Loading...
Minutes - 04/22/2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 22, 2002. CONVENED. The meeting convened at 7:00 p.m. with Council President Figley presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley McCallum Nichols Sifuentez Absent Present Present Present Present Present Present (7:14 pm) Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Police Chief Null, Deputy Police Chief Russell, Community Development Director Mulder, Finance Director Gillespie, Park Director Westrick, Public Works Manager Rohman, Sr. C.E. Tech. Scott, City Recorder Tennant 0060 ANNOUNCEMENTS. A) Aquatic Center Mother's Spa Day will be held on May 5, 2002, from 1 :00 pm to 4:00 pm. B) Budget Committee Workshop will be held on Tuesday, April 30, 2002, 7:00 p.m., in the City Hall Council Chambers. C) Woodburn Public Library: The last program of a 3-part series titled "Responding to Terrorism, Challenges for Democracy" with Dr. Gary Perlstein from Portland State University will be held on April 29, 2002 beginning at 1 :00 p.m. in the Library's Multi- Purpose Room. D) Public Hearing on Zone Change #02-01 and Subdivision #02-01 will be held before the City Council on May 13,2002 at 7:00 p.m.. The applicant's property is located at 888 Brown Street. e181 PRESENTATION : LIVABILITY TASK FORCE PROPERTY PRIDE A W AROS. Lisa Elsworth, Task Force representative, stated that the Livability Task Force is working towards providing a cleaner community that all of the residents can be proud of and, most recently, Spring Clean-up was an example of a livability project. Quarterly, Task Force members visit neighborhoods and businesses for the purpose of selecting homeowners and businesses who try to bring pride to their property. For the current quarter, the Task Force presented the following Property Pride Awards: Page 1 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING 1) AI's Garden Center - 1220 N. Pacific Hwy. Business Category recipient, Jack Bigej (owner), received a plaque from the Livability Task Force in appreciation for all of the hard work entailed in keeping his business a source of pride for the Woodburn community. 2) Lonergan House - 245 N. 2nd Street. Ms. Elsworth stated that it was the consensus of the Task Force to honor, in the Home category, Mr. & Mrs. Frank Lonergan for their year-round displays and their gardens. Frank Lonergan was in attendance to receive the plaque. 0375 PRESENTATION: EMERGENCY MANAGEMENT PLAN. Deputy Chief Russell stated that, for several years, the City has operated under several different plans within departmental levels and there was an emergency operation plan in place so that the City could deal with an emergency when it arose. The plan before the Council sets forth the strategy and integrates all of those plans into a comprehensive management system so that the City can operate altogether as one unit. It establishes roles and responsibilities for emergency responders from various departments and gives emergency authority by the which an individual can undertake and direct those activities. It also gives directional process to declare an emergency and assures Council control and oversight in that process. It also gives an Incident Commander direction on when, if the need arises, an emergency declaration can be given at the scene for protection of life and property. The plan adopts the Incident Command System which is a National Emergency System and Command Structure that allows multiple agencies and jurisdictions to work together under a unified command. Additionally, the plan identifies potential hazards and provides specific plans for the most likely events. City staff members who are responsible for key positions in the Incident Command System have been provided training and have participated in tabletop exercises. This document will be updated as needed and staff training will continue in order to learn new methods and/or techniques in handling emergencies. Currently, staff is working with (1) the School District on updates to their emergency response plan, (2) on a weapons and mass destruction plan with Marion County and some of the agencies within Marion County on possible biological attack scenarios, and (3) the Fire District on a new state mandate earthquake preparedness training program. He stated that the document has been provided to the Council in order to seek any input regarding the plan and/or potential changes to the document before it is submitted to the Council for adoption by ordinance. Councilor McCallum questioned if there were any plans to do any large scale emergency exerCIses. Deputy Chief Russell stated that the City does participate in the County-wide exercises which involves larger scale exercises. Within the City, there is a plan underway to do an exercise with the Fire District to do an earthquake exercise since it is a state-mandated exercise and, within the last 24 months, an exercise was done that related to a windstorm. Page 2 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING 0703 PROCLAMATION: DIA DEL NINOS / DAY OF THE CHILD. Council President Figley read the proclamation which designated April 27, 2002 as Dia Del Nifios / Day of the Child in which nations around the world celebrate their country's future (their children) by engaging in family and community activities. In his proclamation, Mayor Jennings urged citizens of our community to observe this special day of celebration recognizing the children of Woodburn. 