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Agenda - 02/12/2001
Se e Se AGENDA ~VOODB~ CITY COUNCIL February 12~ 2001- Z'OOp. m. 270Montgomery Street ~ ~ Woodburn~ Oregon CALL TO ORDER AND FLAG SALUTE ROLL CALL ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. City closures: City Hall and the Library will be closed on Monday, February 19, 2001 in observance of President's Day. B. 2000-2001 Supplemental Budget Hearing, February 26, 2001, 7:00 p.m. C. Storm Drainage Presentations: February 15, 2001, 4:00 - 7:00 pm at Valor Middle School. February 20, 2001, 2:00 - 4:00 pm at Senior Estates Clubhouse. February 22, 2001, 4:00 - 7:00 pm at Washington Elementary School. Appointments: D. Recreation and Park Board: Reappoint Frank Anderson to a term expiring December 31, 2003 ...................................... 3D E. Woodburn Budget Committee: Appoint Don Bear to an unexpired term ending December 31, 2001 ........................................ 3E PRESENTATIONS/PROCLAMATIONS Presentation: A. Stormwater Federal Regulations ~ David Torgeson, Assistant City Engineer. Proclamations: A. Spay Day USA - February 27, 2001 ................................ 4A COMMITTEE REPORTS A. Chamber of Commerce. B. Woodburn Downtown Association. COMMUNICATIONS NONE BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. Page 1 -Agenda, Woodburn Council, February 12, 2001. Ae Be De E. F. G. He City Council minutes of January 20, 2001 workshop and January 22, 2001 regular and executive meetings ............................... 8A Recommended action: Approve City Council minutes of January 20, 2001 workshop and January 22, 2001 regular and executive meetings. Draft Woodburn Library Board minutes of December 13, 2000 ........ 8B Recommended action: Accept draft }Voodburn Library Board minutes of December 13, 2000. Status Report -Pedestrian Improvement Project ~ Hwy. 214 ........... 8C Recommended action: Receive status report on pedestrian improvement project on Highway 214. Police Department Activities - December 2000 ....................... 8D Recommended action: Accept December 2000 Police Activity Report. Claims for the month of January 2001 ............................. 8E Recommended action: Approve claims for the month of January 2001. Building Activity Report for January 2001 .......................... 8F Recommended action: Accept Building Activity Report for January 2001. Planning Project Tracking Report ................................. 8G Recommended action: Receive Planning Project Tracking Report Woodburn Public Library Monthly Statistics Report - December 2000 .. 8H Recommended action: Receive IFoodburn Public Library Monthly Statistics Report for December 2000. 9. TABLED BUSINESS None 10. PUBLIC HEARINGS Ae Ironwood Subdivision Easement Vacation ......................... 10A Recommended action: Conduct public hearing, receive public comment and instruct staff to prepare an ordinance reflecting Council's decision. 11. GENERAL BUSINESS A. Council Bill No. 2288 - Ordinance adopting supplemental findings which support approval of Site Plan Review 99-14 - Boones Ferry Place Retirement Facility ....................................... 1 lA Recommended action: Approve the ordinance adopting supplemental findings which support approval of Site Plan Review 99-14. B. Council Bill No. 2289 - Resolution approving amendment to increase Woodburn's low interest loan with DEQ by $3 million ............... llB Recommended action: Approve resolution amending }Voodburn's low interest loan with DEQ by $3 million. C. Council Bill No. 2290 - Resolution entering into a site lease agreement with Union Pacific Railroad ..................................... llC Recommended action: Approve resolution entering into a site lease agreement with Union Pacific Railroad for use of City water tower for communication antenna in exchange for right-of-way. D. Council Bill No. 2291 - Resolution entering into an agreement with Robert Dortignacq, Architect, for architectural services for improve- ments to the exterior of the Carnegie portion of Woodburn Library .... llD Recommended action: Approve the resolution entering into an agreement Page 2 - Agenda, Woodburn Council, February 12, 2001. 12. 13. 14. 15. 16. 17. 18. Ee He with Robert Dortignacq for architectural services for improvements to the exterior of the Carnegie portion of Woodburn Public Library. Council Bill No. 2292 - Resolution entering into an agreement with HDR Engineering to complete pilot study for proposed water treatment system for the City ............................................. Recommended action: Approve Resolution entering into an agreement with HDR Engineering to complete pilot study for proposed water treatment system for the City. liE Oregon Liquor Control Commission annual license renewals and removal of certain compliance plans .............................. Recommended action: Approve annual liquor licenses and removal of compliance plans for Raven Inn and La Unica. llF Liquor license application - Oregon Berry Inn Restaurant ............ llG Recommended action: Approve a limited on-premise liquor license for the Oregon Berry Inn Restaurant. Bid award for purchase of a used pickup truck ..................... llH Recommended action: Reject the two noncompliant low bids and award City of Woodburn Bid 21-08for a used pickup to lowest responsible bidder, Chuck Colvin Auto in the amount of $11,805. City Council Vision, Mission and Goals for 2001 ..................... llI Recommended action: Adopt Vision and Mission Statements and Goals for 2001. PUBLIC COMMENT NEW BUSINESS PLANNING COMMISSION ACTIONS - These hre Planning Commission actions that may be called up by the City Council. NONE CITY ADMINISTRATOR'S REPORT A. Request for City Council workshop of March 5, 2001 regarding water system funding issues (F. Tiwari) MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION A. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660(1)(h). B. To consider records that are exempt by law from public inspection pursuant to ORS 192.660(1)(f). ADJOURNMENT Page 3 - Agenda, Woodburn Council, February 12, 2001. W_OODBURN Incorporated 1889 3D - E February 9, 2001 TO: FROM: SUBJECT: CITY COUNCILORS OFFICE OF THE MAYOR APPOINTMENTS The following appointments are made, subject to the approval of the Council. Please forward any adverse comments to me prior to Council meeting Monday, February 12, 2001. No reply is required if you approve of my decisions. Recreation and Park Board: Reappoint Frank Anderson to position V on the Woodburn Recreation and Park Board. The term of this appointment will expire December 31, 2003. Budget Committee: Appoint Don Bear, 375 S. Columbia Drive, to an unexpired term on the Woodburn Budget Committee. The term of this appointment will expire December 31, 2001. Office of the Mayor 270 Montgomery Street · Woodburn, Oregon qTO7 f Ph. 503-982-5228 · [:'ax 503-982-5243 4A PROCLAMATION February 27, 2001- "Spay Day USA" WHEREAS, dogs and cats give companionship to and share the homes of over 50, 000, 000 individuals in the United States; and WHEREAS, one unspayed cat and her offspring can produce 420, 000 more cats in seven years and one unaltered dog and her puppies can produce 67, 000 more dogs in six years; and WHEREAS, humane societies and shelters euthanize 6 to 8 million dogs and cats each year, although many of them are healthy and adoptable, simply because there are not enough good homes; and WHEREAS, spaying and neutering dogs and cats has been shown to drastically reduce cat and dog overpopulation, and WHEREAS, veterinarians, humane societies, national and local animal protection organizations worked together to ensure the spaying and neutering of more than 110,000 companion animals through "Spay Day USA" in 2001, and WHEREAS, veterinarians, humane societies, national and local animal protection organizations have joined together again to advocate the spaying and neutering of companion animals during "Prevent A Litter Month" and on "Spay Day USA 2001." NOW, THEREFORE, I, Richard Jennings, Mayor of the City of Woodbum do hereby proclaim FEBRUARY 27, 2001 - "SPAY DAY USA' in the City of Woodburn and I call upon the people of Woodbum to observe the day by having their own dogs or cats spayed or neutered or by sponsoring the spaying or neutering of another's dog or cat. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Woodbum to be affixed this ~[st day of February, 2001. R e ntngs, 8A COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 TAPE READING Ol DATE. SALUD MEDICAL CLINIC BOARD ROOM, 1175 MT. HOOD AVENUE, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 20, 2001. CONVENED. The goal setting workshop convened at 8:40 a.m. with Mayor Jennings presiding. ROLL CALL. Mayor Jennings Present Councilor Bjelland Present (9:05 am) Councilor Chadwick Present Councilor Figley Present Councilor Kilmurray Absent Councilor Nichols Present Councilor Sifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, and Recorder Tennant Staff members also present for a portion of the day: Public Works Director Tiwari, Police Chief Null, Community Development Director Mulder, Parks & Recreatin Director Westrick 05 Administrator Brown stated that the purpose of this workshop is to exchange ideas as to what the Council would like to see done within the community in the short and long term, and it will be staff's job to figure out how to deliver the Council's goals. He reviewed his goals for this workshop which included Council consensus on a vision statement, a mission statement, and establish Council goals for 2001/2003 along with long term goals that would span over the next 20 years. As part of the 1999 retreat, professional consultants were brought in to help the Council through the initial process. A mission statement was developed at that time but he felt that it was not specific enough. He expressed a desire that, by the conclusion of this workshop, more specific vision and mission statements will be developed along with goals for the next 2, 5, 10 and 20 years. He also requested that the Council provide him with feedback on (1) the staff's progress as it relates to existing goals and (2) the method to be used in providing the public with an annual report on the status of goals. Discussion was held regarding the role of Mayor, Council, Administrator and staff. Administrator Brown stated that the Council makes policy decisions and, even though department heads provide information directly to the Councilors, he still likes to be kept informed as to what issues are being addressed. Additionally, if directions are to be given to the staff, that goes through him since it is his job to administer and the staff's job to carry out the work. In his opinion, this arrangement has been working well and the Page i - Council Meeting Minutes, January 20, 2001 COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 8A' TAPE READING Councilors agreed that it should continue in this manner. It was noted that the Mayor and Council do not need to go through the City Administrator in order to discuss an issue with the City Attorney since the City Attorney is a direct employee of the Council. He reiterated that he would like to be kept informed as much as possible so that he is not caught unaware of issues within the City. Some discussion was held in regards to opening up the lines of communication with the School District. It was the consensus of the group that Councilor Sifuentez and Administrator Brown will meet quarterly with Dr. Reeves to try and improve communications. Mayor Jennings stated that the Library Board and Fire Board have been complimentary on the attendance of a Councilor at their meetings along with the input the Councilor provides to their respective Board. He also stated that former Councilor Pugh and Councilor Bjelland have been active participants on the Mid Willamette Area Commission on Transportation and their work has paid off since it now appears that the City is on the STIP (statewide transportation improvement program) for improvements to the 1-5 interchange. Administrator Brown stated that the 1999 Values established by the Council were as follows: (1) clean and safe community; (2) attractive community; (3) friendly community; (4) community that celebrates diversity; (5) fully functional and convenient transportation system; (6) self-contained: people can live, work, be educated and entertained without leaving the City; (7) recreation and cultural opportunities for all ages and interests; (8) well-planned community; (9) well-educated community; and (10) well-reasoned decisions reached through teamwork between the Mayor, City Council, City Administrator, and staff. It was a consensus of the group present that the values were still valid with the addition of working towards open communications and public participation, creating a sustainable community, and replacing the well-educated community with well-informed or engaged community. The Vision statement was the next topic of discussion. The Administrator stated that he had re-wrote the 1999 Vision Statement to be more expansive with the values and goals that the Council had agreed to at their first retreat. The Council agreed that the revised vision statement more clearly outlines their vision for our community. Discussion was held on the Council's visions as to what Woodburn should look like over the next 20 years. Those visions included (1) good public transportation system both inside the City and between Portland and Salem, (2) clean air and water, (3) sustainable, (4) diversity, (5) tree-lined streets, (6) livable environment, (7) Urban Growth Boundary be the city limits, (8) improve the commercial environment and/or infrastructure of the Page 2 - Council Meeting Minutes, January 20, 2001 8A COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 TAPE READING older sections of the community, (9) an attractive commercial, industrial, and residential blend, (10) improve the first impression tourists and motorists have when entering the City, (11) revitalization of the downtown area, (12) improve the telecommunications infrastructure within the City, (13) maintain a small town atmosphere, (14) provide public spaces that are used by citizens for socializing; and (15) increase the number of family oriented businesses. The Council re-wrote their Vision Statement to read as follows: Woodburn will be a vibrant, full-service, market-based community that retains its small town feel and values. Woodburn will be a community of unity, pride, and charm. It will be a sustainable, but technologically advanced community with a functional multi-modal transportation system. Woodburn will thrive as a regional focus for the advancement and enjoyment of the arts, culture, leisure and recreational activities, and be a great place to live. 29 The Council then reviewed their Mission Statement for 1999 and changed it to read as follows: "It is the mission of the Woodburn City Council to Make Woodburn a Great Place to Be" Tape 3- Side A Administrator Brown then reviewed the 1999 Council goals which are summarized in the following broad categories: (1) Growth management and long term planning, (2) livability, (3) recreation, culture, and leisure, (4) transportation system improvements, (5) infrastructure and facilities, (6) downtown revitalization, (7) team building, (8) citizen engagement and communication, (9) housing, (10) safety and law enforcement, and (11) education (focusing on the Library). It was the consensus of the Council to compile a list of specific goals rather than broad categories. Administrator Brown included in the workshop agenda packet a progress report on projects completed during 1999 and 2000 as it relates to the broad categories listed above. He summarized the work accomplished to date'and updated the Council on the status of work-in progress. The Council provided input as to their views as to what, if any, additional work needed to be completed by the staff on the 1999/2000 goals. Tape 3 - Side B and Tape 4 Following the lunch break, the Council discussed current and future issues of interest for the purpose of developing their current goals for 2001/2003, mid-range goals of 3 to 10 years, and long term goals of 10 to 20 years. Following is a summary of the goals agreed to by the Council: Goals: Provide a broader range of affordable youth activities: Page 3 ~ Council Meeting Minutes, January 20, 2001 SA' COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 TAPE READING - Continue to provide existing youth programs - Develop additional activities and programs - Seek funding to support/offset program costs Celebrate culture and diversity: Continue, strengthen and expand existing events: Tulip Festival, 4th of July, Christmas, Fiesta de Mexicana Develop a "signature" event, specific to Woodburn Build a new Community Center: - Establish citizen's committee - Evaluate financing alternatives - Evaluate facilities and select site - Develop facility and site plan Community Engagement and Communications: - Continue existing efforts - Expand outreach activities - Provide for bi-lingual capability at public meetings - audio and translation Improve staff capability and consciousness Revitalize Downtown Woodburn: Complete Urban Renewal Plan - Establish Urban Renewal Agency - Complete Comprehensive Plan Amendments - Seek Grants for early years' Capital Improvement Program (CIP) - Deliver program - Renovate 347 Front Street Pursue Economic Development: Complete Economic Opportunities Analysis Adopt Public Investment plan Implement Public Investment plan Determine and organize for business recruitment responsibilities Recruit business Develop Necessary Systems Infrastructure: City wide circulation Water treatment and storage - Storm drainage - Wastewater Treatment Plant collection Page 4 - Council Meeting Minutes, January 20, 2001 8A TAPE READING COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 Enhance and Improve Livability: - Adopt revisions to code enforcement- related City Ordinances - Promote public awareness of code requirements through education - Increase Code enforcement activities - Revise Sign Ordinance - Beautify City Properties - Property maintenance recognition activities - Volunteer coordination project Manage Growth: - Annex all "islands" within city limits - Complete Development Code - Complete Comprehensive Plan and Transportation System Plan amendments - Urban Renewal - Undertake necessary UGB amendments Museum Development Complete strategic plan Shift emphasis from museum as a repository to museum that functions as part of the community Park Development Replace Legion Park Lights Construct Heritage Park ADA improvements Complete drainage and irrigation improvements at Burlingham Park ~ Complete Centennial Park Phases 1I and 111 - Complete Senior Estates Park Drainage improvements - Develop Hermanson Park 1II Build a Skate park - Select Site - Complete Site Plan and Facility design - Obtain Funding - Construct Skate park Encourage and employ Sustainable practices - Establish City policies - Revise procurement procedures - Train staff(ongoing) Page 5 - Council Meeting Minutes, January 20, 2001 COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 8A' TAPE READING Design and offer, or support programs Composting Recycling and use of recycled materials Energy efficiency Reduced chemical interaction with land, air and water "green building" public education Provide a good example Team Building - Continue current activities - Employee recognition program - Organize departments for most efficient service delivery Develop Technological Infrastructure - Telecommunications - Other, as identified by Economic Opportunities Analysis Plan and Deliver Transportation System Improvements - Regional Re evaluate and amend the Transportation System Plan Coordinate with County on 2nd Interchange and South Bypass Local Pave all street Install curb and sidewalks on some streets Ready projects for grant opportunities Develop intercity transit Develop bike/pedestrian/golf cart paths in greenways Tape 5(A) 36 Administrator Brown questioned the Council as to how they would like to see progress tracking and reporting formats in the future. It was the consensus of the Council to not prioritize goals and list in alphabetical order. Side B Discussion was also held on how an annual report should be presented to the citizens. Mayor Jennings stated that he has given a "State of the City" report annually outlining what has been accomplished and what will be done. He offered to include some additional information that would be more expansive as an annual report. It was the consensus of the Council to have the Administrator provide a more extensive Page 6 - Council Meeting Minutes, January 20, 2001 COUNCIL WORKSHOP MINUTES JANUARY 20, 2001 TAPE READING budget message which would include the status of goals. Additionally, future use of the intemet via City website to update the community on the City goals. Additionally, the Council suggested that the goals be reviewed annually in a half-day session for the purpose of keeping them updated on the progress made by staff. Administrator Brown stated that he will be submitting a report to the Council at their February 12~ meeting at which time they can formally adopt the goals established at this workshop. The meeting concluded at 3:00 p.m. 8A APPROVED Richard Jennings, Mayor ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 7 - Council Meeting Minutes, January 20, 2001 TAPE READING 0001 0020 COUNCIL MEETING MINUTES JANUARY 22, 2001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 22, 2001. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. ROLL CALL. Mayor Jennings Present Councilor Bjelland Present Councilor Chadwick Present Councilor Figley Present Councilor Kilmurray Present Councilor Nichols Present (7:10 pm) Councilor S ifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Police Chief Null, Finance Director Gillespie, Public Works Manager Rohman, Park & Recreation Director Westrick, Senior Planner Zwerdling, Management Analyst II Merwin, Management Analyst I Smith, City Recorder Tennant 8A' 0043 0067 ANNOUNCEMENTS. A) Budget Committee Workshop: The committee will meet on Saturday, January 27, 2001, 9:00 am, in the City Hall Council Chambers for the purpose of (1) mid-year budget review, (2) supplemental budget review, and (3) 2001-02 budget workshop. PRESENTATIONS. A) Introduction of Management Analyst II: Administrator Brown introduced Kezia Merwin to the Council who was appointed t° the Management Analyst II position in December. This position was originally created during the last budget year, however, due to an extensive recruitment process, the position was just recently filled. Ms. Merwin's job responsibilities include the Museum, Special Events Coordinator, and grant writing. He stated that she has been actively getting out into the community to meet people and has put together two grant applications. The Mayor stated that he has also heard a number of compliments from members of the public regarding Ms. Merwin and he encouraged her to keep up the good work. B) Introduction of Department of Environmental Quality (DEQ) Representatives: Public Works Director Tiwari stated that the wastewater treatment project is the largest project the City has ever undertaken. Many individuals, staff, consultants, and government agencies have been involved with this project. Director Tiwari stated that Page I - Council Meeting Minutes, January 22, 2001 8A COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING DEQ has provided approximately $30 million in low interest loans (3.87%) for this project which will produce the quality of effluent superior to what was originally planned for during the design stage. Additionally, the project continues to remain within the overall budget for this facility. He stated that he had invited DEQ team members to this meeting for the purpose of introducing them to the Council and to show the City's appreciation for their work over the last several years on this major construction project. Director Tiwari introduced Mark Hamlin, Compliance Inspector, who has been the compliance inspector at the City's plant for about 8 ~ years. Mr. Hamlin stated that he has had an opportunity to work very closely with staff, consultants, and some local citizens and he feels that the project will do what it was designed to do and improve the water quality of the Pudding River. Director Tiwari introduced Francis Dzata, Engineering Specialist, who has been involved in the technical area making sure that the operations manuals are written in an approved manner. Mr. Dzata stated that he has been working on this project since its inception. He thanked the City for their cooperation with DEQ to back up this project. Director Tiwari introduced Jaime Isaza, Project Officer, who has been instrumental in keeping the project on track and making sure paperwork is correct so that the City stays in compliance. Mr. Isaza stated that this project is getting close to completion and it has been a learning experience for him since it was his first project when he began work for DEQ 7 ~ years ago. The primary goal is to protect the environment and'he feels that Director Tiwari has provided a leadership direction that has helped the project a lot. He also expressed his appreciation to Julie Moore and Lynn Gerstner for the correctness of paperwork submitted to his office. He also stated that another DEQ member, Tom Fisher, has been involved in the bio-solids management plan and effluent reuse. Director Tiwari stated that other members from different groups will be introduced at future meetings. Lastly, since DEQ employees are not allowed to take anything from the City, he requested that the Council authorize staff to send a letter of commendation to their supervisors. Mayor Jennings requested that this action be taken under the "New Business" agenda item. 1032 CERTIFICATE OF ACHIEVEMENT: NICOLE WOODWARD. Mayor Jennings presented Nicole Woodward with the Mayor's Certificate of Accomplishment for her selection to the International Youth Hall of Fame. He stated that she is a senior at Woodburn High School and her accomplishments include 2 V2 years of service at the Drop-In Center, volunteer work with Woodbum Together, organizing the K-Mart Kids Race Against Drugs, and academic excellence. She is a member of the National Honor Society, Key Club, and Woodbum High School Golf team. Director Westrick stated that he is very proud of her and she represents the quality of the City's Drop-In Centers. Page 2 - Council Meeting Minutes, January 22, 2001 COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING 1148 Excerpts of Letter from Lynn Bruce (Woodburn Barracuda Swim Team). Mayor Jennings read excerpts from a letter he had asked for from Lynn Bruce who is actively involved with the Woodbum Barracuda Swim Team. It was noted in the letter that the Aquatic Center held 3 successful swim meets during the month of January 2001. She stated that the swim meets vary in size (as many as 300 participants) and numerous volunteers are utilized to do a variety of jobs including setup, cleanup, timers, and concession sales. As a parent of a Barracuda Swim Team member and member of the Barracuda Board, she expressed her appreciation to the Aquatics Manager and staff for their work in setup, cleanup, and assistance in conducting the swim meets. Mayor Jennings stated that he had visited the pool during one of the swim meets and he was impressed with not only the number of kids involved but with the behavior of the kids. In his opinion, the pool is a very positive City program and its benefits are not talked about enough publicly. Councilor Figley stated that Mr. & Mrs. Bruce are not likely to boast about their involvement with the successful Barracuda program and they deserve a lot of credit. 1435 CHAMBER OF COMMERCE REPORT. Phil Hand, representing the Chamber, informed the public on the upcoming Chamber events: 1) Business After Hours - January 25th, 4:30 pm to 6:00 pm, at the Woodbum Crossing. The event will be held in the new meeting room and he encouraged the public to attend this open house. 2) Business After Hours ~ February 15% 4:30 pm to 6:00 pm, will be held at the Tukwila Restaurant. 3) Chamber Forums - He thanked Administrator Brown for his presentation at the last Forum regarding Urban Renewal. As a result, Chamber members learned a lot about this subject and it is his feeling that it is a project the Chamber will definitely support. The next Forum will be Wednesday, February 21st, with the guest speaker being Mayor Jennings who will give a "State of the City" report. The March Forum will be held at the Woodbum Medical Center and it will be a "Drug Free Workplace" program. This program is fashioned after one that was presented a few years ago and it focuses on what businesses can do about drugs in the workplace, how it is a problem, and potential solutions. 4) Distinguished Service Award: This annual program is scheduled for February 22nd at Cascade Park. This year's program will be a meal rather than a dessert social and the public is invited to attend. The social hour begins at 6:00 pm and the dinner is at 7:00 pm. Reservations are to be made through the Chamber office. 5) Status of Executive Director Recruitment - applications are currently be accepted and it is anticipated that the application process will close around the end of the month. It is hoped that a new Director will be on board shortly thereafter. Page 3 - Council Meeting Minutes, January 22, 2001 8A TAPE READING 1680 1783 COUNCIL MEETING MINUTES JANUARY 22, 2001 CONSENT AGENDA. A) City Council regular and executive session minutes of January 8, 2001; B) Planning Commission minutes (draft copy) of January 11,2001; C) Recreation and Park Board minutes (draft copy) of January 9, 2001; D) Police Department Activities report for November 2000; E) Boones Ferry Road speed zone investigation (north of Highway 214 to Hazelnut Drive); and F) Status of pedestrian crossing on Highway 214 at Woodburn High School. Mayor Jennings questioned if an article can be publicized in the local newspaper on the Boones Ferry Road speed designation in order to get the information out to the public. Administrator Brown stated that the information will be forwarded to the newspaper. FIGLEY/NICHOLS...consent agenda be adopted as presented. The motion passed unanimously. PUBLIC HEARING: SUPPLEMENT REVIEw OF SITE PLAN REVIEW g99-14 8A (Boones Ferry Place Retirement Facility). Mayor Jennings stated that this is a remand from the Land Use Board of Appeals (LUBA) and only two things can be discussed: 1) City must supply a more complete explanation of its reasons for why it is not possible to deny direct driveway access to Boones Ferry Road, and 2) City must consider whether the proposed signs comply with Woodbum Zoning Ordinance 11.070(h). Mayor Jennings declared the public hearing open at 7:35 p.m. Recorder Tennant read the opening statement for land use hearings required under ORS Chapter 197. Senior Planner Zwerdling provided background information on this land use application which was originally before the Council on February 28, 2000 and an ordinance approving the project was adopted by the Council on March 27, 2000. Following this action, it was appealed to LUBA and on November 3, 2000, LUBA issued a final opinion which remanded the City's decision for further review of the two specific site plan review criteria cited by the Mayor just prior to the opening of this hearing. It was noted that the property is located on a 4.3 acre site on the west side of Boones Ferry Rd. and south side of Country Club Road. In regards to the driveway access issue, transportation staff members state that the access driveways are located far enough from the intersection of Boones Ferry Rd. and Country Club Road and are of sufficient width so that traffic impacts are minimized. Additionally, the City's Fire Marshall states that it is imperative to have an access off Boones Ferry Road in order to meet Oregon Uniform Fire Code requirements. As far as sharing access with similar uses, this project is not similar to the surrounding uses and it is not possible to share access since the adjacent uses do not adjoin the subject site. Therefore, staff has concluded that criteria 11.070(d) was met. She stated that the second review criteria relates to the compatibility of the signs with the immediate neighborhood. The applicant is proposing two signs one of which would be Page 4 - Council Meeting Minutes, January 22, 2001 COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING located at the entrance of Boones Ferry Road and the other at the entrance on Country Club Road. Both signs proposed are low profile, monument signs that direct people to the proposed buildings. The signs would use a color scheme of natural earth tones and natural colors similar with and compatible with those used in the proposed elderly housing and neighboring homes. It was also noted that other more recent residential developments withing the immediate neighborhood such as Heritage Park, Henry Farm, and Tukwila also have signs located at their access entryways. On this criteria issue, staff concluded that the criteria under 11.070(h) was met. She reviewed the following Council options: (1) Council to adopt supplemental findings to support approval of site plan review g99-14, or (2) to adopt supplemental findings which support denial of site plan review g99-14 and conclude that the applicant failed to carry the burden of proof to approve the application. Mayor Jennings asked if there were any potential conflict of interest or ex-parte contacts to be declared by the Council. No declarations were made by the Council. Wally Gutzler, applicant, expressed his appreciation to the staff for their in-depth report and hoped that the Council would adopt supplemental findings that state that the applicant has met the requirements. He stated that the specific criteria being addressed at this hearing were not spelled out in as much detail in the original report since they felt they were pretty self-evident and other site plan criteria which they felt was more important was covered in greater detail. In his opinion, to put the principle traffic onto Country Club Road would not be in the City's best interest and Boones Ferry Road is capable of handling the additional traffic. He also stated that the signs have a spot light that shine just on the signs and will not illuminate the surrounding area. The signs are low profile, will fit in with the buildings that are there, and with the neighborhood. It was also noted that the neighbors on the east side of the proposed development were some of their strongest supporters at the previous hearings. No one in the audience spoke either for or against the issues before the Council. Mayor Jennings declared the public hearing closed at 7:52 p.m.. Councilor Figley stated that the Fire Marshall's recommendation is sufficient for her to support the driveway accesses as proposed. She also felt that the proposed signs are similar to others in the surrounding neighborhood. Mayor Jennings stated that this development would eliminate three of the four existing driveways onto Boones Ferry Road which should improve the situation on that roadway. Councilors Sifuentez and Kilmurray concurred with the report and statements made by Councilor Figley. Councilor Nichols also agreed that the signs would be an asset to the area. FIGLEY/BJELLAND.., adopt supplemental findings which support approval of site plan review #99-14 and instruct staff to prepare ordinance to substantiate their decision. On roll call vote, the motion passed unanimously. Page 5 - Council Meeting Minutes, January 22, 2001 TAPE READING 3267 COUNCIL MEETING MINUTES JANUARY 22, 2001 PUBLIC HEARING: OREGON LIQUOR CONTROL COMMISSION (OLCC) POLICY GUIDELINES. Mayor Jennings declared the public hearing open at 7:56 p.m.. Police Chief Null stated that the 1999 Oregon legislative session passed House Bill 2892 which made changes to licenses issued by OLCC and to the process in which the cities and counties make recommendations on licenses. The changes took effect on January 1, 2001. The four changes that affect local governments are: 1) consolidation of 12 existing retail license types to 3 license types, 2) creates application process time limits, 3) establishes limitations on processing fees, and 4) requires local jurisdictions to hold a public hearing prior to adoption of policy guidelines and procedures. He briefly reviewed the 3 new license types: Full On-Premise Sales License, Limited On-Premise Sales License, and Off-Premise Sales License. Once an application is submitted to the City, a recommendation must be processed within 30 days for a new license and 60 days for a renewal. If there is a possibility of an unfavorable recommendation and additional time is needed for processing, the City must file a request with OLCC outlining the reasons for considering the unfavorable recommendation. If the extension is approved, an additional 45 days will be granted to accommodate a public hearing. In regards to processing fees, this new law limits the amount the City can charge for processing licenses. For example, current city ordinance requires a new license fee of $173 whereas the new law limits the fee to $100. He reviewed the criteria to be looked at by the City for new licenses and renewals. Additionally, he reviewed the standards to be used by Police Department in making a recommendation to the Council which includes any violations of laws such as fights, assaults, liquor violations, noise, drug use, trespass, and public drunkenness, and failure of the licensee to take appropriate action to prevent or control problems caused by patrons on the premise or within the local vicinity. Lastly, he reviewed the procedures that will be followed in the event a recommendation for denial will be submitted to the Council. A1 Sprauer, member of the Elks Lodge, questioned what effect, if any, this change will have on their establishment. Mayor Jennings stated that the fee would be reduced and, in some cases involving non- profit organizations, the fees may be waived. Chief Null stated that the City has, in the past, waived fees for non-profit organizations that are doing fundraisers and minimal background information is necessary for the City to recommend approval on a special event license. He does not see where there will be any impact to the Elks Lodge as long as they do not violate any of the rules and regulations. Mayor Jennings declared the public hearing closed at 8:09 p.m.. 8A Page 6 - Council Meeting Minutes, January 22, 2001 COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING 4263 COUNCIL BILL 2284 - RESOLUTION ADOPTING LICENSING GUIDELINES ON LIQUOR LICENSE APPLICATIONS UNDER ORS CHAPTER 471, ALLOWING OPPORTUNITY FOR PUBLIC COMMENT ON APPLICATIONS, 4385 AND ESTABLISHING A PROCESSING FEE. Councilor Chadwick introduced Council Bill 2284. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2284 duly passed. COUNCIL BILL 2285 - ORDINANCE LEVYING ASSESSMENT OF COSTS FOR IMPROVEMENT OF PARR ROAD FROM A POINT 100 FEET WEST OF SETTLEMIER AVENUE TO THE WEST BOUNDARY OF THE SCHOOL 4515 DISTRICT PROPERTY. Council Bill 2285 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2285 duly passed with the emergency clause. COUNCIL BILL 2286 - ORDINANCE VACATING CERTAIN PORTION OF 4610 OSWALD STREET RIGHT-OF-WAY. Council Bill 2286 was introduced by Councilor Chadwick. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2286 duly passed with the emergency clause. COUNCIL BILL 2287 - RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR THE VACATION OF A CERTAIN PORTION OF AN EXISTING 20 FOOT UTILITY EASEMENT WITHIN THE IRONWOOD AT TUKWILA SUBDIVISION. Council Bill 2287 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2287 duly passed. 4720 MODIFICATION TO HOUSING REHABILITATION PROGRAM PROCEDURES. Administrator Brown stated that the City received the grant in 1997 for the purpose of rehabilitating a number of homes under the City's Housing Rehabilitation program. These are 30-month long programs in which to expend the funds, and, near the conclusion of the grant program, the grant agency does an audit of the City's performance Page 7 - Council Meeting Minutes, January 22, 2001 COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING under the grant. Following a recent audit, there were a number of differences between the way the City said we were going to administer this grant from the original application. The only difference which requires City Council action involves a change in the Housing Rehabilitation Program procedure relating to all work being done through a general contractor and then sub-contractors would be hired through the general contractor. The change that the City made was to allow homeowners to go directly through sub- contractors to get the work done which saved the cost of the general contractor. In many instances, there were very small items being done that did not require the expertise of a general contractor. In those cases, the general contractor role was filled by the City's Program Coordinator. This provided for a cost savings and allowed more money to be utilized by the community in making necessary repairs, however, it was not correct in that the City did not go back to the granting agency and ask for a change in the procedure before the City implemented the change. The City has been told by the granting agency that, in order to remain eligible for future monies, the City needs to adopt the procedure actually used as opposed to the procedure in the original application. Another issue brought up by the audit was the lack of contracts to show that the work was completed. In many cases, contracts were not issued and funds disbursed based on invoices. Staff is in the process of collecting the invoices in lieu of contracts to prove to the State that the work was actually done. Once all of the invoices are approved, the City will receive grant funds that have been held up as a result of this audit. NICHOLSfFIGLEY... City Council authorize the following change to the Housing Rehabilitation Program procedures: Step 11 of the procedure to read "Program Coordinator .... Prepares construction contract if applicable and Trust Deed, Promissory Note, Truth in Lending and Right of Recission if total job amount is known prior to job start. In the event that tOtal job costs are not known until project completion, Program Coordinator will prepare documents as required". Councilor Figley stated that, as one of the 3 members of the Review Board that made some general policy decisions at the beginning of the program and also was involved in the approval of the individual loan applications, all 3 of the citizen representatives felt that, since the City had a Program Administrator that had background in the construction and estimating lines of work, that the City should take advantage of his expertise and allow the homeowners to reap the advantage of it and keep the costs down. She also stated that, as a practical matter having been through the various specific applications and knowing what was scheduled on each of them, probably only one or two of these jobs were the type of thing the homeowner would have hired a general contractor. Majority of the work were straight forward jobs such as hiring a roofer, deciding on a furnace company to use, and that kind of thing. As long as different contractors were contacted so you had an idea as to what the going rate was for the work to be done, there was no need to use general contractors. Page 8 - Council Meeting Minutes, January 22, 2001 8A TAPE READING 5211 COUNCIL MEETING MINUTES JANUARY 22, 2001 Councilor Nichols expressed his opinion that common sense was used in the procedure actually followed. The motion to authorize the change passed unanimously. EMPLOYEE RECOGNITION PROGRAM POLICY. Administrator Brown stated that it was his understanding that it had been a City tradition up until 1998 to hold some kind of employee recognition program on an annual basis to recognize employees for longevity. It is also his understanding that there was some level of dissatisfaction both on the part of employees, Councilors, and managers with the meaningfulness of the recognition exercises and gifts. Additionally, employees were required to help with the dinner in some way either setup, food preparation/serving, or cleanup rather than just attending the event. The Mayor and Council have indicated a desire to look into a more meaningful program and, as a result, he initiated a survey of employees to get responses back on this issue. A staff committee reviewed the surveys and recommended that a sit-down dinner held off city premises be catered to all employees plus their spouse or guest. The awards would be selected by the recipients in advance of the event from an approved list based on years of service. If approved, this year's event would be held around the first part of May with future events held on February 14th which is the City's founding date. The estimated cost for the first year is $5,500 of which $3,300 is the estimated cost for the dinner with the balance towards the gifts. The cost for the gifts will be paid for by each department. Mayor Jennings stated that the awards would be presented by the departments and not the elected body, which in his opinion, is the way it should be since the event is to honor the employees and not elected officials. He supports the Committee's recommendation to provide a catered meal in which the employees do not have to do any work in preparing the meal and/or clean-up. Councilor Nichols expressed support for the program and Councilor Kilmurray expressed her opinion that this type of program is important for recruitment and retention of employees. Councilor Sifuentez suggested that local organizations be given an opportunity to cater the meal as part of a fundraiser event. BJELLAND/NICHOLS... approve the annual award and dinner for the employees and funds be made available for this event. The motion passed unanimously. 