assessed at 100 percent value.
SECONDARY ACCESS: Properties which can access their property using
East Hardcastle although there is an alternate route other then East
Hardcastle for access to there property shall be defined to have secondary
access and the assessment value will vary.
DIRECT ACCESS: Properties, which have direct ingress and egress access
onto East Hardcastle, shall be assessed an additional cost for approach
installation
B. PROPOSED METHOD OF ASSESSMENT
PAGE
The proposed method of assessment will be based on a combination of property area,
vehicle trips (impact) generated. Secondary access properties will be assessed a prorated
cost based on the benefit received, which is based on the location of the property block
from the proposed improvements.
A fair and equitable method of assessment does need to consider the area of the property,
possibility of future development, and the trip generation by the housing units. It is
7- COUNCIL BILL NO.
RESOLUTION NO.
11A
proposed that 25% of the project cost be distributed against the properties based on area,
(square footage of property). The remaining 75% of the project cost be distributed to all
properties within the district based on vehicle trips generated, property impact.
PRIMARY ACCESS: Since these properties must utilize the proposed
improvements for access 100% of the time, it is proposed that these be
assessed 100% of the calculated assessment amount. The assessment amount
for properties with primary access will be calculated using the combination of
property area and trip generation method stated earlier
SECONDARY ACCESS: Since these properties do have another alternate
route available, the assessment is proposed to be prorated based on the amount
of reduced benefit.
The prorated reduced benefit is proposed to be calculated at 75%, 50%, 25%
and 12.5% of primary access properties based on the location of the property
block distance from the improvements.
DIRECT ACCESS: Primary access properties, that have direct access onto
East Hardcastle, are proposed to be assessed a flat rate amount for the
installation of the driveway approach to their property.
SECTION 6
ENGINEERS PROJECT COST ESTIMATE
Estimated cost of the improved portion
to be widened and not assessed.
$ 33,223
Estimated cost of the remaining portion
to be reconstructed.
$ 362,597
TOTAL PROJECT COST
Note: Estimated costs include 10 % for contingency
SECITON 7
DISTRIBUTION OF PROJECT COST
Ae
PROJECT COST TO BE FUNDED BY THE CITY
Costs which are not to be assessed
Estimated capacity cost for additional
10 feet of width and additional structural
Thickness
$ 79,551
PAGE 8- COUNCIL BILL NO.
RESOLUTION NO.
llA'
Estimated cost of the currently improved
portion of East Hardcastle to be widened,
approximately the first 295' from Pacific
Highway 99E
Estimated cost of other miscellaneous
improvements
TOTAL TO BE FUNDED BY THE CITY
STREET COST TO BE ASSESSED AGAINST
THE BENEFITED PROPERTIES
Cost to be assessed against the
Benefiting Properties for a
Standard Residential Section
Estimated Project Cost
Exclude estimated cost for capacity
improvement for extra 10 feet of width
and structural thickness
Exclude estimated cost of the
currently improved portion to
be widened, approximately the
first 295'from Pacific Highway 99E
$ 33,223
3. Other miscellaneous improvements
$ 24,226
$137:000
$ 395,820
-$ 79,551
= -$ 33,223
= -$24,226
STREET COST TO BE ASSESSED
(Includes 20 approaches (~ $250 each)
SECTION 8 BREAKDOWN OF COST TO BE ASSESSED
A. UNIT DETERMINATION FOR METHOD
OF ASSESSMENT.
DEVELOPED AND UNDERDEVELOPED PROPERITIES
1. AREA UNIT: Based on total square
PAGE 9- COUNCIL BILL NO. RESOLUTION NO.
llA
footage of individual parcel or lot. Calculated
the same for both developed or underdeveloped
property.
TRIP UNIT: Trip units are based on the trip generation rates as
determined by the Institute of Transportation Engineers, Trip Generation
Manuel, 6t~ Edition. Developed property is assigned a trip rate based on the
current use. Underdeveloped property is assigned a trip rate based on its
current use, at a minimum one single family dwelling or multi family unit
depending on the zone.
Single Family Residential
= 9.57 trips/unit
Multi Family/Duplex
= 6.63 trips/unit
VACANT UNDEVELOPED PROPERTIES
AREA UNIT: Based on total square
footage of individual parcel or lot. Calculated
the same for both developed or undeveloped
property.
TRIP UNIT: Trip units are based on the trip generate rates as
Determined by the Institute of Transportation Engineers, Trip Generation
Manuel, 6ta Edition. Vacant undeveloped property is assigned a trip rate
based on one single family dwelling or multi family unit depending on the
property zoning.
A. AREA COST
Total adjusted area of properties
within the district
1,239,608.25 sq. fl.
The project assessment cost to
be distributed using property area.
(25% of project cost to be assessed)
$ 63,445
3. Cost per square foot = (1)/(2)
= $0.05/sq. ft.
B. VEHICLE TRIP COST
Total number vehicle trips generated
Within the entire district. --
1067.59 trips
PAGE 10- COUNCIL BILL NO.
RESOLUTION NO.
llA
SECTION 9
The project assessment cost to
distributed using vehicle trips
(75% of project cost to be assessed)
$190,365
Cost per vehicle trip
$241,237/1094.16 trips
$178.31~fip
INDIVIDUAL ESTIMATED PROPERTY ASSESSEMNTS
PROPERTIES WITH PRIMARY ACCESS; 100% ASSESSMENT BASED
ON AREA OF PROPERTY AND TRIPS GENERATED.