0824 CHAMBER OF COMMERCE REPORT. Greg Lundeen, representing the Chamber Board, provided information to the Council on upcoming events: 1) On May 6th, a special Chamber Forum will be held in the Rose Room at Woodburn Crossing, 12:00 noon, on the subject of the Marion County budget and how cutbacks will affect the Woodburn area; 2) On May 9th, Business After Hours will be held at the Woodburn Aquatic Center and, following this event, participants will be going to Lupita's Restaurant for dinner; and 3) On May 15th, the regular Chamber Forum lunch meeting will be held at the Rose Room at Woodburn Crossing and the Leadership Youth Program will be discussing their upcoming project which will be to install playground equipment in the N. Front Street park. He stated that Tulip Festival prints are still available at the Chamber office and, after Memorial Day, they will be burning any remaining prints in order to keep the value of the prints at a higher level. Lastly, new community maps are now available and copies will soon be distributed to the Council. 0985 CONSENT AGENDA. A) Approve the City Council minutes of April 8, 2002; B) Accept the Planning Commission minutes of March 28,2002; C) Accept the Library Board minutes of April 1 0, 2002; D) Accept Community Center Planning Committee notes of April 4, 2002; and E) Accept the Livability Task Force minutes of February 19,2002. NICHOLSIBJELLLAND... approve the consent agenda as presented. The motion passed unanimously. 1052 PUBLIC HEARING: EAST HARDCASTLE AVENUE IMPROVEMENT DISTRICT. Council President Figley opened the public hearing at 7:20 p.m.. Councilor Bjelland announced a potential conflict of interest, based on the advice of a representative from Government Standards & Practices Commission, since his wife works for one of the affected parties within the proposed local improvement district and he also does some consulting work for that party. He stated that even though he declared Page 3 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING a potential conflict of interest, he did not feel that it would affect his decisions on the matter and he will participate in the discussion on the issue. Council President Figley and Councilor McCallum stated, for the record, that they have driven the affected street to view the area under discussion. Public Works Director proceeded to present the staff report on this proposed improvement. He reiterated that the public hearing gives property owners in the proposed district an opportunity to provide input to the Council on whether or not the City should move forward and/or modify the project as proposed. He stated that written remonstrances are the official objection to the improvement district and, to date, the only written remonstrance received was submitted by Nancy R. Coffey, 1498 Greenview Drive. He reminded the Council that during this process the property owners can still speak on this issue and staff will address the questions raised prior to the closure of the hearing. Director Tiwari stated that the E. Hardcastle Street improvement has been on the Capital Improvement Project list for several years. Over the years, the pavement has settled, numerous cuts have been made for utilities and the City has installed a sidewalk all of which contribute to the need for the improvement. He stated that improvements made to date such as the storm drain and sidewalk installation are not costs that will be borne by the benefitted property owners. The estimated project cost is $395,820 of which the City would contribute $137,000 and the benefitted property owners would be assessed the remaining $258,820. The project boundary begins at the unimproved section ofE. Hardcastle Avenue east of Highway 99E easterly to the city limits. The proposed improvement will provide for 3 lanes of which one lane is a turnlane, a 5 foot bike lane, and a sidewalk on the north side of the street since there is currently a sidewalk on the south side of E. Hardcastle. He stated that the City contribution will pay for the costs associated with (1) increasing the street width from 34 feet to 44 feet and (2) the additional thickness of the pavement since this street is an arterial street as designated in the City's Transportation System Plan. He reiterated that the City has used this method of determining the City's contribution in other assessment projects and have incorporated this method in determining the City's proposed contribution of the upcoming Boones Ferry Road improvement project. Director Tiwari reviewed the methodology used to determine the proposed assessments to benefitted property owners of which property area consists of25% and trip generation is 75% of the cost distribution. The