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Agenda - 06/26/2000 CITY CO(JIYCIL A GEIYDA J(JIYE 26, 2000 - 7:00 p./vL 2 70 klontgomery Street Woodburn, Oregon CALL TO ORDER AND FLAG SALUTE ROLL CALL ANNOUNCFMENTS AND APPOINTMENTS A. Notice of vacancies on Woodburn Library Board: 2 positions. Interested persons please contact the Mayor's office for an application. B. July 44 - 474 Annual Chuckwagon Breakfast at Legion Field from 6:00 a.m. - 11:00 a.m. C. July 4~ - Woodburn 4~ of July Celebration at Woodburn High School grounds starting at 1:00 p.m. D. July 74 - Drums of Fire drum corp competition at Legion Field, 7:00 p.m. E. All City offices and the Library will be Closed for the July 4~ holiday. F. Oregon Heritage Grant award for Woodburn Carnegie Library .......... 3F G. Governor's Livability Award for Wood Park Terrace. PRESENTATIONS/PROCLAMATIONS A. "Ready to Read" program - Mary Kay Dahlgren, Oregon State Library. B. Buildable Lands Presentation - Steve Goeckritz ..................... 4B C. Woodburn Wastewater Treatment Plant update. COMMITTEE REPORTS A. Chamber of Commerce. B. Woodburn Downtown Association. COMMUNICATIONS None BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. ~ A. City Council minutes of June 12, 2000 regular and executive meetings .. 8A B. Draft Planning Commission minutes of June 8, 2000 ................. 8B C. Building Activity Report for May 2000 ............................ 8C D. Status report on I-5 sign bridge .................................. 8D E. Rural Investment Program Grant application to assist in funding of sidewalk project ............................................ 8E Page 1 - Council Agenda, June 26, 2000. 10. 11. 12. 13. 14. 15. 16. 17. PUBLIC HEARINGS No public hearings were scheduled for this date. TABLED BUSINESS None GENERAL BUSINESS A. Council Bill 2054 - Ordinance adopting a City of Woodburn budget for llA Fiscal year 2000 - 2001 ....................................... B. Council Bill 2055 - Ordinance declaring City's election to receive State llB Revenues during fiscal year 2000 - 2001 ............... ~- ......... C. Council Bill 2056 - Ordinance amending the Master Fee Schedule ..... 11C D. Council Bill 2057 - Ordinance creating a Recreation and Park Board and defining its duties and responsibilities, repealing Ord 1796 .......... llD Eo Appointment to Recreation and Park Board Contract award for purchase of a mobile generator ................. llF Go Authorization to enter into agreement with DLCD for Periodic Review llG Request for sound amplification permit for Woodburn Public Library for each Tuesday, July through August, for Music in the Park ............ 11H Request for sound amplification permit and street closure for Drums of of Fire on July 7, 2000 ......................................... 111 Request for street closure from Alexandra Court neighborhood for the 4* of July ................................................ 11J PUBLIC COMMENT NEW BUSINESS SITE PLAN ACTIONS A. SPR 00-04 Centennial Park Phases 2 & 3 .......................... 14A CITY ADMINISTRATOR'S REPORT A. Portable toilet ordinance MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION None 18. ADJOURNMENT Page 2 - Council Agenda, June 26, 2000. Oregon Heritage Commission http://www, prd'stat,e, or. us/ohc 3F ! ! 15 Commercial Street NE, Salem, OR 97301-1002 telephone 503-378-4168 x 299, fax 503-378-6447 June 15, 2000 Patricia Will, President Board of Trustees Woodburn Public Library 280 Garfield St Woodbum, OR 97071 Dear Ms. Will: I'm pleased to inform you that your application for an Oregon Heritage Grant in the amount of $25,000 to support exterior rehabilitation of the Woodburn Carnegie Library has been approved. A formal grant agreement is being prepared and will be sent to you soon for review and execution. The grant agreement will detail the work that can be done with grant funds and the conditions for accepting the grant. If you would like more information, please contact William S. Hanable, Manager, Oregon Heritage Commission, at 503-378-4168 extension 299. Sincerely, David V. Ellis Chair Community Development 270 Montgomery Street MEMORANDUM Woodburn, Oregon 97071 (503) 982-524~ 4B Date: To: From: Subject: June 22, 2000 Mayor & City Council thru City Administrator Steve Goeckritz, Community Development Director$~,, Woodburn Buildable Lands and Urbanization Project Council Comments and Suggestions Over the last few weeks staff has had the opportunity to receive comments and suggestions from Council regarding the Woodburn Buildable Lands and Urbanization Project. Overall, the Council found the Growth Management Committee's recommendations basically coincide with the Council's vision of Woodburn's future growth. The Growth Management Committee's recommendations cover a number of subjects but the council focused it's discussion on those issues that were of the greatest interest and could have the most dramatic effect on the City's future growth patterns. As all of us are aware the Council's decisions will have a lasting effect on the land use patterns of Woodburn for years to come. The report, with any recommended revisions, will be incorporated in the Buildable Lands text and will be used as a tool to guide amendments to various land use documents, ordinances and maps. APPENDIX L RECOMMENDED COMPREHENSIVE PLAN AND ZONING ORDINANCE AMENDMENTS Council Review OVERVIEW This report reflects the City Council's position on issues that will affect the future physical and social characteristics of our city. The report was finalized in January 2000 by the Growth Management Committee. In turn the Council has had the oppommity to respond to the Committees recommendations. As within any group and between groups there is never an absolute consensus as to how the city's growth patterns should evolve over the next twenty years. However, there exist more similarities than differences among the Council as a whole. Overall, there was strong agreement among all those involved that many of the land use proposals recommended by the consultant were not sensitive to the communities social or cultural characteristics nor did they have a good understanding that many of the recommendations would be more detrimental than positive to the city's future growth. The most obvious objections pertained to smaller lot sizes (smart development), location of industrial districts within the city's urban growth boundary on presently designated residential land, and providing additional multi-family acreage and raising the density requirements within that zone district. There was also an issue with the consultant's projected employment figures and the jobs to housing balance which the committee found low, (1.2 persons per household) based on our cultural make up it should reflect something closer to Portland's 1.6. Staff discussion with various City Councilors and responses from the questionnaire, circulated among the members, provided additional insights as to your position regarding various land use issues. This report is a reflection of those responses. This report is in draft form and provides the Council the oppommity to solidify your position to carry out additional dialog. In some cases the report not only identifies the consensus of the majority but also a minority position. It is important for the Council to keep in mind the majority consensus is What staffwill carry forward in the way of draft language in future land use documents. PROPOSED COMPREHENSIVE PLAN GOALS & POLICIES: GOAL: Provide a wider range of housing alternatives that will encourage larger residential l:~_~ommunity Devclopmcnt~Plarminggdisccllancousgdisccllancous - 2000~lisc~A. ppendix L.wpd Page 1 lot sizes providing a balance to the City's housing needs. Policies: Require Single Family Residential properties that are annexed to the City to be a minimum of 8,000 square feet in size (exceptions for PUD's at 6,000). This will require amending the city's zoning ordinance. Encourage residential properties annexed to be designed as Planned Unit Developments (PUD's). Provide incentives that encourage the development of PUD's. ~, Allow a mix of uses within a residential PUD being annexed which provides such amenities as private or public parks, open space and low intensity neighborhood commercial uses. Encourage a diversification in housing values and types that reflects a City in transition from a lower income community to a middle income community. Encourage a variety of densities and types of housing to accOmmodate Woodbum's growing middle and upper middle income housing needs. STAFF COMMENT: There was general agreement by all Council members that participated in the discussion that the goals and policies proposed by the Growth Management Committee and Planning Commission relating to residential issues were found to be acceptable. There were however, different positions held on a couple of the policies. For this reason and to assure all positions are heard the report contains "majority" and "minority" comments when necessary. OBSERVATIONS: Majority opinion on residential densities · To require a minimum average lot size of 5,000 square feet or a minimum density of 5.5 units per acres as suggested by the consultant is in strong opposition by the City Council. · The city has an abundance of small lot housing stock (1,540 dwelling in Senior Estates) representative of retirement housing. It is also the recipient of new and existing starter homes. · Except for a few of the newer subdivisions there is only a small housing market representative of the second or third time home buyer. · There is sufficient acreage within the City existing residential areas.