Agenda - 01/14/2002e
e
e
A GE~DA
00D UP CO
IANUAR Y14~ 2002, 7..00 P.M.
270Montgomery Street ~ ~ ~Voodbum~ Oregon
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Holiday closures:
City Offices and Woodburn Public Library will be closed on
Monday, January 21, 2002 in observance of the Martin Luther
King, Jr. holiday.
The Woodburn Aquatic Center will be open on January 21, 2002.
Be
Woodburn Company Stores public hearing continuation is scheduled
to be held before the Woodburn City Council on Monday, January 28,
2002 at 7:00 p.m.
Ce
Woodburn Development Ordinance public hearing will be held before
the Woodburn Planning Commission on Thursday, January 24, 2002
at 7:00 p.m.
The Indoor Playground Program will begin on February 7, 2002 at
the Community Center. Contact Recreation and Parks office for
for information (982-5264).
Appointments: - None
PRESENTATIONS/PROCLAMATIONS
A. Skate Park Committee
COMMITTEE REPORTS
Ae
Chamber of Commerce.
Woodburn Downtown Association.
COMMUNICATIONS
Notice from Marion County of a vacancy on the Marion
County Planning Commission ....................................
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
6A
Page 1 - Council Agenda of January 14, 2002.
Se
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
Be
Woodburn City Council minutes of December 10, 2001 regular and
executive meetings and December 19, 2001 special and executive
meetings ...................................................... 8A
Recommended action: Approve the Woodburn City Council minutes.
Woodburn Planning Commission minutes of November 29, 2001 and
December 6, 2001 ............................................... 8B
Recommended action: Accept the Woodburn Planning Commission
minutes.
Co
Livability Task Force minutes of October 23, 2001 ................... 8C
Recommended action: Accept the Livability Task Force minutes.
Recreation and Park Board minutes of December 11, 2001 '.~ ........... 8D
Recommended action: Accept the Recreation and Park Board minutes.
Ee
Community Center Planning Committee minutes of December 6, 2001 ..
Recommended action: Accept the Community Center Planning Committee
minutes.
8E
Fe
Library Board minutes of December 12, 2001 ....................... 8F
Recommended action: Accept the Library Board minutes.
Ge
Annual Audit Report for fiscal year 2000-01 ........................ 8G
Recommended action: Accept the Annual Audit Report.
He
Electric franchise options ........................................ 8H
Recommended action: Receive the report.
Claims for the month of December 2001 ............................. 8I
Recommended action: Approve the claims for December 2001.
Je
Building Activity Report for December 2001 ......................... 8J
Recommended action: Receive the report.
ge
Planning Project Tracking Sheet dated January 2, 2002 ............... 8K
Recommended action: Receive the Planning Project Tracking Sheet.
Sewer pump stations update ...................................... 8L
Recommended action: Receive the update.
Me
Urban Renewal status report ..................................... 8M
Recommended action: Receive the report.
End of Fall 2001 Leaf Pickup Period ............................... 8N
Recommended action: Receive the report.
Page 2 - Council Agenda of January 14, 2002.
11.
12.
13.
14.
Oe
I-5 Sign Bridge update ........................................... 80
Recommended action: Receive the update.
TABLED BUSINESS
PUBLIC HEARINGS
A.
Woodburn Company Stores Phases II and III ...................... 10A
Recommended action: Continue public hearing to the regularly
schedule meeting of January 28, 2002.
GENERAL BUSINESS
Ae
Council Bill No. 2365 - Resolution setting amount of the Parks and
Recreation Systems Development Charge, Alternative Rate Review Fee,
Alternative Payment Request Fee imposed by Ordinance 2250 and
establishing an effective date for the imposition of the fees ............ llA
Recommended action: Adopt the resolution.
Bo
Council Bill No. 2366 - Ordinance adopting the Woodburn Personnel
Policies and Procedures Manual for City Employees ................. 1 lB
Recommended action: Adopt the ordinance.
Co
Council Bill No. 2367 - Resolution directing the City Engineer to prepare
an engineering report for street improvements on E. Hardcastle Ave.
from Pacific Highway 99E to the east city boundary ................. llC
Recommended action: Adopt the resolution.
0
Council Bill No. 2368 - Resolution authorizing the execution of an
intergovernmental agreement with Marion County for coordination of the
Woodburn Youth Peer Court .................................... llD
Recommended action: Adopt the resolution.
Fe
Liquor license application for limited on premise sales and
off premise sales: Huber's on the Green ........................... llE
Recommended action: Approve the liquor license.
Tourism and Economic Development Grant Funding ................ llF
Recommended action: Award grants as follows: A grant in an amount
not to exceed $35,200 to the chamber of Commerce and a grant in
an amount not to exceed $2,500 to the tFoodburn Downtown Association.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
None
Page 3 - Council Agenda of January 14, 2002.
15. CITY ADMINISTRATOR'S REPORT
16. MAYOR AND COUNCIL REPORTS
17. EXECUTIVE SESSION
A. To consult with counsel concerning the legal rights and duties of a public body
with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660
(1)(h).
B. To consider records that are exempt by law from public inspection pursuant to
ORS 192.660 (1)(f).
C. To conduct deliberations with persons designated by the governing body to
negotiate real property transaction pursuant to ORS 192.660 (1)(e).
18. ADJOURNMENT
Page 4 - Council Agenda of January 14, 2002.
Marion County Information
For immediate release: January 3, 2002
Contact: Tami Amala, (503) 588-5038
6A
Help decide what is built where
Join a group of people who can affect what gets built -- and what doesn't -- next to cities,
near a favorite fishing hole, along I-5 and the Willamette River, in the fields and orchards and all
the way up to the Santiam Pass.
The nine-member Marion County Planning Commission has one vacancy to be filled by a
resident interested in shaping land uses and development. To maintain geographic
representation, the preference will be for a person living in northern Marion County. Members
are appointed by the Board of Commissioners to serve four-year terms.
The commission reviews subdivisions, planned unit developments, and amendments to the
Comprehensive Land Use Plan and zoning ordinances, forwarding recommendations to the
Board of Commissioners for action.
During 2002, the commission will continue review of the county's Sensitive Groundwater
Overlay Zone, work with cities to coordinate land use planning and update the subdivision and
partition ordinance.
Application forms are available at the Marion County Business Services Office, 555 Court St.
NE, Salem, OR 97309. Completed applications should b~ submitted by 5 p.m. Friday,
February 1. Applicants should be at leastl 8 years old and residents of Marion County.
For more information or to receive an application by mail, contact the Business Services
Office, 503-588-7990, e-mail gchapin~co.marion.or.us or visit Marion County's volunteer web
site, http://www.open.org/mcvol.
8A
COUNCIL MEETING MINUTES
December 10, 2001
TAPE
READING
.0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, DECEMBER 10, 2001.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0021 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Absent
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attomey Shields, Public Works Director
Tiwari, Community Development Director Mulder, Deputy Police Chief Russell, Finance
Director Gillespie, Public Works Manager Rohman, Park & Recreation Director
Westriek, City Recorder Tennant
0078
ANNOUNCEMENTS.
A) Holiday Closures: All City offices will be closed at noon on Monday, December 24,
2001, and will remain closed until December 26, 2001. The Woodburn Aquatic Center
will be closed on December 24 and 25, 2001.
All City offices will be closed on January 1, 2002 in observance of New Year's Day.
B) Spanish Story time: The Woodbum Public Library will hold a Spanish Story time
every Saturday morning at 11:30 am during the month of December 2001.
C) Tuesday Nights at the Library: The Woodburn Public Library will host this weekly
gathering at the Library on Tuesday nights from 6:00 pm to 7:00 pm during the month of
December 2001.
APPOINTMENTS.
Mayor Jennings made the following reappointments/appointments:
Park & Recreation Board: Reappointment of Sharon Felix with her term to expire on
December 31, 2004.
Budget Committee: Reappointment of Bruce Thomas and the appointment of Cindi
Vetter with terms expiring on December 31, 2004.
Library_ Board: Reappointment of Kay Kuka and Patricia Will with terms expiring on
December 31, 2005.
Page 1 - Council Meeting Minutes, December 10, 2001
COUNCIL MEETING MINUTES
December 10, 2001
TAPE
READING
NICHOLS/FIGLEY... approve the reappointments/appointments to the Park and
Recreation Board, Budget Committee, and Library Board as outlined in the Mayor's
letter. The motion passed unanimously.
Mayor Jennings stated that he will be delaying appointments to the Planning Commission
tmtil after changes have been made to the Zoning Ordinance since the proposed
ordinance calls for a reduction in the number of members (9 members to 7 members).
0213 PRESENTATION: WOODBURN DEVELOPMENT ORDINANCE {DRAFT
REVISION)_.
Community Development Director Mulder stated that it has been a goal of the Council to
update the City's zoning ordinance and other related development ordinances. It has been
a very involved and intensive process which began approximately 2 ½ years ago. This
process was initiated with the creation of a Focus Group which consisted of Councilor
Figley, Planning Commissioner Jim Cox, and local Real Estate Broker Dave Christoff.
The Focus Group initially worked out a rough draft on the new development ordinance
and, once completed, the City Attorney and other staff members began their review to
further refine the document by making it internally consistent and following Council
policy direction. The proposed ordinance is now ready for public review and it is the
intent of the staff to schedule this proposed ordinance for a public hearing before the
Planning Commission on January 24, 2002 and, if agreeable by the Council, a public
heating before the Council on March 11, 2002. By combining the heating notices, it will
minimize the cost in sending the notices to all property owners within the City as required
by Measure 56. He stated that the draft ordinance will combine multiple ordinances that
are currently in place (zoning, subdivision, access management, landscaping,
transportation, and annexation requirements) into one document. In addition, it will
incorporate the Transportation System Plan implementation recommendations that were
outlined by the consultants that prepared the 1996 Transportation Plan. It was noted that
the proposed development ordinance will not incli~de the City's Sign Ordinance since this
project will be done after the development ordinance has been adopted. He' stated that the
proposed ordinance has been restructured to make the ordinance more modem, internally
consistent, clearer, and easier to use. Changes in various state laws, statewide goals, and
case law also necessitated the need to make changes to current City ordinances which
required additional time to develop the draft ordinance. He stated that there are several
chapters in the zoning ordinance that have not been incorporated into the draft
development ordinance since they were either deemed unnecessary based on current
circumstances or they were inconsistent with recent case law. Changes such as parking
standards, landscaping standards, protection of existing trees, open space, etc., were
incorporated to reflect policy choices that may achieve a more livable community. He
emphasized that only changes that are supported by the City's goals and policies and the
Comprehensive Plan are proposed in the draft development ordinance. Adoption of the
Page 2 - Council Meeting Minutes, December 10, 2001
COUNCIL MEETING MINUTES
December 10, 2001
8A
TAPE
READING
1153
development ordinance will not require any Comprehensive Plan amendments at this time
since the City is in the periodic review process and, as this process gets closer to its
completion, there will be proposals for new comprehensive plan amendments which can
then be reflected in future updates to the development ordinance. The proposed
development ordinance would result in the consolidation and elimination of several of the
current land use zones with the emphasis put into upgrading design guidelines and
standards that would raise the appearance of development and increasing landscaping
standards on property. A new feature of the proposed ordinance is an architectural review
requirement and a significant wetlands overlay district. This will involve the
establishment of a Design Review Board to review site plan applications involving
buildings over 1,000 sq feet in area. The Planning Commission would function as the
Board, however, the Council could establish a separate board to serve as the Design
Board. The proposed ordinance also provides for the reduction of the Planning
Commission from nine members to seven which would be a reasonable change if a
Design Review Board is created, thereby reducing the Planning Commission's functions
since most of their work now is reviewing site plans. As part of this process, staffwill be
updating the current zoning map to reflect the consolidations and eliminations of the
different zoning districts. The proposed ordinance also includes dedication and
improvement standards for streets, requires all accesses to be connected to a public street,
and the standards vary depending upon the functional classification of the street. The
only private streets to be allowed will be within manufactured dwelling parks. He stated
that a 46-page document was included in the agenda packet which compared the existing
zoning ordinance with the proposed development ordinance. Also included in the agenda
packet is the complete draft ordinance for Council review.
Administrator Brown stated that the draft document is approximately 95% complete,
however, it will be fine-tuned over the next few weeks. Once the Planning Commission
heating is held, staff will then need to discuss recommended changes to the document
with the Commission if additional Changes are prOposed. He encouraged the Council to
review the material and contact staff prior to the Planning Commission hearing if they
have any questions or concerns on the document.
Councilor Figley stated that, as a member of the Focus Group, there was a enormous
mount of work done by the Planning staff, City Attorney Shields, Administrator Brown,
and the City's consultant Roger Budtke, to prepare this draft ordinance. The role of the
Focus Group was to do a reality check, public opinion, and public' policy check of the
initial drafts in order to raise questions and make constructive comments. Overall, they
were in agreement with the draft document. In her case, she still has issues that would
require a comprehensive plan change, however, as a group, they decided they would not
make changes to the comprehensive plan at this time. She expressed her opinion that this
document is one that is logical, consistent, workable, and basically in line with what she
feels is in concert with improving the livability within our community.
Page 3 - Council Meeting Minutes, December 10, 2001
TAPE
READING
COUNCIL MEETING MINUTES
December 10, 2001
Councilor McCallum also congratulated those who worked on the proposed ordinance.
He stated that one of his key concerns is livability in Woodbum. He also hoped that the
lengthy document would be user friendly since there will be many people reviewing the
document. Copies of the document will be available at City Hall and the Library for
public review.
Mayor Jennings encouraged interested citizens to get involve and review the proposed
ordinance. He also congratulated the staff in doing a great job in putting together the
document.
8A
1535
1602
CONSENT AGENDA.
A) approve the City Council minutes of November 26, 2001;
B) accept the Planning Commission minutes of November 8, 2001;
C) accept the Community Center Planning Committee minutes of November 29, 2001;
D) receive the Police Activity report for October 2001;
E) accept the claims for the month of November 2001;
F) receive the Building Activity report for November 2001;
G) receive the Planning Project Status Report dated December 4, 2001;
H) receive the report concerning consultant selection for the Water Treatment Facility;
I) receive the report concerning the Parallel Westerly Relieving Sewer Interceptor
Project; and
J) receive the report concerning the Govenunent Law Section election.
FIGLEY/SIFUENTEZ... adopt the consent agenda as presented.
Mayor Jennings stated that he was glad to see the report on the sewer project since there
is a lot of concern from the citizens on the safety of the students crossing the street and
walking past the construction site.
The motion passed unanimously.
COUNCIL BILL 2362 - ORDINANCE GRANTING A CABLE TELEVISION
FRANCHISE TO DIRECTLINK OF OREGON, INC.
Council Bill 2362 was introduced by Councilor Chadwick.
Administrator Brown stated that the revised ordinance, which was distributed to the
Council just prior to this meeting, creates a termination for the existing franchise on
January 2, 2002 so that there is no question as to which one will prevail after that date.
Recorder Tennant read the two readings of the bill by title only since there were no
objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Jennings declared Council Bill 2362 duly passed with the
emergency clause.
Page 4 - Council Meeting Minutes, December 10, 2001
COUNCIL MEETING MINUTES
December 10, 2001
8A
TAPE
READING
1722 COUNCIL BILL 2363 - RESOLUTION ELECTING APPLICATION TO THE
OREGON PUBLIC EMPLOYEES RETIREMENT SYSTEM STATE AND
1778
1810
1840
1900
~004
LOCAL GOVERNMENT RATE POOL.
Councilor Chadwick introduced Council Bill 2363. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2363 duly passed.
NO PARKING ZONE ON CLEVELAND STREET.
Staff recommended the establishment of a no parking zone on the north side of Cleveland
Street between the crosswalk on First Street south to the driveway exit for police
department vehicles for the purpose of increasing site visibility when exiting the parking
lot.
FIGLEY/SIFUENTEZ... approve the establishment of a no parking zone along the north
side of Cleveland Street between the crosswalk at First Street and the exit driveway for
the Police Department. The motion passed unanimously.
LOADING ZONE ON "B" STREET BETWEEN CLEVELAND AND
BROADWAY STREETS.
FIGLEY/NICHOLS... approve the establishment of a Loading Zone by restricting the
parking on both sides of"B" Street between Broadway and Cleveland Streets. The
motion passed unanimously.
BID #22-17: SALE AND RELOCATION OF A HOUSE.
Bids for the sale and relocation of a house located on City property at 828 Parr Road were
received from the following bidders: Wes Toran, $501.00; and Emmert International,
$500.00. Staff recommended that the bids be rejected and options be re-evaluated at a
later date.
FIGLEY/SIFUENTEZ .... reject all bids for City bf Woodburn Bid No. 22-17 for sale
and relocation of a house. The motion passed unanimously.
CANCEI,I,ATION OF SECOND MEETING IN DECEMBER 2001.
It was the consensus of the Council to cancel the December 24, 2001 regularly scheduled
Council meeting.
COUNCIL BILL 2364 - RESOLUTION ENTERING INTO A GRANT
AGREEMENT WITH THE STATE OF OREGON FOR A PARA-TRANIST VAN.
Councilor Chadwick introduced Council Bill 2364. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2364 duly
passed.
Page 5 - Council Meeting Minutes, December 10, 2001
COUNCIL MEETING MINUTES
December 10, 2001
8A
TAPE
READING
2101
GOVERNMENT LAW SECTION ELECTION.
Councilor Figley announced that City Attorney Shields was elected as Chair Elect of the
Government Law Section of the Oregon State Bar for the year 2002. She stated that
Attorney Shields has held a number of officer roles with the Government Law Section of
the Oregon State Bar over the past several years. He has proven his competence and his
professional expertise as a Government Law specialist in the State of Oregon. The
Government Law Section is a statewide group of approximately 500 lawyers engaged in
government law practice. She stated that the Council has, over the years, tried to tell
Attorney Shields that they respect his abilities and what hehas done for the City and this
particular recognition by other government law practitioners indicate just how highly he
is thought of by his community and the general legal profession in the State of Oregon.
2225
PLANNING COMMISSION ACTIONS:
A) Denial of Site Plan Review 01-09: Request to establish a construction service
headquarters consisting of an office and a shop located at 395 Shenandoah Lane.
No action was taken by the Council on this Planning Commission decision.
2250
CITY ADMINISTRATOR'S REPORT.
A) Drawings of building design (formerly known as Salud Building): Administrator
Brown distributed copies of the drawings for the window and door openings on the east
and west side of the building. He stated that the contractors will soon bring down the east
and west walls of the building and begin reconstruction. The architectural design work
was necessary so that the contractor could place the door and window openings in the
correct locations. The project is a little ahead of schedule and it is anticipated that the
work will be completed by the end of February 2002. The drawings are intended to blend
some of the stylistic elements of the old building while at the same time trying to tie the
building into the design features of the Chemeketa expansion. It was noted that the City
used Chemeketa's architect to do the drawings. He also stated that the actual design
construction work will not take place this year, however, the facade improvements will be
budgeted for during the next budget cycle.
