Agenda - 03/13/2000 CITY CO(_IDICIL A GEIYDA
A4ARCH 13, 2000 - 7:00 p./vl.
270/Vlontgomery Street * Woodbum, Oregon
Se
GAL1. TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
A. Public Hearing: March 27, 2000 - 7:00 p.m. at City Hall:
Local Law ~nforcement Block Grant
B. Friends of the Library Book Sale:
Pre Sale-Thursday, March 16, 5:00 - 7:00 pm - $3.00 admission
Friday & Saturday, March 17 & 18 - 10:00 am - 4:00 pm
Ce
Woodburn Public Library Programs: March 16, 2000 at 7:00 p.m. at City
Hall - "Live at the Library" by garden designer and author Barbara Ashmun
March 26, 2000 - 2:00 p.m. at City Hall - "Bridge Stories", by Sharon Wood
Wortman, Portland author.
PRESENTATIONS/PROCLAMATIONS
A. Human Rights Commission Award to Joan Garren.
B. Proclamation: Media Democracy Week - March 19 - 25, 2000 .......... 4B
COMMITTEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
C. Woodburn School District.
D. Livability Task Force.
COMMUNICATIONS
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
A. Council minutes of February 28, 2000 regular & executive meetings .... 8A
B. Planning Commission minutes of February 24, 2000 ................. 8B
Building Activity Report for February 2000 ......................... 8C
Claims for the month of February 2000 ........................... 8D
Letter of support for passenger train service feasibility study .......... 8E
PUBLIC HEARINGS
Page 1 - Council Agenda of March 13, 2000.
10.
11.
12.
13.
14.
15.
16.
17.
TABLED BUSINESS
GENERAL BUSINESS
Be
Council Bill No. 2030 - Resolution entering into a grant with the State of
Oregon for public transportation capital assistance funds ............ 1 IA
Co
Council Bill No. 2031 - Resolution entering into Amendment No. 2 to
Water/Wastewater Financing Program financial assistance contract ... liB
Council Bill No. 2032 - Resolution entering into Amendment No. 2 to
Special Public Works Fund financial assistance contract ............. 11C
D. Council Bill No. 2033 - Resolution entering into an agreement with DeHaas
& Associates for engineering consulting services for E. Hardcasfle Avenue
improvements ............................................... 11D
E. Compensation package for Assistant City Engineer ................. 11E
F. Bid award for Library self-checkout system ....................... llF
G. Bid award for purchase of storm drain pipe ....................... 11G
H. Rejection of bids for purchase of used pickup ..................... 1 IH
I. Liquor license application - Cigarettes-N-More ...................... 11I
J. Liquor license application - Big Kmart ............................. 11J
K. Presentation by Councilor Pugh concerning MWACT.
L. Discussion and direction to staff concerning I-5 Woodburn Interchange
Refinement Study.
PUBLIC COMMENT
NEW BUSINESS
SITE PLAN ACTIONS
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION (A) To conduct deliberations with persons designated by the
governing body to carry on labor negotiations pursuant to ORS 192.660(1)(d); (B)
To consult with counsel concerning the legal rights and duties of a public body with
regard to current lifigaton or litgafion likely to be filed pursuant to ORS
192.660(1)(h); (C) To consider records that are exempt by law from public
inspection pursuant to ORS 192.660(1)(0
18. ADJOURNMENT
Page 2 - Council Agenda of March 13, 2000.
MEMO
11G
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager ~
Bid Award for Storm Sewer Pipe
March 10, 2000
RECOMMENDATION:
Award City of Woodburn Bid number 20-15 for ductile iron pipe to Pacific States Cast Iron
Pipe Company for $10,303.20.
BACKGROUND:
City of Woodburn Bid number 96-17 was opened and read at 2:00 p.m. on March 9, 2000.
The bid was for 648 feet often inch and 324 feet of eight inch ductile iron water pipe. The
results were:
Bidder
Pacific States Cast Iron Pipe
United Pipe and Supply
US Filters
Amount
$10,303.20
$10,915.56
$11,224.48
This pipe will be utilized for the installation of a subsurface storm water drainage system
on Settlemier Avenue between Oak Street and Settlemier Park. This purchase will assist
in completion of this project prior to Settlemier Avenue resurfacing.
4B
CITY OF WOODBURN
270 Montgomery Street · Woodbum, Oregon 97071 · (503) 982-5222
TDD (503) 982-7433 · FAX (503) 982-5244
PROCLAMATION
MEDIA DEMOCRACY WEEK
MARCH 19 - 25,2000
Whereas, democracy is the foundation of our society and in order for democracy
to flourish, people must be able to communicate ideas, share opinions and get
information; and
Whereas, a healthy, democratic society is founded on an engaged, informed and
included citizenry; and
Whereas, the primary means of information delivery and exchange today is
through electronic media; and
Whereas, Public, Educational and Governmental (PEG) media centers provide
people with access to electronic communications training, equipment, facilities and
delivery systems; and encourage civic dialogue and participation; and teach electronic
media literacy; and
Whereas, Public, Educational and Governmental (PEG) media centers serve their
communities' needs and promote media democracy for all people regardless of their life
circumstances, their political or religious beliefs or their ability to pay;
NOW, THEREFORE, I, RICHARD JENNINGS, Mayor of the City of Woodburn do
hereby proclaim the week of March 19 - 25, 2000 to be
MEDIA DEMOCRACY WEEK
in the City of Woodburn to honor the work of Woodburn Community Access Television
and its contribution to the citizens of Woodburn. The City of Woodburn supports the
efforts of Woodburn Community Access Television in its activities during this week as it
seeks to educate the community on the important role of media democracy in the
perpetuation of liberty and freedom.
Signed this ~day of March, 2000.
City of Woodburni --
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COUNCIL MEETING MINUTES
FEBRUARY 28, 2000
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, FEBRUARY 28, 2000.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
00O7 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Absent
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Community Development Director Goeckritz, Park & Recreation Director
Westrick, Police Chief Null, Public Works Manager Rohman, Senior Planner Mulder,
City Recorder Tennant
0047
ANNOUNCEMENTS.
A) Community Center Visioning Town Hall Meeting will be held on February 29,
2000, 7:00 p.m., at the Woodburn Community Center.
B) Woodburn Museum 2000 Leap Year Party will be held at the Bungalow Theater on
February 29, 2000 at 6:00 p.m..
C) Excursion/Commuter Train Service meeting will be held on Monday, March 6,
2000, 7:00 p.m., at Woodburn City Hall.
D) Budget Committee Workshop on the fiscal year 2000-01 operating budget will be
held on Saturday, March 11, 2000, 9:00 am, in the City Hall Council Chambers.
E) Friends of the Library Book Sale: The spring book sale will begin with a pre-sale on
Thursday, March 16', from 5:00 pm to 7:00 pm ($3.00 admission), and will be open for
general sales on Friday and Saturday, March 17th & 18', from 10:00 am to 4:00 pm.
F) Public Library Chautauqua Program:
March 5, 2000 -- 2:00 p.m., City Hall: "The Tillamook: A Created Forest Comes
of Age", by Gall Wells of Oregon State Forestry Dept.
March 26, 2000 - 2:00 p.m., City Hall: "Bridge Stories", by Sharon Wood
Wortman, Portland author.
Page 1 - Council Meeting Minutes, February 28, 2000
COUNCIL MEETING MINUTES
FEBRUARY 28, 2000
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CHAMBER OF COMMERCE REPORT.
Patrick Vance, representing the Chamber Board, thanked Mayor Jennings for his
attendance at the Distinguished Service Awards program last week which honored local
individuals and businesses for their efforts in making Woodburn a better place to live.
Upcoming events are as follows:
1) Business after Hours will be held on March 9th at Ticor Title Co, 735 Glatt C1,
beginning at 4:30 p.m.; and
2) The Chamber Forum will be held on March 15th, 12:00 noon, at the Family Medical
Center. Guest speaker will be County Commissioner Mike Ryan who will speak on the
"State of the County".
He also stated that Tulip Festival T-shirts will be available on March 20th at several
locations around town and at the Wooden Shoe Bulb Co.. The T-shirts will be sold for
$10.00.
0180 PRESENTATION: REGIONAL PUBLIC TRANSPORTATION AND BUS
ROUTE THROUGH WOODBURN TO SALEM.
Public Works Manager stated that Salem Area Transit District is responsible for the
disbursement of special transportation funds in Marion and Polk counties for
transportation services to the elderly and disabled. Funds are now available for general
transportation use in rural Marion and Polk counties (outside Salem Urban Growth
boundary) and a new service will soon begin which will provide bus transportation to the
communities of Hubbard, Woodbum, Mt. Angel, Silverton, Gervais and Brooks to the
City of Salem. This service will be provided by the Oregon Housing & Associated
Services, also known as "Wheels", which is a company that has provided transportation
services for the elderly and disabled in our area for several years. The Salem Transit
Special Transportation Advisory Committee formulated the Rural Transportation
Enhancement Program to provide expanded transportation services from the rural areas to
the Salem area. There has been little advertising of this new program to date since they
need to make some trial runs to determine actual route times and to make necessary
modifications to the route before a marketing program is fully implemented. The
approximate cost for this service will be $4.00 round trip to Salem and $2.00 round trip to
Silverton.
The second transportation issue presented to the Council involved the formation of a
transportation brokerage (central dispatching agency) for Oregon Medical Assistance Plan
(OMAP) clients. The brokerage would take care of the billing so that the agencies (i.e.
Dial-a-Ride) would receive reimbursement from OMAP. He stated that the
reimbursement paperwork is complicated and utilizing the brokerage will provide more
revenue to the City. Currently, the City accepts donations from Dial-a-Ride clients,
however, we do not always know which clients are covered under OMAP. It is
anticipated that an ORS 190 agency consisting of Salem Area Transit, Marion, Polk, and
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Yamhill counties will be formed to oversee this program and to select a provider for the
brokerage service. It is anticipated that the brokerage service will be operational in the
year 2001.
CONSENT AGENDA.
A) Council regular and executive session minutes of February 14, 2000;
B) Library Board minutes of February 16, 2000;
C) Planning Commission minutes of February 10, 2000;
D) Recreation and Park Board minutes of February 8, 2000; and
E) Police Department activity reports for November and December 1999.
FIGLEY/PUGH... adopt the consent agenda as presented. The motion passed
unanimously.
CONTINUATION OF PUBLIC HEARING: ANNEXATION g99-02,
COMPREHENSIVE PLAN MAP AMENDMENT g99-02, ZONE MAP
AMENDMENT g99-06, AND SITE PLANrREVI]gW g99-14 (BOONES FERRY
PLACE RETIREMENT CENTER).
Mayor Jennings continued the public heating at 7:25 p.m..
Recorder Tennant read the land use statement required by ORS Chapter 197.
Senior Planner Mulder stated that the agenda packet included the record before the
Planning Commission plus two additional items: Exhibit G - Letter received from Allen
Hubenthal and Lana Fowler dated November 19, 1999; and Exhibit H - Supplemental
materials dated February 22, 2000 received from the applicant providing some additional
evidence in support of their application.
He stated that public hearings were held before the Planning Commission on September
23 and October 14, 1999, and the Commission adopted a final order on October 28th to
approve the proposed annexation and deny the proposed comprehensive plan amendment,
zone change, site plan review, and variances. Following this decision, the applicants
requested continuance of the Council's November 22na public hearing until this date. In
addition to continuing the hearing, the Council remanded the application back to the
Planning Commission for the purpose of reviewing a revised proposal submitted by the
applicant. The new hearing before the Commission was held on January 13, 2000 and, at
the Commission's next meeting, they adopted a final order to recommend Council
approval of the proposed annexation, comprehensive plan amendment, zone change, and
site plan review as revised by the applicant. It was noted that the variances were
withdrawn since the revised site plan did not require any variances.
He reviewed the revised application which involves the annexation of approximately 3.32
acres of property located west of Boones Ferry Road and south of Country Club Road.
Properties adjacent to this parcel which would still remain outside the city limits are
owned by US West and the LDS Church. In regards to the comprehensive plan
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amendment and zone change, the applicant is requesting that the property be changed
from single family residential to multi-family residential. The Commission agreed with
the testimony presented by the applicant in support of their proposal and the Commission
adopted a final order recommending approval of the zone change and comprehensive plan
amendment. In regards to the site plan, the modified plan would provide for construction
of two buildings, one of which would be a 12 unit Alzheimer facility and the second
building a 90 unit assisted living facility. It was noted that the original proposal consisted
of 182 total units and the reduction in total units eliminated the need for the two variances
required under the original proposal. The single 1-bed units will be approximately 350 sq
feet in size. The landscaping, setbacks, and parking area are in excess of the code
requirements and a 7' sight obscuring fence will be placed around the perimeter with trees
and shrubbery adjacent to the fence. In regards to the zone change, the Planning
Commission did place a condition in the final order that the zone change be conditional
on this proposal being completed and, if this proposal was not followed through with by
the applicant, the zoning would revert back to single family residential.
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Mayor Jennings stated that he has known the applicant, J. Wallace Gutzler, for many
years, however, if the vote should be a tie, he would vote on this issue since knowing him
would not impair his ability to vote.
Wally Gutzler, applicant, stated that the plan was revised by the applicants based on
comments from the neighbors and Planning Commission after the initial public hearing.
They decided to downsize the project and to revise the plan which would address the
objections raised during the hearings process. The revised plan consists of 1 building
which will house 12 Alzheimer suites and 1 building to house 70 assisted living suites at
this time which the ability to add 20 assisted living suites as a 2nd phase. He stated that it
was for economic reasons that they will be waiting to construct the 2nd phase since it is
unknown as to how long it will take to fill up the first 70 suites. They have done their
feasibility studies and feel that they have a very good idea as to what this area needs.
They have constructed, and continue to operate, a number of these facilities in Oregon
and throughout the west. For the record, he stated that the applicant has adopted and, is
claiming as its own, all of the recommendations made by the staff and the staff report. He
stated that this development will provide for a substantial increase in the City's tax base
without an impact on the schools, low impact on transportation since they have their own
bus, and limited noise impact. He reiterated that they are very good neighbors and are, in
many ways, a benefit to the neighborhood. Their feasibility study shows that there is a
public need for this type of facility and that they do accept Medicaid residents even
though by looking at the facility a person would not be able to tell that since the facility is
developed so that all of the suites are equipped the same. In regards to code
requirements, 30 parking spaces are required whereas they will be providing 49 parking
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spaces, 30% of the area is required to be landscaped whereas they will be landscaping
50% of the area, and 34 trees are required in the interior whereas they will be planting 80
trees. He reiterated that they are trying to make this development aesthetically pleasing to
look at and an asset to the neighborhood. He stated that they are prepared to meet all 45
conditions and that they build this type of facility for their own operational purposes
rather than selling or leasing it to another company. He also mentioned that one of the
conditions requires them to take care of the surface water and they are prepared to provide
for retention of surface water on site so that it can be absorbed into the system down to
Goose Creek when it is able to handle it. They will be negotiating with LDS Church to
relocate the sanitary sewer line which currently runs across the middle of their property.
In summary, he stated that they believe that they have adequately complied with all of the
goals and guidelines required by the City and, based on land availability, this parcel was
the only one large enough to accommodate a development of this size. He also expressed
his opinion that this is a suitable use for this site and will complement the surrounding
area.
Mr. Gutzler also submitted into the record letters in support of this project from Ed &
Pam Laramore, 1325 Althea Street, and Rosemary Hammack, 1320 Althea Street. He
also included into the record a letter from Jack Berkey, realtor, giving his written opinion
that vacant property of this size is not currently available within the City.
Councilor Bjelland questioned if financing had been secured for this project.
Mr. Gutzler stated that, once approved, they will apply for financing which takes 60-85
days for approval and it is anticipated 'that construction will begin around mid-summer.
He stated that they have 8 to 10 projects under construction and they do not anticipate any
problems in obtaining financing.
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Patrick Bickler, project architect, briefly reviewed the differences between an assisted
living facility and a retirement facility. He stated that the size of the studio suites range
from 350 to 425 sq. ft. and the 1 bedroom suites range from 525 to 625 sq. ft.. He
reviewed the layout of the facility, parking, landscaping, exterior design and colors. He
reiterated that the facility will have a large dining/entertainment room and the landscaping
on the west side of the facility will provide the residents with a spacious backyard. In
terms of the exterior design, they have created a building with distinctive designs which
includes octagonal shapes. The Alzheimer building will be located behind the assisted
living facility at the north end of the property. He stated that their goal is to integrate the
assisted living facility into the neighborhood and to make it a welcoming area for
residents, their families, and the surrounding neighbors.
Preston Tack, 2197 Camilla Way, expressed his opinion that this facility would benefit
the community and provide individuals who are in need of utilizing this type of facility
with another choice as to where they would like to live. He also feels that the assisted
living facility is a good transitional use for that particular comer.
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Elizabeth Gemma stated that her property borders the southeast comer of the proposed
facility and she supports the applicants proposal which, in her opinion, would be a benefit
to the neighborhood.
Becky Miller, 2348 N Boones Ferry Rd, stated that her property is located across the
street from the proposed facility and that she feels that the facility would be an
appropriate transition for the residents since they would still be surrounded by a
residential area in addition to having the Glatt Art Center and the golf course close by.
Stewart Miller, 2348 N Boones Ferry Rd., also expressed his support for this project as
modified. He stated that the height of the building in the original plan was of a concern
to him, however, the height of the revised plan is similar to that of a 2-story home. He
feels that this will be a real nice project, will have no impact on the schools, minimal
traffic impact, and landscaped open space that will benefit the neighborhood.
