Agenda - 02/26/2001e
AGENDA
~VOODBURN CITY COUNCiL
February 26~ 2001 - 7.'00p. m.
270Montgomery Street * * Woodburn~ Oregon
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
Ae
Council Workshop - March 5, 2001, 6:00 p.m. at Woodburn City Hall
for the purpose of discussing water system improvements and funding
issues.
Appointments: None
PRESENTATIONS/PROCLAMATIONS
Presentation: None
Se
e
Proclamations: None
COMMITTEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
COMMUNICATIONS None
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
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Council minutes of February 12, 2001 regular and executive
meetings ...................................................... 8A
Recommended action: Approve Council minutes of
February 12, 2001 regular and executive meetings.
Draft Planning Commission minutes of February 8, 2001 .............. 8B
Recommended action: Accept draft Planning Commission minutes of
February 8, 2001.
Ce
Staff report on the Downtown Sidewalk Program .................... 8C
Recommended action: Receive Downtown Sidewalk Program Report.
Page I - Council Agenda, February 26, 2001.
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TABLED BUSINESS
PUBLIC HEARINGS
None
11.
12.
13.
14.
15.
Ao
City of Woodburn Supplemental Budget for Fiscal Year 2000-2001
Recommended action: Conduct public hearing and receive public
comment.
10A
GENERAL BUSINESS
Council Bill No. 2293 - Ordinance adopting the City of Woodburn
Supplemental Budget for Fiscal Year 2000-2001 .................... llA
Recommended action: Approve the ordinance adopting the City of
tFoodburn Supplemental Budget for FY 2000-2001.
Be
Council Bill No. 2294 - Ordinance vacating a portion of a 20 foot
utility easement within Ironwood at Tukwila subdivision ............. 1 lB
Recommended action: Approve the Ordinance vacating a portion of a
20foot utility easement within Ironwood at Tukwila subdivision.
Ce
Liquor License Application: Russian Ethnic Food, 1585 N. Pacific
Highway, Suite Q .............................................. llC
Recommended action: Approve an off-premise sales liquor license for
Russian Ethnic Food, 1585 N. Pacific Highway.
De
Bid award for portable generator ................................ liD
Recommended action: Approve award of Bid No. 21-02for a portable
diesel generator to the low bidder, Halton Equipment for $19,833.00.
Acceptance of sidewalk easement at 790 N. Settlemier Ave ........... liE
Recommended action: Accept the sidewalk easement at 790 N.
Settlemier Ave.
PUBLIC COMMENT
NEW BUSINES~
PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
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Lot Line Adjustment 01-01, Planning Commission acceptance of
Community Development Director's approval of lot line adjustment
at 860 and 888 Ogle Street, Paul Sedoruk, applicant ................. 14A
CITY ADMINISTRATOR'S REPORT
Page 2 - Council Agenda, February 26, 2001.
16. .MAYOR AND COUNCIL REPORTS
17. EXECUTIVE SESSION
18. ADJOURNMENT
Page 3 - Council Agenda, February 26, 2001.
COUNCIL MEETING MINUTES
FEBRUARY 12, 2001
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DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, FEBRUARY 12, 2001.
CONVENED.
ROLLCALL.
The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Nichols Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attomey Shields, Public Works Director
Tiwari, Police Chief Null, Community Development Director Mulder, Finance Director
Gillespie, Public Works Manager Rohman, Park & Recreation Director Westrick, Asst.
City Engineer Torgeson, City Recorder Tennant
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ANNOUNCEMENTS.
Mayor Jennings wished the City of Woodburn and the State of Oregon Happy Birthday.
Hc reminded the public that Woodburn was incorporated as a city on February 14, 1889.
A) City closures: In observance of President's Day, City offices and the Library will he
closed on Monday, February 19th.
B) Supplemental Budget Hearing for 2000-2001: A public hearing on the 2000-01
supplemental budget will be held before the City Council on Monday, February 26t~, 7:00
pm, in the Council Chambers.
C) Storm Drainage Presentations: Staff will be making presentations on upcoming
storm drainage issues at thc following locations:
February 15, 2001 - 4:00 pm to 7:00 pm - Valor Middle School
February 20, 2001 - 2:00 pm to 4:00 pm - Senior Estates Clubhouse
February 22, 2001 - 4:00 pm to 7:00 pm - Washington Elementary School
APPOINTMENTS.
Mayor Jennings appointed thc following individuals to serve on City
Boards/Committees:
Park and Recreation Board: Frank Anderson reappointed to serve with his term
expiring December 31, 2003; and
Budget Committee: Don Bear to serve an unexpired term ending on December 31,
Page 1 - Council Meeting Minutes, February 12, 2001
COUNCIL MEETING MINUTES
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2001.
NICHOLS/FIGLEY... approve the appointments to the Park & Recreation Board and
Budget Committee as presented. The motion passed unanimously.
0187
PROCLAMATION - SPAY DAY USA 2001
Mayor Jennings proclaimed February 27, 2001 as "Spay Day USA 2001" and the month
of February 2001 as "Prevent a Litter Month", and urged local citizens to either have
their own cats and/or dogs spayed or neutered, or to sponsor the spaying or neutering of
another person's dog or cat.
Barbara Cannon, representing the local humane society program, provided the Council
with a 15-minute video to show them the work being done by humane societies and
animal protection organizations to try and reduce the overpopulation of these animals.
She urged local citizens to volunteer their time or give monetary or educational support
to promote spaying or neutering of dogs and cats.
0435 PRESENTATION: STORM WATER FEDERAL REGULATIONS.
Public Works Director Tiwari stated that stormwater issues relating to the quantity of
stormwater, and detention ponds have been discussed numerous times before the
Council. The stormwater issued being presented at this meeting relates to the quality of
stormwater. He also stated that the upcoming presentations on February 15th, 20th, and
22nd will be in the form of an open house in which citizens can drop by and discuss
stormwater issues with the staff and consultant.
Asst. City Engineer Torgeson stated that upcoming stormwater regulations will
eventually require the City to apply for a permit since our stormwater discharges to the
Pudding River. The City is considered a small MS4 (Municipal Separate Storm Sewer
System) and, when in applying for a permit, the City must conform to the following
minimum control measures: 1) public education, 2) public involvement, 3) detection of
elicit discharges, 4) program for dealing with construction site runoff and erosion, and 5)
post management for stormwater in new development and redevelopment. It is
anticipated that the regulations for the City will go into effect in June 2003, however, the
DEQ will not officially notify cities of the need to apply for a permit until December
2002. Between now and December 2002, the City will be undertaking a program to
periodically test stormwater discharges at different times of the year so that a base level
can be established. He reiterated that DEQ is still formulating the permit process and
policies which will be announced in the latter part of 2002 or early 2003. It was also
noted that the stormwater program will be tied into the City's TMDL's (total maximum
daily load) and.it is more than likely that the City will have a program that addresses
chemistry of discharges, pollutants, and elicit discharges. There may be a need to treat
some stormwater elements since the stormwater does discharge into the Pudding River
which is a receiving stream that has a an established TMDL.
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Page 2 - Council Meeting Minutes, February 12, 2001
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Public Works Director Tiwari stated that this program focuses on the quality of the water
in the river. At this time, the City is discharging wastewater effluent into the Pudding
River which is at a level that does not harm aquatic life. Stormwater, however, may
affect aquatic life since untreated stormwater pollutants flowing to the river may be
harmful to aquatic life. By starting this program in advance, the City hopes to be able to
manage this program in a cost effective manner and to know in advance what kind of
pollutants are being discharged to the river.
Some discussion was held regarding potential cost for this type of program and the
methods that will be used to determine what the quality of the stormwater is before it gets
to the city limits versus the stormwater that flows out of the City to the Pudding River.
CHAMBER OF COMMERCE REPORT.
Don Judson, representing the Chamber Board, briefly reviewed the upcoming Chamber
events:
1) Business After Hours - February 15th at Tukwila between 4:30 pm and 6:00 pm;
2) Chamber Forum - February 21st at Woodburn Crossing. Guest speaker will be Mayor
Jennings who will give the "State of the City" report.
3) Chamber Forum - March 21 st at Woodburn Family Medical Clinic. This program will
be on "Drug Free Workplace" and will begin at 7:45 am.
4) Distinguished Service Award (DSA) Banquet - February 22nd at Cascade Park. This
annual event will honor local citizens for their contributions to our community. The
event will be a semi-formal dinner with the social hour beginning at 6:00 pm and dinner
being served at 7:00 pm. Advance reservations are required and can be obtained by
calling the Chamber office. The Master of Ceremonies for this year's event will be Bob
Atkins.
He also stated that approximately 40 applications were received for the Executive
Director position. A selection committee has narrowed down the list to 16 candidates
and a supplemental questionnaire has been sent to those individuals. The questionnaires
are due back by this Friday and the committee will then narrow down the list to 8
candidates. It is anticipated that the interview process will be conducted during the first
week in March with selection of a new director shortly thereafter.
2184
A.W.A.R.E. FOOD BANK FUNDRAISER.
Councilor Sifuentez stated that, annually, the Governor's Food Drive generates
approximately $4,000 from MacLaren School alone for the local food bank. She has
been working with the A.W.A.R.E. Food Bank to expand the project to generate more
money for the food bank.