6090 NEW BUSINESS: AUTHORIZATION TO WRITE LETTER OF COMMENDATION. FIGLEY/SIFUENTEZ... Public Works Director be authorized by the Council to write a letter of commendation expressing the City of Woodburn's thanks and appreciation to the three gentlemen that the City has thanked earlier this evening for their role in the Page 9 - Council Meeting Minutes, January 22, 2001 COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING wastewater plant construction, and the Mayor be authorized to sign the letter. The motion passed unanimously. 6243 PLANNING COMMISSION ACTIONS. A) Site Plan Review #00-27: Chemeketa Community College addition - Chemeketa Community College, applicant B) Site Plan Review #00-31: Proposed automobile storage lot located at 2257 Progress Way - John A. Perdue, applicant C) Lot Line Adjustments g00-03 and #00-04: Property line adjustments on a single- family residential lot at 1045 N. 6~ Street - John P. Smith, applicant. No action was taken by the COuncil on the decisions made by the Planning Commission. 6289 CITY ADMINISTRATOR'S REPORT. Administrator Brown informed the public that, in response to the Governor's request to conserve energy, he has forwarded a memo to all department heads requesting that all lights, computers, and copiers be turned off when not in use, all space heaters be eliminated except for the wastewater treatment plant since it is under construction and does not have a complete heating system in all areas, and thermostats be set at maximum of 68 degrees for daytime use and 60 degrees for evening and weekend when the buildings are not in use. He stated that the conservation measures will remain in effect for the rest of the winter months and some of the measures may continue on into the future. 66OO MAYOR AND COUNCIL REPORTS. Councilor Nichols questioned the reason for the lights being turned off in the City Hall parking lot. Park & Recreation Director Westrick stated that, when the telephone in front of City Hall was removed, there was some connection with the electrical system for the lights. Staff is working on getting the lights back on. Councilor Nichols also congratulated Administrator Brown on his presentation at the Senior Estates clubhouse on the Urban Renewal Project. Councilor Figley agreed that Administrator Brown did a very good job of presenting the Urban Renewal program and answered some very difficult questions from the audience. She also stated that a meeting of the Oregon Geological Society was held in the City Hall today. This group is comprised of proponents of a concept for a without boundaries National Park for the purpose of offering interpretation of the Missoula Flood which affected the geography of portions of Idaho, Montana, Oregon, and Washington. She was encouraged by the number of group members that were not only proponents of the project but proponents of having an interpretive center in Woodburn which would be operated in conjunction with the City Museum. She expressed her support of this proposal and Page 10 - Council Meeting Minutes, January 22, 2001 8A COUNCIL MEETING MINUTES JANUARY 22, 2001 TAPE READING Tape 2 suggested that the City and local citizens write to our members of Congress to lobby for this center since it will be an asset to our community. Administrator Brown stated that the telephone booth in front of City Hall was removed since it had been an attractive nuisance. Citizens who need to contact the police outside of the regular business hours may do so by utilizing the call box located next to the Police Dept. Business Office door. Mayor Jennings expressed his appreciation to Administrator Brown for his work relating to the Council retreat last Saturday. In his opinion, a lot of work was accomplished and the public will soon see the results of the workshop. 0288 EXECUTIVE SESSION. Mayor Jennings entertained a motion to adjourn into executive session under the authority of ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. FIGLEY/NICHOLS... adjourn to executive session under ORS 192.660(1)(e). The motion passed unanimously. The Council adjourned to executive session at 8:40 pm and reconvened at 8:54 p.m.. 0312 Mayor Jennings stated that no decisions were made in the executive session. FIGLEY/NICHOLS .... authorize the staff to purchase the property at 828 Parr Road from Wes and Zinovya Toran for $309,000 specifically for the purpose of water system expansion and treatment purposes. The motion passed unanimously. 0344 ADJOURNMENT. FIGLEY/BJELLAND... meeting be adjourned. The motion passed unanimouslY. The meeting adjourned at 8:55 p.m.. APPROVED RICHARD JENNINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 11 - Council Meeting Minutes, January 22, 2001 Executive Session COUNCIL MEETING MINUTES January 22, 2001 8A DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 22, 2001. CONVENED. The Council met in executive session at 8:43 p.m. with Mayor Jennings presiding. ROLL CALL. Mayor Jennings Present Councilor Bjelland Present Councilor Chadwick Present Councilor Figley Present Councilor Kilmurray Present Councilor Nichols Present Councilor S ifuentez Present Mayor Jennings reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attomey Shields, Public Works Director Tiwari, City Recorder Tennant The executive session was called under the following statutory authority: 1) ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. ADJOURNMENT. The executive session adjourned at 8:51 p.m.. APPROVED RICHARD JENNINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page I - Council Executive Session Minutes, January 22, 2001 8B MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: December 13, 2000 ROLL CALL: Phyllis Bauer - Absent Barbara Pugh - Absent Marie Brown - Present Kevin Schiedler - Present Ardis Knauf - Present Pat Will - Present Kay Kuka - Present Mary Chadwick - Absent Ex-Officio STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: Judy Brunkal, Reference Librarian CALL TO ORDER: President Pat Will called the meeting to order at 12 Noon. SECRETARY'S REPORT: The monthly Board minutes of November 8, 2000 were approved as submitted. PUBLIC COMMENTS: None DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. The number of people visiting the library for the month of November was 15,062. Activities: A list of activities was distributed to the Board. The library will be closed for the following holidays: Sunday, Dec. 24, Christmas Eve, Monday, Dec. 25, Christmas Day; Monday, Jan. 1, New Year's Day; and Monday, Jan. 15, Martin Luther King Day. The Friends of the Library Book Sale is scheduled for Thursday, Friday and Saturday, February 22, 23 and 24. The Internet classes held on Saturday mornings will resume January 6. Staff News: Teri Maes, part-time Security Monitor, has resigned effective December 15. We have been interviewing for this position. Volunteer of the Month: Kay Kuka has been chosen Volunteer of the Month for December. Project Update: The HVAC system is working well and will be completed soon. The Carnegie project will go out to bid by the first of February. Grants: The State Ready To Read Grant funds were received today ($3,554) which will continue storytimes and fund the OMSI exhibit, "Color and Light", March 12 to May 6. Woodburn was one of six libraries in the state to receive this grant. Mary Parra, Youth Services Librarian, applied for the Prime Time Family Reading Time grant which is a reading, discussion and storytelling program for children and their parents. The Woodburn Public Library has been chosen as one of 14 sites nationwide to participate in the Prime Time Family Reading Time program. It is sponsored by the Louisiana Endowment for the Humanities and the American Library Association. The Prime Time team for Woodburn is Mary Parra, Library Coordinator; Angela Reynolds, State Library Association representative; Greg Harris, Storyteller; and Carol Long, Scholar, Professor of English at Willamette University. The team will attend training in New Orleans at the end of January, and the series will be held at the Woodburn Library in the Fall of 2001. Mary is highly commended for applying and receiving this grant. OLD BUSINESS: None NEW BUSINESS: Judy Brunkal, Reference Librarian, reported on the Reference area and Adult programming. Woodburn/Canby Exchange Cards: Several years ago we made an agreement with Canby for some residents in Marion County that don't qualify to use libraries in Clackamas County and some Clackamas County residents don't qualify to use libraries in Marion County. Therefore, we have residents in common that use our library. It has become complicated because now we are charging a $25 fee for non- resident Woodburn patrons. So do we charge these patrons? Do we continue this agreement with Canby? We are anticipating an increase in this yearly fee for non-resident Woodburn patrons to be comparable with the amount Woodburn residents are paying in their taxes. More discussion will continue at the next monthly meeting. Library Board Minutes - 12/13/00 2 BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: Mayor Richard Jennings came to say that the Library Board's service is greatly appreciated and to express a Merry Christmas and Happy New year. ADJOURNMENT: The meeting was adjourned at 1 P.M.. Respectfully Submitted, Judy Coreson Recording Secretary Library Board Minutes - 12/13/00 3 8C MEMORANDUM From: Date: Subject: The Mayor and Council through City Administrator David Torgeson, Assistant City Engineer ~=JT~. February 7, 2001 Status Report - Pedestrian Improvement Project- Highway 214 1. Work Currently Performed by Others (Crossing at High School Entrance) ODOT forces are installing a 300-foot pedestrian refuge island opposite the entrance to the High School. The project will include curbing, traffic markings with concrete pavement. The project provides illumination of the crosswalk zone from light poles situated on either side of the highway. These poles will be replaced with more permanent fixtures when the City sidewalk installation is complete. Costs for the pedestrian island are being absorbed by ODOT. The Woodbum Independent School District and the City shared the cost of trenching for underground power for the new lights. Woodburn Public Works coordinated the electrical installation and performed liaison with PGE. 2. Proposed Work of Connecting,Sidewalk New sidewalk is proposed to be constructed on both sides of Highway 214, filling gaps where no sidewalks presently exist. On the south side, 3,450 lineal feet of eight-foot concrete sidewalk are proposed adjacent to the eastbound lane. The project begins just northeast of the Nuevo Amancer Apartments, on the south side of Highway 214. The eastern terminus occurs about 350 feet from Park Street. A sidewalk ramp will connect with Front Street. This ramp will be situated, in part, on the City-owned Sewer Pump Station property. Sidewalk on the north side of the highway will begin near Meddian Drive, and it will likely extend to near the Salud Medical Center. The length of proposed new eight-foot sidewalk on the north is about 3,940 feet, including a walk following the Front Street On-ramp. The sidewalk project will include timed, flashing warning lights, which will alert motorists to pedestrian activity at the crossing. Permanent strcctlighting will be installed in on both sides of the roadway near the crossing island, in association with the sidewalk construction. Sidewalk slopes will n~ct ADA minimum requirements. No new drainage or curb facilities will be required by the project, except where culverts or box culverts are extended. Retaining walls will be necessary where the new walkway intersects steep sideslopes, particularly in the vicinity of the railroad and highway bddges. Retaining walls will be a major cost element of the project. Page 1 of 2 Project Cost and Financi~ The estimated cost for the all improvements is $636,600. Phase I has a cost of about $436,000. A grant in the amount of $200,000 will be requested for Phase 1, in an application to be filed with ODOT. The Woodburn School District will contribute local funds towards completion of this project, although negotiations with the District are not complete. The City may also share some of the cost because of the location of the sewer pump station. Preliminary planning for Phase 2 indicates that some of the cost of that phase may be obtained from benefited property owners who have frontage on Highway 214. Phase 2 may also be eligible for an additional State grant that will be secured in the future. Benefits of the Project Conditions will be made safer for pedestrians. The new sidewalk will enable a greater separation of pedestrians and vehicles than is currently possible. The walkway connecting Highway 214 to Front Street will facilitate pedestrian access to the highway from south Front Street. Access will be possible for disabled individuals from points east of the project to points west. Medical facilities and retail merchants will be safely accessible to residents who do not use automobiles for their errands. Page 2 of 2 'B Z Z City of Woodburn so Police Department STAFF REPORT ~70 Montgomery Street Woodburn, Oregon 97071 (503) 982-234~ Date: From: To: .January ! 1, 2001 '~vTyPfi~Null'~ t -m~' Chief of Police Mayor and Council Thru: John Brown, City Administrator Subject: Police Department Activities - December 2000 The Consolidated Monthly Report is a monthly analysis of police department calls for service. This report lists all police department incident investigations for the month, shows year to date statistics, and comparisons to the previous year. The report is in conformance with Federal Bureau of Investigations national guidelines for crime classifications and is reported to the State of Oregon Law Enforcement Data System via the Regional Automated Information Network. Should you have questions or wish further information, please contact me. I : ! : I : ! ~O ~OO.O ~-,¢O O" OO:O I · I * ~ * I + I ~,1 I I I +!+ I + I + I * * * I SD' CD2~ ! : I I I I 0 8D Z A/P CHECK LISTING FOR THE MONTH OF ]ANUARY 2001 CHECK NO 53617 53618 53619 53620 53621 53622 53623 53624 53625 53626 53627 53628 53629 53630 53631 53632 53633 53634 53635 53636 53637 53638 53639 53640 53641 53642 53643 53644 53645 53646 53647 53648 53649 53650 53651 53652 53653 53654 53655 53656 S3657 53658 53659 5366O 53661 53662 53663 DEPARTMENT POSTAGE-VARIOUS PETTY CA.~-VAR[OUS PAYROLL-VARIOUS SERVICES-WATER SERVICES-PARKS VOID VOID VOID SUPPLIES-ENG REFUND-PARKS SERVICES-WWTP SERVICES-PARKS SERVICES-PARKS SUPPLIES-FINANCE SERV[CES-ENG SERVICES-WATER SERVICES-VARIOUS SERVICES-PARKS SUPPI.tES-VAR[OUS SUPPLiES-POLICE SUPPI 1'ES-STREET SERVICES-POLICE SUPPLIES-PARKS SERVICES-FINANCE SUPPLtES-P~ SERVICES-POLICE SUPPLIES-PARKS REIMBURSE-POLICE SERVICES-F'ZNANCE SERVZCES-VAR[OUS SUPPLiES-PARKS SERVICES-WATER SUPPIJES-PARKS SUPPtjES-STREET SERVICES-STREET SUPPI TES-STWWTR SERVICES-VARIOUS SERVICES-VARIOUS SUPPLIES-ENG SUPPI TES-PARKS SUPPLZES-POL[CE SUPPLIES-PARKS VENDOR NAME VENDOR NO US POSTAL SERVICE 020089 C2TY OF WOODBURN 015255 OREGON PEPS 014424 OR DMV 014244 VALLEY MAIl tNG 021044 GERVAIS SCHOOL DIST NONE VOID VOID VOID VOID VOID VOID NAI'IONAL TECH INFO NONE O.E.D.I.A. NONE DANIE~ ~ p HADAR NONE CONF & INST REG 'NONE A&A PEST CONTROL 000011 ACE SEPTIC 000031 ADVANCED LASER 000066 AEROTEK INC 000080 AM1T. ST OREGON OO04OO ARCH WIRELESS 000535 AWARDS & ATHLETICS 000580 METROCALL O0O655 BM CLEANING SERV 001030 BIMART CORP 001275 BLUMENTHAL UNIFORM 001310 CANBY SAND & GRAVEL 002060 CASE AUTOMOTIVE O0219O CASCADE COLUMBIA 0O2218 ~ POOL O02226 CHEMEKETA COMM COU_ 002410 COASTAL FARM 00262S COMPAQ FINANCIAL 002724 DAVISON AUTO 003080 ALLEN DE'VAULT 003217 DIRECT LINK ' 003240 ENGELMAN ELECTRIC 0041g0 FAMILLRN NW 005030 GREMCO INC 006316 GW HARDWARE 006405 HESSEL TRACTOR 007181 HIRE CALLING 007240 INDU~IT. IAL SUPPLY 008090 IKON OFFICE 008119 LAWRENCE CO 011175 LEICA GEOSYSTEMS 011189 LINCOLN EQUIPMENT 011250 LTl ENTERPRISES 011365 MARION ENVIRON 012227 DATE 1/2/2OOl 1/2/2001 1/3/2001 1/3/200i 1/4/2ool 1/5/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2ool 1/8/2ool 1/8/2ool 1/8/2ool 1/8/2ool 1/8/2OOl 1/8/2OOl 1/8/2OOl 1/8/2001 1/8/2001 1/8/2001 1/8/2001 118/2OOl 118/2OOl 1/8/2ool 1/8/2OOl 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2ool 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 1/8/2001 $1,200.00 $130.32 $~.21 $54.5o $664.~ $100.0o $o.0o ~.oo $o.oo $82.0O Sso.0o $70.00 $550.00 $52.50 $184.50 $998.75 $130.0O $270.00 $253.34 $387.0O $31.o~ $2oo.oo $325.65 $107.77 $897.63 $1,146.50 $73.61 $147.27 $118.94 $47.28 $43.05 $315.00 $3,887.29 $217.82 $66.oo $1,715.0o $463.58 $390.80 $586.84 $83.00 $648.59 $42.50 Page I A/P CHECK LISTING FOR lltE MONTH OF JANUARY 2001 53665 53666 53667 53668 53669 53670 53671 53672 53673 53674 53675 53676 53677 53678 53679 5368O 53681 53682 S3683 53684 53685 53686 53687 53688 53689 53690 53691 53692 53693 53694 53695 53696 53697 53698 53699 53700 53701 53702 53703 53704 53705 53706 53707 53708 53709 53710 53711 53712 SERVICES-STREET SUPPLIES-VARIOUS REIMBURSE-POLICE REIMBURSE-BUILDING SERVICES-PARKS SUPPLIE.S-STR/WTR SUPPLIES-PARKS SERVICES-VARIOUS SERVICES-ENG SERVICES-BUILDING SUPPLIES-POLICE SUPPLIES-WATER SERVICES-VARIOUS SUPPLIES-PARKS SUPPLIES-PARKS SERVICES-WATER SUPPLIES-STREET SERVICES-VARIOUS SUPPLIES-POLICE SUPPLIES-PARKS SERVICES-STREET SUPPLIES-FINANCE SUPPLIES-PARKS SUPPLIES-PARKS REIMBURSE-WATER REGISTRATION-PARKS SERVICES--ENG SERVICES-WATER VOID VOID VOID SUPPLIES-ENG SERVICES-LIBRARY REFUND-BUS LIC SUPPLIES-LIBRARY SUPPLIES-C STORES SERVICES-ENG SUPPLIES-WWTP SERVICES-WATER SERVICES-VARIOUS MARTIN BROS 012285 1/8/2001 $110.00 MCrROFUELING 012448 1/8/2001 $1,048.46 JOHN MIKKOLA 012485 1/8/2001 $300.00 DAN NELSON 013151 1/8/2001 $14.45 NEXTEL COMM 013188 1/8/2001 $470.63 NORLIFT OF ORE 013200 1/8/2001 $1~946.69 NORTH COAST ELEC 013215 1/8/2001 $182.64 NW NATURAL 013350 1/8/2001 $1,066.48 ONS1TE ENVIRON 014055 1/8/2001 $332.58 OR DEPT OF CONSUMER 014199 1/8/2001 $2,596.42 OR FIRE EQUIPMENT 014304 1/8/2001 $75.50 US FILTER 015065 1/8/2001 $4,142.00 PORT GENERAL ELEC 015420 1/8/2001 $11,293.29 PROMOTIONS WEST 015563 1/8/2001 $846.45 PUBLIC WORKS SUPPLY 015648 1/8/2001 $185.20 PW DIST 015750 1/8/2001 $352.85 RINGEYS RADAR 017210 1/8/2001 $82.35 ROTHS IGA 017340 1/8/2001 $221.47 STEVEN SLOAN 018540 1/8/2001 $15.02 SONITROL 018605 1/8/2001 $50.00 TAYLOR ELECTRIC 019030 1/8/2001 $156.00 TEK SYSTEMS 019046 1/8/2001 $736.00 UNOCAL:ERNIE GRAHAM 020010 1/8/2001 $374.55 UNITED DISPOSAL 020020 1/8/2001 $2,321.70 WATERSHED INC 022082 1/8/2001 $34.93 WILL CHAP RED CROSS 022328 1/8/2001 $51.00 WIlliERS LUMBER 022445 1/8/2001 $3.12 WOLF'ERS HEATING 022460 1/8/2001 $2,790.45 WBN GARAGE DOOR 022605 1/8/2001 $65.00 WBN INDEPENDENT 022630 1/8/2001 $42.00 WBN RENT ALL 022708 1/8/2001 $331.00 YES GRAPHICS 024025 1/8/2001 $13.50 30AN PREZEAU 045525 1/8/2001 $35.00 OR JUNIOR BASEBALL NONE 1/9/2001 $40.00 GISJOBS.COM LLC NONE 1/9/2001 $50.00 VAI! I:'y MAILING 021044 1/12/2001 $592.00 V O I D V O I D $0.00 V O I D V O I D $0.00 VOID VOID $0.00 ~ NONE 1/12/2001 $71.00 WHITEAKER MIDDLE SCH NONE 1/12/2001 $97.50 LUZ BAILEY NONE 1/12/2001 $35.00 HUMAN PURSUITS NONE 1/12/2001 $75.00 ADVANCED LASER 000066 1/12/2001 $309.75 AEROTEK INC 000080 1/12/2001 $90.00 PIONEER AMERICAS 000136 1/12/2001 $640.00 ARAMARK UNIFORM 000534 1/12/2001 $46.85 ARCH WIRELESS 000535 1/12/2001 $285.69 ARTISTIC SIGNS 000540 1/12/2001 $358.00 Page2 ,~P CHECK L[SI~NG FOR THE MONTH OF JANUARY 2001 53713 53714 53715 53716 53717 53718 53719 53720 53721 53722 53723 53724 53725 53726 53727 53728 5373O 53731 53732 53733 53734 53735 53736 53737 53738 53739 53740 53741 S3742 53743 53744 53745 53746 53747 53748 53749 53750 53751 53752 53753 53754 53755 53756 53757 53758 53759 53760 53761 SERVICF. S-WWTP SUPPLIES-MAYOR SERVICES-WWTP SERVI~DAR SUPPLIES-WATER SUPPLIES-POLICE SUPPLIES-VARIOUS SERVICES-PUB WKS SERVICES-WWTP SUPPLIF. S-wy~rTp SERVICES-VARIOUS SERVICES-WWTP SUPPt.EE:S'PARKS SERVICES-WATER SUPPLIES-VARIOUS SERVICES-WWTP REIMBURSE-BUILDING SERVICES-WWl'P SERVICES'VARIOUS SERVICES-ENG SUPPLIES-BUILDING SERVICES-WWTP SUPPLIES-WWTP SERVICES-VARIOUS SERVICES-VARIOUS SUPPLIES-PARKS SERVICES-PARKS SERVICES'VARIOUS SUPPLIES-VARIOUS SUPPLIES-POLICE SERVICES-VARIOUS SUPPLIES-VARIOUS PETTY CASH-VARIOUS SERVICES-WATER VOID VOID VOID REFUND-PARKS REFUND-PARKS REFUND-PARKS ASSOC OF Q.EAN W'I'R AWARDS & ATHLETICS AT&T BIO~MED TESTING BROOKS PRODUCTS CRYSTAL SPRINGS CTL CORP DE HAAS & ASSOC DEFT' OF ENV QUALITY EAGLE WEB PRESS GE CAPITAL IND WELDING SUPPLY IKON OFFICE INSTANT FIRE PROTECTION ADOLPH KIEFER & ASSOC LEAGUE OF OR CITIES LIGHTNING POWDER LINDS MARKET MAULDING CONSTRUCTION METROFUELING MOLALLA CC)MM DAN NELSON NORCOM ONE CALL CONCEPTS ONSITE ENVIRON OR BUILDING OFFIOAJ.S OR DEPT OF CONSUMER OR DMV PACIFIC SAFELY SUPPLY PORT GENERAL ELEC QWEST RED WING SHOE SKAGGS PUBLIC UNIFORMS SPRINT ROTHHAMMER ST VINCENT DE PAUL TEK SYSTEMS US OFFICE PRODUCTS WATERSHED INC WBN INDEPENDENT YES GRAPHICS CITY OF WOODBURN VALLEY MAILING VOID VOID VOID LINDA MORENO SHERRY CAVANAUGH JENNIFER KENDALL 000565 00O580 O00623 001280 001561 002919 002926 003108 003205 004018 O06045 008119 010086 011110 011230 011240 012305 012448 012563 013151 013198 013350 O14054 014055 014125 014199 014240 015040 015420 016202 017138 018515 018713 018720 019046 019100 022082 022630 024025 015255 021044 VOID VOID VOID NONE NONE NONE 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2ool 1/12/2001 1/12/2OOl 1112/2001 1/12/2ool 1/12/2ool 1/12/2OOl 1/12/2OOl 1/12/2OOl 1/12/2OOl 1/12/2OOl 1/12/2OOl 1/12/2ool 1/12/2OOl 1/12/2ool 1/12/2OOl 1/12/2001 1/12/20Ol 1/12/20ol ~/12/2ool 1/12/2OOl 1/12/2ool 1/12/2ool 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/12/2001 1/18/2001 1/19/2001 1/19/2001 1/19/2001 $250.00 $15.o6 $43.50 $398.00 $38.00 $4,336.00 $4,384.85 $1,271.28 $382.71 $31.5o $383.78 $105.95 $1,374.66 $1,100.65 $290.8o $3o.oo $13o.00 $760.31 $161.24 $19.97 $21,463.75 $5,390.06 $162.00 $803.21 $195.35 $196.10 $13.00 $3,692.73 $24,356.21 $2,246.69 $71.00 $51.49 $247.92 $125.44 $736.00 $91o.o7 $386.00 $156.18 $496.80 $0.00 $0.00 $0.00 $20.oo $18.00 $18.00 Page3 A/P CHECK LZSI'ING FOR THE MONTH OF .1ANUARY 2001 53762 53763 53764 53765 53766 53767 53768 53769 53770 53771 53772 53773 53774 53775 53776 53777 53778 53779 53780 53781 53782 53783 53784 53785 53786 53787 53788 53789 5379O 53791 53792 53793 53794 53795 53796 53797 53798 53799 5380O 53801 53802 53803 538O4 53805 53806 53807 53808 53809 53810 REFUND-PARKS REFUND-PARKS REFUND-PARKS REFUND-PARKS REFUND-PARKS REFUND-PARKS REFUND-PARKS REFUND-PARKS REFUND-WTR/SWR REFUND-WTR/SWR REFUND-WTR/SWR REFUND-WTtVSWR SERVICES-COURT SERVICES-ENG SERVICES-WATER SERVICES-STREET SERVICES-PARKS SERVICES-STREET SUPPLiES-STREET SERVZCES-WWTP COST SHARING-PUB WKS SERVICES-PUB WKS SERVICES-LIBRARY SUPPLZES-PARKS SERVICES-PUB WKS SUPPLZES-STREET SERVICES-ENG SERVICES-POLICE SERVICES-POI TCE SERV~CES-POLICE SERVICES-PARKS SUPPLiES-PARKS SERVICES-VAR.