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Minutes - 03/13/2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 13, 2000. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Absent Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Park & Recreation Director Westrick, Police Chief Null, Library Director Sprauer, Public Works Manager Rohman. City Recorder Tennant Mayor Jennings stated that Councilor Pugh was back in the hospital earlier today and, after having a number of tests performed, they were unable to determine what is causing his current medical problems. He had requested that his Mid Willamette Area Commission on Transportation presentation be held over to the next regular meeting. 0049 ANNOUNCEMENTS. A) Local Law Enforcement Block Grant (LLEBG) public hearing will be held before the City Council on March 27, 2000, 7:00 p.m., in the City Hall Council Chambers. B) Friends of the Library Book Sale will be held beginning Thursday, March 16th, and concluding on Saturday, March 18th. C) Woodburn Public Library Programs: 1) March 16'" 7:00 p.m, at City Hall- "Live at the Library" by garden designer and author Barbara Ashmun; and 2) March 26th, 2:00 p.m., at City Hall - "Bridge Stories" by Portland author Sharon Wood Wortman Mayor Jennings also stated that the Governor will be signing a proclamation tomorrow to begin the Census. however, he is declaring today as Woodburn's celebration day. He received the short form of the Census in the mail today and was surprised to see that there were only 6 questions to answer on each member of the household. He urged Woodburn residents to complete the Census form since it affects population data that is used in determining revenue distribution to our local schools and to the City. Page I - Council Meeting Minutes, March 13, 2000 _.0 _m.. .._",__ .. .__,__",.. ".~_""_"""_'___ ......,~"~-,--~-"....._~.._~---- ., COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING 0139 PROCLAMATION: MEDIA DEMOCRACY WEEK - MARCH 19-25. 2000. Mayor Jennings proclaimed the week of March 19-25,2000 as Media Democracy Week within the City to honor the work of Woodburn Community Access Television in its efforts to educate the community on the role of media democracy in the perpetuation of liberty and freedom. 0174 CHAMBER OF COMMERCE REPORT. Don Judson, representing the Chamber Board, reminded the Council of the upcoming events: 1) Business After Hours - March 23'd, 4:00 pm, at the Wooden Shoe Bulb Company; and 2) Chamber Business Forum - March 15th, 12:00 noon, at the Woodburn Medical Center with the guest speaker being County Commissioner Mike Ryan who will deliver the "State of the County" address. He also reminded the public that Woodburn Tulip Festival T-shirts will be on sale starting March 20th at several locations in town. The artist is Sandy Notle and the shirts have been co-sponsored by Ticor Title and Hallmark Properties. 0219 Mayor Jennings also announced that the restrooms at Settlemier and Legion Parks will be open starting March 20th for the summer months. 0230 CONSENT AGENDA. A) Council regular and executive session minutes of February 28, 2000; B) Planning Commission minutes of February 24, 2000; C) Building Activity report for the month of February 2000; D) Claims for the month of February 2000; and E) Letter of support for passenger train service feasibility study. FIGLEYIBJELLAND... consent agenda be adopted as presented with the exception of Item E which she would like to discuss. The motion passed unanimously. Councilor Figley stated that she had met with approximately 30 local citizens last week on the issue of establishing a recreational passenger train service between Woodburn and eastern Marion County, and a commuter service between Woodburn and areas north and south. As a result of this meeting, a request was made for the City Council to authorize the Mayor to sign a letter of support for application of a grant for a feasibility study to see if train service is a viable option and, if so, the estimated start-up and operational costs. She stated that there is no financial commitment on the part of the City at this time and she urged Council support for this grant application. FIGLEY IKILMURRA Y... execute the letter of support which is included in the agenda packet for the passenger train service feasibility study. Councilor Bjelland questioned what other uses are allowed for the Oregon Rural Investment Fund since he did not want to jeopardize the City's opportunity to obtain Page 2 - Council Meeting Minutes, March 13,2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING these funds for any other use that may enhance the City. Administrator Brown stated that the deadline for submitting grant applications for this biennium is this spring and, at this time, staff does not have any project pending that would use this source of funding. The motion passed unanimously. 0396 COUNCIL BILL 2030 - RESOLUTION ENTERING INTO GRANT AGREEMENT NO.17742 WITH THE STATE OF OREGON FOR A CAPITAL ASSISTANCE TRANSIT GRANT. Councilor Chadwick introduced Council Bill 2030. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2030 duly passed. 0422 COUNCIL BILL 2031 - RESOLUTION ENTERING INTO A CONTRACT AMENDMENT TO THE W ATER/W ASTEW ATER FINANCING PROGRAM FINANCIAL ASSISTANCE AWARD (Mill Creek Force Main Project). Council Bill 2031 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2031 duly passed. 