Agenda - 11/12/2002
I
WOODBURN CITY COUNCIL
AGENDA
NOVEMBER 12,2002 7:00 PM
-,
2.
CALL TO ORDfR AND FLAG SALUTE
ROLL CALL
ANNOUNCEM~NTS AND APPOINTMENTS
I
1.
3.
Announcement :
A. Mayor R chard Jennings' Farewell Party will be November 15, 2002. .............1
!
B. Library Gardening Program is scheduled for November 17, 2002 in
the Coumcil Chambers at 2:00 p.m.
I
C. A Public Hearing for Woodburn Crest Estates Mobile Home Park will be
on November 25, 2002.
D. City Hall will be closed for Thanksgiving on November 28 and 29, 2002.
Appointments:
None
4. PROCLAMA TIONS/PRESENT A TIONS
None
5. COMMITTEE REPORTS
A. Chamber of Commerce
B. Woodburn Downtown Association
6. COMMUNICATIONS
None
7. BUSINESS ~ROM THE PUBLIC (This allows the public to introduce items
for Council c~nsideration not already scheduled on the agenda.)
Council Agenda of November 12. 2002 Page i
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8. CONSENT AG$NDA - Items listed on the consent agenda are considered
routine and may be enacted by one motion. Any item may be removed for
discussion at the request of a Council member.
A.
B.
Woodbutn City Council minutes of October 28,2002, regular......................... 2
and exeCutive sessions.
Recom'1ended Action: Approve the Woodburn City Council minutes.
,
Woodb~'n Public Library Board minutes of October 9,2002........................... 9
Recom ended Action: Accept the Woodburn Public Library
Board m nutes.
C.
Woodbutn Planning Commission minutes of September 26, 2002 ............... 11
Recomnt,ended Action: Accept the Woodburn Planning
Commis{>ion minutes.
Woodburn Recreation and Parks Board minutes of October 15, 2002.......... 13
Recommended Action: Accept the Woodburn Recreation and
Park Bo~rd minutes.
Woodburn Police Department activities for September 2002 ........................ 16
Recom~ended Action: Receive the report. '
D.
E.
F.
Street clpsure for Centro Cristiano Harvest Festival...................................... 19
October!31,2002.
RecomrlJended Action: Receive the report.
G.
i
PlanninQ Project Tracking Sheet dated October 29, 2002.............................21
Recommended Action: Receive the report.
H.
Building. Activity for October 2002 ........ .........................................................24
Recommended Action: Receive the report.
I.
Woodburn Public Library Monthly Report for October 2002 ..........................25
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
Council Agenda of November 12, 2002
Page ii
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10. GENERAL BUSINESS
A.
B.
C.
Council ~ill 2422 - Ordinance repealing the schedule of fees....................... 26
and charges for City services adopted in 2001, adopting the
2002-2003 revised schedule of fees and charges for City services;
providingi for the annual review of said fee schedule and declaring
an emer~ency.
Recomm~nded Action: Adopt the ordinance.
!
Councilllill 2423 - Resolution entering into an intergovernmental................ 39
agreemert with Chemeketa Community College for participation
in the C~emeketa Cooperative Regional Library Service (CCRLS)
an authorizing the Mayor and Library Director to sign said agreement.
Recomm,ended Action: Adopt the resolution.
Revised ifree Protection and Preservation Ordinance ..................................51
Recomn1ended Action: Review the discussion draft of the tree
protectiQn and preservation ordinance, direct staff to finalize the
ordinance, and schedule the ordinance for a public hearing at the
Council'$ next meeting.
D.
Liquor Li~ense Application - Woodburn Shop-N-Kart ..................................70
Change of Ownership.
Recomrr,ended Action: Approve an off-premise sales liquor license
for ShoPiN-Kart.
E.
Liquor Llcense Application - Shari's Restaurant .......................................... 71
New Outlet.
Recomrt,ended Action: Approve a limited on-premise sales liquor
license fpr Shari's Management Corporation.
Contract award for Sanitary Sewer Rehabilitation - alley west .....................72
of Front (Garfield to Cleveland).
Recommended Action: Award the contract for Sanitary Sewer
Rehabilitation - alley west of Front (Garfield to Cleveland) to the
lowest responsible bidder, Emery & Sons Construction, Inc. in the
amount of $52,600. 00.
F.
G.
Contract award for Woodburn Skate Park ....................................................73
Recommended Action: Award the contract for Woodburn Skate
Park to the lowest responsible bidder, Select Contracting, Inc.,
in the amount of $177,389.00.
H.
Position Allocation - Teen Scene Coordinator.............................................. 74
Recomrrended Action: Allocate a Recreation Coordinator I position
as a prd[ect appointment funded through the Woodburn Together
OJJDP Drug Free Communities grant.
Council Agenda of November 12, 2002
Page iii
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I. Vacancies and Term Expirations for City Boards, Commissions .................. 77
and Committees.
Recommf3nded Action: Announce existing vacancies and term expirations
and solic~t applications.
11. PUBLIC HEARIINGS
SUbdiViSi~; n Application No. 02-03; a proposal to convert Woodburn ........... 78
Crest Es ates Mobile Home Park into a 45-lot subdivision.
Recomm ndation: Continue the public hearing for Subdivision 02-03
to the Nqvember 25, 2002 City Council meeting.
12. PUBLIC COM~ENT
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13. NEW BUSINE~S
!
A.
None.
14. PLANNING CqMMISSION OR ADMINISTRATIVE LAND USE ACTIONS -
These are Planning Commission or Administrative Land Use actions that may be
called up by th~ City Council.
A. Community Development Director's approval of ...........................................79
partition b2-01 to divide a residential property into two lots.
B. Commur)ity Development Director's approval of residential......................... 80
architec~ral standard substitution 02-01.
15. CITY ADMINISrrRA TOR'S REPORT
16. MAYOR AND COUNCIL REPORTS
17. EXECUTIVE SFSSION
A. To conduct deliberations with persons designated by the governing body
to negotiate real property transaction pursuant to ORS 192.660( 1)( e).
B. To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (1)(f).
18. ADJOURNMENT
Council Agenda of November 12, 2002
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Ana come meet the new ma~or anD Cit~ Councilors.
what: Dinner anD Ceremol1~ with hostea bar
when: Frioa~J November 15
5-'30 Social Hour
6=30 Dinner
7=45 Roast & Toast
,:,where: St. Luke's Catholic church
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SA
COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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READING
0001 DATE. COUN~IL CHAMBERS, CITY HALL, CITY OF 'YOODBURN,
COUNTY OF !\jIARION, STATE OF OREGON, OCTOBER 28, 2002.
CONVENED. ~he meeting convened at 7:00 p,m, with Mayor Jennings presiding,
0010 ROLL CALL.
Mayor
Councilor
Councilor
Councilo~
Councilor
Councilor
Councilo~
Jennings
Bjelland
Chadwick
Figley
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Present (7:02 pm)
Staff Present: qity Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Community Development Director Mulder,
Police ChiefRu~sell, Park & Recreation Director Westrick, Finance Director Gillespie,
Recreation Supervisor Sjothun, Management Analyst Smith, City Recorder Tennant
0063 ANNOUNCEMlENTS.
A) Temporary Closure of Aquatic Center: The facility will be closed for annual
maintenance from October 27th through November 8th.
B) General Ele<1tion, November 5, 2002: Registered voters were reminded that
Woodburn City Hall is a designated Marion County ballot drop site.
C) Closure of City Offices: City Hall will be closed on Monday, November 11 th, in
observance of Veteran's Day.
D) Rescheduling of Council Meeting: The regular Council meeting scheduled for
November 11,2002 has been rescheduled to Tuesday, November 12th, at 7:00 p.m...
E) Rescheduling of Recreation and Park Board Meeting: The November 12,2002
meeting of the Board has been rescheduled to Tuesday, November 19th.
APPOINTMENT.
Mayor Jennings appointed Vasily Chemishov to the student position on the Library Board
with his term to expire on September 30,2004.
FIGLEYIMCCALLUM... approve the appointment of Vasily Chemishov to the
student's position on the Library Board. The motion passed unanimously.
Page 1 - Council Meeting Minutes, October 28, 2002
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COUNCIL MEETING MINUTES
OCTOBER 28,2002
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0126 CHAMBER O~ COMMERCE.
Mary ~raves, re~resenting the Chamber Board, provided information on the following
upcommg event :
1) Crystal Apple Awards, sponsored by West Coast Bank, are scheduled for November
nod with the ev~nt to be held at the Wittenberg Inn in Keizer. These awards are
presented for ou~standing achievement by Woodburn School District employees and it is
an opportunity fq>r our community members to thank award winners for their outstanding
effort in their wdrk to educate Woodburn's children. Tickets for this event can be
purchased either.through the School District or Chamber office.
2) Woodburn's ~ommunity Profile Book will soon be re-printed. This is a team project
between the Chamber and the Woodburn Independent and the Chamber will be using this
book as a fundr~ser for the upcoming year.
3) Chamber Fonpn Luncheon will be held on November 20th and the guest speaker will
be Fred Miller, Senior VP with PGE, who will be providing information on electrical
rates, PGE ownership, and the energy outlook for 2002 in the Portland Metro and Mid-
Willamette Vall,y areas.
She also reporte~ that the Chamber has launched a campaign to boost local tourism with
an advertisement and caption that will provide a more consistent image of Woodburn.
The Chamber is interested in receiving public comment on the caption. Additionally, she
updated the Council on increased visitor counts and website hits over the last year.
Councilor Figle)t complimented the Chamber on their web site which displays an
extremely positive and professional website.
Ms. Graves also provided information on the annual Christmas Treelighting Ceremony
scheduled for November 24th at Woodburn Company Stores. She stated that this is the 4th
year for this event and numerous programs have been planned focusing on a family
theme. The treelighting ceremony will begin at 5:00 p.m..
0548 DOWNTOWN ASSOCIATION REPORT.
Bruce Thomas, WDA Vice President, reported on the progress of the tree lighting project.
The wiring will be done on November 9th and lights will be strung in the trees along Front
Street. It was noted that the lights will be operational year-round. Additionally, the
WDA, Chamber, and Chemeketa Community College will be presenting a cross culture
marketing class on December 5th at 7:00 p.m..
0638 COMMUNICAifIONS: CURBSIDE FOOD DRIVE.
A letter was received from the Mid-Valley Garbage & Recycling Association informing
the Council that the 7th Annual Curbside Food Drive resulted in 11.44 tons of non-
perishable food iltems donated to the Marion Polk Food Share. It was noted that the
Council received a corrected copy of the letter at this meeting which indicates that
135,000 pounds of food had been collected since 1996.
Page 2 - Council Meeting Minutes, October 28, 2002
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COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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0680 CONSENT AG NDA.
A) approve the r gular and executive session Council Minutes of October 14, 2002;
B) accept the Li~rary Board minutes of October 9, 2002;
C) receive the report on the Public Works Leaf Pick-up and Disposal Program for the fall
of 2002;
D) receive the report on the ICMA 401(a) Money Purchase Plan Consolidation; and
E) receive the Wpodburn Police Department Activities Report for August 2002.
FIGLEY/SIFUItNTEZ.... adopt the consent agenda as presented. The motion passed
unanimously.
0722 COUNCILBIL 2420 - RESOLUTION ENTERING INTO AN AGREEMENT
WITH FARM ORKER HOUSING DEVELOPMENT CORPORATION
RELATING T CIPRIANO FERREL EDUCATION CENTER.
Council Bill 242 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by titfe only i;ince there were no objections from the Council. On roll call vote for
final pas.<age, th~ bill passed unanimously. Mayor Jennings declared Council Bill 2420
duly passed.
0775 COUM:IL BIL 2421 - RESOLUTION AUTHORIZING FIRE PROTECTION
WAR AND ANITARY SEWER SERVICES TO FOOD SERVICES OF
AMtRlCA. INC.. PENDING ANNEXATION.
Comcil Bill 242'1 was introduced by Councilor Chadwick. The bill was read by title only
si.tce there were no objections from the Council.
Hayor Jennings stated that Food Services of America, Inc., has submitted a letter to the
city stated that they would be applying for annexation to the City. The Resolution also
provides for a six-month sunset clause and if the annexation has not been completed,
water could be turned off to the facility.
Administrator Brown stated that it is anticipated that the annexation will be completed
within the next 3 or 4 months.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2421 duly passed.
J912 ST A TE-LOCA,J.. AGREEMENT RE: SETTLEMIER PARK SKA TEP ARK.
FIGLEY /NICHOLS... authorize the Mayor to sign the State-Local agreement with the
State for a Land ~d Water Conservation Fund grant in the amount of$91,406.26 for the
Settlemier Park $katepark project.
Mayor Jennings stated that the money has not been made available as of yet and signing
this agreement will put the City one step closer to receiving funds when it does become
available at the federal level.
The motion passed unanimously.
Page 3 - Council Meeting Minutes, October 28, 2002
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COUNCIL MEETING MINUTES
OCTOBER 28,2002
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2002-03 DRAFTi MASTER FEE SCHEDULE UPDATE.
I
FIGLEYIMCCA,LLUM... approve the 2002-03 draft master fee schedule,
Councilor Nichol~ stated that the hardship relief provision for utility bills applies only to
those with $1 o,oQO or less yearly income and, in his opinion, this amount is way below
the poverty level., In those cases with a family size of more than 3, this income level
should be increas~d to at least $12,000 if not $14,000.
Administrator Brpwn stated that Councilor Nichols had brought this to his attention
before and staff Had promised him that they would look at income level. Unfortunately,
that was not don~ but staff will look at this number and bring it up to a value that is more
reflective oftodaVs poverty level figures or percent of poverty level. This may involve a
sliding scale basqd on family size. Staff will also provide a report on how many
households are c1(rrrently under the hardship relief program.
The motion pass~d unanimously.
,
1003
1353 LIBRARY DI CTOR EMPLOYMENT AGREEMENT.
FIGLEY/Cn WICK.... approve and authorize the City Administrator to execute an
employment agr~ement with the Library Director effective November 1,2002. The
motion passed unanimously.
1403 PUBLIC HEA~NG: Continuation of Subdivision Application No. 02-03 Reearding
Woodburn Cre4t Estates Mobile Home Park.
Mayor Jennings stated that he would be opening the continued public hearing, however,
he would request that it be continued until the first meeting in November per the request
of the applicant and City staff.
The Mayor opened the continued public hearing at 7:24 p.m..
FIGLEYINICHOLS.... continue the public hearing to the November 12,2002 Council
meeting.
Mayor Jennings stated that an agreement has been reached, however, the necessary
development agreements have not been finalized for submittal to the Council.
The motion to continue the public hearing passed unanimously.
1467 Mick DeSantis, 173 McLaughlin Dr., expressed his opposition to the Council's previous
position regarding tree preservation within the City. In his opinion, property owners have
property rights when the trees are outside of the public right-of-way and property owners
have a right to groom their property to meet their needs. He did not feel that government
should dictate whether or not a tree or trees can be cut down. He feels that the Street Tree
provision in the Z.oning Ordinance requires tree plantings so close that it should be
considered as a ~edge and, in his opinion, this landscape planting requirement is not
attractive. Additionally, he questioned the City's logic in prohibiting the removal of older
trees that could result in damage to a person's home during a windstorm whereas the City
Page 4 - Council Meeting Minutes, October 28, 2002
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COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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will close down .. City park during a windstorm as a safety precaution even though all of
the trees look he'l-lthy. He reminded the Council that trees have a life just like people and
the condition of tjhe tree is not something that can always be seen from the outside of the
tree, He reiterat9d that the Council should let the property owners make their own
decision about trfes on their property,
I
1963 CITY ADMINI~TRATOR'S REPORT.
Administrator B~own stated that there are two more components to the Cipriano Ferrel
Education Centet involving a trust deed which conveys an interest in the property to the
City as part of thF City's obligation in taking a $600,000 grant on behalf of this agency,
and the responsi1J>ility of bidding out the construction work as the recipient of the grant. It
was noted that b~ds came in higher than the architect's estimates so there has been some
value engineerin~ taking place to see if there is a way to get the project back under a cost
figure that woulq then make it feasible for the money that is available. The Trust Deed is
being worked o~ between attorneys and, if it can be completed by the first of next week,
he questioned if the Council would be available to meet in a Special Meeting before the
next regular Coupcil meeting.
It was the conse4sus ofthe Council to meet next Monday, November 4th, if the two issues
are ready for C01\IDcil consideration.
2184 MAYOR AND rOUNCIL REPORTS.
Councilor Figley stated another meeting will be held in Wilsonville tomorrow in regards
to the what the City of Portland is doing on the possible acquisition of PGE. As a PGE
customer, she will be attending this meeting in addition to the Chamber Forum in
November.
Councilor McCallum congratulated the Public Works Department for the dedication of
the Wastewater Treatment Plant and the flagpole at the Public Works building last week.
At the flag dedication, the Oregon National Guard was represented which made a
difference in that ceremony.
He also congratulated the staff for the City newsletter which was a bi-lingual publication
with several good stories and information.
Lastly, as a co-chair of the Relay for Life event, he, along with co-chairs Cathy Heisen
and Rhonda Judson, were nominated for a national award for that event and, even though
they did not receive the award, they were invited to go to Orlando, Florida to talk about
how they involv~d the community in this event. He will be attending this conference
around November 21 st which is in the same time period as the Crystal Apple Awards, the
Skatepark dedication, and the Christmas Treelighting program.
Councilor Sifue~tez also mentioned that the community newsletter is sponsored by
merchants withi~ the City and she commended Javier Meza for his efforts on this project.
Page 5 - Council Meeting Minutes, October 28, 2002
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COUNCIL MEETING MINUTES
OCTOBER 28, 2002
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She also remind~d the community that the Mayor's Roast will be held on November 15th
and persons inte~ested in attending are asked to call her for details on this event.
Mayor Jennings ftated that he had also received a positive comment on the layout of the
newsletter from, local resident.
2585 EXECUTIVE $SSION.
Mayor Jennings ~ntertained a motion to adjourn to executive session under the authority
ofORS 192.660(1)(e) and ORS 192,660(1)(f),
FIGLEYINICHOLS.... adjourn to executive session under the statutory authority cited
by the Mayor. 'ij1e motion passed unanimously.
The Council adjourned to executive session at 7:42 pm and reconvened at 8:28 pm.
2608 Mayor Jennings ~tated that no decisions were made as a result of the executive and no
action is required by the Council.
2625 ADJOURNME T.
FIGLEYINIC LS.... meeting be adjourned. The motion passed unanimously.
The meeting adj~urned at 8:30 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 6 - Council Meeting Minutes, October 28, 2002
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Executive Session
COUNCIL MEETING MINUTES
October 28, 2002
DATE. CONFERENC~ ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF QREGON, OCTOBER 28,2002.
CONVENED. The CouI1cil met in executive session at 7:47 p.m. with Mayor Jennings presiding,
!
ROLL CALL.
*ayor
q:ouncilor
Councilor
<;:ouncilor
Councilor
<touncilor
<touncilor
I
Jennings
Bjelland
Chadwick
Figley
McCallum
Nichols
Sifuentez
Present
Present
Present
Present
Present
Present
Present
Mayor Jennings reminde~the Councilors and staff that information discussed in executive session is
not to be discussed with e public.
Staff Present: City Admi I"strator Brown, City Attorney Shields, Public Works Director Tiwari,
City Recorder Tennant .
Press: John Gervais (8:07! pm until adjournment)
The executive session wa~ called under the follow statutory authority:
1) to conduct deliberatio~ with persons designated by the governing body to negotiate real property
transactions pursuant to qRS 192.660(1)(e); and
2) to consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f).
ADJOURNMENT.