James Atkinson, 1219 Henry's Farm, stated that the revised proposal is an improvement,
however, he is still in opposition of the project. He stated that his concern all along has
been the placement of the buildings and he, along with Mr. Hubenthal, would like to see
the Alzheimer unit located behind their property rather than the proposed location near
Country Club Road. He also requested that the record remain open for additional
testimony since Mr. Hubenthal was unable to attend this meeting due to a family
emergency.
Mayor Jennings questioned the City Attorney as to whether or not the Council is required
to continue the hearing if no new testimony is submitted.
Attorney Shields stated that the continuation of the hearing is at the discretion of the
Council.
Wally Gutzler, applicant, stated that they have looked at the placement of the Alzheimer
unit (1 story building) to the south end of their property, however, they feel that the best
location is at the north end of their property. Even with the additional phase 2 wing, with
a 32 foot tall peak, is located 49 feet from the nearest point of the neighbors property.
This is a substantially greater distance than a single family house would be if single
family homes (35 foot maximum peak allowed) were built on that property.
Mayor Jennings declared the public hearing closed at 8:28 p.m..
Councilor Figley stated that there has been a lot of communication between the applicant
and the neighbors, and the developers have revised their project to address the concerns
of the neighbors. She stated that she is in support of this project.
Councilor Pugh also expressed his support for the project.
Councilor Kilmurray stated that she felt the developers did a good job in addressing the
concerns of the Commission and the neighbors. She also reminded the developers that
they need to monitor the lighting of the facility since there are numerous single family
residences abutting the proposed assisted living facility.
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Councilor Bjelland expressed his opinion that the applicants have done an excellent job in
addressing the concerns that the neighbors had originally raised and he agreed with the
applicant that there is a growing need for this type of facility.
Councilor Chadwick stated that she felt that this would be an attractive development.
Mayor Jennings recommended that the record not be kept open since Mr. Hubenthal had
previously presented testimony and he did not feel that any brand new testimony would
be presented.
PUGH/FIGLEY... the record not be kept open for 7 days. The motion passed
unanimously.
FIGLEY/PUGH... concur with the Planning Commission's final order and approve
Annexation g99-02, Comprehensive Plan Amendment ~99-02, Zone Change g99-06, and
Site Plan Review g99-14, and instruct staff to prepare an ordinance to substantiate this
decision. On roll call vote, the motion passed unanimously.
COUNCIL BILL 2026 - ORDINANCE ADOPTING A SUPPLEMENTAL
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BUDGET FOR FISCAL YEAR 1999-2000.
Council Bill 2026 was introduced by Councilor Chadwick. Recorder Tennant read the
two readings of the bill by title only since there were no objections from Council. On roll
call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2026 duly passed with the emergency clause.
COUNCIL BILL 2027 - ORDINANCE GRANTING A ZONE CHANGE ON
CERTAIN PROPERTY LOCATED AT 751 YOUNG STREET FROM SINGLE
0270
FAMILY RESIDENTIAL (RS) TO MULTI-FAMILY RESIDENTIAL (RM).
Councilor Chadwick introduced Council Bill 2027. The two readings of the bill were
read by title on.ly since there were no objections from the Council. On roll call vote for
final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2027
duly passed with the emergency clause.
COUNCIL BILL 2028 - RESOLUTION ENTERING INTO AN AMENDMENT TO
AN AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY.
Councilor Chadwick introduced Council Bill 2028. Recorder Tennant read the bill by
title only since there were no objections from the Council.
Mayor Jennings stated that this Resolution would give the City Administrator authority to
sign future amendments of this type with Union Pacific rather than bringing each
amendment back to the Council for approval.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
the Council Bill 2028 duly passed.
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0307 COUNCIL BILL 2029 - RESOLUTION ENTERING INTO AN AGREEMENT
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WITH MULTI-TECH ENGINEERING SERVICES INC FOR PROFESSIONAL
ENGINEERING CONSULTING SERVICES FOR THE DESIGN
IMPROVEMENT PLANS FOR BOONES FERRY ROAD AND COUNTRY CLUB
0495
ROAD STREET IMPROVEMENTS.
Council Bill 2029 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council.
Mayor Jennings questioned if sidewalks would be included in this project along Country
Club Road.
Public Works Director Tiwari stated that sidewalks would be included as part of the
improvement project. He also addressed concerns previously expressed by Councilor
Pugh regarding the contractual arrangement for consultants to perform the engineering
work rather than city staff. He stated that consultants are needed when expert opinions
are necessary and for those times in which peak loading is reached. Staffing of full-time
personnel should be for average loading and consultants used when a specific project
requires more staff time on a short term basis than what currently staff level can provide.
He also reminded the Council that he has been trying to fill the Assistant City Engineer
position for over a year and he recently received his second rejection from an individual
thereby making it more difficult for current staff to get the work done within a specified
time period. Assuming the design plans are completed this summer, a local improvement
district needs to be formed and it is anticipated that the construction project will begin in
2001.
It was also the consensus of the Council that the sidewalks on Country Club Road would
extend to Astor Way and be installed on both sides of the street.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2029 duly passed.
REJECTION OF BIDS FOR THE PURCHASE OF A USED PICKUP TRUCK
AND A USED SEDAN: BID NO. 20-12.
Bids for one 1998 or newer used pickup truck and one 1998 or newer used sedan were
submitted by the following vendors:
Sedan: Hershberger Motors, $10,700; Hillyer's Ford, $11,000; Hershberger Motors,
$12,765; Hillyer' s Ford, $13,000; Power Chevrolet, $13,500; Cnaby Ford, $13,524;
Power Chevrolet, $13,750; Hillyer's Ford, $14,000; Power Chevrolet, $14,850; and
Wilsonville Chevrolet, $15,981. Pickup: Wilsonville Chevrolet, $12,965; Hershberger
Motors, $13,996; and Hillyer's Ford, $15,500.
Staff recommended that the bids be rejected since a majority of the bids did not meet
specifications. Additionally, the vendors indicated that they were under the impression
that the City would accept significant deviations from the specifications, however, this
was not the City's intent.
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FIGLEY/KILMURRAY... reject all bids received for City of Woodbum Bid #20-12 due
to specifications that were written to allow excessive deviations. The motion passed
unanimously.
REQUEST FOR SOLICITOR'S LICENSE FROM THE UNITED STATES
MISSION.
Administrator Brown stated that a request had been received from the U.S. Mission to
conduct a door to door solicitation between February 29t~ and March 29~h. This
organization is a 501 (3)(c) non-profit religious organization that serves the homeless in a
number of cities with the closest being the Portland area. As a religious organization,
they are not only exempt under the City's solicitation ordinance but case law has reduced
local government's authority to regulate solicitation by religious and charitable
organizations. He stated that this organization plans on soliciting between the hours of
2:00 pm and 8:00 pm on weekdays and between 1:00 pm and 7:00 pm on Saturdays. He
has asked them to finish their solicitation during the weekdays at an earlier hour,
however, they have stated that most of their donations are received during the evening
solicitation hours.
Administrator Brown also stated that the City's solicitation ordinance is outdated and, as
time permits, staff will come back with an amended ordinance to reflect current law and
the City's ability to regulate peddlers.
Councilor Pugh stated that he would be voting no on this issue as a method of protesting
this law.
Councilor Figley stated that she would be voting yes on this issue since the City has no
choice in the matter.
FIGLEY/KILMURRAY .... approve a permit allowing the United States Mission to
solicit door to door from February 29 through March 29, 2000. On roll call vote, the
motion passed 4-1 with Councilor Pugh voting nay.
0724
SITE PLAN ACTIONS.
A) Mall 99 Remodeling Project: No action was taken by the Council on the
administrative approval of the Mall 99 remodeling application.
0771
CITY ADMINISTRATOR'S REPORT.
Administrator Brown stated that he has recently moved into his new home located within
the city limits.
0787
MAYOR AND COUNCIL REPORTS.
Councilor Pugh spoke briefly on the gas tax measure which will be before the voters at
the May primary election. He urged the public to vote in favor of the gas tax and he read
a paragraph printed in a recent League of Oregon Cities newsletter which indicates that
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increased truck mileage results in the trucking industry paying more than what they would
have paid under the diesel tax and the argument presented by Triple A as it relates to fair
share is not a good reason to vote no on this issue.
Councilor Figley reminded the public of the Community Center Visioning Town Hall
meeting on February 29% 7:00 p.m., at the Community Center, and the meeting
scheduled for March 6th, 7:00 p.m., City Hall, on the possibility of a train excursion or
commuter service.
Councilor Kilmurray expressed her thanks to the Public Works Director for placement of
the counting strips on Hardcastle.
Councilor Chadwick thanked the Police Department, State Police, and SWAT team in
their handling of the situation within Senior Estates last week, and to Officer Weaver for
coming out to the Senior Estates coffee hour to explain the situation.
Mayor Jennings stated that he would like to see the zone map on the wall in the Council
Chambers rather than the Comprehensive Plan map since it is confusing when discussing
a zone change as to the actual zoning designations of property adjacent to the properties
under discussion.
EXECUTIVE SESSION.
Mayor Jennings entertained a motion to adjourn to executive session under the authority
of ORS 192.660(1)(d), ORS 192.660(1)(h), and ORS 192.660(1)(f).
FIGLEY/PUGH... adjourn to executive session under the statutory authority cited by the
Mayor. The motion passed unanimously.
The Council adjourned to executive session at 9:05 pm and reconvened at 9:53 pm.
Mayor Jennings stated that no decisions were made by the Council in executive session.
The Mayor also stated that he, along with Officers Sarah Totten and James Don, will be
reading to 15 Kindergarten classes within the school district as part of "Read Across
America" Day.
ADJOURNMENT.
FIGLEY/PUGH... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:55 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
8A
ATFEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 10 - Council Meeting Minutes, February 28, 2000
Executive Session
COUNCIL MEETING MINUTES
February 28, 2000
8A
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, FEBRUARY 28, 2000.
CONVENED. The Council met in executive session at 9:08 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Absent
Mayor Jennings reminded the Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called under the following statutory authority:
1) ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry
on labor negotiations;
2) ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body
with regard to current litigation or litigation likely to be filed; and
3) ORS 192.660(1)(0 to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 9:50 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Council Executive Session Minutes, February 28, 2000
WOODBURN PLANNING COMMISSION
February 24, 2000
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with
Chairperson Young presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher P
Commissioner Grijalva P
Commissioner Lima P
Commissioner Mill P
Commissioner Bandelow P
Commissioner Lonergan P
Commissioner Heer P
Staff Present:
Steve Goeckritz, Community Development Director
Jim Mulder, Senior Planner
Scoff Clark, Assistant Planner
8B
MINUTES
Commissioner Lonergan moved to accept the minutes of the February 10, 2000 Planning
Commission meeting. Commissioner Fletcher seconded the motion, which carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
None
GUEST SPEAKER
A.~. Dave Christoff, Buildable Lands Committee Chairperson to discuss the
Buildable Lands and Urbanization Project.
Frank Tiwari, Public Works Director discussed various Public Works projects and
programs:
Wastewater Plant
He reported in 1994 the Wastewater Plant project was estimated in 1998 dollars to be 38.3
million dollars. Frank indicated the project is currently going through major constrbction
Planning Commission Meeting - February 24, 2000 Page 1 of 9
phase and is expected to be completed in 2001. Their goal is to have the construction
accomplished with one year inflation beyond 1998. He also informed the Commission
potholes are corrected within a few days, generally within 24 hours. Additionally, Frank
provided the Commission with a sewer rate comparison with other cities. He announced
Woodburn is the first community in the nation to use the poplar plantation system.
Water
Frank reported they receive complaints from people indicating their shirts are turning yellow
after a few washes. He stated it seems like the consensus has been building that the City
of Woodburn should go to a water treatment system. Frank reported there will more likely
be a treatment system in place within the next few years. The system will remove iron,
manganese and above all, it will give the opportunity to be able to remove other pollutants
if our system in any way became polluted.
Transportation
Frank also outlined the goals set by the community for the transportation program: (1) to
have the transportation system for transportationally disadvantaged people; (2)
consideration towards commuters and school aged children; (3) general public. He said
they have never gone beyond the first goal. Frank stated lately they have heard a lot from
the community that there needs to be some connection between Salem and Portland. He
mentioned the Tualatin area is being considered as a connection point into Portland.
Additionally, Salem Transit District is looking at a bus connection from HubbardNVoodburn
into Salem as well as from HubbardNVoodburn into Silverton to start in March.
Street
He said the Council has determined that widening of Highway 214 is top priority at this
point and is being coordinated with the State. Frank stated the City has set aside some
money to ensure that the City does not come up short towards putting their share of the
funding for the project that was started a few years ago. Additionally, Frank reported
some of the water detention policies already in place are being addressed at this time and
will be presented to City Council.
Chairperson Young informed Frank the Commission questions whether the street size on
Boones FerryNanderbeck is a standard size?
Frank Tiwari responded the City standard, as adopted in the Transportation Plan, if you
have a narrow right-of-way and the intent is that some day there will be a widening, then
we need to see which direction it is to be widened. He explained the narrow portion where
the subdivision ends and the connection between the subdivision and Boones Ferry Road,
the property owner to one side, Dr. Entena, refused to dedicate any right-of-way on that
side. The property on the south side was owned by somebody else. Frank further stated
the 40 feet right-of-way was available. He added that any property owner living on the
north side that wants to develop the property must dedicate an additional 20 feet to make
it 60 feet right-of-way, widen the pavement and put in sidewalks.
8B
Planning Commission Meeting - February 24, 2000 Page 2 of 9
Vice Chairperson Cox asked Frank whether he was personally involved in the process or
is he referring to what he has heard from other people on his staff?
Frank Tiwad responded he was not fully involved in it but is ultimately responsible for
anything that happens in Public Works. He stated he prefers 24 wide streets over 34 feet
wide street which has parking on both on sides because it is cleaner and less likely to have
any accidents.
Vice Chairperson Cox indicated it is his recollection that this subdivision went through at
least three different meetings before it was evidentially approved. He stated there were
two principal issues: (1) whether or not Vanderbeck would go on through or not; (2)
whether or not the right-of-way should be a standard right-of-way all the way out to Boones
Ferry. Vice Chairperson Cox further stated the matter was held over for at least one
meeting to try to negotiate something with Dr. Entena and the matter then came back
before the Commission at a later meeting. He remarked nothing was ever said that the
problem of the narrower right-of-way would be resolved by narrowing the street. Vice
Chairperson Cox said the Commission was told that the standard street width would prevail
throughout. He commented he specifically asked how can you get a 32-34 foot street in
a 40 foot right-of-way and was told they could squeeze it tightly because it is not very far
and they will be able to work the utilities in and still get the standard street in. Vice
Chairperson Cox inquired at what point in time and by whom was the change made?
Frank Tiwari answered there is a standard street according to the Transportation Plan
which does allows up to 22 ft. street. Frank asked Vice Chairperson Cox if a motion was
made to require the street to be 34 feet wide? He explained it is all 34 feet with parking
allowed on both sides of the street inside the subdivision.
Vice Chairperson Cox mentioned the Commission were not told at that time that there
would be a different width of streets serving this subdivision than within the subdivision
itself. They were told that the street was a 32-34 ft. street. Vice Chairperson said they
were not told that there was going to be a smaller street there and they did not approve a
smaller street.
Frank Tiwari pointed out there are other areas which are going for 24-29 ft. streets which
are connecting streets to the large subdivisions.
Vice Chairperson Cox expressed his concerns that a change was made at staff level from
what the Commission approved. He indicated he believes it is the Planning Commission's
job to set the policy of how wide streets should be and should not be made at the staff level
after they are told one thing and gets built a different way.
Frank Tiwari explained policy decisions have to be made by the Planning Commission and
City Council. These decisions are to be reflected by documents and motions. He stated
the actual implementation belongs with staff. Frank said the question in this situation is
whether there was a clear cut motion made that it be a 34 ft. wide street.
8B
Planning Commission Meeting - February 24, 2000 Page 3 of 9
8B
Vice Chairperson Cox remarked the Commission did not state in the motion to approve this
subdivision that there would be a 32 foot improved right-of-way. Additionally, they did not
say that there would be concrete curbs or asphalt on it. He stated these things are part of
what is presented to the Commission. The package presented to the Commission was a
standard street throughout. Vice Chairperson remarked instead of requiring that additional
right-of-way be obtained from Dr. Entena by eminent domain, if necessary, to make the
street right-of-way the same width. Instead of having to do that, the Commission was told
at the next meeting that Dr. Entena will not agree to additional right-of-way, but we don't
need to get that right-of-way because we can get the regular street in the right-of-way that
is there. Vice Chairperson also expressed his concerns on how things get from the
Planning Commission to finished product. He stated he wants the policy that the
Commission establishes to be carried out and not changed just because somebody later
on decides to change it.
Frank Tiwari felt perhaps Vice Chairperson Cox may have something in his mind if there
was a motion made. He added as far as he is concerned, a standard street in different
locations are different.
Chairperson Young questioned whether the documents from this project could be
requested?
Staff will complete an inventory of all the minutes that had to do with Miller Farm and
transcribe the sections that deals with the streets and provide it to the Commission.
Commissioner Bandelow asked if the Commission is expected to specify what type of
standard street to implement on every project?
Frank Tiwari replied this is a good question. He explained inside the subdivisions or where
the property owner owns the property he has dedicated 60 feet right-of-way and it is 34 feet
wide street with both sides parking. Frank remarked anything that differs from this will be
an exception. The acceptable thing is that in subdivisions it is 34 ft. wide street. In the
area in where the developer does not even own the property, the maximum you can
require is what you can build in that street unless, it is turned down. He commented it is
wise to turn a project down rather than say that you negotiate with another property owner.
