Agenda - 04/24/2000o
o
CITY CO¢.iHCIL A OEHDA
APRIL 24,2000 - 7:00 P./~l.
270/Vlontgomery Street ~ ~ Woodburn, Oregon ~r REC'D ~
APR 2, ~- 2000
CALL TO ORDER AND FLAG SALUTE_
ROLL CALL
ANNOUNCFMENTS AND APPOINTMENTS
Special Council meefinlF May 1, 2000 - 7:00 p.m., City Hall
Council Chambers.
Budget Committee meeting: April 25, 2000 a
At City Hall, Council Chambers.
wOODBURN GOMMUNITY
DEVELOPMENT DEPT.
Adult Reading Contest .........................................
3C
PRESENTATIONS/PROCLAMATIONS
A. Community Center Visioning Process
B. Library employee awards:
~ was recently named Library F. mployee of the Year 2000
by the Oregon Library Association.
Shirley Bm~m~[ardner was honored by the Woodburn Library as
Library F. mployee of the Year 2000.
Mary Lou Bellante was named Volunteer of the Year 2000 by the
Woodburn Public Library.
COMMI~EE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
COMMUNICATIONS
A. Letter from United Disposal recapping yard debris cleanup ............
BUSINESS FROM THE PUBLIC. (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
B.
C.
D.
E.
6A
Council minutes of March 27, 2000 regular and executive meetings .... 8A
Planning Commission minutes of March 23 and April 13, 2000 ........ 8B
Library Board minutes of March 8 and April 12, 2000 ................ 8C
Park Board minutes of April 11, 2000 ............................. 8D
8E
Claims for the month of March 2000 ..............................
Building Activity Report for March 2000 ............................ 8F
Page 1 - City Council Agenda - April 24, 2000
10.
11.
12.
13.
14.
1_5.
16.
17.
18.
8G
1999 Traffic Citation Statistics ...................................
PoUce Department Activities - January 2000 ........................ 8H
DLCD notice of approval of Recreation, Parks and Open Spaces
Plan and Historic District and Downtown Plan ....................... 81
DEQ vehicle emissions scree_nlng .................................. 83
PUBLIC HEARINGS,.
TABI.~.r~ BUSINESS
GENERAL BUSINESS. 1 lA
A. Community Art Project ........................................
B. Council Bill No. 2039 - Resolution authorizing execution of AFSCME
Union contract ..............................................
C. Council Bill No. 2040 - Resolution authorizing a Local Park Grant
application for Centennial Park Phase 2b ......................... 11C
D. Council Bill No. 2041 - Resolution entering into Cooperation Agreement 11D
with Marion County Housing Authority ...........................
llE
E. Bid award: biosolid pumping system .............................
llF
F. Bid award: used vehicles ......................................
G. Special event package from Recreation and Park Board .............. 11G
H. Acceptance of waterline easement from Senior Estates Got Course .... llH
I. Extension of "no parking" on Evergreen Road ...................... 111
J. Sound amplification permit (Chemeketa for Cinco de Mayo) .......... llJ
IL Sound amplification permit (Iglesia Pentecostes Church) ............ IlK
llL
L. Authorization to renew audit contract ...........................
PUBLIC COMMENT
NEW BUSINESS.
SITE PLAN ACTIONS
CITY ADMINISTRATOR'S REPORT_
A. Building inspection services - oral reporL
B. Sound wall on Woodland Avenue - oral reporL
G. Oregon Downtown Solutions Conference - April 27, 28, 2000 -
annotLrlcement.
D. Electrical failure at Aquatic Center - oral report
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
ADJOURNMENT
Page 2 - City Council Agenda - April 24, 2000
AD UL T READING CONTEST
National Library Week 2000
"Read! Learn! Connect!~ the Library!"
Sponsored by Woodburn Public Library and The Woodburn Book Outlet
To participate in the contest you must be 21 years of age or older and have a
CCRLS library card. (Library staff members are not eligible.)
$C
Here's how:
I. Sign up at the Reference Desk on April 5 or after. (Contest runs from April 5
to April 30.)
2. Check out books you want to read from Woodburn Library starting April 5.
Books can be fiction or non-fiction. Books from the "LIBRARIAN'S CHOICE"
list count for two coupons! (Ask to see a copy of the list at the Reference
Desk.)
3. For each book you read fill out an entry form and drop it in the box for our
weekly drawing. Remember, for Librarian's Choice books you get to fill out two
coupons!
4. (This step is optional)...Connect!~the Library by going to one of our Internet
stations and clicking on "Adult Reading Contest". There will be an on-line
form for you to fill out about books you are reading for the contest. You can
type in your name (or choose not to-leave it blank), title and author of the book,
and comments about the book. Participants will be able to read each other's
comments and see what books are being read.
Since the theme of National Library Week 2000 is "Read! Learn!
Connect!~ the Library!" we hope you will experience all three-Read! your
books, Learn! something from them, and Connect! to tell others about what
you have read.
We will have three Monday drawings for gift certificates and other prizes
from the Woodburn Book Outlet: April 17, April 24, and May 1! Good Luck
and enjoy those books!
Questions: Call Judy Brunkal, 982-5252 or ask at the Reference Desk.
United Disp.osal Service, Inc.
2215 N. FRONT STREET WOODBURN, OREGON 97071-5999
RESIDENTIAL - COMMERCIAL - INDUSTRIAL - RECYCLING
FAX 982-7930
~.IAR 2 9 20O0
RECAP OF CITY YARD DEBRIS/METAL CLEAN-UPS
FOR THE CITIES OF HUBBARD, WOODBURN, AURORA AND GERVAIS
During March 25, 2000, 7 a.m. to 5 p.m. event at the Woodbum
United Disposal Service, Inc. manned site, 196 vehicles of
these cities' residents were served. Proof of residency was required
for this free service. Most cities advertised the event in their respective
water bill. UDS sent news releases to DirectLink, WCAT, Senior Estates
News and Views and the Woodbum Independent two weeks prior to
this event. This event is a collaborative effort of United Disposal Service, Inc.,
the Cities of Hubbard, Woodbum, Aurora and Gervais and the
Marion County Department of Solid Waste.
UDS hauled:
7--48.9 yard industrial size drop boxes of yard debris
1--48.9 yard industrial size drop box of wood
1--48.9 yard industrial size drop box of scrap metal
Thank you for the opportunity to serve your city.
Joan Garren
Office Manager
PRINTED ON RECYCLED PAPER
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COUNCIL MEETING MINUTES
MARCH 27, 2000
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MARCH 27, 2000.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0007 ROLL CALL.
Mayor Jennings
Councilor Bjelland
Councilor Chadwick
Councilor Figle_y 2.. Present
Councilor Kilmurray~3 Present
Councilor Pu_gb._~ _ Present
Councilor Sifuentez .-~
~c
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Park & Recreation Director Westrick, Finance Director Gillespie, Police Chief
Null, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant
0025
PRESENTATION: HUMAN RIGHTS AWARD.
Scott Summers, Human Rights Commission Chair, reviewed the Commission's mission
statement which is to foster mutual understanding and respect and to protect the human
rights of all persons within the City. Annually, they award 6 Human Rights awards to
recognize people who, in the course of their daily lives, are working to bring together
people and cultures and contributing to a sense of community. He stated that this award
is being presented to Joan Garren, immediate past president of Woodbum Together,
who has been a driving force in that organization over the years.
Joan Garren expressed her appreciation to the Commission for this award.
0093
Mayor Jennings stated that the Tierra Lynn/Marcel Ct. Neighborhood Watch Association
had a recent candy sale in which they raised approximately $400 for the City's DARE
Program. Most of the work was done by Kevin & Paulette Zastoupil's son and he
congratulated them on their efforts to improve livability within our community.
0116
PROCLAMATION - WOODBURN TULIP FESTIVAL MONTH.
Mayor Jennings read the proclamation declaring March 20, 2000 through April 23, 2000
as Woodburn Tulip Festival Month and he encouraged local citizens and other visitors to
Woodburn to participate and support this annual local event.
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COUNCIL MEETING MINUTES
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ANNOUNCEMENTS.
A) Tulip Festival Shuttle Service: An experimental shuttle service operated by the
City will provide transportation from the Wal-Mart parking lot to the Tulip fields
on April 8ta, 9t~, 15t~, and 16th between the hours of 11:00 am and 5:00 pm. The
shuttle will arrive/depart every hour during those hours and cost for this service
will be $1.00 per person roundtrip. Festival attendees are encouraged to utilize
this service which is being offered this year on an experimental basis to help
relieve some traffic congestion to the fields.
B)
Budget Committee Meeting: A budget workshop is scheduled for March 28,
2000, 7:00 p.m., in the City Hall Council Chambers.
c)
Tulip Invitational Swim Meet: This event will be held on April 8, 2000 at the
City's Aquatic Center.
D)
Spring Clean-Up Day'.' Residents are encouraged to participate in this annual
event which has been scheduled for April 22, 2000.
E)
Filing Periods for Mayor and Council Positions: The deadline for filing
nomination petitions for the positions of Mayor, Councilor Ward I, Councilor
Ward Il, and Councilor Ward IV is on Tuesday, August 28, 2000, 5:00 p.m., in
the City Recorder's office.
CHAMBER OF COMMERCE REPORT.
Don Judson, representing the Chamber Board, provided the following information on
upcoming Chamber events:
1) Business After Hours will be held on April 13th, 4:30 p.m., at the WCAT studio
located on Meridian Drive;
2) The annual Student Job Shadow Day will also be held on April 13m and he
encouraged businesses to participate in this program;
3) On April 13~, guest speaker at the Woodburn Rotary meeting will be Woodburn's
Junior First Citizen James Audritsh;
4) On April 14t~, the Tulip Tee-Off will be held at Evergreen Golf Course; and
5) On April 19t~, the Chamber Forum will be held at 12:00 noon at the Woodburn
Family Medical Center with the guest speaker being from the Fair Funding for
Roads Committee which is an organization supporting the gas tax increase
(Measure 82).
The Chamber also presented Mayor Jennings with a Tulip Festival T-Shirt. He reminded
the public that T-shirts are being sold for $10 each at several locations within the City,
including City Hall.
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0537
LIVABII,ITY TASK FORCE COMMITTEE REPORT.
Pete McCallum, Committee Co-Chair, stated that the purpose of the Livability Task
Force is to try to build community pride and provide common sense approaches to
promote livability within the City. Awards presented since the last Council presentation
include (1) a Neighborhood Award to the Park Circle Neighborhood located near Legion
Park, (2) home awards to Vasilia Ruiz (Hayes St.), and Dave Matlock (Lincoln St.), and
(3) a business award to the Northwood Business Park. He stated that there was much
debate on who should receive of these awards, however, more awards will be presented
in the future to recognize the efforts of local residents and businesses.
He stated that the Committee was also reviewing the City codes and, overall, there were
many excellent ordinances currently in place that will help livability. They feel that one
of their strong points as a Task Force is to help educate the public and they are in the
process of developing a plan to reach all citizens for the this purpose. Following is the
Task Force's list of top ten ordinances to educate the public on that they feel will make
Woodbum a more livable community: (1) Animals running at large; (2) Abandoned
vehicles; (3) Car and home stereo noise; (4) Exceeding occupancy limits in residents; (5)
Trash removal; (6) Weapons discharge; (7) Sign boards; (8) Speeding through
neighborhoods; (9) Children wearing bicycle helmets; and (10) Cars parked on from
yards or sidewalks.
Other projects the Task Force is working on include hanging baskets on Highway 99E
and other locations in town; support for the Saturday Market being organized by the
Downtown Association; and Woodbum Spring Clean-up on April 22nd (Earth Day).
In regards to the Spring Clean-up day, the Task Force is looking at different projects in
both residential and business areas in which the owners need assistance to make
improvements. Volunteers will be gathering at the high school at 8:30 am, work teams
will be formed and then sent out to work on a project.
Mayor Jennings stated that the high school is making their final plans for their Adopt a
Street Program and he will be steering them towards the Livability Task Force in an effort
to coordinate programs.
Mike Bergeron, Woodbum Downtown Assoc. member, stated that the WDA is actively
trying to recruit vendors for a downtown Saturday Market which would be located at
Warzynski Plaza (downtown parking lot). He requested that the Council authorize
closure of the parking lot beginning at 11:00 pm on Friday evening and until 2:00 p.m. on
Saturday so that the area can be used by the vendors to set up their booths and for
pedestrians to use the parking lot to visit the booths without having to worry about
vehicular traffic in the parking lot. If their request is granted, signage will need to be
placed at the entrances to the parking lot to let the public know of the times in which the
lot will be closed. He also requested that the Police Department close the lot on Friday
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night so that it would be free of cars when vendors come early Saturday to set up their
booths.
Mayor Jennings stated that he will be bringing this subject up under General Business.
0645
CONSENT AGENDA.
A) Council regular and executive session minutes of March 13, 2000;
B) Planning Commission minutes of March 9, 2000;
C) Recreation and Park Board minutes of March 14, 2000;
D) Planning Projects tracking sheet.
FIGLEY/PUGH ... consent agenda be approved as presented. The motion passed
unanimously.
0659 PUBLIC I4F. ARING: 1999 LOCAL LAW ENFORCEMENT BLOCK GRANT.
Mayor Jennings declared the public hearing open at 7:24 p.m..
Police Chief Null stated that the City was awarded with a Local Law Enforcement Block
Grant in September 1999 in the amount of $15,151 with the City's match being $1,683
for a total of $16,838.00. Funds from the grant can be used with minimal restrictions,
however, the City must show that the funds used must reduce crime or increase public
safety. In order to expend funds under this block grant, an advisory committee is required
to review funding options and make a non-binding recommendation to the Council on the
use of the grant funds. Additionally, this public hearing is being held to receive
community input on the proposed use of these grant funds. Chief Null stated that the
Advisory Committee is recommending a Traffic Safety Program which would include the
leasing of 2 police motorcycles and to purchase related equipment for the motorcycles
and officers. Additionally, the program will provide for training costs for the officers
assigned to this traffic team program.
No one in the audience spoke on this issue.
Mayor Jennings closed the hearing at 7:27 p.m..
FIGLEYfKILMURRAY... approve receipt and allocation of Local Law Enforcement
Block Grant funds for the lease of two motorcycles and associated emergency equipment.
The motion passed unanimously.
0786 COUNCIL BILl. 2034 - ORDINANCE ANNEXING 3.32 ACRES, AMENDING
THE COMPREI-1ENSIVE PLAN, GRANTING A CONDITIONAL ZONE
CHANGE, APPROVING A SITE PLAN, AND ATTACHING CONDITIONS FOR
BOONES FERRY CENTER RETIREMENT CENTER (Property located south of
Country, Club Road and west of Boones Ferry. Road).
Council Bill 2034 was introduced by Councilor Chadwick. Recorder Tennant read the
two readings of the bill by title only since there were no objections from the Council. On
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roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2034 duly passed.
COUNCIL BILL 2035 - RESOLUTION AUTHORIZING AGREEMENT WITH
HENNEBERY EDDY ARCHITECTS, INC. TO CONDUCT AN ASSESSMENT
OF CERTAIN CITY FACILITIES FOR COMPLIANCE WITH THE
8A
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AMERICANS WITH DISABILITIES ACT.
Council Bill 2035 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council.
Mayor Jennings questioned which facilities would be assessed by the consultants since he
is concerned with accessibility issues associated with the second story of the Community
Center and hoped that minimal dollars would be spent on conducting a study which
would include this particular area within the Community Center.
Administrator Brown stated that the consultants will be looking at those facilities that
have a lot of public interaction. It was noted that the City has done some assessment of
our facilities since the adoption of the American with Disabilities Act and made changes
as needed, however, this will be an assessment by qualified individuals, other than our
Building Official, who will provide an updated assessment of our facilities.
Administrator Brown stated that $30,000 has been allocated in the Capital Improvement
budget for this project.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2035 duly passed.
COUNCIL BILL 2036 - RESOLUTION AUTHORIZING EXECUTION OF AN
"AGREEMENT FOR USE OF SPECIAL POLICE OPERATIONS TEAMS"
WITH THE CITY OF SALEM POLICE.
Council Bill 2036 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by title only since there were no objections from the Council.
Mayor Jennings stated that the City has already utilized the services provided by this
special team from the City of Salem along with the County-wide Special Response Team
(SRT) twice this year with positive results.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2036 duly passed.
1083 COUNCIL BILL 2037 - RESOLUTION AUTHORIZING EXECUTION OF
POLICE MUTUAL AID AGREEMENT AMONGST VARIOUS LAW
ENFORCEMENT AGENCIES.
Councilor Chadwick introduced Council Bill 2037 and noted that there is a typographical
error in Section 1 in that the word "sing" should read as "sign".
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FIGLEY/BJELLAND... amend the bill to correct the typographical error in Section 1 to
read "sign". The motion passed unanimously.
Recorder Tennant read the bill by title only since there were no objections from the
Council. On roll call vote for final passage, the bill, as amended, passed unanimously.
Mayor Jennings declared Council Bill 2037 duly passed as amended.
1128 COUNCIL BILL 2038 - ORDINANCE ADOPTING THE MOST CURRENT
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BUILDING CODES FOR THE CITY OF WOODBURN.
Council Bill 2038 was introduced by Councilor Chadwick. The two readings of the bill
were read by title only since there were no objections from the Council. On roll call for
final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2038
duly passed with the emergency clause.
CONTRACT AWARD - TRANSIT BUS.
FIGLEY/SIFUENTEZ... bid for the purchase of a transit bus be awarded to Western
Bus Sales, Inc., in the amount of $137,822.
Public Works Manager Rohman stated that a federal grant will pay approximately
$121,000 towards the purchase of this vehicle. In this case, the City solicited proposals
from vendors and bids were received from Schetky Northwest Sales ($135,985) and
Western Bus Sales ($137,822). The Request for Proposal was modeled after proposals
already used by other cities in Oregon and it gives the City an option to select a transit
bus that would provide the City with the best value. There is a set of minimum
specifications within the proposal and, in this case, both vehicles met the minimum
specifications. However, staff is recommending the purchase of the bus from Western
Bus Sales since it has advantages over the bus from Schetky that would justify the
additional cost.
It was also noted that proposal from Schetky Northwest Sales would increase by $2,650 if
air brakes are installed thereby making it a higher bid proposal than the one from Western
Bus Sales which already comes with air brakes.
The motion to award the bid to Western Bus Sales passed unanimously.
SATURDAY MARKET: COMMITTEE REQUEST TO CLOSE THE PARKING
LOT.
Mayor Jennings stated that he had attended several of their meetings and he is in
agreement that it should be closed late Friday night and re-opened Saturday afternoon.
FIGLEY/SIFUENTEZ... Police Department close the downtown parking lot on Friday
night at 11:00 p.m. and re-open the lot on Saturday at 2:00 p.m..
Councilor Kilmurray questioned as to where motorists will park since there is limited on-
street parking available.
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Michael Bergeron stated that they anticipate sufficient parking spaces to be available
close to the Market area. In addition, there are the public parking lots behind the Post
Office, across from City Hall, and behind the Public Works annex building. As of this
date, they have 8 vendors and they are continuing to look for Arts & Crafts vendors in
addition to the food and nursery vendors already signed up.
BJELLAND/PUGH .... amend the motion to include examination of the existing signs
and the need, if any, for additional signs which would then be provided by the Public
Works Department or the appropriate agency.
Mike Bergeron also requested that they be given a set of key(s) for the lock assuming that
a chain will be placed across the entrance(s) to the parking lot.
The motion, as amended, passed unanimously.
1500
SITE PLAN ACTIONS.
A) Site Plan Review g99-28 - Arby's Restaurant: No action was taken by the Council
on this site plan.
B) Site Plan Review g00-01 - Familian NW Storage Yard: No action was taken by the
Council on this site plan.
1509
CITY ADMINISTRATOR'S REPORT.
Administrator Brown stated that he would be out of town March 28th through March 30th
to attend Incident Command System training at Mt. Hood Community College and, in his
absence, Public Works Director Tiwari will be acting City Administrator and he will see
that work is prioritized and directed to the proper department heads.
1534
MAYOR AND COUNCIL REPORTS.
Councilor Pugh stated that in a recent letter to the Editor, published in the Oregonian, was
written by Robert DeGraff regarding the upcoming gas tax. In his letter, he mentioned
that, under the International Fuel Tax agreement, diesel tax revenues are directed to states
where the trucks drive no matter where the trucks fill-up for fuel. He stated that he will
be seeking verification of this statement since the biggest complaint from Triple A (AAA)
is that truckers would not be paying their fair share, and if this statement is true, then the
AAA argument is not valid. He reiterated that he is in support of the gas tax measure to
improve roads within the State.
Councilor Kilmurray questioned Pete McCallum as to whether or not a bio-hazard box
and gloves will be made available for volunteers participating in the Spring Clean-up
project.
Mr. McCallum stated that provisions have been made to insure the safety of the
volunteers.
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Councilor Kilmurray also stated that she had discussed speed bumps with the Fire
Department and Chief Hendricks is willing to revisit this issue, especially if their bond
issue passes and new equipment is purchased, based on the newer designs of speed
bumps.
She also stated that the homeowner of 1890 E. Hardcastle continues to have a 6" puddle
of water in his driveway every time it rains which never occurred before the sidewalks
were installed. Staff will look into this matter.
Additionally, another complaint was received today about motorists running the red light
at the intersection of Highway 99E and Hardcastle.
Mayor Jennings stated that the individual who had witnessed a near accident at this
location had contacted him earlier today. He stated that he explained to the witness that
the City could not put a police officer at that location around the clock, however, the City
will soon be putting a Motorcycle traffic team in place that will be dedicated to traffic
issues. He stated that, for whatever reasons, motorists are running the red lights at most
intersections and he has made it a habit to wait a few seconds before pulling out into the
intersection.
Councilor Pugh questioned if a photo red-light camera could be installed.
Chief Null stated that, under a pilot program within the state statute, there are only 3
cities allowed to use the camera system.
1840
Councilor Sifuentez stated that Saturday Market brochures are available and she urged
crafters to sign-up for this event which will be held every Saturday until the last week in
October.
She also stated that she had received a letter from the Oregon Criminal Justice
Commission requesting public input on the development of a plan for the allocation of
federal formula grants for juvenile justice and delinquency programs. A meeting is
scheduled for April 14th, 2:00 pm to 4:00 pm, at the Oregon Department of
Administrative Services in Salem. The State of Oregon was allocated $907,000 which
can be spread throughout the State for applicable programs.
Councilor Chadwick informed the Council that Beverly Koutney is currently hospitalized
in Salt Lake City, Utah, with a blood clot and it is unknown as to when she will return to
her home in the Woodburn area.
Mayor Jennings stated that he had a very successful "Let's Communicate" program and it
is being aired on Channel 5 several times during the day and evening hours. He also
stated that WCAT will do live broadcasting of City Board and Commission meetings
beginning in April.
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2054
EXECUTIVE SESSION.
Mayor Jennings entertained a motion from the Council to adjourn into executive session
under the authority of ORS 192.660(d) and ORS 192.660(0.
FIGLEY/SIFUENTEZ .... adjourn to executive session under the statutory authority
cited by the Mayor. The motion passed unanimously.
The meeting adjourned to executive session at 8:05 p.m. and reconvened at 8:21 p.m..
Mayor Jennings stated that no decisions were made in executive session.
2068
ADJOURNMENT.
FIGLEY/PUGH... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:23 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 9 - Council Meeting Minutes, March 27, 2000
Executive Session
COUNCIL MEETING MINUTES
March 27, 2000
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DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MARCH 27, 2000.
CONVENED. The Council met in executive session at 8:08 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Mayor Jennings reminded the Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
The executive session was called under the following statutory authority:
1) ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry
on labor negotiations; and
2) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session adjourned at 8:18 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Council Executive Session Minutes, March 27, 2000
WOODBURN PLANNING COMMISSION
March 23, 2000
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with
Chairperson Young presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox A
Commissioner Fletcher P
Commissioner Grijalva P
Commissioner Lima A
Commissioner Mill A
Commissioner Bandelow P
Commissioner Lonergan P
Commissioner Heer A
Staff Present:
Steve Goeckritz, Community Development Director
Jim Mulder, Senior Planner
Scoff Clark, Assistant Planner
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MINUTES
Chairperson Young referred to Staffs comment found on page 2, paragraph 8 of the
minutes and commented it should read: ...on Front Street from the north portion of 214
past the school. Commissioner Bandelow moved to accept the minutes of the March 9,
2000 Planning Commission meeting with the noted correction. Commissioner Fletcher
seconded the motion, which carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
None
PUBLIC HEARING
None
FINAL ORDERS
A_~. Variance 00-01, to allow an off-premises sign for a proposed Jack-in-the-box
restaurant to be placed on an existing freestandina si_~n located on the south
side of Hawthorne Inn and Suites at 120 Arney Road, Charlie Patton, applicant.
Commissioner Lonergan moved to accept the Final Order for Variance 00-01 as written.
Commissioner Bandelow seconded the motion. Motion carried.
Planning Commission Meeting - March 23, 2000 Page 1 of 3
8B
DISCUSSION ITEMS
A__=. Site Plan Review 00-01,(Administrative Approval), create an outdoor storage
yard for plumbing supplies for an existing warehouse located at 2979 N.
Pacific Hwy., Familian Northwest, J.C. Green & Associates, applicant.
Commissioner Bandelow inquired whether the applicant is held to the landscape plan?
.Staff responded affirmatively.
Commissioner Lonergan asked how long has the City been enforcing landscaping plans
with the building code?
Staff said they have been including the condition that it is required that they maintain the
landscaping. Staff remarked the enforcement of such has not been as good as it should
be. He informed the Commission conditions of approval of previous projects are presently
being compiled so that Planning Staff will conduct field visits to ensure that all conditions
are maintained and/or in place.
Commissioner Bandelow questioned whether the surface will be substantial enough to
support heavy equipment?
Staff interjected the applicant did not indicate that they would be driving forklifts but he
assumed because of the size of the equipment that they would be and it would have to
support the weight of the forklifts. He stated the applicant did indicate they would grade
and flatten the surface while putting fiber fabric underneath the gravel which would have
to be hard enough to support a forklift.
Commissioner Fletcher moved to accept administrative approval of Site Plan Review 00-
01. Commissioner Grijalva seconded the motion, which carried.
B. Buildable Lands Report
S-~aff recommended to hold off this discussion item until the next meeting where we will
have hopefully a larger contingency of Planning Commission members to go over this
document. He remarked it is very important that as many Planning Commission members
have input and give direction to Staff as possible.
Commission concurred with Staff.
REPORTS
A. Draft Memo to Mayor & City Council regarding Capital Improvement Projects
S--~aff explained the memo will not go to the City Council until there has been discussion
with the Commission. He also stated he would like the Commission prioritize the projects
and possibly add some additional Capital Improvements they would like to see. This issue
will be discussed at the next meeting.
Planning Commission Meeting - March 23, 2000 Page 2 of 3
Chairperson Young asked if Staff has any idea on the cost for curb and sidewalk
improvements?
Staff responded Public Works is presently working on the Capital Improvements program
and therefore a lot of those costs have not been determined yet.