[OUS SERVICES-WATER SERVICES-PUB WKS SUPPt_[ES-VAR~OUS SUPPLIES-STREET IVtARLENE KIRKPATR~CK NONE 1/[9/2001 $18.00 DAWN RASMUSSEN NONE 1/19/2001 $18.00 ROSERTA HENSON NONE 1/19/2001 $16.O0 ANN FINCH NONE 1/19/2001 $16.00 WILLIE MI'LLIGAN NONE 1/19/2001 $18.00 FRANCISCO SANCHEZ NONE 1/19/2001 $16.00 DEU:ZNA V~LLARREAL NONE 1/19/2001 $18.00 CESAR HERNANDEZ NONE 1/19/2001 $11.00 CENTEX HOMES NONE 1/19/2001 $14.90 C~ DUNCAN NONE 1/19/2001 $~8.58 WAi LAN FLOYD NONE 1/19/2001 $38.'t2 KASTLESTONE HOMES NONE 1/19/2001 $27.65 THE LUCr~Y CO NONE 1/19/2001 $7.45 ORV]I ! F KREBS NONE 1/19/2001 $17.38 ANDY SHARIFPOFF NONE 1/19/2001 $6.95 CENTEX HOMES NONE 1/19/2001 $32.16 OR MUNZ .~UDGES ASSOC NONE 1/19/2001 $75.00 ~BSY$ PLZZA 00O027 1/19/2001 $68.90 AEROTEK ZNC O0008O 1/19/2001 $275.00 Am--cST OREGON 000'~0 1/19/2001 $236.50 ~RK UNIFORM 000534 1/19/2001 $41.63 AT&T 0O0623 1/19/2001 $1'L94 METROCALL OOO655 1/19/2001 $17.03 LANGUAGE LINE SERV 000659 ~/19/2001 $122.78 AX~S CURB CO 00O668 1/19/2001 $19,335.52 BBC STEEL CORP 001168 1/19/2001 $63.~0 B~RT CORP 001275 1/19/2001 ~8.38 BROWN & CALDWELL 0O1573 1/19/2001 $~8,504.58 HARGOT COMLEY 002686 ~/19/2001 $125.00 CRAIG REALTY GROUP 002892 1/19/2001 $102,307.95 CRANE & MERSETH 002896 1/19/2001 $1,303.60 ALLEN DEVAULT 0O3217 1/19/2001 $150.00 OP NORTHWEST 0O3264 1/19/2001 $64O.00 GE CAPITAL 006079 1/19/2001 $167.63 HACH CHEMICAL O07030 1/19/2001 $82.60 HUBCO EXCAVATION 007326 1/19/2001 $9,079.0~ HARION SALEM DATA CTR 012228 1/19/2001 $12.20 MC'COR~O~ B~J~DUST 01235O 1/19/2001 $190.00 MULT~ TEC~ ENG 012682 1/19/2001 $1,799.35 NTL ASSOC TOWN WATCH 0130~8 1/~9/200! $25.00 OACP 01q008 1/19/2001 $80.00 OR D~V 0~42~0 1/19/200! $60.0O OR RE¢ & P^RY, S ASSOC 01~31 ~/19/2001 $45.00 PEPS~ COLA CO 015225 ~/19/200! $536.55 QWEST 0~6201 1/19/2001 $188.63 RAD~X CORP 017035 1/19/2001 $2~6.7~ 3DL LLC 01900~ 1/19/200~ $12,822.00 UNOCAL:ERNIE GRAHAM 020010 1/19/2001 $317.18 WAI LING SAND 022029 1/19/2001 $746.90 Page 4 A/P CHECK LISTING FOR THE MONTH OF.1ANUARY 2001 53811 5'3812 53813 53814 53815 53816 53817 53818 53819 53820 53821 53822 53823 53824 53825 53826 53827 53828 53829 5383O 53831 53832 53833 53834 53835 53836 53837 53838 53839 5384O 53841 53842 53843 53844 53845 53846 53847 53848 53849 53850 53851 53852 53853 53854 53855 53856 53857 53858 53859 SUPPUES-STREET SUPM. IES*STREET SUPPLIES-STREET SERVICES-PARKS REFUND-WTR/SWR SUPPLIES-VARIOUS PETTY CASH-VARIOUS SERVICES-WATER VOID VOID VOID SUPPLIES-WWl'P SUPPLIES-WWTP SERVICES-PUB WKS WITNESS FEE-AT'FY WITNESS FEE-ATTY SUPPLIES-WATER SERVICES-PARKS SERVICES-PARKS SERVICES-WWTP SERVICES-VARIOUS SUPPLIES-VARIOUS SERVICES-VARIOUA SUPPLIES-VARIOUS SUPPLIES-PARKS SUPPLIES-VARIOUS SERVICES-PUB WKS SUPPLIES-PARKS SUPPLIES-PARKS RETAINAGE-PUB WKS SUPPLIES-VARIOUS SUPPI TES-PARKS SERVICES-COURT SERVICES-POLICE SERVICES-WWTP SUPPLIES-VARIOUS SUPPLIES-POLICE LOAN PAY-WWTP SERVICES-FINANCE SERVICES-PARKS SERVICES-PARKS SERVICES-VARIOUS SUPPLIES-PARKS WEAR GUARD 022115 1/1912001 $939.01 WESTERN POWER 022228 1/19/2001 $4,083.86 WILCO FARMERS 022292 1/19/2001 $204.11 WBN INDEPENDENT 022630 1/19/2001 $95.00 WBN SCHOOL DIST 022745 1/19/2001 $5,612.90 YES GRAPHICS 024025 1/19/2001 $4,547.00 CITY OF WOODBURN 015255 1/22/2001 $163.52 VALLEY MAILING 021044 1/26/2001 $390.40 VOID VOID $0.00 VOID VOID $0.00 VOID VOID $0.00 DATASTREAH NONE 1/26/2001 $3,025.00 KALBERER FOODSERV NONE 1/26/2001 $224.53 MWVGC NONE 1/26/2001 $52.00 KIMBERLY WILLIAMS NONE 1/26/2001 $7.50 ROBERT WILLIAMS NONE 1/26/2001 $7.50 AaA DRILLING 000010 1/26/2001 $990.00 A&A PEST CONTROL 000011 1/26/2001 $52.50 ACE SEPTIC 000031 1/26/2001 $184.50 AFFORDABLE CLEANING 000083 1/26/2001 $247.S0 PIONEER AMERICAS 000136 1/26/2001 $640.00 ARAMARK UNIFORM 000534 1/26/2001 $1,125.41 AUTO ADDITIONS 000558 1/26/2001 $114.00 AWARDS & ATHLETICS 000580 1/26/2001 $19.50 AT&T 000623 1/26/2001 $62.46 BATTERIES NW 001159 1/26/2001 $325.00 HOUSEHOLD BANK 001199 1/26/2001 $670.88 BEN-KO-MATIC 001200 1/26/2001 $65.57 8IMART CORP 001275 1/26/2001 $382.23 8OBS BACKHOE 001325 1/26/2001 $7,139.50 BROWN & CALDWELL 001573 1/26/2001 $51,475.85 CASCADE COLUMBIA 002218 1/26/2001 $540.00 CASCADE POOLS 002226 1/26/2001 $50.46 C1TY OF WOODBURN 002525 1/26/2001 $36,585.63 COASTAL FARM 002625 1/26/2001 $266.93 COASTWIDE LAB 002626 1/26/2001 $1,099.32 MARGOT COMLEY 002686 1/26/2001 $207.50 COMPAQ FIN SERV 002724 1/26/2001 $118.54 CORP INC 002879 1/26/2001 $52,748.75 DAVISON AUTO PARTS 003080 1/26/2001 $179.94 DAVISON AUTO 003081 1/26/2001 $29.11 DEFT OF ENVIRON QUALITY 003205 1/26/2001 $147,792.37 A!/_FN DE'VAULT 003217 1/26/2001 $35.44 EDEN SYSTEMS 004065 1/26/2001 $4,898.50 ENGELMAN ELECTRIC 004190 1/26/2001 $50.00 ENVIRON CONTROL 004205 1/26/2001 $1,639.50 ESCHELON TELECOM 004264 1/26/2001 $620.90 4 SEASONS SWIMWE 005003 1/26/2001 $164.95 FARM PLAN 005062 1/26/2001 (;40.16 Page 5 A/P CHECK LISTING FOR THE MONTH OF .JANUARY 2001 5386O 53861 53862 53863 53864 53865 53866 53867 53868 53869 53870 53871 53872 53873 53874 53875 53876 53877 53878 53879 5388O 53881 53882 53883 53884 53885 53886 53887 53888 53889 53890 53891 53892 53893 53894 53895 53896 53897 53898 53899 53900 53902 53903 53904 53905 539O6 53907 539O8 SERVICES-WATER SERVICES-WWTP SERVI~LICE SUPPLIES-VARIOUS SUPPIJES-VARIOUS SUPPL.tES.-POLICE SUPPLIES-WATER SUPPLIES-WATER SERVICES-MAYOR SUPPLIES-WWTP SUPPLIES-STREET SERVICES-PO~ TCE SUPPLIES-C ~,AGE SERVIC~,~ENG SUPPLIES.VARIOUS SERVICES.-WWTP SUPPLIES-WATER SERVICES*SPEC ~ SERVICES-PUB WKS REIMBUI~E-MUSEUM SUPPLIE~-VAR[OU$ SUPPLIES-WATER SUPPLIES-PARKS SERVICES-VAR[OUS SERVICeS*VARIOUS SERVIC:F.S~ENG SERVICES--ATTY SUPPLIES'WATER SUPPLIES-PARKS SUPPLIES-PARKS SERVICES-FINANCE SUPPLIES-PARKS SUPPLIE~DAR SERVICES-VARIOUS SUPPLIE~PARK$ SERVICES-PARKS SERVICES-PARKS SUPPLIES-PARKS SERVICES-POLICE SERVICES*A'TTY SERVICES.-~I'REET FCS GROUP 3AMES W FOWLER FOTO MAGIC GW HARDWARE HERSHBERGER MTRS HILLYERS MID CITY HOME DEPOT HUBBARD CHEV HUBERS CAF~ IND ~ IND WELDING SUPPLY] INTL ASSOC FOR PROP INTERSTATE AUTO PTS '1'[MO T KORKEAKOSI~ L&L BUILDING RANDALL LANGBEHN LINCOLN EQUZPMENT LITTLE CHEMZCAL MAR[ON CTY ASS~ Kk-~A MERWIN METROFUELING MR P'S AUTO PTS MURRAY CHEVROLET DAN NELSON NEXTEL COMM NORTH CAST ELECTRZC NORTH CREEK ANALYTZCAL NORTHS2DE FORD ONE CALL CONCEPTS ONSTrE ENVIRON OR DISTR[CT ATTYS US FZLTER PEPSI COLA PROMOTIONS WEST qwEs-r ROTHS IGA SCHETKY NW SALES LES SCHWAB q-[RE SCOT CUSTODZAL SUPPLY S~ERRA SPR[NGS SONFI'ROL SOS LOCK SPORTS SUPPLY GROUP SUBWAY SANDWICHES SUSSMAN,SHAN K,WAPNICK TEK SYSTEMS 005072 005215 005258 006405 007150 007228 007280 007320 007331 008O76 008100 008118 008230 008295 010298 011010 011029 011250 011285 012087 012218 012440 012448 012510 012697 013151 013188 013215 013216 013225 013350 014054 014055 014268 015065 015225 015563 016202 01734O 018240 018300 018308 01846O 018605 0186O8 O18694 018814 018877 O19O46 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2OOl 1/26/2001 1/26/2001 1/26/2OOl 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2OOl 1/26/2OOl 1/26/2ool 1/26/2001 ~./26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2OOl 1/26/2001 1/26/2OOl 1/26/2001 1/26/2OOl 1/26/2001 1/26/2OOl 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 $903.33 $695,126.95 $296.11 $726.57 $53.08 $13.86 $170.33 $2o.43 $73.50 $578.58 $51.21 $341.75 $40.oo $173.o~ $,133.5o $969.32 $114.00 $77.57 $79.9o $16.oo $75.00 $31.33 $1,501.08 $201.67 $15~316.50 $15.18 $484.26 $151.50 $1,572.00 $151.97 $970.'17 $172.80 $370.23 $95.00 $65O.0O $197.35 $1,194.85 $223.00 $87.29 $1,830.67 $839.46 $236.55 $203.50 $50.00 $118.50 $2,288.78 $59.28 $50.4o $368.00 Page6 A/P CHECK LISTING FOR THE MONTH OF .1ANUARY 2001 8E 539O9 S3910 53911 53912 53913 53914 53915 53916 53917 S3918 53919 5392O 53921 53922 SUPPLIES-VARIOUS LEASE PAY-WATER SUPPLIF_S--WWTP SERVICES-VARIOUS SERVICES-POI tCE SUPPLIF_~V~ SUPPLIE.~-POI TCE SUPPI~E$--ATTY SERVICES-PARKS SERVICE$-ADMIN SERVICES-PUB WKS SUPPLiES-PARKS SUPPI 1'ES--PARKS US OFFICE PRODUCTS WES & ZINAIDA TORAN VAN WATERS & ROGERS VER1ZON WIRELESS VP CONSULTING VWR SCIENTIFIC WALKERS CYCLE WEST GROUP WOLFERS HEATING CHAMBER OF COMMERCE WCAT WBN INDEPENDENT WBN RENT ALL YES GRAPHICS 019100 019183 021094 021124 021260 021300 022023 022160 022460 022510 022547 O22630 022708 024025 1/26/2.001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 1/26/2001 $573.57 $1,400.00 $818.50 $748.87 $1,794.50 $438.20 $261.80 $699.35 $2,095.22 $400.00 $2,313.07 $18.75 $386.oo $1,403,035.61 Page 7 CITY OF WOODBURN Community Development 8F MEMORANDU 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-52, Date: To: From: Subject: January 31, 2001 Jim Mulder, Community Development Director Building Department Building Activity for January 2001 1999 2000 2001 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 7 $601,470 32 $2,399,184 6 $726,39 Multi Family 0 $0 0 $0 0 $ Residential Adds &Alts 2 $4,500 I $38,889 1 $19,00 Industrial 0 $0 0 $0 0 $ Commercial Value 0 $0 I $520,000 0 $ Signs, Fences, Driveways 0 $0 4 $8,200 4 $11,00 Manufactured Homes 4 $60,443 0 $0 0 $ TOTALS 13 $666,413 38 $2,966,273 11 $756,39 July 1 - June 30 Fiscal Year To Date $22,134,320 $23,027,441 $9,801,51 I:~Community Developmenl~Bldg~Building Activity~uilding Activity - 2001\activity - JanuaW 2001 .wpd 8{5 '1' ITl n'l ,.,.{ 8G WOODBURN PUBLIC LIBRARY MONTHLY REPORT FOR DECEMBER 2000 I. CIRCULATION Current: 10,674 Adult: 8,655 Children: 1,933 Previous: 1999 1998 1997 In-House Use: 1,176 II. INTERLIBRARY LOAN Books Loaned: 694 CCRLS: In-State Special: 688 0 All Other In-State: Out-Of-State: Books Borrowed: 818 CCRLS: In-State Special: 786 0 All Other In-State: Out-Of-State: II1. REFERENCE Woodburn Referrals Other 2000 707 1999 779 1998 806 1997 722 56 27 70 67 635 862 314 765 IV. VOLUNTEER HOURS WORKED 132 V. LIBRARY SPONSORED PROGRAMS For Adults: 1 For Children: 15 No. Attending: 10 No. Attending: 372 VI. FINANCE ILL Postals 3.00 Fines 859.43 Lost Books 58.03 Copies 136.22 Rural Fee 195.00 Donation 0.00 Collection Fee 10.00 Other 160.85 3,554.00 11,059.10 - Misc. Oregon State Ready-To-Read Grant - CCRLS Use-Based Reimbursement TOTAL 16,035.63 11,796 12,244 11,926 27 5 Total 1,398 1,668 1,190 1,554 VII. HOLDINGS Audio Cassette Audio Cassette Holiday Book YA-Holds Restriction Camera Cassette Player Circ Software Video Cassette Video Holds Engraver Fast Cat - 3 Wks Fast Cat - 7 Day Filmstrip/Cassette Headphones Juvenile Grant Kit Woodburn ILL Woodburn ILL Out Of State Juvenile Audio Cassette Juvenile Book Juvenile-Holds Restriction Juvenile Video Cassette Juvenile Video Holds Juvenile Holiday Book Juvenile Holiday Juvenile Puppet Juvenile Paperback Juvenile Periodical Juvenile Reference Juvenile Tote Bag Long New Book LSCA Spanish Books LSCA Spanish Cassette LSCA Spanish Juvenile LSCA Spanish Periodicals LSCA Spanish Reference LSCA Spanish Videos New Book New Periodical Pamphlet, Map Paperback Periodical Projector REC Puppet/Book Set Puzzles/Games Reference REC Audio Cassette Phonorecord One Hr. Reserve Circulating Software Woodburn Stats Only Woodburn Stats Only ILL TOTAL 1,218 38 36,830 0 4 5 60 811 1,200 2 6 3 8 6 8 5 4 305 18,041 20 618 66 492 8 1 15 335 235 84 385 312 7 99 40 14 24 342 174 18 2,786 7,548 5 2 24 2,419 9 51 117 1 1 1 74,807 Monthly Statistics: December 2000 2 New Adds For The Month of November: 541 8I"I VIII. PATRON LOAN TYPES Adult Resident Adult Non-Resident Senior Resident Senior Non-Resident YA Resident YA Non-Resident Juvenile Resident Juvenile Non-Resident Reference Staff Library Staff Outreach Visitor City Department TOTAL 4,361 3,279 903 286 1,064 768 1,126 56O 5 23 19 19 6 12,419 Monthly Statistics: December 2000 3 MEMO To: City Administrator for Council Action From.' Subject: Date: Randy Scott, C.E. Tech HI, Through the Public Works Directo,~,q. Ironwood Subdivision Easement Vacation February 8, 2001 RECOMMENDATION: At~er public heating, by motion; instruct staffto prepare an ordinance vacating the outside 10 foot portion &the existing 20 foot utility easement within the Ironwood at Tukwila Subdivision. 10A BACKGROUND: The owners of the majority of the affected area have requested in writing, the outside 10 foot portion of the existing 20 foot wide public utility easemem adjacent to the public right-of-way within the Ironwood at Tukwila Subdivision be vacated. The developer of the referenced subdivision, Centex Homes, provided a 20 foot wide public utility easement adjacent to all lots fronting public streets within the referenced subdivision. The industry standard and the citys requirement for an easement along the public right-of-way is a strip that is 10 feet wide. The additional 10 feet in width is currently not being utilized by franchised utilities or the city, nor is the additional width required for future needs. The easement is however creating placement and title conflicts for some of the structures on the lots. Therefore it is being recommended the council proceed with the vacation process. 1. Findings of Fact: Location: The proposed easement to be vacated is the outside 10 foot width of the existing 20 foot wide public utility easemem along the frontage of all lots and tracts abutting the public streets as recorded and platted per the Ironwood at Tukwila Subdivision. A vicinity map is provided as Exhibit 1. A legal description of the area to be vacated is provided as Exhibit 2. Jurisdiction: The City has jurisdiction over the Public Utility Easement proposed to be vacated. Current land use and zoning: The property surrounding the area to be vacated is zoned Residential. The surrounding land use and zoning will not change by vacating the proposed easement. Current use of easement proposed for vacation: The outside 10 foot strip proposed to be vacated is currently not being utilized by the city or franchised utilities. IOA City Administrator for Council Action Page 2 February 8, 2001 2. Applicable Statues In accordance with ORS 271.130 The city governing body may initiate vacation proceedings. The council initiated such proceedings on January 22,2001. In accordance with ORS 271.100, Action by the Council, Resolution No. 1614 was passed on January 22, 2001, which set a date, time and place for the public hearing on the petition to vacate a portion of the 20 foot public utility easement. Notice of public hearing has been published in the local paper in accordance with ORS 271.110. Notice of the hearing was also posted on-site at each end of the proposed area to be vacated. Eo ORS 271.120 Hearing Determination, provides for the governing body to hear the testimony and objections filed, determine whether the consent of the owners of the requisite area have been obtained, whether notice has been duly given and whether the public interest will be prejudiced by the vacation of such street. The criteria as stipulated above has been meet and as of the date of this memo no written objections have been submitted to the city. F. The vacation meets all other state and local guidelines concerning street vacation. CONCLUSION: 1. The consent of majority of the owners of the requisite area has been obtained. 2. Notice of the public heating has been duly given in accordance with ORS 271.110. 3. As of this date, no objections have been filled by property owners within the affected area. ©© EXHIBIT 2 10A DESCRIPTION OF EASEMENT PORTION TO BE VACATED; The outside 10 foot width of the existing 20 foot wide public utility easement along the frontage of'all lots and tracts abutting the public streets as recorded and platted per the Ironwood at Tukwila Subdivision Volume 42, page 59 Marion County Records; located in lot 10 of the Tukwila Planned Unit Development m the Northeast ¼, Section 7 and the Northwest ~A, Section 8, Township 5 South, Range l West, of the Willamette Meridian, City of Woodburn, Marion County, Oregon. The outside 10 feet being that portion of the easement furthest away from the public right-of-way. PUI~LIC ..10 FOOT W1DEIPORTION OF ~ .... ~ FOoT WIDE PORTION OF NIGHT OF--WAY T~ BF~ ORTE T A I-I~/]i)NEE ~ CITY OF WOODBURN Community Development MEMORANDUM llA 270 Montgomery Street Woodbum, Oregon 97071 (5O3) g82-5246 Date: February 12, 2001 To: Honorable Mayor and City Council thru City Administrator~ From: Jim Mulder, Director of Community Development/~/// ~/__ Subject: Ordinance to Adopt Supplemental Findings for Site Plan Review 99-14, Boones Ferry Place Retirement Facility. RECOMMENDATION: Approve the attached ordinance adopting supplemental findings in support of approval of Site Plan Review 99-14. BACKGROUND: The City Council, at its January 22, 2001 meeting, conducted a public hearing concerning the above referenced project. At the conclusion of that hearing, the Council directed staff to prepare an ordinance to adopt supplemental findings in support of approval of Site Plan Review 99-14. That ordinance is attached. COUNCIL BILL NO. 2288 ORDINANCE NO. AN ORDINANCE ADOPTING SUPPLEMENTAL FINDINGS WHICH SUPPORT APPROVAL OF SITE PLAN REVIEW 99-14 TO CONSTRUCT A 102 SUITE RETIREMENT FACILITY ON A 4.3 ACRE SITE ON THE WEST SIDE OF BOONES FERRY ROAD AND SOUTH SIDE OF COUNTRY CLUB LANE; AND DECLARING AN EMERGENCY. WHEREAS, the applicants, Wally Gutzler and Anthony Kreitzberg, requested supplemental review of specific approval criteria for Site Plan Review 99-14 in response to the State Land Use Board of Appeal's (LUBA) final Opinion and Order No. 2000-050 which remanded the City of Woodburn's decision to approve said application; and WHEREAS, the Woodburn City Council has reviewed the record pertaining to said request and heard all public testimony presented on said request; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That supplemental findings in support of approval of Site Plan Review 99-14 are hereby adopted based upon the Supplemental Findings in Support, which is affaxed hereto as Attachment "A". Section 2. That this ordinance being necessary for the mediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayyotr. ~ Approved as to form:~ ~e'~ t/~~ ~_..~ "~/ ~0~[ City Attorney Dat Approved: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodbum, Oregon lit Page 1 - COUNCIL BILL NO. ORDINANCE NO. llA ATTACHMENT "A" SUPPLEMENTAL FINDINGS IN SUPPORT SITE PLAN REVIEW 99-14 REQUEST: The applicants request supplemental review of specific approval criteria for Site Plan Review 99-14. This request is made in response to the State Land Use Board of Appeal's (LUBA) final Opinion and Order No. 2000-050 which remanded the City of Woodburn's decision to approve said application. The site plan review application consists of a proposal to construct a 102 suite retirement facility on a 4.3 acre site on the west side of Boones Ferry Road and south side of Country Club Lane. I1. RELEVANT APPROVAL CRITERIA: Woodburn Zoning Ordinance, Chapter 11, Site Plan Review: Section 11.070(d) and Section 11.070(h) III. ANALYSIS: A. Woodbum Zoning Ordinance: Chapter 11 Site Plan Review Section 11.070 Criteria for Evaluating a Site Plan. The following criteria shall be used in evaluating a Site Plan: (d) Access to the public streets shall minimize the impact of traffic patterns. Whenever possible, direct access shall not be allowed to arterial streets. Wherever possible, access shall be shared with adjacent uses of a similar nature. FINDING: Access to the site is proposed from two access driveways located on (one each) Boones Ferry Road and Country Club Road. Boones Ferry Road is a minor arterial and Country Club Road is an access street. The access driveways are located far enough from the intersection of Boones Ferry Road and Country Club Road and are of sufficient width so that traffic impacts will be minimized. The applicant prepared and submitted a transportation analysis with the original application which shows no adverse impact as a result of the driveways. This traffic study was reviewed by the city's Transportation Manager. In his memo, dated August 19, 1999, he concludes, "The two access points proposed are appropriate and are appropriately located in the site plan. I concur with the conclusion reached in the traffic study that this development will not have a substantial impact on the surrounding street system now or in the future." Supplemental Findings in Support - SPR 99-14 llA As stated in the above criterion, access to arterial streets shall not be allowed whenever possible. In this situation, it is not possible to deny direct access to Boones Ferry Road for the proposed multi-family elderly housing project because of public safety considerations. Robert Benck, Fire Marshal for the Woodburn Fire District, informed city staff in his letter dated December 18, 2000 that, "In order to serve this project in an efficient and expeditious manner access off of Boones Ferry Rd. is imperative. Time is always a major factor in fire and medical emergencies, and the logical access point to provide this service is Boones Ferry Rd. In addition, the proposed facility's size requires access to all sides in a fire emergency, this is provided in the proposal and meets Oregon Uniform Fire Code Requirements for both access and the location of fire hydrants." Supplemental The city relies on the Fire Marshal's experience and expertise in this area. The Fire Marshal's position that it is imperative that the proposed project have access off of Boones Ferry Road in order to provide fire protection in an efficient and expeditious manner is substantial evidence that it is not possible to deny the applicant access to Boones Ferry Road. In the interest of public safety it is not possible here to deny direct driveway access to Boones Ferry Road by the applicant for the proposed multi- family elderly housing project. The Fire Code requirements conflict with the expressed preference for limits on access to arterials. Regarding sharing access with similar uses, the nature of the surrounding uses is not similar to the proposed use in that they consist of single family use to the south, utility company use to the north, and church use to the west. In addition, it is not possible to share access in that the adjacent uses have existing driveways which do not adjoin the subject site. Based on the above discussion, criterion 11.070(d) is met. (h) The location, design, color and materials of the exterior of all structures and signs are compatible with the proposed development and appropriate to the character of the immediate neighborhood. FINDING: The character of the immediate neighborhood is primarily residential. The southern side, east side and southwest corner of the subject property is bordered by single family homes. The northeast corner of the site borders the US West building and the northwest corner of the site borders a LDS church. There are two proposed signs within the site plan. One sign will be at the entrance way to the assisted living facility off of Boones Ferry Road (Assisted Living Community Sign) and the second sign will be at the entrance way to the Alzheimer facility off of Country Club Road (Alzheimer Building Sign). The two signs will be addressed separately below: Findings in Support - SPR 99-14 2 llA Assisted Living Community Sign: The site plan indicates that the Assisted Living Community Sign will be at the entrance way to the assisted living community off of Boones Ferry Road. The Assisted Living Community Sign is compatible with the proposed development because it is at the entrance way to the