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Minutes - 01/28/2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 28, 2002. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0020 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley McCallum Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Mulder, Public Works Manager Rohman, Park & Recreation Director Westrick, City Recorder Tennant 0055 ANNOUNCEMENTS. A) City Council/Community Center Planning Committee Workshop: This workshop will be held on Monday, February 4,2002, 7:00 p.m., in the City Hall Council Chambers. B) Chautauqua Program - Taps: The Civil War in Word and Song: The Woodburn Public Library is sponsoring this program which will be presented on February 10, 2002, 2:00 p.m., in the Woodburn High School Lectorium. 0095 PRESENTATION: LIVABILITY TASK FORCE PROPERTY PRIDE AWARDS. Jane Christoff, representing the Livability Task Force, stated that the Task Force was formed to help promote livability in Woodburn which includes organizing projects, educating citizens on livability issues, and to recognize people who contribute in making Woodburn aesthetically beautiful. Their mission statement includes"... promotion of livability through cleaner community where there is pride in property ownership and a sharing of a strong and common sense of community". She stated that the Task Force has elected to present Property Pride Awards on a quarterly basis to recognize homeowners and businesses in the community. The awards are based on aesthetic appeal, property improvements and maintenance, and positive contribution to their neighborhood and community. The home award was presented to Floyd and Gladys Lenhardt, 388 E. Lincoln St., whose upkeep and beautification efforts of their property enhance the drive down that residential street. Floyd and Gladys Lenhardt accepted the award and expressed their appreciation to the Page 1 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING Task Force for recognizing their home for this award. Mr. Lenhardt stated that the home was built in 1902 and was purchased by his grandmother in 1921. He was born in that home and it is their intent to live in the home for the rest of their lives. Their hobbies include growing plants and they display about 350 potted plants around their property during the spring/summer months. Additionally, they have a greenhouse on their property in which they grow all of their plants either from seed or cuttings. The business award was presented to Silverton Hospital for the Tukwila Center for Health & Medicine. She stated that this building has 3 water features which presents a peaceful setting for those utilizing the facility. In attendance to accept the award was Gary Simon (Chairman of Silverton Hospital Board of Trustees), Tom Clark ( architect), Cathy Heisen and Patrick Vance. Gary Simon thanked the City for the award and, as a resident of the area all his life, he feels that, in addition to be a great clinic for the City, the visual image of Woodburn is very important. He also applauded the City for their Urban Renewal efforts and felt that those individuals who created the need for the upcoming election are the ones who really need to have a vision for a vibrant and visually acceptable community. Patrick Vance stated that Bill Winter, Executive Director, was unable to attend this meeting, however, he did want remind the City that Silverton Hospital's involvement in Woodburn began under Richard Brentano more than 10 years ago, and the Board of Directors and Foundation Board has been very fortunate in having Woodburn individuals such as Gary Simon, Bob Engle, Darrell Mendenhall, and Tim Abrahamson who have made it their mission to represent Woodburn and guide the Hospital's involvement in Woodburn. He also stated that the building has been recognized in the Architect Literature journal. Tom Clark stated that Silverton Hospital wanted to recognize their clientele properly in Woodburn and when choices needed to be made, the Board always took the high road. Another client on this project, Webstar, also wanted to promote Woodburn and wanted the building to represent the spirit in Woodburn. He stated that there is a lot of support in this community to make Woodburn better and he congratulated the City in recognizing homeowners and businesses for their accomplishments. Mayor Jennings complimented the Task Force for the job they are doing in making Woodburn a more livable community. 0766 CHAMBER OF COMMERCE REPORT. Patrick Vance, representing the Chamber Board, expressed the Chamber's gratitude for the City's participation in funding the Chamber's Visitor Center and the promise to use those funds in promoting Woodburn. Additionally, the Chamber is developing a newer and better City map and some of the maps will be delivered to the City once it has been printed. Page 2 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING 0820 LETTER FROM ELOISE THOMPSON. Mayor Jennings read a letter from Eloise Thompson, 331 Columbia Dr., expressing her appreciation for the new sidewalk on W. Hayes Street which provides safety to pedestrians all the way to Nellie Muir School. She also appreciates the new street lights, especially the one at the Columbia Dr. intersection, since it enables them to see the turn