Commissioner Bandelow requested the suggested sidewalk to be placed on Park Avenue
be connected to the Nuevo Amancer housing complex.
BUSINESS FROM THE COMMISSION
Staff informed the Commission the cost of speed bumps will be addressed in the form of
a letter from the Public Works Director outlining what the process could be to obtain speed
bumps. Staff stated this information will be provided for the next meeting.
Chairperson Young inquired what the status is on the Salud building?
Staff replied he does not know what the disposition on this issue is right now.
Commissioner Loner,qan asked who owns this building?
Staff responded the City owns the building.
ADJOURNMENT
Commissioner Grijalva moved to adjourn the meeting. Commissioner Lonergan seconded
the motion. Motion carried. Meeting adjourned at 7:23 p.m.
8B
APPROVED
ROYCEYOUNG, CHAIRPERSON
DATE
ATTEST
Jim Mulder, Senior Planner
City of Woodburn, Oregon
Date
Planning Commission Meeting - March 23, 2000 Page 3 of 3
WOODBURN PLANNING COMMISSION
April 13, 2000
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with
Chairperson Young presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox P
Commissioner Fletcher A
Commissioner Grijalva P
Commissioner Lima P
Commissioner Mill P
Commissioner Bandelow P
Commissioner Lonergan A
Commissioner Heer A
Staff Present:
Steve Goeckritz, Community Development Director
Jim Mulder, Senior Planner
Scoff Clark, Assistant Planner
SB
Chairperson Young welcomed everyone in the audience and provided opening statement
for the Public Hearing.
MINUTES
Commissioner Grijalva moved to accept the minutes of the March 23, 2000 Planning
Commission meeting as written. Vice Chairperson Cox seconded the motion, which
carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A._,. Council Meeting Minutes of February 28, 2000
B.~. Letter from the Department of Land Conservation and Development regarding
Periodic Review Works Tasks Approval Order #001181
Staff commented the work tasks have been recognized by the State as meeting guidelines
as established by the land use law.
Vice Chairperson Cox inquired what remains to be done at this point?
Staff reported a lot of the tasks have been completed and will be incorporated into one
Planning Commission Meeting - April 13, 2000 Page 1 of 8
report. He added all tasks should be finalized by the year 2001.
PUBLIC HEARING
A__=. Conditional Use 00-03. Saturday Market on Warzynski Plaza in downtown
Woodburn from May 6 thru October 28 from 9 am to t2 noon (hours may
change slightly depending upon demand), Beverlee Koutny and Hazel Smith,
applicant.
Staff read applicable ORS Statement and provided presentation as reflected in the Staff
Report. Staff recommended approval.
Commissioner Milll asked whether the stage will be a permanent structure?
Staff replied it would be similar to the stage at the public library with the exception that it
would be a brick structure with cover.
Commissioner Mill also inquired if the long range use of the lot is to phase it out as a
parking lot and phase it in as a plaza?
Staff replied it can be used as parking during the week but during the Saturday Market it
would be closed to pedestrian traffic.
Vice Chairperson Cox questioned what would happen if the applicants decide they want
to keep the market open until 5:00 p.m. or 6 p.m.?
Staff responded at that point the applicant would have to come back to the Commission
for a separate Conditional Use permit as proposed in the Staff Report.
Vice Chairperson Cox stated he felt the applicant should not have to go through the entire
application process again and to just let them stay open until 5 p.m.
Commissioner Lima referred to page 6 of the Staff Report Exhibit D. He inquired what type
of liability insurance is the City providing?
Staff answered the liability insurance to be provided by the City would be if something
occurred that is not vendor related. He added the VVD^ intends to have the insurance
incurred for individual vendors.
Commissioner Lima inquired if the City is mandating the use of portable toilets?
Staff answered the City is not.
Commissioner Lima also questioned if portable toilets are required by the Health
Department?
8B
Planning Commission Meeting - April 13, 2000 Page 2 of 8
Staff responded they are required for food products. He explained for every 100 people
expected to be there, they are requiring one men's and one women's facilities with hand
washing facilities. Signage would be required to direct persons to the designated
restrooms.
Commissioner Mill asked what are we doing for traffic control on the streets?
Staff stated at this point all we can do is try to get them to use the cross walks.
Commissioner Grijalva commented the Fire District's concerns regarding open flames
should be strongly addressed to the vendors.
Staff concurred with Commissioner Grijalva. He said they would like to make this a
stronger issue.
Commissioner Lima referred to the 7 a.m. - 3 p.m hours of operation.
Staff explained the intent there is to allow sufficient time for loading and unloading before
and after the market.
Commissioner Lima stated he thinks this is an excellent project but expressed his
concerns regarding the use of facilities across the street and the liability. He referred to
page 10 of the Staff Report, "...permit may be reviewed annually". He suggested the word
"may" be changed to "shall be".
Vice Chairperson Cox asked who is the person that has control over the vendors and to
make sure that the vendors meet all the regulations?
Staff answered the Saturday Market Committee is the enforcing body regarding this
project.
EXPARTE CONTACTS
Commissioner Griialva reported she is a member of the Downtown Association but felt this
does not prevent her from making an informed decision.
TESTIMONY BY THE APPLICANTS
Beverly Koutney, 2781 J Street, Hubbard, OR reported she and Hazel Smith, 105 Ben
Brown Lane, Woodburn are Co-Chairmen of the Committee. She reported the committee
consists of twelve committee members. Mrs. Koutney also said the lot will be closed late
Friday night and opened again at 3 p.m. Saturday afternoon. Additionally, Mrs. Koutney
remarked the vendors are encouraged to have liability insurance if they have any food
products or products that might cause a problem if it is not properly produced. The
vendors also have to comply with State and County regulation for serving food.
8B
Planning Commission Meeting - April 13, 2000 Page 3 of 8
8B
Commissioner Mil! requested Mrs. Koutney define how she encouraged vendors to have
liability insurance.
Beverlee Koutney responded that the vendors will read the rules and regulations and
follow them. She further added the vendor assumes the responsibility of the product.
TESTIMONY BY PROPONENTS
Mike Bergeron, 798 Wilson St, Woodburn interjected the Committee had an in-depth
conversation with Greg Parks, inspector with the Department of Agriculture. He indicated
that per the guidelines given by Mr. Parks, everybody that sells or produces any kind of
food for a market or for anybody that purchases and consumes, must follow all of the
guidelines set out by the Oregon Department of Agriculture. He further commented they
will look for a license or certificate to be visible at all times as done with restaurants.
Vice Chairperson Cox remarked the City of Woodburn and it's agencies are not going to
incur any liability whether a vendor is insured or not or being responsible for something
going wrong at the Market. He added we are being unrealistic if we impose an absolute
requirement that they have to have liability insurance.
Commissioner Mill asked if there has been any discussion regarding indemnification or
hold harmless agreement in certain areas where the group is going to assume
responsibility and indemnify the City for certain things?
Mike Ber.qeron stated as a group they did not go into any details and didn't even think
about a hold harmless agreement.
Commissioner Grijalva suggested recommending that the hold harmless agreement be
consistent with whatever is established in the future.
Mike Bergeron commented a hold harmless agreement would not be out of line to include
with the application if it were decided that this is needed.
Commissioner Lima referred to item #5 Exhibit D, Live Animals not allowed. He
questioned if this includes seeing eye dogs?
Beverlee Koutney replied they are referring to selling of animals.
Commissioner Lima requested clarification regarding space assignments based on
seniority.
Beverlee Koutney explained it refers to first come, first served.
~ interjected as the market progresses year after year, those vendors that
continually come back to the market will have the option to ask for a certain space back.
Planning Commission Meeting - April 13, 2000 Page 4 of 8
Commissioner Lima asked how many vendors do they have so far?
Beverlee Koutney answered they have 14-15 vendors right now.
Vice Chairperson Cox asked what particular products are they focusing on?
Beverlee Koutney stated the farmers will not have produce until later on in the year. They
expect people with plants early in the season. There will also be vendors with crafts made
by the vendor. She explained the crafts will be juried before they are allowed into the
market.
Commissioner Mill inquired whether any efforts have been made for uniformity in esthetics
of tents?
Beverlee Koutney replied they will have a more uniform look when they get a bit more
organized and are financially stable.
Mike Bergeron commented the cost to bring in portable toilets is astronomical. He said
Linda Sprauer from the Public Library stated the restrooms would be available to the
market. He also reported he obtained permission from the Catholic Church and from the
manager of the bus depot to use their restroom facilities. Mr. Bergeron mentioned there
are adequate crosswalks to all of these facilities.
TESTIMONY FROM OPPONENTS
Bob Kim, 1773 12th St., Hood River, OR said he owns part of the parking lot and the
building adjacent to the lot. He expressed his concerns with the issue of liability if
something occurred in the parking lot. Mr. Kim also conveyed his concerns regarding the
possible conflict between the Saturday Market and his tenants with the limited use of the
parking lot. Furthermore, Mr. Kim stated he has a lack of understanding of what the
project is all about. He informed the Commission he will oppose the Saturday Market plan
until he obtains more details regarding the project.
Commissioner Lima remarked he was under the understanding that this was a City parking
lot.
Vice Chairperson Cox asked Mr. Kim whom are his tenants?
Bob Kim replied part of the space is rented by Inter Max Money Transfer company. He
added the other portion of space is empty at this time.
Commissioner Grijalva commented the City has assumed taking on the responsibility for
general liability for it's portion. She wondered if the City has the right to close the property
owner's access?
Staff stated the City does not have the right to close off access unless an agreement is
SB
Planning Commission Meeting - April 13, 2000 Page 5 of 8
reached between Saturday Market and the property owner to agree to the use.
Vice Chairperson Cox commented he is surprised that this issue had not been addressed
before and that the Commission was told that this was a City parking lot.
Staff explained the tavern that was there was removed. That portion of the property
based on some participation of the adjoining property owner that owned the business that
Mr. Kim now owns was to go to that individual. There was a parcel that did become part
of his ownership. Based on this, Staff notified both the applicant and property owner 20
days prior to this public hearing. Normally, notice is only sent to the property owner.
Commissioner Bandelow inquired why there is no mention in the Staff Report that there
is another owner involved? She remarked how would we have known that there is another
owner had Mr. Kim not shown up tonight?
Staff concurred with Commissioner Bandelow. He indicated fortunately Mr. Kim did show
up tonight and that a certified letter was sent to Mr. Kim to ensure he was aware of this
meeting.
Commissioner Grijalva asked if the hearing could be put on hold so that Mr. Kim's
concerns be addressed with the committee?
Staff stated Mr. Kim is not really being subjected to this proposal if access can be provided
to his parking spaces.
Bob Klm communicated although this project has been in the works for a while, this is the
first time he has heard about it. At this moment he has a lot of unclear issues and
therefore until he obtains a clearer picture about the project he opposes the project.
Commissioner Lima inquired why Mr. Kim did not take the initiative to learn about this
project prior to the public hearing? He added Mr. Kim is creating, in his point of view,
significant inconveniences to all of them. Commissioner Lima stated this is an event that
the City has been working towards for years. The revitalization of the downtown area
could help Mr. Kim's business. He expressed his displeasure that Mr. Kim did not try to
contact the City regarding his concerns until now.
Bob Kim stated his understanding was if he had any questions or problems to come to the
meeting to express himself. He did not recall thero was a time limit before this Commission
meeting that he had to contact someone.
Commissioner Milll moved to continue the public hearing until such time the parties have
had a chance to get together and discuss things and to continue until the next hearing.
Vice Chairperson Cox seconded the motion. Motion unanimously carried.
8B
Planning Commission Meeting - April 13, 2000 Page 6 of 8
8B
None
DISCUSSION ITEMS
A__~. Partition 00-01 (Administrative Approval), subdivide 3.49 acres into 4 lots
located at 434 Cleveland Street, Dave Christoff, applicant.
Chairperson Young reported that Dave Christoff, upon approval of this project, is planning
to put in the sewer lines into this project.
Vice Chairperson Cox moved to concur with Staff's administrative approval of Partition 00-
01. Commissioner Lima seconded the motion which unanimously carried.
B. Buildable Lends Report Questionnaire
S-'~aff indicated he would like to feel that there is some consensus on the part of the
Commission regarding some of the elements that are in this document that may generate
a bit of controversy potential. Staff stated he would like the Commission's feeling and
thoughts on how we can help to substantiate their positions in regards to some of these
proposals. The Commission's responses to the questionnaire will be compiled into one
document and pull from that their positions in regards to some of these issues. Staff
reported he would like the Commission's Buildable Lands Report questionnaire comments
no later than Tuesday, April 18, 2000. Some of the Commission responses to the
questionnaire were briefly discussed.
REPORTS
A. Planning Pro!ect Tracking Sheet (revised)
C--hairperson Young reported Specialty Polymers appeared on the list of the 10 largest
polluters in the State. He wondered if there is anything addressed as to what will be stored
in those facilities?
B__~. Buildin~ Activity_ for March 2000
BUSINESS FROM THE COMMISSION
Vice Chairperson Cox. requested an update on the status of the Stein Oil Gas station
project and the Health clinic project?
Staff reported Stein Oil could not come into an agreement with BiMart in regards to the
access on to the BiMart property.
Chairperson Young also inquired about the status of the health facility north to Al's Fruit
and Shrub.
Staff indicated there have been several alternatives presented by the applicant. One
alternative rejected by Staffwas the alternative to place a manufactured home on the site.
Also proposed by the applicant was the placement of a modular facility. Staff conveyed
Planning Commission Meeting - April 13, 2000 Page 7 of 8
to the Commission that he has mixed feelings towards the proposed modular facility. He
stated he does not know what other alternatives Staff will see next from the applicant.
Commissioner Lima thanked the City Administrator for the new chairs in the Council
Chambers. He reported the parking lot from the Berry Inn and Stacy Allison Way has
become an unofficial street with semi's driving through.
Staff will contact the property owner regarding this issue.
Commissioner Bandelow inquired about the status of the Corp of Engineers' decision
regarding the ditch behind Henry's 'Farm. She inquired what is the next step.
Commissioner Bandelow indicated her neighbors are concerned about the liability with
children falling into the creek.
.Staff stated he will talk to Frank and perhaps return with a memo with what the disposition
is on this issue.
Commissioner Mill requested an update regarding the speed bump issue.
he commented that shopping carts are still being left around town.
something should be done to alleviate this problem.
Furthermore,
He reiterated
Staff reported Frank Tiwari, Public Works Director, wants to put together a Comprehensive
Package for the City Council that not only addresses the various types of speed bumps but
also the costs and the process to be used to evaluate and initiate a request for speed
bumps.
ADJOURNMENT
Commissioner Grijalva moved to adjourn the meeting. Commissioner Lonergan seconded
the motion. Motion unanimously carried. Meeting adjourned at 9:00 p.m.
8B
APPROVED
ROYCEYOUNG, CHAIRPERSON
DATE
ATTEST
Jim Mulder, Senior Planner
City of Woodburn, Oregon
Date
Planning Commission Meeting - April 13, 2000 Page 8 of 8
8C
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
DIRECTOR'S
REPORT:
March 8, 2000
Phyllis Bauer - Present Barbara Pugh - Present
Kay Kuka - Present Pat Will - Present
Dorothy Jaeger - Excused Mary Chadwick - Present
Ex-Officio
Linda Sprauer, Director
Judy Coreson, Recording Secretary
None
President Pat Will called the meeting to order at 12:05 P.M.
The monthly Board minutes of February 16, 2000 were approved as
submitted.
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of February was
13,779. Circulation for the month of January was more than last year
of the same month.
Activities: A list of activities was distributed to the Board. The library
will be closed tomorrow, Thursday, March 9, for a staff workday. The
Friends of the Library's book sale is scheduled for Thursday,
March 16, a $3.00 charge for a presale from 5 to 7 P.M.; Friday,
March 17, from 10 A.M. to 4 P.M.; and Saturday, March 18, from
10 A.M. to 4 P.M. Youth Services Spring Break activities include:
Hart's Reptiles, Monday, March 20; Celeste Rose Puppet Theater,
Tuesday, March 21; Bilingual Treasure Hunt, Wednesday, March 22;
Face Painting or Sidewalk Painting, Thursday, March 23; and for the
Grand Finale, Angel Ocasio - clown, magician, juggler, and comedian
on Friday, March 24. The last Chautauqua program in this series,
"Bridge Stories" by Sharon Wood Wortman, is scheduled for March
26. On April 6th from 5:15 to 8 P.M., expert tax preparation volunteers
will be available in the Multi-Purpose Room at the library. The library
will be closed Easter Sunday, April 23.
OLD BUSINESS:
NEW BUSINESS:
Staff News: Teri Maes was hired for the replacement of Bill Burt who
resigned as Library Assistant Security Monitor. Linda read a Thank
You note from Nicolette Wonacott for the basket and cards she
received from the Library Board because of her husband's accident.
Linda will be contacting Nicolette to verify that she will be returning
to work on Monday, April 3. Linda will be leaving Friday, March 17,
to visit relatives in West Virginia for a week prior to attending the
Public Library Association conference in Charlotte, North Carolina.
Linda will be returning to work Monday, April 3.
Network Update: When Gerald Leimbach has time, he will be
complete the connection of the new computers.
Project Update: The HVAC repairs project has begun and is
scheduled to be finished by May 15th.
Shelving: The shelving project will be completed and materials moved
during the staff work day, Thursday, March 9~.
Self-Check Out Unit: Linda has written a memo to the City Council
recommending 3M Company's bid for the purchase of this unit. They
will consider the recommendation at their 3/13/00 meeting.
Library District: LASTA Grant will be applied for to hire a consultant
to investigate the feasibility of creating Library Districts within the
CCRLS library areas. Funds would not be available until January
2001.
None
Budget Proposal 2000 - 2001: Linda discussed the budget proposal
for additional funds and Capital Outlay requests.
Donation Appreciation Procedure: The Donation Appreciation
Procedure was amended to sending a letter at the time of receipt of
the donation of $10.00 or more. Also a Certificate of Appreciation
signed by the Library Board President will be sent at the end of the
year for any donation of $100.00 or more.
OLA Conference: The Oregon Library Association Conference will be
held April 5, 6 & 7 at the Portland Airport Sheraton. If any of the
Board members would like to attend, please let Linda know. The
Library will pay for registration, lunch and transportation.
Library Board Minutes - 3/8/2000 2
8(;
Internet Policy: Comments have been reported regarding a concern
about the non-filtering of the Internet computers. If an objection is
made, the Board will be glad to discuss this with anyone. If
something objectionable is on an Internet computer screen, the
librarians tell that person, "It is not appropriate in the library."
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 1:25 P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 3/8/2000 3
8C
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
PUBLIC
COMMENT:
DIRECTOR'S
REPORT:
April 12, 2000
Phyllis Bauer - Present Barbara Pugh - Present
Kay Kuka - Present Pat Will - Present
Dorothy Jaeger - Present Mary Chadwick - Present
Ex-Officio
Linda Sprauer, Director
Judy Coreson, Recording Secretary
None
President Pat Will called the meeting to order at 12 Noon. The
meeting was held in the City Hall Council Chambers for video taping
by WCAT.
The monthly Board minutes of March 8, 2000 approved as submitted.
Nancy Kirksey voiced her objection to the non-filtering of the Internet
computers in the library, especially for children concerning
pornography. The Library Board will re-examine the Internet policy
and respond at their next meeting.
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of March was
16,233.
Activities: A list of activities was distributed to the Board. Tax help
was given Thursday, April 6, from 5:15 - 8 P.M. by tax preparation
volunteers in the Multi-Purpose Room. During the month of April,
Judy Brunkal is conducting an Adult Reading Contest sponsored by
the library and The Woodburn Book Outlet. The theme for National
Library Week, April 9-15, is "Read! Learn! Connect @ the Library!".
"Birds In Hand", presented by the Salem Audubon Society, is
scheduled for Wednesday, April 12, at 7 P.M. in the City Hall Council
Chambers. The presentation consists of a slide show and hands-on
activities of bird nests, wings, eggs and stuffed birds. The library is
OLD BUSINESS:
closed April23, Easter Sunday. On Earth Day, April 27, Donal
Wilkinson, a professional photographer, will present a slide show on
endangered species at 4 and 7 P.M. in the City Hall Council
Chambers. On April 29 "Day of the Child" is scheduled at the Valor
Middle School from 11 A.M. - 4 P.M. The library is collaborating with
the Woodburn School District for this program. Activities include
bilingual storyteller, free books, bingo, crafts, and many Social
Service agencies with information for parents.
Staff News: Last Thursday Judy Brunkal was awarded Oregon Library
Association's Library Employee of the Year at the OLA conference
in Portland. Woodburn Public Library's Employee of the Year will be
announced April 13 at 2 P.M.
Volunteer of the Month and Year: Paul Smith was chosen Volunteer
of the Month for March. Mary Lou Bellante was chosen Volunteer of
the Year for 1999.
Project Update: The HVAC repairs are underway.
Self-Check Out: The Self-Check Out unit will be installed tomorrow.
Volunteers will be recruited to be stationed at the unit to teach and
encourage patrons to use it.
OLA Conference Report: Linda reported on the Oregon Library
Association conference and the Public Llibrary Association
conferences that she attended. Linda felt the PLA conference in
Charlotte, N.C. was the best conference she has ever attended.
Updating Library Policies: All of the library's policies will be updated,
and as they are completed Linda will bring them to the Board for
adoption. The policies will then be sent to the City Council for their
approval.
Budget Proposal 2000 - 2001: Linda discussed the additional funds
and Capital Outlay requests which were approved by the Budget
Committee. The next budget workshop is scheduled for Tuesday,
April 25.
Library District: Connie Bennett, Silver Falls Library District Director,
is applying for LSTA funds to hire a consultant to do a study for the
feasibility of a Library District within Marion County except for
Salem/Keizer areas.
Library Board Minutes - 4/12/00 2
8C
NEW BUSINESS: None
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 1:05 P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 4/12/00
WOODBURN RECREATION & PARKS
April 11, 2000
Council Chamber, Woodbum City Hall
1. CALL TO ORDER - The meeting was called to order at 7 p.m. by Chair Darryl Kelly.
2. ROLL CALL - MEMBERS PRESENT: Sharon Felix, Darryl Kelly, Janet Greenwell,
Patricia Watts, Herb Mittmann, Liaison Kathy Figley
MEMBERS ABSENT: Frank Anderson, Debbie Wolfer, (Chairman Kelly
said, for the Board's information, it was his understanding that Mrs. Wolfer was resigning.)
STAFF PRESENT: Randy Westrick, Director; Brian Sjothun, Recreation
Services Manager; John Pitt, Maintenance Supervisor; Pat Chandler Smith from the office.
3. APPROVAL OF MINUTES - Herb Mittmann moved to accept the Minutes of the
March Meeting. Jan Greenwell seconded his motion; and the motion was approved unanimously.
4. BUSINESS FROM TIlE AUDIENCE - There was none.
5. BUSINESS FROM THE DIRECTOR - Rand,/reported for and from Kathy
Willcox's written report, as she was absent, teaching that evening. He said that the Aquatic
Center had hosted the Baracuda Meet, with some 200 young swimmers, and that it had been a
wonderful meet. Jan Greenwell spoke about the Mothers' Day Spa Event at the pool; she added
that gift certificates were now on sale.
In addition, Randy invited the Board to go out and see Centennial, saying that the
park looks fine. Willamette Soccer League plays at the park on Sunday; that organization
provided the partnership funds for the new goals that are stored on the south end of the property.
John Pitt said that his division had put 1000 foot of fence on the west side of Centennial
to be good neighbors to adjacent property owners and keep their dogs out of the park. His team
has been spring cleaning and fertilizing the parks. He thanked a group from First Presbyterian
Church for spreading barkdust at City Hall and at the Library. A contractor was beginning to put
in drainage, he said, at Senior Estates Park, and the irrigation and drainage project at Legion had
also been begun.
His division has hired two part-time people.
Darryl Kelly said that the new, donated benches at Centennial looked nice, and that he
wished we had more of them.
Brian Sjothun thanked John's crew for their work marking the fields and putting out the
goals, saying that everything was in beautiful shape for the adult soccer league that played on
Sunday, He, too, is hiring for the summer programs, saying that a program manager has been
selected and that there will be six junior counselor positions available that are usually filled by
students. The Summer Brochure, he reported, will be out by Ma,/1't. Softball practice has begun;
team play will start the third week in May.
Randy Westrick told the Board that the department was making a grant app~!~n for
Phase II at Centennial Park from lottery funds made available to Oregon Parks and~tion.
The project will cost between $2- and 300,000. He also reported that the ReforeStati~'Grant
the De artment of Forestry had been approved; it will help to repl~ the trees lost at
,from. ,~ ? ,-,__., v~n,, wanted to know whether or not the departme~i~dheard ~om, the.
t.egnon rant. ~ra~, ,-.~..~ .-. . · , ,,__a. ~..~. Darrd wa~interestect in na,ang
tional Guard on the restrooms at t~entenmat, r, anu¥ ~,~, ,~,,. -,<, ., -. ~ ,,
Na _ . .- ~-~- t---t--~.-ms, lohn said that was sore., ething h~s peopte coum
a handwashing station outsme ot me uaunuta ) j .,~::
do.
6. COMMUNITY CENTER VISIONING PROCESS - Randy told the Board about
the Focus Group meeting results and said that the validation process had begun at a Rotary
luncheon the week before. He requested that the members take the validation cards to local
organizations for more input, saying that it only took about ten minutes and that either he or Pat
would accompany them. He wanted some three weeks to finish this part of the process; the
Board wondered if it was enough time. Several suggestions were made about how to accomplish
the scheduling. Randy will have Melissa Titde and Dorothy Senatra recruited to help.
A meeting with the Steering Committee was tentatively set for Thursday, May 4~h.
7. FACILITY OPERATIONAL POLICIES - Board members said that they had read
the policies enclosed in the packet and did not see any glaring omissions. Kathy Figle¥ spoke to
the importance of having such guidelines. Randy told them that he felt there would be additions
overtime. He said that due to a Council meeting cancellation, the Special Events materials had
not yet come up for approval, and asked the Board to address these policies so that they could be
included at the Council's next meeting.
Herb Mittmann moved that the Facility Operational Policies be passed, with the latitude
to re.work them for the new community center. Sharon Felix seconded his motion. Unanimous
ayes took it. Randy said the work would be sent on to the City Council for their approval.
8. BOARD ORGANIZATION ' Derryl Kelly opened a discussion on both Ordinance
1796 and Resolution 1291 by questioning whether or not an annual report needed to be done;
Randy answered, if the Council requested one. Randy also said that information on percentage
rules of attendance could be found in the Minutes of Board meetings. Jan Greenwell spoke to the
three year terms of membership.
Darr,/l asked about changes necessary to add an eighth member, a student member, to the
Boar& There was a consensus that the Board wanted to have a student included. Darryl said
that it would provide an opportunity for a young person to see and be involved in the workings of
a civic organization, and he wondered whether or not there could be school credit awarded for
the participation.