Commissioner Bandelow asked if the Commission would have to specifically require that
the right-of-way be acquired if the scenario were to occur again that the street appeared
to be narrower and the Commission were assured that it was not going to be narrower?.
Frank Tiwari replied affirmatively. He explained the Commission would have to require it
and the City Council has to agree on it.
Commissioner Bandelow inquired whether it is spelled out in the Staff Report that the
right-of-way is narrower?
Planning Commission Meeting - February 24, 2000 Page 4 of 9
Frank Tiwari answered he is sure that you can find in the report that the right-of-way is
narrower. He explained it is a right-of-way unless the developer is required to buy another
property and widen the read. In this case, the developer was not required to buy another
property. Frank stated it is simpler to turn the project down if it does not meet the
standards.
Vice Chairperson Cox interjected the Commission were told the utilities could be
accommodated and built with the additional right-of-way. Vice Chairperson Cox requested
Staff to bring the Staff Report, drawings and minutes of the meetings.
Commissioner Mill questioned who else was involved for the sewer rates study besides
the City of McMinnville?
Frank Tiwari stated Canby, Forest Grove, Hillsboro, Keizer, Lake Oswego, McMinnville,
Newberg, Silverton and West Linn.
Commissioner Mill also asked whether November through February is the period of time
were the water and sewer bills are averaged?
Frank Tiwari answered affirmatively. He explained the 3 lowest months are used out of 4
months to average the bill out.
Commissioner Mill raised the issue regarding speed bumps and indicated there is a new
speed bump system that is presently being utilized in other jurisdictions, i.e., City of
Milwaukee and City of Salem, that have been very effective in reducing speed on streets.
He reported Miller Farm Road, Alexandra Avenue and James Street have become
shortcuts to businesses and major arterials. Commission Mill wondered what is Public
Works position regarding the issue?
Frank Tiwari reported the Fire Department are clearly against speed bumps because of
damage to their apparatus. He further explained a few seconds of delay to them could be
a matter of property loss and loss of life. Frank commented he strongly opposes to
children at play signs. Additionally, he slightly opposes to speed bumps because there are
depressions that occur and expenses involved with this. Over a period of time Fire
Departments and attorneys have always been telling him that speed bumps are not a good
thing.
Commissioner Mill asked Frank if there has been recent research done from the Public
Works Department or contacts made with Clark County, City of Salem, City of Portland
and/or City of Milwaukee where these speed bumps are presently in use regarding their
effectiveness, damage or problems with their local Fire, Police or Public Works
Departments?
Frank Tiwad replied No. He stated it was looked at a number of years ago and at that time
it was not feasible. Frank commented there must be community consensus so that it can
8B
Planning Commission Meeting - February 24, 2000 Page 5 of 9
be accomplished.
Commissioner Lima questioned whether there are any statutory rules that prohibit speed
bumps?
Frank Tiwari answered there are no rules that prohibit speed bumps. He indicated cities
are hesitant because of the possible liability issues that may arise. Frank stated the City
is very conscientious of lawsuits.
Commissioner Lima asked when will the water treatment system and the bus transportation
system from Woodburn to Salem be operational?
Frank Tiwari replied the water treatment system will be operational in about three to four
years. The bus transport system from Woodburn to Salem is being discussed with Salem
Transit District and more than likely will start on an experimental basis within a month or
SO.
Commissioner Mill inquired if it would be sufficient if they got a petition together of property
owners whose homes abut the street that the speed bump was desired?
Frank Tiwari clarified this would not be sufficient because the policy is not yet established
but the petition would certainly start the ball rolling. He stated there would need to be
attorney opinions, Council discussions and perhaps neighborhood meetings to see what
the community as a whole wants.
Commissioner Heer expressed her concerns for the safety of the people who are walking
along Tukwila Drive and getting hit by a vehicle.
Frank Tiwari explained stop signs are not at all intended to be placed to slow down traffic.
He commented traffic speed is to be enforced by police officers. Frank stated we need to
have a certain amount of traffic in each direction. The conflicts have to be evaluated and
then look at whether a stop sign needs to be installed or not. He reported the law requires
that there be a technical engineering report before Council even makes a motion to install
a stop sign because of the risk and because of the fact that you can run into legal liability
problems. Frank urged the Commission notto think in terms of the stop sign slowing down
the traffic. He stated it is much more dangerous to have people run the stop sign than not.
Commissioner Heer requested Frank inform the Commission what solutions can be taken
to slow the traffic down.
Frank Tiwari stated there is no magic pill in solving this problem. He stated it would be a
combination of providing neighborhoods with police protection and possibly looking into the
right location for slowing down traffic, i.e., speed bumps. He reiterated stop signs will
cause more problems that solve it.
8B
Planning Commission Meeting - February 24, 2000 Page 6 of 9
Commissioner Fletcher pointed out there have been a couple of stop signs installed within
a few years in Senior Estates at locations where there is hardly no traffic i.e., Princeton
Road, Umpqua, Astor, Oregon Way and Hayes Street.
Frank Tiwari he stated the most effective solution to speeding would be to have the photo
system which takes the speed and the owner of the vehicle is mailed a ticket a few days
later. Dummy cameras may also be placed in several locations. He indicated it may be
worthwhile exploring this issue.
Vice Chairperson Cox mentioned there is a radar trailer with a display screen that shows
the car speed. He commented another solution would be to explore the possibility of using
radar guns.
Frank Tiwari informed the Woodburn Police Department has the radar guns available for
citizen use.
Commissioner Lonergan asked what would be the other alternative for the Highway 214
project if the gas tax does not pass?
Frank Tiwari responded the City will have their share but the State will not if the gas tax
does not pass. He further stated hopefully there will be some improvements to Highway
214 with the money the City has accumulated. Frank reported Highway 214 needs to be
improved from Boones Ferry to I-5 and not just from Evergreen to I-5. He stated the goal
is to hopefully start construction by the summer of 2001.
Commissioner Bandelow reported there is a lot of foot traffic along the area where the Mill
Creek force main is and Park Avenue. She commented there are no sidewalks there and
people are walking on the edge of the road.
Frank Tiwari suggested the Commission make notations of projects the Commission would
like to see included in the Capital Development programs.
Commissioner Mill referred to Commissioner Bandelow's sidewalk issue and commented
this is a life safety issue. He said there are issues in that area that exists in no other
section of the city. There is a high amount of foot traffic, high amount of vehicle speed and
the largest school in the city. Commissioner Mill further stated these are a very unusual
set of circumstances that leaves us wide open and it would be reasonable and prudent for
the city to move this to a very high priority on that list. In closing, Commissioner Mill stated
this is an area where the city or state needs to step forward, take the ball, recognize there
is a problem and run with it.
Frank Tiwad explained issues are brought in and then converted into a project in a cost
effective way and placed on the priority list for the City Council or Budget Committee to
decide whether it is right or not.
8B
Planning Commission Meeting - February 24, 2000 Page 7 of 9
SB
Staff reported he would like to have a shod discussion regarding Buildable Lands but hold
off on any in-depth discussion until Dave Christoff can be here to present the position of
the Growth Management Committee. Staff encouraged the Commission to write down
their ideas or concerns to be discussed at a later time with Dave Christoff. The comments
will then be incorporated as an Appendix to the existing Buildable Lands Committee as
recommendations for Council review.
Chairperson Young commended everyone that worked on the Buildable Lands report for
a job well done. He stated it is a very comprehensive report.
Vice Chairperson Cox said he preferred not to go too deeply in discussing the report until
he hears from Dave Christoff. He stated the issue is whether or not the Growth
Management Committee recommendation that a certain specific parcel from a certain
amount of additional industrial/commercial land be added or whether no additional land be
added to the Urban Growth Boundary. Vice Chairperson Cox commented he sees the
conclusion but does not get the reasoning process that leads to that.
Staff replied the most simplistic explanation of this is that the state is very much interested
in seeing the City do everything within the existing Growth Boundary.
Commissioner Bandelow questioned what are the consequences we face from the state
from going against statewide policy?
Staff answered we most likely would find ourselves in front of the Land Conservation
and Development Commission itself. It circumvents the Land Use Court of Appeals and
all arguments would go to the Commission itself. He explained the issues, findings and
conclusions would have to be justified to the Commission to be able to proceed with the
adoption of that Ordinance.
Chairperson Heer agreed with Vice Chairperson Cox that we wait until next meeting to
discuss this issue.
The Commission requested this issue be viewed when Dave Christoff is available.
PUBLIC HEARING
None
FINAL ORDERS
None
DISCUSSION ITEMS
C_ Lot Line Adjustment 00-01 to reconcile the existing property lines with the
approved phase lines of the Boones Crossing PUD, east of Boones .Ferry
Road, West of Brown Street, Thomas McConnell, applicant. PropertieS, Inc.,
Planning Commission Meeting - February 24, 2000 Page 8 of 9
8B
applicant. (Administrative Review)
Vice Chairperson Cox moved not to request a public hearing and that we accept the
administrative decision. Commissioner Heer seconded the motion. Motion unanimously
carried.
REPORTS
Comprehensive Plan maps and Zone maps were distributed to the Commission.
Staff commented all new property lines will be added onto the maps on a quarterly basis.
BUSINESS FROM THE COMMISSION
None
ADJOURNMENT
Commissioner Bandelow moved to adjourn the meeting which was seconded by
Commissioner Lima. Motion carried. Meeting adjourned at 8:40 p.m.
APPROVED
ROYCE YOUNG, CHAIRPERSON
ATTEST
Jim Mulder, Senior Planner
City of Woodburn, Oregon
Planning Commission Meeting - February 24, 2000 Page 9 of 9
Community
Development
270 Montgomery Street
Woodburn, Oregon 97071
8C
MEMORANDUM
(503) 982-5246
Date:
To:
From:
Subject:
March 1, 2000
Steve Goeckritz, Community Development Director
Robed L. Mendenhall, Building Official
Building Activity for February 2000
1998 1999 2000
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 9 $880,268 11 $1,030,568 6 $544,848
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts 6 $90,607 5 $128,400 I $600,000
Industrial 0 $0 0 $0 0 $0
Commercial Value 6 $484,893 0 $0 3 $1,487,000
Signs, Fences, Driveways 9 $26,987 2 $1,150 4 $23,598
Manufactured Homes 0 $0 0 $0 0 $0
TOTALS 30 $1,482,755 18 $1,160,118 14 $2,655,446
July 1 - June 30
Fiscal Year To Date $39,505,929 $23,294,438 $25,682,887
RLM:nd
Bldg~activity February 00
A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 2000
8D
CHECK
NO
49333
49334
49335
49336
49337
49338
49339
49340
49341
49342
49343
49344
49345
49346
49347
49348
49349
49350
49351
49352
49353
49354
49355
49356
49357
49358
49359
49360
49361
49362
49363
49364
49365
49366
49367
49368
49369
49370
49371
49372
49373
49374
49375
49376
49377
49378
49379
DEPARTMENT
POST M'FR-VARIOUS
VOID
VOID
VOID
REFUND-WI'R/SWR
REFUND-WTR/SWR
REFUND-W'FR/SWR
SERVICES-COURT
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
SERV[CES-ENG
SERWCES-VAP~OUS
SERVICES-POLICE
SUPPLIES-ENG
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPI TES-VAR~OUS
SUPPLIES-POLICE
SUPPLIES-ENG
SERV~CES-C STORES
SUPPLIES-BUILD
SUPPI TES-ENG
SERVICES-VARiOUS
REiMBURSE-POLICE
SUPPLtES-WTR
SUPPLIES-WV~T
SUPPI TES-STREET
SERVICES-BUILD
SUPPLIES-ENG
SUPPLIES-VARIOUS
SUPPLZES-STREET
SERVZCES-VAI:LI:OUS
SERVICES-VARIOUS
SERVICES-VARIOUS
REIMBURSE-ATTY
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SERVICES-POLICE
SERVICES-WTR
PETTY CASH-VARIOUS
PAYROLL-VARIOUS
SUPPLIES-LIBRARY
SERVICES-WATER
VOID
VOID
VENDOR NAME VENDOR DATE
NO
US POSTAL SERWCE 020089 2/1/00
VOID VOID
VOID VOID
VOID VOID
ASSOC HOUSING NONE 2/3/00
RP NIGHT NONE 2/3/00
THE LUCKEY CO NONE 2/3/00
OR MUNI .lUDGE ASSOC NONE 2/3/00
THE LUCKEY CO NONE 2/3/00
OSVALDO ESTRADA NONE 2/3/00
WINDSOR PROP NONE 2/3/00
L MARTIN %SOUTHERLAND NONE 2/3/00
AEROTEK INC 000080 2/3/00
AT & T 000623 2/3/00
BM CLEANING SERV 001030 2/3/00
BI MART CORP 001275 2/3/00
COLUMBL~ GORGE CTR 002679 2/3/00
COMARK GOVERNMENT 002684 2/3/00
CrL CORP 002926 2/3/00
GALLS INC 006011 2/3/00
GW HARDWARE 006405 2/3/00
IKON OFFICE 008119 2/3/00
INTL CONF OF BUILD 008290 2/3/00
MICROWAREHOUSE 012459 2/3/00
NW NATURAL 013350 2/3/00
PAUL NULL 013420 2/3/00
US FZLTER 015065 2/3/00
PRAXAIR DIST 015480 2/3/00
PUBLIC WKS SUPPLY 015648 2/3/00
RLM CONSULTING 017257 2/3/00
SALEM PRZN'I-ZNG 018110 2/3/00
US OFFICE PROD 019100 2/3/00
UNOCAL ERNIE GRAHAM 020010 2/3/00
UNITED DISPOSAL 020020 2/3/00
US WEST COMM 020091 2/3/00
US WEST COMM 020095 2/3/00
KAY VESTAL 021126 2/3/00
VIKING OFFICE 021180 2/3/00
WALMART STORES 022035 2/3/00
WBN FAMILY CI TNIC 022587 2/3/00
VALLEY MAILING 021044 2/3/00
CITY OF WOODBURN 015255 2/3/00
OREGON PERS 014424 2/4/00
INGRAM DIST 008116 2/8/00
VAII Fy MAZLING 021044 2/9/00
VOID VOID
VOID VOID
AMOUNT
$1,200.00
$0.oo
$0.0o
$o.oo
$26.72
$7.45
$34.83
$75.00
$7.45
$35.48
$13.90
$12.26
$379.50
$105.28
$416.00
$40.39
$123.06
$329.79
$536.75
$138.07
$98.65
$618.76
$92.50
$513.08
$4,764.18
$37.47
$1,6oo.oo
$14.84
$219.40
$21,016.52
$85.50
$2,960.75
$640.28
$1,117.35
$265.57
$925.98
$35.87
$153.14
$239.29
$412.50
$648.80
$125.46
$89.19
$2,646.19
$554.40
$0.o0
$0.o0
Page i
49380
49381
49382
49383
49384
49385
49386
49387
49388
49389
49390
49391
49392
49393
49394
49395
49396
49397
49398
49399
49400
494O1
49402
49403
49404
49405
49406
49407
49408
494O9
49410
49411
4941~
49413
49414
49415
49416
49417
49418
49419
49420
49421
49422
49423
49424
49425
49426
49427
49428
A/P CHECK lIS'TING FOR THE MONTH OF FEBRUARY 2000
VOID
SUPPlIES-lIBRARY
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-BUS ITC
SERVICES-POLICE
SERVICES-FIN
SERVICES-POLICE
SERVICES-ADMIN
SERVICES-PARKS
SERVICES-ENG
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SERVICES-WTR
SERVICES-POLICE
SERVICES-VVTR
SERVICES-VARIOUS
SUPPLIES-PLANNING
SERVICES-WWTP
SERVICES-PLAN
SUPPLIES-LIBRARY
SERVICES-RSVP
SERVICES-ADMIN
SUPPliES-LIBRARY
SUPPLIES-VARIOUS
SUPPliES-POLICE
SUPPLIES-FINANCE
REIMBURSE-WW1T
REIMBURSE-PLAN
SERVICES-FINANCE
SERVICES-WATER
SUPPLIES-TRANSIT
SUPPLIES-LIBRARY
SUPPlIES-LIBRARY
REIMBURSE-FINANCE
SUPPLIES-C GARAGE
SUPPLIES-POLICE
SERVICES-STREET
SUPPLIES-FINANCNE
SUPPlIES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY '
SERVICES-PUB WKS
SERVICES-POLICE
SUPPLIES-VARIOUS
SERVICES-WATER
SERVICES-VARIOUS
SERVICES-PLANNING
VOID VOID
OR HISTORICAL SOOETY NONE 2/11/00
CENTEX HOMES NONE 2/11/00
TIM BARSUKOFF NONE 2/11/00
JOEL STOLTZFUS NONE 2/11/00
NW REAL ESTATE SERV NONE 2/11/00
WINDMILL INN NONE 2/11/00
PAC NW ASSN OF FIN NONE 2/11/00
DUII TASK FORCE NONE 2/11/00
OREGON APA NONE 2/11/00
ABBYS PIZZA 000027 2/11/00
AEROTEK INC 000080 2/11/00
AL'S FRUIT & SHRUB 000160 2/11/00
AM LIBRARY ASSOC 000250 2/11/00
AMTEST OREGON 000400 2/11/00
ANIMAL MEDICAL CLINIC 000434 2/11/00
ARAMARK UNIFORM 000534 2/11/00
ARCH PAGING 000535 2/11/00
AWARDS & ATHLETICS 000580 2/11/00
AT & T 000623 2/11/00
ROGER ] BUDKE 001580 2/11/00
BULLDOG VIDEO 001586 2/11/00
CANBY TELEPHONE 002062 2/11/00
CASCADE SOUND 002230 2/11/00
CHEMEKETA COMM COLL. 002410 2/11/00
CTL CORP 002926 2/11/00
DARE AMERICA 003037 2/11/00
DATA COMM WHSE 003049 2/11/00
V lEAN DEEN 003107 2/11/00
NANCY DEVAULT 003218 2/11/00
DIRECT LINK 003240 2/11/00
FCS GROUP INC 005072 2/11/00
GK MACHINE 006009 2/11/00
GALE GROUP 006015 2/11/00
GAYLORD BROS 006030 2/11/00
BEN Gill Pc;PIE 006189 2/11/00
GRAY AUTOMOTIVE 006289 2/11/00
HARRIS UNIFORMS 007090 2/11/00
HIRE CALLING 007240 2/11/00
IKON TECHNOLOGY 008117 2/11/00
IKON OFFICE 008119 2/11/00
JACKSON HIRSH 009043 2/11/00
lEAN KARR & CO 010030 2/11/00
KOLEY ENG PRODUCTS 010293 2/11/00
LEGACY LAB SERV 011188 2/11/00
LEGISLATIVE COUNSEL 011200 2/11/00
lINDS MARKET 011240 2/11/00
L~ TECH 011370 2/11/00
MARION CTY TREASURY 012223 2/11/00
$0.00
$60.17
$26.64
$24.13
$34.83
$25.00
$321.00
$350.00
$75.00
$160.00
$200.00
$1,380.00
$59.90
$200.00
$396.OO
$128.64
$25.65
$194.
