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Minutes - 07/09/2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 9, 2001. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0020 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Mc Callum Nichols Sifuentez Present Absent Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Mulder, Police Chief Null, Finance Director Gillespie, Public Works Manager Rohman, Library Director Sprauer 0036 ANNOUNCEMENTS. A) Planning Commission Vacancy: Mayor Jennings stated that Position 8 is currently vacant and the term will expire on December 31, 2001. He encouraged interested citizens to contact the City Administrator's office to obtain an application form. B) Walt's Run - 5k RunlWalk, 1 Mile Jaunt: This event will be held on Saturday, August 18th, 8:00 am, at Centennial Park. Interested participants are asked to contact the Woodburn Recreation and Parks Department for more information and/or to sign-up for this event. C) Music in the Park: Upcoming musical events at Library Park are as follows: July 10,2001,7:00 p.m. - The Maharimbas July 17,2001, 7:00 p.m. - Steve Krupicka's Pudding River Band D) Mayor's Cup Golf Tournament: Mayor Jennings stated that the tournament will be held on August 10th and he encouraged interested golfers to contact Don Judson at Mid- Valley Bank for more information and/or sign-up to participate in the event. 0133 PRESENTATIONS: FRIENDS OF THE PARK AWARDS TO JOE PARDO AND DONNA GRAMSE. Janet Greenwell, Park Board Chair, presented Joe Pardo with a Friends of the Park award to recognize him for his service in promoting soccer in Woodburn. He has been instrumental in building the Willamette Soccer League into an effective community program and has served as a volunteer coach over the last five years. Page 1 - Council Meeting Minutes, July 9,2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING Ms. Greenwell also presented a Friends of the Park award to Donna Gramse who has been a volunteer aerobics instructor at the Aquatic Center. 0221 PRESENTATION: HUMAN RIGHTS COMMISSION AWARD. Scott Summers, representing the Human Rights Commission, briefly summarized the mission of the commission which is to foster mutual understanding and respect, and to protect the human rights of all persons in the City. He presented the Human Rights Award to Tatiana Muroff who has been a nurse at Salud Medical Center over the last 26 years and she is well known for her commitment to helping all people she comes in contact with in our community. 0347 PROCLAMATION: PARKS AND RECREATION MONTH. Mayor Jennings declared July 2001 as Parks and Recreation Month within the City, and he urged residents to enjoy, recognize, and help promote the benefits of public and private recreation and park resources. 0494 CHAMBER OF COMMERCE REPORT. Patrick Vance, representing the Chamber, updated the Council on the following items: 1) The Chamber office will be moving to a larger office space at 2241 Country Club Rd during the weekend of July 14th and they plan on re-opening the Chamber office on July 16th. The larger Visitor Center will provide an area for information and will feature free- standing kisoks made by the woodworking department at MacLaren School. 2) Chamber at the Drags will be held on July 19th and Chamber members, Mayor and Council, and the general public are invited to tour the control tower and experience the thrill drag racing at Woodburn Drag Strip. 3) The Chamber will be inaugurating their Youth Leadership Program which is a year- long program to provide leadership training and community involvement experience for students from Woodburn High School. This program has been in the planning stages over the last three years and the Chamber is looking forward to beginning this new program. Mayor Jennings stated that he will be looking for two High School Juniors with one each to serve on the Park Board and the Museum Committee, and he suggested that students in the Youth Leadership Program may be interested in applying for the positions. 0700 CONSENT AGENDA. A) Council special meeting minutes of June 18,2001 and regular meeting minutes of June 25,2001; B) Planning Commission minutes of May 24 and June 14,2001; C) Community Center Planning Committee minutes of June 28,2001; D) Summer water use information; Page 2 - Council Meeting Minutes, July 9,2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING E) Shuttle bus service for Drums of Fire; F) Status Report on General liability, property, and workers' compensation insurance coverage for fiscal year 2001-02; and G) Building activity report for June 2001. Mayor Jennings stated that he had received a memo from Preston Tack regarding the Council minutes of June 25, 2001 with reference to the wording used in minutes concerning the ward boundary tape that he brought to the meeting. He stated that he did not see anything wrong with the corrections Mr. Tack would like to have made to the minutes. FIGLEYI SIFUENTEZ ... accept the corrections to the June 25, 2001 Council minutes submitted by Preston Tack. The motion passed unanimously. (Full text of changes are shown in the minutes of June 25, 2001). Mayor Jennings also brought to the Council's attention an item within the Community Center Planning Committee minutes which suggests that the City should sell the present Community Center. He also suggested that the Council talk to the Administrator to see if this is a viable action which can be taken by the City in the near future. Administrator Brown stated that staff is in the process of looking at different appraisers who might be able to do an appraisal for the building and, once a fair asking price is received, staff will report back to the Council to discuss the possibility of disposing the property. FIGLEY/SIFUENTEZ .... consent agenda be adopted as amended. The motion passed unanimously. 