T.R.S. TAX OWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08CD 6200 MILLER, JOHN R-TRUST $1,119.41 $250.00 $1,706.45 $3,075.86
051W08DC 300 BIGEJ,JACK R & DEANNA $1,868.42 $250.00 $1,182.21 $3,300.631
051W08DC 900 JAEGER,CATHERINE M $936.51 $250.00 $1,182.21 $2,368.72
051W08DC 1000 JAEGER,CATHERINE M $44.59 $0.00 $44.59
051W08DC 1200 JAEGER, HENRY C & JOY L $490.55 $2,364.42 $2,854.97
051W08DC 1300 JAEGER, HENRY C & JOY L $490.55 $2,364.42 $2,854.97
051W08DC, 1400 JAEGER,HENRY C & JOY L $490.55 $2,364.42 $2,854.97
051W08DC 1500 JAEGER, HENRY C & JOY L $490.55 $2,364.42 $2,854.971
051W08DC 1600 JAEGER, HENRY C & JOY L $468.23 $2,364.42 $2,832.65
051W08DC 1700 JAEGER,CATHERINE M-TR $445.96 $250.00 $1,182.21 $1,878.18
051W08DC 1800 JAEGER,HENRY C & JOY L $0.00 $0.00 $0.00
051W08DC 1900 JAEGER,HENRY C & JOY L $651.64 $1,182.21 $1,833.86
051W08DC 2000 JAEGER, HENRY C & JOY L $511.08 $2,364.42 $2,875.50
051W08DC 2100 JAEGER,HENRY C & JOY L $511.08 $2,364.42 $2,875.50
051W0eDC 2200 JAEGER,HENRY C & JOY L $511.08 $2,364.42 $2,875.50
051W08DC 2300 JAEGER,HENRY C & JOY L $472.68 $2,364.42 $2,837.11
051W08DC 2400 JAEGER,HENRY C & JOY L $579.72 $1,182.21 $1,761.93
051W08DC 3400 ' ALCAZAR,ANACLETO & $333.14 $250.00' $1,706.45 $2,289.59
MARIA
051W08DC 3500 IONKO, PAVEL&KORNELA $309.44 $1,706.45 $2,015.89
051W08DC '3600 SHUBIN,GEORGE JR & $365.19 $1,706.45 $2,071.64
TANYA N
051W08DC 4400 KILMURRAY,MICHAEL & $354.03 $1,706.45 $2,060.48
PAMELA
051W08DC 4500 KOROBEINIKOV, IVAN& $402.55 $1,706.45 $2,109.01
EUGENIA
PAGE 11- COUNCIL BILL NO.
RESOLUTION NO.
· ' llA
T.I~S. TAX OWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08DC 4600 MORALES,SALVADOR D & $313.64 $1,706.45 $2,020.09
AMBROCIA C
051W08DC 4700 GONZALEZ, BENJAMIN A $317.78 $1,706.45 $2,024.24
051W08DC 4800 DA GETT,JAMES L & $352.85 $1,706.45 $2,059.30
CAROL L
051W08DC 5500 ASCENCIO, ROSA M-ETAL $847.29 $250.00 $1,706.45 $2,803.74
051W08DC 5700 VALENZUELA,JOSE & $347.58 $250.00 $1,706.45 $2,304.03
LEOBARDA
051W08DC 5800 SAMOILOV,MIKE $356.79 $1,706.45 $2,063.24
051W08DC 5801 CORTEZ,JOAQUIN R & $468.28 $1,706.45 $2,174.73
051W08DC 5802 CONTRERAS,GULLERMO & $713.53 $250.00 $1,706.45 $2,669.98
MARIA S
051W08DC 5803 SAMOILOV, MIKE $1,337.89 $1,706.45 $3,044.34
051W08DC ~5900 JAEGER,HENRY C&JOY L $2,241.33 $250.00 $1,706.45 $4,197.79
051W08DC 6000 QUALITY PLUS INTERIORS $2,244.15 $250.00 $1,706.45 $4,200.60
INC
051W08DC 6100 VAN CLEVE,ROBERTET $624.36 $250.00 $1,706.45 $2,580.81
AL
051W08DC 6101 QUALITY PLUS INTERIORS $1,917.56 $1,706.45 $3,624.01.
INC
051W08DC 6300 SAMARIN,MICHAEL & $506.78 $2,364.42 $2,871.20
TANIA B
051W08DC 6400 SAMARIN,MICHAEL & $460.71 $2,364.42 $2,825.13
TANIA B
051W08DC 6500 SAMARIN,MICHAEL & $460.71 $2,364.42 $2,825.13
TANIA B
051W08DC 6600 SAMARIN,MICHAEL & $525.72 $2,364.42 $2,890.14
TANIE B
051W08DC 6700 SAMARIN,MlCHAEL & $0.00 $0.00. $0.00
TANIA B
051W08DC 6800 SAMARIN,MICHAEL & $941.68' $2,364.42 $3,306.11
TANIA B
051W08DC 6900 SAMARIN,MICHAEL & $633.27 $2,364.42 $2,997.69
TANIA B
051W08DC 7000 SAMARIN,MICHAEL & $825.28 $2,364.42 $3,189.70
TANIA B
051W08DC 7100 SAMARIN,MICHAEL & $1.53.57 $0.00 $153.57
TANIA B
051W08DC 7200 SAMARIN,MICHAEL & $562.06 $2,364.42 $2,926.49
TANIA B
051W08DC 7300 SAMARIN,MICHAEL & $491.42 $2,364.42 $2,855.84
TANIA B
051W08DC 7400 SAMARIN,MICHAEL & $460.71 $2,364.42 $2,825.13
TANIA B
051W08DC 7500 SAMARIN,MICHAEL&TANIA $506.78 $2,364.42 $2,871.20
PAGE 12- COUNCIL BILL NO.
RESOLUTION NO.