He stated that the drawings show a brick facade, however, the building may end up being
a combination of brick and a form of stucco which will cost less than an all brick facade.
Additionally, the improvements will need to go through a site review process with the
Planning Commission.
It was the consensus of the Council to proceed forward utilizing the architectural design
as presented.
B) Hardcastle Railroad Crossing: Administrator Brown stated that work is scheduled to
begin on December 13th and there will be a period of time in which the street will be
closed.
Page 6 - Council Meeting Minutes, December 10, 2001
COUNCIL MEETING MINUTES
December 10, 2001
TAPE
READING
C) Employee Potluck for Christmas Holidays: Administrator Brown stated that the
annual event will be held on Monday, December 17th, in the City Hall Council Chambers.
Each employee has been contacted and asked to bring a canned food donation for the
Food Bank. The Council is invited to attend this potluck.
2674
MAYOR AND COUNCIL REPORTS.
Councilor Nichols thanked the Public Works Department for fixing the hole on Boones
Ferry Road. He also invited the public to attend a Christmas program at the Church of
the Nazarene, located at Hwy. 219 and Willow Avenue, on December 16t~ and December
17t~. He also wished the Woodbu3n citizens a Merry Christmas and a Happy New Year.
Councilor Figley also wished the citizens of the community a Merry Christmas and
Happy New Year.
On behalf of Woodbum Together, Councilor McCallum thanked the City Administrator,
Mayor, and the City the allowing Woodburn Together to use the City Council Chambers
for the public forum on Modem Threats. He also thanked Police Chief Null for his
participation and help in putting together the program. Even though there were not many
people in attendance, it is hoped that the citizens will be able to view it on WCAT. He
also stated that he had participated in the Downtown Tree Lighting ceremony last
Saturday night which included great music and the participants had a lot of tim. In
regards to food banks, he stated that food drives have been conducted over the last 3
Saturdays by different organizations - Woodburn High School, Scouts, and the Woodburn
Fire District. There is a great need in the community for food supplies and he
congratulated those who have been going after that need. He also reminded the public
that Love Santa is another food and gift project that will involve distributions to needy
families later this month.
He wished the citizens a Merry Christmas and HapPy New Year or whatever holiday they
observe at this time.
Councilor Sifuentez invited the public to the celebrations at St. Luke's which will begin
on December 12th with our Lady of Guadulupe celebration and on December 16t~ with the
start of the Posada's for the next 9 days. These are cultural events, however, the public is
invited to attend these celebrations at St. Luke's Rubis Hall. She congratulated Attorney
Shields for his election as Chair Elect of the Government Law Section of the Oregon
State Bar. She also expressed her wish that the citizens in our community would have a
Merry Christmas and the hope that they have a great year in 2002.
Councilor Chadwick reported that the annual RSVP Recognition Dinner was held last
Saturday afternoon in which 136 active volunteers were present for the program in
addition to the Advisory Board members. She stated that there were 504 volunteers that
actively served during the last fiscal year with the average age of volunteers being 75.
During that time period, the volunteers worked 74,808 hours for various non-profit
organizations within our community.
Page 7 - Council Meeting Minutes, December 10, 2001
8A
TAPE
READING
3353
3395
3409
COUNCIL MEETING MINUTES
December 10, 2001
Mayor Jennings thanked Park & Recreation Director Westxick, Events Manager Kezia
Merwin, and Administrator Brown for their efforts in putting together the Downtown
Tree Lighting ceremony. He suggested that next year a better sound system be used at
this event.
He also encouraged the public to attend the Nazarene Church's Christmas program.
EXECUTIVE SESSION.
Mayor Jennings entertained a motion to adjourn to executive session under the authority
of ORS 192.660(1)(h), ORS 192.660(1)(f) and ORS 192.660(1)(e):
FIGLEY/NICItOLS .... adjourn to executive session under the statutory authority cited
by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 7:55 p.m. and reconvened at 8:40 p.m..
Mayor Jennings stated that no decisions were made in executive session.
ADJOURNMENT.
FIGLEY/NICHOLS... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:41 p.m..
8A
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 8 - Council Meeting Minutes, December 10, 2001
1r y
Executive Session
COUNCIL MEETING MINUTES
December 10, 2001
8A
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, DECEMBER 10, 2001.
CONVENED. The Council met in executive session at 8:00 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Absent
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Mayor Jennings reminded the Councilors, staff, and press that information discussed in executive
session is not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant, Public Works
Director Tiwari (8:00 pm until 8:14 pm)
Press Present: Tara McClain, Statesman-Journal
The executive session was called under the following statutory authority:
(1) ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to
negotiate real property transactions;
(2) ORS 192.660 (1)(h) to consult with counsel concerning the legal rights and duties of a public body
with regard to current litigation or litigation likely to be filed; and
(3) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 8:39 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Council Executive Session Minutes, December 10, 2001
!
SPECIAL COUNCIL MEETING MINUTES
DECEMBER 19, 2001
8A
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, DECEMBER 19, 2001.
CONVENED. The special session convened at 4:30 p.m. with Mayor Jennings
presiding. The purpose of the meeting was to consider approval of a revised order of
procedure in Site Plan Review Condition Modification Application No. 01-10, and to
hold an executive session.
0020
0060
ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder
REVISED ORDER OF PROCEDURE IN SITE PLAN REVIEW CONDITION
MODIFICATION APPLICATION NO. 01-10.
Administrator Brown stated that at the public hearing held last month, it resulted in the
City and applicant trying to negotiate a mutually agreeable circumstance around the
improvement of Arney Lane. Staff has been discussing this issue with the applicant and
are in the process of exploring options that may result in a compromise agreement. At the
public hearing, a schedule was established in which staff would submit a staff report by
December 17th, the date would be left open for additional evidence until January 4, 2002,
and the hearing would be continued until January il 4, 2002. Staff had requested the
applicant to give staff an additional two weeks to work on this issue, and to try and come
to a compromise which would then be reflected in the staff report. The applicant has
agreed to this extension and the Council is requested to approve the revised order of
procedure since the Council had approved an order of procedure at the public hearing.
Under the revised order, the public hearing will be continued to January 28, 2002, the
staff report is due on December 31, 2002, new evidence may be submitted until January
18, 2002, and the applicant has agreed to extend the 120-day provision in ORS Chapter
227 until February 15, 2002 at 5:00 p.m..
FIGLEY/NICHOLS .... approve the revised order of procedure in Site Plan Review
Condition Modification Application No. 01-10 which consists of:
A) The public hearing will be continued until January 28, 2002;
B) The next staff report is due on December 31, 2002;
Page 1 - Special Council Meeting Minutes, December 19, 2001
SPECIAL COUNCIL MEETING MINUTES
DECEMBER 19, 2001
TAPE
READING
C) New evidence regarding the application may be submitted until January 18, 2002;
D) The applicant extended the 120-day provision in ORS Chapter 227 until February
15, 2002 at 5:00 p.m..
Administrator Brown stated that the agenda for January 14, 2002 will include the item for
this public hearing since it had been originally continued to January 14th, however, the
Council will need to continue the hearing to January 28th.
The motion to approve the revised order passed unanimously.
0279
CITY ADMINISTRATOR'S .REPORT. ~
A) Letter to Marion County Sheriff'. Administrator Brown distributed copies of a letter
from Police Chief Null to the Sheriff expressing his concerns towards the potential
closing of the sheriff's operation portion of the sub-station. This is one of the items
targeted under the list of potential cuts by the Sheriff as Marion County tries to deal with
their budget shortfall this year. He summarized the Chief's letter which expressed the
City's belief that the Sheriff's sub-station is advantageous to the community and that it
would be a poor action for the County Commissioners to take at this time. Administrator
Brown stated that he will write a similar letter to the County Commissioners on behalf of
the Council to share their concerns with the Commissioners and ask that the closure of
the sub-station not take place.
It was the consensus of the Council to allow the City Administrator to send a letter to the
County Commissioners.
B) Signage at Hillyer's Ford: Administrator Brown briefly reviewed this issue involving
a previous court order which provided for all 3 of the car dealerships in the interchange
area to have signs that exceeded the square footage allowed in City's ordinance. Since
the City lost the case based on a technicality regarding the City's addressing the
application within 120 days, no decision was made by the court on the square footage
issue. As a result, each dealership was allowed a ~ign up to 150 square foot in size. In
this case, Hillyer's Ford is looking to change its sign in looks but it will still be within the
150 square feet limit. The Planning Department's initial reaction was that it would
require a variance under the sign code, but, just before it was to go before the Planning
Commission, the applicant withdrew the application and chose to take it to court instead.
Based on the consensus the staff heard in executive session, staff will take the approach
that there is no City involvement necessary at this time to change that particular sign to a
different sign at the same location within the 150 square foot maximum size as allowed
under the original order. This will be handled administratively and, as a result, the
applicant's attomey will dismiss this case in court. This will require a stipulated
agreement between the dealer and the City and he will execute the stipulated agreement
on behalf of the City. The case was also joined by Miles Chevrolet and, in their case,
they would be reserving their right to install a 150 square foot sign at some point in the
Page 2 - Special Council Meeting Minutes, December 19, 2001
8A
SPECIAL COUNCIL MEETING MINUTES
DECEMBER 19, 2001
8A
TAPE
READING
future and this will also be in the stipulated agreement. He stated that he will be bringing
back to the Council for review on the Consent Agenda for January 14, 2002, the
stipulated agreement that he would execute. If there are major difficulties with the
stipulated agreement, it will be brought back to the Council as a business item so that
appropriate action can be taken.
0605
EXECUTIVE SESSION.
Mayor Jennings entertained a motion to adjourn into executive session under the
authority of ORS 192.660(1)(0 and ORS 192.660(1)(h).
FIGLEY/NICHOLS...adjoum to executive session under the statutory authority cited by
the Mayor. The motion passed unanimously.
The meeting adjourned to executive session at 4:44 p.m. and reconvened at 5:44 p.m..
0667 Mayor Jennings stated that no decisions were made by the Council in the executive
session.
0680
ADJOURNMENT.
NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 6:45 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 3 - Special Council Meeting Minutes, December 19, 2001
Executive Session
COUNCIL MEETING MINUTES
December 19, 2001
8A
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, DECEMBER 19, 2001.
CONVENED. The Council met in executive session at 4:46 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bj el land Present
Councilor Chadwick Present
Councilor Figley Present
Councilor McCallum ~Present
Councilor Nichols Present
Councilor Sifuentez Present
Mayor Jennings reminded the Councilors, staff, and press that information discussed in executive
session is not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
Press Present: Tara McClain, Statesman-Journal
The executive session was called under the following statutory authority:
(1) ORS 192.660(1)(0 to consider records that are exempt by law from public inspection; and
(2) ORS 192.660 (1)(h) to consult with counsel concerning the legal rights and duties of a public body
with regard to current litigation or litigation likely to be filed.
ADJOURNMENT.
The executive session adjourned at 5:42 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Council Executive Session Minutes, December 19, 2001
WOODBURN PLANNING COMMISSION
November 29, 2001
CONVENED The Planning Commission met in a special session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher P
Commissioner Lima A
Commissioner Mill P
Commissioner Bandelow P
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
Scoff Clark, Assistant Planner
Deniece Won, Assistant City Attorney
Chairperson Young provided an opening statement for the Public Hearing.
MINUTES
A. Minutes of November 8, 2001 Planning Commission Meeting
Vi~c.e Chairperson Cox moved to accept the minutes as distributed. Commissioner Loner.qan seconded the
motion, which carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A._~. City Council Workshop Minutes of October t5, 2001
B__~. City Council Mi'nutes of October 22, 2001
PUBLIC HEARING
A___=. Site Plan Review 01-09, request to establish a contractors office and storage yard located at
395 Shenandoah Lane, Tim Kerr, applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
reported there are some access situations that have not been resolved between the applicant and the City.
He stated it is the City's determination that they have not met sbbstantial standards as part of this proposal
and therefore, Staff recommended denial of this project. Staff also noted the Final Order may be signed
tonight if the Commission concurs with the Staff Report.
Vice Chairperson Cox requested clarification as to the location of the three homes located along the driveway
that extends beyond Shenandoah. Additionally, he questioned if the location of those three properties is
outside the City limits?
Staff pointed the location of these homes on the map. He stated the homes are outside the City limits but
within the Urban Growth Boundaries.
Vice Chairperson Cox also asked who owns the underlying title of the driveway?
Planning Commission Meeting - November 29, 2001
Page I of 10
Staff replied it is owned by the applicant.
Staff added the reason the Commission was provided with a Final Order tonight was because we are bumping
up against the 120-day rule. Assuming a potential appeal of this item, the 120-day deadline is January 24,
2002 and in order to meet the appeal period, notice to the Council and Council Hearing on the matter, a Final
Order would need to be adopted no later than December 6, 2001. Staff indicated it is the Commission's
discretion whether they want to adopt the order tonight or next Thursday night at another special meeting.
EX-PARTE CONTACTS
Commissioner Bandelow reported she is familiar with the property and there is no bias on her part but stated
the real estate office she works for has a listing in that area. She indicated she is not personally acquainted
with the property owner.
Vice Chairperson Cox stated he drove out to the site and down the lane and took a look at the existing yard
with the equipment just for the purpose of understanding the lay of the land.
Chairperson Younq reported he also drove around the site.
Commissioner Loner.qan indicated he too is familiar with the property and area.
Commissioner Mill stated he knows the area from working in the city a number of years ago.
TESTIMONY BY THE APPLICANT
Mimi Doukas, Land Use Planner, WRG Desi.qn, Inc., 5415 SW West.qate Drive, Suite 100, Portland, OR
97221 reported Chds Bremer from Kittelson & Associates, Traffic Consultants and Steve Morasch with
Schwabe, Williams and Wyatt are also present tonight. She provided a bdef history of the site and indicated
Kerr Contractors purchased the site and did in fact store equipment on the property and were notified that this
was in violation of Woodburn code. They began to try to work through bringing it up to code and submitted
a Site Plan application for a pole barn which would allow for storage of the equipment. Ms. Doukas further
explained through this process, it was brought up that they in fact had access issues according to Staff. She
stated they went back and forth with Staff trying to work through this issue and time was passing. It was
indicated by Ms. Doukas that Staff told them they would work with them to reach some resolution on this
issue. Ultimately Kerr Contractors did not want to construct a pole barn but really wanted to construct the site
plan that is before the Commission tonight. She stated in order to stay on track for summer construction they
went ahead and replaced the application for the pole barn with the application that is before the Commission
tonight which would basically follow the same schedule. Ms. Doukas remarked this was based on a good faith
understanding, they thought, with Staff to resolve the transportation issue. The information that came back
from Staff, which was deemed a compromise, was that they could provide a 28 foot wide street within a 50
foot right-of-way for Shenandoah Lane which would basically eliminate the on-street parking. She informed
this still required right-of-way dedication on property that Kerr Contractors did not own and therefore, this
compromise did not help them in the slightest to get past the access issues raised by Staff. It was further
reported by Ms. Doukas during this whole process Kerr Contractors was in negotiations with the property
owner to the north of Shenandoah Lane and were able to negotiate a two acre tract of land on the western
side of that property and that will allow them to address some of the concerns addressed by Staff. This will
enable them to dedicate additional property where the 20 foot wide private flag stem to the property is located
and so they will be able to construct a 24 foot wide street from Front St. all the way to the front door of the
office building. Ms. Doukas stated this meets fire codes and meets what Kittelson is saying is necessary for
a functional street system. Additionally, they would be able to provide a turnaround or at least turn the corner
at the end of Shenandoah Lane. She commented this resolves some of the issues but are still unable to
dedicate additional right-of-way adjacent to Shenandoah Lane because they do not have frontage to it and
it is out of their hands. Ms. Doukas said typically dedications occur along the property frontage. She
remarked they have done what they possible can.
Vice Chairperson Cox asked Staff if the proposal shown by Ms. Doukas for acquiring additional property along
Planning Commission Meeting - November 29, 2001
Page 2 of 10
8B
the driveway is part of the application or is it something that has come up in the last few days?
Staff answered this is something new.
Mimi Doukas interjected they did discuss this with Staff approximately a week and a half ago but were told
that the right-of-way dedication along Shenandoah was still a major barrier and they were still facing denial.
She stated the discussion at that point did not go any further than that.
Vice Chairperson Cox commented it is very unfair of the applicant when they are under a very tight deadline
to come in with what is essentially a substantial modification of the plan on the evening of the meeting and
expect the Commission to evaluate it without, as far as he knows, having any input from Staff on what
changes if any of this would make on Staff's position.
Staff remarked he met with representatives of the applicant and indicated that the possibility of the applicant
obtaining additional property and widening the driveway was introduced just in concept and was told that they
were pursuing the possibility of doing it. He stated at that point he requested if they would grant an extension,
Staff could take the time to review that but they were not willing to do that.
Commissioner Mill inquired what is the condition of sale on the property;at this point in time?
Mimi Doukas answered there is an option agreement on the property. Therefore, the applicant has the ability
to acquire the property. She explained this is not additional evidence but they are trying to show that they
could comply with conditions of approval. Ms. Doukas further stated as long as Kerr Contractors decides to
purchase the property within the stipulated time frame, they have the ability to acquire that property.
Deniece Won interjected she differed with the applicant's representative and stated the information that is
being offered is facts and it is evidence. She indicated the Commission can accept or reject evidence but she
advised the Commission they ought to accept evidence that is relevant to the approval criteria. Additionally,
she commented the issue is really whether you can get a decision made in the time frame and one of the
constraints is the applicant's unwillingness to agree to an extension prior to this hearing. She strongly
advised the Commission to accept the applicant's evidence if the applicant would be willing to extend the 120-
days to allow the Commission to evaluate it.
Steve Morasch, Attorney, Schwabe, Williamson & Wyatt, P.C., 1211 SW Fifth Ave., Suite 1700, Portland, OR
97304 reported he represents the applicant. He explained the reason the applicant is not in the position tu
extend the 120-day period is that the option agreement, which is legally binding on that piece of property,
expires December 23'~ and the property owner has indicated that they are not willing to extend that
agreement. Mr. Morasch further stated his client will not purchase that property without first knowing whether
or not the application can be approved because they do not wish to purchase two acres of property that they
would not need if this application is not approved. He remarked Staff has known that they were in the process
of negotiating for this property for quite some time.
Commissioner Bandelow inquired what date did they enter into that option agreement?
Steve Morasch replied they have had the option for about six months and it has been extended twice.
Commissioner Mill commented this information was not reflected in the application.
