Agenda - 08/13/2001 AGE)qDA
V~OODBUR)~ CITY CO U~CIL
A UGUSTI~ 2001- 7.'OOP. M.
270Montgomery Street,~ ~ V~oodburn~ Ore, on
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Walt's Run - August 18, 2001. Pre-register at Aquatic Center
Music in the Park:
August 14, 2001, 7:00 pm in Library Park - Aebi-Coulson Jass Band
August 21, 2001, 7:00 pm in Library Park - Poodle DeVille, original
material, folk and blues
August 28, 2001, 7:00 pm in Library Park - Ailesandro's Jazz Quartet and
Bill Hughes Band
Appointments: - None
4. PRESENTATIONS/PROCLAMATIONS - None
e
So
COMMITTEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
C. Skate Park C~ommittee.
COMMUNICATIONS - None
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
Be
Woodburn City Council minutes of July 23, ~1001 regular and
executive meetings .............................................. 8A
Recommended action: Approve the D'oodburn City Council minutes
Woodburn Planning Commission minutes of June 28, 2001 and
July 12, 2001 ................................................... 8B
Recommended action: Accept the F?oodburn Planning Commission
minutes of June 28, 2001 and July 12, 200L
Page 1 - Woodburn City Council Agenda - August 13, 2001.
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Co
Community Center Committee minutes of July 19, 2001 .............. 8C
Recommended action:/lccept the Community Center Committee minutes
of July 19, 2001.
Woodburn Livability Task Fore~ minutes of May 10, 2001 ............ 8D
Recommended action: ~4ccept the Woodburn Livability Task Force
minutes of May 10, 2001.
Claims for the month of July 2001 ................................. 8E
Recommended action: Accept the claims for the month of July 200L
Fe
Police Department Activities Report for June 2001 ................... 8F
Recommended action: Receive the Police Department ,4ctivities
Report for June 2001.
Ge
Planning Project Tracking Sheet dated July 17, 2001 ................. 8G
Recommended action: Receive the Planning Project Tracking Sheet
dated July 17, 2001.
He
Building Activity Report for July 2001 ............................. 8H
Recommended action: Receive the Building Activity Report for July 2001.
TABLED BUSINESS
PUBLIC HEARINGS
A.
Water Master Plan, Water Treatment Project and Water Rate and
System Development Charge Study ............................... 10A
Recommended action: Conduct public hearing, receive public comment
and instruct staff to prepare an ordinance reflecting the Council's decision.
Be
Woodburn U~ban Renewal Plan ................................. 10B
Recommended action: Conduct public hearing, receive public comment and
instruct staff to prepare an ordinance reflecting the Council's decision.
GENERAL BUSINESS
Council Bill No. 2336 - Resolution entering into Walkway/Bikeway
Project Agreement No. 19084 with the State of Oregon for
construction of sidewalks on Highway 214 ......................... IlA
Recommended action: Approve the Resolution.
Contract award for hardware and programming of recirculation
valves at Mill Creek Pump Station ................................ llB
Recommended action: ~4ward the contract for hardware and programming
of recirculation valves at Mill Creek Pump Station to the lowest
responsible bidder, Technical Systems, Incorporated, in the amount of
$10,253.00.
Page 2 - Woodburn City Council Agenda - August 13, 2001.
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Mobile Computer Software - Capital Improvement Program
Expenditure ..................................................
Recommended action: Approve the transfer of $46,725 from the Police
Department Capital Improvement Fund to NORCOM for the purchase and
installation of mobile computing ~oftwar~
IlC
12.
13.
14.
15.
16.
17.
18.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
Ae
Approval of Site Plan Review 00-25 and Conditional Use 01-02, parking lot
extension to provide an additional 28 new off-street parking spaces for
Nellie Muir Elementary School at St. Mary's Episcopal Church, 1800 W.
Hayes and 1560 W. Hayes Street ................................. 14A
Be
Approval of Variance 01-08, variance of lot coverage requirement to allow
an existing shop building on property located on the north side of Aztec
Drive (Promised Land tentative subdivision) ....................... 14B
Ce
Approval of Site Plan Review 00-18 and Variance 01-09, request to construct
Phases 2 and 3 of Woodburn Company Stores, 1001 Arney Road ...... 14C
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
To review and evaluate the performance of the City Attorney, pursuant to
ORS 192.660(1)(i).
ADJOURNMENT
Page 3 - Woodburn City Council Agenda - August 13, 2001~ "
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COUNCIL MEETING MINUTES
JULY 23, 2001
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JULY 23, 2001.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0020 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Absent
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Mulder, Police Chief Null, Finance Director
Gillespie, Public Works Manager Rohman, City Recorder Tennant
0036
ANNOUNCEMENTS.
A) Public Hearing: The City Council will hold a public heating on the Water Master
Plan, water rates, and system development charges on August 13, 2001 at 7:00 p.m..
B) Public Hearing:.~t~e City Council will also hold a public heating on the Urban
Renewal Plan and a report on the plan at their August 13, 2001 meeting.
C) Aquatic Center hours of operation have been expanded to include Sundays from 1:00
p.m. to 5:00 p.m..
D) Walt's Run - 5k Run/Walk, 1 Mile Jaunt: This event will be held on Saturday,
August 18~h, 8:00 am, at Centennial Park. Sign-ups for this event are underway at the
Aquatic Center.
E) Music in the Park: Upcoming musical events at Library Park are as follows:
July 24, 2001, 7:00 p.m. m Joni Harms, Country music recording artist
July 31 2001, 7:00 p.m. m Roundhouse Bluegrass Band
August 7, 2001, 7:00 p.m. - Jimnalan-Folk songs and humor
F) Fiesta Mexicana: The Mayor reminded the public that the parade is scheduled for
Saturday, August 4z, beginning at 12:00 noon. He stated that he will be this year's Grand
Marshall and he encouraged the Councilors to participate in this annual event.
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PRF~E~ATION: WATER MASTER PLAN AND WATER TREATMENT
PROJECT UPDATE, - -
Public Works Manager Rohman stated that the City had updated the 20 year-old Water
Master Plan in December 1997. An examination of the water quality showed that, from a
- Council Meeting Minutes, July 23, 2001 ,
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safety standpoint, the water quality was excellent, however, from an aesthetic standpoint,
high concentrations of iron and manganese generated complaints from consumers. The
plan identified a deficiency in water storage capacity and it reviewed anticipated
regulatory changes in areas such as groundwater, radon, new contaminants, and arsenic.
The proposed rule of most concern related to arsenic which, for many years, has been set
at 50 parts per billion. In January 2001, the EPA proposed to reduce the level to 10 parts
per billion, however, a final rule will not be in place until February 2002. The City has
occasionally had samples above the 10 parts per billion level and as high as 13 parts per
billion on various wells, however, the normal range is 0 to 9 parts per billion.
He stated that the Council had appointed a Water Master Plan Committee in 1998 to
review the plan. They had developed a preferred water treatment project alternative along
with developing costs for that alternative. The City hired a consultant to perform a water
rate study and the Committee monitored the consultant's progress. They considered
various alternatives with the consultant and, following a workshop with the Council, a
recommended water rate alternative was developed. The Committee also monitored a
pilot study which validated the treatment process selected. An open house was held on
June 6, 2001 at which time staff, Committee members, and the consultants reviewed both
the water treatment and storage project and the water rate and system development
charges required to pay for the project. Staff felt that it was a successful open house in
which over 100 people attended and those in axtendance were, for the most part, in favor
of the plans presented. The Water Master Plan Committee met on July 16, 2001 and
recommended that the revised Water Master Plan, which included updates from the
Committee's work over the last 2 years, be approved along with the Water Rate and
System Development Charge Study. The next step in this process is for a public hearing
to be held before the City Council. Staff has scheduled this hearing for August 13,2001,
7:00 p.m., and consultants for the water treatment project and the water rates andsystem
development charges will be attendance at the hearing to give a short presentation.
Representatives from the Committee will also be in attendance to answer questions on
these issues.
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Mayor Jennings stated that Secretary of State Bill Bradbury will hold a regional meeting
at Woodburn City Hall on August 1, 2001, 7:00 p.m., to make a presentation on the
proposed State Redistricting Plan. The public is encouraged to attend this meeting and, if
applicable, comment on the proposed plan.
The Mayor reminded the public that applications are being accepted from citizens
interested in serving on the Planning Commission. Applications are available in the City
Administrator's office at City Hall.
Page 2 - Council Meeting Minutes, Jttly 23, 200 ,. '
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Mayor Jennings also requested that the Executive Session item relating to the evaluation
of the City Attorney be deleted from this agenda and rescheduled for a future meeting in
which all of the Councilors are present.
0624
PROCLAMATION: NATIONAL NIGHT OUT 2001.
Mayor Jennings declared August 7, 2001, as National Night Out 2001 in Woodburn and
he urged local citizens to participate in this annual event. He stated that he will be
visiting various neighborhoods participating in this year's event with the Police Chief and
he encouraged Councilors to ride along with them to visit the neighborhoods. They will
be meeting at City Hall at 6:00 p.m..
Mayor Jennings also reminded the public that City Administrator Brown will be riding
his bicycle from Welches to Hood River in an annual event which benefits the American
Diabetes Association. Donations are still being accepted by the Administrator for this
annual event and, to date, he has collected $1,279.00 in donations to this charitable
organization.
0827
CHAMBER OF COMMERCE REPORT.
Patrick Vance, representing the Chamber Board, stated that the Chamber has relocated
their office to a new location within the Woodbum Crossing Plaza. There is now
adequate signage from the street and from within the Plaza. The students from MacLaren
will soon have the display cases completed for the brochures and maps. 0pcoming
events include: J
1) Annual Chamber Golf Tournament will be held on July 27a at the Senior Estates Golf
Course. This year's sponsors are Wal-Mart and Spirit Mountain Casino.
2) The 2002 Community Directory is now in the process of data collection and printing.
This year's Directory will include more information on Woodbum's history, schools,
government, livability, services, events and businesses.
3) On August 15~, the Chamber Forum lunch at Woodbum Crossing will feature guest
speaker State Representative Cliff Zauner.
4) Business after Hours will be held at Hire Calling Staffing Solutions, North Pacific
Hwy, between 4:30 pm and 6:00 pm.
5) The annual Chamber Auction will be held on August 18t~ at Woodbum Crossing.
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LETTER OF APPRECIATION FROM BILL BURGESS RE: 4~ OF JULY
EVENT.
Mayor Jennings read the letter from Bill Burgess, Salem, congratulating the City fo~' the
exceptional July 4a activities and fireworks held at the High School. The Mayor stated
that this letter is a tribute to the 4a of July Committee who work very hard to make the
annual event a success.
- Council M~ing Minutes, July 23, 2001 '
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Page 4: Council Meeting Minutes, July 23, 2001
Bob Day, Vice President of the Board of Directors of Senior Estates and Chairman of the
Community Relations Committee, presented their concerns to the Council regarding the
upcoming drawing of Ward boundaries. He stated that he had received a letter from City
Administrator Brown identifying certain criteria that the Council had established, and that
the staff was authorized to contract with the Mid-Willamette Council of Governments
(COG) to provide redistricting services. He referenced one of the statutory criteria to be
followed "Each district, as nearly as practicable, shall.., not divide communities of
common interest...". He questioned if COG was knowledgeable enough with Woodbum
to identify communities of common interest and, in their opinion, COG cannot adequately
do the job of meeting the above criteria unless the City gives COG some guidelines. In
their opinion, Senior Estates Golf & Country Club is a community of interest and, for
whatever reasons in the past, it has been divided into three different districts. They feel
that Senior Estates is being unnecessarily split with their voice in city government being
diluted and they see no need or justification for continuing this error in reapportionment.
Another criteria is that "No district shall be drawn for the purpose of favoring any ...
incumbent legislator..." however, an additional criteria has been added by the City to
"...retain each incumbent councilor's residence within the same Ward number". He
stated that the additional criteria directly conflicts with the legally required criteria of not
favoring an incumbent. By making a conscious effort to keep the incumbent in their
existing wards, this favors the incumbents thereby adding to the dividing of communities
of interest. In their review of the Charter, the reapportionment should not disqualify a
councilor in mid-terlla since the Charter requires that the Councilor at the time of the
election be a resident of the ward from which they are elected.
Mayor Jennings stated that the Charter requires the Councilor to be a resident of the Ward
during the tenure of their office, otherwise, a vacancy is created for that position.
He stated that he would yield to the Mayor's expertise on this issue, however, it is a
concern and he reiterated that Senior Estates is a community of common interest. He
invited the Council to identify other areas of communities of interest and present them to
the Council at their August meeting for approval and submittal to COG for consideration
when drafting the ward boundaries. In their opinion, there would be less cost to the City
by notifying COG in advance of the communities of interest rather than having them re-
draft the plan at a later date. Secondly, he suggested that the Council delete the criteria of
keeping each Councilor's place of residence within their existing ward since the existence
of this criteria makes it more difficult to avoid dividing communities of interest in
addition to it being a potentially illegal criteria.
Mayor Jennings stated that he would like to meet with Mr. Day and any other member of
their committee since there are other issues such as equal population that nee& to be
considered.
Mr. Day stated that they understand that population is a factor and another section of the
city would need to be added to their area in order to meet that criteria. He reiterated that
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they want the law to be followed and would like to have their concerns be considered as
well.
Administrator Brown stated that staff had received the Senior Estates Community
Relations Committee letter, dated around July 6, 2001, which expressed a number of
these concerns. That information, along with the Hispanic Voter Registration Project
Education Program letter, have been provided to COG along with the Council's criteria.
His instructions to COG were to do the best they could in taking into account the
concerns that were raised by both of those groups and working with the Council's criteria
to develop a redistricting proposal that would try to serve the needs of all parties. He
plans on holding a workshop later this summer on the a draft proposal. He stated that
funds have been included in the budget to develop another alternative if the first proposal
is not acceptable. The issue of communities of common interest was raised in the initial
letter and he presumes that COG has some experience in dealing with this issue. City
staff will look at the initial proposal before it is presented at a workshop and, if COG did
not recognize communities of common interest within Woodburn, staff will work with
COG on this issue before it becomes public.
CONSENT AGENDA.
A) approval of Council minutes of July 9, 2001;
B) approval of Urban Renewal Agency minutes of July 9, 2001;
C) Informational letter dated July 19, 2001 to Woodburn School District regarding status
of the State Highways214 sidewalk project;
D) Claims for the m6hth of June 2001;
E) Woodburn Public Library monthly report for May 2001; and
It) Planning project tracking sheet date July 7, 2001.
Mayor Jennings stated that consent agenda item B (Urban Renewal Agency minutes)
should reflect Council receipt of the minutes rather than approval of the minutes.
BJELLAND/NICHOLS... accept the consent agenda with the amendment as noted by
the Mayor. The motion passed unanimously.
ACCEPTANCE OF UTILITY EASEMENT FOR PARALLEL WESTERLY
RELIEVING SANITARY SEWER INTERCEPTOR FROM WOODBIYRN
SCHOOL DISTRICT.
Staff recommended that the utility easement be accepted by the Council which will allow
for the construction of the interceptor in the vicinity of Highway 214 near Goose Creek.
Once the sewer main construction activities are completed, the next project scheduled for
that area is the installation of sidewalks along Highway 214.
BJELLAND/NICHOLS... accept the Utility Easement requested and prepared by the
Public' Works staff and granted by the Woodbum School District. The motion passed
unanimously.
Page $ - Council Meeting Minutes, July 23, 2001
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1909 CONTRACT AWARD: PARALLF. L W'F-qTERLY RIgLIFNING INTERCEPTOR
1945.
Bids for this project were received from the following contractors: Geico Construction,
$285,862.75; Emery and Sons Construction, $321,273.00; R & G Excavating,
$377,253.00; and Kerr Contractors, $391,671.00. Staff recommended the acceptance of
the low bid which was below the engineer's estimate.
BJELLAND/CHADWICK... award the contract for Parallel Westerly Relieving
Sanitary Sewer Interceptor to the lowest responsible bidder, Gelco Construction, Inc., in
the amount of $285,862.75. The motion passed unanimously.
REQUEST FOR SOUND AMPLIFICATION PERMIT: FIF~STA MEXICANA.
The Woodburn Latin American Club requested permission to use sound amplification
equipment August 3, 4, and 5, 2001 during their annual event.
NICHOLS/BJELLAND... approve a sound amplification permit for Woodburn Latin
American Club on August 3 and 4, 2001, from 10:00 a.m. to 11:00 p.m., and on August
5, 2001 from 10:00 a.m. to 10:00 p.m.. The motion passed unanimously.
2000
REQUEST FOR SOUND AMPLIFICATION PERMIT: IGI.F~SIA
PENTECOSTES.
A request was received from Pastor Victor Vargas, Iglesia Pentecostes, for a sound
amplification permit on July 29, 2001 from 9:30 a.m. to 4:30 p.m. to be used in
conjunction with a singing and speaking program at Library Park.
BJELLAND/NICHOLS...approve a sound amplification permit for Iglesia Pentecostes
at Library Park on July 29, 2001 from 9:30 a.m. to 4:30 p.m.. The motion passed
unanimously.
2030
REQUEST FOR POLICE CI-IIF. F TO BE GIVEN AUTHORITY TO AUTHORIZF,
STREET CLOSURF~q IN CONJUNCTION WITH NATIONAL NIGHT OUT
BLOCK PARTIES.
BJELLAND/NICHOLS .... grant authority to the Police Chief to authorize street
closures on Tuesday, August 7, 2001, from 6:00 pm to 10:00 pm to accommodate the
citizens of Woodburn who wish to close their street for block parties for National Night
Out. The motion passed unanimously.
2070 BULLETPROOF VF-qT PARTNERSHIP,
The Department of Justice has awarded a $1,467.39 grant to the City towards the
purchase of 7 new vests in the current fiscal year. The estimated cost for the 7 vests is
$4,193.00, therefore, the City's share of the cost will be approximately $2,725,61.
BJELLAND/NICHOLS... approve receipt and allocation of Bulletproof Vest
Partnership Grant funds for 2001 for the purchase of bulletproof vests. The motion
pa~sed unanimo~ly.
P~ge 6 - Council M~~~u-.t~..;' July 23, 2001 ' : - .:. :~, ,.: ,-, ,,
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2109 BID AWARD: CARNEGIE LIBRARY EXTERIOR RENOVATION.
Bids for this project were received from the following contractors: First Cascade Corp,
$99,996.00; Lake Oswego Construction, $108,411.00; DGS General Construction Inc.,
$123,100.00; Select Contracting, $129,988.00; Diamaco, Inc., $154,300.00; and PCR
Inc., $165,650.00.
BJELLAND/NICHOLS... award City of Woodburn Bid/t22-03 for Carnegie Library
Exterior Renovation to First Cascade Corporation for $99,996.00 and authorize the City
Administrator to sign the construction agreement. The motion passed unanimously.
2171 COUNCIL BILL 2334 - RESOLUTION ADOPTING A PREMIUM
CONVERSION, MEDICAL REIMBURSEMENT, AND DEPENDENT CARE
REIMBURSEMENT CAFETERIA BENEFIT PLAN FOR CITY EMPLOYEES.
2234
Councilor Chadwick introduced Council Bill 2334. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2334 duly
passed.
COUNCIL BILL 2335 - RESOLUTION AUTHORIZING ESTABLISHMENT OF
A 401(A) MONEY PURCHASE PLAN AND TRUST IN THE FORM OF THE
ICMA RETIREMENT CORPORATION PROTOTYPE MONEY PURCHASE
PLAN AND TRUST.
Council Bill 2335 was introduced by Councilor Chadwick. The bill was read by title only
since there were no ol~jections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Jennings declared Council Bill 2335 duly passed.
2287
PURCHASE OF WATER METER RECORDERS.
BJELLAND/NICHOLS... authorize the City Administrator to sign an agreement with
Radix Corporation for the purchase of water meter recorders for $15,212.00. The motion
passed unanimously.
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CITY ADMINISTRATOR'S REPORT.
A) He reminded the public that Secretary of State Bill Bradbury will be holding a meeting
in the City Hall Council Chambers on August 1= regarding the proposed State
redistricting plan. He stated that Representative Zauner had contacted him late last week
to see if the City would react either in favor or opposition to the proposed plan. The
Administrator informed the Council that he has obtained a full-size map of the proposed
redistricting boundaries plus a website address for more detailed information. He
requested the Councilors to forward any comments to him so that a letter can be
submitted to the Secretary of State on this issue.
B) Last year, the City had 18 employees participating in a rapid Spanish class which cost
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approximately $100 per employee. At the time, other employees wanted to participate
but were unable to do so because of scheduling conflicts and other reasons. It is his
understanding that Chemeketa College is putting together a conversational Spanish class
that would be about 10 weeks in duration and 2 hours per week. Staff is trying to get the
particulars on the class and it is his intention to proceed with more Spanish language
training for those employees who want to take advantage of this opportunity.
2596
MAYOR AND COUNCIL REPORTS.
Councilor McCallum stated that the Woodbum Public Library was mentioned in the
Advanced Exhibits & Programs from the National Endowment for the Humanities for our
"Prime Time National Reading Project" scheduled for September 25* through October
30*. He stated that it was nice to see the Library mentioned in a national publication. He
also thanked the department heads that he has met with so far for orientation. To date, he
has met with Library, Police, Finance, Public Works, and the City Attorney.