T.R.S. TAX OWNER AREA APPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08DC 7600 HAGEN^UER,DONALD L & $920.90 $250.00 $1,706.45 $2,877.35
AGNES
051W08DC 7700 AFANASIEV,VLADIMIR & $307.14 $1,706.45 $2,013.591
NATALIA
051W08DC 7800 SANCHEZ, ROSALIO & $307.14 $1,706.45 $2,013.59
ROJAS,SILVIA &
051W08DC 7900 SOLANO,LUClA & $307.14 $1,706.45 $2,013.59
051W08DC 8000 SORIANO,ARON P & NORA $307.14 $1,706.45 $2,013.59
051W08DC 8100 BARTOLO,JORGE H & $307.14 $1,706.45 $2,013.59
MARIA SARA &
051W08DC 8200 STELLE,SUSAN K $307.14 $1,706.45 $2,013.59
051W08DC 8300 WINDSOR-SMITH $320.70 $1,706.45 $2,027.15
051W08DC 8400 LOPEZ,ANTIMO & MARIBEL $327.61 $1,706.45 $2,034.06
051W08DC 8500 HERRERA, HERMELINDO ~$327.61 $1,706.45 ~ $2,034.06
ET AL
051W08DC 8600 VASQUEZ-CRUZ,JESUS E $511.90 $1,706.45 $2,218.35
&
051W08DC 8700 MENDOZA,CHARLENE A $358.33 $1,706.45 $2,064.78
051W08DC 8800 WINDSOR-SMITH $348.09 $1,706.45 $2,054.54
051W08DC 8900 WINDSOR-SMITH $320.96 $1,706.45 $2,027..41
051W08DC 9000 BOUCHAIN,JORGE LUIS & $348.09 $1,706.45 $2,054.54
051W08DC 9100 SMITH,JUNE E $358.33 $1,706.45 $2,064.78
051W08DC' 9200 GREENWELL,JANET M & F $532.37 $1,706.45 $2,238.82
051W08DC 9300 HAGENAUER,KAREN ET $563.09 $250.00 $1,706.45 $2,519.54
AL
051W08DC 9400 STONE,FLURRY D& $767.59 $250.00 $1,706.45 $2,724.04
JUANITA
051W08DC 9401 HARPER,SUSAN MARIE $22.32 $0.00 $22.32
051W08DD 3000 GOODE,JEFFREY F $302.12 $1,706.45 $2,008.57
051W08DD 3100 SUTTER, FRANKA & $360.58 $1,706.45 $2,067.03
KAREN J
051W08DD 3200 RIVERA,JOSE $383.46 $1,706.45 $2,089.91
051W08DD 3300 RIVERRA,JOSE & $111.49 $0.00 $111.49
RIVERA,RAUL
051W08DD 3400 MITSUK,ALEXEY & $672.99 $1,706.45 $2,379.44
NADEZHDA
051W08DD 3500 HURLBERT,JERAN J & $400.1 5' $1,706.45 $2,106.60
REBECCA L
051W08DD 3600 MINGEAR,CLINT A & $323.26i $1,706.45 $2,029.71
051W08DD 3700 GEORGIEFF,ALEX & ANNA $356.69: $1,706.45 $2,063.14
051W08DD 3800 BEST,CHRIS C & $361.71 $1,706.45 $2,068.16
KATHLEEN JM
051W08DD 3900 VALIHOV, FEODOR & $314.411 $1,706.45 $2,020.86
EVFIMIA
PAGE 13- COUNCIL BILL NO.
RESOLUTION NO.
llA
T.I~S. TAX OWNER AREA ~PPROACH TRIP RATE TOTAL
MAP# LOT # COST COST COST ASSESSMENT
051W08DD 4000 BROWN,SANDRA F $350.90 $250.00 $1,706.45 $2,307.36
051W08DD 4100 LIVINGSTON,GARY L & $302.94 $250.00 $1,706.45 $2,259.39
CAROLYNE
I
051W08DD 4200 SANDOVAL,VICTORIA $359.45 $250.00 $1,706.45! $2,315.90
051W08DD 4300 FIRST REFORMED $4,260.92 $250.00 $1,706.45 $6,217.37
CHRISTIAN MOLOKAN
051W08DD 4600 WYATT,WILLIAM E & $694.44 $250.00 $1,706.45 $2,650.89
SUSAN L
051W08DD 4700 ELDREDGE,VESSlE T & $691.21 $1,706.45 $2,397.66
RUTH F
051W08DD 4800 DA IS,EDWIN WILLIS ET AL $569.13 $1,706.45 $2,275.58
051W08DD 4900 SIMPSON,CHARLES L & $550.65 $1,706.45 $2,257.10
ELEANOR C
O51W08DD 5000 MOREJON,GREG & TANIA : $708.98 $1,706.4'5' $2,415.43
R
051W08DD 5100 LISOFF,SOLOMEYA $588.68 $1,706.45 $2,295.13!
051W08DD 5200 ALLISON,JAMES L & $1,057.37 $1,706.45 $2,763.82
CAROLE J
051W08DD 5300 TAYLOR, ELIZABETH A $722.95 $1,706.45 $2,429.40
051W08DD 5400 PEARCE,GARRY A & $718.80 $1,706.45 $2,425.25
FRANCES JOYCE
051W08DD 5500 FISCHER,DA ID G & MARY $754.74 $1,706.45 $2,461.19
JEAN
051W08DD 5600 KIRSCH,JAMES P & $860.65 $250.00 $1,706.45 $2,817.10
REBECCA J
SUB TOTAL $55,108.02 $5,000.00 $158,999.48 $219,107.50
Be
PROPERTIES WITH SECONDARY ACCESS, 75% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTYAND ON TRIPS
GENERATED.
T.I~S. TAX OWNER AREA TRIP RATE TOTAL
MAP # LOT # COST COST ASSESSMENT
051W08DC 2800 GROSJACQUES,LAWRENCE R & $309.90 $1,279.84 $1,589.74
051W08DC 2900 THOMPSO,JOSEPH E ET AL $241.91 $1,279.84 $1,521.75
051W08DC 3000 HAND, PHILIP J & KATHLEN M $241.91 $1,279.84 $1,521.75
051W08DC 3100 LEOS,JOSE ISIDRO & ROSALINDA $241.91 $1,279.84 $1,521.75
051W08DC 3200 DISHON,TOMMY R & LINDA L $323.65 $1,279.84 $1,603.48
051W08DC 3300 MARKHAM,JAMES D & $307.37 $1,279.84 $1,587.21
051W08DC 3700 HUTCHINSON,DA ID L & RACHEL B $233.81 $1,279.84 $1,51 3.65
PAGE 14- COUNCIL BILL NO.
RESOLUTION NO.
llA
T.i~S. TAX OWNER AREA TRIP RATE TOTAL
MAP # LOT # COST COST ASSESSMENT'
051W08DC 3800 POWERS,WARREN L & KATHY L $234.73 $1,279.84 $1,514.57
051WO8DC 3900 COOPER,DOUGLAS L & ELIZABETH $234.35 $1,279.84 $1,514.18
051W08DC 4000 MCPHERSON,DENIS C $233.65 $1,279.84 $1,513.49
SUB TOTAL $2,603.18 $12,798.38 $15,401.56
PROPERTIES WITH SECONDARY ACCESS, 50% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTYAND ON TRIPS
GENERATED.