Steve Morasch responded he is not aware whether that information was reflected in the application or not and
he interjected he does not think it is particularly relevant whether it is reflected. He stated it was discussed
with Staff and it is not, in fact, new evidence and all it shows is that it is possible to feasibly comply with
conditions. He added these conditions are unconstitutional and unlawful. However, his client has made
herculean efforts to comply with the City's unlawful demands and has agreed to pave to 24 feet the entire
right-of-way. Additionally, the applicant has gone out and negotiated to purchase two acres of land that it
Planning Commission Meeting - November 29, 2001
Page 3 of 10
8B
does not need, to dedicate further right-of-way, has attempted to purchase even further land, beyond that and
was unable to secure a deal with the property owner because the property owner has been unwilling to sell
them a strip of land to widen the road.
Commissioner Mill asked Staff when were they first aware of this two acre parcel being available to the
applicant?
Staff responded he was only aware of it at a meeting a 1 ~ weeks ago. He stated Mr. Clark has been the
planner on the project and he indicated that outside of just conceptually talking about the potential of obtaining
other property, this specific proposal was not indicated to Staff previous to that.
Vice Chairperson Cox also questioned if a copy of the option or anything specific was delivered to the Planning
Division or anything said that they had an option on the property?
Staff replied it was just discussed conceptually at this point. A copy of what is being presented tonight was
not received by the Planning Division.
Vice Chairperson Cox asked Mr. Morasch about how long has his client owned the 11 acre property?
Steve Morasch responded his client has owned the approximately 11 acre property for about 18 months. He
informed the Commission that his client had discussed with Naomi Zwerdling that they had an option on this
property about 4-5 months ago.
Commissioner Mill commented if we take a look at the total length of Shenandoah Lane plus the proposed
access, he still sees a portion of that lane that is still 24 feet and can not be widened because the applicant
has no control over the adjacent property.
Staff replied affirmatively. He explained the property to the east where it intersects will not be improved.
Additionally, he commented the reality is that this was not included in the applicant's application materials that
are before the Commission and there is nothing to indicate that they have the ability to do this. Staff further
remarked the applicant provided their own analysis by their planner of the approval criteria and that analysis
did not indicate that they had the potential to meet the requirements.
Deniece Won added Staff has recommended denial of the application and has not made any conditions of
approval to assure that the criteda is satisfied. She indicated you need to demonstrate both feasibility and
likelihood that they will be complied with if the Commission did impose conditions of approval.
Commissioner Mill indicated he does not understand why the copy of the option was not submitted because
it would have made an extreme impact on the case, even for approval.
Steve Morasch responded they do not believe that they are legally required to widen this private section of the
driveway. They submitted an application satisfying the criteria and in an effort to address some of the City's
concerns which they do not believe are valid, they have now offered to exercise their option and do further
widening along the private portion of Shenandoah. He made reference to the issues outlined in the letter
he faxed to the Planning Division today, which the Commission already has been provided copies off. Mr.
Morasch indicated the three homes that are sitting on lots that are Comprehensive Planned for industrial uses
which will make them non-conforming when they are annexed into the Urban Growth Boundary because
houses are not allowed in an industrial zone. He commented the Transportation System Plan can not apply
to this application because this is an application for a limited land use decision under ORS Chapter 197 and
ORS 197.195.1 states that if any provision of a plan such as'a Comprehensive Plan or a Transportation
System Plan is to be imposed as a criteria for approval of a limited land use decision, that must be
incorporated into the zoning code in order to be applied in a limited land use decision. Secondly, he stated
by it's own terms the Transportation System Plan would not apply because the plan has limited right-of-way
standards for streets and commented the plan quite clearly states that these standards are to be applied for
Planning Commission Meeting - November 29, 2001
Page 4 of 10
8B
new roads only. Mr. Morasch also reported Staff has not told the Commission of this and did not include this
in the Staff Report despite the fact that he informed them of such more than a month ago. He stated even
if the Transportation Plan were to apply, which it does not because this is a limited land use decision, by it's
own terms it states they do not have to fix the City's existing streets and they only have to comply to those
standards if they were creating a new street. Additionally, he referred to Section 8.010 of the Woodburn
Zoning Code also does not apply to an application for Site Plan Review and also applies to new streets only.
Section 10.070e is a section that does not apply as well because by the terms of this code, they already have
an existing entrance. He indicated Staff has not pointed to any code requirement that applies to this that
would be a justification for denial. Similarly, 10.080d-I standard does not apply either because this is an
application for an industrial use and not for a residential application and they are not putting in any more
dwelling units. In closing, Mr. Morasch reported the first time they heard these standards were applicable to
them was when they received the Staff Report a few days before Thanksgiving and Staff never mentioned
any of these in any of the meetings. There was reference made to the Dolan rule and the equal protection
clause, by Mr. Morasch.
Commissioner Bandelow inquired if any one checked with the City on the feasibility of building on the site and
what the City requirements were at that point?
Steve Morasch replied his clients spoke with Scott Clark before they bought the property and they asked him
about zoning issues and he never informed them that there would be any access problems.
Commissioner Bandelow further questioned if nobody asked any questions about anything other than whether
the zoning was correct?
Steve Morasch answered they asked him the use and whether there were any land use issues.
Commissioner Bandelow could not understand that someone would purchase a piece of property for a project
this large and does not check all of these issues.
Steve Morasch interjected this is a defense the City could raise in court if the City wants to. He indicated he
does not think the City would get that far because due diligence or not due diligence is not a defense to a
constitutional action. Mr. Morasch stated it is perfectly reasonable that an applicant contacts the Planning
Division and ask what the zoning is and whether the property would be allowed for a particular use and expect
that if there is some hidden problem like access, the Planning Division would let them know about that.
Commissioner Bandelow commented access is not a hidden problem and it is public record.
Steve Morasch said it is a hidden problem when you have a public street and you have access and existing
access on a publicly dedicated street.
Brad Kerr, President, Kerr Contractors explained they told the Planning Division a year ago that they did not
want to be a bad neighbor and they would sell the property at thatipoint if they thought this access issue was
going to continue and could not be worked out. He stated they SPecifically said that they were not going to
purchase any more right-of-way because it was not feasible for them to obtain a right-of-way. Mr. Kerr
indicated at that time Staff led them to believe that they could work it out and it would not be an issue. He said
they led them down the path to spend $30,000 on the current site plan and it was a real shock to them when
they came back and still required Shenandoah to be widened. He further stated not only did they do due
diligence but they gave the City an out.
Vice Chairperson Cox remarked the City told them they needed to come in with a site development plan.
Brad Kerr stated they did not think that storing the equipment there would require a site plan. However, when
Staff informed them that they did need a site plan, they immediately started the process.
Planning Commission Meeting - November 29, 2001
Page 5 of 10
Vice Chairperson Cox commented he does not want the Commission to be in a position where they have to
somehow decipher and decide what was said 18 months ago when they bought the property. He indicated
he thought it might be irrelevant but if it is relevant it is terdbly unfair to try to go into it at this type of a hearing.
Steve Morasch agreed with Vice Chairperson Cox that it is not relevant to the approval criteria nor to the
constitutional issues.
Chairperson Younq said the parking seems to be inadequate with what the requirements are.
Steve Morasch reported they are prepared to make some minor changes or accept the conditions that would
make the property comply with the parking requirements as set forth in the Staff Report.
Mimi Doukas interjected they have plenty of space on the site to try to resolve that and will not substantially
change the application. She stated it may also be dealt with a condition of approval with Staff's wording and
they can work through the technical side of that when they apply for building permits.
Chairperson Young referred to the parking on the gravel area that is shown south of the shop where the
parking is required to be paved and is short one ADA parking space.
Mimi Doukas stated that is Federal law and they will certainly add an accessible parking stall. She said they
would probably move the seven stalls up to the front of the office building and those would remain part of the
asphalt work yard/loading area. Ms. Doukas referred to the site plan dated August 20, 2001 and reported the
area is listed as an asphalt work yard. She indicated the parking stalls could be asphalt within the gravel work
yard. Therefore, they could remain where they are currently located and there would be just a surface change
to comply with the site development requirements.
Chairperson Youn,q asked Staff if this changes the site plan from what was presented to the Planning
Commission?
Staff replied he could not really answer that until he sees what the applicant is proposing to change. He
commented making the gravel into asphalt is not a significant change on the site plan. However, any time
they are going to relocate or add more parking stalls that will affect the site plan, they need to see a revised
site plan to determine if it is a significant change or not.
Mimi Doukas explained the seven stalls is an immaterial issue because that is asphalt and there is no
relocation of stalls. She indicated that she would be surprised that the addition of two parking stalls is a
substantial change.
Vice Chairperson Cox remarked this situation presents the same issue that is presented by the plan to acquire
additional property and widening the lane. He expressed concerns that these are all things that are coming
forward at the hearing last minute that are not included in the application or Staff Report. Additionally, he
stated the applicant seems to be saying that it is up to the Corqmission to impose whatever conditions to
approve their application and he believes that misstates the Commission's role. Vice Chairperson Cox
remarked the Commission may impose conditions if they choose but he does not think they are required to
craft and make conditions so that the Commission can grant the approval. He felt it is the applicant's job to
present an application that complies and not the Commission's job to condition it.
Deniece Won commented Vice Chairperson Cox is correct in his statement.
Steve Morasch interjected both Vice Chairperson Cox and Assistant City Attorney Won are incorrect and he
quoted ORS 197.522 which states "If an application can be approved with the imposition of reasonable
conditions, that the City must approve the application and impose the conditions." He referred to the parking
stall issue and stated his client had a discussion with Staff about the work area and the resolution was they
pave the parking stalls but leave the work area as gravel. He further explained that originally the whole area
8B
Planning Commission Meeting - November 29, 2001
Page 6 of I0
was going to be asphalt and they realized that would be a problem because of the type of equipment they
would be using in that work area would tear the asphalt up. It was pointed out by Mr. Morasch that these
types of conditions are not that difficult to draw up.
Commissioner Mill requested Mr. Morasch explain things in laymen terms to specifically aid him and his fellow
Commissioners in being able to interpret the information and apply it.
Steve Morasch reported that every Statute cited by him was in a letter that he sent to the City Attorney 1 ¼
months ago and does not know why the City Attorney did not advise Planning Staff regarding these issues.
He summarized the language of the statute and explained in 1999 Legislature passed a statute that states
the only time the City can deny an application even with the imposing of conditions and it still does not meet
the criteria then the City can deny. However, the statute states the City can not just make a choice to look
at an application and deny it because the City does not want to impose a condition.
Commissioner Mill also requested Mr. Morasch explain how he is applying the Dolan rule to this situation.
Steve Morasch explained his first part of the argument is assuming the applicant were able to widen all the
way out to Front St to whatever the City wants to widen it, under the Dolan rule the dedications and costs of
doing the street improvement have to be put on a scale with the traffic impacts that are going to be caused
by the proposed development. He said that scale has to balance out with what the courts called "rough
proportionality". He thought there is no rough proportionality with the type of dedications and street
improvements that it would require to do everything that the Public Works Department wants done in this case
based on the amount of traffic that this proposed use is going to generate. Secondly, he said basically the
City is asking them to correct an existing deficiency with the City's road and Dolan states you have to look at
the impact caused by the application and you can not make somebody correct something that is a preexisting
deficiency that needs to be corrected by the City as a whole. Mr. Morasch's second part of the argument was
that if you never imposed a condition, how could you violate Dolan because Dolan only applies when you
impose this condition that is not roughly proportional. The 8~ Circuit Court of Appeals and the Oregon Court
states if a City denies an application because the applicant can't or won't agree to a dedication, that is the
same thing as conditioning it on that dedication as far as the constitution is concerned and you still have to
address the Dolan issue which could be resolved in court.
Vice Chairperson Cox pointed out there is currently no access along Shenandoah being taken by the property
owners on either side. TO the south there is a large industrial building until you get right up to the corner where
there is one single family dwelling and industrial buildings.
Commissioner Fletcher requested Mr. Morasch summarize the City's potential violation of the equal protection
clause.
Steve Morasch commented under equal protection the decision can not be arbitrary and capricious. He stated
to say improve up to Shenandoah but not any further is arbitrary. Secondly, if the City is issuing other people
permits and they access off a street that is substandard but yet they are going to make his client fix the street,
they are treating them differently than other people which is a violation of the equal protection clause.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
Chairperson Youn.q asked the applicant if they had any final comments before he closed the Public Hearing?
Steve Morasch reported they will waive their 7-day right to ask for an extension and they also have a 7-day
right under Statute to ask for the final ability to submit written argument, which they will also waive.
Planning Commission Meeting - November 29, 2001
Page 7 of 10
8B
DISCUSSION
Chairperson Young closed the Public Hearing and opened discussion to the Planning Commission.
Vice Chairperson Cox believed that is a groat use for the property because it is zoned properly and would be
a nice business to have in the community. On the other hand, he believed just as a matter of common sense
that means of access, even if improved to the standard that is proposed by the applicant in their application,
is still going to be really inadequate for the kind of access that they are taking. He expressed his opinion that
the road is simply insufficient to adequately and safely handle the kind of use that it is going to be put through
under the applicant's proposal. Additionally, Vice Chairperson Cox commented the Planning Commission
took an oath that they would enforce the laws, which are in place for the public good. He indicated some of
the problems with this application might be resolved through a Variance. The Commission has to enforce the
code as it is written and the applicant can not ask the Commission to craft conditions to get around the
problems. He said the applicant has not exhausted their own administrative remedies if they have a remedy
available of filing a Variance and have chosen not to do so and instead have threatened to sue the City for
multi-million dollars. Vice Chairperson Cox also stated, for the record, he believes the Commission should
accept the proposed exhibit showing the additional acreage but that does not get around the problem that the
applicant is basically asking the Commission to do design work and craft conditions at a public hearing by lay
planning commissioners who are not engineers or planners and who have not had a chance to work this
through. In closing, he indicated although he likes the use, there aro aspects of the Ordinance that are not
met by this application and the applicant did not file for a Variance asking the Commission to waive those
requirements. He stated he will vote No on this project.
Commissioner Bandelow agreed with Vice Chairperson Cox. She stated she will also have to vote to deny
the application because she does not feel the Commission can change the City's criteria because of the
property owner's inability to secure the right-of-way at this time. Commissioner Bandelow further remarked
she would rather have seen an extension and the two try to work together to see what could be done about
the right-of-way or perhaps a Vadance or some kind of a compromise. At this point, the Commission is being
asked to judge this as it stands as an application. She pointed out that the City does require off-street
improvements and this is not the first project that has been asked to do that kind of thing. Commissioner
Bandelow said she will have to recommend denial of the application as the application stands and with the
roadway being inadequate.
Commissioner Mill concurred with his fellow commissioners. However, he stated the fact of the matter is that
Mr. Morasch has asked the Commission to craft new conditions and in essence, by implementation, probably
create new ordinances or amendments to ordinances, which is not the Commission's job. The application
as presented does not meet the access issues. He commented nobody has a disagreement as far as the Site
Plan because it is a good plan and building and it looks like a very appropriate use. He hoped the applicant
and the City can eventually resolve it and eventually the project can be built. It was noted by Commissioner
Mill that without a Variance, it makes it really hard for the Commission to do what in effect the applicant is
trying to ask them to do and therefore, he will have to vote for denial of the project.
Commissioner Fletcher inquired whether it would be appropriate!to ask the Assistant City Attorney for some
sort of response to the potential violation of the equal protection if the Commission were to vote No on the
application, the Dolan rule and the Public Works Department unlawful demands?
Commissioner Loner,qan interjected he is not sure that it is fair to get a legal opinion right now when we have
received an 8-paged letter and we really have not had time to digest this information that contains a lot of
threats and very subjective interpretations. He stated he is uncomfortable in obtaining a statement now that
we might be stuck with without due time and an opportunity to do a due diligence.
Commissioner Fletcher asked if this is the first Staff has seen of the letter?
Deniece Won answered affirmatively. She reported the letter was faxed to us and received at 4 p.m. this
afternoon. She stated for the record that the City Attorney's office did receive the letter that Mr. Morasch
Planning Commixsion Meeting - November 29, 2001
Page 8 of 10
mentioned that he had sent to the City Attorney roughly three weeks ago. She indicated Mr. Morasch implied
that perhaps the City Attorney's office had not responded to it nor advised Staff about that. Ms. Won clarified
that inference is not correct and said a letter was sent back to Mr. Morasch indicating that the application was
in the process of being reviewed and it probably was not appropriate during that process to respond to his
point by point legal issues. Additionally, she stated Staff was given advise as they developed the Staff Report.
She agreed with Commissioner Lonergan in that it is not appropriate to respond off the top of her head on a
number of very complex and difficult legal issues. Ms. Won communicated they have looked at it and they
felt, on the surface of it, comfortable with the recommendation that the Planning Director has given.
Commissioner Fletcher withdrew his question.
Vice Chairperson Cox commented he would not be comfortable, at this point, approving the Final Order as
written, if the Commission votes to deny the application. He remarked there may have been some additional
points that came up tonight and maybe the findings need to be fine tuned before the Final Order is signed.
Deniece Won commented she had a conversation with the Planning Director about that because the letter
received this afternoon from Mr. Morasch is basically legal argument and she believed we are not obligated
to respond to legal argument in our Final Order. However, we are obligated to respond in our Order
concerning new issues and evidence presented. Ms. Won suggested the additional piece of evidence that
the applicant has the ability to acquire the property should be included.
Staff agreed that is the only additional piece of evidence that has been provided. He clarified the applicant
has not submitted the actual documents but they have indicated they have that ability. Staff stated this may
be taken into consideration by the Commission if they think that is germane to put that into the findings in
some form. However, he does not believe that at this point it changes anything because the Commission is
more or less forced to take action because the applicant will not allow for an extension to consider this new
evidence. Additionally, he said the Commission could continue this meeting to next Thursday if they would
like Staff to add anything else as far as findings. He commented he does not think that is necessary at this
point.
Vice Chairperson Cox inquired if the Final Order should reflect the fact that this new proposal for the new
property acquisition along the road was part of the record. He stated it should be addressed somehow in the
Final Order.
Deniece Won commented Mr. Morasch made an issue that they acquired the property just to show that they
could develop the right-of-way as wide as they wanted it but they believed they were not obligated to under
Dolan law and essentially challenging the constitutionality of a condition if you did improve it. She commented
with the two-prongs of a condition needing to show feasibility and likelihood, she questioned whether in the
Commission's mind the applicant met the likelihood prong even if they met the feasibility prong. Furthermore,
even if the new piece of evidence answers the criteda for the width of the driveway, you still have one criterion
related to the width of the road that is not satisfied in any way by the new evidence.
Vice Chairperson Cox said he would like for the Commission to take a vote and request Staff prepare findings
to be adopted at a special meeting.
All of the Commissioner's agreed with Vice Chairperson Cox and stated they will be available for the special
meeting to take place next Thursday, December 6th.
Vice Chairperson Cox moved to deny the application and request Staff to bring forward at the next special
meeting proposed findings and Final Order in conformance with the views expressed by the members of the
Planning Commission tonight. Commissioner Bandelow seconded the motion. Motion unanimously carried.