Councilor Bjelland shared information he has gathered recently from being a member of
the Mid Willamette Valley Area Commission on Transportation (MWACT). He stated
that annually, approximately $290 million is budgeted within the 2002-2005 STIP
(Statewide Transportation Improvement Program) with the majority of the funds going
for improvements other than modernization of roadways which is the funding area for the
improvement of the I-5 interchange and Highway 214. Funding for modernization
projects total approxjxnately $51 million for the entire State and past experience shows
that up to 50% of the money goes for planning, engineering, right-of-way and property
acquisitions. A recent study indicated that there is a need for $8 billion to complete all of
the modernization projects and the STIP only represents less than 1% of that total. There
is a serious funding shortage for modernization projects which is why the State legislature
passed the Oregon Transportation Investment Act of 2001. This legislative action
provided $400 million of funds to add to the existing funding for the STIP. At the July
12' MWACT meeting, an analysis of how the money was to be spent was presented and,
as a result, $150 million will be allocated to bridges, $50 million towards highway
preservation and load limited highways, and $200 million for increased lane capacity and
interchanges on multi-lane highways. Allocation of the $200 million is throughout the
different regions of the State and Woodburn's region will receive approximately $69
million which is then further reduced due to a sharing of the funds between various
MWACT's within this region. There will be significant competition for the dollars which
will be available over the next 4 years. The legislature has put this program on a fast-
track scenario and projects to be funded must be selected by the Oregon Transportation
Commission by February 1, 2002. There will be an expedited selection process to
identify those projects to be funded. A two step process will be followed: 1) criteria
screening process which identifies those projects eligible for funding and, 2) prioritization
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of those projects that meet the screening criteria. At the July meeting, MWACT began
work on developing their recommendations for the pfiofitizafion factors that will be used
to select from the list of screened projects to be recommended to the Oregon
Transportation Commission for funding. MWAC~ has recommended that some
additional factors be included in the pfiofitization factors and the 2 factors that he pushed
for, which was included in the recommended list, provided that 1) interchanges that serve
more than 1 community should have priority, and 2) projects that can show that it
improves the economic viability of the local areas should also have priority. Another
factor approved by MWACT would look at improvements that reduce congestion in a
downtown area which does affect cities such as Newberg and Dundee. In his opinion, the
City will need to do some lobbying within the MWACT Committee itself since each of
the MWACT Committees will be recommending projects to the Oregon Transportation
Commission. On August 9', the Oregon Transportation Commission will adopt the
criteria by which projects will be considered, which includes the priorifization, and the
deadline for submitting the required application for a lane capacity and interchange
projects is October 5*. To date, the MWACT Committee has indicated that the
Dundee/Newberg/Highway 22 is their #1 project with the Woodbum interchange and
widening project is ranked 02. Yamhill County has undertaken a fairly extensive effort to
lobby the federal legislature to try and obtain some federal funding for the
Dundee/Newberg/Highway 22 project which will be a long term project since a final
design has not been determined. Some interest has been expressed by the MWACT
Committee to spend.some of the available funds to help move this project forward.
Woodburn needs to lo-ok at developing a proposal that would include local funding which
will aide Woodburn it getting some share of the funds that will be made available within
Region 2. He reiterated that the $4.2 million for the interchange and Hwy 214
improvements is still in the STIP which is a selling point for the City.
Administrator Brown questioned if a current Transportation Systems Plan was one of the
criteria to be considered.
Councilor Bjelland stated that the criteria does address Transportation Systems Plans and
he is unsure if the City's existing Transportation System plan will satisfy that particular
criteria. He suggested that the City work closely with ODOT staff on this issue.
Additionally, letters of support and/or recommendations from other cities such as Mt.
Angel, Silverton, and St. Paul would be beneficial in trying to secure funding for this
improvement.
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In regards to the Flower Basket Program, Councilor Bjelland stated that not ail of the
money that had been pledged has been received and there is concern as to whether Or not
sufficient funds will be available to continue with the watering program. Final invoices
are being sent to those who made pledges earlier in the year. Donations are still being
accepted by the Livability Committee for this on-going program.
- Council Meeting Minutes, July 23, 2001
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Councilor Chadwick stated that she had attended the recent Music in the Park
performance which generated a large attendance. She hoped that this weekly event will
continue to draw the large crowds at Library Park.
Mayor Jennings stated that he had also attended the performances and reminded the
public that Country music artist Joni Harms will be performing on July 24~.
Mayor Jennings reminded the Council that this year's League of Oregon Cities
convention will be held in Eugene and some rooms have been set aside for the Councilors
who wish to attend. He requested that the Councilors who plan on attending contact the
Administrator's office so reservations can be made within the next two weeks.
EXECUTIVE SESSION.
Mayor Jennings entertained a motion to adjourn into executive session under the
authority of ORS 192.660 (l)(f) and ORS 192.660 (1)(h).
MCCALLUM/NICHOLS... adjourn into executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The meeting adjourned to executive session at 8:10 p.m. and reconvened at 8:28 p.m..
Mayor Jennings stated that no decisions were made in the executive session nor are any
required to be made in the open session.
ADJOURNMENT. ,~
NICHOLS/MCCALLUM... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:29 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 10 - Council Meeting Minutes, July 23, 2001
Executive Session
COUNCIL MEETING MINUTES
July 23, 2001
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JULY 23, 2001.
CONVENED. The Council met in executive session at 8:12 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor McCallum Present
Councilor Nichols Present
Councilor Sifuentez Absent
Mayor Jennings reminded the Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called under the following statutory authority:
1) ORS 192.660(1)(h) to consult with counsel concerning legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed; and
2) ORS 192.660(1)(0 to consider records that are exempt by law from public inspection.
ADJOURNMENT.
Thc executive session adjourned at 8:2(3 p.m..
1SA
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Council Executive Session Minutes, July 23, 2001
WOODBURN PLANNING COMMISSION
June 28, 2001
CONVENED The Planning Commission met in a reg.ular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher P
Commissioner Miller P
Commissioner Lima P
Commissioner Mill P
Commissioner Bandelow P
Commissioner Lonergan P
Commissioner Heer A
Staff Present:
Naomi Zwerdling, Senior Planner
Chairperson Young provided an opening statement for Public Headng.
MINUTES
A. Minutes of June 14, 2001 Plannin.q Commission Meetin.o
Vice Chairperson Cox moved to approve the Planning Commission meeting minutes of June 14~. Motion
was seconded by Commissioner Lima which carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A._=. City Council Workshop Minutes of May 1, 2001
B._=. Special City Council Meeting Minutes of May 7, 2001
PUBLIC HEARING J
A_= Site Plan Review 00-25 and Conditional Use 00-06, request for parkinR lot expansion to
provide an additional 34 new off-street parkinR spaces for Nellie Muir Elementary School at
St. Mary's Episcopal Church, 1800 W. Hayes and 1560 W. Hayes St., Woodbum School
District, applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
recommended approval of these land use applications subject to the Conditions of Approval listed in the
Staff Report.
Commissioner Mill asked where is the break to allow traffic to go from Nellie Muir into the lot ? He also
questioned whether the fence is site obscuring or not?
Staff pointed to the interconnection on the overhead. She also indicated there is a specific requirement as
stated in the code that states 'the hedge has to be at least 3 feet in height at the time of the planting or they
can have a site obscuring wall 4 to 7 feet in height."
Commissioner Loner.qan questioned why the school can not expand the south and west side of the current
parking lot?
Planning Commission Meeting - June 28. 2001
Page 1 of 6
Staff replied the applicant could address that question.
EX PARTE CONTACTS
Commissioner Mill stated he has visited the site many times.
.Vice Chairperson Cox commented he is very familiar with the site as he walks and drives by the site
frequently. He stated he looked up the site to obtain a better understanding of the Staff Report.
,Commissioner Lima and Commissioner Lonerqan also indicated they are familiar with the site.
.Chairperson Youn~ referred to Page 5 of the Staff Report and inquired how many handicapped parking
spaces are required to comply with standards?
Staff answered there are five required handicapped parking spaces for the total number of parking spaces
which they already have between the church and the school property.
Commissioner Miller questioned if these parking spaces will also be used by the church?
Staff responded affirmatively. She reported the church owns the property where the parking lot is going in
but they have entered into a lease agreement to allow the school to utilize it.
Vice Chairperson Cox commented Staffwas kind enough, at his request, to provide him with a copy of the
10-year lease between the church and the School District. He stated it basically provides for the church to
be allowed to use the parking spaces during non-school.hours or when it does not interfere with school
operations but the property will essentially be under the control of the School District.
TESTIMONY BY APPLICANT
.Bill Key, District Maintenance Director, 30635 S. Frappe Lane, Molalla, O17 reported the growth in Woodbum
is high and growing pains ripple down and hit them as a School District. This is just another activity that
needs to be done to meet that demand. He stated he counted 54 staff members of Nellie Muir and they
currently have 49 parking spaces. Mr. Key indicated it is really a safety concem to them thus, the reason
for the Conditional Use request to expand the parking lot to try to alleviate this safety concern. Mr. Key
further commented there will be no vehicular access through the area by the sidewalk. The roadway on
the east side of the school wilbbave a painted crosswalk for safety issue.
Commissioner Mill asked why they did not want to have vehicle access for a smoother traffic flow there?
Bill Key explained they needed to provide an off-loading area for parents to drop off students. He stated
the bus traffic will go the other way in their existing parking lot. '
Commissioner Loner.qan inquired why the current parking lot could not be expanded or go south or west of
the building?
Bill Key replied the current program of the school needs the play area fields to put the youngsters on recess.
Secondly, he indicated they may have some expansion in the future. The thought was to approach the
church and they would have a win-win situation with them being able to share the parking lot on weekends
and the school being able to use it during the week.
Chairperson YounR thanked Mr. Key for coming down to explain this process to the Commission. He
commented it is known that there is over 7% growth in elementary school aged children in Woodbum which
is double the State average. He stated it is not a big surpdse that the school needs additional parking since
the Commission has been approving much of the classrooms that are there the entire time they have been
serving on this board.
8B
Planning Commission Meeting - June 28, 2001
Page 2 of 6
Commissioner Lima asked Mr. Key if this parking lot is a short, intermediate or long term solution?
Bill Key answered first of all. it meets a short term n,eed. Secondly, if they expanded the facilities, they
would have the additional part of the church lot they could also utilize. If needed, and if they did expand,
they would be limited as to expansion but they could ~robably factor in additional parking area. Mr. Key
stated they are looking at a short term need that will meet their needs for several years to come.
PROPONENTS
None
OPPONENTS
None
DISCUSSION
Chairperson Young closed the Public Hearing and opened discussion among the Planning Commissioners.
Vice Chairperson Cox commented this is a bad idea for various reasons. This property is zoned single
family and the proposed parking lot area is only a small part of a whole bunch of additional property that the
church owns going on to the south of the parking lot and in the south behind the church. He stated the Nellie
Muir School property is also a very large site. Vice Chairperson Cox commented there are presently two
large sized parking lots with this property in between. He indicated in his judgement, the impact of this is
going to make it a large continuous sea of asphalt as you ddve by. Vice Chairperson Cox stated it will be
ugly, counterproductive for single family property and single family zone to have that much asphalt. He
expressed concerns regarding the appearance of the neighborhood. Additionally, he commented it will
have a deleterious effect on the properties in the neighborhood. He further remarked we should not
accommodate the growth from the temporary modular units by proposing to put in a permanent parking lot.
V'me Chairperson Cox expressed his concerns about expanding the school into a non-school zone piece
of property. He commented he does not think it is legal to do this because it would be as ifwe had a Seven
Eleven store adjoining a residential single family neighborhood and the Seven Eleven store wanted to lease
a residential lot to expand it's parking lot. Vice Chairperson Cox further stated this is not the church
expanding it's parking lot but the school expanding the lot into a residential zone which is not in the intent
of the letter of the Conditional Use Ordinance. Furthermore, he said he has a sedous problem about the
legality but the main reason the request should be turned down is simply because it is going to be ugly and
a bad thing to put in that neighborhood. He said there is plenty of property on the school side itself that is
not devoted to active playground--use where they could put the parking lot. Vice Chairperson Cox also stated
he can not see why the temporary classrooms require an additional 28-29 parking spaces over and above
the ones that have apparently served sufficiently for more than 20 years. It was indicated by Vice
Chairperson Cox that there is ample reom for some additional parking in front of the modular units on the
west end of the Nellie Muir property. In closing, he stated the school should take care of what they have
rather than try to expand out of their zone onto somebody else's property and he will vote against this
project.
Commissioner Bandelow understood Vice Chairperson Cox's concerns. She also expressed her concems
regarding whether or not we can legally do this. Commissioner Bandelow also stated she would rather not
have the school put a parking lot on the backside of the school property rather than the front because of the
long ddve going to the back. She indicated she does not have a problem with this happening this way
unless there is some legal reason that it could not be done. Commissioner Bandelow said she would like
a legal opinion regarding this issue.
Commissioner Lonerqan agreed with Commissioner Bandelow that the South side of the school is 'not an
adequate use of the property as far as for a parking lot. He stated the utilization of an 110 x 130 Square foot
area on the west side will not totally eliminate a lot of playground or opportunity for kids to get enough
physical exercise:: Commissione~' .L. onergan further commented he is not unopposed to this parking lot on
Planning Commission Meeting - June 28. 2001
Page 3 of 6
that side. He said he has been by the street during school hours many times and there is a problem getting
children in and out of the site. Additionally, he remarked there needs to be some improvement to the
situation. He would rather see the paved alternative, rather than a single family residence between a church
and a school coming onto Hayes St. Commissioner L~nergan stated he will leave the legalities of this issue
to Staff. In closing, he stated he favors the project.
Commissioner Limn concurred in part with Vice Chairperson Cox. He also expressed concems regarding
the legalities of having a school now becoming part of the church. Commissioner Lima stated he is very
confused regarding this issue and is not sure if, at this point, he can vote in favor of this project.
Commissioner Mill remarked he has seen the school in operation in the evenings especially when there are
conferences going on. He stated he does not doubt for one minute that there is a parking problem because
he has witnessed it and has had to deal with it. Furthermore, he commented he has seen the mass exodus
of children, vehicles parked alongside the road and parents trying to come in to pick up their children. He
agreed that there is an extreme safety concem. Commissioner Mill said on those basis alone, he would be
in favor of this project. As far as the westward expansion, he stated you would want to keep that land to the
west for the modular expansions and you would want to keep it close to the parking area for those same
reasons for purposes of keeping the facility together and for trying to keep the students and teachers within
a reasonable distance of the rest of the facility. However, he also expressed concerns regarding whether
we are creating a private partnership nightmare where we would be in fact leasing that property out and
allowing a Conditional Use that really possibly should not be approved. He remarked he sees no reason
for going over to the south because the driveway is very narrow and you have the possibility of children
popping up at any time, anywhere and at any speed in front of you. Commissioner Mill felt it is an
appropriate use and it is a good public-private partnership. In closing, he said he would be in favor of the
project subject to the concerns raised by Vice Chairperson Cox.
.Commissioner Miller commented he has driven by the site numerous times since he lives around the corner
on Cascade Drive. He mentioned his sense is that the most important issue for this area is safety and what
we have right now is not safe. He reported you see cars parked alongside the curb halfway in the ditch and
halfway on the shoulder of the road. Commissioner Miller stated the intersection at Hayes and Cascade
would be impacted if the school tries to put in a driveway to the west of the school onto Hayes Street causing
additional problems. He closed saying he favors the project and the quicker the parking area is resolved
and made safer for the ch Idren, the better.
Commissioner Fletcher questioned Staff whether the issue raised by Vice Chairperson Cox regarding the
legality has been presented to City legal counsel?
.Staff replied this particular item has not been presented to counsel but it may be presented to legal staff.
Commissioner Fletcher remarked he is mindful that Vice Chairperson Cox is an attorney and is aware of
land use matters. He commented he would feel a bit more comfortable voting if the City Attorney states an
opinion on the matter.
Vice Chairperson Cox added if there is a parking problem, then it needs to be addressed. He indicated the
simple solution would be the church and school agree that the school can use dudng school hours a certain
amount of spaces in the church lot since the church is willing to cooperate with the school in return for
improvements. He further added an oveday of asphalt may be laid on top of the existing church lot at the
schoors expense and they could rent, lease or borrow some parking spaces for staff and take the load off
the existing Nellie Muir parking lot and you would not have the sea of asphalt.
Commissioner Bandelow said it is not a good idea to have a vacant lot separating two sections of parking
lot for a single school. It might work if the school will use the spaces for staff only. She indicated although
she is not a big fan of asphalt, she does not have reservations about the additional parking.
Planning Commission Meeting - June 28, 2001
page 4 Of 6
Commissioner Lima interjected he sees this as another short term solution as the modulars have been. He
said he agrees that there is a parking problem and safety is ve~/important. He expressed concerns about
the legality of having this type of an agreement. Commissioner Lima indicated he would feel more
comfortable if legal opinion was obtained from the (~,ity Attorney so that the Commission could cast an
informed vote. ,
Chairperson Younq remarked when he read the Staff Report he initially had some questions in his mind but
he redirected his focus because he is aware of what it is like at the school in the afternoons with the vehicles
and traffic. He stated he is glad that Vice Chairperson Cox raised this issue because he is thinking if it is
a sea of asphalt with landscaping that would help the visual aspect of it. Chairperson Young also questioned
whether it really fits into the criteria what we are allowed to impose condition from the Planning Commission.
He said there is a bit of uncomfortable feelings in making a decision one way or another without some
direction from City legal staff.
Commissioner Bandelow moved to hold decision until the next Planning Commission meeting and that no
vote be taken until the Commission has an opinion from the City Attorney as to whether or not an approval
on this project would be legal or if the Commission has the legal authority to grant this type of Conditional
Use.
Vice Chairperson Cox restated his concerns as to whether or not it is permissible to grant a Conditional Use
for a property outside the zone to expand onto property in a single family zone that is owned by another
entity, which does have the right to ask for a Conditional Use for it's own purpose. Does the fact that the
proposed Conditional Use is for something other than the church affect the Commission's ability to approve
that Conditional Use in that location?
Commissioner Lima seconded the motion. Motion unanimously carried.
FINAL ORDER
A.~. Site Plan Review 01-04 and Lot Line Adiustment 01-04, proposed commercial buildinq
totalin_~ 12,300 sq. ft. that shall be known as "The Home Center", 1333 N. Pacific Hi.qhwa¥.
Pamela Brooks, applicant.
Commissioner Mill reported had he been present for this meeting he would have disqualified himself and
testified against it. Therefore, he abstained from voting for the Final Order.
Vice Chairperson Cox stated h~reviewed the order and it sets forth accurately what the Commission did
and moved to approve the Final Order. Commissioner Bandelow seconded the motion, which carded.
Commissioner Mill abstained from voting. Commissioner Lonerqan also abstained from voting because he
was not present at the meeting and did not review the materials.
DISCUSSION ITEMS
Commissioner Lima requested an update regarding the Safeway Site Plan Review.
Staff reported this went before and was approved by City Council on Monday.
Chairperson Younq further added from reading briefly the Woodbum Independent, it was appealed by
another real estate company and the City Council upheld the Planning Commission's decision.
Chairperson Younq reported there will be several major issues coming up at the next Planning Commission
meeting. He commented he enjoyed Commissioner Heer and appreciated her comments and views on
items. Chairperson Young stated it is unfortunate that her time is not so that she could continue to be on
the Planning Commission. He stated he wishes her well.
8B
Planning Commission Meeting - June 28, 2001
Page 5 of 6
REPORTS
A__=. Plannin.q Proiect Trackin.q Sheet (revised 6-18-01)
BUSINESS FROM THE COMMISSION
Chairperson Young commented there is no provision for watedng the landscape stdp area at the crosswalk
by the High School.
.Commissioner Lima commented there is apparently remodeling being done at a residence in his
neighborhood and asked Staff whether a building permit is required for any internal remodeling done?
-staff replied she will inform the Building Official.
Vice Chairperson Cox requested Staff check out the 76 Gas Station again. He reported they have two
wrecked autos in back between the Veterinary Office and the Station that have been there for months.
..Commissioner Mill mentioned there is a high flying blimp sign on the Kilroy's area on 99E. He also pointed
out there is a boat for sale parked on the front of the Fire Department.
.Vice Chairperson Cox requested an update on the status of the new Sign Ordinance.
Staff answered the focus dght now is on the new Development Code. She indicated she has no idea of
when revisions to the Sign Code would start and what kind of projection they have on that.
Commissioner Lonerqan reported the Urban Renewal Committee has finished their job and is passing on
their proposals.
Staff interjected the Urban Renewal Plan and Report are scheduled to appear before the Planning
Commission on the July 12"~ Planning Commission Meeting.
.Commissionei: Bandelow asked Staff if the Planning Commission will have input when the Zoning Ordinance
revisions come up before the Commission?
_Staff responded the Planning C~ommission will definitely have input.
.Commissioner Lima suggested to keep the Staff Report for the Nellie Muir Elementary parking lot for the
next hearing to avoid duplication.
Commissioner Mill asked for the status regarding Glatt Circle.
_.Chairperson Young has not heard anything regarding this issue.
ADJOURNMENT
Commissioner Miller moved to adjoum. Motion was seconded by Commissioner Lima. Motion unanimously
carded. -
ROYCE YOUNG,(CHAIRP?~SON
ATTEST ~ ~ _
Jim M~ler,
Com~j/nity Development Director
City of'Woodbum, Oregon
Date
WOODBURN PLANNING COMMISSION
July 12, 2001
CONVENED The Planning Commission met in a reg,ular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher A
Commissioner Miller P
Commissioner Lima P
Commissioner Mill P
Commissioner Bandeiow P
Commissioner Lonergan P
Staff Present:
Jim Mulder, Community Development Director
Naomi Zwerdling, Senior Planner
Chairperson Young provided an opening statement for Public Headng.
MINUTES
A_=. Minutes of June 28, 2001 Planning Commission Meeting will be available atthe next meeting.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A._=. City Council Meeting Minutes of June 11, 2001
PUBLIC HEARING
A_= Site Plan Review 00-25 and Conditional Use 01-02, request for parking lot expansion tn_
provide an additionaL28 new off-street parking spaces for Nellie Muir Elementary School at
St. Mary's Episcopal-Church, 1800 W. Hayes and 1560 W. Hayes St., Woodbum School
District, applicant. (C~ntinued from June 28, 200t).
Staff reported the Commission requested a legal opinion based on Vice Chairperson Cox's concerns. Staff
further reported memo's from Vice Chairperson Cox and the City Attorney were included in the Planning
Commission packet which provides the Commission with sufficient information to reach a decision on this
matter.
Chairperson Youn.q reported the Public Headng was dosed at the previous meeting and the Commission
were in the middle of discussion at that time. He resumed discussion amongst the Commission.
Vice Chairperson Cox stated his concem about the legality of doing this has been resolved. He further
remarked he felt it would be legal for the Commission to act on this for masons that were not present before.
Therefore, he stated the Commission may go ahead and vote on the merits of this application.
Commissioner Loner.qan thanked Vice Chairperson Cox for his fortitude and work on following through on
this issue and responding back to the Commission.
Commissioner Mill moved to approve Site Plan Review 00-25 and Conditional Use 01-02, request for
parking lot expansion to provide an additional 28 new off-street parking spaces for Nellie Muir Elementary
Planning Commission Meeting - ./u/y 12, 2001 Page 1 of 13
School at St. Mary's Episcopal Church subject to the terms and conditions set forth in the Staff Report and
directed Staff to return with a Final Order. Commissioner Lone .n:lan seconded the motion. Motion carried
with Vice Chairperson Cox voting No for reasons stated in his memo.
B._~. Variance 01-08, Variance request for prol3ertv located on the north side of Aztec Drive, Tony_
Caraaol. applicant.
.Staff read the applicable ORS Statement as well as provided a presentation as reflected in the Staff Report.
Staff's recommendation was to approve the Variance but reduce the amount of the Variance needed for this
application from 37%, which the applicant requested, to 30% rear yard coverage. He indicated he believes
this sufficiently mitigates the hardship that this property poses to the applicant.
Commissioner Miller questioned if the applicant will have to put in a smaller building?
Staff answered affirmatively. He stated the building could not be any deeper than 36 feet, otherwise you
would exceed 30% rear yard coverage.