(535 acres within the UGB) to adequately accommodate the population projections to the year 2020 even if the majority of the lots outside the city limits were to be 8,000 square feet or larger. · Under current standards a developer cannot; without approval, parcel lots less than 6,000 square feet in a Single Family Residential (RS) District. Conversely, a l:\Community Dcvclopmcn6Planning~lisccllancous~uMisccllancous - 2000XMisc'~ppcndix L.wpd Page 2 developer can parcel lots larger than 6,000 square feet if he/she wishes to do so, but the majority of developers have not wished to do so. The 8,000 square feet forces that choice. Proposed subdivisions/partitions within the existing city limits could still realize lots averaging 6,000 square feet. It would only affect properties to be parceled outside the city limits. PUD's would als0 be allowed at 6,000 square feet per average lot size in areas outside the city limits but within the UGB. OBSERVATIONS: Minority opinion on residential densities: · Presently the zoning ordinance does not set a lot size maximum. If a developer wishes to have lots larger than 6,000 acres in the Residential District he/she may do SO. To allow for the greatest flexibility in housing types and values, let the housing market prevail. If the developers see there is a desire for People to live in a city surrounded by a rural setting and want a large lots that reflects a level of open space, then it will happen. GOAL: Provide for diversification in land uses by allowing for an Industrial and Commercial mix in a Mixed Use Campus District (MUC). 4B POLICIES: Create a Mixed Use Campus (MUC) District that would allow the opportunity for specific Industrial and Commercial Uses to be in close association with one another. The Mixed Use Campus District is to be subject to strict design criteria to ensure the compatibility between uses. All Commercial Uses in the MUC District would be required to have a minimum floor area ration (far) of.4, e.g,, 4,000 sq. ft. x 4 = 16,000 sq. ft. for Commercial use. Basic design criteria call for vertical face recesses, extension of entrances, offsets or breaks in roof elevation and a combination of exterior materials no more than 50% of any one material. Properties to be designated for Mixed Use Campus should primarily be property presently designated on the Comprehensive Plan as Commercial with a minimum of 100 feet of frontage and with off street parking which is 20% less than minimum standard. STAFF COMMENT: Very little comment was raised by the Council regarding the Mixed Use Campus as an alternative land use concept. However, there were some objections as to some of the locations recommended by the Growth Management Committee. l:W_~ommunity De~,¢iopm~ntXPlanning~Misc~llan~ous~Ais~llaneous ' 2000kMiscLt~PPcndix L.wpd Page 3 4B COUNCIL OBSERVATIONS: The parcel identified as between the rail road tracks and Settlemier Avenue is not an appropriate location for a Mixed Use District. This property is completely surrounded by Residential Uses with a street that is already carrying a burden of through traffic that will be further stressed by the situation. The Mixed Use concept for that property to the north of the Woodbum Company Stores adjacent to the I-5 corridor will only compound the traffic czncems expressed by DLCD and ODOT. Furthermore, it has not been clearly demonstrated by the Committee that additional commercial property needs to be added to the City's inventory. In regards to the Industrial Commercial Mixed Use Campus, an alternative would be to increase the landscape and design standards for industrial development and keep the industrial uses entirely separate from the commercial uses. GOAL: Locate additional light industrial lands adjacent to existing industries and maintain those areas on the periphery of the City. POLICIES: The primary siting criteria of new light industrial properties is to locate them adjacent to major highways, with potential to rail access and potentially large parcels of land. Secondary concems are that the light industrial properties should maintain a minimum conflict with adjacent land uses and expand in areas where light industry already exists. STAFF COMMENT: The Council was adamantly opposed to any proposal, as brought forward by the consultant, which proposed that land inside the City's UGB be utilized for light industrial purposes, especially existing residential land. The Council was in general agreement with the Committee's objectives to secure additional light industrial land on the periphery of the City with some reservations. COUNCIL OBSERVATIONS: There was concern voiced that although the site west of the Winco property is a logical choice for future light industrial expansion the practicality of incorporating that property into the City's UGB would be difficult to jnstify to DLCD and ODOT. The lack of Highway 214/219 improvements, with an interchange at capacity nullifies any further industrial expansion in this area until substantial improvements l:K2ommunity Dcvclopmcnt~Plenning~disccllancous~disccllmc°us ' 2000~Misc~pl~ndix L.wpd Page 4 4B are made in the interchange area. There is the proposal the City consider light industrial uses for properties south of the Capital Development parcels. This is expressed in Councilor Figley's memo of June 7, 2000 regarding comments on the Buildable Lands Report. Staff would find it difficult to express it more clearly, so I took the liberty of incorporating it into this report. "In preference to either the site north of the mall or the site east of Agripac, I would prefer to see industrial expansion in the southwest quadrant of the city, south of the existing Capital Development parcels. Moving this property into the UGB and eventually annexing it offers continuity with existing commercial ~d industrial uses and offers an avenue for a higher level of surface street connectivity and function. It would mean that an upgrade of the Butteville Road overpass and a connection between Evergreen Road, Parr Road, and the eventual south side arterial could take place within the UGB, eliminating a layer of county bureaucracy in this process. Doing this would be consistent with our existing transportation plan and with likely amendments. If we are planning on building a new north-south street and a new east- west street because we need them for existing circulation needs, it makes sense for a type of business that tends to be location-sensitive to locate there and to help pay for the improvements. Design should be encouraged to direct truck traffic toward the west side of the I-5 interchange, where congestion does not seem to exist at the chronic levels that occur on the east side. Only a few parcels along 1-5 could provide ample industrial acreage for the next 20 years. To the extent that any expansion took place that took the UGB south of Parr Road, we also might give thought to designating the partially-built residential area along Stubb Road as an Urban Reserve. In advocating expansion of the UGB in the southwest quadrant of town, I am looking at state-mandated priority issues. Woodbum has no urban reserve land, exception lands, or marginal lands next to the UGB that I am aware of. The southwest quadrant is flat, but is not "prime" farmland in a meaningful sense because of poor drainage and heavy soils. Further, its development would help fund necessary infrastructure improvements and offer efficiencies in their development. Areas with better soil, worse transportation services, and closer proximity to existing residential uses would be protected." OTHER SUGGESTIONS/ISSUES: The base case scenario, the Growth Management Committee used to project future growth received full support from council membem, although many councilors found it objectionable to be restricted to the population figure Marion County projected the City would have by the year 2020. Elderly care facilities should be permitted as a conditional use in a Single Family District instead of allowing them only in a Multi-Family District. I:~7~ommunity Dcv¢iopmcnt~Planning~Misccllancous~isccllancous - 2000~Misc~q~pendix L.wlK! Page 5 8A COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 12, 2000. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennin~ presiding. 0007 ROLL CALL. Mayor Jennings Present Councilor Bjelland Present Councilor Chadwick Present (7:02 pm) Councilor Figley Present Councilor Kilmurray Absent Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Park & Recreation Director Westrick, Community Development Director Goeckritz, Finance Director Gillespie, Police Chief Null, Library Director Sprauer, Public Works Manager Rohman, Asst. City Engineer Morrison, City Recorder Tennant Mayor Jennings stated that Councilor Kilmurray called to let him know that she is a presentor at a meeting for her employer and she would not be attending this Council meeting. 0035 ANNOUNCEMENTS. A) Notice of Library Board vacancy: Mayor Jennings stated that, if the Council Bill regarding the Library Board passes at this meeting, there will be two newly created Board positions plus one current vacancy. One of the newly created positions will be the appointment of a high school student who will be a member of the in-coming junior class. B) Mayor Jennings also stated that Administrator Brown is a bicyclist who will be doing a 53-mile bike ride from Welches to Hood River for the benefit of the American Diabetes Association. He suggested that contributors to this organization are encouraged to give their contribution to him so that he will get credit for his efforts in raising money for this organization. All checks are to be made payable to the American Diabetes Association. 0077 PRESENTATIONS: BUILDABLE LANDS REPORT. Dave Christoff, Growth Management Task Force Committee Chair, presented to the Council the committee's work on the Buildable Lands report. He stated that this report is a working document for the City to the address periodic review process with the State. He summarized the following viewpoints in those areas that the committee differed from Page 1 - Council Meeting Minutes, June 12, 2000 8A COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING the consultants: 1) amount of industrial land that the City needed, 2) use of low density versus high density residential, 3) population, 4) industry types, and 5) terminology. The committee felt that the City currently has a higher than average number of multi- family units than neighboring communities and that condominiums wou .1~1 be harder to sell in a community the size of Woodbum due to (1) the lack of recreational and entertainment attractions that are found in larger metropolitan areas, and (2) lack of mass transit opportunities that larger communities have available. Additionally, the committee looked at job needs and the community responded strongly that they would like to see more jobs available that are higher paying, more diversity, and environmentally compatible. The committee also had a difficult time with terminology in that they felt that, even though they did not employ the term "smart development", they addressed the concepts by pointing out that Woodburn has already been practicing smart development over the last several years. Examples included high density housing within Senior Estates, recent incorporation of a School learning center staffed by the School District and maintained by the developer, recommendation for larger lots in subdivision, and Planned Unit Developments (PUD). He stated that the committee has proposed that a minimum lot size of 8,000 sq. feet be adopted for the purpose providing open space and other amenities that go towards desired livability issues within our community. The committee also discussed a no-growth proposal but they felt it was not feasible even though, on the most part, traffic issues generated the desire for no-growth. He stated that representatives from the consulting team had criticized the committee for their desire to have more industrial land. The committee felt that it was in the best interest of the City to select the right balance of residential and job opportunities for its citizens. He did not feel that the consultants had the City's best interest at heart rather a pre-conceived agenda was given for the benefit of other communities. The City did not hire the consulting team and it was apparent from the beginning that the committee and consultants were at differing points of view. The consulting team did an excellent job in their presentation and in the assistance they gave the committee, however, they felt that they were not working for the City rather their employer's point of view. In closing, he thanked the Mayor and staff for their assistance in completing this project. 0332 Councilor Bjelland stated that a critical issue relates to industrial land and, in his review of the report, he is having difficult time seeing where the justification is for the amount of needed industrial land as recommended by the Growth Management Committee. His numbers more closely match those generated by the consulting team since they did look at the true need for industrial land in the future based on projected employment growth where the committee took the projections of the demand that has existed over the last 5 or 10 years and projected it forward. Mr. Christoff stated that the committee looked at the jobs per household since Woodbum has a higher jobs per household than many surrounding communities, however, they did not exceed any jobs per household in the Portland area. The committee did not feel that Page 2 - Council Meeting Minutes, June 12, 2000 COUNCIL MEETING MINUTES JUNE 12, 2000 8A TAPE READING they were trying to become a job center, however, they were trying to meet employment needs within our community. Administrator Brown stated that the jobs housing ratio is greater than 1.1 which was assigned by the consultants whereas, in the committee's opinion, it was 1,ess than the Portland ratio of 1.6. He also reminded the Council that the City will so~n begin an overall economic analysis which will be looking at the issue of jobs/housing balance. The City has been awarded a $50,000 grant from the State to assist the City with this study and, by the end of this year, should have a solid grasp of this number plus other land use, land needs, and opportunities for transportation improvements. This number can then be used to validate or upgrade the basis for the industrial land portion of the recommendations now before the Council. Councilor Bjelland reiterated that the critical issue is to determine the jobs/housing balance in order to determine the amount of industrial land needed over the next 20 years. He has not seen where the committee has gone through the analytical process to assess which acreage level is more accurate. Mr. Christoff also stated that smart development is good concept that works very well in communities that provide other amenities that Woodburn does not have at this time. Councilor Pugh stated that another major factor not specifically addressed in the report is the type of industries and how they are brought into our area. He also thanked the Committee for their hard work on this project. Councilor Sifuentez stated that she supported the findings of the Committee relating to industrial land and lot sizes based on written materials that she had reviewed along with her discussions with staff. Mayor Jennings expressed his opinion that an 8,000 sq. ft. lot is not out of the realm of where the City should be in requiring a minimum lot size. Mr. Christoff stated that the consultants favored smaller lot sizes to accommodate more people whereas the committee favored larger lot sizes to address livability issues as it equates to land inventory. Councilor Bjelland stated that he had concerns regarding the 8,000 sq ft. minimum lot size and he does not agree with the consultants smaller size nor with the committee's minimum. To his knowledge, there is no other city that has a minimum 8,000 sq ft lot size and he expressed his concern that the City will lose a lot of quality developers with the minimum lot size. He suggested that an average lot size be established to give developers some latitude in developing a residential area based on current market needs or trends. Councilor Pugh stated that the largest complaint he has heard from developers is in the City's system development charges rather than in the size of the lot. Mayor Jennings reminded the Council that the report covers newly annexed property whereas existing property in the City would not be affected by the 8,000 sq. foot minimum. Page 3 - Council Meeting Minutes, June 12, 2000 COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING 1188 1360 Mr. Christoff stated that the focal point