Nancy Stone, Executive Director of A.W.A.R.E., expressed her appreciation to the City
for the opportunity to raise funds for the food bank. She briefly summarized the numbers
of families currently being served and stated that the food bank serves the Woodbum,
Gervais, Hubbard, Aurora, St. Paul, and Donald area. She stated that the food bank is
Page 3 - Council Meeting Minutes, February 12, 2001
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completely funded by donations from individuals, churches, and local businesses, and
utilizes many volunteers. With the recent announcement of the closing of AgriPac, they
have seen an influx of new people at the food bank asking for assistance. The Heart-to-
Heart fundraiser will be held in February and donation forms will be located at numerous
businesses throughout the City. By donating $1, the food bank will be able to purchase
6 lbs of food which will be used by needy families within our area.
2405
Preston Tack, 2197 Camilla Way, introduced Robert Day who is the Vice-President of
the Senior Estates Board of Directors and chairs its Community Relations Committee.
Robert Day, 1032 Stanfield Rd., stated that the Mayor has agreed to meet with them on
Friday, February 16th, 2:00 p.m., to share with them his expertise in city government and
to discuss some of the major issues before the City. Councilors Nichols, Chadwick, and
Figley have also been invited to attend this meeting. The agenda includes topics related
to 1) urban renewal update, 2) Cole project on Country Club Road, 3 ) Vanderbeck Lane
agreement, 4) Ward boundary revisions, and 5) I-5/Hwy. 214 interchange. He expressed
his hope that the Councilors will be able to attend so that input can be given and/or
received on these issues.
3015
CONSENT AGENDA.
A) City Council minutes of January 22, 2001 and Council workshop minutes of January
20, 2001;
B) Library Board minutes (draft) of December 13, 2001;
C) Pedestrian Improvement Project on Highway 214 Status Report;
D) Police Department Activity report for December 2000;
E) Claims for the month of January 2001;
F) Building Activity Report for January 2001;
G) Planning Project Tracking Report; and
H) Library Monthly statistics report for December 2000.
FIGLEY/SIFUENTEZ...adopt the consent agenda as presented. The motion passed
unanimously.
Mayor Jennings stated that Congressional Representative Darlene Hooley recently
presented the Woodburn High School student body with a Congressional Award for their
efforts in getting changes made to the school entrance way which accesses directly onto
Highway 214.
3112 PUBLIC HEARING: IRONWOOD SUBDIVISION EASEMENT VACATION.
Mayor Jennings declared the public hearing open at 7:48 p.m..
Public Works Director Tiwari stated that the area proposed to be vacated is located in
Ironwood at Tukwila Subdivision. When the subdivision was originally plotted, it
provided for a 20 foot wide public utility easement adjacent to all lots fronting the public
streets within the subdivision. Since the City only needs a 10 foot wide utility easement,
Page 4 - Council Meeting Minutes, February 12, 2001
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the remaining 10 foot easement would be given back to the adjacent property owners.
All property owners were contacted of which 87% of the owners responded favorably for
the vacation of the 10 foot strip. There were 9 property owners that did not respond
either for or against and there were no written objections received from any of the
property owners. It was noted that the sidewalks within the subdivision are located
within the 10 foot easement being retained by the City.
Terry Goodman, WRT Designs, stated that they had erroneously platted the 20 foot
utility easement and he urged the Council to agree to the vacation of the outside 10 foot
portion of the easement.
No one in the audience spoke either for or against the proposed vacation of the outside 10
foot width of the existing 20 foot utility easement.
FIGLEY/KILMURRAY... instruct staff to prepare an ordinance vacating the outside 10
foot portion of the existing 20 foot utility easement within the Ironwood at Tukwila
Subdivision. On roll call vote, the motion passed unanimously.
COUNCIL BILL 2288 - ORDINANCE ADOPTING SUPPLEMENTAL FINDINGR
WHICH SUPPORT APPROVAL OF SITE PLAN REVIEW #99-14 TO
CONSTRUCT A 102 SUITE RETIREMENT FACILITY ON THE WEST SIDE OF
BOONES FERRY RD. AND SOUTH SIDE OF COUNTRY CLUB LANE.
Council Bill 2288 was introduced by Councilor Chadwick. Recorder Tennant read the
two readings of the bill by title only since there were no objections from the Council. On
roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2288 duly passed with the emergency clause.
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3879
COUNCIL BILL 2289 - RESOLUTION ENTERING INTO STATE REVOLVING
FUND LOAN AGREEMENT NO. 98412~ AMENDMENT NUMBER 2~ WITH
DEPARTMENT OF ENVIRONMENTAL QUAI.ITY.
Councilor Chadwick introduced Council Bill 2289. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2289 duly passed.
COUNCIL BILL 2290 - RESOLUTION ENTERING INTO A SITE I,EASE
AGREEMENT WiTH UNION PACIFIC RAIl ,ROAD FOR ANTENNA SPACE
ON THE CITY WATER TOWER.
Councilor Chadwick introduced Council Bill 2290. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2290 duly
passed.
3952 COUNCIL BILL 2291 - RESOLUTION ENTERING INTO AGREEMENT WITI'
ROBERT DORTIGNACQ, AIA, FOR ARCHITECTURAL SERVICES FOI~
Page 5 - Council Meeting Minutes, February 12, 2001
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IMPROVEMENTS TO THE EXTERIOR OF THE CARNEGIE PORTION OF
THE LIBRARY.
Councilor Chadwick introduced Council Bill 2291. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2291 duly passed.
COUNCIL BILL 2292 - RESOLUTION ENTERING INTO AGREEMENT WITH
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HDR ENGINEERING, INC., FOR A PILOT STUDY OF A PROPOSED WATER_
TREATMENT SYSTEM.
Council Bill 2292 was introduced by Councilor Chadwick. Recorder Teunant read the
bill by title only since there were no objections from the Council.
Mayor Jennings questioned if the City plans on chlorinating the water as a method of
water treatment.
Public Works Manager Rohman stated that the initial plans are not to chlorinate the
water, and the water treatment process will include the removal of iron and manganese.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2292 duly passed.
OREGON LIQUOR CONTROL COMMISSION (OLCC) ANNUAL LICENSE
RENEWALS.
Police Chi&Null recommended the renewal of the following liquor licenses for 2001:
Off-Premise Sales - O'Donnell Enterprises (AM-PM Mini Mart), Bi-Mart #643,
Crossroads Grocery & Deli, Gary's Market #1, Lind's Plaza Market, OLCC Store #60,
Piper's Jewelry, Rite Aid #5337, Roth's Foodliner, Safeway Store g407, Salvadore's
Bakery I, Salvadore's Bakery III, Senior Estates Restaurant, Shop N Kart, Su Casa
Imports, 7-11 Store #2353-17416B, Westview Texaco, Woodburn Fast Serve (Woodburn
Chevron), and Young Street Market.
Full On-Premise Sales - Chu's Eatery, Eagles Lodge #3284, Elk's Lodge #2637, La
Estrellita Mexican Restaurant, OGA Members Course, The Pier, Yun Wah Chinese
Restaurant, and Los Cabos Mexican Restaurant.
Limited On-Premise Sales - Abby's Pizza Inn, Arandas Taqueria, Denny's at
Woodburn, Don Pedros Express, La Unica, Pizza Hut, Senior Estates Restaurant,
Taqueria Guadalajara, The Raven Inn, and Woodburn Lanes.
He also recommended that the compliance plans for The Raven Inn and La Unica be
removed while the compliance plans for Chu's Eatery and Arandas Taqueria remain in
place.
Councilor Kilmurray questioned as to how long compliance plans remain in effect.
Chief Null stated that compliance plans remain in effect for as long as it is necessary to
correct the problems. By maintaining compliance for a period of time, the establishment
may eventually be taken off the plan. In the event an establishment deteriorates, it will
come back to the Council for review and possible denial.
Page 6 - Council Meeting Minutes, February 12, 2001
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FIGLEY/SIFUENTEZ... recommend annual renewal of liquor licenses for the listed
businesses to the Oregon Liquor Control Commission for the year 2001, and remove
compliance plans as a condition of approval for The Raven Inn and La Unica. The
motion passed 5-1 with Councilor Nichols voting nay.
4475
4675
LIQUOR LICENSE APPLICATION - OREGON BERRY INN RESTAURANT
2994 Newberg Highway. ~
A limited on-premise sales license was submitted by James & Myma Gulick. The staff
report recommended that recommendation to approve the license be forwarded to the
Oregon Liquor Control Commission (OLCC).
FIGLEY/SIFUENTEZ... approve a limited on-premise sales liquor license for the
Oregon Berry Inn Restaurant.
The motion passed 5-1 with Councilor Nichols voting nay.
BID AWARD: USED PICKUP (Public Works)
Bids were received from the following vendors: Hubbard Chevrolet, $7,800.00; Hubbard
Chevrolet, $11,800.00; Chuck Colvin Auto, $11,805.00; Hillyer's Ford, $12,460.00;
Canby Ford, $12,600.00; Trachsel, $13,500.00; and Hubbard Chevrolet, $15,800.00.
Staff recommended that the low bids from Hubbard Chevrolet be rejected since the bids
not meet specifications, and the next lowest bid from Chuck Colvin Auto be accepted.
FIGLEY/KILMURRAY... reject the two low bids received from Hubbard Chevrolet for
bid #21-08 due to the fact that they did not comply with specifications.
The motion passed unanimously.