Vice Chairperson Cox asked whether the Variance was approved the last time it was before the
Commission as it is now being requested by the applicant or was the Variance approved as Staff
recommended?
Staff replied the Commission approved what Staff recommended which is the same that Staff is presently
recommending. The conditions contained in the Staff Report now are the same conditions that were
previously in it with the exception of Condition #4 which states a time limit of one year. He reported the
applicant is requesting two years and Staff also recommends two years.
Commissioner Mill inquired what is the maximum they can go?
Staff responded the Variance Ordinance specifies six months unless the Planning Commission allows a
longer pedod.
Commissioner Lima asked Staff if whomever buys the lot will own the shop?
Staff answered affirmatively.
Commissioner Miller questioned if the applicant has accomplished getting the property correctly registered
with the County?
Staff stated the applicant may respond specifically to this question. However, he indicated it is his
understanding there were title problems with the out-of-state owner which has recently been reSOlved.
EX PARTE CONTACTS
Commissioner Mill reported Tony Caragol sold him his house back in 1985. Additionally, they have met on
other occasions but this does not necessarily cloud his judgement regarding this project.
Commissioner Loner.qan has visited the site. He indicated Mr. Caragol is a good fdend and he has known
him for many years. He stated they have not discussed this property at all. Commissioner Lonergan said
he feels he can make a good decision on the project unless that relationship bothers anyone on the
Commission.
Chairperson Young stated he visited the site when it previously came before the Commission. He feels he
can remain unbiased.
Commissi(~ner Bandelow informed she also visited the site the last time it came before the Commission.
l'lanngng ~ion Meeting - ~/uly 12. 200I page 2 of i'3
She stated she knows Tony through business.
TESTIMONY BY APPLICANT
Tony Cara,qol, 49 SW First Avenue, Canby, OR expla, ined what happened with this project was that the
owner could not find his deed. Therefore, they had to go through a process to eliminate the two owners in
California whom are deceased. Their time expired because it took a while to obtain a quiet title. Mr. Caragol
stated he would like to get as long of a period of time as he could on this project.
Vice Chairperson Cox remarked the applicant may come in and ask for an extension for some types of
applications if the time is about to expire. He questioned if this applies to this situation?
Staff answered the Ordinance does not allow for an extension. He reported it only allows the Planning.
Commission to set the time pedod at the headng.
Chairperson Youn.q asked Staff if the time frame applies only to the one lot?.
Staff responded affirmatively.
Vice Chairperson Cox asked Mr. Caragol if the subdivision is recorded so that he is ready to sell lots with
the exception of the Variance?
Tony Cara.qol replied they just got the clear title two weeks ago to Mr. Koffier's and Mr. Bagdanoff's name.
He now is getting Mr. Bagdanoffs name off the title so that all he has to deal with is Mr. Koffier. He indicated
the deed should be done any day now. After all this is completed, they would be ready to record the Mylar.
Commissioner Lima questioned if there will be any problems with the set back specifications imposed by
Staff?
Tony CaraRol answered he has no problems with the specifications.
PROPONENTS
None
OPPONENTS
None
DISCUSSION
The Public Headng was closed by Chairperson Youn,q and discussion opened to the Planning
Commissioners.
Commissioner Mill moved to approve Variance 01-08 subject to the terms and conditions of the Staff Report
with the exception of Condition of Approval g4 to read 'that this Vadance shall be exercised within three
years of the date that this Vadance approval is effective, exercised when the building permit is issued for
dwelling on lot fl1 "and directed Staff to bring back facts and findings and a Final Order. Vice Chairperson
Cox seconded the motion which unanimously carried.
C.~. Site Plan Review 00-18 and Variance 01-09, request to construct Phases 2 and 3 of Woodbum
Company Stores, t001 Arney Road, Craig Realty Group -Woodbum LLC~ applicanL
Staff read the applicable ORS Statement and provided a presentation as reflected in the Staff Report. Staff
recommended approval of the applications subject to the change that the directional sign not exceed 75
square feet.
Vice Chairperson Cox inquired what is the size of the existing identifmation sign?
Planning Commission Meeting - July 12. 2001
.Staff replied she believed it is 300 square feet.
.Commissioner Loner,qa_n inquired whether there have, been any noise complaints from the neighbors on the
west side of Phase 17
Staff answered she is not aware of any such complaints.
.Commissioner Mill referred to the letter from Madon County and requested clarification regarding the
Woodbum Company Stores being responsible to purchase the right-of-way, if needed, for street
improvements.
_Randy Rohman, Public Works Proiect Mana.qcr directed this question to the applicant since they have been
more actively involved with the negotiations with Madon County on the acquisition of the right-of-way. He
mentioned he is basically working off of the same amount of information that has been provided to the
Commission in the letter. Additionally, he pointed out it is mentioned in the letter that the applicant or
developer may have to purchase the right-of-way.
..Vice Chairperson Cox asked if it is one of the City's conditions that Amey Road will be realigned?
~ answered Yes.
Vice Chairperson Cox also inquired if it is usually the practice of govemment agencies in general, that if
they are acquiring right-of-way necessary for particular improvements, the owner of the improvement that
is required to bare the cost of the land purchase even though the govemment is technically acquiring it
through it's power of eminent domain?
~ responded that can happen at times and can happen other ways as well. He reviewed
bdefly the Public Works conditions of approval. He reported this is a matter between the applicant and
Madon County as to who is going to pay for it.
Chairperson Youn._q indicated he is not clear on exactly what it means and how it relates to the project that
the City of Woodbum not withhold occupancy permits due to read realignment requirements once financial
guarantee is in place. He mentioned it was his opinion that these issues had all been resolved through
DLCD and the hearings. ~.
Staff interjected the issues as far as ODOT and DLCD are concerned have been resolved. He stated the
letter is from Marion County and has to do with the alignment of Amey Road and improvement of the curb
on old Arney Road. Staff indicated the applicant addressed what was needed through Marion County to
accommodate Phase 1. Further accommodation is required through Madon County for PhaseS 2 and 3.
Commissioner Mill requested clarification from legal counsel as to how a pdvate entity working with a public
entity can condemn and acquire right-of-way.
.Denise Won, Assistant City Attom¢;- replied only public entities haVe the power to condemn land, not a
private party. She explained the pdvate party could go to the land owners and negotiate with them a
purchase of the lands that they need. Lacking success in that. the public party "The County', if it wishes
to use it's condemnation powers, could then come forth and do that. Ms. Wonart further explained that they
would probably work out a relationship with the private party for the payment of those costs. She indicated
she is not informed to the particulars of this situation and the applicant could better address it
Commissioner Lima asked if this is going to be something that will prevent Phases 2 and 3 to continue?
Staff answered affirmatively. He reported the County is requesting, in their letter, that the City's
recommended conditions be softened. Staff stated the City's conditions ties the timing to occupancy of
Phase 2 and they are specifically recommending that the City not withhold occupancy as long as there is
some sort of financial guarantee in place, i.e., bond.,
EX PARTE CONTACTS "
Vice Chairperson Cox stated he is very familiar with the site but this will not affect his decision regarding the
proposed project.
Commissioner Miller mentioned he is a part-time employee at one of the outlet stores. However, this will
not affect his decision regarding the project.
Commissioner Bandelow indicated she has been to the site a number of times.
Commissioner Lima, Commissioner Lonerqan and Chairperson Youn,q also stated they are familiar With the
site.
TESTIMONY BY APPLICANT
Steven Craiq, 31 Mornin,qview, Irvin.q, CA addressed the issue regarding Marion County. He stated the real
purpose of Marion County's letter was to soften the city's condition. Mr. Craig said the County would like
to work it out without going through the eminent domain procedure but they have not commenced on it
because they are not quite sure how the design of the roadway should be. He further explained the County
is trying to reduce the amount of taking and thereby, reducing the cost. Mr. Craig remarked they can
construct a building quicker than the County can resolve that issue. Therefore, the County wanted to give
comfort to the City in that they would not be upset in the event that it was not resolved by the time the
building was ready for occupancy. He referred to paragraph two of the Madon County letter and indicated
what Madon County is referring to in that paragraph is the money to do the roadway work. Mr. Craig further
explained the County does not want them to be stuck at the end not being able to occupy buildings that are
completed and ready for occupancy.
Vice Chairperson Cox asked Mr. Craig how far vertically is the sign location to the actual edge of the travel
portion of the highway?
Steven Craiq replied his guess is less than 100 feet. He also stated that the sign is considered an on-site
sign. He indicated since they have operated the mall the last two years they have learned that most of their
business comes from areas no-t~h (Portland) or areas south (Salem). Mr. Craig said some of the people
traveling from these areas can not find the center. He explained the basis for the sign is not to generate
more business but to get people to make the dght movements up front, thus, lessen the load and make it
a lot easier for people that are using the 214 Interchange in the manner of which they intended on using it
with less congestion.
Commissioner Miller reported the mall loses a lot of people because they have to go to the next exit and rum
around and come back.
Steven Crai.q reported the sign they intend on using is the exact same size as what ODOT uses for their
informational sign. Mr. Craig indicated they went to ODOT and asked to be on*the blue signs that indicate
gas stations and restaurants but ODOT would not allow them on it. Additionally, he reported they were also
turned down for the right to put the name of the center on ODOT's directional sign as you exit because the
State has an ordinance that you have to be 500,000 square feet or bigger in order to qualify for that sign.
Mr. Craig referred to the northbound issue and stated they have been looking into what would be considered
an off-site sign that would say, "exit 271 make a left". He commented this would have not been necessary
if ODOT would have given them any consideration whatsoever at any of the off-ramp Iocati~s even at
Amey Road and Highway 219 or Highway 214 and the I-5 bridge. In closing, Mr. Craig stated h6 would
appreciate the Commission's sup.port regarding this issue and perhaps the opportunity to come back before
Plann~n. g Commission Meeting - July 12, 2001 , P.agc 5 of 13
:; .:~.i.'-' ; *" .,;',.~ A'~,: , % ~'i:,
,;...' ;. , : .... . .... .*,,~
them to speak about the northbound issue.
Commissioner Lima inquired if Mr. Craig plans on us, jng banners on the pylon sign?
Steven Crai.q indicated a relationship has been worked out with the Planning Department that they can use
banners 4 times a year for up to 15 days each that talk about special events, i.e., tree lightings, trick or
treating and/or announcements regarding store grand openings. He stated these have been very effective
in communicating to people that there is something special going on. Mr. Craig further stated there is no
capability on the directional signs for banner signs.
Mike Robinson, Attorney, Stoel Rives, 900 SW 5~', Suite 2600, Portland, OR 97204-1268 provided
clarification as to where the site is located. He reported they have resolved the traffic issue on I-5 with
ODOT by agreeing to a single condition of approval where Mr. Craig agreed to pay his proportional share
of the improvements. Mr. Robinson remarked they agree with all of the conditions and recommendations
of the Staff Report. However, they need to make changes to some of the conditions of approval:
1) Amend Condition of Approval #1 to saythat 'the second driveway on whatis now OIdArney
Road would be allowed to be the widest possible driveway subject to review by the Public
Works Department. ~
2) Amend Condition of Approval #1 to reference that it includes the sheets with the July 9, 2001
fax from KMA Architects with the additional handicapped spaces. Additionally, the oversized
drawings dated July 12, 2001 were submitted into the record.
3) Strike Condition of Approval #3 contained on Page 28 of the Staff Report to say 'the applicant
shall submit suitable financial guarantee for the cost of the work required for the realignment of
Amey Road."
In closing, Mr. Robinson stated they agree with the 75 square foot directional sign. They still think the bigger
the better but Staff's analysis is persuasive and they can live with the 75 square foot sign.
Commissioner Mill referred to Exhibit "E" - Police Department Evaluation Form contained in the Staff Report
and inquired whether the applicant has explored the option of having two sided lighted pedestrian cross walk
on Amey Road as indicated by the Police Department?
Mike Robinson replied if it is n~t on the plans, it is not something that they were planning.
Steven Crai.q interjected they have expressed a lot of concern about safety. He reported they were the first
ones to put up custom made signs only to have them taken down by the City.
Commissioner Mill further commented pedestrian safety in the City of Woodbum is a very big concern
because of the two deaths that occurred by the High School. He encouraged the applicant to take a look
at that. He was at a loss to understand why the City told Mr. Craig to take the signs down.
Steven Crai.q explained they built the signs into the sign package which was originally submitted to the City
as part of Phase 1. The signs were custom made to say to the pedestrian and vehicles 's/ow down,
pedestrians".~ They were asked to take those signs down and ultimately a few months later, the' City
replaced them with lemon yellow signs. Mr. Craig further slated they were the advocates of this because
they do not want to lose their customers or employees. He proposed they be allowed to work with Public
Works or Public Safety to come up with a further enhancement to this.
Commissioner Lima referred to the Police Report and asked whether qualified on site secudty officers with
the ability to detain suspects .is being considered or is it already in place?
Steven Crai,q replied they have a 24-hour secudty group. The one thing that is a bit troubling because they
do not wish to pursue it because of litigation is when you detain somebody as a pdvate party, there are legal
issues that come up. He said the other problem they have is the stores often enough to not Wish to
prosecute. Mr. Craig indicated it is not up to them bepause they are just a building owner and not a store.
Mike Robinson interjected the Police comments are Hot relevant to the approval criteria.
Jeff Roth, Woodburn Company Stores Security, 1182 Merlow Avenue, Keizer, OR 97303 reporte~l he was
the Security Director for over a year when the Mall first opened. He explained the difference between law
enforcement and security is law enforcement is given their power by the legislature to act on their own and
have the decision power of talking to the parties involved and making the decision as to whether an arrest
is made. Security does not have those powers. To make an arrest as a security officer, the company that
you work for has to give you those powers. Mr. Roth stated the Craig Realty Group decided not to do that.
because of the litigation and repercussions that come with that. Additionally, he remarked it is a very
complicated issue for security to do because there is a whole criteda that needs to be followed in order to
deal with a suspect who is seen shoplifting by somebody. Mr. Roth reported the security at Woodbum
Company Stores belongs to Woodburn Company Stores and they do not do security for the tenants
themselves. He said all they do is observe and report when they are called to the store and make
recommendations as to what they can do to prevent what happened. It is up to the people at the store level,
if their company gives them that power, to observe the crime, follow the person and make the arrest.
Vice Chairperson Cox requested clarification as to how to word the condition to allow the ddveway Widening
to make it better for truck movements.
Staff remarked the condition says "The proposed development shall be in substantial conformance...' and
he indicated that gives the Planning Director some discretion.
Mike Robinson interjected they are comfortable in the way the Director administers that as long as on the
record we are talking about a wider driveway there that is intended for truck traffic and consistency with the
July 9~'. 2001 fax drawing and the July 12th, 2001 drawing that is before the Senior Planner. Additionally,
he pointed out Condition of Approval #19 also needs to be modified. He suggested it read: 'Permits for
construction shall not be issued until proper easements and/orfight-of-way dedications have been provided,
except for Old Arney Road.,
Chairperson Younq expressed-his concerns with the approach to a couple of trash enclosures with a parking
island fight behind them.
Mike Robinson mentioned this is something as they go through the requirements with the Planning Director,
they make sure it is adequate.
A model of Phase 2 was provided by Mr. Craig for Commission viewing.
Steven Craiq asked that the Commission approve the application as stated with the exceptions noted by
Mike Robinson. He thanked Planning Staff as well as the City Manager for all of their work.
Commissioner Mill questioned when is the anticipated starting and completion of construction of the project?
Steven Craiq replied their decision is to proceed with Phase 2 immediately. They plan on starting in August
and foundations would start in September. He indicated Phase 2 would open in Summer 2002 with Phase
3 coming online in 2005.
TESTIMONY BY PROPONENT
None
aB
Planning Commission Meeting - July 12, 2001
TESTIMONY BY OPPONENT
None
DISCUSSION
.Chairperson Young closed the Public Hearing and opened discussion to the Planning Commission.
Commissioner Miller commented Mr. Craig left out the word 'quality"from his presentation. He stated there
is quality provided by the staff at the mall, quality in the construction and quality in the restrooms. Mr. Miller
said he strongly favors the project.
Commissioner Bandelow remarked the project satisfies the cdteda for what they asking for. She said she
also is in favor of the project.
Commissioner Lima mentioned he is pleased with this application. It will bdng more business to the City
of Woodburn and he has no problems with the application.
Vice Chairperson Cox stated this is one of those instances where the applicant's traffic engineer's prediction
turned out to be true because he sees no evidence that the Woodbum Company Stores are contributing any
more to the traffic problems· He stated he is very pleased with the quality of the construction done. Vice
Chairperson Cox indicated he sees no reason not to approve the project.
Commissioner Mill concurred with his fellow Commissioners. He told Mr. Craig that he built a really good
project and has brought some really good things into town.
Commissioner Lonerqan also agreed with the Commissioners and stated he favors the project. He
commented this is a first class operation.
Randy Rohman interjected some reference in accordance with the requested Madon County's letter dated
July 12, 2001 needs to be made in the condition. He indicated it is really the County's call on that part of
.~ce Chairperson Cox suggested this be approved somewhat open-ended and leave it to Staff to come back
HW~he the final language for conditions of approval after discussing it with the City Attorney and the applicant.
stated everybody has pretty-well agreed on what the intent is and there is just a problem of coming up
with the words.
.Staff will bring this back in the Final Order.
Commissioner Lima moved to approve Site Plan Review 00-18 and Vadance 01-09 subject to the terms and
conditions of approval set forth in the Staff Report with modifications to Condition of Approval #19 to read
'Permits for construction shall not be issued until proper easements and/or right-of-way dedications have
been provided, except for Old Amey Road." and instructed Staff to bring a Final Order for the next meeting.
.Chairperson Youn.q reiterated no modifications are needed for Condition of Approval #1, Condition #3 will
appear in Facts and Findings and the only modifications are to Condition of Approval
Vice Chairperson Cox seconded the motion. Motion unanimously carded.
TEN MINUTE BREAK
FINAL ORDER
None
P~ C°~sion Meeting- July 12, 2001 Pag~ 8 0['13
DISCUSSION ITEMS
A. Plannin.q Commission consideration of Urban Renewal Plan and Report
Chairperson Youn,q remarked this is a City Council action and Planning Commission is not the body that
determines this project one way or the other. ,
John Brown, City Administrator, 1579 Constitution Avenue, Woodbum reported he is representing the City
Council both in it's role as the governing body of the City of Woodbum and also in it's new role as the Urban
Renewal Agency. He explained as the governing body the City Council has initiated and directed the
activities that have sent us down the road to form an Urban Renewal Area in Woodbum. Mr. Brown further
indicated they have referred the document before the Commission for their consideration, comments and
recommendations. He hoped the Commission's recommendation would be to send these documents back
to the City Council with the recommendation of approval. Furthermore, he reported the Council will hold a.
Public Heating during the month of August, at which time, they will consider the Commission's comments
which would be incorporated as part of this evenings record and forwarded to them. They will also be
considering comments of any taxing bodies that will be affected by this plan who would care to comment
as well as the individuals from the public at the public hearing. Mr. Brown remarked Urban Renewal is a
tool that can be used to coordinate and consolidate planning to eliminate blighted conditions in the
community and to revitalize areas that are not realizing their economic and social potential at the current
time. Urban Renewal in the downtown area will compliment the city's overall economic development
strategy by reinvesting in the Downtown area by re-utilizing to a higher and better use of existing
commercially zoned properties and eliminating the need to continue to spread out onto undeveloped land
for commercial purposes. Additionally, he stated it is pdmafily a financing tool that provides a stable based
funding source for the City to make investments and improvements in the city's infrastructure and also to
provide incentives for private investment. He pointed out private investment has been somewhat under-
represented in the Downtown portions of Highway 99E, specifically the southerly portions of that road and
large stretches of Young Street areas and require some pdming. Moreover, Mr. Brown said that as a
financing tool. Urban Renewal will rely on property tax dollars. He utilized the term 'tax increment' and
explained this is the tax value on the growth of valuation inside the district bounds. The growth comes from
increased investment in those properties and increase in property values. Mr. Brown made it very clear that
this is not a tax increase and residents will not see any change in the tax rates on their lax bills each year.
He clarified the Agency finances it's activities through redirected tax monies, based on growth, redirected
from the other taxing bodies that are represented in the City, i.e., City of Woodbum, Madon County, Fire
District, School District, Community College, Regional Library System and the Educational Services District.
The Agency finances it's activities both on a pay-as-you-go system as it generates tax increments on a year-
to-year basis and from periodic~orrowing. Mr. Brown pointed out the approach taken dght now is that the
growth is not there and they are trying to foster that growth. If the growth occurs, not only will it pay for itself
but it will also result in an investment in the future for each of these taxing agencies that will be foregoing
some level of it's growth for the next 24 year plan period. He also explained the intention of the Downtown
Conservation District developed back in 1994 was to establish design guidelines that would dictate the way
the district was going to develop to improve the appearance of the district to limit and restrict a certain kind
of appearance. In 1997 and 1998, the City Council had a Downtown Development Plan done which was
a Periodic Review program element partially funded by the State of Oregon. When this was completed in
1998, members of the Community recommended to the City Council that they should invest about $800,000
in the infrastructure in the Downtown area. Mr. Brown further clarified the City Council accepted the plan
but did not accept the capital improvement plan because they did not have the mechanism for financing that.
He said what came out of that plan were some policies and goals for the Downtown ama as well as
Comprehensive Plan Goals, one of which was to consider the feasibility of an Urban Renewal District. The
City Council began that process and $25,000 was budgeted for the year 2000 that allowed them to conduct
a feasibility study analysis to determine whether it was feasible to undertake the efforts needed through the
assistance of a consultant to develop a renewal plan and initiate the process of forming a district and
establishing an area. The feasibility analysis was conducted between July and September 2000 and was
accepted by the City Council in October 2000 and Staff was directed to proceed with developing the Urban
Renewal Plan. Mr. Brown reported the plan is dictated by ORS 457 which dictates the conditions that must
Planning .Commission Meeting - July 12, 2001
Page 9.of .! 3
be met, it specifies the components that need to be included in the plan and it also dictates the process that
we need to go through in order to establish an Urban Renewal area and redirect tax money away from
existing taxing bodies to this agency. Additionally, h,~ stated it is required to be a public process thus, the
Council choose to establish an Urban Renewal Planning Committee. The committeeconsisted of a 16
member group which represented a wide variety of interests in the community which included: the taxing
bodies who are affected by this, neighborhood associations in the area, property owners in the district
bounds, tourism and economic development interests, recreation and business interests, as well as the
community at large. He mentioned Marion County chose not to sit at the table dudng the course of the
various public meetings held by the committee. In the middle of that, a Downtown Design Preferences and
Use Choices Workshop was conducted in February2001 which was publicized both in English and Spanish.