0446 COUNCIL BILL 2032 - RESOLUTION ENTERING INTO A CONTRACT AMENDMENT TO THE SPECIAL PUBLIC WORKS FUND FINANCIAL ASSISTANCE AWARD (Woodland A venue Imnrovements). Council Bill 2032 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2032 duly passed. 0468 COUNCIL BILL 2033 - RESOLUTION ENTERING INTO AN AGREEMENT WITH DEHAAS & ASSOCIATES FOR PROFESSIONAL ENGINEERING CONSULTANT SERVICES TO PROVIDE DESIGN IMPROVEMENT PLANS FOR E. HARDCASTLE STREET. Councilor Chadwick introduced Council Bill 2033. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2033 duly passed. 0500 COMPENSATION PACKAGE FOR ASSISTANT CITY ENGINEER POSITION. Administrator Brown stated that staff has been unable to fill this position over the last 18 months due to the demand in both the pri vate and public sector for licensed professional Page 3 - Council Meeting Minutes, March 13, 2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING engineers. During the last recruitment process, two individuals were offered the position, however, both declined due, in part, to the salary range being offered. It was noted that in October 1999, just prior to this last recruitment, the Council had increased the Assistant City Engineer salary by 10%. Staff is recommending that the Council increase the salary range for this position by another 5% (M13 to M14) and this increase, coupled with a COLA adjustment of approximately 2.5%, bring the salary level up to an amount which may attract qualified applicants. FIGLEYIKILMURRA Y... authorize the position of the new Assistant City Engineer be established at the salary range of M14. Councilor Figley stated that she did compare this salary level with some job announcements for similar positions in the newspaper and found that the salary range needs to be increased as per the staff's proposal. Councilor Kilmurray stated that it is a very competitive job market for not only this profession but in other areas and to recruit qualified candidates requires an adjustment in the salary range. The motion passed unanimously. 0606 BID #20-13: LIBRARY SELF-CHECKOUT SYSTEM. Bids for the Library self-checkout system were received from the following vendors: Codeco Canada, $21,950.00; 3M Safety & Security Systems, $24,300.00; and Knogo North America, $30,550.00. Staff recommended the acceptance of the second low bid since the low bidder failed to provide proof that they were certified by Dynix to be fully compatible and they also failed to provide the requested references for Dynix installations. FIGLEY/SIFUENTEZ... Award City of Wood bum bid no. 20-13 to 3M Safety and Security Systems Division in the amount of $24,300.00 and authorize the City Administrator to sign the contract for the purchase and installation. The motion passed unanimously. 0627 BID #20-15: STORM SEWER PIPE. Bids for ductile iron pipe were received from the following vendors: Pacific States Cast Iron Pipe, $10,303.20; United Pipe and Supply, $10,915.56; and US Filters, $11,224.48. Staff recommended the acceptance of the low bid from Pacific States Cast Iron Pipe. FIGLEY/SIFUENTEZ... award bid #20-15 for ductile iron pipe to Pacific States Cast Iron Pipe Co. in the amount of $10,303.20. The motion passed unanimously. 0647 REJECTION OF BIDS FOR USED PICK-UP TRUCK: BID #20-11. Bids for a used 3/4 T Utility truck with a service body were received from the following vendors: Hershberger Motors, $14,295.00; and Northwest Truckstel Sales, $24,500.00. Staff recommended that the bids be rejected since the low bid did not meet specifications Page 4 - Council Meeting Minutes, March 13, 2000 " --~,,_._-_._. COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING and the high bid was in excess of funds budgeted for this replacement vehicle. FIGLEY/SIFUENTEZ...reject all bids for Bid #20-11 for a used 3/4 T utility truck with a service body. The motion passed unanimously. 0666 LlOUOR LICENSE APPLICATION: CIGARETTES-N-MORE. 559 N PACIFIC HIGHWAY. Staff recommended approval of a new outlet package store liquor license for Cigarettes- N-More located at 559 N. Pacific Highway. FIGLEY/SIFUENTEZ.... recommend to OLCC approval of a package store liquor license for Nasario and Barbara Flores, Cigarettes-N-More, located at 559 N Pacific Highway. The motion passed unanimously. 0683 LlOUOR LICENSE APPLICATION: BIG KMART.1475 MT. HOOD AVE. Staff recommended approval of a new outlet package store liquor license for Big Kmart (formerly known as Kmart) located at 1475 Mt. Hood Avenue. FIGLEY/SIFUENTEZ... recommend to OLCC approval of a package store liquor license for Big Kmart located at 1475 Mt. Hood Ave. Councilor Kilmurry questioned if other Kmart stores are selling liquor at their outlets. Chief Null stated that Kmart stores are moving towards that direction but he is unaware as to how many have liquor licenses at this time. It was noted that the Kmart stores in California sell alcohol and several stores in Woodburn such as Rite-Aid and Bi-Mart also sell alcohol. The motion passed unanimously. 