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Minutes - 05/04/2000 Spec Mtg SPECIAL COUNCIL MEETING MINUTES MAY 4, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 4, 2000. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Absent Absent Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant 0048 DOWNTOWN PARKING LOT CLOSURE FOR SATURDAY MARKET. Administrator Brown stated that the Woodburn Downtown Association (WDA) had received a Conditional Use approval from the Planning Commission on April 27, 2000 for the purpose of conducting a Saturday Market in the downtown parking lot located at First Street between Hayes & Garfield Streets. During the Commission's hearing, it was brought to their attention that a portion of the downtown parking lot is privately owned. The owners are willing to allow for Saturday Market use along with closure of the parking lot during the same hours as the public lot is closed provided that the City executes a license agreement and extends liability insurance coverage to the property during the Saturday Market event. The Conditional Use application requested closure of the parking lot from II :00 pm Friday night to 3:00 pm on Saturday. The Elk's Lodge subsequently requested a delay in the Friday night closure hour to 12:00 midnight since they have functions on Friday night that often last until midnight. Staff has reviewed this request and is willing to change the time in which the parking closure would commence. He stated that WDA has requested that the City extend their liability coverage for the first year of this event to help them offset some of their initial expenses. The Council Bill included in the packet will provide for closure of the parking lot from 12:00 midnight to 3:00 pm on Saturday afternoon. Additionally, staff has made a modification to Section 3 of the bill which adds the following sentence: "This section shall not apply to vehicles which are necessary for Saturday Market operations". Staff recommends that the Council adopt the Council Bill, license agreement, and extension of liability insurance. Hazel Smith, representing Saturday Market Committee, stated that the Market will Page I - Special Council Meeting Minutes, May 4, 2000 .~ ,,' T -~-"" ,....__._._...,._,.,....>.,-_.~_._."-~,_...._.."...'... SPECIAL COUNCIL MEETING MINUTES MAY 4, 2000 TAPE READING include items such as fresh flowers, handcrafts, metal art, trees, shrubs, vegetable and bedding plants, handmade wood items, and food. 0230 COUNCIL BILL 2042 - ORDINANCE PROHIBITING PUBLIC PLACE PARKING IN A PORTION OF THE DOWNTOWN AREA TO PREVENT INTERFERENCE WITH SA TURDA Y MARKET OPERATIONS. AND PROVIDING FOR CIVIL ENFORCEMENT. Council Bill 2042 was introduced by Councilor Chadwick. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2042 duly passed with the emergency clause. 0266 LICENSE AGREEMENT. FlGLEYIKILMURRA Y... approve the license agreement between Bob and Amy Kim and the City of Woodburn as included in the agenda packet. The motion passed unanimously. City Attorney Shields stated that there is a signature line on the license agreement for the City Administrator and, for the record, he assumed that, by passage of the motion, the City Administrator was authorized to sign the license agreement. It was the consensus of the Council that the Administrator is authorized to sign the document. 0295 EXTENSION OF LIABILITY INSURANCE FOR COMMUNITY EVENTS. Administrator Brown stated that periodically the City co-sponsors some community events and, in the past, has extended City liability insurance coverage to cover these events. Staff recommends that City liability insurance be extended to cover the following upcoming events: (I) Saturday Market to be held on each Saturday beginning May 6, 2000 and concluding October 28, 2000, which would also cover the insurance provision within the license agreement with the private property owner; (2) July 4th Celebration to be held at the Woodburn High School athletic field; and (3) Drums of Fire musical event to be held July 7, 2000 at Legion Park. It was noted that there will be no additional premiums paid by the City to cover these events. Mayor Jennings expressed his support for the extension ofthe coverage since many city employees are involved in these programs and they participate on their own time rather than regular work hours. FIGLEYIBJELLAND... City authorize extension of City liability insurance for the following events: (I) Saturday Market from May 6th to October 28,2000; (2) July 4th Celebration on July 4, 2000; and (3) Drums of Fire to be held on July 7, 2000. The motion passed unanimously. Page 2 - Special Council Meeting Minutes, May 4, 2000 -..,.... ...--.-'"'-----.---.......- SPECIAL COUNCIL MEETING MINUTES MAY 4, 2000 TAPE READING Mayor Jennings stated that he had received an invitation to the Oregon Garden for an upcoming event on May 18th and he invited interested Councilors to attend this program. 0383 ADJOURNMENT. FIGLEYIKILMURRA Y.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:16 p.m.. APPROVED ~ I~ RICHARD JENN GS, YOR ATTEST ~~ Mary Tenna , Recorder City of Woodburn, Oregon Page 3 - Special Council Meeting Minutes, May 4, 2000 ..' "---,....._"._...<~-~-.....--._......,~..