T.R.S. TAX OWN ER AREA TRIP TOTAL
MAP # LOT # COST RATE ~ ASSESSMENT
COST
051W08DC 2500 CITY OF WOODBURN $183.85 $853.23 $1,037.07
051W08DC 2600 IBANEZ,MARIO ULLOA& $177.70 $853.23 $1,030.93
051W08DC 2700 CHAPELLE,FRANKA & LUCILE M $268.31 $853.23 $1,121.54
ETAL
051W08DC 4100 JAMISON,DA LENE J $174.07 $853.23 $1,027.30
051wo8Dc 4200 CARR,KENNETH H & ELLAMAE $177.37 $853.23 $1,030.60
051W08DO 4300 ORANGE,RALPH E $149.73 $853.23 $1,002.95
051W08DC 2900 CASTILLO,ARCADIO JR & MISTY LEE $200.54 $853.23 $1,053.76
SUB TOTAL $1,331.57 $5,972.58 $7,304.15
PROPERTIES WITH SECONDARY ACCESS, 25% PRORATED ASSESSMENT
BASED ON AREA OF PROPERTYAND ON TRIPS GENERATED.
T.R.S. TAX OWNER AREA TRiP RATE TOTAL
MAP# LOT-Ct COST COST ASSESSMENT
051W08DD 700 EATON,ROSEMARY $95.66 $426.61! $522.27
051W08DD 800 HOWELL,LINDA H $83.18 $426.61= $509.80
051W08DD 900 SUPINO,EDWARD J & MARY V $83.18 $426.61 $509.80
051W08DD 1000 RAYON,ROY E $83.18 $426.61 $509.80
051W08DD 1100 GUBKIN,ANDREY & $82.52 $426.61 $509.13
051W08DD 1200 BROWN,EWART F & LINDA G $76.82 $426.61 $503.44
PAGE 15- COUNCIL BILL NO.
RESOLUTION NO.
llA
T.I~S. TAX OWNER AREA TRIP RATE TOTAL
MAP # LOT # COST COST ASSESSMENT
051W08DD 1300 SCHMIDT, GREGORY L & SHARON P $90.57 $426.61 $517.18
051W08DD 1400 RICHARDSON,FAY K $1 18.64 $426.61 $545.26
i051W08DD 1500 CABALLERO,AMADOR M & JOLINE $92.40 $426.61 $519.01
L
051W08DD 1600 DA IS,JAMES D & MARY M $82.25 $426.61 $508.86
051W08DD 1700 SANCHEZ,JESUS E & ROSEMARIE $83.18 $426.61 $509.80
B
051W08DD 1800 RABIMOV, SUKHROB U & MAVJUDA $83.18 $426.61 $509.80
R
051W08DD 1900 DE DIOS,GENARO & SANJUANITA $83.18 $426.61 $509.80
051W08DD 2000 FARRELL, NANCY J $95.66 $426.61 $522.27i
051W08DD 2100 WYATT,WILLIAM E & SUSAN L $89.58 $426.61! $516.19
051W08DD 2200 STIGNEI,FEODOR . $89.58 $426.61 $516.19
051W08DD 2300 iCITY OF WOODBURN PUBLIC PARK $1,173.89 $149.56 $1,323.45
051W08DD 2400 REYES,MARClAL & CORTEZ,MARIA $89.58 $426.61 $516.19
051W08DD 2500 CHAVEZ, FRANK C & MARIA C $89.58 $426.61 $516.19
051W08DD 2600 RIVERA,ANTONIA ET AL $89.58 $426.61 $516.19
051W08DD! 2700 SpARRE,RAYMOND P & PAMELA R $89.58 $426.61 $516.19
051W08DD 2800 MELLON,FRED WILLIAM & IANTHA $84.78 $426.61 $511.40
051WOSDA 6100 GARDINER,ROBERT J & BRENDA J $89.58 $426.61 $516.19
051WO8DA 6200 MURAVIOV, NASTASIA ET AL $89.58 $426.61 $516.19
051W08DA 6300 CHEREMNOV, SERGEY & MARIA $89.58 $426.61 $516.19
051W08DD 4300 (CITY PARK) MOLOKAN CHURCH $589.88 $73.24 $663.12
SUB TOTAL $3,888.41 $10,461.50 $14,349.91
ROPERTIES WITH SECONDARY ACCESS, 12.5% PRORATED
ASSESSMENT BASED ON AREA OF PROPERTY AND ON TRIPS
GENERATED.
T.R.S. TAX OWNER AREA TRIP TOTAL
MAP# LOT # COST RATE ASSESSMENT
COST
051WO8DA 5300 SAMARIN,TANIA B & SPRINGER,V B $82.54 $213.31 $295.85
051W08DA 5400 RADY,ANDREWATRUSTEE $37.32 $213.31 $250.62
051W08DA 5500 CITY OF WOODBURN $3.15 $0.00 $3.15
051W08DA 5600 CITY OF WOODBURN $3.03 $0.00 $3.03
051W08DA 5700 DILSAVER,JILL E $48.55 $213.31 $261.85
051W08DA 5800 MOORE,JULIA D $57.65 $213.31 $270.96
051W08DA 5900 MOLODIH,MARK-ETAL $46.13 $213.31 $259.44
051W08DA 6000 RENTERIA,JOSE & MARIA $44.79 $213.31 $258.10
PAGE 16- COUNCIL BILL NO.
KESOLUTION NO.
1.1A.
T.R.S. TAX OWNER AREA TRIP TOTAL
MAP # LOT # COST RATE ASSESSMENT
COST
051W08DA 6400 KOPEIKIN,VASILY O & LUBA $51.16 $213.31 $264.46
051W08DA 6500 SCHINDLER, DENAM $44.79 $213.31 $258.10~
051W0$DA 6600 KEYMOLEN,FRANClSCA & SHEYLA $47.09 $213.31 $260.40
051W08DA 6700 COFFEY,NANCY R $57.62 $213.31 $270.93
SUB TOTAL $523.82 $2,133.06 $2,656.89
SECTION 10 PAMENT PLAN FOR ASSESSMENT
A ten-year (10) payment plan is proposed for the assessment obligation.
