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Minutes - 02/14/2000 COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 14, 2000. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gillespie, Park & Recreation Director Westrick, Police Chief Null, Public Works Manager Rohman, City Recorder Tennant 0038 ANNOUNCEMENTS. A) The Woodburn Museum will re-open on February 18,2000. B) City offices and the Woodburn Public Library will be closed on Monday, February 21", in observance of President's Day. C) Public Works will host an open house on Wednesday, February 25th, at the City Hall Annex located at the corner of First and Garfield Streets. D) On February 28,2000,7:00 p.m., the City Council will continue the public hearing on the Boones Ferry Place Retirement Center land use application. E) A Community Center Visioning Town Hall meeting will be held on February 29th, 2000,7:00 p.m., in the Council Chambers. Mayor Jennings encouraged interested members of the public to attend this meeting to voice their opinions on this issue. F) The Woodburn Museum 2000 Leap Year Party will be held at the Bungalow Theater on February 29, 2000, beginning at 6:00 p.m.. G) Recreation and Parks administrative offices have moved from the 2nd floor of the Community Center to City Hall. H) Woodburn Public Library Chautauqua Program: (1) March 5, 2000, City Hall, 2:00 p.m., "The Tillamook: A Great Forest Comes of Age" by Gail Wells of the Oregon State Forestry Dept., and (2) March 26, 2000, City Hall, 2:00 p.m., "Bridge Stories" by Portland author Sharon Wood Wortman. Page 1 - Council Meeting Minutes, February 14,2000 _.~......--.".--+-_.._.....'" .. COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING 0090 PROCLAMATION: SPAY DAY USA - FEBRUARY 29. 2000. Mayor Jennings read the proclamation declaring February 29, 2000 as Spay Day USA within the City and encouraged local residents to have their animals spayed or neutered to prevent over-population of animals or to sponsor the spaying or neutering of a dog or cat. He presented the proclamation to Barbara Cannon of Woodburn who has diligently worked with the human society over the years and he congratulated her for her work in this area. Ms. Cannon stated that she would be displaying the proclamation at the Library along with spay/neuter material. She stated that this is a critical problem and resources are available which include local veterinarian clinics and the humane society. By spaying or neutering the animals, there would not be the need to kill as many animals each year due to overpopulation. 0187 CHAMBER OF COMMERCE REPORT. Patrick Vance, representing the Chamber of Commerce, updated the Council on the following events: I) The Chamber Forum will be held on Wednesday, February 16th, at the Woodburn Family Medical Clinic. The guest speaker will be Annette Shelton of the Oregon Employment Division on the topic of labor trends and demographics for workforce planning. 2) The 46th annual First Citizen Recognition dessert social will be held on February 24th at the United Methodist Church. The recipients of this year's awards will be notified tomorrow and announced publicly in the Wednesday edition of the Woodburn Independent. Don Cross of KWBY will be the Master of Ceremonies for this annual event. 3) Preparations for the Tulip Festival are in progress and he expressed his thanks to Administrator Brown for his input and willingness to participate in the planning stages for this event. 0256 CONSENT AGENDA. A) Special Council meeting minutes of January 17,2000, Executive session minutes of January 17,2000, and the regular and executive session minutes of January 24,2000; B) Planning Commission minutes of January 13 and 27, 2000; C) Library Board minutes of January 12,2000; D) Claims for the month of January 2000; E) Building activity report for the month of January 2000; F) Staff report on Highway 99E/MacLaren intersection and speed concerns; G) Staffreport on Oregon Transportation Network funding; and H) Police Department activity report for the month of October 1999. FIGLEY/PUGH... adopt the consent agenda as presented. Page 2 - Council Meeting Minutes, February 14,2000 ,._._....._-~--_..,...,,- , COUNCIL MEETING MINUTES FEBRUARY 14,2000 TAPE READING Mayor Jennings suggested that Councilor Sifuentez share the staff report on the Highway 99E/MacLaren School intersection concerns with MacLaren Administrator Gary Lawhead. It was also noted that the new system development charges for transportation and parks and recreation became effective on January 1, 2000. The motion to adopt the consent agenda passed unanimously. 