FIGLEY/SIFUENTEZ .... award City of Woodbum Bid #21-08 for a used pickup to the
lowest responsible bidder, Chuck Colvin Auto, in the amount of $11,805.00. The motion
passed unanimously.
4752
CITY COUNCIL VISION, MISSION AND GOALS FOR 2001
FIGLEY/SIFUENTEZ... adopt the City Council Vision and Mission Statement and
Goals for 2001 as provided for in the memorandum from the Administrator.
Mayor Jennings stated that he will be establishing some commissions and committees to
work on the goals. Additionally, copies of the goals, mission and vision statements will
be distributed at the Chamber Forum on February 21st.
Administrator Brown stated that the statements and goals will also be added to the City's
website and posted at various city buildings.
The motion passed unanimously.
5020
CITY ADMINISTRATOR'S REPORT.
Public Works Director stated that the City is now looking into water treatment processes
and suggested that a workshop be held to give the City's consultant an opportunity to
give the Council information on the plan that is being developed.
Page 7 - Council Meeting Minutes, February 12, 2001
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It was the consensus of the Council to meet on Monday, March 5t~, 6:00 p.m., in the
Council Chambers.
5300
MAYOR AND COUNCIL REPORTS.
Councilor Nichols received the impression that the meeting at the Community Center on
the Urban Renewal program was well-received and well-presented by the consultants and
staff.
Councilor Figley concurred that the meeting was positive and productive. In regards to
Council goals, she was impressed as to the number of goals that were accomplished last
year and felt that the local citizens need to be made aware of these accomplishments.
Administrator Brown stated that the memo outlines what projects are finished and/or in
progress, along with the new Council goals. The memo is included in the agenda packet
which is available for public review either at City Hall or the Library. Additionally, a
copy of the full agenda packet is also posted on the City's website. During the budget
process, he will be expanding his budget message to include a section on how well the
goals are being met.
Councilor Bjelland stated that the Mid-Willamette Valley Area Advisory Commission on
Transportation met last week and recommended approval of Woodburn's request for a
$200,000 ODOT Pedestrian and Bicycle Block Grant program funds for the sidewalks
along Hwy. 214 that will connect the between Park Avenue and the High School
He also stated that Mid-Willamette Valley Community Development Partnership Board
of Directors is meeting tomorrow to receive the report and recommendations from the
multi-region grant committee, the Rural Investment committee, and the Regional
Development Growth Management committee. One of the projects to be funded by
lottery dollars allocated to this program is the GIS program of which Woodbum will
receive some funds for computer hardware and software to help the City develop its GIS
program. Several other programs will be funded that will have an indirect impact on the
City such as technology awareness and education at the high school and community
college levels to improve the learning in technological fields for students to better
prepare our labor force for the future.
Councilor Sifuentez stated that donors to the Heart-to-Heart fundraiser can obtain a
receipt from the A.W.A.R.E. Food Bank upon request. She also stated that she has
invited the staff to a Hawaiian lunch at MacLaren on February 16th with proceeds from
this luncheon being donated to the Food Bank.
Councilor Chadwick agreed with Councilor Nichols that the meeting was well attended
and appreciated having interpreters available at the program.
Councilor Nichols also stated that he appreciated having the agenda packet copied on
both sides of the paper which will save not only on the amount of paper used but also on
storage.
Administrator Brown reminded the Council that one of their goals was sustainability and
Page 8 - Council Meeting Minutes, February 12, 2001
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saving paper is one way of working toward this goal. Additionally, in the future, the City
will no longer use styrofoam cups or plates because of disposal issues and only paper
products will be used.
Mayor Jennings stated that he did speak with Congresswoman Darlene Hooley today and
informed her that the City finally got on the Statewide Transportation Improvement Plan
(STIP) for funding of improvements to the I-5 interchange. He stated that the federal
transportation funding program for 2002 will be discussed by Congress in this session
and he will be working with the City Administrator to work on obtaining some federal
funding to be added to the State's $4.2 million. Congresswoman Hooley was agreeable
to meeting the City officials during her next visit to Oregon provided that the City has a
plan ready to discuss with her. The Mayor also stated that the pedestrian and bicycle
walkway project along Highway 214 is being expanded from the original $350,000
project to approximately $600,000. The $200,000 grant will give the City a good start
on the project but revenues, outside of the City's contribution, will be needed from other
sources to complete the project.
Mayor Jennings also stated that he had met with the Senior & Law Enforcement Together
(SALT) group and he was impressed with the group's positive comments regarding the
City.
Councilor Chadwick stated that she had spoken to a member of the group following the
meeting who was very pleased with the Mayor and his report.
6512
EXECUTIVE SESSION.
Mayor Jcnnings entertained a motion to adjourn to executive session under the authority
of ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a
public body with regard to current litigation or litigation likely to be filed, and ORS
192.660(1)(0 to consider records that are exempt by law from public inspection.
FIGLEY/NICHOLS... adjourn to executive session under the statutory authority cited
by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 8:23 p.m. and reconvened the meeting at
8:58 p.m..
Mayor Jennings stated that no decisions were made by the Council in executive session.
The Mayor informed the Council that he is working on trying to get the new City logo
digitized for the purpose of having the logo on shirts for City Hall staff.
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Councilor Sifuentez stated that she, along with Administrator Brown, met with Dr. Jack
Reeves from the School District to discuss improved communications between the City
and School District. She reminded the Council that Dr. Reeves is willing to address
issues of concern on an individual basis.
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It was suggested that, at the next meeting, Dr. Reeves be queried as to the status of year-
round school.
Brief discussion was held regarding the upcoming Distinguished Service Award Banquet
and it was decided that the City will pay for the meals for those Councilors attending the
banquet.
Mayor Jennings stated that he, along with Administrator Brown, would be meeting with
Representative Cliff Zauner tomorrow and they will be discussing upcoming state
legislation with him.
0325
ADJOURNMENT.
FIGLEY/NICHOLS... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:05 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 10 - Council Meeting Minutes, February 12, 2001
Executive Session
COUNCIL MEETING MINUTES
February 12, 2001
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DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, FEBRUARY 12, 2001.
CONVENED.
ROLLCALL.
The Council met in executive session at 8:30 p.m. with Mayor Jennings presiding.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Nichols Present
Councilor Sifuentez Present
Mayor Jennings reminded the Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called under the following statutory authority:
1) ORS 192.660(1)(h) to consult with counsel concerning legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed; and
2) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 8:55 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Council Executive Session Minutes, February 12, 2001
WOODBURN PLANNING COMMISSION
February 8, 2001
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
CommissIoner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Young
Cox
Fletcher p
Miller
Lima p
Mill p
Bandelow p
Lonergan p
Heer p
P
P
P
Staff Present:
Jim Mulder, Community Development Director
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MINUTES
A._=. Minutes of January 11, 2001 Planning Commission Meetinn.
Vice Chairperson Cox referred to the Reports Section Item A found on page 3 of the minutes and stated the
sentence should state '...heard by the Planning Commission and then by the Council and is remanded back
by LUBA .... "
Commissioner Lonerqan moved to accept the minutes with the noted corrections. Commissioner Lima
seconded the motion, which carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A_.~. City Council Minutes of December 11, 2000
B...~. City Council Minutes of January 8, 2001
PUBLIC HEARING
None
FINAL ORDER
None
DISCUSSION ITEMS
A._=. Lot Line Adjustment 01-0t, adiust lot line at 888 O.qle Street, The Luckey Coml~anv. applicant
(Administrative approval)
Staff referred to page 7 of the Staff Report and noted correction to the second sentence of Condition Item #3
to read 'The descriptions of these property lines shall be corrected".
Vice Chairperson Cox moved to accept the Staff Report and that it not be called up for Public Hearing.
Commissioner Lima seconded the motion. Motion unanimously carried.
Planning Commission Meeting - February 8, 2001 Page 1 of 3
8B
B.~. Planning Commission Retreat
Staff announced he has scheduled for the next Planning Commission meeting, February 22"u, a retreat that
will start at 6 o'clock. He stated Adrianne Brockman, Portland City Attorney's Office, has agreed to provide
a presentation on that night. Staff explained the retreat will proceed from 6 o'clock to 7 o'clock. The regular
Planning Commission meeting will start at 7 o'clock and then they will adjourn back to the retreat. Dinner shall
be provided for the Commission.
C.~. List of Community Development Department Acronyms
Chairperson Young commented the list looks good. He indicated the list will be helpful as they try to decipher
some of the more complicated packets.
REPORTS
A.~. Planning Project Tracking Sheet (revised)
Staff commented four large public hearing items will be coming before the Commission soon. He stated the
timing is looking bad because it seems the applicants all want to come about the same time. Staff warned
the Commission they will be inundated with these large items when they do come forward. He indicated Staff
will not schedule all four hearings on one night.
Chairperson Youn.q inquired if the second phase of Woodburn Company Stores will be a Site Plan Review?
Staff replied the Woodburn Company Stores application will not be heard on March 8th . He reported the
Safeway Shopping Center and the Kohl Company are anticipated to come before the Commission on March
22n~. The other applications have issues that are holding them up from coming before the Commission.
Vice Chairperson Cox indicated he has received several calls from people wanting to talk to him about the
Kohl project.
