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Minutes - 01/17/2000 Spec Mtg SPECIAL COUNCIL MEETING MINUTES JANUARY 17,2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 17, 2000. CONVENED. The meeting convened at 7:00 p,m. with Mayor Jennings presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, City Recorder Tennant 0027 CONTINUATION OF PUBLIC HEARING: LAND USE APPLICATION FOR PLANNED UNIT DEVELOPMENT STAGE II #99-01 AND MINOR PARTITION #99-05 (The Links at Tukwila). Mayor Jennings stated that this hearing pertains to the site plan only and public testimony will be limited to this issue. He declared the continuation of the public hearing open at 7:03 p.m.. Recorder Tennant read the land use statement required by ORS Chapter 197. Mayor Jennings stated that the Planning Commission decision is now before the Council since the 120 day rule is close to expiration and there is insufficient time to remand the issue back to the Planning Commission. Community Development Director entered into the record Exhibit I which is the Applicant's application plus their traffic impact analysis. In regards to the traffic impact analysis, he stated that the City's Public Works Department concurs with the analysis that was documented in the report. Director Goeckritz stated that the parcel of property under discussion encompasses approximately 33 acres and it is identified on the Comprehensive Plan map as low density residential and on the zoning map as single family residential. The application requests the parceling of the 33 acre site into 3 phases of which Phase I (44 lots) and II (lot 38 lots) would be developed per this application request. He also informed the Council that, as numbers were being recalculated, the second parcel consists of 5.93 acres in Phase II and the total acreage involved in this development application is 13.3 acres. He stated that the Planning Commission adopted their final order on December 10, 1999 which denied the application and, in response to the denial, the Page I - Special Council Meeting Minutes, January 17,2000 SPECIAL COUNCIL MEETING MINUTES JANUARY 17,2000 TAPE READING applicant submitted an appeal on December 15, 1999. Following the denial, the applicant and Planning staff met to discuss points of design that could be worked out to meet the concerns of the Commission and the developer. He reviewed the staff report included in the agenda packet for this meeting which summarized the developer's original proposal submitted to the Planning Commission and an amended proposal which is before the Council at this hearing. It was noted that the gated community proposal was withdrawn, the density reduced to 5.99 units per acre, average lot size increased to 5,050 sq. feet, side yards of 5 feet on each side for one-story homes and 6 feet side yards for 2 story homes, and open space to be constructed in Phase I. He stated that the modifications do not affect the overall design concept even though numerous lot lines were adjusted to accommodate the larger lots. In the opinion of staff, the application is still in substantial conformance with the original proposal. He reviewed the right-of-way and street widths of streets to be located within the development. Director Goeckritz also reviewed the following corrections to the staffreport: (1) page 15, #31, the diameter ofthe water main is 5"; (2) page 16, #42, Park system development charges are now $762 per unit; and (3) page 17, #46, the speed zone to be posted is 25 MPH. Discussion was also held on the emergency access to the north of the development west to Hazelnut Dr.. This access will be 20 foot in width with some type of removable barricade and parking will not be allowed on the access road. The Public Works staff and Fire Department are in agreement with the emergency access roadway as proposed by the developer. It was also noted that the community pool and open space will be built as part of the first phase of this development. Councilor Chadwick expressed concern on traffic which will increase with this development and it is unknown as to when traffic improvements will be made to Highway 214 west to the 1-5 interchange. Mayor Jennings questioned if any of the Councilors needed to make any declarations as it pertains to this public hearing. Councilor Figley declared for the record that she has visited the site both by car and on foot. Mayor Jennings also declared that he had visited the site of the proposed development. 0916 Ivan Kraemer, representing United Properties of Oregon, stated that they are proposing to build a single family detached residential development on property located between the 13'", 14th, and 9th Fairway of the golf course. Their proposal was originally submitted to the Planning Commission on October 28, 1999 and, in their opinion, this was a good plan within the parameters of the City's ordinances. The Commission disliked their proposals relating to density, size of the pocket park, rear yard setbacks, and park open space. Since they wanted to pursue their development in the Tukwila community, they subsequently submitted modifications to the original plan that would address the concerns of the Page 2 - Special Council Meeting Minutes, January 17,2000 ~. .._.._.