Vice Chairperson Cox hoped something could be resolved shod of heading down a confrontational path on
this,
8B
Planning Commission Meeting - November 29, 2001
Page 9 of 10
ITEMS FOR ACTION
None
DISCUSSION ITEMS
None
REPORTS
A_: Planning Project Tracking Sheet (revised 11-13-01)
BUSINESS FROM THE COMMISSION
Staff announced that Larry Grosjacques is the newly appointed Planning Commissioner and will be here at
the next regularly scheduled meeting on December 13th.
ADJOURNMENT
Commissioner Mill moved to adjourn the meeting.
at 8:47 p.m.
Motion was seconded and carried. Meeting adjourned
ATTEST
Ji~ I)}luider,
Cbr~munity Development Director
C~I~ of Woodburn, Oregon
Date
Planning Commission Meeting - November 29, 2001
PagelOof 10
WOODBURN PLANNING COMMISSION
December 6, 2001
CONVENED The Planning Commission met in a special session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher P
Commissioner Lima A
Commissioner Mill P
Commissioner Bandelow P
Commissioner Lonergan A
Staff Present:
Jim Mulder, Community Development Director
8B
MINUTES
A__~. Minutes of the November 29, 2001 Planning Commission Meeting will be available at the next
re.qularly scheduled meeting.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
None
PUBLIC HEARING
None
ITEMS FOR ACTION
A.~. Final Order for Site Plan Review 01-09, request to establish a contractors office and storage
yard located at 395 Shenandoah Lane, Tim Kerr, applicant.
Vice Chairperson Cox reported he has already talked to Planning Staff and City Attorney and they concur that
a change be made to the last sentence in paragraph three of page 5 of the Staff Report to read "The Planning
Commission finds there is a similar turn radius problem at the intersection of Shenandoah Lane and Front
Street (Woodburn-Hubbard Road)." He explained the wording was probably adequate the way it was but in
terms of how this might be viewed by some appellate body that might be looking at this, he would not want
somebody saying that the Commission had concerns about it and that no findings were made. Therefore, he
requested the word 'believes" be changed to "finds" and the world "concern" be changed to "problem';
Staff informed the Commission he has already made that change in the Final Order for Chairperson signature.
Vice Chairperson Cox moved to approve the Final Order as presented by Staff with the noted minor
modification. Commissioner Bandelow seconded the motion. Motion unanimously carried.
DISCUSSION ITEMS
None
REPORTS
None
Planning Commission Meeting - December 6, 2001
Page 1 of 2
BUSINESS FROM THE COMMISSION
None
ADJOURNMENT
Commissioner Bandelow moved to adjourn the meeting.
carried. Meeting adjourned at 7:07 p.m.
Motion was seconded by Commissioner Mill and
ROYCB YOUNG~JCHAIRPERSON
DATE
ATTEST
Jim
Corr~..u~.ity Development Director
City ~/oodburn, Oregon
Date
Planning Commixsion Meeting - December 6, 2001
Page 2 of 2
Livability Task Force
Mission Statement: 'It is the mission of the Livability Task Force to create and promote programs
that result in a cleaner community where there is pride in property ownership, with a full range of
commercial services, and with ample recreational, cultural, and entertainment activities for all age
groups. It is the Task Force's further mission to create ahd promote an environment where all
residents can feel safe, will interact with each other, will celebrate their unique traits and diversity,
and can share a strong and common sense of community."
8C
Woodburn Livability Task Force Meeting Minutes - October 2001
City Hall Conference Room ,~October 23, 2001 ~ 7:00pm
I. Call to Order
Meeting called to order in the City Hall Conference Room at 7:05.
Task Force Members:
Pete McCallum
Mike Bergeron
Lisa Ellsworth
Betty Guzman
Staff:
Kezia Merwin
Present
Present
Present
Present
Present
Jane Christoff
Nancy A. Kirksey
JoAnn Bjelland
Present
Present
Present
Approval of September Meeting Minutes
Fall Clean up Evaluation Report. Send SOLV a copy of the news article about
the cleanup in the Independent. The Bulb Planting was not successful because
the ground at the sites was too hard. Pete suggested that 'for future clean up
events, we invite via letter certain community organizations and specify a
number of participants from their organizations and follow up before the event.
Kezia sent thank you letters to all organizations who participated.
The spring clean up is targeted for April 20, Earth Day. We need to get an
early commitment this year and advance publicity.
Progress Reports
B. Front Street Park. Betty said that she secured the necessary funding for the
park. She needs "no parking" signs in front of the park from the Street Dept.
A picnic table and garbage can are still needed.
C. Farmers Market (Saturday Market). Mike said that they had given away 49
pumpkins the week prior. Produce was the mainstay of the market this year.
WIC and Senior Nutrition had been a positive impact on the market this year
Livability Task Force Minutes
October Z~, 2001 ~ Page
getting people downtown. For next year, the parking spaces rented by Salvador
will need to be considered. Mike is seeking someone to replace him next year.
D. Flower Baskets. JoAnn said that there had been 101 baskets total, only 3
haven't paid. JoAnn was worried about next year's program due to the
declining economy. Perhaps banners on the poles might be a better program
next year. A donor board indicating those who contributed was suggested.
E. Ordinance Revision. Nuisance ordinance is next to get approved, according
to Chief Null and Bob Shields. Hopefully in place before next summer's
events. PD is getting decibel meters to monitor noise.
F. Urban Renewal Program. Livability Task Force can help by providing
publicity materials.
Discussion Items
Vie
A. Water Bill Insert. The proposed insert to advertise the yard debris program
was usurped by the Public Works inserts for the month of November. Need to
consider the next topic for an insert & develop a schedule of items.
B. Recognition Program. The program would be quarterly and awarded to
businesses and homes that have aesthetic improvement. Target date to start the
program is January 2002.
C. New Members. Several names were suggested and those will be contacted
and invited to submit an application.
Next Meeting.
The next meeting date has been changed to November 27.
Adjourn
The Committee adjourned at 9:00 p.m.
Livability Task Force Minutes
October 23, 2001 ~Page 2 of 2
MINUTES
Woodbum Recreation and Parks Board
Regular Monthly Meeting
Tuesday, December 11,2001
7:00pm
City Council Chambers
8D
1. The meeting was called to order at 7pm by Herb Mittman.
e
Role Call
Members present: Herb Mittman, Chair; Richard Hammond, Vice Chair; Patricia Watts,
member; Sharon Felix, member; Rosetta Wangerin, member; Ty Burlingham, member.
Staff present: Randy Westrick, Director; Brian Sjothun, Leisure Services; Kathy Willcox,
Aquatics; Jennifer Goodrick, AA.
Members absent: Frank Anderson, Member.
3. Approval of Minutes from October 9, 2001 meeting.
A motion to accept the minutes as written was made by Patricia Watts.
The motion was seconded by Richard Hammond.
The motion was passed unanimously.
4. Business from the Audience: there was none.
5. Business from the Director: Division Reports
1. Leisure Services Division.- Brian Sjothun reported that we finished
registration for the youth basketball program with 536 kids registered. The division also helped
Gervais organize a similar program. The division is now putting the program together; putting
children on teams and preparing practice and game schedules. Teen Center Update-Woodbum
Together members attended a grant writing workshop last week and will be reapplying in May to
Drug Free Communities. The Bush Administration has expanded the funding for this program
by 33%, and has extended grants to 5 years instead of 3 years.
2. Aquatics Division. - Kathy reported that the pool is busy. Swim lessons are
over this week and will resume in January. College staff home and eager to work, which is good
as the pool needs extra staff during school vacation. This Saturday will be very busy-a swim
meet, in-service training for staff, and Free Swim Saturday. Free Swim Saturday is also a
canned food drive for Love Santa program. Next Monday the morning water fitness folks are
having a pot luck from 5-7 at Tukwila medical center and they are encouraging attendees to
bring gifts and food for Love Santa. The pool will be closed Christmas eve and day, New Years
eve & day. Next month the pool will begin lifeguard training for anyone fifteen and over who
can swim 500 yards. Please let Kathy know if you are interested.
-1-
3. Community Center Planning Committee - Sharon will provide an update soon.
The Committee is finalizing floor plans and meets again on 1-10-01. Sharon was also
reappointed by the Mayor to another three year term on the Recreation and Parks Board.
6. Cascade Surge: This fall the Cascade Surge approached the Department requesting that we
consider partnering with then to provide Woodburn with a home town minor league soccer
team. A Facility Use Agreement has been put together for the Surge and has been included in
the Board Packet. Since this would constitute a significant use of our Legion Park facility, the
Board has been asked to make a recommendation regarding this proposal. "Reaching Kids
Through Sports" is the parent non profit organization of the Cascade Surge. Randy introduced
Jim Parent and Dave Irby, who told the Board a little bit about the organization and gave
everyone a brochure. The back cover explains the youth outreach program of the organization.
They like to get the team members involved in activities with after school programs. When they
were at a Salem school, they had several players, including a Trinidadian player and a British
player in the schools every week. They provided a yearbook with programs listed, as well as
schedules. The Surge plan for nine season games and one or two exhibitions in the park this
summer. They also have youth programs during the winter and spring when they train kids for
soccer in college or minor leagues. The organization also has leagues with four youth divisions
for boys and girls. Introduced Miguel Camarina, head coach for the Surge and former player.
Dave Irby is in charge of daily operations. The team is very multinational. David explained that
the Surge is not a professional team, so college students don't lose their eligibility to play on
college teams if they choose to play with the Surge. Randy pointed out that the league was
similar to Class A baseball in this regard. Herb said that it sounds like a great program and he's
glad that they're here. Rosetta asked if the clean up clause in the Facility Use Agreement
included the parking lot. Randy said that it does, and that the Cascade Surge intends to do some
neighborhood outreach as well, and that keeping the park and lot clean is a great first step.
Randy asked if the Board was ready to make a recommendation at this time.
Richard Hammond recommended approval of the program.
Patricia Watts seconded the motion.
The motion carried with unanimous approval.
7. Future business: There was none
8. Adjournment: Meeting was adjourned at 7:25pm. i
-2-
Community Center Planning Committee
Minutes: December 6, 2001
8E
1. Call to Order: Joan Garren called the meeting to order at 7:10
2. Roll Call:
Member: Joan Garren, Preston Tack, Sharon Felix, Butch Flomer.
Staff and Contractors: Randy Westrick, Jennifer Goodrick, Randy
Saunders
3. Approval of Minutes: November 29 minutes were approved.
4. Floor Plan Design: Randy Saunders presented the Committee with a conceptual floor plan
designed specific for the topography of the Front and Oak Street site.
Basement Discussion: Randy S noted that he wanted to change the design to put the
mechanical room on the east side of the basement so that it would be easily accessed by delivery
trucks. Preston Tack noted that he hopes special attention would be made to the mechanical
room since they often transmit noise to the rest of the building. Randy S assured the committee
that a mechanical engineer would review the plans at the appropriate stage of the design phase.
The group had many questions about the construction and building phase which Randy was not
prepared to answer since that is jumping to far ahead at this point in the project. Sharon
expressed concerns about the 7,500 sq ft play area, Randy S assured her a thorough seismic
study would be required for the building. There were also concerns about ingress and egress
from the basement being located on Front Street. Randy S noted that he wanted to keep vehicles
out of the court yard area, and assured the committee that he would design the area carefully.
The committee had several ideas on do this, which Randy S duly noted.
Primary Floor Discussion: The committee had several "what-if" questions about the
floor plan, about noise concerns and about deck options. Concerns about security and keeping
the courtyard private were also discussed, as were options for staging in the courtyard and/or the
pavilion. The committee was in general agreement that a portable stage was the best option for
staging at this point. The committee felt the locker roomg should be called change rooms, and
that they should be closer to the pavilion. They also thought that the classroo~n and the fitness
room should swap space and that the janitors closet could be moved closer to the activity room.
Upstairs/Mezzanine Discussion: There were not as many questions or concerns about
this part of the building as there were with the other floors. The staircase will be open, and at the
committees request, Randy S will try to incorporate a small conference room and/or a guest
office into the design while staying under the 900 square foot limit in order to avoid several
building code issues.
General Discussion: Butch noted that it would be a good idea to have other Community
Center Directors look at our plans. Randy S wanted the group to keep in mind that different
designs fit the needs of different groups of people. In other words, what works for southwest
Portland might not work for us. That said, Randy S thought that was a good idea, in general, to
solicit opinions from other community center directors.
Preston asked if heating options are a concern at this stage. Randy S said that it was a bit
premature to speak to specifics, but he listed several "green" options that can be designed into
the building. The City will possibly want us to utilize some of these options as "good examples"
to the population at large.
Randy S will adjust the floor plan based on the discussion at this meeting.
8E
2
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
December 12, 2001
ROLL CALL:
Phyllis Bauer - Present Barbara Pugh
Marie Brown - Present Kevin Schiedler
Ardis Knauf - Present Pat Will
Kay Kuka - Present Mary Chadwick
Ex-Officio
- Absent
- Present
- Present
- Excused
STAFF PRESENT:
Linda Sprauer, Director
Judy Coreson, Recording Secretary
Beverly Phillips and Judy Brunkal, Librarians
GUESTS: None
CALL TO ORDER: President Kay Kuka called the meeting to order at 12 Noon.
SECRETARY'S
REPORT:
The monthly Board minutes of November 14, 2001 were approved as
submitted.
CORRESPONDENCE: Letters of Appreciation for donations were sent to Harold Murray
and the Oregon Community Foundation for funds from the Frank and
Mabel Settlemier Fund. Certificates of Appreciation were sent to
Harold Murray and Alan and Lori Nuttall for donations made during
the year.
The library received a check of $274.07 from the estate of Albert J.
Saarinen to be deposited in the Library Endowment Fund.
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of November was
15,278.
Activities: A list of activities was distributed to the Board. Beverly
Phillips, Children's Librarian, reported on youth activities. The
children are making ornaments for the Christmas tree in the Youth
Services area. "Mrs. Claus Comes to the Library" is scheduled for
Saturday, December 15, at 2 pm. There will be fun stories, sing-a-
longs, comedy, magic, and surprises with "Snoopy", a real bunny.
"Saturday at the Library" begins in January from 1:30 to 2:30 pm for
children, friends and families. The first Saturday will be a storytime
in Spanish; the second Saturday is for creative crafts; the third
Saturday will have a special guest performance; the 4th Saturday will
be game day; and the 5th Saturday will have something special with
surprises and fun. "Saturday at the Library' on January 19 is the
"Mad Science" program, "Up, Up, and Away", at 1 pm. Dave, the Mad
Scientist, will do tricks and experiments that surprise, amaze, educate
and illustrate. Head Start visits the library every week through April,
exploring the Youth Services Room and its resources and enjoy a
storytime. Head Start provides the transportation. Parents and
siblings of the children are invited to attend.
Judy Brunkal is scheduling three Chautauqua programs for the new
year. On Sunday, February 10, Bill and Carla Coleman, Cold
Comfort Productions from Woodburn, will present "Taps", a musical
Civil War program. On Sunday, March 10, David Biespiel will present
"Of Love and War, Abraham Lincoln and Walt Whitman". Diane Allen
Duniway will present "Abigail Scott and the Politics on Oregon
Feminism" on Sunday, March 17. Jan Emerson, from the University
of Oregon, will present "Monks in the Wild West", the early days of
Mount Angel Abbey. The date will be announced at a later time. A
poet will be scheduled in April during National Library Week.
Preschool Storytimes, Internet classes and the Book Discussion'
Group continues.
The library will be open from 8 am to 12 noon on Monday, December
24, Christmas Eve, and will be closed on Tuesday, December 25,
Christmas Day. The library will closed Tuesday, January 1, for New
Year's Day. *
Volunteer of the Month: Lola Speratos was chosen Volunteer of the
Month for December.
Santa Claus Anonymous for Toys: A barrel has been placed at the
library by Woodburn Elks #2637 to collect toys for Santa Claus
Anonymous.
Library Board Minutes - 12/12/01
OLD BUSINESS:
Project Update: The Carnegie exterior repairs are proceeding. New
handrails going to the basement have been installed. Replacement
of the windows is continuing. The $25,000 grant has been received
from the Oregon Heritage Commission through the State of Oregon.
Woodburn/Canby Exchange Cards: Linda has not received a
response from the Canby Public Library concerning this matter. If
Canby Public Library wants to honor Woodburn cards, they will need
to make sure the library cards are valid. Linda will be sending letters
to Woodburn/Canby exchange cardholders informing them that
Woodburn Public Library will stop issuing the Woodburn/Canby
exchange cards as of Jan. 1, 2002, but will honor the use of them
through July 1, 2002. The Woodburn Public Library Board voted to
accept Linda's proposal. If patrons living in Clackamas County want
a library card for Woodburn Public Library, they will need to pay the
fee of $75.00 per year per household. Clackamas county residents
are already paying for library service through their taxes in
Clackamas County.
Planning Session #2: The Library Board set the date for a second
planning session for Thursday, January 17, 2002, from 4 to 8 pm.
NEW BUSINESS:
Preliminary Results of Telephone Survey: The preliminary results of
the LSTA District Feasibility study's telephone survey has been
compiled. Linda will have more information at the next board
meeting.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
8F
ADJOURNMENT:
The meeting was adjourned at 12:35 pm.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 12/12/01
3
8G
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator'-J-"
Ben Gillespie, Finance Direct~4ff~
Annual Audit Report
December 26, 2001
The 2000-01 financial statements have been finalized, and the City's auditors, Boldt, Carlisle,
& Smith, have issued an unqualified opinion on them. As required by statute the financial
statements and the opinion have been filed with the Secretary of State.
The auditors stated:
In our opinion, the general purpose financial statements referred to above present
fairly, in all material respects, the financial position of the CITY of WOODBURN,
Oregon as of June 30, 2001, and the results of its operations.., for the year then
ended...
They also wrote:
We noted no matters involving the internal contrOl over financial reporting and its
operation that we consider to be material weaknesses.
Copies of the document and their transmittal letter are available for review in the Finance
Office.
The report did note deficit Fund Balances in two funds:
Special Assessment
Parks Capital Improvement
$(168,965)
$(298,052)
The Special Assessment deficit occurred due to the process of collecting assessments. The
City made improvements to affected properties in prior years and made assessments against
those properties. The owners of the properties can elect to pay the assessments in annual
installments with interest. The deficit balance will be eliminated by the collection of these
assessments in future years.
The Parks Capital Improvement deficit occurred due to expenditures for Centennial Park Of
the total amount, $96,000 will be recovered from a state grant in 2001-02. $66,000 is
recognized on the books as a loan from the General Fund to be paid back out of future SDC
collections, and $126,000 is a budget over run. This amount of the deficit will be corrected in
2001-02 with SDC revenue in excess of budget; Evergreen Retirement Community will pay
$198,000 in SDC's that was not anticipated when the budget was adopted.