0742 DISCUSSION AND DIRECTION TO STAFF CONCERNING 1-5 WOODBURN INTERCHANGE REFINEMENT STUDY. Mayor Jennings stated that the this discussion will be limited to the Refinement Study which was provided to the Council in advance of this meeting. Additionally, some Planning Commission members are in the audience and he would be asking them for their input prior to the close of this discussion topic. Councilor Figley expressed her desire to have an interactive discussion, however, a decision should be delayed until such time as Councilor Pugh returns since he has been very involved with transportation issues as a member of MW ACT. Mayor Jennings stated that it is his understanding that the City is already past the deadline for a reply to ODOT and it is imperative that a letter be sent in the very near future or the City would be in non-compliance. Administrator Brown stated that the deadline was March 3'd, however, staff was able to delay our response to ODOT until after this meeting so that staff could prepare a consolidated response to ODOT. He would be contacting Councilor Pugh to review the consolidated response from this meeting and, if he had a point of view differing from the Page 5 - Council Meeting Minutes, March 13, 2000 ,.._ .... _,_, M _._..._. __.~._.. _... +,~.,.~_,_" -' ~-----'-"-'''-'______'''''''''_~~_. COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING consolidated response, he could still provide an individual response to ODOT. Administrator Brown proceeded to summarize the refinement study prepared by ODOT. He stated that staff had prepared a draft response letter, however, Council input is necessary before the letter is finalized and submitted to ODOT. The refinement study prepared by ODOT states that the current interchange can be upgraded to where a second interchange will not be necessary over the next 20 years. ODOT is proposing a partial cloverleaf interchange improvement which will cost an estimated $17 million which excludes right-of-way acquisition or local street circulation improvements necessary to deal with ODOT access management policies that they want to implement in the refinement plan. Once the study has been finalized by ODOT, the Council would be expected to adopt the refinement study and, following that, the Council is expected to amend the City's Transportation and Comprehensive Plans so that if bond money becomes available in May 2000 this project can be placed on the STIP and funded for completion. ODOT also wants to have this plan approved before any environmental assessment takes place and it should focus only on the partial cloverleaf and standard diamond improvement options. Administrator Brown reviewed the following staff concerns: I) Refinement study was undertaken as a requirement of the Woodburn Transportation System Plan, however, it was initiated without the City's policy input on the scope of the study and, as a result, in staff's opinion, it was unnecessarily narrow and focuses on what can be done to make one interchange workable rather than looking at the entire regional area such as a looking at a second interchange. 2) Staff meetings with ODOT repeatedly urged ODOT to evaluate a second interchange, however, those requests were not included in the scope of the study. The study does refer to the second interchange but the comments in the study are focused on an "after the fact" justification as to why it was not included in the study. Staff feels that the City's point of view should have been taken more into account at the beginning of the study. The study indicates that the time to look at the second interchange issue is with another study involving Marion County. 3) Staff feels that the population figures used in this report are low and the interchange will become congested and overcrowded within a few years. The population figure in the report is 26,290 as Woodburn's 20 year population estimate, whereas, Marion County has established an Urban Growth Management Task Force and they foresee revised population figures being upgraded every five years based on the amount of growth the area is experiencing. The City's estimated population for 20 years out when determining the size of the wastewater treatment plant is between 35,000 and 40,000 population and, if these figures are correct, the interchange will be undersized in a short period of time and the Council will again be faced with the question of what to do to alleviate the congestion at the interchange. 4) Commuter traffic to and through Woodburn going east and west is another concern Page 6 - Council Meeting Minutes, March 13,2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING since the report indicates that 10% of the traffic is from this type of usage. Staff feels that this percentage is low and further study should be done as to how much traffic would be diverted from the Woodburn exit if a second interchange exit was located at either Butteville Road or the Gervais/St. Louis Road. 5) In regards to public transit, rail service was not being considered by ODOT as an option for moving commuters. Staff feels that this should also be looked at more thoroughly by ODOT since it may change the draft numbers as it relates to overall capacity. 