0859 COUNCIL BILL 2332 - ORDINANCE AFFIRMING THE PLANNING COMMISSION'S APPROVAL OF SITE PLAN REVIEW 00-12. VARIANCE 01- 04. AND PARTITION 01-01 TO CONSTRUCT A RETAIL SHOPPING CENTER ON A 10.36 ACRE SITE LOCATED AT THE SOUTHEAST CORNER OF THE HIGHWAY 99E AND HIGHWAY 211 INTERSECTION. Council Bill 2332 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. Councilor Mc Callum reiterated that, as stated on the record of June 25, 2001, he will not be participating in any discussion on this issue or voting on this particular Council Bill. Councilor Figley stated that on page 3 of the Attachment, first paragraph, Councilor Bjelland's name is misspelled and she requested that it be corrected. On roll call vote for final passage, the bill passed 4-0 since Councilor Mc Callum did not vote on this bill. Mayor Jennings declared Council Bil12332 duly passed with the emergency clause. Page 3 - Council Meeting Minutes, July 9,2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING 1028 COUNCIL BILL 2333 - ORDINANCE AMENDING ORDINANCE NO. 2272 (THE 2000-2001 MASTER FEE SCHEDULE) TO INCREASE THE NON-RESIDENT LIBRARY CARD FEE FOR NON-RESIDENTS OF THE CITY RESIDING INSIDE THE CCRLS SYSTEM BOUNDARIES. Council Bill 2333 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2333 duly passed with the emergency clause. 1105 HANDICAP PARKING REOUEST FOR CUPID'S COURT. The Christian Science Society Church, located at the corner of Lincoln St and Cupid's Court, requested that a handicap parking space be provided along Cupid's Court to provide easier access for their handicap members to access their Church. FIGLEY/SIFUENTEZ ... approve the installation of one handicap parking space on the west side of Cupids Court at the south end near the stop sign to allow more convenient access to the adjoining church. The motion passed unanimously. 1125 ACCEPTANCE OF RIGHT-OF-WAY: HARVARD DRIVE. Staff recommended the acceptance of right-of-way from Capital Development in conjunction with Montebello Subdivision Phase 1 improvements. FIGLEYIMC CALLUM... accept the right-of-way being conveyed by Capital Development Company as described on Attachment "A" of the staff memo. The motion passed unanimously. 1162 ACCEPTANCE OF UTILITY EASEMENTS - MONTEBELLO SUBDIVISION. Staff recommended the acceptance of utility easements in conjunction with the Montebello Subdivision Phase 1 improvements. FIGLEY/SIFUENTEZ ... accept the utility easements executed by Capital Development Company as described on Attachment "AI", "A2", "A3", and "A4" of the staff memo. The motion passed unanimously. 1200 LIQUOR LICENSE APPLICATION: CHANGE IN OWNERSHIP AND BUSINESS NAME (980 N. Pacific Hil!hwav). Chief Null recommended the approval of a liquor license submitted by Jack and Donna Babbitt for the Ranch Restaurant and Lounge (formerly known as The Pier Restaurant and Lounge). FIGLEY/SIFUENTEZ... approve a Full On-Premise Sales liquor license for the Ranch Restaurant and Lounge. Page 4 - Council Meeting Minutes, July 9,2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING Councilor Mc Callum questioned if the applicant can, after OLCC has granted license approval, change conditions, such as live music, without going through the licensing processing again. Chief Null stated that the owners could add live music at this particular establishment without coming back to the Council for approval. The motion passed 4-1 with Councilor Nichols voting nay. 1284 SOUND AMPLIFICATION PERMIT: FLOR Y CANTO. FIGLEYINICHOLS... approve a sound amplification permit for Flor Y Canto for Saturday, July 14,2001, from 2:00 pm to 10:00 pm at Library Park. The motion passed unanimously. 1315 SOUND AMPLIFICATION PERMIT: CENTRO CRISTIANO CHURCH. FIGLEYINICHOLS ... approve a sound amplification permit for Centro Cristiano for Sunday, July 15,2001, from 5:00 pm to 8:30 pm at 257 W. Lincoln Street. The motion passed unanimously. 1349 EXECUTIVE EMPLOYEE PERFORMANCE EVALUATION. Administrator Brown stated that last year there was some concern regarding a potential built-in base with respect to salary increases for satisfactory performance and, for better than satisfactory performance, it was a negotiable amount. In addressing this concern, the form has been revised so that, regardless of satisfactory or better than satisfactory performance, the salary increase would be negotiable between the employee and the Council. Mayor Jennings questioned if a time needs to be set for receiving public input on the form or if this is the time in which public input needs to be taken by the Council. Attorney Shields stated that changes in the process and/or the form involve public input which is why it is on this agenda. Under the statute, this input is only required for the City Administrator's position, however, he has felt that his position should also have the same amount of input from the public on the process. There is no specific notice process in the statute and, even though there is a minor change in the form, it does require the Council to take input from the public. The evaluation of the City Administrator will not be done until September which gives the public some additional time