Agenda - 04/23/2001o
Se
AGENDA
~VOODBURN CITY COUNCIL
270Montgomery Street ~ ~ ~Voodburn~ Oregon
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Woodburn Budget Committee Workshop - April 30, 2001 at 7:00 p.m.
B. Special City Council meeting - May 7, 2001 at 7:00 p.m.
C. Public Hearing - Woodburn Company Stores Phases II & III
May 7, 2001 at 7:00 p.m.
D. Public Hearing - Annexation No. 01-00 (Friendly GMC)
May 14, 2001 at 7:00 p.m.
E. City Council Workshop: Economic Opportunities Analysis - May 1, 2001.
F. Community Center Planning Committee openings - contact
the Mayor's office for application forms.
G. Spa Day at Woodburn Aquatic Center - May 6, 2001, 1:00 p.m. to 4:00 p.m.
Appointments: - None
PRESENTATIONS/PROCLAMATIONS
Presentations:
A. Woodburn Fire District Fire and Crime Prevention Trailer
Jennifer Kilmurray.
Proclamations:
B. National Pet Week - May 6 - 12, 2001 ................................... 4B
C. Dig del Nifio/Day of the Child, April 30, 2001 ............................. 4C
COMMITTEE REPORTS
Chamber of Commerce.
Woodburn Downtown Association.
COMMUNICATIONS
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
Page 1 - City Council Agenda of April 23, 2001
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
Council minutes of March 5, 2001 workshop; March 12, 2001 and
April 9, 2001 regular meetings, and April 12, 2001 special meeting and
executive meetings ................................................... 8A
Recommended action: Approve Council minutes of March 5, 2001 worksho£; March
12, 2001 and April 9, 2001 regular meetings, and Apri112, 2001 special meeting and
executive meetings.
Be
Draft Park Board minutes of March 13, 2001 ............................. 8B
Recommended action: Accept draft Park Board minutes of March 13, 2001.
Library Board minutes of February 14, 2001 and March 14, 2001,
and draft Library Board minutes of April 11, 2001 ........................ 8C
Recommended action: Accept Library Board minutes of February 14, 2001,
and March 14, 2001 and draft Library Board minutes of April 11, 2001..
De
Planning Commission minutes of March 8, 2001 .......................... 8D
Recommended action: Accept Planning Commission minutes of March 8, 2001.
go
Fe
Police Department Activity Report for February 2001 ..................... 8E
Recommended action: Receive Police Department Activity Report for Feb. 2001.
Building Activity Report for March 18, 2001 ............................. 8F
Recommended action: Receive the Building Activity Report for March 2001.
Ge
Planning Tracking Sheet dated April 18, 2001 ............................ 8G
Recommended action: Receive the Planning Tracking Sheet dated April 18, 2001.
Library Statistics Report for February 2001 ............................. 8H
Recommended action: Receive the Library Statistics Report for Feb. 2001.
Woodburn Library Activity Calendar for May 2001 ........................ 8I
Recommended action: Receive the Woodburn Library Activity Calendar
for May 2001.
Je
Claims for the month of March 2001 .................................... 8J
Recommended action: Approve the claims for the month of March 2001.
TABLED BUSINESS
GENERAL BUSINESS
Ae
Council Bill No. 2300 - Resolution calling for a public hearing on
Annexation Case No. 01-00 (Friendly GMC) ............................ 10A
Recommended action: Adopt the resolution calling for a public hearing on
May 14, 2001 to consider Annexation Case No. 01-00 (Friendly GMC).
B. Council Bill No. 2303 - Resolution adopting a scientific exploration policy
Page 2 - City Council Agenda of April 23, 2001
to apply within parks and to other city property and establishing a permit
process consistent with state and federal law ............................
Recommended action: Adopt the resolution adopting a scientific exploration
policy to apply within parks and to other city property and establishing
a permitprocess consistent with state and federal law.
10B
Ce
go
Council Bill No. 2304 - Ordinance regulating motor vehicle, bicycle and
pedestrian traffic within the City of Woodburn .........................
Recommended action: Adopt the ordinance regulating motor vehicle, bicycle
and pedestrian traffic within the City of Woodburn.
10C
Council Bill No. 2305 - Resolution authorizing execution of a "Police
Mutual Aid Agreement" amongst various Municipal, County and
State Law Enforcement Agencies ...................................... 10D
Recommended action: Adopt the resolution authorizing the execution of a
"Police Mutual Aid Agreement" amongst various Municipal, County and
State Law Enforcement Agencies.
Bid Award: Manhole Rehabilitation ................................... 10E
Recommended action: Approve award of Bid No. 21-10for Manhole
Rehabilitation to low bidder Geico Services, Inc. in the amount of $29,575.00
11.
Fo
Cost sharing for improvement of Highway 99E railroad crossing ........... 10F
Recommended action: By motion, authorize cost sharing not to exceed
$5,000 for improvement of the Highway 99E railroad crossing.
Ge
Right-of-Way Dedication - Parr Road/Settlemier Avenue Improvement ..... 10G
Recommended action: Accept the right-of-way dedication in conjunction
with the Parr Road/Settlemier Avenue Improvemena
He
Request for sound amplification permit and closure of Warzynski Plaza
on May 13, 2001 from 12:00 p.m. - 8:00 p.m. for a Mother's Day
Celebration ........................................................ 10H
Recommended action: Approve sound amplification and closure of
Warzynski Plaza on May 13, 2001from 12:00p. m. - 8:00p. m. for Mother's
Day Celebration.
Bid Award: Street resurfacing in Nazarene Addition ...................... 10I
Recommended action: Approve award of Bid No. 21-09for resurfacing various
streets in the Nazarene Park Subdivision to low bidder, Salem Road and
Driveway in the amount of $189,155,55.
PUBLIC HEARINGS
City Initiated Annexations ........................................... llA
Recommended action: Receive public testimony on the annexations and then
continue the public hearing until May 14, 2001 so that legal descriptions
of the annexed properties can be approved by the Oregon Department of Revenue.
Page 3 - City Council Agenda of April 23, 2001
12.
13.
14.
15.
16.
17.
18.
PUBLIC COMMENT
NEW BUSINESS
PLANNING COMMISSION ACTIONS - These are Planning Commission actions that
may be called up by the City Council.
Site Plan Review 00-12, Variance 01-14 and Partition 01-01 for property located
at the southeast corner of Highway 99E and Highway 211 ................. 14A
CITY ADMINISTRATOR'S REPORT
A. Boones Ferry Road/Highway 214 Intersection Improvement Project ........ 15A
B.. DirectLink cable television service update .............................. 15B
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
ADJOURNMENT
Page 4 - City Council Agenda of April 23, 2001
4B
PROCLAMATI'ON
NATI'ONAL PET WEEK - MAY 6 - 12, 2001
WHEREAS, the people of Woodburn have distinguished themselves by their
care and concern for pets and animals through the attention of their health and
welfare; and
WHEREAS, pets provide love, companionship, devotion and loyalty,
enriching the lives of their owners and the community in general; and
WHEREAS, man's progress throughout the ages has been reliant on the aid
and assistance received from animals as helpmates and companions; and
WHEREAS, the care and treatment of animals is entrusted to Doctors of
Veterinary Medicine who strive to preserve and improve the quality of life for pets
and people in Woodburn; NOW, THEREFORE,
2001
I, Richard Jennings, Mayor of Woodburn, do hereby proclaim May 6 - 12,
NATIONAL PET WEEK
in Woodburn and I call upon the people to take advantage of the events planned in
conjunction with this observance.
Richard Jennings, Mayor
City of Woodburn
t
4C
PROCLAHATTON
DEL N1'I O/DAY OF THE CHI'LD - APRI'L 30, 2001
WHEREAS, many of the nations throughout the world celebrate Di~ del Nifio/Day
of the Child on the 30th of April 2001 in recognition and celebration of their country's
future - -their children; and
WHEREAS, children represent the hopes and dreams of all the citizens of
Woodburn; and
WHEREAS, the primary teachers of family values, morality, and culture are
parents and family members, and we rely on children to pass on these family values,
morals and culture to future generations; and
WHEREAS, the importance of literacy and education are most often communicated
to children through family members; and
WHEREAS, families should be encouraged to engage in family and community
activities that include extended and elderly family members and encourage children to
explore, develop confidence, and pursue their dreams; and
WHEREAS, the designation of a day to honor the children of our city will help
affirm for the people of Woodburn the significance of family, education and community;
and
WHEREAS, the designation of a day of special recognition of children of Woodburn
will provide an opportunity to children to reflect on their future, to articulate their dreams
and aspirations, and find comfort and security in the support of their family members and
communities, and
WHEREAS, the children of our city are the responsibility of all its citizens, and
citizens should be encouraged to celebrate the gifts of children to our society - their
curiosity, laughter, faith, energy, spirit, hopes, and dreams; NOW THEREFORE,
I, Richard Jennings, Mayor of Woodburn, do hereby proclaim April 30, 2001 Di~
del Nifio/Day of the Child in Woodburn and call on the people of Woodburn to join with
all the children, families, agencies, organizations, schools, and churches to observe the day
with appropriate ceremonies.
Richard Jennings, Mayor
City of Woodburn
COUNCIL WORKSHOP MINUTES
MARCH 5, 2001
TAPE
READING
Tape 1
Side A DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 5, 2001.
CONVENED. The Water Master Plan workshop convened at 6:10 pm with Mayor
Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Absent
Councilor Nichols Present
Councilor Sifuentez Absent
Water Master Committee Members Present: Mike Kilmurray, Preston Tack, Charlotte
Hillyer, Scott Burlingham
Staff Present: City Administrator Brown, Public Works Director Tiwari, Public Works
Manager Rohman, Water Superintendent Sutter, City Recorder Tennant
Consultant: John Ghilarducci, Financial Consulting Solutions Group, Inc.
Public Works Manager Rohman reviewed the committee work completed to date on the
Master Plan. He stated that the committee has been working on a treatment pilot study,
review of the location, source water production, regulatory updates, and rate and SDC
study review. Water treatment was reviewed by the committee for the purpose of (1)
satisfying public requirements which included removal of iron and manganese and
treatment processes that would avoid the use of chlorine, (2) complying with changing
federal and state regulations, (3) providing adequate water storage for fire and emergency
situations and to improve the efficiency of operations, and (4) economically meet future
water needs of the community. The committee is proposing that the following
improvements be incorporated into the master plan to meet City needs to the year 2015:
A) Water treatment plants be located at: 1) Industrial Park near National Way, 2) Parr
Road near Centennial Park, and 3) Country Club Road adjacent to the existing
water well, and
B) Storage facilities (2.2 mil gallon in size) to be located at Industrial Park and Parr
Road adjacent to the treatment plants.
Another area addressed by the committee involved Source Water Protection which is a
program administered by the Health Division and the Dept. of Environmental Quality. A
Page 1 - Council Meeting Minutes, March 5, 2001
TAPE
READING
Side B
COUNCIL WORKSHOP MINUTES
MARCH 5, 2001
required element of the program include delineation of existing wells and determining
susceptibility for contamination which is currently being done by the Oregon Health
Division. Voluntary elements of the program are developing a Drinking Water Protection
Plan, and submittal of the plan to the Dept. of Environmental Quality for certification.
He also reviewed the upcoming federal regulatory rules that the City will need to address
such as arsenic levels, groundwater, radon, radionuclide, and contaminant monitoring. In
regards to the water storage tanks, it was noted that these tanks will be located at ground
level rather than elevated.
John Ghilarducci stated that the water rates and system development charges are the two
major sources of revenue for the water service. The last increase in water service rates
was implemented in July 1992 and, in order to meet operational and capital improvement
costs, a rate increase will be necessary between now and 2005. Key policy issues
reviewed by the committee included 1) how to schedule the rate increases for the period
of 2002 through 2005; 2) a cost of service analysis to determine the rate allocation for
residential, commercial, and industrial customers; 3) conservation incentives in the water
rate structure consistent with the cost of service analysis; 4) and the system development
charge based on potential demand rather than the estimated actual demand. He briefly
reviewed the rate study process utilized to develop two options relating to revenue
requirement. The first revenue requirement (known as Scenario gl which was adopted by
the committee) would adopt a series of rate increases beginning in 2002. The rate
increase would be 27% in 2002, 27% in 2003, 20% in 2004, 20% in 2005, and 8.05% in
2006. After the year 2006, rate increases would be more in line with cost of living
increases. The second revenue requirement (known as Scenario #2) would provide for a
one-time rate increase in 2002 of 110% and the next rate increase would not be required
until 2006 at which time the rate increase would be approximately12.95%.
He reiterated that the committ~ recommended Scenario #1 which does provide for a
growth assumption of 3.4% per year whereas water demand would only increase by 1.4%
per year based on conservation methods being used by customers. It was also noted that
there will be a fixed charge based on meter size and a volume charge based on actual
usage of water.
Committee member Tack stated that the committee had compared the two rate systems to
the year 2012 and they felt that the steady increase in water rates would be the best
method to follow in order to meet estimated revenue requirements.
Consultant Ghilarducci then reviewed the cost of service allocation methods used to
generate sufficient dollars to meet the revenue requirements outlined in scenario #1. The
committee had reviewed 3 rate alternatives that could be implemented to meet the
revenue requirements. The committee recommended Rate Alternative #1 as the rate
structure to be implemented beginning in the year 2002. Discussion was held regarding
the proposed rate structure which provides for a fixed charge based on meter size, and a
Page 2 - Council Meeting Minutes, March 5,2001
COUNCIL WORKSHOP MINUTES
MARCH 5, 2001
TAPE
READING
volume charge for each 100 cubic feet of water used. It was noted that the current rate
structure does allow for some volume of water to be used, such as 400 cubic feet for a
residential customer, without having to pay additional charges. It was also noted that
industrial users will pay a higher volume and fixed rate than residential and commercial
customers due to higher fire flow requirements and higher peaking.
Committee member Tack requested that charts show 100 cubic feet rather 1 ccf since the
customers are used to see numbers based on 100 cubic feet.
Mr. Ghilarducci stated that he would change the charts to show 100 cubic feet rather than
using the standard ccf method of listing the data for the purpose of internal consistency.
Tape 2
In regards to System Development Charges (SDC), Mr. Ghilarducci stated that there are 2
components to these charges one being reimbursement fee and the second component
being improvement fee. He stated that these charges are one-time fees paid at the time of
the development. The reimbursement fee is a buy-in to unused capacity in the existing
and the improvement fee is a fair share of capacity increasing of facilities to be built. As
a reminder, SDC's are governed by state statute and he suggested that these fees be
tracked separately so that they can be used accordingly. He reviewed the proposed SDC's
for each type of fee along with the administrative cost recovery that is allowed by statute.
Based on the proposed SDC rate structure, the residential SDC rate would increase from
$1,452 to $2,085 which is a 44% increase.
Mr. Ghilarducci also reviewed the residential water rate comparison chart which
compared 13 cities with Woodbum. As a reminder, each city has different needs but,
based on the average monthly cost, Woodburn is approximately 56% lower than the
average. Assuming the proposed rate is implemented, Woodburn will still be 27% lower
than the average monthly water rate charged by other cities.
Mayor Jennings stated that he felt comfortable with the recommendation from the
committee for funding water system improvements.
Councilor Figley stated that she in interested in knowing if any public feedback has or
will be obtained on the issue of incremental increases versus a one-time increase.
Committee member Tack stated that regular communication with ratepayers on their
monthly bills will be very beneficial in getting feedback from the consumers well in
advance of making a final decision on the type of increase implemented.
Public Works Manager Rohman stated that the committee did take into consideration the
proposed rate increases submitted to the State by the utilities which would go into effect
about the same time as the City's rate adjustment.
Director Tiwari stated that the City will need to obtain some funds from a bond sale and,
on a $14 million project, the City will need to solidify a program which will have a
Page 3 - Council Meeting Minutes, March 5, 2001
COUNCIL WORKSHOP MINUTES
MARCH 5, 2001
TAPE
READING
favorable interest rate return and assure the bond underwriters that a rate schedule has
been implemented to meet principal and interest payments. It was also noted that a future
Council could adjust the rates, however, they would still be required by law to set rates
based on operating expenses, debt service, and coverage.
Director Tiwari stated that staff intends to have an open house on the proposed master
plan thereby giving the citizens an opportunity to discuss rates and talk to staff and the
consultants. Following the open house, another meeting with the committee will be held
to go over the comments from the public. A presentation will also be made to the
Council prior to finalization of an ordinance to implement any rate increases. He
reminded the Council that the City water rate is the second to the lowest on the
comparison table and he does not feel that the City should be overly concerned that the
rates will escalate to the top of the comparison chart. He reiterated that the our water
division is doing a very good job but improvements will require the City to increase rates
to meet the rate increase as a financial resource. Once the plan is adopted, it will be
another year before the engineering work will be completed.
Committee member Tack questioned what effect, if any, the proposed water treatment
program will have on those consumers who currently use water softeners.
Director Tiwari stated that the filtration system will remove iron and manganese, and
reduce the arsenic level in the water. He stated that it is his understanding that water
softeners do not reduce the arsenic level. By installing the water treatment plants, the
City will be complying with federal and state roles especially in the area of arsenic level
reduction.
Mayor Jennings commended the committee for the work they have done to date on this
project.
The meeting concluded at 7:57 p.m..
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
APPROVED
RICHARD JENNINGS, MAYOR
Page 4 - Council Meeting Minutes, March 5, 2001
8A
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 12, 2001.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Sennings presiding.
002O ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Police Chief Null, Community Development Director Mulder, Finance Director
Gillespie, Public Works Manager Rohman, Park & Recreation Director Westrick, City
Recorder Tennant
0075
ANNOUNCEMENTS.
A) Public Hearing will be held before the City Council on April 9, 2001, 7:00 p.m., on a
remand from the Land Use Board of Appeals (LUBA) regarding Woodburn Company
Stores. Testimony at the hearing will be limited to specific issues identified in the LUBA
remand.
0083 PRESENTATION: HUMAN RIGHTS COMMISSION AWARD TO A.W.A.R.E.
FOOD BANK VOLUNTEERS.
Alicia Hernandez, representing the Human Rights Commission, stated that the purpose of
the award is to heighten awareness and educate citizens about the strengths of diversity.
The Commission has selected the A.W.A.R.E. Food Bank - Nancy Stone and all of the
volunteers - for their inspiration to the community and the time Mrs. Stone takes to help
those in need within the community.
Nancy Stone expressed her appreciation for the recognition award and she reiterated that
the work could not be done without the help of her many volunteers and the support of
the Board members.
Gary Lawhead, Superintendent of MacLaren School, presented a check to Nancy Stone in
the amount of $3,000 which was raised by the school staff for the A.W.A.R.E. Food
Bank.
Page 1 - Council Meeting Minutes, March 12, 2001
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
Mrs. Stone also stated that, thanks to the Mayor's Heart-to-Heart campaign, collections to
date total $444 for the purchase of food. Once all of the collections are in, Wal-Mart will
match up to $500 for this fundraising project.
0324 PRESENTATION: NORTH BOONES FERRY ROAD IMPROVEMENTS
Public Works Director Tiwari stated that he plans on bringing in a pre-engineering report
to the Council at the April 9~ meeting, however, before the report is finalized, he would
like to receive some input from the Council as to whether or not they would like to make
changes to the staff's direction on this project. He stated that the estimated project cost is
$2 million and, due to timing in getting work completed before the start of classes in the
fall, he is proposing that the project be completed in two phases both of which involve a
local improvement district (LID). The first phase would be from the Boones Ferry
Rd/Hwy. 214 intersection north to Goose Creek and it involves 7 property owners within
the LID. The proposed Phase I project would include widening to 5 lanes, bikelanes, and
sidewalks so that it will be compatible with future improvements made to the Highway
214/Settlemier/Boones Ferry Road intersection. He briefly discussed intersection
improvements that need to be made in the future and staff' s hope that some financial
assistance would be forthcoming from the State since Highway 214 is part of the state
highway system. Even though everything is interlinked, the key is to make improvements
that will not be very expensive to the City and property owners, and yet work well for the
school and general traffic flow. The second phase of the project would provide for a 3
lane road improvement with bikeways and sidewalks, however, it involves a multitude of
property owners, and due to the time involved in forming this large of an LID, it will be
next summer before Phase II construction would begin. Additionally, staff is looking at
undergrounding utilities for Phase I and, even though it is expensive, it will improve the
looks of the community. In order to keep overall costs down, staff is looking at saving as
much pavement as possible.
Mayor Jennings expressed his opinion that the intersection improvement should be done
at the same time as the B0ones Ferry Road Phase I improvement.
Director Tiwari stated that the intersection improvement has numerous issues involved
and ODOT has to approve all of the proposed intersection improvements. It will also
involve a larger expenditure from the City and it is unknown if ODOT will contribute to
any of the costs if the improvements are made at this time. He is also concerned with the
length of time in which it will take ODOT to review, and approve, intersection
improvements.
In regards to project funding, there will be some system development funds, LID
assessments, and other federal funds such as T-21. Staff proposes to give Phase I more
financial support than Phase II since it requires a wider street to take care of traffic
congestion near the intersection. The turn lane is being added to the design in order to
take care of the capacity thereby allowing for the use of system development charges or
Page 2 - Council Meeting Minutes, March 12, 2001
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
1340
traffic impact fees as a financial source for a portion of the project.
Another issue briefly discussed involved the inclusion of benefitted properties currently
outside of the city limits but adjacent to the existing roadway.
Mayor Jennings stated that another process is being initiated to annex properties to the
City which are surrounded by the city limits.
Director Tiwari stated that if benefitted properties are still located outside of the city
limits at the time the LID is formed, the City can request that the County assess the
property or look at other options which would then require those properties outside of the
city to pay for their share of the costs at a later date.
Councilor Nichols stated that he would like to see the intersection improved, however, he
questioned as to how long it will take to generate sufficient funds in the Urban Renewal
District in order to help fund the intersection project.
Administrator Brown stated that this intersection is included in the Urban Renewal
project list, however, it may take 5 or 6 years to generate the amount of revenue necessary
to make the improvements.
Councilor Bjelland stated that he would like to see staff provide the following three
alternatives: 1) project without any intersection improvements, 2) a project with minimal
amount of intersection improvements, and 3) a project with all of the intersection
improvements. A decision can then be made based on costs and impacts.
Director Tiwari stated that he will be contacting ODOT to see if they would be willing to
pay for a portion of costs associated with the intersection improvements.
1555
ANNOUNCEMENT - ANNUAL CLEAN-UP DAY, MARCH 24, 2001.
Mayor Jennings stated that residents can take their yard debris and scrap metal/appliances
to United Disposal on Saturday, March 24th, between 7:00 am and 5:00 pm. There will
be a charge for appliances that contain freon such as refrigerators and freezers.
1625
INTRODUCTION OF DEAN MORRISON.
Public Works Director Tiwari introduced Dean Morrison who has been an employee of
the City for approximately 20 years. Up until last July, Mr. Morrison served as the City's
Assistant City Engineer and he continues to work in a part-time capacity on the City's
engineering staff. Over the years, Mr. Morrison has given the City excellent service and
he has come up with ideas that have been beneficial to the City. One idea in particular
involves a transpirator process in which he was able to develop a process that allows use
of effluent on grass roots and trees as an alternative to discharging the effluent to the
Pudding River. Mr. Morrison did some testing of his idea at the wastewater plant and, as
a result, the City did get involved with the patent on his idea. Mr. Morrison paid for the
material costs to test his idea and, as a result, his idea is now worth many hundreds of
thousands of dollars. When the popular tree plantation process was initially discussed by
the consultants, the City had no problem with it because of similarity with Mr. Morrison's
Page 3 - Council Meeting Minutes, March 12, 2001
TAPE
READING
2467
2750
2825
COUNCIL MEETING MINUTES
MARCH 12, 2001
grass root system that had already been tested with positive results. The City was the first
in the nation in implementing this process and he reiterated that the City has excellent
staff members who can think about process improvements that will benefit the City and
other local governments in years to come. He also reminded the Council that a majority
of all costs relating to the work and filing fees for the patent were paid for by Mr.
Morrison.
Dean Morrison thanked the Director for his introduction and stated that his work did
result in findings that 90% of the ammonia in water is eliminated by this process.
CHAMBER OF COMMERCE REPORT.
Phil Hand, representing the Chamber Board, reviewed the upcoming Chamber events:
1) Business After Hours - March 15th, West Coast Bank, from 4:30 pm to 6:00 pm
2) Business After Hours - March 22ha, Wooden Shoe Bulb Co., from 4:30 pm to 6:00 pm
3) Chamber Forum - March 21st, at Woodburn Family Medical Clinic. Prior to the
Forum, beginning at 7:50 am, there will be a Drug Free Workplace conference which is
co-sponsored by OML Laboratories and Woodburn Family Medical Clinic.
4) A Hometown Hero Award program is being sponsored by Woodburn Company Stores
and the Woodbum Independent. Recipients of the award will receive a $50 certificate
from the Company Stores along with a small plaque and an article in the newspaper.
Nomination forms are available at the Chamber office.
CONSENT AGENDA.
A) Council minutes of February 26, 2001;
B) Planning Commission minutes (draft) of February 22, 2001;
C) Claims for the month of February 2001;
D) Planning Dept. Tracking Sheet;
E) Building Activity Report for February 2001;
F) Highway 214 sidewalk project status report; and
G) Report on installation of a caution light on Highway 211 at the Wastewater Treatment
Plant.
FIGLEY/NICHOLS... adopt the consent agenda as presented. The motion passed
unanimously.
COUNCIL BILL 2295 - ORDINANCE DECLARING THAT BLIGHTED AREAS
EXIST WITHIN THE CITY, RECOGNIZING NEED FOR AN URBAN
RENEWAL AGENCY TO FUNCTION IN THE CITY, AND PROVIDING FOR
EXERCISE OF THE AGENCY'S POWERS BY THE MAYOR AND CITY
COUNCIL.
Council Bill 2295 was introduced by Councilor Chadwick.
Councilor Figley stated that, after consulting with the Government Standards and
Page 4 - Council Meeting Minutes, March 12, 2001
TAPE
READING
3082
3152
326O
COUNCIL MEETING MINUTES
MARCH 12, 2001
Practices Commission, she has decided to declare a conflict of interest and not participate
in this discussion due to the fact that she owns property in the affected area and, therefore,
might expect a financial benefit from this action. She stated that she will not be taking
any part in this discussion.
Mayor Jennings stated that no questions would be asked of Councilor Figley and she will
not be giving any answers.
Attorney Shields stated that, with the declaration, Councilor Figley will not be
participating in the discussion nor will she be voting if a vote is taken.
Recorder Tennant read the bill by title only since there were no objections from the
Council.
Mayor Jennings stated that the Council Bill has been modified from the language on the
bill in the agenda packet in that the Section 3 and 5, along with the title, has been
rewritten to include "... Mayor and City Council". This action was taken for the purpose
of allowing the Mayor to vote in case of a tie.
The second reading of the bill was read by title only. On roll call vote for final passage,
the bill passed 5-0. Mayor Jennings declared Council Bill 2295 duly passed.
COUNCIL BILL 2296 - RESOLUTION ENTERING INTO AN AGREEMENT
WITH UNION PACIFIC RAILROAD FOR LEASE OF PREMISES FOR
HIGHWAY PURPOSES..
Council Bill 2296 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Jennings declared the bill duly passed.
COUNCIL BILL 2297 - RESOLUTION CALLING FOR A PUBLIC HEARING
ON THE ANNEXATION OF ALL LANDS SURROUNDED BY THE CITY.
Council Bill 2297 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Jennings declared Council Bill 2297 duly passed.
COMMUNITY CENTER PLANNING COMMITTEE.
Mayor Jennings stated that he had requested the City Administrator to prepare the staff
report which is in the agenda packet to outline the process to be followed in establishing
the Committee. He stated that, to date, he has obtained commitments from 2 volunteers
and is working on getting a third person to be a part of the committee.
Administrator Brown reviewed his report which provided information on the criteria for
service, qualifications of applicants, and the groups those applicants would represent as
the potential users of a new center. A paid advertisement will be placed in the Woodburn
Independent soliciting citizen participation on this committee and the Councilors are also
urged to contact persons that they feel would meet the qualifications and ask them to
8A
Page 5 - Council Meeting Minutes, March 12, 2001
8A
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
apply for one of the positions on the committee. Applications are available at the City
Administrator's office.
3408
ACCEPTANCE OF LATE BANCROFT BOND APPLICATIONS.
Staff recommended that the following Bancroft Bond applications submitted by the
following property owners be accepted by the Council:
1) Downtown Alley Local Improvement District (Ord. 2273): Luis & Luisa Quintero,
Thomas Flomer, and David 8: Jennifer Lindenmuth.
2) Parr Road Local Improvement District (Ord. 2278): Luka & Anastasia Vshivkoff.
FIGLEY/NICHOLS... under the authority of ORS 223.210, accept the Bancroft Bond
applications as listed in the staff memo. The motion passed unanimously.
3444 EXTENSION OF "NO PARKING" ALONG EAST LINCOLN ST. IN FRONT OF
3525
WASHINGTON SCHOOL.
A request was made by the school to extend the "No Parking" to the area in front of the
school beginning at the school's west driveway and going east approximately 350 feet.
The parking restriction would be in place only during school hours and it was requested
for the purpose of providing better visibility and increased safety for the students. Staff
recommended that the signs be installed.
SIFUENTEZ/FIGLEY... approve the installation of signs for "No Parking During
School Hours" along the north side of Lincoln Street from the west driveway at the
school east approximately 350 feet. The motion passed unanimously.
APPROVAL OF SOLICITOR'S LICENSE FOR BOY SCOUT TROOP//691
A request was submitted by Roger Midura, Boy Scout Troop #691 Committee Member,
for a solicitor's license for the troop, with a waiver of fees, so that the troop members
could perform a fundraising community service project involving the painting of resident
and business address numbers on the curb next to the driveway. If approved, this project
will be held during the month of April 2001.
FIGLEY/SIFUENTEZ... approve a solicitor's license for Boy Scout Troop #691 and
waive the licensing fees. The motion passed unanimously.
3585 REQUEST FROM MID-WILLAMETTE VALI.EY MAYOR'S COALITION
REGARDING SENATE BILL 1149 - ELECTRIC DEREGULATION
INITIATIVE.
Mayor Jennings stated that the Coalition is asking local governments in the Mid-
Willamette Valley to voice opposition to Senate Bill 1149 which partially deregulates the
electric power industry in Oregon and goes into effect in October 2001. In his opinion,
the electric and gas utilities need to be regulated so that problems that were experienced
in California due to deregulation will not surface in Oregon. He stated that a resolution
Page 6 - Council Meeting Minutes, March 12, 2001
, , 8A
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
was included in the agenda packet and, if the Council so desires, a Council Bill number
will be assigned and the bill introduced for Council action. It was the consensus of the
Council to assign a number to the Council Bill.
