Agenda - 06/12/2000CITY C _ ..LINCI_L AGENDA
JONES,, 2000- 7:00 P. Pl.
270 Affontgomerj/ Street * * Woodbum,
Oregon
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be
10.
11.
C.~LL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNCEMENTS AND APPOINTMENTS
A. Notice of vacancy on Woodburn Library Board (term expiring
12/31/2002).
PRESENTATIONS/PROCLAMATIONS
A. Buildable Lands - Dave Christoff, Growth Management Task Force
B. Topographical area mapping - (3D)i.
C. Non-Resident Library Fees -Linda Cochrane, CCRLS Coordinator.
D. Human Rights Commission Award to Ben Shevchenko._~
COMMI~FEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
COMMUNICATIONS
None
BUSINESS FROM THE PUBLIC (This allows the public to inlxoduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
A. City Council minutes of May 22, 2000 .............................
B. Library Board minutes of May 31, 2000 ...........................
C. Claims for the month of May 2000 ...............................
D Library Internet policy .........................................
PUBLIC HEARINGS
A. 2000 - 2001 Woodburn City Budget ..............................
TABLED BUSINESS
None
GENERAL BUSINESS
A. Council Bill No. 2048 - Ordinance creating a Library Board and
defining its duties and responsibilities. SECOND READING ..........
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Page 1 - City Council Agenda - June 12, 2000.
12.
13.
14.
15.
16.
17.
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Council Bill No. 2049 - Ordinance amending Ordinance No. 2264 to
clarify the legal description of approx. 5.36 acres located to the
north and south of Hwy. 214 and to the east of Front St .............
llB
Council Bill No. 2050 - Resolution authorizing contract with 3Di to provide
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photogrammetric services .....................................
Council Bill No. 2051 - Resolution authorizing inteffund borrowing of
funds to the RSVP Fund .... ' ................................... llD
Council Bill No. 2052 - Resolution authorizing interfund borrowing of
funds to the Housing Rehab Fund ...............................
llE
Council Bill No. 2053 - Resolution authorizing the transfer of operating
contingency appropriations ....................................
Contract award for south Settlemier resurfacing ...................
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Acceptance of real property to be dedicated to the City .............. llH
Sound amplification permit for 4th of July Celebration ............... ! 1I
Rejection of bids for purchase of mobile diesel generator ............. 11J
llK
Proposed non-resident Library fees ..............................
PUBLIC COMMENT
NEW BUSINESS
SITE PLAN ACTIONS
None
CITY ADMINISTRATOR'S REPORT
A. Drums of Fire special event permit
MAYOR AND COUNCIL REPORTS
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EXECUTIVE SESSION
To consult with counsel concerning the legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed pursuant to ORS
192.660(1)h); to consider records that are exempt by law from public inspection,
pursuant to ORS 192.660(1)(f)
18. ADJOURNMENT
Page 2 - City Council Agenda - June 12, 2000.
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COUNCIL MEETING MINUTES
MAY 22, 2000
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, MAY 22, 2000.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0007 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Park & Recreation Director Westrick, Community Development Director
Goeckritz, Finance Director Gillespie, Police Chief Null, Library Director Sprauer, Public
Works Manager Rohman, City Recorder Tennant
0021
ANNOUNCEMENTS.
A) Budget Hearing: The City Council will hold a budget hearing on Monday, June 12,
2000, 7:00 p.m., City Hall Council Chambers, on the City Budget for fiscal year 2000-01.
B) Public Works Week - May 22-26, 2000: A list of scheduled activities was included
in the agenda packet. The public was reminded that the modified bus route will begin on
May 22nd and "free" transit service will be provided to its customers during this week of
service.
C) Notice of Library Board vacancy: Persons interested in being appointed to the
Library Board to fill the current vacancy which expires on December 31, 2002 are asked
to contact Mayor Jennings.
D) Library Board Meeting Date: The Board now meets on the second Wednesday of
every month in the City Hall Council Chambers at 12:00 noon. However, the next
meeting is scheduled for May 31, 2000, 12:00 noon, since the last two meetings were
canceled due to the lack of a quorum. It was noted that the meetings are now being
televised over the community access channel.
0055 PRESENTATION: BUII.DABLE LANDS AND URBANIZATION PROJECT.
Community Development Director Goeckritz provided background information on this
project which began in 1998. The Council had appointed 11 local citizens to work on the
Growth Management Program with the primary objective being formulating strategies
that would insure that sufficient land would be available for Woodburn for its future
Page 1 - Council Meeting Minutes, May 22, 2000
COUNCIL MEETING MINUTES
MAY 22, 2000
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growth in residential, commercial, and industrial activities. This committee worked with
staff and consultants to review past growth trends and potential forecasts of future growth
over the next 20 years. One of the issues that had been in contention was the population
figure for the City as provided by the Dept. of Economic Development :a.nd Marion
County. The Committee was given, and accepted, the population figure of 26,290,
however, the several committee members felt that the number was too high and others
felt that the number was substantially low and should be in the 30,000 range. It was
noted that the growth rate projection is 2.1 which is similar to what was in the last
decade. He stated that the Buildable Lands and Urbanization Project report was provided
to the Planning Commission and Council in March 2000. The Commission has reviewed
the report and they are in 100% agreement with the Growth Management Committee's
recommendations. He stated that the Commission did have some concerns on the
scenarios and recommendations developed by the Committee and those issues have been
included in the Council agenda packet, along with a questionnaire, for the Council to
respond back to staff on these issues. He reiterated that the Buildable Lands and
Urbanization Project report provides a guide on goal policies and language which would
be put into land use ordinances. He requested that the questionnaires be returned to him
by June 8th so that it can be on the June 124 Council agenda.
Mayor Jennings stated that the report includes a lot of public input which was obtained
during the committee review process.
Director Goeckritz stated that the City is in the periodic review process of our
Comprehensive Plan and it is hoped that this process will be completed by next year.
Councilor Figley stated that, in her review of the report, she was interested in the
residential aspect of the report and she had wanted the units per acre and density
quantified so that she would be able to respond to that issue.
Councilor Bjelland stated that he would be interested in knowing if any other cities in
Oregon have minimum lot size requirements of 8,000 sq. ft..
Director Goeckritz stated that he was not familiar with any jurisdictions that had that
minimum requirement, however, he has had contact with a couple of Planning Directors
who have said that their jurisdictions are moving in that direction rather the smaller lot
sizes.
0444 PRESENTATION: STORMWATER MANAGEMENT OVERVIEW AND ISSUES.
Public Works Director Tiwari stated that the stormwater management plan consists of the
following components: 1) stormwater quantity, and 2) stormwater quality. The
presentation for this meeting will be focused on stormwater quantity whereas the
stormwater quality issue will be presented to the Council later this year. In regards to
stormwater quantity, flow and storage issues are being addressed and policies
implemented in years past are being reviewed. He reminded the Council that there will
be additional public input before any final action is taken on adopting a Stormwater
Page 2 - Council Meeting Minutes, May 22, 2000
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Management Plan. He stated that the Woodbum Area Watershed is worth preserving
both in and around Woodburn and it is necessary to enhance and protect what is currently
available.
Mayor Jennings questioned if wetland mitigation is really accomplishingthe preservation
of wetlands.
Director Tiwari stated that it does take a number of years to bring the new wetland area
back to the same level of the original wetlands area.
Gordon Merseth, Merseth Engineering, stated that urbanization eventually leads the City
to take action to address watershed and storm water control issues.---Developing a
stormwater management plan will address issues on how to preserve, enhance, and
protect the drainage ways that are currently available and prevent future damage to the
system. He reviewed the stormwater drainage areas within the City which include
primary drainage ways (serves more than 150 acres), secondary drainage way (serves 50-
150 acres), and local drainage ways (serves less than 50 acres). He stated that detention
facilities are designed to channel stormwater into a purposely built low area so that it can
hold water until the bulk of the storm has passed and then it releases water back into the
stream or storm drain lines at a slower rate.
He reviewed the Watershed System features which includes: (1) responsibility for almost
9,000 acres of drainage area; (2) two major watersheds; (3) 41,780 feet of major
stormwater facilities within the City; (4) serving approximately 5,500 individual
properties; and (5) maintaining an existing investment estimated at $20 million.
He reviewed the work completed as of this date to quantify the system. This involved
creating a computer model of both of the streams which will generate numbers for future
system development. Other work completed includes review of flow regulations and a
complete system inventory which has been plotted on City maps. A working document
and a basic flow management plan is currently being worked on by staff.
Mayor Jennings questioned the widening versus deepening of Goose Creek which is part
of the stormwater drainage system.
Director Tiwari stated that widening of Goose Creek provides for more storage of
stormwater during periods of high waterflow.
Mr. Merseth also reviewed the goals that have been established as part of this project:
(1) mitigate the downstream impacts on downstream properties; (2) establish a drainage
route system; (3) establish detention performance criteria; (4) provide for a safe and
economical stormwater conveyance system; (5) identify a reimbursement system; (6)
establish system ownership criteria; (7) provide for maintenance of the system; (8)
compliance with state and federal roles and regulations; and (9) preservation of the
natural floodwater storage volume.
He briefly reviewed the issue of flow conveyance and explained that the primary drainage
ways have the ability to carry the floodwaters that occur during a 1 in 100 year event
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while the secondary drainage way provides for a 1 in 50 year event and the local drainage
way provides for a 1 in 25 year event. He also stated that it is possible for an event to
occur more frequently and/or in successive years and the stormwater plan will address
what would be acceptable as it pertains to flow conveyance.
Director Tiwari also reminded the Council that property owners cannot'block drainage
areas and they must allow the drainage to pass through their property.
Mr. Merseth also stated that, in regards to storage and detention, it is necessary to protect
the natural system so that it will contain the water from a 100 year flood. The detention
ponds would utilize existing approved methods to store the water from a 25 year event.
He also stated that the plan would also provide for the shifting of a floodplain by
providing for an equal volume of storage in that same area so that the impact of the flood
downstream is mitigated.
Director Tiwari stated that staff will be having an information meeting with the Planning
Commission, neighborhoods will be involved over the next few months and, once all the
information is gathered from the public, a workshop will be held with the Council to
review the comments. Following the workshop, a public hearing will be held before the
City Council with the adoption of the master plan in March or April 2001. He reminded
the Council that future issues to be brought before them will be water quality regulations
and the financing plan to respond to the new regulations. It is anticipated that these issues
will be brought up during the upcoming winter months.
Director Tiwari also reminded the public that this is "Public Works Week" and he stated
that his employees have done a wonderful job over the years and it is their efforts which
keeps this community in a better condition. On behalf of the City, he thanked them for all
that they do for the City.
1880
CHAMBER OF COMMERCE REPORT.
Doug Templeton, Chamber representative, mentioned the following upcoming Chamber
events and announcements:
1) Business after Hours will be held on Thursday, May 25th, 4:30 pm, at the Woodbum
High School. Activities include visitation of the Metals Lab, entertainment by the school
band and choir, and food prepared by the Hospitality and Tourism class.
2) the public was reminded that US West Dex has set up a container in the north parking
lot of Woodbum Company Stores for phone book recycling and the container will be
there until June 21'~.
3) On behalf of the Chamber and US West, they thanked the City for usage of the Council
Chambers for the Internet training classes last week and it is hoped that US West trainers
will be back in September for "Business Week in Woodburn".
Page 4 - Council Meeting Minutes, May 22, 2000
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WOODBURN DOWNTOWN ASSOCIATION (WDA) REPORT.
Doug Templeton, representing WDA, stated that the Saturday Market event is going well,
however, they are still looking for a few new vendors. Additionally, the organizers would
like to provide live entertainment during this weekly event.
2018
Preston Tack, 2197 Camilla Way, expressed his hope that, in respect to the stormwater
presentation, there are regulations in effect now that would preserve the integrity of the
intent of the stormwater plan.
2059
CONSENT AGENDA.
A) Special Council meeting minutes of May 4, 2000 and regular Council meeting minutes
of May 8, 2000;
B) Draft Planning Commission meeting minutes of May 11, 2000;
C) Draft Recreation and Park Board meeting minutes of May 9, 2000; and
D) Building activity report for April 2000.
FIGLEY/SIFUENTEZ... accept the Consent Agenda as presented. The motion passed
unanimously.
2075 COUNCIL BILL 2046 - RESOLUTION ENTERING INTO A CONTRACTUAL
SERVICES AGREEMENT AND DESIGNATING HUGGINS INSURANCE
2110
SERVICES, INC., AS THE CITY'S INSURANCE AGENT OF RECORD.
Councilor Chadwick introduced Council Bill 2046. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2046 duly
passed.
COUNCIL BII.I. 2047 - RESOLUTION CERTIFYING THE ELIGIBILITY OF
THE CITY TO RECEIVE STATE-SHARED REVENUES DURING FISCAL
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YEAR 2000-01.
Council Bill 2047 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Jennings declared Council Bill 2047 duly passed.
COUNCIL BILL 2048 - ORDINANCE CREATING A LIBRARY BOARD,
DEFINING ITS DUTIES, AND REPEALING ORDINANCE NO. 1797.
Councilor Chadwick introduced Council Bill 2048. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council.
Councilor Pugh questioned if the Library Board had expressed an opinion on the
expansion of the Board from 5 members to 7 members and on the inclusion of a high
school student as a Board member. He also expressed his opinion that if a high school
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student is appointed, the student appointment be limited to an individual who is a senior
in high school and would be pursuing library services as a future line of work.
Mayor Jennings stated that it is his intent to appoint a junior or senior high school student
since the term of this particular position is for two (2) rather than four (4) years.
Councilor Bjelland stated that he did not object to the concept of adding the student
position but was surprised to see it on this agenda since the Council had not had specific
discussion on this issue. He suggested that, in the future, the established procedure be
followed which includes initial Council discussion and subsequent direction to staff to
prepare an ordinance based on the outcome of the discussion.
Mayor Jennings reminded the Council that he had told them about-6 months ago that he
would be adding a student to each of the Boards.
Administrator Brown stated that a recent resignation of a Board member is part of the
reason for the submission of the Council Bill. The proposed ordinance would expand the
size of the Library Board since they have been having a difficult time in getting enough
members to attend in order to have a quorum. It is also the intent of the Mayor to recruit
a high school student in the last two years of their high school education.
Councilor Bjelland stated that he does not disagree with the intent of the proposed
ordinance, however, he is referring to the process involved and would like staff to follow
the process in the future if a policy decision is before the Council.
Councilor Pugh agreed with Councilor Bjelland and reiterated that the Council needs to
know how the Library Board feels about the proposed changes.
Library Director Sprauer stated that she does not see much change in the proposed
ordinance other than the number of members and she had suggested the number increase
as a method of having sufficient members attend a meeting in order to have quorum. She
does feel that the proposed ordinance clarifies that the Board is advisory rather than a
policy making Board following the last major Charter Amendment. She stated that she
had not discussed this issue with the current Board members.
Councilor Kilmurray expressed her opinion that high school juniors are capable of giving
input as a Board member and she suggested that the meeting time be adjusted so that
more Board members can attend.
On roll call vote for final passage, the vote was 5-1 with Councilor Pugh voting nay.
Since the bill did not pass by a unanimous vote of the Council at the first meeting in
which it was introduced, Council Bill 2048 will be brought back at the next regular
meeting for another reading and final vote.
Councilor Pugh requested that Board input be obtained by the next meeting and a report
be given to the Council.
CUSTODIAL STAFF CHANGES.
Administrator Brown reviewed the staff memo requesting Council approval to eliminate
2 part-time custodial positions and replace those positions with 1 full-time custodian.
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The new full-time custodian would work an afternoon/evening shift and would be
responsible for closing City buildings in the evening hours along with locking gates in
various city parks after dusk. This position change will involve some additional benefit
costs, however, staff feels that the efficiency gained will outweigh the additional costs.
BJELLAND/FIGLEY... authorize one additional full-time custodial POsition in the
Recreation and Parks Department and eliminate allocations for two part-time custodial
positions.
Councilor Kilmurray questioned if shift differential pay would be involved with this new
position.
Park & Recreation Director Westrick stated that it has been difficult to find persons
willing to work part-time as custodians. Additionally, the full time position is a union
position and the contract does not provide for shift differential pay.
The motion passed unanimously.
2771
CONTRACT AWARD FOR STREET REPAIR IMPROVEMENTS (BID #20-18).
Bids for miscellaneous street repairs were received from the following contractors: Roy
L. Houck Construction, $42,409.00; Morse Bros., $58,480.00; North Santiam Paving,
$60,900.00; Salem Road & Driveway, $60,914.73; and D & D Paving, $66,516.00. Staff
recommended the acceptance of the low bid from Roy L. Houck which was below the
engineer' s estimate of $54,615.00.
FIGLEY/SIFUENTEZ... award the construction contract to the lowest responsible
bidder, Roy L. Houck Construction, for the street repair improvements in the amount of
$42,409.00. The motion passed unanimously.
2789
BID AWARD g20-19: HYDRAULIC BREAKER (Public Works).
Bids for a hydraulic breaker were received from the following vendors: Western Power &
Equipment, $13,976.00, and Halton Rental, $18,544.17. Staff recommended the
acceptance of the low bid from Western Power & Equipment.
FIGLEY/PUGH... award bid//20-19, hydraulic breaker, to Western Power & Equipment
in the amount of $13,976.00. The motion passed unanimously.
2820
APPROVAL OF RECOMMENDATION TO OREGON DEPT. OF
TRANSPORTATION (ODOT) FOR A SPEED ZONE CHANGE FROM 55 TO 45
MPH AT HIGHWAY 99E/MACLAREN.
Staff recommended that the Council authorize the submission of a speed zone request for
evaluation of the segment of Highway 99E from the Highway 211/214 intersection to the
north city limits and that the request include that the speed limit be reduced from 55 MPH
to 45 MPH.
PUGH/KILMURRAY .... direct staff to submit a speed zone request to ODOT to
evaluate Highway 99E from the Highway 211/214 intersection to the north city limits and
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the request will recommend a 45 MPH speed for this section. The motion passed
unanimously.
GRANT APPLICATION TO OREGON HERITAGE COMMISSION RE:
CARNEGIE LIBRARY RENOVATIONS.
Staff requested Council authorization to submit a grant application to the Oregon
Heritage Commission in an effort to obtain a $25,000 grant towards the $168,000 project
cost to renovate the Carnegie Library. Other funding sources will include the Library
Endowment Fund, General Fund, and other fund-raising efforts.
FIGLEY/KILMURRAY... authorize Mayor to sign a grant application to the Oregon
Heritage Commission in the amount of $25,000 to support the cost of renovating
Carnegie Library. The motion passed unanimously.
2902
SITE PLAN ACTIONS.
A) Specialty Polymers Expansion - Conditional Use #00-01 and Site Plan Review
g00-02: No action was taken by the Council on this issue.
B) Pacific Pride Remodel - Site Plan Review #00-03: No action was taken by the
Council on this site plan review.
2918
MAYOR AND COUNCIL REPORTS.
Councilor Figley stated that, as a fill-in for the Mayor, she had presented 3 young men
with City Certificates of Achievement last Saturday as part of the Eagle Scout Court of
Honor. These individuals were Mason Haycock, Rex Doman, and Ethan Leder. For their
Eagle Scout award, Mason Haycock did park bench painting and upgrading in Library
Park, Rex Doman collected eye glasses for distribution in 3rd World Countries, and Ethan
Leder cleaned up Pioneer Cemetry in the Mt. Angel area.
Councilor Figley also stated that another meeting was held regarding train service
between Woodburn and Stayton/Aumsville area on the Willamette Valley Railroad line.
The group is in the middle of putting together a feasibility study grant that will include
excursion rail, commuter rail, and enhanced freight service on the line. It will also study
the costs for operating a diesel line as opposed to restoring our own steam engine.
Councilor Kilmurray stated that she had the opportunity to participate in the Safe Kids
Fair sponsored by the Woodbum Fire, Woodburn Ambulance, and the 3 car dealerships
near the I-5 interchange. There were in excess of 200 bicycle helmets given away to kids
and the number of attendees were far more than the number of helmets distributed.
Councilor Bjelland updated the public on the hanging basket program which is being
worked on by the Livability Committee. Brackets will be installed on the utility poles
beginning next week with the hope that the baskets along Highway 214 will be in place
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by Memorial Day with the rest of them installed by June 3rd. They have enough funds to
purchase 55 baskets at this time and they hope to have sufficient funds for 60 baskets.
Contributions continue to be welcomed and our local citizens, along with tourists, will be
surprised with the beautiful baskets.
Councilor Sifuentez stated that she will be bringing the MacLaren School arts and culture
display down to the Library or Museum at the end of the month for public viewing.
Mayor Jennings stated that he will be bringing an ordinance to the Council in the near
future to add a student position to the Park Board membership. He-stated that the Park
Board requested this change and he feels that the youth need to be involved in the City.
In regards to the Library position, he would be appointing an individual who does have an
interest in the Library. He also stated that the two students appointed to the Community
Center Steering Committee and to the Museum Board are doing an excellent job.