assisted living community and directs and introduces people to the assisted living community. Other developments in the immediate neighborhood such as Heritage Park, Henry's Farm and Tukwila also have signs located at their access entryways, so the location of the proposed sign is appropriate to the character of the residential neighborhood. The applicants have submitted design detail for the Assisted Living Community Sign in their schematic design drawings. The Iow- profile monument style design is compatible with the proposed elderly housing because it has an elegant design similar to the attractive architecture used for the proposed housing. The design is appropriate to the residential character of the immediate neighborhood because it is Iow-profile (standing approximately seven feet in height) and has Iow voltage lighting which will not be distracting to residential neighbors. The sign will be at least as attractive as other currently existing signs in the immediate neighborhood identifying Heritage Park, Henry's Farm, Village of the Green, and the Tukwila developments. The design is also appropriate for the residential character of the immediate neighborhood because of its Iow-profile and because of its Iow voltage lighting which will not be distracting to residential neighbors. The applicant states that "the Assisted Living Community Sign will use a color scheme of natural earth tones and subtle natural colors similar with and compatible with those used on the proposed elderly housing." The applicant's use of earth tones and subtle natural colors will be .similar and compatible to existing colors used for neighboring residential homes. Therefore, the colors would be appropriate to the character of the immediate neighborhood. The applicant states "The materials used in the Assisted Living Community Sign will consist of painted concrete with a light sand finish." The sign which will consist of painted concrete with a light sand finish should have an attractive texture and appearance that is compatible with the proposed elderly housing. The textured and painted concrete and other materials are residential in character and since similar materials are used in the construction of the buildings on site and in neighboring residences they will be compatible with the proposed housing and appropriate to the character of the immediate residential neighborhood. Supplemental Findings in Support - SPR 99-14 3 llA IV. Alzheimer Building Sign: The site plan indicates that the Alzheimer Building Sign is located east of the entry way to the Alzheimer facility off of Country Club Road. The location of the sign is compatible with the proposed elderly housing because it is located at a convenient spot to help direct visitors and residents to the Alzheimer facility. The location of the sign adjacent to the access driveway is also appropriate to the character of the residential neighborhood which has similar signs located at the access ways for Heritage Park, Henry's Farm, and the Tukwila developments. The applicants have submitted design details for the Alzheimer building sign in their schematic design drawings. The Alzheimer Building Sign is designed to be a Iow-profile monument sign approximately six feet tall. It's elegant, attractive Iow-profile design is compatible with the proposed elderly residential development. The Iow-profile wood sign is also appropriate to the residential character of the neighborhood which also has similar signs for developments such as Heritage Park, Henry's Farm, Village by the Green, and Tukwila. The applicant states that "The color scheme of the sign will be earth tones and natural colors". Earth tones and natural colors are similar and compatible to the coloring scheme used by the proposed elderly residential housing which also uses these colors. Earth tones and subtle natural colors are also used in the immediate residential neighborhood so therefore, the proposed colors used in the sign are appropriate to the character of the residential neighborhood. The applicant states that "The proposed Alzheimer Building Sign will be made primarily out of wood and other residential materials." These proposed materials are compatible with the proposed elderly residential housing, which will also use wood and other residential materials. The proposed materials are also similar to materials used in the immediate neighborhood therefore, the proposed materials used in the sign are appropriate to the character of the immediate residential neighborhood. Both proposed signs meet the criteria set forth under WZO 11.070 (h). CONCLUSION: Based on the findings contained herein, the above approval criteria are met. Supplemental Findings in Support - SPR 99-14 4 MEMO TO: FROM: DATE: SUBJECT: City Council through City Administrato¢''~ Public Works Directo~ January 30, 2001 Amendment to Increase Woodburn's Low Interest (3.87%) Loan with State Department of Environmental Quality (DEQ) by $3 Million llB RECOMMENDATION: Approve the attached resolution that allows the Iow interest loan from DEQ to increase by $3,000,000 and authorizes the mayor to sign the second amendment to the Clean Water State Revolving Fund (CWSRF) loan agreement number R98412. BACKGROUND: The initial Iow interest (3.93%) loan of $2 million, for Woodburn's innovative wastewater treatment process, was awarded to the city in 1995 and it was increased by another $2 million on June 24, 1996. The second Iow interest (3.87%) loan of $20 million was awarded to the city in June of 1997. This loan amount was subsequently increased by $2,969,671 in December of 1999. The amendment under consideration will increase the second loan by an additional $3 million. The City of Woodburn has been fortunate to have DEQ funding support for its wastewater project. The representatives of DEQ have kept all their verbal commitments in the past and we expect our good working relationship to continue. During the entire construction cycle, no cash flow problems have been experienced. Acceptance of the proposed loan will bring the loan amount from DEQ to $29,969,671. The payments to retire this loan amount, when compared with the payments required to retire a bond sale method of financing at 5.25% interest for 20 years, will save the city approximately $270,344 per year. In general terms, due to the Iow interest loan, it could be said that the overall savings in today's dollars are well over $3 million for the city. Since the Iow interest loan program offered by DEQ has been a great asset to the community, acceptance of the loan increase by $3 million is recommended. GST:Ig Attachments: Resolution DEQ Loan Offer and Payment Schedule CWSRF Loan Agmt R98412 Amend COUNCIL BILL NO. 2289 RESOLUTION NO. A RESOLUTION ENTERING INTO STATE REVOLVING FUND LOAN AGREEMENT NO. 98412, AMENDMENT NUMBER 2, WITH THE STATE OF OREGON, DEPARTMENT OF ENVIRONMENTAL QUALITY, AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT ON BEHALF OF THE CITY. WHEREAS, the City of Woodburn has applied for a State Revolving Fund loan for design and construction of an advanced wastewater treatment plant; development of a poplar plantation; and collection system improvements, including additional pump stations, force mains, and inflow and infiltration reduction; and WHEREAS, the City of Woodbum entered into an agreement with the Departmem of Environmental Quality for a loan to the City fix)m the State Revolving Fund in the amount of $20,000,000 at 3.87°/3 interest and a twenty-year repayment period. A signed copy of th~q loan agreement is on record at thc City Recorder's office; and WHEREAS, the City Council, on December 13, 1999, executed Amendment gl to increase by $2,969,671 the State Revolving Loan established by Agreemem Number R98412 as provided by Oregon Department of Environmental Quality, and WHEREAS, the Oregon Department of Environmental Quality has provided to the City Amendment #2 to the State Revolving Agrcemem Number R98412 to increase the low interest loan by $3,000,000 that will provide substantial savings to the city over the period of the loan; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodbum enter into State Revolving Fund Loan No. R98412, Amendment #2, with the State of Oregon, Departmem of Environmental Quality, to borrow an amount not to exceed Twenty-Five Million, Nine Hundred Sixty-Nine Thousand, Six Hundred Seventy-One Dollars ($25,969,671) for the financing of project for Wastewater System Improvements. A copy of said Loan Agreement No. R98412, Amendment #2 is attached hereto as Exhibit "A' and by this reference Amendment #2 and the original, properly approved and signed loan agreement that is on file in the City Recorder's Office. Section 2. The City authorizes and approves the establishment and funding of a designated reserve account to meet the "Loan Reserve" requirement of the State Revolving Fund Loan Agreement, and directs establishment of this Loan Reserve in the amount of $1,928,285. Section 3. That the Mayor of the City of Woodburn, acting for and on behalf of the City is authorized to execute the State Revolving Fund Loan Agreement No. R98412, Amendment #2, and such other and additional documents as may reasonably be required for the consummation and closing of said loan, and any amendments required thereafter. Page 1 of 2 - COUNCIL BILL NO. RESOLUTION NO. Approved as to form: City Attorney Approved: Richard Jennings, Mayor llB Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 of 2 - COUNCIL BILL NO. RESOLUTION NO. DATE OF AGREEMENT: LOAN AMOUNT: DATE OF AMENDMENT/t2: AMENDED LOAN AMOUNT: June 25,1997. $22,969,671. Febmaryl2,2001. $25,969,671. EXPLANATION: This amendment increases the loan amount by $3,000,000 to help cover the full cost of the project. It also clarifies the beginning date for the City's loan repayments. AMENDMENT: ARTICLE 1, SECTION (C) LOAN AMOUNT: $25,969,671. ARTICLE 1~ SECTION (J), TERMS OF REPAYMENT: Amend the first sentence to read: "Forty semi- annual payments beginning with an interest-only payment due September 1, 2001. ARTICLE 1, SECTION (g) Amend the last sentence to read: "Until the Final Loan Amount is calculated, the Loan Reserve Requirement equals $1,928,285." A revised Preliminary Repayment Schedule is attached as Appendix A. This loan agreement amendment is executed between the STATE OF OREGON DEPARTMENT oF ENVIRONMENTAL QUALITY (the "DEQ") and the CITY OF WOODBURN (the "Borrower") effective as of the Date of Amendment indicated above. BORROWER: CITY OF WOODBURN Authorized Officer Typed Name: Title: Date: DEQ: STATE OF OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY Authorized Officer Typed Name: Title: Michael T. Llewelyn Water Quality Administrator Date: CITY OF WOODBURN: R98412: 02/01/01 LOAN AGREEMENT AMEN DM ENT//2 OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY CLEAN WATER STATE REVOLVING FUND llB EXHIBIT _ ,~ APPENDIX A: PRELIMINARY REPAYMENT SCHEDULE Page ~.~ of_ ~ Due Date ................... PAYMENT .................. Pm~ Principal Interest Fees Total 09/01/2001 1 03/01/2002 2 09/01/2002 3 03/01/2003 4 09/01/2003 5 03/01/2004 6 09/01/2004 7 03/01/2005 8 09/01/2005 9 03/01/2006 10 09/01/2006 11 03/01/2007 12 09/01/2007 13 03/01/2008 14 09/01/2008 15 03/01/2009 16 09/01/2009 17 03/01/2010 18 09/01/2010 19 03/01/2011 20 Principal Balance 25,969,671 0 1,337,101 389,545 1,726,646 25,969,671 452,067 502,513 129,848 1,084,428 25,517,604 460,814 493 766 0 954,580 25,056,790 469,731 484.849 125,284 1,079,864 24,587,059 478,820 475 760 0 954,580 24,108,239 466 494 457.050 447.423 437.609 427.606 537 171 417 409 547 565 407,015 558 161 396,419 568 961 385,619 579 971 374,609 591 193 602 633 614 293 626 180 638 297 488,086 497,53O 507,157 516,971 526 974 120,541 1,075,121 23,620,153 0 954,580 23,122,623 115,613 1,070,193 22,615,466 0 954,580 22,098,495 110,492 1,065,072 21,571,521 0 954,580 21,034,350 105,172 1,059,752 20,486,785 0 954,580 19,928,624 99,643 1,054,223 19,359,663 0 954,580 18,779,692 363,387 93,898 1,048,478 18,188,499 351,947 0 954,580 17,585,866 340,287 87,929 1,042,509 16,971,573 328,400 0 954,580 16,345,393 316,283 81,727 1,036,307 15,707,096 09/01/2011 21 03/01/2012 22 09/01/2012 23 03/01/2013 24 09/01/2013 25 650,648 303,932 0 954,580 15,056,448 663,238 291,342 75,282 1,029,862 14,393,210 676,071 278,509 0 954,580 13,717,139 689,153 265,427 68,586 1,023,166 13,027,986 702,488 252,092 0 954,580 12,325,498 03/01/2014 26 09/01/2014 27 03/01/2015 28 09/01/2015 29 03/01/2016 30 716,082 238,498 61,627 1,016,207 11,609,416 729,938 224,642 0 954,580 10,879,478 744,062 210,518 54,397 1,008,977 10,135,416 758,460 196,120 0 954,580 9,376,956 773,136 181,444 46,885 1,001,465 8,603,820 09/01/2016 31 03/01/2017 32 09/01/2017 33 03/01/2018 34 09/01/2018 35 788,096 166,484 0 954,580 7,815,724 803,346 151,234 39,079 993,659 7,012,378 818,890 135,690 0 954,580 6,193,488 834,736 119,844 30,967 985,547 5,358,752 850,888 103,692 0 954,580 4,507,864 03/01/2019 36 09/01/2019 37 03/01/2020 38 09~1/2020 39 03/01/2021 40 TOTALS REQUIRED 867,353 87,227 22,539 977,119 3,640,511 884,136 70,444 0 954,580 2,756,375 901,244 53,336 13,782 968,362 1,855,131 918,683 35,897 0 954,580 936,448 936,448 18,120 4,682 959,250 0 25,969,671 12,596,038 1,877,518 40,443,227 LOAN RESERVE: $ 1,928,285 CITY OF WOODBURN · R98412 - 02/01/01 LOAN AGREEMENT AMENDMENT #2 llC MEMO TO: FROM: City Council through City Administrator Public Works Program Manager SUBJECT: Agreement for Site Lease for Union Pacific Railroad to Utilize Water Tower DATE: February 7, 2001 RECOMMENDATION: Approve the attached resolution entering into a site lease agreement with Union Pacific Railroad Company for use of the city water tower for a railroad operational communication antenna in exchange for use of Front Street right- of-way. BACKGROUND: The Union Pacific Railroad Company requested that they be allowed to use the city water tower to mount an antenna to be used to communicate with trains using their tracks. This would be a new system and would eliminate the existing control system which uses wires strung on poles along the tracks. The proposed rental rate for use of the facility is a nominal amount. For commercial cellular phone companies that profit from use of the tower there is a rental charge that is in relation to the value of the facility for a cellular phone transmission use for which they charge and receive a profit. The railroad is proposing a use that is for operational control and is a replacement of an existing system. The railroad use will involve a single antenna aligned with the railroad tracks versus the 9 antennas that are normally used for circular coverage for a cellular provider installation. In addition it will allow the railroad to remove the existing line of poles and wires that now are located on the east edge of the tracks through the city. The railroad has indicated that the pole system should be removed within 12 months of the new system being operational. This, by itself, is of value since the city is working to improve the aesthetics in the core area. In consideration for the water tower lease, Union Pacific has agreed to provide the portion of Front Street right-of-way shown on the attached map. The value of the right of way is in proportion to the value of the tower space for the proposed use. The city currently leases approximately .103 acres from Union Pacific on which is located a city building for $3,000. The value of the approximately .324 acres of Front Street property is at least as valuable and represents a value comparable to the tower space. Staff recommends that the use of the water tower by the Union Pacific Railroad in exchange for the front street right-of-way be approved. llC iS lrlOl 11C COUNCIL BILL NO. 2290 RESOLUTION NO. A RESOLUTION ENTERING INTO A SITE LEASE AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR SPACE ON THE CITY WATER TOWER AND AUTHORIZING THE MAYOR TO SIGN SUCH AGREEMENT. WHEREAS, the Union Pacific Railroad Company has requested that the City allow the placement of antennas on the City water tower to allow communication with trains utilizing Union Pacific trackage near the City of Woodburn, and WHEREAS, the Union Pacific Railroad Company has agreed to lease to the City, for highway purposes, a portion of railroad right-of-way on Front Street which is equal to the value of the water lower lease; and WHEREAS, the City has developed a site lease agreement with the Union Pacific Railroad Company that outlines responsibilities for water tower usage and requires that separate lease of premises for highway purposes document be executed by the parties for the water tower lease to be effective; and WHEREAS, the City has determined that it is in the best interests of the City and proper to lease space on the water tower structures; NOW, THEREFORE, Section 1. That the City of Woodburn enter into an agreement, which is affixed as Attachment "A" and by this reference incorporated herein, with the Union Pacific Railroad Company for use of the city water tower for antennas. Section 2. That the Mayor of the City of Woodbum is authorized to sign said agreement on behalf of the City.~ e[ [ Approved as to form_~C'~.C'~-- t~d,~~ ~.. /~ '~ 00 ~ City Attorney Dat Approved: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder Page 1 - COUNCIL BILL NO. RESOLUTION NO. ATTACHMI~NT A )~'% I~ge ! of ~ .~ DUPLICATE ORIGINAL I of 2 11£ SITE LEASE AGREEMENT THIS SITE LEASE AGREEMENT ("Lease") is entered into this __ day of 2001, between CITY OF WOODBURN, a municipal corporation ("Landlord") and UNION PACIFIC RAILROAD COMPANY, a Delaware corporation ("Tenant"). 1. Premises. Subject to the following terms and conditions, Landlord leases to Tenant exclusive use of a portion of the real property (the "Property") described in the attached Exhibit A. Tenant's use of the Property shall be limited to that portion of the Property together with easements for access and utilities, described and depicted in attached Exhibits B (collectively referred to hereinafter as the "Premises"). 2. Term. The term of the Lease shall be for twenty years, commencing on the first day of the month following the execution date of this Lease (the "Commencement Date"), and terminating at midnight on the last day of the month in which the twentieth annual anniversary of the Commencement Date shall have occurred. 3. Permitted Use. The Premises may be used exclusively by Tenant only for permitted uses, which are the transmission and reception of radio communication signals for railroad operations and for the construction, operation, maintenance, and repair of antenna facilities: antenna pole, antennas, coax, electronic equipment and equipment cabinet(s) or vault(s) and related improvements and/or to replace antennas (with antennas of equal or smaller size) or electronics within equipment cabinets or vaults. Tenant shall obtain, at Tenant's expense, all licenses and permits required for Tenant's use of the Premises from all applicable government and/or regulatory entities (the "Governmental Approvals") and may, prior to the Commencement Date obtain a title report, perform surveys, soil tests, and other engineering procedures on, under and over the Property, necessary to determine that Tenant's use of the Premises will be compatible with Tenant's engineering specifications, system design, operations and Governmental Approvals. Landlord agrees to reasonably cooperate with Tenant (at no cost to Landlord), where required, to perform such procedures or obtain Governmental Approvals. 4. Consideration. As reasonable consideration for this Lease, Tenant agrees to lease to Landlord, for highway purposes, the westerly five feet of Union Pacific Railroad Company's Brooklyn Subdivision right-of-way in Woodburn, Marion County, Oregon, as described and depicted in Exhibit C attached hereto. The lease of these premises for highway purposes shall be memorialized by the parties in a separate Lease of Premises for Highway Purposes document which will be executed in a form acceptable to both parties by May 1,2001. If the Lease of Premises for Highway Purposes is not executed by both parties by May 1, 2001, Page I - SITE LEASE AGREEMENT ATTACH. H~_ ENT, ,/4 Page -~ of~ DUP//CA TE OR~Gl~VA~ I of 2 llC this Lease is null and void. 5. Interference. Tenant shall not use the Premises in any way which interferes with the existing use of the Property by Landlord, or with any use by another tenant which use existed at the time that this Lease was executed (subject to Tenant's fights under this Lease, including non-interference). Tenant has informed itself of Landlord's use of the Property. If it is determined that there is identifiable interference between Tenant's electronic equipment and the electronic equipment already permitted on the Property by Landlord for which Tenant is responsible under this Lease, Tenant shall be solely responsible for the timely resolution of all interference concerns that are directly attributable to Tenant's use. In the event that Tenant is unable to satisfactorily resolve all interference concerns which are Tenant's responsibility under this Lease, Tenant may be required to terminate all operations immediately. If, after the first five years of this Lease, it is deemed that Landlord has need of that portion of the Property occupied by Tenant for expansion of Landlord's existing use, Landlord will seek to relocate Tenant on the Property if possible. Such relocation, if required, shall be at Tenant's sole cost and expense. Landlord shall not permit use by others of Landlord's property adjoining the Premises which would unreasonably interfere with, or disrupt, Tenant's use of the Premises. 