9. FUTURE BOARD BUSINESS - There was discussion about allowing alcoholic
beverages in selected parks and facilities. Randy said it could be by permit only for special events,
and that Council approval would be required. Board members expressed concern about
everything from broken glass bottles to crowd control to clean up. Randy said that what was
driving the idea was increased rental revenue through such things as beer gardens at large, special
81)
events. Darryl Kelly felt it wiser to wait, perhaps until next year. .
Randy reported on the intergovernmental agreement with Woodburn Schoo~.~ct; he
said that district staff was reviewing the proposal, and that Bob Shields, City Attorn~¥?~°uld
look at it as well, before it was presented to the membership.
Other business from the Board included whether or not to have m~ngs during July and
August, vacation months. Last year's meetings in the parks were brought u31?as well as the bond
scheduling. Darryl Kelly asked the members to think about it. '
Kelly also expressed his strong feelings about the graffiti at the Keizer Skatepark. Randy
said he knew of another situation in which youngsters policed themselves, because they were
required to do the clean-up and the doors of the facility were locked if there were an incident.
ADJOURNMENT ' Darryl adjourned the meeting by consensus at 7:56 p.m.
lid
A/P CHECK liS'liNG FORTHE MONTH OF MARCH 2000
OIECK
NO
049655
O49656
O49657
O49658
049659
O4966O
O49661
O49662
O49663
O49664
O49665
O49666
049667
O4967O
049671
049672
049673
049674
O49675
049676
O49678
049679
O4968O
049681
049682
049683
049684
O49685
O49687
049688
049689
O4969O
049692
O49693
049695
049696
049697
O49698
049699
049700
049701
DEPARTMENT
POST MTR-VARIOUS
VOID
VOID
VOID
REFUND-WTR/SWR
REFUND-WTR/SWR
SERVICES4a3LICE
SERVICES-LIBRARY
SERVICES-liBRARY
SERVICES-liBRARY
SUPPL/ES-liBRARY
SERVICES-CNG
SERVICES-PARKS
SERVICES-ADMIN
SERVICES-VARIOUS
REIMBURSE~IICE
SUPPliES-VARIOUS
SUPPIAES-L/BRARY
SUPPLIES-LIBbY
SERVICES-RSVP
REIMBURSE-PARKS
SERVICES-COURT
SUPPIIES-ENG
SERVICES-POI ICE
SERVICES-WATER
SUPPliES-WATER
SUPPLIES-ENG
SERVICES-STREET
SUPPIIES-WWTP
SERVICES-COURT
SERVICES-TRANSrF
SERVECES-COURT
SERVICES-SELF INS
SUPPLtES-TRANS/DAR
SUPPliES-liBRARY
REIMBURSE-PLAN
SUPPI IES-ADMIN
SERVICES-WWTP
SERVICES-C GARAGE
SERVICES-PARKS
SERVICES-ADMIN
SUPPLIES-BUILD
VENDOR NAME VENDOR DATE AMOUNT
NO
US POSTAL SERV 020089 311100 $1,OO0.00
VOID VOID $0.00
VOID VOID $0.OO
VOID VOID $0.OO
LAVERNE PHILLIPS NONE 3/3/OO $45.32
GEORGE PALMER NONE 3/3loo $34.83
INN AT OTTER CREST NONE 3/3/00 $222.60
OCASIO'S COMFY NONE 3/3/00 $3OO.OO
CPAO NONE 3/3/00 $215.00
OR FANTASY PUPPET NONE 3/3/00 $150.00
HARTS REPTILE WORLD NONE 3/3/00 $125.00
REASON NONE 3/3/OO $33.95
AEROTEK 000080 3/3/00 $155,00
AIR TOUCH PAGING 000115 313100 $19.14
ARTISTIC SIGNS 000540 3/3/00 $874.00
AT&T 000623 3/3/00 $107.23
ROBERT R BALDWIN 001071 3/3/00 $138.56
BI-MART CORP 001275 3/3/00 $68.87
THE BOOK FARM 001347 3/3/OO $124.65
BUSINESS EQUIPMENT 001628 313100 $122.15
CANBY TELEPHONE 002062 3/3/00 $19.95
CASE AUTOMOTIVE 002190 3/3[00 $1,180.03
PAT CHANDLER SMITH 002390 3/3/00 $108.43
MARGOT COMLEY 002686 3/3/00 $193.50
DAILY 3OURNAL 003020 3/3[00 $34.13
DELORNE MAPPING 003115 3/3/OO $106.95
FAMII/AN NW 005030 3/3/00 $490.33
FBINAA 005070 3/3/OO $120.00
rCS GROUP 005072 3/3/00 $3,320.00
GREMCO INC 006316 3J3/00 $562.05
GW HARDWARE 006405 3/3/OO $30.66
HIRE CALLING 007240 3/3/00 $398.95
IND WASTE pRE-TREAT 008105 3/3/OO $39.00
IKON OFFICE 008119 3/3/00 $456.28
PETER KONOVALOV 010295 3/3/00 $75.00
MSdq AUTO WRECI</NG 012003 3/3/00 $60.OO
MSI GROUP 012015 3/3/00 $125.00
MARION CTY TREASURY 012223 3/3/00 $442.00
METROFUELING 012448 3/3/00 $358.59
MORNI~AR 012609 3/3/00 $39.95
3IN MULDER 012670 3/3/00 $24.25
NATL BUSINESS EQUIP 013023 3/3/00 $5,703.10
NEXTEL COMM 013188 3/3/00 $421.15
NW PUMP & EQUIP 013300 3/3/00 $154.50
NW NATURAL GAS 013350 3/3/00 $147.19
1-DAY SIGNS 014003 3/3/00 $536.00
OFFICE MAX 014031 3/3/00 $969.90
Page I
049702
049703
049704
049705
049706
049707
049708
049709
049710
049711
049712
049713
049714
049715
049716
049717
049718
049719
049720
049721
049722
049723
049724
049725
049726
049727
049728
O49729
049730
049731
049732
049733
049734
049735
049736
049737
049738
049739
049740
049741
049742
049743
049744
049745
049746
049747
049748
049749
049750
SERVICES-ENG ONS1TE ENVIRON
SERVICES-RSVP PACIFZC PRINTERS
SUPPLIES-WATER US FILTER
SERVICES-VARIOUS PtA'IT ELECTRIC
SUPPLIES-STREET PIONEER TRUCK EQUIP
SERVICES-POLICE PORT GENERAL ELEC
SUPPLtES-WWTP PRAXAIR DIST
SUPPLIES-WWTP PTD MICRO
SUPPLIES-STREET PUB WKS SUPPLY
SERVICES-BUILDING RLPl CONSULTING
SUppLtES-TRANSIT ROTHS IGA
SERVICES-WWTP SIERRA SPRINGS
SERVICES-ENG TEK SYSTEMS
REIMBURSE-COURT MARY TENNANT
SUPPLIES-STREET TRAFFIC SAFETY
LEASE-WATER UNION PACIFIC RAILROAD
SERVICT. S-VARIOUS UNITED DISPOSAL
SUPPLIES-PARKS US POSTAL SERV
SERVICES-VARIOUS US WEST COMM
SERVICES-VARIOUS US WEST CC)MM
SUppLIES.LIBRARY WALMART STORES
SUppLIES-PARKS WTfHERS LUMBER
SUPPLIES-LIBRARY W~ PUBLISH
REIMBURSE-WATER 3OAN PREZEAU
REIMBURSE-DAR STEVE STURN
PAYROLL-LIBRARY EBS TRUST
SERVICES-STREET E.S. FORD
PAYROLL-VARIOUS OREGON PERS
SERVICES-WATER VALLEY MAILING
VOID vOID
VOID VOID
VOID VOID
REFUND-PARKS SHARON FLASKER
SUPPLIES-ENG BNI BUILDING NEWS
SERVICES-PUB WKS TAMMIE A VOLLAND
SUPPLIES-ENG MAYS FURNITURE
REFUND-WTR/SWR YES GRAPHICS
REFUND-WTR/SWR CENTEX HOMES
REFUND-Wlq:VSWR LAURA ACEVE~
SERVICES-ADMIN OCCMA
SUPPLtES-POLICE ]ACK WARNER
SERVICES-POLICE DPSST REGIONAL TRAIN
REIMBURSE-~Jd~i 3OHN WINKELMAN
TOWING FEE-POLICE MARION CTY SHERIFFS
WITNESS FEE-ATTY KAY LYNN BULLOCK
WITN~ FEE-ATTY PAULINA LARIMOV
SUPPLIES-ENG A&E IMAGING
SERVICES-WATER ARAMARK UNIFORM
SERVICES-VARIOUS ARCH PAGING
014055 3/3/00
O15O58 3/3/00
O15O65 3/3/00
015340 3/3/00
015347 3/3/00
o1542o 313100
015480 3/3/00
O1564O 313100
015648 3/3/00
017257 3/3/00
017340 3/3/00
O1846O 3/3/OO
019046 3/3/O0
019055 3/3/00
O1922O 3/3/00
O2OO15 3/3/OO
020020 3/3/00
02009O ~!3100
020091 3/3/00
O2O095 3131OO
O22O35 313/00
022445 31310O
022805 31310O
O44525 313100
045585 3/3/00
O6002O 3/6/OO
NONE 3/6/OO
O14424 3/8/O0
O21O44 3/10/00
vOID
VOID
VOID
NONE 3/10/00
NONE 3/IO/O0
NONE 3/10/00
NONE 3/10/00
NONE 3/10/00
NONE 3/10/00
NONE 3/iO/O0
NONE 3/10/00
NONE 3/10/00
NONE 3/lO/00
NONE 3/10/00
NONE 3/10/00
NONE 3/lo/00
NONE 3/10/00
OOOO17 3/10/00
OOO534 3/10/00
OOO535 3/10/00
Page 2
$1,367.95
$199.76
$195.00
$407.02
$3,727.00
$369.85
$14.64
$712.00
$659.73
$14,112.22
$47.92
$40.oo
$368.00
$22.00
$90.00
$3,330.0O
$1,122.85
$218.08
$926.84
$99.23
$629.08
$14.63
$38.00
$119.75
$385.91
$300.00
$89.20
$656.40
$0.00
$o.oo
$o.oo
$43.50
$67 2O
$512.50
$425.00
$17.94
$58,33
$17,30
$148,48
$19.95
$3O.0O
$17.36
$150.00
$5.00
$15.00
$6,385.24
$25.65
$198.42
A/P CHECK LISTING FOR THE MONTH Of: MARCH 2000
049751
049752
049753
049754
049755
049756
049757
049758
049759
049760
049761
049762
049763
O49764
049765
049766
049767
049768
O49769
049770
049771
049772
049773
O49774
O49775
049776
049778
O49779
04978O
049781
049782
049783
049784
049785
049786
049787
O49788
O49789
049790
049791
049792
049793
049794
049795
049796
049797
O49798
O49799
SERVICES-WWI'P
SERVICES-PUB WKS
SERVICES-POLICE
SUPPLIES-ENG
SERVICES-SELF
SERVICES-WWT'P
SERVICES-PARKS
SERVICESW:qJB WKS
SERVICES-PUB WKS
SERVICES-W1'R
SERVICES-PUB WKS
SERVICES-WWI'P
SUPPLIES-PARKS
SERVICES-LIBRARY
SUPPLIES-PUB WKS
SUPPLIES-ENG
SERVICES-PARKS
SUPPLIES-POLICE
SERVICES-VARIOUS
SERVICES-ATTY
SERVICES-F'OLICE
SERVICES-PUB WKS
SERVICES-POLICE
SERVICES-POLICE
SUPPLIES-POLICE
SERVICES-WATER
SUppLIES-ADMIN
SERVICES-SELF INS
SUPPLIES-VARIOUS
SERVICES-PUB WKS
SERVICES. PUB WKS
SERViCES-STREET
SERVICES-PUB WKS
SUPPLIES-PARKS
SERVICES-VARiOUS
SUPPLIES-~UILDING
SERVICES-BUILD
SUPPLIES-WWT'P
SERVICES-VARIOUS
REiMBURSE-PARKS
SERVICES-PARKS
SUPPLIES-PUB WKS
AT&T 000623 3/10/00
AXZS CURB CO OOO668 3/10/00
BM CLEANING SERV 001030 3/10/00
BARRAN, LIEBIVLa, N LLP 001145 3110100
CAL-CERT CO 002025 3/10/00
CIS CiTY CTY INS 002488 3/10/00
CLACKAMAS COH COIL 002550 3/10/00
COMPANION PET CLINIC 002723 3/10/00
CRANE & MERSETH 002896 3/10/00
DAILY .1OURNAL 003020 3/10/00
DC DOORS 003097 3/10/00
DE HAAS & ASSOC 003108 3/10/00
DEFT OF ENV QUALITY 003205 3/10/00
DIRECT LTNK 003240 3/10/00
FAHZLLa, N NW 005030 3/10/00
FIGARO'S pi'~A 005092 3/10/00
FRYS ELECTR~Z~ 085405 3/10/00
WW GRAINGER 1NC 006283 3/10/00
C1 HANSEN CO 007055 3/10/00
HARRIS UNIFORMS 007090 3/10/00
HIRE CAJI/NG 007240 3/10/00
ZKON OFFICE 008119 . 3/10/00
ZNTL MUNZ LAWYEILS ASSOC 008292 3/10/00
DR ROBERT .]ONES 009147 3/10/00
KERR CONTRACTORS 010067 3/10/00
KEY INVESTMEI~S 010080 3/10/00
LEGACY LAB SERV 011188 3/10/00
LIGHTNZNG POWDER 011230 3/10/00
LINDS MARKET 011240 3/10/00
MAILBOX SOLUTIONS 012043 3/10/00
MARION CTY TREASURY 012223 3/10/00
MARION-SALEH DATA 012228 3/10/00
METROFUELING 012448 3/10/00
NEAL~ FRAMERY 013146 3/10/00
NICOLI ENGINEER 013192 3/10/00
NORCOM 013198 3/10/00
m'~ COMPm*ER SUPPORT 013264 3/10/00
NW GC-OTEC~ 013287 3/10/00
NW OtnOOOR EQUIP 013Z~6 3/10/00
NW NATURAL 013350 3/10/00
O~FZCE ~X 014031 3/10/00
OR eUZLOING OF~CU~S 014125 3/10/00
P~PCA CONTINUING ED 015358 3/10/00
PORT GENERAL ELEC 01542O 3/10/00
ROSE OTY STAMP 017314 3/10/00
SALE~ P~NT[NG 019110 3/10/00
BRIAN S.1OTHUN 018456 3/10/00
SIEMANS BUILDING 018457 3/10/00
STATESMAN .1OURNAL 018760 3/10/00
$12.08
$13,296.12
$25.O0
$114.30
$12,220.81
$210.00
$30.25
$9,991.30
$26o.oo
$98.8o
$7,922.95
$49.94
$315.00
$1,738.88
$61.43
$1,489.95
$971.70
Sm.os
$359.62
$73.77
$1,245.00
$21,412.74
$1,867.91
$144.60
$567.80
$160.00
$213.50
$1,368.87
$470.65
$9,672.59
$20,681.25
SSS0.00
$591.15
$121.19
$4,837.44
$623.8O
$100.00
$100.00
$20,503.41
$66.30
$85.50
$26.9O
$296.52
$48.10
Page 3
A/P CHECK L/S~NG FORTHE MONTH OF HARCH 2000
0498OO
O498O1
O498O2
0498O3
O498O4
O498O5
O498O6
O498O7
O498O8
O498O9
O4981O
049811
O49812
049813
049814
049815
049816
049817
049818
049819
049820
049821
049872
049825
O49826
049827
O49828
049829
049830
049831
049832
049833
049834
O49835
O49836
O49837
O49838
049839
04984O
049841
049842
O49843
049845
049847
O49848
SE~VIC'ES-ENG
RI~HBURSE-COURT
SUPPI TES-VAP/OUS
SERVXCES-~STT'
SUppI TES-PARKS
SERV[~S-VAJUOUS
SERV~CES-VARXOUS
SUPFLIES-PARSK
SUPPLIES-ATTY
SERVICES-PLANNING
SERV~CES-PU6 WKS
SUPPLiES-STREET
PETTY CASH-VARiouS
REFUND-PARKS
SERViCES-WATER
vOID
vOID
vOID
SUPPLIES-L~BRARY
SERViCES-PARKS
SUPPLIES-PARKS
SUPPLIES-L/~Y
VOID
vOID
vOID
vOID
VOID
REFUND-WTR/SWR
SUPPt.[F.S~BRARY
SERVZCES-P~
vOID
VOID
VOID
SERV/CES-L/BRARY
SERVIO~POL/CE
~.F. FUND-PO~CE
SERVICES-POLiCE
SERViCES-POnCE
SERViCES-PARKS
SUPPL/ES-ENG
SERV~CES-ENG
SERVICES-WATER
SERV~CES-VAR/OUS
SERV CES-POUCe
019046
TEK SYSTEMS 019055
MARY TENNANT
019100
US OFFICE pRODUCTS 019167
'1'IHS DIESEL 019198
TRAtLER WORLD
UNTIED DISPOSAl- 020020
US WEST COMI*I 020095
V[K[NG OFF[CE 021180
WEST GROUP 022160
W*[LL CHAP RED CROSS 022328
WBN FAMILY CLINIC 022587
WBN FLOR/ST 022600
WBN INDEPENDENT 022630
022708
WBN RENT-ALL 025045
ZUMAR [ND
Ct'TY OF WOOOBURN 015255
WBN LA'I'[N AMERICAN CLUB NONE
BARBARA ASHHUN NONE
VALLEY MArLiNG 021044
vOID
VOID
vOID
vOID vOID
vOID
STUDENT ,UO ACCESS NONE
PRIDE Gl.ASS SERVICE NONE
MASON SUPPLY NONE
NONE
MICHAEL FREDER[CK V O ! D
vOID
VOID
vOID
VOID
vOID vOID
VOID
vOID
vOiD
LAURA ACEVEDO NONE
W[t/.IAM LUCAS NONE
NONE
T.H.P.R.D. V O ! D
vOID
vOID
vOID
vOID
V O I D NONE
OLA ANNUAL CONF NONE
OACP NONE
EVA [VN~V NONE
O.E.D.1. NONE
POWERPHONE [NC NONE
CHRIS SCHROEDER
ADVANCED OFF[CE SYS 000068
AER~K INC 00008O
O00534
ARAMARK UNX~ 0OO623
KT'b.T
AT&T LANCa, JAGE Il'NE 000659
3110/00
3/10/00
3110/00
3/10/00
311O1OO
3110/00
3110/00
31101O0
3110100
3/10/00
3/1o/oo
3/lo/oo
3/lo/oo
3/lO/oo
3/lO/OO
3/13/oo
3/15/oo
3/15/oo
3/16/oo
3/17/00
31171OO
3/17100
3/17100
Page 4
3117100
31171oo
3117100
3/17100
31171OO
3117100
3/17100
3117100
311710o
31171oo
311710O
3/17/00
3/17/00
31171OO
3/17/00
$368.OO
$19.96
$1,476.46
$2,853.48
$1,415.OO
$569.60
$2,849.62
$383.70
$138.50
$29.34
$37.50
$35.OO
$108.75
$273.25
$219.10
$134.17
$171.00
$558.8O
$0.00
$0.OO
$?6.OO
$3O5.OO
$105.00
$32.00
$0.00
$0.OO
$0.00
$0.00
$17.80
$25.00
$149.90
$0.OO
$0.00
S0.OO
$334.OO
$8O.OO
$17.50
zs.oo
$169.OO
$58.50
$360.OO
$145.00
$225.75
$55.76
$11.69
$299.81
CHECK L~STTNG FOR THE MONTH OF MARCH 2000
O49849
O4985O
049851
049852
O49853
O49854
049855
049856
O49857
O49858
O49859
049860
O49861
O49862
049863
049865
o49867
O49869
O49870
o49871
o49872
049873
049874
049875
049876
049877
049878
049879
O4988O
O49881
049882
049883
O49884
049885
O49886
049887
049888
049892
049893
049894
o49895
O49897
SERViCES-COUNCiL
SUPPL.IES-I.TBRARY
SERV~CE~NING
SERVICES-LIBRARY
SUpeUES--E~
.SUPPL~ES~BRARY
SERV~CESd-1.BRARY
SERV~CES-V~NTP
RI~MBURSE-RSVP
SUPPL~ES-L~BRARY
SERVICES~BRARY
SERViCES-WATER
SUPPI.IES-t.TBRARY
SERVZCES-FZI'~.NCE
SUPPt~BRARY
SUPPLtES-ATTY
SUPPL.IES.-LtBRARY
SUPPL.IES-LIBRARY
SERVICES-4~B WKS
SUPPLIES-TRANS
SERVICES--HOUStNG
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SERVICES-PUB WKS
SERVICES-POLZCE
SERVICES-ENG
SUPPLZES-ATTY
SUPPL.IESd. IBRARY
SUPPLIES-LIBRARY
SUPPI 1ES--WTR
SuPPLZES--LIBRARY
SUPPLIES.-LIBRARY
SERV CES'
SERVICES-VARIOUS
SERVICES-ADM~N
SUPPLIES4-IBRARY
SUPPLIESd~BRARY
SERVICES-WWTP
SERVICES-LIBRARY
REZMBURSE-COUNCIL
LEASE pAY-PUB WKS
SUPPLZES-.LIBRARY
BaH UPHOLSTERY
BAKER & TAYLOR
ROGER 3 BUDKE
CHEMEKETA CC)MM COLL
COASTAL FAR~
CONSOLTDATED SUPPLY
EBSCO SUBSCRIPTION
FIRST ~ CORP
SUE FOFANA-DURA
GALE GROUP
GE CAPITAL
GOVI' FINANCE OFFICERS
GREMCO INC
HIRE CALLING
INGRAM DIST GROUP
IKON TEcH~OGY SERV
t. Ar, ESt~:~ t. EARmNG
LANOMARK PACiFiC
LEG~SI~TLVE COUNSEL
LTFE BOOKS
~BRARY V~DEO
MADERA C~NEV~DEO
MD CONTROL SYSTEMS
METROFUELTNG
MIRACLE TOUCH pAINT
MULTNOMAH PUBI_ISHERS
NOR~~M
NW GUTTERS
ON$1TE ENVIRON
OR DMV
OXFORD uNrv PRESS
PACIFIC SAFETY SUPPLY
pENTON OVERSEAS
pEN'WORTHY CO
PNPCA CONT EDUC
PORT GENERAL ELEC
R~W ENGINEERING
REGENT BOOK
RUFi~iN CONSTRUCI'~ON
SIERRA SPRINGS
MARY TENNANT
WES & ZINA~DA TORAN
TS~
UA PRESS
8E
001031 3/17100 $686.01
001072 3/17100 $358.87
001580 3/17100 $4,927.50
002410 3/17/00 $515.49
002625 3117/00 $404.95
002770 3/17/00 $470,00
004O40 3117100 $6.00
005130 3/17/00 $35,711.00
005197 3117100 $75.00
006015 3117100 $51S.OO
006079 3117100 $67.68
006238 3117100 $50.OO
006316 3/17/OO $6,868.21
007240 31171OO $466.38
008116 3/17/00 $701.08
008117 3/17/00 $558.75
011028 3/17/OO $156.80
011033 3/17/OO $10,640.42
011200 3117100 $310.00
011228 3/17100 $29.30
011276 3/17/00 $111.88
012036 3/17/00 $81.85
O12235 31171OO $445.15
O12405 31171OO $4,820.OO
O12448 3/17100 $345.89
012512 3/17/OO $2,84O.OO
012686 3/17/OO $74.91
013197 3/17/00 $3,794.00
013287 3/17/00 $628.55
O13289 3117100 $580.OO
O140O8 3/17100 $150.00
O14O55 3117100 $8O3.20
O1424O 3117100 $11.50
014317 3/17/00 $36.00
014660 3/17/00 $72.11
015040 3/17/OO $487.09
O15224 3/171OO $7.00
m. SZ;~6 31:[7100 $35O.28
015358 3/17100 $220.O0
015420 3117100 $14,857.90
O17O1O 31171O0 $1,000.00
017102 3/17/00 $176.40
O17148 3117100 $45.57
017345 3/17/OO $11,590.00
018460 3/17/00 $77.00
O19O55 3117100 $32.96
019183 3/17/OO $1,400.00
019268 3/17/OO $1,191.76
O2OOO1 31171OO $227.67
Page5
A/P CHECK LISTING FOR THE MONTH OF MARCH 2000
049898
049899
049900
049901
049902
049903
049904
049905
049906
049907
O49908
049909
049910
049911
049912
049913
049914
049915
049916
049917
049918
049919
049920
049921
049922
049923
049924
049925
O49926
O49927
049928
O4993O
O49931
049932
O49933
049934
049935
049936
04c~37
O49938
049939
04994O
049941
049942
049943
049945
SUPPLIES-~
SUPPLIES-LIBRARY
SUppLIES-LIBRARY
SUppLIES-LIBRARY
SERVICES-PC~CE
SERVICES4q-ANNING
SUppLIES-PCLICE
SUPPLIES-WWI'P
SUPPLIES-ATTY
SERVICES4a3LICE
SERVICES-VARiOUS
SUppLIES-I TBRARY
SUPPLIES-VARIOUS
SERVICES-PUB WKS
PETTY CASH-VARIOUS
VOID
VOID
VOID
SERVICES-LIBRARY
REFUND-WTR/SWR
SERVICES-PUB WKS
REFUND-PUB WKS
SERVICES-ENG
SERVICES-PARKS
SUPPLIES-FINANCE
SERVICES-ENG
SERVICES-PARKS
SUPPLIES-PARKS
SERVICES-PCXICE
SUppLIES-LIBRARY
RETAINAGE-WWTP
SUPPLIES-PUB WKS
SERVICES-DAR
SERVICES-PUB WKS
SERVICES-ENG
SUPPLIES-WATER
REIMBURSE-RSVP
SERVICES-LIBRARY
SUPPLIES-PARKS
UNOCAL:ERNIE GRAHAM 020010
UNIQUE BOOKS INC 020016
US TOY CO 020088
USWEST DIRECT 020092
US WEST COHH 02OO95
VALLEY MAILING O21O44
VIKING OFFICE 021180
VISTICA'S TREE EXC 021201
VWR SCIENTIFIC 021300
WEST GROUP 022160
WBN FAMILY CLINIC 022587
WBN INDEPENDENT 022630
WORLD MEDIA EXP 022815
yES GRAPHICS 024025
NEALS FRAI4ERY 013146
VALLEY MAILING 021044
CITY OF WOOOBURN 015255
VOID VOID
VOID VOID
VOID VOID
OR CJUa, EER INFO NONE
LAVERNE PHILLIPS NONE
THE LUCKEY CO NONE
PNWS-A~A CONF NONE
ROGER MIDURA NONE
SPIGOLON ENGINEERING NONE
OR STATE POLICE NONE
RA OORAN & ASSOC NONE
ABBYS prr/A 000027
ADVANCED LASER IMAGING 000066
AEROTEK INC 000080
AT&T 000623
t, ib-I'ROCALL 000655
HOUSEHOLD BANK 001199
BULLARD, KORSHO3 001584
BUSINESS EQUIPMENT 001628
CaR MECHANICAL INC 0020O9
CHIEFS SUPPLY CO 002442
CII'Y Of: WOOD~RN oo25z5
CRY OF WOODBURN OO2526
COASTAL FARM 002625
CSR AMERICA INC 002920
DE HAAS & ASSOCIA'IT-S 003108
FAMILIAN NW O05O30
SUE FOFANA DURA 005197
~UqES W FOWLER CO 005215
GE CAPITAL 006079
HACH CHEMICAL 007030
3/17100
3117100
3/17/00
3/17100
3/17100
3/17/oo
3/17100
3/17/00
3/17/00
3117100
31171OO
3117100
3/17/00
3/17/00
3/22/0O
3/Z3/00
3/23/00
3/24/00
3/24/OO
3/24/00
3/24100
3/24/OO
3/24/OO
3/24/OO
3/24/OO
3/24/OO
3/24100
3/24/00
3/24/00
31241OO
3/24/00
3/24/OO
3/24/OO
3124/00
3/24/00
3/24/00
3/24/00
3/24/00
3/24/OO
3/24/00
3/24/OO
3/24/OO
3/24/00
3/~4/00
3/24/00
3/24/OO
Page 6
$382.17
$56.81
$457.33
$549.24
$88.61
$127.14
$2,40O.OO
$$37.00
$338.45
$332.5O
$202.50
$254.18
$755.35
$470.65
$292.OO
$165.44
$0.00
$0.00
$278.98
$27.65
$57.18
$200.00
$1,448.50
$125.00
S550.00
$215.00
$198.75
$192.00
$5O5.OO
$12.39
$14.03
$504.12
$74.~0
$40.21
$15,439.95
$432.OO
$81,786.57
$812.60
$43.98
$7S.00
$2O5.6O
$1,788.50
$Z9.03
$86.75
$1,553,944.80
$169.17
$82.6O
A/P CHECK LISTING FOR THE MONTH OF MARCH 2000
049947
049948
O49949
O4995O
O49951
049952
049953
O49954
049955
049956
049957
O49958
049959
04996O
049961
049962
O49963
O49965
O49966
O49967
049969
O49970
049971
049972
049973
049974
O49975
049976
049977
O49978
O49979
O4998!