Next year's financial statements will be the last time the City of Woodburn will use the current
format. The Government Accounting Standards Board (GASB) issued Statement 34 (GASB 34)
that will require an overhaul of how the financial statements are presented. GASB 34 is a
sweeping revision to how local governments will report their financial condition and the results
of operations. Of the many changes embodied in GASB 34 the most notable to the users of the
City's financial statements will be:
Management's discussion and analysis
Government wide financial statements
Capitalizing fixed assets in the governmental funds
Management's discussion and analysis (MD & A) provides a narrative introduction and
overview that will help users interpret the basic financial statement. The MD & A also is an
analysis of key date presented in the financial statements. It will include, for example,
explanations of
Significant changes in revenue or expenses
Budget revisions
Material changes in fund balances
Government wide financial statements present the activities for all funds in one statement.
This is intended to help the reader grasp the impact of the government entity as a whole. It is
how citizens most often view local government.
Currently fixed assets are capitalized and depreciated in the in the propriety funds (water and
sewer utility funds), but in the governmental funds fixed assets are expensed at the time of
purchase. This will change under GASB 34. Governmental funds' fixed assets, such as streets
and City Hall, will be posted on the general ledger at historical cost and then they will be
depreciated.
All of this will be apparent to the users of the City's financial statements for the year 2002-03.
To get to that point some of our accounting practices will need to change beginning July 1,
2002. To help the Council understand the coming changes a booklet entitled "An Elected
Official's Guide to the New Governmental Financial Reporting Model" is attached.
8G
8H
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator'4
Ben Gillespie, Finance Direclo~/)Q
Electric Franchise Options
December 26, 2001
The 1999 Oregon Legislature adopted SB 1149, which deregulated electric utilities in the state.
The fundamental change brought about by this legislation was the ability of Electricity Service
Suppliers (ESS) other than electricity producers to sell power. This allows brokers to buy
electricity from generators and sell it to consumers. The ESS's would not have to invest in costly
generating facilities, and they would lease the rights to transmit power from the existing utilities
(PGE and PP & L).
It is anticipated that several energy brokers will compete for sales to commercial and industrial
users. Energy prices for those customer, which have been regulated, will instead be set by market
forces. Residential customers rates will still be regulated.
This might have resulted in a dramatic decrease in franchise fees collected in some cities.
Franchise fees are based on the gross revenue of the utility that holds the franchise. If several
large customers were to switch to another source of electricity, the revenue of the utility that
holds the franchise would decrease. The new ESS's revenue would increase, but that revenue is
not subject to the franchise fee. Since the franchise fee i~ a charge for the use of the right of way,
only those utilities that have poles or underground wire in the public's right of way are subject to
the franchise fee.
The League of Oregon Cities lobbied the legislature to protect cities' electric franchise fees. The
language secured in the legislation enables cities to remain revenue neutral by utilizing a
volumetric charge versus a fee based on gross revenue. The volumetric approach would set a rate
for the volume of electricity sold in a city based on 1999 usage. That rate would be applied to all
electricity transmitted over the wires of the utility that is subject to the franchise. In that way
electricity sold by brokers would still be subject to the franchise fee. As the aggregate volume of
electricity sold in a city increases, the franchise fee revenue would increase as well.
The new volumetric approach is not automatic and will require a choice to be made by each city.
The City of Woodburn now faces that decision.
The fundamental criteria are these:
A city with a few large industrial users of electricity that are expected to switch to a
different supplier, will benefit from the volumetric approach.
A city that expects growth in either residential or industrial customers of the existing
utility will benefit from the traditional gross revenue method of calculating the fee.
In either case electric rate increases favor the gross revenue approach.
State wide fewer industrial customers now seem inclined to buy from ESS's than there were two
years ago. In Woodburn there are no very large industrial customers. The city expects growth to
continue at a faster rate than the average for the state, and the PUC recently approved rate
increases that are expected to average 38% of commercial/industrial customers and 22% for
residential customers. All of these factors indicate that Woodburn would benefit from staying
with the gross revenue approach.
Other cities in the Willamette valley share Woodburn's preference for the gross revenue method.
At a recent meeting of the Local Franchise Revenue Audit Group (LFRAG) all eight cities in
attendance indicated that they would elect to continue with the gross revenue approach. They all
cited the recent rate increases as the reason that overshadowed all other considerations.
For the above reasons Woodburn will continue with the gross revenue approach.
8H
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
CHECK
NO
58105
58106
58107
58108
58109
58110
58111
58112
58113
58114
58115
58116
58117
58118
58119
58120
58121
58122
58123
58124
58125
58126
58127
58128
58129
58130
58131
58132
58133
58134
58135
58136
58137
58138
58139
58140
58141
58142
58143
58144
58145
58146
58147
58148
58149
58150
58151
58152
DEPARTMENT
POSTAGE*VARIOUS
SERVICES-PAYROLL
SERVICES-PUB WKS
PAYROLL-VARIOUS
SERVlCES-WTR
PAYROLL-VARIOUS
VOID
VOID
VOID
SERVl CES- MAYO R
S ERVI CES- LIB RARY
SERVl CES- MAYO R
S ERVl CES- RSVP
SERVICES-WWTP
SUPPLI ES*C STORES
SERVlCES-ENG
SUPPLIES-WWTP
SUPPLIES-WWTP
SERVlCES-WTR
SERVICES-VARIOUS
SERVICES-POLICE
SERVlCES-WWTP
SERVICES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SERVICES-NON DEPT
SUPPLIES-WWTP
SERVICES-PLAN
SERVICES-FINANCE
SERVlCES-WWTP
SERVICES-POLICE
SUPPLIES-C STORES
SUPPLIES-MAINT
SERVICES-POLICE
SERVlCES-WWTP
SUPPLIES-WWTP
SUPPLIES-LIBRARY
SERVICES-WWTP
SERVICES-FINANCE
SUPPLIES-POLICE
SERVlCES-WWTP
SERVlCES-WWTP
SERVICES-VARIOUS
SERVlCES-WWTP
SUPPLIES-VARIOUS
SU PPLI ES-LI BRARY
SERVICES-VARIOUS
SUPPLIES-WWTP
VENDOR NAME
US POSTAL SERV
ASSOC ADMIN
OR HEALTH DIV
OREGON PERS
VALLEY MAILING
EBS TRUST
VOID
VOID
VOID
MID WILL VLY COUNCIL
MOTHER GOOSE PROD
HILTON EUGENE
MARY HILL
OSU CHEMICAL
ADV LASER IMAGING
AEROTEK
ALEX HAMILTON INST
APPLIED IND TECH
ARAMARK UNI FORM
ARCH WIRELESS
AUTO ADDITIONS
ASSOC OF CLEAN WTR
BM CLEANING SERV
BIMART CORP
BLUMENTHAL UNIFORMS
BOLDT CARLISLE
BRANOM INST
ROGER BUDKE
CANBY TELE ASSOC
CARLS SEPTIC
CASE AUTOMOTIVE
CDW GOVERNMENT
COASTWlDE LAB
COMPAQ FIN SERV
CORP INC ~
CRONATRON WELD
DEMCO INC
DEQ
DIRECT LINK
EVEN FREE
M FAIRCHILD & ASSOC
FISHER IMPLEMENT
HIRE CALLING
IND MACHINING
IND WELDING
INGRAM DIST
IKON OFFICE
ITT FLYGHT CORP
VENDOR DATE
NO
020089 12/3/01
000562 12/4/01
014611 12/4/01
014424 12/4/01
021044 12/6/01
060020 12/6/01
VOID
VOID
VOID
NONE 12/7/01
NONE 12/7/01
NONE 12/7/01
NONE 12/7/01
NONE 12/7/01
000066 12/7/01
000080 12/7/01
000119 12/7/01
000456 12/7/01
000534 12/7/01
000535 12/7/01
000558 12/7/01
000565 12/7/01
001030 12/7/01
001275 12/7/01
001310 12/7/01
001345 12/7/01
001410 12/7/01
001580 12/7/01
002062 12/7/01
002136 12/7/01
002190 12/7/01
002320 12/7/01
002626 12/7/01
002724 12/7/01
002879 12/7/01
002915 12/7/01
003110 12/7/01
003205 12/7/01
003240 12/7/01
004428 12/7/01
005015 12/7/01
005145 12/7/01
007240 12/7/01
008080 12/7/01
008100 12/7/01
008116 12/7/01
008119 12/7/01
008395 12/7/01
AMOUNT
$1,400.00
$115.00
$250.00
$96.84
$676.40
$905.75
$o.oo
$o.oo
$o.oo
$4,750.00
$200.00
$880.38
$5O.OO
$150.00
$449.60
$240.00
$36.00
$388.69
$28.46
$282.35
$5,966.29
$450.00
$200.00
$866.69
$614.15
$5,525.00
$130.10
$2,470.00
$39.90
$1oo.oo
$357.10
$825.80
$916.40
$118.54
$29,211.83
$265.64
$29.46
$85.00
$315.00
$216.00
$160.00
$317.71
$1,307.92
$295.00
$44.80
$2,845.14
$337.85
$225.00
Page I
a/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
58153
58154
58155
58156
58157
58158
58159
58160
58161
58162
58163
58164
58165
58166
58167
58168
58169
58170
58171
58172
58173
58174
58175
58176
58177
58178
58179
58180
58181
58182
58183
58184
58185
58186
58187
58188
58189
58190
58191
58192
58193
58194
58195
58196
58197
58198
58199
58200
58201
58202
SERVICES-NON DEPT
SUPPLIES-LIBRARY
REIMBURSE-FINANCE
SUPPLIES-LIBRARY
SU PPLI ES-LI BRARY
REI MBURSE-MAYOR
SUPPLIES-VARIOUS
SERVICES-WWTP
SUPPLIES-WTR
SERVlCES-ENG
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVlCES-WWTP
SERVlCES-WWTP
SUPPLIES-POLICE
SUPPLIES-POLICE
SUPPLI ES-ATTY
SERVlCES-WWTP
SUPPLIES-WTR
SUPPLIES-PUB WKS
SERVICES-VARIOUS
SUPPLIES-WWTP
SUPPLIES-WWTP
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLI ES- DAR
SUPPLI ES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-MAINT
SUPPLIES-POLICE
SERVlCES-WWTP
SERVlCES-ENG
SUPPLI ES-VARIOUS
SUPPLIES-POLICE
SERVICES-PUB WKS
SUPPLI ES-VARIOUS
SERVICES-VARIOUS
SERVICES-PARKS
SERVICES.FINANCE
SERVICES-POLICE
SERVlCES-ENG
SUPPLIES-WTR
SUPPLI ES-ATTY
SERVICES-PLAN
SERVICES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-VARIOUS
PETTY CASH-VARIOUS
POSTAGE-VARIOUS
SERVICES-WTR
SHERMAN KELLAR
THE LEARNING CO
GERALD LEIMBACH
MARSHALL CAVENDISH
MATTHEW BENDER
PETER MCCALLUM
METROFUELING
MOLALLA COMM
NORTHERN TOOL
NW GEOTECH
NW NATURAL
ONE CALL CONCEPTS
OR ST DEPT AGRICUL
OR DEPT OF REV
OR DMV
OR FIRE EQUIPMENT
OR STATE BAR
OREGONIAN
US FILTER
PARKER NW PAVl NG
PORT GENERAL ELEC
PRAXAI R DIST
PROGRESSIVE BUS
QWEST
QWEST
R&J MOBILITY
RADIO SHACK
RECORDED BOOKS
SCHUCKS COMM
SKAGGS UNIFORMS
STATESMAN JOURNAL
TEK SYSTEMS
CORPORATE EXPRESS
THARCO
TSI
UNOCAL
UNITED DISPOSAL
VERIZON WIRELESS
VP CONSULTING
WALKERS CYCLE
WDY INC
WESCO DIST
WEST GROUP
WlNTEROWD PLAN
WBN INDEPENDENT
WORLD MEDIA
YES GRAPHICS
CITY OF WOODBURN
US POST OFFICE
VALLEY MAI LING
010055 12/7/01 $695.55
011179 12/7/01 $45.98
011190 12/7/01 $54.73
012235 12/7/01 $438.58
012298 12/7/01 $74.84
012347 12/7/01 $32.40
012448 12/7/01 $1,557.97
012563 12/7/01 $49.90
013218 12/7/01 $154.97
013287 12/7/01 $2,703.50
013350 12/7/01 $10,143.32
014054 12/7/01 $193.50
014205 12/7/01 $20.00
014217 12/7/01 $246.00
014240 12/7/01 $30.00
014304 12/7/01 $74.47
014500 12/7/01 $25.00
014653 12/7/01 $566.58
015065 12/7/01 $9,523.36
015150 12/7/01 $23,460.63
015420 12/7/01 $39,220.17
015480 12/7/01 $14.46
015555 12/7/01 $253.00
016201 12/7/01 $194.09
016202 12/7/01 $935.91
017003 12/7/01 $22.00
017030 12/7/01 $139.96
017102 12/7/01 $93.00
018283 12/7/01 $199.99
018515 12/7/01 $4,155.88
018760 12/7/01 $996.50
019046 12/7/01 $368.00
019100 12/7/01 $522.70
019130 12/7/01 $212.20
019268 12/7/01 $10,253.00
020010 12/7/01 $495.95
020020 12/7/01 $2,244.10
021124 12/7/01 $59.73
021260 12/7/01 $2,395.00
022023 12/7/01 $93.60
022110 12/7/01 $962.01
022150 12/7/01 $1,071.50
022160 12/7/01 $370.00
022438 12/7/01 $658.33
022630 12/7/01 $312.00
022815 12/7/01 $173.13
024025 12/7/01 $1,246.00
015255 12/7/01 $148,70
020090 12/13/01 $104.10
021044 12/14/01 $618.80
Page 2
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
58203
58204
58205
58206
58207
58208
58209
58210
58211
58212
58213
58214
58215
58216
58217
58218
58219
58220
58221
58222
58223
58224
58225
58226
58227
58228
58229
58230
58231
58232
58233
58234
58235
58236
58237
58238
58239
58240
58241
58242
58243
58244
58245
58246
58247
58248
58249
58250
58251
58252
VOl D
VOID
VOID
SUPPLIES-WWTP
SERVICES-STREET
SERVICES-ADMIN
SERVICES-ENG
SERVICES-PLAN
SUPPLIES-PLAN
SERVICES-WWTP
SUPPLIES-WATER
SERVICES-COURT
SUPPLIES-POLICE
SUPPLIES-ADMIN
SERVICES- PARKS
SUPPLIES-POLICE
REIMBURSE-POLICE
REIMBURSE-PLAN
SERVICES.VARIOUS
SUPPLI ES-RSVP
SUPPLIES-WWTP
SERVICES-ADMIN
REIMBURSE-RSVP
SERVICES-STREET
SUPPLIES-POLICE
SUPPLI ES-WATER
SERVICES-ADMIN
SERVICES-VARIOUS
SERVICES-ENG
SERVICES-WWTP
SERVICES-MUSEUM
REIMBURSE-POLICE
SERVICES-MAYOR
SUPPLIES-ATTY
SERVICES-STREET
SERVI CES-PARKS
SERVICES-POLICE
SUPPLIES-ADMIN
SERVICES-POLICE
SUPPLI ES-VARIOUS
SERVICES-BUILD
SERVICES-STREET
SUPPLI ES-ATTY
SERVl CES-VARI O US
SERVlCES-ATTY
SUPPLIES-FINANCE
SERVICES-POLICE
SUPPLIES-WTR
SERVICES-STREET
SERVICES-VARIOUS
VOID
VOID
VOID
BUDGET BLINDS
OSU CHEMICAL
DEREK LISBY
AEROTEK
AMER PLAN ASSOC
AWARDS & ATHLETICS
AT&T
BEN-KO-MATIC
ALVlNA BLAINE
BLUMENTHAL UNIFORM
CASCADE PRINTING
CHEM COMM COLL
CRYSTAL SPRINGS
ALLEN DEVAULT
NANCY DEVAULT
DP NORTHWEST
FESSLER NURSERY
FISCHER MILL SUPPLY
FI RST CASCADE
SUE FOFANA-DURA
GK MACHINE
GALLS INC
HAMILTON ENGI NE
HENEBERRY EDDY
HIRE CALLING
IKON OFFICE
ITT FLYGHT CORP
JOHN PILAFIAN
SANTIAGO KENT
LEAGUE OF OR CITIES
LEGISLATIVE COUNSEL
MARION CTY TREASURY
MARION ENVIRON
MARK CAROLL
MAULDING CONST
NORCOM
NORLIFT OF OR
OR BUILDING OFF
OR DEPT OF AGRICUL
OR DEPT OF JUSTICE
OR DMV
OR STATE BAR
PARADIGM PRESS
PAULS AUTO BODY
JOSEPH POLLARD
PORT GENERAL ELEC
QWEST
V 0 I D $0.00
VOI D $0.00
VOI D $0.00
NONE 12/14/01 $1,385.00
NONE 12/14/01 $300.00
NONE 12/14/01 $50.00
000080 12/14/01 $190.00
000270 12/14/01 $149.00
000580 12/14/01 $6.50
000623 12/14/01 $14.52
001200 12/14/01 $13.94
001293 12/14/01 $200.00
001310 12/14/01 $238.80
002227 12/14/01 $474.00
002410 12/14/01 $43.00
002919 12/14/01 $74.00
003217 12/14/01 $339.52
003218 12/14/01 $20.50
003264 12/14/01 $1,904.00
005090 12/14/01 $262.50
005120 12/14/01 $12,478.00
005130 12/14/01 $74,651.62
005~97 12/14/01 $50.70
006009 12/14/01 $323.48
006011 12/14/01 $6.99
007050 12/14/01 $104.00
007140 12/14/01 $3,200.84
007240 12/14/01 $2,081.24
008119 12/14/01 $135.00
008395 12/14/01 $55.00
009130 12/14/01 $6.50
010058 12/14/01 $141.21
011110 12/14/01 $960.00
011200 12/14/01 $319.00
012223 12/14/01 $5,875.40
012227 12/14/01 $612.50
012230 12/14/01 $580.00
012305 12/14/01 $828.00
013198 12/14/01 $22,536.92
013200 12/14/01 $978.71
014125 12/14/01 $250.00
014205 12/14/01 $20.00
014210 12/14/01 $40.00
014240 12/14/01 $31.00
014500 12/14/01 $460.50
015114 12/14/01 $49.50
015185 12/14/01 $100.00
015369 12/14/01 $55.50
015420 12/14/01 $13,176.69
016202 12/14/01 $2,433.64
Page 3
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
8!