$6.50
$11.73
$5,467.50
$23.00
$19.95
$100.75
$758.78
$10,209.00
$989.68
$166.92
$16.oo
$29.13
$315.00
$7,200.00
$27.90
$317.40
$14.00
$1,634.00
$615.10
$837.23
$502.O0
$2,878.44
$36.52
$42.15
$815.00
$132.00
$350.00
$30.O0
$833.91
$51.40
8D
Page 2
A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 2000
49429 SERVICES-POLICE MARION ENVIR SERV
49430 SUPPLIES-STREET MARTIN BROS SIGNS
494.31 SUPPLIES-STREET MAULDING CONST
49432 SUPPLIES-VARIOUS METROFUELING
49433 SUPPLIES-LIBRARY MICRO MARKEI'[NG
49434 SERVICES-LIBRARY MID VALLEY DEVELOP
49435 SUPPLIES-LIBRARY NAME BADGES BY 3AN
49436 SUPPLIES-BUILD/ENG NATIONAL BUSINESS
49437 SERVICES-POLICE NORCOM
49438 SERVICES-VARIOUS NW NATURAL
49439 SUPPLIES-LIBRARY OFFICE DEPOT
49440 SUPPLIES-BUILDING OFFICE MAX
49441 SUPPLIES-LIBRARY OMNIGRAPHICS
49442 SERVICES-ENG ONSITE ENVIR
49443 SUPPLIES-LIB OPEN SPACES
49qqq SUPPLIES-POLICE OR DMV
49445 SUPPLIES-TRANSIT O'i-FS FRICl'ION
49446 SUPPLIES-STREET PACIFIC SAFETY SUPPLY
49447 SUPPLIES-WATER US FILTER
49448 SUPPLIES-STREET PACIFIC UTILITY E~UIP
49449 SERVICES-PARKS PIONEER GLASS
49450 SUPPLIES-WATER PLATT ELECTRIC
49451 SERVICES-VARIOUS PORT GENERAL ELEC
49452 SUPPLIES-VARIOUS ROSE CITY STAMP
49453 SUPPLIES-PARKS S&S WORLDWIDE
49454 SUPPLIES-POLICE SMITH & WESSON CAM
49455 SERVICES-PARKS SONITROL
49456 REiMBURSE-COURT MARY TENNANT
49457 SUPPLIES-STREET TRAFFIC SAFETY SUPPLY
49458 SUPPLIES-LIBRARY UNIVERSITY OF OREGON
49459 SUPPLIES-RSVP US POSTAL SERV
49460 SERVICES-VARIOUS US WEST COMM
49461 SUPPLIES-POLICE VIKING OFFICE
49462 SUPPLIES-PARKS WILSONVI! I F LOCK
49463 SERVICES-WATER WOLFERS HEATING
49464 SERVICES-VARIOUS WBN INDEPENDENT
49465 SUPPLIES-STREET ZUMAR INDUSTRIES
49466 REIMBURSE-WATER lOAN PREZEAU
49467 SERVICES-WATER VALLEY MAILING
49468 PE1-FY CASH-VARIOUS CTI'Y OF WOODBURN
49469 VOID VOID
49470 VOID VOID
49471 VOID VOID
49472 SERVICES-PARKS SCOTT MCLEAN
49473 REFUND-WTR/SWR 3OHN HARGER
49474 REFUND-WTR/SWR DAVISON AUTO
49475 REFUND-WTWSWR BRUCE REDDICK
49476 REFUND-WTR/SWR SANDgrRUM HOMES
49477 REFUND-WTR/SWR ZOLIK KOSHKAROFF
012227 2111100
012285 2/11100
012305 2/11100
012448 2/11100
012462 2111100
012470 21111{30
013009 2111100
O13023 2/11/00
013198 2/11/00
013350 2/11/00
014029 2/11/00
014031 2/11/00
O14044 2/11/00
014055 2/11/00
O14057 2/11/00
O1424O 2/11/00
014690 2/11/00
015040 2/11/00
015065 2/11/00
015095 2/11/00
015330 2/11/00
015340 2/11/00
O1542O 2/11/00
017314 2/11/00
018017 2/11/00
O18580 2/11/00
018605 2/11/00
019055 2/11/00
019220 2/11/00
020040 2/11/00
02009O 2/11/00
02O095 2/11/00
021180 2/11/00
022422 2/11/00
O2246O 2/11/00
022630 2111100
025045 2/11/00
045525 2111100
021044 2117100
015255 2117100
VOID
VOID
VOID
NONE 2118100
NONE 2/18/00
NONE 2118100
NONE 2/18/00
NONE 2/1.8/00
NONE 2/18/00
$36.52 8])
$86.O8
$1,202.00
$1,332.46
$144.59
$20.00
$18.25
$2,473.85
$20,681.25
$1,230.14
$439.8O
$349.98
$101.75
$1,706,80
$25.00
$13.oo
$137.70
$488.10
$1,363.24
$253.2O
$585 28
$194.10
$24,193.19
$74.10
$132.69
$450.00
$100.00
$42.93
$217.00
$104.00
$297.00
$7,268.59
$171.28
$24.75
$449.13
$499.85
$447.50
$38.00
$490.80
$133.52
$0.00
$0.00
$0.00
$275.00
$4.16
$13.26
$17.97
$14.90
$36.4O
Page 3
A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 2000
49478 REFUND-WTR/SWR
49479 REFUND-WTR/SWR
49480 REFUND-WTR/SWR
49481 SUPPLIES-WWTP
49482 SERVICES-TRANS
49483 SUPPLIES-TRANS
49484 SERVICES-ENG
49485 SERVICES-POLICE
49486 SERVICES-ENG
49487 SUPPLIES-WWTP
49488 SERVICES-PARKS
49489 SERVICES-ENG
49490 SERVICES-PARKS
49491 SERVICES-PARKS
49492 SERVICES-PARKS
49493 SUPPLIES-STREET
49494 SERVICES-POLICE
49495 SERVICES-HOUSING
49496 SERVICES-PUB WKS
49497 RETAINAGE-PUB WKS
49498 SERVICES-WWTP
49499 SUPPLIES-WWTP
49500 SERVICES-ADMIN
49501 SUPPLIES-PARKS
49502 SERVICES-POLICE
49503 SERVICES-PUB WKS
49504 SERVICES-POLICE
49505 SERVICES-VARIOUS
49506 SERVICES-PUB WKS
49507 SERVICES-WWTP
49508 SERVICES-ADMIN
49509 SUPPLIES-ADMIN
49510 SUPPLIES-WWTP
49511 SERVICES-PUB WKS
49512 SERVICES-V%qNTP
49513 SERVICES-LIBRARY
49514 SERVICES-VARIOUS
49515 SERVICES-STREET
49516 SERVICES-WWTP
49517 SERVICES-PUB WKS
49518 SUPPLIES-POLICE
49519 SERVICES-HOUSING
49520 SERVICES-PUB WKS
49521 SUPPLIES-VARIOUS
49522 SERVICES-HOUSING
49523 SUPPLIES-C GARAGE
49524 SERVICES-HOUSING
49525 SUPPLIES-PARKS
49526 SERVICES-PARKS
FRED FROLOV
HILLIGOSS HOMES
CENTEX HOMES
DALE FRASER SALES
KATHY MCCLASKEY
AMER RED CROSS
LORMAN EDUCATION SERV
LINN CTY SHERIFF
EVENT SOLUTIONS
OR PUBLIC BROAD
LEE ALAN RENGERT
AEROTEK INC
ARCH PAGING
AT&T
AT&T WIRELESS
BEN KO MATIC INC
BULLARD,KORSHO3 SMITH
CARPET WHSE
CH2M HILL
CITY OF WOODBURN
CLACKAMAS COMM COLL
CLACKAMAS LOCK
COMMWORKS INC
CONSOLIDATED PLASl-[CS
CORP D~qSION
CRANE & MERSETH
CRYSTAL SPRING W'I-R
DAILY 3OURNAL
DE HAAS & ASSOC
DEFT OF ENV QUALITY
DUTY FENCE CO
FAMILIAN NW
FISHERS PUMP
3AMES W FOWLER CO
FRONTIER INDUSTRL4L
GE CAPITAL
ROBERT W GIBSON
HIRE CALLING
IKON OFFICE
KERR CONTRACTORS
LEGISLATIVE COUNSEL
MCLARENS CARPET
M/D CONTROLS SYS
METROFUELING
MEYER & 3ONES CONST
MIl I FR MACHINE
MIRACLE TOUCH PAINT
NATL CHEMSEARCH
NATL EEC & PARKS
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
000535
000623
OOO655
001200
001584
002175
002478
002525
002550
O02558
002721
002768
002878
002896
002919
OO3O20
003108
003205
003307
005030
005147
005215
005362
006079
006175
007240
008119
010067
011200
012398
012405
01244.8
012452
012508
012512
013030
013090
2/18/oo
2../18/00
2/18/oo
2/18/oo
2/18/00
2/18/00
2/18/oo
2/18/00
2/18/oo
2/18100
2/18/oo
2/18/oo
2118100
2/18/00
2/18/oo
2/18/oo
2/18/oo
21181oo
2/18/00
2/18/00
21181oo
2/18/oo
2/18/oo
211810o
211810o
21181oo
21181oo
21181oo
21181o0
21181oo
2/18/oo
2118100
2118100
2/18/oo
2/18100
2118/00
2/18/oo
2/18/oo
2118100
2/18/oo
2/18/oo
2/18/oo
2/18/00
2118100
2/18/00
2118100
2/18/00
2/18/00
2/18/00
$45.73 8D
$7.45
$7.45
$67.00
$30.00
$105.00
$438.00
$1o.oo
$370.00
$25.00
$6s.oo
$140.00
$15.92
$11.60
$14.03
$474.23
$87.10
$1,930.00
$24,676.54
$54,142.93
$1oo.oo
$220.00
$3,204.00
$295.86
$60.00
$23,675.69
$47.00
$58.51
$2,964.05
$163.29
$3,984.00
$514.35
$88.34
$1,028,715.77
$2,765.00
$166.09
$1,855.80
$~6.38
$49.11
$30,878.51
$310.00
$2,038.13
$1,530.00
$289.25
$T;.00
$3,~80.00
$6,850.00
$714.24
$60.00
Page 4
A/P CHECK LiSTING FOR THE MONTH OF FEBRUARY 2000
49527 SUPPLiES-LIBRARY
49528 SERVICES-WWTP
49529 SUPPLIES-WATER
49530 SERVICES-~G
49531 SERVICES-POLICE
49532 SUPPLIES-I TBRARY
49533 SERVICES-ENG
49534 SERVICES-PARKS
49535 SERVICES-HOUSING
49536 SUPPLIES-PARKS
49537 SUPPLiES-WWTP
49538 SERVICES-STREET
49539 SUPPLiES-WWTP
49540 REIMBURSE-POI TCE
49541 SUPPLIES-PARKS
49542 SUPPLiES-VVWTP
49543 SUPPLiES-WWTP
49544 SERVICES-ENG
49545 SUPPLIES-VARIOUS
49546 SUPPLiES-STREET
49547 SERVICES-ENG
49548 SERVICES-PARKS
49549 SERVICES-PLANNING
49550 SERVICES-PUB WKS
49551 SUPPLIES-WWTP
49552 SERVICES-WATER
49553 V O I D
49554 V O I D
49555 V O I D
49556 SUPPLIES-COUNC/L
49557 REFUND-WTP,/SWR
49558 SERVICES-ADMIN
49559 SERVICES-LIBRARY
49560 SERVICES-VAR/OUS
49561 SUPPI tF-S-STREET
49562 SERVICES-VARIOUS
49563 SUPPI tES-w~;rP
49564 SERVICES-WATER
49565 SERVICES-VAR/OUS
49566 SUPPLIES-PARKS
49567 SERVICES-STREET
49568 SERVICES-POLICE
49569 SERVICES-POLICE
49570 SUPPLIES-PARKS
49571 SUPPLIES-PARKS
49572 SUPPLIES-VAR/OUS
49573 SUPPLIES-PARKS
49574 SUPPLIES-PARKS
49575 SUPPLIES-PARKS
NETWORK GENERATIONS
NICOLI ENGINEER
NORTH COAST ELEC
NW GEOTECH
NW NATURAL
OFF/CE DEPOT
ONS1TE ENVIRON
OR REC & PARKS
BRIAN PASCOE CONST
PEPSI COLA CO
PLAT1' ELECI'R~C
PORT GENERAL ELEC
]ACK RAWLINGS
SCO'1-1' RUSSELL
SAFFRON SUPPLY
SEARS COMMERC/AL
SPENCER ENVIRON
TEK SYSTEMS
US OFFICE PRODUCTS
TRAFFIC SAFETY SUPPLY
WILHELM ENGINEERING
WOLFERS HEATING
WBN FAMILY CLINIC
WBN INDEPENDENT
ZEE MEDICAL SERV
VALLEY MAILING
VOID
VOID
VOID
RbH UPHOLSTERY
WINDSOR PROP
ODDA
SALEM PUB LIB
AbA PEST CONTROL
AG WEST SUPPLY
AIR TOUCH CELLULAR
ALL PURE CHEM
AMTEST OREGON
ARAMARK UNIFORM
AWARDS & ATHLE1/CS
AT&T
AT&T LANGUAGE LINE
ROBERT BALDWIN
HOUSEHOLD BANK
BEN FRANKLIN
BIMART CORP
CASCADE COLUMBIA
CLACKAMAS LOCK
013162 2/18/00
013192 2/18/00
013215 2/18/00
013287 2/18/00
013350 2/18/00
014029 2118100
014055 2/18/00
014431 2/18/00
015171 2/18/00
015225 2118100
015340 2/18/00
015420 2/18/00
017054 2/18/00
017346 2/18/00
018020 2/18/00
018318 2/18/00
018691 2/18/00
019046 2/18/00
019100 2/18/00
019220 2/18/00
022322 2/18/00
022460 2/18/00
022587 2/18/00
O2263O 2/18/00
025070 2/18/00
021044 2/24/00
VOID
VOID
VOID
NONE 2/25/00
NONE 2/25/00
NONE 2/25/00
NONE 2/25/00
000011 2/25/00
O00096 2/25/00
O00113 2/25/00
000136 2/25/00
000400 2/25/00
000534 2/25/00
000580 2/25/00
000623 2/25/00
000659 2/25/00
OO1O71 2/25/OO
O01199 2/25/OO
OO12O5 2/25/O0
001275 2/25/00
002218 2/25/00
002226 2/25/00
002558 2/25/00
$575.00 8D
$15,446.54
$269.25
$1,263.25
$1,006.22
$11.97
$903.60
$255.OO
$3,494.00
$585.05
$211 .O9
$10,106.60
$352.01
$69.61
$76.39
$359.95
$85.OO
$460.00
$1,397.42
$826.50
$1,160.85
$216.30
$37.50
$26.25
$170.10
$190.00
$0.00
$0.00
$0.00
$147.72
$115.66
$125.00
$10.00
$137.50
$90.63
$1,092.39
$1,920.00
$225.75
$892.87
$32.50
$23.35
$415.71
$137.32
$807.70
$21.94
$285.25
$905.00
$175.60
$19.50
Page 5
A/P CHECK LIs-rING FOR THE MONTH OF FEBRUARY 2000
49576
49577
49578
49579
49580
49581
49582
49583
49584
49585
49586
49587
49588
49589
49590
49591
49592
49593
49594
49595
49596
49597
49598
49599
49600
49601
49602
49603
496O4
496O5
49606
49607
496O8
496O9
49610
49611
49612
49613
49614
49615
49616
49617
49618
49619
49620
49621
49622
49623
49624
SUPPLIES-VARIOUS
SUPPLIES-PARKS
SERVICES-LIBRARY
SUPPLIES-VARiOUS
SUPPLIES-POLICE
REIMBURSE-PLAN
SERVICES-PARKS
SUPPLIES-VARIOUS
SERVICES-WWTP
SERVICES-POLICE
REIMBURSE-PUB WKS
SUPPLIES-VARIOUS
SERVICES-PARKS
SERVICES-POLiCE
SERVICES-STREET
SUPPLIES-VARIOUS
SERVICES-FINANCE
SERVICES-PARKS
RENT-POLICE
SERVICES-STREET
SUPPLiES-VARIOUS
SUPPLIES-POLICE
SUPPLIES-PARKS
SUPPLIES-WATER
SUPPLIES-VARIOUS
SERVICES-HOUSING
SUPPLiES-VARIOUS
SERVICES-PARKS
SERVICES-HOUSING
SUPPLiES-BUILD
SERVICES-PARKS
SERVICES-ADMIN
SUPPLiES-ENG
SUPPlES-STREET
SERVICES-PARKS
SERVICES-PUB WKS
SERVICES-NON DEFT
SERVICES-PARKS
SUPPLiES-FINANCE
SUPPLiES-PARKS
SUPPLIES-PARKS
SERVICES-ADMIN
SERVICES-WATER
SERVICES-PARKS
SUPPLIES-PARKS
SUPPLIES-STREET
SUPPLiES-VARZOUS
SERVICES-POLICE
SERVICES-ENG
COASTAL FARM
COASTWIDE LAB
DAILY 30URNAL
DAVISON AUTO
DAVISON AUTO
NANCY DEVAULT
ENGELMAN ELECTRIC
FARM PLAN
FIRST CASCADE CORP
FOTO MAGIC
LYNN GERSTNER
GW HARDWARE
C.] HANSEN CO
HILLYERS MID CITY
HIRE CALLING
IND WELDING SUPPLY
IKON TECH SERV
IOS CAPITAL
KEY INVEST PROP
KITFE~N & ASSOC
L&L BUILDING
LiGHTNING POWDER
LINCOLN EQUIPMENT
L1TFLE CHEMICAL
METROFUELING
METRO OVERHEAD DOOR
MR P'S AUTO PTS
MUFFLERS HITCHES
NAGL FLOOR
NATL BUSINESS FURN
NEXTEL COMM
NOMARCO CONST
NORTH COAST ELEC
NORTHSIDE FORD
NW ELEVATOR
ONE CALL CONCEPTS
OR DEFT OF ADMIN
OR REC & PARKS ASSOC
PACIFIC PRINTERS
3D PENCE AQUATIC
PEPSI COLA CO
PROFESSIONAL VIDEO
RADIX CORP
R-CO PAVING
ROTHS IGA
SAFFRON SUPPLY
SLATER COMM
TEK SYSTEMS
002625
002626
003020
003080
003081
003218
004190
005062
005130
005258
006140
006405
007055
007228
007240
008100
008117
008118
O10080
010093
011010
011230
011250
011285
012448
012451
012510
012655
013004
013023
013188
013195
013215
013225
013275
01405~
014198
014431
015058
015223
015225
015552
017035
017090
017340
018020
018300
018522
019046
2/25/00
2/25/00
2/25100
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/oo
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/OO
2/25/OO
2/25/00
2/25/OO
2/25/0O
2/25/0O
2/25/OO
2/25/OO
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25100
2/25/00
2/25/OO
$284.50
$829.54
$34.13
$989.88
$12.68
$51.75
$210.21
$87.28
$48,689.00
$89.2O
$63.94
$1,862.57
$410.00
$280.78
$466.38
$57.00
$1,800.00
$339.55
$3,488.00
$429.86
$488.40
$352.40
$136.32
$49.90
$1,260.66
$606.00
$82.50
$155.70
$3,950.00
$325.O0
$292.70
$7,700.00
$54.1o
$135.16
$300.00
$122.40
$150.00
$65.00
$371.12
$779.20
$311.65
$245.05
$256.74
$3,243.00
$16.88
$819.00
$159.76
$116.8~
$460.00
8D
Page 6
A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 2000
49625 SUPPI. IES-VA~OUS
49626 SUPPLZES-VARIOUS
49627 SERVICES-PARKS
49628 SERVZCES-FINANCE
49629 SUPPLIES-ENG
49630 SUPPLZES-VARIOUS
49631 SUPPI tES-WWTP
49632 SUPPLIES-PARKS
49633 SERViCES-CABLE TV
49634 SUPPI tES-W~,q'P
49635 SUPPLIES-STREET
49636 SUPPLIES-PLAN
49637 REIMBURSE-RSVP
49638 REIMBURSE-RSVP
49639 REiMBURSE-RSVP
49640 R[]MBURSE-RSVP
49641 REIMBURSE-RSVP
49642 REIMBURSE-RSVP
49643 REIMBURSE-RSVP
49644 REIMBURSE-DAR
49645 REiMBURSE-DAR
49646 REIMBURSE-DAR
49647 REiMBURSE-DAR
49648 REIMBURSE-DAR
49649 REIMBURSE-DAR
49650 REIMBURSE-DAR
49651 REIMBURSE-DAR
49652 REiMBURSE-DAR
49653 REiMBURSE-DAR
49654 PETTY CASH-VAI~OUS
US OFFICE PRODUCTS
UNOCAL ERNIE GRAHAM
UNITED DISPOSAL
US WEST COMM
VAN WATERS
WALMART STORES
WESTERN POWER
WILL RED CROSS
WBN COMM ACCESS TV
WBN FERT[/TZER
WBN RADIATOR
YES GRAPHICS
CHARLES MOHLER
ALMEDA QUIR~NG
MARIAN REED
.JUNE WOODCOCK
I:LtCHARD SNYDER
STEVE STURN
.]AY WOODS
KARL ANDERS
DOROTHA BORLAND
CORNELIUS DONNELLY
LEONARD GIAUQUE
FRED HAYES
3 WARD O'BRIEN
MARILYN PARADIS
3OAN PREZEAU
GERTRUDE REES
STEVE STURN
CITY OF WOODBURN
019100
020010
020020
020095
021094
022035
022228
022328
022547
022590
022700
024025
035555
035608
035615
035648
035655
035664
035763
045070
O45100
045230
045290
045315
045497
045512
045525
045545
045585
015255