onto Columbia Dr.. 0923 Nikki DeBuse, representing the Woodburn Tulip Festival Committee, brought a Fact Sheet to the Council outlining the purpose of the committee and events scheduled for the 2002 Tulip Festival. This year, they are looking into the possibility of having Funtastic Carnivals bring a carnival into Woodburn the weekend of April 13th along with a parade, car show, and several other events. The Chamber of Commerce will be putting on a kick- off event on March 23rd at Woodburn Company Stores. The Committee will be contacting local businesses for sponsorships in printing brochures promoting Woodburn and the Festival. Their goal is to get tourists to stay in town, promote Woodburn, get them to do business in Woodburn, and to provide family activities for visitors and local residents. 1069 Mary Graves, Woodburn Company Stores, stated that several of the stores in the outlet mall had participated in the November 17th & 18th national event known as the "Local Heros Appreciation Weekend". There were 26 of the merchants who agreed to contribute a portion of their sales to the City's law enforcement program and fire department. Woodburn Company Stores agreed to match funds contributed by participating outlet merchants in support of this event. All of the checks have now been collected and she presented the City with a check in the amount of $4,763.40 to be split evenly between the Police Department and Fire Department. Mayor Jennings expressed his appreciation to the participating stores and Woodburn Company Stores for their contribution to these public safety programs. 1200 Jim Keller, 1919 Westwood Dr., Keizer, stated that he was just visiting at this meeting in order to learn more about the City. He is a candidate for office as a Marion County Commissioner. 1261 CONSENT AGENDA. A) Approve the Council regular and executive session minutes of the January 14, 2002; B) Accept the Recreation and Park Board minutes of January 8, 2002; C) Accept the Library Board minutes of January 9, 2002; D) Accept the Planning Commission minutes of December 13, 2001; E) Receive the Police Department Activities Report for November 2001; F) Receive the status report on the rehabilitation of the building located at 347 N. Front Street. FIGLEy/SIFUENTEZ.... adopt the consent agenda as presented. The motion passed Page 3 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING unanimously. 1284 CONTINUATION OF PUBLIC HEARING: REVIEW OF PLANNING COMMISSION DECISION ON SITE PLAN REVIEW MODIFICATION NO. Ol- IO (Woodburn Company Stores). Mayor Jennings continued the public hearing at 7:25 p.m.. He stated that he has visited the site numerous times over this various subject, however, if he was required to vote, it would not affect the way he would decide to vote on this issue. Councilor Figley stated that she, along with almost all of the other Councilors, had visited the site but it would not affect her vote. Attorney Shields stated that the land use statement was read when the hearing was initially opened and it does not need to be re-read at this time. He also stated that, for the record, no one is making any kind of declaration regarding a conflict of interest and site visits are all that have been noted for the record. Community Development Director Mulder entered into the record the Planning staff report along with Exhibits 1 through 73 which are available for inspection by the Council and the public. He stated that the initial hearing before the Council was held on November 13,2001 as a result of the Council calling up for review the Planning Commission's decision to approve the amended conditions except for the applicant's request to modify the condition which requires the applicant to dedicate and improve Arney Lane from the existing Arney Road westerly to the west boundary of the applicant's property. The Council continued the hearing to January 14, 2002 for the purpose of allowing the applicant and staff to work out some of the issues relating to this proposal. The Council had established certain stipulations regarding the timing of the staff report being available and when new evidence would be submitted. A Special Council meeting was held on December 19, 2001 and the Council adopted a revised order of procedure which established that the public hearing would be continued to the January 28, 2002 Council meeting and the staff report be made available on December 31, 2001 with new evidence and written arguments be submitted by January 18, 2002. The only evidence submitted by January 18, 2002 were the items that have already submitted into the record. The applicant had agreed to the revised procedures and granted the City an extension of the State's 120-day land use application processing rule until 5:00 p.m. on February 15, 2002. Notice of the revised order of procedure was given to the applicant and to other parties that participated in the November 13, 2001 hearing. 