for this report was on what the citizens desired. He did not feel that the City would lose good developers for reasons other than economic. He stated that the City currently has a 3 year supply of new construction. The City has recently approved another 600 single-family homesites and will soon approve another 74 homesites. He projected that this number of single family homesites wilfallow for a 10 year supply. Additionally, their study shows that the City has a deficiency in large lot sizes. Councilor Figley stated that she had prepared a written statement in response to staff's request for comments. She stated that her only disagreements with the committee's are as follows: 1) minor disagreements that relate to specific sites and their suitability for industrial use, and 2) population estimates are too low and lack of attention to demographic reality. In regards to industrial growth, she recognizes that it would be beneficial to have industries that are less space intensive and higher paying jobs. She stated that smart development works when there is cultural consensus amongst its residents, economic vitality, and a sense of belonging. She also stated that this exercise is a reflection of statewide planning goal #1 which is citizen input and this report is an honest expression of community values and community opinion. Mayor Jennings expressed his thanks to the Task Force for their work on this project even though they had to stand up under political pressure when opinions differ. Councilor Bjelland reminded the public that the City needs to meet a total of 10 goals and his concern is that the City may be running into conflict with some of the other state-wide planning goals as a result of the direction that is being taken. He also stated that, as part of his full-time work, he is in the process of developing a housing needs analysis methodology that the State may, in the future, require all communities including Woodburn to utilize in determining their housing needs. 1398 PRESENTATION: TOPOGRAPHICAL AREA MAPPING. Public Works Director Tiwari stated that, over the last few years, he has been considering topographical mapping and, due to technological improvements, waiting until now has resulted in an improved product at a lesser cost. Under a general business item, staff is recommending acceptance of a proposal from 3Di along with authorization to enter into a contract for this mapping service. Brent Hazel, 3Di, provided the Council with an overview of his companfwhich focuses on aerial mapping projects and GIS (Geographic Information Systems). As part of the service, they are proposing to provide the City with digital mapping on CD Rom, along with hard copy maps, which depicts all of the visible features within the City down to buildings, curbs, vegetation, utilities, etc.. The contour map will have elevations within the City that are within plus or minus six inches. He demonstrated how the computer program can be used to add or delete layers of information that would benefit multiple city departments. Since these files can be updated by staff, it becomes a living document Page 4 - Council Meeting Minutes, June 12, 2000 8A COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING in which information can be readily accessed. He stated that his company has had significant experience in the local area doing this type of aerial mapping which is a proven product and it will be done in an expeditious matter. 2135 PRESENTATION: NON-RESIDENT LIBRARY FEES. Linda Cochrane, Chemeketa Cooperative Library Service (CCRLS) Coordinator, stated that CCRLS is comprised of 16 public libraries in Marion, Polk, parts of Linn and Yamhill counties, and Chemeketa Community College Library. Last year, the City, along with other libraries within the CCRLS district, imposed a $10 per household fee for residents outside of the City since non-residents pay a lesser rate per $1,000 assessed value for using the same service as a City resident. CCRLS is proposing that a universal fee of $25 per household be charged by all libraries within CCRLS effective July 1, 2000 with increases in subsequent years until such time as parity is reached between resident and non-resident taxpayers. The fees would be retained by the library collecting the money even though patrons can use any library within CCRLS for full services. If a non- resident elects not to pay the fee, they would still receive a basic service which gives each cardholder one book and one hold item. This fee increase proposal will be discussed by the Council under general business (item 11K). 2467 PRESENTATION: HUMAN RIGHTS COMMISSION AWARD. Wendy Veliz, Commission member, announced the selection of Benjamin Shevchenko as the Commission's yh recipient of this award which is given to local citizens who value diversity and bridge the City's cultural communities. Mr. Shevchenko has set an excellent example even to the point where he has provided housing to immigrants while they are trying to settle in our area. Benjamin Shevchenko accepted the Human Rights Commission Award and thanked the community for this special recognition. 2531 CHAMBER OF COMMERCE REPORT. John Brown, representing the Chamber Board, provided the Council with an update of Chamber events: 1) Chamber Board retreat will be held on June 14% 4:00 pm to 7:00 pm, ~to discuss remaining projects for this fiscal year, reviewing the budget, and making any necessary adjustments; 2) the Chamber will be working with the Salem Convention and Visitors Association on establishing a visitors profile to determine what the reasons are that visitors comes to this area in an effort to increase visitor attendance in our area; 3) the Chamber Forum will be held on June 21st, 12:00 noon, Woodburn Medical Center, with guest speaker being John Brown to discuss the City's transportation plans for the future; and Page 5 - Council Meeting Minutes, June 12, 2000 8A COUNCIL MEETING MINUTES JUNE 12, 2000 8A TAPE READING 4) Chamber Business after Hours will be held on June 22ha, beginning at 4:30 p.m, at Washington Federal Savings Bank which is located at 999 N Cascade Drive. 2664 CONSENT AGENDA. v A) Council minutes of May 22, 2000; B) Library Board minutes of May 31, 2000; C) Claims for the month of May 2000; and D) Library Intemet Policy. FIGLEY/SIFUENTEZ .... adopt the Consent Agenda as presented. Councilor Pugh expressed his opinion that the writers of the Library Intemet policy did a fine job in developing this policy. The motion passed unanimously. 2707 PUBLIC HEARING: CITY BUDGET FOR FISCAL YEAR 2000-2001. At 8:20 p.m., Mayor Jennings declared the public hearing open on the City budget for fiscal year 2000-2001 which includes State Revenue Sharing funds. Administrator Brown stated that the Budget Committee held their hearing on the proposed budget on May 15, 2000 and a summary of their approved budget was published in the local newspaper. He encouraged local citizens to review the proposed budget in order to familiarize themselves with City programs. The combined total of proposed operating and capital costs for fiscal year 2000-01 is $49,798,777. The Budget Committee has recommended the levying of a tax rate of $6.0534 per $1,000 assessed value plus the levying of $190,000 for bonded debt. The significant increases are in the area of capital projects that will either be completed or expected to be completed. The most prominent of those projects is the completion of the wastewater treatment plant and sewer collection upgrade. Also included in the budget are significant dollars for park improvements, however, these improvements are dependent upon the passage of a bond levy to finance the construction of a new community center, renovation of a number of neighborhood parks, and completion of Centennial Park. The General Fund budget increased by approximately 8.5% which reflects a strong economy in our area. This budget does recommend $200,000 in General Fund subsidies to the streets for an expanded street paving program this year and, if this practice continues, the City should be able to catch up with its street paving and maintenance program therelJy returning the streets to either a fair or good condition rather than medium to poor streets. Funds are also being allocated to fund (1) a feasibility analysis for the downtown area and, if possible, an Urban Renewal District will be formed to start renovations in the downtown area, (2) matching funds for an economic development grant, (3) lease/purchase new police vehicles, and (4) reserving funds for replacement of police communications equipment, financial accounting system, and renovation on Carnegie Library. In his opinion, it is a conservative budget which puts one-time revenues against one-time Page 6 - Council Meeting Minutes, June 12, 2000 TAPE READING Tape 2 0052 COUNCIL MEETING MINUTES JUNE 12, 2000 expenditures. Healthy reserves and fund balances have placed the City in very good shape going into the next fiscal year. No one in the audience commented on the recommended city budget. Mayor Jennings closed the public hearing at 8:26 p.m.. ~ FIGLEY/PUGH... direct staff to prepare an ordinance approving a budget for fiscal year 2000-01 in the total amount of $49,798,777 which would include a tax levy of $6.0534 per $1,000 and a levy for bonded debt in the amount of $190,000. The motion passed unanimously. COUNCIL BILL 2048 - ORDINANCE CREATING A LIBRARY BOARD AND 8A 0086 DEFINING ITS DUTIES AND RESPONSIBILITIES (SECOND READING). Recorder Tennant read the second reading of the bill by title only since there were no objections from the Council. This bill was originally introduced, and read, at the Council meeting of May 22, 2000. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2048 duly passed with the emergency clause. COUNCIL BILL 2049 - ORDINANCE AMENDING ORDINANCE NO. 2264 TO CLARIFY THE LEGAL DESCRIPTION OF APPROXIMATELY 5.36 ACRES OF PROPERTY LOCATED TO THE NORTH AND SOUTH OF HIGHWAY 214 0121 AND EAST OF FRONT STREET. Councilor Chadwick introduced Council Bill 2049. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2049 duly passed with the emergency clause. COUNCIL BILL 2050 - RESOLUTION ENTERING INTO AN AGREEMENT WITH 3Di, LLC, TO PROVIDE PHOTOGRAMMETRIC SERVICES. Proposals were received from the following companies to provide ortho photomapping of the City: 3Di, LLC, $101,461.00; Spencer B Gross, Inc., $119,287.00; and David C. Smith & Assoc., $125,723.00. Staff recommended the acceptance of the.proposal from 3Di, LLC to do the project at a substantial savings over other companies which submitted proposals. PUGH/FIGLEY... accept the proposal of 3Di, LLC to provide photogrammetric services for the sum of $101,461.00. The motion passed unanimously. Councilor Chadwick introduced Council Bill 2050. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2050 duly passed. Page 7 - Council Meeting Minutes, June 12, 2000 COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING 0195 COUNCIL BILL 2051 - RE~qOLUTION AUTHORIZING INTERFUND BORROWING OF FUNDS AT JUNE 30, 2000. Council Bill 2051 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On rol~ call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2051 duly passed. 0215 COUNCIL BILL 2052 - RESOLUTION AUTHORIZING INTERFUND BORROWING OF FUNDS AT JUNE 30, 2000 (Housing Rehab Fund). Councilor Chadwick introduced Council Bill 2052. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2052 duly passed. 0236 COUNCIL BILL 2053 - RESOLUTION AUTHORIZING TRANSFER OF OPERATING CONTINGENCY APPROPRIATIONS DURING FISCAL YEAR 0256 1999-2000. Council Bill 2053 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2053 duly passed. CONTRACT AWARD: SOUTH SETTLEMIER AYE RESURFACING PROJECT. 0280 Bids for the resurfacing of S. Settlemier from Arthur St to Ben Brown Lane were received from the following contractors: Morse Bros., $64,822.00; Salem Road & Driveway, $71,627.57; Alamo Paving, $74,294.50; Roy L. Houck Const., $75,502.50; D & D Paving, $78,762.75; and North Santiam Paving, $81,539.75. Staff recommended the acceptance of the low bid submitted by Morse Bros. which was below the engineer's estimate of $71,181.00. FIGLEY/PUGH... award the construction contract to the lowest responsible bidder, Morse Bros., for the South Settlemier Avenue resurfacing improvements in the amount of $64,822.00. The motion passed unanimously. ACCEPTANCE OF REAL PROPERTY DEDICATED TO THE CITY. As a result of land use partition g00-01, the Planning Commission is recommending that the Council accept the dedication of a parcel of land located on the southwest comer of Brown and Cleveland Streets. The property to be dedicated would be designated as open space natural area and the Parks Department supports the dedication of the property. BJELLAND/FIGLEY... accept the real property to be dedicated to the City as a result of Partition No. 00-01 and direct the Planning Department to record a deed to the property. The motion passed unanimously. Page 8 - Council Meeting Minutes, June 12, 2000 COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING 0290 SOUND AMPLIFICATION PERMIT FOR THE 4TM OF JULY CELEBRATION. Staff recommended that a permit be issued for the use of sound amplification equipment during the 4th of July activities being held at the Woodburn High School athletic field on Tuesday, July 4th, between the hours of 1:00 pm and 11:00 pm. ~- FIGLEY/SIFUENTEZ... approve the request for a sound amplification permit submitted by the Fourth of July Committee between the hours of 1:00 pm and 11:00 pm on July 4, 2000. The motion passed unanimously. 0308 REJECTION OF BIDS RE: MOBILE DIESEL GENERATOR UNIT. Bids for a mobile diesel generator unit were received from the following vendors: EC Power Systems, $39,269.00; Halton Equipment Co., $41,579.00; and Cummings Onan Equipment, $41,915.00. Staff recommended that the bids be rejected and staff re- advertise for this equipment since the specifications interpreted by the vendors were different than what staff had intended to purchase due to a revision in the model number. FIGLEY/BJELLAND... reject all bids received for the purchase of a mobile diesel generator unit for the water wells. The motion passed unanimously. 0318 PROPOSED NON-RESIDENT LIBRARY FEES. FIGLEY/SIFUENTEZ... non-resident library fees be increased from $10.00 per household to $25.00 per household effective July 1, 2000 for fiscal year 2000-2001. The motion passed unanimously. BJELLAND/SIFUENTEZ .... amend the 1999-2000 master fee schedule to reflect this increase in library fees for out-of-city residents. The motion passed unanimously. Administrator Brown stated that staff will be coming back to the Council with the master fee schedule amendment at the next Council meeting in order for the City to implement the increase by July 1~t. Staff plans on updating the master fee schedule in August or September but this particular change is being made in advance to be consistent with the other libraries in the CCRLS system. 0367 CITY ADMINISTRATOR'S REPORT. A) Drums of Fire Special Event Permit: Administrator Brown stated that the Parks Special Event Permit policy does allow for the City to negotiate for portigns of the permit fee to be provided through in-kind services rather than cash. In this case, the City is partnering with Drums of Fire for this event and staff has negotiated for in-kind services of at least $1,275.00 plus the donation of a portable stage from Drums of Fire for use at other city events. 0420 MAYOR AND COUNCIL REPORTS. Councilor Chadwick questioned if the Council agenda could be published in the Saturday edition of the Woodburn Independent so that residents would have advance notice of Page 9 - Council Meeting Minutes, June 12, 2000 8A COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING items to be discussed at the Council meeting. Administrator Brown stated that staff does provide the Woodburn Independent with a copy of the agenda and he will inquire as to whether or not they would be able to publish the agenda. Councilor Chadwick also questioned if the Greyhound Bus stop could be~'closer to Senior Estates rather than downtown. Staff stated that contact would have to be made with the Greyhound Bus Company. Councilor Chadwick also stated that she had received positive comments on the new bus route especially since it now stops at Woodburn Company Stores. It was noted that bus schedules are available at City Hall, Public Works office, or on the bus. Councilor Chadwick expressed her appreciation to the organizers and presentors at the Mayor's Prayer Breakfast which was held on June 9th. Councilor Sifuentez stated that she had also attended the breakfast and, following the event, several attendees suggested that the Council have a small prayer before each Council meeting. She expressed her agreement with that concept and suggested that it be discussed further at a later date. Councilor Bjelland stated that, at a recently attended regional Economic Development forum, he visited with the City Administrator of Sweet Home who shared with him that they have recently completed, or are currently constructing, a new community center which was financed through grants and contributions. He stated that they had received Community Development grants plus significant foundation grants to support the project. Even though the City is looking at a larger center, he felt that this is one potential area of funding that should be investigated further. Councilor Bjelland also updated the public on the Livability Committee's hanging basket program. The total number of baskets is now at 75 and those baskets are now being placed on the