COUNCIL BILL 2298 - RESOLUTION URGING A DELAY IN THE
IMPLEMENTATION OF ELECTRIC DEREGULATION IN OREGON.
Councilor Chadwick introduced Council Bill 2298. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2298 duly
passed.
3760
CANCELLATION OF MARCH 26, 2001 COUNCIL MEETING.
Mayor Jennings stated that the City Administrator will be out of town the last two weeks
in March and the City Attorney will be out of town the week prior to the next regular
meeting. Therefore, staff recommended that the March 26m meeting be canceled.
BJELLAND/NICHOLS .... cancel the March 26, 2001 Council meeting. The motion
passed unanimously.
3850
CITY ADMINISTRATOR'S REPORT.
A) Cable TV Franchise Renewal: Administrator Brown stated that consultant Steve Jolin
is assisting the City with the evaluation of the existing system and the Cable TV renewal
process with DirectLink. As part of the process in evaluating the existing system, three
meetings have been scheduled for April 4t~ to fulfill the community ascertainment phase,
and, upon completion of this phase, information received would be put into a package
that would be used to negotiate a franchise renewal or, if needed, to put out a bid for a
competitor. Under federal communications law, the City needs a solid base of
information and statistics available since the City can only ask for what is reasonable and
for what the community has indicated their desires are as it relates to community access.
B) Preemption Bills - Transient Occupancy Tax: Administrator Brown stated that HB
2934 has not yet been introduced to legislative committee, however, he felt that it was
necessary to inform the Council prior to it going to committee and, if agreed to by the
Council, authorization be given to send a letter to the City's various legislators and the
committee members should it go before the committee. As drafted, the bill would create
the authority for the State to charge a 1% transient lodging tax that would be attached to
any transient lodging tax currently being imposed in a city. It also limits the local
agencies ability to both increase the lodging tax in the future and to use the taxes
collected. Voter approval would be required for any subsequent increases and it earmarks
the money for tourism/marketing activities. Also, the lodging operator would be required
to be reimbursed for their cost of collecting and accounting at a minimum of 5% of the
Page 7 - Council Meeting Minutes, March 12, 2001
SA
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
tax collected. Currently, the City gives lodging operators 10% of the tax collected,
however, the bill as written, would be required to pay some additional funds to the
lodging operator since the tax collected for tourism and marketing would be at 100% of
the amount assessed versus the amount assessed less the lodging operator fee. The larger
problem is that our current tax is a local discretionary revenue which has been put to
General Fund uses such as street maintenance and law enforcement activities. This bill
would preempt the City's ability to utilize proceeds from the lodging tax for funding
activities that are not classified as tourist activities. He recommended that the Council
take a position in opposition to this bill and authorize the Mayor to sign a letter similar to
the draft letter in the agenda packet.
Mayor Jennings stated that he feels this proposed bill is an infringement on home rule and
urged the Council to oppose this bill.
FIGLEY/NICHOLS... go on record as being opposed to HB 2934 and authorize the
Mayor to sign the letter being discussed with minor modifications that may be necessary
to tighten up the language in the letter.
Councilor Figley agreed that local governments are very well-qualified to make decisions
and she disliked state legislation that seems to think that local governments are unable to
make appropriate financial decisions.
The motion passed unanimously.
.4611
C) Letter from State House Committee on Rules, Redistricting and Public Affairs:
Administrator Brown reminded the Council that they are responsible for redistricting and
reapportionment of the boundaries within the City as a result of the most recent federal
census. The criteria to be followed in this process is listed in ORS 188.010 and it applies
to state legislative and congressional district boundaries in addition to City Ward
boundaries. The House Committee on Rules, Redistricting and Public Affairs and the
Senate Committee on Rules and Redistricting will be accepting public testimony to
collect information from the citizens regarding this issue prior to the actual development
of a state-wide redistricting plan. He reiterated that the public testimony before the
legislative committees will only be applicable at the state level and, later this year, the
City will begin its own redistricting/reapportionment process.
D) Administrator Brown stated that he will be out of town on vacation March 19-30,
2001. During his absence, he will be leaving Public Works Director Tiwari in charge of
daily operations of general business and the Police Chief in charge of police activities.
NICHOLS/KILMURRAY .... arrangements made by the Administrator to appointment
Frank Tiwari as City Administrator pro-tem for general business operations and Chief
Null for police activities while the Administrator is on vacation be approved. The motion
passed unanimously.
Page 8 - Council Meeting Minutes, March 12, 2001
8A
COUNCIL MEETING MINUTES
MARCH 12, 2001
TAPE
READING
505O
MAYOR AND COUNCIL REPORTS.
Councilor Figley stated that she was glad to see that the legislative committees are
beginning the public input process since there are certain features of our own House and
Senate Districts that do make any sense and she intends to express her views to the
committee. She encouraged other local citizens to take advantage of this opportunity to
express their views on house/senate district boundaries.
Councilor Kilmurray stated that she will be out of town for the April 9m Council meeting.
Councilor Bjelland agreed with comments made by Councilor Figley and he encouraged
public involvement on redistricting. In regards to the Cable TV franchise renewal
process, he expressed his opinion that it is very important that the City is not only looking
at the Cable TV aspect but delivery of services specifically in the area of internet and
broadban capabilities.
Councilor Sifuentez expressed her thanks to the MacLaren staff who supported her in the
most recent food drive for the AWARE Food Bank.
Councilor Chadwick reminded the Councilors that the Woodburn Downtown Association
dinner and auction will be held on Friday, March 16th, at 6:00 pm.
5474
ADJOURNMENT.
FIGLEY/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:17 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 9 - Council Meeting Minutes, March 12, 2001
, ' 8A
COUNCIL MEETING MINUTES
APRIL 9, 2001
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 9, 2001
0020 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor Kilmurray Absent
Councilor Nichols Absent
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwafi, Deputy Police Chief Russell, Community Development Director Mulder, Public
Works Manager Rohman, Park & Recreation Director Westrick, City Recorder Tennant
DUE TO A LACK OF A QUORUM, THE MAYOR DID NOT CONVENE THE
COUNCIL MEETING.
Mayor Jennings stated that the business items on this agenda would be carried over to the
next meeting. In regards to the public hearing that was noticed for this meeting
(Supplemental Review of Annexation g98-03, Comprehensive Plan Map Amendment
098-02, and Zoning Map Amendment g98-04: Woodburn Company Stores Phases 2 & 3)
would be re-noticed for a later date.
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Council Meeting Minutes, April 9, 2001
8A
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
.0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 12, 2001.
CONVENED. The special meeting convened at 5:35 p.m. with Mayor Jennings
presiding.
0007 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor Kilmurray Present (5:44 pm)
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Parks Superintendent Pitt, City Recorder
Tennant
Mayor Jennings stated that Councilor Figley was hit by a motorist in downtown Portland
on Monday afternoon when she was crossing a street in a marked crosswalk. She is
having surgery on her knee tomorrow morning.
0057 COUNCIL BILL NO. 2299 - ORDINANCE RELATING TO
TELECOMMUNICATIONS WITHIN THE CITY AND MANAGEMENT OF
PUBLIC RIGHTS-OF-WAY.
Councilor Chadwick introduced Council Bill 2299. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Bjelland questioned if the fees were established within the ordinance or were
the fees a negotiated amount.
Administrator Brown stated that there is (1) an application filing fee in the ordinance, (2)
a franchise fee that would be arrived at through negotiations and included in the
franchise document, and (3) construction permit fees that would be set by Resolution at a
future date.
Discussion was held on franchise fees and it was noted that it is possible that different
telecommunication companies could have different fee levels under the provisions of this
proposed bill. Additionally, this bill would pertain to telephone companies.
On roll call vote for final passage, the bill passed 5-0. Mayor Jennings declared Council
Bill 2299 duly passed with the emergency clause.
Page 1 - Special Council Meeting Minutes, April 12, 2001
' 8A
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
0515 COUNCIL BILL NO. 2301 - RESOLUTION AUTHORIZING CITY TO APPLY
FOR A LOCAL GOVERNMENT GRANT FROM OREGON PARKS AND
RECREATION FOR PLAYGROUND RENOVATION AT LEGION PARK.
0582
Councilor Chadwick introduced Council Bill 2301. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2301 duly passed.
COUNCIL BILL NO. 2302 - RESOLUTION AUTHORIZING CITY TO APPLY
FOR A LOCAL GOVERNMENT GRANT FROM OREGON PARKS AND
O632
RECREATION FOR THE SKATE PARK.
Council Bill 2302 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2302
duly passed.
BID #21-07: WILLOW AVENUE SANITARY SEWER REHABILITATION.
0829
Bids for the installation of approximately 162 lineal feet of 10" diameter sewer main on
Willow Avenue were as follows: C R Trucking, $10,896.50; J-Mac Inc., $12,090.00;
Western States, $12,491.04; Gelco Construction, $13,670.00; Canby Excavation,
$13,414.30; Bob's Backhoe Service, $18,536.00; William's & Ryan, $19,472.00; Hubco
Excavation, $21,492.70; Cipriano & Sons, $22,700.00; and Emery & Sons, $23,448.00.
Staff recommended the acceptance of the low bid which is 14% below the engineer's
estimate.
Councilor Kilmurray questioned the Director as to why there is such a difference between
the low bid and high bid on this project.
Director Tiwari stated that often times contractors will bid higher amounts if it is a
situation in which they would like to submit a bid to the City but they do have other jobs
lined for the upcoming months and are not as concerned about being awarded the
contract.
BJELLAND/SIFUENTEZ... award the construction contract to the lowest responsible
bidder, C R Woods Trucking, Inc., for the Willow Avenue Sanitary Sewer Rehabilitation
in the amount of $10,896.50. The motion passed unanimously.
BID AWARD: CENTENNIAL PARK FENCING AND MI,qCELLANEOUS
CONCRETE WORK.
Bids were received from the following contractors: Gelco Construction Co., $77,797.50;
Axis Curb Co., $83,912.20; and Woodburn Construction, $111,830.65. Staff
recommended the acceptance of the low bid submitted by Gelco Construction which was
below the engineer's estimate of $79,900.
Page 2 - Special Council Meeting Minutes, April 12, 2001
8A
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
BJELLAND/CHADWICK... award the construction contract to the lowest qualified
bidder, Gelco Construction Co, for the Centennial Park Phase li b - Fencing and
Miscellaneous Concrete project, in the amount of $77,797.50. The motion passed
unanimously.
0919 BID AWARD: CENTENNIAL PARK SECURITY LIGHTING PROJECT.
O956
Bids for the construction of security lighting for the parking facility at Centennial Park
were received from the following contractors: Kunert Electric, $24,964.00; and R J Rouse
Electric, $29,170. It was noted that the bid was above the engineer's estimate of $21,230,
however, the low bid is still within the project budget.
BJELLAND/SIFUENTEZ... award the construction contract to the lowest qualified
bidder, Kunert Electric, for the Centennial Park Phase Ii b-Security Lighting project, in
the amount of $24,964.00. The motion passed unanimously.
AUTHORIZATION FOR CITY ADMINISTRATOR TO SIGN THE SAFE
DRINKING WATER REVOLVING LOAN APPLICATION FOR A WATER
TREATMENT PLANT PROJECT.
Staff is in the process of completing an application for a $4 million loan under the Safe
Drinking Water Loan program and authorization was requested for the Administrator to
sign the application form.
KILMURRAY/SIFUENTEZ... authorize the City Administrator to sign the Safe
Drinking Water Revolving Loan application to be submitted for a water treatment plant
project. The motion passed unanimously.
0983
EXECUTIVE SESSION.
Mayor Jennings entertained a motion to adjourn to executive session in accordance with
ORS 192.660(1)(h), and ORS 192.660(1)(f).
NICHOLS/SIFUENTEZ... adjourn to executive session under the authority cited by the
Mayor. The motion passed unanimously.
The Council adjourned to executive session at 5:55 p.m. and reconvened at 6:10 p.m..
Mayor Jennings stated that no decisions were made in executive session.
BJELLAND/KILMURRAY .... City not appeal Army Corps of Engineer's decision g99-
317. The motion passed unanimously.
1030
Mayor Jennings stated that them will be a Special Council meeting on May 7th to hold the
public hearing on the Woodburn Company Stores LUBA remand. He stated that this
issue needs to be solved and it is now time sensitive.
Administrator Brown provided the Council with a list of upcoming meetings:
Page 3 - Special Council Meeting Minutes, April 12, 2001
8A
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
April 23~a - regular Council meeting
April 30th - Budget Committee meeting regarding Capital Improvement budgets
May 1st - Council workshop on policy considerations regarding the Economic
Development study with policy decisions to be brought before the Council at their May
7~ Special meeting;
May 7th - Special Council meeting
May 14th - regular Council meeting
May 15t~ - Budget hearing before the Budget Committee
May 28th - regular Council meeting
1470
Councilor Bjelland questioned the status of the City's Periodic Review process and
whether or not the population assumptions for Woodbum would be revisited in this
process since the new census number show that Woodbum has a greater population than
the original calculations.
Administrator Brown stated that he spoke with the DLCD (Dept. Of Lands Conservation
District) representative a couple of weeks ago who stated that the City will need to go
with the census data the City has working with as modified by projections. Staff will
look further into any potential waivers due to the population increase.
1520
ADJOURNMENT.
NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 6:20 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 4 - Special Council Meeting Minutes, April 12, 2001
Executive Session
COUNCIL MEETING MINUTES
April 12, 2001
8A
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, APRIL 12, 2001.
CONVENED. The Council met in executive session at 6:00 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor Kilmurray Present
Councilor Nichols Present
Councilor Sifuentez Present
Mayor Jennings reminded the Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, City
Recorder Tennant
The executive session was called under the following statutory authority:
1) ORS 192.660(1)(h) to consult with counsel concerning legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed; and
2)/3RS 192.660(1)(0 to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 6:08 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Council Executive Session Minutes, April 12, 2001
8B
MINUTES
Woodburn Recreation and Parks Board
Regular Monthly Meeting
Tuesday, March 13,2001
7:00pm
City Council Chambers
1. The meeting was called to order at 7pm by Janet Greenwell.
Role Call
Members present: Janet Greenwell, chair; Melissa Tittle, Member; Kathy Figley, Council
Liaison; Richard Hammond, Member; Sharon Felix, Member;
Staff present: Randy Westrick, Director; Brian Sjothun, Leisure Services; Kathy Willcox,
Aquatics; Jennifer Goodrick, AA.
Members absent: Herb Mittman, vice chair; Frank Anderson, Member; Patricia Watts,
Member.
3. Approval of Minutes from January 9, 2001 meeting.
A motion to accept the minutes as written was made by Richard Hammond.
The motion was seconded by Sharon Felix.
The motion was passed unanimously.
4. Business from the audience: there was none.
'5. Business from the Director
Division Reports
1. Leisure Services Div.-Brian Sjothun shared information about a Woodbum
Together project called 40 Assets: A Program for Families. Handouts were provided. The
division is currently focusing on the development of more programs for teenagers, both middle
and high school students, and this program seems like a great fit. Woodburn Together will
attend training next Tuesday to see if they are going to adopt this program as a board. Basketball
wrapped up at the beginning of March and baseball is underway. Drop in centers continue to do
well, drawing 100+ students daily. Richard Hammond asked what the #1 priority is for the
division and Brian said teen programs, especially establishing a teen center. The plan is to move
the Drop in centers to elementary school campuses and use the Settlemier drop in center as a
teen center.
2. Aquatics Div. -Kathy Willcox reported that attendance has been good at the
pool, over 400 at free swim Saturday. Buck Wednesday drew over 100 kids last month. Cuda
club is growing, practicing daily from 4-6. St Luke's has started school lessons and are in their
second week. Lincoln finishes two classes this week and will start two more after spring break.
Life guard classes to prepare for summer employment will begin shortly. Janet Greenwell
inquired about the Mothers Day Spa Day event that was so successful last year. Kathy said
8B
they are planning this event right now, looking for volunteers and donations of merchandise and
services for the May 6th event. The pool is also increasing participation from 75 to 100 this year.
3. Parks Maintenance. & Facilities - Randy gave report on progress at Centennial
Park. We are out to bid for security lighting presently and will soon have bids for miscellaneous
work next week. The hope that three ball fields will be done by August. Land scape is roughed
in already. The National Guard is scheduled to begin work on rest rooms by June 1. The sign
will go up soon. Richard Hammond asked if there were lots of ball teams in Woodburn. Brian
Sjothun and Sharon Felix invited him to attend the May 5 Jamboree.
6. Hermanson III Wetlands Mitigation Project Workshop
Presentation from Paul Sedoruk: Randy introduced Paul Sedoruk and the Luckey Co.
The Board heard Paul's presentation last fall and approached the City Council who gave their
initial approval to investigate this possibility further. The Council asked the Luckey Company to
draw up their initial plans and present them to the Recreation and Parks Board. The Board held
a small workshop in November. City engineer, David Torgeson, has given his tentative
recommendation to the project based on initial plans.
Paul gave a power point presentation proposing this wetlands enhancement project.
Luckey Co working with the Division of State Lands mitigations requirement. They are
currently conducting studies about flooding and security issues. Paul described the existing
condition at the park, which is basically a channelized ditch. The plan is to re-grade the existing
channel to improve water quality and flood control. This would also provide habitat for wildlife
and would create a canopy by planning trees. The Luckey Co. will need a permit from Public
Works, who will make sure the flooding issue is addressed as will the Army Core Of Engineers.
Public Comment: Tony Chernishoff asked "Doesn't wetlands mean swamp?" Paul
replied no, there are many kinds of wetlands, some of which he then described. Paul stated that
the Lucky Co. will prepare 5 or 6 scenarios for this project. The creek will move quicker, be
broader, and will be cooler than the area is now. Randy asked Paul if the Hermanson III Park
would have to be "Exactly" like the wetland that was lost. Paul said no-an enhanced wetland is
all they need to create to fulfill the DSL requirement, they don't need to re-create what was lost.
Neighbor Penny expressed concern that the pond water level be affected by the project. Paul
said no, the run-off only would channeled into the stream, but no more than runs off now.
Another neighbor asked how the project would be funded and how flooding would be controlled.
Paul said that the Luckey company would pay for all plants, and said the flooding issue could be
answered by the public works department. Said that by widening the channel that the flooding
would be better controlled. Randy asked David Torgeson to discuss the permitting process and
how these concerns will be handled by public works. David described the permitting process,
said the excavation would provide extra storage for flood waters. While the proposal would not
elevate this flood water, Davd said that this won't save homes from flooding that have flooded
before. It will be an administrative manner to decide if the project can proceed as proposed.
Said that he will study it more thoroughly when he gets the entire proposal. Neighbor Penny
asked about the trees on the east side of the creek, would they stay? Paul said yes, the trees are a
8B
controlling factor. Neighbor Penny wants the LC to provide a list of trees that they intend to
plant and how they plan to keep them safe from vandalism. Paul assured the audience that part
of the permitting process would require a detailed list of vegetation, and hat the DSL requires the
Luckey Co to monitor the site for five years and maintain a 80% survival rate. Randy asked Paul
to go through the list of the types of trees that they propose be planted. In the mean time,
Richard Hammond asked if vandalism is a problem in her neighborhood. Penny described
several problems she perceives with children in her neighborhood, calling for education. Paul
then continued to describe the planting process and the types of plants they want to use, which
was listed in the Board packet. Mel Schmidt stated that the plants planted in the stream, the
water slows down and said that the security would be a problem again. He is unhappy that an
outside company was coming in disrupting local residents, said that the stream only has water in
it 2 months out of the year. Wants to know who will pay for this after the Luckey Co is gone.
Also said that he is very suspicious about the "glossing over" of the project. Said that the Board
shouldn't recommend this until they see more detailed plans and things in writing; urging the
Board to postpone recommendation to the Council until they have a better set of plans. Richard
asked Mel why he thought this wasn't a good place for this project. Mel said that he doesn't
think we should have to take care of the Luckey Co. problem with the DSL. Paul said the reason
Hermanson III was chosen was because it was closest to the original wetland that was lost.
Randy assured the neighborhood residents that the Public Works dept and the DSL will require a
much more detail in the plans the Luckey Co will have to provide those agencies. Janet stated
that she is also concerned that the neighbors are comfortable with the project. Mel again stated
his reservations about security, that if you can't walk through it, how could it be a walk-thru
classroom as had been proposed? Also, why weren't other locations considered? Discussion
Ensued. Mel suggested that people could tunnels in the brambles and get into mischief and hide;
discussed several incidents that had happened previously. Janet asked Randy if the Woodbum
Police Department has seen the plans; they have not. Mel said that a Woodburn Polide officer is
on the Meadows Park board and that officer opposed this project. Tony Chemishoffrestated that
-security is a big concern. Many neighbors in the audience nodded in agreement. Said he hasn't
seen the vandalism problems of his other neighbor, but thinks that the park is fine as it is, is
opposed to any changes. Cleo Gardner stated that the vandalism problem is caused by nutria, not
necessarily humans. Would like to see the problem addressed, would like to see nutria relocated.
Richard asked Mel why he didn't bring up his concerns at the city council meeting. Mel
Schmidt said that he was not given the opportunity to voice his concerns at the meeting. Council
Liason Kathy Figley stated that the reason the City Council did not solicit opinions from the
audience at that meeting because they knew the project would be discussed at the Parks Board
meeting in a workshop environment. Mel restated that he should have been able to state his
opinion at that meeting, or at least had the letter he had written to the Council read at that time.
He still thinks the Council should have listened to neighbor concerns at that time.
Sharon asked Paul if the water would be oxygenated. Paul said yes, based on the vegetation they
want to plant, the water would natually be oxygenated. Mel stated that Paul was incorrect, that
the vegetation would not do that. Another neighbor said that the pond is dry months a year, who
would pay for that? Penny stated several options are available and that the existing pond should
be enhanced before more wetlands are developed. Mel said that they'd like a pond too, but not a
jungle. Richard asked what would be done if the creek was dry more than 4 months a year. Paul
restated that the definition of a wetland is not "running water", but the condition of the soil; and
that wetlands often dry up in the summer. Said he would love to work on the pond, but the DSL
8B
would not give them credit, so they will not be doing that project. Stated the various kinds of
credit is given by the DSL. Richard asked what would happen if this project was rejected by
Woodburn? PS said they would go to DSL and say "we tried" then it would be up to DSL at that
point how the Luckey Co would have to proceed. Penny asked if the planting has to be that
extensive? Could a happy medium be reached? Paul said that they could do open prairie
wetland, a floral type environment. Would be different plans, similar regrading, and a open
meadow wetland. Tony Chernishoff said less thicket and vegetation would be fine, but doesn't
want the grade lowered because of flooding concerns. Mel said he'd want plants to be one foot
or shorter. Would like to see the channel widened to help drainage, and that hybrid poplars
would be very tall within 5 years to provide shade. Richard asked if the project would be more
palatable with these revisions? Mel said yes, but he'd want to see the plans first. Paul said he
would be happy to meet with the neighbors with a clean slate to redesign this project. Sharon
said that she would hate to loose this opportunity. Janet proposed another meeting with the
neighbors before the Board decides whether recommend this to the council.
7. 2001-03 Goals & Objectives:
Randy discussed the goals of the City Council for the Recreation and Parks Dept. A
primary goal is to provide a broader range of affordable youth activities. Want to move drop in
centers onto school campuses; removing the program from the substandard Legion site, and
freeing up the Settlemier site for use as a teen center. Since Settlemier Park is also the likely
location for the proposed skate park this could be the cornerstone of a teen park complex.
Recreation and Parks will be working with Woodbum Together to continue and sustain teen
programs. Funding for a new community center is also a primary goal. The City Council is
putting together a task force for this purpose and asking for a R& P Board for a representative.
The Council wants to proceed with the planning while looking into alternative funding. A
'phasing project for the community center is a possibility. Sharon Felix expressed interest in bing
the Board representative. Janet thanked her and appointed her.
Additional goals and objectives included electrical repairs for Legion Park. A $50,000
grant for Burlingham park is anticipated, Heritage Park needs to be made ADA compliant, and
playgrounds at Legion Park should be expanded with grants and donated money. Sharon asked
if we could phase in park improvements every year to take care of neighborhood parks. Randy
said he would rather do this every other year; saving and planning one year, then spending the
next. Would like to get general fund requests, then get matching funds from the STC's. We
have to be aware of requirements from STC in order to utilize this program.
WRPD Objectives for 2001-02 Budget Year: See form A on last page of handout.
8. Skate Park
Randy reported that the Youth Committee (roster is listed in the Board packet) meets
every other Thursday night. Recently the committee went to Springfield to observe their
· ' 8B
progress since Springfield is almost three months farther along in the process. This trip gave
these boys an understanding about fund raising, community involvement and how complicated
this project really is. A skate park cost about $25 per square foot. Council committed $50,000,
will apply for a $50,000grant. Other community fund raising efforts are also underway. Randy
noted that this is committee is a good extension into teen programming as well. The Skate Park
committee would like to report to the board in April.
9. Future Board Business:
Business from the board: Melissa asked about the ice age floods project. Randy reported
that he was asked to chair a local committee in preparation for the congressional hearings.
Randy and Kezia Merwin are also developing a scientific exploration permit and policies that
will insure that artifacts are removed correctly and curated properly.
Janet moved the next meeting to April 17th.
10. Board Comments: there were none
11. Adjournment-meeting was adjourned by Janet at 9pm
' ' 8C
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
February 14, 2000
ROLL CALL:
Phyllis Bauer
Marie Brown
Ardis Knauf
Kay Kuka
- Present
- Present
- Present
- Present
Barbara Pugh
Kevin Schiedler
Pat Will
Mary Chadwick
Ex-Officio
- Present
- Present
- Excused
- Present
STAFF PRESENT:
Donna Melendez, Librarian
Judy Brunkal, Librarian
Judy Coreson, Recording Secretary
GUESTS: None
CALL TO ORDER: Vice-President Kay Kuka called the meeting to order at 12 Noon.
SECRETARY'S
REPORT:
The monthly Board minutes of December 13, 2000
submitted.
approved as
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
Donna Melendez, Librarian, attended the meeting in Linda's absence.
Mary Chadwick, City Councilor, was welcomed back.
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of January, 2001
was 15,256.
Activities: A list of activities was distributed to the Board. Mary Parra
has scheduled an illusionist and ventriloquist, Steve Taylor with Rudy
O'Riley, at 1 P.M. on Saturday, February 17, at the City Hall Council
Chambers. The library will be closed Monday, February 19 for
Presidents' Day. The Friends of the Library will be holding their
booksale Thursday (preview sale) from 5 to 7 P.M. on Feb. 22, and
Friday & Saturday, Feb. 23 & 24, from 10 A.M. to 4 P.M. in the
Carnegie and Multi-Purpose Rooms at the library.
Judy Brunkal, Librarian, reported on upcoming programs that she has
scheduled. The Chautauqua Lecture Series, sponsored by the
Friends of the Library and funded by the Oregon Council for the
' 8C
Humanities, will be held Sundays at 2 P.M. in the Woodburn City Hall
Council Chambers. On February 11, ninety people attended the
program by Pat Courtney Gold, "Columbia River Indigenous People
'Discover'' Lewis and Clark". On February 25, Darrell Millner,
professor in the Black Studies Department at PSU, will present "York
and the Corps of Discovery"; on March 4, Shannon Applegate and
Esther Stutz. man present "Two-Way-Seing: Pioneers and Native
Oregonians"; and on March 11, Paul Pitzer will give an historical
presentation, "Why Grand Coulee Dam Could Not Be Built Today".
Judy is also forming a new book discussion group to discuss Latino
authors and materials. The series is called "The Language That
Unites Us". Books provided will be both in English and Spanish. The
group members will read a series of books and then come together
for a discussion with scholar Patricia Varas from the Willamette
University. The group will meet Mondays at 6:30 P.M. on February
26, March 12, April 2, 16 and 30. If you are interested in joining this
group, contact the librarian at the reference desk.
Staff News: Amy Vise was hired to replace Teri Maes as Library
Assistant/Security Monitor. Some of the staff have not been at work
because of surgery and illnesses. Hopefully, by next week everyone
will be back.
OLD BUSINESS:
Volunteer of the Month: Helen DuBuque has been chosen Volunteer
of the Month for January.
None
NEW BUSINESS:
Donna reported on Technical Services at the Library. Collection
development is an on-going project with weeding and adding new
materials. There are new Spanish language magazine titles. Books
and music on CD's will be added soon.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 1:35 P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 2/14/01 2
' ' 8(;
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
March 14, 2001
ROLLCALL:
Phyllis Bauer - Present Barbara Pugh
Marie Brown - Present Kevin Schiedler
Ardis Knauf - Present Pat Will
Kay Kuka - Present Mary Chadwick
Ex-Officio
- Present
- Present
- Present
- Present
STAFF PRESENT:
Linda Sprauer, Director
Judy Coreson, Recording Secretary
Mary Parra, Youth Services Librarian
GUESTS: None
CALL TO ORDER: Vice-President Kay Kuka called the meeting to order at 12 Noon.
SECRETARY'S
REPORT:
The monthly Board minutes of February 14, 2001 were approved as
submitted.
PUBLIC COMMENT: None
DIRECTOR'S
REPORT: Linda expressed her appreciation for the card and flowers that the
Library Board sent following her surgery.
Linda described the new City logo that is used on the letterhead and
business cards.
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of February was
15,331.
Activities: A list of activities was distributed to the Board. Continuing
activities are: Preschool Storytime on Wednesdays at 11 A.M.;
Spanish Storytime on Saturdays at 11:30 A.M.; Tuesday Night at the
Library at 6 P.M.; Internet training on Friday and Saturdays from 8:30
to 11 A.M.; Adult Book Discussion, Monday, March 19 at 10 A.M.;
and the Bilingual Book Discussion Group, Monday, March 12, 6:30-
8:30 P.M. OMSI "Light and Color Traveling Science Exhibit,
March 12 -May 8; On Sunday, March 25, at 2 P.M. at the City Council
Chambers, Arlene Cohen will present "Wise Women's Stories" in
celebration of Women's History Month. Arlene Cohen, a professional
storyteller, celebrates women's creativity, power and resourcefulness
through her stories; National Library Week, April 1st _ 7th; "Check It
Out Yourself Day", April 2; Friends of the Library meeting will be
Monday, April 2; On Sunday, April 8, at 2 P.M. in the City Hall Council
Chambers, Jane Kirkpatrick will present "Landscapes of Our Lives".
Jane Kirkpatrick is nationally recognized for her authenticity and
accuracy in telling stories of the west; The library will be closed
Easter Sunday, April 15.
The last Young Readers Choice Award Book Discussion Group was
Friday, March 9; The Chautauqua Series ended with the last program
Sunday, March 11. All of the Chautauqua programs were well
attended.