1652 Administrator Brown stated that the Council had received, under separate cover, a staff report regarding negotiations of a proposed modification of conditions. Additionally, he provided the Council with a copy of the proposed amended conditions which will supplement the work discussed in the staff report. It was noted that there are some changes to what the Council had previously been advised of in the staff report based on transactions that have taken place between staff and the applicant over the last several Page 4 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING days. He summarized the alternatives available to the Council as provided for within the staff report and requested that the Council focus on alternative #3 which would amend the conditions of approval in a different manner. At the time the application was submitted, it was staff's position that what was being requested was not fully consistent with City practices and past policies in having development pay for itself for the current time and into the future. Staff also indicated to the Council at that time that, from the standpoint of legal safety, the only legally safe option before the Council was to deny the application and leave the existing conditions in place. The Council discussed the fairness issue of what was being asked of the applicant and, as a result, felt that there might be some middle ground available in which both the applicant and City could agree to. For that reason, the hearing was continued to give staff and the applicant an opportunity to seek the middle ground, and to give staff an opportunity to continue to build the record on this land use issue. He presented the Council with a proposal that has been agreed to by the applicant in a legally safe manner in that it would not involve a Dolan taking argument that would say that because you imposed something less than the original conditions that you leave yourself open to a legal challenge. The proposal also takes care of the fairness concerns on the applicant's behalf that were raised by the Council. In developing the proposal, staff looked at modified conditions that would be (1) consistent with past and current policies, existing standards, and good urban planning for the future, (2) fairness to the applicant, (3) continue to provide access to properties who would be using right-of-way under discussion, (4) protect the public safety, and (5) protect underground water resources. Under the proposed amended conditions, the applicant would dedicate to the City the right-of-way along the full length of the north side of his property to the western bounds so that the roadway can be built to the western bounds from where the applicant's westerly driveway to the property west of the applicant's at some time in the future. That dedication of right-of-way would take place at the time the building permits would be pulled for the Phase II construction or, if there was an improvement to Arney Lane, whichever one comes first. Within the right-of-way, the applicant will build a 44 foot wide road improvement that would extend to the backside of the westerly driveway. Beyond that point, there would be no improvement required of this particular development so long as the developer does not increase the total square footage that he is intending to build in Phase II and III which is approximately 400,000 square feet for all 3 phases. The improvement includes a curb, gutter and sidewalk on the south side and, on the north side, it would only have a curb and gutter. There will be two driveways on the applicant's property and, the driveway openings required under the existing approved plans would still be constructed on the north side of the improvement. The City does not have the jurisdiction to require any level of development on the north side of the improvement since it is outside of the city limits, therefore, staff is proposing to eliminate the sidewalk and street lighting on the north side and the improvement of the driveways would be limited to the standard curb cut improvement and a small apron of asphalt paving of 5 feet back from Page 5 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING the curb line which would take place within the right-of-way. If the northerly properties ever annex into City, or the Urban Growth Boundary extends and they develop their property, then it will be that development's responsibility to make those improvements. On the south side, there are a number of street lights to be installed between Arney Rd and the westerly driveway. A small allowance has been made for the re-spacing of those lights to get better lighting coverage at the driveways. The proposed amended conditions are in lieu of any future participation in a street Local Improvement District (LID) unless the square footage exceeds the footprint intended for the 3 phases of this development. In regards to the systems development charges (SDC) and traffic impact fees (TIF), developers have the ability to request Council deferral of the payment of those fees or to make payments on those fees. It has been the Council policy to allow those fees to be deferred as long as the occupancy permit has not been issued. A condition in this proposal would provide for the deferral of the SDC's and TIF's for Phase II until the occupancy permit for Phase II is granted, however, it would allow the applicant to come in at a future point in time to exercise the same set of rights for Phase III. The SDC and TIF fees would be the fees in effect at the time the payment is made and not the fees that might be in effect today. At the time the project reaches 315,000 sq. feet ofleasable square