O49982
049983
O49985
O49987
O4999O
049992
O49993
O49995
SERVICES-PARKS C3 HANSEN CO
SERVICES-STREET HIRE CALLING
SERVICES-WWTP IND WELDING
SUPPLIES-PARKS IOS CAPITAL
SUPPLIES-VARIOUS IKON OFFICE
SERVICES-ADMIN MARION CTY BLDG INSPEC
REIMBURSE-LIBRARY DONNA MELENDEZ
SUPPLIES-VAI~OUS METROFUEL/NG
SUPPL/ES-ENG NATL BUS/NESS FURN
SERVICES-PARKS NATL RE(: 8,. PARKS
SERVICES-PARKS NEXTEL COHMUNICAT1.ONS
SERVICES-STREET NORTH SANT!AM PAVING
SERVICES-ENG ONSI'TE ENVIRON
SERVICES-COURT OR ASSOC OF MUNI REC
SUPPl./ES-STREET PAC/F~C SAFETY SUPPLY
SUPPLIES-STREET PAC STATES CAST IRON
SUPPL/ES-STREET US FILTER
SUPPLIES-PARKS PEPS/COLA
SERVICES-WWTP PLATT' ELECTR/C
SERVICES-WATER RADD( CORP
SERVICES-NON DEPT RBJANT COMM
SUPPI./ES4/BRARY SAFEWAY STORES
SERVICES'PUB WKS SEAL TECH INC
SUPPL/EfrPOL/CE SHOOTERS MERCANTILE
SUppIJ. ES..pOI TCE SILKE COMHUNICATI. ONS
SUPPLIES-STREET SLATER COHM
SERVICES-PARKS SoNrrROL
SUPPLIES4'OLICE SUBWAY SANDWICHES
SERVICES-ENG TEK SYSTEMS
SUppl./ES-POLICE TERR1TORLAi SUPPLIES
SUPPLIES-VAP,1DUS US OFF/CE PRODUCTS
SERVICES-HOUSING THERM-O-LOC WZNDOWS
SUppL/ES-STREET UNOCAL:ERNIE GRAHAM
SUppIJ. ES-ADMIN VAUGHNS
SUPPLIES-POL/CE VIKING OFF/CE
SUPPL/ES-VA'fI'P VWR SC/ENT~F~C PROD
SERVICES-PLANNING WINTEROWD PLANNTNG
SUpPLIES-PARKS WBN INDEPENDENT
SUPPL~F..S-VAR~OU5 YES GRAPHICS
INVES1/GA1/ONS-POL/CE SCOTT D RUSSELL
SERVICES-WATER VALLEY MA/LING
VOID VOID
VOID VOID
VOID VOID
REFUND-WTR/SWR MARIA VALENZUELA
REF:UND-V~SWR CENTEX HOMES
REFUND-Wl'R/SWR SANDSTRUM HOMES
REFUND-WTR/~R COMSTOCK DEV
007055 3/24/00
007240 3/24/00
008100 3/24/OO
008118 3/24/00
008119 3/24/00
012090 3/24/00
01242O 3/24/OO
012448 3/24/OO
013023 3/24/00
013090 3/24/00
013188 3/24100
013220 3/24/00
014055 3/24/00
014083 3/24/00
015040 3/24/00
O15O5O 3/24/O0
O15O65 3/24/OO
015225 3/24/00
015340 3/24/00
017035 3/24/00
017170 3/24/00
018025 3/24/00
018110 3/24/00
018314 3/24/00
018453 3/24/00
O18467 3/24/OO
018522 3/24/00
018605 3/24/00
O18814 3/24/OO
019046 3/24/00
019060 3/24/00
0191OO 3/24/OO
019132 3/24/00
020010 3/24/00
021121 3/24/00
02118O 3/24/OO
0213OO 3/24/0O
022438 3/24/00
022630 3/24/00
024025 3/24/00
017346 3/24/00
021044 3/30/00
VOID
VOID
VOID
NONE 3/3O/OO
NONE 3/30/00
NONE 3/30/00
NONE 3/30/00
Page 7
$824.12
$466.38
$31.50
$265.OO
$4,870.12
$100.58
$37.65
$2,047.36
$59.00
$215.00
$293.59
$26,315.63
$903.60
$40.oo
$591.5o
$12,043.33
$525.OO
$515.45
$764.10
$256.74
$1,221.25
$134.49
$69.70
$1,147.00
$79.20
$9,497.70
$84O.50
$50.00
$124.00
$920.o0
$555.16
$710.72
$580.64
$175.00
$93.90
$17.90
$1,229.37
$18.oo
$1,073.28
$2,500.00
$393.60
$0.00
$o.oo
$o.oo
$7.57
$45.57
$30.62
$59.92
8E
A/P CHECK t.tST~NG FC~ THE MONTH OF MARCH 2000
O49996
O49997
O49998
O49999
O5OOOO
O5OOO!
O5OOO2
O5OOO3
O5OOO4
O5OOO5
O5OOO6
O5OOO7
O5OOO8
O5OOO9
050010
050011
050012
050013
05001't
050015
050016
050017
05OO18
O5OO19
O500~0
050021
O5OO22
050023
050024
05OO25
050026
050027
050028
O5OO29
050030
050031
050032
0S0034
050035
O5OO36
05003,7
050O38
O5OO39
O5OO4!
O5OO42
O5OO43
O5OO44
REFUND-BUS LtC DOLEX DOU-AR EXP
3OY CONSTRUCTZON
REFUND-IRIILDING SALEM AUoUBON SOC
SERVICES~Y NATHA~,L pARSON
REFUND-PARKS LSABEL LUMBRERAS
REFUND-ta:~CE
BEV KOUTNY
RE~HBURSE-~rREEr EKATER~NA PUSTOBAEFF
SERVICES-PUB WKS DENNIS wI~S
AaA PEST CONTROL
SERV]CES'WWTI) A~RTOUCH CELLULAR
5ERV[CES-I:<X/CE AIR TOUCH PAGING
SUPPLIES-WW'IT PIONEER AMERICA
ALS FRU1T & SHRUB
SUPPL.[ES-PARKS ALPHA PEST CONTROL
SERViCES-PARKS ARAHARK UNIFORM
SERV~CES-VAR/OUS
SERViCES-VARIOUS ARCH PAG]NG
SUPPUiES-STREET ASHLAND BROS
SUPPLiES-VARIOUS AWARDS & ATHLETICS
SERVICES-VAR]OUS AT&T
SUPPtJeS-STREET BBC STEEL CORP
BEAR EI.ECr~C
SERV~CE.S-PC~CE
SUPPL]ES-PARKS HOUSEHOLD BANK
SUPPt/ES-VAR~OUS BIHAKT' CORP
CASE AUTOMOTWE
SERViCES-POLiCE CASCADE COLU~4B~
SUPPLIES-PARKS C~ POOLS
SERVICES-PA~ CHERRY C1TY ELECTRIC
SERV~CES-WW~
SUPPt/ES-WWrP COASTAL FARt4
SERV~CT.S-COURT HARGOT O01qLEY
SUPPI..~ES-WATER CONSOL.~DATED SUPPLY
SERVILT. S-PARKS D & D pAVING
SUPPL.IES-V~S DAVISON AUTO PTS
SERViCES-AD'IN ~ Et.ECI~C
SERV~CES-POLtCE EVEN FREE
SUPPLtES-STREET FARf4 PLA~
SER~CES-VARtOUS FOTO MAGIC
SUPPLtES-POLtCE GALL~ ~NC
SUPPLtES-WWTP GLOBAL COMPLr11~
SUPPLtES-VARI:OUS 6W HARDWARE
RE~PIBURSE-POLtCE L CRA~6 HALUPOWS~
SUPPLtES-POLtCE HARRtS UNIFORMS
HERNANDEZ CONST
SERV~CES-HOUSIN6
SERViCES-STREET HIRE CAUJN6
SUPPLIES.-STREET HUBBARD CHEVROLET
5UPPLI:ES-VAR]OUS INO WELDING SUPPLY
SERV]CES-WATER IKON OFFICE
NONE 3/30/00
NONE 3/3O/OO
NONE 3/3O/OO
NONE 3/30/00
NONE 3/3O1OO
NONE 3/3O1OO
NONE 3/30/00
NONE 3/30/00
NONE 3/30/00
oooo11 3/3o/oo
000113 3/30/OO
000115 3/30/OO
O00120 3/30/0O
000136 3/3O/0O
0O0160 3/3O/0O
000165 3/30/00
0O0534 3/30/00
0O0535 3/30/00
O00545 3/30/00
00098O 3/30/OO
000623 3/30/00
001168 3/3O/00
0O1169 3/30/0O
001199 3/30/OO
OO1275 3/30/00
O02190 3/30/O0
002218 3/30/00
002226 3/30/00
002424 3/30/00
0025.58 3/30/O0
002625 3/30/00
002686 3/30/00
002770 3/30/00
003005 3/30/OO
003080 3/*30/00
004190 3/3O/OO
0O4428 3/30/0O
O05O62 3/3O/OO
005258 3/3O/OO
OO6011 3/30/00
006212 3/3O/OO
OO640S 3/30/00
007048 3/30/00
007090 3/30/00
007147 3/30/00
007240 3/30/0O
00732O 3/30/O0
OOaloo 3/30[00
008119 3/30/00
Page 8
8E
$35.OO
$141.75
$55.OO
$30.oo
$2O.OO
$11.99
$183.OO
$249.60
$89.25
$1,079.18
$19.14
$40.77
$1,920.00
$55.00
$1,425.48
$519.60
$65.OO
$777.91
$226.S7
$22.75
$315.94
$156.25
$102.10
$2,800.00
$1,018.23
Sz,o5z.oz
$132.00
$9.52
$~02.98
$~00.87
$'175.92
$799.28
$'15.29
$1,5O4.O4
$2,150.00
$516.95
$33 .oo
$76.43
$13.22
A/P CHECK L~ST~NG FOR THE MONTH OF MARCH 2000
050O45
O50O46
05O047
O50O48
O50O49
05OO5O
050051
050052
050053
05O054
O50O55
050056
05OO57
05OO58
050059
O5OO6O
05OO61
O5OO62
O50O63
O5OO64
O5OO65
O5OO66
O5O067
O5OO68
O5OO69
050070
O5OO71
050072
050073
050074
05OO75
050076
050077
0.50078
05OO8O
05OO81
050082
O5OO83
O5OO84
O5OO85
O5OO86
050087
O5OO88
05008~
O5OO9O
O5OO91
O5O092
05O0~3
SUPP~ES-C GARAGE
RENT-POLICE
SUPPU. ES-VAR~OUS
SERViCES-COURT
SUPPL~ES-.ENG
SUPPIJES-PARKS
SUPPI zES-VAR~OUS
SERVZCT. S-V~VTP
SERViCES-PARKS
REiMBURSE-POLiCE
SERV~CES-EN6
SUPPL~ES-ATrY
SUPPL~ES-VAR]OUS
SUPPL2ES-PARKS
SUPPLiES-STREET
SUPPL~~
SUPPLiES-STREET
SUPPIJES-PLAN
SUPPLZES-VAR]OUS
SUPPLiES-PUB WKS
SUPPLZES-.WWTP
SERV~-PARKS
SERV~CES-ENG
SUppI TES-V~NrTT
SERV~CES-V~S
SUPPI 1ES-PARKS
SERVICES-PA~
SUPPLZE. S-VARJOUS
SUPPL~ES,-WWI'P
SUPPLiES-pOI 1CE
SUPPLiES-VARiOUS
SUPPI TES-I 1BRARY
SUPPLJES.-PUB WKS
SUPPL~STREET
SUPPLiES-VARiOUS
SUPPI~ES-POI.~CE
REiMBURSE-RSVP
REiMBURSE-RSVP
REiMBURSE-RSVP
REiMBURSE-RSVP
INTERSTATE AUTO PTS
KEY INVESTMENTS
L&L BUILDING
MSI GROUP
MAR~ON CTY TAX ASSESS
MAR]ON ENVIRON
MR P'S AUTO PTS
NEXTEL CC)MM
NW ELEVATOR CO
PAUL NULL
ONSTrE ENVIRON
OR MECHANI~ PLUMB
OR STATE BAR
PAC~C PR]NTERS
PEPS! COLA
PR]ER P!PE
ROTHS !GA
SALEM BLACKTOP
SALEM PR]NT~NG
SEWING & VACUUM
SIGMA ALDR]CH
SLATER COHM
SPEO. AL OCCAS!ONS
SPR]NT ROTHHAMMER
TEK SYSTEMS
UNOCAL ERN!E GRAHAM
UNTIED DISPOSAL
US WEST COMM
WESKO QUALrl'Y
V~K~NG OFFICE
W~T STORES
WATER METR~
WHEEL GRAPHICS
WlTHERS LUMBER
WOLFERS HEATING
WBN BOOK OUTLET
CHAMBER OF COMMERCE
WBN DOWNTOWN ASSOC
WBN FERT~[!7FR
WBN RENT-ALL
YES GRAPHICS
CHARLES MOHLER
DELBERT MU!
.1UNE WCX)DCOCK
RICHARD SNYDER
008295
O1OO8O
011010
012015
012218
012227
012510
013188
013275
013420
014055
014350
014500
015058
015225
015515
017246
O1734O
O18O60
018110
018300
018405
018465
018522
018692
018713
019046
020010
020020
020095
O2114O
021180
022035
022070
O2228O
022445
02246O
022500
022510
O2258O
O2259O
022708
024025
035555
035565
O35608
035615
O35648
035655
3/30/00
3/3O/OO
3/30/00
3/3O1OO
3/30100
3/30100
3/3O/OO
3/30/00
3/30/00
3/30/00
3/30/O0
313OLOO
3/3o/oo
3/3o/o0
3/3o/oo
313O1OO
3130100
3/30/OO
3/30/0O
3/3O/OO
3/30/OO
3/30/00
3/30/00
3/30/OO
3/30/00
3/3O/OO
3/3O/OO
3/30/00
3/30/00
313O1OO
3/3O/OO
3/30/00
3/30/00
31301OO
3/30/00
3/30/00
31301OO
3/30/00
3/30/00
3/30/00
31301OO
3/30/00
3/30/O0
3/30/00
3/30/O0
313O1O0
3/30/O0
3/30/00
3/3O/OO
$20.30
$3,488.O0
$8O2.85
$125.00
$8.00
$12.20
$420.69
$300.O0
$40.48
$702.80
$557.66
$125.O0
$780.76
$326.80
$1,585.40
$107.15
$849.68
$69.70
$612.22
$302.98
$19.54
$195.58
$491.25
$266.81
$736.O0
$1,918.34
$1,o38.75
$216.00
$607.00
$168.47
$107.72
$267.45
$369.25
$642.00
$3,816.16
$75,O0
$29.90
$1,489.O0
$1,424.9~
$1,570.50
$821.1X)
$35.40
$46.20
$12.O0
$12.60
$16.80
$33.60
Page9
050094
05OO95
05OO96
050097
05OO98
05OO99
050100
0~101
0~103
050105
0~1~
0501~
REIMBURSE-RSVP
REIMBURSE-DAR
RI~MBtJRSE-DAR
REiMBURSE-DAR
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Page 10
Community
Development
270 Montgomery Street
REC'O
wOODBURN GOMNIUHtTY
DEVELOPMENT DEPT.
Woodburn, Oregon 97071
SF
MEMORANDUM
(503) 982-524[,
Date:
To:
From:
Subject:
March 31, 2000
Steve Goeckritz, Community Development Director
Robert L. Mendenhall, Building Official
Building Activity for March 2000
1998 1999 2000
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 10 $1,010,282 15 $1,438,958 7 $982,694
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Ails 14 $98,643 1 $10,000 2 $11,575
Industrial 2 $34,500 0 $0 0 $0
Commercial Value 6 $130,020 0 $0 0 $0
Signs, Fences, Driveways 7 $10,121 I $8,000 4 $14,036
Manufactured Homes 2 $138,000 I $69,000 1 $50,000
TOTALS 41 $1,421,566 18 $1,525,958 14 $1,058,305
July '1 - June 30
Fiscal Year To Date $40,927,494 $24,820,396 $26,741,192
RLM:nd
Bldg~ctivity 3100
City of Woodburn '-- REPORT
'ce Devartment STAFF
270 Montgomery ~treet '
Date: April 3, 2000 ~
From: Paul Null, Chief of Police
To: Mayor and City Council
Through:
John Brown, City Administrator
Subject:
1999 Traffic Enforcement
Attached, please find a list of traffic citations issued by the police department in 1999. Out of a
total of 3,053 traffic citations issuedi 514 citations were issued on Hwy. 99E for various
violations, and of those citations, 106 were for Disobeying Traffic Control Devices (running red
lights).
As you know, one of the goals of the police department for FY 2000-01 is to institute a traffic
team using two motorcycles. It is anticipated the motorcycles will be on the road by November
of this year. The motorcycles will give the officers the ability to chase down violators through
highly congested highways, without placing other motorist at risk. Even though the motorcycle
traffic team is not the total'solutio/l' ~o the traffic violator problem in Woodbum, it is expected to
have a large impact. Meanwhile, the police department is very sensitive to citizen concerns of
vehicles running red lights on Hwy 99E and Hwy
8G
214 and will continue aggressive enforcement.
cc patrol
WOOl)BURN POLICE DEPARTMENT
1999 TRAFFIC ENFORCEMENT
8G
Violation
No Operator's License
Failure to Display a Driver's License
~alse Name to Police Officer
Expired Operator's License
No/Expired Registration
No Insurance
While Suspended/Revoked
Driving Under the Influence of Intoxicants
Container - Alcoholic Beverage
Reckless/Careless Driving
~ailure to Yield Right of Way :
Improper Lane Use
to Obey Traffic Light/Device
Maximum Speed
Failure to Perform Duties (Hit and Run)
:cfive Equipment
Belt Violations
Following Too Close
Elude
Other .________
TOTAL
Number of
Citations
272
17
31
0
14
457
321
103
87
74
24
5O
475
228
26
45
162
13
7
647
3053
,Cityof Woodburn
Police Department STAFF REPORT
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345
Date:
From:
To:
April 19, 2000
Mayor and Council
John Brown, City Administrator
Subject:
Police Department Activities - January 2000
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
and compares with the previous year. The report is in conformance with Federal Bureau of
Investigations national guidelines for crime classifications and is reported to the State of Oregon
Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information, please contact me.
8H
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March 29, 2000
Steve Goeckritz, Community Development Director
City of Woodbum
270 Montgomery Street
Woodbum, Oregon 97071
Department of Land Conservation and Developmer
635 Capitol St. NE, Suite 1~
Salem, Oregon 97301-254
Phone (503) 373-005u
Director's Fax (503) 378-5518
~' ~C'/~} I~' Main Fax (503) 378-6033
Rural/Coastal Fax (503) 378-5518
~ 3 0 2000 TGM/Urban Fax (503) 378-2687
Web Address: http: / / www. lcd.state.or, us
WOODBUFIN COMMu ~
DEVELOPMENT DE~.TM
Periodic Review Work Tasks Approval Order #001181
Dear Steve:
I am pleased to inform you that the Department of Land Conservation and Development (DLCD)
has approved the city's periodic review work tasks #5 and 6 regarding Recreation, Parks and
Open Spaces Plan and Historic District and Downtown Plan. This letter constitutes the
department's order approving the work tasks (OAR 660-25-150(1 )(a)).
No objections to these work tasks were received in response to the local govemment's notice.
Therefore, this order approving your work tasks is final and cannot be appealed.
I appreciate the efforts of city officials and staff in completing the periodic review work tasks.
Please feel free to speak with Mark Radabaugh, your periodic review team leader and field
representative at (503) 373-0050 extension 224, if you have any questions or need further
assistance.
Sincerely,
Urban Coordinator
JH/MSR:bkc
cc: Marion County Planning Department
State Periodic Review Assistance Team
dist: Cansler, Butts, Radabaugh
J
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Managerf'~~
Department of Environmental Quality Vehicle Emissions Screening
April 19, 2000
The attached letter from DEQ provides information on a vehicle emission screening
program proposed for Woodburn and several other locations in the state. The
letter states that the screening program would take place in March 2000, but due
to delays, this screening program is now scheduled from May 11 to May 13,
2000. DEQ had contacted me several times over the past 18 months on this
project. The area that they propose to use is on Arney Road across from the
south side of the Herschberger Motors property.
DEQ indicated that households in the Woodburn area will be notified of the
screening study. There will be equipment set up in the center lane and off the
road in the vicinity. The location of the equipment will not cause problems with
the center lane being blocked for this emissions screening project.
O eg°n
}ohn A. Kitzhaber, M.D., Governo
..,,,.-.:r. .-.'. ':~;' '
Januar~ 5, 2000 ' '
Department of Environmenta~ ~J
Vehicle Inspection Prog~ .....
1301 SE Morrison Street
Portland, OR 97214
.i.. :'' .'::' ~!: ; (503) 731-3050
".:"'"" ·(50,3) 73.~-.3420/Tr¥
' .' "C:'.'.[i':~' : ' '~ .:-
. :.:".... /q ' !::~..~W .i ' ' ''~[
Randy Rohman
Public Works Department
City of Woodbum
270 Montgomery. Street
X,Vcodbum, CI>. 97,'3,7 !
Dear Randy:
Thank ymt for your expression of'interest in our remote sensing study.
As we discussed, we will schedule our remote sensing equipment for a four day period during the
cific dates in the next few weeks and will pass this
__ · ' 2000. I should know the s..pe .... c,,, ....ration is on Amey Road at the
month of March . , ~-oA,,I~,,A Woodburn locauon mm~ "v." . · · ~ .... ,~ a~ the
intbrmationo..n to you. [he s~c.n:,,,i'~"" ~i~t sto"es I have sketched tl~e equtpmen,
to the ¥~oodbum tact.ury, o. uu o ~_~ ,--;,,, ,,fWnod um indicating 5'cut willingness to
e ' · ....... ,,. ...... b
~ntranc " '
~ , ,,~:' hoed a letter ~rom u,,. ~ -~ leasing for
attached pnoto~apn , '~'
allow as to use the s~te 'l'his is necessary so that we can fully use the equipment we are
the study.
The site on Amey Road will join two sites in the Salem area, two sites in Portland, one site tn
Newberg and approximately four sites in the Bend area as a part of a comprehensive remote sensing
tud has two main purposes. For the Portland area it is designed to provide
study. The s ? --:---" w ere a vehicle may be waived from ~e DEQ test if it shows as
information on "clean screemng , _h
being very clean just before its scheduled test date. For the surrounding towns that are outside the
current DEQ boundaries, the study will determine the effectiveness of a voluntary remote sensing
program, v~here people are notified at'the roadside when there vehicle, ~s dirty. After notification tire
vehicle owner can voluntarily get the required rePair work done.
DEQ has leased a remote sensing unit from Georgia Tech to be used in the months of March-April,
2000. The equipment will be operated for approximately four days at each of the sites listed above.
The remote sensing unit configuration to be used at your site consists of a standard sized van with
camera, laser beam, a reader board and a mirror. The remote sensing device shoots a laser beam of
light across the roadway, catching the emissions of vehicles as they drive by. The beam is reflected
by a mirror on the other side of the driveway, back to a sensor that electronically transfers the light
beam data to a computer. The computer calculates the emission concentrations of carbon
monoxide, hydrocarbons, and nitrogen oxides, and the results are recorded
DEQ/VIP-SF,
The camera records the vehicle license plate number associated with the vehicle emissions. Using
the plate number, DMV will provide DEQ with the vehicle identity, which will allow DEQ to more
precisely digest the vehicle emissions data. The reader board displays to the driver the status of the
vehicle's emissions. All households in the Woodbum area will be notified by letter prior to the
study that the emissions test is available for drive-by review of their vehicle emissions. The
notification letter will contain a list of auto repair shops participating in the study that are willing to
perform emission repair work at discounted prices as a part of the study.
Please let me know if you have further questions.
Sincerely,
j Jerry Coffer Engineer
Vehicle Inspection Program
llA
April 24, 2000
TO:
FROM:
SUB3ECT:
Mayor and City Council ~
John C. Brown, City Administrator-
Community Art Project
Recommendation:
It is recommended the City Council approve using the City Council Chambers
and Library as locations for Community Art Project showings.
Background:
Ms. Molly Murphy provided the attached proposal for a program of public fine art
shows and exhibitions, via classes she hopes to offer through Chemeketa Community
College. In general, the classes would provide students with training in planning,
promoting, setting up, and managing art exhibitions in galleries and public places.
Discussion:
Ms. Murphy has requested to use City Hall and the public library as locations for
art exhibitions associated with her program proposal. Other locations proposed for art
shows in the community include the Glatt House Art Center, other public offices and
locations, and private businesses. The program would be self-supporting; the City's
obligation would be to provide a location for exhibitions. When the program gets offthe
ground, agreements would also need to be reached with artists regarding security, and
liability for loss of or damage to exhibited artwork. The City Council chambers and
library have been selected because they provide excellent forums to share art with the
public, and offer locations that can be secured in which to show art.
Financial Impact:
None anticipated.