~".._._,-,.,_....._--~. SPECIAL COUNCIL MEETING MINUTES JANUARY 17,2000 TAPE READING Commission. No changes were made to the layout, design, size or look of the homes, however, they have made the changes that are outlined in the staff report summary which was previously reviewed by the Community Development Director. He also stated that they have incorporated the golf course in their calculations for indoor and outdoor recreational areas which is consistent with all of the previous development applications within the Tukwila community. The community pool will be constructed when the construction on Phase I development begins. He spoke briefly on their target market which is designed to meet the needs of homeowners who want to downsize their current size of residence. Within this market, they would expect I % or 2% of the homeowners to have young families. The size of the homes will range from 1,500 sq ft to 2,200 sq ft and the estimated price range from $180,000 to $220,000. Councilor Figley stated that one of the concerns brought up at the Planning Commission involved failure of the developer to provide amenities that were promised to the property owners. Based on the information presented at this hearing, the amenities will be constructed as part of the first phase of the development. A related concern is that there is major pavement failure on Tukwila Drive and she requested assurance from the developer that the streets would be built to city standards. Mr. Kraemer stated that all construction would meet City standards. He also stated that they will either contract to have homes built by a major contractor or have a joint venture with a major builder. In any case, they will be in control of house designs with the parameters set by lot line and elevation. There will be a Homeowners Association and the CC&R's which were submitted with the first application will protect the homeowners. Jimmy Bellamy, representing W & H Pacific, stated that CC&R's will be recorded. He also provided some additional information on the design concepts that will be utilized by the developers. He stated that the emergency access can be used by pedestrians and/or bicyclists and breakaway barriers are being considered to keep non-emergency vehicular traffic from using the access roadway. No one in the audience spoke in opposition to the development proposal. Mayor Jennings declared the public hearing closed at 7:52 p.m.. Councilor Pugh complimented the developer on the work done in modifying this application to address the concerns of the Commission. Councilor Figley stated that the plans have changed sufficiently to where she has no problems with the development and will be voting on the merits of their proposal for Phase I and II as presented. Councilor Kilmurray agreed with previous statements that the developers had made changes to their original proposal based on concerns expressed by the Commission. Page 3 - Special Council Meeting Minutes, January 17, 2000 SPECIAL COUNCIL MEETING MINUTES JANUARY 17,2000 TAPE READING However, she suggested that contact be made with the Ambulance service on the emergency access issue. Director Goeckritz stated that staff will contact Woodburn Ambulance to solicit their opinion as to which type of emergency access gate would be acceptable. Councilor Bjelland expressed his opinion that this proposal is an improvement over the original proposal. He hoped that the developers would follow-through with the designs that are proposed. In regards to CC&R's, having them recorded will give the City some degree of control in new developments. Director Goeckritz assured the Council that the CC&R' s will be recorded and staff will look at the CC&R's to make sure that they comply with the conditions of approval. Councilor Sifuentez expressed her opinion that the proposal looks good as modified and felt that this development would be a good addition to the community. She also stated that, as a health care professional, time is important when an emergency vehicle needs to respond. Councilor Chadwick expressed concerns regarding traffic and the limited area for parking within the development. Mayor Jennings reminded staff that the conditions of approval need to be recorded with the County. 1990 FIGLEYIPUGH... direct staff to return an ordinance to the Council approving the application as presented in the amended form subject to the additional requirement that the conditions of approval be recorded and the CC& R's eluded to by the applicant be recorded in conjunction with the plat. On roll call vote, the motion passed unanimously. 2028 EXECUTIVE SESSION. Mayor Jennings entertained a motion from the Council to adjourn to executive session under the authority of ORS 192.660(1)(d) and ORS 192.660(1)(f). PUGH/FIGLEY... adjourn to executive session under the statutory authority cited by Mayor Jennings. The motion passed unanimously. The Council adjourned to executive session at 8:05 p.m. and reconvened at 8:34 p.m.. 2043 Mayor Jennings stated that no action was taken by the Council during the executive sessIOn. He also stated that will have a list of appointees to the Museum Committee before the Council at the next regular meeting. Page 4 - Special Council Meeting Minutes, January 17, 2000 SPECIAL COUNCIL MEETING MINUTES JANUARY 17,2000 TAPE READING 2080 ADJOURNMENT. FIGLEYIPUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:35 p.m.. APPROVED~l...~~ RI HARD JEN Gk, MAYOR ATTEST fI1~ ~~ Mary Te ant, Recorder City of Woodburn, Oregon Page 5 - Special Council Meeting Minutes, January 17, 2000 .,.--.. ....-.".--...-".,."'-. ...._-....- .,