On Monday, April 2, "Check-It-Out Yourself Day" begins National
Library Week. If 100 people use the Self-Checkout machine, the
library will qualify to enter a drawing for one of five $1,000 prizes.
The prize money would help purchase more books, resources and
materials.
Staff News: Betty Yoder has resigned effective April 27. The position
will be advertised.
Volunteer of the Month: Lois Wengenroth was chosen Volunteer of
the Month for March.
OLA Conference: The OLA Conference will be held March 28-30 in
Seaside. Some members of the staff will be attending at various
times.
OLD BUSINESS:
NEW BUSINESS:
HVAC Update: This project has been finished for some time except
for the final signing of completion.
Carnegie Exterior: A time-line will be established for this project to
begin this spring and be finished this fall.
Mary Parra, Youth Services Librarian, reported on current programs.
The OMSI "Light and Color Traveling Science Exhibit" began
March 12 and will continue through May 6. The exhibit is at the
Library Board Minutes - 3/14/01 2
8C
library during Spring Break and National Library Week. "Dia del
Nino" (Day of the Child) will be held at French Prairie Middle School
from 2 to 6 P.M. on Saturday, April 28. There will be information for
parents and fun and games for the children.
Proposed 2001-2002 Budget: Linda reported on the proposed
budget. She is now working on additional requests to be given to the
City Administrator and the Budget Committee. Some of the requests
are: the re-institution of an Assistant Library Director; changing a
part-time Library Assistant/Security Monitor position to full time; more
shelving and various items of equipment.
Election of Officers: The Library Board elected the following new
officers: President Kay Kuka, Vice-President - Pat Will and
Corresponding Secretary r Kevin Schiedler.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: The Budget Committee held a workshop last Saturday. The Mayor
stated Linda and the library staff are doing great things at the library.
ADJOURNMENT: The meeting was adjourned at 12:45 P.M.
Respectfully Submitted,
Recording Secretary
Library Board Minutes - 3/14/01 3
, , 8C
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
April 11, 2001
ROLL CALL:
Phyllis Bauer - Present Barbara Pugh - Excused
Marie Brown - Present Kevin Schiedler - Present
Ardis Knauf - Present Pat Will - Present
Kay Kuka - Present Mary Chadwick - Present
Ex-Officio
STAFF PRESENT: Linda Sprauer, Director
Judy Coreson, Recording Secretary
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
President Kay Kuka called the meeting to order at 12 Noon.
The monthly Board minutes of March 14, 2001 were approved as
submitted.
CORRESPONDENCE: None
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of March was
17,895.
Activities: A list of activities was distributed to the Board. The regular
programs continue - the adult book discussion group, Tuesday Night
at the Library, Preschool Storytime, Spanish Storytime and Internet
classes. Tax Night at the library is Thursday, April 12, from 6 - 8 PM.
Trained helpers will be there to answer your questions. The library will
be closed Easter Sunday, April 15. Dia del Ninos (Day of the Child)
will be Saturday, April 28, from 2 - 6 PM at the French Prairie Middle
School. There will be fun and games for children and information for
parents. Children will make traditional Mexican banners in the Youth
Services area the week before Cinco de Mayo. The last day for the
OMSI "Light and Color Traveling Science Exhibit" is Sunday, May 6.
Judy Brunkal has scheduled the following "Brown Bag Lunch"
programs in the Carnegie Room on Wednesdays at 12:15 to 12:45
PM: May 9, "How to Grow Dahlias" presented by Conwin McNair;
May 16, "Fitness Tips for Everyone" presented by Tammy Hammack-
Ryan; May 23, "How to Avoid Fraud" presented by David Bernatz from
the Oregon Department of Consumer and Business Affairs; and May
30, "Book Talk" by library staff. Sunday and Monday, May 27 and 28,
the library will be closed for the Memorial Day Holiday. Sunday, May
20, is the last Sunday open until September.
Staff News: Shirley Linn, from the Green Thumb agency, began
working at the library April 2. The Green Thumb program helps older
workers to obtain jobs by funding their salaries while they receive
training at a place of business.
Volunteer of the Month: Beulah Jordan was chosen Volunteer of the
Month for April. She delivers books and materials to the home- bound
patrons.
National Library Week, April 2 - 6: "Check-It-Out Yourself Day" on
Monday, April 2, began National Library Week. Over 100 people
used the Self Check-Out machine so the library qualified for a drawing
for one of five $1,000 prizes. The OMSI "Light and Color Traveling
Science Exhibit" was a special attraction. Linda announced the
library's Employee of the Year, Sandra Kinney, during an employee
luncheon. Linda also gave key rings to show appreciation to the
library staff and the Library Board.
OLA Conference: Linda and other staff members attended the Oregon
Library Association Conference March 28-30 at Seaside.
Linda will be the Chair of PYM Libraries (Polk, Yamhill and Marion
Counties) beginning in June. PYM will fund the expenses for Linda to
attend the AI_A (American Library Association) Conference held in
San Francisco in June.
OLD BUSINESS:
Project Update: Carnegie Exterior - Specifications for the exterior
repairs are being written by Dortignacq and Associates for the bid to
go out in May. Dortignacq and Associates did the engineering study
for the exterior repairs. The anticipated completion date is
September.
Woodburn/Canby Exchange Cards: Woodburn Public Library has had
an agreement with Canby Public Library for a number of years, but
Linda is now contemplating if this should be continued since the
Woodburn non-resident fees are increasing. By this special
agreement and upon presentation of a valid Canby Public Library
Library Board Minutes - 4/11/01 ~.
card, a patron card can be issued for use in Woodburn Public Library.
This card is valid at Woodburn's library only and does not allow holds
or requests for materials from other libraries in the CCRLS area
(Chemeketa Cooperative Regional Library Service). The Canby
patrons live in Clackamas County and pay taxes to support the Library
Information Network of Clackamas County (LINCC) and have access
to the services of all of the libraries in that network.
NEW BUSINESS:
Non-Resident Library Fee: Linda distributed a recommendation to the
Library Board for an increase in the non-resident fee. Linda
recommended that the fee charged to out of city residents for library
service beyond the CCRLS (Chemeketa Cooperative Regional Library
Service) basic service (one item checked out and one hold at a time
per card holder) be increased from $25 per household to $40 per
household effective July 1,2001 for the fiscal year of 2001-2002. This
is to remain consistent with other libraries within CCRLS thus reducing
confusion of patrons who encounter different amounts being charged
by libraries for essentially the same services, and also to bring the
library closer to "equity" with the amount paid by city residents through
their taxes for this level of library services.
To "ease the pain" of this increase, Linda further recommended that
Woodburn Public Library join with most of the libraries throughout
CCRLS in instituting a 'CARE Card' (Create A Reader Everyday)
beginning July 1,2001. When the $25 uniform charge was approved,
the State Library indicated that instituting a uniform charge would
disqualify Chemeketa College from receiving "Ready to Read" grant
funds which fund programs during Summer Reading. The funds have
also been used to provide CCRLS libraries with books and materials
for the children using individual CCRLS libraries. Further investigation
by CCRLS indicated that if the College no longer met the
requirements for a "public library," this could negatively affect the
district's ability to collect property taxes. If CCRLS libraries institute
a Kid's Card, good at any library within the CCRLS district, the State
Library will once again allocate "Ready to Read" grant funds. CCRLS
libraries who choose to participate in the Kid's Card program will
receive programs and materials through CCRLS. The CARE Card
would be given to youngsters through the age of 14 years who are
Woodburn non-residents and are living within the CCRLS boundaries.
The Library Board voted to accept the recommendation to be
forwarded to the Woodburn City Council at their regularly scheduled
meeting on April 23, 2001 for their approval.
Proposed 2001-2002 Budget: Linda distributed and discussed
information for the proposed budget.
Library Board Minutes - 4/11/01 3
CORE Video: Linda showed a CORE (Connect Oregon) video which
explains an initiative for a Senate bill to provide funding for all libraries
in Oregon to be able to have electronic resources that they may not
be able to fund otherwise, or at a better price than is available
individually.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: The City Council will be asked to pass a resolution of support for
CORE.
ADJOURNMENT: The meeting was adjourned at 1:15 PM.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 4/11/01 4
, , 8D
WOODBURN PLANNING COMMISSION
March 8, 2001
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher A
Commissioner Miller A
Commissioner Lima P
Commissioner Mill A
Commissioner Bandelow A
Commissioner Lonergan P
Commissioner Heer A
Staff Present:
Jim Mulder, Community Development Director
Denise Won, Assistant City Attorney
Scott Clark, Assistant Planner
Chairperson Youn.q indicated that some of the Commissioners were absent because of illnesses.
MINUTES
A._=. Minutes of February 22, 2001 Planning Commission Meeting
Commissioner Loner.qan moved to accept the minutes as presented. Motion carried unanimously.
BUSINESS FROM THE AUDIENCE
John Rosera, 1505 Silverton Road, Woodburn has had trouble getting sewer service off of Laurel Avenue
for many years. With the partition of the property at 1690 Laurel Avenue, he would like to take this
opportunity to connect to the sewer service which would be extended through the property as part of the
partition. His property is in Marion County on the north side of Laurel Avenue, and the proposed sewer
extension across 1690 Laurel would bring sewer service closer to his property. He has wanted to do this
for 10 years.
COMMUNICATIONS
A.~. City Council Minutes of February 12, 2001
No comments
PUBLIC HEARING
A-- Partition 00-06, Variance 01-01 and 01-02 and Lot Line Adjustment 01-02, request to subdivide
a 0.8 acre parcel into three lots located at 1690 Laurel Avenue, Kirk A. Schmidtman, applicant
Ex Parte Contacts
Commissioner Lima indicated that his wife has had contact with Mr. Schmidtman involving a different case.
Commissioner Loner.qan stated that he has known Mr. Schmidtman for many years but that his relationship
with Mr. Schmidtman would not affect his decision.
Planning Commission Meeting March 8o 2001 Page 1
Commissioner Loner,qan wanted clarification about whether or not a quorum was present before proceeding
with the public hearing.
Staff stated that the Planning Director can count as a quorum member but not as a voting member. Four
of the nine commissioners were present, and the Planning Director serving as the fifth constituted a quorum.
A three-to-one vote out of the four voting members would be necessary for this proposal to pass.
Vice Chairperson Cox indicated that he has never seen this before where the Planning Director can serve
as a quorum member. He said he was not sure if this would withstand a challenge in Court and assumed
that this provision in the Zoning Ordinance would not be included in the new Development Code.
Staff introduced Denise Won, Assistant City Attorney, and stated that she was available to answer legal
questions as well.
Staff read the applicable ORS Statement and provided a presentation as reflected in the staff report. Staff
also noted corrections which were needed on page 19 of the report, and those corrections would be
reflected in the Final Order to be presented to the Commission at the next meeting. Staff recommended
approval of the request subject to the conditions of approval listed in the staff report.
Chairperson Youn,q asked whether or not the 30-foot dedication to Landau Drive on the southeast comer
of the property would affect the lot frontage of proposed Lot 3.
Staff indicated that the dedication would increase the right-of-way frontage of Lot 3, and this width would
exceed the 30-foot width minimum. As a result, the need for the second variance (to reduce the frontage
width of Lot 3 from 30 feet to 24) would not longer exist once the dedication is made.
Commissioner Cox asked for clarification regarding the sanitary sewer extension brought up by Mr. Rosera,
owner of the property at 1505 Silverton Road.
Staff indicated that sewer would be extended to the newly created lots from the existing line in Landau Ddve.
Mr. Rosera would like to see the sewer line extended to Laurel Avenue so he could then extend it to his
property.
Testimony by the Applicant
Kirk A. Schmidtman, 610 Glatt Circle, Woodburn reported he is representing the owner of the subject
property, Ivka and Irina Cam. Mr. Schmidtman indicated that he and Mr. Cam have been working with the
Planning Department to determine the best solution for the property and address any concerns that the City
may have. It was again mentioned that there exists a single-family home and accessory structure on the
north part of the property fronting Laurel Avenue and that the remaining south portion is vacant and
undeveloped. Mr. Schmidtman indicated the owner of the adjacent property to the south (Tax Lot 4400)
prefers to see the vacant portion developed with new single-family homes, being that this kind of
construction would fit into the existing residential neighborhood. Mr. Schmidtman pointed out that public
facilities are readily available to the property for its proposed use, and the future residential construction
would serve as intended infill development. Mr. Schmidtman stated that infill was one of the main issues
planning staff looked at in deciding whether or not to support the proposal. It was his opinion that the
proposed partition is the best solution in making appropriate use of the property, considering how it's laid
out and the hardships that exist.
Vice Chairperson Cox asked if the existing house is currently serviced by a septic tank or an existing
sanitary sewer line.
Planning Commission Meeting March 8, 2001 Page 2
Mr. Schmidtman stated that it is connected to an existing sewer line on the property.
Chairperson Youn,q asked if the existing sewer line has capacity to serve the existing house in addition to
future homes to be constructed on the new lots.
Mr. Schmidtman said it was his understanding that adequate capacity exists.
Vice Chairperson Cox asked why the accessory structure is connected to the sewer line as indicated on the
preliminary plat and was curious as to whether or not the accessory structure was being used as a
residence.
Mr. Schmidtman believed the previous property owner made the sewer connection and is not certain why,
but he stated that the accessory structure is not being used as a second residence on the property.
Vice Chairperson Cox pointed out that the sanitary sewer is a Public Works issue, and he wes reluctant to
address the sewer issues being discussed. Mr. Cox said it wes his hope that Public Works would address
these issues if something needed to be done. Mr. Cox asked if Mr. Schmidtman's client would be willing
to dedicate a sewer line easement to Laurel if it ever became appropriate or feasible to tie into the sewer
line in Laurel Ave, or if it was something Public Works would wanL
Mr. Schmidtman indicated that Mr. Cam wants to be cooperative with his neighbors, and although he had
not discussed this with Mr. Cam, it was assumed that he would be willing to accommodate his neighbors
and cooperate with the City if Public Works ever felt that a sewer easement was necessary for the
neighborhood. Mr. Schmidtman stated he could not answer for Mr. Cam since they have not had the
opportunity to discuss the issue, but Mr. Schmidtman believes he would be willing to cooperate in this
matter.
Commissioner Loner.qan asked how the two new lots would be developed and what was going to be done
with the existing house.
Mr. Schmidtman said that the existing house was recently remodeled with new paint, new decks and had
some intedor improvements done. The existing house will stay there, and the two new lots will be
'c~nstructed with new residences. The two new lots will access off of Landau through private access
easement, and the existing home and accessory structure will continue to access off of Laurel Avenue. Mr.
Schmidtman indicated that there is sufficient turnaround area on Lot 2 to which the pdvate access easement
is proposed to connect.
Commissioner Loner.qan asked if there was a structure on the adjacent property to the east (Tax Lot 1700)
and if the zoning was the same as the subject property.
Mr. Schmidtman stated that he was not aware of a structure on the adjacent property to the east and that
it is under the same zoning.
TESTIMONY BY PROPONENTS
None
Mr. Rosera interjected that he recalls the existing s~wer line on the subject property being four inches in
diameter and was not sure if it would be able to handle three houses.
Chairperson Youn.q again commented that this would be an issue for the Public Works Department.
Planning Commission Meeting March 8, 2001
Page 3
Testimony by Opponents
None
Discussion
Vice Chairperson Cox said it was a faidy small and simple project, and it appeared to be the best that could
be done with the property. With regard to the sewer issues brought up by Mr. Rosera, Mr. Cox stated that
the Commission could not come up with a solution to these issues; they would need to be coordinated with
Public Works. Mr. Cox expressed concern for Mr. Rosera's situation but indicated that the Commission did
not have adequate information before them to design a solution to the problem.
Commissioner Loner.qan agreed that hardships exist on the property, and that it makes sense to grant both
variances. Mr. Lonergan found it favorable that the proposed lots are larger in size and felt that the
variances would have minimal impact on the neighborhood. Mr. Lonergan felt that the sewer issues should
have been addressed before the proposal got to the Commission, but that it may not be too late to have
something done with Public Works.
Commissioner Lima agreed that the proposal is the best use of the property and that he did not see anything
that would prevent him from voting to approve the request.
Chairperson Youn.q stated that the proposal would make good use of the property, considering the City's
current trend toward infill development. With regard to the pdvate access easement to Lots 2 and 3, Mr.
Young did not see a problem with this.
Commissioner Loner,qan moved to approve Partition' 00-06, Variance 01-01 & 01-02 and Lot Line
Adjustment 01-02. Commissioner Lima seconded the motion. Motion unanimously carded.
Chairperson Youn,q stated that staff would return at the following meeting with a Final Order for approval with
findings of fact.
FINAL ORDER
None
'DISCUSSION ITEMS
A. Request for Plannin.q Commission reconsideration of condition of approval for Montebello
Subdivision.
Staff noted that Capital Development is the subdivider of the Montebello Subdivision property. The
Montebello Subdivision was done in two phases. The first phase had a condition of approval that required
a block wall along the easterly boundary line (old Evergreen right-of-way boundary) the entire length of both
phases. When the applicant applied for approval of Phase I1, the request was made to modify the condition
of approval for Phase I to remove the block wall requirement and allow the applicant to construct a cedar
fence instead of the wall for both phases. The Commission denied the modification request at the time that
Phase II was approved. The applicant was again requesting at this meeting that the Commission reconsider
the decision and allow the applicant to return with another modification request involving a public headng.
At this meeting, the applicant had submitted a preliminary plan as an alternative to the block wall involving
landscaping and a slatted fence.
Staff indicated that the Commission had the option of allowing the applicant to re-apply for a modification
to said condition of approval, or express that they were not willing to reconsider.
Vice Chairperson Cox indicated that he would be reluctant to re-open the modification request, buI stated
that the applicant had the right to re-apply. It was noted that the Commission should not be considering
8D
Planning Commission Meeting March 8. 2001 Page 4
evidence at that point. Mr. Cox stated that if he supports the applicant's right to re-apply, the applicant
should not assume that he will in turn vote for approval of the modification request. It was Mr. Cox's belief
that the applicant was not in fact at the meeting to get permission to re-apply, but to get a reading from the
Commission ahead of time as to whether or not they would be in favor of said modification request. Mr. Cox
was not prepared to give such a reading, but acknowledged that the applicant does have a legal right to re-
apply.
Staff concurred with Mr. Cox's statements. Staff further indicated that the applicant wanted to get an idea
of whether or not the Commission even had the desire to re-hear the modification request and that, based
on the provided preliminary plan, whether or not there was the potential for the Commission to be in favor
of the modification request.
Commissioner Loner.qan indicated that he agrees with Vice Chairperson Cox in that the applicant has the
right to re-apply. Mr. Lonergan stated that he would be willing to take another look at the request, but that
he supports how he voted before.
Chairperson Young and Vice Chairperson COx noted that the lack of Commission attendance at the meeting
may not give the applicant an adequate reading.
John Donaldson, Capital Development Senior VP, indicated that the reason for this forum was because it
was what staff instructed Capital Development to do. He further stated that the reason to remove the block
wall condition was to add value to the project and to the community, not to relieve Capital Development of
an economic burden. Instead of building the bdck wall, Mr. Donaldson indicated that Capital Development
would be willing to contribute the money that would be Spent on the wall to parks projects. Mr. Donaldson
indicated that whatever the Commission decided, he and Capital Development would accept the decision.
Chairperson Youn.q indicated that he was in favor of the wall initially and is not sure how he would vote if
the issue were re-visited with the Commission.
REPORTS
A_ Planning Project Tracking Sheet
Cpmmissioner Lima inquired about the Friendly GMC annexation proposal which was scheduled to be heard
"' 'on March 22, 2001.
Staff indicated that the annexation request is in response to a health hardship situation. One of the two
septic systems on the site has failed, and in order to hook up to City sanitary sewer, the property needs to
annex into the City.
B._~. BuildinR Activity for February 2001
No comment
BUSINESS FROM THE COMMISSION
Chairperson Youn.q noted that the 76 Station has increased its number of used cars for sale on the site. Mr.
Young indicated that at one time the Commission was under the impression that the site could not be used
for that purpose.
Commissioner Lima recalled that cars for sale were not allowed to be displayed on the unpaved portions
of the site.
Staff indicated that they have had dealings with Mr. Dale Baker, the station owner, regarding this situation.
Staff said they would look into this.
Planning Commission Meeting March 8, 2001 Page 5
Vice Chairperson Cox noted that businesses have been puffing up temporary signs fora few hours on non-
business days, apparently so the City will not be aware of such signs. Mr. Cox pointed to Palm Harbor as
an example of a business that has done this before.
ADJOURNMENT
Commissioner Lonergan moved to adjourn.
Meeting adjourned at 8:00 p.m.
Commissioner Lima seconded the motion which carded.
APPROVED
JIM COX, VICE CHAIRPERSON
DATE
A'I-rEST
Jim Mulder,
Community Development Director
City of Woodbum, Oregon
Date
Planning Commission Meeting March 8, 2001 Page 6
8E
,City of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
Woodburn, Oregon 97071 (503) 982-2345
Date:
From:
To:
Thru:
March 29, 2001
fi~.~..~ Chief of Police
Mayor and Council
John Brown, City Administrato
Subject:
Police Department Activities - February 2001
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
statistics, and comparisons to the previous year. The report is in conformance with Federal
Bureau of Investigations national guidelines for crime classifications and is reported to the State
of Oregon Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information, please contact me.
O.
4'0:
+ +
o,~ ,ogg .,,
O0~.,fl~'O00 0000'.000~00,00000~000001'~ 0',00000
~ ~ ~o,m~o ~:~ o~oo~ ~ o~
OO~:O0=O~O~O0~,~O0~O00OO00~O00~O~
C:
m
rn
8]
e · e e !e e e e · · · e e e e e ~ · e · e ·
N ~ ~00~ O00~Omo00~O0 m~
e · e e e · e e · · · e e · e e · e e e · e
e · e e · e · e e e · e ~ e ·
~ 0~.~00 ~00000000
N
0
' ' 8F
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street Woodbum, Oregon 97071
Date: April 11, 2001
To: Jim Mulder, Community Development Director
From: Building Department
Subject: Building Activity for March 2001
(503) 982-5246
1999 2000 2001
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 15 $1,438,958 7 $982,694 10 $944,929
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts 1 $10,000 2 $11,575 3 $19,500
Industrial 0 $0 0 $0 0 $0
Commercial Value 0 $0 0 $0 2 $230,000
Signs, Fences, Driveways 1 $8,000 4 $14,036 6 $16,930
ManufaCtured Homes 1 $69,000 I $50,000 0 $0
TOTALS 18 $1,525,958 14 $1,058,305 21 $1,211,359
July 1 - June 30
Fiscal Year To Date $24,820,396 $26,741,192 $12,696,556
B:~Community Development\Building\Buiulding Activity - 2001~activity - March 2001 .wpd
WOODBURN PUBLIC LIBRARY
MONTHLY REPORT FOR FEBRUARY
2001
I. CIRCULATION
Current: 11,838
Adult: 9,730
Children: 2,108
Previous: 2000
1999
1998
In-House Use: 1,711
II. INTERLIBRARY LOAN
Books Loaned:
792
CCRLS:
In-State Special:
783
0
All Other In-State:
Out-Of-State:
Books Borrowed:
867
CCRLS:
In-State Special:
845
0
All Other In-State:
Out-Of-State:
III. REFERENCE
Woodburn
Referrals
Other
2001 949
2000 928
1999 990
1998 971
60
6O
64
72
1,017
1,009
1,170
960
IV. VOLUNTEER HOURS WORKED
169 1/4
V. LIBRARY SPONSORED PROGRAMS
For Adults: 4
For Children: 15
No. Attending: 195
No. Attending: 631
VI. FINANCE
ILL Postals 4.50
Fines 800.78
Lost Books 77.95
Copies 102.88
Rural Fee 1,475.00
Donation 0.00
Collection Fee 10.00
Other 86.50
11,059.10
- Misc.
- CCRLS Use-Based Reimbursement
12,854
12,164
13,350
17
5
Total
2,026
1,997
2,224
2,003
TOTAL 13,616.69
8I-I'
New Adds For The Month of February: 898
VIII. PATRON LOAN TYPES
Adult Resident
Adult Non-Resident
Senior Resident
Senior Non-Resident
YA Resident
YA Non-Resident
Juvenile Resident
Juvenile Non-Resident
Reference Staff
Library Staff
Outreach
Visitor
City Department
4,401
3,176
894
274
1,044
75O
1,125
574
5
22
2O
18
7
TOTAL
12,310
ACTIVITIES
Woodburn Public Library
MAY 1,8,15,
2001 22,29
Tuesday Night at the Library, 6:00 - 7:00 P.M.
2,9,16,
23,30
Preschool Storytime, Wednesdays, 10:30 A.M., Multi-Purpose Room
4,5; 11,12; Internet Training, Fridays and Saturdays, 8:30- 10:00 A.M.
18,19; 25,26
5
"Cinco de Mayo", Saturday, Making banners in Youth Services the
week before Cinco de Mayo. (traditional Mexican crafts)
5,12,19, Spanish Storytime, Saturdays, 11:30 A.M., Youth Services area
26
6
Last day for the OMSI "Light and Color Traveling Science Exhibit"
6-12
National Pet Week, The Woodburn Veterinary Clinic is doing
Wednesday's (May 9~h) storytime and bringing animals for children to
enjoy.
7
Friends of the Library Meeting, Monday, 2:30 P.M. Carnegie Room
9
Library Board Meeting, Wednesday, 12 Noon, City Hall Council
Chambers
First of three: Brown Bag Lunch, "How to Grow Dahlias", presented
by Conwin McNair, Wednesday, 12 Noon, Carnegie Room
14
Book Discussion Group, Monday, 10 A.M., Carnegie Room
16
Brown Bag Lunch, "Fitness and Exercise", presented by Tamara
Hammack-Ryan, Wednesday, 12 Noon, Carnegie Room
23
Brown Bag Lunch, "How to Avoid Fraud", presented by David
Bernatz, Wednesday, 12 Noon, Carnegie Room
27 & 28 CLOSED: Sunday and Monday, Memorial Day Holiday
, , A/P CHECK LISTING FOR THE MONTH OF MARCH 2001
CHECK
NO
54269
54270
54271
54272
54273
54274
54275
54276
54277
54278
54279
5428O
54281
54282
54283
54284
54285
54286
54287
54288
54289
54291
54292
54293
54294
54295
54296 ~'
54297
54298
54299
54300
54301
54302
54303
54304
54305
54306
54307
54308
54309
54310
54311
54312
54313
54314
54315
DEPARTMENT
SERVICES-WATER
VOID
VOID
VOID
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/~R
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/~R
REFUND-WTR/SWR
SUPPLIES-WWTP
SERVICES-ENG
SUPPLIES-WWTP
SERVICES-WATER
SERVICES-VARIOUS
SERVICES-POLICE
SUPPLIES-PARKS
SUPPLIES-ENG
SUPPLIES-POLICE
SUPPLIES-C STORES
SUPPLIES-WATER
SUPPLIES-POLICE
SERVICES-FINANCE
SERVICES-PARKS
SUPPLIES-WATER
SUPPLIES-PARKS
SERVICES-SELF INS
SUPPLIES-FINANCE
SUPPLIES-VARIOUS
SUPPLIES-WWTP
SERVICES-VARIOUS
SERVICES-PARKS
SUPPLIES-WWTP
SERVICES-PARKS
SERVICES--COURT
SERVICES-WWTP
REIMBURSE-ADMIN
SUPPLIES-TRANSIT
REIMBURSE-PLANNING
SERVICES-PARKS
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-ENG
VENDOR NAME VENDOR
NO
VA! !F'Y MARLING 021044
VOID VOID
VOID VOID
VOID VOID
KARL KELLOGG NONE
AS~TES HOUSING NONE
SANDSTRUM HOMES NONE
FIRST AMER TITLE NONE
3ORGE VASQUEZ NONE
SPRINGI-IAVEN AI:rI'S NONE
.1AMES LIND NONE
NW SIGNAL SUPPLY NONE
AEROTEK 000080
APPLIED IND TECH 000456
ARAMARK UNIFORM 000534
AT&T 000623
BM CLEANING 001030
BEN FRANKLIN 001205
BIMART CORP 001275
BLUMENTHAI_ UNI~'ORH 001310
CASE AUTOMOTIVE 002190
COASTWIDE LAB 002626
COMARK GOVT SALES 002684
CROWN CONTROLS SOUTH 002917
DANNER SHOE HFG 003036
DIRECT LINK 003240
DP NORTHWEST 003264
ELECTRONIC SYS 004130
FAMILIAN NW 005030
FISHERS SUPPLY 00514.7
FLECKS FLOORING 005170
FRYS ELECTRONICS 005405
G"W HARDWARE 006405
HACH CHEMICAL 007030
IKON OFF~CE 008119
KENTEC HEA'I~NG 010060
LAWSON PRODUCTS 011176
IF{SINGER DESI'GNS 011202
HSI GROUP 012015
HARION CTY BLDG 012090
KEZ~ MERW~N 012440
HETROFUELING 012448
.]IH HULDER 012670
NEXTEL COMH 013188
NW NATURAL 013350
ONE CALL CONCEPTS 014054
ONSI'TE ENVIRON 014055
DATE
31112001
3/2/2001
3/2/2001
3/2/2001
3/2/2OOl
3/2/2OOl
3/2/2OOl
312/2OOl
3/2/2ool
3/2/2OOl
3/2/2ool
3/2/2OOl
3/2120o1
3/2/2OOl
3/2./2001
3/2/2001
3/2/2001
3/2/2OOl
3/2/2OOl
3/2/2OOl
3/2/2OOl
3/2/2OOl
3/2/200!
3/2/2001
3/2/200!
3/2/2001
3/2/2001
3/2/200].
3/2/2001
3/2/2001
3/2/2OOl
3/2/2OOl
3/2/2001
3/2/2OOl
3/2/2001
3/2/2001
3/2/2001
3/2/2OOl
3/2/200].