6. Improvements; Utilities; Access. a. Tenant shall have the right, at its expense, to erect and maintain on the Premises antenna facilities: antenna pole, antennas, coax, and electronics and equipment cabinet(s) or vault(s). Landlord's prior consent to the plans and specifications for improvements shall be required. Tenant shall cause all construction to occur lien-free and in compliance with all applicable laws and ordinances. The Antenna Facilities shall remain the exclusive property of Tenant. Tenant shall remove the Antenna Facilities upon termination or expiration of this Lease and shall return the Premises to approximate original condition except ordinary wear and tear and be liable for any damage caused by such removal. b. Tenant shall, at Tenant's expense, keep and maintain the Premises and improvements now or hereafter located thereon in commercially reasonable condition and repair during the term of this Lease. c. Tenant shall separately meter and pay any additional utilities charges due to Tenant's use. Tenant shall have the right to install utilities, at Tenant's expense, and to improve the present utilities on the Premises. Landlord hereby grants an easement to permanently place any utilities on or to bring utilities across the Property in order to service the Page 2 - SITE LEASE AGREEMENT ATTACHMENT. ~ Page ,~ of. hr') DUPLICATE ORIGINAL I of 2 11C Premises and the Antenna Facilities. Utilities shall be limited to the location shown on the attached Exhibit B-1 and be limited to power and telephone utilities. d. As partial consideration for rent paid under this Lease, Landlord hereby grants Tenant an easement ("Easement") for ingress, egress and access (including access as described in paragraph 1) to the Premises adequate to service the Premises and the Antenna Facilities at all times during the term of this Lease. Upon notice, Landlord shall have the right, at Landlord's sole expense, to relocate the Easement to Tenant, provided such new location shall not materially interfere with Tenant's operations. Any Easement provided hereunder shall have the same term as this Lease. e. Tenant shall have 24-hour-a-day, 7-day-a-week access to Premises at all times during the term of this Lease, except during an emergency. For the purpose of this Lease, an "emergency" is defined as any man-made or natural event or circumstance causing or threatening loss of life, injury to person or property, human suffering or financial loss, and includes, but is not limited to, fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of oil or hazardous materials, disease, blight, infestation, civil disturbance, riot, sabotage and war. 7. Termination. Except as otherwise provided herein, this Lease may be terminated, without any penalty or further liability as follows: a. Upon 10 days' written notice by Landlord if Tenant fails to cure a default for payment of amounts due under this Lease within that 1 O-day period; b. If the Lease of Premises for Highway Purposes referenced in Section 4 of this Lease is terminated, then this Lease shall be immediately terminated. c. Immediately upon written notice if the Premises or Property are destroyed or damaged so as in Tenant's reasonable judgment to substantiallY' and adversely affect the effective use of the Premises. 8. Taxes. Tenant shall pay any personal property taxes assessed on, or any portion of such taxes attributable to, the Antenna Facilities. Landlord shall pay when due all real property taxes and all other fees and assessments attributable to the Premises. However, Tenant shall pay, as additional Rent, any increase in real property taxes levied against the Premises (excluding any additional taxes that relate to the period prior to the Commencement Date, i.e. roll back taxes) which is directly attributable to Tenant's use of the Premises, and Landlord agrees to furnish proof of such increase to Tenant. 9. Indemnification. Tenant shall defend, indemnify and hold harmless Landlord, its Page 3 - SITE LEASE AGREEMENT ATTACHMENT ,~ Page _.~__ of /0 D UPL ICA TE ORIGINAL I of 2 llC officers, agents and employees, from any liability, loss or damage Landlord may suffer (including any reasonable attorney's fees and expenses) as a result of claims, demands, actions, suits, costs or damages against Landlord of any kind whatsoever in connection with or arising out of (1) any violation of law, ordinance or covenant or condition of this Lease by Tenant, its agents, employees, invitees or visitors or (2) any injury or damage occurring to any person or to property of any kind belonging to any person while on or in any way connected with any portion of the Premises during the term of this Lease which results from or is caused by Tenant's use of the Premises, except for any loss or damage caused to Tenant or others or to property of Landlord, Tenant, or any other person as a direct result of the negligence or wilful acts of Landlord or its employees. Tenant shall give Landlord prompt notice in case of casualty or accidents on the Premises. Tenant, as a material part of the consideration to Landlord, hereby assumes all risk of damage to property or injury to persons in, upon or about the Premises from any cause other that Landlord's negligence or willful acts, and Tenant waives all claims in respect thereof against Landlord. 10. Insurance. Tenant shall maintain public liability and property damage insurance including automobile liability insurance and a fire legal liability endorsement that protects Tenant and Landlord and its officers, agents and employees from any and all risks, claims, demands, actions and suits for damage to property including, without limitation, cracking or breaking of glass, or personal injury, including death, arising directly or indirectly from Tenant's activities or any condition of the Premises. The insurance shall provide coverage for not less than $200,000 for personal injury to each person, $500,000 for each occurrence, and $500,000 for each occurrence involving property damages; or a single limit policy of not less than $500,000 covering all claims per occurrence. The limits of the insurance shall be subject to statutory changes as to maximum limits of liability imposed on municipalities of the State of Oregon during the terms of this Lease. The insurance shall be without prejudice to coverage otherwise existing and shall list as additional insureds Landlord and its officers, agents and employees. Notwithstanding the listing of additional insureds, the insurance shall protect each insured in the same manner as though a separate policy had been issued to each, but nothing herein shall operate to increase the insurer's liability as set forth elsewhere in the policy beyond the amount or amounts for which the insurer would have been liable if only one person or interest had been listed as insured. The insurance shall provide that the insurance shall not terminate or be canceled without thirty (30) days written notice first being given to the City Recorder. Tenant agrees to maintain continuous, uninterrupted coverage for the duration of the Lease. If the insurance is canceled or terminated prior to termination of the Lease, Tenant shall provide a new policy with the same terms. Tenant shall maintain on file with the City Recorder a certificate of insurance certifying the coverage required by this section. Failure to maintain liability insurance shall be cause for immediate termination of this Lease by Landlord. Landlord shall have the right to increase the limits of insurance coverage required by this Lease during the Lease term in order to match any statutory changes as to the maximum limits of liability on Oregon municipalities. In the event Landlord determines that the insurance limits should be Page 4 - SITE LEASE AGREEMENT ATTACHMENT Page ~" of /0 DUPLICATE ORIGINAL I of 2 llC increased on this basis, Landlord shall provide notice to Tenant of such determination and Tenant shall promptly increase the coverage amounts to comply with the new limits and provide Landlord an updated certificate. Under no circumstances shall Landlord be responsible for or provide insurance to cover loss or damage of Tenant's equipment or personal property. Tenant shall have the right to self-insure the above-required coverages. 11. Notices. All notice, requests, demands and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed, certified mail, return receipt requested, or sent by overnight carrier to the following addresses: If to Landlord, to: Ci_ty Administrator, Ci.ty of Woodbum 270 Montgome _ry Street Woodbum, Oregon 97071 If to Tenant, to: Union Pacific Railroad Corporation Communications Department PF003 1416 Dodge Street Omaha, NE 68179 12. Quiet Enjoyment. Landlord warrants that it is in lawful possession of the leased Premises and has the right to lease them. Notwithstanding other provisions in this Lease to the contrary, Landlord will defend Tenant's right to quiet enjoyment of the leased premises from the lawful claims of all persons during the lease term and any renewal terms. 13. Assignment. Tenant may not assign this lease without first receiving Landlord's written consent, which consent shall not be unreasonably withheld. 14. Hazardous Waste. Landlord represents that it has no knowledge of any substance, chemical or waste (collectively, "substance") on the Property that is identified as hazardous, toxic or dangerous in any applicable federal, state or local law or regulation. Tenant shall not introduce or use any such substance on the Property in violation of any applicable law. Landlord will be solely responsible for and will defend, indemnify, and hold Tenant, its agents and employees harmless from and against any and all direct claims, costs, and liabilities, including reasonable attorneys' fees and costs, arising out of or in connection with the removal, cleanup or restoration of the Property with respect to substances from any and all sources other than those substances introduced to the City by Tenant. The obligations of this Section 14 shall survive the expiration or other termination of this Lease. Page 5 - SITE LEASE AGREEMENT ATTACHMENT Page_ .~ of DUPLICATE ORIGINAL I of 2 llC 15. Miscellaneous. a. The prevailing party in any litigation arising hereunder shall be entitled to its reasonable attorney fees and court costs, including appeals, if any. b. This Lease constitutes the entire agreement and understanding of the parties, and supersedes all offers, negotiations and other agreements. There are no representations or understandings of any kind not set forth herein. Any amendments to this Lease must be in writing and executed by both parties. Co This Lease shall be construed in accordance with the laws of the State of Oregon. d If any term of this Lease if found to be invalid, such invalidity shall not affect the remaining terms of this Lease, which shall continue in full force and effect. The parties intend that the provisions of this Lease be enforced to the fullest extent permitted by applicable law. Accordingly, the parties shall agree that if any provisions are deemed not enforceable, they shall be deemed modified to the extent necessary to make them affordable. e. This Lease may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute a single instrument. Union Pacific Railroad Company. TENANT: Union Pacific Railroad Company BY: ITS: STATE OF ) County of ) On this ~ day of ,2001, before me, a Notary Public in and for said County and State, personally appeared , who is the ., of Union Pacific Railroad Company, a Delaware corporation, and who is personally known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to in the within instrument, and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument, the person or the entity upon behalf of which the person action, executed the instrument. Page 6 - SITE LEASE AGREEMENT ATTACHMENT .,'~. , Page DUPL/CA TE ORIGINAL I of 2 11( LANDLORD: City of Woodbum, Oregon Notary Public in and for said State My Commission Expires: Richard Jennings, Mayor City of Woodbum STATE OF OREGON ) County of Marion ) The foregoing instrument was acknowledged before me this ~ day of by Richard Jennings, Mayor of the City of Woodbum, a Municipal Corporation of the State of Oregon, on behalf of the City of Woodbum. ATTEST: Mary Tenant, City Recorder Notary Public for Oregon My Commission Expires: Page 7 - SITE LEASE AGREEMENT A"r*I'AC HJVI£NT llC EXHIBIT A To the Site Lease Agreement between the City of Woodburn, as landlord, and Union Pacific Railroad Company, as tenant. Legal Description The Property is legally described as follows: Parcel No. 5, lots 1, 2, 3, & 4, Block 6, Woodburn Packing Co. Addition with exceptions as described in Volume 125, Page 369, Parcel No. 6, Volume 320, Page 219, Beginning on the east boundary of the right of way of the SPRR where the north boundary of the county road leading from Woodbum to the town of Monitor, in Marion County, Oregon, crosses the said railroad, said county road being also known as Cleveland Street, in Woodburn, Oregon, running thence northeasterly along the east boundary of the SPRR to the lands of UG Dunn, thence on the south boundary of said Dunn's land 100' to the southeas~ corner of said lands, thence along the west boundary of the Woodburn Packing Company's addition to the town of Woodburn same being in a southwesterly direction and parallel to the main line of the SPRR to the lands of the SPRR thence in a southwesterly direction along the grounds of the SPRR to the.north boundary of the above mentioned street or road, thence to the place of the beginning. EXHIBIT B ATTACH~IENT A Page -~/~ of !0 11C To the Site Lease Agreement between the City of Woodburn, as landlord, and Union Pacific Railroad Company, as tenant. A ~ c¢..o~ Ei~$~mcoA Parcel No. 5, lots l, 2, 3, & 4, Block 6, Woodbum Packing Co. Addition with exceptions as described in Volume ! 25, Page 369, Parcel No. 6, Volume 3:20, Page 219, Beginning on the east boundary of the right of way of the SPRR where the north boundary of the county road leading from Woodburn to the town of Monitor, in Marion County, Oregon, crosses the said railroad, said county road being also known as Cleveland Street, in Woodbum, Oregon, running thence northeasterly along the east boundary of the SPRR to the lands of UG Dunn, thence on the south boundary of said Dunn's land 100' to the southeast corner of said lands, thence along the west boundary of the Woodbum Packing Company's addition to the town of Woodburn same being in a southwesterly direction and parallel to the main line of the SPRR to the lands of the SPRR thence in a southwesterly direction along the grounds of the SPRR to the north boundary of the above mentioned street or road, thence to the place of the beginning. Utility Easement. Parcel No. 5, lots 1, 2, 3, & 4, Block 6, Woodburn Packing Co. Addition with exceptions as described in Volume 125, Page 369, Parcel No. 6, Volume 320, Page 219, Beginning on the east boundary of the right of way of the SPRR where the north boundary of the county road leading from Woodbum to the town of Monitor, in Marion County, Oregon, crosses the said railroau, said cqunty road being also known as Cleveland Street, in Woodburn, Oregon, running thenc~ northeasterly along the east boundary of the SPRR to the lands of UG Ounn, thence on the south boundary of said Dunn's land 100' to the southeast corner of said lands, thence along the west boundary of the Woodbum Packing Company's addition to the town of Woodburn same being in a sbuthwesterly direction and parallel to the main line of the SPRR to the lands of the SPRR thence in a southwesterly direction along the 9rounds of the SPRR to the north boundary of the above mentioned street or road, thence to the place of the beginning. EXHIBIT C AI-I'ACHM ENT-/~ Page id:> of~O 11C m z .-{ llD MEMO TO: FROM: City Council through City AdministratOr "~'~/~~ Director~ Public Works Program Manager Through Library SUBJECT: Agreement for Professional Architectural Services to Complete the Exterior Preservation of the Carnegie Portion of the City Library DATE: February 7, 2001 RECOMMENDATION: Approve the attached resolution entering into an agreement with Robed Dortignacq, AIA to provide architectural services for preparation of technical documents and other professional services required to complete the preservation of the Carnegie portion of the Woodburn City Library BACKGROUND: The city requested in 1999 proposals from consulting firms for an evaluation of the exterior of the Carnegie portion of the City of Woodburn Library. The intent was to determine the existing condition and define the work that would be required to preserve this historic structure. Robert Dortignacq, AIA was selected to complete this evaluation which he provided to the city. Since funding for the necessary work was not available at that time, no additional work was done. Funding has now been identified and in order to prepare bid documents certain technical documents are required that are beyond the capability of the city to prepare. The city was pleased with the work of Robert Dortignacq on his evaluation. In his 1999 report he included an estimate, $9,500, for the work that would be required to prepare the technical documents and provide other assistance during bidding and construction. The work to be performed under the proposed contract is required to proceed with the restoration project and is a continuation of his previous evaluation of the building's condition. He was selected from consultants used by the city for this reason to submit a proposal for the additional work. Mr. Dortignacq has agreed to perform the required professional architectural services for the $9,500 that he estimated in his 1999 report. The proposed contract cost is a competitive price given the scope of work and size of the restoration project. Staff is recommending that the resolution authorizing the mayor to sign the professional services contract on behalf of the city be approved. 11D COUNCIL BILL NO. 2291 RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH ROBERT DORTIGNACQ, AIA FOR ARCHITECTURAL SERVICES FOR IMPROVEMENTS TO THE EXTERIOR OF THE CARNEGIE PORTION OF THE WOODBURN CITY LIBRARY AND AUTHORIZING THE MAYOR TO SIGN SUCH AGREEMENT. WHEREAS, The historic Carnegie portion of the Woodburn City Library is an important historical asset that was constructed in 1 91 2, and WHEREAS, The city desires to preserve this historic building to be utilized and enjoyed by current and future city residents, and WHEREAS, Robert Dortignacq, AIA was selected to conduct and documented an analysis of the exterior of the Carnegie portion of the library which determined required actions to preserve this historic and important structure, and WHEREAS, The city has determined that Robert Dortignacq, AIA is qualified to provide additional architectural services for preparation of technical documents and other professional services required to complete the preservation of the Carnegie portion of the library and an agreement has been developed to provide the required services; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement, which is affixed as Attachment "A" and by this reference incorporated herein, with Robert Dortignacq, AIA for consulting services to provide architectural services for preparation of technical documents and other professional services required to complete the preservation of the Carnegie portion of the Woodburn City Library. Section 2. That the Mayor of the City of Woodburn be authorized to sign said agreement on behalf of the City. Page 1 - COUNCIL BILL NO. RESOLUTION NO. liD City Attorney Date APPROVED: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 1- COUNCIL BILL NO. RESOLUTION NO. PERSONAL SERVICES CONTRACT ATTACHMENT_,,~, Page ,,/ of llD This Agreement is made and entered into by and between the City of Woodbum, Oregon, an Oregon municipal corporation, hereinafter referred to as "City", and Robert Dortignacq, AIA, hereinafter referred to as "Consultant", regarding the evaluation and analysis of the exterior of the Carnegie portion of the Woodburn Public Library. IT IS HEREBY AGREED by and between the parties to this Agreement: 1. Term The term of this Agreement shall be from the date of execution by both parties until tasks required hereunder are complete and accepted, unless earlier terminated in accordance herewith. 2. Consultant's Services Consultant agrees to provide the services described in the Consultant's proposal, a copy of which is attached hereto as Exhibit "A", and is incorporated herein by this reference. 3. Payment Consultant will be paid by the City on a work performed basis. Consultant agrees to perform the services as set forth in Exhibit "A" at a cost of $9,500. It is understood that Consultant will not exceed this amount without the City's prior written authorization. Payment shall be made monthly upon receipt and approval of consultant's invoice and shall be in relation to the percentage of work completed.. 4. Independent Contractor Consultant is engaged hereby as an independent contractor, and will be so deemed for purposes of the following: Ao Consultant will be solely responsible for payment of any Federal or State taxes required as a result of this Agreement. Bo The Consultant is an independent contractor for purposes of the Oregon workers' compensation law (ORS Chapter 656) and is solely liable for any workers' compensation coverage under this Agreement. 5. Employees No person shall be employed for more than eight hours in any one day, or 40 hours in any one week, except in cases of absolute necessity, emergency or where the public Page I - Personal Services Contract ATTACHMENT_ Page ~ of · lID policy absolutely requires it, and in such cases except in cases of agreements for personal services as defined in ORS 279.051, the laborer shall be paid at least time and a half pay for all overtime in excess of eight hours a day and for work performed on Saturday and on any legal holiday specified in ORS 279.334. Persons who perform work under a personal services agreement shall be paid at least time and a half of all overtime worked in excess of 40 hours in any one week, except for individuals who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. {}{}201 to 209 from receiving overtime. Should Consultant elect to utilize employees on any aspect of this Agreement, Consultant shall be fully responsible for payment of all withholding required by law, including but not limited to taxes, including payroll, income, Social Security (FICA) and Medicaid. Consultant shall also be fully responsible for payment of salaries, benefits, taxes, Industrial Accident Fund contributions and all other charges on account of any employees. Consultant shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. All costs incident to the hiring of assistants or employees shall be Consultant's responsibility. Consultant shall indemnify, defend and hold City harmless from claims for payment of all such expenses. Unless specifically set forth on Exhibit A, expenses relating to items set forth in this paragraph shall not be the basis of additional reimbursement of Consultant. No person shall be denied or subjected to discrimination in receipt of the benefits of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, marital status, age, disability or national origin. Any violation of this provision shall be grounds for cancellation, termination or suspension of the Agreement in whole or in part by City. 7. Indemnity and Insurance Consultant acknowledges responsibility for liability arising out of the performance of this Agreement and shall hold City, its officers, agents, and employees harmless from and indemnify and defend the same of any and all liability, settlements, loss, costs and expenses in connection with any action, suit, or claim resulting or allegedly resulting from Consultant's negligent acts, omissions, activities or services provided pursuant to this Agreement or from Consultant's failure to perform its responsibilities as set forth in this Agreement. Consultant, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656.017 which requires workers' compensation coverage for all their subject workers. Consultant shall maintain throughout this Agreement the following insurance: Workers' compensation and employers liability insurance as required by the State where the work is performed. Page 2 - Personal Services Contract Co Do ATTACH_MENT_ .~ Page ,.