He reported they received about 100 visitors to two separate sessions that evening who went through a
sedes of design choices and how they would like to see the physical appearance of the Downtown area afte~
Urban Renewal and what kinds of uses they would like to see in these buildings. The goals and objectives
of the 1998 Plan were reiterated by these folks and they indicated those were still very much important to
the community. Mr. Brown reported the Planning Committee completed their work in June 2001 and
recommended that the Planning Commission accept this report and recommend it to the City Council for
their consideration and approval. In addition, he mentioned this plan will be referred to all of the taxing
bodies who are affected by it. He reported they are required to meet, consult with them and receive any
comments that they may make. However, the taxing bodies do not have the ability to stand in the way of
the plan moving forward. Mr. Brown announced, to date, they have the support of the following districts:
Fire. School, Community College and the Library System. He further explained the Council is required to
adopt an Ordinance if they decide to go forward with the final decision and must be done with a non-
emergency Ordinance which means that it does not go into effect for 30-days which provides the opportunity
for opponents to initiate a referendum. He said this plan is a framework that will be filled out on a year-to-
year basis in the establishment of a capital budget and a six year capital plan which will be considered at
the same time the City Council considers their budget and it will go through the same budget committee and
headng process. In closing, Mr. Brown briefly reviewed the Urban Renewal Goals and commented the plan
provides the verbiage and the report provides the backup. He also provided an overview of the
recommended bounds of the district and reported the approach taken is to focus on making the
improvements to the structures and the infrastructure in the downtown area, in a smaller area of 99E to the
south and along Young St. and improving the transportation corridors that get us there.
Commissioner Mill commented it is obvious that a lot of thought, planning, dreaming and envisioning took
place. He asked if a draft plan~/ill be set of how things are going to look in a one, two, year, five year, ten
year plan?
John Brown replied they will be doing that in the course of the next coming year. He reported they have
some money set aside from non-agency sources to use to get a few projects done this coming year.
.Vice Chairperson Cox requested an opportunity be given to Barbara Lucas to speak regarding this project.
Chairperson Youn.q interjected this has not been done in the past with a discussion item.
Vice Chairperson Cox moved that members of the audience that wish to speak to this issue tonight be
heard. Motion was seconded by Commissioner Miller.
Commissioner Loner.qan expressed his concerns that a precedent is being set that anytime the Commission
has something to discuss if one member of the Commission wants to open it up to the audience that could
happen.
Commissioner Bandelow shared Commissioner Loner an's con
' ' ' ' g cern and added that there has been nothing
advance of this meeting to indicate that we would be taking public input that might affe~ the
Commission's recommendation or lack of it one way or the other. She further commented she felt it might
Planning Commission Meeting - July 12. 2001
Page 10 6f 13
be a procedural error to open it for comments from the audience without having had other folks invited for
their input.
Commissioner Mill remarked this is not a hearing sitt~ation nor a public forum situation.
Chairperson Younq agreed with Commissioner Bandelow in that we have not provided an opportunity for
people who may wish to speak in favor of the proposal. He stated people will have an opportunity to do so
dudng the City Council hearing to take place in August.
Commissioner Lima said he certainly appreciates Mrs. Lucas' letter. However, this is a discussion item and
therefore, should be kept as such.
Vice Chairperson Cox pointed out that this is not strictly a discussion item and that Staff has chosen to label
it as such. He stated that this meeting is statutorily required to be open. Vice Chairperson Cox further
remarked he would hope that. in most instances, we listen to members of the public anytime they wish to
speak to the Commission.
Motion failed. Commissioner Mill, Commissioner Bandelow, Commissioner Lonerqan, Commissioner Lima
and Chairperson Younq voted No.
Commissioner LonerRan complimented Mr. Brown for an excellent presentation and howwell he presented
the Committee's thoughts. He stated he strongly favors the project and feels this is the right path. He
moved to accept and pass on to City Council.
Commissioner Bandelow questioned how specific the plan has gotten?
John Brown replied it is a bit more specific than just a vision however, it has not been engineered.
Vice Chairperson Cox commented Barbara Lucas pointed out to him that Chemeketa Community College
has been omitted from Table 5 contained in the report. He also pointed out that the two properties listed as
87,120 square feet of commercial property are not in the district. Vice Chairperson Cox stated the Appendix
was prepared last July and since that time the Auto Zone store has been completed and will obviously not
be available for the frozen value on the bare land.
John Brown responded Chemel~ta was left off as an oversight. He stated Chemeketa Community College
is on the list of taxing agencies. John reported the valuation for the Auto Zone store will be picked up for
the 2001 tax year because the store was just built this year. He explained they will pick that up as long as
we can complete all of the process by August 31st and have a functioning agency.
Vice Chairperson Cox indicated he is disturbed by the philosophy with what is being done. He said there
is a broad definition of what a blighted area is and remarked it is a stretch of the imagination to call the
Safeway or Capital Development sites blighted areas. Vice Chairperson Cox stated what is being done is
to take the bare land value of those properties and for purposes of general taxes that go to other agencies,
we are going to freeze the bare land value and then the value of all of these improvements that go on there
will be able to go into the Urban Renewal project. He commented it seemed to him to be a scheme.
Chairperson Younq interjected last year the Commission had concerns regarding the condition of that land
where the weeds were overgrown and the property was not being maintained and that Highway 99E, our
back door-front door corridor area, did not look very attractive. He stated the concems were given to Staff
and requested they contact the property owner to have that remedied.
Vice Chairperson Cox said we all have the same goal which is to get a better Woodbum. However, he
expressed concerns on how this is going to impact the School Distdct when the new improvements go in
Planning Commission Meeting - July 12, 2001
Page 11 of 13
because the school's tax base will be frozen.
for this project.
He also expressed con(ems regarding the budget prOCess
Commissioner Lonerqan interjected the tax base will only be frozen for that area but as that area improves,
it is going to raise the tax base all over. He reported there has been a lot of public input regarding this issue.
John Brown clarified the School District is not going to lose any of that money because that money will be
backfilled by the State. He stated the schools will be made whole and they will not be injured as a
consequence of this project. Mr. Brown explained they will be going through a budget process every single
year but what they are presently looking at is the work that it takes to get an overall comprehensive plan in
place so they know where they are going in the next 25 years. Furthermore, he remarked small bites are
not going to get it and it is going to take a large concerted effort in a lot of areas to obtain the type of gain
that they think they need in order to improve the quality of life. Mr. Brown also mentioned he would not
recommend to City Council that they do something where they were going to forego $10 million over the next
25 years if he did not think that what they were doing is an investment that will provide a lot larger payoff.
He said what we are talking about losing in any given year is not a great deal because we are continuing
to grow at a rate that will provide us all of the revenues that we need to continue to move forward in all of
the areas that people have concerns. Moreover, he reported he anticipates a ripple effect that will stream
out further and further every year and sees the City making money back on this a lot more quickly than it
might look like when you look at the cash flow. It was also pointed out by Mr. Brown that the Planning
Committee would have not made a recommendation back in 1998 if they did not think it was a good
investment. In closing, he stated he does not look at this as a scheme but rather a consolidated and
comprehensive way from getting this community from the way it is today to the place we want it to be 15-20
years from now
Commissioner Bandelow commented Woodburn is going to grow regardless and we have got to do it
correctly by attracting the best kinds of investment into this town. She remarked this is a good plan and this
is the way to go because we are not committed to every item as we might be on something else.
Commissioner Bandelow said we can get to something very slowly if there is a mayor change in the
economy.
Commissioner Lima remarked he is quite impressed by the plan. He mentioned the plan provides the
flexibility to put our efforts in areas that are in more dire need than others.
Commissioner Mill asked Mr. Brown if there would be any advantages to including the K-Mart and the North
Park Plaza sites in this plan at this point in time?
John Brown answered the valuation is already on the books and those properties are being taxed at a rate
as if they are being occupied. He explained when the District bounds were established they were trying to
preserve as much of the city's existing tax base as they could. Mr. Brown indicated there really was no
consideration of putting those properties in the plan. He commented the Commission could recommend the
City Council think about that if they really felt, as a group, that would be beneficial.
Vice Chairperson Cox felt the Commission are in the middle of something that the City Council has already
blessed and committed themselves to go forward with it. He suggested the Council ought to take a look at
not only his concerns but the concerns of other people around town. Vice Chairperson Cox mentioned
Urban Renewal has not always been successful. He said he is not sure that poudng more money into the
Downtown area is going to solve the problems because Downtown Woodbum's problems are economically
ddven. Addit onally, he expressed concerns that some of these projects may not do what is hoped. He
certainly agreed that many of these projects on the plan are seriously needed but he stated rather than
calling them Urban Renewal projects they should be called what they are 'needed public project, s' that
should be financed by normal bonding and budgeting practices.
Planning Conunission Meeting - July 12, 2001
Page 12'of 13
John Brown interjected although he spoke a lot about the public improvement items, there is an economic
component that they intend to put in place. He further reported they have about $5 million dollars that is
intended to go into commercial rehabilitation, rede, velopment assistance for residential housing and
redevelopment assistance for commercial programs and projects. Mr. Brown indicated although there is
a lot of infrastructure improvement, there is also a lot 'of Urban Renewal.
Chairperson Youn,q thanked Mr. Brown for his presentation.
Commissioner Lonerqan moved to accept the Urban Renewal Plan and Report and sent it on to City
Council. Commissioner Lima seconded the motion. Motion carried with Vice Chairperson Cox and
Commissioner Miller voting No.
REPORTS
A._~. Building Activity for June 2001
BUSINESS FROM THE COMMISSION
ADJOURNMENT
Commissioner Mill moved to skip agenda item #9 and adjourn the meeting. Commissioner Bandelow
seconded the motion which carried unanimously. Meeting adjourned at 10:17 p.m.
Rb'CCE(J(OUNG, 'C DATE
Jim/l~l~lder,
Co,t'nnilunity Development Director
Cit~J Woodburn. Oregon
Date
Planning Commission Meeting - July 12, 2001
Page 13 of 13
8C
MINUTES
Community Center Planning Committee Meeting
Thursday, July 19 2001
7:00pm
City Council Chambers
I. Call ~o Order
The meeting was called to order at 7:10 pm by Flurry Stone.
2. Roll Call-Members present: Flurry Stone, Chair, Joan Garren, Vice Chair; Butch Flomer,
Kevin Hendricks, Patty Earnons, Pamela Kilmurray, Preston Tack, Melissa Tittle, Dave Vancil
Staffpresent: Randy Westfick, Director; Jennifer Goodrick, A_~
Members absent: Elida Sifuente~ Sharon Felix, Carmine Ramirez.
Approval of Minutes-lVfinutes from the June 28, 2001 meeting were approved by
general consensus.
4. Meeting Schedule-
5. Visitations
~ A field trip to the four proposed possible sites in Woodbum was planned for 8/2.
Randy Saunders would have feasibility analyzes of data back to him on 8/16, suggesting what
type of building would be best suited to each proposed site. Butch Flomer asked for some basic
data about the sites. Randy rel~grted that the Community Garden plot is 3 acres; Settlemier and
Centennial are more flexible, with 2.5 to 3 acres available as a building site.
B. A tour of select community centers in the Portland area will be held on September 8,
2001. A tour of select community centers beyond the Portland area was tentatively set for
September 29, 2001. The Committee will decide after the tour on September 8 if a second tour is
needed. Flurry asked that pictures be taken so that a slide presentation could be prepared for the
City Council, the Recreation and Parks Board and for committee members who can't go on the
t~p(s).
6. Committee Assignment
,s, Fund Raising - Para Kilmurray and Patty Eammons volunteered to help with this.
Joan Garren wanted to stress the importance of getting the publicity before beginning fund
raising, stressing the need to build relationships and contacts before asking for money. Kevin
made the point that the community gets hammered on fund raising, and the ones who use the
services aren't the ones who give donations. Kevin would rather we lean on grants rather than
major fund raising efforts in the community. Flurry stated that fund raising rarely generated much
money, but generates good publicity, and is a good way for the community to '~ouy in" to the
$C
project. Discussion ensued about the term 'Tund raising", and that maybe it would be better to
call it something else, like buy-in, conununity support, or publicity. Through a general consensus
it was agreed that "community support" was a better term than "fund raising" for what they are
tnfin8 to accomplish.
B. Grant Writing - Randy wants to get more help for block grant writing, possibly
utilizing the expertise of Museum Curator Kezia Merwin. Joan Garren, Butch Flomer and David
Vaneil offered to help with the grant writing. Butch will produce a list of grantors, and the group
will assemble a basic package that can be tweaked for specific grantors.
C. Publicity - Discussions of publicity strategies ensued, with Randy offering to take
some initiative, but knowing that the press would rather talk to some one other than city
employees, suggesting that the committee invite the Woodburn Independent to meetings and to
the site tour. Discussion ensued about the press release that Randy would write for the paper,
and how the community center planning committee will propose a more realistic community
center than the one proposed in the last bond issue. Hurry discussed the problems with bond
issues and that he doesn't think that people will vote for it if they think the bond is the only
source of revenue for the project. Discussion ensued about getting something in the paper about
this project every month, and about getting the project in front of the big companies so that they
can plan their giving for a year or two in the future.
D. Other - Butch suggested we try to get materials donated, citing the Oregon Garden as
an example ora successful donation program. Donations of money and supplies were planned
and given over a 5 year period. The committee will investigate successful giving programs like
the Oregon Garden.
7. Future Committee Business
Randy has ordered appraisals f6r the current community center and for the community garden.
The Committee will begin making reports to the City Council as soon as poss~le.
8. Adjournment-In Summary: A site visit is planned for August 2. A visit to Portland area
community centers is planned for September 8, with another trip tentatively planned for
September 29 if necessary. All trips are schedule for 8:00 am.
Grant writing will be done by Joan Crarren, David Vancil and Butch Flomer, with possible
assistance from Kezia Merwin.
Publicity will be primarily the respons~ty of Flurry, but all committee members will help out as
much as possible. Fund raising and/or Community Support efforts will be spearheaded by Patty
Eammons and Pamela Kilmurray
The meeting was adjourned by general consensus at approximately 8:30 pm.
The City of Woodburn
Livability Task Force
Mission Statement: ~lt is the mission of the Livability Task Force to create and promote programs
that result in a cleaner community where there is pride in property ownership, with a full range of
commercial services, and with ample recreational, cultural,',and entertainment activities for all age
groups. It is the Task Force's further mission to create and promote an environment where all
residents can feel safe, will interact with each other, will celebrate their unique traits and diversity,
and can share a strong and common sense of community."
8]3
Woodburn Livability Task Force Meeting Minutes - May 2001
City Hall Conference Room ~Mq 10, 2001 ~ 7.00 pm
I. Call to Order
Meeting called to order in the City Hall Conference Room at 7:10 on March 15, 2001.
Tgsk Force Membet~:
Pete McCallum Present
Mike Bergeron Present
Lisa Ellsworth Present
Betty Guzman Present
Staff:
Kezia Merwin Present
Jane Chfistoff
Nancy A. Kirksey
Victoria Bellum
JoAnn Bje!land
Pr~stnt
Present
Absent
Present
II.
III.
Guests
Fabian Bell, resident
Correspondence
Albert Ponce, resident
A. Nancy Kirk.~ey distributed copies of the Statesman]ournal article about Woodbum.
Positive press coverage noted and appreciated.
Approval of March minutes
Progress Reports
A. Sp~ Cleero-up. Coverage in Indq)endent discussed - the paper did not issue the
press release until the day of the Clean-up. The clean up was successful with four
organizations - The Woodbum Kiwanis, The Woodbum Thunder girls soccer team,
the Woodbum Key Club, and PGE - providing over 60 participants. With future
dean-up events, the Livability Task Force will work to get more corporate/business
sponsorships and volunteer participation.
B. Fm1~t Strut P~ Betty Guzm~n provided an update about the proposed
L/~/~ Tatk
zoot
8D
The Woodbum Parks and Recreation Department has offered to pay one half of the
park's construction costs. The other funds will be derived from McDonalds,
WalMart, and Woodbum Together funds.
C. Fawmets Market (Satutday MarkeO. Mike and Lisa discussed the need for
residents to come to market to shop. The problem seems to be lack of buyers, which
has affected the number of willing vendors. There are 11 vendors with a few more
scheduled for next week's market. Mike suggested that community groups hold an
events such as a pancake breakfast or strawberry day at the market to bring new
people down to the market. Partial costs for the banners will be paid by the Task
Force - $650 - as agreed upon by Pete McCallum and other members.
D. floreec Baskets. JoAnn reported that 97 baskets have been paid for and she's
anticipating 100. Task Force members stated that they look great.
E. Traffic Ordinance. April 17 City Council meeting - approval of the revised
traffic ordinances. The biting process is currendy underway for a second code
enforcement officer.
V. Discussion Items
IL Educadon program £ot otdiaa~ces. Residents need to be informed of the
dates that Public Works picks up leaves and accepts leaves at the Cleveland Yard.
This is something that could be advertised on the water bill
B. Ordinance Revisions. Potential public service advertising outlets are: WCAT,
waterbill insert, Independent, educational pamphlets, series of subject-specific
brochures, RadioFiesta (cost involved), neighborhood watch/groups meetings. The
advertising should be in the appropriate multiple languages.
1. L.T.F. members have been assigned research on the following advertising
options: Pete, Ind¢endent; Kezia, WCAT; Mike, RadioFiesta: Jane, pamphlet;
Kezia & Jane, waterbill inserts.
C. Ne~hbots N~ght Ont. The group expressed interest in passing ordinance
infommtion out at this event. A good way to get public educational information
disseminated.
Volmateet Otgaaizatioa Update, Pete stated that he will talk with John Brown
about parme~g in some day with the School District liaison.
Itex~s lot next meet/t~. Work on L.T.F. goals.
Pub§c Coau~eot.
A. Fabian Bell suggested an ordinance to maintain vegetation on private property,
Lival~'Fay Task Fora Mi~tt.r
May I0, 2001 ~. Page 2 of 3
8D
IX.
specifically the eradication of weeds.
B. Albert Ponce agreed that meetings with neighborhood groups are a good method
to gauge specific neighborhood concerns.
Adjourn
The Committee adjourned at 9:00 p.m.
La't~,iti~y Task Fore~ Mira, m
May ~ 0. 2001 ,,a, Pagt $ ~ $
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
8E
CHECK
NO
56069
56O7O
56071
56072
56O73
56O74
56075
56O76
56077
56078
56079
56081
56083
56087
56089
5609O
56O91
56092
56093
56095
56097
56098
56099
56101
56102
56103
56105
56107
56110
56111
56112
56113
56114
56115
56116
DEPARTMENT
SUPPLIES-VARIOUS
SUPPUES-VARIOUS
SERVICES-PARKS
SERVICES-PARKS
SERVICES-WATER
VOID
VOID
VOID
REFUND-BUILDING
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-PLANNING
REFUND-PARKS
SERVlCES-WWTP
SERVICES-POLICE
SERVICES-ENG
SERVICES-POLICE
SUPPLI ES-WWTP
SEEVICES-ENG
SUPPLI ES- PARKS
SERVICES-VARIOUS
SERVICES.WVv'rP
SERVICES-POLICE
SUPPLIES-LIBRARY
SERVICES.WWTP
SERVICES-FINANCE
SERVICES.LIBRARY
SERVICES.RSVP
SERVICES-MUSEUM
SERVICES. FINANCE
SERVICES, POLICE
SERVICES. PLANNING
SERVICES-POLICE
SUPPLIES.POLICE
SERVICES.WWTP
SERVICES.PARKS
SERVICES.ATTY
SERVICES-PARKS
SERVlCES-WWTP
SERVICES-SELF INS
SERVlCES-WWTP
SUPPLIES-WWTP
SERNqCEs-wwTP
SERVICES-POLICE
REIMBURSE-FINANCE
SERVICES. PARKS
SERVICES.WWTP
VENDOR N&ME VENDOR D&TE AMOUNT
NO
US POSTAL SERV 020089 7/2/01 $1,600.00
US POSTAL SERVICES 020090 7/3/01 $102.00
AC GILBERT HOUSE NONE 7/3/01 $225.00
N CLACKAMAS PARK NONE 7/3/01 $85.86
VALLEY MAILING 021044 7/5/01 $682.80
VOID VOID ~0.00
VOID VOID - $0.00
VOID VOID $0.00
AARON BAKER NONE 7/6/01 $427.61
HALL, TOM NONE 7/6/01 $21.68
COMSTOCK DEVELOP NONE 7/6/01 $8.44.