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/25/00
2/29/00
$216.26
$1,337.55
$504.60
$216.00
$1,105.20
$32.31
$153.74
$20.00
$1,350.00
$1,320.79
$2O0.00
$57.50
$5.40
$12.00
$11.70
$16.80
$33.60
$26.O0
$33.60
$13.00
$101.00
$104.50
$101.25
$105.50
$127.75
$27.50
$246.50
$42.25
$157.75
$137.78
$1,487,172.85
8D
Page 7
SE
March 13, 2000
TO:
FROM:
SUBJECT:
Mayor and City Council
John C. Brown, City Administrator"----
Letter of Support for P~__~_~e~ger Train Service Feasibility Study
Recommendation:
It is recommended the City Council approve and authorize the Mayor to
sign the attached letter of support.
Back~ound:
In 1999 an ad-hoc committee was formed, comprised of citizens,
business owners, and officials from Marion County communities interested in
exploring the feasibility of establishing limited passenger train service. The
Committee proposes to initiate recreational passenger train service between the
communities of Woodburn, Mt. Angel, Silverton, Stayton, Sublimity, and Salem
via the Willamette Valley Railroad. The Committee has also discussed
expanding the recreational service into limited commuter passenger service.
Council Figley recently attended a Committee meeting, and subsequently
held a public meeting to determine local interest for rail service. The meeting
concluded with agreement from approximately 30 participants that: a dinner
train from Woodburn through Mt. Angel to Silverton or Stayton should be
established; Woodburn's steam locomotive could be restored and put into
excursion service; and commuter service between locations North and South
could improve traffic congestion in Woodbum while providing an alternative to
the automobile for visitors to area attractions. The group also discussed
potential benefits to area tourism and downtown revitalization, and
preservation of the City's rail history.
The Committee seeks Woodburn's support of an application to fund a
feasibility study, from the Oregon Rural Investment Fund. The Fund has
$700,000 available on a competitive basis to the Marion, Polk, and Yarnhill
County region in the current biennium. The study is estimated at $50,000 - $
70,000. Mid-Willamette Council of Governments (COG) staff will prepare the
application. The application deadline for this biennium is spring, 2000.
The attached letter responds to the Committee's request, based on the
interest shown at Council Figley's meeting. As the letter will not obligate the
City to any funding commitments, and may advance the initiation of passenger
rail service and its attendant benefits to Woodburn, the City Council's approval
of the recommended action is respectfully requested.
CITY OF WOODBURN
270 Montgomery Street · Woodburn, Oregon 97071 · (503) 982-5222
TDD (503) 982-7433 · FAX (503) 982-5244
March 13, 2000
8E
Grant Review Committee
Oregon Rural Investment Fund
c/o Ray Teasley, Mid-Willamette Valley Council of Governments
105 High Street SE
Salem, OR 97301
SUBJECT: Funding for a Feasibility Study to Establish Recreational and
Commuter Rail Service in Marion County
Dear Mr. Teasley:
This reflects the City of Woodbum's interest in establishing recreational passenger
train service between Woodburn and eastern Marion County, and commuter service
between Woodbum and areas North and South. In that regard, I offer Woodbum's
support for an award from Oregon Rural Investment Funds to study its feasibility.
The City of Woodbum shares a common desire with our surrounding communities
to enhance our economic and cultural resources. The Mid-Willamette Valley is home to
some of Oregon's most popular tourist attractions. Woodburn's Tulip Festival, Mt.
Angel's Octoberfest, St. Paul's Rodeo and Sublimity's Harvest Festival represent just a
few of our established tourist events. Silverton's Oregon Gardens will provide further
opportunity to attract visitors to the area. Recreational passenger train service in this end
of the Willamette Valley would expand the region's tourist and cultural resources and
provide a transportation linkage between them.
As a commercial hub in North Marion County, Woodburn is experiencing
tremendous pressure on its transportation infrastructure and at its connections to
statewide and interstate transportation infrastructure. Commuter train service could offer
a viable alternative to the automobile for many of our residents who work elsewhere, and
for the residents of surrounding areas who come to work here.
Because of the number of jurisdictions and private interests who could be .
involved, and economic questions regarding the viability of recreational and commuter
rail service, a feasibility study needs to be undertaken. The feasibility study should
provide an analysis of the rail infrastructure needs, regulatory requirements, and business
Mr. Ray Teasley
Marchl3, 2000
Page 2.
8E
plan components necessary for a successful tourist train operation. Accordingly, the City
of Woodburn supports exploring the feasibility of establishing recreational and commuter
rail service, and the successful award of Oregon Rural Investment Funds to finance a
feasibility study.
If you have any questions regarding the City of Woodburn's support for this issue
please contact John C. Brown, City Administrator, at (503) 982-5228.
Sincerely,
Richard Jennings
Mayor
RJ/JCB
llA
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City AdministratO~
Public Works Program Manager
Capital Purchase Grant Agreement for Transit Bus
March 7, 2000
RECOMMENDATION:
Approve the attached resolution entering into ODOT Grant Agreement No. 17742
with the State of Oregon for capital purchase assistance for a new transit bus and
authorizing the mayor and city recorder to sign the agreement on behalf of the city.
BACKGROUND:
The city has in the past received capital purchase assistance for transit vehicles from
the Federal Transit Administration's Section 5311 program for small cities and rural
areas. These federal funds are administered by the Oregon Department of
Transportation and the city has a bus purchase identified in the current ODOT
Statewide Transportation Improvement Program. This agreement provides for
$121,325 in assistance for the purchase of a transit bus.
The agreement does provide a better match ratio than has been standard for these
agreements. The city match is 10.27% compared to the 20% that is normal in
federally funded capital purchase grants. The reason for the reduced rate is that
federal Special Transportation Program (STP) funds are being transferred to the
Federal Transit Administration's Section 5311 program for small cities and rural areas
for this capital purchase program. The STP funds carry the lower match requirement
with them.
The agreement has been simplified and modified this year. Much of the federal
regulation information has been deleted since the city signs separate "Certifications
and Assurances" that federal law will be complied with as part of transit operations.
The agreement is similar in content to an operating assistance agreement that the
city entered into in July 1999. The city attorney has reviewed and signed the
agreement. Staff recommends that the resolution authorizing entering into the
agreement be signed.
11A
COUNCIL BILL NO.
RESOLUTION NO.
2030
A RESOLUTION ENTERING INTO GRANT AGREEMENT NO. 17742 WITH THE STATE
OF OREGON AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SUCH
AGREEMENT.
WHEREAS, the State of Oregon acting through the Oregon Transportation
Commission is authorized to enter into agreements and disburse funds for the purpose
of supporting public transportation pursuant to ORS 184.670 to 184.733, and
WHEREAS, the City of Woodburn applied for public transportation capital
assistance funds for Fiscal Year 1999-2000 under Title 49, United States Code,
Chapter 5311, Small City and Rural Areas Program, and
WHEREAS, the State of Oregon, Department of Transportation, has been
designated to evaluate and select recipients of assistance from federal funds available
under the Small City and Rural Areas Program, to coordinate grant applications and
to administer the disbursement of the federal assistance, and
WHEREAS, the State of Oregon, Department of Transportation, has approved
$121,135 for capital assistance for the City of Woodburn from Special Transportation
Program transfers which are part of the FY 99-00 5311 Program of Projects, NOW
THEREFORE;
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Grant Agreement No. 17742,
which is affixed as Attachment "A" and by this reference incorporated herein, with
the State of Oregon acting by and through its Department of Transportation to secure
Federal Special Transportation Program funds which are part of the FY 99-00 5311
Program of Projects for the purpose of supporting public transportation.
Page 1- COUNCIL BILL NO.
RESOLUTION NO.
11A
Section 2. That the Mayor and City Recorder of the City of Woodburn are
authorized to sign said agreement on behalf of the City.
Approved as to form:
City Attorney
Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
llA
ATTACHMENT "A"
Due to the length of the attachment it has not been included
with the Council packet. It will be available for review at the
Public Works office or at the council meeting.
llB/C
MEMO
TO:
FROM:
SUBJECT:
City Council through City Administrato~
Public Works Program Manager
Amendments to Oregon Economic Development Financial Assistance
Award Contracts
DATE:
March 7, 2000
RECOMMENDATION:
Approve the attached resolutions entering into amendment number 2 to two Oregon
Economic Development Department Financial Assistance Award Contracts.
BACKGROUND:
The city in 1997 and 1998, respectively, entered into Special Public Works Fund (for
Woodland Avenue improvements) and Water/Wastewater Financing Program (for Mill
Creek force main) Financial Assistance Award Contracts with the state through the
Oregon Economic Development Department.
The projects funded by these two programs are complete and the city is in the
process of closing out both projects with Economic Development. In order to make
final reports and close out both projects, interest earnings that both of these loan and
grant financing programs earned before funds were dispersed must be included in the
Financial Assistance Award Contracts. The city incurs no additional obligations as
a result of these amendments. The two attached amendments include those interest
earnings in the applicable contracts and staff recommends they be approved.
lib
COUNCIL BILL NO.
RESOLUTION NO.
2031
A RESOLUTION ENTERING INTO AMENDMENT NUMBER 2 TO
WATER/WASTEWATER FINANCING PROGRAM FINANCIAL ASSISTANCE AWARD
CONTRACT G98002 WITH THE STATE OF OREGON AND AUTHORIZING THE
MAYOR TO SIGN SAID AMENDMENT.
WHEREAS, the City of Woodburn entered into a Water/Wastewater Financing
Program Financial Assistance Contract G98002 for Mill Creek force main
improvements with the State of Oregon acting by and through its Economic
Development Department on July 15,1998, and
WHEREAS, the Water/Wastewater Financing Program assistance project for
Mill Creek force main improvements has been completed and the city is preparing to
close the project, and
WHEREAS, the Economic Development Department has determined that
before this financial assistance contract can be closed that the contract must be
amended to reflect interest earnings that occurred after the contract was entered into,
NOW THEREFORE;
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Amendment No. 2 to
Water/Wastewater Financing Program Financial Assistance Contract G98002, which
is affixed as Attachment "A" and by this reference incorporated herein, with the State
of Oregon acting by and through its Economic Development Department for Mill Creek
force main improvements.
Page 1- COUNCIL BILL NO.
RESOLUTION NO.
1lB
Section 2. That the Mayor of the City of Woodburn is authorized to sign said
amendment on behalf of the City.
Approved as to form:
City Attorney
Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
AMENDMENT TO CONTRACT
BETWEEN:
State of Oregon
Economic and Community Development Department
775 Summer Street NE
Salem, OR 97301-1280
AND: Recipient
Project Name:
City of Woodburn
Mill Creek Force Main
ATTACHMENT
Page / of
Project No. G98002 Amendment No. 2
llB
Original Contract Date: July 15, 1998
Amendment Requested by:___ Recipient
Project Termination Date: December 1, 1999
Economic and Community Development Department
The agreement between the City of Woodbum and the S{ate of Oregon for the above-named project
requires amendment for:
(fi) the following:
Attached hereto is a revised project budget, Exhibit A, that reflects the interest earnings received by the city.
This budget replaces Exhibit B in the Loan Agreement.
It is understood that this amendment does not alter, remove or modify any other section of the original
contract.
CITY OF WOODBURN
By:
Richard Jennings, Mayor
Date signed
STATE OF OREGON
By: Betty Pongr~tcz, Manager
Valley/Mid-Coast Team
Date signed
Program Deve~xxmmNem;1572.wl~d
("-,I
0
oo
.~.
ATTACHMENT '/~
Page ~ of ~
11C
COUNCIL BILL NO. 2032
RESOLUTION NO.
A RESOLUTION ENTERING INTO AMENDMENT NUMBER 2 TO SPECIAL PUBLIC
WORKS FUND FINANCIAL ASSISTANCE AWARD CONTRACT B97002 WITH THE
STATE OF OREGON AND AUTHORIZING THE MAYOR TO SIGN SAID AMENDMENT.