58253
58254
58255
58256
58257
58258
58259
58260
58261
58262
58263
58264
58265
58266
58267
58268
58269
58270
58271
58272
58273
58274
58275
58276
58277
58278
58279
58280
58281
58282
58283
58284
58285
58286
58287
58288
58289
58290
58291
58292
58293
58294
58295
58296
58297
58298
58299
58300
58301
58302
SUPPLI ES-PARKS
SUPPLI ES-RSVP
SERVICES-VARIOUS
SU PPLI ES-ADM I N
SERVICES-POLICE
SERVICES-PLAN
SERVICES-VARIOUS
SERVICES-ENG
REIMBURSE-RECORDER
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SUPPLIES-POLICE
REIMBURSE-PARKS
SERVICES-WWTP
SUPPLI ES-ATTY
POSTAGE-PARKS
SERVICES-POLICE
REIMBURSE-VARIOUS
PETTY CASH-VARIOUS
VOID
VOID
VOID
SERVICES-ENG
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND.WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
SUPPLIES-POLICE
SERVICES-PARKS
SERVICES-BUILD
SERVICES.LIBRARY
SUPPLI ES-C STORES
SERVICES- ENG
SERVlCES-WTR
SUPPLI ES-WWTP
SUPPLI ES-COURT
SUPPLIES-POLICE
SERVlCES-C GARAGE
SERVICES-POLICE
SERVICES-POLICE
SUPPLIES-VARIOUS
REIMBURSE.STREET
RADIO SHACK
ROTHS
SECRETARY OF STATE
SI LVERTON SAND
SPECIALTY GLASS
STATESMAN JOURNAL
TECH SYS INC
TEK SYSTEMS
MARY TENNANT
CORPORATE EXPRESS
US POSTAL SERV
VIKING OFFICE
D RANDALL WESTRICK
WOLFERS
WCAT
UPS:
SCOTT RUSSELL
KEZIA MERWlN
CITY OF WOODBURN
VOID
VOID
VOID
K-M TRAFFIC SERV
V CAMPBELL
THE LUCKEY CO
MARIA VERBIN
LEONA STRACK
ANDREY BURLACHENKO
THE LUCKEY CO
YSNOELIA TREVI NO
TI MOTHY SNODDERLY
JAMES LIND
GWEN GUNTHER
SANDSTRUM HOMES
LI NDS MARKET
BNA BOOKS
NYSCA
OR MFG HOUSING
THOMAS DOTY
ADV LASER IMAGING
AEROTEK
AMTEST OREGON
A-1 COUPLING
A-QUALITY TYPE
ANIMAL CARE EQUIP
ARAMARK UNIFORM
LANGUAGE LINE
BEARS & ROSES
HOUSEHOLD BANK
MIKE BERGERON
017030 I2/14/01 $24.99
017340 12/14/01 $52.56
018348 12/14/01 $350.00
018490 12/14/01 $1,550.25
018689 12/14/01 $325.00
018760 12/14/01 $1,189.82
019040 12/14/01 $10,654.00
019046 12/14/01 $920.00
019055 12/14/01 $16.80
019100 12/14/01 $1,096.00
020090 12/14/01 $1,000.00
021180 12/14/01 $66.77
022260 12/14/01 $35.00
022460 12/14/01 $2,710.00
022547 12/14/01 $26.00
NONE 12/17/01 $28.68
017370 12/18/01 $5,000.00
012440 12/19/01 $123.09
015255 12/19/01 $148.18
V 0 I D $0.00
V 0 I D $0.00
VOl D $0.00
NONE 12/21/01 $224.00
NONE 12/21/01 $34.83
NONE 12/21/01 $25.54
NONE 12/21/01 $32.99
NONE 12/21/01 $27.38
NONE 12/21/01 $44.66
NONE 12/21/01 $38.63
NONE 12/21/01 $23.37
NONE 12/21/01 $41.15
NONE 12/21/01 $34.83
NONE 12/21/01 $13.86
NONE 12/21/01 $17.33
NONE 12/21/01 $377.16
NONE 12/21/01 $140.38
NONE 12/21/01 $760.00
NONE 12/21/01 $45.00
NONE 12/2]~/01 $200.00
000066 12/21/01 $289.75
000080 12/21/01 $160.00
000400 12/21/01 $367.50
000409 12/21/01 $603.01
000420 12/21/01 $195.00
000433 12/21/01 $478.22
000534 12/21/01 $48.06
000659 12/21/01 $498.94
001171 12/21/01 $507.18
001199 12/21/01 $685.55
001240 12/21/01 $71.28
Page 4
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
58303
58304
58305
58306
58307
58308
58309
58310
58311
58312
58313
58314
58315
58316
58317
58318
58319
58320
58321
58322
58323
58324
58326
58327
58328
58329
58330
58331
58332
58333
58334
58335
58336
58337
58338
58339
58340
58341
58342
58343
58344
58345
58346
58347
58348
58349
58350
58351
58352
58353
SERVICES- DAR
SUPPLIES-POLICE
SERVICES-WWTP
SERVICES-NON DEPT
SERVICES-PUB WKS
SERVlCES-ENG
SERVl CES-WWTP
REIMBURSE-POLICE
SUPPLIES-TRANS
SERVlCES-VARI 0 US
SERVlCES-ENG
SUPPLIES-STREET
SUPPLIES-POLICE
SERVICES-LIBRARY
SUPPLI ES-WATER
S U PPLI ES- STREET
SERVICES-POLICE
SERVICES-VARIOUS
SERVICES-WWTP
SUPPLIES-WWTP
REi MBURSE-WTR
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
SERVICES- PARKS
SERVICES-POLICE
SERVICES-POLICE
SUPPLIES-STREET
REIMBURSE-FINANCE
SUPPLIES-VARIOUS
SUPPLI ES-STREET
SERVICES.STREET
BIO-MED TESTING
BLUMENTHAL UNIF
BROWN & CALDWELL
BULLARD,SMITH
CRANE & MERSETH
DE HAAS & ASSOC
DEQ
ALLEN DEVAULT
DIAMOND MFG
ESCHELON TELECOM
E.S.R.I. INC
FAMILIAN NW
GALLS INC
GE CAPITAL
HAMILTON ENGINE
HARBOR FREIGHT
IND WELDING
lOS CAPITAL
INSTANT FIRE
ITT FLYGT CORP
GERALD LEI MBACH
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
VO
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
MARION CTY ENV
MARION CTY TREASURY
MARION SALEM DATA
MARSH MCBIRNEY
RICHARD MCCORD
METROFUELING
MILES CHEV
MUFFLERS HITCHES
001280
001310
001573
001584
002896
003108
003205
003217
003222
004264
004272
005030
006011
006079
007050
007080
008100
008118
008140
008395
011190
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
012125
012223
012228
012240
012348
012448
012490
012655
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
12/21/01
$43.50
$940.85
$7,565.93
$5,665.90
$5,584.50
$4,367.15
$127.29
$339.52
$22.50
$157.50
$100.00
$128.86
$474.96
$181.30
$76.00
$383.73
$11.50
$1,148.93
$269.60
$530.99
$75.76
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$0.00
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$612.50
$510.78
$24.40
$875.51
$15.50
$1,549.13
$26.78
$166.50
Page 5
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
$!
58354
58355
58356
58357
58358
58359
58360
58361
58362
58363
58364
58365
58366
58367
58368
58369
58370
58371
58372
58373
58374
58375
58376
58377
58378
58379
58380
58381
58382
58384
58385
58386
58387
58388
58389
5839O
58391
58392
58393
58394
58395
58396
58397
58398
58399
58400
58401
58402
58403
SERVICES-ENG
SERVICES-POLICE
SERVICES-ADMIN
SERVlCES-WWTP
SERVICES-ENG
SUPPLIES-WWTP
SUPPLIES-VARIOUS
SUPPLI ES-C STORES
SERVICES-ENG
SERVICES-STREET
SERVICES-MAYOR
SUPPLIES-STREET
SUPPLIES-WTR
SUPPLI ES-STREET
SUPPLIES-POLICE
SUPPLI ES-PARKS
SUPPLIES-POLICE
SUPPLIES-TRANS
SU PPLI ES. PARKS
SERVICES-ENG
SUPPLIES-VARIOUS
SUPPLIES-STREET
SUPPLIES-STREET
SERVlCES-WWTP
SUPPLI ES- PARKS
SERVICES- POLl CE
SERVICES-VARIOUS
SERVICES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-WWTP
VOID
VOID
VOID
VOID
REFUND-BUILDING
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND.PARKS
REFUND.PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
SERVICES.POLICE
SUPPLIES-PLANNING
MULTI TECH ENG
NEXTEL COMM
NORCOM
NW BIOSOLIDS
NW GEOTECH
NURNBERG SCl ENTIFIC
OFFICE DEPOT
OFFSET SPEC
ONSITE ENVIRON
OR DEPT OF TRANS
OR MAYORS ASSOC
PAULS SMALL MTR
PORTER YETT
PUBLIC WKS SUPPLY
QUINLAN PUBLISH
RADIO SHACK
THE SHUTTERBUG
SKAGGS UNIFORMS
SPORTS SUPPLY
TEK SYSTEMS
CORPORATE EXPRESS
TRAFFIC SAFETY
UNOCAL
US GEOLOGICAL
VIKING OFFICE
WATERSHED
WBN FAMILY CLINIC
WBN 24 HOUR TOWING
YES GRAPHICS
FISHER MILL SUPPLY
VOID
VOID
VOID
VOID
MIKE SAMOLIOV
GAYLE ATTAWAY
LAURA JULtO
ROBERTA HENSON
ALBA CEA
LYNELL HOFFER
RAFAEL PEREZ
FRANK SUTTER
MARIA TORRES
OMAR ZAMORA
KATHY BELLEQUE
CARMEN CARLOS
ELAINE SCHOTT
CHARLES BOYLEN
TUALATIN VALLEY FIRE
PLANNERS TRAI NI NG
012682 12/21/01 $12,584.61
013188 12/21/01 $485.93
013198 12/21/01 $32,737.54
013262 12/21/01 $250.00
013287 12/21/01 $12,679.60
013435 12/21/01 $68.43
014029 12/21/01 $212.44
014035 12/21/01 $175.46
014055 12/21/01 $125.50
014260 12/21/01 $15.35
014345 12/21/01 $85.00
015175 12/21/01 $113.41
015400 12/21/01 $657.15
015648 12/21/01 $56.00
016140 12/21/01 $75.91
017030 12/21/01 $11.96
018455 12/21/01 $499.99
018515 12/21/01 $65.35
018694 12/21/01 $103,90
019046 12/21/01 $368.00
019100 12/21/01 $2,844.12
019220 12/21/01 $1,060.01
020010 12/21/01 $441.81
020060 12/21/01 $5,100.00
021180 12/21/01 $253.90
022082 12/21/01 $15.00
022587 12/21/01 $101.00
022755 12/21/01 $185.00
024025 12/21/01 $800.00
005120 12/28/01 $49,994.00
V 0 I D $0.00
VOI D $0.00
VOI D $0.00
V 0 I D $0.00
NONE 12/31/01 $213.20
NONE 12/31/01 $17.00
NONE 12/31/01 $17.00
NONE 12/31/01 $55.00
NONE 12/31/01 $17.00
NONE 12/31/01 $19.00
NONE 12/31/01 $19.00
NONE 12/31/01 $19.00
NONE 12/31/01 $19.00
NONE 12/31/01 $19.00
NONE 12/31/01 $17.00
NONE 12/31/01 $17.00
NONE 12/31/01 $19.00
NONE 12/31/01 $24.00
NONE 12/31/01 $311.25
NONE 12/31/01 $20.00
Page 6
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
8I
58404
58405
58406
58407
58408
58409
58410
58411
58412
58413
58414
58415
58416
58417
58418
58419
58420
58421
58422
58423
58424
58425
58426
58427
58428
58429
58430
58431
58432
58433
58434
58435
58436
58437
58439
58440
58441
58442
58443
58444
58445
58446
58447
58449
58450
58451
58452
58453
SERVICES-PLANNI NG
SERVICES-POLICE
SERVICES-WWTP
SUPPLIES-WATER
SERVICES-ENG
SUPPLI ES-STREET
SERVI C ES-VARI 0 US
SERVICES-POLICE
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-POLICE
SUPPLI ES-VARIOUS
SU PPLI ES- PARKS
SUPPLI ES-STREET
SUPPLIES-VARIOUS
REIMBURSE-ADMIN
SERVICES-WWTP
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIES. LIBRARY
SUPPLI ES-MAI NT
SUPPLIES-WWTP
SUPPLIES-POLICE
SUPPLI ES-WATER
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SERVICES-WTR
SUPPLI ES-PARKS
SUPPLI ES-VARIOUS
SUPPLIES-VARIOUS
SERVICES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-WWTP
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLI ES-VARIOUS
SERVICES-VARIOUS
SERVICES-ENG
SUPPLIES-VARIOUS
SUPPLIES.LIBRARY
SERVICES-VARIOUS
SERVICES-POLICE
SUPPLIES-VARIOUS
SU PPLI ES- PARKS
SERVICES-POLICE
SUPPLIES-LIBRARY
REIMBURSE-POLICE
SUPPLI ES-VARIOUS
OR CITY PLAN DIR
CLACKAMAS CTY SO
A&A PEST CONTROL
ACKLEY TOOL
AEROTEK I NC
AG WEST SUPPLY
ARAMARK UNIFORM
AUTO ADDITIONS
ASSOC ADMIN
AT&T
BATTERY UNIVERSE
BATTERIES NW
HOUSEHOLD BANK
BEN-KO-MATIC
BIMART CORP
JOHN BROWN
BROWN & CALDWELL
BULLDOG VIDEO
CASCADE COLUMBIA
CASCADE POOLS
CHEMEKETA COMM COL
CLIFFS SM ENGINE
COASTAL FARM
COMPLETE WIRELESS
CSUS FOUNDATION
DAVISON AUTO PTS
DAVISON AUTO PTS
DC DOORS
EMERALD POOL
FARM PLAN
FORTRES GRAND
FOTO MAGIC
GALE GROUP
GE CAPITAL
WW GRAINGER
GREENWOOD PUBLISH
GREY HOUSE PUB
GW HARDWARE
HIRE CALLING
HUBBARD CLEANERS
IND WELDING
INGRAM DIST
IKON OFFICE
KEY INVESTMENTS
L&L BUILDING
LINCOLN EQUIPMENT
LTJ ENTERPRISES
MICRO MARKETING
JOHN MIKKOLA
MR P'S AUTO PTS
NONE 12/31/01 $50,00
NONE 12/31/01 $25.00
000011 12/31/01 $89.25
000040 12/31/01 $615.50
000080 12/31/01 $110.00
000096 12/31/01 $153.19
000534 12/31/01 $1,035.02
000558 12/31/01 $78.00
000562 12/31/01 $115.00
000623 12/31/01 $53.94
001158 12/31/01 $283.54
001159 12/31/01 $91.95
001199 12/31/01 $874.05
001200 12/31/01 $514.00
001275 12/31/01 $299.14
001490 12/31/01 $28.60
001573 12/31/01 $544.75
001586 12/31/01 $240.69
002218 12/31/01 $577.50
002226 12/31/01 $81.19
002410 12/31/01 $852.18
002578 12/31/01 $14.95
002625 12/31/01 $475.86
002735 12/31/01 $25.00
002921 12/31/01 $88.00
003080 12/31/01 $247.01
003081 12/31/01 $8.98
003097 12/31/01 $95.00
004150 12/31/01 $155.22
005062 12/31/01 $10.03
005251 12/31/01 $535.00
005258 12/31/01 $249.34
006015 12/31/01 $684.55
006079 12/31/01 $31.36
006283 12/31/01 $246.01
006299 12/31/01 $41.54
006325 12/31/01 $148.50
006405 12/31/01 $710.55
007240 12/31/01 $4,292.38
007321 12/31/01 $20.00
008100 12/31/01 $388.59
008116 12/31/01 $2,478.21
008119 12/31/01 $356.22
010080 12/31/01 $3,700.42
011010 12/31/01 $302.51
011250 12/31/01 $65.08
011365 12/31/01 $12.00
012462 12/31/01 $20.70
012485 12/31/01 $300.00
012510 12/31/01 $521.91
Pa~e 7
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
8!