The executive session adjourned at 8:26 p.rn..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Executive Session, Council Meeting Minutes, October 28, 2002
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8B
MINUTES
MONTHLY M~ETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
Oqtober 9, 2002
Ph~llis Bauer
Marie Brown
Ar~is Knauf
Kay Kuka
Pat Will
Mary Chadwick
Ex-Officio
- Present
- Present
- Present
- Present
- Present
- Present
- Present
STAFF PRESENT: Oar Peterson, Assistant Library Director
Judy Coreson, Recording Secretary
CALL TO ORDER:
SECRETARY'S
REPORT:
GUESTS: None
Pr~sident Kay Kuka called the meeting to order at 12 Noon,
,
Th~ monthly Board
su~mitted,
CORRESPONDENCE:N9ne
minutes of September 11, 2002 were approved as
PUBLIC COMMENT: NQne
DIRECTOR'S
REPORT:
As$istant Library Director, Dan Peterson, attended the meeting in Linda
Sprauer's absence, as she is on vacation for two weeks,
Monthly Statistics: The monthly statistics were self-explanatory, The number
of people visiting the library for September was 13,192,
Activities: A list of activities was distributed to the Board, The Spanish
Storytime that began in September is becoming more successful with 22 in
attendance Tuesday evening at 6:30 pm, An Infantrroddler Story time has
begun on Tuesdays at 10:30 am, The Friends of the Library Booksale will be
held Friday and Saturday, October 11 and 12 from 10 am to 4 pm, Assistant
Library Director, Dan Peterson, will resume the Saturday morning computer
classes, For October the scheduled classes are: Oct. 5 - Searching the
Library Catalog; Oct. 12 - Searching for Magazine Articles; Oct. 19 -
Searching the Internet; and Oct. 26 - an Open Forum for any questions, A
Teen Club at the Library will begin on Thursday, October 17, at 6:30 pm with
a pizza party. They will discuss monthly activities, vote on a club name and
create a logo, Saturday at the Library activities are continuing, The Oregon
Historical Society Folklife program, supported by the Library Services
Technology Act, will be providing Latino cultural displays and programs at the
library October 12 through November 5, "Our Ways: History and Culture of
Mepdcans in Oregon" exhibit and activities begin Saturday, October 12,
Activities include performances in Library Park: Ballet Folklorico de Woodburn,
Rondalla Sentimiento Latino, Children's Folk Dance Group and Charros and
Low Riders, The Craft demonstrations in the Youth Services area are: Paper
Ca~averas by Antonio Ramos; Clay Whistles by Imelda Gaspar; and Wheat
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Weaving by the Morales family. Food vendors from the Downtown
A~sociation will be on hand in Library Park from 1-5 pm. An adult program will
be planned for Sunday, October 20. On Sunday, October 27, from 2 to 3 pm,
E~wardo Gonzales-Viana will give a presentation on his book about Mexican
cu'ture in Oregon in the City Hall Council Chambers. In November the library
will be closed Monday, November 11, for Veterans' Day and Thursday,
November 28, for Thanksgiving Day.
Volunteer of the Month: Dina Kosovan was chosen Volunteer of the Month for
October
Gr~nts: The Oregon Historical Society Folklife program exhibit, "Our Ways:
Hi$tory and Culture of Mexicans in Oregon" will be displayed October 12
thtpugh November 5. The opening activities on Saturday, October 12, are
pertormances in Library Park and craft demonstrations in the Youth Services
area.
Th~ Gates Foundation grant computers are running well and are very popular
wit~ patrons. The library has also received licenses from the grant to put the
Mi~rosoft software on the other library computers.
Staff: Connie Constante was hired for the full-time Library Assistant position.
She will continue the Spanish Storytimes Tuesday evenings. The full-time
Relference Librarian position was filled by Christine Mackie. Connie and
Christine will begin Tuesday, October 22.
Board Position Opening: A student will be appointed by the Mayor to the
Library Board by the next November monthly meeting.
BOARD REPORTS: At the next monthly meeting, Kay Kuka will report on the Spanish
Storytime and Ardis Knauf will report on acquisitions.
OLD BUSINESS:
NEW BUSINESS:
None
Visit to Libraries: 10/26/02 begining at 9 am at the West Linn, Beaverton and
Wilsonville Libraries. The Library Board approved of the date for the library
visits.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: Mary Chadwick reported that the Mayor met with 16 high school students for
the possibility of appointments to City Boards. High School student, Kevin
Schiedler, graduated this year and his replacement will begin at the November
monthly meeting.
The meeting was adjourned at 12:20 pm.
ADJOURNMENT:
Respectfully Submitted,
Cl.~ ~
~'cteson
Recording Secretary
Library Board Minutes - 10/9/02
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8e
WOODBURN PLANNING COMMISSION
September 26, 2002
CONVENED The Planning Commission met in a regularly scheduled session at 7:00 p.m. with
Chairperson Cox presidir'lg.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Cox
Lima
Young
Grosjacques
Mill
Bandelow
Lonergan
P
P
P
P
P
P
A
Staff Present:
Naomi Zwerdling, Senior Planner
MINUTES
A. Woodburn Planni Commission Minutes of Au ust 8 2002.
Commissioner Gros'ac u s moved to approve the minutes as printed. Motion was seconded by
Commissioner Bandelow. I Motion unanimously carried.
BUSINESS FROM THE AltJDIENCE
COMMUNICATIONS
A. City Council MimJtes of July 22.2002. Auaust 12. 2002 and Auaust 26.2002.
Commissioner Grosiacauef> referred to the July 22, 2002 City Council minutes discussion regarding the tree
ordinance and inquired if there is something coming forth on that?
Staff reported there is someone currently working on that. However, she is not sure exactly which Planning
Commission it will brought forward.
Commissioner Grosiacaue~ also asked if this is something that will come before the Planning Commission
before it goes before City Council? .
Staff replied affirmatively.
Commissioner Mill asked If anybody else received a call from the Statesman Journal regarding the tree
ordinance?
Vice Chairperson Lima responded he received a call from the Statesman twice.
PUBLIC HEARING
A. Subdivision 02-02. reauest to subdivide 76.78 acres into 14 lots located south of Stacy Allison
Way and Walmart. north of the south city limits. west of Harvard Drive and east of Interchanae
5. Capital Development Co.. applicant (Continued to October 24. 2002).
Chairperson Cox stated the applicant and Staff have agreed to continue the hearing to October 24,2002.
He explained it has been bfought forward tonight because the hearing has been advertised for tonight and
to avoid the expense of ha\ling to re-advertise, which is quite large, a motion for a continuance to the October
24th meeting is needed.
Planning Commission Meeti~g - September 26, 2002
Page 1 of 2
11
I.~ 'I
Commissioner GrosiacauE15 moved to continue the hearing for Subdivision 02-02 to the October 24th Planning
Commission meeting. Vic~ Chairperson Lima seconded the motion, which unanimously carried.
ITEMS FOR ACTION
None
DISCUSSION ITEMS
None
REPORTS
A. BuildinQ Activity ;for AUQust 2002
B. Plannina ProiectiTrackina Sheet (revised 9-16-02)
BUSINESS FROM THE C MMISSION
Commissioner Mill reporte there is high grass between the Shop-N-Cart property and the other area which
ignited last night and com letely burned an arborvitae hedge and a portion of the plastic sheathing between
the fence. He indicated t e fire was heading towards the house and the woman resident was upstairs
sleeping and unaware of Ithis until a passerby found a garden hose and took some immediate action.
Commissioner Mill stated 'hiS situation needs to be dealt with and it is a recurrent problem every year.
Chairperson Cox asked wlflat property is that on?
Commissioner Mill replied ~ portion of that is going to be Shop-N-Cart's property and east of that point is Bi-
Mart's property. '
Staff stated she will relay t~at information to Code Enforcement.
Vice Chairperson Lima inquired if Kay Vestal has finally retire.d?
Staff answered Kay has a 'ew days til retirement and will be working until Monday.
Commissioner Grosiacau~s thanked Staff for the updated Planning Commission Contact sheet.
Chairperson Cox announced he is running for a Ward for City Council. He stated he filed prior to the last
Commission meeting and at that point he did not know there was going to be any opposition.
Commissioner YounQ rem~rked he brought in a "Thinking of You" card to be signed to send to Walt Lawson,
former Planning Commissioner, along with a puzzle.
ADJOURNMENT
Commissioner Grosiacau~s moved to adjourn the meeting. Motion was seconded by Commissioner
Bandelow. Motion unanimously carried. Meeting adjourned at 7:09 pm.
APPROVED
CLAUDIO LIMA, VICE CHAIRPERSON
DATE
ATTEST
Jim Mulder,
Community Dev.lopment Director
City of Woodbur~, Oregon
Date
PLanning Commission Meeting - September 26. 2002
Page 2 of 2
12
1'''- T
8D
MINUTES
Woodburn Recreatio* and Parks Board
Regular Meeting ,
Tuesday, October l5~ 2002
7:00 p.m.
Council Cham be City Hall
1. CALL TO O,ER - Chair Mittmann called the meeting to order at 7:00 p.m. and
introduced new member Evan Thomas.
2. ROLL CALL - Members in attendance: Herb Mittmann, Chair; Member; Sharon
Felix, Member; Evan Thomas, Member; Rosetta Wangerin, Member; Patricia Watts,
Member.
Members absent: lRichard Hammond, Vice Chair; Frank. Anderson.
Staff present:
Brian Sjothun, Recreation Services Manager
Javier Perfecto, Public Information Officer
3. APPROVAL Of MINUTES - September 10,2002 - Felix moved for approval as
presented, Watts seconded, motion passed unanimously
4. BUSINESS FR<j)M THE AUDIENCE - None
Director introduced Javier Perfecto, the City's new public relations officer. Mr.
Perfecto updated the Board on upcoming activities that include outreach into the
Hispanic community. He described a citywide newsletter that is published in English
and Spanish for distribution throughout Woodburn. He has helped or will be helping
the Recreation and Parks Department with translations for the Facility Use
Application and policies, Recreation Reporter and can assist the Board with outreach
for the upcoming community park master plans.
S. BUSINESS FROM THE DIRECTOR
A. Division Reports
(1) Recreation & Leisure Services - Recreation Services Manager reported that
adult soccer concluded the previous weekend and youth soccer will conclude
October 26 with the annual Jamboree.
The After School Club at Washington has openings for 20 children and the
Lincoln program has three openings. The program is serving nearly 300 each
day. The Jesuit Volunteer the City shares with Woodburn Together
supervises the homework program and the program is instituting the Life
Skills program.
The Teen ,Dance program is serving an average of240 young people once a
month at the Community Center.
Sign ups ~e currently underway for youth and adult basketball.
13
I T.- T
Senior trips are sold out and the Leisure Services Division is working on ways
to serve ~ore people. To help plan and organize this very popular program,
the Divis_on is organizing a Travel Club.
Aquatics i Director Westrick reported that the annual maintenance close
down is s~heduled for October 28 thru November 10, but WMAC will open
sooner if Imticipated maintenance tasks are completed ahead of schedule. He
said that Ij>articipation in recent lifeguard training courses has been poor and
asked to $oard members to recommend life guarding as a good part time job
for colle~ age young people or adults. The next free swim Saturday,
sponsore4 by Woodburn Together is November 16. WMAC has been busy
during ot~erwise slow times with home school families and private schools.
Fourth gr~de swim programs have begun. WMAC developed a new program
called "P<)lol School" for those youth in swim levels V & VI who are
somewhat bored with lessons. With this program, they get a taste of water
polo, kayh.king, jr. life guarding, snorkeling, and water fitness, as well as their
regular s'fimming skills. In fact, Woodburn Aquatic Center received an
ORPA A,uatic Section Programming Award for this new program at the
recent al11jmal ORP A conference in Eugene.
(2) Parks & Ijacilities
Improve~ents to Burlingham Park are complete. Thanks to a grant from the
Burlinghcim Trust, the park now includes an irrigation system, security
lighting ahd a new playground.
A contrac~or is completing work the National Guard begun on the Centennial
Park restrpom. The facility should be operational by the October 26, 2002
Youth Sobcer Jamboree.
(a) Skate Park
Director Westrick reported that the City is now bidding the project and
expects tlie City Council to award a construction contract on November 12,
2002. Th~ Board set Saturday, November 23 at 2:00 p.m. for a
groundbreaking ceremony.
(b) Hermanson Park III Wetland Rehabilitation Project
The Public Works Department and Recreation and Parks Department have
reviewed final designs and comments from regulatory agencies. The Luckey
Company has a notice to proceed and work should begin in the next two
weeks. Community Center
6. TEEN SCENE (;RANT
Recreation Serviqes Manager Brian Sjothun reported that Woodburn Together has
received a grant tpr $87,000 to organize the Teen Scene program to provide activities
for two centers that will serve middle school and high school age youth. The grant
14
I ,. T
was one of only 70 approved nationwide by the Office of Juvenile Justice
Delinquency Prelvention as a part of their Drug Free Communities program. Only
five were award~d in Oregon. The application was scored as one ofthe top five.
Among the parttiers to operate the program are Woodburn Together, City of
Woodburn and \f oodburn School District. Jennifer Robin from the Marion County
Health Departmdnt was very helpful in convening and facilitating the partnership to
write the grant. Director Westrick told the Board that the Brian Sjothun did a great
job writing the gtant.
A key provision in the Teen Scene program will be appointing a middle school youth
council and a hi~ school youth council to help operate the program.
Brian Sjothun told the Board that the City has been searching for funding for the past
10 years. The n~ed has become more acute as Woodburn's population has changed
and grown.
7. COMMUNITY, PARK MASTER PLANS
Director Westrick reported that a Request for Qualifications is now "on the streets"
for a consultant t~ help with both the Settlemier Park and Legion Park master plan
revisions. Propo~als are due October 25, 2002. Staff expects to introduce the
consultant to the Board at the November meeting. Chair Mittmann agreed to help
evaluate the proposals.
8. FUTURE BOARD BUSINESS
Director Westrick told the Board that, due to the Veteran's Day holiday on November
11,2002, the City Council will move to Tuesday, November 12,2002 and thereby
preempt the Board's November meeting date. The Board agreed to reschedule the
November meeting to November 19, 2002.
9. BOARD COMMENTS
None.
10. ADJOURNMENT
Rosetta Wangerin moved for adjournment, Sharon Felix seconded, the motion passed
unanimously at 7:58 p.m.
15
I" ,
City ofWo~dburn
Police Dep~rtment
270 Montgomery Stre~t
8E
STAFF REPORT
Woodburn, Oregon 97071
(503) 982-2345
Date: October 30, 2002
From: 1~~Rissell' Chief of Police
To: Mayor aPd Council
Thru: John Bnpwn, City Administrator
Subject: Police qepaItment Activities - September, 2002
The Consolidated Montjhly Report is a monthly analysis of police department calls for service.
This report lists all polife department incident investigations for the month, shows year to date
statistics, and comparis~ns to the previous year. The report is in conformance with Federal
Bureau of Investigation~ national guidelines for crime classifications and is reported to the State
of Oregon Law Enforcement Data System via the Regional Automated InfOlmation Network.
Should you have questilj.lns or wish further information, please contact me.
I
16
I TO T
DATE 10/21/0
PERSONS ARRESTED
------------.- ----
JUY AD u... T TOT AI..
-----
nl __~__l_n_
2 2.
---'-'-~-
-~-----_. ----
I 19 20
-------
. -.- ---- ------
- ---
--.- -"---'-
---~.._.
3 5 6
1 1
4 28 32
37 81 118
WOODBURN POLICE DEPT
CONSOLIDATED MONTHLY REPORT
09/01/02 THRUQ9/3fjJ02.
.
CARnOll-eZl-Ol
PE RCE NT elE A RED
THIS THIS LAST
MO YR YR
OFFENSES CLEARED
TijIS lHIS kAST
HO YR YR
32.2
72.1
50.0
100.0
100.J
90._0
90.1
.0
._0
.0
48.0
53.8
99.2
71.4
80.0
11.4
100.0
76.9
35.5
85.7
.!} -
105.6
74.4
84.4
66.6
37.2
28.5
54.3
90.9
~Q-
49.2
50.0
.0
92.3
97..5
98.4
100.0
.0
82.9
.0
91.6
100.0
63.4
70.9
62.3
69.2
58.7
68.4
57.7
13.4l
12.U
+
+
ACT U AI.. 0 FFEN S ES
THIS TH IS LAST
'10 ,(R YR
16 162 149
5 13 11
1 17 10
2 58 45
1
2 31 30
31 191 184
1
7 34 25
1 1 - 13
23 211 284
3 23 26
3 20 25
8 7
1 1 1
35 318 291
31 210 208
66 495 224
2 1
3 49 11
145 1280 1301
12 124_ 90_
3 27 9
98 763 124
2 35 21
70 566 565
10 11
12 167 189
9 12
9 13
50 407 404
21 148 129
10 6
1 4
16 62 82
11 146 129
8 33 37
62 929 581
141 6646 5657
1076 9420 8400
19.7
76.9
70.5
98.2
.0
91._8
69.5
.0
100.0
.0
44.1
14..2
99.6
82.6
75.0
75.0
100.0
78.3
20.9
90.5
50.0
85.7
67.0
78.2
74.0
25.5
31.1
55.1
100.0
.-Q
43.7
66.6
.0
68.8
97.2
99.3
90.0
100.0
88.1
.0
99.3
93.9
85.3
31.2
80.0
100.0
1 50. 0
.0
100...0
87.0
.0
.0
.0
14.2
_..0_
104.3
66.6
66.6
.0
100.0
66..5
25.8
92.4
..0
.0
71.0
66_.6 ..
.0
26.5
1 (){J.O
50.0
.0
u.J)
50.0
.0
.0
.0
94:.0
1 CO. 0
.0
100.0
87.5
.0
l()().O
1 00 .0
96.7
48
8
5
45
1
2",-
167
12
7
282
20
20
5
1
.224
74
192
18
969
J6_
6
210
A_
307
10
- -
93
6
6 12
l~.t ~(:~6 ~94.
21 147 121
9 6
1 4
14 55 68
lLn___J,105 ___ _J~_(l
8 31 37
60 793 465
50"---4600 4154
621 5536 5234
-
32
10
12
51
34_
111
15
1
270
19
15u
6
1
249
44
448
1
42
856
97__
20
195
_13
312
10
73
6
1
5
4
!-
3
103
6_
6
26
_2__
35
1
24
2
_2
1
24:
8
61
Zn
27
PE RCE NT
CHANt; E
.. 8.7%
+ 18.12:
.. 70.0%
+ 28 .8%
-100.0%
+ 23.3%
.. 3.8%
.0%
+100.0%
.0%
+ 36.0%
- 46._1 %.
- 4. 52:
- 17.8%
- 20.0%
+ 14.2%
.0%
.. 9.2%.
+ .9%
H20. 9%
.100.0%
+188.21:
- 1.62:
.. .31 ~ 7%____
+200.0%
+ 5.3%
+ 66.6%
.. .u:
- 9.01:
.0%___
- 11. 6%
- 25.0%
.0:
- 30.7t
+ .1%
.. 14.7%
+ 66.6%
+400.0%
- 24. 3l
.0%
+ 13. It
- 10.8%
+ 59.8%
ON
PART III
TRAFFIC CRI HE
---HIT & RUN
RECKLESS ORIY
ELUOING
DR. WHilE SUSP
TRAFFIC ACC.-FATAL
TRAFFIC ACC.-INJURY
----UAFFIC ACC.-PR(P
FISH & GAI1E
ILLEGAl ALIEN
---W'ARUNtS
MY RECYRD-OTHER
PR(P . RECY RO-OT HER
-FiiGifly-e-s -. .
"ISSING PERSON
SUDDEN DEATH/BODY
--.SUle' Ioe":-A T t1P T
OTHE R ACC IDENTS
ANI"AL PROBLEMS
--P-ROOERTY
ABANDONED AUTO
LOCATE ONLY AUTO
- IMPOUND AUTO
ASSISTANCE RENDERED
DOHE ST IC PROBLEMS
-iNsettiRE 'PREMis-es'
SUSPIClOOS PER/eIRC
PUB-IC SAFETY
-----OiSTURBANCE/NO ISE
SICK CARED FOR
"ARI NE
~TOFHClROAOS
CIVIL ClJttPLAl NTS
VEHICLE DISPOSITI
ALAR"
CONFIRMED
FALSE
ACcllENTAL
FAUl TY
OT HER
SUBPOENAS
OFFICER ASSAUL T
TRAFFIC OFF OTHER
CUSTODY
OTHER MISC
-t
--'PART III TOTAL
GR~D TOT Al
~
~
DATE 10/2110i.
PERSONS ARRESTED
-.---.....-.- - .~_..
JUY ADULT TOTAL
-------
.-~-
--~----------
1 1
.._--~----
.6. _l~_ ____--.n____
6 16 22
---- ----
I 9 10
1 1
2. ._____2____..___
--------------_._--
--- '--'-"-'- -- -------~-_._-
2 7 9
._~~--
1 8 9
13 2 15
] __1. ___ ________
4 4
1 -1------
1 1
1 2 3
27 37 64
33 53 86
WOODBURN POLICE OEPT
CONSOLIDATED MONTHLY REPORT
09/01102 THRU09130/02
.
CAR920ll-02l-01
PERCENT CLEARED
THI S. THIS LAST
MO YR YR
200.0
.0
42.6
.)
.0
20.0
17.7
.0
17.3
28.5
22.1
22.0
31.2
.)