SECTION 11 INTEREST RATE
The Finance Director be authorized to develop a schedule and charge an interest rate,
which does not exceed one-half(I/2) percent above the estimated net effective rate of
bond sale. Currently this interest rate is estimated at 6.5 percent.
SECTION 12 FUNDING METHODS
The improvement costs for the project will be supported utilizing two funding sources, the
LID property assessments and council approved city support.
SECTION 13 FUNDING SUMMARY
PROJECT FUNDING REQUIRED =
A. CITY SUPPORT
Street CIP East Hardcastle Improvement
Traffic Impact Fees Hardcastle: 99E - Cooley
SUB TOTAL =
B. LID PROPERTY ASSESSMENTS =
C. LID APPROACH ASSESSMENTS =
PAGE 17- COUNCIL BILL NO.
RESOLUTION NO.
SUB TOTAL=
FUNDING TOTAL =
$ 395,820
70,000
67,100
137:000
253,820
5,000
llA
SECTION 14 MAXIMUM LIMIT OF ASSESSMENT AMOUNT
It is proposed that the assessment amounts shown in this document be fixed as the
maximum amount to be assessed against the properties for the said improvement. Any
cost over runs will be absorbed by the city.
SECTION 15 PUBLIC HEARING
The City Council will hold a public hearing on the proposed Local Improvement District
March 25, 2002 at 7:00 PM in the City Council Chambers of the City Hall, 270
Montgomery Street.
SECTION 16 NOTICE OF HEARING
That the City Recorder of the City of Woodburn is hereby directed to give notice of the
City Council's intention to make the proposed improvements and notice the public hearing
as outlined in Section 15
Approved as to form: IS/ N. Robert Shields
City Attorney
Date
Approved:
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
Richard Jennings, Mayor
Attest:
Mary Tennant, City Recorder
City of Woodburn, Oregon
PAGE 18- COUNCIL BILL NO.
RESOLUTION NO.
I
II
13 NNAO
· . liB
Staff Report
Woodbum Recreation and Parks Department
Date:
To:
From:
RE:
February 22, 2002
Mayor and City Council via John Brown, City Administraf~
D. Randall Westrick, Recreation and Parks Director
RECOMMENDATION:
Preliminary approval for Community Center Altemative #1, site plan, floor plan and funding
program as recommended by the Community Center Planning Committee.
BACKGROUND:
In January of 2001, the City Council conducted its biennial goal-setting advance. During that
session, the Council agreed to establish a Community Center Planning Committee to:
Select a site
n Develop a site plan
n Develop a floor plan
Develop a funding program
In May, Mayor Jennings and the City Council approved members for the Community Center
Planning Committee. These members include:
r, Co-chair Flurry Stone [3 Phil Hand
[3 Co-chair Joan Garren [3 Kevin Hendficks
[3 Tom AIbdght [3 Carmen Ramirez
r~ Pamela Kilmurray a Elida Sifuentez
r~ PatdciaEamons [3 Preston Tack
[3 Sharon Felix [] Melissa Tittle
a Butch Flomer a David Vancil
The Committee began meeting in June. Early in the process of developing a work plan, the
Committee decided a logical place to begin their work would be the building program the
Recreation and Parks Board developed as result from Board's Community Engagement
program. This building program included
~ Community Center Complex with:
o Large dividable multipurpose room w/kitchen
o Medium-sized activity room
o Three classrooms
o WRPD Office Suite
~unity Center Planning Co~T,-~.ee- Recommer,~a~on and Alternatives
2
[] Gymnasium/Recreation Pavilion
[] 350 seat Performing Arts Theater
The Committee opted to phase the project into three segments that included: · Phase 1 - Community Center Complex
· Phase 2 - Gymnasium
· Phase 3- Performing Arts Center
As directed by the City Council the Committee began considering site options at four City-
owned sites. These included:
Centennial Park (Water Division Property)
Settlemier Park
[] Legion Park
[] Community Garden
In June, the Committee also recommended that the City declare the Woodbum CommUnity
Center and Community Garden as surplus so that the properties could be sold and used to
help fund the construction of a new building. Since then staff has prepared appraisals on
these properties.
After reviewing conditions at the City's current Woodbum Community Center, the Committee
recommended that the City Council declare the property surplus and asked for professional
appraisals on the Woodbum Community Center and Community Garden properties.
The Committee began working on site analyses with staff and architectural consultant, Randy
Saunders of RSS Architecture. These analyses reviewed acreage needed at each of the
four sites considering the building footprint for each phase, parking needs and outdoor facility
needs. Additionally, the Committee conducted a tour of each potential development site.
To leam more about how community centers are developed, constructed and operated, the
Committee toured three recently constructed facilities in the Portland metropolitan area.
These included the Conestoga Recreation Center operated by Tualatin Hills Parks and
Recreation District in Beaverton, Southwest Portland Community Center operated by the
Portland Parks and Recreation Bureau and the East Portland Community Center, also
operated by the Portland Parks and Recreation Bureau.
After an analysis of each site's capabilities, the Committee concluded that Settlemier Park,
near the Aquatic Center at the comer of Front and Oak Streets was the only suitable location.
Furthermore, the Committee concluded that this site was only large enough to accommodate
Phase 1 and possibly Phase 2.
On October 15, 2002, the City Council and Community Center Planning Committee
conducted a workshop where the Committee's progress was reviewed. As a result of the
discussion at that meeting, the City Council refined the Committee's tasks. These
refinements included:
· Project the City's 2020 population between 35,000 and 40,000;
· Do not confine the site search to only the four city-owned properties considered;
· Take advantage of multipurpose design as much as possible.
· Rework the three phase development plan into two phases including;
'liB'
Coe'~unity Center Planning Committ~- R~ and Alternatives
3
o Phase 1 -
· Large Multipurpose/ballroom w/commercial kitchen
· Medium size Activity Room
· Classrooms
· Office suite
o Phase 2-
· 800 seat Performing Arts Auditorium
Based on this direction, the Committee developed a 24,165 sf Phase I building program with
the following elements:
· 7,500 sf Activity Pavilion w/commercial kitchen
o Dividable
o Suit. able for Senior Meal Program
o Banquets for 500 people
o Will accommodate some performing arts
· 3,300 sf Activity Room
o Dance, aerobics/f~ess, martial arts
· Three Classrooms ranging in size from 1,100 sf to 2,500 sf
· Offices for Recreation and Parks Department and building management
Other guiding principles for the Phase 1 building program include:
· Relate the building to the outdoors. Include plazas and outdoor play areas.