0301 COUNCIL BILL 2022 - ORDINANCE PERMITTING THE USE OF GOLF CARTS IN DESIGNATED AREAS. Council Bill 2022 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. Police Chief Null stated that he, along with Attorney Shields, have done a lot of research on this issue and they feel comfortable with the language in this Council Bill. Councilor Pugh stated that he would be voting for the passage of this bill however, he was still hopeful that the State legislature would take action in the future to reinstate the licensing of golf carts as it was prior to the Dept. of Motor Vehicles most recent action. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2022 duly passed with the emergency clause. 0399 COUNCIL BILL 2023 . ORDINANCE GRANTING SUBDIVISION #99-02 AND VARIANCE #99-09 (OAKWOOD SUBDIVISION). Councilor Chadwick introduced Council Bill 2023. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Councilor Bjelland suggested that the City may want to look into alternative methods of enforcing conditions of approval since the County will no longer allow the recording of Conditions of Approval since this type of document is not on the list of recordable documents under the statute. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2023 duly passed with the emergency clause. 0473 COUNCIL BILL 2024 - RESOLUTION ENTERING INTO AN AMENDMENT TO OREGON DEPT. OF TRANSPORTATION AGREEMENT SUPPORTING PUBLIC TRANSPORTATION. Council Bill 2024 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2024 duly passed. Page 3 - Council Meeting Minutes, February 14,2000 -,..--..,._--_..._.~_.."-.....,.,..-~ COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING 0500 COUNCIL BILL 2025 - RESOLUTION AUTHORIZING AN AMENDMENT TO THE OREGON PUBLIC EMPLOYEES RETIREMENT SYSTEM INTEGRATION AGREEMENT. Council Bill 2025 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2025 duly passed. 0527 ANNUAL OREGON LIOUOR LICENSE RENEWALS. As provided for in the staff report, Chief Null recommended that the Council recommend to OLCC the annual renewal of liquor licenses of the following establishments: Packal!e Store: AMJPM Mini Mart, Bi-Mart, Crossroads, E-Z Stop Market, Gary's Market, Lind's Market, OLCC Store #60, Piper's Jewelry, Rite Aid, Roth's IGA, Safeway, Salvadore's Bakery I, Salvadore's Bakery ill, Shop N Kart, Su Casa Imports, 7- 11 Store, Westview Texico, Woodburn Chevron, Young Street Market Class "A" Dispensers: Chu's Eatery, Chung Sing Restaurant, The Pier, Yun Wah Chinese Restaurant, Oregon Golf Assoc. Members Club Inc. Class "B" Dispensers: Eagle's Lodge, Woodburn Elk's Class "C" Dispensers: Lupita's Retail Malt Beveral!e: Abby's Pizza Inn, Denny's, La Unica, Pizza Hut, Raven Inn, Sally's Pizza, Senior Estates Country Club, Taqueria Guadalajara, Woodburn Lanes. Establishments which currently have compliance plans in effect are as follows: Chu's Eatery, La Unica, and the Raven Inn. Mayor Jennings stated that, after reading the staff report, he was encouraged by the positive efforts made by the Police Department and the establishments to work together to reduce calls for service. PUGHlFIGLEY... recommend to OLCC the annual renewal of liquor licenses as listed in the staff report. The motion passed unanimously. 0565 PUBLIC HEARING: 1999-2000 SUPPLEMENTAL BUDGET. Mayor Jennings declared the public hearing open at 7:21 p.m.. Finance Director Gillespie stated that the budget revisions had been reviewed by the Budget Committee as part of a mid-year review of the current year's budget document. The Budget Committee recommended the adoption of a supplemental budget which will make adjustments to the budget based on financial needs prior to June 30th. He briefly summarized some of the proposed adjustments that involve larger dollar amounts: 1) addition of a new position which will promote civic events, write grants for all departments, and manage the Museum; 2) City Hall annex remodeling involved substantially more money than originally anticipated and additional funds have been included in the budget for the remodeling of Page 4 - Council Meeting Minutes, February 14,2000 __. ._.m ._~__._____,..____....-..,.-- COUNCIL MEETING MINUTES FEBRUARY 14,2000 TAPE READING the south end of City Hall which houses the Community Development department; 3) increase costs associated with the installation of the new telephone system; 4) HV AC repair to the Library will cost an estimated $218,000. The supplemental budget will add $49,000 as a General Fund expense and $89,000 from the Library Endowment Fund. The Endowment Fund will be replenished in the upcoming budget year through a transfer from the General Fund Library reserve fund. 5) increased property taxes over the original projections will provide $150,000 to $200,000 in revenue and this budget proposal would add $150,000 in revenue to balance the supplemental budget. 