FIDELITY NATL TITLE NONE 7/6/01 $1,747.95
GENE KOFFLER NONE 7/6/01 $1,653.00
DEANNA JAIME NONE 7/6/01 $150.00
MT BACHELOR VILLAGE NONE 7/6/01 $632.50
CITY OF PORTLAND NONE 7/6/01 $225.00
SDAO NONE 7/6/01 $280.00
CODE 4 PUB SAFETY NONE 7/6/01 $147.00
LABELMASTER SOFTWARE NONE 7/6/01 $334.00
AEROTEK 000080 7/6/01 $370.00
AL'S GARDEN CTR 000160 7/6/01 $140.89
ARCH WIRELESS 000535 7/6/01 $185.84
ASSOC OF CLEAN WTR 000565 7/6/01 $400.00
BM CLEANING SERV 001030 7/6/01 $200.00
BIMART CORP 001275 7/6/01 $323.46
BUREAU OF LABOR 001605 7/6/01 ~.00
CANBY TELEPHONE 002062 7/6/01 $39.90
CHEM COMM COLLEGE 002410 7/6/01 $786.49
CIMA INSURANCE 002485 7/6/01 $2,392.00
D&T CONSTRUCTION 003010 7/6/01 $3,834.00
DIRECT LINK 003240 7/6/01 $315.00
DPSST 003267 7/6/01 $30.00
ECONORTHWEST 004050 7/6/01 $6,000.00
FIRST STATE BANK 005142 7/6/01 $46,800.00
GALLS INC 006011 7/6/01 $60.97
GE CAPITAL 006045 7/6/01 $382.71
GELCO CONSTRUCTION 006058 7/6/01 $78,740.15
GREAT CHINA REST 006294 7/6/01 $8.75
HILLYERS MID CITY 007228 7/6/01 $97.47
HIRE CALLING 007240 7/6/01 $541.60
HUGGINS INSURANCE 007333 7/6/01 $510.00
INST OF MGMT AC, CTS 008145 7/6/01 $300.00
ITT FLYGT CORP 008395 7/6/01 $215,00
JOBS AVAILABLE 009105 7/6/01 $128.80
KEY INVESTMENTS 010080 716101 $3,592.64
GERALD LEIMBACH 011190 716101 $102.68
LEISINGER DESIGNS 011202 7/6/01 $8,590.00
LEWELLYN TECH 011215 7/6/01 $598.00
Page I
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
56117
56118
56119
56120
56121
56122
56123
56124
56125
56126
56127
56128
56129
56130
56131
56132
56133
56135
56137
56139
56141
56142
56143
56145
56147
56148
56149
56151
56152
56153
56155
56157
56159
56161
56162
56163
56165
SERVICES.NON DEFT LOCAL GOVT PRES INST 011300 7/6/01
SERVICES-COURT MSI GROUP 012015 7/6/01
SUPPLIES-PARKS MARION ENV SERV ,, 012227 7/6/01
REIMBURSE. PLANNIN( JIM MULDER 012670 7/6/01
SERVICES-PARKS NORTHWEST ELEVATOR 013275 7/6/01
SERVICES-ENG NW GEOTECH 013287 7/6/01
SERVICES-VARIOUS NW NATURAL 013350 7/6/01
SERVICES-ENG ONSlTE ENVIRON 014055 7/6/01
SERVICES-BUILDING OR DEPT OFCONSUMER 014199 7/6/01
SUPPLIES-PARKS JD PENCE 015223 7/6/01
SERVICES-VARIOUS PORT GENERAL ELEC 015420 7/6/01
SERVICES.SELF INS PRIMA OR CHAPTER 015538 7/6/01
SERVICES-VARIOUS QWEST 016202 7/6/01
SERVICES-WATER RADIX CORP 017035 7/6/01
SUPPLIES-MUSEUM SALEM PRINTING 018110 7/6/01
SERVICES-PLANNING SPENCER & KUPPER 018693 7/6/01
SERVICES-PUB WKS 3DI LLC 019004 7/6/01
SUPPLIES-STREET UNOCAL:ERNIE GRAHAM 020010 7/6/01
SERVICES-VARIOUS UNITED DISPOSAL 020020 7/6/01
SUPPLIES.RSVP US POSTAL SERV 020090 7/6/01
SERVICES.PARKS VERIZON WIRELESS 021123 7/6/01
SERVlCES.WWTP WATER ENVIRON FED 022091 7/6/01
SERVICES-VARIOUS WBN INDEPENDENT 022630 7/6/01
SERVICES-WWTP WBN SCHOOL DIST 022745 7/6/01
SUPPLIES-BUILDING YES GRAPHICS 024025 7/6/01
REIMBURSE-WATER BEULAH JORDAN 045320 7/6/01
SERVICES.PARKS TVYFL NONE 7/10/01
SERVICES-PARKS ENCHANTED FOREST NONE 7/10/01
SERVICES-PUB WKS FIRST AMER TITLE 005126 7/10/01
PETTY CASH-VARIOUS CITY OF WOODBURN 015255 7/11/01
SERVICES-WATER V~ALLEY MAILING 021044 7112/01
VOID VOID VOID
VOID VOID VOID
VOID VOID VOID
SERVICES. PARKS HYDRO SPORTS NONE 7/13/01
REFUND.WTR/SWR CENTEX HOMES NONE 7/13/01
REFUND-PARKS HALLIE BECK NONE ?/13/01
SERVICES-PARKS BRIAN MAY NONE 7/13/01
SERVICES-PARKS JP BUSTAMANTE NONE 7/13/01
SERVICES-PARKS JAMES MILLER NONE ?/13/01
SERVICES.PARKS ALIClA QUINTERO NONE 7/13/01
SERVICES-PARKS ROB ARNDT NONE 7/13/01
SERVICES.PARKS KENNY KUZNETSOV NONE 7/13/01
SERVICES.PARKS NICOLAS MAY NONE 7/13/01
SERVICES-PARKS JASON CHRISTENSEN NONE 7/13/01
SERVICES-PARKS ADAM MAY NONE 7/13/01
SERVICES-PARKS STACY MAY NONE 7/13/01
REFUND. PARKS PAM BRITTON NONE 7/13/01
REFUND-PARKS ERIN FASSIO NONE 7/13/01
SUPPLIES-PARKS MISSOURI TURF PAINT NONE 7/13/01
$993.00
$125.00
$12.20
$53.95
$900.00
$727.88
$1,746.31
$621.23
$2,029.91
$1,262.56
$21,700.18
$65.00
$791.07
$256.74
$2,860.0O
$288.14
$2,103.80
$334.00
$19.14
$280.0O
$399.45
$15.00
$442.00
$35.00
$973.50
$152.80
$45,157.12
$123.05
$612.0O
$0.0O
$0.00
$16.27
$57.00
$50.0O
$100.00
$70.00
$50.00
$150.00
$90.0O
$60.00
$140.00
$25.00
$45.0O
$75.00
$35.00
$389.50
Pa~e 2
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
8E
56167
56168
56169
56170
56171
56172
56173
56174
56175
56176
56177
56178
56179
56181
56182
56183
56187
56189
56191
56192
56193
56195
56197
56198
56199
562O1
562O2
56203
562O4
56205
56206
56207
56210
56211
56212
56213
56214
56215
56216
SERVICES-MUSEUM
SUPPLIES-WW'rP
SERVICES.STREET
SERVICE~POLICE
SUPPLIES.ENG
SERVICES-WWTP
SUPPLIES.STREET
SERVICES.PLANNING
SERVICES.POLICE
SERVICES. STREET
SERVICES-WWTP
SERVICES.WWTP
SEEVICES.ENG
SERVlCES-ATTY
SERVICES.TRANSIT
SERVICES-VARIOUS
SERVICES-PLANNING
SERVICES. ENG
SUPPLIES-PARKS
SUPPLIES.WATER
SUPPLIES.WWTP
SERVICES. PUB WKS
SERVICES.MUSEUM
SERVICES-PUB WKS
SERVICES. FINANCE
SUPPLIES-POLICE
SERVICES.WATER
SEEVICES~WWTP
SERVICES-SELF INS
SERVICES.WWTP
SER~CES.WWTP
SERVICES-STREET
SUPPLIES. FINANCE
SEEVICES~VARIOUS
SUPPLIES-PARKS
SERVICES-WATER
SUPPLIES.VARIOUS
SERVlCES.WWTP
WMA NONE 7/13/01 $260.00
ADIRONDACK DIRECT NONE 7/13/01
A&A SMALL ENGINE * 000013 7/13/01 $27.00
ABBYS PIZZA 000027 7/13/01 $44.40
ADV OFFICE SYS 000068 7/13/01 $172.65
AFFORDABLE CLEANING 000083 7/13/01 $120.00
ALBINA FUEL 000100 7/13/01 $12.40
AM PLANNING ASSN 000270 7/13/01 $352.00
ANIMAL MEDICAL CLINIC 000434 7/13/01 $143.29
ARAMARK UNIFORM 000534 7/13/01 $49.79
ARCH WIRELESS 000535 7/13/01 $79.20
AT&T 0(X~23 7/13/01 $15.49
BARKER SURVEYING 001140 7/13/01 $795.00
BEERY & ELSNER 001230 7/13/01 $1,297.80
BIO-MED TESTING 001280 7/13/01 $87.00
BOLDT, CARLISLE 001345 7/13/01 $350.00
ROGER J BUDKE 001580 7/13/01 $517.50
CAPITAL VALUATION 002082 7/13/01 $3,000.00
CASCADE SOUND 002230 7/13/01 $2,618.50
CONSOLIDATED SUPPLY 002770 7/13/01 $3,111.00
CORVALLIS NEW HOLLAND 002881 7/13/01 $16,572.00
DAILY JOURNAL 003020 7/13/01 $204.75
DAN I ELS PHOTO 003034 7/13/01 $32.98
DE HAAS & ASSOC 003108 7/13/01 $2,161.85
DP NORTHWEST 003264 7/13/01 $600.00
EVEN FREE 004428 7/13/0i $30.00
FCS GROUP 005072 7/I3/01 $i,572.50
HIRE CALLING 007240 7/13/01 $460.36
HUGGINS INS CO 007333 7/13/01 $30,596.00
INDUSTRIAL WELD 008100 7/13/01 $31.50
IKON OFFICE 008119 7/13/01 $35.32
'liMO KORKEAKOSKI 010298 7/13/01 $5,022.28
LAWTON PRINTING 011105 7/13/01 $61.50
LAWRENCE CO 011175 7/13/01 $200.00
LAZERQUICK 011177 7/13/01 $136.05
LINDS MARKET 011240 7/13/01 $30.00
METROFUELING 012448 7/13/01 $1,611.22
MOLALLA COMM 012563 7/13/01 $49.90
DAN NELSON 013151 7/13/01 $143.86
NORCOM 013198 7/13/01 $22,.536.92
NURNBERG SCIENTIFIC 013435 7/13/01 $113.68
OR DMV 014240 7/13/01 $32.50
OREGONIAN PUBLISH 014653 7/13/01 $.385.14
PORT GENERAL ELEC 015420 7/13/01 $14,175.30
PORT GENERAL ELEC 015423 7/13/01 $4,872.00
PUBUC WORKS SUPPLY 015648 7/13/01 $672.50
QWEST 016202 7/13/01 $2,260.50
RED WING SHOE 017138 7/13/01 $150.15
SIERRA SPRINGS 018460 7/13/01 $68.00
SPORTS SUPPLY 018694 7/13/01 $159.88
REIMBURSE-BUILDI NG
SERVICES-POUCE
SUPPLIES*WWTP
SERVICES-POLICE
SERVICES-WWTP
SERVICES-VARIOUS
SERVICES.WWTP
SUPPLIES-WATER
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-WWTP
SUPPLIES-PARKS
Page 3
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
56217
56218
56219
56220
56221
56222
56223
56224
56225
56226
56227
56228
56229
56230
56231
56232
56233
56234
56235
56236
56237
56238
56239
56240
56241
56242
56243
56244
56245
56246
56247
56248
56249
56250
56251
56252
56253
56254
56255
56256
56257
56258
5626O
56261
56262
56263
56264
56265
56266
SERVICES-VARIOUS
SERVICES*ENG
REIMBURSE-POLICE
SERVICES-STREET
SERVICES-PUB WKS
SUPPLIES-PARKS
SUPPLIES-STREET
REIMBURSE-PARKS
SERVICES-ENG
SERVICES-VARIOUS
SUPPLIES-RSVP
PAYROLL-VARIOUS
SERVICES-PARKS
SERVICES-POLICE
SERVICES-WATER
VOID
VOID
VOID
VOID
VOID
SERVICES-PARKS
SUPPLIES-ATTY
REFUND-WT/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-W~R/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND.WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND.WTR/,,mNR
SERVICES-PARKS
SERVICES-PARKS
SERVICES-POLICE
SERVICES-POLICE
SERVICES-POLICE
gERVIOEg-POLIOE
SERVICES-POLICE
SERVICES-ENG
SERVICES~WATER
SERVICES-VARIOUS
SERVICES.POLICE
SUPPLIES-POMCE
SERVICES-WWTP
STATESMAN JOURNAL 018760 7/13/01 $271.72
TEK SYSTEMS 019046 7/13/01 $920.00
THOMAS TENNANT ,, 019058 7/13/01 $441.52
TIMS DIESEL 019167 7/13/01 $4,76.00
VALLEY PACIFIC 021046 7/13/01 $36.90
VIKING OFFICE 021180 7/13/01 $151.06
WILCO FARMERS 022292 7/13/01 $210.70
KATHY WI LLCOX 022390 7/13/01 $34.56
WBN FAMILY CLINIC 022587 7/13/01 $39.50
WBN INDEPENDENT 022630 7/13/01 $217.20
YES GRAPHICS 024025 7/13/01 $197.00
OREGON PERS 014424 7/16/01 $156.83
OR REC & PARKS 014431 7/16/01 $100.00
MCCURDY TRAVEL 012365 7/18/01 $511.00
VALLEY MAILING 021044 7/19/01 $513.60
VOID VOID $0.00
VOI D VOI D $0.00
VOID VOID $0.00
VOID VOID $0.00
VOID VOID $0,00
SKATE PALACE NONE 7/20/01 $75.00
AM LEGAL PUBLISHING NONE 7/20/01 $10.00
BILL HAMMACK NONE 7/20/01 $15.00
ROSE OF SHARON NONE 7/20/01 $35.29
FIRST AM TITLE NONE 7/20/01 $29.74
HARRY & GENEVA LARSON NONE 7/20/01 $43.79
FIRST AM TITLE NONE 7/20/01 $17.85
CENTEX HOMES NONE 7/20/01 $7.45
FIRST AM TITLE NONE 7/20/01 $7.45
SUSAN BUTSCH NONE 7/20/01 $30.56
~)BERTO CARLOS NONE 7/20/01 $20.33
BAKER, L WBN PROP NONE 7/20/01 $34.83
MARIBEL GONZALEZ NONE 7/20/01 $5.57
THE LUCKEY CO NONE 7/20/01 $21.54
WINDSOR PROP NONE 7/20/01 $13.90
TOM HALL %JL SCOTT NONE 7/20/01 $1.49
SANDSTRUM HOMES NONE 7/20/01 $50.33
JAMES MILLER NONE 7/20/01 $37.50
JASON CABANTOY NONE 7/20/01 $208.00
HYATT REGENCY NONE 7/20/01 $414.00
YACHATS INN NONE 7/20/01 $228.96
CODE 4 PUB SAFETY NONE 7/20/01 $147.00
DALLAS; CHILDI~EN~, NONE 7/20/01 $295.00
OCEA NONE 7/20/01 $85.00
AEROTEK 000080 7/20/01 $200.00
AlerrES'r OREGON 000400 7/20/01 $551.00
ARAMARK UNIFORM 000534 7/20/01 $56.61
LANGUAGE LINE SERV 000659 7/20/01 $834.96
BLUMENTHAL UNIFORM 001310 7/20/01 $97.25
BROWN & CALDWELL 001573 7/20/01 $7,043.09
Page 4
AJP CHECK LISTING FOR THE MONTH OF JULY 2001
8[
56267
56268
56269
56270
56271
56272
56273
56274
56275
56276
56277
56278
56279
56280
56281
56282
56283
56284
56285
56286
56287
56288
56292
56293
56295
56296
56297
56298
56299
56301
56302
56303
56304
56305
56307
56309
56310
56311
56312
56313
56314
56315
56316
SERVICES. POLICE
SUPPLIES.WATER
SUPPLIES-BUILDING
SERVICES-POLICE
SUPPLIES-POLICE
SERVICES.MUSEUM
SUPPLIES.WWTP
SERVICES-ENG
SUPPLIES-WTR
SERVICES.PARKS
SUPPLIES-POLICE
SERVICES-PUB WKS
SERVICES.LIBRARY
REIMBURSE. WWTP
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-PUB WKS
SUPPLIES-POLICE
SERVICES.ADMIN
SU PPLI ES-WATER
SUPPLIES-FINANCE
SERVICES-ENG
SERVICES.ATTY
SUPPLI ES.STREET
SERVICES=MUSEUM
SERVICES-STREET
SUPPLIES.POLICE
SUPPLIES.PARKS
REIMBURSE-LIBRARY
SERVICES-PUB WKS
SUPPLIES-POLICE
SUPPLIES. NON DEPT
SUPPLIES-STREET
SUPPLIES-POLICE
SUPPLIES.ATTY
SUPPLIES-VARIOUS
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE. RSVP
REIMBURSE. RSVP
REIMBURSE.RSVP
REIMBURSE.RSVP
SER~CES.ADMIN
SERVICES.PARKS
SERVICES. PARKS
PETTY CASH.VARIOUS
SERVICES-WATER
VOID
VOID
VOID
BULLARD SMITH 001584 7/20/01 $266.00
CALIFORNIA CONTRACTORS 002028 7/20/01 $109.90
COMM BUSINESS FURN 002710 7/20/01 $296.45
COMPAQ FIN SERVICI[S 002724 7/20/01 $118.54
CRYSTAL SPRINGS 002919 7/20/01 $47.00
DANIELS PHOTOGRAPHY 003034 7/20/01 $4.42
DEFT OF ENV QUALITY 003205 7/20/01 $9,208.00
DLT SOLUTIONS 003246 7/20/01 $6,688.05
FAMILIAN NW 005030 7/20/01 $116.59
FIRST STUDENT INC 005143 7/20/01 $709.46
GALLS INC 006011 7/20/01 $198.94
GELCO SERVICES 006061 7/20/01 $30,175.00
GE CAPITAL 006079 7/20/01 $169.62
JEFFREY HANSEN 007058 7/20/01 $60.00
lOS CAPITAL 008118 7/20/01 $758.22
KEY BUSINESS PRODUCTS 010076 7/20/01 $244.47
L&L BUILDING 011010 7/20/01 $79.95
LAB SAFETY SUPPLY 011024 7/20/01 $53.74
LAZERQUICK 011177 7/20/01 $255.00
NES TRENCH SHORING 013157 7/20/01 $191.00
NORVAC ELECTRONICS 013373 7/20/01 $158.60
ONSITE ENVIRON 014055 7/20/01 $696.53
OR DMV 014240 7/20/01 $11.50
PARKER NW PAVING 015150 7/20/01 $25,074.52
QWEST 016202 7/20/01 $102.21
SALEM ROAD 018137 7/20/01 $205,625.29
SE-ME PROF PHOTO 018311 7/20/01 $629.49
SPORTS SUPPLY 018694 7/20/01 $538.72
LINDA SPRAUER 018710 7/20/01 $555.26
SUNHAWK INTL 018815 7/20/01 $1,625.00
TAYLOR ELECTRIC 019030 7/20/01 $31.20
TRAFFIC SAFETY 019220 7/20/01 $191.10
UNOCAL:ERNIE GRAHAM 020010 7/20/01 $413.02
VIKING OFFICE 021180 7/20/01 $22.7a,
WEST GROUP 022160 7/20/01 $171.00
WILCO FARMERS 022292 7/20/01 $398.19
BILL FAULHABER 035240 7/20/01 $35.00
DONNA GRAMSE 035260 7/20/01 $56.00
FRAN HOWARD 035270 7/20/01 $35.00
VADA OWENS 035590 7/20/01 $6.00
JUNE WOODCOCK 035648 7/20/01 $16.00
JAY WOODS 035763 7/20/01 $33.00
VALLEY MAILING 021044 7/23/01 $1,668.00
OAKS PARK NONE 7/23/01 $140.00
OREGON ZOO NONE 7/23/01 $222.80
CITY OF WOODBURN 015255 7/23/01 $131.35
VALLEY MAILING 021044 7/26/01 $415.20
VOI D VOI D $0.00
VOID VOID $0.00
VOID VOID $0.00
Page 5
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
56317
56318
56319
56320
56321
56322
56323
56324
56325
56326
56327
56328
56329
56330
56331
56332
56333
56334
56335
56336
56337
56338
56339
56342
56343
56345
56346
56347
56348
56349
5635O
56351
56352
56353
56354
56355
56357
56358
56359
56361
56362
56363
56365
SERVICES-PARKS
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-W~R/SWE
SERVICES-PARKS
SERVICES-PARKS
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-ADMIN
REFUND-BUILDING
SERVICES-LI BRARY
SUPPLIES-PARKS
SERVICES-POLICE
SERVICES-VARIOUS
SERVICES-PARKS
SERVICES-ENG
SUPPLIES-WATER
SERVICES-PUB WKS
SUPPLIES-LIBRARY
SERVICES-POLICE
SERVICES-VARIOUS
SERVICES-POLICE
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SERVICES-PARKS
SUPPLIES.C GARAGE
SUPPLIES-PARKS
SUPPLI ES-PARKS
SUPPLIESoLI BRARY
SUPPLIES-VARIOUS
SERVICES-COURT
SUPPLIES-PARKS
SU PPLI ES- PARKS
SUPPLIES-VARiOUS
SERVICES-WWTP
SUPPLIES-VARIOUS
SERVICES-STREET
SERVICES-WWTP
SERVICES-PUB WKS
SERVICES-VARIOUS
SUPPLIES-VARIOUS
SERVICES-WWTP
SERVICES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-PARKS
SERVICES-WWTP
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SERVICES-POLICE
'i'VYF OFFICIALS NONE
DAN WILLIAMS NONE
GILBERT & NANCY SPRAUER NONE
LEONARD PARRA
TVYFL
CLARA POPE
ELINE HOEKSTRA
BILL BURT KOT BOOK
SUSTAINABLE NW
KWDS LLC
PNAL REGISTRATION
TURFGRASS TRENDS
2001 LEDS CONFERENCE
A&A PEST CONTROL
ACE SEPTIC
AEROTEK
AG WEST SUPPLY
AM PUB WKS ASSN
AMERICAN SCIENTIFIC
AM VALUE RV SERV
ARAMARK UNI FORM
AUTO ADDITIONS
AWARDS & ATHLETICS
AT&T
METROCALL
BATTERIES NW
HOUSEHOLD BANK
BEN FRANKLIN
BETTER HOMES
BIMART CORP
N-VINA BLAINE
CASCADE COLUMBIA
CASCADE POOLS
CDW GOVERNMEN~
CHERRY CITY ELECTRIC
COASTAL FARM
MARGOT COMLEY
CORP INC
CRANE & MERSETH
DALLY JOURNAL
DAVlSON AUTO
DEPT OF ENV QUALITY
DORTIGNACO & AS$OC
EDUC PROGRESS SERV
ENGELMAN ELECTRIC
ESCHELON TELECOM
FAMILIAN NW
FARM PLAN
FARWEST EQUIPMENT
FOTO MAGIC
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
000011
000031
000300
000320
000355
000534
0OO558
000623
OO0655
001159
001199
001205
001250
001275
001293
002218
002226
002320
002424
002625
OO2686
002879
002896
003205
003258
004.264
005030
005062
OO5O65
OO5258
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/O1
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/O1
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
7/27/01
$198.00
$25.04
$27.65
$9.27
$561.5o
$170.00
$19.95
$53.88
$1oo.oo
$1,354.00
$115.00
$98.OO
$140.00
$477.75
$818.5o
$12o.oo
$544.95
$371.00
$3o.o0
$225.O0
$1,033.78
$~61.65
$243.OO
$61.42
$14.03
$189.85
$1,212.09
$27.72
$27.91
$411.27
$320.00
$1,157.50
$172.66
$3,25O.00
$131.O0
$165.60
$25.00
$31,805.05
$2,302.25
$238.88
$111.36
$166,367.20
$2,500.00
$52.9O
$96.25
$554.61
$6,963.38
$168.68
$245.87
$88.65
Page 6
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
56367
56368
56369
56370
56371
56372
56373
56374
56375
56376
56377
56378
56379
56381
56382
56383
56384
56385
56387
56392
56393
56395
56396
56397
56398
56399
564O1
564O2
56403
564O4
564O5
56407
564O8
5641O
56411
56412
56413
56414
56415
56416
SUPPLIES-PARKS
SUPPLIES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SUPPLI ES-WATER
SERVICES-PARKS
SERVICES-WATER
SERVICES-WATER
SUPPLIES-POLICE
SERVlCF_S-WWTP
SERVICES-WWTP
SUPPLIES-ENG
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-POLICE
SUPPLIES-VARIOUS
SERVICES-POLICE
SUPPLIES. PARKS
SERVICES.STREET
SUPPLIES-LIBRARY
SERVICES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SUPPLIES-PARKS
SERVICES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SUPPLI ES-LI BRARY
FOURSOM GOLF CARS
GALLS INC
GW HARDWARE ,
HACH CHEMICAL
HALTON CO
CJ HANSEN
HDR ENGINEERING
HENKES ELECTRIC
HILLYERS MID CITY
HIRE CALLING
ED HOOLEY
HUBBARD CHEVROLET
IND WELDING SUPPLY
INFO USA MARKETING
lOS CAPITAL
IKON OFFICE
KEY INVESTMENTS
ADOLPH KIEFER & ASSOC
TIMO KORKEAKOSKi
KRAUSE PUB
KUNERT ELECTRIC
L&L BUILDING
LIGHTNING POWDER
LINCOLN EQUIPMENT
MARION CTY TREASURY
METROFUELING
MR P'S AUTO PARTS
MUFFLERS HITCHES
NAT'L GEOGRAPHIC
REIMBURSE-BUILDING DAN NELSON
SUPPLIES*STREET
SERVICES-VARIOUS
SU PPLI ES- PARKS
SERVICES-WWTP
SERVICES-ENG
SERVICES-ENG
SERVICES-LIBRARY
SERVICES-FINANCE
SERVICES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SUPPLIES-PARKS
SERVICES-WWTP
SUPPLIES-STREET
SUPPLIES.VARIOUS
SERVICES-WATER
SUPPLIES-WWTP
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SERVICES-STREET