feet which includes Phase I, it would then trigger the roadway improvements. Until the roadway improvements are made, the applicant will be able to use the existing roadway for construction traffic only. Currently, there is a right-of-way issue going on between the developer, an adjacent property owner, and Marion County. The proposal includes some language that if there is a need to dedicate some land back to the developer by virtue of vacation of Arney Road through the alignment activities that have taken place to the degree that he has a legal claim to that property, then the City would support him in that legal claim. That may take the form of staff support or engineering support or a letter to the County or it may come as far as asking for a Council Resolution supporting that action. Staff felt that it was important to assist in that regard since there is a public benefit to constructing the roadway. Since the applicant has already paid his permit fees based on construction of the full length of roadway, the City would refund permit fees on the portion of the roadway that will not be constructed. Administrator Brown reiterated that the proposed amended conditions are presented to the Council as an alternative and it has been discussed with and agreed to by the applicant. Based on the provisions outlined at this meeting, staff has prepared an agreement outlining the proposed amended conditions which has already been executed by the applicant to show good faith. If the Council is interested in this option, staff requested that the Administrator be authorized to execute the agreement on the City's behalf tomorrow and Council give direction to the staff to prepare an ordinance making the conditions as agreed to with the applicant. Mayor Jennings questioned if staff felt comfortable with the amended conditions as proposed. Page 6 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING Administrator Brown stated that he felt that this is the best job that can be done to deal with this issue and he feels that it is a fair agreement. He also felt that the agreement reflects the Council's intentions and meets the conditions discussed earlier in his presentation, therefore, he recommended Council adoption of the agreement. 2775 Councilor Bjelland questioned where the intended improved roadway is located and if there is one or two driveways. Administrator Brown stated that there will be two driveways with the roadway to be constructed to the most westerly driveway. The length of the roadway will be approximately 70% of the original full length that would have gone to the applicant's westerly property boundary. He also stated that right-of-entry permits for properties north of this development will be eliminated in this agreement since the work will be done within the public right-of-way. Steven Craig, applicant representing Woodburn Company Stores, thanked the staff for their efforts in working out the amended conditions. He stated that he did not believe the original conditions were fair as to what they were being required to do in order to complete their development and, after the November 13th hearing, he felt that the Council also felt that it was not completely fair. He stated that they have come to terms with staff and are willing to build the road to the most westerly point of their westerly entrance. There is approximately 30% (or 250 lineal feet) of roadway improvement to be eliminated, however, he stated that the storm drain system line does extend the full length of northerly property line. The sidewalk on the north side of the roadway will not be constructed under the agreement which amounts to approximately 800 feet of sidewalk that would serve two households. Another issue was the right-of-entry permits and, when they tried to get the permits from the property owners to the north, those property owners tried to extract additional services from his company on their properties. He believes that the conditions as agreed to and in the timing on how it relates to what is being constructed is fair and equitable. He stated that they are still installing the exact number of street lights that were originally conditioned to the westerly driveway. He requested that the Council approve the amended conditions so that all parties can move forward. 3315 Marty Roher, property owner to the north of the subject property, stated that he was originally opposed to the applicant's proposal, however, he is delighted with the settlement discussed at this meeting. He congratulated staff for a job well done and thanked Woodburn Company Stores for coming to a reasonable conclusion on this issue. For the record, Attorney Shields stated that staff was asked by the Council to talk to the developer about possible ways to resolve this issue. There is nothing in the record, or to his knowledge, that the developer has, at any point in time, communicated with the Mayor or the Council. If that was the case, then it would have been stated at the beginning of the hearing. Page 7 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING Mayor Jennings declared the public hearing closed at 7:59 p.m.. Councilor Nichols stated that he is glad to see the issue resolved in which both parties are in agreement. Councilor Figley stated that her biggest concern