0119
ADJOURNMENT.
FIGLEY/SIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:30 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 9 - Council Meeting Minutes, May 22, 2000
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
May 31, 2000
ROLLCALL:
STAFF PRESENT:
Phyllis Bauer
Kay Kuka
Dorothy Jaeger
- Present
- Present
- Resigned
Linda Sprauer, Director
Barbara Pugh
Pat Will
Mary Chadwick
Ex-Officio
Judy Coreson, Recording Secretary
- Present
- Present
- Present
GUESTS: None
CALL TO ORDER: President Pat Will called the meeting to order Et 12 Noon.
SECRETARY'S
REPORT:
The monthly Board minutes of April 12, 2000 were approved as
submitted. The regular May monthly Board meeting was postponed
to May 31 due to lack of quorum.
PUBLIC COMMENT: None
DIRECTOR'S
REPORT:
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of April was
14,074.
Activities: A list of activities was distributed to the Board. The last
Sunday open hours was May 21 and will resume again
September 10. The library was closed Monday, May 29, for the
Memorial Day Holiday. The Summer Reading Program sign-up
begins June 19. The Summer Reading Program activities for June
include: "The Amazing Magician, Arthur Atsma, Tuesday, June 27,
2 P.M., at the Woodburn Community Center; and "Make and Take
Crafts", Wednesday, June 28, 2 P.M., in the Multi-Purpose Room at
the library.
Staff News: Sam Jordan, part-time library assistant, has requested a
Leave of Absence for the summer months to full time employment,
and then will return to the library again while he attends classes.
OLD BUSINESS:
Volunteer of the Month: Robert Johnston was chosen Volunteer of the
Month for April. Recently he has become ill and is in the Mt. Angel
Benedictine Center.
Project Update - HVAC System: The HVAC repairs are partially done.
Hopefully this will be completed soon.
Self-Check Out Unit: The Self-Check Out unit is operational and
working fine. Patrons are encouraged to use it. As of June, a back-
up staff member at the Circulation Desk will not be scheduled.
Letter of Resignation: Linda read a letter of resignation she received
from Dorothy Jaeger, Library Board member.
Letter From the State Library: Linda received a letter from Mary Kay
Dahlgreen, Oregon State Library's Youth Services Consultant, stating
Wooburn Public Library's 1998-1999 Ready-To-Read Grant project
was selected as one of the six Outstanding Projects of the year. The
grant funds were used to "establish, develop or improve public library
service for children, birth through age 14." Mary Kay Dahlgreen will
attend a City Council meeting to present the award.
Meeting Date: The June monthly meeting will not be held because of
the postponement of the May 10th meeting to May 31't. The next
monthly scheduled Library Board meeting will be held Wednesday,
July 12. Linda will not attend the July meeting as she will be in
Chicago at the American Library Association Conference. Another
staff member will attend the July Board meeting.
Budget Proposal: The 2000-2001 Budget Proposal has been
approved.
Internet Policy: The following Library Board Committee's
recommendation concerning the library's Internet Policy was
accepted by the Board:
1. Install a filter on the Internet computer in the Youth Services area.
2. Adult area Internet computers remain unfiltered.
3. Staff will continue to monitor teenagers' access to inappropriate
sites.
4. The patron sign-up sheet will ask for name and library card
number for the public use computers. In addition, City staff will
investigate software that maintains a data base of Internet users, and
Library Board Minutes - 5/31/00
2
can be tied to a program of graduated access depending on users'
age and past behavior.
NEW BUSINESS:
A disclaimer Was also approved. This recommendation will be
forward to the City Council for their adoption.
Linda prepared an application for a $25,000 grant from the Oregon
Heritage Commission through the State of Oregon for refurbishing
the exterior of the Carnegie building.
Library Fee: Linda requested the Board's approval tb recommend to
the City Council to increase the non-resident user fee from $10 to $25
per year per household because of the discrepancy of what City
residents versus non-residents pay for the use of the library. CCRLS
libraries will no longer have geographic zones. Patrons may pay the
fee at whatever library they wish instead of-paying at the library
geographically assigned. The Library Board approved this
recommendation to be given to the City Council for their approval.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: Library Board Ordinance Revision: The City Council will consider a
revision of the Library Board Ordinance to include a high school
student as a member of the Board and to increase it from five
members to seven. Pat Will, Library Board President, suggested
having the Library Director count as a member to establish a quorum.
ADJOURNMENT: The meeting was adjourned at 1:05 P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 5/31/00
A/P CHECK LISTING FOR THE MONTH OF MAY 2000
CHECK
NO
5O441
50442
50443
5~
50445
50446
50447
50448
5O449
50450
50451
50452
50453
50454
50455
50456
50457
50458
50459
5O46O
5O461
5O462
5O463
50464
5O465
5O466
5O467
5O468
5O469
50470
5047!
50472
50473
50474
50475
50476
50477
50478
5O479
5048O
50481
50482
50483
50484
5044~5
50486
50487
DEPARTMENT
POSTAGE-VARIOUS
SERVICES-WATER
PETTY CASH-VARIOUS
VOID
VOID
VOID
REFUND-NON DEPT
REIMBURSE-PARKS
SUPPLIES-POLiCE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-ENG
SERVICES-ENG
SERVICES-PARKS
SUPPLIES-PARKS
SERVICES-WWTP
SERVICES-POLICE
SERVICES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-VARiOUS
SERVICES-COUNCiL
SUPPI rE.LIBRARY
SUPPLIES-LIBRARY
RE[MBURSE-ADMIN
SERVICES-ADMIN
SERVICES-PARKS
SUPPLIES-PARKS
SUPPLIES-LIBRARY
SUPPLIES-I tBRARY
RETAtNAGE-ADMIN
SUPFq_tES-P~
SUPPLIES-VAR.[OUS
SUPPLIES-LIBRARY
REiMBURSE-PLAN
SERVICES-FINANCE
SERV[CES-PARKS
SUPPLIES-LIBRARY
SUPPlIES-PARKS
SUPPLIES-LIBRARY
SUPPLIES-POLICE
SUPPlIES-LIBRARY
SUPPLIES-ENG
SUPPLIES-PARKS
SUPPLIES-POLICE
SERViCES-STREET
SUPPLIES-LIBRARY
VENDOR NAME VENDOR DATE
NO
US POSTAL SERVICES 020089 5/1/00
VAml Fy MA~lING 021044 5/4/00
CITY OF WOODBURN 015255 5/4/00
VOID VOID
VOID VOID
VOID VOID
ELPIDO CARRILLO NONE 5/5/00
ANNE MEYER NONE 5/5/00
QUINLAN PUBliSHING NONE 5/5/00
EDITORIAL 'I'ELEVISA NONE 5/5/00
K READ NONE 5/5/00
A 8,, E IMAGING 000017 5/5/00
AEROTEK INC 0(XX)80 5/5/00
A~R TOUCH PAGING 000115 5/5/00
ALS FRUIT & SHRUB 000160 5/5/00
ASSOC OF CLEAN WTR 000565 5/5/00
BM CLEANING SERV 001030 5/5/00
BAKER & BAKER 001070 5/5/00
BAKER & TAYLOR 001072 5/5/00
BIMART CORP 001275 5/5/00
BLASER IND 001296 5/5/00
BOOK WHOLESALERS 001350 5/5/00
BOOKS IN MOTTON 001351 5/5/00
3OHN BROWN 001490 5/5/00
CbR MECHANICAL INC 002009 5/5/00
CAMPBELL COMM 002050 5/5/00
CASCADE FARM MACHINERY 002221 5/5/00
CHEMEKETA COMM COIL 002410 5/5/00
THE CHILDS WORLD 002453 5/5/00
CHS SOFTWARE 002473 5/5/00
CITY OF WOODBURN 002526 5/5/00
COASTWIDE LAB 002626 5/5/00
CTL CORP 002926 5/5/OO
DEMCO INC 003110 5/5/00
NANCY DEVAULT 003218 5/5/00
DIRECT LINK 003240 5/5/00
EAGLE WEB PRESS 004018 5/5/00
EDUCATORS PROGRESS 004083 5/5/00
EMERALD POOL 004150 5/5/00
~ 005073 5/5/00
GALLS INC 006011 5/5/00
GALE GROUP 006015 5/5/00
GW HARDWARE 006405 5/5/00
HACH CHEMICAL 007030 5/5/00
HARRIS UNIFORMS 007090 5/5/00
HIRE CALl_lNG 007240 5/5/00
INGRAM GROUP 008116 5/5/00
AMOUNT
$1,Ooo. O0
$664.40
$149.64
$0.00
$0.00
$o.oo
$20.oo
$28.56
$69.00
$16.50
$87.45
$118.80
$395.00
$19.14
$350.95
$70.00
$200.00
$151.00
$192.89
$87.95
$2,430.27
$84.47
$104.42
$137.14
$67,443.30
$292.OO
$176.30
$1,414.77
$449.75
$87.00
$3,549.65
$922.12
$267.87
$112.89
$10.oo
$315.00
$1,198.50
$7.88
$19.96
$107.95
$657.25
$3.18
$387.71
$1,534.46
Page I
A/P CHECK 11SI'[NG FOR THE MONTH OF MAY 2000 8C
5O488
5o489
50490
50491
5o492
5O493
5o494
50495
50496
50497
50498
5o499
505oo
50501
50502
50503
50504
50505
50506
50507
50508
505O9
50510
50511
50512
50513
50514
5O515
50516
50517
50518
5051g
50520
50521
50522
50523
50524
50525
50526
50527
5O528
50529
50530
5053!
50532
50533
50534
50535
5O536
SERVICES-FINANCE
SERVICES'-C STORES
SUPPLIES-LIBRARY
SERVICES-ENG
SUPPLIES-A'ITY
SUPPLiES-I IBRARY
SERVICES-PUB WKS
SERVICES-PlANNING
SUPPLIES-FINANCE
SERVICES-PUB WKS
SUPPLIES-LIBRARY
SUPPLIES-I tBRARY
SUPPLtES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SUPPLIES~LAN
SUPPLIES-L~BRARY
SERVICES-ENG
SUPPLIES-LIBRARY
SUPPLIES-WATER
SUPPLIES-PARKS
SERVICES-VARiOUS
SUPPLtES-LIBRARY
SUPPLIES-I tBRARY
SUPPLIES-LIBRARY
SERVICES-BUILD
SUPPLIES-LtBRARY
RI~MBURSE-POI-tCE
SUPPLtES-PARKS
SERVICES-POLICE
SUPPLtES-VARIOUS
SERVICES-NON DEPT
SUPPLIES-STREET
SERVICES-VARIOUS
SERVICES-VARiOUS
SUPPLtES-CtBRAR.Y
SEP, VICES-VARI'OUS
SUPPLtES-FOLtCE
SUPPI tES-LtBRARY
SUPPLIES-PARKS
SERVICES-VARIOUS
SERVICES-NON DEFT
SUPPLIES-t_tBRARY
SUPPL~ES-LtBRARY
REiMBURSE-WATER
SERVICES-POLZCE
SERVICES-WATER
IKON TECH SERVICES
IKON OFFICE
]EAN KARR & CO
LEAGUE OF OR CI'HES
LEXIS LAW PUBIISH
LIBRARY ASSOCZATES
MARION CTY CLERK
MARION CTY TREASURY
W.G. MOE & SONS
MUFFLERS HrrCHES
MULTNOMAH PUB
NAME BAD~ES BY 3AN
NATL GEOGRAPHIC
NATL INFO DATA CTR
NW NATURAL
OFFICE MAX
OMNIGRAPHICS
ONSITE ENVIRON
OR BLUEPRINT
US FILTER
PIONEER ELECTRONICS
PORT GENERAL ELEC
PosrI'IVE PROMOTIONS
RECORDED BOOKS
RIM CONSULTING
SCHOLASTIC INC
3AMES SEELEY
SEW & VACUUM CTR
SHOOTERS MERCANTILE
US OFFICE PRODUCTS
l'SI
UNOCAL:ERNIE GRAHAM
UNITED DISPOSAL
US WEST COMM
USWEST DIRECT
US WEST COMM
WATERSHED INC
WEISS RATINGS
WBN FERTILIZER
WBN FLORIST
WBN INDEPENDENT
WORLD BOOK SCHOOL
WORLD MEDIA EXPRESS
]OAN PREZEAU
MCCURDY TRAVEL
VALLEY MAILING
008117
OO811g
010030
011110
011218
011244
012087
012223
012404
012561
012655
012686
013009
013060
013070
013350
014031
0140~
014055
014118
015O65
015345
015420
01546~
017102
017148
017257
018295
018350
018405
0184.53
OI91OO
019268
020010
020020
020091
020092
020095
022082
022128
022590
022600
022630
022810
022815
045525
012365
005070
021044
5/5/OO
5/5/00
5/5/OO
5/5/OO
5/5/OO
S/5/OO
S/5/00
5/5/OO
5/S/O0
5/5/00
S/51OO
5/5/OO
s/s/oo
5/5/OO
s/5/oo
5/5100
51510O
5151OO
5151OO
5/5/00
5/S/00
5/5/OO
5/5/OO
s/5/oo
5/s/oo
5/s/oo
5/s/oo
5/S/OO
5/S/OO
S/5/OO
S/5/00
5/5/00
51Sioo
5/5/OO
5151OO
5/s/oo
s/5/oo
5/5/OO
S/5/OO
s/5/oo
5/5/oo
5/5/OO
5/S/OO
5/S/OO
5/5/00
5/5/OO
5/9/00
519100
S111100
$2,723.50
$5O6.95
$42.15
$76.73
$222.6O
$31.00
$15.71
$196.09
$1,975.00
$272.66
$23.08
$11.50
$13.90
$~6.90
$2,038.53
$132.96
$169.75
SI,004.00
$16.95
$4,027.50
$139.96
$2,678.22
$54.75
$432.55
$12.77
$6,338.08
$359.70
$30.37
$1,275.00
$50.00
$56.03
$1,439.00
$548.40
$1,6O8.35
$3O4.70
$52.64
$938.74
$1,495.74
$184.95
$141.12
$82.75
$101.25
$241.20
$215.32
$329.OO
$26O.00
$571.20
Page 2
- A/P CHECK LISTING FOR THE MC)NTH OF MAY 2000 8C
50537
5O538
5O539
5O54O
5O541
50542
50543
50544
50545
50546
5O547
50548
50549
50550
50551
50552
50553
50554
50555
50556
50557
50558
50559
5O56O
50561
50562
5O563
50564
50565
50566
50567
50568
50569
5O57O
50571
50572
50573
50574
50575
50576
50577
50578
50579
50580
50581
50582
50583
50584
5O585
VOID
VOID
VOID
SUPPLIES-PARKS
SUPPLtES-PARKS
SERVICES-RSVP
SUPPLtES-WWTP
SERVICES-POLtCE
SUPPLiES-PUB WKS
SERVICES-WATER
REiMBURSE-POLICE
SUPPLIES-PARKS
SUPPI rES-STREET
SUPPL~ES-C GARAGE
SUPPLIES-WWTP
SUPPLIES-POLICE
SERVICES-PARKS
SERVICT. S-VARIOUS
SERVICES-PARKS
SERVICES-PUB WKS
SUPPLIES-STREET
SUPPLIES-PARKS
SUPPLtES-POLICE
SUPPLIES-STREET
REtMBURSE-PARKS
SERVICTS-SELF INS
SERVICES-PUB WKS
SERVICES-WWTP
SERVICES-PARKS
SERVICES-NON DEFT
SERVICES-WATER
REiMBURSE-FINANCE
SERVICES-ADMIN
SUPPLIES-VARtOUS
SUPPI rES-PUB WKS
SERVICES-TRANSiT
SERVICES-PARKS
SUPPLtES-PARKS
SUPPLIES-VARIOUS
SERVICES-PUB WKS
SERVICES-PARKS
SERVICES-ENG
SUPPLIES-STREET
SUPR3ES-PARKS
SERVICES-VARtOUS
VOID
VOID
VOID
UNCLE SAM'S FLAG
FOLD-A-GOAL
PAT BERGER
PARROTTS TV
RADOISON SUITE INN
WBN TOGETHER
MT SCO]T WTR DIST
]EFF WATERS
JENNIFER GOODRICK
ALBINA FUEL
AIR TOUCH CELLULAR
PIONEER AMERICA
ALS FRUIT & SHRUB
ALPHA PEST CONTROL
ARCH PAGING
AT&T
AW~/A
BATTERIES PLUS
HOUSEHOLD BANK
BOCHSLER HARDWARE
CANBY SAND
PAT CHANDLER SM~q'I-I
(35 CRY CTY INS
DE HAAS & ASSOC
DEFT OF ENVIR QUALtTY
ENGELMAN BZ-CTRtC
ESCHELON TELECOM
FCS GROUP
BEN GILLESPIE
HENEBERRY EDDY ARCH
IKON OFFZCE
LEAGUE OF OR C3T~ES
LINDS MARKET
M&H AUTO WRECK
MANFULL CURTIS ENG
MCCORMICK BARKDUST
METROFUELING
MOLALLA COMM
NATL SOCIETY OF PRO ENG
NEXTEL COMM
ONS~TE ENVIRON
OR DEFT OF CONSUMER
PACIFIC SAFETY SUPPLY
PEPSI COLA
PORT GENERAL ELEC
VOID
VOID
VOID
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
NONE
000100
000113
000136
000165
000535
OOO665
001161
001199
001359
O02060
OO2390
002488
003108
OO3205
004190
OO5O72
007140
007240
008119
011110
011240
012003
012060
012350
012448
012563
013100
013188
014055
014199
015040
015225
015420
5/i2/Oo
5/12/00
5/12/00
5/12100
5/12/oo
511210O
5/1210O
5/12/00
5/12/00
5/12/00
5/12/00
5/12/00
5/12/00
._ 5112100
5/12/oo
5/12/oo
5/121o0
5/12/oo
5/12/oo
5/12/Oo
5/12/oo
5/12/oo
s/12/00
s/12/oo
s/12/00
5/12/oo
5/12/oo
5/12/oo
5/12/oo
5/12/oo
5/12/oo
5/12/oo
s/12/00
s/12/00
5/12/oo
5/12/oo
s/12/00
5/12/oo
5/12/oo
5/12/oo
5/12/oo
s/12/oo
5/12/oo
5/12/oo
s/12/00
5/12/oo
$0.00
$o.oo
$o.oo
$530.86
$1,570.14
$165.00
$154.95
$483.00
$2OO. OO
$3o9.oo
$48.00
$3,063.70
$207.98
$64O.OO
$61.50
$ss.oo
$193.80
$11.73
$104.50
$19.96
$319.29
$1,847.75
$32.20
$141.39
$3,039.14
$275.00
$2,850.76
$3,862.60
$11,330.00
$22.50
$9,081.66
$491.67
$182.20
$621.69
$29.40
$146.00
$325.00
$1,000.00
$1,765.13
$463.00
$158.00
$293.43
$1,004.00
$10.00
$125.23
$528.05
$18,622.20
Page3
A/P CHECK LISTING FOR THE MONTH OF HAY 2000
50586
50587
5O588
50589
5059O
50591
50592
50593
50594
5O595
50596
50597
50598
50599
50600
5O601
5O6O2
5O6O3
5O6O5
5O6O6
5O6O7
5O6O8
5O6O9
5061O
50611
50612
50613
50614
50615
50616
50617
50618
50619
50620
50621
50622
5(~
50624
5O625
50626
50627
50628
5O629
50630
50631
50632
50633
5063~
SUPPLIES-WWTP