proposed district includes property abutting E. Hardcastle Avenue in addition to properties located to the north and south of the street that utilize the street either as a primary or secondary roadway to either Highway 99E or Highway 211. He also reviewed how distance was used to determine what percent of cost would be charged to benefitted property owners since this percentage ranges from 12.5% to 100% charge. He reiterated that other calculation methods could have been used to allocate the costs to each parcel, however, they had used this method since they felt it was Page 4 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING that it was a fair method for cost distribution. In regards to a parcel of property owned by AI's Fruit & Shrub, this cost allocation has been modified from 100% to 75% since the direct access is off of Highway 99E and the driveway is used for access to the rear of their property. In summary, he stated that the prior sidewalk and storm drain improvements are not part of the proposed assessment. Benefitted property owners will be able to utilize the 10 year payment plan under the Bancroft Bond program with interest proposed at 6.5%. Interim financing ofthe construction project will be through interfund borrowing and, once this project along with other upcoming projects are completed, the City may elect to sell general obligation improvement bonds. The staff recommended that, unless the Council had modifications to be made to the proposed project, an analysis be made to see what percentage of benefitted properties object to the project. The Council can then make a decision to either proceed with the project, modify the project, or drop the project. Councilor McCallum questioned when the last local improvement district was approved by the Council and if the same criteria was used regarding access and distance in applying the benefit to the property. Director Tiwari stated that Parr Road was the most recent assessment district, however, each assessment district is unique and the benefit ratio is similar even though the criteria may be different. The City contribution for the Parr Road improvement was based on the cost for a wider street and thickness of pavement since it is also an arterial street. 2800 Dave Fischer, 160 Heritage Court (tax lot 5500), stated that they are in the 100% primary district and that he and his wife are in support of the improvement as proposed. The street is old, narrow, broken-up, and beyond the point of repair. The road handles a lot of traffic that comes off of Highway 211 over to Highway 99E, handles a lot of neighborhood traffic, and it handles a lot of walkers. He stated that he walks that street 3 or 4 times a day along with many other individuals with children. The motorists seem to drive fast down the roadway and most of the walkers walk the north side of the street rather than utilizing the south side sidewalk. In regards to traffic, he feels that traffic on E. Hardcastle will increase once the Safeway development is operational since motorists will take Cooley Road to Highway 99E rather than waiting at an already congested intersection. He also feels that a new street with good lighting, no ditches, and improved pedestrianlbicycle travel areas will improve the area and, hopefully, make the area look safer. He expressed his appreciation to staff in how they tried to spread the cost out to property owners in the benefitted area. Jennifer Kilmurray, 1145 Orchard Lane, stated that she is in favor of this project since she has a son who walks down to Mall 99 and the sidewalk on the north side will make it safer for pedestrians. She also feels that it will make the area look nicer and inviting, however, she questioned as to how the property was assessed as it moves further to the north since it seems that more residents to the north are using E. Hardcastle rather than Page 5 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING going out to Highway 211. She felt that a more equal distribution of costs should be evaluated rather than looking at distance away from the street as a determining factor on the percentage allocation. 3226 Henry Jaeger, 1830 E. Hardcastle, stated that he owns a number of duplexes in the benefitted area and his estimated cost is $38,000. Even though he is not necessarily against the project, he will have to pass on the cost to his tenants. He referred to tax lot #1000 which is a small sliver ofland that does not touch anywhere and is not buildable but yet the cost to that parcel is $44. On tax lot #1700, the land is currently vacant and the estimated cost includes an approach fee of $250 but, if the property is developed, the approach will be off of Kennedy Street rather than E. Hardcastle. He also expressed his concern about the water over the new sidewalk during the winter months and if that water problem will continue to exist when a new roadway is constructed. James Davis, 1478 Greenview Court, questioned why the map that was displayed map as part of staff presentation does not match the published map that was distributed to his