6) Park's SDC's have increased over the original projections due to a combination of growth and a rate increase which took effect January 1,2000. The supplemental budget will offset a 1998-99 deficit from the construction of Centennial Park ($36,000) and will fund the construction of restrooms at Centennial Park ($50,000) during this year. He also stated that there is a need for the City to hire a Trustee to handle the foreclosure of the Salud building on Front Street. It is estimated that the cost for this service will be approximately $3,000.00. This budgetary item was not part of the budget proposals submitted to the Budget Committee and he requested that it be added to the supplemental budget ordinance as a transfer of operating contingency to the Materials & Services category within the City Attorney's office. No one in the audience spoke either for or against the proposed supplemental budget. Mayor Jennings declared the public hearing closed at 7:30 p.m.. FIGLEY/SIFUENTEZ... authorize staff to return with an ordinance making the budget transfers and supplemental budget appropriations scheduled in the staff report, with the addition of $3,000 for foreclosure Trustee services, at the next regularly scheduled meeting of the Council. The motion passed unanimously. 0882 PUBLIC HEARING: ZONE CHANGE #99-07 FOR PROPERTY LOCATED AT 751 YOUNG STREET. Mayor Jennings opened the public hearing at 7:32 p.m.. The Mayor declared a conflict of interest should there be a tie vote since the property is owned by his sister-in-law and that he would not participate in any discussion on this issue. He also stated that the applicant is not in attendance at this meeting since public speaking makes her very nervous. If there are any questions from the Council, he is willing to answer questions pertaining to this issue. Recorder Tennant read the land use statement as required by ORS Chapter 197. Community Development Director Goeckritz stated that the property is located at 751 Young Street and consists of approximately .59 acres. The Comprehensive Plan identifies the property as potentially being amended to multi-family residential designation rather than the current single family designation. He also stated that the properties to the south of this property, in addition to the properties on the north side of Page 5 - Council Meeting Minutes, February 14,2000 -"....,,~"'._,.--~...._..-...,...-'-.,...--r---' COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING Young Street, are also designated as multi-family residential on the Comprehensive Plan map. There is a single family structure on the property in addition to a fairly large garage which sits on the rear portion of the property. There is potential for an acreage of this size to have (1) 16 single family units (I bedroom), or (2) 7 or 8 units with 2-bedrooms, or (3) 3 or 4 single family residential units. The Planning Commission signed a final order on January 27, 2000 recommending that the City Council approve the zone change with the conclusion being that the application satisfies all of the approval criteria relating to the zone ordinance procedures. Councilor Pugh questioned if the properties across the street from this parcel are currently single family residences even though the Comprehensive Plan would allow for multi- family residential use. Director Goeckritz stated that the zone map shows that all of the parcels on the south side of Young Street in the vicinity of this parcel is presently zoned multi-family. No one in the audience spoke either for or against the proposed zone change. Councilor Pugh questioned if there would be any dangerous trend in changing the designation for this particular parcel. Mayor Jennings stated that his sister-in-law has a sale pending and it is the buyers intent to turn the shop located at the rear of the property back into an apartment which is what it was many years ago. The building in the back of the property housed the old ambulance service and it is plumbed for habitable use. The house on the property would also remain as is and would be a rental unit. Mayor Jennings declared the public hearing closed at 7:42 p.m.. FIGLEYIKILMURRAY... concur with the Planning Commission's final order and approve zone change #99-07 and instruct staff to prepare an ordinance to substantiate the Council's decision. The motion passed unanimously. 1245 Willis Grafe, 1328 Dogwood Drive, thanked the Public Works staff for the painting of the yellow curb in the vicinity of the Mid- Willamette Community Church. Parking has become a problem in the area since the lot is too small for the number of parishioners and overflow parking is in the street area. The yellow curb will keep areas adjacent to residential driveways more open thereby improving the safety of motorists. He also stated that the air flow in the back of the Council Chambers blows directly down to the floor and he questioned if deflectors could be used to disperse the air flow thereby making the room more comfortable. 