SERVICES-WATER
SERVICES-ADMIN
SERVICES-POLICE
SUPPLIF_S-WWTP
REIMBURSE-ATTY
SUPPLIES-WATER
SERVICES-VARIOUS
SUPPLIES-ENG
SERVICES-ATTY
SUPPLIE~POLICE
~VIC~NG
SUPPLIES-PARKS
SERVICES-VARIOUS
REIMBURSE-PARKS
SUPPLIES-VARIOUS
REFUND-NON DEPT
PETTY CASH-VARIOUS
SERVICES-WATER
VOID
VOID
VOID
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/~R
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
SUPPLIES-LIBRARY
SERVICES-POLICE
SERVICESa.IBRARY
REFUND-POLICE
SUPPLIES-LIBRARY
SERVICES-ENG
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SERVICES-WIT,
SUPPLIES-LIBRARY
SERVICES-VARIOUS
PRAXAtR DIST 015480 5/12/00
PROTEC~ON ONE 015566 5112/00
R-CO PAVING 017090 5/12/00
ROCKHURST coLm r-GE 017275 5/12/00
SAFEWAY STORES 018025 5/12/00
N ROBERT SHIELDS 018450 5/12/00
SKAGGS PUBLIC SAFETY 018515 5/12/00
~ATES~ ]OU~ O18760 5/12/00
SURVEYORS SUPPLY 018855 5/12/00
SUSSHAN SHANK 018877 5/12/00
TAYLOR ELECTRIC 019030 5/12/00
~ ~'~s 019~ 5/12/00
TOHA~ S~S 019181 5/12/00
US WE~' C(~M 02~5 5/12/00
KATHY W~LLCOX 022390 5/12/00
W~NTEROWO PLANNING 022438 5/12/00
WBN RENT-ALL 022708 .. 5/12/00
WCAT 022547 5/15/00
VICTOR BALTAZAR NONE 5/15/00
~ oF w~u~ 015255 5/17/00
VALLEY MARLING 021044 5/18/00
VOID VOID
VOID VOiD
VOID VOID
NELDA VAN DALSEN NONE 5/19/00
FRAN REILLY NONE 5/19/00
HF. INZ SCHWABE NONE 5/19/00
LARRY GROS.1AQUES NONE 5/19/00
Ci:LtSANTOS ULLOA NONE 5/19/00
BARBARA LIND NONE 5/~9/00
.1AMES WAKEFIELD NONE 5/19/00
S POOLE & .1 SEXTON NONE 5/19/00
STEVE BERGENDAHL NONE 5/19/00
PETE MCCUAN NONE 5/19/00
THE LUCKEY CO NONE 5/19/00
ALBERT LOOP NONE 5/19/00
HEWN CONSTRUCT[ON NONE 5/19/00
MR COFFEE NONE 5/19/00
NATL DARE OF~CERS NONE 5/19/00
OR DARE OFFICERS NONE 5/~9/00
K~M STAFFORD NONE 5/~9/00
KATHERtNE .1OHNSON NONE 5/19/00
EDUC DTST OF AMER NONE 5/19/00
AEROTEK INC 000080 5/19/00
AM INSTTi'UTE FOR EDUC 000240 5/19/00
A-QUAUTY TYPEWRITER 000420 5/19/00
ARCH PAGING 000535 5/19/00
AWARDS & ATHLETICS 000580 5/19/00
AT&T 000623 5/19/00
$14.84
$126.00
$6,175,00
$139.00
$76.60
~1.5o
$794.02
$348.15
$46.10
$190.00
$105.84
$1,288.00
$675.00
$3,777.88
$72.15
$544.75
$374.88
$1,350.00
$300.00
$152.01
$498.40
$0.00
$0.00
$0.00
$5.62
$26.52
$27.65
$20.85
$40.67
$7.36
$18.02
$21.65
$2.86
$28.72
~8.35
$27.86
$27.65
$53.48
$25.OO
$25.00
$2S0.00
$28.00
$34.35
$175.00
$159.85
$48.50
$18,26
$32.50
$27.57
Page4
A/P CHECK LISI'[NG FOR THE MONTH OF MAY 2000
5O635
50636
50637
50638
50639
5O64O
5O641
5O642
5O643
5O644
5O645
50646
50647
5O648
50649
5O650
5O651
50652
50653
5O654
5O655
50656
50657
5O658
5O659
5O66O
5O661
5O662
5O663
5O664
5O665
5O666
5O667
5O668
5O669
50670
50671
50672
50673
50674
50675
50676
50677
50678
50679
5O68O
5O681
5O682
5O683
SUPPLZES-.LIBRARY
SUPPLIES..LIBRARY
SUPPi TES.-PUB WKS
SUPPLIES-LIBRARY
SUPPLIES-.LIBRARY
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPLIES--LIBRARY
SUPPLZES-STREET
REIMBURSE-RSVP
SUPPLIES-WTR
SUPPLtES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-LiBRARY
RE~PIBURSE-PUB WKS
SUPPLIES-ENG
SERV~C. ES-HOUSING
SUPPI I'ES~I tBRARY
SUPPLZES-WWTP
SUPPI rES-LIBRARY
SERVICES-FINANCE
SUPPLIES4..tBRARY
SUPPI TES-VAR.tOUS
SUPPI TES-I I'BRARY
SERViCES-WATER
SUPPLIESd.[BRARY
REIMBURSE-WATER
SUPPLIES-I TBRARY
SUPPLIES-LiBRARY
SERVICES-HOUSING
SUPPLIES-VARiOUS
SUPPI 1'ES-VARIOUS
REIMBURSE-POLICE
SUPPLtES-I TBRARY
SERVICES-POLICE
SUPPLIES-STREET
REIMBURSE-POLICE
SUPPLIES-LIBRARY
SERVICES-ENG
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SUPPLIES-COURT
REZMBURSE.-LtBRARY
SERV'[CES-POLICE
SERVICES-STREET
SERVZCES-ADMIN
SUPPLIES-I TBRARY
SUPPLIES-I tBRARY
BAKER & TAYLOR
BELL ATLANTIC D[R
BLACK & DECKER
BOOKS ON TAPE
BOOK WHOLESALERS
DEMCO [NC
EDUC PROGRESS SERV
ENVIRO-CLEAN EQUIP
SUE FOFANA-DURA
HD FOWLER CO INC
GALE GROUP
GAYLORD BROS
GE CAPITAL
LYNN GERSTNER
WW GRAZNGER INC
HS,.B PAZNTING CO
HILL DONNELLY DIR
1ND WELDING SUPPLY
INGRAM DIS'I'
IKON TECHNOLOGY SER
3ANWAY CO
KEY BUSINESS PROD
LEISURE ARTS
LINDS MARKET
LIBRARY VIDEO CO
3ON LOWERY
MARSHALL CAVENDISH
SL MARTINENKO
MCCORMICK BARKDUST
METROFUELING
3OHN MIKKOLA
MULTNOMAH PUBLISH
NORCOM
NORVAC ELECTRONICS
PAUL NULL
ONNIGRAPHICS
ONSTI'E ENVIRON
ORBIS LIBRARY
OR LIBRARY ASSN
OREGON STATIONERS
MARY PARRA
PAULS AUTO BODY
PORT GENERAL ELEC
PRO TINT WINDOW
R&W EN~NEERING
RECORDED BOOKS
RODALE BOOKS
001072
001183
001287
OO1349
001350
OO2995
003110
OO4083
OO4206
005197
005210
OO6O15
0O6O3O
006079
OO6283
OO7OO5
007220
0081O0
008116
008117
009050
010076
011205
011240
011276
011340
012036
012235
012237
012350
012448
012485
012686
013198
013373
013420
01e, O~
014055
014072
014327
014565
015168
01S185
01~420
015~8
017010
017102
O17280
5/19/00
5/19/oo
5/19/oo
5/19/oo
51191oo
5/19/oo
5119100
s/19/oo
5119/oo
5/19/oo
5/19/oo
5/19/oo
s/19/oo
5/19/oo
s/19/oo
5/19/oo
_. 5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
s/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
s/19/oo
5/19/oo
5/19/oo
s/19/OO
5/19/0o
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
5/19/oo
s/19/oo
$6.94
$34.1o
$79.99
$139.86
$16.90
$~1.48
$163.50
$81.80
$201.61
$64.25
$1,670.28
$291.19
$416.80
$167.63
$124.43
$165.15
$3,750.00
$112.16
$31.50
$4,283.81
$5,953.50
$348.51
$47.88
$24.91
$30.OO
$9.95
$320.OO
$34.95
$119.02
$25,000.00
$~s.oo
$624.~
$12o.oo
$22.33
$20,681.25
$346.50
$35.95
$199.50
$6O2.40
$4OO.0O
$66O.OO
$15.OO
$644.OO
$10,056.48
$9OO.00
$6OO.OO
$81.40
$67.91
Page 5
A/P CHECK I tST~NG FOR THE MONTH OF MAY 2000 8C
5O684
50685
5O686
50687
5O688
5O689
50690
50691
50692
50693
5O694
50695
50696
50697
50698
5O699
50700
50701
50702
50703
50704
50705
507O6
5O7O7
50708
50709
50710
50711
50712
50713
50714
50715
50716
50717
50718
50719
50720
50721
S0722
50723
50724
50725
50726
50727
50728
50729
50730
50731
50732
SERVICESqJBRARY
SUPPLIES-STREET
SERVICES-ENG
SUPPLiES-COURT
SUPPI 1ES-VARIeS
SUPPI TF_S-STREET
SUPPt. ZES-LIBRARY
SUPPLIES-I TBRARY
SUPPLIES-FINANCE
SUPPLIES-tJBRARY
SUPPLIES-ATTY
SUPPLIES-POLICE
SUPPI TES-I tBRARY
SERVICES-ADMIN
SERVICES-I TBRARY
SERVICES-VARIOUS
SUPPIJES-IJBRARY
SERVICES-LtBRARY
SERVICES-ATTY
SERVICES-ATI'Y
SERVICES-WATER
VOID
VOI'D
VOID
SERVICES-POLtCE
SERVICES-PUB WKS
SUPPLIES-PLANNING
SUPPLIES-POLICE
REFUND.WATER
SERVICES-PUB WKS
SUPPLIES-WATER
SERVICES-VARIOUS
SERVICES-PARKS
SERVICES-ENG
SUPPLIES-PUB WKS
SERVICES-VARIOUS
SERVICES-PARKS
SERVZCES-POL.tCE
SERViCES-VARiOUS
SUPPUES-POLICE
SUPPI TES-PARKS
REtMBURSE-ADMIN
SERVICES-PUB WKS
SUPPi 1'ES-PARKS
SUPPL2ES-PARKS
SERViCES-PUB WKS
RETAINAGE-PUB WKS
SIERRA SPRINGS
SPECIAL ASPHALT PROD
TEK SYSTEMS
MARY-TENNANT
US OFFICE PRODUCTS
UNOCAL:ERNIE GRAHAM
UN~V OF OREGON
THE VIDEO S'I'ORE
VIIGNG OFFICE
WE3SS RA'I-[NGS
WEST GROUP
W~LSONVILLE LOCI(
WBN COlVlN ACCESS TV
WBN DOWNTOWN ASSOC
WBN FLORIST
WBN INDEPENDENT
WORLD t4EDL~ EXPRESS
HYATT REGENCY HOTEL
VAI IFy HAILING
VOID
VOID
VOID
.]ENNIFER KII. IqURRAY
MEXZCO LINDO
OR DEPT OF FORESTRY
YAK VA~ Fy FARMWRS
MARE~ FEN KOFFLER
OR STATE BRD OF EX ENG
A&A DRILLING SERV
A&A PEST CONTROL
ACE SEPTIC
AEROTEK INC
AH PUB WKS ASSN
ARM4ARK UNZFORFI
ARCH PAG'~NG
AUTO ADDITIONS
AT&T
AT&T WIRELESS
AT&T LANGUAGE LINE
BATTERY SOLUTIONS
BIlqART CORP
,]OHN BROWN
BROWN & CALDWELL
CASCADE COLUNBZA
CASCADE POOLS
CTI'Y OF WOODBURN
018~60
018690
019046
019055
019100
020010
020040
021139
021180
022128
022160
022422
022547
022580
022600
022630
022815
NONE
NONE
NONE
021044
VOID
VOID
VOID
NONE
NONE
NONE
NONE
NONE
NONE
000010
000011
000031
000535
000558
000623
oo0659
001160
001275
OO149O
001573
O02218
002226
002478
002525
5/19100
5/19/00
5/19/00
5/19/00
5/19/00
5119100
s/19/oo
5/19100
5/19/00
51191OO
5/19/00
5/19/00
5/19/00
5/19/00
S/19/00
5/19/00
__ 5119100
5/22/00
5/22/00
5124100
51251o0
5/26/OO
5/26/OO
5/26/0O
5/26/00
5/26/00
5/26/00
s/26/oo
5/26/oo
5/26/oo
5/26/00
5/261OO
5/26/00
5/26/00
5/26/OO
5/26/00
5/26/00
5/26/00
5/26/0o
5/26/oo
5/26/00
5/26/00
5/26/00
5/26/O0
5/26/00
5/26/00
$52.0O
$4,374.83
$552.00
$15.93
$884.93
$733.8~
$52,00
$42.20
$433.97
$184.95
$138.50
$16.00
$10.00
$14o.oo
$30.00
$95.70
$279.76
$200.00
$756.96
$,~o.oo
$412.40
$o.oo
$o.oo
$o.oo
$24.00
$205.00
$9.00
$152.02
$2,523.35
$280.OO
$1,090.00
$372.75
$717.50
$290.OO
$S88.OO
$997.93
$15.92
$1,985.59
$22.21
$14.03
$342.20
$2o4.oo
$47.43
$33.15
$87,773.50
$56o.oo
$1,021.66
$10,375.52
$23,392.72
Page 6
A/P CHECK LIS'I~NG FOR THE MOIf~ OF MAY 2000
50733
50734
50735
50736
50737
50738
50739
50740
50741
50742
50743
50744
50745
50746
50747
50748
50749
50750
50751
50752
50753
50754
50755
50756
50757
50758
50759
5O76O
50761
50762
50763
50764
50765
50766
50767
5O768
50769
50770
5O771
50772
50773
50774
50775
50776
50777
50778
50779
5078O
50781
SERVICES-WWTP
SERVICES-ADMIN
SUppI YES-VARiOUS
SUPPlES-STREET
SERVICES-COURT
SERVICES-VARIOUS
SUPPliES-FINANCE
SERVICES-PUB WKS
SUPPLIES-VARiOUS
SERVICES-PUB WKS
SERVICES-VARIOUS
SERVICES-NON DEPT
SUPPI rES-VARiOUS
SERVICES-PUB WKS
SERVICES-POLtCE
SUPPLtES-STREET
SUPPLtES-PARKS
SU~iES-VA~IOUS
SEP. VICES-PUB WKS
SERVICES-FINANCE
SERVICES-VARIOUS
SB~VICES-VA~ROUS
SUPPLIES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIF_S-PA~CS
SUPPLIES-PUB WKS
SUPPlIES-PUB WKS
SU~LIES-ENG
SUPPLIES-PLANNING
SUPPLIF-S-PA~(S
SUPPLIES-Sll~ET
SUPPLIES-POnCE
SUPPLiES-VARIOUS
SERVICES-VARIOUS
SE~VICES-ENG
S~VICF. S-~JB WKS
SF.~VICES-PUB WKS
SE~VICES-PAm(S
SERVICES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIES-WVVTP
SU~PLIES-~UB WKS
SU~PLIES-~A~LS
SERVICES-WATER
CLACKAMAS CC)MM COLL
CLASSIC INTER~ORS
COASTAL FARM
COLUMBIA SUPPLY
MARGOT COML.EY
COMMWORKS INC
CTL CORP
DA~LY -IOURNAL
DAVISON AUTO PTS
DE HAAS & ASSOC
ENGELMAN ELECTRIC
FARN PLAN
.lANES W FOWLER. CO
FOTO MAGIC
GK MACHINE
GRAND SLAM
GW HARDWARE
HIRE CALLING
ED HOOLEY
IND WELDING
IKON TECHNOLOGY
IOS CAPITAL
IKON SOLUTIONS
INTERSTATE AUTO
L&I. BUILDING
LENON IMPLEMENT
LINDS MARKET
MARION CTY CLERK
MARION CTY ASSESSOR
MARION CTY TREASURY
MARION ENVIRON
MCGUIRE BEARING
METROFUELING
MR P'S AUTO PTS
MUFFLERS HtTCHES
NEXTEL ¢OMM
NW ELEVATOR
ON~rrE ENVIRON
OR ECONOMIC DEV
OR DEFT OF TRANS
OR REC & PARKS ASSN
OREGONIAN PUBLISH
US FILTER
POWELLS BOOKS
PRENTICE HALL
PROMOTIONS WEST
PUBLIC WKS SUPPLY
002550
002570
002625
002681
002686
002721
002926
003020
003080
003108
00~190
OO4264
005062
005215
005258
O06273
OO64O5
007240
007301
OO81OO
008117
008118
008119
008295
011010
011210
011240
012087
012218
012223
012227
012364
012448
012510
012655
013188
013275
014055
014189
014260
014431
014653
015O65
015472
015510
015563
015648
017035
5/26/OO
5/26/00
5/26/OO
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/0O
5/26loo
5/26/00
5/26/00
5/26/00
5/26/oo
5/26/00
.. 5/26/00
5/26/00
5/26/00
5/26/00
5/26/O0
5/26/00
5/26/00
5/261O0
5/26/00
5/26/0O
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
S/26/OO
51261OO
5/26/O0
5/26/00
5/26/00
5/26/00
5/26/0O
5/26/OO
5/26/0O
5/26/00
5/26/00
5/26/00
s/~6/oo
$525.00
$1,966.81
$252.33
$136.00
$243.75
$2,579.50
$4,847.00
$160.88
$177.58
$8,295.28
$428.12
$684.00
$~,q,461.78
$59.12
$17.62
$1,135.07
$932.76
$800.00
$121.64
$2,606.25
$611.00
$143.39
$122.59
$361.35
$250.00
$28.99
$11.25
~.so
~2.oo
$12.20
$149.69
$905.99
$283.80
$13.50
$1,096.69
$1,oo4.oo
$2,135.00
$3.86
$65.00
$954.59
$2,989.98
$47.50
$35.74
$228.30
$247.40
$256.74
Page 7
A/P CHECK US'riNG FOe"mE ~ OF MY 2o00 8C
50782
50783
50784
50785
5O786
50787
50788
50789
50790
50791
50792
50793
50794
50795
50796
50797
50798
5O799
508OO
508O1
5O802
508O3
5O8O4
5O805
50806
508O7
5O808
50809
50810
50811
50812
50813
50814
SUPPl.[ES-PARKS
SERVICES-WWTP
SUPpI TES.-ENG
SUPpLI'ES-VAR[OUS
SUPPLIES-VARIOUS
SUPPLIF_~
SERViCES-PARKS
SERViCES-PARKS
SERV~C~CE
REIMBURSE-COURT
SUPPLIES-VARIOUS
SERVICES-TRANSIT
LEASE-PUB WKS
SUPPI IES-WWTP
SERViCES-STREET
SERVICI:S-VARIOUS
SUPPLIES-WATER
SUPPLIES-POLICE
SUPPLIES-POliCE
SUPPLIES-PARKS
SUPplIES-PARKS
SERV~CES-WTR
SUPPLiES-STREET
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBURSE-RSVP
REIMBIJRSE~P
REIMBURSE-RSVP
REiMBURSE-RSVP
RFJMBURSE-~%SVP
POST MTR-VARIOUS
ROTHS IGA
RUFF~N CORP
SAFFRON SUPPLY
LES SCHWAB T~RE
SEARS CC)MM CREDH
SIERRA SPRINGS
SoNrrROL
S.O.S. LCX:K SERV
SPENCER ENVZRON
TAYLOR MOTORCYCLE
MARY TENNANT
US OFF~C~ PRODUCTS
T~MS DIESEL TRUCK
WES TORAN
UNOCAL ERNIE GRAHAM
URBAN FORESTRY
VERIZON WZREIFSS
WAII lNG SAND
WALMART STORES
WATERSHED 1NC
W~LL CHAP RED CROSS
KATHY W~LLCOX
WBN FER'I"~UZER
WBN RADLRTOR.
ZUMAR IND
CHARLES MOHLER
ALM~A QUIRING
MARIAN REED
~UN£ W(X)DCOCK
RICHARD SNYDER
STEVE STURN
~AY WOODS
US POSTAL SERV
017340
017345
018020
018300
018318
O18460
018605
O186O8
018691
019033
019055
019100
019167
019183
020010
O2OO44
021124
022029
022035
022082
022328
022390
022590
022700
025045
035555
035608
035615
O35648
035655
035664
035763
O2OO89
5/26/00
5/26/00
5/26/OO
5/26/0O
5/26/OO
5/26/00
5/26/OO
5/26/OO
5/26/00
5/26/OO
5/26/OO
5/26/00
5126/00
5/26/OO
5/26/00
5/26/OO
5/26/00
5126100
51261OO
5/26/0O
5/26/OO
5/26/00
5/26/00
5/26/00
5/26/00
5/26/00
5/26/OO
5/26/00
5/26/0O
5/26/00
5/26/OO
51261OO
5/26/00
$58.03
$2,320.00
$9.33
$2,454.41
$764..25
$38.00
$100.00
$100.00
$449.60
$239.06
$13.00
$791.11
$3,982.47
$500.50
$484.95
$963.15
$2,935.80
$59.92
$25.00
$4.28
$67.94
$411.60
$248.70
$13.00
$11.25
$16.80
$33.60
$33.60
$200.00
$930,302.99
Page 8
CITY OF
280 Garfield Street ·
WOODBURN
Woodburn, Oregon ° 97071- 4698
Library
· To:
From:
Date:
Re:
Woodburn City Council and Mayor
The Woodburn Public Library Board
May 31, 2000
Woodburn Public Library Internet Policy
Recommendation:
The Woodburn Public Library Board recommends the City Council's,adoption of the
following Internet Policy for the library as follows:
2.
3.
4.
Filter the Internet computer in the Youth Services area.
Adult area Internet computers remain unfiltered.
Staff will continue to monitor teenagers' access to inappropriate sites.
The patron sign-up sheet will ask for name and library card number for the
public use computers.
8D
NOTE: In addition, City staff is investigating software that maintains a data base of
Internet users, and can be tied to a program of graduated access depending on users'
age and past behavior.