Staff reminded the Commissioners that they should avoid ex-parte communications but he realizes that there
are times in which you can not avoid it. He indicated the key is if someone talks to them about the project they
will need to declare that at the public hearing. They will need to express to the Commission what information
they have learned from that person so that the other members of the Commission have the benefit of that
same information.
Commissioner Bandelow commented there will be at least three with the possibility of four Homeowner's
Associations that will be testifying on the Kohl project.
Commissioner Mill requested that this project be the only agenda item on the night it comes before the
Commission.
Commissioner Youn.q asked if any of the work that is being done regarding the Wetlands Inventory and
Ordinance Amendments by the Luckey Company be included in that discussion.
Staff responded Staff is not involved in that because it is a mitigation project that is being coordinated directly
through the Division of State Lands. He also reported Walmart wants to do an 102,000 square foot addition
on the south side onto their current building to create a super store with a supermarket.
Commissioner Mill inquired if there is any truth to the rumor that there will be a cinema going into the K-Mart
building?
Staff indicated that would be just a rumor at this point in time. He indicated he is aware that the City
Administrator is working on trying to accomplish that.
B__ Building Activity for January 2001
Planning Commission Meeting - February 8, 2001
Page 2 of 3
8B
BUSINESS FROM THE COMMISSION
Chairperson Youn,q thanked Staff for providing the Commission with a list of Planning Commissioners. He
reported he has the final letter ready regarding the Commission's concerns about the Glatt Circle traffic flow
pattern.
Commissioner Heer reported she had one of the Tukwila residents approach her very concerned about
whether the Woodburn Women's Health Clinic property line is beyond 20 feet. She inquired if someone is
monitoring where the property line ends and where the building begins?
Staffsaid the code states that the building has to be 20 feet from the creek center line. He stated the Building
Inspector would verify set backs from property line. Staff will have someone go out to check this issue.
Vice Chairperson Cox indicated he reviewed Chairperson Young's letter and feels the letter is ready to be
mailed off.
There was a consensus by the Commission that Chairperson Young sign the letter on behalf of the entire
Commission and that it be delivered to the City Administrator.
Commissioner Bandelow asked what procedure must be followed to get ODOT to look at the intersection on
Boones Ferry Road and Highway 2147
Staff stated Commissioner Bandelow can contact ODOT directly. He also suggested she contact Randy
Rohman with the Public Works Department to discuss this issue directly with him.
Several Commissioners remarked they support Commissioner Bandelow's concerns.
Commissioner Mill asked Commissioner Bandelow and Commissioner Fletcher what the status is regarding
Mill Creek?
Commissioner Fletcher replied the creek was quite high the other day. He stated it will take a child to drown
there before the City and the Corps of Engineers decide to quit fighting over it.
Commissioner Bandelow commented she has been trying to get some time to go up and sit in the doorway
of the gentleman that handles this for the Corps to obtain copies of the paperwork. She stated she needs
to be able to go to the City and inquire why all the alternatives were not considered.
Commissioner Lima reported thera is now a protected left turn on Highway 99E and Highway 217. He
requested an update regarding the K-Mart building.
Staff stated there are various alternatives for the building but at this point it is all conjecture.
ADJOURNMENT
A motion was made by Vice Chairperson Cox to adjourn the meeting. Commissioner Mill seconded the
motion, which carried.
APPROVED
ROYCE YOUNG, CHAIRPERSON
DATE
ATTEST
Jim Mulder,
Community Development Director
City of Woodburn, Oregon
Date
Planning Commission Meeting - February 8, 2001 Page 3 of 3
8C
MEMORANDUM
From:
Date:
Subject:
The Mayor and Council through City Administrator
David Torgeson, Assistant City Engineer ~
February 22, 2001
Status Report - Sidewalk Program
Purpose
Improving the environment in the downtown is a priority of the City Council. Improvements
to infrastructure such as sidewalks and handicapped access romps improve safety and
provide aesthetic value. In response to Council's priorities, Public Works Staff has
undertaken development of a meaningful program for the downtown area. Basic work has
been accomplished, which will allow further progress when Urban Renewal District is
formed.
What We Have Done
The condition of sidewalks has bccn inventoried in the downtown area. The target district is
bounded on the west by Settlemier and Third Street. The district extends on the east to
Front Street, and on the north, to Front Street Park. The objectives of the inventory include
a comparison of the existing walkways with criteda for repair or replacement, and a
determination of the extent and cost of repairs that may be warranted. (Scc attachment for
list of criteria which have been applied.) The downtown district in which sidewalks were
examined coincides with a recent review and inventory of strcct trees. Special note has
been made of cases where damage to sidewalks appears to have been caused by tree
roots.
When the inventory has bccn tabulated, and estimates of cost prepared, all existing and
potential funding sources will be examined. Issues of appearance, public safety, and
access for handicapped will be scn~nized as potential projects are identified. (Because
Urban Renewal Program may constitute major fund sources, evaluation of projects may
best occur after Urban Renewal Program is fully developed.) Council will be presented
later with recommendations for amendments to the current policies for cost-sharing of
repairs and replacement of sidewalks, if any are nccded. Although the duty for repairing
hazardous sidewalks is the responsibility of the private property owner (Refer to Ordinance
No. 1917), Council has adopted two Resolutions, which enable cost-sharing. The most
recent of these Resolutions, Number 1470, was adopted in 1998.
Next Act. ion
Council may wish to comment on the criteria for repair that staff has formulated. (Attached.)
Staff is placing sidewalk program activities on hold until Urban Renewal Program is
finalized by the Council
Page1 of 1
IOA
MEMO
To:
From:
Date:
Subject:
Mayor and Council
B ·
en Gillespie, Finance Director
John Brown, City Administrator/~_~
February 22, 2001
2000-2001 Supplemental Appropriations
Recommendation: That the Council adopt the attached ordinance making budget transfers and
contingency appropriations.
Background: The Budget Committee convened in January to consider revisions to the 2000-01
budget. Their recommendations are incorporated in the attached ordinance.
This revision to the 2000-01 budget proposes, in addition to the normal routine changes, an
amendment with a major dollar impact: Beginning Fund Balance is being adjusted to actual. This
change is a practice that will become routine in future years.
After adjusting for timing differences, which have no long term effect, the City began 2000-01
with $1,505,534 more in Fund Balance than what was anticipated in the budget.
Two changes have been added to the recommendations made by the Budget Committee. In the
City Administrator's budget $1,000 is added to Printing and Binding to provide for a brochure
that is a joint project with the Chamber of Commerce. Also, the Water Fund budget is amended
to allow for the purchase of a generator ($37,000) that was originally budgeted last year but was
not delivered until this year.
The following table is a tabulation of proposed budget changes by fund:
BEGINNING
FUND CONTIN-
FUND No. BALANCE REVENUE EXPENSES GENCIES
General 001 253,486 142,511 206,411 189,586
Gen Op Reserve 092 100,000 (100,000)
Building 123 (38,500)
Rev Sharing 135 15,811
Housing Rehab 137 (161,000)
Cable TV 139
Street 140 20,819
City Gas Tax 169 21,630
GF CIP 358 59,168 150,000
Sp Assessmt 360 89,835
St/Storm CIP 363 68,303
Parks CIP 364 (162,000)
IS 368 25,647
TIF 376 325,532
Storm SDC 377 86,702
Sewer CIP 461 21,291
Water 470 140,936
Sewer 472 285,992
Water SDC 474 83,799
Sewer SDC 475 109,506
Central Stores 580 20,964
Insurance 581 40,327
T & E 582 39,951
Bldg Maint 583 (28,580) 7,000
Equip Replace 591 (14,585)
(38,500)
25,000
21,300
200
150,000
(162,000)
37,200
200
7,000
15,811
(186,000)
(21,300)
20,619
21,630
59,168
89,835
68,303
25,647
325,532
86,702
21,291
103,736
285,792
83,799
109,506
20,964
40,327
39,951
(28,580)
(14,585)
1,505,534 99,011 346,811 1,257,734
IOA
Financial Implications: A schedule detailing the changes is attached.
These changes are consistent with Oregon budget law.