3/2/2001
3/2/2001
3/2/2001
3/2/2001
AMOUNT
$388.00
$o.00
$0.00
$o.oo
$9.20
$27.65
$36.93
$22.15
$12.17
$28.18
$1,975.00
$17o.oo
$124.73
$41.85
$61.97
$200.00
$74.79
$187.00
$1,516.2B
$228.15
$857.21
$1,306.09
$103.95
$315.00
$4,958.00
$520.00
$97.30
$232.46
$3,463.80
$264.69
$65.26
$331.35
$466.09
$1,660.00
$69.62
$1,98o.00
$125.oo
$200.63
$74.49
$288.64
$32.83
$502.90
$4,641.01
$58.so
$916.16
Page 1
' 8,1'
A/P CHECK II'STING FOR THE MONTH OF MARCH 2001
54316
54317
54318
54319
54320
54321
54322
54323
54324
54325
54326
54327
54328
54329
54330
54331
54332
54333
54334
54335
54336
54337
54338
54339
54340
54341
54342
54343
54345
54346
54347
54348
54349
54350
54351
54352
54353
54354
54355
54356
54357
54358
54359
54360
54361
54362
54363
54364
SUPPLIES-I IBRARY
SERVICES-VARIOUS
SUPPLIES-ATTY
SERVICES-COURT
SUPPLIES-WATER
SUPPLIES-PARKS
SUPPUES-WWTP
SUPPLIES-WWTP
SERVICES-VARIOUS
SUPPLIES-POLICE
SUPPLIES-WWT'P
SUPPLIES-PlANNING
SERVICES-ADMIN
REIMBURSE-COURT
SUPPLIES-VARIOUS
SUPPLIES-SELF INS
SFRVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-PUB WKS
SUPPLIES-ATI'Y
SUPPLIES-WWTP
SERVICES-PARKS
SERVICES-PARKS
SUPPLIES-PARKS
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR/VVTR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE*DAR
REIMBURSE-DAR
PAYROLL-ATTY/PW
P~-I'Y CASH-VARIOUS
POSTAGE MTR-VARIOUS
SERVICES-WATER
VOID
VOID
VOID
SERVICES-DAR
OPEN SPACES 014057 3/2/2001 $25.00
OR DEPT ON COMSUMER 014199 3/2/2001 $612.15
OR DMV 014240 3/2/2001 $38.50
OR STATE POLICE 014535 3/2/2001 $24.00
US FILTER 015065 3/2/2001 $80.00
PAULS SMALL MTR 015175 3/2/2001 $511.56
PI.AlT ELECTRIC 015340 3/2/2001 $59.35
PRAXAIR DIST 015480 3/2/2001 $14.46
QWEST 016201 3/2/2001 $194.38
QWEST 016202 3/2/2001 $223.00
RADIO SHACK 017030 3/2/2001 $24.99
JACK RAWUNGS 017054 3/2/2001 $248.48
ROl'ttS POODUNER 017340 3/2/2001 $124.60
SCHETKY NW 018240 3/2/2001 $3,270.00
TEK SYSTEMS 019046 3/2/2001 $736.00
MARY TENNANT 019055 3/2/2001 $65.62
US OFaCE PROD 019100 3/2/2001 $305.65
TOPHEALTH 019182 3/2/2001 $101.00
uNrrED DISPOSAL 020O2O 3/2/2001 $2,553.95
VERIZON WIRELESS 021123 3/2/2001 $19.14
VERIZON WIRELESS 021124 3/2/2001 $1,147.87
WALLING SAND 022029 3/2/2001 $908.69
WEST GROUP 022160 3/2/2001 $157.00
WILCO FARMERS 022292 3/2/2001 $69.00
WILL RED CROSS 022328 3/2/2001 $20.00
WBN INDEPENDENT 022630 3/2/2001 $155.93
WBN RENT-ALL 022708 3/2/2001 $594.20
WBN 24 HR TOWING 022755 3/7./2001 $97.50
DOROTHA BORlAND O45100 3/2/2001 $93.00
CORNELIUS DONNELLY 045230 3/2/2001 $168.33
LEONARD GLAUQUE 045290 3/2/2001 $168.95
AGNES HAGENAUER 045310 3/2/2001 $120.28
FRED HAYES 045315 3/2/2001 $293.88
ROBERT HURST 045318 3/2/2001 $124.00
BEULAH JORDAN O4532O 3/2/2001 $188.83
J WARD O'BRIEN 045497 3/2/2001 $65.72
JOAN PREZEAU 045525 3/2/2001 $220.10
GERTRUDE REES 045545 3/2/2001 $104.16
LOLA SPERATOS 045560 3/2/2001 $41.85
STEVE STURN 045585 3/2/2001 $109.74
HATTIE VANDECOVERING 045670 3/2/2001 $36.89
OREGON PERS 014424 3/5/2001 $99.51
CITY OF WOODBURN 015255 3/7/2001 $130.66
US POSTAL SERV 020089 3/8/2001 $1,200.00
VALLEY MAILING 021044 3/8/2001 $661.20
V O I D V O I D $0.00
VOI D VOI D $0.00
V O I D V O I D $0.00
RtL1 MOBILITY SERV NONE 3/9/2001 $16.50
Page 2
A/P CHECK LIS"I'JNG FOR THE MONTH OF MARCH 2001
54365
54366
54367
54368
54369
54370
54371
54372
54373
54374
54375
54376
54377
54378
54379
54382
54383
54385
54387
54389
5439O
54391
54392
54393
54394
54395
54396
54397
54398
54399
544OO
544O1
54402
54403
5e~,OS
S4407
54408
54409
S~10
54~12
54413
SUPPUES-HUSEUM
REFUND-WTR/SWR
SERVICES-FINANCE
SERVICES-POI 1CE
REIMBURSE-PUB WKS
SERVICES-ENG
SUPPLIES-STREET
SUPPLIES-ENG
SERVICES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-WWTP
SUPPLIES-WATER
SUPPLIES-PUB WKS
SERVICES-PUB WKS
SERVICES-FINANCE
SUPPLIES-WATER
REIMBURSE-PARKS
SUPPLIF. S-ATTY
SUPPLIES-FINANCE
PERMITS-PUB WKS
SUPPLIES-VARIOUS
SERVICES-WWT1~
SERVICES-VARIOUS
SUPPLIES-PLANNING
SERVICES-ENG
SUPPLIES-POLICE
SUPPLIES-POLICE
SUPPLIES-STREET
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-VARIOUS
REIMBURSE-ATTY
SUPPLIES-POLICE
SUPPLIES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-STREET
SUPPLIES-VARIOUS
SUPPLIES-TRANS
SERVICES-PUB WKS
SERVICES-PARKS
JASON GOODWIN
CRY OF WOODBURN
SKILLPATH SEMINARS
CAREER TRACK
UMPQUA AMUSEMENTS
AEROTEK
ALBINA FUEL
A-1 COUPtlNG
AT&T
BIMART CORP
CHERRY CI'TY ELECTRIC
GONSOLIDATED SUPPLY
CONVEYERED AGG DEL
DE HAAS & ASSOCIATES
DIRECT LINK
DP NORTHWEST
FAMIUAN NW
GAllS INC
GE CAPITAL
BEN GTLLESPIE
LESliE GREEAR
IND WELDING SUPPLY
INTL MUNICIPAL LAWYERS
KEY BUSINESS PROD
MARION CTY BLDG INSPEC
METROFUELING
MOLALLA CC)MM
NW NATURAL GAS
OACP
OFFICE MAX
ONSITE ENVIRON
OR DMV
OREGON STATIONERS
PORTER W YE'IT CO
PORT GENERAL ELEC
PORT GENERAL ELEC
QWEST
ROTHS FOODLINER
N ROBERT gHIELI~
SMITH& WESSON CAMERAS
TEK SYSTEMS
TERRITORIAL SUPPLIES
US OFFICE PROD
UNOCAL:ERNIE GRAHAM
VIKING OFFICE
WESTERN BUS SALES
WOLF'ERS
WBN FAMILY CLINIC
NONE
NONE
NONE
NONE
NONE
OOOO8O
000100
OOO4O9
000535
000623
001275
002424
002770
002785
003108
003241
003264
005030
006011
O06O45
OO6189
0O6298
008100
008292
010076
012090
012448
012563
013350
014008
014031
014055
014240
014565
015400
015420
015422
016202
017340
0184S0
018580
019046
O19O6O
019100
020010
021180
022175
02246O
022587
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
31912001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2OOl
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2001
3/9/2OOl
3/9/2001
3/9/2OOl
3/9/2OOl
3/9/2OOl
3/9/2OOl
3/9/2001
3/9/2OOl
3/9/2001
3/9/2OOl
3/9/2001
3/9/2ool
3/9/2ool
3/9/2OOl
3/9/2OOl
3/9/2ool
3/9/2001
3/9/2001
3/9/2OOl
3/9/2001
3/9/2001
$30.15
St7.t5
$399.00
$129.00
$soo.oo
$39o.oo
$4,138.83
$55.36
$200.90
$15.63
$3.78
$s9o.oo
$42.41
$170.OO
$2,782.79
$19.98
$64o.oo
$53.12
$88.97
$382.71
$14.00
$15.00
$31.50
SSeO.OO
$13.07
$501.56
$1,471.01
$24.95
$5,504.11
$18o.oo
$280.97
$194.53
$39.00
$665.00
$344.50
$26,803.67
$247.20
$815.18
$393.11
$44.00
$900.00
$368.00
$153.80
$1,360.29
$358.08
$281.24
$3.52
$4,997.OO
$136.00
Page 3
A/P CHECK LISTING FOR THE MONTH OF MARCH 2001
8J
54414
54415
54416
54417
54418
54419
54420
54421
54422
54423
54424
54425
54426
54427
54428
54429
5443O
54431
54432
54433
54434
54435
54436
54437
54438
54439
54~.41
54443
54445
5~145
54~17
CAAAq
5~,149
5~50
54451
5~52
54453
54~55
54456
54457
5~58
54459
5446O
5446!
54462
SERVKT:S-PUB WKS
PETTY ~oVARIOU$
SERVICES-WATER
VOID
VOID
VOID
SERVICES-WATER
SERVICES-MUSEUM
SUPPLIES-ENG
REFUND-SEWER
SUPPLIES-FINANCE
SERVICES-STREET
SERVICES-ENG
SERVICES-PARKS
SUPPLIES-WATER
SUPPLIES-FINANCE
SERVICES--ENG
SERVICES-WWTP
SERVICES-STREET
SERVICES-WATER
SERVICES-POLICE
SUPPLIES-POLICE
SUPPLIES-WWTP
SERVICES-PUB WKS
SERVICES-PLANNING
SUPPLIES-STREET
RETAINAGE-WWTP
SERVICES-PUB WKS
SERVICES-POLICE
SUPPLIES-FINANCE
SERVICES-PUB WKS
SERVICES-FINANCE
SERVICES-FINANCE
SUPPLIES-WWTP
SERVICES-WWTP
SUPPLIES-MUSEUM
SUPPLIES-WWTP
SUPPLIES'WW1T
SERVICES-PARKS
SUPPLIES-WWTP
SERVICES-PUB WKS
SERVICES-WWTP
SERVICES-POLICE
SUPPLIES-STREET
SERVICES-WATER
SERVICES-ENG
WBN INDEPENDENT 022630
CITY OF WOODBURN 015255
VAI ! Fy MAILING 021044
VOID VOID
VOID VOID
VOID VOID
DLT SOLUTIONS NONE
ALDEN GRAPHICS NONE
AM SOCIETY OF CE NONE
STIPAN KALUGIN NONE
KOHL INC NONE
COMPAQ SMARTSTART NONE
EVENT SOLUTIONS NONE
TRANS RESEARCH INST NONE
NATL SEMINAR CHP NONE
A&A DRILLING 000010
ADVANCED LASER 000066
AEROTEK INC 000080
AFFORDABLE CLEANING 000083
ARAMARK UNIFORM 000534
ARCH WIRELESS 000535
AT&T 000623
LANGUAGE LINE SERV 000659
HOUSEHOLD BANK 001199
BLUMENI'HAL UNIFORM 001310
BOBCAT OF PORTLAND 001328
BROWN & CALDWELL 001573
ROGER BUDKE 001580
CANBY SAND 002060
CITY OF WOODBURN 002525
CRANE & HEP, SETH 002896
CRYSTAL SPRINGS VVTR 002glg
CTL CORP 002926
DAILY .]OURNAL 003020
DP NORTHWEST 003264
FEI AMERICA 005084
FISHERS PUMP 005147
.]AMES W FOWLER CO 005215
FRYS ELECTRONICS 005405
GE MACHINE 006009
GRESHAM FORD 006321
IOS CAPITAL 008118
IKON OFFICE 008119
LOY O_ARK PIPEUNE 011345
DAN LUNDY 011380
MARION CTY TREASURY 012223
MAULDING CONSTRUCTION 012305
MUFFLERS HITCHES 012655
MULTI TECH ENG 012682
3/9/2001
3/14/2001
3/15/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/1612001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/200!
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2OOl
3/1612001
3/16 t2001
3/16 f2001
3/16 ~2001
3/16 f2001
3/16 f2001
3/16 ~2001
3/16 f2001
3/16 f2001
3/16 f2001
3/16 ~2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2OOl
3/16/2OOl
3/16/2001
$225.00
$150.56
$596.80
~.00
$o.oo
$o.oo
$312.00
$150.00
$14.00
$127.80
$147.00
$26.95
$290.00
$540.oo
$11o.00
$880.00
$149.85
$195.00
$110.00
$37.79
$21.42
$15.38
$284.17
$379.99
$101.25
$173.27
$50,999.77
$2,677.50
$554.38
$23,774.58
$8,40't.99
$17.00
$914.15
$160.88
$462.oo
$125.oo
$377.85
$451,717.09
$286.97
$26.40
$27,456.00
$311.oat
$39.49
$8,968.00
$900.00
$7O.5O
$754.00
$665.07
$22,304.51
Page 4
' A/P CHECK lISTING FOR THE MONTH OF NARCH 2001 8J
54463
~,~.55
54466
?,457
54468
?.~,59
54470
54471
~74
~75
~76
~79
5~80
~2
~3
5~9
~91
5~93
5~
5~95
5~
5~97
5~98
5~
545~
54~1
54502
~503
545~
54505
54506
~507
54508
54510
54511
SUppI TES-POI TCE
SERVICES-PUB WKS
SERVICES-~
SUPPL.[F.S-ATi'Y
SERVICES-POLICE
SERVICES-PARKS
SUPPLIES-WATER
SUPPLIES-WWTP
SERVICES-VARIOUS
SUPPLIES-STREET
SERVICES-VARIOUS
SUPPLIES-POLICE
SUPPUES-WWTP
SERVICES-MUSEUM
SERVICES-PLANNING
SERVICES-PUB WKS
SUPPLIES-WWTP
SUPPLIES--W~NTP
REIMBURSE-PARKS
DUES--ADM[N
SUPPLIES-PARKS
SERVICES-VAR[OUS
SERVICES-RSVP
SUPPLIES-PARKS
REIMBURSE-RSVP
REIMBURSE-DAR
RE[NBURSE-RSVP
REIMBURSE-RSVP
INVESTIGATIONS-POLICE
SERVICES-WATER
VOID
VOID
VOID
REFUND-PARKS
REFUND-PARKS
REFUND-PARKS
SUPPLIES-PARKS
SERVICES-PARKS
SUPPLIES-WWTP
SERVICES--ADMIN
SERVICES-ENG
SERVICES-COURT
SERVICES-LIBRARY
SERVICES-STREET
NATL NFTGHBORHOOD WTCH
NORTH COAST ELECtl:C[C
OR DEFT OF CONSUMER
ORDMV
OREGOND~I PUBLISH
OVERHEAD DOOR
PAC[PIC SAFETY SUPPLY
PARAHOUNT SUPPLY
PNPCA CONT EDUCATION
PORT GENERAL ELECTRZC
PUBLIC WORKS SUPPLY
PULLTARPS
qWES'r
ROTHS [GA
M LEE SMTTI'-I PUBLISH
SOS LOCK SERV
SPENCER & KUPPER
TUALAT[N ELECTRIC
VAN WATER & ROGERS
VIK[NG OFF[CE
VP CONSULTING
VWR SCIENTIFZC
D RANDALL WESTRICK
WBN DOWNTOWN ~
WBN I-EGH SCHOOL
WBN 1'NDEPENDENT
WBN TRAVEL
YES GRAPHICS
DOROTHY GRAMSE
FRAN HOWARD
VADA OWENS
.1UNE WOODCOCK
3AY WOODS
SCO'H' RUSSELL
VA! ! Fy MAILING
VOID
VOID
VOID
YVONNE DOUGLAS
3UDY CRiTi'ENDEN
DEANNA PEACOCK
SCO'IT CASTO
OR .1UN[OR BASEBALL
ENDRESS & HAUSER
KP CORPORATION
ASPHALT PAVEMENT
OACA
OLA ANNUAL CONFERENCE
OR ASSOC OF WTR UTII. TF[ES
013080
013215
014199
014240
014653
014700
015040
015120
015358
015420
015648
015660
016202
017340
018566
018608
018693
019290
021094
021180
021260
021300
O2226O
02258O
022615
022.63O
022757
024025
035260
035270
035590
035648
035763
017370
021044
VOID
VOID
VOID
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2001
3/16/2OOl
3/16/2001
3/16/2ool
3/16/2OOl
3/16/2001
3/16/2001
3/[6/2oo[
3/16/2OOl
3/16/2001
3/16/2OOl
3/16/2OOl
3/16/2OOl
3/16/2001
3/16/2OOl
3/16/2001
3/16/2OOl
3/16/2OOl
3/16/2OOl
3/16/2OOl
3/16/2OOl
3/16/2ool
3/16/2OOl
3/16/2ool
3/16/2ool
3/19/2ool
3/22/2001
3/23/2ool
3/23/2OOl
3/23/2OOl
3/23/2001
3/23/2001
3/23/2001
3/23/2OOl
3/23/2001
3/23/2001
3/23/2001
3/23/2001
$483.32
$3,774.84
$83.74
$5o.oo
$291.80
$187.00
$75.00
$2,259.15
$210.00
$9,477.16
$140.oo
$78.27
$2,131.42
$19.00
$228.50
$s3.oo
$1,289.00
$1,247.00
$1,791.43
$101.72
$305.50
$231.83
$31.59
$5o.oo
$2o.oo
$457.61
$222.50
$340.00
$5.25
$35.00
$23.00
$26.00
$35.00
$5,000.00
$5O4.00
$o.oo
$o.oo
$o.oo
$45.00
$45.OO
$45.00
$51.00
$525.00
$329.12
$1,000.00
$16o.oo
$35.oo
$303.00
$225.00
Page 5
A/P CHE-Q< LISTING FOR THE MONTH OF MARCH 2001
8J
54512
54513
54514
54515
54516
54517
54518
54519
54520
54521
54522
54523
54524
54525
54526
54527
54528
54529
54530
54531
54532
54533
54534
54535
54536
54537
54538
54539
545.4O
54541
54542
54543
54544
54545
54546
54547
54548
54549
54550
54551
54552
54553
54554
54555
54556
54557
54558
54559
54560
SERVICES-ENG
SERVICES-WATER
SUPPLIES-STREET
SUPPLIES-POLICE
SUPPLIES-PARKS
SERVICES-COURT
SUPPLIES-FINANCE
SERVICES-STREET
SERVicES-SELF INS
SERViCES-POLICE
SUPPLIES-WATER
SUPPLIES-VARIOUS
SUPPI TES-WW~
SUPPLIES-WWTP
SERViCES-LIBRARY
SERViCES-PARKS
SERViCES-WATER
SERViCES-PARKS
SUPPLIES-ENG
SERViCES-VARIOUS
SUPPI TE$-VARIOUS
SERViCES-FINANCE
SERViCES-VARIOUS
SERViCES-VARIOUS
SERViCES-ENG
SERViCES-PARKS
SUPPI tES-WATER
SERViCES-WATER
SUPPi tES-WWTP
SERViCES-WATER
SERViCES-WWTP
SUPPliES-VARIOUS
SUPPL[ES-ADMIN
SUPPI tES-STREET
SUPPI_[ES-WWTP
SUPPI TES-PARKS
SUPPL[ES-ATFY
SERWCES-PARKS
SERViCES-POi TCE
SUPPLIES-VARIOUS
PROPERTY-PUB WKS
VOID
SERViCES-WATER
PET~ CASH-VARIOUS
AEROTEK INC 000080
AMI'EST OREGON 000400
BEN-KO-MATIC 001200
BLUMENTHAL UNIFORM 001310
COASTWIDE LAB 002626
MARGOT COMLEY 002686
COMPAQ FIN SERViCES 002724
CORP INC 002879
CRONATRON WELDING 002915
CTL CORP 002926
CUES 002928
CURl'S CARSTAR OO2965
EMER SERV CHAPLAINCY 004146
HD FOWLER CO 005210
FRYS ELECTRONICS 005405
GK MACHINE 006009
GALVANIZERS 006013
GE CAPITAL 006079
IOS CAPITAL OO8118
KENTEC HEATING 010060
LINDS MARKET 011240
MS~ AUTO WRECKING 012003
MARION CTY TAX ASSESS 012218
MARION CTY TREASURY 01~
METROFUELING 012448
NEW HORIZONS 013165
NEXTEL COMM 013188
NORCOM 013198
ONE CALL CONCEPTS 014054
ONSIll~ ENViRON 014055
OR REC 8~ PARKS ASSOC 014431
US FILTER 015065
PROTECTION ONE 015566
RADIO SHACK 017030
RADIX CORP 17035
TEK SYSTEMS 01g046
US OFFICE PRODUCTS 019100
TIGERDIRECT 019155
UNOCAL:ERNIE GRAHAM 020010
VAN WATERS & ROGERS 021094
VIKING OFFICE 021180
WEST GROUP 022160
WOLFERS 022460
WBN FLORIST 022600
YES GRAPHICS 024025
FIRST AMERICAN Tlll_E 005126
VOID VOID
VAI ! Fy MAILING 021044
CITY OF WOODBURN 015255
3/23/2001
3/23 7.001
3123 2001
3/23 f2OOl
3/23 f2OO 1
3/2312001
3/23 f2OOl
3/2312001
3/2312001
3/23 t2001
3/23~2OO1
3/23/2001
3/23/2001
3/23/2001
3/23/2OOl
3/23/2OOl
3/23/2OOl
3/23/2001
3/23/2OOl
3/23/2OOl
3/23/2OOl
3/23/200:1.
3/23/2OOl
3/23/2OOl
3/23/2OOl
3/23/2001
3/23/2001
3/23/2001
3/23/2001
3/23/2001
3/23/200!
3/23/2001
3/23/2001
3/23/2001
3/23/2001
3/23/2001
3/23/2001
3/23/20ol
3/23/2OOl
3/23/2001
3/23/200!
3/23/2ool
3/23/2001
3/23/2001
3/23/2001
3/26/2001
3/29/2OOl
3/29/2ool
$175.00
$247.25
$2,810.90
$97.15
$2,592.54
$200.00
$118.54
$142,900.77
$696.73
$396.98
$4,923.25
$4,62O.68
$768.OO
$1,984.02
$1,552.04
$26.40
$125.00
$169.62
$512.89
$480.oo
$30.0o
$5o.oo
$5.OO
$7,030.25
$2,361.85
$1,995.00
$1,463.72
$21,463.75
$192.60
$495.73
$55.oo
$4,612.00
$63.00
$14.99
$256.74
$368.OO
$2,415.32
$63.15
$5O9.34
$542.84
$375.00
$403.63
$32.50
$1,722.00
$309,705.89
$o.oo
$393.60
$152.92
Page 6
A/P CHE-(~ LISTING FOR THE MONTH OF HARCH 2001
54561
54562
54563
54564
54565
54566
54567
54568
54569
5457O
54571
54572
54573
54574
54575
54576
54577
54578
54579
54580
54582
5't583
54585
5"1.587
54590:
54591
54592
54.593
54594
54595
54596
54.597
54598
54599
546O2
546O3
546O4
54605
546O7
546O8
546O9
VOID
VOID
VOID
VOID
SERVICES-ENG
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-LEBRARY
REFUND-BUILDING
SERVICES-MUSEUM
SUPPLIES-LIBRARY
SERVICES--VARIOUS
SERVICES-PARKS
SERVICES--ENG
SERVICES-TRANSIT
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-PARKS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-LEBRARY
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-WATER
SUPPLIES-PUB WKS
SERVICES-POLICE
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIES-LIBRARY
SERVICES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-WWTP
SERVICES-PUB WKS
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SERVICES-FINANCE
SERVICES-FINANCE
SERVICES-FINANCE
SUPPLIES-LIBRARY
SERVICES-PLANNING
SUPPLIES-PARKS
SERVICES-PARKS
VOID VOID
VOID VOID
VOID VOID
VOID VOID
RENAISSANCE ENDEAVOURS NONE 3/30/2001
MILLENNIUM MEM TRUST NONE 3/30/2001
OR CAREER INFO SYS NONE 3/30/2001
KSA COMM K-READ NONE 3/30/2001
RUSSIA ONLINE NONE 3/30/2001
FRED SNEGIREV NONE 3/30/2001
IC[SF NONE 3/30/2001
HERITAGE CONF NONE 3/30/2001
BRAINSTORM NONE 3/30/2001
A&A PEST CONTROL 000011 3/30/2001
ACE SEPTIC 000031 3/30/2001
AEROTEK OOOOB0 3/30/2001
AM EAGLE GRAPHICS 000219 3/30/2001
AMERICANA PUBLISH 000370 3/30/2001
A-QUAUTY TYPEWRITER 000420 3/30/2001
ARAMARK UNIFORM 000534 3/30/2001
AUTO ADDITIONS 000558 3/30/2001
AT&T 000623 3/30/2001
ME-I'ROCALL 000655 3/30/2001
BATTERIES NW 001159 3/30/2OOl
HOUSEHOLD BANK 001199 3/30/2001
BIMART CORP 001275 3/30/2001
BOOKS ON TAPE 001349 3/30/2001
BUllfrOG VIDEO 001586 3/30/2001
BUSINESS EQUIPMENT 001628 3/30/2001
CALIFORN[A CONTRACTORS 002028 3/30/2001
CAPI-FAL PAINT 002079 3/30/2001
CASE AUTOMO'FIVE 002190 3/30/2001
CASCADE COLUMBIA 002218 3/30/2001
~DE POOL 002226 3/30/2001
CHEMEKETA COMM COLL 002410 3/30/2001
CLASS SOFTWARE 002568 3/30/2001
COASTAL FARM 002625 3/30/Z001
COMARK Gov'r 002684 3/30/2001
DAILY JOURNAL 003020 3/30/2001
DAVISON AUTO PTS 003080 3/30/2001
DAVISON AUTO PTS 003081 3/30/2001
DIRECT LINK 003240 3/30/2001
DIRECT LINK OF OR 003241 3/30/2001
DP NORTHWEST 003264 3/30/2001
EBSCO SUBSCRIPTION 004040 3/30/2001
ECO NORTHWEST 004050 3/30/2001
EL HISPANIC NEWS 004119 3/30/2001
EMERALD POOL 004150 3/30/2001
ENGELMAN ELECTRIC 004190 3/30/2001
$O.OO
$o.oo
$o.oo
$o.oo
$33.00
$42.50
$266.57
$87.84
$71.20
$24.95
$1 6.oo
$ o.oo
$30.00
$299.25
$184.50
,21o.oo
$1,045.50
$2s.oo
$126.45
$1,210.45
$4,577.45
$67.56
$14.o3
$12.oo
$1,083.98
$330.98
Ss.oo
$17.OO
$298.00
$245.28
$176.40
$1,613.55
$245.00
$2,031.04
$1,223.95
$1,800.00
$580.34
$388.97
$268.13
$24.60
$315.00
$56.83
$3,815.oo
$22.99
$27,000.00
$298.14
$139.00
$5,704.75
Page 7
A/P CHECK LISTING FOR THE MONTH OF HARCH 2001
54610
54611
54612
54613
54614
54615
54616
54617
54618
54619
54620
54621
54623
54624
54625
54626
54627
54628
54629
54630
54631
54632
54633
54634
54635
54636
54637
54638.
54639
54641
54642
54643
54644
54645
54646
5'~H7
54648
54649
5'~550
54651
54652
54653
54654
54655
54656
54657
54658
SERVICES-WW~
SUPPLIES-VARIOUS
SUPPLIES-VARIOUS
SERVICES-PUB WKS
SUPPLIES-WWTP
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SUPPLIES.PARKS
SERVICES-PARKS
SUPPLIES-POLICE
SUPPLIES-VARIOUS
SERVICES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-PARKS
SERVICES-WATER
SERVICES-C STORES
SERVICES-PUB WKS
SERVICES-ENG
SUPPLIES-VARIOUS
SERVICES-WWTP
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SERVICES-PLANNING
SERVICES-PARKS
SERVICES-COURT
SUPPLIES-LIBRARY
SERVICES-POLICE
SUPPLIES-PARKS
SUPPLIES-LIBRARY
SUPPLIES-PARKS
REIMBURSE-MUSEUM
SUPPLIES-TRANS/DAR
SERVICES-PLANNING
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SERVICES-ENG
SERVICES-PARKS
SUPPLIES-PUB WKS
SERVICES-PARKS
SERVICES-VARIOUS
SERVICES-ENG
SERVICES-POLICE
EPI NW
FAMILIAN NW
FARN PLAN
FEDERAL EXPRESS
FLOMERS FURN
FOTO MAGIC
GALE GROUP
GATEWAY LEARNING
GENERAL BINDING
GW HARDWARE
I-[ACH CHEMICAL
HALTON CO
CJ HANSEN CO
HILLYERS MID CITY
IND WELDING
INFO USA MARKETING
INGRAM DIST
IOS CAPITAL
IKON OFFICE
KEY BUSINESS PROD
KEY INVESTMENTS
KOHRING CONSTRUCTION
TIMO T KORKEAKOSKI
I.&L BUILDING
RANDALL LANGBEHN
LIBRARY ASSOC
LINCOLN EQUIPMENT
LLOYD D LINDLEY
M&M AUTO VVRECKING
MSI GROUP
MADERA ONEVIDEO
MARION CI'Y TREASURY
MARION ENVIRON
MARSHALL CAVENDISH
MCCORMICK BARKDUST
KEZIA MERWIN
METROFUELING
METROPOLITAN GROUP
MR P'S AUTO PTS
MOORE MEDICAL
MUFFLERS HITCHES
NAIl_ RFC & PARKS ASSOC
NORTH COAST ELECTRIC
NW ELEVATOR
NW NATURAL
ONSITE ENVIRON
OR DMV
PAULS AUTO BODY
004245
005030
005062
O05080
005180
005258
O06015
006O23
006076
OO64O5
007030
007046
007055
007228
008110
008116
008118
008119
010076
010080
010105
010298
011010
011029
011228
0112~,
011250
011278
012003
012015
012036
012223
012227
012235
012350
012,~0
012,~8
012450
012510
012588
012655
013090
013215
013275
013350
014055
014240
015185
3/30/2001
3/30/2001
3/30/2001
31301200!