JCB
April 3, 2000
Page 1 of 3
TO:
FROM:
RE:
JOHN BROWN, Woodburn City Administrator
Woodburn City Hall, 270 Montgomery St, Woodburn, OR 97071
Mol 1 y Murphy
32914 S };wy 213, Molalla, OR 97038-9512
PROPOSAL FOR FINE ART SHOWS, EXHIBITIONS~ '& CLASSES.
llA
TO:
Re:
John Brown, City Administrator
Public Art Shows & Exhibitions
Page 2 of 3
EDUCATION & MENTORING THROUGH CLASSES:
Enrollment in the course titled "Art Gallery Display" is required
for this program. This course is currently being proposed to
Harvey Franklin, Chemeketa Comm. College woodburn Campus Director
and to CCC's Art Department at the main Salem Campus.
The course will be taught at the Glatt House Studio at a time
that targets high school students and the working folks in our
community. The course proposes to be an Independent Studies
in Art class that may be used to fulfill high-school
graduation requirements and college transfer credits.
"Art Gallery Display" will be a hands-on class responsible for
"hanging" the community art shows and exhibitions at the
various sites.
The i ns truc tot proposed i s Mol l Jr Murphy. Guest Speakers wi 1 1
present professional and workable display methods. Two field
trips will be planned each term to hear gallery display and
administration fie: Portland Art Museum, Lunaria Gallery,
Chemeketa Comm. College Art Gallery.
students are introduced to many employment opportunities in
the Art Industry beyond the artist. The support system for
this field is large and 3ob potential includes work in
everything from construction to advertizing to business
accounting to architecture.
SOURCE OF FINE ART & CRAFT:
Artists of the Willamette Valley respond to "Call to Artists"
promotion in newspapers, radio, TV, regional & local art group
newsletters, public notices, personal contacts.
Professionally judged shows by medium fie: watercolor, pencils],]or
theme lie: "Art that Goes Somewhere", "Arte de Fiesta Mexicana ·
Individual & group exhibitions.
Traveling shows fie: Youth Culture conference] & shared shows wi th
colleges £CCC], museums [Hallie Ford], & art groups [Pastel Society
PROGRAM FUNDING:
Show Entry Fees from Judged Shows.
Instructor wages & technical support from Chemeketa Comm. College.
Grants & donations possible from individuals, groups, & businesses.
llA
To: John Brown, City Administrator
Re: Public Art Shows & Exhibitions
Page 3 of 3
COORDINATION & ADMINISTRATION:
Molly Murphy proposed to coordinate and administer art program.
The support structure will include Chemeketa Community College,
woodburn City, Woodburn Art Center, Woodburn Parks and Recreation,
Woodburn Public Library, Woodburn/Gervais/N Marion High Schools,
Woodburn Independent, and other interested and vested groups.
All art displays will be approved by whatever officials are
required at each si te prior to any planning and promotion [sample
ideas attached]. This program is planned as a cooperative and
equal opportunity community effort.
BENEFIT TO WOODBURN COMMUNITY:
Public art has been shown to improve a community's self-esteem and
provide an atmosphere of calm and a "can do" a tti rude.
Young people who complete art classes are more likely to take and
succeed in science and math classes.
The opportunity to participate in public art is documented as a
valuable way to bring diverse communities together on. common
ground.
Public shows and exhibitions featuring art from the many sectors of
a community promote understanding and a commitment to tolerance.
The displays in this program are planned to be open to all ages,
experience levels, and fine art & craft methods.
BENEFIT TO WOODBURN BUSINESS:
Public art shows and exhibitions have been shown to bring visitors
to a community. Communities who feature on-going activities and
events lie: sports, antiques, art] consistently year after year
will increase and improve use of services and support businesses.
For example: an important workshop is currently planned for August
18-20 at the Glatt House Studio [information attached]. The
students and their families will need business services while they
are in woodburn and their visit will introduce them to the
community for a return visit with friends and family. Imagine the
possibili ties for Woodburn.
Eric1.
cc: FILE & Dr. Harvey Franklin, CCC Woodburn Director
April 24, 2000
liB
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator~--A~
Ba~aininl~ Al~reement with Local 642~ AFSCME
Recommendation:
It is recommended the City Council adopt the attached resolution authorizing
execution of a collective bargaining agreement with the American Federation of State,
County, and Municipal Employees, Local 642, effective October 1, 1999 through
September 30, 2002.
Background:
In September 1998, the City Council adopted Resolution 15-12, approving an
agreement with employees represented by the American Federation of State, County, and
Municipal Employees (AFSCME), Local 642, effective through September 30, 2001.
Article 12.2 obligated the City to commission an independent consultant to conduct wage
classification and external compensation comparison studies, to serve as a basis for
negotiating salary adjustments for the second and third years of the agreement. The firm
of Robert Gibson and Associates was selected to conduct the studies. It was anticipated
consultant work would be completed prior to September 1999, so that any salary
adjustments could be made effective October 1, 1999. Studies began later than planned,
and were completed January 3, 2000. Salary negotiations commenced shortly thereat~er.
On March 15, 2000, the City's final offer was made to union leadership. On
March 23, 2000, the offer was ratified by a majority of the members (Attachment 1).
Acting on your behalf, as your labor negotiator, on March 23~d I executed a tentative
agreement with AFSCME which reflected the terms of the City's final offer.
Discussion:
The City's salary offer reflects an approach combining the classification structure
recommended by Mr. Gibson and the comparative salary levels identified in his
compensation study. Positions were placed in salary ranges on a scale relative to their
comparable worth, and the top and bottom ranges were set equal to a percentage of the
average compensation for the same positions in comparator cities. Salary levels all other
positions were set according to their relationship to the top range.
Comparable worth relationships were determined through a complex process of
weighing job-related tasks, skills, and demands. Determining the requirements of each
position began with employee, job supervisor, and department head surveying. Initial
results were validated with follow-up contacts. Results were evaluated by a steering
committee comprised of department heads and union representatives. The consultant and
Honorable Mayor and City CouncU
April 24, 2000
Page 2.
lib
steering committee's conclusions were shared with employees, who could, if they chose,
challenge and provide information that might alter the ranking of that position. Another
round of validation followed before the City accepted final recommendations. The City
funded the classification study, pursuant to the October l, 1998 bargaining agreement.
The compensation study evaluated salaries for positions in comparator cities,
which are the same, or substantially the same as each ofWoodburn's AFSCME-
represented job classifications. Comparator cities included Forest Grove, McMinnville,
Newberg, Oregon City, The Dalles, Troutdale, and Tualatin, and were established by the
October 1, 1998 bargaining agreement. The City and the union shared compensation
study costs equally.
The City offered a compensation package of less than 100 percent of the external
average, based on the result of a limited housing market survey. The survey suggested
Woodburn's housing costs, a primary component of the cost of living, are lower than
those in comparator cities for both home purchases and rentals. Accordingly, a salary in
Woodburn would not need to be set at 100 percent of the external average to provide the
same buying power as a salary in the comparator cities. The agreed-upon salary ranges
set salaries at 95 percent of the average in comparator cities. Salary adjustments
associated with the new ranges were offered retroactive to October 1, 1999 to compensate
for the late start of both studies and commencement of negotiations. Also offered were
two CPI based cost of living adjustments, effective October 1, 2000 and October 1,2001,
respectively.
Other components of the compensation package are intended to provide
incentives to:
· Recognize the Martin Luther King Holiday;
· Create a more bi-lingual work-force and a resource pool for oral and written
communication in Spanish and Russian languages;
· Recognize employees for obtaining work-related certifications which make them
more capable, knowledgeable, and versatile;
· Encourage employees to complete education and training that can be shared with
other city employees to augment City-sponsored training.
In addition, the compensation package:
· Updates the current cost sharing arrangements between the City and employees
for health and dental benefits;
· Allows employees to participate at their cost in a vision plan; and
· Establishes new job classifications for employees who were determined by the
classification study to be working out-of-class.
The key elements of the attached bargaining agreement are:
Honorable Mayor and City Council
April 24, 2000
Page 3.
llB
Salary increases, retroactive to October 1, 1999, consistent with the 95 percent
scenario. Employees eligible for salary increases will be placed on the step
closest to their current pay rate, with step advancements beginning in FY 2000-
2001 on the employee's anniversary date. The exception will be employees
whose anniversary dates fall between the date of adoption of the agreement and
June 30, 2000 and who are eligible for step advancement. Those employees will
be evaluated within 30 days of ratification of the agreement by the parties, and, if
they meet or exceed expectations, will receive 5 percent salary advancements
under the existing salary schedule dated October 1, 1998 and then be placed on
the step closest to the rate of pay on the new salary schedule.
A cost of living adjustment, effective October 1, 2000 through September 30,
2001 equal to the one-year change in the CPI, Portland Index. CPI will be based
on the most current statistics available in September 2000;
A cost of living adjustment, effective October 1, 2001 through September 30,
2002 equal to the one-year change in the CPI, Portland Index. CPI will be based
on the most current statistics available in September 2001;
Adding Martin Luther King Day as a paid holiday. Because the holiday for 2000
passed before negotiation was completed, one (1) additional floating holiday for
FY 1999-2000, to be used before June 30, 2000. If that floating holiday isn't used
by June 30, 2000 it will be forfeited. For 2001 and beyond, Martin Luther King
Day will be celebrated on the third Monday of each January.
Establishing a two (2) percent bi-lingual incentive for certified Spanish or Russian
speaking employees. Participation in the incentive is voluntary, but will require
the employee to assist in translation services upon request;
Employees may participate in the vision plan at their expense. All employees will
be required to participate, but can select between a pre- or after-tax rate.
Employees holding specified position-related professional and specialty
certifications will receive certificate pay ranging from .5 to 1.5 percent of base
pay for each certificate held, capped at three non-related certificates. The City
will work with AFSCME to develop the list of compensible certificates and their
respective values. The list will be completed by June 15, 2000, and implemented
effective July 1, 2000.
Educational incentives, as defined at Section 5.6 -Tuition Reimbursement- of
the City's Personnel Policies Manual will be revised by June 15, 2000. Revisions
will provide tuition reimbursement for coursework deemed by the City
Administrator to have direct applicability and benefit to City goals and objectives;
llB
Honorable Mayor and City Council
^pril 24, 2000
Page 4.
will reimburse an employee for half of the cost of registration for approved course
work up to a limit as yet to be determined based on an examination of current
coursework at area junior colleges and universities. Reimbursement will exclude
travel, books, materials, or other ancillary costs and will obligate the employee,
when applicable, to share the benefit of that education or training.
· Increases to the City's contribution to medical and dental insurance premiums
will be limited to seven and one half (7.5) percent per year for the duration of this
agreement, with the remainder to be picked up by the employee at a pre-tax rate.
· Existing Utility Worker I positions will be advanced to Utility Worker II's, and a
new, entry-level description for Utility Worker I will be developed. Utility
Worker III positions will be upgraded to Foreman positions, and placed at Range
17 on the compensation scale. Finally, an existing Clerk III position will also be
reclassified to Transportation Coordinator and placed at Range 13 on the
compensation scale.
No other changes to the existing compensation and benefits package, or existing
agreements regarding working conditions were offered. In exchange for a CPI increase,
effective October 1, 2001, the union has agreed to a one-year extension of the existing
contract period, to September 2002.
The attached contract (Exhibit 1) replaces the unexpired portion of the agreement
previously approved on October 1, 1998, formalizes the terms upon which tentative
agreement was reached, and is respectfully recommended for approval by the City
Council.
Financial Impact:
The cost of the recommended contract package offered to AFSCME employees
for 1999-2000 is estimated at $60,000. That represents an increase of approximately 2.7
percent over current salary and benefit costs, and reflects placing employees on the new
comparable worth schedule. Including the compounding effect of salary step
advancements, cost increases for 2000-01 and 2001-02 are estimated at $90,000 and
$75,000, respectively. In addition, cost of living adjustments will be applied in 2000-01
and 2001-02, based on data available in September of each year regarding the changes in
Portland CPI. Those changes have recently ranged between 2.5 and three (3) percent.
]CB
Exhibit
Attachment
OREGON AFSCME
815 NE DAVIS STREET, SUITE 200, PORTLAND, OR 97232
(503) 239-9858 · 1(800) 792-0045 · FAX (503) 239-9441
llB
March 24, 2000
ATTACHMENT I
Page I of I
3ohn Brown
City Administrator
City of Woodbum
270 Montgomery Street
Woodburn, OR 97071
RE: CONTRACT RA1/FZCA'I/ON RESULTS
Dear John:
On March 23, 2000 AFSCME Local 642 ratified the City proposal of March 15, 2000 (see
attached) by a narrow 26 to 23 margin,
I would like to take this opportunity to express my appreciaUon of City negotiators Mary
Tenent and yourself in your work with our bargaining team to come to terms on the
dassification and wage comparability matt~s. The bargaining unit morale will benefit from
that.
But more significant, in my opinion, will be the certification differential and the education
reimbursement programs, as these provisions will provide incentives for the employees to
attain and upgrade skills that they will bring to the workplace.
Sincerely,
Nell Bednarczyk
Council Representative
Oregon AFSCME Council 75
CC:
Mary Tenent
Curtis Stultz
Duane Barrick
Randy Scott
Serving The Public F, mployec .~
COUNCIL BILL NO.
liB
RESOLUTION NO. 20..~q
A RESOLUTION AUTHORIZING EXECUTION OF A COLLECTIVE BARGAINING
AGREEMENT WITH AMERICAN FEDERATION OF STATE, COUNTY, AND
MUNICIPAL EMPLOYEES (AFSCME) LOCAL 642 EFFECTIVE OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2002.
WHEREAS, the purpose of said labor negotiations is to reach an agreement on
matters relating to wages, hours, working conditions, and fringe benefits for certain represented
employees, and
WHEREAS, Article 12.2 of the existing agreement, adopted by Council
Resolution No. 1512, required the City and AFSCME to jointly fund a compensation study for
the purpose of negotiating wage and benefit provisions for the unexpired term of the existing
contract, and
WHEREAS, the City and AFSCME have bargained in good faith and
understanding of the personnel, financial, and organizational impacts related to said agreement,
now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor and City Administrator are authorized to execute and
administer on behalf of the City of Woodbum, the "Collective Bargaining Agreement" with
AFSCME Local 642 once the agreement is in an approved final form based on the tentative
agreements between the two parties. 4/t~~~/
Approved as to form.'.~.~4¥' f,,e~~_~ 000
City Attorney Date
APPROVED
RICHARD JENNINGS, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - COUNCIL BIIJ~ NO.
RESOLUTION NO.
EXHIBIT I 11B
Page t of ~",-,~ -
COLLECTIVE BARGAINING AGREEMENT
between
THE CITY OF WOODBURN, OREGON
and
LOCAL 642, AFSCME
American Federation of
State, County and Municipal
Employees, AFL-CIO
EFFECTIVE TI:IROUGH SEPTEMBER 30, 2002
TABLE OF CONTENTS
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PREAMBLE ..................................................... 1
ARTICLE I - RECOGNITION ....................................... 1
ARTICLE 2 - UNION RIGHTS ...................................... 3
ARTICLE 3 - NON-DISCRIMINATION ............................... 6
ARTICLE 4 - HOURS OF WORK .................................... 7
ARTICLE 5 - HOLIDAYS .......................................... 9
ARTICLE 6 - VACATION ........................................ 11
ARTICLE 7 - SICK LEAVE ....................................... 13
ARTICLE 8 - FRINGE BENEFITS .................................. 16
ARTICLE 9 - PREMIUM PAY ..................................... 18
ARTICLE 10 - REST PERIOD/LUNCH PERIODS ...................... 19
ARTICLE 11 o LEAVES ........................................... 19
ARTICLE 12 - WAGES ........................................... 21
ARTICLE 13 - DISCIPLINE AND DISCHARGE ....................... 23
ARTICLE 14
ARTICLE 15
- SENIORITY ....................................... 25
- CLOTHING AND EQUIPMENT ....................... 29
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ARTICLE 16 - GRIEVANCE ...................................... 30
ARTICLE 17 - MANAGEMENT RIGHTS ............................ 33
ARTICLE 18 - CITY SECURITY ................................... 37
ARTICLE 19 - SUBSTANCE ABUSE ............................... 38
ARTICLE 20 - SAVINGS CLAUSE ................................. 38
ARTICLE 21 - LABOR/MANAGEMENT COMMITTEE ................. 39
ARTICLE 22 - CERTIFICATION PAY ............................... 40
ARTICLE 23 - EDUCATIONAL INCENTIVES ........................ 40
ARTICLE 24 - TERM OF AGREEMENT ............................. 41
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EXHIBIT
PREAMBLE
This Agreement is entered into between the City of Woodburn, Oregon, hereinai~er
referred to as the City, and the City of Woodburn Local 642, American Federation of State,
County, and Municipal Employees AFL-CIO, hereinafter referred to as the Union.
The purpose of this Agreement is to set forth the entire Agreement between the parties on
matters relating to wages, hours, working conditions, and fringe benefits.
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ARTICLE I - RECOGNITION
1.1 INCLUDED POSITIONS:
The City recognizes the Union as the sole and exclusive bargaining agent for full-
time and part-time (regularly scheduled to work 20 hours per week or more) employees in
the bargaining unit with respect to matters relating to wages, hours, and working
conditions. Appendix A, attached hereto and by reference incorporated herein, is a listing
of all bargaining unit employees. Supervisory employees and confidential employees as
governed by State statute, irregular part-time employees regularly scheduled to work less
than twenty (20) hours per week (except in circumstances that they must replace full-time
and part-time employees on a temporary basis), seasonal and special projects employees,
who shall not be employed by the City for more than nine (9) months in any calendar year,
and persons hired for a limited period of time for training funded in whole or in part, by
the state, federal, or other governmental unit are specifically excluded.
1.2 NEW POSITIONS:
In the event the City creates a new classification or revises a current classification
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which would place the classification in the bargaining unit, the Union will be notified of
such classification before any employees are hired in such new classification. If the Union
agrees with the salary range, it shall so notify the City within fifteen (15) days. If the
Union disagrees with the proposed salary range, the Union shall notify the City within
fifteen (15) days in writing if it wishes to discuss the wage or other conditions of
employment for the classification, and an additional fifteen (15) days in which to
commence discussion on the issue.
If the parties are not in agreement over the proposed salary range or other issues,
the City may fill the position with its proposed salary rate serving as a provisional salary
rate until the above-described discussions have resulted in an agreement on the issue. If
the parties subsequently agree upon a salary rate that is different than the initial City-
proposed rate, such agreed-upon rate shall be retroactive to the date that the position was
filled.
TRANSITORY PROVISION:
The City and the Union agree that the position listed in Appendix C may be eligible
for representation under state statutes if either occurs:
1. Should current incumbent leave position, position would become a position of the
bargaining unit upon being filled by a new employee; or
2. The current incumbent may elect to become represented or continue to remain
non-represented.
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ARTICLE 2 - UNION RIGHTS
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2.1
FAIR SHARE:
1. The City agrees to deduct the uniformly required Union membership dues and
other authorized fees or assessments once each month from the pay of those
employees who have authorized such deductions in writing. Except as provided in
the following, an amount equal to the prorata share of the bona fide cost to the
Union of representation of the unit, as certified by the Union to the City, the fair
share amount will be deducted from the pay of employees in the bargaining unit
who have not provided the City with such authorization, with such amount to be
deducted thirty (30) days after their date of hire. Such fair share amount shall not
exceed the amount of Union dues. The amounts so deducted both fair share and
Union dues shall be remitted on a monthly basis to the local treasurer, as
designated by the Union, with a list of the employees subject to the deduction.
2. The provisions of Section 1 hereof shall not apply if an employee objects in writing
to the City, based on such employee's membership in a bona fide church or
religious group whose tenets or teachings are contrary to such payment. The City
will provide the Union with a copy of any such letter within five (5) days of its
receipt.
In such instances, the employee shall authorize a deduction from his or her
pay which is equal to the fair share amount. Such payroll deduction shall be in
addition to any previously established deduction and shall be for the United Fund
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or other mutually satisfacto~T charitable organization as agreed to between the
employee and the Union.
3. For the purpose of calculating months to determine the beginning or end of the
payroll deductions called for in Sections ! or 2 of this Article, dues or like amounts
shall be deducted for any calendar month during which the employee works ten
(! 0) days or more.
4. The Union will indemni~, defend and hold the City harmless against any claim
made and against any suit instituted against the City as a result of any City action
taken pursuant to the provisions of this Article. The Union and the City each
agree to reimburse any monies paid or not paid in error within thirty (30) days of
notification of such error.
BUSINESS REPRESENTATIVES:
Upon reasonable notice and proper introduction, official Union representatives
may be allowed access to work areas. Such visits shall be confined to rest periods and
lunch periods. At no time shall visits cause an interruption of work. The Union shall
provide the City with an updated list of authorized representatives, who shall number no
more than two at any one time.
STEWARDS:
The Union shall appoint an Area Steward for each of the following areas:
City Hall/Library/Parks
Streets/Water
Wastewater
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In addition, thc Union shall appoint a Chief Steward, who may also serve as an
Area Steward. The Union shall provide the City with timely written notification of all
steward appointments.
All meetings held with City management pursuant to Steps I through IV of the
Grievance Procedure (Article 16) hereof, shall include the grievant and/or a union
representative of the Union's choosing.
Stewards who attend meetings with City representatives pursuant to the above
shall suffer no loss of regular pay as a result of such attendance. The City shall, however,
be under no obligation to hold such meetings during the paid time of the stewards and
other employees attending same. Except as provided above, all time taken offby stewards
shall be without pay.
It shall be the responsibility of each individual employee to provide reasonable
advance notice to his or her immediate supervisor when time away from the job will be
required under this section.
Union Business Asents may attend meetings held pursuant to any step of the
Grievance Procedure, provided the City has received reasonable advance notice of such
attendance.
BULLETIN BOARDS:
In accordance with past practice, the Union will be allowed use of adequate space
on designated City bulletin boards to post information regarding Union business.
Specifically, such notices will include information about time and place of meeting, Union
social and charitable activities, and posting of official Union publications.
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CONTRACT RENEWAL:
The Union's negotiation team, to be comprised of no more than three on-duty
employees, shall be permitted to attend negotiating sessions with the City without loss of
their regular pay relative to securing contract renewal; provided, however, that such
release from duty time shall not exceed an aggregate of ninety (90) working hours.
It shall be the responsibility of each individual employee to provide reasonable
advance notice to his or her immediate supervisor when time away from the job will be
required under this section.
CONTRACT PRINTING AND DISTRIBUTION:
The City shall, at no cost to the Union, provide the Union with the original copy of
this Agreement. The Union shall provide at its cost a copy of this Agreement to each
current employee, and the City shall provide at its cost a copy of this Agreement to each
employee who is hired during the term of this Agreement.
ARTICLE 3 - NON-DISCRIMINATION
This Agreement shall apply equally to all members of the bargaining unit,
regardless of race, sex, age, creed, color, national origin, or political affiliation. The
Union and the City shall equally share the responsibility for upholding this provision of the
Agreement.
However, it is recognized that both state and federal law provide the means for
resolution of discrimination questions. Therefore, a claimed violation of the provisions of
this Article shall not serve as the basis for a claim ora violation of this Agreement.
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ARTICLE 4 - HOURS OF WORK
GENERAL PROVISIONS:
A full-time employee's work week shall consist of five (5) consecutive work days,
not necessarily Monday through Friday, followed by two (2) consecutive days off.
A full-time employee's regular workday shall be eight (8) consecutive hours except
for an unpaid lunch period. Full-time employees' work schedules showing workdays, shift
assignments, and work hours will be posted fourteen (14) days in advance by the City on
bulletin boards available to affected employees.
Except in an emergency or in such instances that a shift position is vacant due to a
circumstance outside the control of the City, such as illness on a temporary basis,
established work schedules will not be changed without fourteen (14) days written notice
to the affected full-time employees.
For the purposes of this Agreement, emergency shall be defined as the
performance of City functions or services necessary to protect or reserve the lives, safety,
health, or property of the citizens of Woodburn threatened by unusual or unforeseen
circumstances.
Nothing in this Article or any part of this Agreement shall be construed as a
guarantee of hours of work.
WORK DAY AND WORK SHIFr ROTATION:
When a change in the assigned work day schedule or change in shift occurs, the
provisions of 4.1 shall not apply.
Such rotation shall not normally occur more than once each four weeks. In such
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instances, overtime shall not be required unless it is required under Article 9 of this
Agreement.
SHIFT ASSIGNMENTS:
Excepting probationary employees, who may be assigned to work any shift, the
City shall do one of the following within each operational area:
1. Allow employees within a given classification and job assignment to select their
shift assignment based upon seniority with the most senior employee to select his
or her desired shift first; or
2. Provide for a rotation of shift assignments whereby all employees within a given
classification and job assignment serve an equal amount of time on each of the
available shifts or work schedules.
WORK SCHEDULE FLEXIBILITY:
It is not the intention of this Article to prevent the City and an individual employee
from mutually agreeing to alternative work schedule(s). Such alternative work schedule
may be initiated by either the City or an employee(s), but must be reduced to writing
before it is implemented.
An alternative work schedule shall conform to the requirements of the Fair Labor
Standards Act but may be at variance with the provisions of 4.1, 4.2, and 4.3 of this
Article and may also, notwithstanding the provisions of 9.1, allow an employee to agree to
a work schedule that includes more than eight (8) hours of daily work without overtime
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PART-TIME EMPLOYEES:
Part-time employees are included under the provisions of this Article as it is
applicable to their work assignments.
5.1
ARTICLE 5 - HOLIDAYS
HOLIDAYS OBSERVED:
Employees shall receive the following paid holidays:
New Year's Day
Martin Luther King Day
Presidents Day
Memorial Day
Fourth of July
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
January 1
Third Monday in January
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
Friday after the fourth Thursday of
November
Christmas Eve The last half of the shift on December 24
Christmas Day December 25
After completion of six (6) months of continuous service, each employee shall be
entitled to one (1) floating holiday with pay during each fiscal year. The floating holiday
shall be taken at the option of the employee, subject to the operating requkements of the
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City operations. In consideration of the agreement be'rog adopted after the observance of
the Martin Luther King Day holiday for the year 2000, employees hired prior to the
Martin Luther King Day holiday (January 17, 2000) will be given one (1) additional
floating holiday for fiscal year 1999-2000. Such floating holiday shall be taken at the
option of the employee, subject to the operating requirements of the City operations, and,
if unused by June 30, 2000, shall be forfeited. Part-time employees shall earn pro rata
holiday benefits based on the relationship of their regularly scheduled work week bears to
that of a full-time employee.
HOLIDAY PAY:
In order to qualify for holiday pay, an employee must have been employed at least
thirty (30) days and must have worked the last scheduled work day before and the first
scheduled work day after the holiday or have been on authorized leave with pay.
If an employee's scheduled day off falls on such holiday, he or she shall be granted
a postponed holiday with pay to be taken at the mutual convenience of the employee and
the City.
If the employee is on authorized vacation or sick leave with pay when a holiday
occurs, such holiday shall not be charged against such leave.