NES TRENCH SHORING
NEXTEL COMM
NORTH COAST ELECTRIC
N CREEK ANALYTICAL
NW GEOTECH
ONSlTE ENVIRON
OR LIBRARY ASSN
OR MUNICIPAL FIN OFF
PACIFIC LAND CLEARING
PAULS SMALL M~R
PEPSI COLA
PORTLAND BOTTLING
PORT GENERAL ELEC
PRI ER PI PE
RADIO SHACK
RADIX CORP
JACK RAWLINGS
RECORDED BOOKS
ROTHS IGA
LES SCHWAB TI RE
005265 7/27/01 $5,700.00
006011 7/27/01 $118.97
006405 7/27/01 $910.80
007030 7/27/01 $82.60
007046 7/27/01 $674.50
007055 7/27/01 $1,175.35
007112 7/27/01 $3,840.00
007143 7/27/01 $974.30
007228 7/27/01 $31.62
007240 7/27/01 $3,523.81
007301 7/27/01 $160.00
007320 7/27/01 $32.63
008100 7/27/01 $44.05
008110 7/27/01 $475.00
008118 7/27/01 $508.24
008119 7/27/01 $359.28
010080 7/27/01 $3,592.64
010086 7/27/01 $74.72
010298 7/27/01 $922.00
010300 7/27/01 $18.67
010360 7/27/01 $2,131.49
011010 7/27/01 $588.62
011230 7/27/01 $159.30
011250 7/27/01 $62.64
012223 7/27/01 $751.85
012~g 7/27/01 $1,377.81
012510 7/27/01 $219.31
012655 7/27/01 $181.27
013060 7/27/01 $13.90
013151 7/27/01 $277.00
013157 7/27/01 $291.00
013188 7/27/01 $1,006.22
013215 7/27/01 $255.60
013216 7/27/01 $905.00
013287 7/27/01 $2,908.93
014055 7/27/01 $257.28
01~,327 7/27/01 $140.00
014360 7/27/01 $75.00
015037 7/27/01 $2,920.00
015175 7/27/01 $36.61
015225 7/27/01 $1,122.35
015415 7/27/01 $214.36
0154.23 7/27/01 $3,800.00
015515 7/27/01 $89.12
017030 7/27/01 $21.96
017035 7/27/01 $256.74
017054 7/27/01 $377.50
017102 7/27/01 $111.45
017340 7/27/01 $116.74
018300 7/27/01 $90.23
Pase7
A/P CHECK LISTING FOR THE MONTH OF JULY 2001
56417
56418
56419
5642O
56421
56422
56423
56424
56425
56426
56427
56428
56429
56430
56431
56432
56433
56434
56435
56436
56437
5~?.0
56441
56442
56443
56445
56'!.~6
56447
SUPPLIES-LIBRARY
SERVICES-POLICE
SERVICES-LIBRARY
SERVICES-POLICE
REIMBURSE. SELF INS
SERVICES. PARKS
SERVICES-ENG
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-WWTP
SERVICES-PUB WKS
SERVICES-VARIOUS
SUPPLIES-VARiOUS
SUPPLI ES-WATER
SUPPLI ES- PARKS
REIMBURSE-PARKS
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
PETTY CASH-VARIOUS
FRANCHI SE-CABLE TV
SHiP IT
SHOOTER MERCANTILE
SIERRA SPRINGS
SLATER COMM
MATT SMITH
SONITROL
TEK SYSTEMS
US OFFICE PRODUCTS
THOMAS BEELER
UNOCAI~ERNIE GRAHAM
VALLEY PACIFIC
VERIZON WIRELESS
VIESKO QUALITY
WILCO FARMERS
WILL CHAP RED CROSS
KATHY WlLLCOX
WITHERS LUMBER
WBN FERTILIZER
WBN RENT ALL
YES GRAPHICS
SALLY BUSE
CORNELIUS DONNELLY
LEONARD GIAUQUE
AGNES HAGENAUER
FRED HAYES
ROBERT HURST
CALVIN KOLLASH
GERTRUDE REES
STEVE STURN
CITY OF WOODBURN
018451 7/27/01 $212.97
018453 7/27/01 $40.00
018460 7/27/01 $33.50
018522 7/27/01 $86.67
018569 7/27/01 $6.67
018605 7/27/01 $50.00
019046 7/27/01 $1,288.00
019100 7/27/01 $1,589.79
019142 7/27/01 $26.73
020010 7/27/01 $245.18
021046 7/27/01 $40.95
021123 7/27/01 $903.62
021140 7/27/01 $705.00
022292 7/27/01 $89.51
022328 7/27/01 $30.00
022390 7/27/01 $35.96
022445 7/27/01 $9,494.03
022590 7/27/01 $2,388.75
022708 7/27/01 $5,072.50
024025 7/27/01 $271.00
045110 7/27/01 $77.81
045230 7/27/01 $223.82
045290 7/27/01 $171.12
045310 7/27/01 $84.01
045315 7/27/01 $123.69
045318 7/27/01 $41.85
045330 7/27/01 $124.00
045545 7/27/01 $36.58
045585 7/27/01 $56.18
015255 7/27/01 $115.20
022547 7/31/01 $2,343.32
$977,360.71
Page 8
City of Woodburn
Police Department
STAFF REPORT
~70 Montgomery Street Woodburn, Oregon 97071
July 24, 2001
Null, Chief of Police
Mayor and Council
John Brown, City Administrator ~.~
Date:
From:
To:
Thru:
(503) 982-2345
Subject:
Police Department Activities - June 2001
8F
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
statistics, and comparisons to the previous year. The report is in conformance with Federal
Bureau of Investigations national guidelines for crime classifications and is reported to the State
of Oregon Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information, please contact me.
CAR92011-021-01 1,400DBURN POLICE OEP {'
CONSOLIDATED MONTHLY REPORT DATE 07/14/01
_~ 06/01/01 THRU 06/30/01
0~ ACTUAL OFFENSES OFFENSES CLEARED PERCENT CLEARED PERSONS ARRESIED
THIS THIS LAST PERCENT THIS THIS LAST THIS THIS LAST
MO YR YR CHANGE MO YR YR MCI YR YR JUV ADULT IOIAL
PART !
CRIMINAL HOHICIOE
1
HURDER 1 +IO0oOZ ............. 2 .... .0 200.,0 .o
MANSLAUGHTER · OZ .0 .0 .0
RAPE I __5 7 - 28.5% I 4 .0 20.0 57,1
ROBBERY · 01: · 0 ,, 0 .0
ARMED t 5 - 80.0~ .0 o0 ,0
UNARMED 2 3 6 - 50°05 3 .0 .0 50.0
AGGRAVATED ASSAULT 2 10 5 +1 00. O~ I 9 4 50.0 90.0 80°0
BURGLARY · 05 .0 · 0 · 0
RESIDENCE 7 33 4'7 - 29.7:~ 3 10 I1 42.8 30.3
NON-RESIDENCE I '5 3 + 66° 6:: 2 o0 40°0 o0
BUSINESS 2 14 61 - 77o 07~ 4 8 o0 28.5 13.1
LARCENY 74 507 362 + 40.0~ 16 118 83 21.6 23.2 22,9
AUTO THEFT 12 61 44 + 38.6~; 4 ....... ~-'~' ..... 17 33.3 31.1 38.6
ARSON I 4 7 - 42.85 o 0 · 0 .0
2 2
4 12 16
5 5
PART X TOTAL 102 644 547 + 17o7: 24 165 130 23°5 25.0 23.7 b lO 24
2 12 14
PART Il
OTHER ASSAULTS 24 98 73 + 34.27 20 75 58 83.3 76.5 79.4
FOR6ERY/COUNTERFEIT lO 65 130 - 50.07 3 20 53 30.0 30.7 40.7 2 2
FRAUO '- 5 43 5~ - 20.3~ --__ ~ ........ ~P ..... ~A_ __ 40.0 46.5 24.0
EMBEZZLEMENT 4 -100.02 3 o0 ,0 7§.0
STOLEN PROPERTY 11 q +175o0~ 9 4 o0 81o8 100.0 I I 2
VANDALISM 42 199 256 - 22.2~ ? 27 26 16.6 13.5 iO.i 2 3
WEAPONS 4 27 25 + 8.0~ 2 17 11 50.0 62.9 44.0 1
PROSTITUTION o0~ o0 .0
SEX OFFENSES 4 24 18 .+ 33.37 4 7 o0 16.6 38.8
NARCOTIC/DRUGS 11 129 88 + 46.5: 9 95 67 81.8 73.6 76.1 9 9
GAMBLING .0~ .0 .0 o0
OFF AGAINST FAMILY 2 8 7 + lqo2: 1 7 7 §0o0 87°5 100.0
DRIVING UNDER INFLNC 11 61 85 - 28°25 11 bi ~--i~' 100.0 100o0 100o0 12 12
LIGUOR LAMS 15 52 51 + 1.9~ 11 37 44 73.3 71.1 86,2 I 2
DISORDERLY CONDUCT 3 42 40 + 5,0~ [ 25 18 33°3 59.5 45,0
TRESPASS/PROHLER 3 78 59 · 32.25 2 54 38 66.6 69.2 64.4
ESCAPE .0~ o0 .0 .0
CURFEN 2 25 - 92.0~ 2 25 .0 100.0 100o0 1
RUNAWAY dU¥ 8 42 43 - 2e3~ 7 ~2 37 ~7o5 76.1 86e0 2 2
ALL OTHER 35 161 115 + 40.0~ 21 95 67 60.0 59.0 58.2
-P~ i-77 1042 1077 - 3.2: 97 580 5~3 54.8 55o6 52.2 9 48 57
PART ! g PART II TOTAL 279 1686 1624 + 3,8~ 121 745 693 43°3 44.1 42.6 15 66 81
CAR9201 1-021-01
DATE
WOODBURN POLICE DEPT
CONSOLIDATED MONTHLY REPORT
06/01201 THRU 06/30/01
PART III
TRAFFIC CRIME
ACTUAL OFFENSES OFFENSES CLEARED
THIS THIS LAST PERCENT THIS THIS LAST
M 0 YR YR CH ANG E HO YR Y R
PERCENT CLEARED
THIS THIS LAST
NO YR YR
PERSONS ARRESTEO
JUV ADULT TOTAL
HIT C, RUN
RECKLESS ORIV
ELUD l NG
DRe#HILE SUSP
TRAFFIC ACC.-FATAL
TRAFFIC ACCo-INJURY
TRAFFIC ACC e-PROP
FISH 1; GAME
ILLEGAL ALLEN
WARRANTS
MV RECVRD-OTHER
PROPeRECVRD-OTHER
5
5
4 15 5 +200.0~, 2 6
6 3 + 100o 02 5 2
89 85 + 4°72 5 30 23 35°7 33°7 27°0
6 9 - 33o3~ I 5 6 100.0 83.3 66.6
7 8 - 12o5% ............. -.3_ ............ _a_ ........ -0 42.,6 ~00o0
32 42 - 23, 8Y~ 5 32 43 100,0 iO0.O 102.3
· 0% I .0 o0 o0
1_8 ...... _3_.1 .......... _--_~ l__. _9~_ ............. ~ ......... !__6 ........
110 133 - 17.2% 24 96 122 g6.0 87.2 91oT
.0]: .0 o0 .0
,,,0 o0 o0
o0 o0 .0
50.0 53.3 40°0
· 0 63.3 66.6
1
FOGITIVES
MISSING PERSON
SUDi)EN DEATH/BOOY
27 195 152 + 28.2% 26 193 152 96°2 98.9 100o0
5 15 21 - 28,5~ 5 13 18 100.0 86.6 85°7
3 19 13 + 46,[~ 2 i4 Il 66°6 73.6 84.6
2 19 21
SUICIDE-ATMPT
OTHER ACCIDENTS
ANIMAL PROBLEMS
1 6 3 + 33o3~ 3 3 .0 75°0 lO0oO
· 02 o0 .0 o0
26 176 210 - 16.12 24 14l 136 92.3 80.1 6q.7
P ROPE RTY
ABANDONED AUTO .
LOCATE ONLY AUTO
14 125 114 + 9.6~ 5 ~,9 35 35.7 39.2 30.,7
20 150 216 - 30.,5% 16 131 168 90,,0 87.3 77°7
2 -100.0~: I .0 o0 50,,0
l I'fl~OUND AUTO
ASSISTANCE RENDERED
DOMESTIC PROBLEMS
1 13 22 - 40,9% 3 16 16 300°0 107o6 81.8
149 797 627 + 27.1% 122 621 505 81.8 77°9 60°5
11 54 60 - 10.0~ 10 46 50 90-9 68°8 63°3
INSECURE PREMISES
'SUSPICIOUS PER/CIRC
'PUaLIC SAFETY
7 20 - 65°02 4 15 o0 51.! 75°0
71 418 343 + 21.82 36 179 116 50.7 42°6 33°8
5 8 21 - 61.92 4 4 I 80.0 50.0
DISTURBANCE/NOISE
SICK CARED FOR
MAR1 NE
T IIAFFIC/ROADS
CIVIL COMPLAINTS
VEHICLE DISPOSITION
72 315 298 + 5o7~ 47 174 145 65,2 55.2 ~8o6
2 6 5 + 20,02 I 5 5 50°0 63°3 100.0
°02 .0 o0 .0
18 118 --93-- + 26,82 11 56 ]-~ 61.1 47.4 51.6
3 9 11 - 18.1% I 4 8 33.3 44-4 72.?
.0~ .0 o0 .0
ALARM
CONFIRMED
FALSE
5 8 6 + 33o3~ 5 8 2 100,0 100°0 33,3
65 2~7 263 - 6,0~ 45 240 261 100.0 97ol 99°2
-- ACCIDENTAL 13 74
FAULTY I ~
OTHER
SUBPOENAS 3 41
OFFICER ASSAULT
TRAFFIC OFF OTHER 15 82
93 - 20.4Z 13 73 89 lO0oO 98.6 95°6
10 - 60.02 I 4 10 100,0 100o0 100o0
.......... ~ .................. o0 .0 o0
81- 49,32 3 35 65 100.0 65.3 80.2
· 0% °0 .0 .0
156 - 47,42 L2 79 149 80.0 96,3 95°5
I I 2
2 2
CUSTODY 1 28
OTHER MISC ~iO 367
18 + 55.5~ I 28 18 100.0 100,,. 0 100,.0
370 - °82 46 2'74 263 115o0 74.6 71,.0
--F-~i-{-- T0Y A-[' 605 3563 3544 + °5% 482 2590 2526 79°6 72.6 71.2 4 20 30
GRAND TOTAL 88~ 5269 5168 + 1°52 603 3335 3219 66,2 63.5 62.2 19 92
Pro~
Case Log
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
August 1,2001
Jim Mulder, Community Development Director
Building Division
Building Activity for July 2001
1999 2000 2001
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 16 $2,202,704 5 $628,383 8 $1,119,883
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts 2 $31,058 2 $20,000 11 $499,129
Industrial 0 $0 0 $0 0 $0
Commercial Value 0 $0 0 $0 0 $0
Signs, Fences, Driveways _24 $167,766 0 $0 I $159,000
Manufactured Homes 0 $0 1 $33,850 1 $50,000
TOTALS 42 $2,401,528 8 $682,233 21 $1,828,012
July 1 -June 30
Fiscal Year To Date $2,401,528 $682,233 $1,828,012
I:~__.ommunity Development\Bldg~Building Activity~Building Activity - 2001~activity - July,,2001 .wpd ~
IOA
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
'~~
Public Works Program Manager
Water Master Plan, Water Treatment Project and Water Rate and System
Development Charge Study Public Hearing
August 8, 2001
RECOMMENDATION:
After receiving public comment direct staff to bring back to Council for approval any
ordinances and resolutions required to implement actions as recommended by the
citizen Water Master Plan Committee and contained in Water Master Plan and Water
Rate and System Development Charge Study.
BACKGROUND:
The city completed a Water Master Plan in December 1997 which provided a goal of
treating the city water supply to remove iron and manganese. Treatment of the city's
water supply has also been a goal of city council. A citizen Water Master Plan
Committee was created in 1998 to review the master plan and develop ways to
accomplish goals of the plan which included water treatment to remove iron and
manganese. Subsequently~ a Water Rate and System Development Charge Study and
a treatment process pilot study were completed at the direction of the committee as
additional steps toward the-water treatment goal. The citizen Water Master Plan
Committee has formally recommended that both the master plan and rate study be
adopted by council. Most of the members of the citizen Water Master Plan Committee
will be able to attend the hearing to provide their input.
The Water Master Plan Committee looked at various options and determined a
preferred process, potassium permanganate oxidation and filtration, to treat the city's
water supply to remove iron and manganese and also to react to proposed federal
regulations such as the revised arsenic standard which potentially could require the city
to reduce existing arsenic levels. The committee arrived at a phased approach that
would provide for the city's water needs for the 20-year planning period. A small scale
pilot study validated that the selected process will effectively remove iron and
manganese. The pilot study also validated the arsenic reduction potential of the
treatment process and determined procedures that would be required to meet any of
the proposed arsenic limits.
IOA
The Water Master Plan Committee also coordinated and monitored the completion of a
water rate and system development charge study that evaluated costs associated with
the construction and operation of the water treatment project that was proposed by the
committee. The committee with the assistan~,e of the study consultant developed a
plan for required rate increases, a recommended rate structure and a modified system
development charge fee structure to provide ~equired financing for water treatment and
storage improvements as well as operational requirements.
The water treatment project and the water rate requirements to support the project were
the subject of an open house that was held on June 6, 2001 from 4:00 P.M. to 8:00
P.M. at council chambers in City Hall. Consultants and city staff were available to
answer questions and also explain the treatment project and the financial requirements
of the project. Spanish translation was also available at the open house. Eighty-two
(82) people signed in for the open house and total attendance was probably close to
100 people. The reaction from the vast majority of those in attendance was favorable
toward treatment to remove iron and manganese. Surveys were completed by 42
persons at the open house and 40 of these responses were in favor of treating the
water. Comments on the forms were also overwhelmingly supportive of the proposed
treatment project.
The committee has accomplished the public involvement process and has developed a
preferred alternative for a water treatment system as well as a rate and system
development charge structure, therefore, action to implementation is recommended.
lOB
August 13, 2001
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator
Urban Renewal Plan and Report
Recommendation:
It is recommended the City Council:
1. Receive the Woodbum Urban Renewal Plan and Report on the Plan and
the comments and recommendations of taxing bodies affected by the plan;
2. Conduct a public hearing regarding adoption of an ordinance approving
the Woodbum Urban Renewal Plan; and
3. Provide direction to staff regarding the preparation of an enabling
ordinance, as appropriate.
Background:
Background regarding this matter was provided to your Council, acting in your
capacity as the Urban Renewal Agency, at the Agency's August 13, 2001.
Discussion:
A copy of the Woodbu_rn Urban Renewal Plan and Report on the Plan were
distributed to you as pa~t of the Urban Renewal Agency's August 13, 2001
Agenda package. The documents were reviewed with you at that meeting, and
will be reviewed again at your public hearing of August 13, 2001.
The purpose of the public hearing is to review the Plan and Report on the Plan,
to consider the July 12, 2001 recommendations of the Planning Commission,
recommendations of affected taxing agencies, and testimony provided by those
attending the hearing. Following the public hearing, your Council will consider
adopting an ordinance approving an urban renewal district in the City of
Woodbum. As has been indicated previously, such an ordinance must be a non-
emergency ordinance, which would become effective 30 days following its
adoption. That period is required to allow an opportunity for legal challenge, or
for referral of the matter to the voters.
Honorable Mayor and City Council
August 13, 2001
Page 2.
I'0B
Notice of the August 13, 2001 hearing was published in the Woodburn
Independent and the Statesman Journal, and as provided by statute, notice of the
hearing was mailed to all property owners of record in the City (Attachment 1).
The urban renewal plan and report will be discussed with you in greater detail
on August 13, 2001. The City's consultant, Charles Kupper, will also be available
to answer any technical questions you may have. In the meanwhile, I am
available to assist you with any questions you may have or to provide you with
any additional information you may need.
Conclusion:
As indicated in my report to the Urban Renewal Agency, the Urban Renewal
Planning Committee, in cooperation with City staff and the City's Urban
Renewal Consultant, developed the proposed Woodburn Urban Renewal Plan,
and Report on the Plan. The Planning Committee represented a broad cross
section of interests who are directly affected by the urban renewal plan. The Plan
addresses deteriorated conditions in specific areas of Woodbum, and provides
for the full range of activities that are believed necessary to revitalize downtown
Woodburn and adjacent residential and commercial areas and to make the
infrastructure and circulation improvements needed to provide better access to
those areas. The recommended urban renewal boundaries encompass those
properties which woul__d benefit most greatly from urban renewal activities, and
only those other properties who's valuations are believed necessary to support
program activities. The Plan's goals and objectives are consistent with the
Comprehensive Plan. Planned activities are those necessary to achieve goals and
objectives, and can be financed without increasing the tax rates of properties
inside or outside the district bounds. The majority of affected taxing agencies,
either directly or through their representatives on the Urban Renewal Planning
Committee support the Plan, and no taxing agencies have gone on record as
opposing the Plan. For these reasons, and more, it is respectfully recommended
that you approve the Woodbum Urban Renewal Plan and Report on the Plan
and direct staff to prepare an ordinance approving an urban renewal district in
the City of Woodburn.