CITY of WOODBURN
MID YEAR BUDGET REVISION
2000-01
Description
GENERAL FUND
Account Expenditums Revenue
Contingencies 001 000 921 000
Beginning Fund Balance 001 000 405 000
Adjust Beginning Fund Balance to actual
Employee Recognition 001 011 616 329
Contingencies 001 000 921 000
Employee recognition
Human Resources Services 001 121 616 417
Benefits 001 121 541 000
Recruitment
Flowering Plants 001 121 616 382
Benefits 001 121 541 000
Tulip bulbs
Printing & Binding 001 121 616 493
Contingencies 001 000 921 000
Brochure
Indirect 001 122 511 000
Salades 001 122 512 000
Benefits 001 122 541 000
Benefits 001 122 542 000
Benefits 001 122 543 000
Office Supplies 001 122 616 311
Other Supplies 001 122 616 319
Operating Supplies 001 122 616 329
Electrical Supplies 001 122 616 335
Other Pro Services 001 122 616 419
Telephone 001 122 616 42.1
BldgMaintenance 001 122 616 448
Natural Gas 001 122 616 451
Adjust Museum budget
Salaries 001 131 512 000
Benefits 001 131 541 000
Benefits 001 131 542 000
Benefits 001 131 543 000
Fines & Forfeitures 001 000 430 010
Re-organization of Recorder's office
Other Supplies 001 151 616 329
Contingencies 001 000 921 000
Employee recognition
Auditing Services 001 199 616 414
Contingencies 001 000 921 000
Cash Reconciliation
253,486
3,325
(3,325)
1,000
(1,000)
500
(50O)
1,000
(1,000)
~1,000)
10,931
700
700
786
1,200
4,167
(1,000)
300
4,216
500
1,500
(3,000)
10,159
865
1,326
1,972
225
(225)
4,000
(4,000)
253,486
14,322
(1)
(2)
(3)
(4)
(27)
(5)
(6)
(2)
(7)
IOA
Description Account
Transferto Gen Fund CIP 001 199 910 358
Contingencies 001 000 921 000
Transfer for Skate Park
Contingencies 001 000 921 000
Transfer to Parks CIP 001 199 910 364
Legion Park electrical
Contingencies 001 000 921 000
Transfer to Parks CIP 001 199 910 364
Heritage Park ADA access
Other Improvements 001 122 710 739
Contingencies 001 000 921 000
Purchase of litter containers
Uniform Allowance 001 211 607 000
DOJ Grant--Vests 001 000 450 084
Bullet proof vests
Overtime 001 211 520 000
Traffic Safety Grant--ODOT 001 000 450 085
Traffic Safety Grant
Contingencies 001 000 921 000
Transferto Parks CIP 001 199 910 364
Corn Cntr roof repair
Other Supplies 001 211 616 329
Contingencies 001 000 921 000
Employee recognition
OtherSupplies 001 311 616 329
Contingencies 001 000 921 000
Employee recognition
Other Supplies 001 491 616 329
Contingencies 001 000 921 000
Employee recognition
Temporary Employees 001 421 513 000
Players Fees--Softball 001 000 460 031
New Softball Program in Parks Leisure Division
Temporary Employees 001 421 513 000
Youth Drop In Grant--SD 001 000 450 401
School District Grant
Urban Renewal-bilingual serv 001 522 616 415
Urban Renewal--master plan 001 522 616 416
Urban Renewal--Design 001 522 616 417
Economic Opportunities 001 522 616 418
Other Professional Services 001 522 616 419
Urban Renewal Grant 001, 000 450 102
Economic Opportunities Grant 001 000 450 103
Adjust Planning budget for two grants
Planning Fees 001 000 423 000
Contingencies 001 000 921 000
Adjust Planning fees to reflect actual
Expenditures
50,000
(50,000)
(15,000)
15,000
(15,000)
15,000
3,270
2,189
9,000
(6,ooo)
6,000
4O5
(405)
345
(345)
180
(180)
10,000
12,000
8,000
17,000
16,000
40,000
(21,000)
35,000
Revenue
3,270
2,189
9,000
10,000
12,000
10,000
50,000
35,000
(8)
(9)
(10)
(23)
(24)
(25)
(11)
(2)
(2)
(2)
(12)
(13)
(14)
(15)
IOA
Description Account Expenditures Revenue
GENERAL OP RESERVE FUND
Transferto Gen Fund ClP 092 121 910 058
Contingencies 092 000 920 000
Fund Salud Bldg Rennovation
BUILDING FUND
Mechanical Permit Revenue 123 000 422 003
Bldg Permit Revenue 123 000 422 005
Intergovernmental Services 123 521 511 000
Salades 123 521 512 000
Benefits 123 521 541 000
Benefits 123 521 542 000
Benefits 123 521 543 000
Bldglnspection-Contract 123 521 616 411
Permit Surcharg--State 123 521 616 495
Adjust Building budget to reflect actual activity
REVENUE SHARING FUND
Contingencies 135 000 921 000
Beginning Fund Balance 135 000 405 000
Adjust Beginning Fund Balance to actual
HOUSING REHAB FUND
Grant Expense 137 531
Contingencies 137 000
Expenses not incurred in 1999-2000
746 070
921 000
Beginning Fund Balance 137 000 405 000
Contingencies 137 000 921 000
Adjust Beginning Fund Balance to actual
CABLE TV FUND
Other Communications Serv 139 121 616 429
Contingencies 139 000 921 000
Franchise renewal
STREET FUND
Contingencies 140 000 921 000
Beginning Fund Balance 140 000 405 000
A~u~ Beginning Fund Balanceto actual
Other Supplies 140 631 616 329
Contingencies 001 000 921 000
Employee recognition
CITY GAS TAX FUND
Contingencies 169 000 921 000
Beginning Fund Balance 169 000 405 000
Adjust Beginning Fund Balance to actual
100,000
(100,000)
(5,000)
(25,000)
(3,0oo)
(8,ooo)
(6,000)
11,000
(2,500)
15,811
25,000
(25,000)
(161,000)
21,300
20,819
200
(200)
21,630
(8,000)
(30,500)
15,811
(161,000)
21,300
20,819
21,630
(16)
(17)
(1)
(18)
(1)
(22)
(1)
(2)
(1)
IOA
Description Account Expenditures Revenue
GENERAL FUND ClP
Contingencies 358 000 921 000
Beginning Fund Balance 358 000 405 000
Adjust Beginning Fund Balance to actual
Salud Bldg Rennovation 358 121 722 109
Transfer from Gen Op Reserv 358 000 490 092
Salud Rennovation
Skate Park 358 121 722 111
Transfer from Gen Fund 358 000 490 001
Skate Park
SPECIAL ASSESSMENT FUND
Contingencies 360 000 921 000
Beginning Fund Balance 360 000 405 000
Adjust Beginning Fund Balance to actual
STREET/STORM CIP FUND
Contingencies 363 000 921 000
Beginning Fund Balance 363 000 405 000
Adjust Beginning Fund Balance to actual
PARKS ClP FUND
Bond Sale Proceeds 364 412 441 020
Legion 364 411 722 001
Centennial 364 412 742 008
Budingham 364 413 710 001
Heritage 364 413 710 002
Community Center 364 414 722 001
Failure of Bond Sale
Legion Park 364 411 722 001
Transfer from Gen Fund 364 000 490 001
Legion Park electrical
HedtagePark 364 413 710 002
Transfer from Gen Fund 364 000 490 001
Heritage Park ADA access
Community Center 364 414 722 001
Transfer from Gen Fund 364 000 490 001
Com Cntr roof repair
Centennial 364 412 742 008
OPRDGrant 364 000 450 131
Ore Parks & Rec Grant
INFORMATION SYSTEMS FUND
Contingencies 368 000 921 000
Beginning Fund Balance 368 000 405 000
Adjust Beginning Fund Balance to actual
59,168
100,000
50,000
89,835
68,303
(15,000)
(240,500)
(20,000)
(15,000)
(100,000)
15,000
15,000
6,000
192,500
25,647
59,168
100,000
50,000
89,835
68,303
(390,500)
15,000
15,000
6,000
192,500
25,647
(1)
(16)
(8)
(1)
(1)
(19)
(9)
(10)
(11)
(20)
(1)
IOA
Description Account Expenditures Revenue
TRAFFIC IMPACT FEE FUND
Contingencies 376 000 921 000
Beginning Fund Balance 376 000 405 000
Adjust Beginning Fund Balance to actual
STORM WATER SDC FUND
Contingencies 377 000 921 000
Beginning Fund Balance 377 000 405 000
Adjust Beginning Fund Balance to actual
SEWER CIP FUND
Contingencies 461 000 921
Beginning Fund Balance 461 000 405
Adjust Beginning Fund Balance to actual
WATER FUND
000
000
Contingencies 470 000 921 000
Beginning Fund Balance 470 000 405 000
Adjust Beginning Fund Balance to actual
Other Supplies 470 611 616 329
Contingencies 470 000 921 000
Employee recognition
Capital Outlay 470 611 710 743
Contingencies 470 000 921 000
Purchase of generator
SEWER FUND
Contingencies 472 000 921 000
Beginning Fund Balance 472 000 405 000
Adjust Beginning Fund Balance to actual
Other Supplies 472 621 616 329
Contingencies 472 000 921 000
Employee recognition
WATER SDC FUND
Contingencies 474 000 921 000
Beginning Fund Balance 474 000 405 000
Adjust Beginning Fund Balance to actual
SEWER SDC FUND
Contingencies 475 000 921 000
Beginning Fund Balance 475 000 405 000
Adjust Beginning Fund Balance to actual
CENTRAL STORES FUND
Contingencies 580 000 921 000
Beginning Fund Balance 580 000 405 000
Adjust Beginning Fund Balance to actual.
325,532
86,702
21,291
140,936
200
(2OO)
37,000
(37,000)
285,992
200
(2OO)
83,799
109,506
20,964
325,532
86,702
21,291
140,936
285,992
83,799
109,506
20,964
(1)
(1)
(1)
(1)
(2)
(26)
(1)
(2)
(1)
(1)
(1)
Description Account Expenditures Revenue
INSURANCE FUND
Contingencies 581 000 921 000
Beginning Fund Balance 581 000 405 000
Adjust Beginning Fund Balance to actual
40,327
40,327
(1)
T & E FUND
Contingencies 582 000 921 000
Beginning Fund Balance 582 000 405 000
A~u~ Beginning Fund Balanceto actual
39,951
39,951
(1)
Other Supplies 582 641 616 329
Contingencies 582 000 921 000
Employee recognition
27O
(270)
(2)
BUILDING MAINTENANCE FUND
Contingencies 583 000 921 000
Beginning Fund Balance 583 000 405 000
Adjust Beginning Fund Balance to actual
(28,580)
(28,58o)
(1)
Building Repair & Maint 583 411 616 472
Insurance Recoveries 583 000 460 017
Repair water damage to floor in Police office
7,000
7,000
(21)
EQUIPMENT REPLACEMENT FUND
Contingencies 591 000 921 000
Beginning Fund Balance 591 000 405 000
A~u~ Beginning Fund Balanceto actual
(14,585)
(14,585)
(1)
Grand Total 1,629,115 1,629,115
10A
(1)
(2)
(3)
(4)
FOOTNOTES
This adjusts the budget to agree with the actual Beginning Fund Balance as reported in the
audited financial statements.