WOODBURN PUBLIC LIBRARY
INTERNET POLICY
a
This Internet Access Polic. y will be posted on the opening screen of the
Library's home page, which is viewed before proceeding to the Internet.
The children's Internet workstations are provided with a special home page
offering a selection of sites and tools geared to the age, interests, and
abilities of children. This is a standard feature on the opening screens of
children's workstations, and available on all other workstations.
Internet workstations located in the Youth Services Room are filtered.
Parents or guardians are still encouraged to accompany children under
twelve years of age since even the best filter is not foolproof and users
may access sites which are unacceptable. Children using the Internet
independently remains the responsibility of the parent or guardian. The
Librarian will assist parents by recommending appropriate Internet sites
for their child's needs.
Information and tips is provided to children and parents on how to use
Library Internet workstations.
Adult library Internet workstations are not equipped with filters or blocking
software. This provides full access to information by Library users.
Library staff will not assist users in the use of e-mail, chat rooms, and
other forms of personal communication.
This Library is not a provider of individual Internet or e-mail
accounts to patrons.
Limitations of the amount of time a person can use workstations is
imposed to make workstations more accessible to all users.
Noise and rowdy actions are cause for suspension of the current session
and repeated problems will be cause for suspension of privileges.
Limitation of two persons per workstation is imposed.
WOODBURN PUBLIC LIBRARY
INTERNET ACCESS PROCEDURES
8])
10.
Sign-in in person or by phone at the designated location for Internet
access. Currently both Adult & Youth Services reference desks schedule
times.
Sessions will be limited to one-half hour (30 minutes). The Librarian on
duty has the option of extending this time by an additional 30 minutes if
there is sufficient need demonstrated.
One Internet session per day and a maximum of three sessions per week
may be scheduled and only one week in advance.
Parents or guardians will be encouraged to accompany children under
twelve years of age. Children using the Internet independently remains the
responsibility of the parent or guardian. The Librarian will assist parents by
recommending appropriate Internet sites for their child's needs.
No more than two persons will be at each terminal and if two persons
share terminal time, it counts for the daily turn for both, jointly.
Copies are to be collected and paid for at the Reference Desks.
Noise and rowdy actions will be cause for suspension of the current
session and repeated problems will be cause for suspension of privileges.
Library staff will provide reference assistance and to help identify
appropriate sites as time allows. Library books, videos, and classes in the
community are additional resources for users interested in learning more
about computers and the Internet.
Diskettes for downloading are available for 50 cents. Please do not insert
outside disks in the library computer.
A security system is installed which may prevent accessing options
available on your home computer.
If you have questions ask a librarian.
Woodburn Public Library
INTERNET ACCESS DISCLAIMER
81)
The Woodburn Public Library offers public Internet access as part of its mission to provide
materials and information services for all members of the community. The Internet offers
access to many valuable sources of-information, but not all sites are accurate, complete, or
current. The libra~ also has no control over the millions of Internet users and the subject
matter added daily to the Internet, and indeed, cannot have complete knowledge of what is
on the Internet.
As with other library resources, providing access to electronic information does not imply
sponsorship nor endorsement by the library. It is, therefore, left to each user to choose
what is individually appropriate and for parents to assume responsibility for their children's
use of the Internet through the library's connection. There are many sites that carry
information which you may think controversial or inappropriate. Users are encouraged to
take advantage of the Internet and to exercise good judgment and discretion.
We feel that Internet access is a privilege that needs to be respected by everyone;
disrespectful and/or inappropriate use can lead to the denial of Internet use. To avoid the
possibility of inappropriate use, we expect all users of the Internet to abide by the
library's policies.
The Woodburn Public Library makes no warranties of any kind, whether expressed or
implied, for the service it is providing. The Library will not be responsible for any damages a
user suffers, or that arise from use. Individuals are responsible for any damages that result
from his/her use of the Internet. Information obtained via the Internet, including the filtered
access is to be viewed at the user's own risk.
As part of the library's mission, we are pleased to provide information resources through the
Internet. The Library does not preview and has no control over the reliability of sites
accessed through the Internet. The same standards of intellectual freedom, privacy, and
confidentiality endorsed by the American Library Association and incorporated in Woodburn
Public Library policies for traditional media shall be applied to all electronic media. As with
private usage of other Library materials, monitoring a child's access to the Internet is the
responsibility of the parent or guardian. Library staff will provide log-on and log-off
procedures and basic troubleshooting tips, but are not available for Internet instruction.
The Library requires responsible and ethical use of the Internet. This includes the following:
Making only authorized copies of copyrighted or licensed software or data. Printed
pages are $. 10 each.
Using computer equipment without damaging or altering hardware or software.
It is not acceptable to use Internet access for any purposes which violate U.S. or
state laws, to transmit threatening, obscene, or harassing materials, falsely
identifying yourself, or to interfere with or disrupt network users, services, or
equipment. Disruptions include but are not limited to: distribution of unsolicited
advertising, propagation of computer worms and viruses, and using the
network to make unauthorized entry to any other machine accessible via the
network.
Failure to comply with the policies defined in this document may result in the
revocation of Internet use privileges.
9A
June 12, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council
John C. Brown, City Administrator
2000-01 Budget Hearing
Recommendation:
It is recommended the City Council:
1} Conduct a public hearing regarding the 2000-01 budget, which
includes State Revenue Sharing; and
2) Direct City staff to prepare an Ordinance approving a budget and
setting a tax levy for fiscal year 2000-01.
Bacl~round:
On May 15, 2000 the Budget Committee conducted a public
hearing to consider a recommended budget for fiscal year 2000-01. The
Budget Committee unanimously approved recommendation of a budget
and tax levy for 2000-01 to the City Council.
Discussion:
Recommended, for your consideration and approval, is a combined
operating and capital budget for 2000-01 totaling $49,798,777. Also
recommended are a tax levy of $6.0534, and a levy for Bonded Debt
(Aquatic Center) of $190,000. The attached Notice of Budget Hearing,
published in the Woodburn Independent, summarizes the recommended
budget by service category and by fund. A full copy of the recommended
budget was previously distributed to you. Copies of the budget are
available for public inspection at the Library, and in the City
Administrator and City Recorder's offices.
Budget law requires the Council to conduct a public hearing, to
obtain public input on the budget, prior to its adoption. An ordinance
reflecting the budget approved by the City Council will be presented to
you June 26, 2000.
JCB
NOTICE OF BUDGET HEARING
CITY OF WOODBURN
FISCAL YEAR 2000-01
9A
INTRODUCTION
The 2000-01 City budget, as approvec/by the Budget Committee, is designed to maximize the provision of
City services in the most cost-effective manner possib, le. The Budget Committee has endeavored to provide a
budget which the committee believes will continue and enhance key City programs in the most effective manner.
The Budget Committee has recommended that the Council levy the permanent tax rate of $6.0534 and levy
for bonded indebtedness (Aquatic Center bonds) in the amount of $190,000. The permanent tax rate was assigned
to the City following the Department of Revenue's final calculations of state-wide levies to determine permanent
tax levies for each taxing jurisdiction. The City's permanent tax rate levy will also be subject to the limitations
imposed by Section 11 B, Article XI of the Oregon Constitution ( 1990's B allot Measure 5), which limits all tax levies
(exclusive of bonded debt) to a proportional share of $10 per $1,000 of assessed value.
BUDGET HEARING NOTICE
The Woodbum City Council will hold a public hearing on MondaY, JUNE 12, 2000, 7:00 P.M., in the City Hall
Council Chambers, 270 Montgomery Street, Woodburn, to discuss and take testimony on the proposed budget for
the fiscal year beginning July 1, 2000, which includes State Revenue Sharing Funds, as approved by the City of
Woodbum Budget Committee. A narrative summary of the budget is provided below to assist review and
understanding of the services provided by the City. A copy of the budget document may be inspected or obtained
at the Finance Department in City Hall located at 270 Montgomery Street, Monday through Friday, between the
hours of 8:00 a.m. and 5:00 p.m.. The budget document has been prepared consistent with the basis of accounting
used during the preceding fiscal year and consistent with generally accepted accounting principles and Oregon State
Statutes. Major changes, if any, and their effect on the budget are explained below.
TOTAL BUDGET FINANCIAL SUMMARY
EXPENDITURES:
Actual Adopted Approved
1998-99 1999-00 2000-01
Personnel Services
Materials & Services
Capital Outlay
Special Payments:
Debt Service
Interfund Transfers
Operating Contingency
Reserves
Unappropriated Balance
$ 5,663,235 $ 6,673,547 $ 7,299,494
4,902,796 8,012,646 7,244,296
7,736,227 23,027,513 23,168,991
194,724
2,250,260
221,852 233,000
2,570,531 3,074,491
1,310,631 2,119,887
3,383,534 3,811,116
728,427 2,847,500
Total Expenditures $ 20,747,242 $45,928,681 $49,798,775
Total Revenues Except
Property Taxes
Total Property Taxes
Received
Total Property Taxes
Required to Balance
The City's Budget
Total Anticipated Revenues
Actual
1998-99
$17,013,183
3,712,471
$20,725,654
Adop~d
1999-00
$42,109,681
3,819,000
$45,928,681
Approvec 9A
2000-01
$45,660,350
4,138,425
$49,798,775
ESTIMATED AD VALOREM PROPERTY TAXES:
Property Taxes Required
to Balance Budget
Plus: Estimated Property
Taxes Not to be Received
TOTAL ESTIMATED TAX LEVY:
$3,819,000
305,520
$ 4,124,520
$4,138,425
331,074
$ 4,469,499
TAX LEVIES BY TYPE:
Permanent Rate Limit Levy (rate limit: $6.0458)
Levy for Bonded Debt (excluded from limitation)
1998.99 Rate or Amount
$ 6.0458
$ 191,160
1999-2000 Ra~ or Amount
$ 6.0534
$190,000
SERVICE CATEGORY DETAIL
A. GENERAL LEVY OPERATIONS - This category includes the two funds which are principally supported
by the City's property taxes and other non-tax revenues: the General Fund and the Transit Fund. Services in this
category include the most common and typically mandated governmental operations such as police, courts and
judicial support, parks and recreation, library, finance and administrative support, community development, and
mass transit services. Significant impacts in this service category for 2000-01 include: 1) full-year's cost of a
Management Analyst position, approved at mid-year 1999-2000, to oversee Museum operation, coordinate
special events, and grant writing; 2) addition of a part-time Assistant City Attorney; 3) purchase and installation
of a document imaging system and a video imaging system with costs partially offset by federal grant funds; 4)
funding of a feasibility study relating to the establishment of a Urban Renewal Districts in downtown Woodburn
and on Highway 99E; 5) purchase and installation of computer hardware and software for a geographic
information system (GIS) to replace an antiquated AutoCAD system; 6) economic, planning, transportation,
engineering, civil engineering, and GIS mapping consulting services to identify and maximize Woodburn's
comparative economic advantages; 7) purchase of computer network administration software program which
will increase network security and improve network administration tools; 8) Library capital purchases for
computer equipment and a high-speed audio cassette tape duplicator; 9) upgrade Evidence Technician position
from 19 hours per week to 30 hours per week to meet increasing demand; 10) Police capital purchases include
leasing of patrol vehicles, replacement of portable radios for police officers, on-going replacement of weapons,
security system for City Hall, evidence drying cabinet, Emergency Operations Center (EOC) radio base station,
and local match funds for a 1999 Local Law Enforcement Block Grant that will enable the Police Department to
lease two motorcycles and purchase related equipment to improve traffic patrol coverage; and 11) transfer of
additional funds to the Street Fund to augment the street resurfacing program.
EXPENDITURES:
General Fund
Transit Fund
Total General Levy
Operations
Summary of General Levy Operations:
Personnel Services
Materials and Services
Capital Outlay
Interfund Transfers
Operating Contingency
Unappropriated Balance
Total
Actual Adopted Approvo 9A
1998-99 1999-00 2000-01
$5,326,203 $6,735,831 $ 7,329,230
153,680 210,000 219,154
$5,479,883 $6,945,831 $ 7,548,384
$3,446,414 $4,021,592 $ 4,391,554
1,252,360 1,492,769 1,603,800
339,343 248,456 130,133
441,766 589,481 532,538
-- 503,708 890,359
-- 89,825 ---
$5,479,883 $6,945,831 $ 7,548,384
Full-Time Employee
Requirement: 86.1 89.1 90.6
B. SPECIAL GOVERNMENT PROGRAMS - This category includes funds which receive dedicated revenues
from outside sources that cannot be diverted to other uses. Generally, this includes ACTION grant support for
51.1% of the RSVP program, state gas tax support for the majority of street maintenance functions, and project-
oriented expenses which provide a benefit to the community. Significant changes in these funds include: 1)
segregation of the Building Division from the General Fund as required by state statute; 2) addition of two full-
time Building Division employees and the elimination of contractual services for inspections which will provide
for an overall decrease within this fund; 3) Building Division's pro-rata share of cost for computer hardware and
software related to the geographic information system (GIS); 4) Street Division's pro-rata share of cost of a used
10-12 yard dump truck; and 5) capital purchases in the Street Division for a backhoe clamp and digital
camcorder.
EXPENDITURES:
Investigation/Seizure Fund
Building Fund
State Revenue Sharing Fund
Housing Rehabilitation Fund
CATV Franchise Mgmt Fund
Economic Devlp. Revolving Loan Fund
Retired Senior Volunteer Program Fund
Street Fund
Total Special Govemment Programs
Actual Adopted Approved
1998-99 1999-00 2000-01
$ 5,249 $ 28,500
240,226 231,169
71,607 143,400
209,871 361,000
10,988 38,600
42,144 490,000
71,772 91,220
788,891 1,029,434
$ 1,440,748 $ 2,413,323
$ 20.000
338000
127362
186000
43 133
443 000
93053
1,20[ ,064
$ 2,458,612
Summary of Special Government Funds:
Personnel Services
Materials & Services
Capital Outlay
Interfund Transfers
Reserves
Operating Contingency
Total
Full-Time Employment
Requirement:
$ 403,711 $ 443,837 $ 606,833
588,585 836,650 724,689
216,252 350,550 88,077
232,200 254,650 237,030
-- 450,767 404,681
-- 76,869 397,302
$1,440,748 $ 2,413,323 $ 2,458,612
8.1 8.5 10.3
-C. DEBT SERVICE - This category supports the debt service requirements associated with prior bonded debt t~ 9A
support facility improvements. The current debt service item is the Aquatic Center General Obligation Bond
series approved by voters on March 22, 1994.
EXPENDITURES:
Bonded Debt Service
Actual Adopted Approved
1998-99 1999-00 2000-01
173,813 $ 287,000 $ 255,000
Summary of Bonded Debt Service:
Debt Service
Unappropriated Balance
Total Debt Service
$ 173,813 $174,000 $175,000
-- 113,000 80,000
$ 173,813 $ 287,000 $ 255,000
D. CAPITAL PROJECTS - This category includes those funds which set aside resources for new construction,
development and acquisition of capital assets related to major infrastructure. These funds receive a majority of
their revenues from system development charges, traffic impact fees, transfers from applicable operating
budgets, and state or federal grants/loans. A six-year capital improvement plan has been developed for the
years 2000-01 through 2005-06. Significant impacts in this service category include: (1) irrigation and drainage
improvements at Senior Estates Park; (2) continued development of Centennial Park; (3) fund reserves for the
future restoration of the original Library building known as the "Carnegie" rooms; (4) continued engineering
and technical services, along with a major increase in construction contracts associated with the Wastewater
Collection Treatment Plant upgrade; (5) orthographic projection/mapping update rebudgeted from the prior
year; (6) accomplishing priority CIP street improvement and capacity expansion projects; and (7) continued
implementation of a modified resurfacing program to protect and prolong life of some reasonably good streets
along with repair of some deteriorated poor pavements.
EXPENDITURES:
General Fund Capital Imprv. Fund
City Hall Construction Fund
Sewer Capital Imprv. Fund
Street/Storm Drain CIF
Park & Recreation CIF
Sewer Treatment Const. Fund
Water Well Construction Fund
Information Services (IS) Fund
City Gas Tax Fund
Water System Development
Wastewater System Development
Transportation Impact Fee
Storm Water System Development
Public Works Facility Const. Fund
Actual Adopted Approved
1998-99 1999-00 2000-01
433,732 $ 531,000 $ 263,000
4,194 -- --
53,954 285,000 274,071
38,773 1,432,717 1,229,759
575,498 176,000 3,001,000
7,121,405 19,393,330 17,731,818
16,002 432,900 571,351
85,050 152,000 197,975
159,203 146,800 127,795
(17,500) 1,900,000 2,549,110
482,500 1,000,000 1,542,503
200,360 1,998,000 2,886,963
32,322 836,000 839,358
190,674 265,572 100,900
Total Capital Projects $ 9,376,167 $28,549,319 $31,315,603
-Summary Of Capital Projects:
Personnel Services
Materials and Services
Capital Outlay
Interfund Transfers
Debt Service
Reserves
Operating Contingency
Unappropriated Balance
39,929 $ 142,374 $ 146,032
2,059,524 4,200,308 3,165,301
6,711,375 20,209,886 20,740,952
560,994 838,000 1,372,503
4,345 27,852 58,000
-- 2,640,642 3,114,310
-- 420,507 231,005
-- 69,750 2,487,500
9A
Total $ 9,376,167 $ 28,549,319 $31,315,603
Full-Time Employee Requirement:
1.0 2.0 2.0
E. ENTERPRISE AND UTILITY OPERATIONS - This category includes the Water Fund and the Wastewater
Collection & Disposal Fund, both of which are self-supporting through charges paid by utility users. Neither
fund receives general property tax money. This budget continues to reflect a sewer rate increase enacted in
September 1995 (effective November 1995) by the governing body in an amount determined necessary to fund
the cost of required major Wastewater Treatment Plant upgrades. Water rates have remained unchanged since
January 1992. Significant impacts in this service category for fiscal year 2000-01 include: 1) pro-rata share of
cost for a used 10-12 yard dump truck for the Water and Street Divisions; and (2) capital purchases in the Water
Division include a new pick-up truck, hydraulic pipe cutter, digital camera, and laptop computer and related
software to access map files and ability to view water system designs.
EXPENDITURES:
Actual Adopted Approved
1998-99 1999-00 2000-01
Water Fund
Wastewater Collection
& Disposal Fund
Total Enterprise and
Utility Operations
$1,153,056 $1,494,565 $1,545,700
1,561,590 2,003,263 2,153,253
$ 2,714,646 $3,497,828 $ 3,698,953
Summary of Enterprise and Utility Operations:
Personnel Services
Materials & Services
Capital Outlay
Intel-fund Transfers
Reserves
Operating Contingency
Unappropriated Balance
$1,250,637
595,783
177,026
691,200
$1,405,566 $1,497,476
629,350 769,035
238,500 198,250
789,950 818,970
292,125 292,125
42,337 123,097
Total
$ 2,714,646 $ 3,497,828 $ 3,698,953
Full-Time Employee Requirement:
22.1 23.0 22.7
F. SPECIAL ASSESSMENT PROJECTS - This category accounts for the administration and construction of
various streets, water and sewer lines, sidewalks and other capital improvements which are financed by the
benefitting property owners through assessments against the affected property. No general property tax funds
are involved in these projects. Once these projects are constructed, the associated bond financing (principal and
interest) is amortized over the specified time period. Major projects included in the 2000-01 budget are Goose
Creek storm drain, North/South Front Street, Boones Ferry Road/Country Club Road, Parr Road west of the
School, and Tout Street.
9A
EXPENDITURES:
Special Assessment Fund
Bancroft Bond Redemption
Fund
Total Special Assessment Projects
Actual Adopted Approved
1998-99 1999-00 . 2000-01
$ 60,680 $1,383,900 $1,396,495
140,000 5,500 . · 4,000
$ 200,680 $ 1,389,400 $ 1,400,495
Summary of Special Assessment Projects:
Materials & Services $ 9,059
Capital Outlay 35,055
Interfund Transfers 140,000
Debt Service 16,566
Unappropriated Balance --
Total $ 200,680
$ 101,500 $ 200,200
1,262,400 1,196,295
20,000 --
5,500 4,000
$1,389,400 $1,400,495
G. INTERNAL SERVICE OPERATIONS - This category accounts for materials, services, and labor
performed by one department on behalf of another department. These services are supported by internal service
fees amongst departments and are designed to capitalize upon the economy of scale and efficiency of centralized
operations. However, the Technical & Environmental Services fund is an operational fund containing the
administrative and engineering support for Public Works. Significant impacts in this service category for fiscal
year 2000-01 include: (1) capital purchases in' the Engineering Division include a used pick-up or van, laptop
computer for increase efficiency in the field, gas analyzer to test for noxious gas levels, computer work stations,
vertical file cabinets, and a layout/light table; (2) capital purchase of a new city bus in which 80% of cost will be
paid for through a federal transit grant; (3) addition of a second bus route within the City to cover areas not
covered by the existing route; (4) capital purchase of a new van to replace a 1969 van which will be used as a
television van for sewerline maintenance; and (6) scheduled replacement of miscellaneous public works
equipment within the Water, Street, Sewer, and Transit divisions.