~ of ~ Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from the use of motor vehicles, including on-site and off-site operations, and owned, non-owned, or hired vehicles, with $1,000,000 combined single limits. Commercial general liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any covered negligent act or omission of Consultant or of any of its employees, agents or subcontractors, with $1,000,000 per occurrence and in the aggregate. Professional Liability Insurance of $250,000. liD ge Except in the case of Workers' compensation insurance, City shall be named as an additional insured with respect to Consultant's insurance coverages identified herein. The coverage provided by these policies shall be primary and any other insurance carded by City is excess. Consultant shall be responsible for any deductible amounts payable under all policies of insurance. Standard of Care In the performance of its professional services, Consultant shall use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession practicing in the State of Oregon. Consultant will reperform any services not meeting this standard without additional compensation. Consultant's reperformance of any services, even if done at City's request, shall not be considered as a limitation or waiver by City of any other remedies or claims it may have arising out of consultant's failure to perform in accordance with the applicable standard of care or this Agreement. e Termination This Agreement may be terminated by the City by giving Consultant written notice of such termination no fewer that fifteen (15) days in advance of the effective date of said termination. Consultant shall be entitled to terminate this Agreement only in the case of a material breach by the City, and upon failure of the City to remedy said breach within fifteen (15) days of said notice. If City terminates the Agreement for its own convenience, payment of Consultant shall be prorated to and include the day of termination and shall be in full satisfaction of all claims by Consultant against City under this Agreement. Page 3 - Personal Services Contract 10. Work is Property of City ATTACHMENT~,~ , Page ~ of ~ All work in its original form which is performed or produced by Consultant under this Agreement shall be the exclusive property of City and shall be delivered to City prior to final payment. Upon City's approval and provided City is identified in connection therewith Consultant may include Consultant's work in its promotional materials. 'llD 11. 12. 13. 14. 15. Law of Oregon The Agreement shall be governed by the laws of the State of Oregon. The Agreement provisions required by ORS Chapter 279 to be included in public agreements are hereby incorporated by reference and shall become a part of this Agreement as if fully set forth herein. Adherence to Law Consultant shall adhere to all applicable federal and state laws, including but not limited to laws, rules, regulations, and policies concerning employer and employee relationships, workers' compensation, and minimum and prevailing wage requirements. Any certificates, licenses or permits which Consultant is required by law to obtain or maintain in order to perform work described on Exhibit A, shall be obtained and maintained throughout the term of this Agreement. Modification Any modification of the provisions of this Agreement shall not be enforceable unless reduced to writing and signed by both parties. A modification is a written document, contemporaneously executed by City and Consultant, which increases or decreases the cost to City over the agreed sum or changes or modifies the scope of service or time of performance. No modification shall be binding unless executed in writing by Consultant and City. Attorneys Fees In the event a suit or action is instituted to enforce any right guaranteed pursuant to this Agreement, the prevailing party shall be entitled to, in addition to the statutory costs and disbursements, a reasonable attorneys fee to be fixed by the trial and appellate courts respectively. Integration This Agreement, including but not limited to Exhibits and Consultant's proposal submitted to City contains the entire and integrated agreement between the parties and supersedes all prior written or oral discussions, representations or agreements. In case of Page 4 - Personal Services Contract A'I"I'AOHMENT ,'~ I~0 .,,~.~. of~ conflict among these documents the provisions of this Agreement shall control. 1N WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly appointed officers on the date first indicated below. llD CITY OF WOODBURN ROBERT DORTIGNACQ, AIA By: By: Richard Jennings, Mayor Robert Dortignacq Date: Date: ATTEST: Mary Tennant, City Recorder City of Woodbum Page 5 - Personal Services Contract CnT"~aACH.M ENT~ age _J~ of~(~__._.. Exhibit A Woodburn Public Library Roof Replacement Project Project Scope · Remove existing roofing and flashings, replace with new painted standing seam roofing, flashings and membrane underlayment · New copper rain gutters and associated flashings · New downspouts, and revised subsurface drainage · Miscellaneous masonry repairs including chimney; brick cleaning · Miscellaneous carpentry and metal repairs · Repairs and storm windows for existing windows · Revision of stair drains, new area drain at southeast areaway · Painting, finishing, and caulking of above work Outline of Professional Services · Verify current existing conditions · Develop construction documents from work as outlined in the Condition Assessment report · Documents to include necessary drawings, and specifications required for construction and permitting · Coordination with City of Woodburn requirements · Assistance with submission for plan review and permitting · Assistance during bidding, including prebid meeting, bidder clarifications and substitution requests · Assistance during Construction including preconstruction meeting, periodic site visits, and project closeout. · Engineering services are not anticipated, and are not included llD Fees* · Construction Documents $5,500 · Bidding $1,500 · Construction $2.500 Total $9,500 *Engineering if required is not included; Mileage for up to six visits, and reproduction costs for up to 15 sets of construction documents are included. Permit and plan check fees are not included. 11E MEMO TO: FROM: City Council through City Administrator Public Works Program Manager 'J'~"~--~'/"~ SUBJECT: Agreement for Professional Engineering Services to Complete Pilot Study for Proposed Treatment Process for City Water DATE: February 8, 2001 RECOMMENDATION: Approve the attached resolution entering into an agreement with HDR Engineering Inc. to conduct a pilot study to evaluate a proposed water treatment system for the City of Woodburn. BACKGROUND: The city requested proposals from consulting firms for a water pilot study to verify the proposed treatment process for removal of iron and manganese from the city water supply. The city also requested the pilot study determine arsenic reductions which are anticipated in the water as a result of the iron and manganese removal. The city received proposals from six firms. The proposals were reviewed by city staff members and after this review it was the consensus of staff that HDR Engineering Inc. was best suited for the work required by the city. The pilot study proposal process was discussed and the consultant selection was approved by the Water Master Plan Committee. The study will validate the treatment process and determine the technical data that , would be required to complete design of the proposed treatment process. The data collected will also be submitted to the Oregon Drinking Water Division for their review and approval. The preferred treatment process is a potassium permanganate oxidation filtration process. One of the major elements of the study will be evaluation of different flow rates for the pressure filtration system. If higher flow rates can be used efficiently the size of proposed treatment facilities can be reduced and thereby costs also reduced. This pilot study, which will cost $28,000, is the next step in the process of developing a water treatment system for the removal of iron and manganese and staff is recommending approval of the resolution authorizing the mayor to enter into the professional engineering services agreement on behalf of the city. COUNCIL BILL NO. 2292 RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH HDR ENGINEERING, INC. FOR A PILOT STUDY OF A PROPOSED WATER TREATMENT SYSTEM AND AUTHORIZING THE MAYOR TO SIGN SUCH AGREEMENT. WHEREAS, the City of Woodbum is evaluating a proposal to treat the city's water supply to remove iron and manganese, and WHEREAS, the City desires to evaluate the proposed water treatment system to determine operational expectations and to develop data that would be necessary for design of the water treatment system, and WHEREAS, professional engineering services are required to conduct the pilot study and develop data on the preferred treatment system that, and WHEREAS, the City has conducted a Request for Proposal (RFP) process and determined that HDR Engineering, Inc. is qualified to provide the professiongl engineering services and an agreement has been developed to provide the required services; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement, which is affixed as Attachment "A" and by this reference incorporated herein, with HDR Engineering, Inc. for professional engineering services required to conduct the pilot study and develop data on a proposed water treatment system. Section 2. That the Mayor of the City of Woodburn be authorized to sign said agreement on behalf of the City. Approved as to form.~'~ .'ehtqr'~~ e2_.l e~/~ City Attorney at Page I - COUNCIL BILL NO. RESOLUTION NO. APPROVED: Richard Jennings, Mayor PERSONAL SERVICES AGREEMENT ATTACHMENT Page /, of llE This Agreement is made and entered into by and between the City of Woodburn, Oregon, an Oregon municipal corporation, hereinafter referred to as "City," and HDR Engineering, Inc., a Nebraska corporation with principal offices in Portland, Oregon, hereinafter referred to as "Consultant," regarding work related to the Water Treatment Pilot Study for the City of Woodbum. IT IS HEREBY AGREED by and between the parties to this Agreement: 1. Term The term of this Agreement shall be from the date of execution by both parties until tasks required hereunder are complete and accepted, unless earlier terminated in accordance herewith. 2. Consultant's Services Consultant agrees to provide the services described in the Scope of Work dated January 12, 2001, a copy of which is attached hereto as Exhibit "A" and is incorporated herein by this reference. 3. Payment Consultant will be paid by. the City on a lump sum basis as outlined below and in accordance with the proposed budget for compensation described in Exhibit "A" of $28,000. 4. Independent Contractor Consultant is engaged hereby as an independent contractor, and will be so deemed for purposes of the following: Ao Consultant will be solely responsible for payment of any Federal or State taxes required as a result of this Agreement. Bo The Consultant is an independent contractor for purposes of the Oregon workers' compensation law (ORS Chapter 656) and is solely liable for any workers' compensation coverage under this Agreement. 5. Employees No person shall be employed for more than eight hours in any one day, or 40 hours in any one week, except in cases of absolute necessity, emergency or where the public Page I - Personal Services Agreement e /~TTACHMENT --~. Page ~ of, ~:~ policy absolutely requires it, and in such cases except in cases of agreements for personal services as defined in ORS 279.051, the laborer shall be paid at least time and a half pay for all overtime in excess of eight hours a day and for work performed on Saturday and on any legal holiday specified in ORS 279.334. Persons who perform work under a personal services agreement shall be paid at least time and a half of all overtime worked in excess of 40 hours in any one week, except for individuals who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. {}{}201 to 209 from receiving overtime. Should Consultant elect to utilize employees on any aspect of this Agreement, Consultant shall be fully responsible for payment of all withholding required by law, including but not limited to taxes, including payroll, income, Social Security (FICA) and Medicaid. Consultant shall also be fully responsible for payment of salaries, benefits, taxes, Industrial Accident Fund contributions and all other charges on account of any employees. Consultant shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. All costs incident to the hiring of assistants or employees shall be Consultant's responsibility. Consultant shall indemnify, defend and hold City harmless from claims for payment of all such expenses. Unless specifically set forth on Exhibit A, expenses relating to items set forth in this paragraph shall not be the basis of additional reimbursement of Consultant. No person shall be denied or subjected to discrimination in receipt of the benefits of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, marital status, age, disability or national origin. Any violation of this provision shall be grounds for cancellation, termination or suspension of the Agreement in whole or in part by City. Indemnity and Insurance Consultant shall indemnify and defend City against any loss or liability to the extent of and negligent act or omission by Consultant causing injury or damage to real or personal property, any related claim or action, and shall pay all costs (including attorney fees at trial and on appeal) incurred by City in enforcing this provision. Consultant, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656.017 which requires workers' compensation coverage for all their subject workers. Consultant shall maintain throughout this Agreement the following insurance: Ao Workers' compensation and employers liability insurance as required by the State where the work is performed. Bo Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from the use of motor vehicles, including on-site and off-site operations, and owned, non-owned, or hired vehicles, with $1,000,000 combined single limits. liE Page 2 - Personal Services Agreement Page ~ of ~ 11E Co Commercial general liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any covered negligent act or omission of Consultant or of any of its employees, agents or subcontractors, with $1,000,000 per occurrence and in the aggregate. 4. Professional Liability Insurance of $250,000. Except in the case of Workers' compensation insurance, City shall be named as an additional insured with respect to Consultant's insurance coverages identified in B and C above. The coverage provided by these policies shall be primary and any other insurance carried by City is excess. Consultant shall be responsible for any deductible amounts payable under all policies of insurance. 7. Standard of Care In the performance of its professional services, Consultant shall use that degree of care and skill ordinarily exercised under similar circumstances and the same locality by reputable members of its profession practicing in the State of Oregon. Consultant will reperform any services not meeting this standard without additional compensation. Consultant's reperformance of any services, even if done at City's request, shall not be considered as a limitation or waiver by City of any other remedies or claims it may have arising out of consultant's failure to perform in accordance with the applicable standard of care or this Agreement. 8. Termination This Agreement may be terminated by the City by giving Consultant written notice of such termination no fewer that fifteen (15) days in advance of the effective date of said termination. Consultant shall be entitled to terminate this Agreement only in the case of a material breach by the City, and upon failure of the City to remedy said breach within fifteen (15) days of said notice. If City terminates the Agreement for its own convenience, payment of Consultant shall be prorated to and include the day of termination and shall be in full satisfaction of all claims by Consultant against City under this Agreement. 9. Work is Property of City All work in its original form which is performed or produced by Consultant under this Agreement shall be the exclusive properly of City and shall be delivered to City prior to final payment. Any reuse of work performed or produced by Consultant under this Page 3 - Personal Services Agreement 10. 11. 12. 13. 14. ATTACHMENT //~ Page ,ill of ,~) Agreement for any purpose other than the intended purpose under this Agreement will be at the City's sole risk. Law of Oregon The Agreement shall be governed by the laws of the State of Oregon. The Agreement provisions required by ORS Chapter 279 to be included in public Agreements are hereby incorporated by reference and shall become a part of this Agreement as if fully set forth herein. Adherence to Law Consultant shall adhere to all applicable federal and state laws, including but not limited to laws, rules, regulations, and policies concerning employer and employee relationships, workers' compensation, and minimum and prevailing wage requirements. Any certificates, licenses or permits which Consultant is required by law to obtain or maintain in order to perform work described on Exhibit "A," shall be obtained and maintained throughout the term of this Agreement. Modification Any modification of the provisions of this Agreement shall not be enforceable unless reduced to writing and signed by both parties. A modification is a written document, contemporaneously executed by City and Consultant, which increases or decreases the cost to City over the agreed sum or changes or modifies the scope of service or time of performance. No modification shall be binding unless executed in writing by Consultant and City. Attorneys Fees In the event a suit or action is instituted to enforce any right guaranteed pursuant to this Agreement, the prevailing party shall be entitled to, in addition to the statutory costs and disbursements, a reasonable attorneys fee to be fixed by the trial and appellate courts respectively. The prevailing party shall be defined as a plaintiff recovering 75% or more of the damages demanded from the defendant(s) or a defendant ordered to pay 25% or less of the damages demanded by the plaintiff(s). Integration This Agreement, including but not limited to Exhibits and Consultant's proposal submitted to City contains the entire and integrated agreement between the parties and supersedes all prior written or oral discussions, representations or agreements. In case of conflict among these documents the provisions of this Agreement shall control. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by Page 4 - Personal Services Agreement their duly appointed officers on the date first indicated below. ATTACHMENT. ~ P~ge ~ .. of.., llE CITY OF WOODBURN HDR ENGINEERING, INC. By:. Richard Jennings, Mayor By: Date: Date: ATTEST: Mary Tennant, City Recorder City of Woodbum Page 5 o Personal Services Agreement ATTACHMENT_ Page ~,~ of_~ liE Exhibit A Scope of Work Water Treatment Pilot Study Prepared for: City of Woodburn, OR Prepared by: HI~R Engineering Inc., Portland, OR January 12, 2001 Background and Objectives The City of Woodburn, OR ("City") desires ~ remove iron and manganese from its drink/ag water source using a treatm~at process of potassium permanganate oxidation and pressure filtration. Removing iron and manganese will reduce stai,~i~g of plumbing fixtures and laundry, and provide customers with tap water. This scope ofwonk describes en~neering services to better define treatment requirements and costs: 1) Basic Services to conduct a Water Treatment Pilot Study and 2) Optional Additional Services to prepare a pro-design report for each proposed water treatment plant. Basic services to be provided by HDR Engineering C'Consultant'') are to conduct a water tre, atment pilot study to demonstrate thc effectiveness of the treatment method and to ~abli~ design parameters for full-scale water treatment. Additional services that may be performed at the discretion of the City include development of pre-design reports for each proposed water ~eatment plant. The pre- design repo~ will use information developed during pilot testing and actual plant site conditions to refine plant designs and cost opinions for City budget/ng. The pm-design reports would be used to cornmunicatc water treatment intentions to State of Oregon officials, to guide final design, and may facilitate information exchange with citizens. Compensation Compensation for Consultant's Basic Services shall be on the basis of lump sum. Thc amount of the lump sum is Twenty Eight Thousand Dollars ($28,000.00). Lump Sum shall mean a fixed amount that shall be the total compensation agreed upon in advance, Invoices will be submitted monthly based on the percentage of project completion. Compensation for Additional Services will be agreed to at a later date and Additional Services will only be performed upon written authorization from City. Responsibilities of City The City will arrange for safe access to and mak.¢ all provisions for Consultant to enter public and private property as required for Consultant to perform services under this contract. Thc City will 'provide thc follow/ng related to pilot test equipment and operation: I) secure room in pump house with at least 25 square feet of clear :floor space ATTACH.,~ ENT ,~ Page '/. of ~ lie and at least two standard electrical outlets; 2) standard hose bib for raw water supply to pilot equipment; 3) drain that can accommodate at least 5 gallons per minute of water flow; 4) consistent operation of well pump (water supply) during pilot operation. Basic Services 1. Consult with City to define and clarify City's rcqukcments for the Project and available data. Develop a pilot testing plan, review it with City staff and incorporate City staff input. 2. Advise City as to the'n~cessity of City's providing additional data that are not part of Consultant's Basic Services, and assist City in obtaining such data. Conduct bench-scale testing. B~mch-$calc testing will be used to establish chemical dosing requirements, detention times, and other treatment process parameters, Conduct pilot testing of up to 3 different profiles of filter media to evaluate their performance in removing iron and manganese. The pilot equipment will include chemical addition, and pressure filtration (with associated valving, monitoring, and backwashing facilities). Services by Consultant include provision of pilot equipment, operation, and water quality testing (field and laboratory). Provide recommendations to City for treatment options that, in Consultant's judgment, meet City's requirements for thc Project. Prepare a report (t~¢ "P,.cport") that will describe the pilot study, data generated, and engineering recommendations. This report will establish the design ~ritcxia for full-scale water treatment and verify the suitability of the treatment process. 