with land use applications is that every application needs to be evaluated by the same set of rules. In this case, she believed this agreement was thoroughly evaluated and is pleased that both staff and the applicant are in agreement with the amended conditions. Councilor McCallum expressed his opinion that the staff did an excellent job in following the conditions that the Council had set out previously. He is also glad that Woodburn Company Stores is feeling good about Woodburn again and he reiterated that the City feels very good about Woodburn Company Stores which has become a very important part of our community. Councilor Bjelland stated that issues that he had brought forth were not focused specifically on Woodburn Company Stores but on what type of precedent the City would establish for other projects of a similar nature. There were some issues potentially raised as a result of this application that needed to bed addressed in the future relating to the Dolan case and takings of property and, even though he felt the City was on sound footing with the original proposal, he feels that the agreement gives him enough comfort level to approve the agreement without saying that a precedent has been established that would impact the City on future development. Councilor Sifuentez thanked the staff for their work on this agreement. Councilor Chadwick stated that Woodburn Company Stores is an attractive addition to Woodburn and she was glad to have come to an agreement with the applicant. Mayor Jennings also stated that he was pleased with the outcome of the agreement since he was the one who brought the issue up to the Council for potential review. He reiterated that the Council action was not intended to overturn the Planning Commission's decision since they did what they needed to do with the information they had available to them. FIGLEY /NICHOLS... amend the conditions as proposed by the City Administrator in Site Plan Review Modification No. 01-10. Discussion was held on the wording of the motion. Attorney Shields suggested that two motions be made by the Council - one to authorize execution of the agreement and the other motion to direct staff to prepare an ordinance to adopt the proposed amended conditions. The motion and second were withdrawn. FIGLEY /NICHOLS... amend the conditions of approval as incorporated in the document before the Council designated Amended Condition of Approval 1 and Amended Condition of Approval 23 and instruct staff to bring an ordinance substantiating this decision. On roll call vote, the motion passed unanimously. Page 8 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING FIGLEY/NICHOLS... authorize City Administrator to execute the agreement with Craig Realty Group which has already been signed by the applicant. The motion passed unanimously. Mayor Jennings thanked all parties involved in this issue. 4196 Mayor Jennings called for a recess at 8:08 p.m. and the meeting reconvened at 8:12 p.m.. 4218 COUNCIL BILL 2369 - RESOLUTION DIRECTING STOP SIGN INSTALLATIONS ON PANA STREET. COUNTRY LANE. AND LUBA STREET WHERE THEY INTERSECT WITH BRIDLEWOOD LANE. Council Bill 2369 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2369 duly passed. 4298 CASCADE SURGE FACILITY USE AGREEMENT. Director Westrick stated that the Parks & Recreation Board had reviewed an application from Cascade Surge to utilize Legion Park as their home field for 2002. This minor league soccer organization had been based in Salem but had approached the City to use Legion Park for 9 home matches and practices during their season which runs from May through July. There has also been some discussion regarding the use of Centennial Park. The Recreation and Parks Board had reviewed the facility use agreement and is recommending Council approval of the agreement. Director Westrick reviewed the agreement which will provide for a rental fee of 20% of gross ticket sales or $151 per day whichever is greater. Additionally, the City would receive a portion of the sponsorships through signs posted along the Park Avenue and parking lot fences. He stated that Cascade Surge is operated by a non-profit organization called Reaching Youth Through Sports. Even though this is an adult t soccer program, they do a lot of youth development and they plan on doing some youth programs involving our local schools and the Recreation Department. Staff is still working out details in which Legion Park can still be used by individuals for activities on the same days in which soccer games are held. Other highlights of the agreement include Cascade Surge submitting a security plan to the Police Department which will describe how they will respond if problems occur. Alcoholic beverages are not allowed in the parks and Cascade Surge is not asking for permission to serve alcoholic beverages. There will be a front entry point in which items can be inspected so that alcohol screening can take place. He stated that this is a truly an international club in that there will be players from England, Mexico, all across the United States, and even some local students from Salem. He expressed his opinion that this program will enhance activities offered in our community and staff is looking at ways to incorporate Surge activities with other events occurring in