home on April 10, 2002, and why does the property owned by the Molokan Church and the City have a significant discount compared to his property. Mary Davis, 1478 Greenview Court, stated that she was not opposed or in favor of the project but she did have the following questions: (1) why the need for 3 paved lanes since she does not feel that there is enough traffic on the roadway to warrant the 3rd lane; (2) why is she going to have to pay interest on money that she has not agreed to pay and not signed any document that would require her to pay; and (3) why the house that sits across the borderline between the County and City is not being assessed since they use that roadway all of the time. If there is concern about an increase level of traffic due to the Safeway development, she suggested that Safeway also be a contributor of this improvement. She also felt that those residents living on Cooley Road, even though they are in the County, should pay for a portion of the cost since they also use the roadway regularly. She also questioned who is responsible for the property assessment if, as a property owner, she elects to sell her property. She expressed her opinion that, since it is the Council's choice to approve the project, it is also their responsibility to take on the interest bill. She also stated that she was unhappy as to the way this project was brought up since it was published in the newspaper before they were ever told about the proposed project. No letter was provided to them until April 8th informing them that they would receive a letter on April 10th and she strongly felt that there should have been a stronger organizational plan for this process. She reiterated that the roadway does need to be improved and she is not opposed to paying for a part of the plan, but she disagrees with the way in which this improvement project process has been handled. Warren Powers, 1120 Greenview Drive, stated that if the City was going to put that much money into E. Hardcastle then the City needs to take a good look at the drainage problem between their home and 1130 Greenview Drive since, during a flashflood, the water went Page 6 - Council Meeting Minutes, April 22, 2002 1"""';~'-'" COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING clear above the curb and it took a number of hours before the water drained away. If the drainage is not repaired and it continues to be a problem, there may be a potential cost in digging up E. Hardcastle in order to properly drain the surrounding area. He also expressed his concern in that continued water overflow issues will decrease his property value. He suggested that the bicycle lane be eliminated in order to reduce cost since he has not seen any evidence that would justify the addition of the bicycle lane. Lastly, he is concerned about the traffic speed of motorists on that roadway and he will be monitoring the speed for reporting to the City. Dallas Ewing, 1810 E. Hardcastle, stated that he was surprised at the low turnout of property owners in this area since it affects their financial situation. His son, who lives in that area, is a quadriplegic on a fixed income and this project will place an additional financial burden on him. He agreed with comments made by other property owners that the bicycle lane and turn lane would not be necessary on this project since he did not feel that the traffic was heavy enough for those two project components. He also expressed concern on the storm drain issue and questioned if more work will be necessary by the City in order to make the storm drain line work. 4365 Douglas Cooper, 1130 Greenview, expressed his opposition in having to pay for the proposed improvement and he questioned why the City has to charge the property owners for the extra 10 feet and the thickness of the road. He agreed that something has to be done to the roadway but to require the property owners to pay for a share of the cost over a 10 year period, with interest, seems absurd to him and there is no need to build a fancy street in that area. 4540 Public Works Director Tiwari proceeded to answer questions brought up by the owners: 1) Re-evaluation of cost allocation to Greenview Drive: He stated that there could be different approaches to the cost allocation but the benefit to property owners will be different due to the distance of the property from E. Hardcastle. He briefly reviewed the method in which the percentage allocation was determined and that the block approach was used when making a change from 100% to 75%, etc.. 2) Current flooding of E. Hardcastle: He assured the Council that the storm drain is placed at the depth and direction in which it should be and the sidewalk placement and elevation is at the level it should be. Once the street is improved, it will be lower and then the drainage will work properly. He reiterated that the sidewalk was installed at the elevation for the future so that it would not have to be replaced when the new road is built. 