The Council has indicated they wish to sponsor an event to recognize employees'
contributions. The current estimate of the cost is $5,500.
The recruitment for the Museum Manager/Analyst (specifically print advertising) proved
more expensive than expected. The account for that activity is increased $1,000.
Tulip bulbs for City Hall were not included in the original budget. $500 is added at this
time.
(5)
(6)
(7)
(8)
(9)
(10)
(11)
(12)
(13)
The budget for the Museum is adjusted to reflect the new manager's program. Monies are
transferred within the Museum budget, and no additional funds are required.
The Recorder's Office has added a half time position to meet workload. As the workload
has increased, so have the collections of fines, which fund the new position. The
Recorder's expense budget and the budget for Fines revenue are increased $14,322.
Cash reconciliation has been a difficult task for several years. This year management
engaged the City's auditors to help streamline the process. The cost of that additional
work was $4,000.
$50,000 is budgeted toward the design and construction of a skate park.
Repairs to the lighting at Legion Park were budgeted to be funded from the sale of bonds.
The bond measure failed at the polls. The problems with the electrical system at Legion
include leaking transformers, which are a safety threat. For that reason the repair work is
proposed to be budgeted from General Fund monies.
Patrons of Heritage Park have asked that the park be made ADA accessible. The work
was to be funded by the sale of bonds. The bond measure failed at the polls. Because the
park is not in compliance with ADA requirements, the work is proposed to be budgeted
from General Fund monies.
The roof of the Community Center is leaking and causing structural damage to the
building. Budget to repair the damage is proposed from the General Fund.
The Parks Department has expanded its baseball/softball program. This is funded by user
fees. Expense and revenue are increased by $10,000.
The City secured a grant ($12,000) from the School District to help fund the Drop In
Center. This supplements a grant the City had already received from the County for the
10A
(14)
(15)
(16)
(17)
(18)
(19)
same purpose.
The Community Development Department received a grant for the Urban Renewal project
($10,000) and the Economic Opportunities project ($50,000).
When Planning Fees were budgeted for the current year, staff.tried to anticipate both
volume changes and changes as a result of increasing fees. Actual revenue this year is
coming in higher than expected. Consequently the budget for Planning Fees in increased
$35,000.
$100,000 was budgeted for the acquisition and demolition of the Salud Building. Once
the building was purchased, the Council decided it would rather restore the building and
sell it. An additional $100,000 is budgeted toward that purpose. Additional funds will
likely be required before the building can be re sold.
Building permit activity this year is below expectations. Even at the reduced level,
revenue is sufficient to cover expenses and contribute $24,000 to reserves. This is the first
year of operation for this fund, and building reserves against the possibility of a future
slow down is a priority.
Housing Rehab expenses expected to occur in 1999-2000 have been deferred to this year.
This is a result of the grant not being closed out in 1999-2000 as anticipated. The
expenditure budget is increased by $25,000.
The Parks Bond Measure failed at the polls in November. The current year portion of
several projects had been funded by the proposed bond sale. Those appropriations are
eliminated.
(2O)
(21)
(22)
(23)
(24)
(25)
The Parks Department has been awarded a grant ($192,500) from the Oregon Parks and
Recreation Department for the further development of Centennial Park.
A jail inmate plugged a toilet flooding the police offices and causing $7,000 in damage to
the floors. Insurance Recoveries is increased by that amount to cover the cost of repair.
The City has contracted with Steve Jolin, a cable TV consultant, to assist in the renewal
and negotiations of the cable TV franchise renewal. The contract is for $21,300.
The City has agreed to split the cost of purchasing 20 automated litter containers for the
downtown. The City's portion ($3,270) will be charged to the Livability Program.
In September 2000 the Police Department received a $2,189 U.S. Department of Justice
Grant to purchased bulletproof vests for officers.
In October 2000 the Police Department received a $9,000 ODOT Traffic Safety Grant to
be used for officer overtime pay to enforce traffic laws.
IOA
(26)
A generator was budgeted in fiscal 1999-2000. It was ordered in June of 2000 and was
delivered in February 2001. Since it was not purchased in 1999-2000, this year's
Beginning Fund Balance was greater than projected, and that is being used to fund the
purchase this year.
(27)
The City and the Chamber of Commerce have agreed to split the cost of producing a
brochure promoting Woodburn. The City's portion is $1,000.
COUNCIL BILL NO. 2293
ORDINANCE NO. ~ .~
AN ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2000-2001
AND DECLARING AN EMERGENCY.
WHEREAS, Oregon State Statute 294.480 allows for the adoption of a supplemental
budget during a fiscal year to meet changes in financial planning, and
WHEREAS, the Notice of Supplemental Budget Hearing and Financial Summary was
published in the Woodbum Independent on February 14, 2001 as required under State budget law; and
WHEREAS, the City Council held a public hearing on February 26, 2001 to give
citizens an opportunity to comment on the proposed 2000-2001 supplemental budget, now, therefore,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. That the supplemental budget for fiscal year 2000-2001 is hereby adopted as
set forth below.
llA
follows:
Section 2.
GENERAL FUND
Revenue Adjustments:
Beginning Fund Balance
Fines and Forfeitures
Players Fees - Softball
Dept. of Justice Grant
Traffic Safety Grant
School District Drop-In Center Grant
Urban Renewal Grant
Economic Opportunities Grant
Planning Fees
Total General Fund Revenue Adjustments
Appropriation Adjustments:
Mayor and Council - Materials & Services
Livability Program - Capital Outlay
City Administrator's Office -
Personnel Services
Materials & Services
Museum -
Personnel Services
Materials & Services
That fiscal year 2000-2001 revenues and appropriations are adjusted as
Revenues Appropriations
253,486
14,322
10,000
2,189
9,000
12,000
10,000
50,000
35,000
395,997
3,325
3,270
(1,500)
2,500
(7,883)
7,883
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
11A
GENERAL FUND (Continued)
Municipal Court/City Recorder's Office -
Personnel Services
Materials & Services
Finance Department - Materials & Services
Non-Departmental - Materials & Services
Police Department -
Personnel Services
Materials & Services
Library - Materials & Services
Parks Administration - Materials & Services
Leisure Services - Personnel Services
Planning - Materials & Services
Interfund Transfer - General Fund CIP
Interfund Transfer - Parks CIP
Operating Contingency
Total General Fund Appropriation Adjustments
GENERAL OPERATING RESERVE FUND:
Appropriation Adjustment:
Interfund transfer - General Fund CIP Fund
Operating Contingency
Net Genl. Operating Res. Fund Appropriation Adjustment
BUILDING FUND:
Revenue Adjustments:
Mechanical Permit Revenue
Building Permit Revenue
Total Building Fund Revenue Adjustments
Appropriation Adjustments:
Personnel Services
Materials & Services
Total Building Fund Appropriation Adjustments
STATE REVENUE SHARING FUND:
Revenue Adjustment:
Working Capital Carryover
Total State Revenue Sharing Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total State Revenue Sharing Appropriation Adjustment
Revenues
(8,000)
(30,500)
(38,500)
15,811
15,811
Appropriations
14,322
150
225
4,000
9,000
2,594
345
180
22,000
60,000
50,000
36,000
189,586
395,997
100,000
(100,000)
-0-
(47,000)
8,500
(38,500)
15,811
15,811
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
HOUSING REHABILITATION FUND:
Revenue Adjustment:
Working Capital Carryover
Total Housing Rehabilitation Fund Revenue Adjustment
Appropriation Adjustment:
Capital Outlay
Operating Contingency
Total Housing Rehab. Fund Appropriation Adjustment
CABLE TV FUND:
Appropriation Adjustment:
Materials & Services
Operating Contingency
Net Cable TV Fund Appropriation Adjustment
STREET FUND:
Revenue Adjustment:
Working Capital Carryover
Total Street Fund Revenue Adjustment
Appropriation Adjustment:
Street Maintenance - Materials & Services
Operating Contingency
Total Street Fund Appropriation Adjustment
CITY GAS TAX FUND:
Revenue Adjustment:
Working Capital Carryover
Total City Gas Tax Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total City Gas Tax Appropriation Adjustment
GENERAL FUND CAPITAL IMPROVEMENT FUND:
Revenue Adjustment:
Working Capital Carryover
Transfer from General Fund
Transfer from General Operating Reserve Fund
Total General Fund CIP Revenue Adjustment
Appropriation Adjustment:
Capital Outlay
Operating Contingency
Total General Fund CIP Appropriation Adjustment
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
Revenues
(161,000)
· 20,819
21,630
59,168
50,000
100,000
Appropriations
25,000
(186,000)
21,300
(21,300)
-0 -
200
.20,619
21,630
150,000
59,168
llA
SPECIAL ASSESSMENT FUND:
Revenue Adjustment:
Working Capital Carryover
Total Special Assessment Fund Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total Special Assessment Fund Appropriation Adjustment
STREET/STORM CAPITAL IMPROVEMENT FUND:
Revenue Adjustment:
Working Capital Carryover
Total Street/Storm CIP Fund Revenue Adjustments
Appropriation Adjustment:
Operating Contingency
Total Street/Storm CIP Fund Appropriation Adjustment
PARKS CAPITAL IMPROVEMENT FUND:
Revenue Adjustment:
Bond Sale Proceeds
Transfer from General Fund
Oregon Parks & Recreation Dept. Grant
Total Parks CIP Fund Revenue Adjustment
Expenditure Adjustment:
Neighborhood Parks: Capital Outlay
Centennial Park Project: Capital Outlay
Community Center Project: Capital Outlay
Total Parks CIP Fund Appropriation Adjustment
INFORMATION SYSTEMS FUND:
Revenue Adjustment:
Working Capital Carryover
Total Information Systems Fund Revenue Adjustment
Appropriations Adjustment:
Operating Contingency
Total Information Systems Fund Appropriation Adjustment
TRAFFIC IMPACT FEE FUND:
Revenue Adjustment:
Working Capital Carryover
Total Traffic Impact Fee Fund Revenue Adjustment
Appropriations Adjustment:
Operating Contingency
Total Traffic Impact Fee Fund Appropriations Adjustment
Page 4 - COUNCIL BILL NO.