JCB
Incorporated $889
lOB
Notice of Public Hearing on a
Proposal to Create an Urban Renewal Area in the City of Woodburn
The Woodburn City Council will hold a public hearing to consider adopting an ordinance to
create an urban renewal area in Woodburn, tided the Woodburn Urban Renewal Area. The
heating will be held in the Council Chambers at 270 Montgomery Street in Woodburn on
August 13, 2001 at 7 pm. A copy of the ordinance, the urban renewal plan and
accompanying report may be viewed at City Hall and the Woodburn Public Library, or may
be obtained for a small charge by writing to John C. Brown, City Administrator at 270
Montgomery Street, Woodbum, Oregon, 97071. The Ordinance, if approved, is subject to
referendum.
The urban renewal plan and accompanying report were developed by a citizen's advisory
committee representing a broad cross-section of interests, in cooperation with City Staffand
the City's urban renewal consultant. The proposed plan is supported by the majority of
taxing entities affected by the plan, and was recommended to the City Council by the
Woodbum Planning Commission. The proposed urban renewal area encompasses
Downtown Woodburn, the Young Street corridor, North and South Front streets, sections
of Highway 99Eand Highway 214, a limited number of parcels located adjacent to Highways
99 E and 214, and one parcel adjacent to Interstate 5. The proposed area includes 9 percent
of the land within the City of Woodburn, and represents approximately 5 percent of
privately owned property in City limits.
Woodburn's Urban Renewal district will be financed with tax increment. Tax increment is
the property tax generated from gro',wda in valuation from only those properties within the
district boundav/. Pursuant to State Law, an urban renewal agency may borrow funds to
support the improvement activities it undertakes, and repay those funds with tax increment.
The proposed maximum indebtedness that can be issued or incurred under Woodbum's
Urban Renewal Plan~ $29,300,000 for the life of the Plan. Any indebtedness will be an
obligation of the Urban Renewal Agency, and will not be a general obligation of taxpayers in
the City of Woodbum. The City intends to use Urban Renewal funding to make paving,
circulation, walkway, drainage, landscaping and lighting improvements within the proposed
district bounds. Planned urban renewal activities also include water and sewer line projects,
creation of public spaces, street furnishings and public art, preservation of historic buildings,
building renovations, fa5ade improvements, residential housing rehabilitation, and small
business assistance and incubation. These improvements and activities are intended to
improve traffic circulation, strengthen and diversify the economy, enhance public safety, and
improve the overall physical appearance and livability of the Downtown area and of the
entire community.
This notice is being mailed in accordance with ORS 457.120. This law requires that, in
addition to any required public notice of heating, the governing body proposing new urban
renewal areas shall mail a public notice of the hearing, and advise you that the adoption of
the plan may impact property tax rates. That statement is included in this notice because it is
required by statute, not because Woodbum's urban renewal plan is expected to affect your
property tax rates. Under the current urban renewal statutes, no increase in tax rates is
anticipated from adoption of the Woodburn Urban Renewal Plan.
Written comments may be directed to the City Council, at City Hall, prior to the date of the
heauing. You are encouraged to contact John C. Brown, City Administrator, by phone at
(503) 982-5228 or by e-mail at john.brownC~_ el woodhum.ot, u~ if you have any questions
regarding this notice or the proposed urban renewal area.
10B
COUNCIL BILL NO.
ORDINAl, CE NO.
AN ORDINANCE APPROVING THE WOODBURN URBAN RENEWAL PLAN AND
DIRECTING THAT NOTICE OF APPROVAL BE PUBLISHED.
WHEREAS, the Woodbum Urban Renewal Agency (the "Agency") has prepared and
has sent to the City Council for its approval an urban renewal plan for an urban renewal area
within the boundaries of the City of Woodburn which urban renewal plan is know as the
Woodburn Urban Renewal Plan (the "Plan"); and
WHEREAS, such Plan and its accompanying Report have been prepared in conformity
with the requirements of ORS 457.085 and with public involvement in all stages of the
development of the Plan; and
WHEREAS, additional notice of the public hearing on adoption of this Plan has been
provided as required by ORS 457.120; and
WHEREAS, the Plan and report were forwarded to the governing body of each taxing
district affected by the Plan, with an invitation to meet and discuss the Plan, or forward
comments on the Plan; and
WHEREAS, pursuant to ORS 457.105, on ., 2001, the Plan and Report and
maximum indebtedness were submitted to the Marion County Commission, which approved the
Plan and Report by Resolution; and
WHEREAS, the Plan and Report were forwarded to the Woodbum Planning
Commission for recommendations and the Planning Commission has reviewed the Plan and
Report and made certain recommendations with respect thereto; and
WHEREAS, on July 12, 2001 the Woodburn Planning Commission recommended
approval of the Woodburn Urban Renewal Plan; and
WHEREAS, pursuant to ORS 457.095, the Woodbum City Council held a public
hearing on ,2001, to review and consider the Plan, the Report, the recommendation
of the Planning Commission, and public testimony; and
WHREAS, on the City Council finds the Urban Renewal Plan should
be adopted and approved, based on the findings listed below, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
10B
Section 1. Findings and Conclusions. In support of its adoption of the Woodburn
Urban Renewal Plan, the following findings of fact and conclusions are adopted:
FINDINGS '
1. That the area described in the Woodburn Urban Renewal Plan is blighted.
That rehabilitation and redevelopment is necessary to protect the public health, safety, or
welfare of the City of Woodbum.
That the Woodburn Urban Renewal Plan conforms to the City's Comprehensive Plan as a
whole, and provides an outline for accomplishing the projects that the Woodburn Urban
Renewal Plan proposes.
That provisions have been made to house displaced persons within their financial means
and in accordance with ORS 281.045 - ORS 281.105 and, except in the relocation of
elderly or handicapped individuals, without displacing on priority lists persons already
waiting for existing federally subsidized housing.
5. That the acquisition of real property provided for is necessary.
That the adoption and carrying out of the Woodburn Urban Renewal Plan is
economically sound and feasible.
That the City shall assume and complete any activities prescribed it by the Urban
Renewal Plan.
That the Woodburn City Council hereby incorporates by reference the Woodburn Urban
Renewal Plan, attached to this Ordinance as Exhibit "A", as support for its above-
referenced findings. J
That the Woodburn City Council further relies on the Report on the Woodburn Urban
Renewal Plan, attached to this ordinance as Exhibit "B", which is incorporated by
reference, the report of the Planning Commission, the public hearing and the entire
record before the City Council in this matter.
CONCLUSIONS
The Woodburn City Council hereby adopts and approves the Woodburn Urban Renewal
Plan, pursuant to the provision of ORS 457, and directs the City Recorder to publish
notice of the adoption of this Ordinance in accordance with the requirements of ORS
457.115.
2. The Woodbum City Council directs the City Recorder to record a copy of the Ordinance
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
' 10B
approving the Woodburn Urban Renewal Plan with the Recording Officer of Marion
County, Oregon, pursuant to ORS 457.125, and directs the City Recorder to send a copy
of this Ordinance to the Urban Renewal ~gency for the City of Woodbum, Oregon.
Approved as to form:
N. Robert Shields, City Attorney
Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodbum, Oregon
Approved:
Richard Jennings, Mayor
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
'MEMO
To: For Council Action, through the City Admini.qtrator'~
From: David N. Torgeson, P.E., through the~Public Works Director
Subject: ODOT Project Agreement - Highway 214 Sidewalk
Date: August 7, 2001
RECOMMENDATION:
Approve the Resolution which authorizes an Agreement with the Oregon Department of
Transportation, related to a grant for construction of sidewalks in State Highway 214.
BACKGROUND:
The project will provide concrete pedestrian walkways on both sides of Highway 214, from the
vicinity ofNuevo Amanecer Apartxnents to Park Avenue. Walkway connections from the highway
to Front Street will also be constructed. Work is currently underway to construct a sanitary sewer
interceptor line that occupies the same corridor, on the south side of the highway. Sidewalk
construction will follow completion of the sewer.
Financing for the sidewalk project will come fi'om several sources. ODOT will provide a grant of
$200,000. The Woodburn School District has agreed, in principle, to share equally with the City
in the Local Share. W'ah the ODOT grant of $200, 000, Local Share is currently estimated to be
$214,000. (City's contribution $107,000.)
Application for the grant was made February 2001. Design work must be begun by October 1,
2001, and consmaction shall be completed by June 30, 2003, according to the terms of the
Agreement. The City Attorney has reviewed the Agreement, in all its terms, and has approved the
form of agreement.
A~FACHMENT ~
Resolution
. llA
COUNCIL BILL NO.
RESOLUTION NO.
2336
A RESOLUTION ENTERING INTO WALKWAY/BIKEWAY PROJECT AGREEMENT NO.
19084 WITH THE STATE OF OREGON AND AUTHORIZING THE MAYOR AND CITY
RECORDER TO SIGN SUCH AGREEMENT.
WHEREAS, the State of Oregon acting through its Department of Transportation
is authorized to enter into cooperative agreements with cities for the performance of work
on certain types of improvement projects with the allocation of costs on terms and
conditions agreeable to contracting parties pursuant to ORS 190.110, 366.770 and
366.775, and
WHEREAS, the State of Oregon is authorized to enter into cooperative agreements
with cities for the establishment of footpaths and bicycle trails pursuant to ORS 366.514,
and
WHEREAS, the City of Woodburn has applied for state funds to assist with the
project for installing sidewalks in the public right-of-way of State Highway 214, and
WHEREAS, the State of Oregon, Department of Transportation, has determined
that the city's project is eligible for the grant of funds, and
WHEREAS, the State of Oregon, Department of Transportation, has approved the
grant of $200,000 in state funds, NOW THEREFORE:
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Walkway/Bicycle Project
Agreement No. 19084, which is affixed as Attachment "A" and by this reference
incorporated herein, with the State of Oregon acting by and through its Department of
Transportation to grant $200,000 in state funds to assist with the project for installing
sidewalks in the public right-of-way of State Highway 214
Pegel
COUNCIL BILL NO.
RESOLUTION NO.
Section 2. That the Mayor and City Recorder of the City of Woodbum are
authorized to sign said agreement on behalf of the City.
llA
Approved as to
City Attorney Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor J
Filed in the Office of the Recorder
Al-rEST:
Mary Tennant, Recorder
City of Woodbum, Oregon
P~e2
COUNCIL BILL NO.
RESOLUTION NO.
6/15/2001
pA~ieACHMENT ,~
/ of ~
'I1A '
Misc. Contracts & Agreements
No. 19,084
WALKWAY/BIKEWAY PROJECT AGREEMENT
THIS AGREEMENT is made and entered into by and between the STATE OF OREGON,
acting by and through its Department of Transportation, hereinafter referred to as "State";
and the CITY OF WOODBURN, acting by and through its Elected Officials, hereinafter
referred to as "City."
RECITALS
Oregon Highway 140, also known as Oregon Route 214, is a part of the state
highway system under the jurisdiction and control of the Oregon Transportation
Commission.
By the authority granted in ORS 366.514, funds received from the State Highway
Trust Fund are to be expended by the State and the vadous counties and cities for the
establishment of footpaths and bicycle trails. For purposes of Article IX, Section 3a, of
the Oregon Constitution, the establishment and maintenance of such footpaths and
bicycle trails are for highway, road, and street purposes when constructed within the
dght of way.
By the authority granted in ORS 190.110, 366.770 and 366.775, State may enter into
cooperative agreements with counties and cities for the performance of work on
certain types of improvement projects with the allocation of costs on terms and
conditions mutually agreeable to the contracting parties.
NOW THEREFORE, the premises being in general as stated in the foregoing RECITALS,
it is agreed by and between the parties hereto as follows:
TERMS OF AGREEMENT
Under such authority, State and City plan and propose to design and construct
Sidewalks on the Hillsboro Silverton Highway No. 140, hereinafter referred to as
"project." The location of the project is approximately as shown on the sketch map
attached hereto, marked "Exhibit A," and by this reference made a part hereof.
City has determined that the actual total cost of the project is estimated to be
$414,200. State shall fund the project in an amount not to exceed $200,000. City will
provide a match in the amount of $214,200. City shall be responsible for any portion
Bikeway/Walkway Project Agreement
06/15/01
Page 2
1lA
of the project which is not covered by State funding. In the event that the total project
cost is actually less than the original estimate, the State funds shall be limited to a
proportionate share of the odginal estimated amount, based on a percentage
calculated using state share and local match.
3. The work is to begin upon execution of the agreement by all parties and be completed
no later than June 30, 2003. Maintenance responsibilities shall survive any termination
of this agreement.
CITY OBLIGATIONS
1. City shall perform the work described in this agreement.
City shall conduct the necessary field surveys, prepare plans and contract documents;
advertise for bid proposals, award all contracts, and supervise construction of the
project. Actual construction of the project may be accomplished by City forces, by
contract, or by any combination of these methods, as City shall elect.
City shall obtain a "Miscellaneous Permit to Perform Operations Upon a State
Highway through the State's ODOT Distdct 3 Office pdor to the commencement of
construction.
City shall submit a copy of the plans and specifications to State through the State's
ODOT District 3 Office and the State's Bicycle and Pedestrian Program Manager for
review and concurrence prior to advertising for a construction contract or pdor to
construction, if City forces will perform the construction work. Concurrence must be
received from both State offices prior to proceeding with the project. The project
design, signing, and marking shall be in conformance with the current Oregon Bicycle
and Pedestrian Plan.
5. City shall not award a construction contract until State's ODOT District 3
representative has reviewed and approved the Iow bidder's proposal and costs.
6. City shall, upon completion of project, submit to Region an itemized statement of the
final actual total cost of the project.
7. City represents that this agreement is signed by personnel duly authorized to do so by
the City Council.
8. City shall not enter into any subcontracts for any of the work scheduled under this
agreement without obtaining prior wdtten approval.
Bikeway/Walkway Project Agreement
06/15/01
llA
Page _,,.,'L. of ._.~........
Page 3
City shall comply with all federal, state'and local laws, regulations, executive orders
and ordinances applicable to the work under this agreement, including, without
limitation, the provisions of ORS 279.312, 279.314, 279.316, 279.320, and 279.555,
which hereby are incorporated by reference. Without limiting the generality of the
foregoing, City expressly agrees to comply with: (i) Title VI of Civil Rights Act of
1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with
Disabilities Act of 1990 and ORS 659.425; (iv) all regulations and administrative
rules established pursuant to the foregoing laws; and (v) all other applicable
requirements of federal and state civil rights and rehabilitation statutes, rules and
regulations.
10.City, or its contractor, shall obtain and keep in effect during the term of this
agreement, Comprehensive or Commercial General Liability Insurance covering
bodily injury and property damage. This insurance shall include personal injury
coverage, contractual liability coverage for the indemnity provided under this
agreement, and products/completed operations liability. Combined single limit per
occurrence shall not be less than $1,000,000, or the equivalent. Each annual
aggregate limit shall not be less than $2,000,000, when applicable.
The liability coverage required for performance of the agreement shall include the
State of Oregon, Oregon Transportation Commission and its members, Department
of Transportation and their officers and employees, as Additional Insureds but only
with respect to City's, or its contractor's, activities to be performed under this
agreement.
Before this agreeme~t is executed, City, or its contractor, shall fumish to State's
ODOT District 3 office a Certificate of Insurance for the limits set out above, which is
to be in force and applicable to the project.
The insurance coverage shall not be amended, altered, modified, or canceled
insofar as the coverage contemplated herein is concemed without at least thirty
days prior wdtten notice to State.
11.City, its Contractors, and their Subcontractors shall indemnify, defend, save, and
hold harmless the State of Oregon, the Oregon Transportation Commission and its
members, the Oregon Department of Transportation, their officers, agents, and
employees from and against any and all claims, suits, actions, losses, damages,
costs, expenses, and liabilities of any nature whatsoever resulting from, adsing out
of, or relating to the activities of City or its officers, employees, subcontractors, or
agents under this agreement.
12. City shall be responsible for all costs not covered by State funding. State funding is
limited to $200,000.
Bikeway/Walkway Project Agreement
06/15/01
ATTACHMENT._~_~
Page 4
13.
City shall be responsible for all costs and expenses related to its employment of
individuals to perform the work under this agreement, including but not limited to,
retirement system contributions, workers compensation, unemployment taxes, and
state and federal withholdings.
14. City shall, upon completion of project, maintain the project at its own cost and
expense, and in a manner satisfactory to State.
llA
STATE OBLIGATIONS
State grants authority to City to enter upon State right-of-way for the construction of
this project as provided for in Miscellaneous Permit to be issued by State's ODOT
District 3 Office.
State's local Distdct Office and Bicycle and Pedestrian Program shall review and must
concur in the plans prepared by City before the project is advertised for a construction
contract or before construction begins if City forces shall perform the work. State's
Bicycle and Pedestrian Program office shall process all billings submitted by City.
o
Upon receipt of notification that the City is prepared to proceed with the development
of project, State shall deposit with City the sum of $100,000, such amount being equal
to 50 percent of the State's share of the estimated project costs. Upon completion of
project, inspection and approval by State staff, and receipt from City of an itemized
statement of the actual total cost of the project, State shall deposit with City a final
payment, the sum of $100,000, such amount being equal to 50 percent of the State's
share of the estimated project costs. When added to the initial deposit, the final
deposit will equal the State's share of the originally estimated costs ($414,200).
Should final project costs exceed the odginal estimate, extra costs shall be bome by
City; the maximum amount of State reimbursement is $200,000. If final project costs
are less than original estimate, State shall deposit with City a final payment in an
amount which, when added to the initial deposit, would equal the State's proportionate
share of the originally estimated costs, based on a percentage calculated using state
share and local match.
In the event this agreement is terminated for any reason, City shall provide an
itemized statement of the costs and expenses prior to date of termination. State shall
reimburse City for its proportional share of these expenses. If any funds are remaining
from the advance deposit, they shall be refunded to State.
Bikeway/Walkway Projec~ Agreement
06/15/01
ATTACH~ENT,-~~ '
Page ~ of..-~...-.-
Page 5
State certifies, at the time this agree'ment is executed, that sufficient funds are
available and authorized for expenditure to finance costs of this agreement within
State's current appropriation or limitation of current biennial budget.
GENERAL PROVISIONS
1. City, its contractor, its subcontractors, if any, and all employers working under this
Agreement are subject employers under the Oregon Workers' Compensation Law and
shall comply with ORS 656.017, which requires them to provide workers'
compensation coverage for all their subject workers.
2. This agreement may be terminated by mutual consent of both parties.
State may terminate this agreement effective upon delivery of wdtten notice to City,
or at such later date as may be established by State, under any of the following
conditions:
a. If City fails to provide services called for by this agreement within the time
specified herein or any extension thereof.
b. If City fails to perform any of the other provisions of this agreement, or so fails to
pursue the work as to endanger performance of this agreement in accordance
with its terms, and after receipt of written notice from State fails to correct such
failures within 10 days or such longer pedod as State may authorize.
c. If State fails to receive funding, appropriations, limitations, or other expenditure
authority at levels sufficient to pay for the work provided in this agreement.
do
If federal or state laws, regulations, or guidelines are modified or interpreted in
such a way that either the work under this agreement is prohibited or if State is
prohibited from paying for such work from the planned funding sources.
Any termination of this agreement shall not prejudice any dghts or obligations
accrued to the parties prior to termination.
If City fails to maintain the facility in accordance with the terms of this agreement,
State, at its option, may maintain the facility and bill City, seek an injunction to
enforce the duties and obligations of this agreement, or take any other action
allowed by law.
5. State, the Secretary of State's Office of the State of Oregon, the federal
government, and their duly authorized representatives shall have access to the
Bikeway/Walkway Project Agreement
06/15/01
ATTA~H.M ENT~,,~m,,
Page 6
llA
o
books, documents, papers, and records of City which are directly pertinent to the
specific agreement for the purpose of making audit, examination, excerpts, and
transcripts for a period of three years after final payment. Copies of applicable
records shall be made available upon request. Payment for costs of copies is
reimbursable by State.
This agreement and attached exhibits constitute the entire agreement between the
parties on the subject matter hereof. There are no understandings, agreements, or
representations, oral or wdtten, not specified herein regarding this agreement. No
waiver, consent, modification or change of terms of this agreement shall bind either
party unless in writing and signed by both parties and all necessary State approvals
have been obtained. Such waiver, consent, modification or change, if made, shall be
effective only in the specific instance and for the specific purpose given. The failure of
a party to enforce any provision of this agreement shall not constitute a waiver by a
party of that or any other provision.
BikewayA4/alkway Project Agreement
06/15/01
ATTACHMENT
Page ~ of
Page 7
ll'A
IN WITNESS WHEREOF, the parties here{o have set their hands and affixed their seals
as of the day and year hereinafter written.
The Oregon Transportation Commission approved this project on February 1, 2000 as
part of the Fiscal Year 2002-2003 Local Assistance Bicycle and Pedestrian Program.
The funds are included in the Statewide Programs Section of the 2000-2003 Statewide
Transportation Improvement Program (STIP).
The Oregon Transportation Commission on March 18, 1999, approved Subdelegation
Order 2, in which the Director grants authority to the Executive Deputy Director/Chief
Engineer to approve and execute agreements over $75,000 when the work is related to a
project included in the STIP.
STATE OF OREGON, by and through
its Department of Transportation
CITY OF WOODBURN, by and through its
elected officials
By
Exec. Deputy Director/Chief Engineer
Date
By
Title
By
APPROVAL RECOMMENDED
Date
Title
Date
APPROVED AS TO LEGAL
SUFFICIENCY
By
Date
City Legal Counsel
APPRO~/ED AS TO LEGAL
Assistant, Attomey General
Date: ~ ~/Z~t/~/
Exhibit A
ATTAOI-JMENT "~
Page z, of~
llA
MEMO
To: For Council Action, through the City Administrator~
From: David N. Torgeson., P.E., through the ,Public Works Director ~
' l,
Subject: Contract award for hardware and programming of
Recirculation Valves at Mill Creek P.S~
August 8, 2001
Date:
liB!
RECOMMENDATION:
It is recommended the City Council award the contract for hardware and programming of
Recirculation Valves at Mill Creek P.S. to the lowest respons~le bidder, Technical Systems
Incorporated, in the amount of $10,253.00.
BACKGROUND:
The wastewater treatment plant requires continuous flow deliveries for proper treatment to occur.