3) Lot 1700 approach: He stated that if this lot would have direct access off of Kennedy Street rather than E. Hardcastle, staff will make a $250.00 adjustment to the assessment cost for this parcel. He reiterated that errors brought to their attention will be corrected before any final assessment is adopted. Page 7 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING 4) Map to property owners: Director Tiwari stated that the map sent to the benefitted property owners should have been the same one that was displayed at this hearing. He stated that his staff will be available after this meeting to look at Mr. Davis's map and answer his question. 5) City property assessment: He stated that the City property was not assessed less than other properties in the proposed assessment district. The area and trip generation calculations were used on all parcels of land. The trip generation number for playgrounds, as published in the Institute of Transportation Engineers Trip Generation Manual, was used and he assured the Council that they would recalculate this number to make sure that it is correct. 6) Street width for 3 lanes: Director Tiwari stated that the 3 lanes is needed to accommodate potential traffic flow on an arterial street. Two lanes are for regular traffic flow and the 3rd lane provides a refuge for motorists who need to turn onto a side street. The City's Transportation System Plan, which has been for the most part been approved by the State, designates E. Hardcastle Avenue as an arterial street which carries more traffic than a local street. In regards to the City's contribution towards this project, system development funds will be used to pay for costs that are in excess of a local street improvement since system development funds can only be used for additional capacity. Bikelanes are also required when improvements are made to arterial streets and the City is paying for all of the costs associated with that portion ofthe improvement. Lastly, the additional thickness of the road will be paid by the City and not the property owners since the thickness is necessary to accommodate the arterial street standards. Director Tiwari reiterated that the assessment costs listed in the report are a set amount and any costs over the total project estimate will be paid for by the City. 7) Interest charge to benefitted property owners: Director Tiwari stated that the legal process for this type of improvement is being followed by the City. This hearing is the opportunity for benefitted property owners to talk to the Council and, as a result of the public input, the Council can give the staff direction on any modifications to be made. Interest charges will only be charged if a property owner elects to pay their share of the assessment cost over a period of time. He reminded the Council that any monies borrowed to pay for the improvement will result in interest charges being paid by the City. Therefore, interest charged on unpaid assessments will be an additional cost to the property owners in order to meet the financial obligations in paying off the improvement. 8) Non-assessment of properties located outside of the city limits: Director Tiwari stated that the City does not have legal authority to assess properties outside of the city limits. He also stated that the road improvement will not be directly in front of the house in question. 9) Storm drain issue on Greenview: Staff will look into this situation before the project begins. Page 8 - Council Meeting Minutes, April 22, 2002 .. COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING Director Tiwari reiterated that an arterial street requires the bike lane and sidewalks and the project proposal would only assess costs to benefitted property owners based on a 34 foot local street improvement. Councilor McCallum requested information on how an assessment is paid off when property is sold. Director Tiwari stated that, after the project is approved, there will be a recording at the County Clerk's office that will show that there is, or will be, a lien against the property. When a title search is completed, this lien will show up on the title search and the lien will need to be paid when the property is sold or arrangements made for the new owner to assume the lien. In more recent assessment projects, the City has listed the assessment cost as the highest cost to be assessed rather than making it only an estimate which could be increased if final costs exceeded the estimate. The City will be paying for costs in excess ofthe estimate. Councilor McCallum also requested clarification of the process followed as it related to the newspaper publication and letter to property owners. Director Tiwari stated that the original notice submitted to the newspaper included all of the property information, however, the newspaper did not print all of the information. In order to make sure that the process was followed correctly so that, if necessary, bonds could be sold in the future, the newspaper made a correction and did a full reprint which included all of the properties. The staff sent the letter to the benefitted property owners at the time the 2nd publication was made since the public