ORDINANCE NO.
Revenue
89,835
89,835
68,803
68,803
(390,500)
36,000
192,500
(162,000)
25,647
25,647
325,532
325,532
Appropriations
89,835
89,835
68,303
68,303
(20,000)
(48,000)
(94,000)
(162,000)
25,647
25,647
325,532
325,532
llA
STORM WATER SYSTEM DEVELOPMENT FUND'
Revenue Adjustment:
Working Capital Carryover
Total Storm Water SDC Fund Revenue Adjustment
Appropriations Adjustment:
Operating Contingency
Total Storm Water SDC Fund Appropriations Adjustment
SEWER CAPITAL IMPROVEMENT FUND,
Revenue Adjustment:
Working Capital Carryover
Total Sewer CIP Fund Revenue Adjustment
Appropriations Adjustment:
Operating Contingency
Total Sewer CIP Fund Appropriations Adjustment
WATER FUND:
Revenue Adjustment
Working Capital Carryover
Total Water Fund Revenue Adjustment
Appropriations Adjustment:
Water Administration:
Materials & Services
Capital Outlay
Operating Contingency
Total Water Fund Appropriations Adjustment
WASTEWATER FUND:
Revenue Adjustment:
Working Capital Carryover
Total Wastewater Fund Revenue Adjustment
Appropriation Adjustment:
Wastewater Operations - Materials & Services
Operating Contingency
Total Wastewater Fund Appropriation Adjustment
WATER SYSTEM DEVELOPMENT FUND:
Revenue Adjustment:
Working Capital Carryover
Total Water SDC Fund Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total Water SDC Fund Appropriation Adjustment
Page 5 - COUNCIL BILL NO.
ORDINANCE NO.
Revenues
86,702
86,702
.21,291
21,291
140.936
285,992
.285,992
83,799
83,799
Appropriations
86,702
21,291
200
37,000
103,736
140,936
200
285,792
.83,799
83,799
llA
llA
SEWER SYSTEM DEVELOPMENT FUND:
Revenue Adjustment:
Working Capital Carryover
Total Sewer SDC Fund Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total Sewer SDC Fund Appropriation Adjustment
CENTRAL STORES FUND:
Revenue Adjustment:
Working Capital Carryover
Total Central Stores Fund Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total Central Stores Fund Appropriation Adjustment
SELF-INSURANCE FUND:
Revenue Adjustment:
Working Capital Carryover
Total Self-Insurance Fund Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total Self-Insurance Fund Appropriation Adjustment
TECHNICAL & ENVIRONMENTAL SERVICES FUND:
Revenue Adjustment:
Working Capital Carryover
Total T & E Services Fund Revenue Adjustment
Appropriation Adjustment:
Public Works Adnm. - Materials & Services
Operating Contingency
Total T & E Services Fund Appropriation Adjustment
BUILDING MAINTENANCE FUND:
Revenue Adjustment:
Working Capital Carryover
Insurance Recoveries
Total Building Maintenance Fund Revenue Adjustment
Appropriation Adjustment:
Materials & Services
Operating Contingency
Total Building Maintenance Fund Appropriation Adjustment
Revenues
109,506
109,506
20,964
20,964
40,327
40,327
39,951
39,951
(28,580)
7,000
(21,580)
Appropriations
109,506
.109,506
20,964
20,964
40,327
40,327
270
39,681.
39,951
7,000
(28,580)
(21,580)
Page 6 - COUNCIL BILL NO.
ORDINANCE NO.
llA
EQUIPMENT REPLACEMENT FUND:
Revenue Adjustment:
Working Capital Carryover
Total Equipment Replacement Fund Revenue Adjustment
Appropriation Adjustment:
Operating Contingency
Total Equipment Replacement Fund Appropriation Adjustment
Revenues
(14,585)
,(14,585)
Appropriations
(14,585)
Section 3. That the City Recorder shall file a true copy of the supplemental budget as
finally adopted in accordance with Oregon Revised Statute 294.555.
Section 4. That if any clause, sentence, paragraph, section or portion of this ordinance
for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be
confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly
involved in the controversy in which such judgment is rendered.
Section 5. This ordinance being necessary for the public peace, health and safety, an
emergency is declared to exist and this ordinance shall take effect immediately upon passage by the
Council and approval by the Mayor.
/si N. Robert Shields
Approved as to Form:
City Attorney Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
APPROVED
RICHARD JENNINGS, MAYOR
Page 7 - COUNCIL BILL NO.
ORDINANCE NO.
MEMO
To:
From:
Subject:
Date:
For Council Action, through the City Administrator
Randy Scott, C.E. Tech III, through the Public Works Director
Ironwood Subdivision Easemem Vacation
February 21,2001
liB
RECOMMENDATION:
It is being recommended that Council pass the attached ordinance vacating a portion of.the
existing utility easement within the Ironwood at Tukwila Subdivision.
BACKGROUND:
The City Council, at it's February 12, 2001 meeting conducted a public hearing on the question
whether the outside 10 foot width of'the existing 20 foot wide pubic utility easement along the
frontage of all lots and tracts within the Ironwood at Tukwila Subdivision should be vacated. At
the conclusion of that hearing, the Council directed staff to prepare an Ordinance vacating the
described easement. As directed, the Ordinance is attached.
1lB
COUNCIL BILL NO. 2294
ORDINANCE NO.
AN ORDINANCE VACATING A CERTAIN PORTION OF AN EXISTING 20 FOOT
UTILITY EASEMENT WITHIN THE IRONWOOD AT TUKWILA SUBDIVISION AND
DECLARING AN EMERGENCY.
and
WHEREAS, the City Council initiated the vacation proceedings on January 22, 2001;
WHEREAS, Resolution No. 1614 fixed the time, place a date of a public hearing to hear
the question on whether that certain portion of an existing 20 foot utility easement within the
Ironwood at Tukwila Subdivision described herein should be vacated; and
WHEREAS, on February 12, 2001 a public hearing was held and the question was
heard; and
WHEREAS, the City Council has considered the public testimony, the staff reports, the
need for the proposed easement vacation, and the public interest herein, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The tract of real property subject to the street vacation is legally described as
follows:
The outside 10 foot width of the existing 20 foot wide public utility easement
along the frontage of all lots and tracts abutting the public streets as recorded and platted
per the Ironwood at Tukwila Subdivision Volume 42, page 59 Marion County Records;
located in lot 10 of the Tukwila Planned Unit Development in the Northeast ¼, Section 7
and the Northwest ¼, Section 8, Township 5 South, Range 1 West, of the Willamette
Meridian, City of Woodburn, Marion County, Oregon. The outside 10 feet being that
portion of the easement furthest away from the public right-of-way.
A diagram of said tract is attached to this ordinance as Exhibit "A" and, by this
reference, is incorporated herein.
Section 2. The Council finds the question on whether that outside 10 foot portion of an
existing 20 foot utility easement within the Ironwood at Tukwila Subdivision conforms to the
requirements of ORS 271.130. No oral objections were made at the public hearing and no
written objections have been filed with city for the vacation of the utility easement legally
described in Section 1.
Section 3. The Council finds that the portion of the utility easement described in Section
1 should be vacated.
Page 1 - Council Bill No.
Ordinance No.
Section 4. Pursuant to ORS 271.150, a certified copy of this ordinance shall be filed
with the Marion County Clerk.
Section 5. This ordinance being necessary for the immediate preservation of the public
peace, health and safety, an emergency is declared exist and this ordinance shall take effect
immediately upon passage by the City Council and approval by the Mayor.
Approved as to form:
/si hi. Itobert Shields
City Attorney Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
lib
ATTEST:
Mary Tennant, City Recorder
City of Woodbum, Oregon
Page 2 - Council Bill No.