23.0
100.0
.0
50.0
.0
66.6
11.1
10.5
.0
10._0
15.0
6.0
16.9
29.1
25.0
18.6
.0
.0
.0
.0
.0
.0
.0
.0
.0
.0
.0
17.0
33.3
33.3
17.7
OFFENSES CLEARED
rHt S THIS LAST
HO YR YR
1 2
2 3
2
1 2
12 14
...11 14
3 2
2 5
lQ____ l~Q 16_7
6 46 25
1 3
29 223 234
PERCENT
CHANGE
.0%
.ot
- 42. 6%
.ot
+ 50.0t
- _l() !I_Q~_
- 5.5%
.at
+ 32.9%
+185.7t
. 50.at
. 9_4!_3%_
+ 97.5%
+100.0%
17.4
32.2
40.6
.0
81.8
13.0
46.8
.0
2~.3
11.7
.0
90.0
96.9
66.2
52.6
67.2
100.0
100.0
64.6
59.9
54.5
42.4
45.0
33.7
49.4
34.0
1.6%
9.0%
+
+
ACTUAL OFFENSES
THIS THIS LAST
M[} YR YR
1 1
4 7
3 2
2 9 10
2 17 16
12 109 62
20 7
3 33 22
117 627 756_
24 156 60
3 12 6
163 1193 991
17 121 151
11 90 90
6 64 59
5 2
11
39 479 313
6 50 45
1
7 4ft 30
11 116 191
4 20 10
10 75 92
10 92 80
7 71 70
16 97 116
1
1 <; 3
12 60 65
15 110 222
172 1581 1552
335 2774 2543
PART I
CRIMINAL
- HURDE R
MANS l AUG HI ER
RAPE
ROBBERY
AR HEO
UNARMED
-dA"GGIi Atn.'r EO AS sAtiir
BURGLARY
RESIDENCE
-... ..-
Nl N-R ES IDE N CE
BUSI NE S5
LARCENY
~Uf[f THEFT
A I<S ON
HOM I C I DE
74.3
36.6
32.1
60.0
.0
6.0_
36.0
.0
11.3
83.0
.0
55.0
100.0
11.1
60~5
69.0
.0
1 QQ.. 0
60.0
52.9
16.4
18.1
33.3
.0
.0
7.6
16.6
.0
.0
1 CO. 0
.0
.1'~._ (l
110.0
50.0
11..4
62.5
.0
199.0
91.6
46.6
13 90 111
2 33 29
2_ 27 24
3
9
~- ?~ .'!l.
1 18 22
5 7.
11 96 131
~- 11 9
11 75 91
5 71 53
5.. ____43 )7
10 67 78
1
1 ~. 3
11 48 55
7 90 133
85 713 846
114 936 1080
+ 20.3t
19.8%
.Ot
+42.3%
+150.0%
-100.0%
.. 53.0%.
. 11.1%
-100.0t;
+ 4l?6%
- 38.2%
.0%
+100. ._02:.
- 18.4%
. 15.0%
+ 1.4%
- 16.3%
-100.0%
+ 66. 6% .
- 1.6%
23.4%
-PART I TOTAL
P ART II
--OTHER ASSAULTS
FORGERY/COUNTERFEIT
FRAUD
---E-"-BEZZLEHENT
STlLEN PROPERTY
VAMlAlI SH
-WEAP-ONS'
PROSTITUTION
SEX OFFENSES
---NA-~('; OT Ie/DRUG S
GAHBLING
OFf AGAINST FAI1IL Y
--DirIVING tINIER IM=tNC
LIQUOR LAWS
DISORDERLY CONDUCT
TRESPASS/PROWLER
ESCAPE
CURF E W
'---RUNAWAY JUY
AlL OT HER
PART II TOTAL
PART I & PART II TOT Al
-I-'
00
..
8F
City of Woodburn
Police Depa1(tment
!
STAFF REPORT
270 Montgomery Street
Woodburn OR 97071
(503) 982-2345
Date:
October 28, 2002 ~/
Scott Russell, Chief of Police~Y
From:
To:
Mayor and City Council /.1
yP
John Brown, City Administrator
Through:
Subject:
Street ClOisure for Centro Cristiano Harvest Festival October 31, 2002
Recommendation: Information Only - No Council Action Required
On October 8,2002 the Woodburn Police Department received a request from Centro Cristiano
Church, at 257 W. Lincoln Street, for a street closure of a portion of Lincoln Street near N.
Second Street for a Harvest Festival to be held October 31,2002 between the hours of6:00 PM
and 9:00 PM. It was determined that the event would be in the public interest. Then we
considered the safety of the public and it was determined that it would not be safe, given the
circumstances involved, to close a portion of Lincoln street as requested. Woodburn Police
Department StatTworked with the event organizers to select an alternative location. On October
28, 2002 under authority granted to the Chief of Police by City Ordinance and ORS 810.030 I
did authorize the closure of North Second Street between West Lincoln Street and Harrison
Street on October 31, 2002 between the hours of 6:00 PM to 9:00 PM for a special event called a
"Harvest Festival".
19
T
WOODBURN POLICE DEPARTMENT
270 Montgomery Street Woodburn, Oregon 97071
Phone: (503) 982-2345 FAX: (503) 982-2370
Date: October 28, 2002
To: Vanessa Pineda, Special Events Coordinator,
Centro Cristiano
257 W. Lincoln St.
Woodburn, OR 97071
(503) 98 I -0776
RE: North Second Street Closure for October 3 I, 2002
Under authority granted to the Chief of Police by City Ordinance and ORS 810.030 I hereby authorize the
closure of North Second Street between West Lincoln Street and Harrison Street on October 3 1,2002
between the hours of 6:00 PM to 9:00 PM for a special event that is in the public interest called a
"Harvest Festival" and is sponsored by Centro Cristiano. In order to facilitate the safe and proper closure
of the street please contact the Woodburn Street Department for assistance.
Sincerely,
~ D. Q~~CL
Scott D. Russell,
Chief of Police
CC: File
City Administrator
20
T
0-29~2
Mail Notice Final PC Mail Notice
Project Date Deemed 120-Day Facilities Notice to Post SlfRpt PC Order Final Notice to Pasl Slf Rpt CC Ord CCOrd.
Annh""nl Description Received Comolete Date Planner Referrals Meetino lor PC Pacer Prooertv Due Hearino Due Order 10rCC Pacers Property Due Hearino Due Adootion
Annex business
Anx park into the
99-41. Corporate limits 10/14/99
UGB Wally LIen of the C,ty 06/01/99 N/A Jim conI. off
99~1. ze Establish the IL calendar
99~1 zone on the
property
ANX Cotyol 828 Pa/'T Rd, water
0141, ze 04/24/01 Incompfele Naomi
Woodbum treatment planl 05124/01 , __m_
01~3
05123102
CPMA ,",",,-Ie Cont.
01 ~3, ZC Tim 373 Gatch St. 12113/01 :W7102 NlA Naomi 04/05102 N/A 05103102 05103102 05113/02 05116/02 6/13102 07104/02 07/11/02 11/05102 11/05/02 11/15/02 1.1.lllm 11/25/02
Doman CompIeIe
01~7 0<105.'02 conl
6/27102
~ Incomplete 11/26/02 08106/02 09/26/02
SUB l' k>t subdivision 06()7102
02-42 -- adjacent 10 1-5 04/19102 Complete Ext.2I10103 Naomi 07/29/02 (pre-fac. 09I06I02 NJA 10/14/02 11l21m Conl
C<> 07/2Q'02 mtg.) ~
SUB Riel< Converson 01 Wdbn 09/18102 6/27102 10/28102
Q"st Estates MHP 05107102 05122/02 Ext. Naomi 05123/02 06106/02 06/07102 NJA 06117102 07104/02 Conl 07/18102 07125102 08/06102 NlA 10/18/02 ~ ~
02-43 Givens to 45 bt subdivision 11129102 7/11102 1.1l1ZI2Z
SPR Inccmplete
02.0& - Con_. otI\ce 07126102
VAIl. Conn-. .00 storage on 06128102 Complete 02115103 Jim 10/24102 10131102 10125102 NJA ~ 11.lQ1m ~
Shenandoah In.
02-43 10118/02
Annexation end ze
AN)( from County Incomplete
02-41 ZC ASS_ Commerciollo eG 06128102 OM)2}()2 Naomi
02-42 at 600 N. PIICilIc
Hwy
Variance to allow
2 additional wall Incomplete
VAIl. Oalg Qoy;s signs @ Wells 07/08102 7/25102 01/24103 Naomi NJA 10108102 ~ NJA ~ 11l21ll!Z ~
02-44 Fargo Bank at Complete
1530 N. PacifIC 9/26J02
Hwy.
Incomplete
DR 02-48 US Market Facade adcmion 07124102 8/21102 01/28103 Naomi NlA NlA NJA NJA NJA 11105102 NJA
(Adm) onto 398 N. 99E Complete
10101102
Salvador Change use from 08123102
DR 02-49 Larios reta~ to dance 07126102 Incomplete Naomi
hall
00
o
Revised:
PLANNING PROJECT TRACKING SHEET
tI)
"""
...
Notice
to
Papers
Mail
Notice
forCC
PC
Final
Order
Final
Order
Due
PLANNING PROJECT TRACKING SHEET
Notice
to
Paoer
Mail
Notice
lor PC
CCOrd
Adoption
Ord.
Due
CC
Heanng
S~ Rpt
Due
Post
Property
PC
Hearing
S~Rpl
Due
Post
Prooerty
Facilities
Meetina
Referrals
Planner
Naomi
120-Day
Date
Deemed
Complete
Date
Received
08114/02
Project
Description
Apphcant
11/01/02
09/16/02
01/10/03
3/02
09/
Adjust 101 lone at
395 Shenandoah
Ke"
Contractors
PlA
02~3
~
Ends
11/08102
0/09/02
N/A
09103/02
Naomi
01101/03
09/03/02
08/20/02
Subdivide one 101
into two lots at 1820
E. Hardcastle
Sign Code Variance
for BiMart, 1600 Ml
Hood Ave
Lazar
Kalugin
PAR
02~1
Naomi
09/23102
Incomplete
10/01102
Incomplete
10'1'102
Complete
08/23/02
Ray.O-Lite
Signs. Inc
VAR
02~5
11121/02
N/A
~
Naomi
02108/02
09/06/02
Subdivide property
into 7 commercial
lots
Mar1<Wol
11101/02
Naomi
01102103
09/05102
08106/02
==l'tlO1&
porch des~n for
1222 Roy Ave.
Subdivide 1.65 acres
1n1o 7 k>ts at north
extension of Luba 5t
Naomi
10/25102
IncompE'Ie
09127/02
Nazari Cam
Naomi
Naomi
Don
Comstock
465 sf chemical bIdg I 10/25102
at Aquatic: Center
10/23/02
7.664 sl offICe
bldg. at 1385
Meridian Dr.
Cilyof
Woodburn
Scott Beck
SUB
02~5
RASS
02~1
SUB
02-46,
EXCP
O2~1
CU
02-43,
DR
02-11
DR
02-10,
VAA
02-46
,
!
1
lIo)
tv
L.""n~ n."'U"~l:. r-n.u...~" I i)
Mail Notice Final PC Mail Notice
Project Date Deemed 120-Day Facilities Notice to Post StfRpt PC Order Final Notice to Post Stf Rpl CC Ord. CC Ord.
Armlicanl Descnpt.on Received Comnlele Dale Planner Referrals Meetino lor PC Paoer Prooertv Due HeaMno Due Order forCC Papers Property Due Hearino Due Adootion
U...n lJft:)an Renewal OIslnd
-.. .approved by \l0I~ on JoOOIJon
Program 3112102
Stan' IS prepanng Ora"
Sign Ont. OrdlOance Draft Jim
Revtsion anllCJP31ecllO tle
Complele<l by Jim 2003
Transpor.
tation
Systems Consultant has begurl Jim
Plan WOI1\ ()(1 upQale
Update
Perlocllc
Review Consultant has begun Jim
Grant work on grant.
Tree
,.,...,. - Draft Ordinance Naom~
vatJon under preparation Malt
Ord.
l:\Communily DevelopmenllPlannrnglMisc 2002lPlanning Case Log
to.)
Co\I
..
8H
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5250
Date:
November 1, 2002
To:
Jim Mulder, Community Development Director
From:
Building Oivi$ion
Subject:
Building Ac~ivity for October 2002
2000 2001 2002
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 7 $707,555 10 $1.149,471 8 $977,238
Multi Family 0 $0 0 $0 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds & Alts 3 $28,316 2 $43,000 3 $17,300
Industrial 0 $0 0 $0 0 $0
Commercial Value 0 $0 1 $13,000 13 $209,087
Signs, Fences, Driveways 2 $660,000 2 $2,200 1 $5,900
Manufactured Homes 0 $0 1 $49,000 0 $0
TOTALS 12 $1,395,871 16 $1,256,671 25 $1,209,525
Fiscal Year (July 1- $4,041 ,546 $23,645,350 $7,672,266
June 30) to Date
l:\Community DevelopmenlIBldglBuilding Activity\BldgAct-2002\BIdg Activity Memoslactivity - October 2OO2.wpd
24
r ""
I WOODBURN PUBLIC LIBRARY
MONTHLY REPORT FOR OCTOBER 2002
81
I CIRCULATION
Current 11,671
Adult
Children:
8,162
3,509
Previous 2001
2000
1999
13,080
13,303
13,173
In-House Use: 1,845
II INTERLlBRf-RY LOAN
Books Loanied 999
CCRLS:
In-State Special:
994
o
All Other In-State: 5
Out-Of-State 0
Books Borrqwed: 1,123
CCRLS:
In-State Special:
1,097
o
All Other In-State:
Out-Of-State:
18
8
III. REFERENqs
Woodburn
2002 875
2001 1,216
2000 1,087
1999 962
Referrals
54
78
55
48
Other
1,057
1,518
1,045
1,158
Total
1,986
2,812
2,187
2,168
Database Usage
Ju~ 87
August 134
September
October
228
233 (not all databases included)
IV. COMPUTER USAGE
Adults: 2,155
Children: 911
Average per open hours: 8.23
Average per open hours: 3.48
V. LIBRARY SPONSORED PROGRAMS
Adults: 11 No. Attending: 504
Children: 25 No. Attending: 541
VI VOLUNTEER HOURS WORKED
215
VII FINANCE
$1,675.95
VIII HOLDINGS
74,926 New Adds For The Month of October: 543
IX. PATRON LqAN TYPES
13,825
Monthly Statistics: October 2002
1
25
T
WTKECflYOF ~
___un _u __9Q!2!3y~---~-Q~
-STA-FFREPORT
To:
FROM:
VIA:
DATE:
SUBJECT:
Honorable Mayor and Council
. ~5
Matt Smith, Management Analyst II ;y
John C. Brown, City Administrator .y;.
For the Council Meeting of November 12, 2002
2002-2003 Master Fee Schedule Ordinance
Recommendation:
It is recommended that the City Council approve the attached ordinance
adopting the 2002-2003 Master Fee Schedule.
Background:
The draft 2002-2003 Master Fee Schedule was presented to Council at the
October 28, 2002 Council meeting. Following a brief discussion regarding
clarifications to the schedule, the Council approved the draft as amended and
directed staff to bring the Schedule back at the November 12, 2002 meeting for
adoption.
Discussion:
The attached schedule reflects a modification directed by Council at the
October 28, 2002 meeting, as well as other minor changes to correct clerical
errors. The requested modification involves qualifications for the Public Works
hardship relief subsidy for City water and sanitary sewer service. The standard
for qualifying for relief was raised last year from $6,000 or less in yearly income
to$10,000 or less, reflecting inflationary changes in the cost of living. The subsidy
is further refined this year at Council direction to tie the maximum yearly income
to the Federal Poverty Level (FPL) for a two-member family, resulting in an
increase from $10,000 or less per year to $11,980.
There is one additional minor change to the schedule: the charge per unit
for the new Public Works digital data fee is changed from per megabyte to per
1/4 sheet. Staff noted that comparable fees charged by other cities in the
region are charged per 1/4 sheet, and the units in the schedule are changed
accordingly.
Conclusion:
The Schedule contains fees that reflect the cost of providing service to the
public, and Council direction regarding the appropriate rate of recovery for
CflY ADMlNlSTRATOR'S OFFICE M.. 270 MONTGOMERY STREET ~... (503)982-5228
26
r "1'
each of those fees. Accordingly, your approval of the attached schedule is
recommended.
Financial Impact:
The increase in fees and charges resulting from the recommended
schedule is estimated at $35,000 for 2002-2003.
Staff Report re Master Fee Schedule
Page 2 of 2
27
P T
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE REPEALING THE SCHEDULE OF FEES AND CHARGES FOR
CITY SERVICES ADOPTED IN 2001, ADOPTING THE 2002-2003 REVISED
SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES; PROVIDING FOR THE
ANNUAL REVIEW OF SAID FEE SCHEDULE AND DECLARING AN EMERGENCY.
WHEREAS, the City of Woodburn has conducted an extensive and exhaustive analysis
of its services, the costs reasonable borne of providing those services, the beneficiaries of those
services, and the reven4es produced by those paying fees and charges for special services; and
WHEREAS, the City wishes to comply with both the letter and the spirit of the Oregon
Constitution, applicable state statutes, and limit the growth of taxes; and
WHEREAS, the City desires to establish a policy of recovering the full costs reasonably
borne of providing services of a voluntary and limited nature, such that general taxes are not
diverted from general s~rvices of a broad nature and thereby utilized to subsidize unfairly and
inequitable such specia' services; and
WHEREAS, a schedule of fees and charges to be paid by those requesting such special
services needs to be adqpted so that the City might carry into effect its policies; and
WHEREAS, it is the intention of the City Council to develop a revised schedule of fees
and charges based on the City's budgeted and projected costs reasonably borne and to review the
schedule on an annual basis, NOW, THEREFORE
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. ReDeal. The 2001-2002 Master Fee Schedule adopted on September 24,
2001 as Ordinance 2300 is hereby repealed. All fees and charges which are inconsistent with this
Ordinance are hereby repealed.
Section 2. Fee Schedule Adoption. The City hereby adopts the 2002-2003 Master Fee
Schedule affixed hereto as Attachment "A" listing applicable fees and charges which shall be
charged and collected for those services enumerated.
Section 3. Separate Fee For Additional Process. All fees set by this Ordinance are for
each identified process; additional fees shall be required for each additional process or service
that is requested or required. Where fees are indicated on a per unit of measurement basis, the
fee is for each identified unit or portion thereof within the indicated ranges of such units.
Page I - COUNCIL BIlyL NO.
ORDINANCE NO.
28
I .
r T
Section 4. Review. It is the intention of the City Council to review the fees and charges
adopted by this Ordinance on an annual basis based on the City's next annual budget and all the
City's costs reasonably l;>orne as established at the time and, if warranted, to revise such fees and
charges based thereon.
Section 5. Emergency Clause. This ordinance being necessary for the immediate
preservation of the public peace, health and safety, an emergency is declared to exist and this
ordinance shall take effcjct immediately upon passage by the Council and approval by the Mayor.
Approved as to form:
City Attorney
Date
APPROVED:
RICHARD JENNINGS, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
29
ATTACHtNT~
THE CITY OF Page of-=+--
OODBURN
I
2002-2003
Miaster Fee
Schedule
Adopted by Council on November 12/ 2002
----- ...-- ..... --
...--- --
c_-:--:~" /.-::~:.
C " /
--.S......,..') ,-..'
30
I .
l T
. . Current Cost of Fcc as a % Rccom'd~" Adopted . . .
Regulation, Product, or Service F S' f C t Cost F Notes (Additional Fees, Units, etc.)
_ _ _ _ ___ ______________ _ __ _._ e_~___ erv~~___~~ccovcry _ ee
c;'JJthWI!li\' tJo)'t:)tIJI)!I'\:lr1\ - ~ -- --- _d_______. - - - - -- -.'-,
Planning
Annexations
Zone Map Amendment
Comprehensive Plan Amendment
Conditional Use
Zoning Adjustment
Variance
Appeal of Land Use Action to City Council
Partition
-Preliminary Approval
-Final Plat Approval
Lot-Line Adjustments & Consolidation of Lots
Subdivision (4 lots or more)
-Preliminary Approval
-Final Pial Approval
P.U.D. (4 lots or more)
-Preliminary Plan Approval
-Design Plan Final Approval
-Final Plan Approval
Site Plan Review (based on square footage)
-under 1,000 sq. ft.
-1,000 sq: ft - 4,999 sq. ft. .
-5,000 sq. ft. - 24,999 sq. ft.
-25,000 sq. ft. - 99.999 sq. ft.
-100,000 sq. ft. -199,999 sq. ft.
-2()()'OOO+ sq. ft.
Sign Ordinance Compliance Permit
-under 30 sq. ft.
~7~~g.ft.
:::-?f3:-1f)() ~:~
-150+ sq. ft.