the City. Mayor Jennings questioned if dates have been established so that other organizations are Page 9 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING aware of when Legion Park will be in use by Cascade Surge. Director Westrick stated that specific dates will be placed in the agreement. Councilor McCallum stated that when the School District utilized Legion Park as their football field, there were some interesting problems that had to be dealt relating to access to facilities when a major event was taking place. He also questioned who would be operating the concession stand during the games. Director Westrick stated that the Recreation and Park Board is working plan to have a master concessionaire who would handle all of the activities at Centennial, Settlemier, and Legion Park. Councilor McCallum also questioned the anticipated attendance at soccer games along with the impact on the neighborhood if a large crowd is expected. Other issues of concern are security, crowd control, beverage control, parking, and noise from the sound system. Director Westrick stated that staff will be on duty when the games are being held and that person's response to incidents will be determined by the security plan and by established procedures. Games should be over by 10:00 p.m. and they will be doing all they can to adhere to the park curfew time limit. Councilor Bjelland questioned if the sponsorship signs would be placed at Legion Field on a permanent basis or only during the soccer season. Director Westrick stated some of the signs may be permanent and others brought out during the games. Currently, the City has sponsor signs in the park, however, about one- half the of the businesses no longer exist and the idea is to have new signs in place of the non-existent business signs. Staff is also looking at making the sign placement more attractive by spreading them out so that they face in toward the field. Keeping some of the fences open will help with security concerns at the park. Mayor Jennings stated that, from prior experience involved with an event that has a 1,000 people in attendance, there will be a need for additional portable toilets since the restrooms under the stadium is insufficient to handle such a large crowd. Another concern would be in placing up some sort of barrier around the stadium in order to keep people from just walking in from the backside of the park and not paying to see the event. Jim Parent, representing Cascade Surge, distributed copies of their 200 1 Yearbook and a Media Guide for the League system in which they belong. He stated they belong to the Premier Development League which is considered an amateur league so that the amateur and/or college player can participate in the league without losing NCAA eligibility. They are allowed to have professionals, however, they have elected not to and they focus on the college player for playing on the national team or future professional play. The exact dates are available and they will provide those to Director Westrick for inclusion in the agreement. He stated that they have 9 home dates with one of those dates to be played in Keizer as part of an agreement with the Keizer Chamber of Commerce in conjunction with the Keizer Iris Festival. They are also looking at 2 exhibition dates that they would like to arrange with the Willamette Soccer Leagues with the goal to try and get the Woodburn Page 10 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING community involved in their games. In regards to high school age youth teams, they have organized teams that play games locally in the State and have taken them other locations such as England or Europe. Last year, their organization took 2 teams to the Czech Republic and Austria and the year before they took a team to England. Kids on the team are mostly from the Salem/Keizer area. As far as the youth teams to be brought to Woodburn, they will be bringing a brand new national youth soccer league called the Super Y League. This league will playa northwest division schedule which includes 3 teams from Canada, 3 teams from Washington, and 2 teams from Oregon. They will be hosting youth 14 girls, and youth 14, 15, and 17 boys, and they will be using Legion and Centennial Parks as their home base. Their intent is to try and play one or two of those games prior to one of the minor league team games. He stated that youth outreach in the community is something they do participate in by making approximately 60-100 appearances at schools promoting strong character values, teamwork, integrity, and discipline. Additionally, they have worked with after school programs in the Salem area by providing a couple of the college players to come to the school and provide the activity during the after school program, and they intend to expand this program to the Woodburn area. Their organization does numerous fundraisers so that they can pay the college players can be paid for these types of activities since they cannot be paid to play soccer. Tape 2 During the season, they stay with local families and become a part of the community. In regards to revenue, soccer is not a revenue generator and their games are a highlight to what they are trying to do rather than making money. They do not look for attendance to pay for all costs