Design into restrooms places for changing clothes.
· The facility needs to be a community showplace. Wherever it is located, it needs to
enhance the neighborhood.
· Site lines for building are important so that a minimum number of staff can monitor
building activities.
Phase I requires 3.24 ac, ms of land including the building, parking and outdoor spaces.
The Phase 2 building program the Committee developed includes the following elements:
· 800 seat theater
o Adaptable for a wide array of performing arts including
· Concerts
· Plays
· Recitals
· Music
· Dance
Phase 2 requires 2.89 acres of land including the building and parking.
DISCUSSION:
Based on the building program outlined above, the Committee developed the following
alternatives. Each altemative requires the purchase of a small amount of property.
Alternative #1 - Front & Oak Streets
This altemative would construct Phase I only at the comer of Front & Oak Streets. The
building's footprint would be located immediately east of the Aquatic Center where the tennis
llB
Community Center Planning C,(xnrr~ee - RecemmendafJon and Alternatives
4
courts are currently located. The location would require relocation of the Tennis Courts.
However, as recommended, would not encroach on the ballfield or the treed picnic area.
Concerns have been voiced that locating the facility within Settlemier Park could violate
contracts the City has with the National Park Service who funded past improvement projects
within the park. However, staff has discussed the project with representatives from Oregon
Parks and Recreation Department and the National Park Service who will work with the City
dudng the project design process to avoid a situation that would violate these contracts.
FRONT & OAK STREETS
Opportunities
Operation and management of building and
programs would complement WMAC.
"Phase 2" to WMAC.
Point of community pdde that complements
efforts to improve downtown.
. Setting within a City park.
Project could benefit from Urban Renewal
infrastructure improvements including streets,
sidewalks, utilities.
Central location. Good bicycle/pedestrian
ac(~ss.
Could become a part of community/city
campus including Library, City Hall & Annex,
WMAC, 347 Front St. & Settlemier Park.
City owns the property.
Overflow parking available.
Constraints
NOise from railroad.
Future acquisition of current residential
properties
No room for future phases.
Below is an analysis of costs for this option.
Project Component Cost
Building Construction
(includes parking lots, outdoor areas and $5,470,239
soft costs such as utililJes, site
preparation) ..
Future Property Acquisition* $ 347,000
Total $5,817,239
*Potential purchase may not be required
Alternative #2- Centennial Park, Water Division Property
This altemative would construct phase 1 only at the Water Division site on Parr Road the City
recently purchased. The City's Water Division purchased this property approximately one
year ago for a water production, treatment and storage facility. The Community Center
Planning Committee originally considered this site but rejected as too small. While the five-
acre size is large enough to accommodate Phase 1, only two acres remains after space for
water facilities is reserved. Two acres is insufficient to accommodate the building, grounds
and necessary parking. However, a different approach to using this site for a community
center has surfaced whereby the project would purchase the entire from the Water Division
and the Water Division would purchase nearby property for water facilities.
Community Center Planning Cornmittee- Reco~menda~ and Alterna~ves
5
·
CENTENNIAL PARK- WA TER DIVISION PROPERTY
llB
Opportunities
W~hin a park setting.
Currently owned by the City.
Good pedestrian, bicycle access.
Constraints
Not currently in a central location.
No room for future phases
Need for street & infrastructure
improvements
Need to acquire property from Water Div.
Below is a cost analysis for this altemative.
Project Component Cost
Building Construction
(includes parldng lots, outdoor areas and $5,470,239
soft costs such as utilities, site
preparation)
Property Acquisition $ 325,000
Total $5,795,239
Alternative ft3- Centennial Park, West
Immediately-to the west of Centennial Park is a 25-acre farm. This property is not within the
city limits, but within the Urban Growlh Boundary. While farm property includes a residence,
no one currently resides on the property. This alternative proposes acquiring 3.25 acres of
that farm for constructing phase 1.
CENTENNIAL PARK- WEST
Opportunities
Could be incorporated within a park setting..
Not currently in residential use.
Good pedestrian, bicycle access.
Room for expansion for future phases.
Constraints
Not currently in a central location.
Need for street & infrastructure
improvements
City does not own any property for this
altemative.
Below is a cost analysis for this altem~tive.
Project Component Cost
Building Construction
(includes parking ~ots, outdoor areas and $5,470,239
soft costs such as utilities, site
preparation)
Property Acquisition $ 325,000*
Total $5,795,239
*Minimum cost assuming the City could purchase only a portion of the larger parcel
Sub-alternative A - Future Phase expansion
According to the Committee's research, 2.89 acres would be required for Phase 2. That total
includes the building footprint and parking needs. As an addendum to any of the three sites
Community Center Planning C_,orm~ee- Rec~3mmendaf~on and Alternatives
6
outlined above, the City Council may want to site acquisition for expansion. This sub-
altemative could be added to any of the three altematives listed above. Cost for expansion is
estimated at $200,000.
Other Considerations
While the Committee developed a building plan and cost estimates for the Performing Arts
Center (Phase 2), they are not recommending funding construction at this time. However,
the Committee has provided the City Council with altematives that would acquire land for this
expansion in the future. The Committee cites the following concems as reasons for not
constructing Phase 2 at this time.
· Cost- current construction estimates are at $8,190,000.
· Market - What activities might use a performing arts center and how would these
programs support the building's operation?
· Multiple-use Community Center- Facilities within Phase 1 could be adapted to
accommodate .some performing arts activities and programs.
· Joint Use & Development - To maximize community use, the City could consider
jointly developing and operating a performing arts center with Woodbum School
Distdct and/or Chemeketa Community College.
Project Funding
The specific funding package for the project depends upon the alternative the City Council
selects. Based on the alternative the Council's selection, the Committee will formulate more
detailed and specific cost estimates and funding package in Apdl for the Council's
consideration in April. However, below is a glance at how such a package might look based
on the Committee's recommendation for Alternative #1.