6) Federal and State policy cited by ODOT states that these governmental units will not allow a second interchange, however, there are most generally waivers to policies if a case has been made. As of this date, no one has made a case to construct a second interchange and, staff has been told that, except for the City, no one is interested in making a case since there is no benefit to the system for including a second interchange. He suggested that a number of businesses who, if able to locate in this area, would want to have a second interchange thereby making it an economic benefit to those businesses, the State of Oregon, and the City. 7) City is being asked to amend its Transportation Plan and staff feels that it should not be done until the Environmental Assessment Study is completed and options analyzed. Staff has suggested to ODOT that a modified cloverleaf proposal ($3-$4 million) would be more cost effective than the partial cloverleaf ($17 million) proposal provided that Highway 214 is widened and a full-time right turn lane onto the freeway is constructed. 8) Another major concern relates to the State's urgency to implement their Access Management Program which would provide for closure of private accesses from Woodland A venue to Oregon Way. Closure of these accesses will have some impact on the local businesses. If this occurs, alternate circulation routes on local city streets would occur and the City may need expend funds to facilitate improvements that could otherwise be used towards the widening of Highway 214 east of Oregon Way. 9) The widening of Highway 214 in the Refinement Plan would go to Oregon Way, however, the City has been seeking a widening of the highway to Settlemier Avenue. Staff is concern that the plan does not explain why ODOT dismissed the widening project to Settlemier since it is necessary to alleviate the congestion along the highway. 10) In regards to the conditions. they have been modified since the February 6, 2000 workshop discussion with ODOT. Included in the Executive Summary of the Plan, land use issues need to be negotiated and agreed upon, however, based on conditions placed on receiving the bond money, the Oregon Transportation Commission would limit the City's ability to grow around the interchange until this project is funded and ready for construction. Staff disagrees with this requirement since there is a land use process which is in place to deal with the State's concerns about the City's growth and the City should not be bargaining that process away in exchange for the interchange improvement. He stated that staff suggests that, since it is State policies being carried out, it would be Page 7 - Council Meeting Minutes, March 13,2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING appropriate for the State to pay for whatever amount it make take. Further, local monies generated through the Transportation Impact Fees and a General Fund contribution last year to would be use to length the distance of the Highway 214 widening from Oregon Way down to Settlemier. II) Another concern is the time frame (6 years) in which to complete the project once the bond money has been approved. In his opinion, the urgency to adopt the Refinement Plan is partially in recognition of the fact that if the bond money is approved, the State can move forward in order to complete the project within the 6 year time period. Staff concurs that they do not want to lose the opportunity to improve the interchange, however, it has taken many years to get to this point and he suggested that the Council not be in an immediate rush to adopt any changes in the Transportation Plan until (I) the election has been completed, (2) City reaches a closer agreement with the State on the conditions they want to impose, and (3) the citizens have an opportunity to talk about this Study in a workshop setting. 1692 Mayor Jennings stated that his basic problem is in the Executive Summary since it addresses land use issues and local circulation improvements. Additionally, he would not recommend a change to the Transportation System Plan that limits the City's ability to use what land the City has in the Urban Growth Boundary in the 1-5 interchange area.. Administrator Brown stated that staff would suggest that the City work backwards from Settlemier to 1-5 since the City has done the Highway 214 widening analysis. City funding could be used for widening improvements for as far as the funding would allow. Additionally, the Marion County study should be implemented along with the City's Economic Opportunities Study which will either prove or disprove the need for a second interchange based on industrial demand over the next 20 years. Staff feels that highway widening should begin before negotiating accesses with property owners commence in preparation for the actual interchange improvement. Mayor Jennings suggested that the City may want to start the widening project at Park A venue which he considers to be the most dangerous area since there are no sidewalks west of Park Ave. and a traffic signal is necessary for pedestrians trying to cross Highway 214 to the Salud Medical Center. Councilor Chadwick stated that most the people that she has spoken with have indicated that they want the City to pursue a second interchange. Councilor Sifuentez agreed with comments made by the City Administrator and that they should be forwarded in the report to ODOT. She expressed her opinion that the City's input is very critical and, if the State is not willing to work towards what the City needs, then the City needs to retain funds that will be used to make Highway 214 improvements. Councilor Bjelland stated that he had a slightly different perspective on this issue. His Page 8 - Council Meeting Minutes, March 13, 2000 ,.,_____..._.,_~____......."_~_,.._L..~.. ". ..."_._,.__"~_._..,...~ .,_..,.,..."~---_.- COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING concern is that the City is facing a significant transportation problem and, even though a second interchange is desirable, the State's policy is to improve existing structures until such time as they have maximized the improvements at the existing interchanges. He also stated that the second interchange is outside the city limits, therefore, it will need to be a Marion County issue. The City can suggest that it be included in the City's plan, however, it will not happen unless the area is within the City limits. He suggested that the City look at what is feasible based on the alternatives available. If the bond issue fails, then the City will need to rely on the Statewide Transportation Improvement Plan (STIP) process for any improvement. In his opinion, the City should focus on the alternatives within the Refinement Study and hold back on the need to add in comments relating to studies for a second interchange at this time. He stated that he has concerns in obligating the City to land use issues, access management, and local circulation improvements but, in his reading of the document, agreements with ODOT still need to be developed and executed during project development. He feels that there will still be local control over those issues and would not like to see the City lose any opportunity to move forward on this interchange improvement by objecting to language which, in his opinion, still gives the City some measure of control. He also agreed that Highway 214 needs to be widened to at least SettlemierlBoones Ferry Rd. He felt that ODOT would still be open to alternative ways of reducing the cost of the interchange improvement project. 2284 Councilor Kilmurray stated that she did not want to do anything that would stop the process, however, she believed that the City needs to take a position. She expressed her support for widening Highway 214 to SettlemierlBoones Ferry Rd and, if possible, to Park A venue due to life safety issues. She stated that she supported of a second interchange but she was unclear as to how much control the City had over the decision making process on this issue. Administrator Brown stated that it is his understanding that ODOT is requesting that the City amend its Transportation Systems Plan (TSP) to say that the appropriate repair for the existing interchange is the one being proposed in the Refinement Study. ODOT has stated that the City's TSP is a preference statement since the City does not have any control over it since it is not in the City's Urban Growth Boundary. Any statement made in the revised TSP would continue to be an advisory statement to Marion County who would be the appropriate lead agency in trying to secure a second interchange. Mayor Jennings stated that the Transportation Task Force, which included members from ODOT, wanted to have the second interchange in the City's plan as an option. ODOT agreed to allow the statement to remain in the Plan since the City did not prioritize the 3 options listed in the Plan. Councilor Kilmurray stated that it was her understanding that a meeting was scheduled for Friday at Senior Estates for citizen input and did not feel that she would be supportive of voting on this issue until the input has been received from our local citizens. Page 9 - Council Meeting Minutes, March 13,2000 ~ COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING James Cox, Planning Commission member, stated that the Planning Commission has not discussed this draft plan as of yet. He stated that he was unaware of a time line on responding back to aDaT and was interested in hearing the comments made by the Mayor and Council. Councilor Figley stated that she had responded in writing on the draft Plan, however, she was surprised that the information had been released sooner than she expected. She stated that she was in agreement of a number of issues addressed in the Plan, however, she addressed the following issues in which she had concerns: I) ODOT's population figures are considerably lower than estimates being used by the City and other agencies; 2) Estimates used to determine commuter traffic through Woodburn are very low; 3) Widening of Highway 214 has been needed for the last 10 to 15 years and she understood the reasoning for widening to Oregon Way based on the possible one-time opportunity for funding through the bond issue. However, if the funding is not available, a $5 million project might be approved through the STIP process whereas a $17 million project will not be as easy to obtain. 4) Planning prerogatives and land use decision making prerogatives are under the jurisdiction of the City and/or between the City, County, and LDCD and do not involve ODOT. Councilor Bjelland stated that he did not want to lock the City into any commitments. If the bond issue fails, there will probably be significant changes to what is being planned for short term improvements and the importance of widening Highway 214 will move forward in being an effective use of dollars. He is also concern with the population figures in the Plan, however, exceeding the projections will lend itself for pressure to look at a second interchange. Every 5 years, the City is required to go through a planning process which will adjust the population figures, the transportation plan, and commuter traffic counts thereby supporting the need for