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Goal Setting Workshop 1/20/2001 WOODBURN CITY COUNCIL GOAL SETTING RETREAT January 20, 2001 8:30 a.m. Salud Medical Center - Board Room 1175 Mt. Hood Avenue Woodburn, Oregon 97071 AGENDA and SESSION OUTLINE I. Introduction (8:30 to 9:15) A. Set goals for retreat: 1. Reach consensus. vision for Woodburn 2. Reach consensus - Council Mission 3. Reach consensus - goals for 2001-03 B. Review proposed retreat process C. Brief review of 1999 City Council "Advance" D. Review of Mayor, Council, Administrator, and Staff Roles 1. Validate and Modify E. Review 1999 group values 1. Validate and Modify II. Vision. How do you visualize the Woodburn of2020? (9:15 to 9:45) A. Review 1999 Vision B. Establish Vision for 2020 III. Mission - What is the City "in the business" to do? (9:45 to 10:15) A. Review 1999 Vision B. Validate or Modify MORNING BREAK (10:15 TO 10:30) IV. Review of 1999 Goals (10:30 to 10:45) V. Progress Report on 1999 Goals (10:45 to 11:45) A. The broad view - how it all fits together B. Completed Projects, within the context of Goals C. In-Progress Projects, within the context of Goals D. Planned Projects, within the context of Goals LUNCH BREAK (11:45 TO 12:15) VI. Discussion of Council Satisfaction with: (12:15 to 1:00) A. Progress B. Existing Goals C. City Administrator and Staff Performance VII. Establish 2001 Goals (1:00 to 2:30) A. Long Term -10 to 20 years 1. "Backcast" from vision B. Mid-Range Goals - 3 to 10 years 1. Resources 2. Commitments C. Current Goals - 2001 to 2003 1. Resources 2. Commitments VIII. Discussion of Progress Tracking and Reporting Formats (2:30 to 3:00) A. Periodic Reports B. Annual Reporting AFTERNOON BREAK (3:00 TO 3:15) IX. Critiques of Goal Setting Process, Concluding comments (3:15 to 3:45) Adjourn City Council Goal Setting Retreat Agenda and Session Outline Page 2 1999 VALVES: · A clean and safe community . An attractive community . A friendly community . A community that celebrates its diversity . Fully functional and convenient transportation system . Selfcontained: people can live, work, be educated and entertained without leaving town . Recreation and cultural opportunities for all ages and interests . A well planned community . A well educated community . Well reasoned decisions reached through teamwork between Mayor, City Council, City Administrator and staff Ask yourself, "did my values or the values of my constituents change in the past two years"? 2001 Notes: (J) 1999 VISION: "W oodburn will be a vibrant, full service, market-based, community of 28-30,000 that retains its rural/small town feel and values. Woodburn will be a community of unity, pride, and charm. It will have parks with amenities for use by all. It will have a community center, entertainment and dining opportunities, and will be the ff!!)lace to live in the Pacific Northwest." Ask yourself: How do I want Woodburn to look, feel, and be in the year 2020? Notes: CD SOME OTHER VISION STATEMENTS We envision that during the first decade of the 21st Century, El Centro... will be known for its expanding, innovative lifestyle and economy which reflect both its central location in agriculturally rich Imperial County and its leading role in developing new trade related opportunities with urban Mexicali. will be recognized for its ability to dynamically address new challenges as opportunities to enhance the community. will mature into a modem, technologicallyadmnad, socially cohesi'l:e community which celebrates its diversity and openness to change while remaining a wholesome place to raise a family. will thrive as a regional focus for the advancement and enjoyment of the arts, culture, leisure, and recreational activities. We foresee that together we will have made 21st Century El Centro a model city; safe, environmentally healthy, culturally vibrant, clean and beautiful with an admirable quality of life. Or, more simply stated: That the citizens ofSundre and District enjoy an enhanced quality of life in a safe, caring, cooperative, inrlO'lXltive, ajJordable andhea1thy community. They ha'l:e theapportunity to direct their own destinies in a well-planned future. And, at the very least: We want Austin to be the most livable community in the country. 1999 MISSION: "To declare and deliver Woodburn as a great place to be" Ask yourself: what are we "in business" to do? 2001 Notes: SOME OTHER MISSION STATEMENTS: El Centro, Calfornia To bring about our vision of 21st Century El Centro, with its vibrant community and healthy economy, we are committed to the enhancement of lifestyle opportunities, to the delivery of quality services, and to the protection of the environment. Sundre and District: Through progressive leadership, Council provides services, or ensures that services are provided for planning, public works, community support, protection and the environment. We seek public input in the development of municipal operations that are reasoned, accountable and well organized 1999 GOALS - The things you said you wanted to achieve: Build a team between the Mayor, Council, Administrator, and staff Make transportation system improvements Gain consensus on a community vision Improve Woodburn's Livability Improve the 1-5 interchange and build a 2nd Interchange Complete Centennial Park Clean up Downtown Improve road maintenance Create clean, safe streets Build a South-bypass interconnecting to 99E Underground utility lines within city limits Pave all streets in city limits Build a Fine Arts Center, linked to civic center Revise