Revenue Projections by Source
Systems Development Charges $1,565,200*
Liquidation of Surplus City Property $ 500,000
Community Participation $ 20,000
Grants $ 300,000
General Obligation Bond** $ 3,424,359
Total I $ 5,817,239
I'his amount is scheduled to be accumulated through the collections of SDCs over the next
20 years. The total would be financed through bonding that would be repaid as SDCs are
collected.
**Initial rate of 26¢ per $1,000 valuation or $39 per year for a home valued at $150,000.
Kmart
The Committee discussed at length the possibility of acquiring and adapting Kmart for use as
a community center. However, the Committee is not presenting this option to the City
Council as an alternative because it is not cost effective and is inconsistent with efforts to
propose a plan that incorporate the design with outdoor areas and is centrally accessible for
pedestrians and bicyclists.
When replacing the City's community center became an issue again, many in Woodbum
have suggested that the City acquire the old Kmart building and adapt it for a community
liB' ·
Community Center Planning ~ee - Recommendaf~on and AltemalNes
7
center. Below are problems with that concept. The current building is 86,479 SF. The
square footage requirements for phase 1 are 24,165 SF, phase 2 at 36,000 SF with a
combined total of 60,165 SF. The cost to purchase the building would be similar the pdce to
build a new community center. The County Assessor lists the Real Market Value of the
property at $5,244,260. At $75 per square foot, the selling pdce of the building would be
$6,85,924. Remodeling expenses to adapt the building for the uses in the current Phase 1
building program would total more than $1 to 2 million. This cost includes intedor upgrades
as well as developing outdoor, park-like areas. The cost to purchase, remodel and
relandscape the Kmart for phase 1 alone could reach as much as $9 million. The current
estimate for Phase 1 is $5.9 million including construction and site acquisition.
The Woodbum Community Center, the facility the CCPC is developing plans to replace, was
not designed to operate as a community center. The building's odginal use was as a church.
Twenty-five years after the City acquired and remodeled the building, it has become obsolete.
Not only is the building too small, it also is not equipped or configured for use as a community
center. The same situation could arise with the Kmart building. This building was designed
for retail business. Even with extensive remodeling, meeting the particular uses and needs
for a community center can be difficult and expensive.
The Kmart property is now zoned Commercial General (CG). The Comprehensive Plan has
determined that the best use for this property is for commercial use. Many have expressed
concerns about the many vacant storefronts on Hwy.214 in Woodbum and using the Kmart
building for the community center might maximize the utility of the empty buildings. However,
as the City grows to what the Committee has projected to be as many as 40,000 people, the
need for property zoned for commercial purposes will also grow. Removing property from the
City's commercial inventory could upset the balance of land use that the Comprehensive
Plan strives to achieve.
A major feature among the sites the Committee considered for their recommendation
includes safe and convenient pedestrian and bicycle access. While the Kmart site includes
excellent access for autos, access for pedestrians is less than acceptable. Access for non-
motorized traffic requires bicyclists and pedestrians to cross Hwy. 214 and then negotiate the
traffic in the parking lot.
Should this property be converted to public use, it would no longer pay property taxes. This
would result in an annual loss to public treasuries of $79,312.
Attachmants
11B
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~L~OODD, IJI~xl COM/"IUNITT CENTEtR PF~FLIMIN'"IR"' DE$iQN
CITY Of: U. OODI~JRN F~,t~-.$ ~ ]RE~RE~,TION
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~ CEN'I"E;NNIAL I~AIKK ~
PLAN ~',n~ Au P~OPERTY
CITY Ot= l,l,t20D~ :PAt:i~,,5 t F~CIe. EATION DEPAI~I'IENT
L/~j~CHFT~CTURE. P.C
L ND USE REQUIf E ENT$
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PHASF. 1 AREA OCOJPANT~
ACTMTT AREA 3,320 ~ +/-
C.L~ (3) ~,~4'1 5F */-
KITC_J-EN I,~.3. 5F ~/-
M1JLTIFURPOSE '1,4~ ,SF ,/- I,~92
ACCE~ '1,~14 SF */-
2~,S ,SPACE5 ,,
TOTAL 24,16.5 ~ ~./- 1,~12
*, OCC, UPANT5 ~ PAEK. NG FOR ACTIVI'Pr PAvILLION ARE 5LFFICIENT
TO AC.C, OHHODATE ENTIRE I~JILDIN5 BA,~D ON ACTIVITY 5CHF. DULI~.
268 5PACE5 (1 AC.~E551BLE) -- 120,~ 5F ,/-
I LOADIN~ ZONE REQUIRED = ~O ~
TOTAL AREA REQUlP, ED FOR PNASE 1 (I~ILDIN~, PAEKII~, AUXILIARY)
24,1~,,5 5F + 120,~) SI= = 144,q~,,5 5F: +/-
(.55 A) (27i'I A)
2~ 5PACE5 (6 AC, CE551ELE) = ej~:~ ~ V-
I LOADIN5 ZONE REQUIRED = 3~O 5F
TOTAL AREA REQUIRED FOR Pt..IA,.~ 2 (BLIILDIN~ + PAEKING + AUXILIAET)
3~ 5F + ej~ 5F = 12(~,~ 5F +/-
(,~'~ A) (2~q A) (2~ AC~5 ,/-)
TOTAL 56,34'I ~ +/- 2~15
4~ 5PACES (~J ACCE~IBLE) = 210,~ 5F +/-
LOADING ZONE~ REQUIRED = '12~) e6
TOTAL AREA REQUIRED FOR PI-IASE5 I ~ 2 (BIJILDIN~ + PAEKING + AUXILIARY)
~0,1~5 ~ + 210,~ 5F = 2'10,'I~,,5 5t= +/-
(13~ A) (4~3 A) (4~22 ACRE5 +1-)
TOT& AI~5.A [=HA~ 1
TOTAl. At~.A P~ 2
TOTAl. Af~A PHA~51 ~ 2
144,'165
2"1o,'1r~
[~ODBUR,,I C, OI'IHUNI'rY CENTER PRELIMINART DESIGN
U)OODE~JRN PARK5 t RECREATION DEPARTHENT
PROJECT NO. O1~
FEI~tJARY 2~2
i4iRCHITECTURE, P.C.
b.a.] S. ~mmde~ kzd~tact/PL-e~deat
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PAGE ONE
COST ANALYSIS
WOODBURN COMMUNITY CENTER
WOODBURN, OREGON
RSS ARCHITECTURE, P.C.