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/3o/2ool
3/30/2001
3/30/2001
3/3o/2ool
3/30/2001
3/30/2001
3/3o/2ool
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/3o/2ool
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/3o/2ool
3/3o/2ool
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/3o/2ool
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/3o/2ool
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
3/30/2001
$800.00
$1,293.52
$90.78
$20.16
$1,218.00
$59.26
$44.17
$1oo.o6
$315.00
$1,649.29
$82.6o
$883.72
$6.16
$544.17
$3,025.00
$2,844.69
$219.00
$9.17
$135.82
$3,592.64
$11,970.37
$1,125.94
$212.00
$32.50
$i5o.6o
$4,696.39
$1,965.00
$50.00
$125.00
$282.15
$246.67
$17.99
$184.04
$60.00
$160.15
$292.17
$5,155.42
$53.03
$142.25
$55.00
$9o. Oo
$1,040.00
$900.00
$3,142.75
$345.38
$9 .OO
$364.00
Page 8
CHECK LISTING FOR THE MONTH OF MARCH 2001
54659
54662
54663
54664
54665
54666
54667
54669
54670
54671
54672
54673
54674
54675
54676
54677
54678
54679
5468O
54682
54683
54684
54685
54686
54687
54688
54689
5469O
54691
54692
54693
54694
54695
54696
54697
54698
54699
54700
54701
54702
54703
54704
54705
54706
SUPPLIES-PARKS
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SERVICES-I~NANCE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-WWTP
SERVICES-PARKS
SERVICES-VARIOUS
SERVICES-PLANNING
SUPPLIES-LIBRARY
SERVICES~VARIOUS
SUPPLIES-VARIOUS
SERVICES-WWTP
SUPPLIES-WWTP
SERVICES-PARKS
SERVICES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SUPPLIES-PARKS
SERVICES-NON DEPT
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-STREET
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-VARIOUS
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-WTR/DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
PEPSI COLA 015225 3/30/2001 $821.50
PENWORTHY CO 015226 3/30/2001 $167.68
QWEST 016201 3/30/2001 $189.88
QWEST 016202 3/30/2001 $223.00
RECORDED BOOKS 017102 3/30/2001 $183.60
REGENT BOOK 017148 3/30/2001 $14.18
ROTHS IGA 017340 3/30/2001 $250.88
LES SCHWAB TIRE 018300 3/30/2001 $556.39
SHOWCASES 018454 3/30/2001 $439.42
SIERRA SPRINGS 018460 3/30/2001 $67.50
SONITROL 018605 3/30/2001 $50.00
SOS LOCK SERV 018608 3/30/2001 $389.50
SPENCER & KUPPER 018693 3/30/2001 $1,q04.00
SUNSET PROD 018819 3/30/2001 $50.00
TEK SYSTEMS 019046 3/30/2001 $1,288.00
US OFF[CE PROD 019100 3/30/2001 $231.29
TSI 019268 3/30/2001 $262.50
UNOCAL:ERNIE GRAHAM 020010 3/30/2001 $415.69
VERIZON WIRELESS 021123 3/30/2001 $19.14
VERIZON WIRELESS 021124 3/30/2001 $990.64
VIESKO QUALITY 021140 3/30/2001 $1,036.70
WALKERS CYCLE 022023 3/30/2001 $243.20
WE[SS RATINGS 022128 3/30/2001 $195.95
HW WILSON CO 022418 3/30/2001 $163.00
WINDSOR ROCK 022427 3/30/2001 $769.66
W1THERS LUMBER 022445 3/30/2001 $612.93
CHAMBER OF COMMERCE 022510 3/30/2001 $2,000.00
WBN FER'I~LIZER 022590 3/30/2001 $1,613.59
WB [NDEPENDENT 022630 3/30/2001 $196.39
WBN RADIATOR 022700 3/30/2001 $424.00
WBN RENT ALL 022708 3/30/2001 $1,309.40
WORLD MEDIA EXPRESS 022815 3/30/2001 $161.29
YES GRAPHICS 024025 3/30/2001 $572.80
DOROTHA BORLAND 045100 3/30/2001 $72.85
]AN[CE DAVIS 045200 3/30/2001 $73.78
CORNELIUS DONNELLY 045230 3/30/2001 $217.62
ALTA FULLER 045270 3/30/2001 $39.68
LEONARD GIAUQUE 045290 3/30/2001 $1'~.77
AGNES HAGENAUER 045310 3/30/2001 $83.08
FRED HAYES 045315 3/30/2001 $325.50
ROBERT HURST 045318 3/30/2001 $147.25
BEULAH 3ORDAN 045320 3/30/2001 $140.09
CALVIN KOLLASH 045330 3/30/2001 $103.23
3OAN KOLLASH 045332 3/30/2001 $52.08
3 WARD O'BRIEN 045497 3/30/2001 $113.15
LOLA SPERATOS 045560 3/30/2001 $16.74
STEVE STURN 045585 3/30/2001 $89.28
HATI'IE VANDECOVERING 045670 3/30/2001 $24,80
Page 9
A/P CHECX LISTING FOR THE MONTH OF MARCH 2001
$1,397,412.12
Page 10
IOA
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Uontg0men/Street
Woodburn, Oregon 97071
(503) 082-5246
Date:
April 23, 2001
To:
From:
Subject:
Honorable Mayor and City Council thru City Administrator
Jim Mulder, Director of Community Development/~
V
Resolution Calling for Public Hearing on Annexation Case No. 01-00
(Friendly GMC).
Recommendation: It is recommended that the City Council adopt the attached
resolution calling for a public hearing on May 14, 2001 to consider Annexation Case No.
01-00.
Back~round: The applicant, Tony Miller, requests annexation of the Friendly GMC site
located at 770 North Pacific Highway. The Planning Commission held a public hearing
on this application at its March 22, 2001 meeting. State statute requires the City
Council to set a time and date for a public hearing on the proposed annexation.
COUNCIL BILL NO. 2300
RESOLUTION NO.
A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF
CERTAIN PROPERTY LOCATED ON THE EAST SIDE OF HIGHWAY 99E
BETWEEN EAST LINCOLN ROAD AND AZTEC DRIVE.
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Pursuant to ORS 222.120, 7:00 p.m. on May 14, 2001 is declared to be the
time set for public hearing before the Woodburn City Council on whether the City of Woodburn
shall annex that property described in Exhibit "A" attached hereto.
Section 2. Pursuant to ORS 222.120, no election is required on this issue.
Section 3. Notice of' said hearing shall be published once each week for two successive
weeks prior to the day of the hearing, in a newspaper of general circulation in the City, and
notices of the hearing shall be posted in four public places in the Ci~ for/like period.
Approved as to Form:~l.~ ~ /~/5/20~J t
City Attorney t Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
APPROVED
RICHARD JENNINGS, MAYOR
10A
ATTEST
Mary Tennant, City Recorder
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
UI~TIL A CHANGE 15 REOUEb~II:D,
ALL TAX -~TATE~L~T$ SHALL
SENT TO THE FOLLOWING ADDRI~-.a$;
I~XXNE I. HAR'I'KE TRUST
Milwaukie, OR ~L~eg?2$?
true consideration for the conveyance is $-0~.
BARGAIN AIID ~ DEED
NAXIME I. HARTKE conveys to I~XINE I.
PATRIC~ ~, HORTO~0 and CAROL ANNE 3UDD, Trustees of the
Hartke Trust u/t/a /,~..
property si:ua:ed in'Maylon ~O~nty,
&il
~hat
~esl
Oregon, describes
8EGINNI#G on the east line of :he Pacific
Highway at a pain: t~nt is 6.147 chains nort~
87- east and ~8.051 chains no.tub .~2'21'
£~o~ :he souChveeL co~ner of the ~,
Cla~ No. 42, T. S ~ou:h. Ranqe I wst o~ the
W.M. in ~arton county, Oregon, said beginning
bcinq thc most northerly cor~cr of 1.9~ acres
conveyed to ~al:er T. Robinson and wife by
dee~ recorded March 12, 1945, in Vol.
paqe 465, D~ed Records: thence 8ou~ 61'9~
eas~ alonq ~he northerly line of said
Robinson ~rac~ 3.~19 chains to an a~le in
to th~ ~outh line o~ ~e said Robinson
~bence north 8~'11' wast alo~q said line
the easterly line of said Pacific
thence notch 32'21' east along said line
3.916 chains to ~he place of ~tnnl~ all
In ~arion coun~F,
THIS IN~t:NT WILL N~ AL~ USE OF ~E PRO~
DESTRIB~D 1N TI(IS INSTRUMENT )W VIOlaTION OF APPLICAB~ ~D USE
AND REGU~TIONs, BEFORE SlG~ING OR ACC~ING THIS
z,s~u,~, ~,~ p~so~ ~couzsz~c F~ ~ZrL~ ~ ~ PRO~Y sao~
-/;: 9 "~";- .:"._.:.- '~... j~.,',: .... / ~'/2=...~. ~ ~..~_. <.-,~9
t
10Ar
'~200 '~
1300
1 600 \81~ Q~-+60.2 0/./'
6400
2
6600
1500
~.25A0
,KINLE¥ ,
i~.~: ~. '?.? '... .004 ,~ , ) -
· i'.i .i'::i i:.-'~i:: 1900
/
4000
4200
2~5.18
4100
10,t O0
2200
21 O0
20OO
2300
0 0 0 0 ,~
2400
8O7
3~66 .....
2500
"-~8911E; 4.1e9 CH
275.15
152.S2.
89.95
37O0
132
3600
5
169.95
43OO
132
"~8 32E $.30a CH
109.37
3500
4400
450
10B
oD u.. .
Incorporated 1889
4/4/01
Mayor and City Coundl via John Brown, City Administrato~
D. Randall Westrick, Recreation and Parks Director {~d.)
Scientific Exploration Policies and Permit
RECOMMENDATION:
Approve the attached Scientific Exploration Polities and Permit Application.
BACKGROUND:
For the past two summers, Woodbum's parks have become a focal point for significant
paleoarchaeological exploration. This activity has taken place in N. Front Street Park and along Mill
Creek within Legion Park. The exploration has yielded significant discoveries including evidence of
human presence more than 10,000 years ago and identifiable remains of extinct ice age animal life.
These discoveries have resulted in publicity within regional and national print and electronic news
outlets and have generated significant notoriety in the sdentific community. Many experts have
suggested that, based on these recent and past finds, Woodbum should be home to an Ice Age Flood
Interpretive Center that the National Park Service has proposed.
DISCUSSION:
Because of the importance of the finds on City property and because of the widespread attention the
finds have attracted, staff is proposing the attached policies to evaluate proposals and qualify scientific
activities. The polities are intended to accomplish the following: · Cleary define the extent of the project;
· Document and verify the qualifications of scientists leading and conducting the project;
· Require research plan and provide for a curation fadlity; and
· Set forth a fee schedule to recover City cost to accomnxx~e activities.
These policies are set forth to ensure that exploration activities are accomplished through sound
scientif,: methods and conducted under the supervision of qualified scientists. They are based on the
State Histodc Preservation Office permit procedures for archaeological exploration.
Attachments
Recreation and Parks Department
270Montgomery Street * Woodburn, Oregon 97071
Ph.503-982-5264 · tax 503-982-5244
10B
2300
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ADOPTING A SCIENTIFIC EXPLORATION POLICY TO APPLY
WITHIN PARKS AND TO OTHER CITY PROPERTY; ESTABLISHING A PERMIT
PROCESS CONSISTENT WITH STATE AND FEDERAL LAW; AND DECLARING AN
EMERGENCY.
WHEREAS, City parks have recently become a focal point for significant scientific
exploration; and
WHEREAS, the State of Oregon issues archaeological permits and legally regulates
"archaeological sites" as that term is defined by state law; and
WHEREAS, the City has determined that a policy is necessary to regulate scientific
exploration within City parks and on other City property; and
WHEREAS, this Scientific Exploration Policy will be applied consistent with the
provisions of state and federal law, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Scientific Exploration Policy which is affixed hereto and incorporated
herein as Attachment "A" is hereby adopted.
Section 2. Pursuant to this Policy, the following permit fees are hereby established:
Permit Processing = $45
Park Use = $70 per day
The City reserves the right to bill permittees for additional out-of-pocket expenses incurred as a
direct result of the permit issuance
Section 3. Emergency Clause. This ordinance being necessary for the immediate
preservation of the public peace, health and safety, an emergency is declared to exist and this
ordinance shall take effect immediately upon passage by the Council and approval by the Mayor.
Approved as to form:C~'~l~'C"~'(}'-~ t-I-- ~ .-. '~ O O [
N. Robert Shields, City Attorney Date
Approved:
Richard Jennings, Mayor
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
A"I"I'AOHMENT~
10B
Incorporated 1889
SCIENTIFIC EXPLORATION POLICY
· Council Approved: April 23, 2001
ATTACHMENT
Page _-~ of
1'01
SCIENTIFIC EXPLORATION POLICY
April 23, 2001
PURPOSE. Located within Woodbum are what many consider the oldest
paleoarchaeological sites in the Pacific Northwest. Explorations have uncovered
significant discoveries on City of Woodbum property within City parks. These policies
are intended to regulation and coordinate paleoarchaeological exploration within City
parks and on City property.
APPLICATION. This Scientific Exploration Policy applies only to City parks and other
property owned by the City. This Policy does not apply where it is preempted by state
and/or federal laws.
DEFINITIONS. As used in this Policy unless the context requires otherwise:
A. "Alter" means to disturb or remove.
B. "Applicant" means the person who is applying for a permit under this Policy.
C. "City" means the City of Woodbum, Oregon.
D. "Curatorial Facility" means either a:
(1)
"Recognized" curatorial facility, which is the Oregon State Museum of
Anthropology (OSMA); or
(2) "Alternate" curatorial facility, which is defined as follows:
(a)
The scientific, educational, or Indian tribal institution for whose
benefit a permit was issued, if approved by the Oregon State
Museum of Anthropology (OSMA); or
(b)
An educational facility other than the institution collecting the
material, provided the action is approved by the State Board of
Higher Education; or
(c)
An educational facility or firm approved by OSMA with the
requirement that the facility provide a material inventory to OSMA
within six months of collection.
E. "Excavate" means to break the ground surface.
Page 1 - Scientific Exploration Policy
ATTAGHMENTA ,
Page "~ of t~
10B
e
F. "Person" means an individual, a partnership, a public or private corporation, and
unincorporated association or any other legal entity. "Person" includes any
subsidiary subcontractor, parent company or other affiliate. Business entities are
considered affiliates when one controls or has the power to control the other or
when both are controlled directly or indirectly by a third person.
G. "Recreation and Parks Director" means the Recreation and Parks Director of
Woodburn, Oregon.
H. "Qualified Scientist" means a person who has the following qualifications:
(1) A post-graduate degree in archaeology, anthropology, history, classics or
other germane discipline with a specialization in archaeology, or a
documented equivalency of such a degree;
(2) Twelve weeks of supervised experience in basic archaeological field
research, including both survey and excavation and four weeks of
laboratory analysis or curating; and
(3) Has designed and executed an archaeological study, as evidenced by a
Master of Arts or Master of Science thesis, or report equivalent in scope
and quality, dealing with archaeological field research.
I. "Recognized Educational Institution" means:
(1) An accredited member of a state system of higher education; or
(2) An accredited academic or higher education institution with an accredited
program in anthropology.
J. "Recognized Scientific Institution" means a chartered museum, organization or
society with a commitment to the scientific method.
K. "Removal" means taking any artifact or non-artifactual remains on, imbedded in,
or under the surface of the ground.
PROCESS FOR APPLYING FOR A SCIENTIFIC EXPLORATION PERMIT
WITHIN A CITY PARK OR ON CITY PROPERTY.
A. A person may not excavate or alter a City park or other City property for
scientific purposes without first obtaining a permit from the Recreation and Park
Director. This includes scientific exploratory excavations to determine the
presence of an archaeological site, or the removal of any material of an
archaeological, paleonotological, historical, prehistorical or anthropological
nature
Page 2 - Scientific Exploration Policy
Eo
Co
pAaT~'~aACHMENT ,//)r
age, .~ of
A scientific exploration permit may be issued to:
(1)
A qualified scientist exploring for the benefits of a recognized scientific or
educational institution with a view to promoting the knowledge of
paleonotology, archaeology or anthropology. The qualified scientist must
have the following qualifications:
Ao
A post-graduate degree in archaeology, anthropology, history,
classics or other germane discipline with a specialization in
archaeology, or a documented equivalency of such a degree;
Bo
Twelve weeks of supervised experience in basic archaeological
field research, including both survey and excavation and four
weeks of laboratory analysis or curating; and
Co
Has designed and executed an archaeological study, as evidenced
by a Master of Arts or Master of Science thesis, or report
equivalent in scope and quality, dealing with archaeological field
research.
A person who desires a Scientific Exploration Permit must submit an application
to the Recreation and Parks Director. The application must be complete and be
accompanied by:
(1)
A map that clearly shows the location of the proposed work that enables
the City to clearly understand the location of the proposed action;
(2) A description of exploration activities including:
(a)
(b)
(c)
(d)
(e)
Dates for mobilization;
Number of people expected on site;
Extent and method(s) of excavation;
Site security during the project; and
Plan for restoring the site when the activities are complete.
(3)
A resume(s) or vita(s) for the person(s) in direct charge of field work. The
resume or vita must demonstrate that the person(s) meets or exceeds the
qualifications listed in
(4)
A research design that explicitly develops the rationale behind the
proposed research, giving the theoretical orientation, justification for
problem selection, logic and procedures for the research strategy. The
design must define the universe of study, establish realistic minimal
expectations and a realistic schedule of research and provide justified
recovery procedures;
/OB
Page 3 - Scientific Exploration Policy
ATTACHMENT~
Page ...Sz_ of ~
10B
(5)
(6)
Access to a curatorial facility within 100 miles of the City for
archaeological and other objects uncovered during the project; and
At least three references from professionals representing recognized
scientific or educational institutions attesting to the applicants
qualifications to pursue the proposed research.
After considering the application, maps, research design, vita and all comments,
recommendations for conditions, or objections received by entities with approval
authority during consultation, the Recreation and Park Director may issue the
permit without conditions, issue the permit with conditions or deny the permit.
The permit does not relieve the applicant from compliance with other federal or
state requirements, including, but not limited to, ORS 97.740 to 97.760, ORS
358.905 to 358.955, and ORS 390.235 to 390.240.
All permittees shall use State of Oregon, Archaeological Survey and Reporting
Standards.
If during the execution of an approved permit, the permittee should uncover biotic
or geological remains or deposits that qualify the site as an "Archaeological Site",
the permittee must file an Archaeology Permit with the Oregon Parks and
Recreation Department, State Historic Preservation Office according to OAR
736-051-0000.
Prior to being issued a permit under this Policy, the Permittee shall, to the extent
it may lawfully do so under the Constitution and laws of Oregon, agree to waive
any claim against the City and indemnify, defend, and save harmless the City, its
officers, employees and agents from and against any and all claims, actions, and
appeals arising out of or in any way connected with exercise by the Permittee of
the rights herein permitted.
Prior to being issued a permit under this Policy, the Permittee shall acknowledge
that all material found or discovered by the Permittee is the sole property of the
City subject only to a superior ownership interest which is established pursuant to
state or federal law.
Without limiting the Permittee's indemnification of the City, the Permittee shall
provide and maintain at its own expense during the term of this Permit
comprehensive general liability insurance and comprehensive auto liability
insurance with a combined single limit of $1,000,000 per occurrence. Such
insurance shall be primary to other insurance maintained by the City and shall
name the City as an additional insured. An application will not be considered
complete without such a certificate.
Page 4 - Scientific Exploration Policy
PERMIT FEES AND CHARGES
A'I'rACHMENT ~r'
10B
Ao
No application will be considered until fees are paid according to the following
fee schedule:
Permit Processing - $45 per permit
Park Use - $70 per day
The City reserves the right to bill permittees for additional out-of-pocket expenses
incurred as a direct result of the permit issuance
Bo
These fees and policies guide the organization of scientific exploration conducted
independently from City sponsorship. Agreements for scientific exploration
activities in which the City is a partner will be negotiated on a case-by-case basis.
Depending upon the nature of the activity, policies and fees outlined in these
policies may or may not apply.
Page 5 - Scientific Exploration Policy
ATTAOHMENT_.~___
pag '7 of
SCIENTIFIC EXPLORATION 10]
W~N Permit Application
Recreation and Parks Department ® 270 Montgomery Street
~ .... , ..... ~ ,~ ~ 9 Woodburn, OR 97071
(503) 982-5264 · (503) 982-5244
All information must be completed before this application will be considered for approval. Use separate
sheets if more space is needed to complete a section.
Applicant Project
Name: Project Name:
Institution:
Street Address: Project Location:
City State Zip
Signature: Date:
~ Name: Affiliation:
t .Phone #:
~ Street Address: City State Zip
Starting Date of Field Work:
Requested Permit Duration:
~ Requested Permit Expiration:
a~ Purpose of the Investigation:
Scope of Work (attach research design if necessary): Page ~ of_..~._.__ ] (
Plan for Reporting Results (attach research design if necessary):
Name: Phone #:
Address
City State Zip
Name: Phone #:
Address
City State Zip
The Permittee waives all claims against the City, its officers, agents and employees, for loss or damage caused
by, arising out of or in any way connected with the exercise of this permit. The Permittee agrees, to the extent
it may lawfully do so, to save harmless, indemnify and defend the City, its officers, agents and employees, from
any and all loss, damage or liability which may be suffered or incurred by the City, it's officers, agents and
employees caused by, arising out of or in any way connected with exercise by the Permittee of the rights herein
permitted. The Permittee acknowledges and agrees that all material found or discovered by the Permittee is the
sole property of the City subject only to a superior ownership interest which is established pursuant to state or
federal law.
OApprovcd (conditions attached)
Attachments: Insurance Certificate
ODenied (justification attached)
References Conditions of Approval
Date
Professional Credentials
10C
MEMO
TO:
FROM:
DATE:
MAYOR AND CITY COUNCIL
N. ROBERT SHIELDS, CITY ATTORNEY
PAUL NULL, CHIEF OF POLICE
CONSOLIDATED TRAFFIC ORDINANCE
APRIL 17, 2001
Recommendation:
It is recommended the City Council adopt the attached Ordinance regulating traffic within the
City.
Background:
For the past several months we have worked with the Livability Task Force on proposed changes
to city ordinances related to traffic, nuisance, and animal control. The Task Force and staff are
reviewing and recommending revisions to these ordinances to enhance livability within
Woodbum through modem code enforcement practices. The revised ordinances will be
,presented to the City Council for consideration as each of them are finalized. The Task Force
will continue its work through a city ordinance public education campaign.
We are pleased to present to you the attached consolidated traffic ordinance. This ordinance
updates and combines the three existing city ordinances on traffic, parking and abandoned
vehicles. While the new proposed ordinance incorporates significant administrative
modifications, no attempt was made to change the previous policy determinations of the City
Council.
Discussion:
The revised ordinance contains the following major provisions:
The definition section was revised to compliment the remainder of the ordinance. All the
definitions in the state motor vehicle code apply unless there is an additional definition
included in the ordinance. You should note that "truck" is not defined in the state motor
vehicle code and is defined inconsistently under the present ordinances
It is now clear that the City Council is empowered with all possible traffic authority
under ORS 810.010
10C
Memo to City Council
April 17, 2001
Page 2
There is a legal presumption that a traffic control device was lawfully authorized. This
can be an issue in traffic enforcement cases. Under the revised ordinance, if the
defendant raises this issue, the defendant must present at least some evidence that the
traffic control device was not properly authorized.
Obstructing streets is now prohibited. Interestingly, this was not addressed in previous
ordinances. The new provision will be helpful in traffic enforcement.
Storage of vehicles on a street or public property is prohibited. Failure to remove the
vehicle for more than 72 hours constitutes prima facie evidence of storage.
Trucks and truck trailers are prohibited from parking on streets in residential areas.
Boats, campers and motor homes are prohibited from parking on streets longer than 72
hours.
Time of storage is not deemed broken if the vehicle is merely moved elsewhere on the
same block. This provision was on initially considered and endorsed by the Livability
Task Force.
If the prohibited parking was necessitated by emergency repairs, the burden is shifted to
the cited person to demonstrate this as defense. This new provision is intended to
provide some flexibility in emergency situations, but not allow the violator to classify
every situation as an emergency.
The city ordinance addressing abandoned vehicles will be repealed and both police
officers and code enforcement personnel will dispose of abandoned vehicles in a
consistent manner under state law procedures. While this does not represent a policy
change, it represents a significant operational change by the Police Department. Under
the former ordinance, police officers and code enforcement personnel had to use different
procedures for abandoned vehicles. This was cumbersome and could lead to inconsistent
outcomes. The new ordinance remedies this deficiency.
Pedestrians must use marked crosswalks if one is within 150 feet. This is a new city
ordinance provision which supplements state law and will be a useful tool in traffic
safety enforcement.
The parade permit procedure was examined for constitutionality, streamlines, and
administratively overhauled.
Attachment
23O4
COUNCIL BILL NO.
ORDINANCE NO.
AN ORDINANCE REGULATING MOTOR VEHICLE, BICYCLE AND PEDESTRIAN
TRAFFIC WITHIN THE CITY OF WOODBURN; REPEALING ORDINANCES 1904,
2078 AND 2191; AND DECLARING AN EMERGENCY.
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Short Title. This ordinance may be cited as the"City of Woodburn Traffic
Ordinance."
Section 2. Definitions.
(1) Thc definitions contained in the Oregon Vehicle Code, ORS Chapter 801, as
constituted on the date this ordinance takes effect, are hereby incorporated by reference.
(2) As used in this Ordinance, the following words and phrases mean:
(a) Bus stop. A space on the edge of a roadway designated by sign for use by
buses loading or unloading passengers.
(b) Chief of Police. The Chief of Police of the City of Woodbum or designee.
(c) City. The City of Woodburn.
· (b) City Administrator. The City Administrator of the City of Woodbum or
designee.
(d) Council. The City Council of the City of Woodbum.
(e) Emergency. A situation where an unforeseen combination of circumstances
calls for immediate action in order to avoid damage to a vehicle or where a
vehicle was rendered inoperable but does not include a situation where the vehicle
is left standing in excess of 24 hours.
(f) Holiday. New Year's Day, Independence Day, Labor Day, Thanksgiving
Day, Christmas Day, and any other day proclaimed by the Council to be a
holiday.
(g) Loading zone. A space on the edge of a roadway designated by sign for the
purpose of loading or unloading passengers or materials during specified hours of
specified days.
Page 1 - COUNCIL BILL NO. ORDINANCE NO.
10C
10C
(h) Parade. Any march, demonstration, procession or motorcade consisting of
persons, animals, or vehicles or a combination thereof upon the streets, parks or
other public grounds within the City with an intent of attracting public attention
that interferes with the normal flow or regulation of traffic upon the streets, parks
or other public grounds.
(i) Person. A natural person, firm, partnership, association, or corporation,
company or organization of any kind.
(j) Street. Any place or way set aside or open to the general public for purposes
of vehicular traffic.
(k) Traffic lane. That area of the highway used for or designated for the
movement of a single line of traffic.
(1) Truck. A motor vehicle designed and used primarily for drawing other
vehicles, such as truck trailers, or for carrying loads other than passengers, and
subject to state licensing for ten thousand (10,000) pounds or more gross vehicle
weight.
(m) Truck Trailer. Any trailer designed and used primarily for carrying loads
other than passengers whether designed as a balance trailer, pole trailer, semi-
trailer or self-supporting trailer.
Administration
Section 3. Powers of the Council. Subject to state law, the Council constitutes the City
,road authority under ORS 810.010 and is empowered with all municipal traffic authority for the
City except those powers specifically and expressly delegated herein or by another ordinance.
Section 4. Duties of the City Administrator. The City Administrator shall implement
the ordinances, resolutions and motions of the Council. Installation of traffic control devices
shall be based on the standards contained in the Oregon Manual on Uniform Traffic Control
Devices for Streets and Highways.
Section 5. Public Danger. Under conditions constituting a danger to the public, the
City Administrator may install temporary traffic control devices which are determined to be
necessary.
Section 6. Standards. The regulations of the Mayor and City Council or its designate
shall be based upon:
(1) Traffic engineering principles and traffic investigations.
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
10C
(2) Standards, limitations and rules promulgated by the Oregon Transportation
Commission.
(3) Other recognized traffic control standards.
Section 7. Authority to Enforce Ordinance. Police officers as defined by ORS
801.395 and all other City employees designated by the City Administrator have the authority to
enforce the provisions of this Ordinance.
Section 8. Alteration of Traffic Control Devices Prohibited. No unauthorized person
shall install, move, remove, alter the position of, or deface or tamper with a traffic control
device.
Section 9. Presumption that Traffic Control Device was Lawfully Authorized and
Installed. A traffic control device is presumed to be lawfully authorized and installed unless the
contrary is established by competent evidence.
General Regulations
Section 10. Crossing Private Property. No operator of a vehicle shall proceed from
one street to an intersecting street by crossing private property. This provision shall not apply to
the operator of a vehicle who stops on the property for the purpose of procuring or providing
goods or services.
Section 11. Unlawful Riding.
(1) No operator shall permit a passenger and no passenger shall ride on a vehicle upon a
street except on a portion of the vehicle designed or intended for the use of passengers. This
provision shall not apply to an employee engaged in the necessary discharge of a duty, or to a
person riding within a truck body in space intended for merchandise.
(2) No person shall board or alight from a vehicle while the vehicle is in motion upon a
street.
Section 12. Prohibited Devices. No person shall use the streets for traveling on skis,
toboggans, sleds, skates, skateboards roller blades or other similar devices.
Section 13. Removing Glass and Debris. A party to a vehicle accident or a person causing
broken glass or other debris to be deposited upon a street shall remove the glass and other debris
from the street.
Section 14. Obstructing Streets. No unauthorized person shall obstruct the free movement
of motor vehicles or pedestrians using the streets.
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
10C
Section 15. Storage of Vehicles on Streets. No person shall store or permit to be stored
on a street or other public property, without permission of the City, a vehicle or personal property.
Failure to remove a vehicle or other personal property for a period of 72 hours shall constitute prima
facie evidence of storage of a vehicle.
Section 16. Storage and Parking Trucks, Trailers, Boats~ Campers, Car Units and
Other Vehicles.
(1) No person shall park a truck or truck trailer upon any street, alley, avenue or public way
in any residential area of the City adjacent to any residence, church, school, hospital, multiple
dwelling, park or playground in any area of the City. The provisions of this section shall not be
deemed to prohibit the lawful parking of such equipment upon any street, avenue or public way in
the City for the actual loading or unloading of goods or to make repairs necessitated by an
emergency.
(2) No person shall park a bus or vacation house trailer, camper, boat and/or boat trailer,
motor home, tent trailer, utility trailer, or any motorized or unmotorized vehicle on any street or on
any avenue or public way within the City for longer than 72 hours.