The recireu!ation valves at the Mill Creek Pump Station enable the pumps to achieve continuous
flow while the inflow rate extu'bits great variation. The work contemplated in this contract will
enable valves to fully function. The work involves modifications to existing control panel, changes
to operator interface programming, upgrade of CPU, and various changes to alarms and switches
Solicitations were made to three specialist contractors, with the following results:
1. Technical Systems Incorporated (Lynnwood, WA) $10,253.00
2. M/D Control Systems, Incorporated (Hillsboro, OR) $12,811.00
3. Landis Consulting and Controls 0Vlonmoutlx, OR) No Bid
The project will be fimded using approved, budgeted sewer funds. Work will be completed within
30 days of notice-to proceed.
Crane & Merseth
Engineering~Surveying
6566 S.E. 'Lake Road, Suite D · Milwaukie, OR 97222-2138 · Phone: (503) 654-2005
· Fax: (503) 654-2575
llB
August 1, 2001
David Torgeson. I'E
Assistant City Engineer
City o£ Woodbum
190 Garfield Street
Woodburn, OR 97071
Mill Creek Pump Station Reci:-culation Valves Controls
Dear Mr. Torgeson:
Bids were requested from three contractors for an operations mode addition to the Recirculation
(Recycle) Valves at the Mill Creek Pump Station. The project was designed by Bill Peterschmidt
of CH2M HILL. A copy of the two-sheet specification and two associated diagrams is enclosed.
One of the three contractors, Landis Consulting and Controls of Monmouth, Oregon, declined to
bid. The three contractors and their submittals are as follows. A copy of each of the three
submittals is enclosed.
· Technical Systems Incorporated, Lynnwood, Washington $10,253.00
~ M/D Control Systems, Incorporated, Hillsboro, Oregon $12,81 1.00
· Landis Consulting and Controls, Monmouth, Oregon Declined to Bid
Based on the bids received, I recommend that the City issue a contract for Technical Systems
Incorporated to perform th(work in accordance with the Technical Systems Incorporated bid
letter. I also recommend that all 6 items plus the CPU upgrade be included in the contract. If the
upgrade is not needed, the amount ($ 2,293.00) can be deducted from the money paid to the
contractor. The total price, including all 6 items and the CPU upgrade is $ 10,253.00.
By copy of this letter, I would like to thank M/D Control Systems, Incorporated, for their
participation. Please contact me if you have comments or questions.
Sincerely,
Crane & Merseth Engineering/Surveying
Steve Kebbe
Enclosures
CCi
Duane Barrick, City of Woodburn J
Jerry Hildenbrand, CH2M HILL
Bill Peterschmidt, CH2M HILL
Doug Oldham, Technical Systems, Inc.
Randy Davis, M/D Control Systems, Inc.
City of Woodburn
Police Department STAFF REPORT
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345
Date:
From:
To:
Through:
July 26, 2001
Paul Null, Chief of Polic
Mayor and City Council
John Brown, City Administrator~
Subject:
Mobile Computer Software - Capital Improvement Program Expenditure
, llC
Recommendation:
The City Council approve the transfer of $46,725. from the Police
Departments Capital Improvement Fund to NORCOM for the purchase
and installation of Mobile Computing Software.
The Police Department is moving forward with the installation of mobile computers in seven
patrol units. The central phase of this project is to install software in existing NORCOM
computers. The software currently being used by NORCOM is New World's Computer Aided
Dispatch (CAD). New World's software for mobile computing is a separate component of
NORCOM's current CAD system.
The proposed software for mobile computing is law enforcement specific and will not currently
benefit other agencies such as fire or ambulance. Hubbard Police Department will be using the
new mobile computing system and is responsible for purchasing software needed for their
specific operation.
Due to the fact that the mobile computing software will reside in NORCOM's computers and
New World currently has licensing agreements with NORCOM on current software, it is prudent
for NORCOM to take the responsibility in the procurement, installation, and training on the
additional software component. For this reason, the Council is being requested to allow the
transfer of funds from the police departments Capital Improvement Fund to NORCOM's budget
for the purchase of mobile computing software.
CC
Gina Audritsh, NORCOM Director
NORCOM User Board
CITY OF WOODBURN
Community Development
MEMORANDUM
14A
270 Montgomen/ Street
Wood burn, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
August 13, 2001
Honorable Mayor and City Council thru City Administrator~'~''v
Jim Mulder, Director of Community Development/~
[/
Planning Commission's Action on Conditional U~e 01-02 and Site Plan
Review 00-25
At their meeting of July 26, 2001, the Planning Commission adopted a final order
approving a parking lot expansion on the St. Mary's Episcopal Church property located at
1560 W. Hayes Street. The expanded parking area is to be shared with Nellie Muir
Elementary School. This decision is final unless the City Council calls this decision up for
review.
Applicant:
Bill Key
Woodburn School District
965 N. Boones Ferry Road
Woodburn, OR 97071
Property Owner:
St. Mary's Episcopal Church
1560 W. Hayes Street
~Woodburn, Oregon 97071
NATURE OF APPLICATION: The applicant requested Conditional Use and Site Plan
Review approval for a 28 space parking lot addition on the St. Mary's Episcopal Church
property to be shared by the Nellie Muir Elementary School. The new parking lot is
proposed to be connected to the west side of the existing parking lot on the church
property. The parking addition is to be shared by school visitors and staff during school
hours and for school-related activities. The parking lot is also proposed to consist of a
drop-off and pick-up area.
RELEVANT FACTS: The property is located adjacent to the east of Nellie Muir
Elementary on the south side of West Hayes Street. It is addressed at 1560 West
Hayes Street, further described on Marion County Assessor Maps as Township 5
South, Range I West, Section 7CC, Tax Lot 7100.
The portion of the property to be developed with parking and landscaping is
approximately 17,000 square feet. This portion of the property is currently vacant and
relatively flat. It is zoned Single-Family Residential (RS) and is surrounded by
properties in the same zone, with the exception of the Nellie Muir School to the west
which is zoned Public Education (PE).
The parking lot addition is necessary to accommodate additional school staff at Nellie
Muir Elementary. Overflow parking has become a safety issue along West Hayes
Street. The Nellie Muir site is currently limited in space, and the School District is not
able to expand the needed parking on the school site. As a result, the School District
has entered into a lease agreement with the adjacent church to share a portion of its
property for the parking addition.
Churches and elementary schools are permitted as conditional uses in the RS District.
St. Mary's Church is in the RS District, as is the area with the proposed parking lot
addition. Since the parking lot will be an expansion of the church to be shared by the
School District, conditional use approval is required.
2
CITY OF WOODBURN
Community Development
MEMORANDUM
14B
270 Montgomery Street
Woodbum, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
August 13, 2001
Honorable Mayor and City Council thru City Administrator~'~
Jim Mulder, Director of Community Development/~
(/
Planning Commission's Action on Variance 01-08, Promised Land
Subdivision
At their meeting of July 26, 2001, the Planning Commission adopted a final order
approving a variance to allow the existing shop building on Lot 1 of the Promised Land
tentative subdivision to cover up a maximum of 30% of the rear yard area. The
maximum rear yard coverage requirement is 25% for an accessory structure in the RS
zone. The subject site is located on the north side of Aztec Drive. The property is
identified specifically on Marion County Tax Assessor's Maps as T5S, R1W,
Section17BA, Tax Lot 4400. This decision is final unless the City Council calls this
decision up for review.
APPLICANT:
Tony Caragol
489 SW Ist Avenue
Canby, OR 97013
PROPERTY OWNER:
-Gene Koffier
Pete Bagdanoff
10844 Dixon Lane
Reno, NV 89511
NATURE OF THE APPLICATION: The applicant requested approval of a variance to
the lot coverage requirement for accessory structures in the RS zone for Lot I of the
Promised Land tentative subdivision located on the north side of Aztec Drive.
Specifically, the applicant requested a variance from the maximum rear yard coverage
requirement of 25% for accessory structures to allow an existing shop building to cover
approximately 37% of the rear yard.
RELEVANT FACTS: The City Council approved an annexation, zone change, tentative
subdivision, and variance on the subject property all of which became effective on
December 14, 1999 (ref. Ordinance No. 2252 approving Annexation 99-03, Zone
Change 99-04, Subdivision 99-03, and Variance 99-10). The tentative subdivision
14B
approval allowed a six lot subdivision known as the Promised Land tentative subdivision
and the variance approval allowed a vadance similar to this request.
The applicant submitted the final subdivision plat to the City for approval in February,
2000. This satisfied the VVoodburn Subdivision Standards requirement of submitting the
final plat within one year of tentative approval. However, the applicant has not yet
recorded the final plat with Marion County, but plans on doing so in the near future. The
applicant has indicated the reason for this has to do with title problems on the property
that have recently been resolved. A condition of approval for the approved variance
stated, 'q'his variance shall be exercised within one year of the date the annexation is
effective. Exercised shall mean that a building permit is issued for a dwelling on Lot I."
(Condition of Approval #1 I of Ordinance No. 2252). Since the applicant has not been
able to record the final plat, the lots could not be created and a building permit for a
dwelling on Lot I could not be issued within the prescribed time period. As a
consequence, the variance approval expired and the applicant was required to submit a
similar request again for Planning Commission consideration.
The subject property consists of Lot I of Promised Land tentative subdivision located on
the north side of Aztec Drive east of Highway 99E. The property is 9,965 square feet in
area. The property is bounded by the City Limits on the south, east and west sides. The
property is identified specifically as a portion of Tax Lot 4400 in T5S, RI W, Section
17BA.
The subject property is designated for residential development < 12 units per acre by
the Woodburn Comprehensive Plan. The property is currently zoned Single Family
Residential District (RS).
The subject property is cu__rrently developed with an existing shop building. The size of
the building is approximately 1,695 square feet.
Surrounding zoning and land use:
North: Zoned UTF (outside City Limits) and developed with single family
residences.
South: Zoned RS and developed with single family residences.
East: Zoned RS and undeveloped.
West: Zoned CR (Retail Commercial) and developed with a duplex.
No topographical or environmental constraints have been identified on the subject
property.
2
CITY OF WOODBURN
Community Development
MEMORANDUM
14C
270 Montgomery Street
Woodbum, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
August 13, 2001
Honorable Mayor and City Council thru City Administrato~
Jim Mulder, Director of Community Development ~-)
Planning Commission's Action on Site Plan VReview 00-18 and
Variance 01-09, Phases II and III of the Woodburn Company Stores
At their meeting of July 26, 2001, the Planning Commission adopted a final order
approving Phases II and III of the Woodburn Company Stores. Phase II includes
72,632 square feet and approximately 596 parking spaces. Phase III includes 78,947
square feet. The Planning Commission also approved a variance to allow for one wall
sign for each business facing I-5 with the area of 1% square feet per foot of frontage
where 1 square foot per foot of frontage is allowed. Said variance also allows for a
directional sign 75 square feet in area which exceeds the 12 square foot maximum
allowed in the Commercial Retail zone. The subject site is located northwest of the
intersection of State Highway 214/219 and Interstate Highway 5 at 1001 ^rney Road.
This decision is final unless the City Council calls this decision up for review.
APPLICANT & PROPERTY OWNER:
Craig Realty Group -Woodburn LLC
1500 Quail Street #100
Newport Beach, CA 92660
NATURE OF THE APPLICATION: The applicant requested site plan review approval
for Phases II and III of the Woodburn Company Stores located at 1001 Arney Road.
Phase II includes 72,632 square feet and approximately 596 parking spaces. Phase III
includes 78,947 square feet. In conjunction with the site plan review application, the
applicant requested approval of a variance to allow one wall sign for each business
facing I-5 with the area of 1% square feet per foot of frontage on a street or parking lot
where 1 square foot per foot of frontage is allowed. The applicant also requested
approval of a directional sign 99 square feet in area which exceeds the 12 square foot
maximum allowed in the Commercial Retail zone.
RELEVANT FACTS: The applicant has completed Phase I of the Woodburn Company
Stores which totals 245,090 square feet of building area. The applicant is now seeking
approval of the expansion of the Woodburn Company Stores to include Phases II and
II1. Phase II includes 72,632 square feet of building area and 596 parking spaces to be
provided on site for both Phases II and III. Phase III includes 78,947 square feet of
building area.
,,
The property is identified specifically on Marion County Tax Assessor's Maps as T5S,
R2W, Section12B, Tax Lot 101. Vegetation on the site consists of trees and native
grass. Two drainage swales exist on the property. Adjacent to the subject site on the
south and east is the area of Phase I of the Woodburn Company Stores approved in
1998.
The Woodburn Company Stores Phase I to the south and east of the subject site is
designated "Commercial" on the Woodburn Comprehensive Plan Map and Commercial
Retail (CR) on the Woodbum Zoning Map.' To the north of the subject property is the
Urban Growth Boundary. The land to the north of the Urban Growth Boundary is
designated Exclusive Farm Use (EFU) on the Marion County Zoning Map. The Land
directly to the west of the subject site is within the city's Urban Growth Boundary and is
designated "High Density Residential" on the City's Comprehensive Plan Map and
Urban Transition Farm (UTF) on the Marion County Zoning Map.
2
City of Woodburn
Water Rate & System Development
Charge Study
Public Meeting
August 13, 2001
Financial Consulting Solutions Group, Inc.-
8642 154th Ave. NE, Redmond, WA 98052 (425) 867-'1802
Background
· Standard Water System Revenue Sources
- Water rates
- System development charges
· Additional Revenue Requirements
- Projected revenue shortfall for operating expenses
· last rate increase July 1992
- Revenue for planned system
upgrades & expansion
iron & manganese removal/arsenic reduction
construction of additional storage
FCS Group, Inc.
Revenue Requirement Scenario #1:
Rate Increases Smoothed Over Time
Year Ending
Sources of Cash June 30, 2000 2001 2002 2003 2004 2005 2006
Beghmino_ Cash Balance
Capital Fund $478,587 $495,887 $520,681 $546,715 $6,045,232
Maintenance Fund $257,245 $234,582 $190,366 $273,852 $252,965
System Development Trust - Improvement $251,450 $623,450 $502,335 $720,028 $904,975
System Development Trust- Reimbursement $1,630,660 $1,712,193 $1,888,610 $1,556,806 $320,994
Replacement Fund $0 $0 $0 $0 $0
Rate Stabilization $0 $0 $0 $0 $0
Total Beginning Cash Balance - All Funds $2,617,942 $3,066,112 $3,101,992 $3,097,402 $7,524,166
MaintenanceFu~Minimum ~13Q.4~5 $141,570 $146,434 $151,475
Operating Revenues
Water Rate Revenues (after increases) $1,144,678 $1,156,125 $1,329,280 $1,917,291 $2,332,960
Interest Earnings Applicable to Coverage $160,033 $128,511 $129,066 $161,835 $108,248
All Other Interest Earnings $17,300 $24,794 $26,034 $27,336 $302,262
Other Operating Revenues $131,007 $125,500 $128,551 $t31,707 $134,972
Subtotal $1,453,018 $1,434,931 $1,612,931 $2,238,170 $2,878,442
Capital Revenues
System Development Trust ~ Improvement $300,000 $268,646 $277,780 $287,224 $296,990
System Development Trust - Reimbursement $0 $227,426 $235,158 $243,154 $251,421
All Debt Proceeds $0 $0 $0 $6,300,000 $0
Subtotal $300,000 $496,071 $512,938 $6,830,378 $648,411
Total Cash Available $4,370,960 $4,997,114 $5,227,860 $12,165,949 $10,961,018
Uses of Cash 2000 2001 2002 2003 2004 2005 2006
October 1, 2001
Implementation
$0 $0
$499,216 $298,826
$868,033 $350,489
$267,471 $273,343
$0 $0
$0 $0
$1,634,720 $922,658
$172,118. $177,734
$2,838,746
$307,087 $31~:528
$259,969 $268,808
$8,100,000 $0
$8,667,057 $586,336
$13,439,012 $4,885,565
Total Operating Expenditures $1,304,848 $1,415,700 $1,464,337 $1,5t4,749 $1,667,004 $1,721,175 $1,777,336
Revenue Bond Debt Service $0 $0 $0 $686,019 $686,019 $1,568,043 $1,568,043
All Other Debt $0 $0 $0 $0 $0 $0 $0
System Improvement & Replacement Expenditures $0 $557,553 $746,595 $2,523,904 $7,048,650 $9,315,071 $0
Less: Contingency Funding $0 ($78,130) ($80,474) ($82,888) ($85,375) ($87,936) ($90,574)
Total Expenditures $1,304,848 $1,895,123 $2,130,458 $4,641,783 $9,316,298 $12,616,353 $3,254,805
Interfund Transfer $0 $0 $0 $0 $0 $0
Ending Cash Balance $3,066,112 $3,101,992 $3,097,402 $7,524~166 $1,634,720 $922,658 $1,630~760
REVENUE BOND COVERAGE ATTAINED AFTER INCREASE O.OO O.OO O.OO 1.79 2.12
3 FCS Group, Inc.
Cost Allocation Summary
14.67% 10.93%
30.17%
44.22%
Customer
Base
[] Peak
~ FireI
FCS Group, Inc.
Cost-of-Service Ratemaking
Customer:
all in the fixed charges
Base:
all in the volume charges
k:
,)O.o in the fixed charges
(by f~aete~ capacity)
50% in the volume charges
Fire:
.100% in the fixed charges
(by meter capacity)
5
FCS Group, Inc. r-~
Rate Alternative #1:
Cost-of-Service; no usage allowance; SFR 3-block usage rates (27%)
SF RESIDENTIAL Volume
Block One (cf) BloCk Two cf) Block Three (cf)
Fixed 01 to 1700 700 to 1800 1800 to IBe¥ondi
3/4" & Smaller $7.04 $0.65 $0.86 $1.20
1" 14.37 0.65 0.86 1.20
1 ½" 26.59 0.65 0.86 1.20
MF RESIDENTIAL & COMMERCIAL
Meter Size Fixed
3/4" & Smaller $9.13
1" 19.60
1 ½" 37.04
2" 57.971
3" 113.78
4" 176.57
6" 350.98
8" 560.27
Volume (100 co $0.71
INDUSTRIAL
Meter Size Fixed
3/4" & Smaller $13.11
1" 29.54
1 W' 56.93
2" 89.79
3" 177.42
4" 276.00
6" 549.85
8" 878.46
Volume (100 cf) $0.84
6
FIRE SERVICE
Meter Size Fixed
3/4" & Smaller $3.50
1" 3.50
1 ½" 4.17
2" 4.85
3" 6.19
4" 7.54
6" 10.23
8" 12.92
FCS Group, Inc.
System Development Charge Calculation
Reimbursement
Fee
I
plus Improvement equols
Fee
System
Development
C/~arge
Eligible cost of
available capacity
in existing faCilities
divided by
Growth in system
capac ty
7
FCS Group, Inc.
Locations
Country °
Club Road
- Treatment only
Parr Road ° National Way
- Well, - Treatment and
treatment, and storage storage
Cost Summary
· Correct fire flow deficiencies $ 2.25M
(mostly storage)
· Accommodate growth $ 4.50M
· Remove iron and manganese $12.55M
Total Cost $19.3 M
WOODBURN CITY COUNCIL HEARING ON URBAN RENEWAL
August 13, 2001
My name is Barbara Lucas. I have been following urban renewal planning
since October 2000. There have been many changes since then. I would like
to comment on the plan and the report.
First of all, the activities which will be financed by urban renewal, totalling
$29.3 million. I have analyzed these and find that
$6,780,890
$5,040,000
$ 780,000
$6,872,340
$ 227,000
$2,270,000
$1,124,000
$6,195,770
would be spent Downtown, on Young street and Front street;
on housing and commercial redevelopment;
to build a new street connecting Hwy 214 and Front street;
to widen Hwy 214 from Evergreen to Park;
for art;
for administration;
for fire protection upgrade
for inflation
To pay for these urban renewal activities, taxes would be diverted to the
urban renewal agency from the taxing districts for the next 23- 24 years as
follows:
$ 5,350,346 from Marion County
$10,711,664 from the City of Woodbum
$ 2,832,839 from Woodbum Fire District
$ 144,746 from the Regional Library
$ 8,006,586 from Woodbum School District
$ 493,346 from Education Service District
$ 1,107,548 from Community College
Urban renewal can create benefits but against these benefits should be
weighed the costs which will be borne by the taxing districts. Bear in mind
that these lost revenues usually cover operating expense. For the next 23-24
years the taxing districts will see a reduction in their revenues and will have
less to spend while calls for their services will increase.
Is there any doubt that Woodbum will need more classrooms, more fire
protection, more police protection, more libraries, more parks, more county
services as our population increases? As these service agency needs increase
they will be forced to come to us for more taxes or more fees
I am here tonight not to argue against urban renewal. I am here tonight to
point out the tax losses which will be suffered by taxing districts over the next
23-24 years. There is an old budget committee adage that you can't spend
the same dollar in two places. That adage applies here. You can't spend
$29.3 million for schools, fire and police, parks, and libraries if you've
already spent it for urban renewal. You have to choose.
I hope the Council will refer urban renewal to the voters, let the voters
decide if we want our taxes spent for urban renewal or for schools, fire
protection, police protection, parks, libraries, and county services. It's our
money.
Barbara J. Lucas
214 E. Clackamas Cir.
Woodburn, OR 97071
SENIOR ESTATES
TO:
Mayor Jennings
A 55 Plus Communi9,
C~ty C6~
Members of Woodburn ' · ountrv Club Road
Woodburn, Oregon 97071-2348
My name is Bob Day and I reside at 1032 Stanfield Road, Woodburn Oregon.
Presently I serve as vice president of the Senior Estates Golf & Country Club and chair
the Community Relations Committee.
First, I would like to thank the Council for sponsoring the forum on Urban
Renewal viewed Sunday August 12, 2001 on Channel V and compliment the Mayor,
President Figley and the other presenters for, in my opinion, an interesting, informative
and food for thought presentation on the Urban Renewal issue.
Second, I would like to clear up what I preceived to be misleading information.
The Senior Estates Community Relations Committee has sponsored several forums
dealing with critical issues facing our community and the City of Woodburn. One of
these issues has been the one dealing with Urban Renewal.
These Forums have been, by design, informational in nature with individuals
representing a wide variety of interests presenting information to those in attendance.
The Community Relations Committee will continue to sponsor such informational
Forums for the citizens of our community.
To date the SECRC has taken no position to support or oppose the Urban
Renewal issue and it is doubtful that a position on this issue will be taken in the future.
Third, as an individual I have a few concerns regarding Urban Renewal.
Granted our taxes will not be increased but the monies received will
be shifted to meet the costs of the Urban Renewal Plan. Money will
be taken from service agencies thus, in my opinion, having a negative
effect on the services rendered.
It would appear that with the large numbers of dollars involved and the
source of these dollars, it would be appropiate for the citizens of
Woodburn to have the opportunity to approve or disapprove this Plan.
I'm concerned about priorities once the plan has been adopted.
Where will the work begin? How many dollars will be allocated to a
given job? What will happen when the bucks run out and there is
still work to do?
Telephone 503-982-1776 Fax: 503-982-5144