ARCHITECT'S PROJECT NO. 0129
(2) VESTIBULE/ENTRY FOYER: 285 SF X
(2) LOBBY/WAITING: 2,644 SF X
RECEPTIONIST/REGISTRATION AREA: 236 SF X
COAT ROOM: 200 SF X
PUBLIC RESTROOMS/LOCKER ROOMS: 1,206 SF X
CENTER DIRECTOR'S OFFICE: 145 SF X
PARKS DEPARTMENT DIRECTOR'S OFFICE: 145 SF X
PARKS DEPARTMENT WORK ROOM: 357 SF X
PARKS DEPARTMENT RECREATION
SUPERVISOR OFFICE: 108 SFX
PARKS DEPARTMENT STORAGE ROOM: 76 SF X
RSVP OFFICE: 108 SF X
OFFICE: 64 SF X
LAUNDRY ROOM: 474 SF X
CLASSROOM: 1,144 SF X
(2) CLASSROOM: 2,503 SF X
ACTIVITY ROOM: 3,320 SF X
CHANGING ROOM: 222 SF X
MECHANICAL ROOM: 439 SF X
GENERAL STORAGE: 768 SFX
OUTDOOR EQUIPMENT STORAGE: 425 SF X
(2) JANITOR CLOSET: 156 SF X
FOOD PREPARATION KITCHEN: 1,083 SF X
ACTIVITY PAVILLION: 7,495 SF X
ACTIVITY PAVILLION STORAGE: 462 SF X
AUDIO-VISUAL STORAGE ROOM: 100 SF X
ELEVATOR (3 STOP): 3 ST X
SQUARE FOOTAGE SUB-TOTAL:
24,165 SF
25% CIRCULATION/UTILITY
AREA CONTINGENCY:
6,041
VEHICLE ACCESS/COVERED PLAY AREA:
EXTERIOR BALCONIES:
LANDSCAPING:
PARKING:
PLAZA:
COURTYARD:
9,096
1,914
14,200
62,500
10,200
11,700
COST SUB-TOTAL:
SOFT COSTS @ 30%
$1,262,362.88
TOTAL ESTIMATED PROJECT BUDGET
FEBRUARY 20, 2002
$115.00 /SF=
$110.00 /SF =
$100.00 /SF =
$95.00 /SF =
$165.00 /SF =
$95.00 /SF =
$95.00 /SF =
$110.00 /SF =
$32 775.00
$290840.00
$23 600.00
$19 000.00
$198 990.00
$13775.00
$13 775.00
$39 270.00
$95.00 /SF = $10,260.00
$80.00 /SF = $6,080.00
$95.00 ISF= $10,260.00
$95.00 ISF = $6,080.00
$135.00 ISF = $63,990.00
$115.00 ISF= $131,560.00
$115.00 /SF = $287,645.00
$95.00 /SF = $315,400.00
$85.00 /SF = $18,870.00
$75.00 /SF = $32,925.00
$80.00 /SF = $61,440.00
$75.00 /SF= $31,875.00
$80.00 /SF = $12,480.00
$180.00 /SF= $194,940.00
$110.00 /SF = $824,450.00
$80.00 ISF = $36,960.00
$85.00 /SF = $8,500.00
$75,000.00 /ST = $225,000.00
SFX $85.00 /SF = $5137506.25
SF X $10.00 /SF = $90,960.00
SF X $30.00 /SF = $57,420.00
SFX $5.50 /SF = $78,100.00
SFX $6.75 /SF= $421,875.00
SE X $5.50 /SE = $56,100.00
SF X $6.75 /SE = $7,8,975.00
$4,207,876.25
$5,470,239.1.3
PAGE ONE
DECEMBER 27, 1999
RSS ARCHITECTURE, P.C.
ARCHITECT'S PROJECT NO.:
"SOFT" COSTS LIST
POTENTIAL NON-BUILDING COSTS
A useful checklist for the non-building costs in the project budget includes the following
(As noted, some of these items may be considered building costs if so desired):
Property acquisition
Land/building preparation
· Land surveys
. Hazardous-materials sun~eys
· Geo-technical investigations
· Environmental-impact studies
· Historic-preservation studies
· Appraisal fees
· Internal staff costs
· Printing
· Legal fees
· Building permits
· Builders risk insurance
· Finance costs
· Construction contingency (unforseen changes)
· Project contingency (discretionary changes)
· Professional consulting services
· Architectural/engineering fees and reimbursables
· Pre.cons~on cost/schedule management fees and reimbursables
· Programming fees
· Moveable fixtures, furnishings, and equipment
· Special equipment, such as voice/data head-in, satellite, and security system
. Low-voltage cabling not included in electrical contracts
· Special owner construction
· Relocation and occupancy
· Open house/dedicatkm
· Inflation faotor
· Commissioning Services
· Initial Operating Costs (office supplies, building supplies)
MEMO
TO:
FROM:
DATE:
SUBJECT:
City Council through City Administrato, r~~ ~
Public Works Direct ' ~~~~~~~
February 21, 2002
Request for Council Direction on Funding of Hwy 214 and Settlemier
Intersection Improvement
llC
RECOMMENDATION:
It is recommended that city council formally direct staff to plan to improve Hwy 214 andSettlemier
intersection, including traffic signal device, without utilizing property assessment fund.
BACKGROUND:
Staff has presented this project to the city council previously and has received direction to continue to
work on this project that has a city-wide impact. After presenting the intersection design to Oregon
State Highway Department (ODOT), city is discussing state's participation in the project. A meeting
between city staff and the representatives of ODOT is scheduled in approximately two weeks.
Staff believes that city's share of the cost to improve this major intersection should be taken from city-
wide funding sources and not from the Local Assessment District. We hope that there will also be
some participation from Oregon State Transportation Department, since it is on the ODOT system;
however, the funding sources are not fully defined. Staff will keep the council informed on the
progress.
GST:Ig
GS%Settlemier Hwy 214 Intersection Improvemt Funding