Eligible employees shall receive one day's pay for each of the holidays listed above
on which they perform no work. Employees required to work on a recognized holiday
shall be compensated in cash for all hours worked on the holiday and one-and-one-haft
times (1-1/2) times the established straight-time rate, in addition to their regular holiday
pay. In lieu of holiday premium pay, the city and an employee may agree to an alternative
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day offwith pay. Such agreement shall be in written form and executed prior to the
holiday.
WEEKEND HOLIDAYS:
Whenever a holiday falls on Sunday, the following Monday shall be observed as
the holiday. Whenever a holiday falls on Saturday, the previous Friday shall be observed
as the holiday.
6.1
ARTICLE 6 - VACATION
ACCRUAL:
Full-time employees shall accrue working days of vacation per calendar year outlined here:
Upon completion of probation
Years of Service Per Month
40 hours or 5 days
Days per Year
Maximum
Accrual
6 mos through 5 06.67 hours 10 160 hours
6 through lO 10.00 hours 15 240 hours
11 10.67 hours 16 256 hours
12 11.33 hours 17 272 hours
13 12.00 hours 18 288 hours
14 12.67 hours 19 304 hours
15 13.33 hours 20 320 hours
Accrued ,;,acation shall be credited as earned vacation for each full calendar month
of service, in accordance with the above, except that vacation accrued during the first six
(6) months of continuous service shall not be credited as earned vacation until the
employee completed the first six (6) months of continuous service.
An employee's earned but unused vacation credits shall not be allowed to
accumulate beyond double his or her annual accrual rate. The City may initiate a
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mandatory vacation of sufficient duration to reduce unused vacation below the maximum
allowable accumulation. Part-time employees shall earn prorata vacation benefits based
upon the relationship their regularly schedule work week bears to that of a full-time
employee.
UTILIZATION:
During the month of April of each year, the City shall circulate within each
department or division, as applicable, a sign-up register. Such register shall be circulated
to employees in the order of their seniority, beginning with the most senior employee. At
the time such vacation sign-up register is circulated, each employee shall have the
opportunity to designate one uninterrupted period for vacation within those parts of the
upcoming fiscal year when utilization of vacation will be allowed. Following the
circulation of the vacation sign-up register, each employee may schedule any remaining
accrued vacation on a first-bid basis; that is, the first employee to request vacation for a
period when the utilization of vacation is allowed shall, subject to operational needs of the
City, be allowed to utilize vacation. Except in cases of emergency or other circumstances
outside the control of the employee, such vacation shall ordinarily be requested at least
thirty (30) days prior to the first day of intended vacation usage and approved or denied at
least twenty (20) days prior to such first day.
The foregoing shall not preclude the possibility of several employees within a given
department or division, as applicable, being allowed to take vacation at the same time, nor
shall it preclude the possibility of denying requested vacation to an employee or several
employees 'while other employees are allowed to take vacation when such denial of
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vacation is due to operational requirements that do not uniformly affect all employees in
the given department or division.
TERMINATION:
Upon the termination of a regular employee, he or she shall be paid for all unused
vacation at his or her current rate of pay. In case of death, compensation for accrued
vacation leave shall be paid in the same manner the salary due the decedent is paid.
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7.1
7.2
ARTICLE 7 - SICK LEAVE
ACCRUAL:
Full-time employees shall accrue sick leave at the rate of one eight-hour (8-hour)
day for each full calendar month of service fi.om the first month of employment to a
maximum of one hundred twenty (120) eight-hour (8-hour) days. Part-time employees
shall accrue prorata sick leave benefits based on the relationship their regularly scheduled
Accrued but unused sick leave shall not
work week bears to that of a full-time employee.
be compensated upon termination or death.
UTILIZATION:
3.
Disability: If any employee is unable to work his or her regularly scheduled work
days by reason of illness or injury, accrued sick leave shall be applied subject to the
following limitations:
a. Secondary Employment: Unless the employee has notified the City in
advance and received approval, sick leave benefits shall not be allowed
when an employee is working for another employer, or otherwise engaged
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in an activity for profit during thc period of disability.
Industrial Accidents: If the employee is or should be eligible for Workers'
Compensation time-loss benefits, sick leave shall not be available.
Doctor's Certification: If the employee is absent for more than three (3)
calendar days, sick leave benefits shall not be allowed at~er the third
calendar day unless a physician's statement is submitted upon return to
work or unless alternative arrangements satisfactory to the City have been
made on or before the third day of the absence.
If the City has reason to believe that an employee may have been
abusing sick leave, it may, by prior written notification to that employee,
require a physician's certification of illness for absences of three (:t) days or
less as a condition of receipt of sick leave benefits.
In addition, a physician's certification of fitness to return to work
may be required if there is some reason to question the employee's fitness
to perform his or her assigned duties.
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Family Illness: When an employee must be away from the job because of a serious
illness in the immediate family, such time off shall be granted by the Department
Head and charged against sick leave time. Immediate family is defined as:
husband, wife, mother, father, son, daughter, brother, sister, father-in-law, mother-
in-law, grandparents, or other relative living in the employee's household. In
addition, the case for a newborn child during the first seven (7) calendar days
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following the date of birth or adoption up to the age of five (5) shall qualify as
family illness for purposes of this section.
3. Medical Appointments: When an employee must be away fi.om the job because of
an appointment with a licensed physician or dentist, such leave, provided it was
requested and approved in advance, may be approved and charged to nearest one-
quarter (1/4) hour to the employee's sick leave account.
LIMITATIONS:
1. New Employees: Sick leave shall not be available for utilization until after the first
ninety (90) days of employment have been completed.
2. Notification: The employee shall notify his or her immediate supervisor in
accordance with procedures that may be established by such supervisor of the need
for sick leave as soon as possible after his or her knowledge of the need. If the
employee fails to notify his or her supervisor in a timely manner, it shall be cause
for denial of sick leave benefits.
3. Abuse: The abuse of sick leave shall be cause for disciplinary action.
4. Extended Illnesses: Sick leave shall not be allowed after the first ninety (90)
calendar days of any illness, as the City's long-term disability plan provides income
protection in such circumstances. After the employee has returned to work
following an absence of more than ninety (90) calendar days, any accrued but
unused sick leave shall be available for utilization for subsequent disabilities.
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ARTICLE 8 - FRINGE BENEFITS
LONG-TERM DISABILITY INSURANCE:
The city shall pay the cost of long-term disability coverage that insures sixty
percent (60%) of the first $2,500 monthly base salary for an employee disabled due to
injury or illness. This coverage shall provide protection when ninety (90) calendar days
have elapsed from the time of injury or illness.
MEDICAL/DENTAL INSURANCE:
1. The City shall continue to provide, and pay full cost, the existing or a substantially
equivalent medical and dental insurance for all employees and enrolled dependents
through ~lune 30, 2000. Effective July 1, 2000, the City will increase their monthly
contribution towards the existing or a substantially equivalent medical and dental
insurance premiums for all enrolled dependents by an amount not to exceed seven
and one-half (7. $) percent of the insurance premium paid for each category
(Employee only, Employee plus one dependent, Employee plus two or more
dependents) during the previous fiscal year. If the medical and dental insurance
monthly premiums are greater than the City's contribution, the remainder of the
premium cost will be paid by the employee either as a pre-tax deduction or an
after-tax deduction, at the option of the employee.
Effective ~luly 1,2001, the City will increase their monthly contribution
towards the existing or substantially equivalent medical and dental insurance
premiums for all employees and enrolled dependents by an amount not to exceed
seven and one-half (7.$) percent of the insurance premium paid for each category
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(Employee only, Employee plus one dependent, Employee plus two or more
dependents) during the previous fiscal year. If the medical and dental insurance
monthly premiums are greater than the City's contribution, the remainder of the
monthly premium costs will be paid by the employee either as a pre-tax deduction
or an after-tax payroll deduction, at the option of the employee.
2. Effective June 1, 2000, the City will amend its contract with the EBS Trust to
include vision coverage for all employees and their em-oiled dependents.
Employees are required to participate and the monthly premium cost for such
coverage will be borne solely by the employee either as a pre-tax payroll deduction
or an ai~er-tax payroll deduction, at the option of the employee.
LIFE INSURANCE:
For the duration of this Agreement, the City shall provide the following:
1. A $10,000 24-hour life policy.
2. A $10,000 accidental death and dismemberment policy.
3. A $10,000 double-indemnity accidental death and dismemberment policy.
WORKERS' COMPENSATION
Pursuant to applicable law, the City shall continue to provide coverage under the
Workers' Compensation plan for job-connected injuries or disabilities.
In the event an employee suffers an injury while on the job with the City for which
he or she is eligible for time-loss benefits, such employee shall continue to receive the
medical, dental, long-term disability, and life insurance benefits provided for herein for the
first ninety(90) days of such injury.
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8.5 RETIREMENT
For the duration of this Agreement, the City shall continue the current retirement plan
under the Public Employees Retirement System (PERS).
9.1
ARTICLE 9 - PREMIUM PAY
OVERTIME
Employees required by the City to work beyond eight (8) hours in any twenty-four-
hour (24 hour) period beginning at 12:01 a.m., or more than forty (40) hours per week,
shall receive overtime compensation.
hours.
In no case shall overtime be paid twice for the same
Overtime shall be computed to the nearest quarter-hour (¼ hour). Overtime pay
shall be based on the actual number of hours on duty per day or week, except that two (2)
hours of overtime will be guaranteed in instances of emergency call-back.
The overtime rate shall be time-and-one-half the regular rate of compensation, in
the form of comp time or pay, at the discretion of the City. However, if employee(s) are
to be subject to a compensatory time policy that differs from the eight (80) hour maximum
presently allowed by City policy, he/she shall be so notified in writing.
In the event that sufficient acceptable personnel do not accept overtime on a
voluntary basis, or in the event of an emergency, such additional personnel as are deemed
necessary by the City may be required to work overtime. As provided by ORS
279.345(5)(b), the provisions of ORS 279.340 shall not apply to the employees covered
by this Agreement.
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STANDBY
Employees required to be accessible by telephone or pager and available for dispatch
to the job shall receive one (1) hour's pay at their straight-time hourly rate for every
twelve (12) hours of standby time for the duration of such assignment. All such
appointments shah be by written notification to the employee.
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ARTICLE 10 - REST PERIODS/LUNCH PERIODS
All employees shall be granted a fifteen-minute (15-minute) rest period during each
one-half(~A) shift, except in emergency situations. Rest periods shall be taken at
approximately the middle of each one-half (~A) shift as designated by the supervisor.
All employees shall be granted a lunch period of not less than one-half-hour
hour) or more than one (1) hour, except in emergency situations. Such lunch periods shall
be without pay and be utilized at approximately the middle of the work shif~ as designated
by the supervisor.
11.1
ARTICLE 11 - LEAVES
BEREAVEMENT LEAVE:
In the event a death in the employee's immediate family, an employee may be granted
leave of absence not to exceed five (5) calendar days without loss of pay. This leave shall
be separate from sick leave and shall not accumulate from year to year.
In the event of a death of a co-worker, employees may request and be granted
vacation leave or other mutually agreeable time offto attend the funeral. In instances
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where the essential work of the City would be seriously handicapped by the temporary
absence of a group of employees in a division, the City may set a reasonable limit on the
number of employees that are to receive such leave.
WITNESS/JURY DUTY:
When an employee is called for jury duty or subpoenaed to appear in court as a
witness, he or she will be paid the difference between his or her regular salary and the
amount of jury pay. However, if he or she transfers all compensation, less mileage and
meal allowances, received from the court to the City, he or she shall receive his or her
regular compensation for the time covered by the absence. Time not worked because of
such service will not affect vacation or sick leave accrual. The foregoing shall not apply if
the employee is a party in interest to the proceeding or is serving as a witness against the
City or on behalf of the Union. In such instance, leave of absence without pay will be
provided.
MH~ITARY:
Military leave with or without pay shall be provided in accordance with applicable
State (ORS 408.290) and federal statutes.
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11.4
LEAVE WITHOUT PAY:
Upon the written request of a regular employee to the immediate supervisor, the
City may, in writing, grant an employee a leave of absence without pay for a period not
exceeding twelve (12) months. Such request shall include the reason for requesting such
leave and establish reasonable justification for consideration by the City. An employee
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shall not accrue benefits or seniority during such leave, but will be re'restated with all
previously earned leave and seniority upon his or her remm to work.
VOTING LEAVE:
Employees who are registered voters shall be granted necessary time off, up to one
(1) hour, to vote on election day if, due to their work schedule, the otherwise would not
be able to vote.
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12.1
ARTICLE 12 - WAGES
WAGE RATES:
Retroactive to October 1, 1999, current employees shall be compensated in
accordance with the wage schedule attached to this Agreement as Exhibit B which, by this
reference, is incorporated into and made a part of this Agreement.
Implementation of New Wage Schedule:
Employees will be placed on the step within their new pay range which is closest to
their current rate of base pay with eligibility for step advancements beginning in fiscal year
2000-2001 on the employee's anniversary date. The exception will be for those
employees whose anniversary date falls between the date of the adoption of this agreement
and June 30, 2000 and who are eligible for step advancement. Such employees shall be
evaluated within 30 days of the adoption of this agreement and, with a finding that they
meet or exceed expectations, shall receive 5 percent (5%) salary advancements under the
existing salary schedule dated October 1, 1998 and then be placed on the step closest to
the rate of base pay on the wage schedule dated October 1, 1999 (Exhibit B). In the
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12.2
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ID(HIBIT
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event an employee's current rate of base pay exceeds the rate of pay for the range/step in
which the employee would normally be paid, the employee will continue to receive their
current rate of base pay.
Effective October 1, 2000, a cost of living adjustment equal to the one-year change
in the Consumer Price Index (CPI), Portland Index, shall be applied to the wage schedule
in effect October 1, 1999. For purposes of calculating this increase, CPI would be based
on the most current statistics available in September 2000. All employees will receive the
cost of living adjustment even though the newly established wage may be greater than the
range/step schedule in which the employee would normally be paid.
Effective October 1, 2001, a cost of living adjustment equal to the one-year change
in the Consumer Price Index (CPI), Portland Index, shall be applied to the wage schedule
in effective October 1, 2000. For purposes of calculating this increase, CPI would be
based on the most current statistics available in September 2001. All employees will
receive the cost of living adjustment even though the newly established wage may be
greater than the range/step schedule in which the employee would normally be paid.
Results of Classification/Compensation Study:
An independent outside consultant conducted a classification and compensation
study as per agreed upon in the City and AFSCME agreement effective October 1, 1998.
As a result of this study, the following adjustments will be made retroactive to October 1,
1999:
(A)
Existing Utility Worker I positions as of the date of this agreement will be
advanced to Utility Worker II and a new entry level Utility Worker I classification
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(c)
~XHIBIT.,
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has been developed with the salary range incorporated into this agreement.
Utility Worker IH positions are upgraded to a Foreman classification and placed at
Range 18 on the salary schedule.
Existing Clerk IH position within the Transit Division will be reclassified to
Transportation Coordinator and placed at Range 13 on the salary schedule.
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13.1
ARTICLE 13 - DISCIPLINE AND DISCHARGE
DISCIPLINARY ACTION:
By way of illustration but without limitation, disciplinary action shall include the
following:
(1) Written reprimand.
An employee may grieve a written reprimand through Step IV, City Administrator
level of the grievance procedure, but shall not pursue such a grievance to Step V,
Arbitration. The decision of the City Administrator shall be final and binding. If the
employee disagrees with the written reprimand, he/she may attach a written rebuttal
thereto.
(2) Suspension without pay.
(3)
(4)
Temporary reduction in pay to a lower step within the established pay ranse for
the employee's classification.
Discharge
Oral corrections may also be given to employees, but such shall not be considered
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13.2
13.3
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disciplinary action, inasmuch as the employee has experienced no loss of
compensation as a result thereof.
DUE PROCESS
For the purposes of this Article, due process shall require that the following steps
be accomplished before an employee is l) suspended without pay, 2) temporarily reduced
in pay, or 3) discharged.
a. Before any decision to take disciplinary action is finalized, the following shall
oc~ur~
1. The employee will be informed of the charges in writing and given the
information that is the basis for the possible disciplinary action.
2. After the employee has been informed of the charges, he or she shall have
the opportunity to meet and discuss the matter with the supervisor who
initiated the charges. If the employee chooses to meet with the supervisor
to discuss the charges, he/she shall be allowed to have a representative of
the Union present.
b. After the decision is made, the employee shall be given written notification thereof.
If the decision is adverse to the employee, the employee shall have the opportunity
to include a statement in his/her personnel file and to file a grievance in accordance
with the provisions of Article 16 thereof.
JUST CAUSE
No employee shall be 1) suspended without pay, 2) temporarily reduced in pay, or
3) discharged without just cause. If there is disagreement as to whether or not just cause
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exists, such dispute shall be resolved in accordance with the provisions of the grievance
procedure, Article 16 hereof.
CONFIDENTIALITY
Seniority, as used in this Agreement, means a regular employee's length of
continuous service with the City since his/her most recent date of hire. An employee who
has not completed his/her probationary period shall not be considered to have seniority
and shall not be considered a regular employee.
An employee shall lose all seniority credit in the event of voluntary or involuntary
termination or failure to return from an expired leave of absence.
An employee who is absent without leave for more than seventeen (17) working
hours shall be considered to have resigned. Such employee may be reinstated without loss
of previously accrued seniority and other benefits if he/she can show that it was not
feasible to obtain prior approval for the absence.
A seniority list for the bargaining unit and classification shall be posted in
conspicuous places available to employees.
A layoff means a permanent reduction in the City work force.
ARTICLE 14 - SENIORITY
14.1
DEFINITIONS
Seniority, as used in this Agreement, means a regular employee's length of
continuous service with the City since his/her most recent date of hire. An employee who
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has not completed Ns/her probationary period shall not be considered to have seniority
and shall not be considered a regular employee.
An employee shall lose all seniority credit in the event of voluntary or involuntary
termination or failure to return from an expired leave of absence.
An employee who is absent without leave for more than seventeen (17) working
hours shall be considered to have resigned. Such employee may be reinstated without loss
of previously accrued seniority and other benefits if he/she can show that it was not
feasible to obtain prior approval for the absence.
A seniority list for the barga'ming unit and classification shall be posted on
conspicuous places available to employees.
A layoff means a permanent reduction in the City work force.
14.2
LAYOFF
In the event ofa layof[ notice of no less than fifteen (15) days will be given to
employees the city intends to lay off. If the city reduces its work force, layoffs shall be
made within each job classification on the basis of seniority with the least senior employee
being the first to be laid off. The city may make exception to layoff on the basis of
seniority where employees who possess special skills would otherwise be laid off.
Employees subject to layoff shall have the fight to displace employees in equal or lower-
paying classifications, provided they have prior service with the city in that classification,
or to any lower-paying classification for which the emp. loyee can meet the minimum
qualifications as specified in the most recently posted recruitment notice. If the employee
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14.3
14.4
14.5
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has no prior City service in job to which he/she is to be placed, a probationary period as
specified in Article 14.6 shall be required, except that if the employee fails to successfully
complete the probationary period, he/she shall be subject to layoff and not termination.
RECALL
Recalls from a layoff shall be made according to seniority. No new employees
shall be hired into a classification until all laid off employees qualified to do the job have
been given a change to return to work.
In order to maintain this right to recall, an employee must register in person or by
mail with the City Administrator or his or her designee upon change of address, telephone
number, and at least annually signifying his or her availability for recall.
Laid off employees shall be recalled only by certified letter, return receipt
requested, and shall have five (5) days from receipt of such notification in which to inform
the city of their intent to return to work and an additional ten (10) days therefrom in which
to report to work. An earlier reporting day may, by mutual arrangement, be arranged.
Employees laid off for a period of twenty-four (24) months or longer lose all seniority
rights.
TRANSFERS:
Employees desiring to transfer to other comparable positions may submit an
application in writing to their immediate supervisor. The application shall state the reason
for the requested transfer.
JOB POSTING:
Vacancies in the bargaining unit shall be posted in a place available to employees.
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14.6
EXHISLT' of/4~'~,.-- '
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Employees may apply for such open positions by the regular application procedure.
Present qualified employees shall be given first consideration, provided their qualifications
are, in the City's judgment, equal to those of other applicants. If two or more qualified
present employees are otherwise equally qualified in the City's judgment, first
consideration shall be given the applicant with the greatest seniority in applicable job
classification.
PROBATIONARY PERIODS
The probationary period is an integral pan of the employee selection process and
provides the City with the opportunity to upgrade and improve the depanment by
observing an employee's work, training and aiding employees in adjustment to their
positions, and by providing an opportunity to reject any employee whose work
performance fails to meet required work standards. Every new employee hired into the
bargaining unit shall serve a probationary period of six (6) full months, which may by
written notice to the employee prior to the completion of the initial six-month (6 month)
period be extended for up to six (6) additional months. Employees promoted into a higher
classification shall serve a probationary period of six (6) full months, which may by written
notice to the employee prior to the completion of the initial six-month (6 month) period be
extended for up to six (6) additional months.
The Union recognized the right of the City to terminate new employees on
probationary status at any time for any reason without recourse to appeal and to exercise
all rights not specifically modified by this Agreement with respect to such employees,
including, but not limited to, the assignment of on-the-job training in other classifications.
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The Union also recognized the right of the City to demote an employee on promotional
probationary status to his or her previous position.
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15.1
15.2
ARTICLE 15 - CLOTHING AND EQUIPMENT
PROTECTIVE CLOTHING AND SAFETY EQUIPMENT
The City shall continue to furnish such protective clothing and safety equipment as
has been provided in the past and as is required for sole reasons of safety.
UNIFORMS:
In addition to safety equipment and clothing provided under the above, the City
shall continue to provide work uniforms for selected employees within the bargaining unit,
under the following conditions:
a. It shall be the employee's responsibility to launder and to otherwise
maintain the uniform in a proper manner.
Uniforms or any portion thereof shall not be work excePt while on duty or
while in transit to or from the job.
Uniforms shall be replaced on an exchange basis only, and employees may
from time to time be required to account for all uniforms originally issued.
The cost of replacement of any uniform lost, destroyed, or otherwise not
accounted for shall be borne by the employee.
ARTICLE 16 - GRIEVANCE
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16.1 DEFINITION:
A grievance, for the purpose of this Agreement, is defined as a dispute regarding the
meaning or interpretation of a particular clause of this Agreement or regarding an alleged
violation of this Agreement.
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16.2
PROCEDURE:
In an effort to provide for a peaceful procedure for resolution of disputes, the parties
agree to the following procedure:
STEP I: The employee, with or without the assistance of a Union Business
Representative or steward, shall discuss the grievance with his or her most immediate
supervisor who is not also a member of the bargaining unit within seven (7) calendar days
of the occurrence of the grievance or within seven (7) calendar days of the date that the
employee should have first known of the facts upon which the grievance is based. As part
of such grievance discussion, the employee shall notify the supervisor that the issue under
discussion is a grievance. The supervisor shall have seven (7) calendar days to provide an
oral response to the grievance.
STEP II: ff the grievance remains unresolved, the employee shall, within seven (7)
calendar days of receipt of the supervisor's reply in Step I above, but not more than
twenty-one (21) days of the occurrence, as outline above, submit the grievance in written
form, including at a minimum the following:
1. A statement of the action or lack of action on the part of the City that is the cause
of the grievance.
Page 30 - Agreement between City of Woodbum and AFSCME
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2. A statement as to the specific contract Article or Articles with section and/or
paragraph thereof that was violated.
3. The specific action or alternative actions that the city must take to correct the
contract violation.
The supervisor shall respond to the employee in writing with a copy to the Union Vice-
President within seven (7) calendar days.
STEP HI: If the grievance remains unresolved, it shall be submitted in writing within
seven (7) calendar days of completion of Step II to the Department Head. He or she may
meet with the employee's immediate supervisor and the aggrieved party and shall respond
to the grievance in writing within seven (7) calendar days.
STEP IV: If the grievance remains unresolved, it shall be submitted in writing within
seven (7) calendar days of the completion of Step HI to the City Administrator. He or she
shall meet with the aggrieved party and the Department Head and shall respond to the
grievance in writing within fourteen (14) calendar days.
STEP V: If the grievance is not resolved, it shall be submitted to arbitration in the
following manner:
The Union shall have seven (7) calendar days from the date of completion of Step
IV procedures in which to provide written notification to the City of its intent to pro~ed
to arbitration.
The Union and the City shall have seven (7) calendar days from the date of such
notification to reach a mutual agreement upon an arbitrator. If the Union and the City fail
to agree upon an arbitrator within the seven (?) calendar day period, the Union shall
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16.3
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within the next seven (7) calendar days submit a request for a list of seven (7) arbitrators
to the State of Oregon Mediation and Conciliation Service. The parties shall alternately
strike one name from the list until only one name from the list remains. The Union shall
strike the first name. The remaining individual shall be the arbitrator. The City and the
Union shall have seven (7) calendar days from the date of receipt of the list of arbitrators
to select the arbitrator.
LIMITATIONS ON ARBITRATION:
The arbitrator shall render a written decision within a reasonable time. The powers
of the arbitrator shall be limited to interpreting this Agreement and determining if it has
been violated. The arbitrator shall have no power to alter, modify, add to, or detract from
the terms of this Agreement. The decision of the arbitrator shall be final and binding on
both parties.
No issue whatsoever shall be arbitrated or subject to arbitration unless such issue
results from an action or occurrence which takes place while this Agreement is in effect,
and no arbitration determination or award shall be made by the arbitrator which grants any
right or relief for any period of time whatsoever prior to the execution or at, er the
expiration date of this Agreement.
Expenses for the arbitrator's services and the proceedinss shall be borne equally by
the parties. However, each party shall be completely responsible for the cost of preparins,
presenting its own case, including compensating its own representatives and witnesses. If
either party desires a record of the proceedings, it shall solely bear the cost of such
records.
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16.4
17.1
17.2
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It is specifically and expressly understood and agreed that taking a grievance
appeal to arbitration constitutes an election of remedies. Specifically, the Union agrees
that it shall not pursue an issue that has been the subject of a grievance to any court,
quasi-judicial body or other outside authority for a determination, and that when an issue
is presently pending before, or has been decided by a court, quasi-judicial body or other
outside authority, no grievance with respect thereto may exist.
TIME LIMITS:
Any or all time limits specified in the grievance procedure may be waived by
mutual consent of the parties. Failure to submit the grievance in accordance with these
time limits without such waiver shall constitute abandonment of the grievance. Failure by
the City to submit a reply within the specified time will constitute a rejection of the
grievance at that Step. A grievance may be terminated at any time upon receipt of a
signed statement from the employee that the matter has been resolved. The employee may
be represented at any level of the grievance procedure by a Union representative.
ARTICLE 17 - MANAGEMENT- RIGHTS
GENERAL RIGHTS:
Except as otherwise expressly and specifically limited by the terms of this
Agreement, the city retains all rights, decision-making prerogatives, functions and
authority connected with or in any way incidental to its responsibility to manage the affairs
of the City or any part of the City. The rights of the employees in the bargaining unit and
the Union hereunder are limited to those specifically set forth in this Agreement.