hearing date was changed from April 8th to April 22nd. Councilor Bjelland questioned if the assessment to the property owners are adjusted when cost savings are realized by the City. Director Tiwari expressed his hope that there will be some reduction but there were certain costs that were not included in the estimate such as engineering and interest associated with the first year payments to the contractor before any assessment is levied. If, after absorbing those costs, the final project cost is lower than the estimate, then the property owners will see a reduction in the final assessment. He reiterated that the listed cost to the benefitted properties is the maximum cost to be assessed when the Council adopts a final assessment ordinance. Tape 2 Councilor Sifuentez left the meeting at approximately 8:30 pm due to a work related emergency. Council President Figley declared the public hearing closed at approximately 8:31 p.m.. She stated that staff has asked Council to allow them an opportunity to perform an analysis on the public input received and a recommendation for action would be made as part of the analysis. She suggested that the Councilors let the staff know if they have any specific directions based on the testimony received. She shared the concern expressed by Page 9 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING some of the individuals that the work that will be done needs to be done right and will work for the City for many years to come. Councilor Nichols commented on an issued raised by one of the speakers regarding the traffic generation on that roadway. He stated that the improvement project provides for a road that will allow for future growth. While on the Council years ago, he informed the group that the Council had stalled several projects like this one and, when the City did get around to the construction project, the property owner had to pay up to a third more for the same project because of increased labor and material costs. NICHOLSIBJELLAND... staff present Council with options and recommendations at the next regular Council meeting along with an ordinance on this project. For the record, City Attorney Shields stated that, under the legally enabling ordinance for local improvement districts, the City had not received sufficient written remonstrances to delay the project. Councilor McCallum expressed his appreciation to the property owners who brought their testimony and concerns before the Council. Councilor Bjelland reminded the public that E. Hardcastle Avenue is a designated arterial street and the City is planning for a future population of 35,000. This increased growth will require arterials to have a 3rd lane and, because of this need for increased capacity, the City will be paying for the improvement costs that are in excess of the local street improvement costs. On roll call vote, the motion passed 5-0 (Councilor Sifuentez had already left the meeting). 0340 COUNCIL BILL 2383 - RESOLUTION OF INTENT TO IMPROVE BOONES FERRY ROAD FROM GOOSECREEK TO HAZELNUT DRIVE. ADOPT A LOCAL IMPROVEMENT DISTRICT AND METHOD OF ASSESSMENT. AND ESTABLISH A PUBLIC HEARING DATE. Councilor Chadwick introduced Council Bill 2383. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor McCallum stated that, on the advice ofMr. Crabtree from the Oregon Government Standards and Practices Commission, he declared a conflict of interest and he would not be participating in any further discussions or votes on that matter. He stated that he lives and owns property in the affected area and he would benefit financially from that project. On roll call vote, the bill passed 4-0 (Councilor McCallum had no part in the discussion or voting). Council President Figley declared Council Bill 2383 duly passed. The public hearing will be held on Monday, May 13,2002, 7:00 p.m., in the City Hall Council Chambers. Page 10 - Council Meeting Minutes, April 22, 2002 --...--.---...----.............--...........------r- COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING 0473 COUNCIL BILL 2384 - RESOLUTION CONSENTING TO THE CITY ADMINISTRATOR'S APPOINTMENT OF SCOTT D. RUSSELL AS POLICE CHIEF AND AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT. Councilor Chadwick introduced Council Bill 2384. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Figley declared Council Bill 2384 duly passed and congratulated Deputy Chief Russell on his appointment which takes effect June 1, 2002. 0538 ACCEPTANCE OF UTILITY WATER AND SANITARY SEWER FORCE MAIN EASEMENTS: Wal-Mart Expansion. Wal-Mart Business Trust conveyed easements to the City for a utility water main and a utility sanitary force main which was part of the conditions of approval relating to their expansion project. NICHOLSIMCCALLUM... accept the utility water main and sanitary sewer force main easements for the Wal-mart expansion. The motion passed unanimously. 0570 ACCEPTANCE OF UTILITY EASEMENT FOR FRANCHISED UTILITIES: Wal-Mart Expansion. Wal-Mart Business Trust also conveyed a utility easement to the City for proposed and existing franchised utilities adjacent to Harvard Drive and Evergreen Road. NICHOLSIBJELLAND.... accept the utility easement for franchised utilities for the Wal-Mart expansion. The motion passed unanimously. 