1315 SITE PLAN ACTIONS. A) Site Plan Review #99-23: Expansion of veterinary clinic located at 215 S. Pacific Highway. No action was taken by the Council on this issue. Page 6 - Council Meeting Minutes, February 14,2000 ----.-.._-->-_.~,.<- - COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING B) Site Plan Review #99-24: Warehouse building 'on North Front Street. No action was taken by the Council on this issue. 1325 CITY ADMINISTRATOR'S REPORT. Administrator Brown stated that he has copies of the revised Comprehensive Plan and Zoning maps available for the Council to be picked up after this meeting. 1336 MAYOR AND COUNCIL REPORTS. Councilor Kilmurray stated that concerned citizens have contacted her regarding motorists traveling along Highway 99E who are not stopping when the traffic light turns red. Chief Null stated that this is also a concern that he shares and he will be bringing forth a grant that has been awarded to the City which would allow for the purchasing or leasing of motorcycles to work traffic. If this program is approved, it will allow for a traffic enforcement team. Councilor Kilmurray also stated that residents in the area are concerned about motorists speeding on Hardcastle and she questioned if a 4-way stop at either Orchard or Greenview would be a feasible option for the purpose of slowing down the traffic. Director Tiwari stated that staff will do a traffic engineering study to review traffic patterns and the speed of vehicles utilizing Hardcastle. The purpose of installing stop signs is to allow safe traffic movement rather than slowing down traffic. He also expressed his concern that pedestrians are still walking on the north side of Hardcastle even though a new sidewalk was installed on the south side ofthe roadway. He encouraged pedestrians to use the sidewalk since it was installed as a safety measure. Mayor Jennings stated that some cities are now installing shallow speed bumps for the purpose of slowing down traffic. Director Tiwari stated that police and fire agencies are the major recipients of damage to vehicles. The Fire Department has also written a letter to his department objecting to placement of speed bumps since response time is of primary importance and speed bumps slow down their vehicles. Councilor Kilmurray stated that she is the Council liaison to the Fire Department and she will take it up with the Fire Department, Ambulance Service, and Police. Councilor Bjelland stated that he is a member of a statewide Modeling Application Program which is an activity to look at integrating land use and transportation issues to arrive at a model that allows entities, organizations, and policy makers to evaluate various alternatives. A presentation will be made to the Governor's Community Solutions Team on February 15th on the state of affairs of Oregon's model. At the meeting, an update will also be given on (1) the 1-5 trade corridor study and (2) the 1-5 corridor study. In regards to the 1-5 corridor study, the primary research and analysis has been completed and a Page 7 - Council Meeting Minutes, February 14, 2000 --_.--._---~. 1 COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING report is being developed. The report will be on 2 CD-ROMs and will include aerial photographs of the entire 1-5 corridor along with an extensive analysis of all of the interchanges along 1-5. He suggested that the City obtain the CD-ROM's when they become available in April or May of this year. Councilor Bjelland also expressed concern regarding the City's inability to record conditions of approval on subdivisions based on the County's determination that they will no longer record documents that are not specifically listed as a recordable document under state statute. Mayor Jennings stated that he has discussed this issue with Administrator Brown who feels that rules can be put into place that will provide for the enforcement of the conditions of approval. Administrator Brown stated that staff will still look at each case individually to see if they can convince the County to record the document. He is suggesting that a tracking system be put into place to make sure that each condition is tracked until all of the conditions are satisfied. Discussion was held as to whether or not the conditions of approval can be incorporated into the CC&R's which is still allowed to be recorded under the state statute. Another suggestion is to include the conditions of approval on the plat map. Administrator Brown stated that staff will look into the alternatives and provide a report back to the