SPECIFIC RIGHTS:
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Page 33 - Agreement between City of Woodbum and AFSCME
EXHIBIT
Without limitation, but by way of illustration, the exclusive prerogatives, functions
and rights of the city shall include the following:
1. To determine the services to be rendered to the citizens of the City.
2. To determine and to follow the City's financial, budgetary, and accounting
procedures.
3. To direct and supervise all operations, functions, and policies of the departments in
which the employees in the bargaining unit are employed, and operations,
functions, and policies in the remainder of the city as they may affect employees in
the bargaining unit.
4. To close or liquidate any office, branch, operations or facility, or combination of
facilities or to relocate, reorganize or combine the work of divisions, offices,
branches, operation or facilities for budgetary or other reasons.
5. To manage and direct the work force, including but not limited to, the fight to
determine the methods, processes, and manner of performing work; the fight to
hire, promote, transfer and retain employees; the right to layoi~, the right to abolish
positions or reorganize departments; the right to determine schedules of work; the
fight to purchase, dispose of and assign equipment or supplies.
6. To determine the need for a reduction or an increase in the work force and the
implementation of any decision with regard thereto.
7. To establish, revise and implement standards for hiring, classification, promotion,
quality of work safety, materials, and equipment.
$. To implement new and to revise or discard, wholly or in part, old methods,
Pase 34 - Agreement between City of Woodburn and AFSCME
17.3
EXHIBIT / ]. 1 B
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procedures, materials, equipment, facilities and standards.
9. To assign shit, s, workdays, hours of work and work locations.
10. To assisn and desisnate all work duties.
11. To introduce new duties within the unit.
12. To determine the need for and the qualifications of new employees, transfers and
promotions.
13. To discipline, reprimand, suspend and discharge an employee subject to the
discipline Article of this Agreement.
14. To determine the need for additional educational courses, training programs, on-
the-job training and cross-training and to assign employees to such duties for such
periods to be determined by the City.
15. To determine the need for overtime and the employees to work such overtime.
CONTRACTING AND SUBCONTRACTING OF WORK:
The Union recognized that the City retains the right to contract and to subcontract
work, provided that as to the contracting or subcontracting of work that may reasonably
be expected to result in the layoff or demotion of any bargaining unit member(s), the city
will provide prior notice to the Union and afford it an opportunity to make a presentation
to the council as follows:
1. The Union shall be sent a copy of any Request for Proposal or advertisement for
bids at the time such request or advertisement is made.
2. After receipt of proposals or bids from potential bidders, the Union shall receive a
copy of same and a copy of all other relevant material, including City staff analysis
Page 3 5 - Agreement between City of Woodburn and AFSCME
17.4
Page ~ of.~
of the various bids or proposals, that the Council will use as the basis for its
decision.
3. No decision to contract or subcontract shall be made until:
a. Thirty (30) days following the receipt by the Union of all material specified
in #2 above; and
b. ARer the Union has had an opportunity to make a presentation to the
Council (or City Administrator if such is mutually agreeable) regarding the
proposed contracting of work.
The City agrees to give full consideration to all information and recommendations
that may be submitted by the Union prior to making a final decision.
In consideration of the above-delineated agreement by the City to allow the Union
to be informed of and to make its position known prior to a contracting decision which
would adversely affect bargaining unit employees, parties agree that notwithstanding the
requirements of ORS 243, the City shall have no duty to bargain 1) any decision to
contract or subcontract work; and 2) the impact of any decision to contract or subcontract
work.
The City may use non-paid volunteers without following the procedural steps
outlined in items 1 through 3 above, and without a duty to bargain over the decision or the
impact of such decision. The City has not intent to modify existing practice on the use o£
volunteers.
EXISTING BENEFITS AND WORK RULES:
Nothing in this Agreement is intended to nullify existing wage and fringe benefits
Page 36 - Agreement between City of Woodbum and AFSCME
EXHIBIT
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to employees under policies, practices and work roles unless specifically included in this
Agreement.
The City asrees to notify the Union, in wfitins, prior to changin8 or making
additions to the existing personnel policy manual. Should the Union disagree with the
proposed change(s), the City, upon request, shall meet with the Union to discuss its
conceFnso
ARTICLE 18 - CITY SECURITY
During the term of this Agreement, the Union and members of the bargaining unit,
as individuals or as a group, will not initiate, cause, permit or participate or join in any
strike, work stoppage or slowdown, picketing, or any other interruption of City services.
Employees in the bargainin8 unit, while actin8 in the course of their employment, shall not
honor any picket line established in the City by the Union, or by any other labor
organization when called upon to cross such picket line. Disciplinary action, including
discharge, may be taken by the City against any employee or employees engaged in a
violation of this Article. Such disciplinary action may be undertaken selectively at the
option of the city.
In the event of a strike, work stoppage, slowdown, picketing, observance of a
picket line, or other restriction of'work in any form, either on the basis of individual choice
or collective employee conduct, the Union will, immediately upon notification, publicly
attempt to secure an immediate and orderly return to work. The obligations set forth
above shall not be affected or limited to the subject matter involved in the dispute giving
rise to the stoppage or by whether such subject matter is or is not subject to the grievance
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procedure of this Agreement.
It is understood that employees shall not be entitled to any benefits or wages
whatsoever while they are engaged in such strike, work stoppage, or other interruption of
work.
There will not be a lockout against the employees in the bargaining unit during the
term of this Agreement.
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ARTICLE 19 - SUBSTANCE ABUSE
The parties recognize that certain employees engaged in safety sensitive activities
are subject to testing pursuant to adopted city policy, and where applicable, state and
federal law. Before any changes in such a policy, provided they constitute a mandatory
subject of bargaining, are implemented they shall be subject to negotiations with the
Union.
ARTICLE 20 - SAVINGS CLAUSE
The provisions of this contract are declared to be severable, and if any section,
subsection sentence, clause, or phrase of this Agreement shall for any reason be held to be
invalid or unconstitutional, such decision shall not affect the validity of the remaining
sections, sentences, clauses, and phrases of this Agreement, but they shall remain in effect,
it being the intent of the parties that this Agreement shall stand, notwithstanding the
invalidity.
Page 38 - Agreement between City of Woodbum and AFSCME
21.1
21.2
21.3
21.4
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ARTICLE 21 - LABOR/MANAGEMENT COMMITTEE
FORMATION:
The parties agree to establish a joint Labor/Management Committee.
REPRESENTATION:
The City's representative will include the City Administrator or a representative
and up to three (3) designees. The Union representatives will include three (3) elected
representatives who are City employees with preference given to differing departments.
Either party with advance notice may invite guests whose attendance shall be germane to
the agenda.
INTENT:
The intent of the committee is to facilitate communications between parties by
providing a forum for discussion of issues not addressed by the Contract, such as staff
morale, operation methods and procedures, attendance and other policies of the workplace
which affect the working conditions of the employees when such policies are not
mandatory subject of bargaining. The committee shall not become involved in individual
grievances not shall the committee meetings be construed as formal negotiations. The
committee shall meet with a formal agenda, at least once each quarter or such other time
as both parties mutually agree to. The time, date and pla~ shall be mutually agreed upon
by the parties.
CONTINUANCE:
The committee shall discontinue meetings during the quarter in which contract
negotiations have begun and remain adjourned until a contract has been signed by both
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22.1
22.2
parties.
ARTICLE 22 - CERTIFICATION PAY
Employees holding specified position-related professional and specialty
certifications shall receive certificate pay ranging from .5 percent (.5%) to 1.5 percent
(1.5%) of base pay for each certificate held up to a cap of three (3) certificates. In the
event an employee holds more than one (1) certificate in a job series, only the highest
certification level will be compensated for under this Article provision. The City and
AFSCME will work together to develop the list of compensable certificates and their
respective values. Said list shall be completed by May 15, 2000 and implemented effective
July ~, 2000.
Employees certified to speak and/or write in the Spanish or Russian language shall
receive an additional two percent (2%) of base pay. This certification program is
voluntary and it requires the employee to provide translation services when requested in
accordance with City procedures.
ARTICLE 23 -' EDUCATIONAL INCENTIVES.
On or before May 15, 2000, the educational incentives as defined in Section 5 of
the City's Personnel Policies Manual, will be revised to provide for tuition reimbursement
for course work deemed by the City Administrator to have direct applicability and benefit
to City goals and objectives. Employees shall be reimbursed for up to half of the cost of
registration for approved course work up to a limit to be specified in the revised policy
taking into consideration current rates for course work at area junior colleges and
universities. Reimbursement shall not include cost of travel, books and materials, or other
Page 40 - Agreement between City of Woodbum and AFSCME
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ancillary costs. Employees who receive tuition reimbursement shall be obligated, when
applicable, as determined by the City Administrator, to share the benefit of their education
and training with other City employees.
24.1
24.2
ARTICLE 24 - TERM OF AGREEMENT
This Agreement shall become and be effective retroactive to October 1, 1999 and shall
replace the unexpired portion of the Agreement previously approved October 1, 1998
through September 30, 2001 on that date. This Agreement shall be binding upon the City,
the Union, and its members, and shall remain in full force and effect through September
30, 2002.
This Agreement may be amended at any time by mutual agreement of the Union and the
City, such amendments shall be in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto set their hands this
,2000.
day of
FOR THE UNION
FOR THE CITY
Page 41 - Agreement between City of Woodbum and AFSCME
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Neil Bednarczyk
Council 75 Representative
Richard Jennings
Mayor
Bargaining Team Member
John Brown
City Administrator
Bargaining Team Member
Bargaining Team Member
Page 42 - Agreement between City of Woodbum and AFSCME
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Memo
to:
from:
Woodburn Recreation and Parks Department
and City Council, via John Brown, City Admini~m~'~l~
Mayor
D. Randall Westrick, Recreation and Parks Director I ! '
date: April 19, 2000
subject: Local Government Grant Resolution
RECOMMENDATION:
Approved the attached resolution in support of a City application for Local Government Grant
application for phase 2b at Centennial Park.
BACKGROUND:
In the November 1998 election, Oregon voters approved Measure 66. This Measure directed Lottery
revenue to State Parks. The Measure provided authority for the state legislature to establish grant
funds for local government. As a part of the 00-02 biennium, the Oregon Parks and Recreation
Department budget includes $5 million for matching grants to benefit local park acquisition,
development and renovation projects.
DISCUSSION:
Attached is a resolution in support of a grant application that the Recreation and Parks Department
is now assembling for this program. The application is due April 28, 2000. The City is applying for
a $192,500 grant. These funds will be matched through $125,000 funded in next year's CIP with
Systems Development Charges. Additional grant match resources include donations of labor,
materials and cash fi.om sources such as the Oregon National Guard, Oregon Turf and Tree Farm,
WYBA, Woodbum Rotary Club, public donations and Recreation and Parks Department stafftime
to manage the project.
Park construction elements funded through this grant will include two softball/baseball fields,
landscaping, access paths and completion of the parking lot.
Attachment
llC
cotmcm Bna No. 2040
RESOLUTION NO.
A RESOLUTION TO AUTHOIIlZE THE SUBMITTAL OF AN APPLICATION TO THE
STATE OF OREGON, PARKS AND RECREATION DEPARTMENT, FOR A LOCAL
GOVERNMENT GRANT FOR PHASE 2B OF CENTENNIAL PARK.
WItEREAS, the Oregon Parks and Recreation Department is accepting applications for
the Local Government Grant Program; and
WHEREAS, the City of Woodbum desires to participate in this grant program to the
greatest extent possible as a means of providing needed park and recreation improvements and
enhancements; and
WHEREAS, the City of Woodbum's Recreation and Parks Board and City Council have
identified Centennial Park as a high priority need in Woodbum; and
WHEREAS, Centennial Park Phase 2b construction project will construct two
softball/baseball fields, landscaping, access paths and parking facilities at this 25-acre community
park; and
WHEREAS, the City has set designated $125,000 in the 2000-01 Capital Improvement
Program as a local cash match for the project; and
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City of Woodbum be authorized to apply for a Local Government Grant from the
Oregon Parks and Recreation Department for $192,500 for Centennial Park Phase 2b.
Approved as to form.ff'~, C)'~ ~ q/2Obs° O
City Attorney Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodburn, Oregon
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April 24, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator
Cooperative Agreement with the Marion County Housing Authority
Recommendation:
It is recommended the City Council adopt the attached resolution entering
into a cooperation agreement with the Marion County Housing Authority.
Background:
The City has previously executed cooperation agreements with the Marion
County Housing Authority, related to in-lieu of tax payments for its units on
property located within City limits. Housing Authority properties are exempt from
property tax, as they are in public ownership. In-lieu payments provide
compensation to the City and other taxing authorities for the revenues that would
otherwise be generated were those properties in private ownership. These
agreements are modified from time to time, as the number of Authority-owned
units changes.
Discussion:
With the development of the Wood Park Terrace project, the Housing
Authority has added 52 units to the number of its publicly owned properties in
Woodburn. The attached cooperation agreement updates the in-lieu of tax
payments to be made to the City, reflecting the increased number of Authority-
owned properties. As in the past, the City will be responsible for distributing the
in-lieu of tax payments to other taxing authorities in the same proportions as
would have been distributed had property tax been collected.
Financial Impact:
In lieu of tax payments will be provided in an amount equal to the property
tax levies on the subject properties, or 10 percent of the rent collected from the
properties, whichever is less. The City received $15,701from Housing Authority
in-lieu of tax payments in FY 1999-2000, associated with 61 housing units. The
Wood Park Terrace project is expected to increase in-lieu of tax payments by an
additional $24,000 for FY 2000-2001.
JCB
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COUNCIL BILL NO. 2041
RESOLUTION NO.
A RESOLUTION ENTERING INTO A COOPERATION AGREEMENT WITH THE
MARION COUNTY HOUSING AUTHORITY AND AUTHORIZING THE MAYOR TO
SIGN SAID AGREEMENT.
WHEREAS, Marion County Housing Authority owns and operates affordable housing
within the urban growth boundary of Woodburrg and
WHEREAS, the City of Woodbum and Marion County Housing Authority previously
entered in a Cooperation Agreement for payment in lieu of property taxes, and
WHEREAS, Marion County Housing Authority recently completed the development of
52 units of affordable family housing in Woodbum, and
WHEREAS, it is necessary to enter into an updated Cooperation Agreement to reflect
the increase in the number of units operated in Woodbum by the Marion County Housing
Authority, NOW, THEREFORE,
CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodbum enter into a Cooperation Agreement with Marion
County Housing Authority, a copy of which is attached hereto, and by this reference,
incorporated herein.
Section 2. That the Mayor is authorized to execute said Agreement on behalf of the City.
o0o
City Attorney Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder-
ATTEST:
Mary Tennant City Recorder
City of Woodbum, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
COOPERATION AGREEMENT
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This Agreement is entered into this 1st day of March, 2000, by and between the Marion County
Housing Authority (" MCHA"), and The City of Woodbum, (the "City"), witnesseth:
In consideration of the mutual covenants hereinafter set forth, the parties hereto do agree as
follows:
1. Definitions. As used in this Agreement:
a. "Project" means any low-rent housing facility herein developed or acquired by the
MCHA with financial assistance of the United States of America action through the
Secretary of Housing and Urban Development or Oregon Housing and Community
Services Department (the "Government"); including any low-rent housing projects
covered by any contract for loans, grants, and annual contributions entered into between
the MCHA and the Government or the Government's predecessor agencies prior to the
date of this Agreement:
b. "Taxing body" means the State of Oregon, Marion County or any political subdivision or
taxing unit in which the Project is situated that would have the authority to assess or levy
real or personal property taxes or to certify taxes to a taxing body or public officer to be
levied against a Project for its use and benefit, if the Project were not exempt from
taxation.
c. "Shelter rent" means the total of all rents received from tenants of a Project, less the cost
to the MCHA of all Project utilities. No other Project income shall be included in the
calculation of "Shelter rent."
o
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The MCHA has secured a contract with the Government for a loan, grant, or annual
contribmion for: (1) the project called Farmdale, located at 1233 Lincoln, Street, comprised
of 44 units of low-rem family housing; (2) the project called Wood Park Terrace, located at
1025 Park Street, comprised of 52 units of low-rent family housing; and (3) the project called
Scattered Sites, comprised of 17 low-rent, single family homes, scattered throughout the
City of Woodbum; and (4) to develop or acquire and administer these Projects, which shall
be located within the corporate limits of the City. The obligations of the parties hereto shall
apply to these Projects.
Payments in lieu of taxes.
a. Under the Oregon Constitution and Statutes (ORS Chap. 456), all Projects are exempt
from real and personal property taxes, levied or imposed by any taxing body. The
exemption from property taxes cominues for any Project for as long as any one of the
following applies: (I) the Project is owned by a public body or governmental agency and
is used for low-rent housing purposes, (ii) any contract between the MCHA and the
Government for loans, grants, or annual contributions in connection with the Project
remains in force and effect, or (iii) any bonds issued in connection with the Project
remain unpaid. During this period, the MCHA will make annual payments in lieu of
property taxes ("PILOT") to pay for the public services and facilities fumished without
other cost or charge to the Project.
b. The MCHA will make one PILOT payment on or before May 31 of any calendar year.
The PILOT payment will be equal to 10% of the shelter rent received by the MCHA in
from the Projects during the twelve-month period ending on March 31 of each year or the
2
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total amount of taxes that would be levied against the Projects property if it were not
exempt, whichever is less.
c. The MCHA will make the PILOT payments to the City, which shall distribute payments
among the taxing bodies in its jurisdiction in the same proportion that property taxes
levied against the Projects property would have been distributed if the Projects were not
exempt from taxation.
d. If the MCHA fails to make any PILOT payment, no lien against the Projects or assets of
the MCHA or any local Authority shall attach, nor shall MCHA be liable for any interest
or penalties for failing to make a timely PILOT payment.
4. During the period commencing with the date of the acquisition of any part of the site or sites of
any Project and continuing as long as any of the following apply: (I) the Project is owned by a
public body or governmental agency and is used for low-rent housing purposes; (ii) any contract
between the MCHA and the Government for loans, grants, or annual contributions, in connection
with the project remains in force and effect; or (iii) any bonds issued in connection with the Project
or any monies due to the Government in connection with the Project remain unpaid, the City,
without cost or charge to the MCHA or the tenants of the Project shall:
a. Furnish or cause to be furnished to the MCHA and the tenants of the Project public
services and facilities of the same character and to the same extent as are furnished from
time to time without cost or charge to other dwellings and inhabitants of the city.
b. Consistent with city ordinances, state laws or other applicable statutes, (I) grant alternate
methods or materials from the building code of the city as are reasonable and necessary to
promote economy and efficiency in the development and administration of the Project,
and at the same time safeguard health and safety, and (ii) avoid making any changes in
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the zoning of the site and surrounding territory of the Project that might endanger the
continued operation of the Project as it was originally anticipated and to avoid
establishing a non-conforming use of the property:
c. Cooperate with the MCHA by such other lawful action or ways as the City and the
MCHA may find necessary in connection with the development and administration of the
Project.
5. The City will provide or cause to be provided, water mains, storm and sanitary sewer mains,
sidewalks, street paving or other public improvements leading to the Project and serving the
site and the surrounding area, in the same manner and for the same amount that would be
assessed against the Project site for this work as if the site were privately owned.
6. If the City fails or refuses to furnish or cause to be furnished any public services or facilities
that it has agreed hereunder to furnish or to cause to be furnished to the MCHA or to the
tenants of any Project, the MCHA will deduct the amount of any expense incurred as a result
of the City's conduct from any PILOT payments due or to become due to the City for any
Project owned or operated by the MCHA.
7. No member of the City's governing body or any other City public official who exercises any
responsibilities or functions with respect to any Project shall have any interest, direct or
indirect, in the Projects, any property included or planned to be included in the Project, or
any contracts in connection with the Projects or property during his or her tenure or for one
year thereafter.
8. So long as any contract between the MCHA and the Government for loans, including
preliminary loans, grants, or annual contributions in connection with any Project remains in
force and effect or so long as any bonds issued in connection with any Project or any monies
llO
Memo
from:
date:
subject:
Woodburn Recreation and Parks Department
Mayor and City Council via John Brown, City Administrator ff./x/
D. Randall Westrick, Recreation and Parks Director ~xr/'J
April 19, 2000
Special Event Policies and Permit Revisions
RECOMMENDATION:
Adopt the attached Special Event Policies and Revisions to the Special Event Park Use Permit.
BACKGROUND &DISCUSSION:
Attached the City Council will find revised copies of the City's Special Event Park Use Permit and
Special Event Policies. The Recreation and Parks Board reviewed the policies and permit at the
February 8, 2000 meeting and March 7, 2000. In those two meetings, the Board reviewed the permit
and policies and recommended that the City Council adopt the attached drafts.
The Fees and Deposits listed on the last page of the policies are consistem with the fee schedule the
City Council approved last fall.
Representatives from the Latin American Club attended the February 8, 2000 meeting and provided
the Board with ideas and input on the policies and permit.
The Recreation and Parks Department is confidem that these policies and permits will help in
protecting and preserving City resources while allowing for safe and enjoyable large events in our
community and municipal parks.
Attachments: Special Event Park Use Permit
Special Evem Policies
City of Woodburn
Special Event Park Use Permit
I!G
Upon payment of the proper fees, the following named Permittee is issued this Special Event Park Use
Permit for use of - - for the dates specified here~ This permit is subject to all park rules, policies and
resulations, and to the conditions set forth below.
Name of Representative
Company/Organization
Day Phone/Evening Phone
Address City State Zip
Tax I.D. # Park
LOCATION: This Permit is issued for - - (hereinafter referred to as "the Park") for- -
(hereinafter referred as ''the Event").
2. DATES AND TIME: This permit is valid for - - day(s) on the following date(s):
- - The Permittee ~rees that the hours of operation shall be as follows:
Event Set up and Preparation:
Event Operation:
Event Clean Up and Move Out:
o
o
o
PARK AREA: The exact area within the Park, for the Permit operation will be agreed upon
between Recreation and Parks Director and the Permittee. However, if mutually agreeable
terms cannot be reached, the Recreation and Parks Director's decision on the park shall be final.
CONTACT PERSON: The Permittee agrees that - - is/are the contact person(s) for the Evem
and shall remain on site and available during the emire period of the Event. Failure of the
Permittee to have the contact person on site and available during the period of the Event shah
constitute a revocation of this Permit.
FEE: The Permittee agrees that for the privilege of operating under this Permit, the Permittee
shall pay the City the fee of $- z, as established by fhe City Council resolution. The Permittee
shall remit payment of the fee to the Recreation and Parks Director.
SECURITY DEPOSIT: The Permittee agrees to deposit the sum of $- - with the City upon
execution of this permit as a security deposit to be applied to repair damages to the Park or to
the City property caused by the Permittee or to remedy other default under this Permit. Within
SpeviM Ev¢ot P~rk Us~ Permit
Pal~¢ 2
!IG
o
o
10.
11.
12.
thirty (30) days after termination of the Event under this permit, the City shah either refund the
security deposit to the Permittee or shall give the Permittee a written accounting stating the
basis of the City's claim to all or part of the security deposit. If costs of repairing damages to
the Park exceed the amount of the security deposit, the Permittee agrees to be responsible for
all excess costs.
GROUND SET UP PLAN: The Permittee agrees to submit to the Recreation and Parks
Director for approval a Ground Set Up Plan fourteen calendar days before occupying the park
as stated in Section 2. of this Permit. This Plan shall specify:
Bo
C.
D.
E.
F.
G.
All temporary fence lines including entrance gates, emergency exits and access lanes
and service entrances.
Ride and attraction locations.
First Aid stations.
All food and beverage and other vending locations.
Utility vehicle, ambulance and event truck parking.
Ticket sales booths.
Security personnel.
SECURITY PLAN: The Permittee agrees to submit to the police Chief for approval a Security
Plan. This plan shall include the following:
A. The number of private security officers.
B. The locations where each private security officer is stationed.
C. The hours each private security officer is scheduled to work.
D. A crowd control plan.
E. Proof of bonding of the private security company.
F. Proof of license and certification of the private security company by the Oregon
Department of Public Safety Standards and Training.
The Security Plan shall be finally approved by the City by issuance of this Permit and the
Permittee shall abide by the Plan as a condition of this Permit.
TOILETS: The Permittee agrees to provide at least - - portable toilets and shall clean and
service these toilets throughout the Event on a fi:equent basis. At least two toilets shall be
designated for disabled.
TRASH CONTAINERS: The Permittee agrees to provide at least - - trash container(s) and
shall empty these containers on a fi:equent basis throughout the Event and dispose of the trash.
CLEANUP: The Permittee agrees to perform ongoing daily litter and trash cleanup of the
entire permit site during the Event and at the conclusion of the Event. At the conclusion of the
Event, the Permittee agrees to restore the Event site to the condition existing prior to the Event
so that it is useable no later than 5:00 p.m. on - -.
PROMOTION OF SPECIAL EVENT: Any promotion of the Event shall be entirely by the
Permittee at its own expense. The Permittee agrees not to publicize, promote, or otherwise
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$1~ciM Ev~at P~rlc U~ Pcrrait
Pa[~e 3
13.
14.
15.
16.
17.
advertise the Event at the park location until this permit is issued without permission fi.om the
Recreation and Parks Director.
INDEMNIFICATION: The Permittee waives all claims against the City, its officers, agents
and employees, for loss or damage caused by, arising out of or in any way connected with the
exercise of this permit. The Permittee agrees to save harmless, indemnify and defend the City,
its officers, agents and employees, from any and all loss, damage or liability which may be
suffered or incurred by the City, it's officers, agents and employees caused by, arising out of
or in any way connected with exercise by the Permittee of the rights hereby permitted, except
those arising out of the sole and direct negligence of the City.
INSURANCE: Without limiting the Permittee's indemnification of the City, the Permittee shall
provide and maintain at its own expense during the term of this Permit comprehensive general
liability insurance and comprehensive auto liability insurance with a combined single limit of
$1,000,000 per occurrence. Such insurance shall be primary to other insurance maintained by
the City and shall name the City as additionally insured. Permittee shall provide the City a copy
of such a certificate of insurance at least 10 days prior to entering the park for event preparation
and set up as indicated in Section//2 of this Permit.
Failure of the Permittee to procure or maintain the required insurance shall constitute a
revocation of this Permit.
COMPLIANCE WITH PARK RULES: The Permittee agrees to comply with all policies,
rules, and laws governing the operation of the Park, and not alter or damage the Park's natural
or cultural resources in any way through the support or operation of the Permit activities, and
to be responsible for and fully repair all damage to park facilities and resources which may
result fi.om any operations under this Permit.
AUTHORITY TO SUSPEND OR CANCEL: In the event that the City Administrator or
Recreation and Parks Director find that the activities being conducted under this Permit
endanger the health and safety of any person, or will cause damage to real property, or that the
Permittee has not complied with any of the terms and conditions of this Permit, the City,
through the action of any of the above-named City officials, may suspend or cancel this Permit.
The City reserves the right, at its discretion, to suspend or cancel this Permit at any time
without incurring any liability to the Permittee whatsoever.
OTHER APPROVALS AND PERMITS: The Permittee agrees and understands that, apart
fi.om this Permit, it is necessary to obtain other permits and approvals in order to conduct the
Event. The Permittee understands and agrees that these permits and approvals include, but are
not limited to, the following:
A. For food booths, the Permittee must require vendors to obtain the approval of the
Marion County Health Department.