utility poles. Due to the time involved and complexity of identifying the poles per ODOT requirements, it will take a couple of weeks before the baskets begin to show their full potential. He thanked the City for their efforts on this project which included the installation of the brackets on the poles. Councilor Sifuentez also thanked JoAnn Bjelland who organized this project and for the contributions from our community. Councilor Figley stated that she had an opportunity to throw out the first_pitch at a recent baseball tournament and was excited to see the potential this park has within our community. She thanked Dan Christenson for his work in making the grounds playable since it did rain over the weekend. Councilor Pugh complimented the Mayor and Councilor Sifuentez for comments they had made that were in the local newspaper. He also questioned if the block wall on Woodland Avenue could be placed closer to the fence lines of the abutting properties so that grass and garbage do not accumulate between the fence and the wall. 8A Page 10 - Council Meeting Minutes, June 12, 2000 COUNCIL MEETING MINUTES JUNE 12, 2000 TAPE READING Administrator Brown stated that the wall is being constructed on the property line and the existing fences are, in some cases, placed slightly in from the property line thereby creating the gap. Councilor Pugh also expressed concern regarding the number of U-turns ?ade at the Woodland/Highway 219 intersection by motorists wanting to go to Hillyer's Ford. He was under the impression that Hillyer's were going to negotiate with WinCo Foods to place a roadway between the dealership and Woodland. He felt that this is a problem which still needs to be resolved. Administrator Brown stated that there are numerous U-turus at and/or near the intersection and he had received a telephone call from WinCo Foods informing him that they had done a 3-month analysis of the number of cars making U-turns. The problem for the City is that we do not have patrol officers that can be at that intersection all the time. He stated that private negotiations could be held between Hillyer's and WinCo Foods for a driveway easement, however, the only thing the City can do is to facilitate discussions between the two owners since there have been so many concerns on this traffic issue. Mayor Jennings suggested that a skatepark be elevated on the list of Parks projects whether it be on the bond issue or the capital project list. He also stated that he had volunteered his time at the K-Mart Kids Race Against Drugs which, not only provided Woodburn Together with a $5 donation per participant from the event sponsors, gave our local kids educational material and an opportunity to drive cars around a track. He expressed his appreciation to all of the volunteers who helped with this fund raising project. 1000 EXECUTIVE SESSION. Mayor Jennings entertained a motion to adjourn to executive session under the authority of ORS 192.660 (1)(h)and ORS 192.660(1)(f). FIGLEY/BJELLAND...adjourn to executive session under the cited statutes. The motion passed unanimously. The Council adjourned to executive session at 9:03 p.m. and reconvened at 9:47 p.m.. The Mayor stated that no decisions were made in executive session. 1012 ADJOURNMENT. FIGLEY/PUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:48 p.m.. ATTEST APPROVED Mary Tennant, Recorder City of Woodburn, Oregon RICHARD JENNINGS, MAYOR Page 11 - Council Meeting Minutes, June 12, 2000 8A Executive Session COUNCIL MEETING MINUTES June 12, 2000 8A DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 12, 2000. CONVENED. The Council met in executive session at 9:06 p.m. with Mayor Jennings presiding. ROLL CALL. Mayor Jennings Present Councilor Bjelland Present Councilor Chadwick Present Councilor Figley Present Councilor Kilmurray Absent Councilor Pugh Present Councilor Sifuentez Present Mayor Jennings reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, City Recorder Tennant The executive session was called under the following statutory authority: 1) ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed; and 2) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection. ADJOURNMENT. The executive session adjourned at 9:45 p.m.. APPROVED RICHARD JEI'~NINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 1 - Council Executive Session Minutes, June 12, 2000 WOODBURN PLANNING COMMISSION June 8, 2000 CONVENED The Planning commission met in a regular session at 7:00 p.m. with Chairperson Young presiding. ROLL CALL Chairperson Young P Vice Chairperson Cox P Commissioner Fletcher P Commissioner Grijalva P Commissioner Lima A Commissioner Mill P Commissioner Bandelow P Commissioner Lonergan A Commissioner Heer P Staff Present: Steve Goeckritz, Community Development Director 8B Chairperson Young provided an opening statement for the Public Hearing. MINUTES Vice Chairperson Cox moved to approve the minutes of the May 11, 2000 Planning Commission meeting as written. Commissioner Fletcher seconded the motion which carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS A.~. Council Meeting Minutes of April 24, 2000, May 8, 2000 and Special Council Meeting Minutes of May 4, 2000. PUBLIC HEARING A_~. Variance 00-04, variance to request to maintain a six (6) foot cyclone fence with slats on the north side of the property instead of the seven foot cedar "good neighbor" fence that was imposed as a condition of approval of the Wood Park Terrace apartment complex in Site Plan Review 98-02, t025 Park Avenue, Marion County Housin_~ Authority. a;)01icant. Chairperson Young opened the public hearing. Staff read the applicable ORS Statement and provided a presentation as reflected in the staff report. Staff recommended approval. Planning Commission Meeting - June 8, 2000 Page 1 of 8 8B Commissioner Mill inquired if the $15,000 pdce quoted to raise the cyclone fence and to reinstall the cedar "good neighbor" fence is a ballpark figure or was it based upon a hard estimate from people coming out and giving quotes? Staff suggested this question be referred to the applicant since they quoted the amount. TESTIMONY BY THE APPLICANT Jane Stonecipher, Marion County Assistant Legal Counsel, 530 Center St. NE, Suite 312, Salem, OR stated she also represents the Housing Authority. She remarked Commissioner Mill's question would be one that Dennis Kilfoil, Housing A.u~hority Assistant Director can answer but indicated she would be pleased to answer any questions the Commission may have regarding the application. Jane also indicated Nancy Merriman, Project Architect would be available to answer any questions concerning development as well as explain howthis confusion occurred. Additionally, she would be able to advise the Commission as to why the existing fence is really superior to the one that was proposed from the standpoint of allowing air and light. Deniis Kilfoil, Deputy Director, Marion County Housing, 1362 Moonbeam Ct., Salem, OR explained he requested the contractor provide him with estimates in the event that they had to tear out and replace the existing fence including landscaping that would have to be removed. He indicated the estimate is all-inclusive. Vice Chairperson Cox requested clarification as to how the confusion with the fence occurred. Staff explained there was a full blown staff report submitted from the original applicant and then they bowed out of the project. Marion County then picked up the project and a second staff report was generated with the seven (7) foot "good neighbor" fence requirement. Staff indicated things got lost somewhere in that mix. Dennis Kilfoil commented on the original project design the units were to be right at the setbacks which was a concern to the Planning Commission. He indicated this may have been the reason why the seven foot fence was required. Dennis stated they saw the benefit of moving the units to the center of the property and having the safety for the play equipment for the children. He said it was not intentional by the Housing Authority to try to circumvent the Commission's desires. The Housing Authority believed they were puffing in the appropriate fence that they were required to at the time. Vice Chairperson Cox asked Staff whether the City charges applicatien fees to other governmental agencies or do we waive them? Staff stated he believed they were charged. Dennis Kilfoil announced this project has received the John R. Olson Excellence in Housing award and the Governor Livability award. He indicated they have put in for the Planning Commission Meeting - June 8, 2000 Page 2 of 8 8B Maximum award which is a national award in which there has been only one agency in the State of Oregon that has ever won this award and they are very hopeful that they will win it with this project. Dennis commented this project is receiving a lot of