58454
58455
58456
58457
58458
58459
58460
58461
58462
58463
58464
58465
58466
58467
58468
58469
58470
58471
58472
58473
58474
58475
58476
58477
58478
58479
58480
58481
58482
58483
58484
58485
58486
58487
58488
58489
58490
58491
58492
58493
58494
58495
58496
58497
58498
58499
58500
58501
58502
58503
SERVICES-ENG
SERVICES-WWTP
SERVICES-MAINT
SERVICES-VARIOUS
SUPPLIES.LIBRARY
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLI ES-PARKS
SERVICES-WATER
SUPPLIES-LIBRARY
SERVICES-POLICE
SUPPLIES.WWTP
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
REIMBURSE-PARKS
SUPPLIES.WWTP
SUPPLIES-LIBRARY
SERVICES.PUB WKS
SERVICES-ENG
SUPPLI ES-VARIOUS
SU PPLI ES-LI BRARY
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-POLICE
SERVICES-FI NANCE
SERVICES-PARKS
SERVICES.PLAN
SERVICES. POLICE
SERVICES-C GARAGE
SU PPLI ES- LIBRARY
SU PPLt ES-LI BRARY
SUPPLIES-PLAN
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-DAR
REI MBURSE-DAR
REIMBURSE-DAR
REI MBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE. DAR
REIMBURSDVARIOUS
REIMBURSE-DAR
REIMBURSE.DAR
REIMBURSE-DAR
MULTI TECH ENG 012682 12/31/01 $986.51
NEXTEL COMM 013188 12/31/01 $491.94
NW ELEVATOR 013275 12/31/01 $900°00
ONE CALL CONCEPTS 014054 12/31/01 $37.80
OXMOOR HOUSE 014710 12/31/01 $29.91
PEPS1 COLA 015225 12/31/01 $228.05
PORTLAND BOTTLING 015415 12/31/01 $56.16
PROMOTIONS WEST 015563 12/31/01 $1,275.80
PROTECTION ONE 015566 12/31/01 $63.00
QWEST DEX 016203 12/31/01 $39.19
RAIN 017042 12/31/01 $14,406.50
JACK RAWLINGS 017054 12/31/01 $443.02
REGENT BOOK 017148 12/31/01 $24.54
ROTHS 017340 12/31/01 $97.01
LES SCHWAB TIRE 018300 12/31/01 $234.72
SENTIMENTAL PROD 018393 12/31/01 $82.95
BRIAN SJOTHUN 018456 12/31/01 $34.57
SIERRA SPRINGS 018460 12/31/01 $103.00
SUNSET BOOKS 018817 12/31/01 $33.35
3DI LLC 019004 12/31/01 $5,400.00
TEK SYSTEMS 019046 12/31/01 $368.00
CORPORATE EXPRESS 019100 12/31/01 $1,047.86
THOMAS BEELER 019142 12/31/01 $97.60
UNOCAL 020010 12/31/01 $418.18
VERIZON WIRELESS 021124 12/31/01 $1,121.36
VEST SHIELD 021130 12/31/01 $55.31
VP CONSULTING 021260 12/31/01 $532.00
WILL CHAP RED CROSS 022328 12/31/01 $315.00
WI NTERROWD PLAN 022438 12/31/01 $843.58
WBN FLORIST 022600 12/31/01 $35.00
WBN RADIATOR 022700 12/31/01 $209.00
WORLD BOOK 022810 12/31/01 $750.00
WORLD MEDIA 022815 12/31/01 $173.13
YES GRAPHICS 024025 12/31/01 $252.00
BILL FAULHABER 035240 12/31/01 $35.00
DONNA GRAMSE 035260 12/31/01 $25.00
VADA OWENS ~ 035590 12/31/01 $14.00
JUNE WOODCOCK 035648 12/31/01 $19.00
JAY WOODS 035763 12/31/01 $35.00
DOROTHA BORLAND 045100 12/31/01 $50.53
SALLY BUSE 045110 12/31/01 $40.30
CORNELIUS DONNELLY 045230 12/31/01 $59.83
LEONARD GIAUQUE 045290 12/31/01 :$158.72
AGNES HAGENAUER 045310 12/31/01 $84.01
FRED HAYES 045315 12/31/01 $210.80
ROBERT HURST 045318 12/31/01 $34.10
BEULAH JORDAN 045320 12/31/01 $119.94
J WARD O'BRIEN 045497 12/31/01 $81.84
GERTRUDE REES 045545 12/31/01 $25.42
STEVE STURN 045585 12/31/01 $73.43
Page 8
A/P CHECK LISTING FOR THE MONTH OF DECEMBER 2001
8I
$573,427.40
Page 9
CITY OF WOODBURN
Community Development
8,1
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071
(503) 982-5250
Date:
To:
From:
Subject:
January 2, 2002
Jim Mulder, Community Development Director
Building Division
Building Activity for December 2001
1999 2000 2001
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 34 $3,353,364 6 $1,055,821 18 $1,916,999
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts 6 $753,206 1 $15,000 2 $55,882
Industrial 0 $0 0 $0 0 $0
Commercial Value 0 $0 2 $3,200,000 2 $3,435,082
Signs, Fences, Driveways 7 $27,890 1 $3,500 0 $0
Manufactured Homes 0 $0 0 $0 2 $89,000
TOTALS 47 $4,134,460 10 $4,274,321 24 $5,496,963
July 1 -June 30
Fiscal Year To Date $20,061,168 $9,045,112 $31,256,690
I:\Community Development~Bldg~Building Activity~Building Activity - 2001\activity - December 2001 .wpd
8K
Memorandum
Date: January 9, 2002
From: David Torgeson, Assistant City Engineer
To: City Council, Through City Administrator
Re: Sewer Pump Stations - Update
Two of the city's sewer pump stations, Greenview and Industrial Way, have
reached the end of their useful life. Greenview pump station had been given
higher priority, and was placed on CIP upgrade program, however, the industrial
Way station has failed, and is currently operating with temporary submersible
pump and control equipment. Both stations were completed at approximately the
same time (about 1974). Both stations were equipped with vacuum lift pumps, for
which replacement parts are no longer available.
The Greenview station is listed in the Capital Improvement Program. Work is
planned to extend through two fiscal years, with completion sometime in early
2004. The work is estimated to cost $250,000.The CIP was prepared before the
failure of the industrial Way unit.
The present operation at Industrial Way does not include the redundancy and
other safeguards that are generally required by DEQ. Modest expenditures from
current budgets, and employment of city forces will bring temporary operation of
the station closer to compliance. The most urgently needed improvements are:
o Trench and bury discharge line from submersible pump.
o Install in conduit and bury electrical supply and control cables.
o Place standby engine-driven sewer pump at site.
o Enable high water alarm, and connect by phone line to Operations.
It is not suggested that the Industrial Way work gain precedence over Greenview.
The age and condition of Greenview would permit a failure at any time, such as
has already occurred at Industrial. Failure of Greenview has the potential for
disturbing greater numbers of the public, owing to its residential setting. Rehab of
both stations should remain high priority, t
No decisions by the Council are needed at this time. Council should be aware,
however, that some resources budgeted for the Greenview pump station upgrade
may be utilized for Industrial Way. Staff will continue to address and resolve
problems at these locations, as they may arise. City Council approval will be
requested after staff has competed the engineering plans, and project is ready
for construction contract award.
- EMORAHDUM
8M
W66DUU
To-~
Through:
From:
Date:
Subject:
Mayor and Council
John Brown, City Administrator
Mary Tennant, City Recorder ~
January 10, 2002
Special Election Filing - Urban Renewal Plan
On September 11, 2001, referendum petitions were filed with the City Recorder's office which
would refer to the voters City Ordinance No. 2298 adopting the Woodbum Urban Renewal Plan.
The petitions were submitted to the Marion County Elections office for certification of
signatures which resulted in 898 signatures being certified. This number exceeded the 10%
requirement per State Elections law thereby requiring the placement of the referendum on the
"March 12, 2002 election date.
The attached Notice of City Measure Election, along with the Explanatory Statement, was filed
with the Marion County Elections office prior to the January 10, 2002, 5:00 p.m. deadline. Since
this is a Vote by Mail Election, ballots will be sent out to registered voters within the City on
February 22,2002. Additionally, City Hall will be a drop-off site for ballots and, on election
day, the Elections Division will provide a staff member to monitor the drop-box at City Hall
between the hours of 5:00 pm and 8:00 pm.
sz~. 8o2
Rev. 919'?
NOTICE OF CITY MEASURE ELECTION
WOODBURN
(Name of city)
8M
OR5~
ORS 25~.095
ORS :~[465
Notice is hereby given that on
a measure election will be held in
TUESDAY , MARCH 12, 2002
(Day of week)
WOODBURN
(Name of city)
(Date of election)
Ma r i on County, Oregon.
(Name of county)
The county clerk has advised us (SELECT ONE):
[--] The election will be conducted at the polls. The polls will be open from 7:00 a.m. to $:00 p.m.
~-] The election will be conducted by mail.
The following shall be the ballot title of the measure to be submitted to the city's voters on this date:
CAPTION (10 Words)
Referendum on Woodbum Urban Renewal Plan.
QUESTION (20 Words)
Shall the Woodbum Urban Renewal Plan be adopted?
SUMMARY (175 Words)
The City Council passed Ordinance 2298~ which adopted the Woodbum Urban Renewal Plan.
This ordinance was referred to the voters by referendum petition.
The Urban Renewal Plan defines the urban renewal area boundaries and goals and describes
urban renewal projects. Projects include street, curb, sidewalk and streetscape improvements;
pedestrian, bike and transit facilities; public parking facilities; public open spaces; public safety
improvements; loans and grants to improve buildings; housing rehabilitation; and public art.
Projects will be financed by tax increment financing, which is the growth in taxable value in
those properties located within urban renewal district boundaries. The maximum indebtedness
under the Urban Renewal Plan is $29,300,000.
The purpose of the Urban Renewal Plan is to rehabilitate and redevelop blighted areas consistent
with the Woodbum Comprehensive Plan. The Plan will be administered by the Woodbum
Urban Renewal Agency, which consists of the Woodbum City Council acting in a different legal
capacity. The Urban Renewal Plan authorizes the Agency to proceed with the urban renewal
projects, make loans and grants, and acquire and dispose of property.
The following.. ~--- wauth°rized cit-,Z official hereby certifies the above ballot title is true and complete.
SignatUre of~uthorized city official (not required to be notarized) Date signed
Printed name-6f authorized ciO official Title '
TI
8M
The Woodburn City Council passed Ordinance 2298 on August 13, 2001, which
adopted the Woodburn Urban Renewal Plan. This matter was referred to the
voters by referendum petition.
Under Ordinance 2298, the purpose of the Urban Renewal Plan is to rehabilitate
selected areas in Woodburn. The Plan outlines work to be completed and
financed over the next two decades to improve highways, streets, water and
sewer systems; improve housing; and revitalize the condition, appearance and
economic viability of Woodburn's Downtown. The Plan establishes urban
renewal area boundaries, and goals, and describes urban renewal projects.
Urban Renewal area boundaries encompass Downtown Woodburn, Young
Street, North and South Front Streets, sections of Highway 214 and 99E, a limited
number of parcels adjacent to Highway 214 and 99E, and one parcel adjacent to
Interstate 5. Less than 10 percent of Woodburn is included in the urban renewal
area.
Urban renewal funding will be used for widening Highway 214, rebuilding and
widening North and South Front Streets, and making paving, circulation,
sidewalk, drainage and landscaping improvements within area boundaries.
Planned activities in the Downtown include street, sidewalk, landscape and
lighting improvements, street furnishings and public art, building renovations
and fagade improvements, creation of public spaces, business incubation and
small businesses assistance. These activities are estimated to cost $23,104,000.
The Plan will be administered by the Woodburn Urban Renewal Agency, which
currently consists of the City Council acting in a different Legal capacity. The
Plan authorizes the Agency to proceed with renewal projects, make loans and
grants, and acquire and dispose of property.
Projects will be funded by tax increment financing, which is the growth in
property tax generated from only those properties located within urban renewal
boundaries. Urban renewal financing will not increase tax rates. It allocates a
share of the tax growth that would otherwise be! distributed to existing taxing
bodies, to the Agency. The Plan allows the Agency to borrow money. The
maximum indebtedness under the Urban Renewal Plan is $29,300,000, which
would be repaid from tax increment financing.
The City Council is concerned with traffic circulation and the condition and
appearance of the Downtown and other areas in Woodburn. A September 2000
study found conditions within the proposed urban renewal area included under-
use; inadequate streets, rights of way and utilities; obsolete and deteriorated
buildings; and depreciated property values. City funds are not available to
remedy or to comprehensively address these concerns. The Council selected
,SM -
Urban Renewal as a means of financing improvements, programs, and activities
deemed necessary by the City Council to remedy these conditions.
A "yes" vote on this measure will enact the Urban Renewal Plan, and allow the
City to undertake the improvement projects, programs and activities in the Plan.
A "no" vote on this measure would reject the Urban Renewal Plan. If the Plan is
rejected, no tax increment financing will be available for improvement projects,
and the City cannot implement the Urban Renewal Plan for one year.
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator'
Public Works Program Manager
End of Fall 2001 Leaf Pickup Period
January 9, 2002
The city's annual special effort to pickup leaves ended on December 21, 2001. Street
Department crews have done some minor pickup of remaining leaves .since that time.
At this time, the street sweeping program has returned to its regular once per month
schedule and is no longer supported by truck and backhoe crews used for leaf pick up.
Residents need to be aware that placement of material such as leaves, grass or any
other material on the street surface is a violation of city ordinance. While the city does
not recommend putting leaves in the street, for the convenience of residents and to
provide extra safety for school age children, council has authorized extra leaf removal
effort from streets during the fall. This extra leaf removal effort starts in the first week of
November and ends after the third week of December. To keep this useful program
working well, residents are requested not to deposit leaves in the street after the third
week of December.
The yard debris recycling program is the suggested method for residents to dispose of
leaves remaining in residents yards. Those residents with a larger amount of leaves
can store them and fill the yard debris container each week until they are all picked up.
Some other options for disposal include:
1. Composting on private property.
2. Pickup at residence. United Disposal employees will pick up bagged leaves as
a part of regular service with regular charges.
3. Composting at Marion County site. Marion County is composting yard waste,
which can be dropped at the North Marion Station located at 17827 Whitney
Lane, NE near the ash disposal site. Information on cost and conditions can be
obtained by calling 981-4117.
80
MEMO
TO:
FROM:
City Council through City Administrator
Public Works Program Manager
SUBJECT: I-5 Sign Bridge Update
DATE:
January 9,2002
The construction of the I-5 sign bridges began on Monday, January 7, 2002. The
construction of the sign bridges should be complete by February 1, 2002.
The construction project will place poles, similar to those used for traffic signal masts,
that will extend across the east and west ends of the bridge over I-5. Signs will be
mounted on the arms of these poles that will inform motorists the proper lane to be in to
make the turn onto either north or south bound I-5. The signs will also direct motorists
which lane to be in for through movements across the bridge.
IOA
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodbum, Oregon 97071
(50~ g82-5246
Date:
To:
From:
Subject:
January 14, 2002
Honorable Mayor and City Council thru City Administrator~'
Jim Mulder, Director of Community Developmen~
\/
City Council Review of Planning Commission D~cision on Site Plan
Review Modification No. 01-10 (Woodburn Company Stores) -
Continued from November 13, 2001
RECOMMENDATION: It is recommended that the City Council continue this hearing to
its regularly scheduled meeting of January 28, 2002.
BACKGROUND: The City Council held a public hearing on this matter on November
13, 2001. The Council received oral and written testimony and evidence at the hearing.
The Council continued the public hearing to January 14, 2002 with the following
stipulations:
· The staff report will be made available for public review on December 17, 2001.
· New evidence and written arguments must be submitted by January 4, 2002.
· Oral testimony will be received at the January 14, 2002 hearing.
The applicant granted the City an extension of the state 120-day land use application
processing rule until 5:00 p.m. on January 30, 2002.
The Council met in a special meeting on December 19, 2001 and adopted a Revised
Order of Procedure. The order of procedure was modified as follows:
· The public hearing was continued to January 28, 2002.
· The staff report will be made available for public review on December 31, 2001.
· New evidence and written arguments must be submitted by January 18, 2002.
The applicant agreed to the revised procedures and granted the City an extension of the
state 120-day land use application processing rule until 5:00 p.m. on February 15, 2002.
Notice of the Revised Order Of Procedure was given to the applicant and other parties
that participated in the November 13, 2001 hearing. However, anyone else that may
have been at or aware of the November 13, 2001 public hearing has not received notice
of the continued public hearing and may be present at this meeting. Therefore, it is
necessary to continue the hearing at this meeting to January 28, 2002.
MEM
11A
Woodburn Recreation and Parks Department · 270 Montgomery Street * Woodburn, OR 97071
(503) 982-5264 · Fax (503) 982-5244
Fro~
D. Randall Westfick, Recreation and Parks Director
January 8, 2002
Parks and Recreation Systems Development Charges (SDC) Revision
RECOMMENDATION:
Approve the attached resolution setting the amounts of the parks and recreation systems
development charges, alternative rate review and alternative payment request imposed by
Ordinance No. 2250; and establishing an effective date of January 15, 2002 for imposition of the
fees.
BACKGROUND:
Ordinance 2250 includes a provision for the City Administrator to adjust the rates to account for
increased cost for construction and land acquisition. This adjustment will take effect January 1 of
each year. Staff has collected the data for use in the formula to calculate this amount. The
formula, as outlined in the Ordinance, uses the Engineer Record News Construction Cost Index
for Seattle to calculate increased construction costs and Marion County Assessor's Office
Average Market Value to calculate increased cost for land costs. The formula is:
Change in Average Market Value x .50
+ Chan,qe in Construction Cost Index x .50
= Systems Development Charge Adjustment Factor
A detailed calculation is attached. Taking into account these two indexes, the adjustment factor
is 9.39% ~
Attachments: Parks and Recreation SDC Revision Calculations - January 1, 2002
Parks and Recreation SDC Resolution
11A
Parks and Recreation SDC Revision Calculations January l, 2002
January 2001 Parks and Recreation SDC Adjustment Calculation
Adjusted
Index
January 2000 Market Value
January 2001 Market Valu~
Change in Value x 50%
January 2000 CCI
January 2001 CCI
Change in Value x 50%
Annual Adjustment Rate
Value
$1,000,035,833
$1,155,348,830
7137.17
7368.25
Change
0.5777
0.5162
1.0938
Revised Parks and Recreation
Annual Proposed
Adjustment Rates
Unit Current Rate Factor w/Adjustment
Single-Family/Dwelling Unit $1,267 1.0938 $1,386
Multi-Family/Dwelling Unit $1,379 1.0938 $1,508
Manufactured Housing/Dwelling Unit $850, 1.0938 $930
Non-resi(~e~tial/Employee $23 1.0938 $25
11A
COUNCIL BILL NO.
RESOLUTION NO.
2365
A RESOLUTION SETTING AMOUNT OF THE PARKS AND RECREATION
SYSTEMS DEVELOPMENT CHARGE, ALTERNATIVE RATE REVIEW FEE,
ALTERNATIVE PAYMENT REQUEST FEE IMPOSED BY ORDINANCE NO. 2250;
AND ESTABLISHING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES
WHEREAS, ORS 223.297 - 223.314 authorizes local governments to impose system
development charges; and
WHEREAS, the City has developed methodologies to support the implementation of
Parks and Recreation Systems Developmem Charge; and
WHEREAS, the City has adopted Ordinance No. 2250 establishing Parks and Recreation
Systems Development Charge; and
WHEREAS, Ordinance No. 2250 provides that the amounts of the Parks and Recreation
and Parks Systems Development shall be set by resolution; and
WHEREAS, Ordinance No. 2250 provides for the imposition of fees to be charged for
the review of alternative rates and alternative payment requests; and
WHEREAS, Ordinance No. 2250 provides that the amounts of the fees to be charged for
the review of alternative rates and alternative paymem requests shall be set by resolution; NOW
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1.PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGE.
The schedule of Parks and Recreation Systems Development Charge attached as Exhibit
"A", and, by this reference, incorporated herein is hereby adopted to be imposed beginning the
effective date identified in Section 3 of this resolution.
Section 2. ALTERNATIVE RATE REVIEW FEE
The minimum fee for review of an alternative rate calculation shall be two-hundred-and-
fifty dollars ($250), to be paid at the time the alternative rate calculation is submitted for review.
If the City hires a consultant to assist in reviewing the information submitted, the cost of the
consultam's review shall be shared equally by the City and the applicant, and the applicam shall
pay this additional fee at the time the City decides whether or not to accept the alternative rate.
Page I - Council Bill No.
Resolution No.
'liA'
Section 3. EFFECTIVE DATE
The effective date for imposition of the fees and charges identified in this resolution shall
be January 15, 2002.
Section 4. REPEAL
This Resolution repeals all prior resolutions which
Systems Development Charges.
City Attorney
establish Parks and Recreation
Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennam, Recorder
City of Woodbum, Oregon
Page 2 - Council Bill No.
Resolution No.
EXHIBIT "A"
llA
PARKS SYSTEM DEVELOPMENT
CHARGE SCHEDULE
Effective: January 15, 2002
DEVELOPMENT TYPE
Single Family (also duplex,
Manufactured housing not in a park)
SDC PER UNIT
$1,386/dwelling unit
Multi-Family
$1,508/dwelling unit
Manufactured housing (in a park)
$ 930/dwelling unit
Non-residential
$ 25/employee
MEMO
liB
To:
FROM:
VIA:
DATE:
SUBJECT:
Mayor and City Council
Matt Smith, Management Analyst
John C. Brown, City Administrator
January 14, 2002
Woodbum Personnel Policies and Procedures Manual Revision
RECOMMENDATION:
It is recommended the City Council adopt the attached ordinance adopting the revised
Woodburn Personnel Policies and Procedures Manual.