and selling field signs will be a new adventure for them since they have not had a facility that they could use in order to sell field signs. He stated that attendance averages 500-600 people when they played their games at Willamette University's field. He also addressed their public relations attitude and it is their policy to work with circumstances that may arise and realize that there may be times that not all attendees will be paying to see the games. They promote their games as a family event and they will checking to see that no alcoholic beverages are brought into the parks. Councilor Figley stated that she was impressed with Cascade Surge when they made their presentation to the Recreation and Park Board and she is looking forward to having them as a tenant in Woodburn. Councilor Nichols was also supportive of Cascade Surge becoming a part of our community activities. It was the consensus of the Council to authorize the execution of the facilities agreement by staff. 0486 PLANNING COMMISSION ACTIONS: A) Planning Commission approval of Conditional Use 01-03: Request by Immanuel Lutheran Church to operate a preschool in a previously-used church parsonage located at Page 11 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING 1100 E. Lincoln Street. No action was taken by the Council on this matter. 0540 MAYOR AND COUNCIL REPORTS. Councilor Figley stated that she was unable to attend the Chamber dinner due to her attendance at a meeting in Keizer involving the progress of the rail project for the west side of Portland. This is a commuter train that is scheduled to run from Wilsonville west of the freeway to the Beaverton transit center which then connects into the Max and general Tri-Met system. There has been a question that has come up regarding extension of the commuter train from Wilsonville to the Salem-Keizer area. She stated that she found the presentation very informative and, even though the service to Wilsonville is scheduled to start in 2004 or 2005, it is not too early for those cities south ofWilsonville to think about whether or not this is an option to pursue. Since it is in the preliminary stages, it would involve an expenditure of staff time and some expenditure of cash for some type of a feasibility study. At this time, Keizer would like to pursue this issue. She suggested that the City may want to pursue this issue since we will soon need to update our Transportation System Plan and this may be an alternative to the automobile that could be incorporated into the plan. It is her understanding that this issue will be brought up at an upcoming Mid Willamette Area Commission on Transportation (MW ACT) meeting to see if there are other communities in support of this extension project. Councilor McCallum thanked staff for their work on the budget review meeting which was held last Saturday and for their work on the land use issue discussed at this meeting. Councilor Bjelland questioned Councilor Figley as to whether or not a letter from the Council would be appropriate at this time acknowledging general support of the project to submit to MW ACT. Councilor Figley stated that a letter would be appropriate and it could then be submitted at the next MW ACT meeting. Councilor Bjelland expressed his opinion that this is a project that should be explored and a letter of support would be in order. If it requires a contribution from the City, then it will need to go through the budget process. Following some additional discussion on this issue, it was the consensus of the Council that the Administrator would draft a letter for the Mayor's signature. Councilor Sifuentez that she had obtained a Youth Leadership workbook at the League of Oregon Cities conference and, as a result, she has been working with Jeanne Holm on that issue and it has been very interesting as to what other cities are doing in this area. She solicited Council support on moving forward on this issue with the School District with the hope that they can implement a program in the fall of 2002. Page 12 - Council Meeting Minutes, January 28,2002 COUNCIL MEETING MINUTES JANUARY 28, 2002 TAPE READING Following some additional discussion on this issue, it was the consensus of the Council that the Administrator would draft a letter for the Mayor's signature. Councilor Sifuentez that she had obtained a Youth Leadership workbook at the League of Oregon Cities conference and, as a result, she has been working with Jeanne Holm on that issue and it has been very interesting as to what other cities are doing in this area. She solicited Council support on moving forward on this issue with the School District with the hope that they can implement a program in the fall of 2002. Councilor Sifuentez also stated that she is chairing the Governor's Food Drive for MacLaren and there will be several activities held in order to generate food and cash donations to the local food bank. This year, she will be involving more of our community and city employees in this food drive. Mayor Jennings stated that there is no need for an executive session. 1282 ADJOURNMENT. BJELLANDIMCCALLUM... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:00 p.m.. APPROVED ArrEST fYl~ ~ Mary Tenn t, Recorder City of Woodburn, Oregon Page 13 - Council Meeting Minutes, January 28,2002