Sp~ial Event P~rk U$~ Per. it
Pa~¢ 4
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18.
19.
20.
21.
Bo
For any carnival fides, the Permittee must obtain inspection and approval of the State
of Oregon, Building Codes Division.
An emergency access plan for the Event must be approved by the Woodburn Fire
District.
A sound amplification permit for the Event must be obtained fi.om the Woodbum City
Council.
A dance permit must be obtained through the Woodburn City Recorder for any public
dance.
ANTI-DISCRIMINATION/COMPLIANCE WITH LAWS: The Permittee agrees not to
discriminate against any individuals on account of color, race, religion, ancestry, or national
origin and to comply with all applicable federal, state and local rules, regulations and
ordinances.
ASSIGNMENT: The Permittee understands and agrees that this Permit is a license agreement
and is not a lease, and that the Permit is a personal, revocable and unassignable permission to
perform the acts herein set out without reserving or granting to the Permittee any interest in
real property or other interest.
PERMITTEE STATUS: The parties hereto agree that the Permittee, it officers, agents and
employees, in the performance of this permit shall act in an independent capacity and not as
officers, employees or agents of the City.
NO THIRD PARTY BENEFICIARIES: This Permit is not intended nor shall it be construed
as granting any fights, privileges, or interests in any third party without mutual written
agreement of the parties hereto.
PERMITTEE:
CITY OF WOODBURN:
By: By:
Title:
Date: Date:
D. Randall Westrick, Recreation and
Parks Director
City Administrator
Police Chief
Recreation Supervisor
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Special Event Policies
City of Woodburn
Recreation and Parks Department
Draft Date: April 19, 2000
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SPECIAL EVENT POLICIES & FEE SCHEDULE
The Special Event Policies & Fee Schedule applies to facility use requests that will attract more than 1,000
visitors and require the exclusive use of an entire park. Included within these policies and fee schedules are
activities where the purpose of the event is to distribute information and/or introduce a product that may
result in any present or future donations or sales. Also included are events where concessions, sales or
carnival rides and attractions are a part of the event.
Permits for events of the size and nature described above will be considered for approval only for Legion,
Settlemier and Centennial Parks.
These policies are adopted to guide the use of City parks for large special events. Final approval for any
event will not be final until a Special Event Park Use Permit is signed, all fees and deposits are paid,
necessary permits are obtained and appropriate certificates of insurance are filed with the City.
ON-SITE MANAGEMENT STAFF
The City will assign to be on-site at least eight hours each day an event is open to the public. Staffwill be
responsible to assist organizers event access, compliance with park rules and provisions of an approved
Special Event Use Permit and other concerns regarding park facilities. City management staff.will also
monitor compliance with regulations that other agencies might impose and will advise those agencies of
possible violations.
GROUNDS SET UP PLAN
The applicant must submit to the Recreation and Parks Director for approval a Grounds Set Up Plan
fourteen calendar days before occupying the park. This Plan shall specie:
Ao
All temporary fence lines including entrance gates, emergency exits and access lanes and
service entrances.
Ride and attraction locations.
First Aid stations.
Power generators.
Locations where propane gas will be used.
All food and beverage and other vending locations.
Utility vehicle, ambulance and event truck parking.
Ticket sales booths.
Location for security personnel.
Portable toilet locations.
Facility Maintenance personnel are available by appointment to answer questions regarding individual park
facilities. They can assist with developing site plans, locating underground utilities, making suggestions on
Special Event Policies
City of Woodburn, Recreation and Parks Department
Page 2
how to reduce turf and facility damage and for on-site consultation both prior to and during set up. Facility
management personnel will be on-site during the event to assist with emergencies.
Grounds Set Up Plans are subject to the review and approval of the Woodburn Fire District and the
Woodburn Police Department.
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EVENT SECURITY
Event organizers will to submit to the police Chief for approval a Security Plan. This plan shall include the
following:
A.
B.
C.
D.
E.
The number of private security officers.
The locations where each private security officer is stationed.
The hours each private security officer is scheduled to work.
Proof of bonding of the private security company.
Proof of license and certification of the private security company by the Oregon
Department of Public Safety Standards and Training.
MUSIC/PA
All amplified music or use of a PA system in any park requires a sound amplification permit issued by the
Woodburn Police Department. No sound amplification of any kind will be permitted without an approved
permit. To minimize impacts on surrounding neighborhoods, the Recreation and Parks Department will
regulate the location and placement of all PA systems used as a part of a special event. The Police
Department in consultation Recreation and Parks Department site management personnel will monitor and
regulate sound volume.
DANCE PERMIT
Any public dance activities associated with a special event requires a dance permit issued by the Woodburn
Police Department. No public dancing will be permitted without an approved permit.
NAILS IN TREES PROHIBITED
To keep trees healthy and to protect maintenance workers, the use of nails in trees is prohibited. Should a
saw ever be needed to remove or repair a tree, nails can damage equipment and severely injure workers
should a saw strike a nail. Therefore, the use of nails in trees is prohibited.
Special Event Policies
City of Woodburn, Recreation and Parks Department
Page 3
OTHER APPROVALS AND PERMITS
Apart from permits required by the City of Woodburn, it is necessary to obtain other permits and approvals
from other agencies to conduct an event. These permits and approvals include, but are not limited to, the
following:
A. For food booths, organizers must require vendors to obtain the approval of the Marion
County Health Department.
B. For any carnival rides, organizers must obtain inspection and approval of the State of
Oregon, Building Codes Division.
Event organizers may be required by the City to show written proof that these permits were secured.
Organizers should keep these permits on premises during the event and be prepared to produce them
immediately upon request.
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UTILITIES
Some parks have 110V/20 amp electricity available for special events. This may not be adequate for your
event. Should you require additional power and need to bring in a generator(s), all placement of generators
must be noted on the approved Grounds Set Up Plan. This includes large generators that serve multiple
booths or attractions and small generators that serve individual booths or attractions.
The use of propane for cooking during a special is acceptable. However, such use is subject to the
inspection and regulation of the Woodburn Fire District.
RESTROOMS
Within Woodburn's parks, events that fall within the Special Event Policies will require portable
restrooms. The City requires organizers to provide one portable restroom for every 125 expected to be in
attendance at any given time the event is open to the public. Five percent of all portable restrooms must
meet ADA standards for accessibility. When portable restrooms are required, the first portable placed on
site must meet ADA standards. When restrooms are required in two or more locations, each location must
include an ADA approved restroom. Organizers will clean and service these facilities on a frequent basis
throughout the event.
TRASH CANS & REFUGE REMOVAL
Event organizers will require each vendor or exhibitor to provide two trash cans for each food vendor (at
least one for public use and at least one for vendor use) and one trash can for non-food exhibitors.
Exhibitors will be required to empty these trash cans as needed.
Special Event Policies
City of Woodburn, Recreation and Parks Department
Page 4
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The City requires organizers to provide at least one trash can for every 125 expected to be in attendance at
any given time the event is open to the public and will empty the trash cans on a continual basis so that they
do not overflow. These trash cans are in addition to those provided by vendors and exhibitors. The City
will make available to the organizer all trash cans normally available within a park as well as any others
within the Department's inventory that are not in use at another park or event. Event organizers are
responsible for all expenses to remove litter and trash from a park or facility.
Event organizers will continually patrol the park to pick up litter before, during and at, er an event is open
to the public.
PUBLIC ACCESS
Event organizers with permission (through an approved Grounds Set Up Plan) MUST adhere to that plan.
At no time will an event be allowed to put fencing across a sidewalk or other public right of way without
the written permission of Recreation and Parks Director or his/her designee.
Stakes put into the ground to support fencing cannot exceed 8" in depth without flagging of underground
utilities. No staking is allowed on any paved surfaces without prior approval from the Recreation and
Parks Deparhnent.
ON-SITE VEHICULAR TRAFFIC
To ensure the safety of event visitors, organizers and exhibitors, vehicular traffic within any park during
the hours an event is open to the public is prohibited without permission from the City's on-site staff.
Approved vehicular movement is restricted to designated paths, roads and parking areas.
VENDORS & EXHIBITORS
Event organizers are responsible to communicate all park and event rules, regulations and permit
requirements. Vendors must also complete application forms supplied by the City. The City expects that
organizers will make every effort to seek compliance with these rules. However, the City reserves the right
to expel from a facility any vendor that the City determines is not in compliance with provisions of the
permit or City rules & regulations. The City will report suspected code violations to appropriate regulatory
agencies.
Special Event Policies
City of Woodburn, Recreation and Parks Department
Page 5
FEES & DEPOSITS FOR SPECIAL EVENTS
Fee or Dcposit Amount D~sc~iption
Special Event Permit $1,275 This fee allows for three days of non-exclusive use
for event set up, one day for the event and two days
of non-exclusive use for event break down. Event
organizers needing additional days for set up, event
and/or breakdown will be charged at $400 per day.
Additional Days $ 400 This fee applies to days an event organizer needs
beyond the days described above.
Attraction Fee (per attraction per $ 50 . Attractions include carnival rides & games (each
event) separate ride or game is a separate attraction
qualifying for the fee), games, food vending
This fee applies only if the concessions, sales and information booths. Event
amount is greater than the total organizers will be allowed two booths at no charge
fees for the Special Event Permit for event administration and information.
and Additional Days combined.
Deposit/per day $ 750 In addition to the user fee, event organizers will be
required to submit a security deposit in the amount of
$750 per day. Charges to the deposit will be made to
repair damage beyond normal wear and tear, for set
up days beyond three days and break down beyond
two days (charged at the "Additional Days" rate) and
park facility restoration including turf & vegetation,
buildings, utilities and other physical park features.
The deposit will also cover expenses when park staff
is necessary for a pre-event set up and post event
clean up beyond 24 hours. Such will be charged at
$34.62 per hour. Event organizers will be billed
for expenses in excess of deposits retained.
Deposits will be returned within 30 days from
vacation of the park. The Recreation and Parks
Department will prepare a complete cost accounting
for fees, labor, materials and services for expenses
withheld from a deposit.
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Special Event Policies
City of Woodburn, Recreation and Parks Department
Page 6
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager
Acceptance of Utility Easement, Senior Estates Golf Course
April 20, 2000
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RECOMMENDATION:
Accept the attached Utility Easement as described on Attachment "A".
BACKGROUND:
This utility easement is being conveyed by the Senior Estates Golf and Country
Club in conjunction with the completion of a water line installation as required as a
condition for the construction of the Woodburn Company Stores factory outlet
development. This easement is five feet wider than an already existing utility
easement in the same location.
UTILITY EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that SENIOR ESTATES GOLF AND COUNTRY
CLUB, herein after called grantor, for the consideration of One Dollar ($1.00) and other valuable
considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto
the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as
the CITY, a permanent right-of-way and easement over and along the full width and length of the
premises described as follows, to wit:
An easement 20 feet wide, described as follows: Beginning at a point 24.26 feet South 88° 30' East
from the Southwest corner of Block 54 according to the original plat of Woodbum Senior Estates
No. 5: Thence South 35° 57' West parallel and 20 feet perpendicular to the Southeasterly right-of-
way of Interstate Highway I-5 1319.73 feet; Thence North 54° 03' West 20 feet to the right-of-way
of I-5; Thence North 35° 57' East 1306.00 feet to the Southwest corner of said Block 54; Thence
South 88° 30' East 24.26 feet to the point of beginning. Also an additional 10 feet of temporary
easement for construction purposes only adjacent to the above described permanent easement. All
situated in Southeast % of Section 1 and the Northeast % of Section 12 Township 5 South, Range 2
West, of the Willamette Meridian, Marion County, Oregon.
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with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove,
and add to, utility pipeline or pipelines, with all appurtenances incident thereto or necessary
therewith, in, under and across the said premises, and to cut and remove from said right-of-way any
trees and other obstructions which may endanger the safety or interfere with the use of said pipelines,
or appurtenances attached or connected therewith; and the right of ingress and egress to and over said
above described premises at any and all times for the purpose of doing anything necessary or useful
or convenient for the enjoyment of the easement hereby granted. Exception to the above: The existing
mature trees along the East boundary of this easement will be preserved by the City of Woodburn
unless authorized to be removed by the Grantors.
THE CITY SHALL, upon each and every occasion that such utility facility is constructed,
maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and
any improvement disturbed by the City, to as good condition as they were in prior to any such
installation or work, but if not practicable, then pay to Grantors reasonable compensation.
THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways,
driveways, planting, and related purposes, and all utility facilities shall be at a depth consistent with
these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45°
projection upward from the bottom of the pipe.
_~.~. ~z ~//~ ~ ~ ^ccepted by the Woodburn City Council
- -A.C. Bakken, President '
t...~{~ ~..,..~_.~ Mary Tennant, City Recorder
y hord'l~on, Secretar~ City of Woodbum, Oregon
STATE OF OREGON )
) SS
COUNTY OF MARION )
day of ~ 2000, before me a Notary Public in and for the County and
On
this
the
State personally appeared.
known to me to be the same person whose name is subscribed ti5 the within instrument and acknowledged that
Ihey voluntarily executed the same for lhe purpose therein contained.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
NOTARY PUBLIC FOR O
My Commission Expires: ~ / 7, c~ o~
ATTACHMENT-
Page / of
1900
E'LY NE COR
F PLOUDRE
DLC 83
SE COR
F PLOUDRE
O£C 83
2O00
2~00
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NE COR
W D^RST
otc 60 ~
2600
RE-ENT CO!
W OARST
OLC 60
24.2-4
2300
COR
LO CLM
+o- t
loo
05
O5
O~
ODBURN SR EST
COUNTRY CLUB
GOLF COURSE
GOLF COURSE
200
ATTACH. LM E ~..,,.~..~
Page~ of~'-
/ -' c~O~NTRY CLUB
llI
TO:
FROM:
SUBJECT:
DATE:
MEMO
City Administrator for Council Actioffav~
Julie Moo~C~. E. Teeh Ill, through Public Works Director
Extension of No Parking area on Evergreen Road
April 20, 2000
RECOMMENDATION:
It is recommended that the No Parking along the east side of Evergreen Road be extended
approximately 200 feet to the south to the southern driveway into Panor 360. This will
allow for additional stacking distance and eliminate congestion between parked vehicles
and vehicles waiting for the light at Hwy. 214. (See attached map)
BACKGROUND:
No parking was approved by Council several years ago along Evergreen from Hwy. 214
south about 200 feet. In 1998 thc no parking was extended south approximately 30 feet
to reduce conflict with vehicles parked along the curb and vehicles exiting from the
driveway that hms behind McDonalds. Now it has been requested the no parking be
moved south again due to the long line of vehicles waiting for the signal at Hwy. 214 to
change and conflict with parked vehicles in this area.
There are two northbound lanes on Evergreen at Hwy. 214. The leR lane is for
turning movements. The right lane is for through or right tums movements. Because the
stacking length gets long for left turning movemems, vehicles that want to turn right
cannot access the right lane because of vehicles parked along the east side of Evergreen
Road.
Therefore, to increase safety and better flow of traffic it is recommended that the no
parking zone be extended to the south approximately 200 ft. to the southern driveway
into Panor 360.
11I
STATE HZGHN. AY ,. NO. 2t4
o o
985
80O
988
986 ',
~o I~
PANOR
9O UNTTS
FRENCH PRAIRIE
42 UNITS
7o:~
EVERGREEN
CLINIC
EVERGRE
ESTATE
84 UNI
- llJ
City of Woodburn
Police Department Staff Report
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2352
Date:
From:
To:
Through:
April 20, 2000
Paul Null, Chief of Police
Mayor and City Council
John Brown, City Administrator-"'"-
Subject: Sound Amplification Permit - Chemeketa Community College
Ordinance 1900, 3, (5)
The use or operation of an automatic or electric piano,
phonograph, loudspeaker or sound-amplifying device so
loudly as to disturb persons in the vicinity thereof or in such
manner as renders the same a public nuisance; provided
however, that upon application to the Council permits may
be granted to responsible persons or organizations to
broadcast programs of music; news speeches or general
entertainment.
The police department has received a request for a sound amplification permit from
Harvey Franklin, Director of Chemeketa Woodburn Campus. The request is for
Thursday, May 4, 2000, from noon to 10:00 p.m. The permit is to allow for a Cinco De
Mayo Celebration in which intermittent recorded and live music will be played.
As Chemeketa campus is located adjacent to a residential area and due to the day of
the week and late hour of the event, I have contacted Mr. Franklin and recommended
to him to terminate the amplified sound by 9:00 p.m., which has been consistent with
years past. Mr. Franklin advised (via voice mail) he would like the permit until 10:00
p.m., but is willing to accept an earlier time.
Recommendation: The City Council approve a sound amplification permit for
Chemeketa Woodburn Campus for Thursday, May 4, 2000, from noon - 9:00 p.m.
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Afpril 6, 2000
Paul Null, Chief of Police
270 Montgomery St.
Woodburn, OR 97071
Mr. Null,
I am writing this letter to request a permit for amplified sound for our Cinco De Mayo
Celebration at Chemeketa's Woodbum Campus on Thursday, May 4th. The celebration is mainly
for the students and staff, we do not send out invitations to the community but they are
welcomed to join us.
We will have a PA system for CD and Cassette music and maybe a live band. There will be a
group performing folk dances. The music would be intermittent, from noon until 10:00 p.m.
Sincerely, A
· Harvey ]~nklin, Director
Chemeketa Woodburn Campus
WOODBURNCENTER I 120E LINCOLN STREET I WOODBURN, OREGON 97071 I PHONE: 503 981-8820
City of Woodburn
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2352
Date:
From:
To:
Through:
April 19, 2000
Paul Null, Chief of Polic
Mayor and City Council
John Brown, City Administrator
Subject: Sound Amplification Permit- Iglesia Pentecostes Church
Ordinance 1900, 3, (5)
The use or operation of an automatic or electric piano,
phonograph, loudspeaker or sound-ampli~ing device so
loudly as to disturb persons in the vicinity thereof or in such
manner as renders the same a public nuisance; provided
however, that upon application to the Council permits may
be granted to responsible persons or organizations to
broadcast programs of music; news speeches or general
entertainment.
The police department has received a request for a sound amplification permit from
Pastor Victor M. Vargas of Iglesia Pentecostes Church. The request is for Saturday,
May 6, 2000, from 2 - 4:00 p.m. The permit is to allow for a Christian play called
"Auction of the Soul" to be performed on stage.
The play will be performed in Library Public Park. Library and park personnel have
been notified of the event
Recommendation: The City Council approve a sound amplification permit for Iglesia
Pentecostes Church for Saturday, May 6, 2000, from 2 - 4:00 p.m.
SlA PENTEeOSTES. INe, M e,g.S.A
198 E Lincoln St woodbum Or
USA
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Phone 503 390-1944 Fax 503 39041392 503 981-7559
April 11, 2000
To ' The Chief of Police
City of Woodburn
Re: Permission to use electromc amplifier
at the Public Library Park downtown
This letter is to request the use of an amplifier in the library park in Woodbum. I Pastor Victor M Vargas,of the
Iglesia Pentecostes of Woodburn will like to notify you that our church is planing to present a Christian pl,j called
Auction of a soul. This play will be reaching our Spanish community in hope to send a message of love an~l
salvation. The play will be presented on May 6, 2000 the time will be from 2.pm.to 4.pm.
We will very much appreciated that you will notify us of your response to this request. If there is any
inconvenience in using a sound amplifier in the park, please let us know. If you have any other suggestions we
will be open to hear them.
Thank you,
P~stor ~
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Memo
To:
From:
Date:
Subject:
Mayor and Council through th /~-}y,
Ben Gillespie, Finance Directo~/.l/
April 19, 2000
Renewal of Audit Contract
Recommendation: It is recommended that the Council by motion authorize the Mayor to sign
the attached contract.
Background: The pubhc accounting firm of Boldt, Carlisle, & Smith have successfully completed
a three year contract to audit the City's general purpose financial statements. The policy of the
Finance Department is to subject financial services contracts to a competitive process every three
to seven years. If management is dissatisfied with the level of service the cycle between requests
for proposals will be shorter. In this case the service provided by Boldt, Carlisle, and Smith has
been more than satisfactory. Management asked the firm to provide a proposal for a two year
extension. Their proposal and a copy of the contract are attached.
Financial Implications: The prices proposed for the audits of the years ending June 30, 2000
and June 30, 2001 are $21,400 and $22,100 respectively. The year 2000 figure represents a 0.3%
increase over the current year's billings, and the 2001 amount is a 3.3% increase.
..- ,' ' llL
AUDIT CONTRACT
THIS CONTRACT, made this day of ,2000, in accordance with the requirements of Oregon Revised
Statutes 297.405 through 297.555 between BOLDT, CARLISLE & SMITH, LLC, Certified Public Accountant(s) of Salem,
Oregon, and the CITY OF WOODBURN, Oregon, provides as follows:
It hereby is agreed that BOLDT, CARLISLE & SMITH, LLC shall conduct an audit of the accounts and fiscal affairs
of CITY OF WOODBURN, Oregon, for the period beginning July 1, 1999, and ending June 30, 2000, and for the l'[scal
year ending June 30, 2001, in accordance with the Minimum Standards for Audits of Municipal corporations as
prescribed by law. The audit shall be undertaken in order to express an opinion upon the financial statements of CITY
OF WOODBURN, Oregon, and to determine if the CITY OF WOODBURN, Oregon has complied substantially with
appropriate legal provisions.
2o
BOLDT, CARLISLE & SMITH, LLC agrees that the services they have contracted to perform under this contract
shall be rendered by them or under their personal supervision. In the performance of services under this contract,
BOLDT, CARLISLE & SMITH, LLC agrees that it shall use that degree of care and skill ordinarily exercised under
similar circumstance by reputable members of its profession practicing in the State of Oregon.
It is understood and agreed that, should unusual conditions arise or be encountered during the course of the audit
whereby the services of BOLDT, CARLISLE & SMITH, LLC are necessary beyond the extent of the work
contemplated, written notification of such unusual conditions shall be delivered to the CITY OF WOODBURN,
Oregon, who shall instruct in writing BOLDT, CARLISLE & SMITH, LLC concerning such additional services, and
that a signed copy of each such notification and instruction shall be delivered immediately to the Secretary of State by
the Party. issuing the same.
The audit shall be started as soon after this contract is executed as is agreeable to the Parties hereto and shall be
completed, and a written report thereon delivered within a reasonable time, but not later than six months, after the
close of the audit period covered by this contract. Adequate copies of such report shall be delivered to the CITY OF
WOODBURN, Oregon, and its form and content shall be in accordance with and not less than that required by the
Minimum Standards for Audits of Oregon Municipal Corporations.
It is understood and agreed that the CITY OF WOODBURN, Oregon, is responsible for such financial statements as
may be necessary to fully disclose and fairly present the results of operations for the period under audit and the
financial condition at the end of that period. Should such financial statements not be prepared and presented within a
reasonable period of time, it is understood that BOLDT, CARLISLE & SMITH, LLC shall draft them for CITY OF
WOODBURN, Oregon. The cost of preparing such financial statements shall be included in the fee for conducting the
audit as set forth in Paragraph 7 below.
6. It is understood and agreed that either Party may cancel this contract by giving notice in writing to the other Party at
least ninety days prior to July 1 of any year.
o
In consideration of the faithful performance of the conditions, covenants, and undertakings herein set forth the CITY
OF WOODBURN, Oregon, hereby agrees to pay BOLDT, CARLISLE & SMITH, LLC the sum not to exceed $21,400
and $22,100 for the fiscal years ending June 30, 2000 and 2001, respectively, and the CITY OF WOODBURN, Oregon,
hereby affirms that proper provision for the payment of such fee has been or will be duly made and that funds for the
payment thereof are or will be made legally available.
Boldt, Carlisle & Smith, LLC
CITY OF WOODBURN, Oregon
by
G :'~Clientg_\9840$'~landard conl~lccdoc
by
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MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator-~
Public Works Program Manager~''~~
Bid Award for Used Sedan and Pickup Truck
April 19, 2000
RECOMMENDATION:
ACTION 1.
Reject the two bids from Hubbard Chevrolet for City of Woodburn
Bid 20-14 for a used mid size sedan for not being in compliance
with specification and award the bid to the lowest responsible
bidder, Power Chevrolet for 912,200.00.
ACTION 2.
Award City of Woodburn Bid 20-14 a used pickup truck to
Hillyer's Ford for $10,750.00.
BACKGROUND: City Council on January 10, 2000 rejected all bids received for a
similar bid request due to specifications that were written to allow excessive
deviations. Staff redid the specifications in several areas and made it clear in the bid
proposal that the city desired bids on vehicles that strictly complied with the
specifications. The revised bid proposal was advertized and copies were sent to all
dealers who had earlier submitted bids. With the exception of one dealer's
submission all bids received were in compliance with the specifications.
City of Woodburn bid number 20-14 for one 1998 or newer mid size sedan with less
than 25,000 miles and for one 1998 or newer used pickup truck with less than
30,000 miles and was opened and read at 2:00 P.M. on April 17, 2000. Results
were:
Bidder Amount
Hubbard Chevrolet
Hubbard Chevrolet
Power Chevrolet
Miles Chevrolet
Berg Chevrolet
Sedan
1,200.00
1,700.00 '~'
2,200.00
2,248.00
2,709.00
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Hillyer's Ford $ 12,747.00
Power Chevrolet ~ 13,200.00
Power Chevrolet ~ 13,400.00
Friendly GMC $ 13,877.00
Herschberger Motors $ 14,400.00
Colvin Ford $ 14,623.00
Traschel Buick $ 14,860.00
· ~. These vehicles exceeded the mileage limit set in the specifications
Hillyer's Ford
Colvin Ford
Herscberger Motors
Colvin Ford
Hubbard Chevrole
Pickup
10,750.00
11,68O.OO
11,810.00
12,004.00
12,134.00
The two Iow sedan bids received did not comply with stated specifications for the
maximum mileage and for this reason the recommendation is that these two bids
be rejected and the lowest responsible bid that met all specifications be accepted.
These units are budgeted and will replace old, unreliable vehicles.
MEMO
TO:
FROM:
DATE:
SUBJECT:
City Council through City Administrator and Public Works Director
Assistant City Engineer ~
April 17, 2000
Bid Award for Effluent Reuse System Bid Package 4: Biosolids Pump
Station, Screen System, and Yard Piping
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RECOMMENDATION: That Corp Inc., the Iow bidder, be awarded the contract to construct a
biosolids pump station, drying bed upgrade, and piping in the amount of $575,355.00.
BACKGROUND: Bids to accomplish the construction work described above were received
and opened on April 4, 2000 at 11:00 am. The following were the results:
1. Corp. Inc. Construction
2. W.G. Moe
3. Triad Mech
4. Emery&Sons
5. Baseline Ind
6. Fowler
Engineer's estimate
$ 575355.00
642 500.00
681 486.00
720 310.00
748 756.00
785 113.86
650 000.00
Bidding was in accordance with laws of the State of Oregon and each bidder was
prequalified.
DM:Ig
C:\MyFiles\BID\Pkg4