0597 BID AWARD: PHASE II ENVIRONMENTAL ASSESSMENTS OF CITY PROPERTY ON GATCH STREET AND PARK AVENUE. Council President Figley stated that the City is considering the sale of the City-owned property on Gatch Street and Park Avenue, however, potential issues relating to prior uses may be brought up by potential buyers and the environmental assessment will provide the City with necessary information before any sale is publicized. Bids for this project were received from the following consultants: Aspen Environmental Services, Inc., $11,900.00; Bergeson - Boese & Associates, Inc., $12,125.00; PBS Environmental Services, $14,900.00; and Creekside Environmental Consulting, LLC, $18,800.00. BJELLANDIMCCALLUM... award the bid for Phase II Environmental Assessments for sites on Gatch Street and Park Avenue to Aspen Environmental Services, Inc. for $11,900.00. The motion passed unanimously. Page 11 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING 0644 CONTRACT AWARD: POLICE RECORDS MANAGEMENT SYSTEM SOFTWARE. New World System submitted the only proposal for a Police Records Management System in the amount of $165,000 plus an annual standard software maintenance agreement of $15,608. NICHOLSIMCCALLUM... award the contract for Police Records Management System software to New World Systems, direct staff to finalize negotiations ofthe contract, and to authorize the City Administrator to sign the contract. The motion passed unanimously. 0674 LIBRARY FEE INCREASE FOR NON-CITY RESIDENTS. NICHOLSIBJELLAND... authorize the increase in library services fee to out-of-city residents as presented. Administrator Brown stated that, if this authorization is approved, staff will be bringing back at a future meeting an amendment to the City's master fee schedule ordinance to implement the fee increase. The motion passed unanimously. 0740 PLANNING COMMISSION ACTION. A) Planning Commission approval of Site Plan Review #02-03: Request from Woodburn School District to install a walk-in freezer unit at Washington Elementary School located at 777 E. Lincoln Street. No action was taken by the Council on this decision. 0776 MAYOR AND COUNCIL REPORT. Councilor Bjelland reminded the public that donations are still being accepted for the Flower Basket program and any contribution would be greatly appreciated. Donations are tax deductible and checks are to be made payable to Woodburn Together. The baskets are scheduled to be hung around May 15th. Council President Figley expressed her thanks to the organizers of the first Tulip Festival parade and she felt that it went very smoothly for a first-time event. The last official day of the Tulip Festival was April 21 S\ however, there are still tulips blooming throughout the Woodburn community and she thanked those responsible for planting tulips around the City buildings. Councilor McCallum stated that Woodburn Together will be having their annual meeting on Thursday, April 25th, at Tukwila Center for Health & Medicine beginning at 6:30 p.m.. He stated that they will be giving out annual awards and he announced that recipients for awards this year include: Paul Null- Individual of the Year award; Woodburn Parks & Recreation - Organization of the Year award; and Farmworker Housing Development Corporation - Business of the Year award. He stated that they will also honor Randy Franke, retiring Marion County Commission member, who has been the leader of the Page 12 - Council Meeting Minutes, April 22, 2002 COUNCIL MEETING MINUTES APRIL 22, 2002 TAPE READING Marion County Childrens' and Families Commission in promoting children and family issues in Marion County and the State. On behalf of the Livability Task Force, Councilor McCallum thanked the volunteers who turned out for the clean-up project. There were over 85 volunteers which included individuals from Chemeketa Community College, Portland General Electric, Boy Scouts, Girls Scouts, Downtown Association, Woodburn Kiwanis, MacLaren, Girls and Boys soccer teams, and the Woodburn High School Key Club. He also thanked those businesses and residents who worked in their own neighborhood to clean-up their area. Councilor Nichols stated that last month a proposal was brought before the Council to re- name Vanderbeck Lane east of Senior Estates to Tiwari Lane. As a result, he and Councilor Chadwick had spoken to the Fire Chief regarding this proposal and was told that the Fire Department knows which direction to take based on how an emergency call is toned out by dispatch. They also met with individuals from Senior Estates and it was agreed that the street name would be left as it is now. 1259 ADJOURNMENT. MCCALLUMlBJELLAND...meeting be adjourned. The motion passed unanimously. The meeting adjourned at approximately 8:57 p.m.. APPROVED~~ ~ RI HARD JENNIN~AYOR ATTEST ~a:Jt ---z;.::. ~ Mary Te t, Recorder City of Woodburn, Oregon Page 13 - Council Meeting Minutes, April 22, 2002 ~---~~--r"'''''~--''-