Ordinance No.
i
liB
City of Woodburn
Police Department
270 Montgomery Street
Date:
From:
To:
STAFF REPORT
Woodbum OR 97071 (503) 982-2345
February 21,2001 ~
Paul Null, Chief of Poli;
Mayor and City Council
Through: John Brown, City Administrator
Subject:
Liquor License Application - Russian Ethnic Food
Applicant:
Zarui Gasparyan
13520 SW 21st
Beaverton, OR
Location:
Russian Ethnic Food
1585 N. Pacific Hwy. Suite Q
Woodburn, Or 97071
Manager:
Zoya Shamatova
1341 W. Hayes Street
Woodburn, OR 97071
Licence Type: Off-Premise Sales - Allows for the sale of packaged Malt Beverage, Wine, and Cider
Recommendation: The Woodbum City Council approve a Off-Premise Sales liquor license for
Russian Ethnic Food, 1585 N. Pacific Hwy., Woodburn
On February 6, 2001, the police department received an application for a liquor license from Mrs.
Gasparyan, owner of the Russian Ethnic Food store. The department has completed an extensive
background and criminal records investigation on the applicant and the store manager, Zoya
Shamatova. The applicant and manager have no criminal record and nothing of a questionable nature
was found in their backgrounds.
Mrs. Gasparyan was contacted during the course of the investigation in regards to the operational plan
for her establishment. The Russian Ethnic Food is a grocery store which has been in operation since
September 2000. The hours of operation are 11:00 a.m. to 7:00 p.m. Monday through Saturday. Mrs.
Gasparyan plans on selling wine and beer along with other grocery items offered at the store. Mrs.
Gasparyan advised there will be no video games or lottery machines at her business.
A police records check of the business revealed the police department has responded to this location
once since it opened, on an alarm. The police department has received no communication from the
general public or surrounding businesses in support of or against this establishment receiving a liquor
license. The liquor application has met the guidelines and policies established by City Council
Resolution 1613.
I1C
cc OLCC
Applicant
liD
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager ,,~~-~-
Bid Award for Portable Generator
February 21, 2001
RECOMMENDATION:
Award City of Woodburn Bid 21-02 for a portable diesel generator to the Iow bidder,
Halton Equipment, for $19,833.00.
BACKGROUND: City of Woodburn bid number 21-02 for one 60KW mobile diesel
generator unit was opened and read at 11:00 A.M. on February 14, 2001. Results
were:
Bidder
Halton Equipment
Pacific Detroit Diesel
Cummins Northwest
E. C. Power Systems
Battin Power
Amount
$19,833.00
$22,325.00
$23,362.00
$26,343.00
$29,650.00
Note: One bid was received at 12:20 P.M. on February 14, 2001
which was after the time set for opening. The bid was determined to
be non responsive and was returned to the bidder unopened.
This generator will provide emergency backup power for the Vanderbeck sewage lift
station. Procurement of this generator was required by the Department of
Environmental Quality. Emergency power for the lift stations will assist in preventing
overflows and backups into homes and businesses during electrical power outages
and electrical shortage conditions. Funding for the generator purchase is part of the
wastewater treatment plant and collection system improvement project. The
estimated cost for the generator was $25,000. Staff is recommending that the Iow
responsible bid from Halton Equipment be accepted.
liE
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Administrator for Council Action
Julie Moor' C~. E. Tech IH, through Public Works Director
Acceptance of Sidewalk Easement at 790 N. Settlemier Avenue
February 20, 2001
RECOMMENDATION:
It is recommended that Council accept the attached sidewalk easemem for 790 N. Settlemier
Avenue. The easement was needed to relocate the sidewalk on the owner's property because of
tree roots, which damaged the sidewalk.
BACKGROUND:
The property owner at 790 N. Settlemier Avenue applied for sidewalk subaidy to replace a
section of the sidewalk adjacent to the property, which had become damaged and dangerous due
to tree mots. The owner was approved for subsidy for the sidewalk repa/r, which included
curving the sidewalk omo private property for a short distance to get away from the tree roots.
The property owner has signed the attached easement for that portion of the sidewalk that is on
the private side. The sidewalk repair has eliminated a very badly damaged section of sidewalk so
it is safer for all pedestrians.
Therefore, it is recommended that Council accept the attached easement.
SIDEWALK EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that Mary Chamberlain, for the consideration of One
Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is
acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of
Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over
and along the full width and length of the premises described as follows, to wit:
A Sidewalk Easement five feet in width over a portion of Lot 4, Block 7, Chappells Addition to the
City of Woodburn, Tax Acct. #92090-240, Tax Lot ff~t900 in Section 7, Township 5 South, Range 1
West of the Willamette Meridian, Marion County Oregon more particularly described as follows:
Beginning at a point on the west line of Lot 4, Block 7 of Chappell's Addition, said point being South
13° 18' West, 4900 feet from the Northwest corner of said Lot 4 and being situated in Section 7,
Township 5 South, Range 1 West of the Willamette Meridian, Marion County, Oregon; Thence
South 76° 42' East, perpendicular to said West line, 5.00 feet; Thence South 13° 18' West parallel
with said West line, 41.00 feet; Thence Nor'th 76° 42' West, 5.00 feet to a point on the West line of
said Lot 4; Thence North 13° 18' East, 41.00 feet to the point of beginning and containing 205
square feet of land.
with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove,
and add to the sidewalk, with all appurtenances incident thereto or necessary therewith, in, under and
across the said premises, and to cut and remove from said right-of-way any trees and other
obstructions which may endanger the safety or interfere with the use of said sidewalk, or
appurtenances attached or connected therewith; and the right of ingress and egress to and over said
above described premises at any and all times for the purpose of doing anything necessary or useful
or convenient for the enjoyment of the easement hereby granted.
THE CITY SHALL, upon each and every occasion that such sidewalk facility is constructed,
maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and
any improvement disturbed by the City, to as good condition as they were in prior to any such
installation or work, but if not practicable, then pay to Grantors reasonable compensation.
THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways,
driveways, planting, and related purposes.
Accepted by the Woodbum City Council
~ rt r. ~-~ 1.~,,. +. ~-~., ~),~ ^ :; on ,2001
Ma~y Chaml~rlain~ ~
Mary Tennant, City Recorder
City of Woodbum, Oregon
STATE OF OREGON )
) SS
COUNTY OF MARION )
--)
On this the ~ day of ~-J~, 2001, before me a Notary Public in and for the County and
State personally appeared.
known to me~o be the same person whose name is subscribed to the within instrument and acknowledged that
they voluntarily executed the same for the purpose therein contained.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
Before/~e: . .
NOTARY PUBLIC FOR OREGON
My Commission Expires:
church.UTL
OFFICIAL SEAL
PATRICIA MC KEE
NOTARY PUBLIC- OREGON
COMMiSSiON NO. 337989
MY COMMISS ON EXPIRES AUG. 29, 2004
liE'
14A
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Date: February 26, 2001
Woodburn, Oregon 97071
(503) 982-5246
To: Honorable Mayor and City Council thru City Administrator
From: Jim Mulder, Director of Community Development ~
Subject: Planning Commission's Action on Lot Line Adjus~u/nent 01-01
At their meeting of February 8, 2001, the Planning Commission accepted the Director of
Community Development's decision approving a lot line adjustment between two
residential parcels within and next to the Saddlewood Estates Subdivision. This
decision is final unless the City Council calls this decision up for review.
Applicant: Paul C. Sedoruk, Architect
4185 Monroe Ave. NE
Salem, OR 97301
Property Owner:
The Luckey Company
19543 SW Scholls Ferry Rd.
Beaverton, OR 97007
NATURE OF THE APPLICATION-
The applicant is requesting administrative approval to adjust a property line
between two residential parcels within and next to the Saddlewood Estates
Subdivision. There is an existing shed which is owned and used by the owner of
the single-family home directly in front of it. However, the single-family home and
shed are on separate parcels. This request is being made so that both structures
are on the same property and will represent existing lines of occupation.
RELEVANT FACTS:
The two parcels affected by this proposal are located on the east side of the
Southern Pacific Railroad along Ogle Street, between Bridlewood Lane and Bradley
Street. They are addressed at 860 and 888 Ogle Street, further described on
Marion County Assessor Maps as Township 5 South, Range 1 West, Section 18CB
Tax Lots 7600 and 14800.
14A
The property at 860 Ogle is Lot 1. (Tax Lot 14800) of the Saddlewood Estates
Subdivision (SUB 98-02). This subdivision was a replat of the Steklov Addition
(SUB 94-02). There is a newly built single-family house on this lot. The property
at 888 Ogle abuts the south side of Lot 1 (Tax Lot 7600) which is a pre-existing
lot separate from the Saddlewood Estates Subdivision. This parcel has a single-
family house which was built in 1949, according to Marion County Assessor
records. For purposes of this report, 860 Ogle Street will be referred to as Lot 1,
and 888 Ogle Street as T.L. 7600.
Both parcels are within the Single Family Residential (RS) District. Lot 1 is 7,858
square feet in size, and T.L. 7600 is 6,073 square feet. The rear portion of Lot 1
extends to the southeast of T.L. 7600. This extension is 1,858 square feet in
area and is where the accessory structure (shed) is located. The proposed
adjustment will relocate the property lines of this portion of land to the north side
of the accessory structure. This will expand the rear yard of T.L. 7600 to include
the accessOry structure within its property boundaries. Lot 1 will be reduced in
size to 6,000 square feet, and T.L. 7600 will be increased to 7,931 square feet.
2