EXPENDITURES:
Central Stores Fund
Self-Insurance Fund
Technical & Environmental
Services Fund
Building Maintenance Fund
Equipment Replacement Fund
Actual Adopted Approved
1998-99 1999-00 2000-01
$ 14,847 $ 63,500 $ 50,000
190,198 437,814 458,637
835,335 929,312 911,374
-- 304,131 356,233
210,925 636,621 821,484
Total Internal Service Operations $1,251,305 $ 2,371,378 $ 2,597,728
-Summary 6f Internal Servi6e Operations:
Personnel Services $ 522,544
Materials & Services 397,485
Capital Outlay 257,176
Interfund Transfers 74,100
Operating Contingency --
Unappropriated Balance --
9A~~
$ 660,178 $ 657,599
752,069 781,271
717,721 815,284
9,450 13,450
158,460 278,124
73,500 52,000
Total $1,251,305 $ 2,371,378 $ 2,597,728
Full-Time Employee Requirement:
14.9 15.1 15.1
H. RESERVE AND TRUST HOLDINGS - This category includes those funds which .are held by the City to
ensure that the intended purpose of each fund is maintained. The General Operating Reserve Fund continues to
provide a prudent reserve designed to maintain and enhance the City's overall bond rating for necessary major
projects in the future.
EXPENDITURES:
Library Endowment Fund
General Operating Reserve
Actual Adopted Approved
1998-99 1999-00 2000-01
$ -- $ 97,750 $ 100,000
110,000 376,852 424,000
Total Reserve&Trust
Holdings
$ 110,000 $ 474,602 $ 524,000
Summary of Reserve & Trust Holdings:
Materials & Services
Capital Outlay
Interfund Transfers
Operating Contingency
Unappropriated Balance
110,000 89,000 100,000
-- 108,750 200,000
-- 276,852 224,000
Total
$ 110,000 $ 474,602 $ 524,000
TOTAL ANTICIPATED EXPENDITURES
FOR ALL FUNDS $20,747,242
$45,928,681
$49,798,775
Number of Full-Time Equivalent
Employee Requirement:
132.2 137.7 140.7
Long Term Debt:
STATEMENT OF INDEBTEDNESS
Estimated Debt Outstanding Estimated Debt Authorized,
At the Beginning of the Not Incurred at the Beginning of
Budget Year the Budget Year
July 1, 2000-01 Approved Budget Year July 1, 2000-01 Approved Budget Year
Bonds 1,190,000 -0-
State Loans 19.856.000 26.970.000
Total Indebtedness 21,046,000 26,970,000
CLOSING 9A
The Woodburn Budget Committee has approved the preceding 2000-01 budget for subsequent public hearing
and final City Council adoption. With the limited resources available, the Budget Committee has attempted to
develop a budget that reflects the community's greatest needs and priorities. Community understanding of, and
involvement in, the City's budget process is essential in providing one important element of the quality of life
that is available within the City of Woodbutfi.
RICHARD JENNINGS
MAYOR
JOHN BROWN
CITY ADMINISTRATOR
llA
COUNCIL BILL NO. 2048
ORDINANCE NO. 2264
AN ORDINANCE CREATING A LIBRARY BOARD, DEFINING ITS DUTIES AND
RESPONSIBILITIES, AND REPEALING ORDINANCE NO. 1797 AND DECLARING AN
EMERGENCY.
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Purpose. The Woodburn Public Library Board is hereby created to advise and
make recommendations to the Library Director and the Mayor and City Council, on all matters
related to the management of the library and rules and regulations governing the use of the library.
Section 2. Board Membership. The Board shall consist of seven (7) members, appointed
by the Mayor with the approval of the City Council, and shall be responsible to the Mayor and City
Council. Six (6) members shall be appointed from resident voters of the City or of the urban growth
boundary. The seventh member shall be appointed from the student body of Woodburn High School
and need not be a resident voter. Members shall possess a background and interest in library science
and programs, library management and operi~tions, or literacy. Members shall serve without pay.
Terms of office, excepting that of the member appointed from the student body from Woodburn High
School shall be four (4) years from the date of appointment and staggered so three positions will
expire every two years. The term of office for the member appointed from Woodburn High School
shall be two (2) years from the date of appointment, which shall be in August. All other appointments
shall be made annually, in December, or upon the expiration or other termination of the member's
term of office. Each member of the Committee serves at the pleasure of the Mayor and City Council
and may be removed prior to expiration of their terms without cause or hearing. Members may be
removed by the Mayor pursuant to City resolution. In addition to the appointed members, the Mayor
or the Mayor's representative and the Director will serve as ex-officio members.
Section 3. Meetings. The Board shall meet at such times as the Board may determine are
appropriate and necessary. All Board meetings shall be conducted in accordance with the bylaws of
the organization, the provisions of this ordinance and with law.
Section 4. Officers. The Library Board shall, at its first meeting, elect a chairman and such
other officers as the Board may deem appropriate. Officers shall have such duties and authority as
the Board shall establish, consistent with its bylaws, other provisions of this ordinance and with law.
Section 5. Board Responsibilities. The Library Board shall have the responsibility for
advising and making recommendations to the Library Director and to the Mayor and Council, on all
matters pertaining to the planning, acquisition, development and management of the library.
Page 1 - Council Bill No.
Ordinance No.
11A
Section 6. Buds, et. The Library Board shall participate in the preparation of the annual
budget and shall recommend to the Budget Officer a budget for the expenditure of all funds produced
by tax or other means for the development, promotion and management of the library in the City of
Woodburn.
Section 7. Rules and Regulations. Thb Library Board shall recommend to the Mayor and
City Council reasonable rules and regulations governing the use of and proper conduct in the library
in the City of Woodburn.
Section 8. Supervision of Director. The City Administrator shall have the responsibility for
the hiring, termination, discipline and any other personnel actions affecting the Library Director. The
Board shall act in an advisory capacity in the selection, discipline, or termination of the Director.
Section 9. Internal Administrative Policies and Procedures. The City Administrator shall
be the fiscal and internal administrative agent for the library and the department shall operate in
conformance with City administrative procedures including those pertaining to the following:
(1) Personnel, including recruitment, selection, classification and pay for department staff;
(2) Personnel matters, including discipline and grievances;
(3) Receipt, disbursement and accounting for monies;
(4) Maintenance of general books, cost accounting records, and other financial documents;
(5) Purchasing;
(6) Budget administration; and
(7) Operation and maintenance of equipment and buildings.
Section 10. Assistance to the Board. The Director shall assist the Board in the performance
of its duties, and shall prepare reports as requested by the Board.
Section 11. Annual Reports. The Library Board shall make a full and complete annual
report to the City Council and make such other reports as may be required by the Mayor and
Council. The Library Director shall be responsible for the preparation of the report with Board input.
Section 12. Repeal. Ordinance No. 1797 is hereby repealed.
Section 13. Emergency Clause. This ordinance being necessary for the public peace, health
and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon
passage by the Counc~p~ b~. /icl/
Approved as to form: ' .~ ~_ O0 o
City Attorney Date
Approved:
Richard lennings, Mayor
Page 2 - Council Bill No.
Ordinance No.
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodbum, Oregon
Page 3 - Council Bill No.
Ordinance No.
liB
MEMO
TO:
FROM:
City Council through City Administrator
Public Works Program Mana'ger ,~.~
SUBJECT: Ordinance Modifying Ordinance 2264
DATE: June 7, 2000
RECOMMENDATION:
Approve the attached ordinance which modifies comments and references but does
not change the original metes and bounds property description in Ordinance Number
2264 which annexed approximately 5.36 acres north and south of Highway 214.
BACKGROUND:
City Council on May 8, 2000 approved an ordinance approving the annexing of
approximately 5.36 acres bisected by Highway 214 east of Front Street to the city.
When this ordinance, number 2264, was submitted to the Oregon Department of
Revenue, they objected to some general comments on the location of the property
and the inclusion of reference to a court decision which determined that a portion of
the property was being used as part of relocated State Highway 214. The metes and
bounds description of the property included in the original ordinance was correct but
the Department of Revenue required that these other wording changes be made.
Staff developed a revised description which was submitted to the Department of
Revenue. The Department of Revenue has stated that the modified description is
acceptable.
The attached ordinance modifies the description of the property that was annexed to
comply with the changes requested by the Department of Revenue and staff
recommends approval.
liB
COUNCIL BILL NO. 2049
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 2264 TO CLARIFY THE LEGAL
DESCRIVIION OF APPROXIMATELY 5.:56 ACRES OF PROPERTY LOCATED TO
THE NORTH AND SOUTH OF HIGHWAY 214 AND TO THE EAST OF FRONT
STREET; AND DECLARING AN EMERGENCY.
WHEREAS, Ordinance No. 2264 was passed by the City Council on May 8, 2000 and
signed by the Mayor on May 9, 2000, and
WHEREAS, Ordinance No. 2264 annexed into the City of Woodburn approximately 5.36
acres of real property located to the north and south of Highway 214 and to the east of Front
Street; and
WHEREAS, the meets and bounds description of said annexed property was correct but
contained a misleading sentence related to the property description and also a reference to a court
decree which was incorporated by reference but not specifically included in said description; and
WHEREAS, the Oregon Department of Revenue by corresponden~:e dated June 5, 2000
has requested that the City clarify the legal description of the annexed property. A copy of said
correspondence from the Department is affixed hereto and incorporated herein; and
WHEREAS, the City is willing to clarify said legal description so that the public record is
clear regarding the annexation which occurred; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. That Section 1 of Ordinance No. 2264 is hereby amended to incorporate a
new Attachment "A," clarifying the misleading language contained in the original legal
description. A copy of said Attachment "A" is affixed hereto and, by this reference, is
incorporated herein.
Section 2. This ordinance being necessary for the public peace, health and safety, an
emergency is declared to exist and this ordinance shall take effect immediately upon passage by
the Council and approval by the Mayor.
Approved as to form
City Attorney Date
Approved:
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
ATTACHMENT_
Page_L of / --
1lB
Beginning at the most Northerly Northwest corner of Lot 7, Block 1, Walilalc Home T~acts
in Township 5 South, Range I West of the Willamette Meridian in Marion County, :
Oregon, thence South 40° 48'West 49.90 feet to the most Northerly comer of Lot 8 in said
Block; thence South 1° 15' West along the East line of said Lot 8, a distance of 448.14 feet
to the Southeast comer thereof; thence North 88° 45' West along the South line of said Lot,
378.91 feet to a point on the Westerly line of said Walilale Home Tracts; thence South 40°
48' West along said Westerly line 447.18 feet to the most Westerly comer of Lot 4, Block 2,
thereof, being in the center of Creek; thence Northwesterly along the meanders of the
center line of said Creek, and the Northerly line of land conveyed to Fred J. Monnier by
deed recorded in Volume 224, Page 101, deed Records for Marion County Oregon, 224.00
feet to the Easterly line of the Southern Pacific Railroad company right of way; thence
North 41° 15' East along the Easterly line of said right of way 885.00 feet, more or less, to a
point on the Westerly extension of the North line of said Walilale Home Tracts; thence
North 89° 41' East 299.00 feet to the place of beginning.
SAVE AND EXCEPT: Be~nning on the Westerly line of Walilale Home Tracts in
Township 5 South, Range 1 West of the Willamette Meridian in Marion County, Oregon,
at a point which is 613.01 feet South 40° 48' West from the most Northerly Northwest
corner of Lot 7, Block 1 thereof; thence North 88° 45' West 292.05 feet to a point on the
Easterly line of the Southern Pacific Company Railroad right of way; thence South 41° 15'
West along the Easterly line of said right of way, 64.68 feet; thence South 88° 45' East,
292.05 feet to a point on the Westerly line of said Walilale Home Tracts; thence North 40°
48' East 64.81 feet to the place ofbe~nniug.
SAVE AND EXCEPT: all that portion lying within relocated State Highway 214.
To: Mary Tcnnant Fax: 503-982-5244
From: Jennifer Dudley Date: 06/05/00
Re: Armexadon Pages: 2
CC:
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deed recorded i~ Voluble 224, Page 101, deed l~eeord$ for Marion Comaty Oregon, 224.00
feet to ltxe Easterly line of the Southern pacific Railroazl company zig~t of way; thence
North 41° 15' ~ along the E~terly liue of said ~ of way 855.00 feet, mor~ or less, to a
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MEMO
TO:
FROM:
DATE:
SUBJECT:
City Council through City Administrator and Public Works Director
Assistant City Engineer
June 7,2000
Award of Contract for Photogrammetric Work
RECOMMENDATION:
First Action - By motion, accept the proposal of (3D)i, LLC to provide photogrammetric
services for the sum of $101,461.00.
Secon_.___~d Action - Approve attached resolution that authorizes city to enter into contract with (3D)i
Company for ortho photomapping of the city.
BACKGROUND: A Request for Proposal (RFP) was sent out to photogrammatists in March,
2000. The RFP was opened April 17, 2000 and evaluated by the staff and a consultant.
The results were as follows:
(3D) i
Spencer B. Gross, Inc.
David C. Smith and Associates
$101,461.00
119,287.00
125,723.00
It should be noted that the aerial mapping begins with photos being taken from an aircraft flying
over a given city; the altitude will be a specific height suitable to diameter of camera lens being
used and coverage of the ground to be in a single photo. Typical height for a six-inch camera is
3,000 feet.
Photos are taken at a specified rate of photos per minute; therefore, aircraft velocity is specified.
The purpose is to ensure a certain amount of overlap of consecutive photos.
During the ortho mapping process, consecutive photos of 9" x 9" pictures are taken which will be
placed on a flat surface at the photogrammetry lab; the spacing of each photo to the next will be
set by the distance between every photo center. The scale of photos to the physical world will be
the scale distance of photo center to photo center. An amount of overlap will result, about a
fourth of one photo overlapping its neighbor. When viewed with a stereoptical device, the image
will appear to the viewer in three dimension. Photogrammetry machines will convert the view of
the photo images into graphic maps; these will utilize contour lines to depict three dimension.
It can be seen the photo center of each 9" x 9" image will be free of distortion but areas of image
at the perimeter will be distorted. This is because of the earth's curvature at its surface. The
distortion will be progressive from center to edge.
- I1C
Ortho photo is a term that implies the distortion referred to will be removed; the removal is
accomplished by photogrammetric techniques applies by the operator of the stereoptical
machine. The result is a map with contour lines that is true dimensionally between any two points
within any portion of the completed image of the city.
The information provided by (3D)i company will be in the digital format and this information will be
utilized in the city's future GIS database. Each response to the RFP has been evaluated as
qualified to perform the work of photogrammetry by the agent of the city and staff. The legal
contract has been reviewed by the city attorney.
It is recommended that (3D)i be awarded a contract to perform the work in the amount of
$101,461.00. The technical staff of Public Works is satisfied and believes that the city will receive
a good product from (3D)i at a substantial savings when compared with the other RFP
respondents.
GST photogram3Di
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COUNCIL BmL NO. 2050
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH 3Di, LLC, TO PROVIDE
PHOTOGRAMMETRIC SERVICES AND~AUTHORIZING THE MAYOR TO SIGN
SUCH AGREEMENT.
WHEREAS, the City of Woodbum completed a Request for Proposal (RFP) process to
receive proposals for photogrammetric services, and
WHEREAS, the City Council has accepted the proposal of 3DJ, LLC to perform
photogrammetric mapping services, and
WHEREAS, the City believes that 3Di, LLC is qualified to provide these services and an
agreement has been developed for execution by the parties, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodbum enter into an agreement, which is affixed as
Attachment "A" and by this reference incorporated herein, with 3DJ, LLC to provide
photogrammetric services for the City of Woodbum.
Section 2. That the Mayor of the City of Woodbum be authorized to sign said agreement
on behalf of the City.
Approved as to form:E'~, r'~ ~ 6 '-~'- ~0~0
City Attorney Date
Approved:
Richard Iennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant City Recorder
City of Woodbum, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
CITY OF WOODBURN
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into as of the date first indicated on the signature page, by and between
the City of Woodburn, Woodburn, Oregon, (hereinafter referred to as the #City"), and 3Di, LLC (hereinafter
referred to as "Consultant").
WHEREAS, City required services, which ~2onsultant is capable of providing, under terms and conditions
hereinafter described and;
WHEREAS, Consultant represents that it is qualified on the basis of specialized experience and technical
competence and prepared to provide such services as City does hereinafter require;
NOW, THEREFORE, in consideration of those mutual promises and the terms and conditions set forth hereafter,
the parties agreed as follows:
TERM
The term of this Agreement shall be from the date of execution by both parties until tasks required hereunder
are complete and accepted, unless earlier terminated in accordance herewith.
CONSULTANT'S SERVICES
B. 1 The scope of Consultant's services and time of performance under this Agreement are set forth in Exhibit
A. All provisions and covenants contained in Exhibit A are hereby incorporated by reference and shall
become a part of this Agreement as if fully set forth herein.
B.2
Ail written documents, drawings, and plans submitted by Consultant and intended to be relied on for the
project shall bear the signature, stamp or initials of Consultant or Consultant's authorized Project
Manager. Any documents submitted by Consultant which do not bear Consultant's signature, stamp or
initials or those of the Consultant's authorized Project Manager shall not be relied upon by City.
Interpretation of plans and answers to questions covering plans given by Consultant of Consultant's
Project Manager need not be put in writing unless requested by the City and may be relied upon by City.
B.3
Ail Agreements on the Consultant's part are contingent upon, and the Consultant shall not be responsible
for damages or be in default or be deemed to be in default by reason of delays in performance due to
third party: Strikes, lockouts, accidents, act of God, other delays unavoidable or beyond Consultant's
reasonable control, or due to shortages or unavailability of labor at established area wage rates or delay
caused by failure of the City of City's agents to furnish information or to approve or disapprove the
Consultant's work promptly, or due to late or slow, or faulty performance by the City, other contractors,
other consultants not under Consultant's control or governmental agencies, the performance of whose
work is precedent to or concurrent with the performance of the Consultant's work. In the case of the
happening of any such cause of delay, the time of completion shall be extended accordingly.
15.4 The existence of this Agreement between City and Consultant shall not be construed as City's promise or
assurance that Consultant will be retained for future services unrelated to this public works project.
B.5
Consultant shall maintain confidentiality of any private information and any public information which is
exempt from disclosure under State or Federal law to which the Consultant may have access by reason of
this Agreement. Consultant warrants that its employees assigned to work on services provided in this
Agreement shall maintain confidentiality. All agreements with respect to confidentiality shall survive the
termination or expiration of this Agreement.
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CITY'S RESPONSIBILITIES
C. 1 The scope of City's responsibilities, including those of its Project Manager, are set forth in Exhibit B,
which is attached hereto and incorporated herein.
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PHOTOGRAMMETRY SERVICES
C.2 City certifies that sufficient funds are available and authorized expenditure to finance costs of this
Agreement.
COMPENSATION
D.1 City agrees to pay Consultant A SUM NOT TO EXCEED $101,461.00. Consultant shall be paid in
progress payments based upon invoices submitted to City for the work performed by Consultant during the
preceding month.
D.2 During the course of Consultant's performance, if City or its Project Manager specifically requests
Consultant to provide additional services which are beyond the scope of the services described in Exhibit A,
costs of such services shall be negotiated between City and Consultant before Consultant is authorized to
proceed.
D.3 Except for amounts withheld by City pursuant to this Agreement, Consultant will be paid within 30 days
for services for which an itemized bill is received by City.
E. CITY'S PROJECT MANAGER
Ho
City's Project Manager is Frank Tiwari.
redesignation of its Project Manager.
City shall give Consultant prompt written notice of any
CONSULTANT'S PROJECT MANAGER
Consultant's Project Manager is Scott A. Russell. In the event that Consultant's designated Project Manager
is changed, Consultant shall give City prompt written notification of such redesignation. In the event the
City receives any communication from Consultant of whatsoever nature which is not executed by Consultant's
designated Project Manager, City may request clarification by Consultant's Project Manager, which shall be
promptly furnished.
PROJECT INFORMATION
City shall provide full information regarding its requirements for the Project. Consultant agrees to share all
project information, to fully cooperate with all corporations, firms, contractors, public utilities, governmental
entities, and persons involved in or associated with the Project. No information, news or press releases to the
Project, whether made to representatives of newspaper, magazines or television and radio stations, shall be
made without the authorization of City's Project Manager.
DUTY TO INFORM
If at any time during the performance of this Agreement, or any future phase of this Agreement for which
Consultant has been retained, Consultant becomes aware of actual or potential problems, faults or defects in
the project or any portion thereof, any nonconformance with federal, state or local law, rule or regulation, or
has any objection to any decision or order made by City with respect to such laws, rules or regulations,
Consultant shall give prompt written notice thereof to City's Project Manager. Any delay or failure on the
part of City to provide a written response to Consultant shall neither constitute agreement with nor
acquiescence to Consultant's statement or claim, nor constitute a waiver of any of City's rights.