Section 17. Calculation of Time of Storage. When calculating hours under Sections 15
and 16 of this Ordinance, the continuity of time shall not be deemed broken by the movement of the
motor vehicle or personal property elsewhere on the block unless the movement removes the motor
vehicle or personal property from the block where it is located before it is returned.
Parking Regulations
Section 18. Method of Parking.
(1) Where parking space markings are placed on a street, no person shall stand or park a
vehicle other than in the indicated direction, and unless the size or shape of the motor vehicle makes
compliance impossible, within a single marked space.
(2) The operator who first begins maneuvering a motor vehicle into a vacant parking space
on a street shall have priority to park in the space, and no other motor vehicle operator shall attempt
to interfere.
(3) Whenever the operator of a vehicle discovers the vehicle is parked close to a building
to which the fire department has been summoned, the operator shall immediately remove the vehicle
from the area, unless otherwise directed by the police or fire officers.
Section 19. Prohibited Parking or Standing. In addition to the state motor vehicle laws
prohibiting parking, no person shall park or stand:
Page 4 - COUNCIL BILL NO.
ORDINANCE NO.
. , 10C
(1) A vehicle in an alley other than for the expeditious loading or unloading of persons or
materials, and in no case for a period in excess of 30 consecutive minutes.
(2) A motor vehicle upon a street for the principal purpose of:
(a) Displaying the vehicle for sale.
(b) Repairing or servicing the vehicle, except to make repairs necessitated by an
emergency.
(c) Displaying advertising from the vehicle.
(d) Selling merchandise from the vehicle, except when authorized.
(3) A motor vehicle parked in such a manner that it damages or causes to be damaged any
public improvement within the City including streets, alleys, or other public ways. The person who
parked the vehicle shall be liable to the City for the damage caused thereby.
Section 20. Affirmative Defense of Emergency Repairs. Under Sections 15, 16 and 19
of this Ordinance, it shall be an affirmative defense that the prohibited parking was necessitated by
an emergency and the defendant shall have the burden of proving the existence of the emergency
by a preponderance of the evidence.
Section 21. Use of Loading Zone. No person shall stand or park a vehicle for any purpose
or length of time, other than for the expeditious loading or unloading of persons or materials, in a
place designated as a loading zone when the hours applicable to that loading zone are in effect. In
no case, when the hours applicable to the loading zone are in effect, shall the stop for loading and
'unloading of materials exceed the time limits posted. If no time limits are posted, then the use of
the loading zone shall not exceed 30 minutes.
Section 22. Unattended Vehicles. Whenever a police officer finds a motor vehicle parked
unattended with the ignition key in the vehicle, the police officer is authorized to remove the key
from the vehicle and deliver the key to the person in charge of the police station.
Section 23. Standing or Parking of Buses. The operator of a bus shall not stand or park
the vehicle upon a street in a business district at a place other than a bus stop, except that this
provision shall not prevent the operator from temporarily stopping the bus outside a traffic lane
while loading or unloading passengers.
Section 24. Restricted Use of Bus Stops. No person shall stand or park a vehicle other
than a bus in a bus stop, except that the operator of a passenger vehicle may temporarily stop for the
purpose of, and while actually engaged in, loading or unloading passengers when stopping does not
interfere with a bus waiting to enter or about to enter the restricted zone.
Page 5 - COUNCIL BILL NO.
ORDINANCE NO.
10C
Section 25. Extension of Parking Time. Where maximum parking time limits are
designated by sign, movement of a vehicle in a block shall not extend the time limits for parking.
Section 26. Exemption. The provisions of this ordinance regulating the parking or standing
of vehicles shall not apply to a vehicle of the city, county or state or public utility while necessarily
in use for construction or repair work on a street, or a vehicle operated by the United States while
in use for the collection, transportation or delivery of mail.
Abandoned Vehicles
Section 27. Authority Over Abandoned Vehicles within City. City police officers and
code enforcement personnel employed by the City and supervised by the Chief of Police shall have
authority pursuant to ORS 819.140(1)(c) to take abandoned vehicles into custody and exercise
powers over abandoned vehicles pursuant to state law.
Section 28. Abandoned Vehicle Procedure. All abandoned vehicles shall be processed
under the provisions of state law.
Bicycles
Section 29. Bicycle Operating Rules. In addition to observing all other applicable
provisions of this ordinance and state law pertaining to bicycles, a person shall:
(1) Not leave a bicycle, except in a bicycle rack. If no bike rack is provided, the person shall
leave the bicycle so as not to obstruct any roadway, sidewalk, driveway or building entrance. A
person shall not leave a bicycle in violation of the provisions relating to the parking of motor
vehicles.
(2) Not ride a bicycle upon a sidewalk within the downtown core area bounded on the north
by Harrison Street, on the west by Second Street, on the south by Cleveland Street, and on the east
by Front Street.
Section 30. Licensing.
in the following manner:
The owner or lawful possessor of a bicycle may obtain a license
(1) The police department shall issue licenses and in so doing, shall obtain and record the
name and address of each person purchasing a license and the make, model and serial number (if
any) of the bicycle.
(2) A number shall be assigned to each bicycle so licensed, and a record of the license issued
shall be maintained as part of the police records. A license plate assigned shall be affixed to the
frame of the bicycle.
(3) A fee for a bicycle license shall be $1.00; all license fees collected shall be paid over to
Page 6 - COUNCIL BILL NO.
ORDINANCE NO.
10C
the general fund.
Section 31. Impounding of Bicycles.
(1) No person shall leave a bicycle on public or private property without the consent of the
person in charge or the owner thereof.
(2) A bicycle left on public property for a period in excess of 24 hours may be impounded
by the police department.
(3) In addition to any citation issued, a bicycle parked in violation of this ordinance may be
immediately impounded by the police department.
(4) If a bicycle impounded under this ordinance is licensed, or other means of determining
its ownership exist, the police shall make reasonable efforts to notify the owner.
(5) A bicycle impounded under this ordinance which remains unclaimed shall be disposed
of in accordance with the city's procedures for disposal of abandoned or lost personal property.
Pedestrians
Section 32. Right Angles. A pedestrian shall cross a street at a right angle, unless crossing
within a crosswalk.
Section 33. Use of Available Crosswalk. No pedestrian shall cross a street other than
within a crosswalk in blocks with marked crosswalks or if within 150 feet of a marked crosswalk.
° Section 34. Skates, Skateboards, and Roller blades. No person shall use skates,
skateboards, roller blades or other similar devices upon a sidewalk within the downtown core area
bounded on the north by Harrison Street, on the west by Second Street, on the south by Cleveland
Street, and on the east by Front Street.
Funeral Processions
Section 35. Funeral Processions.
(1) A funeral procession shall proceed to the place of interment by the most direct route
which is both legal and practical.
(2) The procession shall be accompanied by adequate escort vehicles for traffic control
purposes.
(3) All motor vehicles in the procession shall be operated with their headlights turned on.
Page 7 - COUNCIL BILL NO.
ORDINANCE NO.
(4) No person shall unreasonably interfere with a funeral procession.
(5) No person shall operate a vehicle which is not a part of the procession between the
vehicles of a funeral procession.
Parades
Section 36. Permit Required. No person shall engage in or conduct any parade unless
a permit is issued by the Chief of Police.
Section 37. Parade Permit Application..
(1) Application for a parade permit shall be made, except for a funeral procession, to the
Chief of Police at least seven days prior to the intended date of parade, unless the time is waived by
the Chief of Police.
In considering whether to waive the minimum time within which an application for a permit must
be made, the Chief of Police shall consider the following factors:
(a)
Whether the size, route or nature of the proposed parade is such that
additional law enforcement or other resources are required;
(b)
Time needed to inform the public of the parade in order to minimize public
inconvenience.
(2) Applications shall be signed by the applicant and include the following information:
(a)
The name, address and telephone number of the persons responsible for the
proposed parade.
(b) The name, address and telephone number of the headquarters of the
organization for which the parade is to be conducted, if any, and the authorized and
responsible heads of the organization
(c) The requested date of the proposed parade.
(d) The desired route, including assembling point.
(e)
A statement as to whether the parade will occupy all or only a portion of the
width of the streets proposed to be traveled.
(f) The location by street of any assembly areas for such parade.
(g) The number of persons, vehicles and animals which will be participating in
Page 8 - COUNCIL BILL NO.
ORDINANCE NO.
10C
' ' 10C
the parade.
(h) The estimated number of spectators.
(i) A description of any recording equipment, sound amplification equipment,
banners, signs, or other attention-getting devices to be used in connection with the
parade.
O) The intervals of space to be maintained between units of such parade.
(k) The proposed starting and ending times.
Section 38. Standards for Issuance
(1) The Chief of Police shall issue a parade permit as provided for herein when, from a
consideration of the application and from such other information as may otherwise be obtained, the
Chief of Police finds that:
(a) The conduct of the parade will not substantially interrupt the safe and orderly movement
of other pedestrian or vehicular traffic contiguous to its route or location;
(b) The conduct of the parade will not require the diversion of so great a number of City
police officers to properly police the line of movement and the areas contiguous thereto as
to prevent normal police protection of the City;
(c) The concentration of persons, animals, and vehicles at public assembly points of the
parade will not unduly interfere with proper fire and police protection of, or ambulance
service to, areas contiguous to such public assembly areas;
(d) The conduct of the parade is not reasonably likely to cause injury to persons or property;
(e) The parade is scheduled to move from its point of origin to its point of termination
expeditiously and without unreasonable delays en route;
(f) Adequate sanitation and other required health facilities are or will be made available in
or adjacent to any public assembly areas;
(g) There are sufficient parking places near the site of the parade to accommodate the
number of vehicles reasonably expected;
(h) No parade permit application for the same time and location is already granted or has
been received and will be granted.
Page 9 - COUNCIL BILL NO.
ORDINANCE NO.
10C
Section 39. Denial of Permit. If the Chief of Police denies the permit based upon the
standards for issuance specified in Section 38, written findings shall be issued specifying the reasons
for the decision and a copy of the findings shall be furnished to the applicant.
Section 40. Alternative Permit.
(1) The Chief of Police, in denying an application for a parade permit, may authorize the
conduct of the parade at a date, time, location, or route different from that named by the applicant.
An applicant desiring to accept an alternate permit shall, within five (5) days after notice of the
action of the Chief of Police, file a written notice of acceptance with the Chief of Police.
(2) An alternate parade permit shall conform to the requirements of, and shall have the
effect of, a parade permit issued under this Ordinance.
Section 41. Notification of Decision.
(1) The Chief of Police shall notify the applicant of the decision within five days of
receipt of the application.
(2) If the Chief of Police requires an alternate route or an alternate date or refuses to issue
a permit, the applicant shall have the right to appeal this decision to the Council.
Section 42. Appeal to Council.
(1) The applicant may appeal the decision of the Chief of Police by filing a written request
of the appeal with the City Recorder within five days after the Chief of Police has proposed
alternatives or refused to issue a permit.
(2) The Council shall schedule a hearing date which shall not be later than the second
regular session following the filing of the written appeal with the City Recorder and shall notify the
applicant of the date and time that he may appear either in person or by a representative.
Section 43. Public Conduct During Parades.
(1) No person shall unreasonably hamper, obstruct or impede, or interfere with any parade
or with any person, vehicle or animal participating or used in a parade.
(2) No driver of a vehicle shall drive between the vehicles or persons comprising a parade
when such vehicles or persons are in motion and are conspicuously designated as a parade.
(3) The Chief of Police shall have the authority, when reasonably necessary, to prohibit or
restrict the parking of vehicles along a street constituting a part of the route of a parade.
Section 44. Prohibited Conduct. The following prohibitions shall apply to all parades:
Page 10 - COUNCIL BILL NO.
ORDINANCE NO.
' ' 10C
(1) It shall be unlawful for any person to stage, present, or conduct any parade without first
having obtained a permit as herein provided;
(2) It shall be unlawful for any person to participate in a parade for which the person knows
a permit has not been granted;
(3) It shall be unlawful for any person in charge of, or responsible for the conduct of, a duly
licensed parade to knowingly fail to comply with any condition of the parade permit;
Section 45. Permit Revocable. The City Administrator may revoke a parade permit if:
(1) An imminent threat of violence and personal injury to the parade participants exists,
all reasonable efforts to protect the parade participants have failed, and a request to disband the
parade made to the parade organizers has been refused;
(2) Actual violence that endangers public safety has been caused by parade participants
and public safety cannot be protected without revocation of the permit; or
(3) There is significant deviation from the route designated in the application or approval,
or assembly at points not shown in the application or approval, which occurs without approval of
the Chief of Police.
Parking Citations and Owner Responsibility
Section 46. Citation on Illegally Parked Vehicle. Whenever a vehicle without an operator
is found parked in violation of a restriction imposed by this ordinance or state law, the officer
finding the vehicle shall take its license number and any other information displayed on the vehicle
· which may identify its owner, and shall conspicuously affix to the vehicle a traffic citation
instructing the operator to answer to the charge and at the time and place specified in the citation.
Section 47. Owner Responsibility. The owner of a vehicle placed in violation of a parking
restriction shall be responsible for the offense, except when the use of the vehicle was secured by
the operator without the owner's consent.
Section 48. Registered Owner Presumption. In a prosecution of a vehicle owner charging
a violation of a restriction on parking, proof that the vehicle at the time of the violation was
registered to the defendant shall constitute a presumption that the defendant was then the owner in
fact.
Impoundment and Penalties
Section 49. Authority to Impound Improperly Parked Vehicles. When any unattended
vehicle is parked upon a street, alley or public way of the City in such a manner that it is unlawfully
parked in any prohibited or restricted area or is unlawfully parked for a length of time prohibited by
Page 11 - COUNCIL BILL NO.
ORDINANCE NO.
10C
this Ordinance, such vehicle is declared by the Council to be a public nuisance and it shall be subject
to abatement, removal and impounding in accordance with the procedures provided for abandoned
vehicles pursuant to state law.
Section 50. Civil Infraction Assessment. Each violation of any provision of this
Ordinance constitutes a class 4 civil infraction and shall be dealt with according to the procedures
established by City ordinance.
General
Section 51. Severability Clause. Ifa portion of this ordinance is for any reason held to
be invalid, such decision shall not affect validity of the remaining portions of this ordinance.
Section 52. Repeal. Ordinances 1904, 2078 and 2191 are hereby repealed.
Section 53. Saving Clause. The repeal of any ordinance by this Ordinance shall not
preclude any action against any person who violated the ordinance prior to the effective date of this
ordinance.
Section 54. Emergency Clause. This ordinance being necessary for the immediate
preservation of the public peace, health and safety, an emergency is declared to exist and this
ordinance shall take effect immediately upon passage by the Council and approval by the Mayor.
Approved as to form:~'~, t'~'" ~ ,/-//'- / ~ - ZOO/ N. Robert Shields, City Attorney Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Approved:
Richard Jennings, Mayor
Mary Tennant, City Recorder
City of Woodbum, Oregon
Page 12 - COUNCIL BILL NO.
ORDINANCE NO.
City of Woodburn
Police Department
270 Montgomery Street
STAFF REPORT
WoodbumOR 97071 (503) 982-2345
Date:
From:
To:
Through:
April 19, 2001
Paul Null, Chief of Police
Mayor and City Council
John Brown, City Administrato~
Subject:
Mid-Willamette Valley Police Mutual Aid Agreement
Special Police Operations Teams Agreement
Recommendations: The City Council enter into an ORS 190 mutual aid agreement with Mid-
Willamette Valley police agencies.
The City Council enter into an ORS 190 agreement with Salem Police
Department to provide Special Police Operations to the City of Woodburn.
In 1987, the City of Woodbum entered into it's first Mid-Willamette Valley Police Mutual Aid
Agreement with law enforcement agencies in Marion, Yamhill, and Polk Counties. This
agreement was updated and resigned in 2000.
Also in 1987, the City of Woodbum entered into a separate agreement with Salem Police
'Department which by Salem Police Department would provide specialized police services
outside the scope of the Mid-Willamette Police Mutual Aid Agreement. The agreement
establishes guidelines in which Salem Police Department would provide Special Police
Operation Teams such as SWAT, Hostage Negotiations and Bomb Squad services to the City of
Woodburn.
The agreements allow mutual aid from other law enforcement agencies in times of emergency
which would otherwise overtax the resources of individual agencies. Such intergovernmental
agreements are authorized under Oregon Revised Statute Chapter 190.
Even though the term of the agreements are perpetual, involved agencies have proposed one
substantive change. The proposed change is the insertion 6f the last sentence in Article 4, Sec
4.3. relating to Internal Affairs reports.
10D
, 10D
COUNCIL BILL NO. 2305
RESOLUTION NO.
A RESOLUTION AUTHORIZING EXECUTION OF A "POLICE MUTUAL AID
AGREEMENT" AMONGST VARIOUS MUNICIPAL, COUNTY, AND STATE LAW
ENFORCEMENT AGENCIES.
WHEREAS, it is mutually beneficial for public agencies to supplement, coordinate, and
support one another in the event of certain emergency situations; and
WHEREAS, the community welfare is best preserved through such supplemental police
support which would otherwise overtax the resources of a single jurisdiction during such
emergency situations; and
WHEREAS, Oregon Revised Statute Chapter 190 authorized such intergovernmental
agreements for cooperation services; and
WHEREAS, the City of Woodbum has previously entered into such mutual aid
agreements for said benefits; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to sign the Mid-Willamette Valley Police Mutual
Aid Agreement on behalf of the City of Woodburn, a copy of which is affixed hereto as
Attachment "A" and, by this reference, incorporated herein.
· 04<3
Approved as to form.t~ .~ [4- ~t~ ,..- ~ O0
N. Robert Shields, City Attomey Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodbum, Oregon.
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
Approved:
Richard Jennings, Mayor
ATTACHMENT ~ ,.
Page -..L- of
10D
General Conditions
March 5, 2001
These General Conditions are intended to provide the framework of benefits and obligations
within which any Oregon law enforcement agency with jurisdiction in Marion, Polk or Yamhill
Counties may obtain the aid and assistance of any other agency which has agreed to be bound by
the same conditions.
The term "this Agreement" refers to the collective agreements by which law enforcement
agencies consent to and are bound to these General Conditions, and includes these General
Conditions themselves. The term "Party" includes every agency which has signed such an
agreement.
It is to the mutual advantage of the parties hereto that there be supplementary police aid available
should a public occurrence or event sorely tax the police facilities of a single party, threaten to
reach a magnitude or duration beyond the ability of a single police agency to control, or, for the
public safety, require a multi-jurisdictional coordinated effort.
The parties contemplate that such supplementary police service would be available in, but not
limited to, situations and circumstances such as: riot, unlawful assembly, insurrection, major
disaster, apprehension of suspected felons, parades or other events where unusually large
gatherings are to be found, search parties, and other instances where the local agency's human
resources cannot reasonably be expected to cope with the situation; and further that
supplementary police service would be available on a routine basis, as between neighboring
jurisdictions, when, for whatever reason, a particular police agency is unable to respond
immediately to a situation requiring immediate and speedy police response and the neighboring
agency has the present ability to respond.
This Agreement is of a type and for a purpose expressly authorized by Chapter 190, Oregon
Revised Statutes and is not otherwise prohibited by law.
The governing authority of each party has determined that it is mutually advantageous to render
assistance to and receive assistance from other parties, and the benefit to be derived by each of
the parties from availability of additional police service and support is ample consideration for
each to enter into this Agreement.
Mid- Willamette Valley Police Mutual Aid Agreement
General Conditions, 03/05/01 - Page I
ATTACI..[M ENT.-~.~ '
Page ~ of
If there is a "police problem" within the area of jurisdiction of one of the parties, and the problem
is of such gravity and consequence that the regular police personnel of such party cannot readily
control or suppress the same, the senior police officer on duty may request assistance from one or
more of the parties to this Agreement by notifying the Police Chief, Sheriff or their designated
officer on duty of the agency from whom assistance is requested.
IOD
Upon receipt of such request for aid, the agency to whom the request is made shall respond at its
fullest ability without, in its judgement, compromising its ability and resources to maintain a
reasonable level of service within its own jurisdiction. The decision of the Police Chief, Sheriff
or other duly designated officer of the agency from whom aid is requested as to what manpower,
equipment and vehicles are available for response shall be final.
The requesting agency's officer in charge at the scene of the "problem" shall remain in charge
and provide general directions to all aiding agency personnel. At the request of the officer in
charge, any aiding agency shall withdraw its personnel from the scene of the problem.
10.
Where the services of responding agencies are required on a dispersed or multiple location basis,
the requesting agency's senior officer on duty shall designate an officer as "Coordinator." The
Coordinator shall have authority to assign responding agency personnel to locations within or
without the requesting agency's jurisdiction. When responding personnel are dispatched to
locations outside of the requesting agency's jurisdiction, the Coordinator shall promptly notify
the senior officer in the jurisdiction to which said personnel are dispatched. That senior officer
shall provide direction to responding agency personnel as needed to carry out the mission
assigned by the Coordinator.
11.
It is mutually agreed and understood that this Agreement shall not relieve any party hereto of the
responsibility for police protection within its own jurisdiction, nor does this Agreement create
any right in or obligation to third persons by any party hereto which would not exist in the
absence of this Agreement.
Each of the parties hereto shall continue to provide the same salaries, compensation for death or
disability, retirement and furlough payments, cost of transportation, and other normal fringe
benefits to their employees who are assigned to render assistance to another party pursuant to this
Agreement as those employees would receive if on duty within the boundaries of the party by
which they are employed. Costs of equipment, supplies, and materials used or expended, and
reasonable subsistence expenses incurred while rendering assistance under this Agreement will
be borne by the party requesting such assistance and authorizing the use of said equipment,
supplies, materials, and reasonable subsistence expenses.
13.
It is agreed that this Agreement for mutual aid shall constitute the sole consideration for the
performance hereof, and no party hereto shall be obligated to reimburse any other for use of
manpower. Each party hereto shall protect its own employees performing under this Agreement
by adequate Workers' Compensation Insurance or self-insurance. Each party hereto shall obtain
and maintain in full force and effect adequate public liability and property damage insurance or
self-insurance public liability and property damage insurance or self-insurance to cover claims
for injury to persons or damage to property arising from the performance of this Agreement.
Each jurisdiction shall be responsible for the acts of its own employees.
Mid-Willamette Valley Police Mutual Aid Agreement
General Condi~ons, 03/05/01 - Page 2
14.
15.
16.
17.
18.
19.
ATTACI-J~M ENT.=~~
P~Ge ~ of ~
Persons arrested by officers whose services are being provided to another agency requesting their
service shall be deemed, for all purposes including provision of medical care as required by law,
to be in the custody of the agency which requested the assistance under this Agreement.
It is expressly understood that this Agreement does not cover the use of special incident teams
such as Special Weapons and Tactics (SWAT), Hostage Negotiations, and Hazardous Devices.
Deployment of such special teams to assist another agency must be pursuant to a separate
agreement.
The term of this Agreement shall be perpetual, subject to the right of any party to withdraw as
provided herein. These General Conditions may be modified at any time by mutual consent of
all agencies who are then parties hereto. Any party to this Agreement may withdraw at any time
on thirty (30) days written notice to the Chief of Police of the City of Salem. Thereafter this
Agreement shall continue to exist among the remaining parties. Any party hereto may be
excluded from this Agreement upon thirty (30) days written notice executed by at least a majority
of the agencies who are then parties hereto. Upon withdrawal or exclusion of a party, the Chief
of Police of Salem shall give prompt written notice of such act to the chief officers of all
remaining parties.
It is expressly declared to be the intention of each party signatory hereto that its participation in
this Agreement is not dependent on the participation of any other law enforcement agency,
whether or not already a party hereto.
The parties hereto and each of them agree that all mutual aid agreements existing between them,
to the extent that said agreements cover the same matters covered herein, are hereby canceled
and shall be of no further force or effect.
Any law enforcement agency eligible as described in paragraph one of these General Conditions
may become a party to this Agreement by appropriate action of its governing body or other
official or body having the authority to enter into intergovernmental agreements on behalf of the
agency, causing two copies of an Agreement in the form attached hereto as Exhibit A to be
signed on its behalf by its duly authorized official or officials, and delivering both copies to the
Chief of Police of the City of Salem. Upon such delivery, the Chief of Police of Salem shall
transmit one original to the Chief of Police of the City of Woodburn, keep the other on file,
acknowledge receipt in writing to the agency, and notify all other parties of the addition of such
agency as a party.
-- End of General Conditions -
10D
MM-Willamette Valley Police Mutual Aid Agreement
General Conditions, 03/05/01 - Page 3
MID-WILLAMETTE VALLEY
POLICE MUTUAL AID AGREEMENT
1. On the day and year last set forth below, the City of Woodburn, Oregon, for its
Police Department ("Agency"), based upon duly adopted action or authority of its governing
body or other official or body having authority to enter into intergovernmental agreements on
behalf of the Agency, agrees to and accepts the MID-WILIJAMETYE VALLEY POLICE
MUTUAL AID AGREEMENT GENERAL CONDITIONS dated March 5, 2001, and agrees.to
become a party to a multi-agency mutual aid system governed by those General Conditions.
2. All prior agreements concerning the same subject matter and scope of coverage
are hereby terminated as of the date last set forth below.
IN WITNESS WHEREOF the Agency has caused this Agreement to be signed, in
duplicate, by its duly authorized representatives as of this day of ,2001.
THE CITY OF WOODBURN, OREGON
By:.
Title:
Attest:
Title:
Legal Counsel
APPROVED AS TO FORM:
AGREEMENT FOR USE OF
SPECIAL POLICE OPERATIONS TEAMS
ATTACH_.MENT~
Page -~- of ~
10D
This Agreement is made between the City of Salem, an Oregon municipal corporation ("Salem"),
and the WOODBURN POLICE DEPARTMENT, an Oregon municipal corporation ("User"), for the
purpose of establishing terms and conditions for the use of Salem's special operations teams by User.
This Agreement is entered into pursuant to ORS Chapter 190; and has as its further consideration
the mutual benefits, obligations, reservations and protections herein contained.
ARTICLE 1. - DEFINITIONS
1.1. "Chief Officer" means the User's Chief of Police, Sheriff, or other head of the User's law
enforcement agency; or the person who, by law, administrative rule, or special appointment, is acting in
that capacity in the absence of the permanent head of the agency.
1.2 "Consumables" means ammunition, food, and other materials used by a special team
which, once used, are unsuitable for further use "as is." The term does not include fuel, lubricants, etc.,
consumed by vehicles used for transport of special teams and their equipment.
1.3. "Duty Commander" means the Shift Commander, Watch Commander, Force
Commander, Station Commander, or other officer who is on duty as supervisor in charge of a law
enforcement agency's operation.
1.4. "Incident Commander" means the officer assigned by Salem to supervise and command
the operations of one or more special teams at an incident, and to have full command of all other law
enforcement operations and activities within the incident perimeter
1.5. "Incident Perimeter" means the geographic perimeter as established or modified from
time to time by the Incident Commander, and within which the Incident Commander is in charge of all
law enforcement operations.
1.6. "Liaison Officer" means a supervisory officer assigned by the User's Duty Commander to
assist, coordinate, and maintain communication between the Salem Incident Commander and the User's
Duty Commander.
1.7. "Special Team" includes the Special Weapons and Tactics Team ("SWAT"), the Hostage
Negotiations Team, the Hazardous Devices Team, and any other special capability team created by Salem
to handle specialized high-risk police operations and identified as a special team for purposes of this
Agreement by Salem's Chief of Police.
ARTICLE 2. - PROCEDURES
2.1. User may request the services of Salem's special teams only by direct request from its
Duty Commander upon express approval of its Chief Officer. Such request shall be communicated
directly by User's Duty Commander to Salem's Duty Commander, and shall include an explicit
AGREEMENT - SPECIAL POLICE OPERATIONS TEAMS - Page 2
,/tg____:_. 10D
Page_ _ .,, .
confirmation that User's Chief Officer has been informed of and specifically authorized that particular
request.
2.2. Salem's Duty Commander will respond to the User within 15 minutes whether a request
will be honored or not. Salem, through its Chief Officer and Duty Commander reserve complete and sole
discretion to grant or deny any request for the use of special teams.
2.3. Upon approval of a request, an Incident Commander from Salem's Police Department
will be assigned and officers assigned to comprise the team or teams. User will assign a Liaison Officer
and notify Salem's Duty Commander. Salem expressly disclaims all responsibility for time of response.
Arrival of individual team members in sufficient strength to assume operational responsibility for an
incident is dependent upon factors such as availability of equipment, scheduled vacations and days off,
other special assignments, etc., some of which are beyond Salem's control and others are within Salem's
sole discretion and judgement as to priority of assignment.
2.4. Once Salem's Incident Commander arrives at the scene of the incident, the Liaison
Officer will brief the Incident Commander and define the goals and objectives to be met in resolving the
incident. The Incident commander will assess the situation and inform the Liaison Officer of the
necessary incident perimeter and any necessary preliminary operations which can be done by the User
(road blocks, evaluation, intelligence gathering, establishing communications with utilities, etc.). When,
in the judgement of the Incident Commander, an effective liaison has been established and sufficient
special team personnel and equipment are ready, he or she will assume command of the incident and so
notify the Liaison Officer.
2.5. User shall provide support, facilities, consumables, perimeter security, and other
assistance as requested by the Incident Commander until command of the incident is reassumed by or
relinquished to the User as provided in Section 4.1.
2.6. While in command of the incident, the Incident Commander shall have sole authority to
direct and control special team members, and any User agency officers who may be given special limited
duties within the incident perimeter. The User agency shall be responsible for maintaining perimeter
security, and for all support operations.
ARTICLE 3. - LEGAL STATUS OF PARTIES AND PARTICIPANTS
3.1. The sole operational functions of the City of Salem, its Chief Officer, and Duty
Commander are to review requests for special teams; and, if approved, assign an Incident Commander
and team members. Once so assigned, the Incident Commander and team members are agents of the
User, and are entitled to indemnity and defense by the User pursuant to ORS 30.260 to 30.300 as agents
of the User.
3.2. Any and all employees of Salem involved in the selection, and equipping of the Incident
Commander and team members do so as agents of the user, and are likewise entitled to indemnity and
defense by the User pursuant to ORS 30.260 to 30.300.
3.3. Selection, assignment, discipline, and training of Salem's special team members,
generally, is done without consideration of their use in such capacity by other agencies. Salem's Chief of
Police, City Manager, and Common Council have in their discretion, chosen and approved the nature and
AGREEMENT - SPECIAL POLICE OPERATIONS TEAMS - Page 3
, , IOD
ATTACHMENT
Page -7 of
level of training and qualifications of police command officers and special team members to suit what
they believe to be the proper balance between available resources and public needs. User agrees that
Salem makes its special teams and Incident Commanders available hereunder without any representation
as to the suitability or applicability of their training, equipment, or qualifications in incidents outside the
City of Salem; and acknowledges that Salem's discretion, through its officers, employees and agents, as
to the fitness, training, equipment, character, and ability of its command officers and special team
members is discretionary within the scope and meaning of ORS 30.265(3) (c).