~ ,,' Siieet Pi1N lrld Improvement Requirements
S.~<Alnd'rtiOOal Use for a Historically Significant Site
FOOl1~llnterpret~tion of the WOO
Manufactured Dwelling Park
-Preliminary Approval
-Final Plan Approval
Phasing Plan
Residential Architectural Standards Substitution
SignifICant WeUands Overlay District (SWOD) Permit
Telecommunications Fadlity Specific Conditional U$e
Temporary Outdoor Mar1<eting and Special Event Permit
for a Woodbum Development Ordinance Special Use
Tree Removal Permit
Formal Pre-Application Conference
Interpretation of Uses
Interpretation of Zoning District Boundaries
~u.lldlng
MECHANICAL(all fees do not include 7% state surcharge)
BASE FEE $25
Forced Air> 100,00 BTU $14
Forced Air < 100,00 BTU $27
SuspendedlRecessed WalUFloor Mounted Unit He~er $14
Compressor 3hp /100,000 BTU Boiler $15
Compressor 15hp /500,000 BTU Boiler $30
Compressor 30hp I 1,000,000 BTU Boiler $42
Compressor 50hp /1,750,000 BTU Boiler $65
$1,594
$2,249
$2,249
$1,014
$662
$1,121
$1,035
$2,456
$598
$2,071
$900
$451
$611
$1,608
$2,086
$2,958
$6,563
$12,169
$28
$100
$150
$264
$1,121
$1,014
$1,524
$2,242
$532
$1,141
$238
$411
$1,270
$113
$86
$357
$1.746
$1.746
$929
$168
$360
$1,697 94% 100% $1,697 ATTAC~ENT Jr
$2,341 96% 100% $2,341
$2,341 96% 100% $2,341 Page _._ of q
$1,071 95% 100% $1,071
$700 95% 100% $700
$1,174 96% 100% $1.174
$1,103 94% 100% $1,103
$969 96% 100% $969
$182 92% 100% $182
$385 93% 100% $385
$2,535 97% 100% $2,535 plus $16 per lot
$639 94% 100% $639
$2,149 96% 100% $2,149 plus $25 per lot
$940 96% 100% $940
$475 95% 100% $475
$629 97% 100% $629
$1,657 97% 100% $1,657
$2,171 96% 100% $2,171
$3,145 94% 100% $3,145
$6,763 97% 100% $6,763
$12,606 97% 100% $12,606
$31 91% 100% $31
$106 95% 100% $106
$157 96% 100% $157
$273 97% 100% $273
$1,174 96% 100% $1,174
$1,019 99% 100% $1,019
$1,533 99% 100% $1,533
$2,329 96% 100% $2,329
$572 93% 100% $572
$1,148 99% 100% $1,148
$250 95% 100% $250
$420 98% 100% $420
$1,300 98% 100% $1,300
$121 93% 100% $121
$93 93% 100% $93
$382 93% 100% $382
$1,791 97% 100% $1,791 plus Measure 56 notice costs, if applicable
$1,843 95% 100% $1,843 plus Measure 56 notice costs, if applicable
nla nla nla $25
n/a nla n/a $14
n/a n/a n/a $27
n/a n/a n/a $14
n/a n/a n/a $15
n/a n/a n/a $30
n/a n/a n/a $42
nla n/a n/a $65
200HOO3 MAsuR. FEE SCHEDULE
PAGE I OF e
31
, .
Compressor over SOhp 11,750,000 BTU Boile $95 n/a nla nla $95'
Air Handling Unit to 10,000 CFM $14 n/a n/a n/a $14
Air Handling Unit over 10,000 CFM $22 n/a n/a n/a $22 ATTACH1:ENT A
Evaporative Cooler $15 n/a n/a n/a $15 Page of "\
Domestic Hood $10 n/a n/a n/a $10
Commercial Hood $40 n/a n/a n/a $40
Domestic Incinerator $19 n/a n/a n/a $19
Commercial Incinerator $76 n/a n/a n/a $76
Exhaust Fan & DucUDryer Vent $6 n/a n/a n/a $6
Wood Stove. Gas Decorative Appliance $14 n/a n/a n/a $14
Appliance Vent Not Included in Appliance $9 n/a n/a n/a $9
Repair/Alteration/Addition of Heating or Coolill9 $14 n/a n/a n/a $14
Gas Line 1-4 Outlets $6 n/a n/a n/a $6
Additional Gas Outlets $2 n/a n/a n/a $2
Gas - Line Without Appliance $16 n/a nfa n/a $16
Fire Damper or Water Heater $10 n/a n/a n/a $10
Regulated but Unclassified Equipment $13 n/a n/a n/a $13
Smoke DetectorlShut Down $6 n/a nfa n/a $6
RESIDENTIAL(all fees do not include 7% state surcharge)
Total Valuation"
-$1.00 to $500.00 $13.00 n/a nfa n/a $13.00
-$501.00 to $2,000.00 $13.00 n/a nfa n/a $13.00 for the first $500, plus $1.95 lor each additional $100.00 orfraction
thereof. 10 and including $2,000
-$2,001.00 to $25,000.00 $42.25 n/a nfa n/a $42.25 for the first $2.000, plus $7.80 for each additional $1.000.00 or
. fraclionthereof, to and including $25,000
-$25,001.00 to $50,000,00 $221.65 n/a nfa n/a $221.65 for the first $25.000. plus $5.85 for each additional $1.000.00 or
. fraction thereof, 10 and including $SO,OOO
-$50,001.00 to $100,000.00 $367.90 n/a n/a nla $367.90 for the firsl$SO,OOO. plus $3.90 for each additional $1.00000 or
. . fraclionthereof, 10 and including $100,000
-$100,000 and up $562.90 n/a n/a n/a $562.90 for the first $100.000, plus $3.25 for each additional $1000.00 or
. fr~ltlereof
COMMERCIAL(all fees do not include 7% state surcharge)
Total Valuation-
-$1.00 to $500.00 $10.00 n/a n/a n/a $10.oq
-$501.00 to $2,000.00 $10.00 nla n/a n/a $10.00: for the first $500. plus $1.SO for each additional $100.00 or fraction
L thereof. to and inclucling $2.000
-$2,001.00 to $25,000.00 $32.50 n/a n/a nla $32.50 for the first 52.000. plus $6.00 for each additional 51.000.00 or
jhction thereof, kunc! 1ncbling525,000
-$25,001.00 to $50,000.00 $170.50 nla nla n/a $170,50 for the Irsl $25.000. plus $4.SO for each additional $1.000.00 or
: fraction thereof. to and including 5SO,000
-$50,001.00 to $100,000.00 $283.00 nla nla nla $283.00: for the first 5SO.000. plus $3.00 tOr eacIi additional $1.000.00 or
. fraction thereof, to and including 5100.000
-$100,000 and up $433.00 n/a nla n/a $433.00 for the first 5100.000, plus $2.SO for each additional $1000.00 or
fraction thereof
OTHER
Inspections Outside Normal Hours $48 $48 100% 100% $48 charged per hour
Re-Inspections lor which no fee specifically indicated $48 $48 100% 100% $48 each
Inspections fOf which no fee specifically indicated $48 $48 100% 100% $48 charged per hour
Plan Review (Mechanical) 25%01 n/a nla nfa 25% of
mechanical mechanical
permit permit
Plan Review (Structural) 65%01 n/a n/a nfa 65% of
structural struclural
permit permit
Plan Review (Fire, Life Safety) 25%01 n/a n/a nfa 25% of
structural structural
permit permit
Additional Plan Review $48 $48 100% 100% $48 required by changes, additions, or revisions to
approve plans, charged per hour
Investigations Fee $48 $48 100% 100% $48
Copy Fees (documents) $0.05 $0.05 100% $0,05 fee charged per page side (plus a reseacch fee 01 $31~r, charged
10 the nearest 114 hoof only for complex duplicative requests
requiring ovef 1/4 hoor 01 fesearch). additional charges may be
added for postage and handling, W necessary.
Copy Fees (tapes) $3.00 $3.00 100% 1 ()()% $3.00 fee charged per tape (plus a reseacch fee 01 531~r. charged 10 the
nearesl1/4 hoof only for complex duplicative requests requiring oyer
114 hoof of research). additional charges may be added lor postage
and handling, W necessary.
]00]-]003 MASTER FEE SCHEDULE
PACE] Of e
32
r T 1
. . Current Cost of Fee as a % Recom'd '" Adopted . . .
Regulation, Product, or Service F e S' of Cost Cost F Notes (Additional Fees, Units, etc.)
e ervlce Recove ee
PubrlC Dance Permits
Lien Search Fees (per request)
Lien Filing Fees (per request)
NSF Check Fee
-first and second time
-remainder
-avoidance payment
Copy of the Budget
Liquor Licence
--new (all types)
-.{;hange in ownership
-change in location
-.{;hange in privilege
-renewal (all types)
--temporary/special event liquor licence
Sound Amplification Permit
Solicitor's License
-new
-renewal
$129
$23
$33
$20
$25
$10
$0
$100
$75
$75
$75
$35
$35
$25
$88
$32
Fines for Overdue Library Materials
Key Ring Cards and Replacement Cards
Charge for Interlibrary Loan (ILLs)
$0.10
$1.00
return post +
lending
charges
list price
$0.05
$16
$21
$16
$75
$60:
Lost Books and Materials
PrinUng, Computer
9.l~~~y~~
M~I!i~urp()S~H()()fl1lJse
Room Use Monitor Fee
$135
$24
$33
PortcefTrafflC Accident Reports
$22 $23
$15 $15
Records Computer Scans
$44 $46
$150 $204
$22 $23
$57 $60
Archived Records Retrieval
Statutory Vehide Impoundment
Fingerprinting (for the School District)
Police Investigations
Nuisance Abatement Fees
-first hour
-each additional hour or fraction thereof
$132 $137
contractor contractor
costs costs
Vegetation Abatement Fees
-first hour
-each additional hour or fraction thereof
$132
$40
$137 first hour of obnoxious vegetation abatement
$40
$137
$40
96%
100%
98% 100%
98% 100%
327% 327%
409% 409%
164% 164%
0% 0%
n/a n/a
n/a n/a
nfa n/a
nfa n/a
nfa nfa
nfa n/a
95% 100%
97% 100%
98% 100%
$6
$6
$6
$25
n/a
n/a
n/a
n/a
n/a
n/a
$26
30%
100%
119%
125%
95%
30%
100%
119%
125%
100%
$135
$24
$33
fee a.ged per dance, S300 per year (fee appfies only klgroups
charging admission)
ATTACH,MENT ~
Page ~_ of
100%
100%
$20
$25
$10
$0
payment made to avoid water shut-off (in addlllon to check fee)
$100
$75
$75
$75
$35
$35
$26
plus noticing costs in the event of a denial
plus noticing costs in the event of a denial
plus noticing costs in the event of a denial
plus noticing costs in the event of a denial
plus noticing costs in the event of a denial
plus noticing costs in the event of a denial
$91
$32
$0.10 charged per day (all items, including videos)
$1.00 per card (fee established by CCRLS)
return post + fees average $3
lending
charges
list price or default price (fees average $20)
$0.05 charged per page
$16. charged per hour (fee for groups charging admission only)
$21 charged per hour (fee for groups charging admission only)
$1 i, charged per hour foe room use after business hours in addition \0 the
; room use fee (fell for grouPS charging adrrKssionon1y) ..
$75' for non-residents outside the CCRLS system boundaries
$GO, for non-residents inside the CCRLS system boundaries
95% 100% $23' fee charged for average research time (indudes first
two pages, $1.00 each additional page)
97% 100% $15 fee charged for average research time (includes first
record, $1.00 each additional record)
95% 100% $46 fee charged per hour with a minimum fee of $10, in
addition to the report fee (plus $1.00 per record)
74% 74% $150
95% 100% $23 fee charged per person
95% 100% $60 fee charged per hour
97% 100% $137 first hour of nuisance abatement
100% 100% contractor
costs
2002-2003 Mounll. FEIi SCHEDULIi
PAGE 3 OF .
97%
100%
C
Construction Permit for Work in the Public Right of Way (Ordinance #1795)-Cost of Improvement:
-under $5,000 5% of cost nfa n/a n/a 5% of cost 5% of cost but not less than $10
-$5,000 _ $25,000 $250 n/a nfa n/a $250 plus 4% over $5,000
-$25,000 _ $100,000 $1,000 n/a n/a n/a $1,000 plus 3% over $25,000
-over $100,000 $3,000 n/a n/a nfa $3,000 plus 2% over $100,000
Weep Holes
~~ ~O ~9 ~% ~% ~O
~ach additional $15 $20 76% 76% $15
33
T
. . Current Cost of Fee as a % Rccom'd~, Adopted . . .
Regulation, Product, or Service F S' of Cost Cost F Notes (Additional Fees, Units, etc.)
ee ervlce Recove ee
Sewer Tap
Water Service Installation Charges (Ordinance #1866)
-3/4' line and 5f8' meter
-1' line and meter
-1-1 f2' line and meter
--2' line and meter
--3' and larger line and meter
$100
$225
$325
$1,075
$1,225
$129
77%
$5
$2
$234 96%
$341 95%
$1,105 97%
$1,256 98%
nla nfa
$25 79%
$22 90%
$67 75%
$67 75%
$22 90%
$40 88%
$1,50 100%
$1,00 100%
$5 100%
$2 100%
nfa nfa
nfa nfa
$0.25 100%
$13 76%
n/a nfa
n/a n/a
n/a n/a
n/a n/a
cost del by
C,ty
Charge for Leak Adjustment Service $20
Reconnect for Non-PaymenUService (Ordinance #1965) Restored
-full payment during bus, hrs $20
-full payment after bus hrs (ADD)
-full payment on holidays, weekends (ADD)
-turn on/off
Curb Cuts
Approaches
T&E
Color Plot sf Black & White Copies
--color prints (per squre foot)
--black & white copies (per square foot)
Digital Data
-AutoCad maps
-GIS maps
Roll Stock
24' x 36' (Aerials, Ward Maps, 1'=800' City Maps)
Construction Standard Specifications
Benchmark Monument MapfReference
Design Standards (in draft)
Monthly Water Service Related Charges
Deposit Application (Ordinance #1965)
$50
$50
$20
$35
$1.50
$100
new fee
new fee
$0,25
$10
$40
$5
$20
$40
77%
96%
95%
97%
98%
n/a
79%
90%
75%
75%
90%
88%
100%
100%
100%
100%
nfa
n/a
100%
76%
n/a
n/a
n/a
$100
ATTACHMENT A u
Page -.5- of ~
$225
$325
$1.075
$1,225
cost det. by
City
$20
costs based on actual cost of installation fO( latxx and materials. plus
15% of said cost to( administrative and overhead expense
deducted from total credit of leak adjustment (Ordinance # 1866)
$20 when bill has been paid in full PLUS when paid between 8
am and 4 pm
$50 after business hours are payments between 4 pm and 8am
$50
$20 for other reasons other than non-payment (excludes
emergency such as waterline or equipment breakage)
$35 fee for two (2) cuts
$1,50 fee charged per foot
$1.00 fee charged per $1.000 of valuation on building permit
$5
$2
$50 charged per 1/4 sheet
$50 charged per shapefile or layer from coverage
$0.25 fee charged per square foot
$10
$40
$5
$20 fee and cost of service estimated
n/a
$40 deposit amount not less than or an amount equal to
estimated 3 month bill, atthe discreti()nof the city
Other Deposit Amount
-1' $40 n/a nfa n/a $40
-1-112' $45 n/a n/a nfa $45
-2' $85 n/a n/a n/a $85
-3' $170 n/a nfa nfa $170
-4' $275 nia nfa n/a $275
-6' $540 n/a n/a n/a $540
-B' $600 n/a n/a n/a $600
Bulk Water Rate (Ordinance #1866) $20 $30 67% 100% $30 plus $1.25 per 100 cubic feet
Meter Error (when customer requests the city to test the meter serving individual's premise [Ordinance #11866])
-518' _ 3/4' $20 $97 21% 21% $20
-1' $30 $117 26% 26% $30
-1-112' $65 $117 56% 56% $65
-2' $100 $187 54% 54% $100
-3' $130 $187 70% 70% $130
-4' $150 $347 43% 43% $150
-6' $165 $347 48% 48% $165
-8' $175 $347 50% 50% $175
Outside City Limits Surcharge for Water Charges 1.5 factor nla nla n1a 1.5 lactor surcharge factor is 1,5 lor all rates & charges for services
(Ordinance #1965) surcharge surcharge outside city
Hardship Relief(Ordinance #1965) 40% nfa nfa n/a 40% 40% by submitting proof of $11.940 or less yearly income
Hydrant Relocation varies nfa n/a n/a varies fee detennined by the Water Division
Street Vacation Request $560 $569 98% 100% $569 fee not charged for Council-initiated street vacation
r uests
'" ~ '~"~:';'~.&' .;:: ~"":::"'~:"~~v~,~
~~f{1ilEr;mQ111mnnrr1(i..,<t"I~",
Aquatic Center-Resident Fees
Daily Admissions
200202003 MASTER FEE SCHEDULE
PAGE 4 Of 8
34
1
. . Current Cost of Fcc as a % Rc,~"l'd~, Adopted . . .
Regulation, Product, or Service Fee Service of Cost RC:O:~SI Fee Notes (Additional Fees, Units, etc.)
-d1ild (0-3 with paid adult)
-youth (4-18)
-adult (19 and up)
4lonored citizens (seniors and disabled)
Punch Cards
--ctlild (0-3 with paid adult)
-youth (4-18)
-adult (19 and up)
-honored citizens (seniors and disabled)
Memberships (3 months)
-individual (4 and up)
-<:ouple
-family
Memberships (annual)
-individual (4 and up)
-<:ouple
-family
Pool Rentals
-1-50 swimmerslhour
-51-100 swimmerslhour
-101-150 swimmerslhour
-151-200 swimmerslhour
Lifeguard Training
WSI
Jr. Lifeguard Training
Swimming Lessons
Adult Swimming Lessons
Private Swimming Lessons
Sen:t!:fltiv,~~.~y,tjlT1min9..Lessons
~!\~19iij!~r--:Non.Resident Fees
Daily Admissions
-d1ild (0-3 with paid adult)
-youth (4-18)
-adult (19 and up)
-honored citizens (seniors and disabled)
Punch Cards
-d1ild (0-3 with paid adult)
-youth (4-18)
-adult (19 and up)
-honored citizens (seniors and disabled)
Memberships (3 months)
-individual (4 and up)
-couple
-family
Memberships (annual)
-individual (4 and up)
-<ouple
-family
Pool Rentals
-1-50 swimmerslhour
-51-100 swimmerslhour
-101-150 swimmerslhour
-151-200 swimmerslhour
Lifeguard Training
WSI
Jr. Lifeguard Training
Swimming Lessons
$0
$1.50
$2.50
$2.00
$4
$7
$5
$6
0%
23%
46%
33%
$0
$1.50
$2.50
$2.00
0%
23%
46%
33%
ATTACHMENT p..
Page __~_ of -_._~
$0 $44 0% 0% $0
$14 $66 20% 20% $14
$23 $55 41% 41% $23
$18 $60 30% 30% $18
$38 $50 77% 77% $38
$60 $99 61% 61% $60
$75 $148 51% 51% $75
$130 $198 66% 66% $130
$210 $396 53% 53% $210
$260 $593 44% 44% $260
$90 $88 103% 100% $88
$113 $110 103% 100% $110
$158 $154 103% 100% $154
$203 $198 103% 100% $198
$120 $139 86% 86% $120 including books-36 hours
$100 $212 47% 47% $100 including books-40 hours
$35 $113 31% 31% $35 24 hours
$25 $29 85% 85% $25 session-8 lessons in 4 weeks
$28 $29 96% 96% $28 15-+-session-8 lessons in 4 weeks
$75 $88 85% 85% $75 minimum 4 lessons-per 30 minutes
$72 $82 88% 88% $72 minimum 4 lessons-per 30 minutes. 2 persons similar age and ability
$0 $4 0% 0% $0
$2.00 $7 30% 30% $2.00
$3.00 $5 55% 55% $3.00
$2.50 $6 41% 41% $2.50
$0 $44 0% 0% $0
$18 $66 27% 27% $18
$27 $55 49% 49% $27
$23 $60 37% 37% $23
$50 $50 100% 100% $50
$80 $99 81% 81% $80
$100 $148 67% 67% $100
$170 $198 86% 86% $170
$280 $396 71% 71% $280
$350 $593 59% 59% $350
$90 $88 103% 100% $88
$113 $110 103% 100% $110
$158 $154 103% 100% $154
$203 $198 103% 100% $198
$136 $139 98% 98% $136 including books-36 hours
$125 $212 59% 52% $110 including books-40 hours
$45 $113 40% 40% $45 24 hours
$30 $29 102% 100% $29 session-8 lessons in 4 weeks
2002.2003 MAsnIl FEE SCHEDULE
PACE 5 OF .
35
. . Current Cost of Fcc as a % Rccom'd ~o Adopted . . .