BACKGROUND:
Council adopted the current personnel manual in June, 1991. A number of minor
administrative changes have been made to the manual since that time to account for
changes in City policy and Federal and State law. Further changes in Federal and State
law, City policy, and management's expressed desire to improve the manual prompted the
City Administrator to assign senior City staff to review the current manual, and develop a
revision that incorporates changes in Federal and State law, best practices of other
municipalities and those recommended by City senior management, and improvements
recommended by legal and human resources professionals.
The manual revision has undergone intensive legal review by the City Attorney, and is
deemed consistent Federal and State law. AFSCME union representatives were also
afforded the opportunity to comment on the amended revision, and their comments were
taken into account.
DISCUSSION:
The manual contains extensive additions, deletions, dpdates, and clarifications throughout
the document. A brief synopsis of the changes with policy implications are as follows:
· The section regarding personnel records more clearly defines records accessability
procedures to ensure the confidentiality of employee records (Section 1.12).
· The position selection procedure description explicitly states that the selection of
new employees "shall be made on the basis of merit .... ,[and that] city employees
who are among the finalists may be given preference, if, in the City's judgement,
they are at least as well qualified as any other finalist." (Section 2.11)
· The job offer provision reflects the City's practice of using "conditional offers of
employment" for position finalists. A conditional offer of employment procedure
is established to require prospective employees to successfully complete, as
necessary, background investigations, pre-employment drug tests, and medical
examinations (Section 2.13B). This section also includes two new requirements:
llB
Positions requiring a background investigation for purposes of
confidentiality or public safety are identified and listed in Appendix B of
the manual.
Pre-employment drug screes are required for all candidates receiving a
conditional offer of employment.
· Unenforceable residency requirements are all removed (Section 3.15).
The tuition reimbursement provision has been made consistent with the agreement
negotiated with AFSCME (Section 5.7). The modifications clarify the procedure
used by employees to request reimbursement for tuition, and defines eligible
coursework.
Eligibility for recall following layoff is extended from 18 months to 24 months to
conform with the union contract (Section 7.8).
The performance review process section clarifies the sequence of events in the
evaluation process, and the deadlines for submitting evaluation paperwork (Section
8.4). The modifications also explicitly tie the performance review process to the
merit review process.
The merit pay increase provision is changed to clarify when employees are
considered for merit pay increases (Section 7.4D). Performance bonus language is
eliminated to reflect current practice, and the certificate pay provision is updated to
conform with negotiated changes regarding certificate pay in the union contract.
The provision regarding employees demoted for reasons other than disciplinary
action now states that the employee will have!his/her pay reduced, as long as said
reduction is within the range of the lower classification (Section 7.4E[5]).
The provision allowing mid-month pay draws is removed, due to the inability of
the new financial system to accommodate draws (Section 8.12C).
Emergency draws are limited to 50% an employee's net monthly pay, and
employees are limited to two requests per calendar year (Section 8.12D).
A reasonable accommodation provision is added to the holiday leave section,
allowing employees to request time off to observe religious holidays not observed
by the City, utilizing comp time, vacation time, or time off without pay (Section
iO.1E).
Staff Report re Personnel Policies and Procedures Manual Revision
danuary 14, 2002 · Page 2 of 3
A provision is added regarding procedures for assigning leave as a result of
inclement weather (Section 10.10).
Many provisions are added to the Employee Conduct section (Section 11),
including:
0
o
0
0
0
o
0
0
0
Attendance and Punctuality
Personal Appearance and Conduct
Witnessing Improper Actions
Solicitation on City Property
Vehicle Use
Telecommunications Use
Political Activity
Cost and Environmental Consciousness
Workplace Violence
Also added to this section are a number of activities defined as improper employee
conduct, including: gambling during work hours or on City premises; carrying or
possessing firearms, explosives, or dangerous weapons on City property, including
City parking lots; and outside employment or private activities that are conducted
on City time.
The Discipline and Grievance procedures section (Section 12) is revised to
conform with the union contract, and to strengthen post-termination grievance
procedures.
The Safety/Risk Management section clearly defines the responsibilities of
executive management, management, supervisors, and employees in the safety/risk
management program (Section 13). A health and wellness provision is also added
to the section (Section 13.5). The tobacco use policy is changed to prohibit
tobacco use in all City facilities and grounds, except outdoor areas specifically
identified as tobacco use areas (Section 13.5B).
The existing Network User's Policies are incorporated into the manual, and
modified to clearly state what the City expects of employees in their use of
network assets.
liB
CONCLUSION:
Attached, for your approval, is the adopting ordinance and revised Personnel Policies and
Procedures Manual.
Staff Report re Personnel Policies and Procedures Manual Revision
danuary 14, 2002 ,Page 3 of 3
COUNCIL BILL NO. 2366
ORDINANCE NO.
AN ORDINANCE ADOPTING WOODBURN PERSONNEL POLICIES AND
PROCEDURES MANUAL FOR CITY EMPLOYEES, AND REPEALING ORDINANCE
NO. 2065.
,1lB
WHEREAS, human resources decisions in the City of Woodburn are guided by
the Woodburn Personnel Policies and Procedures Manual, State and Federal law, and
collective bargaining agreements; and
WHEREAS, the Woodburn Personnel Policies and Procedures Manual was
adopted in June, 1991; and
WHEREAS, it is understood that the Manual requires revisions and updating
from time to time in order to remain effective in assisting City personnel in answering
daily operating questions and in making routine management decisions, and to remain
consistent with applicable State and Federal law; and
WHEREAS, the City's executive management and AFSCME union
representatives were afforded the opportunity to review and comment on the proposed
revision; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The Woodburn Personnel Policies and Procedures Manual revision,
a copy of which is attached and incorporated by this reference, is hereby adopted and
made applicable to city employees as provided therein.
Section 2. Ordinance 2065 is hereby repealed.
Approved as to form:
City Attorney
Date
APPROVED: ,
Passed by the Council:
Richard Jennings, Mayor
Submitted to the Mayor:
Approved by the Mayor:
Filed in the Office of the City Recorder:
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
MEMO
To.'
From:
Subject:
Date:
For Council Action, through the City Administrator
Randy Scott, Senior Engineering Technician, through the Public Works Director
Authorization to Prepare an Engineering Report on East Hardcastle Avenue.
January 8, 2002
llC
RECOMMENDATION:
It is being recommended that the City Council pass the a~tached Resolution directing the City
Engineer to prepare an engineering report to be used for initiating a Local Improvement District
on East Hardcastle Avenue.
BACKGROUND:
East Hardcastle Avenue currently provides two narrow travel lanes, no curb and a sidewalk on
the south side only. The condition of the existing street surface is in poor condition and needs to
be replaced. The street will be improved to provide for safer vehicle and pedestrian traffic. East
Hardcastle Avenue is identified in the capital improvement program for funding during the fiscal
year 2002/03 and 2003/04.
Ordinance No. 2105 outlines the procedures for local improvements and special assessments. The
ordinance stipulates improvements can be initiated by the City Council when the Council
considers it necessary to require the improvements. The procedure requires that prior to the
initiation of the local improvement district the Council shall direct the City Engineer to make a
survey of the improvement and present a written report.
The resolution being presented will direct the staffto prepare an engineering report in accordance
with Ordinance No. 2105. The report will include the district boundary; preliminary plans and
estimates, including estimated legal and administrative costs and the proposed method of cost
distribution.
If after review of the engineering report, council elects to initiate the local improvement district,
the resolution of intent to construct the project would set a public heating to receive input from
the affected property owners. ~
llC
COUNCIL BILL NO.
RESOLUTION NO.
2367
A RESOLUTION DIRECTING THE CITY ENGINEER TO PREPARE AN
ENGINEERING REPORT FOR STREET IMPROVEMENTS ON EAST
HARDCASTLE AVENUE FROM PACIFIC HIGHWAY 99E TO THE EAST
CITY BOUNDARY.
WHEREAS, the City Council considers the street improvement on East Hardcastle
Avenue to be necessary and beneficial; and
WHEREAS, a portion of the cost associated with this improvement project may be
allowed to be assessed against the benefited properties; and
WHEREAS, only benefited properties as determined by the City Council after public
input and after passage of the appropriate ordinance will be subject to said assessment;
and
WHEREAS, the City Council has established procedures for the assessment process by
Ordinance No. 2105; NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City Engineer is directed to prepare an Engineer's Report in accordance with
Ordinance No. 2105 regarding street improvements on East Hardcastle Avenue from
Pacific Highway 99E to the East City Boundary
Approved as to form:~,~~ I'"' Il'" ~0 ~..
City Attorney Date
APPROVED:
Richard Jennings, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodbum, Oregon
.... City of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
Woodburn, Oregon 97071 (503) 982-2345
Date:
From:
To:
Through:
January 8, 2002
Paul Null, Chief of Polic
Mayor and City Council
John Brown, City Administrator "~
Subject:
Marion County-City of Woodbum Peer Court Agreement
Recommendation: The City of Woodbum enter into an ORS 190 Peer Court agreement with
Marion County.
In June 2001, the city council approved receipt and allocation of Juvenile Accountability Block
Grant (JAIBG) funds for Woodbum Peer Court in the amount of $7,166. The grant program is
administered by the Office of Juvenile Justice and Delinquency Prevention and is designed to
promote greater accountability among juveniles who are involved in the juvenile justice system.
The grant funds received from JAIBG will be used as partial funding for Woodbum's Peer Court
Program. The grant funds received are being passed offto Marion County Sheriff's Office who
is administering the local Peer Court Program. The intergovernmental agreement allows for the
transfer of grant funds to Marion County. Such intergovernmental agreements are authorized
under Oregon Revised Statute Chapter 190.
liD
lid ·
COUNCIL BILL NO.. 2368
RESOLUTION NO.
A RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL
AGREEMENT WITH MARION COUNTY FOR COORDINATION OF THE
WOODBURN YOUTH PEER COURT.
WHEREAS, in June 200 I, the City of Woodburn received a Juvenile Accountability
Block Grant to be used as partial funding of the Woodbum Youth Peer Court, and
WHEREAS, the Marion County Sheriff's office will be administering the local
Woodbum Youth Peer Court program, and
WHEREAS, grant funds in the amount of $7,166 are being transferred to Marion
County by the City for the administration of this program, and
WHEREAS, ORS Chapter 190 authorizes intergovernmental agreements, NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to sign on behalf of the City of Woodbum the
Intergovernmental Agreement with Marion County for administration of the Woodburn Youth
Peer Court, a copy of which is affixed hereto as Attachment "A" and, by this reference,
incorporated herein.
Approved as to form~-~~ 1'- q" Z O0 Z
N. Robert Shields, City Attomey Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
INTERGOVERNMENTAL AGREEMENT
CITY OF WOODBURN
AND
MARION COUNTY
ATTAC, I~ENT ~
P~ge_ ! ,.of
liD
This Intergovernmental Agreement, hereafter called "Agreement", is between the City of
Woodbum, acting by and through its Police Department, hereina/~er called "WOODBURN", and
Marion County, acting by and through its Sheriff's Office, hereinai~er called "COUNTY".
I. PURPOSE
The purpose of this Agreement is to coordinate the program known as the Youth Peer
Court. The Woodburn Police Department, Woodburn School District, Woodburn
Together, Woodburn Fire Department and the Marion County Sheriff's Office have
developed this Youth Peer Court and seek to implement a cohesive, community-based
program of prevention and intervention for first time youth offenders. Within this
program, youth, family and community members work together to promote personal
and community commitment, accountability and responsibility.
H TERlVI
This Agreement becomes effective upon signature of all parties, and shah expire,
unless otherwise terminated or extended by agreement of all parties, on June 30, 2002.
HI STATEMENT OF WORK
COUNTY shall accomplish this work outlined in Attachment A: Juvenile Accountability
Incentive Block Grant Program, Application Narrative.
IV CONSIDERATION
WOODBURN shall disburse funds in the amount cited in Attachment B in accordance
with the procedures cited in the Juvenile Accountability Incentive Block Grant. The
maximum amount to be paid to SHERIFF by WOODBURN is :$7,962.00. It is
understood that this Agreement depends solely upon availability of funds.
COUNTY shall maintain accurate records and receipts of all expenses, including payroll,
supplies, travel and training. "COUNTY'' shall invoice WOODBURN on a monthly
basis, by providing an invoice with detailed repons and documentation of said expenses.
Terms: Quarterly payments.
il '
Page 2
V
VII
VIII
ATTACHMENT
P~e ~ of
WOODBURN shall comply will all reporting requirements as outlined in the Juvenile
Accountability Incentive Block Grant.
GENERAL PROVISIONS
The terms of this Agreement may not be waived, altered, modified, supplemented or
amended, except by written agreement signed by all of the parties.
WRITTEN NOTICE
All notices regarding this Agreement should be sent to the parties at the following
addresses:
To WOODBURN
Deputy Chief Scott D. Russell
Woodburn Police Department
270 Montgomery Street
Woodbum, Oregon 97071
To COUNTY
Karen S. Taylor
Contracts/Purchasing Officer
Marion County Sheriff's Office
PO Box 14500
Salem, Oregon 97309
TERMINATION
This contract may be terminated by mutual consent of all parties, or by either party upon
thirty (30) days notice in writing and delivered by certified mail or in person. Termination
of this Agreement will not affect any obligations incurred prior to termination.
LIABILITY AND INDEMNITY
a. Each party shall indemnify and hold harmless the other party from any and all
claims existing or arising out of acts or omissions caused by either party, its
officers, employees or agents, within the limits of the Oregon Tort Claim Act..
Each party will maintain its status as an insured or self-insured employers in
compliance with the Workers' Compensation coverage requirements of
ORS Chapter 656.
Each party shall maintain in full force and effect liabiiity and property damage
insurance or self-insurance to cover any claims which may arise by virtue of its
actions.
'lllY
ATTACHMENT
Page ~ of ,'~
11D
SIGNATURE PAGE
CITY OF WOODBURN
MARION COUNTY
Signature
Date
Signature Date
Title
Title
APPROVED AS TO FORM:
Peggy Mitchell Date
County Contracts Coordinator
APPROVED AS TO FORM:
Legal Counsel
MARION COUNTY BOARD OF COMMISSIONERS
Chairman , Date
Commissioner
Commissioner
City of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
Woodbum OR 97071 (503) 982-2345
Date:
From:
To:
Through:
January 8, 2002
Paul Null, Chief of Po
211
Mayor and City Coum ,
John Brown, City Administrator~/~//
Subject:
Liquor License Application - Senior Estates Golf and Country Club, Inc
Drop and Add a Partner
liE
Applicants:
Senior Estates Golf and Country Club, Inc
1776 Country Club Rd.
Woodburn, OR 97071
Jeannette Huber
695 N. Pershing Street
Mt. Angel, OR 97362
Duane Huber
695 N. Pershing Street
Mt. Angel, OR 97362
Licence Type: Limited on Premise Sales and Off-Premise Sales
On December 10, 2001, the Woodburn Police Department received an application for a liquor
license from applicants Senior Estates Golf and Country Club, Inc. and Jeannette and Duane Huber.
The application is to drop a previous licensee and add Jeannette and Duane Huber as a new partner.
The police department has completed an in-depth background investigation on the applicants and
found nothing of a questionable nature. Senior Estates R~staurant has been established for many
years and a change in parmership is not unusual due to a change in restaurant management. Mr. and
Mrs. Huber have recently taken over management of the establishment and plan to continue a full
service restaurant. The police department completed a history of calls for service for the previous
twelve months and found no liquor law violations at this establishment.
Recommendation:
The Woodbum City Council approve a Limited On-Premise Sales and a Off-
premise Sales liquor licenses for Senior Estates Country Club and Mr. & Mrs
Huber at 1776 Country Club Rd., Woodburn.
CC OLCC
Applicants
TO:
VIA:
FROM:
SUBJECT:
John G. Brown, City Adminis.tr~t,o~.5-
Kezia Merwin, Management Aflat~st II
2001-2002 Tourism & Economic
Development Grant Funding
11}
Recommendation:
It is recommended that the City Council grant the Transient Occupancy
Tax revenue earmarked for the above-referenced grant program in thc
following manner: a not-m-exceed amount of $35,200 to the Chamber
of Commerce and a not-to-exceed amount of $2,500 to the Woodburn
Downtown Association. The funds will be distributed pursuant to grant
agreements to be between the City and the grantees.
Background:
In fiscal year 2001-02, the Woodburn City Council appropriated two-
ninths (22.222%) of the anticipated Transient Occupancy Tax (TOT)
monies for tourism and economic development. Grant requirements
and guidelines were also approved by the City Council. These monies
are to be distributed through a competitive grant process to agencies
who have tourism promotion or economic development as a
fundamental part of their mission, who can forward the City Council's
purposes in creating and allocating grant funding, and who can
demonstrate the ability to deliver projects that will benefit the
Woodburn economy.
Discussion:
Eligible projects pursuant to grant guidelines include those which: · Promote existing tourist attractions & events
· Create a greater diversity of cultural events and activities that will
attract tourists to the City of ~Voodburn
· Promote diversification of the City's economic base
· Promote projects and activities having the capacity to enhance
long-term economic growth
-1-
· Promote and assist existing small businesses
· Provide technical and financial assistance for the expansion of
existing businesses
· Provide technical and financial assistance for thc development of
new businesses.
Grant applications were submitted by the Woodburn Downtown
Association and the Woodburn Area Chamber of Commerce. These
applications were reviewed by City staff for clarity and content and, as
necessary, the applicants were asked to augment their applications with
additional information. The revised proposals were then re-evaluated by
City staff and members of the local business community. The Review
Panel included City Staff; Woodburn Inn owner, Ashish Mistry; and La
Estrcllita Restaurant owner, Robert Pucntes. These business owners
were invited to participate in the evaluation process due to their vested
interest and expertise in promoting and encouraging tourism and
economic activity.
The panel members reviewed the applications individually and then
discussed recommendations as a group. The consensus among the panel
was that the Chamber of Commerce's proposal clearly furthers the
objectives of the Tourism and Economic Development Grant Program,
while the Woodburn Downtown Association's grant proposal less clearly
demonstrates the ability to achieve tourism and economic development
goals. Based upon the project feasibility, the review panel determined
that the Chamber of Commerce should receive 80% ($35,200) of
requested funds and the Woodburn Downtown Association should
receive project funding of $2,500. The available grant funding has been
determined from the projected T.O.T. for the fiscal year; therefore
actual project funding may be subject to adjustments made based upon
real revenue.
The panel also recommends that a quarterly fund disbursement schedule
be established in which the grant recipients are required to provide
written progress reports prior to receiving future installments of
funding. The terms of the funding disbursement is to be negotiated
between the City and the grantees.
-2-