Sign Ordinance Provide all necessary infrastructure Improve communications with Citizens Engage Citizens in governance Make intelligent decisions based on analysis of alternatives Manage growth and limit expansion Celebrate culture and diversity Provide affordable youth activities Provide affordable housing Preserve heritage and culture Build a new community center Provide opportunities for high quality education Develop the Mill Creek Greenway Underground utilities Pave, curb, and sidewalk all streets Build a skate park Build a path from town to the high school Implement a citizen recognition program Step up code enforcement activities Implement Design standards Provide more drop-in centers Provide before- and after-school care for youngsters The 1999 Goals are summarized into the following broad categories: Growth Management and Long Term Planning Livability Recreation Culture and Leisure Transportation System Improvements Infrastructure and Facilities Downtown Revitalization Team Building Citizen Engagement/Communication Housing Safety and Law Enforcement Education Notes: Notes: SOME OTHER GOAL STATEMENTS: EL Centro, CA Actively recruit and involve citizens in the decision-making process. Safeguard the health, safety and well-being of City residents and properties. Maintain EI Centro's desirable living environment through good planning which recognizes the need to preserve its diverse social fabric, residential character, and small town atmosphere. Provide City residents with quality municipal services which are economically and efficiently delivered. Implement a strategy to provide and maintain adequate streets, sidewalks, public buildings, parks, municipal utilities, and public transportation. Encourage the development of City projects, which reflect the City's commitment to quality design, and the preservation of historic structures, open space, and parks, and to achieving the City's economic goals and objectives. Promote and enhance development of the arts, culture, leisure, and recreational activities for all ages. Create an environment that encourages the development of retail facilities, tourist and recreational attractions, and job-producing projects. Promote regional cooperation among neighboring communities and governmental agencies in areas of mutual concern and efficiency. Strengthen and maintain a well-trained, responsive, and courteous workforce. Prudently manage the City's financial resources and provide for adequate reserves. Or, Council Goals 2000 . 2005 . Provide financially sound, stable city government. . Expand the Springfield economy. . Continue to make Springfield a safe community. . Deliver quality services. . Participate in a renaissance for Springfield. . Partner with citizens and other public agencies. . Preserve our small town character. COMPLETED PROJECTS .1999/2000 Page 1 CATEGORY Growth Management! long-Term Planning Livability Recreation/Culture/leisure Transportation System Infrastructure/F acilities Downtown Revitalization Team Building PROJECT/ACTIVITY Council Planning Workshop Annexation Policies Buildable lands Inventory Wetlands Inventory 6 - Year CIP Establish Livability Task Force Code Enforcement Revisions Flower Basket Program Fall/Spring Clean-up Days Property Maintenance Awards Community Center Visioning Centennial Park, Phase 1 Settlemier Drop-in Center Parks Comprehensive Plan Museum Expand Youth programs Highway 214 Alternatives Analysis 1-5 Refinement Study 100' Strip Transit Study Street Resurfacing Program Update TIF's Hershberger Move PW Annex Move Library HV AC Pool HVAC Update Park SDC's Reimbursement District Obtain 347 Front Street Tree Grants Salary Classification Study AFSCME Contract WPA Contract Building Division Planning Dept. Re-Org. Assist City Attorney Management Analyst II Sick leave Bank COMPLETED PROJECTS .1999/2000 CATEGORY Communication/ Citizen Engagement Housing Safety and Law Enforcement Education Page 2 PROJECT/ACTIVITY Expand Library, Park, Museum Boards City Web Site New Phone System Mid-year Budget Reviews 1999 & 2000 Program Budgets SDC Annual Reports Internet Access Y-2K compliance Housing Rehabilitation Progran Wood Park Terrace Apartments East Precinct Department Reorganization Traffic Patrol Emergency Preparedness Training School Resource Officer K-9 Unit Eliminate Vacancies Library Lecture Series IN.PROGRESS PROJECTS . 2000 Page 1 CATEGORY PROJECT/ACTIVITY Growth Management! Development Code Long-Term Planning Economic Development Plan GIS System Public Facilities Plan Livability Volunteer Program Recreation/Culture/Leisure Centennial Park, Phase 2 Museum Strategic Plan Skate Park Transportation System LUBA Appeals STIP - Interchange Impr. I nfrastructure/F acilities Sidewalk Grant - Hwy 214 Storm Water Master Plan WWTP Upgrade City Shops CATV Franchise Renewal Telecommunications Ordinance Downtown Revitalization Rehab 347 Front Urban Renewal District Team Building Senior Management Performance Communication/ Document Imaging Citizen Engagement Downtown Visioning Housing Urban Renewal Safety and Law Enforcement Communications Range Education Carnegie Rehab. To-Se-Initiated Projects - 2000 Page 1 CATEGORY PROJECT/ACTIVITY Growth ManagemenU TSP Amendment Long-Term Planning Compo Plan Updates City-Initiated Annexations Livability Sign Ordinance Recreation/Culture/Leisu re Transportation System Infrastructure/F aci lities Water Master Plan Downtown Revitalization Team Building Personnel Policies Communicationl Citizen Engagement Housing Safety and Law Enforcement Education Library Strategic Plan