Regulation, Product, or Service F S' f C t Cost F Notes (Additional Fees, Units, etc.)
ee ervlce 0 os Rccovc ee
Adult SWll11mlOg Lessons
Private Swimming Lessons
Semi-Private Swimming Lessons
$30
$90
$84
$29
$88
$82
103%
103%
103%
100%
100%
100%
$29 1S....sesslon-a lessons In 4 weeks
$88 minimum 4 lessons-per 30 minutes
$84 minimum 4 lessons-per 30 minutes, 2 persons similar
age and ability
Recreation Programs (Resident and Non.Rllsldent) A:rACHME~T It
Dances $3 $3 100% 100% $3 per event
Special Trips varies varies n/a n/a varies per event Page __:1._.. )f __~-
Dance Instruction Classes
-per class $6 S6 100% 100% $6
-four classes/session $24 $24 100% 100% $24
-five c1asses/session $30 $30 100% 100% $30
Production Dance & Performance $40 $45 89% 89% $40 per session-12 weeks, 1 hr. classes
Summer Dance Camp
-one session $50 $90 56% 56% $50
-one session (if enrolled in day camp) $30 $90 33% 33% $30
-two sessions $80 $180 44% 44% $80
Open Gym
-adult (per 1 Y. hr visit) $1 $1 100% 100% $1
-adult (15 1 Y. hr visit punch card) $15 $17 88% 88% $15
-youth (1 hr visit) $0 $1 0% 0% $0
Youth Soccer or Basketball
-<lne player per family $18 $24 75% 75% $18
-two players perfamily $34 $48 71% 71% $34
-lhrEle players per family $50 $72 69% 69% $50
-four players per family $66 $97 68% 68% $66
Adult Softball Management Fee $110 $122 90% 100% $122 per team
Adult B~sketb~nManagement Fee $1,258 $1,481 85% 100% $1 ,481 per season
SUI!l_~r()~y Camp
~r \YElek. $40 $67 59% 59% $40
-all 8 weeks $290 $463 63% 63% $290
Exte.~C~I!lP Hours (per week) $12 $18 67% 67% $12
Exte.~~a~p~rs (all 8 weeks) $84 $123 68% 68% $84
Wa~'~~un ~un Registration
-individual $8 $8 94% 94% $8
-age 8 and under $5 $8 63% 63% $5
-family $20 $24 83% 83% $20
Woodbum Open Tennis Tournament Reg
-adult singles $10 $10 100% 100% $10
-adult doubles $16 $20 80% 80% $16
-youth singles (ages 10-17) $6 $10 60% 60% $6
-youth doubles (ages 10-17) $12 $20 60% 60% $12
Youth Tackle Football Program $60 n/a n/a n/a $60
Youth Summer Sports Camp $60 $66 91% 91% $60
Summer Tennis Lessons (per session) $30 n/a n/a n/a $30
Sports Pack Program (soccer & basketball)
-ooe player $35 $48 73% 73% $35
~ach additional player $32 $48 67% 67% $32
Afterschool Club (annual registration) $30 $102 29% 29% $30
Little Tykes Tumbling Program $25 $42 60% 60% $25 per session.7 weeks
Facility Rentals-Civic
Woodburn Community Center (all fees per hour)
-auditorium/fireside room $10 $25 40% 40% $10
-auditorium/fireside room wlfood and beverages $15 $43 35% 35% $15
-kitchen (w/room rental) $10 $25 40% 40% $10
-kitchen (alone) $15 $25 60% 60% $15
~ntire building $35 $43 81% 81% $35
Deposit (per rental) $50 n/a n/a n/a $50
lOOHOO3 MAsTER FEE SCHEDULE
PAGE 6 OF I
36
T 1
. . Current Cost of Fee as a % Rccom'd ~o Adopted . . .
Regulation, Product, or Service F S' f C t Cost F Notes (Additional Fees, Umts, etc.)
ee ervlce 0 os Recove ee
Factlity Monitors (building staff)
Pari< Facilities (per day)
-Legion Park Picnic
-Seltlemier Park Picnic
-Burlingham Park Picnic
-Senior Estates Park Picnic
-any entire park
Athletic Fields (per hour)
--Settlemier Park (softball/baseball)
-Legion Park (softball/baseball)
--Settlemier Park (youth soccer)
-Legion Park (adult soccer)
-Centennial Park (youth soccer)
--Centennial Park (adult soccer)
--Centennial Park (softball/baseball)
Field Prep (all fees per game)
-softball/baseball
-soccer
Athletic Field Lighting
Deposits (per youth rental)
Deposits (per adult rental)
Facility Rentals-Private
Woodburn Community Center (all fees per hour)
-auditoriumlfireside room
-auditoriumlfireside room w/food and beverages
-kitchen (w/room rental)
-kitchen (alone)
~ntire building
Deposit (per rental)
Facility Monitors (building staff)
City Hall Council Chambers (all fees per hour)
-<:hambers room
-dlambers room w/food and beverages
-kitchen (w/room rental)
-kitchen (alone)
Deposit (per rental)
Facility Monitors (building staff)
Park Facilities (per day)
-Legion Park Picnic
-Seltlemier Park Picnic
-Burlingham Park Picnic
-Senior Estates Park Picnic
-any entire park
Athletic Fields (per hour)
-Seltlemier Park (softball/baseball)
-Legion Park (softball/baseball)
-Seltlemier Park (youth soccer)
-Legion Park (adult soccer)
--Centennial Park (youth soccer)
--Centennial Park (adult soccer)
--Centennial Park (softball/baseball)
Field Prep (all fees per game)
-softballlbaseball
-soccer
Athletic Field lighting
Deposits (per youth rental)
Deposits (per adult rental)
I ..
$10
$10
100 K.
100%
$10
$15 $39 38% 38% $15 ~~:~~~.E~r A
$15 $39 38% 38% $15 9-
$8 $39 21% 21% $8
$8 $39 21% 21% $8
$150 $150 100% 100% $150
$5 $18 28% 28% $5
$5 $18 28% 28% $5
$5 $18 28% 28% $5
$17 $18 94% 94% $17
$5 $18 28% 28% $5
$17 $18 94% 94% $17
$5 $18 28% 28% $5
$35 $37 95% 95% $35 chalking, dragging, setting bases
$35 $37 95% 95% $35 chalking/marking
$15 $20 75% 75% $15 all fees per hour-Settlemier & Legion Parks
$25 n/a n/a n/a $25
$50 n/a n/a n/a $50
$20 $25 80% 80% $20
$25 $43 58% 58% $25
$15 $25 60% 60% $15
$20 $25 80% 80% $20
$35 $43 81% 81% $35
$50 n/a n/a n/a $50
$10 $10 100% 100% $10
$20 $25 80% 80% $20
$25 $43 58% 58% $25
$15 $25 60% 60% $15
$20 $25 80% 80% $20
$50 n/a n/a n/a $50
$10 $10 100% 100% $10
$30 $39 77% 77% $30
$30 $39 77% 77% $30
$8 $39 21% 21% $8
$30 $39 77% 77% $30
$150 $150 100% 100% $150 non-exclusive use
$5 $18 28% 28% $5
$5 $18 28% 28% $5
$5 $18 28% 28% $5
$17 $18 94% 94% $17
$7 $18 39% 39% $7
$17 $18 94% 94% $17
$7 $18 39% 39% $7
$35 $37 95% 95% $35 chalking, dragging, setting bases
$35 $37 95% 95% $35 chalking
$15 $20 75% 75% $15 all fees per hour-Settlemier & Legion Parks
$25 n/a n/a n/a $25
$50 n/a n/a n/a $50
2002-2003 MAsTEIl FEE SCHEDULE
PACE 7 Of 8
37
T T
. . Current Cost of Fee as a % Recom'd '" Adopted . . .
Regulation, Product, or Service Fee Service of Cost Rc:o:~st Fee Notes (Additional Fees, Units, etc.)
. ~.
Woodbum Community Center (all fees per hour) 11
-auditorium/fireside room $36 $25 144% 144% $36 I\TTACHMENT
-auditoriumlfireside room wlfood and beverages $50 $43 116% 116% $50 Pacw_q of__'1____
-kitchen (w/room rental) $25 $25 100% 100% $25
-kitchen (alone) $27 $25 108% 108% $27
-entire building $45 $43 105% 105% $45
Deposit (per rental) $50 nfa nfa nfa $50
Facility Monitors (building staff) $10 $10 100% 100% $10
City Hall Council Chambers (all fees per houl)
-chambers room $36 $25 144% 144% $36
-chambers room wlfood and beverages $50 $43 116% 116% $50
-kitchen (wfroom rental) $25 $25 100% 100% $25
-kitchen (alone) $27 $25 108% 108% $27
Deposit (per rental) $50 n/a n/a n/a $50
Facility Monitors (building staff) $10 $10 100% 100% $10
Park Facilities (per day)
-Legion Park Picnic $50 $39 128% 128% $50
-Selllemier Park Picnic $50 $39 128% 128% $50
-Burlingham Park Picnic $37 $39 95% 95% $37
-Senior Estates Park Picnic $37 $39 95% 95% $37
Athletic Fields (per hour)
-Selllemier Park (softball/baseball) $10 $18 56% 56% $10
-Legion Park (softball/baseball) $10 $18 56% 56% $10
-Settlemier Park (youth soccer) $10 $18 56% 56% $10
-Legion Park (adult soccer) $25 $18 139% 139% $25
-Centennial Park (youth soccer) $10 $18 56% 56% $10
-Centennial Park (adult soccer) $25 $18 139% 139% $25
-Centennial Park (softball/baseball) $10 $18 56% 56% $10
Field Prep(all fees per game)
-softball/baseball $35 $37 95% 95% $35 chalking, dragging, setting bases
-soccer $35 $37 95% 95% $35 chalking
Athletic Field Ughting $20 $20 100% 100% $20 all fees per hour-Settlemier & Legion Parks
Deposits (per youth rental) $25 nfa n/a nfa $25
Deposits (per adult rental) $50 nfa n/a nfa $50
Other
Special Event Permit (one day) $1,275 $1,275 100% 100% $1,275
PLUS Additional Days $400 $400 100% 100% $400
OR Per Event Per Attraction Fee $50 $50 100% 100% $50 whichever is greater
1002-1003 MASTER FEE SCHEDULE
PACE' OF'
38
r "'I"
WOODBURN
lOB
ORE G 0 N
Incorporated 1889
M
E
M
o
R
A
N
D
u
M
From:
Mayor and City Council through v,t{
John Brown, City Administrato~0
Linda Sprauer. Library Directo; 4J
November 5, 2002 /~
Chemeketa Cooperative Regional Library Service (CCRLS) COnV8ct
To:
Date:
Subject:
Background:
The Intergoyemmental Contract Agreement between Chemeketa Community College
(on behalf of CCRLS) and the City of Woodburn is due to be updated. For the past
several years, the updates have consisted of an amendment page which speaks
specifically to the current changes. This year the legal counsel of Chemeketa
Community College felt it was time to update the entire contract. The changes and
modifications are relatively minor. Most notable of the changes is the section which
addresses compensation to the City and wording to recognize changes due to the
collection of fees from CCRLS district nonresidents by member cities.
Recommendation:
Pass the resolution approving the Intergovernmental Agreement Contract by the
Woodburn City Council and direct the Mayor and Library Director to sign said
agreement.
Woodburn Public library
21:10 Carlield S"u/ . W','r,/bllm, Ore,!!''''' </7071
Ph.503-982-5263 . F"X 503-982-5258
39
I .
COUNCIL BILL NO,
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT
WITH CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN THE
CHEMEKET A COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) AND
AUTHORIZING THE MAYOR AND LIBRARY DIRECTOR TO SIGN SAID
AGREEMENT.
WHEREAS, the City has participated in the Chemeketa Cooperative Regional Library
Service (CCRLS) and the users of the Woodburn Library have benefited by this service; and
WHEREAS, the participation of the City in CCRLS has been governed by an
intergovernmental agreement with Chemeketa Community College pursuant to ORS Chapter
190; and
WHEREAS, this intergovernmental agreement has been recently updated to accurately
reflect the current relati<)nship between the parties; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That ~he City of Woodburn enter into Intergovernmental Agreement Number
19403, which is affixed hereto as Attachment "A" and is by this reference incorporated herein.
Section 2, That the Mayor and Library Director are hereby authorized to sign said
agreement on behalf of the City.
<(J)C\~ /\...a~ / /- b - 2tJO 2-
Approved as to form: . Y' V {./ "'---/
City Attorney Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
Page I - Council Bill Number
Resolution Number
40
.,.
CHEMEKETA CroPERATIVE
REGIONAL LIBRARY
. SERVICE
ATTACHMENT 1-\'-
P~ge-L of \Q
CHEMEKETA
COLLEGE
CONTRACT
#194 03
INTERGOVERNMENTAL AGREEMENT
This agreement is entere~ into between CHEMEKET A COMMUNITY COLLEGE hereinafter
called COLLEGE and the CITY OF WOODBURN, OREGON, an Oregon municipal
corporation, hereafter called the CITY.
WITNESSETH:
The purpose of this agre~ment is to provide for the participation of the library of CITY in the
CHEMEKETA COOPEMTIVE REGIONAL LIBRARY SERVICE (CCRLS) under the terms
and conditions set forth below.
NOW, THERFORE, in ~onsideration of the mutual obligations and benefits herein set forth:
1.0, TERM AND T~RMINATION
1.1 Parties agree that the term of this agreement shall be from July 1, 2002 through June 30,
2003 subject to tlile conditions for renewal and/or termination as provided herein.
1.2 Upon amendment of budgeted figures, this agreement shall be automatically renewed for
a period of one (t) year at its expiration unless agreement is terminated as provided
herein. Amendments shall be in writing.
1.3 This agreement may be terminated by mutual consent of both parties or by either party
upon 30 days notice in writing and delivered by mail or in person.
1.4 The College may terminate this agreement effective upon delivery of written notice to
CITY or at such time, under any of the following conditions:
1.4.1 If funding from federal, state, or other sources is not obtained or continued at
levels sufficient to allow for the purchase of the indicated quantity of services.
This agreement may be modified to accommodate a reduction in funds.
1.4.2 If federal or state regulations or guidelines are modified, changed, or interpreted
in such a way that the services are no longer allowable or appropriate for purchase
under this agreement or are no longer eligible for the funding proposed for
payments authorized by this agreement.
WOODBURN LIBRARY #1'94 03
CCRLS · P.O. Box 14007 · 4000 Lancaster Dr. · Salem. OR 97309-7090
41
I !
r T
ATTAC~ENT A
Page of 10
1.4.3 If any license or certificate required by law or regulation to be held by CITY to
provide the services required by this agreement is for any reason denied, revoked
or not reI1ewed.
\.5 Either party may! terminate this agreement upon the other's material breach of any of its
terms, by giving written notice to the party in breach at least 60 days in advance of the
effective date of termination. Cure of the breach by the party in breach within the 60-day
period shall void. the notice of termination.
1.6 This agreement, ~md any subsequent renewal may be terminated by either party without
breach by the other upon giving written notice to the other party no later than May 1 of
any year. TermiI1lation shall be effective at midnight on the following June 30. It is the
intent of this par,,-graph that the parties recognize an obligation of good faith to create and
continue by virtue of this agreement and successive renewals, a long-term relationship.
1.7 In the event eith~r party terminates this agreement, COLLEGE shall provide to CITY its
current bibliogra~hic, borrower, and circulation records and databases in machine-
readable media apd format.
1.8 Any such termin~tion of this agreement shall be without prejudice to any obligations or
liabilities or eithdr party already accrued prior to such termination.
1.9 In the event that the CCRLS activities of the COLLEGE should cease and the assets and
operations of CCRLS are not assumed by a successor providing equivalent service, then
all assets of the CCRLS Automated System shall be transferred to participating cities
without charge.
2,0 COMPENSATION
2.1 CITY will be compensated by COLLEGE in the amount of $46,997 as compensation for
the CITY providing nonresident library service for the residents of the COLLEGE
District. Payments shall be made in four equal installments of$II,749.25 at the end of
each quarter.
2.2 The COLLEGE shall pay the CITY for each net loan provided, i.e., the difference
between the number of CITY items loaned to and checked out in another library and the
number of items owned by other libraries borrowed and checked out by the CITY library.
Tabulation of net loans shall be provided by the CCRLS automated integrated library
system.
A budget of $45,000 shall be designated for this program for 2002-03 with $11,250
budgeted each quarter. The CITY shall be paid its pro rata share on a quarterly basis.
3.0 RESPONSIBILITIES OF COLLEGE
3.1 Under the tenns qfthis agreement the COLLEGE shall:
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3.1.1 Provide for the fiscal and administrative management of the Service.
3.1.2 Maintain the following:
a. The Chemeketa Cooperative Regional Library Advisory Council
hereinafter referred to as the CCRLS Advisory Council, through which
recommendations on policies of the Service can be expressed. Exhibit
"A" as attached included the present membership of the CCRLS Advisory
Council.
b. An ongoing liaison with Polk, Yamhill and Marion Library Association
(or their executive committee) through which recommendations on
pI10cedures and their implementation can be expressed.
3.1.3 Provide operation and maintenance of the CCRLS Automated System and related
databases, including:
a. COLLEGE, through CCRLS shall maintain bibliographic, circulation, and
borrower data in an automated database management system. Design,
applications, and enhancement of the automated system database
management system shall be subject to review by the Automation
Committee any proposed changes in design or operation of the system.
b. COLLEGE, through CCRLS, shall manage the CCRLS automated system
under the terms of this AGREEMENT and other applicable agreements
with vendors and participating library so that CITY has access to its
bibliographic, circulation, and borrower records during library business
hours, and at other times as agreed between the CITY Library Director
and the CCRLS Coordinator. The management responsibility for the
automated system includes the obligation of CCRLS to monitor and
evaluate entries for new materials and retrospective conversion of
cataloging of old materials in order to maintain the highest quality
bibliographic MARC database.
c. COLLEGE, through CCRLS, shall acquire and provide for effective
maintenance and support of all present and future central and remote
automated system equipment at its own expense; and provide for secure
installation and housing for automated system except such automated
system equipment as is acquired by CITY for installation at its library, or
as othelWise provided in ~6.3 of this agreement.
d. COLLEGE, through CCRLS, shall coordinate and assume cost for
installation of telecommunications equipment and lines at CITY's central
and branch libraries for use with automated system. Parties agree that
CCRLS does not control, and therefore cannot warrant, the
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telecommunication networks used to communicate data from a remote
site, nor does this agreement cover maintenance of telecommunication
lines.
e. COLLEGE, through CCRLS, shall acquire and furnish to CITY certain
necessary supplies, such as utilities, report forms, reserve notices, bar
codes, overdue notices, magnetic tapes, and other supplies except screen
printer paper and ribbons which may be required to provide the services of
automated system to CITY.
f. COLLEGE, through CCRLS, shall coordinate all service, support, and
maintenance necessary to the proper operation of automated system; and
shall enforce rules and standards for use of automated system by
participating libraries. CITY shall enter, retrieve, modify, and delete data
in and from automated system in accordance with those rules and
standards. As part of the obligation to provide for service, support and
maintenance, COLLEGE shall maintain agreements for hardware
maintenance and software support with AMERITECH LIBRARY
SERVICE. CCRLS shall provide reasonable approved maintenance and
support for automated system hardware and software not provided by
AMERITECH LIBRARY SERVICE. CCRLS shall provide reasonable
prior notice to CITY when system operation must be suspended for
operational or maintenance requirements. CCRLS shall exercise its best
efforts to schedule such periods of suspension during hours when CITY's
libraries are closed. Except for suspension of operation for necessary
system maintenance or because security of the CCRLS automated system
database or software is compromised or damaged, CCRLS shall not "lock
out" CITY terminals from automated system. COLLEGE, through
CCRLS shall provide one or more dedicated telephone lines to serve the
system, and related telecommunication equipment as provided in the
agreement with the vendor for the automation system, and pay all related
installation, acquisition, maintenance, and use cost.
g. COLLEGE, through CCRLS, shall regularly backup CCRLS automated
system data and store the media containing such backup in a secure
facility. In the event of system malfunction or loss of data, CCRLS shall
promptly restore the most recently backed up date to the system once it is
again functioning. No liability is assumed by CCRLS if the automated
system experiences down time.
h. COLLEGE, through CCRLS, shall provide training for at least one CITY
staff person at any time the automated system operating systems or
procedures are changed, enhanced, or otherwise revised. CCRLS shall
provide up to date user manuals for CITY's staff. All other training of
CITY staff shall be the responsibility of CITY. CITY shall designate one
staff position responsible for coordinating training and operations matters
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with the CCRLS staff person responsible for automation system
operations.
I. COLLEGE shall provide and maintain appropriate space for the central
computer facility serving CCRLS automated system.
J. COLLEGE shall provide for general maintenance and utilities to support
the CCRLS automated system. This obligation includes janitorial service,
maintenance painting as necessary, structural repairs, lighting and
electrical system maintenance, and HV AC maintenance.
k. COLLEGE shall, while in possession of the computer system hardware,
iqcluding peripheral devices, repair or replace as necessary any such items
wJ1ich are lost, physically damaged, or destroyed as a result of fire, theft,
v~dalism, or other sudden and unforeseen occurrence which would be a
peril insurable under a standard form electronic data processing property
illiSurance policy; provided that CITY shall have no obligation under this
paragraph with the acts of vandals gaining access to the computer system,
programs, or data tangible components of the system; and, provided
further, that CITY shall not be liable under this agreement for any
consequential damages incident to any loss covered under this section.
1. COLLEGE shall provide personnel for the operation of the system.
"Operation" includes: use of supplied software to generate reports,
notices, lists, and similar documents and files; preparation and mailing of
over due notices, hold notices, reports, billings, and other specified
documents produced for routine system operation by the vendor(s) of the
system and its installation, maintenance, or support of software, or the
maintenance, repair or replacement of hardware or firmware.
m. COLLEGE, through its governing board, retains final authority over the
policies and decisions relating to budget, operating procedures, system
design, participation by other libraries, and other like issues of a general
policy nature affecting their operation of CCRLS and automated system.
The board, however, shall not take such actions without the
recommendation of the CCRLS Advisory Council.
n. In serving card-holding CCRLS district nonresident patrons, COLLEGE
shall abide by each CITY's rules and procedures regarding borrowing
privileges. In no case shall card-holding residents of the CCRLS district
receive less than the basic level of service from COLLEGE.
o. COLLEGE shall provide a monthly accounting and quarterly reporting of
expenditures under this program to the CCRLS Advisory Council.
