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Minutes - 02/26/2001 COUNCIL MEETING MINUTES FEBRUARY 26, 2001 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 26, 2001. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0020 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Nichols Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Police Chief Null, Community Development Director Mulder, Finance Director Gillespie, Public Works Manager Rohman, Park & Recreation Director Westrick, City Recorder Tennant 0075 ANNOUNCEMENTS. A) Council Workshop will be held on Monday, March 5, 2001, 6:00 pm, City Hall Council Chambers, to discuss water system improvements and funding issues. 0094 CHAMBER OF COMMERCE REPORT. Don Judson, representing the Chamber, reviewed the upcoming Chamber events: 1) Business after Hours - March 15th, 4:30 pm - 6:00 pm, at West Coast Bank 2) Business after Hours - March 22nd, 4:30 pm - 6:00 pm, at Wooden Shoe Bulb Co. 3) Chamber Forum - March 21 S\ Woodburn Family Medical Clinic. He stated that Woodburn Medical Center is sponsoring a ~ day Drug-Free Workplace session from 7:50 am to 1:00 pm. The Forum lunch will be part of this scheduled program. He also stated that the Chamber had received 40 applicants for the Executive Director position. The interview panel will interview 6 applicants and will narrow the list to 3 applicants for the entire Board to interview. It is anticipated that an individual will be hired by the end of March. 0253 CONSENT AGENDA. A) Council meeting regular and executive session minutes of February 12,2001; B) Planning Commission minutes (draft) of February 8, 2001; and C) Staff report on the Downtown Sidewalk Program; Page 1 - Council Meeting Minutes, February 26,2001 COUNCIL MEETING MINUTES FEBRUARY 26, 2001 TAPE READING Mayor Jennings stated that the City Recorder has made changes to the Council minutes of February 12th by correcting the spelling of the street name "Camellia Way" and, within that same paragraph, changing the spelling of "Cole" to "Kohl". FIGLEY/SIFUENTEZ.... adopt the consent agenda as presented with the amendments to Council minutes. The motion passed unanimously. 0320 PUBLIC HEARING: SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2000- 2001. Mayor Jennings declared the public hearing open at 7:05 p.m.. Finance Director Gillespie stated that the proposed supplemental budget is a result of the Budget Committee's mid-year review. He provided an overview of the adjustments with the majority of changes updating the beginning fund balance. This is the first time the beginning fund balance is being brought up to the actual amount since it is easier to manage the fiscal affairs of the City when the actual amounts are shown on budget reports. The proposed budget also includes a $100,000 appropriation to renovate the Salud building (347 N. Front St), $50,000 appropriation for a skate park, budget adjustment in the Parks CIP fund to reflect the non-passage of the bond issue and an increase in the Centennial Park project appropriation which is being funded by a state grant, and a decrease in the Building Fund budget to reflect actual revenues being collected. Following the Committee's review, the following additional appropriations are proposed and included in the proposed ordinance: 1) $1,000 appropriation in the City Administrator's materials and services budget which is the City's contribution towards a Chamber brochure about the City, and 2) a $37,000 appropriation in the Water Fund for a generator that has just recently been received even though the order was placed in June 2000 and budgeted for in fiscal year 1999-2000. No one in the audience commented on the proposed supplemental budget. Mayor Jennings declared the public hearing closed at 7:20 p.m.. 0662 COUNCIL BILL NO. 2293 - ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2000-2001 AND MAKING APPROPRIATIONS. Councilor Chadwick introduced Council Bill 2293. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2293 duly passed with an emergency clause. 0719 COUNCIL BILL NO. 2294 - ORDINANCE VACATING A PORTION OF A 20- FOOT UTILITY EASEMENT WITHIN THE IRONWOOD AT TUKWILA SUBDIVISION. Council Bill 2294 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote Page 2 - Council Meeting Minutes, February 26, 2001 COUNCIL MEETING MINUTES FEBRUARY 26, 2001 TAPE READING for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2294 duly passed with the emergency clause. 0790 LIOUOR LICENSE APPLICATION: RUSSIAN ETHNIC FOOD. 1585 N. PACIFIC HIGHWAY. A liquor license application was submitted by Zarui Gasparyan for an Off-Premise Sales license which will allow for the sale of packaged malt beverage, wine, and cider. Chief Null recommended the approval of the license to the applicant who operates a grocery store at that location. FIGLEYIKILMURRA Y... approve an Off-Premise Sales liquor license for Russian Ethnic Food at 1585 N. Pacific Highway. The motion passed 5-1 with Councilor Nichols voting nay. 0832 BID A WARD #21-02: PORTABLE GENERATOR. Bids for a 60KW portable generator were received from the following vendors: Halton Equipment, $19,833.00; Pacific Detroit Diesel, $22,325.00; Cummins Northwest, $23,362.00; E.C. Power Systems, $26,343.00; and Battin Power, $29,650.00. Staff recommended the acceptance of the low bid which was below the estimated cost of $25,000. FIGLEYINICHOLS... award City of Woodburn Bid #21-02 for a portable diesel generator to the low bidder, Halton Equipment, in the amount of $19,833.00. The motion passed unanimously. 0855 ACCEPTANCE OF A SIDEWALK EASEMENT. Staff recommended the acceptance of an sidewalk easement from Mary Chamberlain, 790 N. Settlemier Ave., since the sidewalk repaired on her property was relocated for the purpose of curving around an existing tree. FIGLEYINICHOLS... accept the sidewalk easement for 790 N. Settlemier Avenue. The motion passed unanimously. 0880 Norris Seaton, 17240 Boones Ferry Rd. NE, expressed appreciation for the reduction of speed on Boones Ferry Rd. to 35 MPH, however, he suggested that a speed sign be placed in the vicinity of the Hwy. 214/Boones Ferry Rd intersection so that motorists driving north go the appropriate speed right after turning off Hwy. 214 rather than waiting until after the school grounds to see the traffic speed sign. He also stated that the waiting time for the traffic signal at Woodland A venue is very lengthy and he suggested that contact be made with the State Dept. of Transportation to see if a different timing system can be implemented. Page 3 - Council Meeting Minutes, February 26, 2001 COUNCIL MEETING MINUTES FEBRUARY 26, 2001 TAPE READING 1016 PLANNING COMMISSION ACTIONS. A) Lot Line Adjustment 01-01: The Planning Commission accepted the Community Development Director's approval of a lot line adjustment at 860 and 888 Ogle Street submitted by Paul Sedoruk. No action was taken by the Council on this Planning Commission action. 1037 MAYOR AND COUNCIL REPORTS. Councilor Kilmurray requested that the Public Works Director look into the speed sign issue brought up by Mr. Seaton. Councilor Sifuentez stated that last Friday's luncheon at MacLaren raised $370 for the AWARE Food Bank and another luncheon, along with an auction, will be held this Friday. So far, MacLaren has raised about $2,500 for the Food Bank. She also stated that she will be providing the Councilors with a copy of the School Board notes. There is a special invitation to the community for the Parent & Community Institute, March 10th, 8:30 am to 3:00 pm, Woodburn High School, which is an opportunity for the district to share with parents and the community information on events and activities that impact the education of youth. Mayor Jennings thanked the public for all of their support following the announcement of his selection as Woodburn's Senior First Citizen. 1180 ADJOURNMENT. BJELLANDIFIGLEYooomeeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:20 p.m.. APPROVED ~LU.J~ RICHARD JEN G, MAYOR ATTEST 11~~ Mary Te t, Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, February 26, 2001