CONSULTANT IS INDEPENDENT CONTRACTOR
1.1 Consultant shall be and herein declares that it is an independent contractor for all purposes and shall be
entitled to no compensation other than compensation provided for under paragraph D of this Agreement.
Consultant binds itself, its partners, officers, successors, assigns and legal representatives to the City.
Consultant shall be completely independent and solely determine the manner and means of accomplishing
the end result of the Agreement, and City does not have the right to control or interfere with the manner
or method of accomplishing said results. City, however, has the right to specify and control the results
of Consultant's responsibilities.
1.2 Subcontracting: Consultant may not utilize any subconsultant or in any way assign its responsibility
under the Agreement without first obtaining the express written consent of the City.
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3Di
PHOTOGRAMMETRY SERVICES
1.3
Consultant shall be responsible for and indemnify and defend City against any liability, cost or damage
arising out of Consultant's use of such subconsultants and subconsultant's negligent acts, omissions, or
errors. Subconsultants will be required to meet the same insurance requirements of Consultant under this
Agreement. Unless otherwise specifically agreed to by City, Consultant shall require that subconsultants
also comply with and be subject to the provisions of this Section L
1.4
Consultant shall make prompt payment of any claim for labor, materials or services furnished to the
Consultant by any person in connection with this Agreement as such claim becomes due. Consultant
shall not permit any lien or claim to be filed or prosecuted against the City on account of any labor or
material furnished to or on behalf of the Consultant. If the Consultant fails, neglects or refuses to make
prompt payment of any such claim, the City may pay such claim to the person furnishing the labor,
materials or services and charge the amount of the payment against funds due or to become due the
Consultant under this Agreement.
1.5 No person shall be employed under the terms of this Agreement as described herein in violation of all
wage and hour laws.
1.6
Consultant shall make prompt payment as due to any person, co-partnership, association or corporation,
furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or
injury, to the employees of such Consultant of all sums which the Consultant agrees to pay for such
services and all monies and sums which the Consultant collected or deducted from the wages of
employees pursuant to any law, contract or agreement for the purpose of providing or paying such
1.7
Should Consultant elect to utilize employees on any aspect of this Agreement, Consultant shall be fully
responsible for payment of all withholding required by law, including but not limited to taxes, including
payroll, income, social security (FICA) and Medicaid. Consultant shall also be fully responsible for
payment of salaries, benefits, taxes, Industrial Accident Fund contributions and all other charges on
account of any employees. Consultant shall pay to Department of Revenue all sums withheld from
employees pursuant ORS 316.167. All costs incident to the hiring of assistants or employees shall be
Consultant's responsibility. Consultant shall indemnify, defend and hold City harmless from claims for
payment of all such expenses. Specific costs associated with items set forth in this paragraph shall be
deemed as fully and conclusively included in the rate upon which Consultants compensation is based.
1.8
No person shall be denied or subjected to discrimination in receipt of the benefits of any services or
activities made possible by or resulting from this Agreement on the ground of sex, race, color, creed,
marital status, age, disability or national origin. Any violation of this provision shall be grounds for
cancellation, termination or suspension of the Agreement in whole or in part by the City.
1.9 Consultant shall comply with all applicable federal, state and local laws, rules and regulations.
1.10 Consultant shall pay all contributions required to be made by Consultant to the Industrial Accident Fund.
(This provision is required by ORS 279.312(2)).
1.11
Consultant shall pay when due all sums, including sums withheld from Consultant's employees which
Consultant has agreed to pay to health care providers for treatment rendered to Consultant's employees.
(This provision is required by ORS 279.301(1)).
1.12
No person employed pursuant to this contract shall be employed for more than eight hours in any one
day, or 40 hours in any one week, except in cases of necessity, emergency, or where public policy, as
determined by Owner, absolutely requires it. Employees shall be compensated at the rate of time and a
half for all overtime worked in excess of 40 hours in one week, except for individuals who are excluded
from receiving overtime under ORS 653.010 to 653.260 of under 29 U.S.C. Sec. 201.209. (This
provision is required by ORS 279.316). (Note: Persons who meet the tests for executive, administrative
or professional status under these laws are exempt from payment of overtime wages).
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PHOTOGRAMMETRY SERVICES
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1.13
1.14
Consultant shall pay to the Oregon Department of Revenue all sums withheld from employees pursuant to
ORS 316.167. (This provision is required by ORS 279.310(4)).
To the maximum extent economically feasible, Consultant shall use recycled paper in performing the
contract work. ('rhis provision is required by ORS 279.555(e)).
J.2
INDEMNITY AND INSURANCE
Consultant acknowledges responsibility for liability arising out of the performance of this Agreement and the
attachments thereto only and shall hold City harmless from and indemnify City of any and all liability,
settlements, loss, costs and expenses in connection with any action, suit or claim resulting or allegedly
resulting from Consultant's negligent act, omissions, errors or willful misconduct provided pursuant to this
Agreement or from Consultant's failure to perform its responsibilities as set forth in this Agreement. The
review, approval or acceptance by City, its Project Manager or City of Woodburn employees of documents or
other work prepared or submitted by Consultant shall not relieve Consultant of its responsibility to provide
such materials in full conformity with City's requirements as set forth in this Agreement and to indemnity
City from any and all costs and damages resulting from Consultant's failure to adhere to the standard of
performance described in Section J.2.3. The provisions of this section shall survive termination of this
Agreement. City agrees to indenmify and hold Consultant harmless from liability, settlements, losses, costs
and expenses in connection with any action, suit or claim resulting or allegedly resulting from City's
negligent acts, omissions or from its willful misconduct as governed by ORS Chapter 30.
Insurance Requirements and Consultants Standard of Care.
J.2.1 Consultant shall provide City with evidence of the following insurance coverages prior to the
commencement of the work. A copy of each insurance policy, issued by a company currently licensed in the
State of Oregon, and certified as a true copy by an authorized representative of the issuing company or at the
discretion of the City, in lieu thereof, a certificate in a form satisfactory to City certifying to the issuance of
such insurance shall be furnished to City. Unless specifically set forth on Exhibit A, expenses relating to the
cost of insurance shall not be the basis for additional reimbursement to Consultant.
J.2.2 The City agrees that in accordance with generally accepted constructed practices, the construction
contractor will be required to assume sole and complete responsibility for job site conditions during the
course of construction of the project, including safety of all persons and property.
J.2.3 In the performance of its professional services, the Consultant shall use that degree of care and skill
ordinarily exercised under similar circumstances by reputable members of its profession practicing in the
Portland Metropolitan Area. The Consultant will reperform any services not meeting this standard without
additional compensation. Consultant's reperformance of any services, even if done at City's request, shall
not be considered as a limitation or waiver by City of any other remedies or claims it may have arising out of
Consultant's failure to perform in accordance with the applicable standard of care or this Agreement.
J.2.4 Consultant shall furnish the City a ~ertificate evidencing the date, amount and type of insurance that
has been procured pursuant to this Agreement. All policies shall be written on an Noccurrence basisN, except
for Consultant's Professional Liability Insurance which may be written on a %laims made" basis, provided it
shall endeavor to be maintained in full force for not less than four (4) years following Consultant's
performance under this Agreement. All policies shall provide for not less than 30 days written notice to the
City before they may be revised, non-renewed, or canceled. The Consultant shall endeavor to provide for not
less than 30 days written notice to the City before the policy coverage may be reduced. Excepting
professional liability and worker's compensation coverage, all policies shall provide an endorsement naming
the City, it officers, employees and agents as additional insured. In the event the policy lapses during
performance, the City may: treat said lapse as a breach; terminate this Agreement and seek damages; withhold
progress payments without impairing obligations of Consultant to proceed with work; pay an insurance
carder (either Consultant's or a substitute) the premium amount and withhold that amount from payments;
and use any other remedy provided by this Agreement of by law.
J.2.5. Insurance Requirements. The Consultant, its subcontractors, if any, and all employers working
Page 4 - Agreement
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PHOTOGRAMMETRY SERVICES
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under this Agreement are subject employers under the Oregon Worker's Compensation Law and shall comply
with ORS 656.017 which requires them to provide worker's compensation coverage for all their subject
workers. The Consultant will maintain throughout this Agreement the following insurance:
J.2.5.1 Worker's compensation and employers liability insurance as required by the State where the work is
performed.
J.2.5.2 Comprehensive automobile and vehicle liability insurance coveting claims for injuries to members
of the public and/or damages to property of others arising from the use of motor vehicles, including on-site
and off-site operations, and owned, non-owned, or hired vehicle, with $500,000 combined single limits.
3.2.5.3 Commercial general liability insurance covering claims for injuries to members of the public or
damage to property of others arising out of any covered negligent act or omission of the Consultant or of any
of its employees, agents or subcontractors, with $1,000,000 per occurrence and in the aggregate.
J.2.5.4 Professional liability insurance of $500,000 per occurrence and in the aggregate, including
contractual liability coverage. If Consultant proposes using subcontractors, in addition to any other
requirements of this Agreement, City may require subcontractors to provide Professional Liability Insurance,
provided the amount and form of coverage complies with requirements of paragraphs J.2.1, J.2.2, J.2.3,
J.2.4, and J.2.5.4.
J.2.5.5 City will be named as an additional insured with respect to Consultant's liabilities hereunder in
insurance coverages identified in items J.2.5.2 and J.2.5.3.
J.2.6 The coverage provided by these policies shall be primary and any other insurance carried by City is
excess. Consultant shall be responsible for any deductible amounts payable under all policies of insurance.
In the event a dispute arises between City and Consultant for which Consultant has obtained insurance, the
maximum amount which may be withheld by the City for all such claims be no more than the amount of the
applicable insurance deductible.
K. EARLY TERMINATION
K. 1 This Agreement may be terminated prior to the expiration of the agreed upon terms;
K.I.1
K. 1.2
K.1.3
K.2.1
K.3
K.4
By mutual written consent of the parties;
By City for any reason within its sole discretion, effective upon delivery of written notice to
Consultant by mail or in person; and
By Consultant, effective upon seven days prior written notice in the event of substantial failure by
the City to perform in accordance with the terms through no fault of the Consultant.
If City terminates the Agreement in whole or in part due to default or failure of Consultant to
perform services in accordance with this Agreement, City may procure, upon reasonable terms and
in a reasonable manner, services similar to those so terminated. In addition to any other remedies
the City may have, Consultant shall be liable for all costs and damages incurred by City in procuring
such similar services, and the Contract shall be in full force to the extent not terminated.
If City terminates the Agreement for its own convenience, payment of Consultant shall be prorated
to and include the day of termination and shall be in full satisfaction of all claims for work actually
performed by Consultant for City under this Agreement.
Termination under any provision of this paragraph shall not affect any right, obligation or liability of
Consultant or City which accrued prior to such termination. Consultant shall surrender to City items
Page 5 - Agreement
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PHOTOGRAMMETRY SERVICES
of work or portions thereof, referred to in Paragraph 0 for which Consultant has received payment,
or City has made payment. City retains the right to elect whether or not to proceed with actual
construction of the project.
SUSPENSION OF WORK
City may suspend, delay or interrupt all or any part of the work for such time as the City deems appropriate
for its own convenience by giving written notice thereof to Consultant. An adjustment in the time of
performance or method of compensation shall be allowed as a result of such delay or suspension unless the
reason is within the Consultant's control. City shall not be responsible for work performed by any
subcontractors after notice of suspension is given by City to Consultant. Should the City suspend, delay or
interrupt the work ~nd the suspension is not within the Consultant's control, then the City shall extend the
time of completion by the length of the delay and the method of compensation shall be adjusted to reflect the
Consultant's increase or decrease in its standard hourly rates.
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M. SUBCONSULTANTS AND ASSIGNMENTS
M. 1 Unless expressly authorized in Exhibit A or Paragraph I of this Agreement, Consultant shall neither
subcontract with others for any of the work prescribed herein, nor assign any of Consultant's rights
acquired hereunder without obtaining prior written approval from City. Work may be performed by
persons other than Consultant, provided Consultant advises City of the names of such subconsultants
and the work which they intend to perform and the City specifically agrees thereto. Consultant
acknowledges such services are provided to City pursuant to a subcontract(s) between Consultant and
subconsultant(s). Except as otherwise provided by this Agreement. City incurs no liability to third
persons for payment of any compensation provided herein to Consultant. Any attempted assignment
of this contract without the written consent of City shall be void. Except as otherwise specifically
agreed, all costs for services performed by others on behalf of Consultant shall not be subject to
additional reimbursement by City.
M.2
City shall have the right to let other agreements be coordinated with this Agreement. Consultant
shall cooperate with other firms, engineers or subconsultants on the project and the City so that all
portions of the project may be completed in the least possible time within normal working hours.
Consultant shall furnish other engineers and subconsultants and affected public utilities, whose
designs are fitted into Consultant's design, detail drawings giving full information so that conflicts
can be avoided.
No
ACCESS TO RECORDS
City shall have access upon request to such books, documents, receipts, papers and records of Consultant as
are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, and
transcripts for a period of four (4) years unless within that time City specifically requests an extension. This
clause shall survive the expiration, completion or termination of this Agreement.
WORK I$ PROPERTY OF CITY
A. Originals or certified copies of the original work forms, including but not limited to documents,
drawings, tracings, surveying records, mylars, papers, diaries, inspection reports and photographs,
performed or produced by Consultant under this Agreement shall be the exclusive property of City and
shall be delivered to City prior to final payment. Any statutory or common law rights to such property
held by Consultant as creator of such work shall be conveyed to City upon request without additional
compensation. Upon City's approval and provided City is identified in connection therewith Consultant
may include Consultant's work in its promotional materials. Drawings may bear disclaimer releasing the
Consultant from any liability for changes made on the original drawings and for reuse of the drawings
subsequent to the date they are turned over to the City.
Consultant shall not be held liable for any damages, loss, increased expenses or charges otherwise caused
by or attributed to the reuse, by City or their designees, of all work performed by Consultant pursuant to
this contract without the express written permission of the Consultant.
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City agrees it will indenmify and hold Consultant harmless for all losses or damages that may arise out of
the reuse of specific engineering designs incorporated into extensions, enlargements or other projects,
without the express written permission of the Consultant.
Po
LAW OF OREGON
The Agreement shall be governed by tile laws of the State of Oregon. The Agreement provisions required by
ORS Chapter 279 to be included in public agreements are hereby incorporated by reference and shall become
a part of this Agreement as if fully set forth herein,
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ADHERENCE TO LAW
Consultant shall adhere to all applicable federal and state laws, including but not limited to laws, rules,
regulations and policies concerning employer and employee relationships, workers compensation, and
minimum and prevailing wage requirements. Any certificates, licenses or permits which Consultant is
required by law to obtain or maintain in order to perform work described on Exhibit A, shall be obtained and
maintained throughout the term of this Agreement.
R. MODIFICATION
Any modification of the provisions of this Agreement shall not be enforceable unless reduced to writing and
signing by both parties. A modification is a written document, contemporaneously executed by City and
Consultant, which increase or decreases the cost to City over the agreed sum or charges or modifies the scope
of service or time of performance. No modification shall be binding unless executed in writing by Consultant
and City. In the event that Consultant receives any communication of whatsoever nature from City, which
communication Consultant contends to give rise to any modification of this Agreement, Consultant shall,
within thirty (30) days after receipt, make a written request for modification to City's Project Manager.
Consultant's failure to submit such written request for modification in the manner outlined herein may be the
basis for refusal by the City to treat said communication a basis for modification. In connection with any
modification to the contract affecting any change in price, Consultant shall submit a complete breakdown of
labor, material, equipment and other costs. If Consultant incurs additional costs or devotes additional time on
project tasks which were reasonable expected as part of the original Agreement or any mutually approved
modifications, then City shall be responsible for payment of only those costs for which it has agreed to pay.
S. OTHER CONDITIONS
Notwithstanding any acceptance or payments, City shall not be precluded or stopped from recovering from
Consultant, or its insurer or surety, such damages as may be sustained by reason of Consultant's failure to
comply with the terms of this Agreement. A waiver by City and breach by Consultant shall not be deemed to
be a waiver of any subsequent breach by Consultant.
INTEGRATION
This Agreement, including but not limited to Exhibits and Consultant's proposal submitted to City contains
the entire integrated agreement between the parties and supersedes all prior written or oral discussions,
representations or agreements. In case of conflict among these documents the provisions of this Agreement
shall control.
Uo
MISCELLANEOUS / GENERAl,
Consultant binds itself, its parmers, officers, successors, assignees and legal representatives to the City under
the terms and conditions of this Agreement as described herein.
If any of the provisions contained in the Agreement are held illegal, invalid or unenforceable, the
enforceability of the remaining provisions shall not be impaired. Any provisions concerning the limitation of
liability or indemnity shall survive the termination of Agreement for any cause.
W. All notices required under this Agreement shall be delivered by facsimile, personal delivery, or mail and shall
be addressed to the following persons:
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Page 7 - Agreement
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PHOTOGRAMMETRY SERVICES
Xo
Scott A. Russell
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3400 West 1 lth Avenue
Eugene, OR 97402
(541) 343-8877
Frank Tiwari
Public Works Director
City of Woodbum
190 Garfield Street
Woodbum, OR 97071
(503) 982-5249
Notice shall be effective upon deliver to the above,address. Either party may notify the other that a new
person has been designated by it to receive notices, or that the address or FAX number for the delivery of
such notices has been changed, provided that, until such time as the other party received such notice in the
manner provided for herein, any notice addressed to the previously-designated person and/or delivered to the
previously-designated address or FAX shall be effective.
In the event either party initiates a lawsuit of arbitration against the other, then the prevailing party shall in
addition to any other recovery, be entitled to recover its reasonable attorney fees and all other costs of
litigation or arbitration.
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The CONSULTANT and the CITY hereby agree to all provisions of this AGREEMENT.
IN WITNESS WHEREOF, the parties by their signatures below enter into this Agreement this
day of
CONSULTANT:
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,2000.
Name of Firm
By.
Title
Mailing Address:
3400 We.st 1 lth Avenue
Eugene, OR 97402
Employer I.D. No. 52-2122048
By.
CITY OF WOODBURN:
Attest:
Richard Jennings, Mayor
Mary Tennant, City Recorder
Mailing Address:
190 Garfield Street
Woodbum, OR 97071
Approved as to form:
N. Robert Shields, City Attorney
Page 8 - Agreement
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PHOTOGRAMMETRY SERVICES
EXHIBIT ,~
Page / of ~
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SCOPE OF CONSULTANT'S SERVICES
PHOTOGRAMMETRIC SERVICES
CITY OF WOODBURN, OREGON - AERIAL MAPPING
I. GENERAL.
II.
The City of Woodburn is proceeding with aerial mapping of the City and appropriate adjacent
extensions. As an element of the mapping project the City is requesting photogrammetric services to
develop aerial mapping for input into the City's GIS system.
As used hereinafter, the term "Owner" shall refer to the City of Woodburn and its designated
representatives, and "Consultant" shall refer to the photogramitrist.
The photgrammetry Consultant is retained to perform photogrammetric services to produce new digital
maps in AutoCAD Release 12 or Release 14 and TIFF file formats.
The following Scope of Services is provided to describe the general extent of services to be provided by
the Consultant. This outline is not necessarily all-inclusive and the Consultant shall include any
miscellaneous tasks and services deemed necessary to satisfactorily complete the photogrammetric
services. All mapping products will be delivered in the North American Datum (NAD) of 1983, 1991
adjustments, the National Geodetic Vertical Datum (NGVD) of 1929, 1947 adjustment, and shall be
edge matched.
SCOPE OF SERVICES.
A. General.
The area for which photogrammetry products are to be provided is illustrated on page 5 of this
exhibit.
Planimetric Data Development.
Planimetric data will include all key planimetric features which are visible and readily
identifiable on the photography and which are typical of 1"=100' City mapping. These
features include: structures (buildings, tanks, retaining walls, fences), infrastructure (paved /
curbed road edges, gravel / dirt road edges, driveways, sidewalks, bridges), power poles, tree
lines for vegetated areas, individual street trees and where appropriate, hydrographic features
(streams / rivers, drains, major ditches, ponds, lakes), manholes, catch basins and other key
surface features.
The limiting horizontal positional errors for well-defined points in both digital and hardcopy
products are as follows:
90% of points within 2.0' or better
Remaining 10% of points within 5.0'
EXHIBIT
Page ~ of
Thc symbols, names, etc., to be used for the major planimetric and topographic features shall
be as designated by the Owner with recommendations from the Consultant. All planimetric
symbols (i.e., sanitary sewer manholes, etc.) will be placed so the insertion point is the centroid
of the symbol, and the insert'ion point is the actual location of the identified feature.
The names of streets, railroads, and other geographic features of importance shall be obtained
by reference to existing maps from the Owner and included with the final map file.