3.4. To the extent it lawfully may under the Constitution and laws of Oregon, the User agrees
to indemnify, defend, and save harmless the City of Salem, its officers, employees and agents from and
against any and all claims, actions, and appeals arising out of or incident to User's use of Salem's
personnel under this Agreement.
3.5. User shall reimburse Salem for the actual cost of any consumables used by special teams
in connection with their operations under this Agreement.
3.6. Salem shall pay all salary and fringe benefit costs, including Workers' Compensation
coverage as required by law and also including overtime compensation, if any, incurred with respect to
its personnel furnished to User hereunder.
3.7. Any persons arrested by Salem police officers acting under this Agreement shall be
deemed for all purposes, including provision of medical care as required by law, to be in the custody of
the User and not Salem.
ARTICLE 4. - TERMINATION
4.1. The participation of Salem's personnel in any incident may be terminated by:
4.1.1. The Incident Commander upon that officer's determination that the incident is
,resolved and notification thereof to the Liaison Officer;
4.1.2. The Incident Commander when, in that officer's discretion and judgement, it
appears that further participation of Salem personnel would represent an unreasonable risk to their safety
or welfare, or to the safety of others not involved in the incident;
4.1.3. The User's Chief Officer or Duty Commander upon notice to the Incident
Commander.
4.2. Upon termination of Salem personnel's participation in an incident, the Incident
Commander shall notify the Liaison Officer of their withdrawal and the reasons thereof. Salem
personnel shall thereafter have no further authority or responsibility with respect to the incident.
4.3. Within 48 hours after termination of participation in an incident, Salem shall provide
User with copies of such incident reports as would be produced by its officers involved in a similar
incident in Salem; provided, however, that this shall not obligate Salem to furnish copies of reports
generated by personnel from another agency, Internal Affairs reports, or reports prepared in anticipation
of any potential administrative or judicial proceeding, notwithstanding, the City of Salem and its
employees shall cooperate fully with and provide all the foregoing information to the City of Woodburn
AGREEMENT - SPECIAL POLICE OPERATIONS TEAMS - Page 4
ATTACHMENT
Page ~ of
in the event a tort claim or litigation is filed as provided by ORS 30.287(2) and Salem seeks defense and
indemnity under this agreement.
ARTICLE 5. - TERM AND CANCELLATION
5. I. This Agreement may be canceled by either party upon 30 days prior written notice to the
Chief Officer of the other.
5.2. Except as provided in Section 5.1., this Agreement shall be perpetual, continuing in force
and from the most recent date of execution set forth below until terminated.
ARTICLE 6. - MISCELLANEOUS
6.1. This Agreement represents the entire understanding of the parties with respect to the
subject matter hereof, and supersedes any and all prior written and verbal agreements, representations,
and understandings with respect to the same subject matter.
6.2. The terms and conditions hereof are severable, and independent. Invalidity of any part
hereof shall not be construed as impairing the validity or enforce ability of the remainder.
6.3. This Agreement may be waived or modified, in whole or in part, permanently or pro
tempore, only by prior written agreement of the parties. No other waiver, modification, or amendment
may be made, and no representation purporting to do so may be relied upon by either party.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their
respective names by their duly authorized representatives as of the dates set forth below.
CITY OF SALEM, OREGON
CITY OF WOODBURN, OREGON
By:. By:.
Robert G. Wells Title:
City Manager Pro-Tem
Date: Date:
' IOD
AGREEMENT - SPECIAL POLICE OPERATIONS TEAMS - Page 5
MEMO
To:
From:
Subject:
Date:
For Council Action, through the City Administrato~~'
David N. Torgeson., P.E., through the Public Works Director
Contract award for Manhole Rehabilitation
April 2, 2001
IOE
RECOMMENDATION;
It is being recommended the City Council award the contract for Manhole Rehabilitation to the
lowest responsible bidder, Geico Services, Inc., in the amount of $29,575.00.
.B .ACKGROUND:
The contract is in conjunction with Project No. 2000087-29, Bid No. 21-10, for rehab'ditation of
s~ve~nt~n sanitary sewer manholes in tbe downtown area. The work will correct struoRgal
deficiencies and seal against infiltration and inflnw (referred to as "I&I"). Infiltration and inflow
contribute to increased cost of sewage transportation and treatment. The work is part ora plan
whose implementation is required by the state Division of Environmental Quality. Further
incremems will be performed in subsequent years.
Staffreceived a total of three qualified bids as listed below in ascending order:
1. Geico Services, Inc. (Salem, OR) $29,575.00
2. PEC, Inc. (Helena, MT) $34,950.00
3. TSR Corp. (Sherw~ OR) $36,658.00
The project will be funded using approved, budgeted sewer funds. The funds are budgeted in
Wastewater Rehabilitation, under line item 472-622-714.003.
Staffhas contacted the apparem low bidder. They express their interest in executing this contract,
and are eager to undertake the work.
IOF
MEMO
TO:
FROM:
City Council through City Administrator
Public Works Program Manager/,~/~
SUBJECT: Improvement of Highway 99E Railroad Crossing
DATE: April 3, 2001
RECOMMENDATION: By Council motion authorize cost sharing not to exceed
$5,000.00 for improvement of the Highway 99E railroad crossing.
BACKGROUND: The city recently received the attached request from Willamette
Valley Railroad Company for a cost sharing arrangement to improve the railroad
crossing of Highway 99E near Cleveland Street. The improvement would replace the
rails and ties and add a concrete crossing.
This improvement would significantly improve this crossing and it appears that ODOT
has agreed to participation in the project. Marion County was also asked to participate
in the work but has indicated that it will decline to do so, as the roadway in question is
not one for which it has maintenance responsibility. Traffic counts from 1999 indicate
that 15,700 vehicles use this crossing daily.
This is a worthwhile project and it is appropriate that the city should contribute a portion
of the cost. Staff recommends that city participation not to exceed $5,000.00 be
authorized from line item 363.631.722.013 for improvement of the Railroad Crossing on
Highway 99E.
WILLAMETTE VALLEY RAILWAY COMPANY
RECEIVED
MAR i 5 2001
March 10, 2001
PUBLIC WORKS
{OF
P.O. BOX 917
McMinnvill¢, OR 97128
(503) 474-1892
FAX (503) 474-9333
Mr. John Brown
City Administrator
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
RE: OSH 99E Rail Crossing
Dear Mr. Brown:
Our company has been working with the Oregon Department of Transportation to rebuild
the mil crossing of OSH 99E in Woodburn, next to Cleveland Street, this summer. The
work would consist of replacing the mil and ties and putting in a concrete surface. This
would provide a very nice driving surface.
The total cost of this project would be about $27,500. ODOT Highway Division will
provide the detour signing and paving to match up to the new concrete crossing. ODOT
Rail Division is providing $6,795 of the funding. We are asking the City of Woodburn
and Marion County to each contribute $5,000 towards this project. Without everyone
helping, the project will be delayed at least two years.
If you have any questions, feel free to contact me.
Sincerely,
David P. Root
President
MEMO
To: For Council Action, through the City Administrator
From: Randy Scott, C.E. Tech 11I, through the Public Works Director
Subject: Right-of-Way Dedications, Settlemier Avenue
Date: April 4, 2001
10G
.RECOMMENDATION.'.
It is being recommended that the City Council accept the Right-of-Way as described on
Attachment "B"
BACKGRO,UND:
The right-of-way is being conveyed by Mrs. Tatiana Strebel in eonjun~'tion with the Parr
Road/Settlemier Avenue Improvement. The additional 11 feet of right-of-way allow for the
placement of the bikelane/sidewalk. The dedication is being reconveyed to the city by the property
owner to correct a previous conveyance.
Included as attachmem "A" is a map showing the location of the right-of-way.
Included as attachment "B" is the properly signed Warranty Deed.
· \
'5
ATTACH_MEN'I' "A"
'~o.~,~
24-OO
~o~o~o LOT
x.o x~~500 '
'4g.51
A
6800
RIGHT OF WAY
DEDICATION
6700
92050110
6600
92050120
5~
lOG,
Scale: 1'=50'
SMffE JOO - ,4. G.Q.
WILSONVII. LE. OREGON 97070
~o~. (ma)
FAX: 682--.f0 I8
Tho c_rl~ of
WOODBURN
96.803.553
IOH
City of Woodburn
Police Department
270 Montgomery Street
Staff Report
Woodburn, Oregon 97071 (503) 982-2352
Date:
From:
To:
Apdl 3, 2001
Paul Null, Chief of Polic
Mayor and City Council
Through: John Brown, City Administrator
Subject:
Sound Amplification Permit - Salvador Larios
Use of Public Parking Lot at First and Garfield
Recommendation:
The city council approve closure of War-zynski Plaza and
approve a sound amplification permit for a public
Mother's Day Celebration on Sunday, May 13, 2001 from
12:00 p.m. to 8:00 p.m.
Ordinance 1900, 3, (5)
The use or operation of an automatic or electric piano,
phonograph, loudspeaker or sound-amplifying device so
loudly as to disturb persons in the vicinity thereof or in such
manner as renders the same a public nuisance; provided
however, that upon application to the Council permits may
be granted to responsible persons or organizations to
broadcast programs of music; news speeches or general
entertainment.
The police department received a request for a sound amplification permit from
Salvador Larios of Salvador's Bakery III, 320 N. Pacific Highway. The permit request is
for Sunday, May 13, 2001, from 12:00 p.m. to 8:00 p.m. The permit is to allow for a
Mothers Day Celebration in which a live band will be performing.
In years past, Mr. Larios has held this event outdoors in the parking lot of his
establishment at Salvador's Bakery III, 320 N. Pacific Highway. Last year the police
department received complaints of excessive noise, litter in neighboring residence,
traffic and parking complaints from local businesses.
On March 20, 2001, I had a conversation with Mr. Larios regarding the problems his
event caused at this location. I suggested to Mr. Larios that he hold this years event at
Warzynski Plaza. Mr. Larios agreed to relocate the event to the downtown location.
]OH ,
Attached is a letter received from Mr. Larios outlining actions he will take to
mitigate anticipated problems arising out of the Mother's Day Celebration. In
addition, Mr. Larios has agreed to bring in four (4) portable toilets to accommodate
the attending public. Mr. Larios anticipates a large crowd and has requested the
Woodburn Police Department provide four (4) police officers for security, at his
expense, which I have agreed. The current labor agreement with the Police
Association accommodates such an arrangement and the City's Master Fee
Schedule established costs for this type of police service.
' · 10H
Chief Paul Null
Woodbum Police Department
270 Montgomery Street
Woodburn, OR 97071
March 26, 2001
Dear Chief Null:
I am writing to request permission for a permit to have a Mother's Day Celebration again this year.
The Celebration is planned for the Warz3mski Plaza in Downtown Woodburn on Sunday, May 13,
2001. I request that I be allowed to hold the celebration between the hours of 12:00 noon and 8:00
p.m. I plan to have live bands and amplified music. It is my intent to serve free cake and to hold
a drawing for some prizes in honor of all mothers who attend. In support of this request, I offer the
following assurances:
I will abide by the hours set for the Celebration; the music and sound system will be
turned off by the time set in the permit.
I will not purposely create excessive volume; however, it must be understood that live
bands in the outdoors do produce sound that is not contained and does carry on the
airwaves.
In addition, I will provide staff to control traffic, direct parking and to do all that is
possible to prevent those attending from spilling over into the street.
4. I will, as I have in the past, make certain that any litter or trash is completely cleaned
from the area immediately following the Celebration.
I consider the Celebration as my way of doing something nice for all mothers on their special day,
and I believe it is a community service.
Thank you for your consideration of my request for a sound permit as contained herein.
Yours tru.~<l,~~
SALVADOR LARIOS
MEMO
To: For Council Action, through the City Administrator~
From:
Subject:
Date:
Randy Scott, C.E. Tech III, through the Public Works Director~''
Contract award for Nazarene Park Addition Resurfacing Improvements
April 19, 2001
RECOMMENDATION:
It is being recommended the City Council award the construction contract to the lowest
responsible bidder, Salem Road and Driveway for the Nazarene Park Addition Resurfacing
Improvements in the amount of $189,155.55.
BACKGROUND:
The contract is in conjunction with Project No. 200051 =03, Bid No. 21-09, for resurfacing
various streets in the Nazarene Park Subdivision, specifically, Myrtle Street, Sycamore Street,
Palm Avenue, Olive Avenue, Cedar Avenue, Acacia Avenue, a portion of W'tllow Avenue.
Surface repairs will also be made on a portion of Woodland Avenue.
101
The project will be funded using approved resurfacing/maintenance budgeted funds.
Staff received a total of five qualified bids as listed below
1. Salem Road and Driveway $189,155.55
2. Morse Bros. $193,235.20
3. D & D Paving $197,655.30
4. North Santaim Paving $201,629.85
5. Roy L. Houck Const. $219,871.90
Engineers Estimate
$217,375.85
The low bidder is 13% below the engineers estimate, therefor staffis recommending the contract
be awarded.
Attachment "A" is a Project Location Map
lOI
TACJ F,N
CITY OF WOODBURN
PUBLIC WORKS DEPARTMENT
RESURFACING IMPROVEMENTS
PROJECT NO. 200051-03
BID NO. 21-09
HIGHWAY 214
SITE PLAN
, - llA
Nauta, Miller, Sauvain, Lindstrom Annexation
Being located in Section 7, Township 5 South, Range I West of the WiBamette Meridian, Marion County,
Oregon.
Beginning at a point on the centefline of Boones Ferry Road, also being the Southwest comer of that tract
of land conveyed to Donald E Lindstrom by Deed recorded on Reel 1182, Page 37, Marion County Deed
Records; Thence South 76° 33' East 224.0 feet to the Southeast comer of said tract and a point on the West
line of MILLER FARM SUBDIVISION, a duly recorded plat of Marion County, Oregon; Thence along the
West line of said subdivision, North 13 o 24' 56" East, 308.20 feet to a point; Thence South 87° 24'48"
East, 12.14 feet to a point; Thence North 12° 57' 48" East, 282.48 Feet to a point on the Northwest comer
of Lot 53 of said subdivision; Thence North 76° 31' 30" West, 220.60 feet along the Northerly line of that
tract of land conveyed to Louis P. and Rhonda L. Nauta by deed recorded on Reel 465 Page 213 of the
Marion County Deed Records, to the center line of Boones Ferry Road; Thence South 15° 45'05" West
along said centerline to the Southwest comer of that tract of land conveyed to Donald E. Lindstrom, the
point of begi~qning.
Containing a total of 3. l acres of land
81
UBJF:CT SITE--'
D~ONY7 ~
0
FIGURE 9
11A
Laurel Avenue Annexation (WYNN'S ADDITION)
Being located in Section 17, Township 5 South, Range 1 West of the Willamette Meridian, Marion County,
Oregon.
Beginning at the Southwest comer of Lot 9, Block 2 of WYNN'S ADDITION, a duly recorded
subdivision of Marion County, Oregon; Thence North 87° 00' East along the South line of said subdivision
1,102.41 feet to the Southeast corner of lot 14; Thence North 03° 00' 00" West, 310.00 feet to the North
right of way line of Laurel Avenue; Thence North 87° 00' East, 186.39 feet along said right of way to the
Southeast comer of lot 15, block 1, WYNN'S ADDITION; Thence North 03 ° 00' 00" West, 239.20 feet to
the Northeast comer of lot 15, YNN'S ADDITION; Thence North 89° 06' 00" West, 684.77 feet to the
Northwest comer of that tract land conveyed to Peter and Irene Yakis, Reel 904, Page 156, Deed Records
of Marion County, Oregon; Thence South 02° 47' 47" East, 139.97 feet more or less to the Northeast
comer of lot 10, WYNN'S ADDITION; Thence along the North line of said lot 10, 128.22 feet to the
Northeast corner thereof; Thence South 32° 22' 53" West, 4.05 feet; Thence North 57° 40' 05" West,
162.92 feet to a point on the Easterly line of U.S. Highway 99E; Thence Southwesterly along said Easterly
line to the point of beginning.
Containing a total of 11.68 acres of land
llA
Brown Street Annexation
Located in Section 18, Township 5 South, Range 1 West of the Willamette Meridian, Marion County,
Oregon.
All that property currently outside of the city boundmy lying between Brown Street a dedicated public
right-of-way, The North boundary of Meadwood Subdivision a duly recorded Submission, The West
Boundary of thc Meadowpark Subdivision a duly recorded Subdivision and Warren Way a dedicated public
fight-of-way.
Containing a total 2.9 acres of land more or less
Exhibit "B" ' 11A
MEMO
To:
From:
Subject:
Date:
Naomi Zwerdling, Senior Planner
Randy Scott, C.E. Tech III
Annexation of various properties
April 18, 2001
Public Works comments regarding annexation of various enclaves.
The annexed properties under consideration would be entitled to connect to city infrastructure (
water and sewer lines, etc.) having adequate capacity to serve the properties. However, if the
service main does not have enough capacity or there is no city main line available in the vicinity,
then it must be constructed and financed by the benefiting property owners. In addition, all fees
must be paid prior to receiving the service. Where improvements such as milky extensions and/or
upgrading streets to city standards benefit an specific area, construction of these facilities can be
allowed through a Local Improvement District (LID) process. The LID process allows a property
owner to share the cost of the improvement with all the benefiting property owners.
The properties are encouraged to connect to city sewer service within a one year period.
Properties will not be forced to connect to city system unless they have a failing on-site system.
Connection to sanitary sewer system is regulated by Ordinance No. 2174 which states the
following;
All sewer structures located within 300 feet of an adequate city sewer main, and
experiencing septic system failure, must connect to the city system. NO NEW subsurface
wastewater treatment and disposal (septic tank systems) shall be allowed within the city
limits. Structures that are connected to city water and located within 100 feet ora city
sewer main for a period of one year but not connected to the sewer, will be charged at the
minimum usage per unit as outlined under Section 5(E)l. As identified in section 5 (E)I,
the current rate for meter residential account is $20.20 for the first 500 cu. ff. and an
additional $3.59 for each additional 100 cu. ff. A non-metered residential account monthly
rate would be $27.38/month
All structures currently not connected to city service will be required to pay water and sanitary
sewer system development charges in place at the time of connection. The city has no payment
plan, however in emergency, health related issues, the city will work with the property owner. The
current sanitary sewer and domestic water charges are outlined in city resolutions and ordinances
which are available for review during normal office hours.
On connection of the sewer structure to the CRy of Woodburn sanitary sewer system, the
existing septic system shall be abandoned in accordance with state regulations.
On connection of the water structure to the City of Woodburn water system, staff recommends
that the existing on site well be abandoned in accordance with state regulations. The city currently
has a subsidy program to encourage such abandonment. The water service shall be upgraded with
a proper backflow device to protect the city system if the water well is not abandoned
. IIA
CITY OF WOODBURN
Community Development
270 Montgomery Street
Date:
To:
From:
Subject:
MEMORANDUM
Woodburn, Oregon 97071 (503) 982-5246
April 23, 2001
Honorable Mayor and City Council thru City Administrator
Jim Mulder, Director of Community Development
City Initiated Annexations
RECOMMENDATION:
It is recommended that the City Council hear public testimony on the annexations and then
continue the public hearing until May 14, 2001 so that the legal descriptions of the annexed
properties can be approved by the Oregon Department of Revenue.
BACKGROUND:
The City Council passed a resolution calling for a public hearing on April 23, 2001 on
the annexation of all lands surrounded by the City at the March 12, 2001 City Council
Meeting.
DISCUSSION:
Oregon State Law provides for the compulsory annexation of territory surrounded by a
city. Such territory may be annexed by the passage of an ordinance without any vote in
sf~ch territory or consent by the owners of land therein and without an election within the
city pursuant to Oregon Revised Statute (ORS) 222.750, the "island" annexation
statute.
The annexation of all the islands within the City would be a legislative action. The
annexation of the islands is being processed without comprehensive plan and zone
changes, to prevent the annexations from being a quasi-judicial decision. A quasi-
judicial annexation would be subject to the comprehensive plan and zone change
criteria in the Woodburn Zoning Ordinance and the appeal process at the Land Use
Board of Appeals and the Court of Appeals. It is possible to annex the islands without
changing the zone designation. City staff will administer the Marion County zoning
provisions until zone changes are processed for the subject properties. A
comprehensive plan and zone change for each of the islands can be initiated at a later
date by the request of the property owners or initiation by the City. There is an
opportunity to change the comprehensive plan and zone designations for the islands by
the City in conjunction with the periodic review process in the next fiscal year.
llA
The islands of land that are proposed to be annexed are shown on the maps labeled as
Exhibit "A" and listed below as follows:
FIGURE I -
FIGURE 2 -
FIGURE 3 -
FIGURE 4 -
FIGURE 5 -
FIGURE 6 -
FIGURE 7 -
FIGURE 8 -
FIGURE 9 -
FIGURE 10-
.9 acre annexation on Stacy Allison Way and West Hayes Street
19.5 acre annexation on State Highway 214 and Commerce Way
1.1 acre annexation on Parr Road
.6 acre annexation on Boones Ferry Road and Country Club Road
4.9 acre annexation on Country Club Road and Boones Ferry Road
1.9 acre annexation on Boones Ferry Road
.5 acre annexation on Boones Ferry Road
3.1 acre annexation on Boones Ferry Road
11.68 acre annexation on State Highway 99E and Laurel Avenue
2.9 acre annexation on Brown Street
The Finance Department analyzed the fiscal implications of the proposed annexations.
Finance staff commented that the value of the property to be annexed is $3,186,371.
Applying the City's permanent tax rate of $6.0534 per thousand dollars of value,
indicates that the City's property taxes collections will increase $20,819. The
annexations are estimated to add 100 people to the City. Assuming 1.5 police
personnel per thousand population, this equates to a dernand for 0.15 more police staff
at a cost of $13,013. Reducing the population served by the Library that is outside the
City limits by 100 people will reduce the CCRLS subsidy to the Library by about $500.
Realistically the annexations will make no difference in the Parks usage. Based on
population, the demand for Planning services will increase $2,663. The total marginal
costs of the annexations will be $16,176 ($13,013+$500+ $2,663). The net impact of
the annexation will be an increase in revenue of $4,643.
The Public Works Department provided comments discussing the sewer and water
'issues involved with annexations of the various enclaves. These comments are
attached as Exhibit "B."
ATTACHMENT
Exhibit "A" - Legal Descriptions and Maps of the Annexation Islands
Exhibit "B" -- Public Works Department Comments
~ o
0
0
kl.'ll
'1
I
F
, II,A
FIGURE
11A
Wal-Mart Annexation
Being located in Section 12, Township 5 South, Range 2 West of the Willamette Meridian, Marion County,
Oregon.
Beginning at a point on the South fight-of-way line of West Hayes Street which bears North 89° 19' 20"
West 50.00 feet and North 88° 52' 10' West 869.95 feet from the Northwest comer of Lot 1, Block 69,
WOODBURN SENIOR ESTATES NO. 7, as recorded in Volume 22, Page 42, Book of Town Plats for
Marion County, Oregon; Thence South 01° 07' 50" West 27.96 feet; Thence North 88° 52' 10" West
1,349.41 feet to a point on the Westerly right-of-way line of Stacy Allison Way; Thence North 35 o 55' 17"
East, along said line 34.05 feet to a point; Thence South 88° 52' 10" East 1,329.76 feet to the point of
beginning, being the beginning point of the description of the WAL-MART tract as described in Warranty
Deed recorded on Reel 1684, Page 753, Deed Records of Marion County, Orego~
Containing 0.9 acres of land
llA
--
-
SUBJECT SITE
4500
S100
FIGURE 2
llA
Van Valkenburg-Simeonov-Burlingham Annexation
Located in Section 7 and 8, in Township 5 South, Range I West of the Willamette Meridian, Marion
County, Oregon.
Beginning at the Southwest comer of that tract of land deeded to the Burlingham Partnership by deed
recorded on Reel 1268, Page 226 deed records of Marion County, Oregon; Thence Southeasterly along the
Southwesterly line of said tract to the Southeast comer of said tract; Thence Northerly along the Easterly
line of said tract, also being the East line of OCOBOCK'S ADDITION, a duly recorded subdivision of
Marion County, Oregon, to the South line of lot 8, Block 3, of the WALILALE HOME TRACTS, a duly
recorded subdivision of Marion County, Oregon; Thence along the South line of said lot 8 to the East line
of said subdivision; Thence North along said East line to the intersection of the South right-of-way line of
Oregon State Highway 214 - Mount Hood Avenue; Thence West along said South tight-of-way line to the
intersection of the Northwesterly line of lot 4, block 3, of said WALK,ALE HOME TRACTS; Thence
Southwesterly along said Northwesterly line to the most Westerly comer of said lot 4 and on the Northerly
line of lot 7 of aforementioned OCOBOCK'S ADDmON; Thence West along said Northerly line to the
Northwest comer of OCOBOCK'S ADDITION; Thence Southwesterly along the Northwesterly line of
OCOBOCK'S ADDITION to the point of beginning.
Containing a total of 19.5 acres of land
1815E 1146.26
629.00
llA
o
o
~00
0
0
SUBJECT SITE
~0.00
, , llA
Monnier Annexation, 328 Parr Road
Being located in Section 13, Township 5 South, Range 2 West of the Willamette Meridian, Marion County,
Oregon.
Beginning at a point in the center line of County Road No. 517 ( Parr Road) said point being 540.00 feet
North 00° 15' East and 1297.85 feet South 89° 41'30' East and 2599.55 feet South 89° 39' East from the
most Northerly Northwest comer of the Peter Raymond Donation Land Claim No. 88, in Township 5
South, Range 2 West of the Willamette Meridian, Marion County, Oregon, said point of beginning being
also the Northwest corner of that certain tract of land conveyed to E. Urbane Widmer and Beulah Widmer
by deed recorded in Volume 498, Page 585, Marion County Deed Records; and nmning thence North 89°
39' West along the center of said County Road 6.31 feet; Thence South 00° 43'30' West 412.01 feet;
Thence South 87° 53'40' East 114.06 feet; Thence North 00° 21' East 15.50 feet to the Southeast comer of
said Widmer tract; Thence North 00°21' East along the East line of said Widmer tract 400 feet to the
Northeast comer of said Widmer tract, and the center line of said County Road; Thence North 89° 39'
West along the North line of said Widmer tract in the center of said County Road 105 feet to the point of
beginmg.
Containing a total of 1.1 acres of land
0
0
0
0
0
0
0
0
0
0
0
o
o
0
0
0
0
0
0
0
o
o
0
o
o
o
o
0
o
o
0
0
o
o
0
0
0
0
CONCORD ST
0
o
C~
t~/./- cn
JAMESTOWN ST
(*) 01.43 M.O0
(:3
(:3
FIGURE 4
I
llA
Gorman Annexation, 2523 Boones Ferry Road
Being located in Section 7 Township, 5 South, Range 1 West of the Willamette Meridian, Marion County,
Oregon.
Beginning at the Southeast comer of Lot 9, Elmendorf Acres in Township 5 South, Range 1 West of the
Willamette Meridian, Marion County, Oregon, said Southeast comer being the intersection of the West
Line of Boones Ferry Road with the NoCth line of Country Club Road; Thence North 87° 12' West 180.00
feet along he North line of Countxy Club Road to an iron pipe; Thence North 09° 42' East 149.67 feet to an
iron pipe; Thence South 85° 17' East 195.84 feet to an iron pipe on the West line of said Boones Ferry
Road; Thence South 16° 09' West 146.00 feet along said West line to the point of beginning.
Containing a total of 0.6 acres of land
0
0
FIGURE 5
, . llA
Country Club Road Annexation
Being located in Section 7, Township 5 South, Range I West of the Willamette Meridian, Marion County,
Oregoxt
Beginning at the intersection point Boones Ferly Road and Country Club Road in Marion County, Oregon;
Thence North 87° 43' IY' West along the centerline of Country Club Road 1,1 I0 feet more or less to a
point; Thence South 02° 16' 45" West, 30.00 feet to a point on the South right-of-way line of said Country
Club Road and the Northwest comer of that tract of land conveyed to Richard J. Vachter by deed recorded
on Reel 562 Page 262, Deed Records of Marion County, Oregon; Thence South 87° 43' 15" East along
said South right-of-way 151.00 feet to the Northwest comer of that tract of land conveyed to the City of
Woodbum by deed recorded on Reel 148, Page 171 Deed Records of Marion County, Oregon; Thence
Southerly 125.00 feet along the West line of said tract to the Southwest comer of said tract; Thence
Westerly along the soutldine of said Iract and parallel to the South line of Cotml~y Club Road 200 feet to
the Southeast comer of said tract, also being a point on the West line of that tract of land conveyed to the
Church of Jesus Christ Latter Day Saints Corporation by deed recorded on Reel 205, Page 1954, Deed
Records of Marion County, Oregon; Thence Southerly 259.53 feet to the Southwest comer of said Church
tract; Thence Easterly along the South line of said tract 262.43 feet to the most Southerly Southeast comer
of said Church tract; Thence Northerly 120.00 feet along the East line of said Church tract to a comer;,
Thence South 87° 22' 47" East 22 feet more or less to the Northerly Southeast comer of said Iract; Thence
North 02° 15' 05" East 266.74 feet to the Northeast comer of said Church tract, also being a point on the
South line of Country Club Road; Thence along said South line South 87° 44' 55" East, 213.92 feet to the
Northwest comer of that tract of land conveyed to Pacific Northwest Bell Telephone Company by deed
recorded in Vol. 640, Page 17, Deed Records o f Marion County, Oregon; Thence South 16° 09' 00" West,
173.82 feet to the Southwest comer of said tract; Thence East along the South line of said tract and
extension there of, 225 feet more or less to the centerline of Boones Ferry Road; Thence Northerly along
said centerline 210 feet more or less to the point of beginning.
Containing a total of 4.9 acres of land
I
I
SUBJECT SITE
o
0
0
o
o
5 1W 07AC .
FIGURE 6
llA
Comwell Annexation, 1060 Boones Ferry Road
Being located m Section 7, Township 5 South Range 1 West of the Willamette Meridian, Marion County,
Oregon.
Beginning at the Southwest comer of that tract of land conveyed to THE CORNWELL FAMILY
LIMITED PARTNERSHIP by deed recorded on Reel 1720, Page 601, Deed Records of Marion County,
Oregon, said point being at the centefline of Boone's Ferry Road; Thence Southeasterly 339 feet more or
less to the Southeast comer of said tract; Thence North 21 o 45'41 "East, 265.51 feet to the Northeast comer
of said tract; Thence Westerly along the north line of said tract 383.62 feet to a point on the centefline of
Boone's Feny Road and the Northwest comer of said tract; Thence South 13o27, 00" West along said
centefline 183.7 feet more or less to the point of begiuning.