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p. COLLEGE shall reimburse CITY for library materials borrowed by non-
residents under this AGREEMENT and not returned by the borrowers
within six months of due date. CITY hereby transfers and assigns all
interests in such materials, and all rights to unpaid overdue fines with
respect thereto to COLLEGE.
q. COLLEGE shall provide regular courier service between the participating
libraries.
4.0 RESPONSIBIUITIES OF CITY
4.1 Under the terms of this agreement the CITY shall:
4.1.1 CITY will provide at least the basic level of service to nonresidents within the
COLLEGE District. Basic level of service is defined as one checkout and one
hold per person at a time, utilizing individual rather than household cards.
CITY shall provide free borrowing privileges to card holding residents of other
participating CCRLS cities (including Silver Falls District.)
In no case shall card-holding residents of the CCRLS district receive less than the
basic level of service from CITY.
CITY shall provide full-borrowing privileges for all currently registered
COLLEGE students who present a valid library card.
CITY shall notify each current non-resident cardholder within its geographic zone
at least 30 days prior to instituting a fee for service above the basic level. No
advance notification is necessary for fee increases.
4.1.2 Provide reference and information services to patrons ofthe participating libraries
of the CCRLS District in cooperation with the College and other participating
libraries.
4.1.3 Provide for the regular participation of the library director in meetings of the Polk,
Yamhill and Marion Library Association (PYM) and as may be necessary in
meetings of the CCRLS Advisory Council. Regular participation shall be defined
as attendance by the library director at each meeting, unless excused. CITY
library director's attendance at the September meeting of the PYM Association is
highly encouraged.
4.1.4 Assumes full responsibility for the accuracy of data at its entry into the
automation system database, and for updating that data accurately to reflect the
proper links to the material in its library. Such data includes, but is not limited to
Barcode number, library location, volume number, call number, copy number,
type of material, status, etc.
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4.1.5 Take reasonable measures to protect equipment in CITY's possession from abuse,
theft, and misuse, CITY shall, while in possession of the computer system
hardware, including peripheral devices, repair or replace as necessary any such
items whjch are lost, physically damaged, or destroyed as a result of fire, theft,
vandalism or other sudden and unforeseen occurrence which would be a peril
insurable under a standard form electronic data processing property insurance
policy; provided that CITY shall have no obligation under this paragraph with
respect to loss resulting from defect in the computer system itself, or from the acts
of vandals gaining access to the computer system, programs. Or data through the
system's modem and not by the application of physical force to the tangible
components of the system; and, provided further, that the CITY shall not be liable
under this AGREEMENT for any consequential damages incident to any loss
under this section.
4.1.6 Prepare, provide, and maintain the furniture and physical location for installation
of automqted system terminals and equipment in its library. This responsibility
includes cable installation, electrical power, and environment, all meeting
manufact(lrer and vendor specifications.
5.0 LIABILITY
5.1 Each party agrees to waive, forgive, acquit and discharge any and all claims it may
otherwise have against the other or the officers, employees and agents of the other, for or
resulting from damage to or loss provided, however, that this discharge and waiver shall
not apply to claims by one party against any officer, employee or agent of the other
arising from such person's malfeasance in office, willful or wanton neglect of duty, or
actions outside the course and scope of his or her official duties.
5.2 Each party shall insure or self-insure, and be independently responsible for, the risk of its
own liability for claims within the scope of the Oregon Tort Claims Act.
6.0 MISCELLANEOUS PROVISIONS
6.1 CITY performs under this contract as an independent contractor. Neither CITY nor its
officers, employees and agents engaged in operation of the system under this article are
agents of COLLEGE for any purpose.
6.2 City may request that CCRLS provide specialized reports not regularly generated by
automation system. CITY shall reimburse CCRLS for the cost of providing such special
reports.
6.3 City may purchase equipment and software to expand and enhance its own operations;
provided that such equipment and software is acceptable to CCRLS as compatible with
the automated system. CITY shall not connect or install any such equipment or software
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without the review and written approval of CCRLS after at least 90 days prior to notice
by CITY.
6.4 Except as to equipment and software purchased by CITY under 96.3, all automated
system hardwar{'l, software, and other capital equipment shall remain the property of
CCRLS, and CI1Y shall have no claim thereto other than the right to use thereof under
this AGREEMENT.
6.5 The parties agree that all circulation data, which would in any way identify a particular
library user or t~ materials borrowed by any user, are confidential and exempt from
disclosure under the Oregon Public Records Law. Each party shall refuse disclosure of
any and all such data unless ordered by the District Attomey.
7.0 AMENDMENTS
The terms ofthi~ agreement shall not be waived, altered, modified, changed,
supplemented ot amended in any manner whatsoever except by written instrument signed
by the parties.
8.0 NOTICE
8.1 Any notice required to be given CITY under the agreement shall be sufficient if given in
writing to the CITY's Library Director.
8.2 Any notice required to be given COLLEGE under the agreement shall be sufficient if
given in writing to the COLLEGE's CCRLS Coordinator.
FOR THE CITY OF WOODBURN:
FOR THE COLLEGE:
Richard Jennings
Mayor-City of WOODBURN
270 Montgomery Street
WOODBURN, Oregon 97071
(503) 982-5222
Linda Cochrane
Coordinator-CCRLS
P. O. Box 14007
Salem, Oregon 97309-7070
(503) 399-5105
9.0 CONT ACT PERSONS FOR THIS CONTRACT
Linda Sprauer
Woodburn Library Director
280 Garfield Street
Woodburn, Oregon 97071
(503) 982-5263
Linda Cochrane
Coordinator-CCRLS
P. O. Box 14007
Salem, Oregon 97309-7070
(503) 399-5105
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SIGNATURES
This contract and any c~nges, alterations, modifications, or amendments to it shall not be
effective until approved by the appropriate representative of the parties hereto.
In witness whereof, the parties hereto have caused this agreement to be executed on the date set
forth below.
FOR THE CITY OF WOODBURN:
FOR CHEMEKET A
COMMUNITY COLLEGE:
Signature
Richard Jennings
Mayor-City of WOODBURN
/~\
"_ ~(lIJf1 't.l<irlCi'<5iu,~
Signaure
Julie Huckestein
Director of Business Services
Cf/ltJ/ucr
Date f I
Date
APPROVED:
Linda Sprauer
Library Director
WOODBURN LIBRARY #194 03
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EXHIBIT A ATiACHMENl A
CHEME~TA COOPERATIVE REGIONAL LIBRARY SE~E4-Q of _. to
I 2002-03 Council Members
James Fairchild, Chairperson
Polk County Lay Member
297 S. E. Ironwood
Dallas, OR 97338
Phone: (h) 503-623-2605
Cell: 503-315-1908
Internet: iamesbfair(ci!{1o l.com
+Tern1 expires: 12/31103
Marlys Swalboski
Medium Library Representative
Director - Silver Falls Library District
410 South Water Street
Silverton, OR 97381
Phone: (b)503-873-6513 FAX 503-873-6227
Internet: marlvss@ccrls.org
+Term expires: 6/30/04
Robert Dodge, Vice Chair
Yamhill County Lay Member
914 N. W. Sunnywood Court
McMinnville, OR 971 +8
Phone: (h) 503-472-5135
Internet: rdod~e(a!onl,nemac.com
+Term expires: 12/31/03
Kent Taylor
City Manager Representative
City Manager of McMinnville
230 E. Second Street
McMinnville, OR 97128
Phone: (b )503-434-7302
Internet: taylork@ci.mcminnville.or.us
Laurie Baker
Small Library Represe(1tative
Director - Jefferson Public Library
128 N. Main Street/P. p. Box 1068
Jefferson, OR 97352
Phone: 541-327-3826
Internet: jeffpl@open.org
+Term expires: 6/30103
Gail Warner
Large Library Representative
Director - Salem Public Library
585 Liberty Street S.E./P.O. Box 14810
Salem, OR 97309
Phone: (b)503-588-6071 FAX: 503-588-6055
Internet: gwarner@open.org
Claire Christiansen
Rural Lay Representative
14925 S. E. Alderman Road
Dayton, OR 97114
Phone: (h)503-868-7266
Internet: kcfilberts@hotmail.com
+Term expires: 6/30/04
Donna Zehner
PYM Chair
Director - Dallas Public Library
950 Main Street
Dallas, OR 97338
Phone: (b)503-623-2633 FAX 503-623-7357
Internet: donna@ccrls.org
+Term expires: 6/30/03
Linda Cochrane
CCRLS Coordinator - Chemeketa College
4000 Lancaster Drive/P. O. Box 14007
Salem, OR 97309-7070
Phone: (b) 503-399-5105 FAX: 503-589-7628
Internet: coc\(a),chemeketa.edu
Ex Officio Members
Dave Galati, Executive Director
Mid- Willamette Council of Government
105 High Street S. E.
Salem, Oregon 97301-3667
Phone: (b) 503-588-6177 FAX: 503-588-6094
Internet: dgalati(a),otJen.org
Twyla Knowles
Marion County Lay Member
1480 Winter Street NE
Salem, OR 97303
Phone: (h) 503-585-4376
(w) 503-947-7805
+Tenn expires: 6/30/05
Recording Secretary
Eileen Buyserie, Secretary
4000 Lancaster Drive NE/P. O. Box 14007
Salem, OR 97309-7070
Phone: (b )503-399-5119 FAX: 503-589-7628
Internet: buve@chemeketa.edu
Rev. 7/02
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- STAFF-~REPORT-~--
W90"ii~~
To:
FROM:
VIA:
DATE:
SUBJECT:
Honoroble Mayor and Council .:J'~
Matt Smith, Management Analyst II /7 .
John C. Brown, City Administrator ltl?
For the Council Meeting of November 12, 2002
Revised Tree Protection and Preservation Ordinance
Recommendation:
It is recommended that the City Council review the attached discussion
draft of the tree protection and preservation ordinance, direct staff to finalize
the ordinance, and schedule the ordinance for a public hearing at the
Council's next meeting.
Background and Discussion:
The draft tree protection and preservation ordinance was presented to
Council at the October 14, 2002 Council meeting. Council commented on the
draft, and suggested various changes. Council's suggestions are incorporated
in the attached revised ordinance (Attachment "A").
Staff also made minor grammatical changes, and removed the tree care
provider provision to comply with state statutes based on the advice of the
Assistant City Attorney.
In this draft, the minimum size for trees qualifying as "Specially Protected"
is increased from 24 inches to 36 inches in diameter at breast height to focus
protection efforts on the largest trees. The location of trees classified as
"Specially Protected" are also limited to within required setbacks that abut a
street, reflecting Council's preference to concentrate on protecting the
character of the streetscape. The list of nuisance trees is expanded to include
trees that are inappropriate to Woodburn's climate, exhibit dangerous physical
tendencies (e.g., weak limbs that drop frequently, insufficiently deep root
systems, highly susceptible to disease), or create significant litter. Many of the
trees added to the list were drawn from the list of prohibited trees in the City's
Development Ordinance, resulting in greater consistency between City
ordinances. The revised ordinance clarifies the Community Development
Director's role in approving plans detailing replacement tree placement. The
replacement ratio standard is further revised to reduce the financial impact on
property owners when compensating for the removal of a tree.
The penalties section is dependent on the replacement section, and will
CnY ADMINISTRATOR'S OFFICE ~.. 270 MONTGOMERY STREET ~ (503)982-5228
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be completed once he latter section is finalized.
Conclusion:
The attached <!>rdinance revision reflects Council's suggestions regarding
the provisions of the draft tree protection and preservation ordinance presented
on October 28,2002.. Your direction concerning additional revisions and
presentation of the ordinance at a public hearing is respectfully requested.
Stoff Report re Revised Tree Protection ond Preservation Ordinance
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TREE PRESERVATION AND PROTECTION ORDINANCE
WHEREAS CLAUSES
The City of Woodburn recognizes the importance of trees to the character and beauty of
Woodburn as well as tht1 role that trees have in advancing the public health, safety and welfare.
The City has therefore determined that reasonable regulation of the removal of certain trees is
necessary .
The City of Woodburn recognizes that specific trees in Woodburn deserve special status due to
distinctive form, size, age, location, species, unique qualities, or historical significance.
The City finds and declares that regulation of the cutting, trimming, and pruning of trees within
the City will help protect the health, function and value of trees, and prevent dangerous
branching conditions that may result in danger or injury to citizens or property.
The City recognizes that trees can provide soil stability, noise buffering, and wind protection
benefits. The City of Woodburn greatly values trees for their ecological importance, temperature
mitigation, enhanced wildlife habitat and aesthetics.
The City recognizes that residents in single family dwellings in single family zones should have
the freedom to determine the nature of their private landscaped surroundings.
Excessive removal of tree canopy, topping, damages trees and may result in reduced vigor,
decline or even death ofthe tree and in weakened tree structure which may cause injury to
persons or damage to property.
Improperly performed tree maintenance work, including pruning, cabling, and removal, within an
urban environment can cause injury to persons or damage to property by damaging overhead
wires, underground wires or conduits, by causing falling objects and may disrupt the flow of
traffic on the public rights-of-ways, endangering the public health and safety.
Section 1. Purpose
The purposes of this ordinance are to:
A. Maintain tree cover within the City to continue to receive the benefits of an urban forest
including conserving energy, by providing shade and evaporative cooling through
transpiration; improving air quality by absorbing carbon dioxide and ozone, absorbing
particulate matter, and producing oxygen; reducing wind speed and directing air flow,
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noise pollution, storm runoff and soil erosion; providing habitat for birds, small mammals,
and other wildlife; increasing water quality and real property values; and enhancing visual
and aesthetic qual~ties that attract visitors and businesses and serve as a source of
community imag~ and pride.
B. Maintain trees in a healthy condition through good cultural practices to reduce risk of
breakage or failure which can result in personal injury and property damage.
C. Establish and maintain age and species diversity.
D. Promote conservClltion of tree resources. The benefits of trees increase with size and
canopy cover. T~refore, it is in the best interest of the City to protect existing tree
resources from 10$s or depletion by restricting the indiscriminate removal of trees in all
age classes, and b~ making provisions for replanting.
E. Protect water quality, control surface water run-off, and protect ground water recharge.
F. Protect persons and property from dangers associated with improper tree pruning, removal
and topping.
G. Ensure that firms performing tree maintenance are qualified and have appropriate liability
insurance coverage.
Section 2. Applicability of Ordinance
A. These regulations are not land use regulations and are adopted under the City's police
power to regulate to protect the public health, safety and welfare.
B. The provisions of this ordinance shall apply to all land within the City limits. However,
any tree activities in the public right-of-way shall be regulated by the provisions of
Ordinance No. 1908. and
C. Trees on Land Subiect to a Development Permit Application Exempt. Any tree activities
associated with a development permit shall be regulated by the provisions of the
Woodburn Development Ordinance until the development has been completed and a
Certificate of Occupancy (if applicable) has been issued. Individual lots that are created
by COh!;tIUction of a subdivision, Planned Unit Development or land partition shall be
subject to a tree removaI5cpalC'l:tc permit pursuant to this ordinance for the removal of trees
from said individual lot for anybcYOIld tll05C trees not approved to be removed pursuant to
the subdivision, P.U.D. or land partition decisiontlcc ICllloval pClIllit.
Section 3, Definitions
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A. Arborist. Arborist means a person who has met the criteria for certification from the
International Society of Arboriculture of American Society of Consulting Arborists, and
maintains his or her accreditation.
B. Basal flare. Basa~ flare means that portion of a tree where there is a rapid increase in
diameter at the junction of the trunk and root crown.
C. Building footprin~. That two-dimensional configuration of an existing building's
perimeter boundaries as measured on a horizontal plane at ground level.
D. Diameter. Diameter means the length of a straight line measured through the trunk of a
tree measured at breast height (54 inches, or four and one half feet) from ground level
measured from the uphill side at the base of the trunk.
E. DBH, Diameter at Breast Height. The diameter of the main stem of a tree. If a tree splits
into multiple trunks below 4.5 feet, the trunk is measured at its most narrow point beneath
the split and is considered one tree. Ifthe tree splits into multiple trunks below ground,
each trunk shall be considered on tree.
F. Director. Director means the Community Development Director.
G. Limbing. Limbing means the removal of a branch of a tree back to the main trunk of the
tree.
H. Remove. "Remove" means cutting, felling or severing of a tree, or the intentional use of
any procedure the natural result of which is to cause the death of a substantial destruction
of a tree. Such acts include but are not limited to the removal of all or 11:56% or more of
the crown, trunk, or root system of a tree; and damage inflicted upon the root system of the
tree by the application of toxic substances, the operation of equipment and vehicles,
storage of materials, trenching, unauthorized relocation, change of natural grade due to
unapproved excavation, filling, paving, or alteration of natural physical conditions.
"Removal" does not include normal trimming or pruning of trees, including "pollarding,"
conducted in accordance with the standards established by the International Society of
Arboriculture.
I. Topping. Topping means the severe cutting back ofa tree's limbs within the tree's crown
to stubs 3 inches or larger in diameter that are not large enough to assume the terminal
role. Other names for topping include "heading," "tipping," "hat-racking," and "rounding
over." With regard to "fir," "evergreen" or other variety of conifer, "topping" means the
removal of any portion of the highest point of the tree. If the tip has curled over, it will
still constitute the highest point of the tree. Topping does not include the practice of
'pollarding" when conducted in accordance with the standards established by the
International Society of Arboriculture.
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J. Tree. "Tree" means any woody plant having at least one well-defined trunk at least five
t51 six (6) inches DBH. For the purposes of this ordinance arborvitae, English holly,
English ivy, English laurel, photinia, poison oak, and Rhododendron shall not be
considered a "tree." Trees specifically planted and maintained as a hedge shall also not be
considered a "tree."
K. "Tle.e. Cale. rlovi~e.I." "Tle.c Calc PlOvidcI" IIleallS a pOSOh legiste.le.d with tllC OIe.gOII
ConstlUetiOlI Coqtlactols Doal d to pCl fOI111 tl (e. pI esel vatioll, tlee. nlailIte.nalIce alId/or trce
ICllloval activities, includillg but IIOt lillJitcd t(J plUllillg. tl~e.lilllb Ie.nloval, tle.( 01 limb
gUyilIg, alId tlce tb1ilizatioll.
Section 4. Specially Protected and Landmark Trees
A. Specially Protect~d Trees. The following trees are Specially Protected Trees, subject to a
higher level of protection than other trees subject to this ordinance.
(I) Trees planted or retained to meet requirements ofthe Woodburn Development
Ordinance or its predecessor regulations, a site development permit, or a specific
condition of development approval;
(2) Any mitigation tree planted pursuant to this ordinance; and
(3) Any Landmark Tree designated pursuant to subsection B of this section.
B. Designation of Llpldmark Trees.
(1) Any tree over 24-36-inches DBH or greater shall be a landmark tree.
(2) The City Council, planning commission, a property owner or any person may
nominate a tree smaller than 24-36-inches DBH to be designated as a landmark
tree.
(3) The Director shall notify each property owner when a tree on the property owner's
property has been nominated for designation as a landmark tree that a public
hearing will be held on the proposed designation. The notice shall be mailed at
least seven (7) days before the public hearing.
(4) A tree may be designated as a landmark tree upon a finding that it is unique and of
importance to the community due to any of the following factors:
(a) It is an outstanding specimen of a desirable species;
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(b) It is one of the largest, relative to species, or oldest trees in Woodburn;
(c) It possesses distinctive form, size, age, location or other unique qualities.
(d) The tree has a docllmented association with a historical figure, property, or
significant historic event.
(e) The tree is significant due to a functional or aesthetic relationship to a
natural resource, sllch as trees located along stream banks.
(f) The tree's health, aerial space, and open ground area for the root system
have been certified as sufficient by an arborist.
(5) After c04ncil approval of a landmark tree designation, the Director shall notify the
property owner(s) in writing. A listing of trees so designated shall be kept by the
Director.
(6) Once designated, a landmark tree shall be subject to the provisions of this
Ordinanoe unless removed from the list of landmark trees by action of the City
Council. The City Council may remove a tree from the list of landmark trees by
action of the City Council upon its own motion or written request by the property
owner.
Section 5. Tree Removal or topping Permit Required,
A. Permit Required. No person shall remove or top any tree without first obtaining a tree
removal or tree topping permit.
B. Tree Removal or Topping Permit Exceptions. Notwithstanding subsection A of this
section, no tree removal permit is required for the following:
(1) Single Family Residential Uses. To remove a tree smaller than twc.nty-fonr (24)
thirty-six (36) inches DBH located on a lot or parcel that has a single-family
dwelling on it and i5 locatcd in a RS or R I S zone pursuant to the official City of
Woodburn Zoning Map, unless the tree is a specially protected tree located in the
front yard setback or any other yard setback abutting a street, as determined by the
W oodbum Development Ordinance.
(2) Nuisance Trees. No tree removal or topping permit is required for any ofthe
following species which are considered a nuisance.
