Minutes - 04/12/2001 Spec Mtg
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, APRIL 12,2001.
CONVENED. The special meeting convened at 5:35 p.m. with Mayor Jennings
presiding.
0007 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Jennings
Bjelland
Chadwick
Figley
Kilmurray
Nichols
Sifuentez
Present
Present
Present
Absent
Present (5:44 pm)
Present
Present
Stafr Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Parks Superintendent Pitt, City Recorder
Tennant
Mayor Jennings stated that Councilor Figley was hit by a motorist in downtown Portland
on Monday afternoon when she was crossing a street in a marked crosswalk. She is
having surgery on her knee tomorrow morning.
0057 COUNCIL BILL NO. 2299 - ORDINANCE RELATING TO
TELECOMMUNICATIONS WITHIN THE CITY AND MANAGEMENT OF
PUBLIC RIGHTS-OF-WAY.
Councilor Chadwick introduced Council Bill 2299. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Bjelland questioned if the fees were established within the ordinance or were
the fees a negotiated amount.
Administrator Brown stated that there is (1) an application filing fee in the ordinance, (2)
a franchise fee that would be arrived at through negotiations and included in the
franchise document, and (3) construction permit fees that would be set by Resolution at a
future date.
Discussion was held on franchise fees and it was noted that it is possible that different
telecommunication companies could have different fee levels under the provisions of this
proposed bill. Additionally, this bill would pertain to telephone companies.
On roll call vote for final passage, the bill passed 5-0. Mayor Jennings declared Council
Bill 2299 duly passed with the emergency clause.
Page 1 - Special Council Meeting Minutes, April 12, 2001
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
0515 COUNCIL BILL NO. 2301 - RESOLUTION AUTHORIZING CITY TO APPLY
FOR A LOCAL GOVERNMENT GRANT FROM OREGON PARKS AND
RECREATION FOR PLAYGROUND RENO V A TION AT LEGION PARK.
Councilor Chadwick introduced Council Bill 2301. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2301 duly passed.
0582 COUNCIL BILL NO. 2302 - RESOLUTION AUTHORIZING CITY TO APPLY
FOR A LOCAL GOVERNMENT GRANT FROM OREGON PARKS AND
RECREATION FOR THE SKATE PARK.
Council Bill 2302 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by title only since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2302
duly passed.
0632 BID #21-07: WILLOW A VENUE SANITARY SEWER REHABILITATION.
Bids for the installation of approximately 162 lineal feet of 10" diameter sewer main on
Willow Avenue were as follows: C R Trucking, $10,896.50; J-Mac Inc., $12,090.00;
Western States, $12,491.04; Gelco Construction, $13,670.00; Canby Excavation,
$13,414.30; Bob's Backhoe Service, $18,536.00; William's & Ryan, $19,472.00; Hubco
Excavation, $21,492.70; Cipriano & Sons, $22,700.00; and Emery & Sons, $23,448.00.
Staffrecommended the acceptance of the low bid which is 14% below the engineer's
estimate.
Councilor Kilmurray questioned the Director as to why there is such a difference between
the low bid and high bid on this project.
Director Tiwari stated that often times contractors will bid higher amounts if it is a
situation in which they would like to submit a bid to the City but they do have other jobs
lined for the upcoming months and are not as concerned about being awarded the
contract.
BJELLAND/SIFUENTEZ... award the construction contract to the lowest responsible
bidder, C R Woods Trucking, Inc., for the Willow Avenue Sanitary Sewer Rehabilitation
in the amount of $10,896.50. The motion passed unanimously.
0829 BID A WARD: CENTENNIAL PARK FENCING AND MISCELLANEOUS
CONCRETE WORK.
Bids were received from the following contractors: Gelco Construction Co., $77,797.50;
Axis Curb Co., $83,912.20; and Woodburn Construction, $111,830.65. Staff
recommended the acceptance of the low bid submitted by Gelco Construction which was
below the engineer's estimate of $79,900.
Page 2 - Special Council Meeting Minutes, April 12, 2001
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READING
BJELLAND/CHADWICK... award the construction contract to the lowest qualified
bidder, Gelco Construction Co, for the Centennial Park Phase II b - Fencing and
Miscellaneous Concrete project, in the amount of $77,797.50. The motion passed
unanimously.
0919 BID AWARD: CENTENNIAL PARK SECURITY LIGHTING PROJECT.
Bids for the construction of security lighting for the parking facility at Centennial Park
were received from the following contractors: Kunert Electric, $24,964.00; and R J Rouse
Electric, $29,170. It was noted that the bid was above the engineer's estimate of $21,230,
however, the low bid is still within the project budget.
BJELLAND/SIFUENTEZ... award the construction contract to the lowest qualified
bidder, Kunert Electric, for the Centennial Park Phase II b-Security Lighting project, in
the amount of $24,964.00. The motion passed unanimously.
0956 AUTHORIZATION FOR CITY ADMINISTRATOR TO SIGN THE SAFE
DRINKING WATER REVOLVING LOAN APPLICATION FOR A WATER
TREA TMENT PLANT PROJECT.
Staff is in the process of completing an application for a $4 million loan under the Safe
Drinking Water Loan program and authorization was requested for the Administrator to
sign the application form.
KILMURRA Y/SIFUENTEZ... authorize the City Administrator to sign the Safe
Drinking Water Revolving Loan application to be submitted for a water treatment plant
project. The motion passed unanimously.
0983 EXECUTIVE SESSION.
Mayor Jennings entertained a motion to adjourn to executive session in accordance with
ORS 192.660(1)(h), and ORS 192.660(1)(f).
NICHOLS/SIFUENTEZ... adjourn to executive session under the authority cited by the
Mayor. The motion passed unanimously.
The Council adjourned to executive session at 5:55 p.m. and reconvened at 6: 10 p.m..
Mayor Jennings stated that no decisions were made in executive session.
BJELLAND/KILMURRA Y.... City not appeal Army Corps of Engineer's decision #99-
317. The motion passed unanimously.
1030 Mayor Jennings stated that there will be a Special Council meeting on May 7th to hold the
public hearing on the Woodburn Company Stores LUBA remand. He stated that this
issue needs to be solved and it is now time sensitive.
Administrator Brown provided the Council with a list of upcoming meetings:
Page 3 - Special Council Meeting Minutes, April 12, 2001
SPECIAL COUNCIL MEETING MINUTES
APRIL 12, 2001
TAPE
READlNG
April 23rd - regular Council meeting
April 30th - Budget Committee meeting regarding Capital Improvement budgets
May 1st - Council workshop on policy considerations regarding the Economic
Development study with policy decisions to be brought before the Council at their May
7th Special meeting;
May 7th - Special Council meeting
May 14th - regular Council meeting
May 15th - Budget hearing before the Budget Committee
May 28th - regular Council meeting
1470 Councilor Bjelland questioned the status of the City's Periodic Review process and
whether or not the population assumptions for Woodburn would be revisited in this
process since the new census number show that Woodburn has a greater population than
the original calculations.
Administrator Brown stated that he spoke with the DLCD (Dept. Of Lands Conservation
District) representative a couple of weeks ago who stated that the City will need to go
with the census data the City has working with as modified by projections. Staff will
look further into any potential waivers due to the population increase.
1520 ADJOURNMENT.
NICHOLS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 6:20 p.m..
APPROVED
RIC
ATTEST fVl~ I~,,-*_
Mary Ten nt, Recorder
City of Woodburn, Oregon
Page 4 - Special Council Meeting Minutes, April 12, 2001