Containing a total of 1.9 acres of land
(:3
.~.: ....... INDEPENDENCE
~ ·'COURT'
8
I
/
xX / _
/ ;
2.0O
-~'SUBJECT
SITE
I 400
1
~NDi CLM .'
- /
; /
/
/
/
/
/
".'-~ u~ MAP 05 '~W 08DC
34OO
3700
1
35OO
2
3600
2300
L FIGURE 7
1
.llA ,.'
400
0.23
38OO
TRACT K
2700
19.22AC
103 03
llA
Baglien Annexation, 2580 Boones Ferny Road
Being located in Section 7, Township 5 South, Range 1 West of the Willamette Meridian, Marion County,
Oregon.
Beginning at the Southwest comer of that certain property conveyed to A. G. Glatt by deed recorded in
Volume 178, Page 243 of the Marion County Deed Records which point is North 89° 38' West, 38.81
chains and South 21° 04' West 12.385 chains from the Northeast comer of Section 7, Township 5 South,
Range 1 West of the Willamette Meridian, Marion County, Oregon, said beginning point is also in the
center of the Boones Ferxy Road; Thence North 21 ° 04' East 170.67 feet along the centerline of said
Boones Ferry Road; Thence South 66° 30'30" East 139.34 feet to an iron pipe; Thence South 20° 42'30"
West 117.64 feet to an iron pipe set in the South line of said A.G. Glatt property; Thence North 87° 33'
West 147.70 feet along said South line to the point of beginnin__g.
Containing a total of 0.5 acres of land
1000
103 O0 03 0
1100
900
a48.$
100
130~
IBJECT SITE
f
'~llA
2800
2700
600
500 MILLER
CT. ,~.~ O
G900 -
14A
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodbum, Oregon 97071
(503) 982-5246
Date:
To:
From:
Subject:
April 23, 2001
Honorable Mayor and City Council thru City Administrat(fl~''~
Jim Mulder, Director of Community Development/~
Planning Commission's Action on Site Plan Review 00-12, Variance
01-04, and Partition 01-01
At their meeting of April 12, 2001, the Planning Commission adopted a final order
approving a shopping center and associated sign variances for property located at the
southeast corner of Highway 99E and Highway 211. This decision is final unless the
City Council calls this decision up for review.
Applicant and Property Owner:
Pacific Realty Associates, L.P.
cio Andrew Jones
15350 SW Sequoia Parkway, Suite 300
Portland, OR 97224
NATURE OF APPLICATION: The applicant requests approval to construct a retail
· shopping center on a 10.36 acre site located at the southeast corner of the intersection
of Highway 99E and Highway 211. The site plan includes a 57,860 square foot grocery
store, 12,000 square foot retail building, 4,000 square foot bank, 2,120 square foot
drive-thru restaurant, and a service station. In conjunction with the site plan review
application the applicant requests approval of three variances all of which pertain to
proposed signage on the site. Also, the applicant requests approval of a partition
application to allow three existing lots to be consolidated into one parcel.
RELEVANT FACTS: The applicant proposes to construct a retail shopping center on a.
9.89 acre net site area (10.36 gross acres). The applicant proposes to dedicate 0.47
acres to the Oregon Department of Transportation (ODOT) for additional highway right
of way. The shopping center is proposed to include a 57,860 square foot Safeway
grocery store with an associated 16-pump service station; a 12,000 square foot multiple
tenant retail building; a 2,120 square foot drive-thru restaurant; and a 4,000 square foot
bank. The applicant requests three variances from the Woodburn Sign Ordinance to
accommodate proposed signage in the shopping center. In addition, the applicant
proposes to consolidate the existing three lots into one parcel.
SPR 00-12, VAR 01-04, PAR 01-01
~14A,
The subject site is an irregularly shaped parcel consisting of 10.36 gross acres located
at the southeast corner of the intersection of Highway 99E and Highway 211. The
property is identified specifically on Marion County Tax Assessor's Maps as T5S, R1W,
Section 8DB, Tax Lots 100 and 200, and Section 8DA Tax Lot 500.
The subject property is zoned Commercial General (CG) and Commercial Retail (CR)
and has a Comprehensive Plan designation of Commercial. Property across Highway
211 to the north is developed with commercial uses and a single-family dwelling and
zoned CG. Property across Highway 99E to the west is developed with commercial
uses and is zoned CR. Adjoining property to the south is developed with a church and
is zoned CR. Adjoining property to the east is undeveloped and zoned Commercial
Office (CO).
A wetland area located in the center of the site stretched from the north to the south
boundary of the site. This wetland has been identified on the City of Woodburn
Wetlands Inventory as a non-significant wetland, which means it may be filled.
However, it is a jurisdictional wetland which is subject to regulations of the Oregon
Division of State Lands (DSL) and the U.S. Army Corps of Engineers (ACE). In lieu of
filling the entire wetland, the applicant has obtained a wetland mitigation permit from
these agencies to fill some portions of the wetland and to enhance and expand other
portions. The applicant has included the wetland mitigation plan with this application.
The subject site is relatively level and has recently been rough graded except for the
wetland area on the southerly portion of the site (rough grading is permitted by City
code without permit). A drive-in theatre occupied the site until it was recently
demolished (demolition approved by the City) during rough grading. Vegetation on the
site previously consisted of various grasses and weeds and many trees, located mainly
'around the wetland on the southerly portion of the site. There were numerous
insignificant existing trees removed as a result of this grading, although existing
vegetation around the wetland area on the southerly portion of the site has been
preserved.
2
15A
April 23, 2001
TO:
FROlvi:
SUBJECT:
Honorable Mayor and City Council i,(~c~
John C. Brown, City Administrator
Boones Ferry Rd./Highway 214 Intersection Improvement Project
Recommendation:
it is recommended the City Council receive this report and acknowledge the delay of this
project until FY 2002-03.
Background:
You received a report from the Public Works Director at your March 9, 2001 meeting,
regarding improvement of Boones Ferry Road and the intersection of Highway 214 and
Boones Ferry/Settlemier Avenue. This project includes the reconfiguration and
signalization of the intersection and widening a portion of Settlemier from Harrison to
Highway 214; widening Boones Ferry adjacent to French Prairie School to four lanes,
widening and resurfacing Boones Ferry from Goose Creek to City limits, and installing
sidewalks curbs, and gutters along the length of the project. Council has shown interest in
completing this project at the earliest opportunity. The project has been scheduled for
delivery in 2001-02. Several issues were raised during the report: the uncertainty of
ODOT's approval of intersection improvements and participation in improvement costs;
the status of an LID needed to fund much of the improvement cost; and the status of un-
-annexed properties in the area of benefit. Financing Boones Ferry improvements to
properties that front Boones Ferry inside City limits east side of the road, and outside the
UGB on the west side, is also in question. Following the report, you requested the Public
Works Director to return with options for completing the project in segments, to begin in
2001-02, as a means of addressing these various issues.
Discussion:
Fve discussed this matter with the Public Works Director at great length, and am
submitting this report instead of the one requested on March 14*' After reviewing the
issues it appears that, rather than attempting to complete this project in multi-year
segments, the most appropriate course of action is to delay the majority of work on the
project until 2002-03. This is recommended for the following reasons:
Intersection improvements are not approved by ODOT, nor has ODOT accepted
a share of the cost of Improvements. Three options for intersection improvement
are being considered. These are summarized in the Public Works Director's
report of April 4, 2001 (attached). Construction of this segment of the project
.15A
Honorable Mayor and City Council
April 23, 2001
Page 2.
cannot proceed until agreement on a design has been reached. Staff recommends
the City's share of the cost of this segment should be supported on a citywide
basis, rather than with an LID, as the improvement will benefit the city as a
whole. City funds including TIF's, and ISTEA monies will be used. Since the
intersection is on the State highway and also benefits non-resident drivers, it is
appropriate that ODOT contribute to the cost of this segment. Construction of
this segment should not proceed until that agreement is reached.
The Intersection Improvement is Integral to the widening of that portion of
Boones Ferry that connects to Highway 214 and runs northerly to Goose Creek.
This segment must be completed in conjunction with the intersection
improvement because the widened roadway requires reconfiguration of the
intersection. With respect to financing this segment, either an LID or property
owner contributions are recommended, in addition to city funds. Contact with
the owners of the majority of property adjoining this segment of the project
suggests that they may be agreeable to voluntary contributions. This option has
not been fully explored with all property owners, but would eliminate much of
the time and cost associated with forming an LID. if voluntary agreements
cannot be reached with all adioining properties, an LID would need to be formed.
City initiated annexation of benefited properties in the proposed LID area is not
complete. At least half the cost of widening this segment of the project is to be
funded with an LID. Benefited properties are those immediately adjacent to
Boones Ferry Road, and in the neighborhoods to the east and west of the road.
Ten (1 O) properties in the area of benefit are surrounded by, but have nOt
annexed to, the City. As benefited properties, these islands should be included in
an LID. That cannot occur until they are annexed. A City-initiated annexation is
underway, and should be completed in May or ]une of 2001.
An LID to fund a portion of the widening of Boones Ferry to City limits is not
formed. Steps to form the LID needed to fully fund the widening project have
not been initiated. Once all benefited properties in the proposed LID area are
within city jurisdiction, the formation process can go forward. It is estimated that
the formation process wi[[ require nine months to conclude. As uncertainty exists
regarding the outcome of that process, no work should be initiated until this
funding source is secured.
15A
Honorable Mayor and City Council
April 23, 2001
Page 3.
Discussions with Harion County regarding extending the LID to properties
outside city limits have not been Initiated. Property adjacent to the west side of
the segment from Vanderback Road to City limits is not within City limits. As
such, the City has no jurisdiction to assess that property as part of an LID. An
agreement must be reached with Marion County to extend assessment to that
property. Discussions with the County can be conducted concurrent with the LID
formation process, but the conclusion of those discussion and agreement with the
county rely on the successful formation of the LID in the City. Until agreement
with the County, no work on this segment should occur.
It is expected that a year will be required to resolve all the forgoing issues. Until these
are resolved, the majority of construction work on the project cannot, and should not,
go forward. It is understood that the Council desires these improvements to be
completed as soon as possible. Accordingly, while the forgoing issues are being
resolved, city staff will proceed with the design and engineering work necessary ~o
deliver the project, the right-of-way acquisitions that will be necessary, and the
undergrounding of city-owned and franchised utilities in the project area. These items
are budgeted in the 2001-02 CIP, and can be completed in the coming fiscal year.
]CB
15A
MEMO
TO:
FROM:
DATE:
SUBJECT:
City Council through City Administrator
Public Works D~recto ~ ~
April 4, 2001
Boones Ferry Road/Hwy 214 Intersection Improvement Evaluation Report
RECOMMENDATION: Council allow staff to proceed with some underground utility work in the
summer of 2001 while major Boones Ferry surface improvements along with intersection
improvements be scheduled for the summer of 2002.
BACKGROUND: Staff has received city council input during the presentation of the Boones Ferry
Road project in the last council meeting. A framework for the improvement project has evolved
and it appears that it would be beneficial to not rush the project and to fully explore the Oregon
Department of Transportation's (ODOT's) support for the intersection improvement project.
The improvement of Hwy 214/Settlemier intersection along with Boones Ferry surface
improvements will certainly make the traffic flow much better. However, it was previously not
made part of the Boones Ferry Road project because of the higher degree of involvement of
ODOT in the decision making process and the additional funding that would be required to
complete the project,
City staff has discussed the funding issue with the representatives of ODOT, and it appears that
ODOT does not have funds available to commit to this intersection improvement project at this
tirn'e. However, ODOT will try to make some funds accessible in the future if funds become
available. The traffic signal modification funds seem to be available for the year 2004; however,
safety improvement related funds are likely to be available earlier.
The three options discussed in the council meeting that needed further evaluation by the staff are
as follows:
FULL INTERSECTION IMPROVEMENT-- This intersection signal and pavement
modification that will serve the city for the next 15 - 16 years with little or no modification
is likely to cost approximately $340,000. The expense of electrical undergrounding is
not included in the cost indicated above at this time. (See attached Option "1" plan)
PARTIAL IMPROVEMENT~~ The new traffic signal be installed that meets current
ODOT standards having the posts with mast arms. The replacement posts would be
installed at a site that would not require relocation when final pavement modifications are
made. Only a minimum of required pavement modifications would be made at this time.
The estimated cost of this improvement is $160,000. Additional pavement modification,
especially on Settlemier Street south side of intersection, would need to be done within
the next two or three years. The cost of pavement modification and channelization is
estimated at approximately $200,000. The expense of electrical undergrounding is not
included in this estimate at this time. (See attached Option "2" plan)
-1-
1SA
NO SIGNAL IMPROVEMENT-,',, ODOT has not agreed with this option as yet and may
require that existing signal posts be replaced by similar but higher strength posts that
could support longer span wires at an estimated cost of $40,000. In addition, some
minor pavement modification may be required. No doubt this will be a temporary fix and
signal modification engineering work will need to be started soon after the Boones Ferry
project is constructed. Although ODOT has the responsibility of the signal system, the
city will have to take the lead if the project is to be constructed. This option is the least
attractive from a city-wide benefit consideration, although it can be accomplished in less
time because of the limited scope of the project. (See attached Option "3" plan)
Any traffic flow improvement made on Hwy 214 will benefit the city. If funding were available
now, the intersection improvements that will serve the city for a longer period of time would be
recommended. This would be the best approach, even if the project is delayed a year or so.
Because funding sources are not completely clear, the best solution at this time appears that
council allow some underground work be done this summer in preparation for major construction
work for the summer of 2002.
GST/Ig
Attachments: Preliminary intersection improvement plans
GST:\Boones Ferry Engrg Rpt Status CC
-2-
?.53
.
0
0
15A
March 26, 2001
15B
John Brown
City of Woodburn
270 Montgomery St
Woodburn, Oregon
97071
Dear Mr. Brown,
Enclosed is a copy of a letter being sent to our DirectLink cable television
customers providing notice of a rate increase on our Basic and Expanded Basic
services. The letter also informs our customers of new channels we will be
adding as well as a slight rearrangement of some existing channels.
These changes will become effective May 3, 2001.
If you have any questions, please call me at 503-266-8262 a~ter April 2nd, as !
will be out of the office on vacation until that date.
Sincerely,
Sandra Coleman
System Hanager
Dieectl_ink of Oregon
503 263 8080
Fax 503 266 8207
PO Box 850
190 SE Second Ave
Canby, Oregon 97013
E-mail sales~;web-ster, com
http://www, web-ster, com/Directlink
DlrectLInk
CABLE TELEVISION
15B
Dear DirectLink Customer,
You are a valued customer and there are some exciting changes being made to your DirectLink
services. Effective May 1, 2001 some of our prices and channels will be changing and we want
you to know why.
A primary reason for the upcoming price adjustment is to meet rising network fees, costs, and
other operating expenses. You may have seen the featured CBS News item in February, 2001
saying that cable networks have increased programming fees charged to all cable companies as
a central cause for rate adjustments to customers. Even with increased network fees of approximately
13% each year, DirectLink has rejected raising rates to our customers for nearly 2 years.
Specifically, the price changes to be effective May 1, 2001 are as follows: · Monthly rate for Basic service will increase by $1.00, from $15.25 to $16.25.
· Monthly rate for Expanded Basic service will increase by 75 cents, from $12.00
to $12.75.
We will strive to continue to keep our rates as low as possible. No other services will be
affected by these adjustments.
There's exciting news in your new channel line-up!
· new Telemundo on Expanded Basic - channel 50
Major signal quality improvement via satellite for this popular Spanish netWork.
· new The Food Network in Plus 1 package - channel 53
Highly acclaimed companion to HGTV. Featuring everything from fantastic
BBQ and wok presentations to sophisticated culinary delights, Martha's secrets,
and great party treatments.
· new ESPN 2 on Expanded Basic - channel 39
· CNBC moves to Basic cable - channel 98
· CNN moves to channel 41
· The Weather Channel moves to Basic cable - channel 20
In the areas of excellent local customer service, integrating new technology and equipment,
enhancing technical expertise, and bringing you a strong channel line-up, we are working diligently
to meet the expectations of our customers and appreciate your choice of DirectLink cable services.
Sincerely,
Sandy Coleman
System Manager
Provider of Webster Iflte~et Access
DkedLiflk of Oregon. I~c. is I subsidiary of Cinby Telepho~
503 982 408.~
Fax 503 982 480~
635 Glatt Circk
Woodburn, Oregon 97071
E-mail sales@web-ster, con
http://www, web-ster, com/Direct Linl
l""%ee -- i"- .®
LJlrecl:Llnk
CABLE TELEVISION
15B
Estimados clientes de DirectLink,
Usted es un valioso cliente y hay algunos cambios que se le han hecho a sus servicios de
DirectLink. Empezando el primero de mayo del afio 2001 algunas de nuestras tarifas y canales
ser~in cambiadas y queremos que usted sepa porqu6.
La raz6n primordial por el ajuste de precio se debe a que necesitamos cubrir las tarifas de la
red de televisi6n que han subido de precio, costos, y otros gastos de operaci6n. Puede que usted
haya visto en las noticias CBS en febrero del afio 2001 que dicen que los cables de las redes de
televisi6n han aumentado las tarifas de programaci6n a todas las compafiias de cable y esta es la
causa central del ajuste de precio al cliente. Aunque el aumento de tarifas de la red de televisi6n,
que es aproximadamente un 13% cada afio, DirectLink a preferido no aumentar las tarifas a nuestros
clientes pot casi dos afios.
Especialmente, los cambios de precios que serfin efectivos a partir del primero de mayo de
200'1 son los siguientes:
· Tarifa mensual para el servicio B~isico aumentarfi a $1.00, de $15.25 a $16.25.
· Tarifa mensual para el servicio Bfisico Extendido aumentarfi a 75 centavos,
de $12.00 a $12.75.
Trataremos de continuar manteniendo nuestras tarifas tan bajas como nos sea posible. Ningun
otro servicio se verfi afectado por estos ajustes.
Hay buenas noticias en su nuevo canal en Ifnea.
· nuevo Telemundo en el Bfisico Extendido - canal 50
Mejoramiento de calidad incre~le en la serial via satellite para 6sta popular red de
televisi6n en Espariol.
· nuevo La Red de Comidas en el paquete Plus 1 - canal 53
El sumamente aclamado compariero de HGTV, Presentando todo, de asados fantfisticos
y presentaciones con el wok, a delicias culinarias sofisticadas. Secretos de Martha y
maravillosas recetas.para fiestas.
· nuevo ESPN 2 en B~isico Extendido - canal 39
· CNBC se mueve al cable Bfisico - canal 98
· CNN se mueve al canal 41
· El canal Metereol6gico se mueve para el cable Bfisico - canal 20
En las fireas de excelente servicio al cliente local, integraci6n de nueva tecnologia y equipo,
realzar el firea t6cnica, y tray6ndole a usted una lfnea de canals fuertes. Estamos trabajando
meticulosamente para lograr alcanzar la clase de servicio que los clientes esperan y ie agradecemos
su preferencia por los servicios de cable.
Sinceramente,
P~ovtder of Webster Intern~t Access
DIrectUnk of (~egon, I0~. I~ · subsldbr/of Ci~by T·lephone Association
503 982 4085
Fax 503 982 4804
Sandy Coleman
Gerente De Sistema
635 Glatt Circle
Woodburn, Oregon 97071
E-mail sales@web-ster, com
http://www.web-ster, com/DirectLink
PROCLAMATION
CINCO DE MAYO CELEBRATION DAY- MAY $, 2001
WHEREAS, May 5~ is a national holiday in Mexico, celebrating the defeat of the
French Army by the Mexican troops under General Zaragoza against overwhelming odds;
and
WHEREAS, this victory laid the foundation for the restoration of Mexican
sovereignty over its territory; and
WHEREAS, this heroic act reasserted Mexico's right to self-determination and
national independence; and
WHEREAS, the victory reminds us of the unique social, economic, political and
cultural contributions of Mexico to Oregon and to the Americas; and
WHEREAS, the histories of Oregon and Mexico are intertwined with the first
description of the Oregon coast by a Spanish explorer in 1602, with the discovery of the
mouth of the Columbia River by a Spanish explorer in 1775, and other rightful
contributions and
WHEREAS, this occasion gives us the opportunity to celebrate the cultural and
linguistic diversity that the Hispanic heritage brings to Oregon and the United States.
NOW, THEREFORE, I, Richard Jennings, Mayor of the City of Woodburn,
Oregon, hereby proclaim May 5, 2001 to be
CINCO DE MAYO CELEBRATION DAY
in Woodburn and encourage all citizens to join in this observance.
IN WITNESS WHEREOF, I hereunto set my hand and cause the seal of the City
of Woodburn to be aff'Lxed this 23rd day of April, 2001.
Richard Jennings, Mayor
City of Woodburn
FOR IMMEDIATE RELEASE: Contact, Antonio Ramos (503) 981-2726 or
Aramos~Woodburn.kl 2.or.us
El Dia del Nifio
E1 Dia del Nifio: America Celebrates Children
Woodburn, Oregon--In 1996, the Title 1 Woodburn School
District Parent Advisory Committee, teachers, parents, and the
Woodburn community began to celebrate April 30 as D£a del
Nitro~Day of the Child.
Children's day is. celebrated in man.~, nations, including; Japan
and Korea on May 5th, Canada on November 20~% Turkey on April 23fa, and
Mexico and Latin America on April 30th'. Children's Day is celebrated by various international
organizations such a UNICEF on April 30th and United Nations on November 20.
On October 9, 1998, 18 states UT, TX, AZ, NM, MI, MO, IA, RI, MD, NV, WA, SD,
CA, CT, LA, NJ, IL, and FL introduced and co-sponsored the resolution to recognize the day for
children. The Senate of the United States unanimously passed the resolution proclaiming the 30th
day of April as D[a de los Nihos: Celebrating Young Americans.
Woodburn School District's PAC, in cooperation with the schools, public libraries,
agencies, organizations, and Woodburn community are again planning activities for the 6th
Annual Dla del Nifo~Day of the child.
We extend you a cordial invitation to be part of this important event. The celebration will
be held on April Saturday 28, 2001 at French Prairie Middle School 1025 N. Boones Ferry Rd.
Woodburn, Oregon from 2:00 p.m. to 6:00 p.m. there will be games, raffle, gifts, music,
refreshments, Mexican folkloric dances, pifiatas, clowns and more to celebrate how fortunate we
are to be rich with children and rich in culture. Join us to become a part of this annual event.
"This is not just another holiday," says Mrs. Pan'a, Woodbum Public Library Secretary,
"Dia del Nifio" is a new way for parents, schools, and elected officials to value children and
youth in our community"
Our vision for this year "Dia del Nifio" celebration is to open the world of books to all
children, provide a good time, and share information to parents about their children's role in our
future.
For more information, please contact Mrs. Lourdes Falc6n, PAC Chairperson or Antonio
Ramos, Parent Involvement Specialist at (503) 981-2726.
El Dia del Nifio
E1 Dia del Nifio: Celebrando a los J6venes Estadounidenses
Woodburn, Oregon--En 1996, E1 Comit6 de Padres
Consejeros (PAC) de los titulos 1-A y C del Distrito Escolar de
Woodburn, los maestros, los padres, y la comunidad de
Woodbum inicio la celebraci6n del Dia del Nifio el 30 de abril
como parte de un evento multicultural en las escuelas de
Woodbum.
,.(~t~ E1 Dia del Nifio es celebrado en otras naciones, incluyendo
Jap6n y Corea el 5 de mayo, Canadil el 20 de noviembre, Turquia el 23 de abril, y M6xico y
Latino Am6rica el 30 de abril, al igual que otras organizaciones internacionales como la
UNICEF el 30 de abril y Las Naciones Unidas el 20 de noviembre.
E1 9 de octubre de 1998, 18 estados de los Estados Unidos; UT, TX, AZ, NM, MI, MO,
IA, RI, MD, NV, WA, SD, CA, CT, LA, NJ, IL, y LF proclama y son co-pratrocinadores de la
resoluci6n y celebraron el 30 de abril como el Dia del Nifio. E1 Senado de los Estados Unidos de
Norte America unfinimemente paso la resoluci6n proclamando el 30 de abril como el Dia del
Nifio: Celebrado a los Jdvenes Estadounidenses.
E1 Comit~ de Padres Consejeros (PAC) del Distrito Escolar de Woodbum, en
colaboraci6n con las escuelas, la Biblioteca pfiblica de Woodbum, agencias, organizaciones, y la
comunidad de Woodbum estfin planeando nuevamente las actividades de la sexta Celebraci6n
Anual del Dia del Niho.
Nos enorgullecemos en invitarle a usted a ser parte de este importante evento. La
Celebraci6n se llevaril acabo el silbado 28 de abril del 2001 en la escuela secundaria French
Prairie ubicada en el 1025 N. Boones Ferry Rd. en Woodbum Oregon de 2:00 p.m. de 6:00 p.m.
en el que habril concursos, rifas, regalos, mfisica, aperitivos, danza Folkl6rico Mexicana, pifiatas,
payasos y mils. Todo esto es para celebrar lo afortunados que somos en tener a nuestros nifios y
nuestra riqueza cultural. Sea parte de este evento anual.
"Esta no es simplemente otra fiesta" dice la Sra. Parra, Secretaria de la biblioteca pfiblica
de Woodbum, "el Dia del Nifio es una nueva forma en la que los pa&es, las escuelas, y los
representantes electos podemos valorizar a los nifios y j6venes de nuestra comunidad."
Nuestra meta este afio es abrirle un mundo de libros a todos los nifios, proveerles
diversi6n, y compartir informaci6n con los padres sobre el importante papel de los nifios en
nuestro futuro.
Para mayor informaci6n, por favor hable con la Sra. Lourdes Falc6n, Presidenta del PAC
o con Antonio Ramos, Especialista en la Participaci6n de padres al (503) 981-2726
WOODBURN SCHOOL DISTRICT
DISTRITO ESCOLAR DE WOODBURN
sixth Annual Day of the child celebration
sexta celebractdn Anual del Dfa del Ntfio
French Prairie Middle School Commons
Comedor de la Escuela Secundaria French Prairie
Saturday, April 28, 2001
Sfibado 28 de abril del 2001
From/de
2:00 p.m. - 6:00 p.m.
Woodburn, Oregon
Bring all your family/Traigan a toda su familia.
See you there!
iAllfi nos vemos!
Sponsored by/Patrocinado por:
WSD Title/Titulos 1-A & l-C, Agencies, Business, Groups, and Individual community
members.
DIVERSE IN CULTURE;
UNIFIED IN MISSION
Board Notes
Woodburn School District
965 N. Boones Ferry Road
Woodburn, OR 97071
Dr. Jack D. Reeves, Superintendent
April 19, 2001
Student and staff recognition
Nellie Muir Principal Jane Staehely introduced three
students to the Board for recognition. They were Alysia
Martinez, Tyler Meithof and Oksana Zemtsov. The three
students were recognized for their outstanding leadership,
citizenship and academic performance. All had received high
scores on their OSATs last year and participated in many
school programs (like choir, student council and basketball).
Congratulations to Alysia, Tyler and Oksana.
Reports
Woodburn High School Senior Kelly Hyde updated the
Board on some of the activities taking place at the high
school. Recent activities included a diversity assembly
commemorating Cesar Chavez. Hyde said that students have
also been preparing for the upcoming May Day celebration,
which will take place May 4 and 5. Senior Gisela Frigoso was
chosen as an academic all-star by the Statesman Journal
newspaper, enabling her to secure a notable scholarship from
Willamette University. Finally, the track and boys golf teams
are both competing well, while the softball and baseball teams
are in a growth year.
Woodburn High School Principal Laura Lanka reported
that as a result of Karina Gonzalez's death last December, a
group of students and community members decided to
conduct a fundraiser to purchase a plaque, commemorating
the girl and her mother. The group chose three methods to
raise money. So far the group has sent a letter to businesses in
the Woodburn Area Chamber of Commerce, soliciting
donations. Students will then ask their audience members to
donate a dollar each at the upcoming May Day celebration.
And finally, the group will request donations at a public
soccer tournament, planned for Memorial Day weekend.
Oregon's First Lady Sharon Kitzhaber presented an
overview of the STARS - Students Today Aren't Ready for
Sex - program, urging the Board and school district to use the
curriculum in conjunction with what's currently in place.
The program pairs high school age mentors with fifth and
sixth grade students, encouraging both to abstain from sex.
Program curriculum teaches students how to make positive
choices, while maintaining the relationships/friendships they
find so very important. The presentation was meant to
introduce the merits of the program to Board members.
Public Forum
Community member Jim Davidson asked the Board
whether or not the district would be doing anything to
improve its math and reading test scores, in light of "all the
media attention" focused on the topic? Board Chairman Brett
Meacham responded, indicating that improving all test scores
was a focus found in every planning process in the district. He
also explained to Davidson that the elementary grades had
implemented Reading FIRST, the district's comprehensive
literacy program, last fall. Additionally, it was mentioned ~hat
the district purchased new vocabulary building books this year
and that a team of staff members has begun looking at the
math curriculum, in preparation for an update.
Another community member requested that her middle-
school-age son, who has artistic talent, have an opportunity to
further his special skills with access to art classes. The Board
assured the woman that her son would be linked to someone
who can help improve his skills.
Board Action Items
· The Board unanimously appointed community
member Tony Wurdinger to the budget committee.
· A motion to approve the March 13, 2001 election
results was approved, retaining Directors Richard
Payne, Anthony Veliz and Brett Meacham on the
BoaM.
· A consolidated sub-grant application for funding
from state and federal sources was approved by the
Board. Last year, the same set of grants brought an
additional $2.5 million into the district budget for
use.
· After a lengthy discussion, the Board tabled the
approval process for a proposed 2001-02 calendar.
The Board will make a decision on the calendar next
Thursday, April 26, at 8 p.m.
· Board members approved a request from the city of
Woodburn Public Works Department for a 12.5-
foot right-of-way acquisition and 1 O-foot utility
easement along the west side of North Boones Ferry
Road. The property will be used to widen the road.
· A proposed memorial grove at Woodburn High
School, for students who have lost their lives, was
approved.
· A proposal to name the Woodburn High School
fields after community member and longtime school
supporter Richard Brentano was also approved.
· A proposal to approve a water polo coaching
position and junior varsity cheer squad coaching
position was reviewed and passed.
For more information regarding this or other Board meetings, please call Irene Velichko at 981-2727 or Jeanine Hohn at 981-2810.
Next Board meeting: 7:30 p.m. May 17, 2001, French Prairie Middle School Library. To contact the WSD Board of Directors, send an email
message to wschoolboardgi)woodburn.kl2.or.tls.