(a) Acer negundo, Box Elder
(b) ACCl plahahoidc5, NO! wa} IlIaplc
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(c)
(d)
(e)
(f)
(g)
(h)
(i)
G)
(k)
(1)
(m)
(n)
(0)
(P)
(q)
(r)
(s)
(1)
(V)
ATTAC~ENT A
Page of l "\
A<.C! sacdlal inum, sil vCl tlIaplc.
Aelanthus altissima, tree-of-heaven
A~scu1us hippocastanum
Albiziajulibrissin, silktreet (Mimosa)
C$rya species, hickory pecan
C,talpa species, catappas
Cithis species, hockberry or sugarberry
Fmxinus excelsior, European ash
F$Xinus Pennsylvania, green ash
Frjaxinus velvetina, desert or velvet ash
Il~x aquafolium, English holly,
C~hium llIaculatunl, poisoll llCllllock
Laburnum watClCli, golden chain tree
L~uidambar stycifura, sweetgum
MlaIus "wintergold," winter crab apple
Pqpulus species, popular, cottonwood
Ptunus Laurocerasus, English, Portugese laurel
r~ul~" thundercoulq.elm
. lac
(3) Emergencies. Tree removal made necessary by an emergency in order to prevent
imminent threat to public safety, injury to persons, or damage to property, and it is
impractical due to the emergency to apply for a permit.
(a) After-the-Fact Tree Removal Permit Reauired. Within seven days after
the tree removal, the tree owner shall make application for an after-the-fact
permit.
(b) "Emergency." For purposes of this subsection an emergency is an
unplanned or non-routine event, such as windstorm, flood, freeze, utility
damage or other like disasters, which by its nature requires prompt or
immediate action to reduce the risk of injury to persons or damage to
property.
(c) City Abatement. If the City Engineer determines that an emergency exists
and that the safety of the traveling public or the integrity of a public street
and associated improvements may be at imminent risk from any tree on
private property, the City Engineer may order or effect the removal of the
tree without a permit. The City Engineer's decision that an emergency
exists is not reviewable.
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(d) Permit Fee Waived. The application fee for a tree removal permit shall be
remitted to the applicant if the emergency condition has been adequately
verified
(e) Pl1otograph Emergency Conditions. The tree owner shall photograph the
tree showing the emergency conditions and then may proceed with the
removal of the tree to the extent necessary to avoid the immediate hazard.
If the evidence and information presented by the tree owner do not meet
the criteria for an emergency tree removal permit set forth in this section,
thlt Director shall deny the application sllall be dCl1icd and the tree owner
shall be subject to penalties and to the mitigation requirements of this
ordinance.
(4) City Utilit' or Road Work. City utility or road work in utility or road easements,
in utility or road right-of-ways or in public lands unless the tree is a specially
protected tree.
(5) Nuisance Abatement. The City is not required to apply for a tree removal permit
to undertake nuisance abatement. However, the owner of the property subject to
nuisance abatement is subject to all the provisions of this Ordinance.
D. Tree Cale Providel Required. All tree pItlning and nee remo"al and nee topping functions
shall be. performed by a "Tree Cale PrOvider," nnless performed by a resident o[the City
on a nee located on the property on ~hich the resident resides. Defore perfonning nee
prnning and/or nee remOval topping scr vices within the City, a TIee Cmc PrOvider shall be
registered ~ith the Ciry. The Tree Cale ProvidCI shall agree to eomply .md perform all
work within the. City in accordallc.e ~ith the Americ.an National Standmds In~tittrtc A-JOO
standaI ds, 1 dating to tl ee eal c.
E. Burden of Proof. In any action under this ordinance or to enforce the provisions of this
ordinance, the property owner or authorized representative has the burden to prove that the
criteria for granting a permit are satisfied or that removal is allowed without a permit.
Section 6, Delegation of Authority. The authority to review and approve tree removal permits
is granted to the Community Development Director who is authorized to consult an arborist as
the Director deems necessary.
Section 7, Application Submittal Requirements
A. A person seeking to remove or top one or more trees shall apply to the Director for a tree
removal or tree topping permit before removing or topping a tree unless the tree is subject
to one of the exceptions in Section 3. Whele tile. llCC is on a lot or palcel Ploposcd fOI
de\:lelopnKl1t necessitating a dcvc!c,pmcnt pGlll1it, ICll10val o[thc tlee shall be ICviewed as
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ATTACHMENT A
Page ~ of l1
palt ofdIc land tl5C dcvclopmellt application ptll5Uallt to tl.c Woodbtllh Dcvclopmcht
Oldihahcc.
B. Applications for tree removal or topping permits shall be made on forms to be prescribed
and furnished by the Director and contain the following information:
(1) The applicant's name, address and phone number.
(2) The prop~rty owner's name, address and phone number, if different from the
applicant's.
(3) A statement of the reason for removal or topping.
(4) A tree survey which describes the number; size (DBH, height and crown spread);
species (common and scientific); health (foliage, vigor); condition (structural
integrity)* of all trees on the lot or parcel; and identifies all trees to be cut.
(5) A map at a minimum scale of I inch equals one hundred feet, that locates all
property boundaries; utility services and all easements; trees; drainage ways;
wetlands; surface water; structures; and other improvements, including
impervious surfaces; on the property.
(6) A tree removal plan which shall identify each tree to be removed; and describe
proposed replanting mitigation measures and protective fencing or markings
around other trees or spaces to protect surrounding vegetation and other protective
measures.
(7) The time and method of cutting or removal.
(8) Any other information reasonably required by the City;
(9) An application to remove a tree shall not be complete unless accompanied by a
payment of the prescribed fee.
C. Marking Required. Trees proposed to be removed or topped shall be identified for field
inspection by means of flagging, staking, paint spotting or other means readily visible but
not detrimental to a healthy tree. If the distance from closest point of the trunk to the
nearest rear or side property line is twenty-f1ve feet or less the applicant shall mark or
stake the property line(s) so that it is readily visible.
Section 8, Permit Review Process
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A. Completeness Review. The Director shall review applications for conformance to the
provisions of this Ordinance and either accept as complete or return for revisions.
B. Arborist Report. The Director may retain an arborist to prepare a tree condition report to
determine the condition, life expectancy and prognosis of the tree and to recommend
appropriate removal or topping procedures and conditions of approval. The applicant
shall reimburse the City for all costs related to the preparation of the report.
C. Final Decision. If the application is accepted as being complete, the Director shall issue a
final decision containing a brief statement of findings of fact concerning conformance
with the approval criteria in section 9 of this ordinance. The Director may approve,
approve with conditions, or deny the application.
D. Permit Issuance. If the decision is to approve any application, except an emergency,
dangerous, dead or dying tree removal permit, the Director shall not issue the permit until
notice has been posted according to subsection 4 of this section. A Director's decision to
approve an emergency, dangerous, dead or dying tree removal permit shall be final and
not subject to the notice and appeal provisions of this section.
E. Notice. An applicant for a permit shall post notice on the property in a location clearly
visible from the street nearest the tree. The notice shall state that a tree removal or
topping permit is pending for marked trees on the property, shall include the date of
posting, and shall state that the tree cutting permit can be appealed within fourteen (14)
days of the date of posting by filing a written notice of intent to appeal with the Director.
The applicant shall file an affidavit of posting and marking once the property has been
posted and the trees have been marked pursuant to this section. The tree cutting permit
shall not be issueO for fourteen days from the date of filing of the affidavit of tagging to
allow for appeal. The applicant shall maintain the posting and tagging for the full
fourteen days.
F. Appeal.
(1) Any person may appeal a Director decision to approve a permit by filing a written
notice of intent to appeal, along with the applicable appeal fee established by the
City Council, within fourteen (14) days of the filing of the affidavit of posting
pursuant to subsection 4 of this section. Failure to file within the fourteen day
appeal period shall preclude appeal. If no appeal of a decision to approve a tree
permit is filed within the fourteen day appeal period, the decision is final and the
applicant may cut trees in accordance with the approval, subject to any conditions
in the approval decision.
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(2) An applicant for a tree removal or topping permit may appeal denial of the permit
by filing a written notice of appeal along with the applicable appeal fee
established by the City Council, within fourteen (14) days of the date of denial.
(3) The appeal shall be heard by the City CounciL which shall hold a public hearing
on the appeal. The City shall send written notice of the hearing to the applicant,
the appellant if different from the applicant, at least ten (10) days before the
hearing. Appeals shall be heard no later than sixty days after the date the appeal
was filed, except that the applicant may request a hearing at a later time.
G. Revocation for t\jlisrepresentation. The Director may revoke a permit upon
determination that the facts provided in the application are false or misleading. The
misrepresentation may relate to matters including, without limitation, tree size, location,
health or hazard condition, justification for issuance of permit, or owner's authorized
signature. The revocation is effective upon delivery of the notice to the property owner.
The property owner may appeal the revocation pursuant to the appeal provisions of this
section.
Section 9, Criteria.
A. Mandatory Iss~ce of Permit. The Community Dc. "dopmc.nt Director shall approve a
tree removal permit upon substantial evidence that the tree is of the following:
(1) Dangerous Tree. Removal of the tree is necessary because the tree is dangerous.
"Dangerous" means a tree that is cracked, split, leaning or physically damaged to
the degree that it is likely to fall and injure persons or property and such hazard or
danger cannot reasonably be alleviated by pruning or treatment of the tree.
Dangerous tree includes trees with a disease that, without reasonable treatment or
pruning, is likely to spread to adjacent trees and cause such adjacent trees to
become diseased or dangerous trees. Except in an emergency, an application for
removal of a dangerous tree shall include an arborist report verifying that the tree
is dangerous and the danger cannot be alleviated by pruning or other treatment of
the tree.
(2) Dead or Dving Tree. The ConJInunity DcvdophlCht Director shall approve a tree
removal permit upon substantial evidence that the tree is dead or dying, except as
provided in subsection c. of this subsection.
(a) A "dying tree" means that the tree is in an advanced state of decline
because it is diseased, infested with insects or rotting and cannot be saved
by reasonable treatment or pruning, must be removed to prevent spread Qf
the infestation of disease to other trees, or less than ten percent of the
crown is alive.
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ATTACHMENT A
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(b) "Dead" means that the tree is lifeless. Evidence of lifelessness may
i~lude unseasonable lack of foliage, brittle dry branches, or lack of any
growth during the growing season.
(c) The COlllnlunity DcvdopnKilt Director may require the retention of a dead
0( dying tree located in wetlands, natural areas, stream corridors, parks or
open space areas, in order to provide for wildlife habitat and natural
processes, unless the tree presents a potential hazard to persons or
property.
(3) Necessary to Access Utility or Right-of-way. Removal of the tree is necessary to
provide s~fe and adequate access to utility service, utility drainage, or right-of-
way.
(4) Harmful To Landmark Tree. Removal of the tree is necessary because it is
detrimental to or crowding an adjacent landmark tree.
(5) Harmful To Existing Building. The trunk of the tree to be removed is touching or
the basal flare is under the building footprint of an existing building, causing or
threatenin.g to cause damage to, but not limited to, the foundation, eaves, or
gutter.
B. Discretionary Issuance of Permit. The Director may issue a tree removal permit for a tree
that is not dangerous, dead or dying upon substantial evidence that the following criteria
are met:
(1) The removal of the tree is necessary or desirable for one of the following reasons:
(a) provide solar access and pruning the tree would not provide adequate solar
access,
(b) promote the health of trees in the area, or
(c) responsible property management, taking into consideration scenic,
aesthetic, ecological, wildlife, and similar values; and
(2) Removal of the tree will not have a significant negative impact on the health and
stability of nearby trees or existing windbreaks; and
(3) Removal of the tree will not have a significant negative impact on neighborhood
character, aesthetics, or property values.
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ATTACHMENT
Page -1l::.. of
A
"
(4) For trees on parcels larger than one acre the Director shall consider, in addition to
the above criteria, whether the tree removal is consistent with the preservation of
the site's Juture development potential and preservation of important natural
values consistent with the following factors:
(a) Wooded areas associated with natural drainage ways and water areas
should be retained to preserve riparian habitat and to minimize erosion;
(b) Wooded areas that will likely provide an attractive on-site amenity to
occupants of future developments should be retained;
(c) Wooded areas along property lines should be retained to provide buffers
from adjacent properties;
(d) Trees should be retained in sufficiently large areas and dense stands so as
td ensure against windthrow;
(e) Clear cuts of developable areas should be avoided so as to retain a wooded
cljlaracter of future building sites, and preserve housing and design options
for future city residents.
C. Specially Protec~ed Trees. The Commmlity Development Director shall not approve a
tree removal or tbpping permit for a Specially Protected Tree unless the tree meets one of
the following criteria:
(1) The tree dead, dying or dangerous.
(2) The tree needs to be removed to construct proposed public improvements and no
practical alternative exists without significantly increasing cost or inconvenience,
or reducing safety.
(3) The tree has lost its significance due to damage from natural or accidental causes,
or for some other reason it can be established that it is no longer of historic or
natural significance.
Section 10. Tree Topping and Limbing Prohibitions
A. No person shall top a tree without a permit.
B. No topping permit shall be granted to remove more than twenty-five percent (25%) of a
deciduous tree's leaf bearing crown, and no topping permit shall be granted for a conifer
tree, unless the tree satisfies one of the following conditions:
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ATTACHMENT A
Page j2. of 11
(1) The tree has been severely damaged by storms or other uncontrollable causes;
(2) The tree ~s located under utility wires or other obstructions making normal
pruning practices impractical;
(3) The Tree has previously been topped and trimmed to maintain a visual screen or
perform a similar function.
B. Tree pruning do~s not require a permit, however, no person shall limb a tree in any
manner that remq>ves more than 30% of the existing limbs.
Section 11. Tree Re>>lacement Requirements
A. If the Director authorizes removal of a tree because it is dead, dying or dangerous no
replacement tree is required. In all other cases the applicant shall replace the removed
tree as mitigation at his own expense in one or more of the following ways, subject to
approval of the ~placement plan by the Director.
(1) On-site Mitigation. As many t Trees as possible will be replaced, if possible, on
the property where the removed tree was located.
(2) Street Trite Mitigation. A replacement tree(s) may be planted in the public right-
of-way adjoining the property where the tree to be removed is located, in
accordance with Ordinance 1908. The Director shall consult with the City
Engineer to avoid conflict with current and future utilities.
(3) Off-site Mitigation. Ifthere is insufficient available space on the subject property
and/or adjacent right-of-way, the replanting required in subsection (1) shall occur
on other property in the applicant's ownership or control within the City or in a
city owned or dedicated open space or park. Such mitigation planting is subject to
the approval of the authorized property owners. If planting on City owned
property, the City may specify the species and size of the tree. Nothing in this
section shall be construed as an obligation of the City to allow trees to be planted
on City owned or dedicated property.
(4) In-Lieu-ofMitigation Fee. Ifno suitable place for a replacement tree(s) exists on
the property where the tree to be removed is located or if the applicant chooses to
pay the mitigation fee rather than plant a replacement tree, the applicant may, in
lieu of planting, pay a mitigation fee into the City's tree fund an amount of money
of the replacement trees that would otherwise be required.
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ATTACHMENT
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A
l1
B. In reviewing the applicant's tree replacement plan, the Director shall consider the mature
size of the replaqement tree and shall not approve the replanting of more trees on a site
than the site can ~ccommodate at maturity.
CB. The: objcctivc il1 ~cplaGing tIees sl,all be to leplace to the IlIaxilllulll cxtel1t feasible tile
cal10py lost as a tc.sult of ICIIIO v illg tile 11 e<:(s ). Replacement of removed trees shall
comply with all the following requirements.
(1) Replace~ent trees for trees removed under 36 DBH shall be a minimum of two
(2) al1d one-half (2 7S) DBH. The quantity of replaced trees shall equal one tree
for each tree(s) removedtl,<: sallie DOli 01 a cOlllbil1atiol1 oftlecs \\ith total of
one-illcll of DOl I pC! eael] incll of diallletc! of tile IClllovcd tIee(s). However, if
the removed tree is a specially protected tree it shall be replaced with a tree of at
least 3 Y2 DSHa 48" box size tlce.
(2) The repl(liCement tree shall be planted within one (I) year of permit approval.
(3) The quality of all replacement trees shall conform to the standards of the
AmericaIl National Standards Institute Z 60.1-1990 Specifications for Acceptance
of Nursery Trees at the time of delivery in all ways.
(4) The species of the replacement tree shall be the same as the removed tree unless
the Director determines, based on the arborist report, that another species would
be more suitable for the location considering, but not limited to, the long term
health of the tree, its compatibility with adjacent uses and design considerations.
1Je. If any replacement tree dies within three years of the planting, the property owner shall
replace the tree.
E. InGeu of Mitigqtion Fee. The amount of the mitigation fee shall be established. by the
City Council in the Master Fee Schedule Ordinance, based on the average value of a 2
DBH tree available from local nurseries plus planting costs.
Section 12, Authority to Impose Conditions of Approval. The Director may attach conditions
to the approval of a permit if the condition is reasonably related to preventing, eliminating or
mitigating a negative impact or potential impact on other trees, natural features or processes or
on the built environment of the neighborhood which is as created or contributed to by the
approved tree removal to ensure the replacement of trees, landscape or otherwise reduce the
effects of the tree removal, to limit the time and nature of the removal, to specify specific
mitigation measures, erosion control, or other reasonable conditions to assure the purposes of this
ordinance and the approval criteria will be satisfied. Conditions of approval may include, but are
not limited to:
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A. Requiring the tree to be replaced;
B. Cutting a tree or stump flush with the grade or leaving a snag instead of grinding or fully
removing a stump to mitigate address impacts on including but not limited to soil
erosion, soil stability, flow of surface water, and wildlife habitat.
C. Requiring vegetation not requiring a tree removal permit to remain in place or be planted;
D. Requiring the removal of injurious or noxious vegetation (such as English Ivy) from the
property.
Section 13. Duration ~f Permit Validity. Tree removal or topping permits shall be valid for a
period of 90 days. If treJe removal or topping is not complete within 90 days, including, but not
limited to, the removal and disposal of trees and debris a new permit must be applied for. A 60
day extension shall be a~tomatically granted by the Director if an extension is requested in
writing before the expir~tion of the permit. No additional extensions beyond the first extension
shall be granted. Permits that have lapsed shall be void. Trees removed or topped after a permit
has expired shall be a violation of this Ordinance.
Section 14, Disclaim Liability. Nothing in this ordinance shall be deemed to impose any
liability for damages or a duty of care and maintenance upon the City or upon any of its officers
or employees, nor to relieve the owner of any private property from the duty to keep any tree on
his property or under his control in such condition as to prevent it from constituting a hazard.
The person in possession of public property or the owner of any private property shall have a
duty to keep trees upon the property and under their control in a safe, healthy condition. Except
as provided in Section 5., any person who believes a tree located on property possessed, owned
or controlled by them is a danger to the safety of property possessed, owned or controlled by
them is a danger to the safety ofthemselves, others or structural improvements on-site or off-site
shall secure the area around the tree or support the tree, as appropriate to safeguard both persons
and improvements from harm.
Section 15, TI ee Cal e PI Ol idel Lken!lc. Ally pel SOh, fiUh 01 eOI pOI MiOll engaged in the
bU5ine55 of leltlO"ing 01 topping trees ~itllih tile Cit} of Woodbmn, 5hall.
A. Seeme ah annual Tee Cale PlOvido PCIl/lit to do so flOIn the City Recolder. This pelmit
i5 in addition to all othCI bU5illCSS liech5c5 lcquiled.
D. Cm ry public liability ahd pi oper1y danlage ihSUI anee co vCI ing pwning, tIimnlihg, topping
01 lelllO\!illg tlce5, ih a minilllUIII anlouht to be e5tabli511cd b} tile Cit) Council Zl1ld
polieic501 eertificate5 thcleof sllall be filed ~itll the City RecoldeI befoIe the pellllit i5
i55ued and the pCI501t 51lall keep said in5mahce in full folce and effect dmihg the tellll of
the pClhlit.
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ATTACHMENT A
Pago J~ of 11
C. Sign an affidavit 5tatilig that hcl5he IIa51eceived alid Icad till: Tlee PlOteetioli OldihiUlce
and the, most leqclJt ANSI A 300 Standalds and that all wOlk pClfollllcd will be COli5i5t~nt
~ith these doeunlcn:ts. Sueh affidavit shall be conlplctcd alid 5ubluitted wlleli makilig
application fOl 01 lenewing a Cit) TICC Calc Plovidel Licelisc.
Section 16. Tree Fund. A tree fund is hereby established as a depository for tree removal fees
and penalty monies. SLlch monies shall be placed in an interest bearing account solely for the
purpose of funding tree replacement and maintenance on public property and public education on
care and maintenance of trees.
Section 17, Violation.
A. Evidence of Vidlation.
(1) If a tree is removed or topped without a tree lemoval permit, a violation shall be
determi~ed by the Director through on inspection of the affected tree. A tree
removalla-violation may be determined by measuring the stump. The top diameter
of a stump less than 4.5 feet tall shall be considered the DBH of an illegally
removed tree for the purpose of calculating mitigation. A stump that is 5 caliper
inches 0" more in diameter shall be prima facie evidence of a violation of this
Ordinance, except for properties zoned RS or Rl S with an existing single family
dwelling, in which case a stump that is 36z..t caliper inches or more in diameter
shall be considered prima facie evidence of a violation of this Ordinance.