6. Furnish 5 review copies of the Report to City and review it with City. Revise the Report in response to City's comments, as appropriate, and fumish 5 final copies of the revised Report to the City. Consultant's services under the Study and Report Phase will bc considered complete on the date when the final copies of the revised Report have been delivered to City. Additional Services Additional s~-vices are to be completed upon direction by and only azRer receipt of written authorization from thc City. The fee for thc additional services will be negotiated at the time that the additional service is rcquestecL Additional s~rvices include any services resulting from City's request to evaluate additional items in the Study and Report Phase beyond those identified in Basic Services. Thc following pre-design report is an optional additional service that could be provided to the City. Preliminary Desitin Report Following the pilot study, acceptance of the report by City, and upon written authorization from City, HDR will prepare an engineering pre-design report for cacb A~TAOI-J.MENT ~ , Page ~ Of , lie water treatment plant proposed. This report will incorporate the treatment process scJectcd by City and any specific mochfications or changes in the scope, extent, character, or design requirements of the Project desired by City. The report will develop detailed project concepts, refine the preliminary equipment and building layouts, establish site constraints, building position and orientation, site grading and drainage, and refine capital and O&M cost estimates for detailed budgeting. The pre-design reports provide an opportunity for carly communications with State officials and the public about water treannent plans. On tM basis of thc above acceptance, selection, and authorization, prepare Prelim/nary Design Phase documents consisting of final design critcr/a, preliminary drawings, oufline specifications and written descriptions of the Project. Provide nccc~ary field surveys and topographic and utility mapping for design purposes, Utility mapping will be based upon information obtained from utility OWller$. 3. Advise City ff additional reports, data, information, or services are necessary and assist City/n obta/ning such reports, data, information, or services. Based on the information contained in the Preliminary Design Phase documents, submit a re, vised opinion of probable Construct/on Cost and any adjusanents to Total Project Costs known to Consultant. Furnish the Preliminary Design Phase documents to and review them with City. Submit to City 5 final copies of thc Preliminary Design Phase documents and revised opinion of probable Construction Cost. Consultant's services under the Pre!imina~ Design Phase wiQ be considered complete on the date when final copies of the Preliminary D~ign Phase documents have bccn dclivcr~ to City. City of Woodburn Police Department 270 Montgomery Street STAFF REPORT Date: From: To: Through: WoodbumOR 97071 February 6, 2001 ~~.~ [ ]~) John Brown, City Administrator3v ' (503) 982-2345 Subject: 2001 OLCC Renewal Recommendation: City Council recommend annual renewal of liquor license for the listed businesses to the Oregon Liquor Control Commission for the year 2001; and remove compliance plans as a condition of approval for The Raven Inn and La Unica. llF Annually the police department reviews activities occurring at or in the vacinity of all licensed liquor establishments in Woodbum. All reviews were completed in accordance with Council Resolution 1613, dated January 23,2001, establishing guidelines and procedures for liquor license recommendations. Through established guidelines and procedures, the City Council ensures equitable and consistent treatment of liquor license applications. The adoption of policy protects the interest of the general public providing consistent direction to staff in the processing of liquor license. The following liquor license applications were reviewed in accordance with the established standards for police department recommendations, as described in Resolution 2284. The standards and criteria are as follows: Council Resolution 1613, Sec. F, Standards for Police Department Recommendations Fights and assaults Liquor law violations by licensee or their employees Excessive or obtrusive noise Illegal drug use or sales on the premises Trespass on private property Public drunkenness Failure of licensee to take appropriate action to prevent or control problems caused by patrons on the premises or within the local vicinity. Council Resolution 1613, Sec. G, Guidelines and Criteria A recommendation to deny the renewal application will be made when there are persistent problem involving the types of police calls listed above related to the sales of alcohol. 11 F The police department will automatically recommend denial of a renewal application when there is a record of ten arrest, in the prior twelve months, of employees or patrons of the licensed business for unlawful activities related to the sale or service of alcohol under the license either on the premise or in the vicinity. o Actions by the licensee which might tend to mitigate the problems should be considered by the City Council. Examples of mitigating actions are seeking and following recommendations by the OLCC, or police, and increased security measures. In addition to the criteria previously outlined, a recommendation for denial of a license renewal may be made when there are persistent problems involving police calls related to sales or service of alcohol not stemming from calls for assistance from the establishment, within the preceding twelve months, concerning unlawful activities by employees and patrons of the licensed business, either on the licensed premises or in the immediate vicinity thereof. o The recommendation by the police department is only one component of the liquor license recommendation process. Community input is significant factor in a review of applications by the Council. With all licensing activities, it must be remembered that the City recommends and OLCC grants or denies. All liquor license establishments met the guidelines and policies established by Resolution 1613 in the year 2000. *Those establishment denoted by "*" have a compliance plan. Compliance plans are developed to bring establishments into compliance due to a history of serious and persistent problems or because of frequency of problems within the immediate area. Once an establishment has shown a history of maintaining compliance through house rules and sound management practices, it is the police departments position that compliance plans be removed as a condition of approval. The Raven Inn has been in compliance since 1996 and La Unica Restaurant has been in compliance since 1994. It is recommended that both of these establishments compliance plans be removed as a condition of licensing approval. The following liquor license applications are recommended for approval by the police department: Off-Premise Sales: O'Donnell Enterprises (AM-PM Mini Mart) Bi-Mart//643 Crossroads Grocery & Deli E-Z Stop Market Grocery & Deli Gary's Market//1 Lind's Plaza Market OLCC Store//60 Piper's Jewelry Rite Aid//5337 Roth's IGA Foodliner Safeway Store//407 Salvadore's Bakery I Salvadore's Bakery III Senior Estates Restaurant Shop N Kart Su Casa Imports 7-11 Store//2353-17416B Westview Texaco Woodbum Fast Serve (Woodbum Chevron) Young Street Market Full On-Premise Sales: llF *Chu's Eatery Eagle's Lodge #3284 Elk's Lodge #2637 La Estrellita Mexican Restaurant OGA Members Course The Pier Yun Wah Chines Restaurant Los Cabos Mexican Restaurant Limited On-Premise Sale: Abby's Pizza Inn *Arandas Taqueria Denny's at Woodburn Don Pedros Express *La Unica Lupita's Pizza Hut Senior Estates Restaurant Taqueria Guadalajara *The Raven Inn Woodbum Lanes cc File OLCC mc 0 OOc~ m mO~o z zr- o)z c O0 -- --~ cc:>~ z oo~ ::0 ~> 0 0 Z ~ 09 CO ;;0 ~ ~ m--lo ~ m m m ..< Z ~~ ~ - ~mmmm ~ Fz~C Cz z mmmm ~ >;~ z ~ mo~ z ~ ~ z ~ o ~ 0 o < Z - o ~ o ~-- ~ =. z 11F c~ c~ 0~ 0~ ~ O0 O0 = City of Woodburn Police Department 270 Montgomery Street STAFF REPORT Woodburn OR 97071 (503) 982-2345 Date: From: To: Through: February 8, 2001 Paul Null, Chief of Police Mayor and City Council John Brown, City Administrator Subject: Liquor License Application - Oregon Berry Inn Restaurant Applicants: Oregon Berry Inn Restaurant Since 1995 James L. Gulick 1170 Willow Creek Dr. NW Salem, OR 97304 Myrna I. Gulick 1170 Willow Creek Dr. NW Salem, OR 97304 Location: Oregon Berry Inn Restaurant 2994 Newberg Hwy Woodburn, OR 97071 Ph. 503-981-2331 Manager: Robert R. Brown 16646 Butteville RD NE Woodbum, OR 97071 Licence Type: Limited On-Premise Sales - Allows for the sale of Malt Beverage, Wine, and Cider Recommendation: The Woodburn City Council approve a Limited On-Premise Sales liquor license for Oregon Berry Inn Restaurant,Woodbum. On January 23, 2001, the police department received an application for a liquor license from Mr. and Mrs Gulick, owners of the Oregon Berry Inn Restaurant. The department has completed an extensive background and criminal records investigation on the applicants and the restaurant manager, Robert Brown. The applicants and manager have no criminal record and nothing of a questionable nature was found in their backgrounds. llG Mr. Gulick was contacted during the course of the investigation in regards to the operational plan for his establishment. Mr. Gulick has been in operation at the Oregon Berry Inn, a family style restaurant, since 1995. His business hours of operation are 7:00 a.m. to 11:00 p.m. Monday through Sunday. Mr. Gulick advised he is planning on making application for an Oregon Lottery license in the near future. A police records check of the business revealed the police department has responded to this location twice in the last three years for minor calls for service. The police department has received no communication from the general public or surrounding businesses in support of or against this establishment receiving a liquor license. I1G cc OLCC Applicant 11H MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator.~ Public Works P.rogram Manager/~2 '~'~--~ Bid Award for Used Pickup Truck February 7, 2001 RECOMMENDATION' Action 1: Reject the two Iow bids received from Hubbard Chevrolet for City of Woodburn Bid 21-08 due to not being in compliance with specifications. Action 2: Award City of Woodburn Bid 21-08 for a used pickup to the Iow responsible bidder, Chuck Colvin Auto, for $11,805. BACKGROUND: City of Woodburn bid number 21-08 for one 1998 or newer used pickup truck with less than 20,000 miles and was opened and read at 2:00 P.M. on February 6, 2001. Results were: Bidder Amount ,u~,~,u ,~,,~v,~,et Chuck Colvin Auto Hillyer's Ford Canby Ford Trachsel Hubbard Chevrolet '¢ 11 °"'"' nn $11,805.00 $12,460.00 $12,600.00 $13,500.00 $15,800.00 Reject Reiect The Iow bid from Hubbard Chevrolet did not comply with city specification due to the age of the submitted vehicle and mileage over the minimum specified. The second Hubbard Chevrolet bid did not comply with the city specification in that it did not have air conditioning. For these reasons staff recommends rejection of both bids. The Iow responsible bid that complied with city specifications was from Chuck Colvin Auto in the amount of $11,805. The purchase of this vehicle to replace a 1986 Chevrolet Caprice that is in poor condition was budgeted in the Public Works Engineering budget for $12,000. The pickup truck is also more functional for engineering field work and inspection of construction projects. Staff is recommending that the Iow responsible bid from Chuck Colvin Auto be accepted. 11I February 12, 2001 TO: FROM: SUBJECT: Honorable Mayor and City .Council John C. Brown, City Administrator 2001 Vision, Mission, and Goals Recommendation: it is recommended the City Council adopt the attached City Council Vision and Mission Statements, and Goals for 2001. Background: At your goal setting retreat of January 20, 2001 you conducted a series of exercises to: · Determine your values in guiding Woodburn's development; · Establish a shared vision for Woodburn's future; · Create a vision statement that succinctly reflects your values and vision; · Confirm the Council's mission statement; and · Establish goals to guide Woodburn's development toward your shared vision. You conducted a similar retreat in ~]anuary 1999. At this ]anuary's retreat, you also: · Reviewed the status of progress toward meeting 1999 goals; · Discussed your satisfaction with the performance of senior staff during the past two years, and · Discussed your satisfaction with the cooperation between the Mayor, Council, City Administrator, and City Staff. Discussion: Attached are the Vision Statement, Mission Statement, and Goals upon which you agreed at your January 2001 retreat. These are presented for your final review and, as appropriate, approval. The Vision statement, "ldoodburn will be a vibrant, full-service, market-based community that retains its small town feel and values. Woodburn will be a community of unity, pride, and charm, it will be a sustainable, but technologically advanced community with a functional multi- modal transportation system, ldoodburn will thrive as a regional focus for the advancement and enjoyment of the arts, culture, leisure and recreational activities, and be a great place to live." builds on the vision the Council had for Woodburn in 1999, but recognizes the need for responsible conservation and stewardship of natural resources. The vision statement also reflects the Council's recognition that obtaining and maintaining a competitive edge for III Honorable Mayor and City Council February 12, 2001 Page 2. businesses and itself through the development of technological infrastructure is critical to economic development. The vision also emphasizes the Council's continuing commitment to developing a well-functioning circulation system, including alternatives to the automobile, and the Council's desire to provide a wider variety of cultural and leisure activities to the residents of Woodburn. The Mission Statement, "It is the mission of the Woodburn Qty Council to I~lake Woodburn a Great Place to Be'; reflects the mission statement that was adopted in 1999, with minor editorial changes. The Council agreed upon 16 separate goals for 2001, which are intended to assist making the vision statement a reality. While many of these goals will extend several years into the future, consensus was reached on the activities that will be undertaken during the next two years in order to achieve those goals. Goals will be reviewed annually, as part of the budget process, and will be updated annual at future Council retreats. The goals are summarized below, in alphabetical order. A detailed list of goals and activities is provided in Attachment 1. Goals Provide a broader range of affordable youth activities Celebrate culture and diversity Build a new Community Center Community Engagement and Communications Revitalize Downtown Woodburn Pursue Economic Development Develop Necessary Systems Infrastructure Enhance and Improve Livability Manage Growth Broaden the Museum Function Develop Parks and Open Space Build a Skate park EncouraRe and employ Sustainable practices Build the City's Team Develop Technological Infrastructure Plan and Deliver Transportation System Improvements llI Honorable Mayor and City Council February 12, 2001 Page 3. With respect to satisfaction with progress towards 1999's desired outcomes, you were largely pleased with the projects and activities that have been completed. You were also satisfied with the projects and activities that are presently underway, and confirmed your desire to complete those still awaiting initiation. A comprehensive list of progress towards 1999's desired outcomes is provided as Attachment 2. You expressed dissatisfaction as a group with the progress related to two goals, construction of a new community center, and resolution of the City's traffic congestion on Highway 214 and at the I-5 interchange. Both items are included in your 2001 goals. With respect to the performance of the City Administrator and City staff, and with the coordination between yourselves and the rest of the City team, you expressed satisfaction. Conclusion: ! believe the attached vision and mission statements, and goals for 2001 accurately reflect the consensus reached by you at the January 20, 2001 retreat. Accordingly, these are presented for your final consideration, and approval. ]CB 11I Attachment 1 Vision Statement: Woodburn ~ be a vibrant, full-sovice, market-based community that retains its small town feel a.a Wooa a commun y of unity, pa& a s.a i, 6l but technologically advanced community with a functional multi-modal transportation system. Wood~rn will thrive as a regional focus for the advancernent and enjoyment of the arts, culture, leisure and recreational activities, and be a great place to live. Mission Statement: "It is the mission of the lrdoodburn City Council to Make Woodburn a Great Place to Be " Goals: Provide a broader range of affordable youth activities: - Continue to provide existing youth programs - Develop additional activities and programs - Seek funding to support/offset program costs Celebrate culture and diversity: - Continue, strengthen and expand existing events: Tulip Festival, 4th of July, Christmas, Fiesta Mexicana - Develop a "signature" event, specific to Woodburn Build a new Community Center: - Establish citizen's committee - Evaluate financing alternatives Evaluate facilities and select site Develop facility and site plan Community Engagement and Communications: Continue existing efforts Expand outreach activities Provide for bi-lingual capability at public meetings - audio and translation Improve staff capability and consciousness Revitalize Downtown Woodburn: - Complete Urban Renewal Plan - Establish Urban Renewal Agency - Complete Comprehensive Plan Amendments - Seek Grants for early years' CIP III - Deliver program - Renovate 347 Front Street Pursue Economic Development: Complete Economic Opportunities Analysis Adopt Public Investment plan Implement Public Investment plan Determine and organize for business recruitment responsibilities Recruit business Develop Necessary Systems Infrastructure: - City wide circulation - Water treatment and storage - Storm drainage - WWTP collection Enhance and Improve Livability: - Adopt revisions to code enforcement- related City Ordinances - Promote public awareness of code requirements through education - Increase Code enforcement activities - Revise Sign Ordinance - Beautify City Properties Property maintenance recognition activities Volunteer coordination proiect Manage Growth: Annex all "islands" within city limits Complete Development Code Complete Comprehensive Plan and Transportation System Plan amendments Urban Renewal Undertake necessary UGB amendments Broaden the Museum Function - Complete strategic plan Shift emphasis from museum as a repository to museum that functions as part of the community Develop Parks and Open Space - Replace Legion Park Lights - Construct Heritage Park ADA improvements 2 11I Complete drainage and irrigation improvements at Burlingham Park Complete Centennial Park Phases !1 and I!1 Complete Senior Estates Park Drainage improvements Develop Hermanson Park !il Build a Skate park Select Site Complete Site Plan and Facility design Obtain Funding Construct Skate park Encourage and employ Sustainable practices - Establish City policies - Revise procurement procedures - Train staff (ongoing) - Design and offer, or support programs · Composting · Recycling and use of recycled materials · Energy efficiency · Reduced chemical interaction with land, air and water · "green building" · public education - Provide a good example Build the City's Team Continue current activities Employee recognition program Organize departments for most efficient service delivery Develop Technological Infrastructure - Telecommunications - Other, as identified by Economic Opportunities Analysis Plan and Deliver Transportation System Improvements - Regional Re evaluate and amend the Transportation System Plan Coordinate with County on 2nd Interchange and So. Bypass - Local Pave all streets Install curb and sidewalks on some streets 3 11I Ready projects for grant opportunities Develop intercity transit Develop Bike/Ped/Golf cart paths in greenways COMPLETED PROJECTS - 1999/2000 Page 1 CATEGORY Growth Management/ Long-Term Planning PROJECT/ACTIVITY Council Planning Workshop Annexation Policies Buildable Lands Inventory Wetlands Inventory 6 - Year CIP Livability Establish Livability Task Force Code Enforcement Revisions Flower Basket Program Fall/Spring Clean-up Days Properly Maintenance Awards Recreation/Culture/Leisure Community Center Visioning Centennial Park, Phase 1 Settlemier Drop-in Center Parks Comprehensive Plan Museum Expand Youth programs Transportation System Highway 214 Alternatives Analysis I-5 Refinement Study 100' Strip Transit Study Street Resurfacing Program Infrastructure/Facilities Update TIF's Hershberger Move PW Annex Move Library HVAC Pool HVAC Update Park SDC's Reimbursement District Downtown Revitalization Obtain 347 Front Street Tree Grants Team Building Salary Classification Study AFSCME Contract WPA Contract Building Division Planning Dept. Re-Org. Assist City Attorney Management Analyst II Sick Leave Bank Attachment 2 11I llI COMPLETED PROJECTS - 199912000 Page 2 CATEGORY Communication/ Citizen Engagement PROJECT/ACTIVITY Expand Library, Park, Museum Boards City Web Site New Phone System Mid-year Budget Reviews 1999 & 2000 Program Budgets SDC Annual Reports Intemet Access Y-2K compliance Housing Safety and Law Enforcement Housing Rehabilitation Program Wood Park Terrace Apartments East Prednct Department Reorganization Traffic Patrol Emergency Preparedness Training School Resource Officer K-9 Unit Eliminate Vacancies Education Library Lecture Series llI IN-PROGRESS PROJECTS - 2000 Page 1 CATEGORY Growth ManagementJ Long-Term Planning PROJECT/ACTIVITY Development Code Economic Development Plan GIS System Public Facilities Plan Livability Volunteer Program Recreation/Culture/Leisure Centennial Park, Phase 2 Museum Strategic Plan Skate Park School Use Agreement Transportation System LUBA Appeals STIP- Interchange Impr. Infrastructure/Facilities Sidewalk Grant - Hwy 214 Storm Water Master Plan VVWTP Upgrade City Shops CATV Franchise Renewal Telecommunications Ordinance Downtown Revitalization Rehab 347 Front Urban Renewal District Team Building Senior Management Performance Communication/ Citizen Engagement Document Imaging Downtown Visioning Housing Urban Renewal Safety and Law Enforcement Communications Range Education Carnegie Rehab. To-Be-Initiated Projects. 2000 CATEGORY Growth Management/ Long-Term Planning Livability Recreation/Culture/Leisure Transportation System Infrastructure/Facilities Downtown Revitalization Team Building Communication/ Citizen Engagement Housing Safety and Law Enforcement Education PROJECT/ACTIVITY TSP Amendment Comp. Plan Updates City-Initiated Annexations Sign Ordinance Water Master Plan Personnel Policies Library Strategic Plan Page 1 11I