to comment on the process and/or evaluation form. No one in the audience provided input on the evaluation form or process. NICHOLSIFIGLEY.... accept the modification to the performance evaluation form for the City Administrator and City Attorney. Councilor Figley stated that the change being made is taking care of her only concern with this rating instrument. The motion passed unanimously. Page 5 - Council Meeting Minutes, July 9,2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING 1628 BID AWARD: AOUATIC TOXICITY TESTING. Bids for aquatic toxicity testing for the wastewater treatment plant outfall were received from the following companies: Coffey Laboratories, Inc., $11,420.00; and CH2M Hill Applied Sciences Group, $12,400.00. FIGLEY/SIFUENTEZ... award the contract for 2001-2002 aquatic toxicity testing to Coffey Laboratories, Inc., for $11,420.00. The motion passed unanimously. 1668 CITY ADMINISTRATOR'S REPORT. The City Administrator stated that the City has received a number of inquiries regarding the number of lots that have high grass. Some of the lots are unoccupied while others have homes on the lots. He reminded the property owners that lawns and lots need to be mowed for fire safety purposes. Additionally, the City does enforce the ordinance on this issue and he encouraged property owners to take care of the matter voluntarily rather than being submitted to a code enforcement procedure. Mayor Jennings stated that the City needs to take care of their own right-of-way behind Columbia since the grass is now in excess of 2 feet tall. 1763 MAYOR AND COUNCIL REPORTS. Councilor Nichols stated that, during his vacation, he was in Indianapolis and viewed their Urban Renewal project which involved a canal which runs through their community and has large sidewalk areas on both sides along with fountains, waterfalls, and bridges crossing the canal. This had originally been a run-down area of the City but the Urban Renewal project has changed the area completely around and made it a beautiful place for residents and tourists. He expressed his opinion that an Urban Renewal project in our area will, not only bring in business, but enhance community livability. Councilor Figley thanked everyone involved in making the 4th of July celebration a success. She gave particular thanks to City employee Kezia Merwin and her husband, Greg, for the amount of time they spent in organizing and various other tasks; and to City employee Vee Ott and her husband, Dave, for putting together volunteers, working on the food concessions, and other tasks that make the festival go fairly smoothly. She stated that the fireworks display was excellent and she had many positive comments from viewers that were from outside of the Woodburn area on the fireworks display. Councilor Nichols also stated that he observed community spirit from attendees when they left the parking lot after the fireworks display in that they were very courteous in allowing motorists to get onto the roadway. Councilor Mc Callum stated that he had participated in the Chuckwagon Breakfast in addition to the attending the fireworks display and he thanked all those who volunteered Page 6 - Council Meeting Minutes, July 9,2001 COUNCIL MEETING MINUTES JULY 9, 2001 TAPE READING their time for these activities. He agreed that the fireworks display was excellent and this event drew many people into Woodburn. He also commented on the newspaper article regarding the conference to be held at MacLaren in September. He congratulated MacLaren for undertaking the conference which will be bringing professionals into our community and conference attendees, in turn, will go back to their communities and share what they have seen and experienced within our City. Councilor Sifuentez reminded the public that she is always trying to sell Woodburn and MacLaren and, since she is helping to organize the conference, she would like to work with local businesses who have an interest in displaying their products to conference attendees. Mayor Jennings publicly thanked the Police Department for their presence in the area during the 4th of July Celebration. The officers did a good job in promoting community policing throughout the day. He thanked Christina Jones for singing the National Anthem at the event, and he thanked Co-chair Larry Grosjacques who has worked with Vee Ott on this program over the last couple of years. He reiterated comments made by the Councilors that the fireworks display was excellent. Mayor Jennings also questioned when the Montebello developers would be installing sidewalks and erecting the wall as required as part of their development since homes are now being erected in the subdivision. Community Development Director Mulder stated that a permit has been issued and construction should soon begin on the wall. Public Works Director Tiwari stated that the engineering staff and developer have a difference of opinion regarding the slope near the approaches. The 7 foot sidewalk will be built but it may take an additional 6 weeks before the sidewalk will be completed. Since the right-of-way has changed, property owners will receive a door-hanger notice to inform them to let them know where the right-of-way is located at. 2825 ADJOURNMENT. FIGLEYINICHOLS... meeting be adjourned. The motion passed unanimously. The meeting adjourned at approximately 7:45 p.m.. /~ APPROVED RICHARD JE . G - MAYOR ATTEST /Yf~~ Mary Te ant, Recorder City of Woodburn, Oregon Page 7 - Council Meeting Minutes, July 9,2001