The Consultant will perform quality control, and edit AutoCAD drawing files to conform to
Owner specifications. A minimum of one edit plot will be furnished and a copy of the digital
map files will be given to the Owner for editing. All changes and edits required by the Owner
shall be incorporated by the Consultant into the final map file. A revised edit plot must be
provided for final review and approval prior to final production of maps.
C. Contour Data Development.
Topographic data with 2 foot interval contours and spot elevations will be developed. A digital
terrain model (DTM) consisting of break lines and mass points will be prepared at sufficient
density and accuracy to meet accuracy requirements for 2 foot interval contours. Two foot
interval contours will be generated from the DTM data and will be continuous across quarter
section boundaries. Solid-line contour accuracy for the contour interval of two (2) feet
required in this project specification is as follows:
90% of Contours within plus or minus 1.0'
Remaining 10% of Contours within plus or minus 2.0'
In densely wooded areas where heavy tree or brush cover fully obscure the ground and the
contours are shown as dashed lines, ninety percent (90%) of the elevations determined from
dashed line contours shall have an accuracy with respect to true ground elevation of one (1)
contour interval or one fourth (1/4) the average height of the ground cover, whichever is
greater.
Spot elevations shall be determined photogrammetrically and displayed to the nearest one-tenth
of a foot and shall be placed at hill tops, saddles, ridge lines, and bottoms of depressions. At
least ninety percent (90%) of all spot elevations shown on the final map products shall be
accurate within one-fourth (1/4) of the contour interval and the remaining ten percent (10%)
shall be accurate to within one-half ~) the contour interval. Spot elevation accuracy
specifications are as follows:
90% of Spot Elevations within plus or minus 0.50'
Remaining 10% of Spot Elevations within plus or minus 1.00'
These spot elevations shall be shown approximately every 100 to 200 feet.
D. Vector Data Map Files and Final Plots
Digital AutoCAD Release 12 or Release 14 one-quarter section files and reproducible mylar
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EXHIBIT
Page~'3~
plots with standard border and title block (to be approved by the Owner with input from the
Consultant) will be produced at 1"=100' scale. Final maps shall be delivered as follows:
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IlL
One map file (planimetry and cOntours) per quarter section or one-eighth section sheet,
one DTM data file (bread lines and mass points) per sheet and one final mylar plot per
sheet. Digital map files will be delivered on CD-ROM.
E. Digital Orthophoto Development.
The 12" focal length aerial photographs diapositives will be the source for the production of
the digital orthophotos. Final digital orthophotos will have V2 foot pixel resolution or better.
The normal orientation of data is by rows and columns. Each row shall contain a series of
pixels ordered from West to East. The order of the lines shall be from North to South. Digital
orthophotos shall be produced so that when displayed on a computer graphics terminal,
projection grid North is at the top.
All data will need to meet the same 1"=100' specifications outlined in Section D above. All
inputs and processes, including scanner calibration and camera calibration, must be
sufficiently accurate to ensure that the final product meets National Mapping Accuracy
Standards. The joint lines between the overlapping digital orthophotos shall be chosen so as to
minimize tonal variations. Localized adjustments of the brightness values shall be performed
to minimize tonal differences between joint areas.
Visual verification shall be performed for image completeness, to ensure that no gaps exist in
either the image area or the over edge coverage. The accuracy of the file shall be verified by
comparing image row and column geometric coordinates to coordinates derived from higher-
order accuracies for the same points.
Digital uncompressed 24-bit color TIFF (Tagged Image File Format) format one-quarter
section files will be produced at 1"=100" scale specifications. Final maps shall be delivered as
one map file (one-quarter section) per CD-ROM or other suitable digital media.
F. Hardcopy Reproducible Orthophoto Plots
Black and white, reproducible mylar photo quality hardcopy prints of the digital orthophotos
will be produced at 1"=100' scale. Final hardcopy plots will be delivered as one plot per
quarter section or one-eighth section map sheet. Hardcopy orthophoto plots will be to Owner
specifications and may include contours, spot elevations, standard border and title block and
other vector data as selected by the Owner.
CITY FURNISHED ITEMS.
A. The Owner will provide to the Consultant adequate horizontal and vertical premarked
control as shown on page 6 of this exhibit.
ex mT,
The Owner will provide coordinates on the stated datums, for items that the City wishes to
include on the digital data base.
The Owner will provide coordinates of the Donation Land Claim comers that the City
wishes to include on the digital daha base.
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D. The owner will provide new black and white mapping photography, 1"=500', taken with a
6" focal length camera with 60% inlet.
The Owner will provide new color photography, 1"=500', taken with a 12" focal length
camera for use in producing digital orthophotographs. Photography to be centered on the
center of 1/4 sections.
F. The Owner will provide one set of contact prints for the above photography.
G. The Owner will provide the quarter section and one-eighth section comer coordinates to be
used for the map sheet comers.
IV. TIME OF PERFORMANCE
The time of performance shall be not more than 210 calendar days after written notice to proceed.
GOLF
F
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113
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I
EXHIBIT, ~
Page / of /
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.CITY'S RESPONSIBILITIES
Provide the City-furnished items indicated in Exhibit "A".
Provide other necessary information to the CONSULTANT as to the CITY'S requirements for the
PROJECT.
Assist the CONSULTANT by placing at his disposal all reasonably available information and technical data
pertinent to the PROJECT.
Furnish to the CONSULTANT, prior to any performance by the CONSULTANT under the Agreement, a
copy of any standards or criteria the CITY will require the CONSULTANT to follow in completion of the
PROJECT.
Give prompt notice to the CONSULTANT whenever the CITY observes or otherwise becomes aware of any
defect or delay in the PROJECT.
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PHOTOGRAMMETRY SERVICES
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COUNCIL BILL NO. 2051
RESOLUTION NO.
A RESOLUTION AUTHORIZING INTERFUND BORROWING OF FUNDS AT JUNE 30, 2000
WHEREAS, cash balances in the RSVP Fund may be negative at year end, and
WHEREAS, an interfund loan is necessary to comply with local budget law, and Oregon Revised
Statutes 294.460 allows this type of loan; NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That authorization is give for an interfund loan in a principal amount not to exceed
$20,000 from the TIF Fund to the RSVP Fund.
Section 2. The purpose of this loan is to provide liquidity until grant reimbursements are received.
Section 3. That the loan will bear interest at a rate 1/4% more than the rate the City can earn on
monies deposited in the Local Government Investment Pool, as of the date this resolution is approved.
Section 4. That said loan will be repaid to the TIF Fund no later than September 30, 2000.
Section 5. That the funds returned shall be obtained from RSVP grant revenues.
Approved as to form:
City Attorney
APPROVED:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
COUNCIL BILL NO
RESOLUTION NO.
Page 1-
Date
RICHARD JENNINGS, MAYOR
lid
Memo
To:
From:
Date:
Subject:
Mayor and Council thr[a~gh the City Administrator~ '~r'~-~
Ben GiHespie, Finance~l~or
June 2, 2000
Loan to the RSVP Fund
Recommendation: Approve the attached resolution authorizing the loan of $20,000 from the
Transportation Impact Fee Fund to the RSVP Fund.
Background: The RSVP program is financed in part by a reimbursable grant. This means that
cash is spent before the reimbursements are received. The delay can be two to three months. An
interfund loan is needed to insure a positive cash balance at year end.
The TIF Fund was chosen as the source of the loan, because that fund has a large unobligated
cash balance.
This loan will be sufficient to carry the RSVP Fund until the grant reimbursement is received in
July or August.
Financial Implications: The maximum financial effect of this transaction is a cost to the RSVP
Fund of less than $300.
The interest rate is set at a level above what the lending fund can get on the open market, but
below what the borrowing fund would have to pay for short term debt. Both funds benefit
compared to open market transactions.
liE
Memo
To:
From:
Date:
Subject:
Mayor and Council through th~{ ~tya~dministrator~'-~'~
Ben Gillespie, Finance Direct?~'~[J V \
June 2, 2000 - ~ -
Loan to the Housing Rehabilitation Fund
Recommendation: Approve the attached resolution authorizing the loan of $250,000 from the
Transportation Impact Fee (T[F) Fund to the Housing Rehabilitation Fund.
Background: The Housing Rehabilitation program is financed by a reimbursable grant. This
means that cash is spent before the reimbursements are received. The delay is often two to three
months. However, right now the City is working with a the Oregon Department of Economic
Development to free up monies claimed under the grant nearly a year ago. The extraordinary
delay is largely the result of a change in the State's staff'assigned to this program. City staff
expects the grant reimbursements to br current by the end of August. An interfund loan is needed
to insure a positive cash balance in the fund at year end.
The TIF Fund was chosen as the source of the loan, because that fund has a large unobligated
cash balance.
This loan will be sufficient to carry the Housing Rehabilitation Fund until the grant reimbursement
is received in August.
Financial Implications: The maximum financial effect of this transaction is a cost to the Housing
Rehabilitation Fund o£1ess than $2,600..
The interest rate is set at a level above what the lending fund can get on the open market, but
below what the borrowing fund would have to pay for short term debt. Both funds benefit
compared to open market transactions.
Because the loan was necessitated by the State's tardiness in processing the City's claim, the City
will make an additional claim against the grant for the amount of the interest.
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COUNCIL BILL NO. 2052
RESOLUTION NO.
A RESOLUTION AUTHORIZING INTERFUND BORROWING OF FUNDS AT JUNE 30, 2000
WHEREAS, cash balances in the Housing Rehab Fund may be negative at year end, and
WHEREAS, an interfund loan is necessary to comply with local budget law, and Oregon Revised
Statutes 294.460 allows this type of loan; NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That authorization is given for an interfund loan in a principal amount not to exceed
$250,000 from the TIF Fund to the Housing Rehab Fund.
Section 2. The purpose of this loan is to provide liquidity until grant reimbursements are received.
Section 3. That the loan will bear interest at a rate 1/4% more than the rate the City can earn on
monies deposited in the Local Government Investment Pool, as of the date this resolution is approved.
Section 4. That said loan will be repaid to the TIF Fund no later than September 30, 2000.
Section 5. That the funds returned shall be obtained from Housing Rehab grant revenues.
Approved as to form:
City Attorney
APPROVED:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
COUNCIL BILL NO
RESOLUTION NO.
Page 1-
Date
RICHARD JENNINGS, MAYOR
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MEMO
To: Mayor and Council through the City Administrator'~/x~
From: Ben Gillespie, Finance ~,t~/r
Date: June 7, 2000
Subject:
Transfer of 1999-2000 Appropriations
Recommendation: That the Council adopt the attached resolution making a contingency
appropriation.
Backeround: As the fiscal year comes to a dose, some adjustments are normally required to
comply with Local Budget Law. This year adjustments are needed only in the General Fund.
Building Permit activity was expected to taper off as the national economy in general, and the
local home building industry in particular, cooled off. That has happened more slowly than
expected. The result is Building Permit revenue is above staff's forecast and likewise building
Permit expense is above estimates. To avoid convening the Budget Committee for such a small
amount, management recommends that the Council take no action on the revenue and fund the
expense from Contingency.
Building Inspection-Contract (001/521/659/006)
Contingency (001/000/921/000)
$24,000
$24,0O0
Financial Implications: This change is consistent with Oregon budget law and is necessary to
avoid over spending an individual budget. This action does not reduce Fund Balance.
- llF
COUNCIL BILL NO.
RESOLUTION NO.
2053
A RESOLUTION AUTHORIZING THE TRANSFER OF OPERATING
CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 1999-2000.
WHEREAS, Oregon Revised Statutes 294.450 allows for the transfer of operating
contingency appropriations within a fund to an existing appropriations category within the same fund
during the year in which appropriations are made, and
WHEREAS, a transfer of General Fund operating contingency appropriations to the
Building Division is necessary to meet an unanticipated financial obligation due to increased building
activity within the fiscal year, now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That authorization is hereby given to transfer the following operating
contingency appropriations:
GENERAL FUND m Building Division:
Transfer From:
Operating Contingency (001-000-921.000)
Transfer To:
Materials & Services - Building Inspection-Contract
(001-521-659.006)
Approved as to Form:
City Attorney
$24,0~
$ 24,000
APPROVED
RICHARD JENNINGS, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
MEMO
To: For Council Action, through the City Administrator
From:
Subject:
Date:
Randy Scott, C.E. Tech IH, through the Public Works Director ~
Contract award for South Settlemier Avenue Resurfacing Improvements
June 7, 2000
llG
I COMM NDATtON;
It is being recommended the City Council award the construction contract to the lowest
responsible bidder, Morse Bros. for the South Settlemier Avenue Resurfadn8 Improvements in
the amount of $64,822.
BACKGROUND:
The contract is in conjunction with Project No. 970029-19, Bid No. 20-04, for South Settlemier
Avenue Resuffacing Improvements. The resurfacing will be approximately from Arthur Street to
Ben Brown Lane. Surface course repairs (removal and replacement of asphalt wearing course)
v~l be constructed in existing failed areas, existing surface milled and a 1 ~" depth of asphalt
wearing course will be placed over a paving fabric. Because of proximity of the project, and to
save future cost of mobilization, Maple Street resurfacing to Smith Drive was added to this
project
The City of Woodbum Street Department has performed the majority of the preparation work for
this improvement by constructing a substantial amount oftreadway repairs and inst~alling the
storm sewer system to improve the surface drainage.
The project will be funded using approved street resurfacingJmaintenance budgeted fiands.
Staff received a total of six qualified bids as listed below
1. Morse Bros. $64,822.00
2. Salem Road & Driveway $71,627.57
3. Alamo Prating $74,294.50
4. Roy L. Houck Construction $75,502.50
5. D & D Paving $78,762.75
6. North Santiam Paving $81,539.75
Engineers Estimate
$71,181.00
The low bidder is 9% below the engineers estimate. Staff is therefor recommending the comraet
be awarded.
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Community
Deve Iopment
MEMORANDUM
270 Montgomery Street, Woodburn, OR 97071
(SOa) 9S2-$246
TO: Mayor & City Council through City Administrator
FROM:
Planning Commission
SUBJECT:
Partition No. 00-01 Property Dedication
RECOMMENDATION: Pass a motion accepting the real property to
be dedicated to the City of Woodburn as a result of Partition No. 00-
01 and directing the Planning Department to record a deed to the
property.
Mayor and Members of the Council:
On May 6, 2000, the Planning Commission accepted Planning Staff's decision to
approve the above-mentioned land use proposal. This was a partition proposal
for three residential lots in an RS District. The subject site is located on the
southwest corner of Brown and Cleveland Streets. The request also included a
tract of land (Tract "A" on the attached map) to be dedicated to the City as an
open space natural area. Such a dedication proposal requires City Council
acceptance, which is required prior to Marion County recordation. The staff
report and decision for this proposal have been attached for your review.
In addition, the Recreation and Parks Department supports the dedication of the
property. Such dedication would be consistent with the 1999 Parks and
Recreation Comprehensive Plan Update. Policy 6 of the plan states: "To
provide for a continuous public greenway and pathway system, it is the policy of
the City to acquire privately-owned segments along Mill Creek ..... It is the policy
of the City to seek dedication of floodplains and creek corridors for natural areas,
neighborhood recreation areas, open space and transportation."
Attachment "A"
Attachment "B"
Check Print Map
Staff Report and Decision
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from:
date:
subject:
Woodburn Recreation and Parks Depa~nent
Scott Clark, Community Develbpment Department ~
D. Randall Westrick, Recreation and Parks Director ~'
March 1, 2000
Recreation and Parks Department Comments: Minor Partition 00-01,434
Cleveland Street
The Recreation and Parks Department has reviewed the above-referenced project and provides the
following comments:
The Recreation and Parks Department supports the dedication of greenway property. This
dedication of greenway property would be consistent with the 1999 Parks and Recreation
Comprehensive Plan Update. Policy 6 of the Plan states: "To provide for a continuous public
greenway and pathway system, it is the policy of the City to acquire privately-owned
segments along Mill Creek... It is the policy of the City to seek dedication of floodplains
and creek corridors for natural areas, neighborhood recreation areas, open space and
transportation."
The partition will create two new building lots. The Systems Development Charge for those
lots would be calculated as follows:
2 lots x $762/lot = $1,524
Please feel free to contact me at extension 265 if you have any questions regarding these matters.
ATTACHMENT "B"
CITY OF WOODBtTRN
270 Montgomery Street · Woodbum, Oregon 97071 · (503) 982-5(2(22
· IDD (503) 982-7433 · FAX (503) 98(2-5~44
STAFF REPORT
April 6, 2000
Minor Partition 00-01
(Community Development Director Decision)
APPLICANT:
David J. Christoff
745 Glatt Circle
Woodbum, Oregon 97071
OWNER:
Continental Investment & Associates
P.O. Box 12082
Salem, Oregon 97309
Application Deemed Complete: March 10, 2000
120 Day Rule Deadline: July 8, 2000
Staff Report Available for Public Review: April 6, 2000
NATURE OF THE APPLICATION:
The applicant is proposing to partition a 3.49-acre lot with an existing manufactured
home into three lots. A 1.43 acre portion of the property is to be dedicated to the
City as a natural area. The three lots range from 27,800 to 32,600 square feet in
size. This request is not required to go through the subdivision review process
since only three of the lots would be buildable, and the remaining area would be
preserved as natural area and owned by the City. There is an existing access
easement which connects to Brown Street and runs along the southwest property
line of the subject site. The applicant will be required to improve the easement to
City standards as part of this proposal.
PAR 00-01 Christoff Partition Page 1
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III.
IV
RELEVANT FACTS:
The property is located at 434 Cleveland Street, further described on Marion County
Assessor Maps as Tax Let 2200, Tax Map 51W18AC. It is zoned RS (Single-
Family Residential) and is identified on the Comprehensive Plan Map as Low
Density Residential (less than 12 units per acre).
The subject site consists of a terrain which varies by approximately 15 feet (163 -
178 foot elevation). Mill Creek flows through the center portion of the site in an
easterly direction. The terrain on the south side of the creek rises gradually to an
elevation of 170 feet. On the north side of the creek, the terrain rises more abruptly
to an elevation of 178 feet and levels off where the existing manufactured home is
located. There are some scattered trees on the site, most of which are mature and
should be preserved to the maximum extent feasible. Mill Creek appears to have
been channeled at one time into a ditch. The Creek has very few plant species and
is bordered by a mowed field on both sides. There is a wetland and floodplain area
associated with Mill Creek. Most of the wetland area is encompassed by the lot
proposed to be dedicated to the City.
The floodplain area takes up more area, as indicated on the Flood Insurance Rate
Maps (FIRM). There is a Flood Zone "A" on the subject site, which is a 100-year
floodplain. This area is delineated by the 170 foot elevation contour provided on the
proposed plot map. A condition of approval states that any future construction in
the floodplain shall comply with applicable regulations in the Woodburn Floodplain
Ordinance, Ord. No. 2018.
APPROVAL CRITERIA:
A. Woodburn Comprehensive Plan
B. Woodburn Subdivision Standards
Co
Woodbum Zoning Ordinance
Chapter 8 General Standards
Chapter 9 Residential Standards
Chapter 10 Off Street Parking, Loading & Driveway Standards
Chapter 22 RS Single Family Residential District
D. Woodburn Access Management Ordinance
E. Woodburn Transportation Systems Plan
F. Woodburn Landscaping Policies and Standards
G. Woodburn Sign Ordinance
PAR 00-01 Chdstoff Partition
Page 2
V. FINDINGS
At
Woodburn Comprehensive Plan
STAFF COMMENT: The subject property is indicated as Low Density
Residential on the Comprehensive Plan Map. The applicant is proposing a
minor partition at this time to divide one parcel into three. No new access
onto the adjacent public right-of-way is being proposed as part of this
application. This partition is in compliance with the goals and policies of the
Comprehensive Plan as well as the Woodburn Zoning Ordinance and other
implementing ordinances as discussed in this report.
Woodburn Subdivision Standards
Chapter III, Section 6(2):
No tentative plan for a proposed subdivision and no tentative plan for a
proposed partition and replat shall be approved unless:
(a)
The streets and roads are laid out so as to conform to the plans of
subdivisions and partitions already approved for adjoining property as
to width, general direction and in all other respects unless the City or
County determines it as in the public interest to modify the street or
road pattern.
FINDINGS: The applicant will be required to improve the existing access
easement for proposed Lots 2 & 3. The necessary improvements will ensure
an adequate driveway and emergency access for the lots it is intended to
serve. No new access on to public streets or improvements to public streets
is being proposed as part of this application.
(b)
Streets and roads held for private use are clearly indicated on the
tentative plan and all reservations or restriction relating to such private
roads and streets are set forth thereon.
FINDINGS: The private driveway is associated with a recorded access
easement located along the south property line of the subject site. The
easement is proposed to be reconfigured to match the required
improvements for the driveway, including the turnaround.
(c)
The tentative plan complies with the applicable zoning ordinances and
regulations and the ordinances or regulations adopted under ORS
92.044 that are then in effect for the City.
PAR 00-01 Chfistoff Partition Page 3
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two forty foot long legs by 20 feet for a "T", "Y", or "branch"
turnaround.