WHEREAS, the City of Woodburn entered into a Special Public Works Fund
Financial Assistance Contract B97002 for Woodland Avenue improvements with the
State of Oregon acting by and through its Economic Development Department on
September 9, 1997, and
WHEREAS, the Special Public Works Fund assistance project for Woodland
Avenue improvements has been completed and the city is preparing to close the
project, and
WHEREAS, the Economic Development Department has determined that
before this financial assistance contract can be closed that the contract must be
amended to reflect interest earnings that occurred after the contract was entered into,
NOW THEREFORE;
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into Amendment No. 2 to Special
Public Works Fund Financial Assistance Contract B97002, which is affixed as
Attachment "A" and by this reference incorporated herein, with the State of Oregon
acting by and through its Economic Development Department for improvements to
Woodland Avenue.
Page 1- COUNCIL BILL NO.
RESOLUTION NO.
llC
Section 2. That the Mayor of the City of Woodburn is authorized to sign said
amendment on behalf of the City.
Approved as to form:~'~'~ ~
City Attorney
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
AMENDMENT TO CONTRACT
llC
ATTACHMENT
Page ~,,, of
BETWEEN:
State of Oregon
Economic and Community Development Department
775 Summer Street NE
Salem, OR 97301-1280
AND: Recipient
Project Name:
City of Woodbum Project No. B97002
Woodland Avenue Improvements (Waremart, Inc.)
Amendment No. 2
OriginalContract Date: October 10, 1996
Amendment Requested by:~ Recipient
Project Termination Date: September 26, 1999
Economic and Community Development Department
The agreement between the City of Woodburn and the State of Oregon for the above-named project requires
amendment for:
(t/) the following:
Attached hereto is a revised project budget, Exhibit A, that reflects the interest earnings received by the city.
This budget replaces Exhibit B in the Loan Agreement.
It is understood that this amendment does not alter, remove or modify any other section of the original
contract.
CITY OF WOODBURN
By:
Richard Jermings, Mayor
Date signed
STATE OF OREGON
By:
etty Pon~acz, Manager
Valley/Mid-Coast Team
.z/zz
Date signed
MEMO
TO:
FROM:
DATE:
SUBJECT:
City Council through City Administrator~~ ~
Public Works Director~ ~ ~
January 6,2000
Professional Engineering Services Agreement for East Hardcastle Street
llD
RECOMMENDATION: Approve attached resolution that allows the city to enter into an
agreement with DeHaas and Associates in the amount of $58,400 for professional
engineering services to improve East Hardcastle Street.
BACKGROUND: The street capital improvement plan adopted by the city indicates that the
engineering design activities need to be started to improve East Hardcastle Street soon after
Front Street engineering nears completion.
The attached resolution, if approved, will allow city to enter into agreement with DeHaas and
Associates to perform engineering services for East Hardcastle Street. There is another
engineering consultant chosen for Boones Ferry Road, however, Front Street work will be
done by DeHaas and Associates. The commencement of engineering design services for
East Hardcastle Street is not urgent at present; however, it will be cost effective if some work
is completed while work activities are being performed on other projects.
The city has installed a sidewalk on the south side of Hardcastle Street to improve
pedestrian safety, and street is scheduled for construction in the year 2002-03. The
completion of engineering design earlier is likely to facilitate development of a suitable
funding package with cost sharing that is more acceptable to the property owners.
The scope of work has been reviewed by the engineering staff and the legal portion of the
contract has been reviewed, modified and approved by the city attorney.
Attachments: Resolution
Contract Agreement: Legal Body/Scope of Work/Compensation
GST:Ig
OST~.OMTS~3eHaas~E.Hardcastle
11D
COt NCm NO. 2033
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH DEHAAS AND
ASSOCIATES INC. FOR PROFESSIONAL ENGINEERING CONSULTING SERVICES
TO PROVIDE DESIGN IMPROVEMENT PLANS FOR EAST HARDCASTLE AVENUE
STREET IMPROVEMENTS AND AUTHORIZING THE MAYOR AND THE CITY
RECORDER TO SIGN SAID AGREEMENT.
WHEREAS, the City Council considers the improvement of East Hardcastle Avenue
from Pacific Highway 99E Easterly to the existing city boundary approximately 100 feet east of
Heritage Avenue to be necessary and beneficial; and
WHEREAS, Consultant professional engineering services are needed now to complete
the design of the street improvements, and
WHEREAS, De Haas and Associates, a professional engineering consultant, has provided
engineering consultant services to the city on other similar projects and were satisfactory to the
city; and
WHEREAS, a proposed agreement for professional services has been prepared and
agreed to by De Haas and Associates, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with DE HAAS and
Associates, Inc. for professional engineering services to provide design improvement plans for the
East Hardcastle Avenue Street Improvement, which is attached hereto as Attachment "A" and by
this reference incorporated herein.
Section 2.
authorized to sign said agreement.
That the Mayor and the City Recorder, on behalf of the City are
Approved as to form:
City Attorney
Date
APPROVED:
Richard ~Iennings, Mayor
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
ATTACHMENT m .
CITY OF WOODBUILN Page .._L_ of ~
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into as of the date first indicated on the signature page, by and between the
City of Woodburn, Woodbum, Oregon, (hereinafter referred to as the "City"), and DeHaas & ~iates, Inc.,
(hereinafter referred to as "ConsulUmt").
WHEREAS, City requires sea-vices, which Consultant is capable of providing, under terms and conditions heremdter
described and;
WHEREAS, Consultant represents that it is qualified on the basis of specialized experience and technical competence
and prepared to provide such services as City does hereinafter require;
NOW, THEREFORE, in consideration of those mutual promises and the terms and conditions set forth hereafter, the
parties agreed as follows:
The term of this Agreement shall be from the date of execution by both parties until tasks required hereunder are
complete and accepted, unless earlier terminated in accordance herewith.
~ONSULTANT'$ SERVICES
B. 1 The scope of Consultant's services and time of performance under this Agreement are set forth in Exhibit A.
All provisions and covenants contained in Exhibit A are hereby incorporated by reference and shall become a
part of this Agreement as if fully set forth herein.
B.2 All written documents, drawings, and plans submitted by Consultant and intended to be relied on for the project
shall bear the signature, stamp or initials of Consultant or Consultant's authorized Project Manager. Any
documents submitted by Consultant which do not bear Consultant's signature, stamp or initials or those of thc
Consultant's authorized Project Manager shall not be rehed upon by City. Interpretation of plans and answers
to questions covering plans given by Consultant or Consultant's Project Manager need not be put in writing
unless requested by the City and may be relied upon by City.
B.3 All Agreements on the Consultant's part are contingent upon, and the Consultant shall not be responsible for
damages or be in default or be deemed to be in default by reason of delays in performance due to third party:
strikes, lockouts, accidents, act of God, other delays unavoidable or beyond Consultant's reasonable control, or
due to shortages or unavailability of labor at established area wage rates or delay caused by failure of the City
or Ci~s agents to furnish information or to approve or disapprove the Consultant's work promptly, or due to
late or slow, or faulty performance by the City, other conlractors, other consultants not under Consultant's
control or governmental agencies, the performance of whose work is precedent to or concmrent with the
performance of the Con,mltmt's work. In the case of the happening of any such cause of delay, the time of
completion shall be extended accoraingly.
and Consultant shall not be comqn~ as City's promise or
B.4 The existence of this Agreement between City · unrelated to this public works Project-
assurance that Consultant will be retained for future services
B.5 Consultant shall maintain confidentiality of any private information and any public information which is exempt
from disclosure under State or Federal law to which the Consultant may liave a~cess by reason of this
Agreement. Consultant warrants that its employees assignal to work on sawices provided in this Agreanent
shall maintain confidentiality. All agreements with respect to confidentiality shall survive the taminafion or
expiration of this Agreement.
liD
C. C_ITY~S RESPONslBILITIEs
Page 1- Agreement
9ROFESSIONAL SERVICI~ AGREF~ENT
DEHAAS & ASSOCIATES, INC.
EAST ~ AVENUE ~FREET IMPROVEMNT
ATTACHgENT lid
C.! Thc scope of City's responsibilities, including those of its Project Manager, are sc~ forth in Exhibit B, which is
at~ached hereto and incorporated herein.
C2 City certifies that sufficient funds arc availablc and anthori~ed cxpcnditurc to finanoe costs of this Agreement.
COMPENSATION
D. 1 Except as othcn~ss sst forth in this subsection D, City agr~a to pay Consultant a sum not to exceed
$58,400.00 for performance of those ssrvic~ outlined in Exhibit A. Scape of Consultants Services for East
Hardcastle Awmue Street Improvem~ts.
However, compensation may be less than such maximum amount and shall be a~tually de~e~nined on an
hourly basis as shown on the Rate S~hedul¢ attached as Exhibit C which is attached hereto and
incorporated herein. Compensation shall be only for actual hours worked on this project and related direct
ex~. Consultant shall furnish with each bill for scrvic~s an itc. mized statement showing the amount of
hours devoted to the project by Consultant as well as any agents or employees of Consultant and any direct
expenses.
The above not to exceed sum does include Special Services Items 1-4 of Exhibit A, but does not include
Special Services Items 5-7 of Exhibit A, these are optional and costs are difficult to estimate. Payment for
such services shall be negotiated or at the Consultanfs standard hourly rate schedule (Exhibit C).
D.2 During the course of Consultant's performance, if City or its Project Manager specifically request Consultant to
provide additional services which ~re beyond the scope of the services described on Exhibit A, Consultant shall
provide such additional services and bill the City at the hourly rates outlined on the attached Standard Hourly
Rate Schedule, provided the parties comply with the requirements of Section R. No compensation for
additional services shall be paid or owing unless both parties specifically agree to such additional
compensation and services.
D.3 Unless expressly sst forth on Exhibit A as a reimbursable expense item, Consultant shall only be entitled to the
compensation ~mount specified in subsections D.1 ~nd D.2. Only those reimbursable expenses which are set
forth on Exhibit A and itemized on Consult~mt's bills for services shall be the basis for which payment of those
expenses by City shall be owing.
D.4 Except for amounts withheld by City pursuant to this Agre~m~ent, Consultant will be paid for seawices for which
an itemized bill is received by City within 30 clays.
D.5 City shall be responsible for payment of required fees, payable to governmental agencies including, but not
limited to plan checking, land use, zoning and all other similar fees resulting from this project, and not
specific~ly covered by Exhibit A.
D.6 Consultant's compensation rate includes but is not limited to salaries or wages plus fiinge benefits and
contributions including payroll, taxes, worker's compensation insurance, liability inmranee, pension benefits,
and similar conlributions and benefits.
D.7 In thc event Consultant's responsibilities as described on Exhibit A have been separated into two or more
phases, then Consultant shall not be entitled to ~my oompen~ti0n for work po-formed direcXly on a later
category of responsibilities unless and until City specific, ally directs that Consultant to proceed with such work.
CITY'S PROJECT MANACJER
City's Project Manager is Randy T. Scott. City shall give Conmltant prompt written notice of any redesignation of
its Project Manager.
Page2-Agreement
PROFESSIONAl. 8EIIVICES AG~ENT
DEHAAS & AS$O(IL~TES,
EAST ~ AVIiNUE STREET IMPROVEMNT
ATTACHMENT ..~
Page...2.._. of / ~
CONSULTANT'S PROJECT MANAGER
Consultant's Project Manager is Marlin DeHaas. In thc event that Consultant's designated Project Manager is
changed, Consultant shall give City prompt written notification of such redesignation. In the event the City receives
any communication from Consultant of whatsoever nature which is not executed by Consultant's designated Project
Manager, City may request clarification by Consultant's Project Manager, which shall be promptly furnished.
PROJECT IHFORMATION
City shall provide full information regarding its requirements for the Project. Consultant agrees to share all project
information, to fully cooperate with all corporations, firms, contractors, public utilities, governmental entities, and
persons involved in or associated with the Project. No information, news or press releases to the Project, whether
made to representatives of newspaper, magazines or television and radio stations, shall be made without the
authorization of City's Project Manager.
DUTY TO INFORM
If at any time during the performance of this Agreement, or any future phase of this Agreement for which Consultant
has been retained, Consultant becomes aware of actual or potential problems, faults or defects m the project or any
portion thereof, any nonconformance with federal, state or local law, rule or regulation, or has any objection to any
decision or order made by City with respect to such laws, rules or regulations, Consultant shall give prompt written
notice thereof to City's Project Manager. Any delay or failure on the part of City to provide a written response to
Consultant shall neither constitute agreement with nor acquiescenc~ to Consultant's statement or claim, nor
constitute a waiver of any of City's fights.
CONSULTANT IS INDEPENDENT CONTRACTOR
1.1 Consultant shall be and herein declares that it is an independent contractor for all purposes and shall be entitled
to no compensation other than compensation provided for under paragraph D of this Agreement. Consultant
brads itself, its partners, officers, successors, assigns and legal representatives to the City.
Consultant shall be completely independent and solely determine the manner and means of accomplishing the
end result of the Agreement, and City does not have the right to control or interfere with the manner or method
of a~xnnplishing said results. City, however, has the right to specify and control the results of Consultant's
responsibilities.
1.2 Subcontracting: City understands and agrees that only those special consulting se~ices identified on Exhibit A
may be performed by those persons identified on Exhibit A and not by Consultant Consultant aclmowledges
such services are provided to City pursuant to a subcon~xact(s) between Consultant and those who provide such
services. Consultant may not ulilize any subcon~actors or in any way assign its responsibility under the
Agreetmmt without first obtaining the express written consent of the City.
1.3 Consultant shall be responsible for and indemnify and defend City against any liability, cost or damage arising
out of Consultant's use of such subcontractor(s) and suboontractor's negligent acts, omissions, or errors.
Subcontractors will be required to meet the same insurance requirements of Consultant under this Agreement.
Unless otherwise specifically agreed to by City, Consultant shall require that subcontractors also comply with
and be subject to the provisions of this Section I.
1.4 Consultant shall make prompt payment of any claim for labor, materials or services furnished to the Consultant
by any person in connection with this Agreement as such claim becomes due. Consultant shall not permit any
lien or claim to be filed or prosecuted against the City on account of a~j labor or matoSal furnished to or on
behalf of the Consultant. If the Consultant fails, neglects or refuses to make prompt payment of any such claim,
the City may pay such claim to the person furnishing tho labor, materials or services and charge the amount of
the payment against funds due or to become due the Consultant under this Agreement.
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Page 3- Agreement
PROFESSIONAL SERVICi~S AGREEMENT
DE;HAAS & ASSOCIATES, INC.
EAST HARDCASTLE AVENUE STREET IMPROVEMNT
ATTACHMENT ~ ,
Page x_/- of /~
1.5 No person shall be employed under the terms of this agreement as described herein m violation of all wage and
hour laws.
1.6 Consultant shall make prompt payment as due to any person, co*pnrl~erstfip, association or ~orporation,
furnishing medical, surgical and hospi~ care or o0~r n~led care and attention, incident to sickness or injury,
to the employees of nh Consultant of all sums which the Consulter agre~ to pay for such services and all
monies and sums which the Consultant collected or deducted from the wages of employees pursuant to nny law,
contract or agreement for the purpose of providing or paying such service.
i.7 Should Consultant elect to utilize employees on any aspect of this Agreement, Consultant shall be fully
responsible for payment of all withholding required by law, including but not limited to taxes, including
payroll, income, social security (FICA) and Medicaid. Consultant shall also be fully responsible for payment of
salaries, benefits, taxes, Industrial Accident Fund contributions and all other charges on account of any
employees. Consultant shall pay to Department of Revenue all sums withheld from employees pursuant ORS
316.167. All costs incident to the hiring of assistants or employees shall be Consultant's responsibility.
Consultant shall indemni~., defend and hold City harmless from claims for payment of all such expenses.
Unless otherwise expressly set forth on Exhibit A as a reimbursable expense item, specific costs associated
with items set forth in this paragraph shall be deemed as fully and conclusively included in the rate upon which
Consultants compensation is based.
1.8 No person shall be denied or subjected to discrimination in receipt of the benefits of any services or activities
made possible by or resulting from this Agreement on the ground of sex, race, color, creed, marital status, age,
disability or national origin. Any violation of this provision shall be grounds for cancellation, termination or
suspension of the Agreement in whole or in part by the City.
1.9 Consultant shall comply with all applicable federal, state and local laws, rules and regulations.
1.10 Consultant shall pay all contributions required to be made by Consultant to the Industrial Accident Fund. (This
provision is required by ORS 279.312(2)).
1.11 Consultant shall pay when due all ~]m-% including sums withheld Eom Consultant's employees which
Consultant has agreed to pay to health care providers for treatment rexglcred to Consultant's employees. (This
provision is required by ORS 279.301)1)).
1.12 No person employed pummnt to this contract shall be employed for more than eight hours in any one day, or
40 hours in any one week, except in cases of necessity, emergency, or where public policy, as determined by
Owner, absolutely requires it. Employees shall be compensated at the rate of time and a half for all overtime
worked in excess of 40 hours in one w~k, except for individuals who m-e excluded from r~ving overtime
under ORS 653.010 to 653.260 of under 29 U.S.C. Sec. 201.209. (This provision is required by ORS
279.316). (Note: Persons who m~l the tests for executive, administrative or professional stares under these
laws are exempt from payment of overtime wages).
1.13 Consultant shall payt° the Oregon Dq~nrtment °f Revenue alI sums withheld fr°m employees pm'sunnt to ORS
316.167. (This provision is required by ORS 279.310(4)).
1.14 To the maximum extent ~momically feasible, Consultant shall use re~cled paper in performing the contract
work. (This provision is requir~ by ORS 79.555(e)).