a second interchange. Mayor Jennings stated that he felt the 10% east-west traffic is too low and it should be at a 20-25% level as of today with more growth in store as the cities to the east continue to grow. Tape 2 Claudio Lima, Planning Commission member, stated that he is very concern since an interchange improvement is necessary at this time. He agreed that a second interchange may be an alternative but action needs to be taken now to get the proposed interchange improvement approved for funding. Administrator Brown stated that, based on viewpoints expressed by Councilors Bjelland and Kilmurray, the letter to aDaT should focus on the deficiency in population numbers rather than the second interchange. He suggested that the letter would also focus on a phased repaired of the existing interchange that would allow for the additional studies to Page 10 - Council Meeting Minutes, March 13,2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING take place in order to see how much improvement is necessary. Highway 214 widening has been a primary objective of the staff and Council and the reason for the interchange improvement is related to bond issue funds if the gas tax measure receives voter approval. He stated that his interpretation of the Council's comments is that they are willing to support statements that the Plan can be fixed to that particular interchange as long as there is adequate environmental assessment that is completed before the final decision is made and that cost effectiveness is taken in account into whatever is implemented. Additional]y, the letter should state that the City is not interested in paying for the circulation and access management and are interested in investing City money into the portion of the project that would not be otherwise provided by the State. He stated that he would have a revised draft letter by Wednesday for Mayor and Council review. however, it will not be mailed until Friday. Councilor Bjelland stated that if the bond issue is defeated, the City will then need to go through the STIP process which will require more flexibility and assurance that the City will get cost effective utilization of funds. Councilor Fig]ey stated that the Council is supportive of the need to widen Highway 214 regardless of the outcome of the bond measure and supportive of any additional improvements that prove to be cost effective given the financing availab]e. 0220 Barbara Lucas, 2]4 E. Clackamas, provided the Councilors with an invitation to attend a Valley Forum to be held at Senior Estates on Friday, March 171h, 2:00 pm - 4:00 pm, regarding the 1-5 Interchange Refinement Plan. A list of questions has been given to the presenters, Jay McRae representing ODOT, and John Brown, City Administrator. Preston Tack, 2197 Camilla Way, expressed his concern with the status of State roadways going east and west of Woodburn. He feels that the second interchange is important and it would minimize what needs to be done at the I-51 Highway 214 interchange. 0368 MAYOR AND COUNCIL REPORTS. Councilor Sifuentez thanked the Woodburn residents who participated in the Governor's Food Drive which raised $4,100 and 300 lbs of food which goes to the local food bank. Councilor Kilmurray thanked the Public Works Director for doing the traffic study on E. Hardcastle. She also suggested that a traffic study also be done on A]exander since there are concerns that motorists continue to speed on that stretch of roadway. She also stated that she would be attending the Fire Board meeting tomorrow night and she would be questioning the Fire Board on the speed bump issue. Lastly, she questioned the fee charged by the Library for non-city residents when they check out books at the Library. Director Sprauer stated that the Library charges $10.00 per household per year to check out more than I book per visit. She stated that Woodburn is one of seven Libraries that charge a fee to non-city residents since they do not pay the same tax rate as city taxpayers for library operations. Page I] - Council Meeting Minutes, March 13, 2000 COUNCIL MEETING MINUTES MARCH 13, 2000 TAPE READING Mayor Jennings thanked Nancy DeVault, Mary Parra, and Pat Chandler-Smith who read stories to Kindergarten classes last week as part of "Read Across America" day. Police Officer Jim Don also read to several classes of students whose primary language is Russian. Councilor Figley informed the public that the chairs used by the audience in the Council Chambers are being re-upholstered by students at MacLaren School. Administrator Brown stated that demo chairs have been ordered and, once a style is decided upon, replacement chairs for the Mayor and Councilors will be ordered. 0623 EXECUTIVE SESSION. Mayor Jennings entertained a motion to adjourn into executive session under the authority of ORS 192.660(1)(d), ORS 192.660(1)(h), and ORS 192.660(f). FIGLEYIBJELLAND... adjourn to executive session under the statutes cited by the Mayor. The motion passed unanimously. The Council adjourned to executive session at 8:55 p.m. and reconvened the meeting at 9:57 p.m.. 0640 Mayor Jennings stated that no action was taken by the Council during the executive session. FIGLEYIBJELLAND.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:58 p.m.. APPROVED ATTEST (Y\~ T~ Mary Ten nt, Recorder City of Woodburn, Oregon Page 12 - Council Meeting Minutes, March 13,2000