(8) Driveways serving private single family detached homes shall:
(a) Serve nQ more than four units
(b) Not be allowed unless no practical development of a public street
is possible and the land cannot be otherwise utilized for urban
type units.
FINDINGS: The applicant is providing a 25 foot wide paved access
driveway/easement, meeting the minimum width requirement. A turnaround
is being proposed in a "T" configuration, however, the required size of the
legs is not met. A condition of approval states that the access easement,
including the turnaround, shall be improved to the standards listed above.
A condition also states that the easement shall not serve more than four
single-family detached dwellings.
No practical development of a public street is possible to serve the existing
and future residential lots. The easement is existing and is adequate for its
intended use, and a public street is not practical due to the existing and
proposed lot configurations. Furthermore, the alternative of providing access
from Cleveland is not practical since it would require a wetlands crossing,
and it is less appropriate to access Cleveland than Brown since Cleveland
is a collector and Brown is a local access street.
4. Chapter 22 RS Single Family Residential District
STAFF COMMENTS: The minimum lot size requirement for this district is
6,000 square feet. The smallest lot (Lot 1) created as part of this application
is 27,800 square feet in size. The applicant meets the minimum lot sizes and
any new setbacks created by the proposed property lines. Any future
construction on the subject site and resulting land uses will be subject to the
zoning requirements in the RS District at the time of such construction.
D. Woodburn Access Management Ordinance
STAFF COMMENTS: No new access is being proposed, and improvements
to the existing easement will be required, as conditioned, in order to meet
current City standards. Proposed Lots 2 & 3 will access onto Brown, a local
access street. Such an access is more appropriate than an access to
Cleveland since it is a service collector. The only access onto Cleveland is
the existing driveway which is part of the manufactured dwelling on the north
corner of the site. Furthermore, the access easement onto Brown St.
compliments this ordinance by serving as a shared access.
E. Woodburn Transportation Systems Plan
PAR 00-01 Christoff Partition Page 5
IIII
STAFF COMMENTS: All applicable cdteda in this Plan have either been met
or are conditioned to be met in this request.
F. Woodburn Landscaping Policies and Standards
STAFF COMMENTS: The applicant is proposing a minor partition, and
landscaping standards are not applicable at this time. Applicable
landscaping standards must be addressed at the time that new construction
is proposed.
G. Woodburn Sign Ordinance
STAFF COMMENTS: The applicant is not proposing any signs as part of
this request.
V. CONCLUSION AND DECISION:
Based on applicable review criteria and the findings in this report, the Community
Development Director grants administrative approval of the proposed Minor
Partition, Case File No. PAR 00-01, subject to the following conditions:
Community Development Department
The recorded partition shall be in substantial compliance with Exhibit "A",
dated March 28, 2000.
The applicant shall submit a copy of the survey and plat map to the Planning
and Public Works Departments prior to recordation with Marion County. The
partition shall be platted according to standard surveying practices, approved
by the Community Development Director and recorded with the Marion
County Surveyors Office. Following recordation with Marion County, provide
two (2) copies of the final plat to the Woodburn Planning Department.
Submit to the Public Works Department a set of construction plans, which
shall be approved prior to the proposed public and access easement
improvements.
The access easement shall not be utilized to access more than four single-
family detached dwelling units.
5. All required vision clearance areas shall be provided and maintained.
o
"No Parking" signs shall be provided on both sides of the access easement.
The easement and ddveway shall be maintained in a manner so that
PAR 00-01 Christoff Partition Page 6
llH
emergency access will be adequately provided.
Public Works Department
No open street cuts will be allowed on Cleveland Street for extension of
services.
o
Wetlands have been identified on this parcel. The applicant shall comply
with the Division of State Lands requirements for any work within the
wetlands.
Comply with the Woodburn Flood Plain Ordinance No. 2018. The flood
way through this area is 80 feet in width. The 100 year flood plain
elevation is between 169 and 170 feet. The finish floor elevation of a
dwelling unit within the 100 year flood plain shall be 1 ~ feet above the
100 year flood plain elevation.
10.
The created parcels shall be subject to conveyance of proper private
access and utility easements.
11.
The private roadway shall comply with Chapter 10 of the Woodbum
Zoning Ordinance, standards for driveways serving more than one
dwelling unit. The driveway shall be a minimum of 24 feet improved
surface, either concrete or asphalt. A turnaround or cul-de-cas will also
be required.
12.
Sanitary sewer service can be provided from existing sanitary sewer main
along the drainage way. The existing main is within that area designated
as Wetlands. The applicant will be required to comply with Division of
State Lands requirements for installing the service within the Wetlands.
13.
Domestic water service can be provided by the existing 6 inch main on
Brown Street. Water meter will be placed by the City in Brown Street
right-of-way, meter installation fee paid by the applicant.
14.
The plan indicates an additional fire hydrant may be required. This will be
placed within Brown Street right-of-way, no dead end line will be extended
into the site. The fire hydrant will be installed by the City, installation fee
paid by the applicant.
15.
Fire protection and access shall conform to the applicable requirements
set forth by the Woodburn Fire District.
PAR 00-01 Chdstoff Partition Page 7
llH
vi.
Attachments
Attachment "A" - Woodburn Recreation and Parks Department comments
Exhibit "B" - Preliminary Development Plan
Approved: Planning Director
Date
PAR 00-01 Chdstoff Partition Page 8
llH
from:
date:
subject:
Woodburn Recreation and Parks Department
Scott Clark, Community Devel~)pment Department ~
D. Randall Westrick, Recreation and Parks Director
March 1, 2000
Recreation and Parks Department Comments: Minor Partition 00-01,434
Cleveland Street
The Recreation and Parks Department has reviewed the above-referenced project and provides the
following comments:
The Recreation and Parks Department supports the dedication ofgreenway property. This
dedication of greenway property would be consistent with the 1999 Parks and Recreation
Comprehensive Plan Update. Policy 6 of the Plan states: "To provide for a continuous public
greenway and pathway system, it is the policy of the City to acquire privately-owned
segments along Mill Creek... It is the policy of the City to seek dedication of floodplains
and creek corridors for natural areas, neighborhood recreation areas, open space and
transportation."
The partition will create two new building lots. The Systems Development Charge for those
lots would be calculated as follows:
2 lots x $762/Iot = $1,524
Please feel free to contact me at extension 265 if you have any questions regarding these matters.
llH
FINDINGS: The proposal complies with all ordinances and regulations of the
City as discussed in this report. The site is within an RS (Single Family
Residential) District, The minimum lot size and frontage requirements are
met for this district. Any new setbacks created as a result of new property
lines meet the requirements as proposed.
C. Woodburn Zoning Ordinance
1. Chapter 8 General Standards
Section 8.040. Special Setback Distances.
(4) Cleveland Street, Front Street to Marshall Street ........ 40 feet
FINDINGS: The applicant is not proposing any new structures as part of this
application. At the time of future construction, new buildings will be required
to meet this Special Setback Distance and other applicable requirements
regarding building construction and setbacks.
Section 8.190. Vision Clearance
FINDINGS: The applicant is not proposing any temporary or permanent
structures or objects in required vision clearance areas as part of this
partition. A condition of approval states that all required vision clearance
areas shall be provided and maintained.
2. Chapter 9 Residential Standards
FINDINGS: The only standards in this section applicable to this request are
the residential setback requirements. The newly proposed lot lines are
configured so that the all required setbacks to the existing buildings are met.
All proposed lots can reasonably accommodate future dwelling units while
meeting minimum setback requirements.
3. Chapter 10 Off-Street Parking, Loading, & Driveways
Section 10.080 Driveway Standards
(I) Standards for driveways serving more than one dwelling unit:
(3) Minimum width of the driveway pavement shall be 24 feet.
(4) ^ turnaround shall be provided on all pdvate, dead-end streets;
minimum of 40 foot radius for cul-de-sac turnarounds, minimum of
PAR 00-01 Chdstoff Partition Page 4
.... 11I
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street
~r_p~ul E. Null
Chief of Police
Woodburn, Oregon 97071
(503) 982-2345
Date:
To:
Thru:
Subject:
June 7, 2000
Mayor and Council
John C. Brown, City Administratq~
Sound Amplification Permit
Authority:
Ordinance 1900, 3, (5). The use or operation of an automatic or electric piano,
phonograph, loudspeaker or sound-amplifying device so loudly as to disturb
persons in the vicinity thereof or in such manner as renders the same a public
nuisance; provided however, that upon application to the Council permits may
be granted to responsible persons or organizations to broadcast programs of
music, news speeches or general entertainment.
The police department has received a request for sound amplification from Vee Ott, Co-Chair
of the Fourth of July Committee. *see attached letter. They are requesting sound amplification
at the campus of Woodburn High School July 4th, 2000 during the day and evening activities
between the hours of 1:00 pm and 1 l:00pm.
Recommendation
Approve the sound amplification requests for the date and times
requested.
cc applicant
file
CITY OF
270 Montgomery Street ·
TDD (503) 982-7433
WOODBURN
Woodburn, Oregon 97071 ° (503) 982-52~22
· FAX (503) 982-5244
11I
Date: June 7, 2000
To:
Re:
John Brown, City Administrator
Mayor and Council
Fourth of July Celebration Requests
1. Sound Amplification
As Co-Chairperson and Co-Coordinator of the City co-sponsored 4th of July Celebration with the
Kiwanis Clubs, I am requesting permission for the use of amplifying devices for day and evening
activities for the games and music. Beginning approximately 1 p.m. till around 11 p.m. This is for
the TENTH Annual Old Fashion 4th of July Picnic which includes fun, games and music for all
ages. All events will again be held at the Woodbum High School.
Thank you for you consideration in this matter and if possibly please plan on attending this event
as it is truly a community celebration. If you wish to volunteer to help with this great event,
please contact me.
Vee Ott, Co-Chairman
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator ~_r
Duane K. Barriek through the Public Works Director
Recommendation for rejection of bids.
June 7, 2000
llJ
RECOMMENDATION:
That Woodburn city council reject all the bids received for the purchase of a mobile diesel generator unit for
the water wells.
BACKGROUND;
The Engineering Division properly advertised and received three (3) legal bids for the above named project.
The bids were publicly opened and read at City Hall Annex on Tuesday June 06, 2000 at 11:00 am. The bid
results, including the Engineer's Estimate, are as follows:
E C Power Systems
Halton Equipment Co.
Cummings Onan Equip.
$39,269.00
$41,579.00
$41,915.00
Engineers Estimate
$40,000.00
As after the bids were solicited and opened it was determined that the product specifications required a revision
in model number. It is the intention to re-advertise and hold another bid opening for a specified 8 liter engine
rather than the 11 liter engine advertised for this bid.
The vendors interpreted the specifications in different ways, therefore, specification modification must be done.
File: t=~ooo33.2sxcou~ Bid V4~on a.,~m~d~,~
Library
CITY OF
280 Garfield Street
WOODBURN
· Woodburn, Oregon' 97071-4698
llK
To:
From:
Date:
Re:
Woodburn City Council and Mayor
The Woodburn Public Library Board
May 31, 2000
Increase in non-resident fee
Recommendation:
The Woodburn Public Library Board recommends that the fee charged to out of city
residents for library service beyond the Chemeketa Cooperative Regional Library
Service (CCRLS) basic service (one item checked out and one hold at a time per card
holder) be increased from $10 per household to $25 per household effective July 1,
2000 for the fiscal year of 2000-2001. To increase the fee, Council would need to
amend the 1999-2000 Master Fee Schedule.
Explanation:
This is to remain consistent with other libraries within CCRLS thus reducing confusion
of patrons who encounter different amounts being charged by libraries for essentially
the same services and also to bring the library closer to 'equity' with the amount paid by
city residents through their taxes for this level of library services. The intention would
also be to continue to increase the fee to 75% of parity (approximately $40 per year per
household) in the 2001-2002 fiscal year and 100% of parity (approximately $50 per
year) in fiscal year 2002-2003.
Library Board Committee meeting - 5/1/00
15A
Memo
to:
from:
date:
Woodburn Recreation az~d Parks Department
John Brown, City Administrator
D. Randall Westrick, Recreation and Parks Director ~
June 7, 2000
subject: Drums of Fire Special Event Park Use Permit
Attached for your information is a copy of the Special Event Park Use Permit for the July 7, 2000
Drums of Fire Drmn & Bugle Competition and Show at the Legion Park Stadium & Soccer Field.
Staff`negotiated this Permit under the authority of the Special Event Policies that the City Council
recently adopted. For the most part, this Permit is consistent with the Policy. However, the Permit
reflects departure from the Policies to reflect the City's participation as a cosponsor. The Policies
allow the City to negotiate special conditions when event organizers and the City wish to become
partners to produce events. These deviations are outlined below.
Item 4 - In lieu of fees, Drams of Fire will donate to the City services, materials and labor for
improvements to Legion park totaling $1,275, an amount equal to rental for the facility.
Specifically, Drams will rent equipment for Parks Division crews to paint the Stadium.
Drums of Fire is also assembling a portable outdoor dance floor for Department use. This
floor can be lent or rented to the public and used for Department programs.
Item 12 - Drums will feature the City of Woodbum as a cosponsor in promotional materials.
Item 14 - The City extend its liability coverage to cover the event.
Attachment
15A
City o£ Woodbum
Special Event Park Use Permit
Upon payment of the proper fees, the following named Permittee is issued this Special Event Park
Use Permit for of Legion Park for the dates specified herein. This permit is subject to all park roles,
policies and regulations, and to the conditions set forth below.
~,) Brace Thomas Druras o£ Fire 981-8235
(~ Name of Representative Company/Organization Day Phone/Evening Phone
· ~ 595Filbert St. Woodburn OR 97071
Address City
State Zip
Legion Park Stadium & Soccer Field '
Tax I.D. # Park
LOCATION: This Permit is issued for Legion Park Stadium & Soccer Field (hereinafter
referred to as "the Park") for Drum & Bugle Competition and Show(hereknat~er referred as
"the Event").
DATES AND TIME: This permit is valid for 4day(s) on the following date(s):
June 28-July 2, 1999. The Permittee agrees that the hours of operation shall be as follows:
July 5- July 6, 2000; Set-up and Preparation (ail day each day)
July 7, 1999; Competition and Show (5:00 p.m. - 10.'00 p.m.)
July 8, 1999; Clean-up and Takcdown (all day)
PARK AREA: The exact area within the Park, for the Permit operation will be agreed upon
between Recreation and Parks Director and the Permittee. However, if mutually agreeable
terms cannot be reached, the Recreation and Parks Director's decision on the park shall be
final.
CONTACT PERSON: The Permittee agrees that Larry Kreigshauser, Bruce Thomas and
Dick Jennings are the contact persons for the Event and shall remain on site and available
during the entire period of the Event. Failure of the Permittee to have the contact person on
site and available during the period of the Event shall constitute a revocation of this Permit.
FEE: The Ci~ and Permittee agree to co-sponsor this event. In lieu o£a fee, the Permittee
agrees to pro vide services, materials antilabor for improvements and benefits to Legion Park
and the programs and services the Ci(y organizes as approved by the Recreation and Parks
Director. The value o£these services, materials and labor will total at least $1,275.
SECURITY DEPOSIT: The Permittee agrees to deposit the sum of $750.00with the City
upon execution of this permit as a security deposit to be applied to repair damages to the Park
or to the City property caused by the Permittee or to remedy other default under this Permit.
Within thirty (30) days at~er termination of the Event under this permit, the City shall either
refund the security deposit to the Permittee or shall give the Permittee a written accounting
· 15A
Special Event Park Use Permit
Pa~e 2
o
10.
11.
stating the basis of the City's claim to all or part of the security deposit. If costs of repairing
damages to the Park exceed the amount of the security deposit, the Permittee agrees to be
responsible for all excess costs.
GROUND SET UP PLAN: The Permittee agrees to submit to the Recreation and Parks
Director for approval a Ground Set Up Plan fourteen calendar days before occupying the park
as stated in Section 2. of this Permit. This Plan shall specLfy:
mo
C.
D.
E.
F.
G.
All temporary fence lines including entrance gates, emergency exits and access lanes
and service emrances.
Ride and attraction locations.
First Aid stations.
All food and beverage and other vending locations.
Utility vehicle, ambulance and event truck parking.
Ticket sales booths.
Security personnel.
SECURITY PLAN: The Permittee agrees to submit to the police Chief for approval a
Security Plan. This plan shall include the following:
A. The number of private security officers.
B. The locations where each private security officer is stationed.
C. The hours each private security officer is scheduled to work.
D. A crowd control plan.
E. Proof of bonding of the private security company.
F. Proof of license and certification of the private security company by the Oregon
Department of Public Safety Standards and Training.
The Security Plan shall be finally approved by the City by issuance of this Permit and the
Permittee shall abide by the Plan as a condition of this Permit.
TOILETS: The Permittee agrees to provide at least 4 portable toilets and shall clean and
service these toilets throughout the Event on a fi'equent basis. At least two toilets shall be
designated for disabled.
TRASH CONTAINERS: The Permittee agrees to provide at least 1 (durapster) trash
container(s) and shall empty these containers on a frequent basis throughout the Evem and
dispose of the trash.
CLEANUP: The Permittee agrees to perform ongoing daily litter and trash cleanup of the
entire permit site during the Event and at the conclusion of the Event. At the conclusion of
the Event, the Permittee agrees to restore the Event site to the condition existing prior to the
Event so that it is useable no later than 5:00 p.m. on July 8, 2000.
15A
Special Event Park Use Permit
Pat~e 3
12.
13.
14.
15.
16.
17.
PROMOTION OF SPECIAL EVENT: Any promotion of the Event shall be entirely by the
Permittee at its own expense. The Permittee agrees not to publicize, promote, or otherwise
advertise the Event at the park location until this permit is issued without permission fi-om the
Recreation and Parks Director. The Perraittee agrees to list the CiO~ as a co-sponsor in
promotional mate~als.
INDEMNIFICATION: The Permittee waives all claims against the City, its officers, agents
and employees, for loss or damage caused by, arising out of or in any way connected with the
exercise of this permit. The Permittee agrees to save harmless, indemnify and defend the City,
its officers, agents and employees, fi-om any and all loss, damage or liability which may be
suffered or incurred by the City, it's officers, agents and employees caused by, arising out of
or in any way connected with exercise by the Permittee of the rights hereby permitted, except
those arising out of the sole and direct negligence of the City.
INSURANCE: As a part of the City's sponsorship, the CiO/extend its general liability
policy to cover this event.
COMPLIANCE WITH PARK RULES: The Permittee agrees to comply with all policies,
rules, and laws governing the operation of the Park, and not alter or damage the Park's
natural or cultural resources in any way through the support or operation of the Permit
activities, and to be responsible for and fully repair all damage to park facilities and resources
which may result fi-om any operations under this Permit.
AUTHORITY TO SUSPEND OR CANCEL: In the event that the City Administrator or
Recreation and Parks Director find that the activities being conducted under this Permit
endanger the health and safety of any person, or will cause damage to real property, or that
the Permittee has not complied with any of the terms and conditions of this Permit, the City,
through the action of any of the above-named City officials, may suspend or cancel this
Permit. The City reserves the right, at its discretion, to suspend or cancel this Permit at any
time without incurring any liability to the Permittee whatsoever.
OTHER APPROVALS AND PERMITS: The Permittee agrees and understands that, apart
fi.om this Permit, it is necessary to obtain other permits and approvals in order to conduct the
Event. The Permittee understands and agrees that these permits and approvals include, but
are not limited to, the following:
A. For food booths, the Permittee must obtain the approval of the Marion County Health
Department.
B. For any carnival rides, the Permittee must obtain inspection and approval of the State
of Oregon, Building Codes Division.
C. An emergency access plan for the Event must be approved by the Woodburn Fire
District.
Special Event Park Use Permit
Page 4
15A
18.
19.
20.
21.
Do
A sound amplification permit for the Event must be obtained ~omthe Woodbum City
Council.
A dance permit must be obtained through the Woodburn City Recorder for any
public dance.
ANTI-DISCRIMINATION/COMPLIANCE WITH LAWS: The Permittee agrees not to
discriminate against any individuals on account of color, race, religion, ancestry, or national
origin and to comply with all applicable federal, state and local rules, regulations and
ordinances.
ASSIGNMENT: The Permittee understands and agrees that this Permit is a license
agreement and is not a lease, and that the Permit is a personal, revocable and unassignable
permission to perform the acts herein set out without reserving or granting to the Permittee
any interest in real property or other interest.
PERMITTEE STATUS: The parties hereto agree that the Permittee, it officers, agents and
employees, in the performance of this permit shall act in an independent capacity and not as
officers, employees or agents of the City.
NO THIRD PARTY BENEFICIARIES: This Permit is not intended nor shall it be
construed as granting any rights, privileges, or interests in any third party without mutual
written agreement of the parties hereto.
PERMITTEE:
CITY OF WOODBURN:
By: By:
Title:
Date: Date:
D. Randall Westrick, Recreation and
Parks Director
CCl
City Administrator
Police Chief
Recreation Supervisor