,g~EM!qITY tCq-D INSURANCE
Consultant acknowledges responsibility for liability arising out of the performance of this Agr~nent and the
attachments thereto only nnd shall hold City harmless from and indemnify City of any and nil liability, settlements,
loss, c~sts and expenses in o~x~qion with any action, suit or claim resulting or allegedly resulting from
Consultant's negligent act, omissions, errors or willful miseonduc~ provided pursmmt to this Agreement or from
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Page 4- Agreement
PROFESSIONAL SERVICES AGREEMENT
DI~IAAS & ASSOCIATES, INC
HAP, DK,~'TI.E AVENUE ~TREET IMPROVEMNT
J.2
A*r*rAcHI~N"r.
I~ge _,~.. or.
Consultant's failure to perform its responsibilities as set forth in this Agre~nent. The review, approval or
aec~tance by City, its Projeet Manager or City of Woodbum employees of documents or other work pmpm-ed or
submitted by Consultant shall not relieve Consultant of its responsibility to provide suoh mat~ials in full oonformity
with City's ~ents as set forth in this Agreement and to indemnify City from any and all costs and damages
resulting from Consultaat's faihim to adhere to the stsmdard ofpcrformanoe desoribed in Section J.2.3. The
provisions of this s~tion shall survive termination of this Agreement. City agre~ to indonnify and hold Consultant
harmless from liability, settlements, losses, costs and expenses in conneofion with any aotion, suit or claim resulting
or allegedly resulting from Ci~s negligent acts, omissions or from its willful misconduct as governed by ORS
Chapter 30.
Insurance Requir~nents and Consultants Standard of Care.
J2.1 Consultant shall provide City with evidence of the following insurance coverages prior to the
commencement of the work. A copy of each insurance policy, issued by a company currently licensed in
the State of Oregon, and certified as a true copy by an authorized representative of the issuing company or
at the discretion of the City, in lieu thereof, a certificate in a form satisfactory to City certifying to the
issuance of such insurance shall be furnished to City. Unless specifically set forth on Exhibit A, expenses
relating to the cost of insurance shall not be the basis for additional reimbursement to Consultant.
J.2.2 The City agrees that in accordance with generally accepted construction practices, the construction
contractor will be required to assume sole and complete responsibility for job site conditions during the
course of construction of the project, including safety of all persons and property.
J.2.3 In the performance of its professional services, the Consultant shall use that degree of care and skill
ordinarily exercised under similar circumstances by reputable members of its profession practicing in the
Portland Metropolitan Area. The Consultant will reperform any sea-vices not meeting this standard without
additional compensation. Consultant's repefformance of tory services, even ff done at City's request, shall
not be considered as a limitation or waiver by City of any other remedies or claims it may have arising out
of Consultant's failure to perform in accordance with the applicable standard of care or this Agreement.
J.2.4 Consultant shall furnish the City a certificate evidencing the date, amount and type of insurance that has
bee~ procured pm'smmt to this Agreement. All policies shall be written on an 'oceurrence basis", except
for Consultant's Professional Liability Insurance which may be written on a "olsims made" basis, provided
it shall endeavor to be maintained in full force for not less than four (4) years following Consultant's
performance under this Agreement. All policies shall provide for not less than 30 days written notice to
the City before they may be revised, non-renewed, or canceled. Tbe Consultant shall endeavor to provide
for not less than 30 days written notice to the City before the policy coverage may be reduced. Excepting
professional liability ~nd worker's 0rnntxa~sation coverage, all policies ~hall provide an e~dorsement
naming the City, its officers, employe~ and agents as additional insure. In the event the policy lapses
during pexfrmmmoe, the City may: treat said lapse as a breac~ t~minat~ this Agreem~t and seek
damage~; withhold progre~ ~ts without impairing obligatiom of Consulumt to proce~ with woflq
pay an ~ em'der (either Consultant's or a substitute) the premium amount aad withhold that
amount from payments; smd use any other r~nedy provided by this Agreement or by law.
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J.2.5
Insurance Requirements. The Consultant, ils subeonlxaotors, ff any, and all employers working undex this
Agreement arc subje0t gmployors under the Or~on Worker's Compensation Law and shall comply with ORS
656.017 whioh requires them to provide worker's compensation coverage for all their subjoot workers. The
Consultant will maintain throughout this Agreement the following insumnoe:
J.2.5.1 Worker's oornpensation and employers liability insurance as required by the State when: the work
is performed.
Page 5- Agreement
PROFI~SIONAL SERVICES AGREI~dENT
DEIIAAS & A,~OCIATi~, II~
EAS'T ~ AVENIJE STREE'r IMPRO¥'EMNT
J.2.6
J.2.5.2
J.2.5.3
J.2.5.4
J.2.5.5
ATTACHMENT 4 '
Page ~ of ! %
Comprehensive automobile and vehicle liability insurance covering claims for injuries to
members of the public and/or damages to property of others arising from the use of motor
vehicles, including on-site and off-site operations, and owned, non-owned, or hired vehicle, with
$500,000 combined single limits.
Commercial general liability insurance covering claims for injuries to members of the public or
damage to property of others arising out of any covered negligent act or omission of the
Consultant or of any of its employees, agents or subcontractors, with $1,000,000 per occurrence
and in the aggregate.
Professional liability insurance of $500,000 per occurrence and in the aggregate, including
contractual liability coverage. If Consultant proposes using subcontractors, in addition to any
other requirements of this Agreement, City may require subcontractors to provide Professional
Liability Insurance, provided the mount and form of coverage complies with requirements of
paragraphs J.2.1., J.2.2, J.2.3, J.2.4 and J.2.5.4.
City will be named as an additional insured with respect to Consultant's liabilities hereunder in
insurance coverages identified in items J.2.5.2 and J.2.5.3.
The coverage provided by these policies shall be primary and any other insurance carried by City is
excess. Consultant shall be responsible for any deductible amoums payable under all policies of
insurance. In the event a dispute arises between City and Consultant for which Consultant has obtained
insurance, the maximum amount which may be withheld by the City for all such claims be no more than
the amount of the applicable insurance deductible.
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~_. EARLY T]~RMINATION.
K. 1 This Agreement may be terminated prior to the expiration of the agreed upon terms;
K. 1.1 By mutual written consent of the pm-ties;
K1.2 By City for any reason within its sole discretion, effeotive uPon delivery °f written n°tice t°
Consultant by mail or in person; and
K. 1.3 By Consultant, effective upon seven days prior written notice in the event of substantial failure by the
City to perform in accordance with the terms through no fault of the Consultant.
K.2. I ff City terminates the Agreement in whole or in part due to default or failure of Consultant to perform
services in accordance with this Agreement, City may procure, upon reasonable term~ and in a reasonable
manner, serdces similar to those so terminated. In addition to any other remedies the City may have,
Consultant shall be liable for all costs and dama~ incurred by City in procuring such similar services,
and the Contract shall be in full force to the exttmt not terminated.
K.3
K.4
If City terminates the Agreement for its own convenience, payngnt of Consultant shall be prorated to and
include the day of termination and shall be in full satisfaction of all claims by Consultant agnlnst City under
this Agreement.
Termination under any pwvision of this paragraph shall not aff~t any right, obligation or liability of
Consultant or City whioh aeeruod prior to suoh termination, Consultant shall surrender to City items of
work or portions thereof, referred to in Paragraph 0 for which Consultant has received payment, or City
has made payrmmt. City red,ins the fight to elect whether or not to proooed with actual c, onslxucAion of the
project.
Page 6- Agreement
PROFESSIONAL SERVICES AGRF.,R~ENT
DEllA'iS & AS,SOC:i&TllS, II~
ATTACHMENT
Page ~ ,, of
SUSPENSION OF WORK.
City may suspend, delay or interrupt all or any part oftha work for such time as the City deems appropriate for its
own convenience by giving written notice thereof to Consultant. An adjustment in the time of performance or
method of compensation shall be allowed as a result of such delay or suspension unless the reason is within the
Consultants control. City shall not be responsible for work performed by any subcontraotors after notice of
suspemion is given by City to Consultant. Should the City suspend, delay or interrupt the work and the suspension
is not within the Consultant's control, tlxm the City shall extend the time of completion by the length of the delay and
the method of compensation shall be adjusted to reflect the Consultant's increase or decrease in its standard hourly
rates.
SUBCONSULTANTS AND ASSIGNMENTS
M. 1 Unless expressly authorized in Exhibit A or Paragraph I of this Agreement, Consultant shall neither
subcontract with others for any of the work prescribed herein, nor assign any of Consultant's rights
acquired hereunder without obtaining prior written approval from City. Work may be performed by
persons other than Consultant, provided Consultant advises City of the names of such subcontractors and
the work which they intend to perform and the City specifically agrees thereto. Consultant acknowledges
such services are provided to City pursuant to a subcontract(s) between Consultant and subcontractor(s).
Except as otherwise provided by this Agreement. City incurs no liability to third persons for payment of
any compensation provided herein to Consultant. Any attempted assignment of this contract without the
written consent of City shall be void. Except as otherwise specifically agreed, all costs for services
performed by others on behalf of Consultant shall not be subject to additional reimbursement by City.
M.2
City shall have the right to let other agreements be coordinated with this Agreement. Consultant shall
cooperate with other firms, enginee~ or subconsultants on the project and the City so that all portions of
the project may be completed in the least possible time within normal working hours. Consultant shall
furnish other en~neers and subeonsultants and affected public utilities, whose designs are fitted into
Consultant's design, detail drawings giving full information so that conflicts can be avoided.
ACCESS TO RECORDS
City shall have access upon request to such books, documents, receipts, papers and records of Consultant as are
directly pertinent to this Agreemont for the purpose of making audit, examination, excerpts, and transcripts for a
period of four (4) years unless within that time City spe,ifi~y requests an extension. This clause shall survive the
expiration, cxnnpletion or termination of this Agreement.
WORK IS PROPERTY OF CITy
A. Originals or oa'tified copies of the original work forms, including but not limited to documents, drawings,
lraeings, surveying records, mylars, papers, diaries, inspection reports and photographs, performed or
produced by ConsuRant under this Agreem,mt shall be the exclusive ~ of City and shall be delivered to
City prior to final payment. Any statutory or oommon law rights to such property held by Consulumt as creator
of such work shall be conveyed to City upon request without additional compeasation. Upon City's approval
and provided City is identified in oonnec'don therewith Consultant may include ConsuR~t's work in its
promotional materials. Drawings may bear discl,imer releasing the Consultant fxom any liability for ohanges
made on the ori~nal drawings and for reuse of the drawings subsequent to the date they are turned over to the
City.
B. Consultant shall not be held liable for any damages, loss, mereased expenses or charges otl~se caused by or
attributed to the reuse, by City or their design~, of nil work performed by Consultaat pursuant to this contract
without the express written permission of the Consultant.
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Page 7- Agreement
PROFESSIONAL SERVICES AGREEMENT
DF. HAAS at ASSOCIATES. INC.
EAST ~LE AVENUE b'FREEr IMPROVEMNT
ATTACHMENT
Page ...~..- of
City agrees it will indenmify and hold Consultant harmless for all losses or damages that may arise out of the
reuse of specific engineering designs incorporated into extensions, enlargements or other prqiects, without the
express written permission of the Consultant.
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LAW OF OREGON
The Agreement shall be governed by the laws of the State of Oregon. The Agreement provisions required by ORS
Chapter 279 to be included in public agreements are hereby incorporated by reference and shall become a part of
this Agreement as if fully set forth herein.
ADHERENCE TO LAW
Consultant shall adhere to all applicable federal and state laws, including but not limited to laws, rules, regulations
and policies concerning employer and employee relationships, workers compensation, and minimum and prevailing
wage requirements. Any certificates, licenses or permits which Consultant is required by law to obtain or maintain
in order to perform work described on Exhibit A, shall be obtained and maintained throughout the term of this
Agreement.
MODIFICATION
Any modification of the provisions of this Agreement shall not be enforceable unless reduced to writing and signing
by both parties. A modification is a written document, contemporaneously executed by City and Consultant, which
increase or decreases the cost to City over the agreed sum or charges or modifies the scope of service or time of
performance. No modification shall be binding unless executed m writing by Consultant and City. In the event that
Consultant receives any communication of whatsoever nature fi-om City, which commumeation Consultant contends
to give rise to any modification of this Agreement, Consultant shall, within thirty (30) days alter receipt, make a
written request for modification to City's Project Manager. Consultant's failure to submit such written request for
modification in the manner outlined herein may be the basis for refusal by the City to treat said communication as a
basis for modification. In connection with any modification to the contract affecting any change in price, Consultant
shall submit a complete breakdown of labor, material, equipment and other costs. If Consultant incurs additional
costs or devotes additional time on project tasks which were reasonably expected as part of the original Agreement
or any mutually approved modifications, then City shall be responsible for payment of only those costs for which it
has agreed to pay.
OTHER CONDITIONS
S. 1 Except as otherwise provided in paragraphs S. 1.1, S. 1.2 and S. 1.3 Consultant represents and agrees that the
contract specifications and plans, if any, prepared by the Consultant will be adequate and sufficient to
accomplish the purposes of thc project; and further, that any review or approval by the owner of the plans and
specifications shall not be ~ to diminish thc adequacy of Consultant's work.
S.I.I
S.1.2
Subsurface Investigations. In mils, foundations, ground water, and ether subsurface investigations,
the actual characteristics may vm7 significantly betwoen successive test points taxi sample intervals
and at locations other than where observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurface ,valuations, changed or unantidpated
underground cxmditions may occur that cxmld affect total proje, t cost and/or execution. These
conditions and cost/execution effects are the reslxn~bility of the Consultant.
Opinions of Cost, Financial Considerations, and Schedules. In providing opinions of cost, financial
analyses, economic feasibility projections, and schedules for the project, Consultant has no conlrol
over cost or price of labor ~ materials; unknown or latent conditions of existing equipment or
structures that may affect operation or maintenanc~ ex~ts; competitive bidding procedures and market
conditions; time or quality of performan~ by third parties; quality, type. manageanent, or dir~tion of
operating personnel; and other economic and operational factors that may materially affect the
ultimate proje~ costs of schedule. Therefore, Consultant makes no warranty that Owner's actual
Page 8- Agreement
PROFESSIONAL SERVICES AGREEMENT
DIDIAAS & AS$OC~s,'rR$, INC.
EAST HARDCASTLE AVENUE STRI3ET IMPI~)VEMNT
We
ATTACHMENT
Page ~ of
project costs, financial aspects, economic feasibility, or schedules will not vary from Engineer's
opinions, analyses, projections, or estimates.
S.1.3
Record Drawings. Record drawings, ffrequimd, will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact location, type of various
components, or exact manner in which the project was finally constructed. Consultant is responsible
for any errors or omissions about which the Consultant knew or should have known in the information
fix~m those employecs or firms employed by the Consultant under terms of the contract as stated
therein that is mcortx~ated into the record drawing.
S.2
Notwithstanding any acceptance or payments, City shall not be precluded or stopped from recovering from
Consultant, or its insurer or surety, such damages as may be sustained by mason of Consultant's failure to
comply with the terms of this Agreement. A waiver by City and breach by Consultant shall not be deemed to
be a waiver of any subsequent breach by Consultant.
I~FEGRATION
This Agreement, including but not limited to Exlubits and Consultant's proposal submitted to City contains the
entire integrated agreement between the parties and supersedes all prior written or oral discussions, representations
or agreements. In case of conflict among these documents the provisions of this Agreement shall control.
MI. $CE~LANEOUS / GENERAL
Consultant binds itself, its partners, officers, successors, assignees and legal representatives to the City under the
terms and conditions of this Agreement as described hereto.
ff any of the provisions contained in the Agreement are held illegal, invalid or unenforceable, the enforceability of
the remaining provisions shall not be impaired. Any provisions concerning the limitation of liability or mdenmity
shall survive the termination of Agreement for any cause.
All notices required under this Agreement shall be delivered by facsimile, personal dehvcry, or mail and shall be
addressed to the following persons:
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Xo
Mr. Marlin DeHaas
DeHaas & Associates, Inc.
Suite 300, ACK3 Center
9450 SW Commerce Circle
Wilsonville, OR 97070
(503) 6824018
Mr. Frank Tiwari
Public Works Director
City of Woodbum
270 Montgomery Street
Woodbum, OR 97071
(503) 982-5244
Notice shall bc effective upon dchvery to the above address. Either party may notify the other that a new person has
been designated by it to receive notices, or that the address or FAX number for the delivery of such notices has been
changed, provided that, until such time as the other party received such notice in the manner provided for herein,
any notice addressed to the previously-designated person and/or delivered to the previously-designated address or
FAX shah be effective.
In the event ather party initiates a lawsuit of arbitration against the other, then the prevailing party shall in addition
to any other recovery, be entitled to recover its reasonable attorney fees aid all other oosts of litigation or
arbitration.
Page 9- Agreement
PROFESSIONAl. SERVICES AG~ENT
Dltl. tRAS & ASSOCIATES, INC.
EAST llARDCASTI. E AVI~I~IJE STREET IMPROVEMNT
ATTACHMENT ~
Page /O of /~-~
11D
The CONSULTANT and the CITY hereby agree to all provisions of this AGREEMENT.
l]q WITNESS WHEREOF, the pm'ties by their signatures below enter into this Agreement this
CONSULTANT:
DeHaas & Assoeietes, Ii~.
Name of Firm
Marlin J. DeHaas
Title Presider~t
Mailing Address:
9450 SW Commerce Circle
AGC Center, Suite 300
Wilsonville, OR 97070
Employer I.D.No. 93-0736727
day of
.... 19~
CITY OF WOODBURN:
Attest:
Mailing Address:
270 Montgomery Street
Woodburn, OR 97071
Approved as to form:
Page 10- Agreement
PROFESSIONAL SERVICES AGREEMENT
DEHAAS & ASSOCIATES, il~.