national recognition and people are very interested in how the project has been developed. Furthermore, he indicated they are very proud of this project. Commissioner Gdialva expressed her appreciation to the County for following the lead as the other organizations have had in this community. Jane Stonecipher clarified that although everyone calls this project the ~.,l~using Authority project because it has played a major role in the project, legally the property is owned by Wood Park Terrace Limited Liability Partnership. She remarked she did not want any confusion in a land use record down the read that said Marion County Housing ^uthodty got the approval on this when they are general partner but nevertheless the actual deeds and the ownership is in the name of the partnership. TESTIMONY BY PROPONENTS None TESTIMONY BY OPPONENTS None DISCUSSION Chairperson Young closed the public hearing and opened the discussion from the Commission. Commissioner Heer stated she supports the Variance. Commissioner Bandelow commented she thinks this is actually better than the original criteria that they did not meet. She also favors the Variance. Commissioner Mill said the Variance makes sense but he has an issue with how the need for a Variance came about. Commissioner Mill hopes we really take this experience and turn it into something positive for the future. Commissioner Grijalva stated she is very happy with the project. Vice Chairperson Cox concurred with Commissioner Mill's comments. He said although he will vote in favor of the project, he has a problem with the process and the idea of a Vadance becoming a substitute for good design. Vice Chairperson Cox expressed his embarrassment that the Commissioners did not catch this when it went up before them at Planning Commission meeting. It is his understanding that to avoid these types of problems, Staff has already made some changes in procedures in that we are now requiring all applicants to actually sign off on the punch list of conditions at the time that Planning Commission Meeting - June 8, 2000 Page 3 of 8 8B the application is approved so that these things will be less likely to slip between the cracks. Staff interjected sign off by the Building, Planning and Public Works departments will now be required for all permits before occupancy is to be given. Chairperson Youn,q also commented the Planning Department now has two more staff members than what was previously had. He remarked it would cost tax payers $15,000 to meet the conditions set forth by the Commission is a bit extreme from what we are getting out of it. He opposes having the landscaping disrupted at this t~rne of the year. Chairperson Young reported the Commission received a letter in favor (Sf this fence and not having a seven foot tall cedar fence from one of the seven adjacent property owners that are concerned about the project. He added this carries a lot of weight that people that have to live with it are requesting our direction to let the chain link fence remain. In summary, Chairperson Young favors the Variance request. Commissioner Mill mentioned that the applicant should be aware that the chain link fence will need to be kept in good repair. Commissioner Heer suggested this request be made part of the conditions. Staff stated the original condition of approval now requires that all landscaping and fencing be maintained. Vice Chairperson Cox moved to grant Variance 00-04 with the conditions set forth in the Staff Report and requested Staff bring back a Final Order at our next meeting. Commissioner Grijalva seconded the motion. Motion unanimously carried. FINAL ORDER A_.=. Site Plan Review 00-04, Centennial Park expansion, Woodburn Parks & Recreation, applicant. Vice Chairperson Cox moved to adopt the Final Order and instructed it be signed by the Chairperson. Commissioner Grijalva seconded the motion, which carried. DISCUSSION ITEMS A.~. Memorandum to the Planning commission regardina sians alon.cl Pizza Hut frontage. Highway 214. Commissioner Mill commented they have various vinyl signs up that look really tacky and is not keeping with what his understanding of the sign ordinance is to be; Commissioner Bandelow remarked that the same type of signs are attached to chain link fence surrounding Oakwood Homes mobile home sales lot on 99E. She stated they have attached vinyl signs in virtually every section of the chain link fence. Planning Commission Meeting - June 8, 2000 Page 4 of 8 Staff will contact Code Enforcement regarding this issue. Vice Chairperson Cox requested an update regarding the revision of the Sign Ordinance. Staff reported they are waiting to finish up on the Zoning Ordinance prior to taking on the Sign Ordinance. Vice Chairperson Cox mentioned the problems that keep repeating themselves in the areas of sign code enforcement are the conflict between the business owners who want to get the maximum possible advertising for their site and the average citizen who feels that too many signs become visual pollution. He added our present sign (Srdinance is very badly outdated and is tough to enforce and does not address a lot of these issues. Vice Chairperson Cox indicated we need to put things on a level playing field for everybody. Until this is done it will be very difficult to do a decent job of keeping the signs in reasonable control in our community. He said this project should be brought back to the table as soon as possible consistent with staff time and other things that also have to be done. Staff answered they hope to work on the Sign Ordinance this fiscal year. B.~. Memorandum to the Planning Commission regarding the Woodburn High School monument electronic reader board sign. Chairperson Young stated the sign is a little larger than talked about and the Commission needs to determine whether or not we would like them to come back for additional review or if we grant that to them by recommending that to Staff. Commissioner Grijalva commented this one is more difficult because we've had so many issues with signs on how big they should be by other businesses. Chairperson Young inquired whether we are still within the boundary for the zone of that area at 53 square feet? Staff mentioned the Commission and Staff had to dance on this very carefully due to the fact that we really do not have the procedures that directly address signage on school properties. He commented we took this step to at least develop some rationale as to why it should be allowed and some rationale as to why we could have a reader board there. Staff said the Commission did limit the reader board as to the types of information, exclusive of advertising but just informational reader board. Commissioner Bandelow interjected size was a major concem the evenin~this project was discussed because of the type of sign that this is in attracting too much attention from the ddvers as they go by. Chairperson Young summarized the issues discussed the evening this project was brought 8B Planning Commission Meeting - June 8, 2000 Page 5 of 8 8B before the Commission. Commissioner Griialva expressed her concerns regarding setting a precedent later on having people come in and sayirig their mistake is okay because the Commission will approve it anyway. She questioned if 10' x 8' square feet is okay within the zone it is located? Commissioner Mill also expressed his concerns with setting a precedent with this issue. He remarked he would like to find out how this "mistake" came about. Commissioner Mill indicated he is inclined to go for it and hopes that setting precedent doe~not come back to bite him until the sign ordinance is clarified. Commissioner Bandelow prefers to go with the alternative and bring the sign proposal back for additional review. She stated simply to obtain some answers as to how this happened and to make the point on the record that simply mis-ordering a sign size whether it is a school or a business is not going to get you an automatic approval for a larger sign. Commissioner Bandelow pointed out that the Commission would not be so inclined to approve this type of error if it had been Pizza Hut, Oakwood Homes or a car dealership. Commissioner Heer agreed with Commissioner Bandelow to have them come before the Commission. She said she would like to know how the mistake actually occurred. Commissioner Fletcher inquired if the sign is already at the school? Staff replied in speaking with Mr. Vredenburg he indicated the sign was already onsite. Staff asked the Commission if they wish to bring this issue back as a discussion item, to have the individual here or should we process? Commissioner Bandelow replied the school should come and explain why we should grant them a larger sign than what we originally said we would do. Vice Chairperson Cox moved that the Variance for the sign be authorized