Council. Councilor Sifuentez stated that the speed reader board previously placed on Lincoln Street has reduced the traffic speed in her neighborhood. She also informed the Council that she will be out of the country from February 25th through March 5th. Councilor Pugh stated that he appreciated the support given by Willis Grafe towards solving our transportation problems. He has regularly attended the Mid- Willamette Valley Committee on Transportation meetings and played an important role at those meetings. He suggested that, at one of the future Council meetings, he be placed on the agenda for the purpose of giving a summary of where the Transportation Committee is at on the 1-5 interchange issue. Passage of the gas tax will provide funding for the interchange project. Councilor Figley requested that the engineering staff also look at the traffic flow along Settlemier which is becoming more hazardous for motorists trying to make left turns. Mayor Jennings stated that the Buildable Lands report has been compiled and ready for revIew. Director Goeckritz stated that the next step of this process is to take the report to the Page 8 - Council Meeting Minutes, February 14,2000 --..---,.."--.--- '" COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING Planning Commission for review and recommended changes. It will then be forwarded to the Council for review. Once approved, it will be used by the Council to formulate comprehensive plan goals and policies, and to formulate zoning ordinance standards. The document will be forwarded to the State for the purpose of informing them as to the direction the City is moving with implementing ordinances and the comprehensive plan. Mayor Jennings stated that he has begun to read the document and is finding that the narratives are much more important as to what is going on rather than all of the charts and figures in the document. He also stated that staff has taken exceptions to some items in the report that are contrary to the consultants conclusions. Director Goeckritz stated that staff is anxious to get this document finalized so that updates to the Comprehensive Plan and the Zoning Ordinance can be made in conformance with the document. Staff is also looking for grant funding to provide for a consultant that would assist the City with Goals 9 and 10. These goals will also have an impact on what the Buildable Lands report reflects. Councilor Bjelland stated that, in his work for the State, he is in the process of putting together a methodology for communities to address their housing needs analysis part of the Comprehensive Plan to come into conformance with Goal 10. A pilot project utilizing several Willamette Valley cities is being implemented and the results may be used as a template that communities will take to address the legislature's requirement for Goal 10 (housing goal). Administrator Brown stated that staff has put together an application for a periodic review grant for approximately $30,000 - $40,000 with an equal amount to be matched by the City. The study would look at the current economic condition of the City to do an analysis on advantages and disadvantages, and strengths and weaknesses in the community to determine what needs to done to provide for a better economic mix rather than the current economic mix. Additionally, it would be taken one step further to look at the industries targeted in the Buildable Lands report which includes high-tech companies, growth companies, speciality instruments, and specialty furniture since they have higher than average paying jobs. 3004 EXECUTIVE SESSION. Mayor Jennings entertained a motion to move into executive session under the authority of ORS 192.660(1)(d), ORS 192.660(1)(h), ORS 192.660(1)(f), and ORS 192.660(1)(e). FIGLEYIPUGH... adjourn to executive session under the statutory authority cited by Mayor Jennings. The motion passed unanimously. The meeting adjourned to executive session at 8:28 p.m. and reconvened at 9:44 p.m.. Mayor Jennings stated that no decisions were made by the Council in executive session. The Mayor also informed the Council that March 2nd is "Read Across America" day and he will be reading to 8 or 10 kindergarten classes on that day and our School Resource Page 9 - Council Meeting Minutes, February 14,2000 -. .,~~--.,~~._..,..~.._..>.__.................._---' COUNCIL MEETING MINUTES FEBRUARY 14, 2000 TAPE READING Officer will read to several spanish speaking kindergarten classes. 3015 ADJOURNMENT. FIGLEY/SIFUENTEZ.... meeting be adjourned. The motion passed unanimously. The meeting was adjourned at 9:46 p.m. APPROVED ~JI, ...Q~ RIC ARD JENN GS, A YOR ATTEST ~a~~ M T ant, Recorder City of Woodburn, Oregon Page 10 - Council Meeting Minutes, February 14, 2000 --_.. --_.~~--" 1