HARDCASTLE AVENUE STREET IMPROVEMNT
ATTACHMENT
Page ..~ of
SCOPE OF CONSULTANT'S SERVICES
The work to be performed by the CONSULTANT outlined in the AGREEMENT shall generally include provision of
engineering and surveying services related to the following road improvements:
EAST HARDCASTLE AVENUE is that portion of East Hardcastle Avemue fix)m the intersection of Pacific
Highway 99E easterly approximatley 1500 feet to the existing city boundary approximately 100 east of Heritage
Avenue.
EAST HARDCASTLE AVENUE
The CONSULTANT agrees to perform in accordance with all applicable federal, state and local laws, statutes,
ordinances, rules and regulations of any kind, whatsoever, professional services in connection with the PROJECT as
hereinafter stated and defined as Basic Services.
~$ASIC SERVICE.S.
1. Finalize Preliminary Design.
1.1 Furmsh survey personnel and equipment required to obtain additional field information necessary, to prepare
plans and specifications for the PROJECT.
1.2 Coordinate the design with utility companies and authorities whose facilities may be affected by the proposed
construction and obtain fi.om such companies and authorities the location of their existing and planned facilities.
Assist the CITY in negotiations with the utility companies and authorities for the adjustment of their facilities.
1.3 Identify right-of-way acquisition requirements.
1.4 Prepare record of found existing property corners and file with County Surveyor's Office.
1.5 Prepare for the CITY'S approval, preliminary plans and specifications based on the field data collected,
information from utility companies, and on typical design details and standards furnished by the CITY.
1.6 Prepare an estimate of total construction costs, estimates of materials quantities to be furnished and work to be
done, based on the preliminary plans and specifications.
1.7 Prepare an estimate of total construction and engineering costs for undergrounding overhead utilities.
1.8 Furnish three (3) sets of preliminary plans and specifications to the CITY for review and approval prior to
proceeding with final design.
1.9 Meet with representatives of local, state and federal agencies and the CITY in regard to design of the
PROJECT.
2.Final Design Services.
2.1 Prepare final plans and specifications for the PROJECT, in accordance with appropriate regulatory agencies and
the CITY'S requ/rements.
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Dll IlAAS & ASSOCIATe. INC
Fu~ST IlARIW_A,V[L£ AVIiNU£ STRk'~'~ IMPROVEMENT
2.2
A'I'TA~HMENT g/7~
Prepare an estimate of total construction costs, estimates of materials quantities to be furnished and work to be
done, based on completed plans and specifications for the PROJECT. Such estimates are to be based upon the
CONSULTANT'S best judgement and experience and as are deemed to be appropriate at the time the
PROJECT is scheduled to be bid.
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2.3 Coordinate any utility line relocation which may be required.
3.Bidding and Contract Award Servlce~.
3.1 Furnish one set of reproducible prints and thirty five (35) copies of final plans and specifications for bidding and
for construction of the PROJECT.
3.2 Interpret plans and specifications during the bidding period and prepare clarifications and addenda.
3.3 Assist in receiving and tabulating construction and materials proposals, analyze bid results, assist in
recommending contract award, and preparing final contract documents.
4.Services During Construction.
4.1 Furnish survey personnel and equipment as required to establish baseline control for construction of PROJECT
and provide ali consm~ction staking as necessary and defined in the contract documents.
4.2 Furnish personnel and equipment as required to perform on-site inspections
Furnish the services of a Resident Inspector to provide inspection of the work of the CONTRACTOR during the
period of construction. The Resident Inspector shall be experienced in the type of work to be done to the end
that competent inspection of materials and labor will be provided. The CONTRACTOR will keep and the
Inspector will check, all records, maps and plans nocessa~ for the preparation of final record drawings. The
Resident Inspector will verify monthly reports of construction progress and monthly estimates as the basis of
payment to the CONTRACTOR as construction proceeds.
Meet with representatives of local, state and federal agencies when necessmaj for consultation or conf{mmces in
regard to construction of the PROJECT.
Interpret the contract plans end specifications to determine construction compliance with the intent of the design.
Review and approve shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of
tests and inspections, end other data which the CONTRACTOR is required to provide and recommend to the
CITY, changes deemed advisable.
ha-range for, conduct, or wilness, field, laboratory, or shop test of cx~.qm~etion materials, as prescribed in the
contract documents.
f. Det~mine the suitability of on-site materials to be used in the construction.
Reject work and materials that do not cxmform to thc contract documents.
Assist the CITY in determining payments due the CONTRACTOR based on the extent of work completed.
Review claims for extra compen~tion end requests for extension of time submitted by the CONTRACTOR and
prepare recommendations to the CITY for final disposition.
Submit written progress reports on design activities to include statements of work completed, findings and
conclusions, delays encountered, schedule revisions, or work modifications.
D£ gAAS & A,qSOCIATgS. INC
FAST ilARDCASTL£ AVgl~'U£ STR~f IMPROVI~M£1CI'
Page ~ of .- ~
Upon substantial completion of construction, conduct an investigation of the PROJECT and assist the CITY in
preparing punoh lists of work to be done to achieve final completion.
Assist the CITY m negotiating final payment for eonslruction. Document proceedings of
negotiations, if any, and record basis for final payment.
At the completion oftbe PROJECT, prepare a fmal PROJECT status report, including a PROJECT cost
summary, and prepare mylar as-built plans for submittal to the CITY.
ltd
SPECIAL SERVICES (As requested by City)
1. Provide compaction testing services
2. Prepare descriptions related to right-of-way acquisitions.
Estimate 1 i each ~ $300.00
Prepare Right-of-Entry documents (description by Tax Lot) where necessary, to
operate on private property to construct ckiveway approaches, adjust or reconstruct
fences and match grades, etc.
Estimate 20 each ~ $ 100.00
Estimated Cost
$4,100.00
$3,300.00
$2,000.00
5o
Provide miscellaneous consulting and other services, associated with the PROJECT,
not hereinbefore listed under Basic Services.
Provide miscellaneous consulting services as directed and attend meetings m regards
to formation of a Local Improvement District on the Project
Complete property surveys to set comers for newly acquired R/W. Costs are
to be at standard hourly rates.
If the CITY elects to underground existing overhead utilities as a part of the
PROJECT, provide such engineering services as are necessary to effect such
undergrounding. Engineering costs are to be negotiated or at standard hourly rates.
$3,000.00
D£ IIAAS & A.qSOCIATi~
~ liAP, I)CA~TL£ AVD1U£ STP, I~T IMPP, OVgM£NT
-3-
CITY'S RESPONSIBILITIES
ATTACH.I~ENT ~
Page~ of /
llD
o
Provide necessary information to thc CONSULTANT as to the CITY'S requirements for the
PROJECT.
Assist the CONSULTANT by placing at its disposal all reasonably available information
and technical data pertinent to the PROJECT including previous reports and any other data
relative to design and construction of the PROJECT.
Furnish to the CONSULTANT, prior to any performance by the CONSULTANT under the
Agreement, a copy of any design and construction standards the CITY will require the
CONSULTANT to follow in the preparation of the contract documents.
4. Advertise for proposals Rom bidders, open the sealed proposals at the appointed time and
place and pay for all costs incident thereto.
5. Obtain approvals and permits from all governmental authorities having jurisdiction over the
PROJECT.
Give prompt notice to the CONSULTANT whenever the CITY observes or otherwise
becomes aware of any defect or delay in the PROJECT.
7. If the CITY elects to form an LID, conduct all procedures related to the LID formation
process.
8. ff the CITY elects to form an LID, hold such public hearings as are appropriate in
processing the LID project.
9. ff the CITY elects to form an LID, docket the liens related to the local assessment district
and othexwise implement the provisions of the CITY CODE related to procedures for Local
Improvements and Special Assessments.
D£ HAAS & ASSOCIA'r~, INC
EXHIBIT C
STANDARD FEE SCHEDULE (Year 2000)
ATTACHMENT, /~
Page 1~.. of "' -
Listed hereinafter is a schedule of hourly rates for engineering and surveying services most frequently performed by DE
HAAS & ASSOCIATES, INC.
Principal $ 79.00
Project Manager $ 67.00
Project Engineer $ 5200
Engineer Technician $ 41.00
Design Draftsman $ 43.00
Draftsman $ 37.00
Inspector $ 41.00
Clerical $ 28.00
Survey Manager $ 52.00
Project Surveyor $ 47.00
Survey Technician $ 39.00
Party Chief $ 47.00
Head Chamman $ 40.00
Rear Chainman $ 28.00
2-Man Crew $ 87.00
3-Man Crew $115.00
Mileage $ 0.35 per mite
Prints $ 2.00 each
Copies $ 0.15 each
Fax $ 1.00 page
Direct Expense Cost + 5%
STANDARD COMPENSATION ESTIMATE
East Hardcastle Avenu~ Street Imp,rovement
Basic Services $40,000.00
Contingencies (5%) 2~000~00
Special Services (Exhibit A, Items 1-5)
Special Services (Exhibit A, Items 6-7)
$42,000.00
16,400.00
$58,400.00
Hourly Rates
llD
MEMO
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council throu~ih the City Administrator,
Public Works Directo
_
October 6, 1999
Compensation Package for Assistant City Engineer Position
in Public Works Department
liE
RECOMMENDATION:
It is recommended that city council authorize the position of the new Assistant City Engineer be
established at the salary range of M14.
BACKGROUND:
We have been unable to fill the Assistant City Engineer's position in Woodburn with a suitable
qualified individual partially because of the city's current compensation package. We are aware that
the current technical staff has worked for less, but it has become difficult to find a good replacement
for these faithful, senior professionals without a salary adjustment.
We have been trying to fill the Assistant City Engineer's position for more than one and one-half
years. When we advertised the last time, we found two qualified individuals who applied for the
position. However, both of the candidates declined to accept the position when an offer was made.
One individual did tell me on the telephone that our compensation package is Iow for the current
market. Qualified, licensed professional engineers with suitable experience are difficult to find,
especially due to the higher demand in the private sector. The city is dealing with consequential
technical issues and making decisions on many millions of dollars each year. We are growing fast
and the work load is heavy. It is less expensive in the long run to pay the additional amount to
sound technical decision makers and, accordingly, protect the long term interests of the city by
hiring and retaining proficient technical staff.
It is proposed that the new Assistant City Engineer salary range be increased by five percent. The
current Assistant City Engineer's position is proposed to be designated as Construction Program
Manager.
I recommend that the position of Assistant City Engineer be moved up from Grade M13 to M14.
The new range will be as outlined below:
Proposed Range
Entry Range Step A Step B Step C Step D Merit Range
New Assistant $4,040 - 4,242 4,454 4,677 4,911 5,157 5,158 - 5,286
City Engineer
The proposal, if approved by the council, will keep the expenditure within the budgeted amount because
the initial starting salary will be kept at or below Step B. An urgent action is requested. I suggest that
this change be reflected in the future resolution to be adOpted by the council establishing salary ranges.
GST:Ig
PVVASSTENGRPOSlTION
llF
MEMO
TO:
FROM:
DATE:
RE:
Mayor and City Council through
John Brown, City Administrato~ z//,
Linda Sprauer, Library Director
March 8, 2000 /~/ /
Bids for Library Self-checkout System
RECOMMENDATION:
Award City of Woodburn bid No. 20-13 for the library self -check-
out system to 3M Safety and Security Systems Division in the
amount of $24,300 and authorize the City Administrator to sign
the contract for the purchase and installation of the equipment.
BACKGROUND:
City of Woodburn bid No. 20-13 for the library self -check-out system was opened and read at
2:00 pm On Monday, February 28, 2000. Results were:
AMOUNT
BIDDER
CODECO CANADA $ 21,950.00
3M SAFETY & SECURITY SYSTEMS $ 24,300.00
KNOGO NORTH AMERICA $ 30,550.00
Codeco Canada's failed to provide proof that they were certified by DYNIX to be fully
compatible and further failed to provide the requested references for Dynix installations.
Knogo North America is a re-seller of the 3M Safety and Security Systems Division product, so
they both fully met the specifications with a $6,250.00 difference in their bid prices. The bid
price from 3M is the same as quoted informally in December which reflects a 15% discount
through March 31, 2000. Projected installation date is as close to April 13, 2000 as possible.
Funds are budged for this project in the Capital Outlay portion of the Library Fund in the 1999-
2000 fiscal year budget.
MEMO
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council through City Administrator'-~
Assistant City Engineer ~
March 9, 2000
Contract Award for Purchase of Storm Sewer Pipe to be Installed on
Settlemier Avenue
llG
RECOMMENDATION: The pipe purchase contract award recommendation will be presented
in the council meeting since the bids have not been opened prior to council agenda
preparation.
BACKGROUND:
The stretch of Settlemier Avenue between Oak and Settlemier Park entrance has never
before had a subsurface storm drain installation. The water was directed to run along curb
gutters and then to traverse street crossings (Poplar and Maple) via shallow water courses
formed in the crossing pavements. By the time runoff had reached Settlemier Park, there
was often a substantial stream of water collected; the new storm sewer will eliminate so
much surface water.
Since the city will, during the 2000 construction season, resurface Settlemier Avenue over
the portion to have storm sewer installed, it is essential the storm sewer be installed before
overlay activities take place.
Bids for installation of the sewer are scheduled to open March 9 after agenda preparation;
therefore, it became necessary to present the final recommendation at the regular council
meeting.
DM\Ig
GST~STORMWTR\Settlemier-OaktoPark
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrato~,'~
Public Works Program Manager ~----~'~ ~"'~"-
Bid Award for Used Pickup Truck
March 7, 2000
RECOMMENDATION: Reject all bids received for City of Woodburn bid number
20-11 for a used % ton utility truck with service body.
BACKGROUND: City of Woodburn bid number 20-11 for one 1996 or newer used
% ton utility truck with service body with less than 45,000 miles was opened and
read at 2:00 pm on February 24, 2000. Results were:
Bidder
Hershberger Motors
Northwest Truckstel Sales
Amount
$ 14,295.00
$ 24,500.00
The Iow bid did not comply with city specifications and the other bid was in excess
of funds that were budgeted for this vehicle. Public Works will review the
specifications and determine the best way to obtain this needed replacement vehicle.
till
City of Woodburn
Police Department
270 Montgomery Street
llI
STAFF REPORT
Woodburn OR 97071 (503) 982-2345
Date:
From:
To:
Through:
March 8, 2000 ~
Paul Null, Chief of Poli
Mayor and City Council
John Brown, City Administrator,~
Subject:
Liquor License Application Cigarettes-N-More
Applicant:
Cigarettes-N-More
Nasario & Barbara Flores
4601 47th Av. NE
Salem, OR 97305
Location:
Cigarettes-N-More
559 N. Pacific Hwy.
Woodburn, OR 97071
Licence Type: Package Store (PS) This license allows sales of packaged beer and wine to drink
off premises.
The police department received an application for a liquor license from applicant Nasario and
Barbara Flores on February 2, 2000. The department has completed an extensive background
and criminal records investigation on the applicants. Mrs. Flores has no criminal record and
nothing of concern was found. Mr. Flores was convicted of a DUII in 1990; no other information
obtained was of a questionable nature.
I met with Mr. and Mrs. Flores regarding the operation of their business. I was advised that they
plan on operating the small store themselves without hiring outside employees. Their hours of
operation will be Monday through Saturday from 10:00 a.m. to 7:00 p.m. Mr. Flores stated he
did not want to work late into the night and in order to minimize potential criminal activity he
wanted to close earlier in the evening.
Mr. and Mrs. Flores have been selling packaged alcohol out of the store for approximately three
months on an OLCC temporary license." A records check at this location revealed no calls for
police service. The police department has not received any notification from neighboring ;
business for or against the issuance of a liquor license.
Recommendation: The city council apProve a Package Store liquor license for Nasario and
Barbara Flores,'Cigarettes-N-More, 559 N. Pacific Hwy., Woodburn
City of Woodburn
Police Department STAFF REPORT
270 Montgomery Street Woodbum OR 97071 . (503) 982-2345
Date:
From:
To:
Through:
March 8, 2000
Paul Null, Chief of Poli
Mayor and City Council
John Brown, City Administrator
Subject:
Liquor License Application Big Kmart
llJ
Applicant:
Big Kmart (formally Kmart)
3100 W. Big Beaver Rd.
Troy, MI 48084
Local Manager Kristie Dee Baker
Location:
Big Kmart
1475 Mt. Hood Ave.
Woodbum, OR '97071
Licence Type: Package Store (PS) This license allows sales of packaged beer and wine to drink
off premises.
The police department received an appliCation for a liquor license from applicant Kristie Baker,
manager of Big Kmart, on Febma~ 22, 2000. The department has completed an extensive
background and criminal records investigation on the applicant, Mrs. Baker. Mrs. Baker has no
criminal record and nothing of concern was found. Kmart Corporation has been a licensed
corporation in the State of Oregon since January 30, 1970 with corporate offices in Portland, OR.
OLCC was contacted regarding possible liquor law violations at other Big Kmart locations in the
state. OLCC advised there records indicated no previous history. A scan of Woodbum Police
Department records indiCated the department has responded to the location 20 times over the
previous two years. None of the calls for service meet the criteria to deny issuance of a liquor
license.
Mrs. Baker was contacted and advised the alcohol will be stocked in one location within the store
and that all liquor packages will electi!Onically coded to prevent theft.
Recommendation: The city councilapprove a Package Store liquor license for Big Kmart,
1475 Mt. Hood Ave. Woodbum
THERE WAS NO MEETING OF THE WOODBURN CITY
COUNCIL HELD ON APRIL 10, 2000