(2) Removal of the stump of a tree removed without a tree removal permit prior to the
determination provided in subsection a. of this section is a violation of this
Ordinance.
(3) Proof of violation of this Ordinance shall be prima facie evidence that such
violation is that of the owner of the property upon which the violation was
committed. Prosecution of or failure to prosecute the owner shall not be deemed
to relieve any other responsible person.
(4) Tree removal or topping caused by natural weather conditions shall not be deemed
a violation of this Ordinance and shall be exempt from all penalties.
(5) As soon as a violation is determined, the Director shall notify the property owner
in writing regarding the mitigation requirements of Section II of this Ordinance.
Within thirty (30) days of the date of mailing ofthis notice, the property owner
shall submit a tree removal application in accordance with Section 7 and enter
into a mitigation plan approved by the Director.
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(6) Upon receipt of information that a violation of this ordinance may have occurred
the Community Development Director may consult an arborist to evaluate the
damage to a tree and/or make recommendations to remedy the violation. Upon
evaluating these recommendations. the Director may require that the property
owner implement the recommended measures.
B. Separate. ContiI)luing, and Cumulative Violations
(I) Any person who removes a tree in a manner prohibited by this Ordinance commits
a separate violation for each tree so removed. Each day any such violation
continues shall constitute a separate offense.
(2) Any person who fails or refuses to comply with any condition of a permit issued
under this Ordinance commits a separate violation for each condition for which
the person does not comply for each day of non-compliance.
(3) The rights, remedies, and penalties provided in this Ordinance are cumulative, are
not mutually exclusive, and are in addition to any other rights, remedies and
penalties available to the City under other provisions of law.
Section 18, Penalties,
THIS SECTION IS RESERVED.
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IOD
City of Woodburn
270 Montgomery Street
Woodburn OR 97071
(503) 982-2345
Date:
November 4, 2002
Scott Russell, Chief of pOlice~
From:
To:
Mayor and City Council
4,
y1??
John $rown, City Administratgr/J v
Through:
Subject:
Liquor License Application - Woodburn Shop-N-Kart
Change of Ownership
Applicants:
B&E 4, LLC, DBA Woodburn Shop-N-Kart
1542 Mt. Hood Ave.
Woodlburn, OR 97071
Bobby J. Ellis
2745 Weatherford Ct. NW
Salem, OR 97304
Charles B lake Barton
1676 Ashland CR. NW
Salem, OR 97304
License Type: Off Premise Sales - Allows for the sale of Malt Beverage, Wine and Cider
On October 23, 2002, the Woodburn Police Department received an application for a liquor license from
applicants Bobby J. Ellis, and Charles Blake Barton. The application is for a change of ownership.
The police department has completed an in-depth background investigation on the applicants and found
nothing of a questionable nature. Woodburn Shop-N-Kart has been established for many years. Bobby J.
Ellis and Charles Blake Barton have recently taken over management of the establishment and plan to
continue operations as in the past. The parties currently hold OLCC licenses for Shop-N-Kart stores in
Albany, and Lebanon, and a Food 4 Less store in Salem. The police department completed a history of
calls for service at Woodburn Shop-N-Kart for the previous twelve months and found two (2) liquor law
violations at this location. A review of these cases showed that they were both violations where store
security was the complainant and they were taking appropriate action.
Recommendation:
The Woodburn City Council approve an Off-Premise Sales liquor license for
Booby Ellis and Charles Barton at Shop-N-Kart, 1542 Mt. Hood Ave.,
Woodburn.
cc OLee
Applicants
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lOE
City of Woodburn
270 Montgomery street
Woodburn OR 97071
(503) 982-2345
Date:
November 5, 2002
Scot11 Russell, Chief of pOlice~
From:
To:
May<!lr and City Council
'" '
J h B C. d" v/t'7
on. rown, Ity A mmlstrato~_;'V
Through:
Subject:
Liqwpr License Application - Shari's Restaurant
New Outlet
Applicants:
Shad's Management Corporation, DBA Shari's of Wood bum
1543!Mt. Hood Ave.
Woo(lburn, OR 97071
Shad's Management Corporation
8205iSW Creekside Place
Beaverton, OR 97008
Toni Willis, Manager Shari's of Woodburn
33 Juniper Circle
Woodburn, OR 97071
License Type: Limited On Premise Sales - Allows for the sale of Malt Beverage, Wine and Cider
On October 21, 2002, the Woodburn Police Department received an application for a liquor license from
applicant Shari's Management Corporation. The application is for a New Outlet for limited on premise
sales.
The police department has completed an in-depth background investigation on the applicants and manger
and found nothing ofa questionable nature. Shari's of Woodburn has been established for many years.
The parties currently hold OLCC licenses for Shari's Restaurants in other locations. They intend to
physically partition off an area of 26 seats within the restaurant to create a lounge. Only adults will be
allowed entry into the lounge, which will have video surveillance. The liquor dispensing area will be
maintained behind a locked glass encasement. The police department completed a history of calls for
service at Shari's of Woodburn for the previous twelve months and found no liquor law violations at this
location.
Recommendation:
The Woodburn City Council approve a limited On-Premise Sales liquor license
for Shari's Management Corporation and Toni Willis at Shari's of Woodburn,
1543 Mt. Hood Ave., Woodburn.
cc 0 LCC
Applicants
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MEMO /l
To: For Council Action, through the City Administrato~~
From: David N. Torgeson, P.E., through the Public Works Director J3lJ{"
Subject: Contract award for Sanitary Sewer Rehabilitation - Alley west of Front
(Garfield to Cleveland)
Date: November 6, 2002
lOF
RECOMMENDA T10rt
It is recommended th$t the City Council award the contract for Sanitary Sewer
Rehabilitation - Alley'west of Front (Garfield to Cleveland) to the lowest responsible
bidder, Emery & Sons Construction, Inc. in the amount of $52,600.00
BACKGROUND:
The contract is in co~unction with Project No.2002-02-38, Bid No. 23-05. Bids were
opened publicly on October 23,2002 at 3:00 PM. Emery & Sons was the only bidder on
the project. The bid is less than is currently budgeted for the project.
The rehabilitation project will be funded using approved, budgeted sewer funds. The
project combines two projects listed in the Capital Improvement Program for FY 2002-
2003. Those are "Alley - Arthur to Cleveland," and "Alley - Garfield to Arthur." The total
work scheduled for these projects during the current fiscal year totals $75,000. Pipe-
bursting methods will be used, to reduce the excavation needed within the
confinements of the alley.
This Project needs to be completed prior to construction of surface improvements in the
alley, which will be undertaken in a separate project.
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MEMO X'P
To: For Council Action, through the City Administrator'
From: David N. Torgeson, P.E., through the Public Works Director, and ~
Randy We$trick, Director of Parks and Recreation ~ ·
Subject: Contract award for Woodburn Skate Park
Date: November 7,2002
RECOMMENDA TIONI:
It is recommended th* the City Council award the contract for Woodburn Skate Park)
to the lowest responsil>le bidder, Select Contracting, Inc. in the amount of $177,389.00.
BACKGROUND:
The contract is in conjunction with Project No.2002-02-38, Bid No. 23-05. Bids were
opened publicly on NQvember 7,2002 at 3:00 PM. Eight bids were received, with the
following results:
Contractor
1 Select Contra~ting Inc.
2 CORP Inc.
3 Sheets Constrtlction
4 First Cascade Corp
5A.C.S. Inc.
6 Milroy Golf Systems
7 Emery & Sons
8Axis Curb Co.
Bid Amount
$177,389.00
$199,500.00
$200,169.00
$246,804.00
$255,553.00
$264,454.00
$270,000.00
$289,200.00
Work on the Skate Park will commence immediately following a pre-construction
conference, expected to occur within ten days after Award of the Contract.
SOURCES OF FUND~NG
Land and Water Conservation Fund (grant)
General Fund
SDC's
Donations
Total
$93,500
$57,677
$25,000
$18,750
$194,927
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lOB
Staff R~ort
Woodburn Recreation ~nd Parks Department
Date:
November 5, 2002
'l7
Mayor and City Council via John Brown, City Admini~~~r.::? /
D. Randall Westrick, Recreation and Parks Director '\'"
Position AlI~tion - Teen Scene Coordinator
To:
From:
RE:
RECOMMENDATIOtf:
Allocate a Recreation Coordinator I position as a Project Appointment funded through the
Woodbum Together OJJDP Drug Free Communities grant.
BACKGROUND:
At the October 14, 2002 meeting, the Recreation and Parks Department reported to the City
Council that the Office of Juvenile Justice Delinquency Prevention approved Woodbum
Together's application to fund the Teen Scene program through a Drug Free Communities
Support Grant. That grant will provide funds for up to five years to operate separate teen
centers for both middle and high school age young people in Woodbum.
DISCUSSION:
Induded within the funding package for Teen Scene is a full-time Recreation Coordinator I
position. The Coordinator will plan and develop age appropriate programs for Teen Scene,
work with Youth Councils in developing program ideas, collaborate with the School District to
secure sites for special activities, work with parents and volunteers to assist with programs
and gather program related data for grant reporting purposes.
Because funding for the position is dependent upon a grant, staff recommends a Project
Appointment. According to the City's Personnel Policies and Procedures Manual, this type of
appointment is temporary for longer than nine months where to funding support is derived
from a specific, dedicated revenue source associated with a special project. A detailed
description of the position's duties is attached.
Attachment
74
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WOODBURN
ORE G 0 N
Incorporated 1889
Teen Scene Program Coordinator
(Recreation Coordinator I)
Opening Date: Novem~er 13, 2002
Closing Date: Decemb~r 2, 2002
Salary Grade: 03
Applications are currentl~ being accepted for a full-time Program Coordinator that will supervise staff
and youth that participat~ in the Teen Scene program. After school and evening activities for middle
school and high school s~dent. Program is designed to help reduce the use of tobacco, alcohol and drug
use among the target age group.
JOB SUMMARY: Under the direction of the Recreation Services Manager, responsible for
development and implementation of one middle school and one high school teen center. Limited time
appointment in accordan~e with a grant from the Drug Free Communities Support Program. Renewable
each year (October-Septdmber) until Fiscal year 2006-07.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS:
. Directs the pl~ing, development, and implementation of the Teen Scene grant.
. Schedule activities that are age and culturally appropriate for high school and middle school
participants.
. Assesses general interests/needs of participants and consider relative programming.
. Supervise W oodbum Youth Council in developing programming ideas.
. Leads staff in the planning and implementation of facility programs.
. Collaborate with local school district to secure sites for special activities.
. Recruit and train volunteers to provide after-school and evening supervision for activities.
. Work with participants, volunteers and parents in providing a positive experience.
. Recommend policy and procedural changes to the Recreation Services Manager.
. Provide participation data to Recreation Services Manager for grant reporting purposes.
. Keep current on trends related to the operation of teen centers.
MINIMUM QUALIFICATIONS:
. Bachelor degree in Recreation, Physical Education or related field; and one to two years
professional experience as a recreation program coordinator; or any equivalent combination of
education and experience which demonstrates the knowledge, skills and abilities to perform the
above described essential functions
. Previous experience working with middle school and high school students in a structured
program.
. Possession of or the ability to obtain the following certifications within six months of
employment: Red Cross CPRlFirst Aid Standard Certification.
. 21 years of age with a valid Oregon Drivers License
. Ability to work effectively with staff and general public in a team environment
. Required to work evenings and weekends.
SALARY RANGE: $2,660 to $3,156 (DOQ) per month plus fringe benefit package
Recreation and Parks Department
270 Montgomuy Strut' Woodburn, Oregon 97071
Ph.503-982-5264 . Fax 503-982-5244
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APPLY AT: Woodburn City Hall
270 Montgomery St.
Woodburn, OR 97071
Applications are availablethrough the City's website: http://www.ci.woodbum.or.us or from the City's
personnel office by calling (503) 982-5210.
CLOSING DATE: Dece~ber 2.2002. The person(s) selected for this position must provide, at the time
of appointment or on the f1rst working day, appropriate documentation of identity and eligibility to work
as required by the ImmignHion and Naturalization act of 1986. If you wish to identify yourself as a
qualified individual with adisability under the Americans with Disabilities Act of 1990 and will be
requesting accommodations, that request must be made to the Personnel Officer no later than the closing
date of this job announcement and the applicant must provide information on how reasonable
accommodation may be met.
AN EQUAL OPPORTUNITY EMPLOYER
Teen Scene Program Coordinator Page 2
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101
November 12,2002
TO:
FROM:
SUBJECT:
Honorabl~ Mayor and City Council
John C. arown City Administrator
Vacancies and Term Expiration-
City Boards, Commissions and Committees
Recommendation:
It is recommended the Mayor and City Council:
1. Announce existing vacancies and upcoming term expirations for positions on City boards
and commissions and committees; and
2. Solicit applications from individuals interested in serving.
Backe:round and Discu~sion:
Vacancies and terms set to expire exist on the following City boards, commissions and
Committees:
Budget Committee
Two positions (Grayce Higgins and Tom West) to expire on December 31,2002
Planning Commission
Position 3 (James Cox), vacated by election to City Council
Position 6 (Ellen Bandelow) to expire December 31, 2002
Position 7 (Royce Young) to expire December 31, 2002
Recreation and Park Board
Position 2 (vacant) to expire December 31,2002
Position 6 (vacant) to expire December 31,2002
Position 7 (Hubertus Mittmann) to expire December 31, 2002
Library Board
Position 1 (Marie Brown) to expire December 31,2002
Position 2 (vacant) to expire December 31, 2002
Pursuant to current policy, applications for these positions, and letters from incumbents
interested in continuing to serve will be solicited. Appoints shall be made by the Mayor, with
the concurrence of the Council, at the first meeting in January 2003.
JCB
77
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l1A
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
From:
November 12, 2002
--7
Honorable Mayor and City Council through City Administrator---~
Jim Mulder, Director of Community Developmen~
V
Subdivilsion Application No. 02-03; a proposal to convert Woodburn
Crest Estates Mobile Home Park into a 45 lot subdivision.
Date:
To:
Subject:
RECOMMENDATION: Continue the public hearing for Subdivision 02-03 to the
November 25,2002 Gity Council meeting.
BACKGROUND: ThiS public hearing was continued from the City Council meeting of
October 28, 2002 to allow staff and the applicant to work out some remaining details of
the project. Staff and the applicant are still working on these details. This should be
completed within the next two weeks. To allow for a continuance of the public hearing,
legal counsel for the applicant has submitted an extension of the 120-day rule to
December 13, 2002. Staff recommends that the public hearing for Subdivision 02-03 be
continued to November 25, 2002.
78
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CITY OF WQODBURN
Community Development
14A
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
November 12, 2002 ~
/yf
Honorable Mayor and City Council through City AdministratoI~'
Jim M'1lder, Director of Community Developmenr
Comml!Jnity Development Director's Action on Partition 02-01 to divide
a resid~ntial property into two lots.
To:
From:
Subject:
On October 24, 2002, the Community Development Director approved a Partition
request to divide a residential property into two lots located at 1820 East Hardcastle
Avenue. This decision is final unless appealed or the City Council calls this decision up
for review.
Applicant & Property Owner: Lazar Kalugin
11220 Portland Rd NE
Salem, OR 97305
NATURE OF APPLICATION: The applicant proposes to partition a residential property
into two lots. One lot will be an interior lot on which a single-family home is currently
located, and the other will be a flag lot with an existing shed, which is to be removed as
part of this partition.
RELEVANT FACTS: The property is located at 1820 E. Hardcastle Avenue, further
identified on Marion County Assessor maps as Township 5 South, Range 1 West,
Section 8DC, Tax Lot 6000. The property is 1.01 acres in size with a single-family
home and a shed. There are also a number oftrees on the site which are proposed to
remain.
The property is zoned Single-Family Residential (RS). The adjacent properties to the
east and west are zoned the same and consist of single-family homes and a vacant
parcel. The adjacent property to the north (across Hardcastle) is zoned Multi-Family
Residential (RM) and consists of a duplex. The city limit extends along the south side of
the parcel. The adjacent parcel to the south is in Marion County and within the
Woodburn Urban Growth Boundary. This parcel is zoned Marion County Single-Family
Residential (RS) and is currently used as an orchard and has a single-family home on
its south side.
The proposed partition will divide the subject property into an interior lot (proposed
Parcel 1) for an existing single-family home and a flag lot (proposed Parcel 2) for the
remainder of the property. Parcel 1 is proposed to be 6,779 square feet in size, and
Parcel 2 is proposed to be 37,115 square feet. Parcel 1 will take up the northeast
corner of the property, and Parcel 2 will take up the remaining southwest portion of the
property with a strip of land fronting on Hardcastle.
1
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T
14B
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
November 12, 2002
Honora~le Mayor and City Council through City Administrato.r'V
Jim Mulder, Director of Community Development ~
Community Development Director's ActiJl on Residential
Architecl:tural Standard Substitution 02-01.
To:
From:
Subject:
On November 5, 2002, the Community Development Director approved an application
to allow alternate architectural elements to substitute for two required architectural
standards. This decision is final unless appealed or the City Council calls this decision
up for review.
Applicant & Property Owner:
Don Comstock
12020 SW 118th Street
Tigard, OR 97223
NATURE OF APPLICATION: The applicant requests approval to allow three alternate
architectural elements to substitute for not meeting two residential architectural
standards. The affected standards require 25 year architectural style roofing and a
minimum 6 foot porch dimension.
The three alternate architectural elements that the applicant proposes to substitute for
not meeting the two residential architectural standards that require 25 year architectural
style roofing and a minimum 6 foot porch dimension are described as follows:
1. At least 15 percent of the total fac;ade surface of a dwelling unit facing a street
frontage is required to be windows according to Section 3.107 .03.F of the WOO. The
applicant is proposing 24 percent window coverage on the fac;ade of the dwelling
unit facing the street which exceeds the above described standard.
2. A minimum 4:12 roof pitch of a home is required in Section 3.107.03.8.1.a. of the
WOO. The applicant is proposing to exceed this standard by providing a roof pitch
of 6:12.
3, A minimum porch area of 48 square feet is required in Section 3.107.03.E.2.a. The
applicant is proposing a 74 square foot porch which exceeds this standard.
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RELEVANT FACTS: The subject site is located at 1222 Roy Avenue in the
Meadowwood Subdivision, further identified on Marion County Assessor maps as
Township 5 South, Range 1 West, Section 18CD, Tax Lot 2000.
The subject property is zoned Single-Family Residential (RS). Existing single family
dwellings are located to the north, south, west (across Roy Avenue) and the east
(across Comstock Way) of the subject site. The applicant has built a 2-story site-built
home on the property. Site-built homes are subject to the design standards in Section
3.107.03 of the WOO. If these design standards are not met, then the applicant is
required to apply for and receive approval for a residential architectural standard
substitution.
The two standards the applicant is proposing to substitute on the home are the roof
material and the dimensions of the covered porch in front of the main entry.
Composition roofing is proposed, and the design standard in the WDO requires 25 year
architectural style composition roofing. The applicant proposes to provide 3-tab
composition roofing Which does not meet this design standard. The minimum design
standard for a covered porch is that it must be at least 48 square feet in area with the
minimum dimension of 6 feet on any side. The covered porch is proposed to be 74
square feet in area with a width of between 2 to 4 feet. The applicant's 2 to 4 foot porch
width dimension does not meet the minimum dimension of 6 feet on any side. The
minimum porch area requirement is met.
The remaining design standards required in the WOO for a site-built home in the RS
zone are satisfied.
2
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FROM YES GRAPHICS PRINTING 00.
PHONE NO. 503 981+7225
Nov. 11 2002 09:43AM P2
Sunday,~overnberl0.2002
Dear Kathy Figley,
City COWlcil President,
Mayor Elect
The members of the WQodbum Skate Park would like to thank. everyone involved in
helping make this proje~ become a reality. We appreciate all the efforts of the City Staff
and the City Council. We also would like to recognize the help of our parents and local
businesses.
Specific people or Org~zations that we would like to publicly recognize are:
Silverton Hospital
Drums of Fire
Wal-Mart
MacClaren School for l30ys
Leisure Time Day Spa
The members of the S.te Park Committee
We would also like to thank the Recreation and Parks Board, the City of W oodbum, the
W oodbum Budget Committee, and the W oodbum City Council. Especially Randy
Westrick, Kathy Figley, John Brown, and Mayor Jennings.
Mayor Jennings is the originator of the Woodburn Skate Park. Without him none of this
would be possible. He has always encouraged us to meet our goals. He also explained the
process of government and how it can sometimes move slowly, but if we stayed focused
our goals could be achieved.
The W oodbum Skate Park committee would like to add our support for naming the park
after Mayor Jennings.
Thank you,
Evan Thomas
President of the Woodburn Skate Park
I'~ ,
Home Schooler's Presents:
~
2002
l're8en'
atJected 6cene&
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