to allow Staff administratively amend it to include the larger sign as outlined in the Staff Report for the previously discussed reasons including the fact that the Commission's original authority in this area was somewhat questionable. Commissioner Mill seconded the motion. Motion failed with Commissioner Heer, Commissioner Bandelow, Commissioner Fletcher and Chairperson Youn,q voting NO. Commissioner Gdjalva abstained from voting. Staff will return with either a discussion paper or have a school representative present. It was Commission's consensus that the applicant come in to clarify the situation. Staff will have a school representative present for the next meeting. Planning Commission Meeting - June 8, 2000 Page 6 of 8 8B REPORTS Commissioner Fletcher reported he followed up on Commissioner Mill's suggestion and contacted Congresswoman Darlene Hooley regarding the Goose Creek ditch and suggested that they contact the City departments that have all of the technical data. He clarified he does have interest in this since he lives in the area of the creek. Commissioner Bandelow mentioned she has been in contact with the Corp of Engineers and she said they have a somewhat different scenario than what the Commission has received. She commented she is more hopeful now than she was before. BUSINESS FROM THE COMMISSION ~ Commissioner Mill mentioned the Shop-N-Cart fence is getting worst. Commissioner Fletcher requested an update regarding Baker & Baker. Staff replied a recommendation was made to Code Enforcement to provide a notice of abatement to the property owner. Commissioner Heer commented how good the new Bridgeway building looked and felt really proud to have been a part of that process. Mayor Jennings came in to address the High School sign. He stated he talked to the Planner and was told they were going to give it administrative approval and then goes to Mr. Vredenburg to tell him to go ahead because they were going to get administrative approval. Mayor Jennings said he was not informed that it was a condition of approval. He did not realize that they could not change a condition when the combined footage of the signs would equal what the one sign is going to equal. Although he understands where the Commission is coming in terms of the sign ordinance, he disagrees that government and private businesses are going to be looked at in the same manner. He explained the reason a mistake was made was the individual that was doing the project left. Another individual picked it up and did it without knowing that it was a condition of approval until he came in to get a permit. The Mayor indicated steps are being taken to ensure that these mistakes do not occur again. He asked if the Commission voted the project down, that they reconsider the project. Staff informed the Mayor that the Commission did not deny the sign but were looking for the explanation as to how the sign got larger than what was approved. Chairperson Young reiterated the Commission is not asking them to comeback to a public headng, but just to cladfy the change and to establish that if you make an error we are not the ones that are going to fix it automatically. It is not their intent to embarrass anyone. They would just like the record to remain clear that it was a condition that was not met and they would like an explanation for that. Planning Commission Meeting - June 8, 2000 Page 7 of 8 ADJOURNMENT Commissioner Grijalva moved to adjourn the meeting. Commissioner Fletcher seconded the motion which carried. Meeting adjourned at 8:00 p.m. 8B APPROVED ROYCEYOUNG, CHAIRPERSON DATE ATTEST Jim Mulder, Senior Planner City of Woodburn, Oregon Date Planning Commission Meeting - June 8, 2000 Page 8 of 8 Community Development 270 Montgomery Street Woodburn, Oregon 97071 MEMORANDUM (503) 982-5246 Date: To: From: Subject: June 12, 2000 Steve Goeckritz, Community Development Director Robert L. Mendenhall, Building Official Building Activity for May 2000 1998 1999 2000 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 17 $2,021,240 14 $1,321,065 9 $822,173 Multi Family 7 $3,138,047 I $142,700 0 $0 Residential Adds & Alts 11 $104,382 4 $69,972 1 $30,000 Industrial 3 $2,880,000 0 $0 0 $0 Commercial Value 3 $41,000 2 $745,000 0 $0 Signs, Fences, Driveways 6 $17,911 4 $8,419 4 $15,598 Manufactured Homes 4 $102,000 4 $233,180 2 $107,000 TOTALS 51 $8,304,580 29 $2,520,336 16 $974,771 July I -June 30 Fiscal Year To Date $53,938,957 $29,203,318 $28,307,403 RLM:nd Bldg~activity 5/00 MEMO 81) TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager I-5 Sign Bridge Status June 22, 2000 The city has received an agreement that will need to be entered into with ODOT for cost sharing of the construction of the I-5 sign bridges that were part of the factory store development. The state is ready to proceed with the project. The total estimated cost of the sign bridge project is $180,000. As part of the agreement, the city would have to forward to the state, when requested prior to award, the city portion, $50,000, along with the remaining portion of the Craig Development Realty portion, $42,600. The Craig obligation has been reduced from the original $50,000 by costs associated with design of the sign bridge. The city is currently coordinating with Craig Development Realty on their providing the city their portion of the cost share for the sign bridge. After those arrangements have been made, the agreement will be presented to Council for approval MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ~55:7~ ~ Rural Investment Program Grant Application June 22,2000 The city will prepare an application for a Rural Investment Fund Grant to fund 50% of the estimated costs for a sidewalk project. The Rural Investment Fund was established by the state with proceeds from Oregon Lottery funds to assist rural communities with a variety of projects. Public infrastructure projects are one of the categories of projects allowed funding under the rural investment program. The grants are allocated by the Mid-Willamette Valley Community Development Partnership, a 27 member board which has staff support from the Mid-Willamette Valley Council of governments. There has been in the past a significantly larger amount of funding requested than funds available. The city will apply for a sidewalk along the south side of Highway 214 to connect existing sidewalks near the Neuvo Amancer apartment complex and Park Avenue. This improvement will provide safer pedestrian access along this busy roadway. The city will ask for grant funds to cover 50% of the estimated cost of the project. COUNCIL BILL NO. ORDINANCE NO. 2054 llA AN ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 2000-2001, MAKING APPROPRIATIONS, LEVYING TAXES, AND DECLARING AN EMERGENCY. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the budget for fiscal year 2000-2001 is hereby adopted as set forth below. Section 2. That taxes provided for in the adopted budget are imposed at the rate of $6.0534 per $1,000 of assessed value for operations and in the amount of $190,000 for bonds; and that these taxes are hereby imposed and categorized for tax year 2000-2001 upon the assessed value of all taxable property within the City. General Government Excluded from the Limitation Tax Rate - General Govt. Operations Bonded Debt $ 6.0534/$1,000 $190,000 Section 3. That the budget amounts for fiscal year 2000-2001, and for the purposes shown below, are hereby appropriated as follows: GENERAL FUND --- City Council and Mayor Interfund Transfer - Information Systems (IS) Fund Livability Program City Administrator's Office Interfund Transfer - Information Systems (IS) Fund Museum Municipal Court/City Recorder's Off. Interfund Transfer - Information Systems (IS) Fund City Attorney's Office Interfund Transfer - Information Systems (IS) Fund Finance Department lnterfund Transfer - Information Systems (IS) Fund Non-Departmental - Materials & Services Interfund Transfer -R.S.V.P. Interfund Transfer - Interfund Transfer - Interfund Transfer - Inteffund Transfer - Street Fund Transit Fund Information Systems (IS) Fund Library Endowment Fund 25,383 1,070 3,500 161,796 3,210 29,798 95,884 2,140 112,098 1,070 128 128 9~000 47.000 29 743 280 000 4 965 34 270 89.000 Page 1 - COUNCIL BILL NO. ORDINANCE NO. General Fund (continued) Police Department Interfund Transfer - Information Systems (IS) Fund Library Interfund Transfer - Information Systems (IS) Fund Parks Maintenance Leisure Services Swimming Pool Parks Administration Interfund Transfer - Information Systems (IS) Fund Planning Intel'fund Transfer - Information Systems (IS) Fund Operating Contingency TOTAL GENERAL FUND APPROPRIATIONS GENERAL OPERATING RESERVE FUND --- Loan to General Fund CIP Operating Contingency TOTAL GENERAL OPERATING RESERVE FUND TRANSIT SYSTEM FUND -- City Transit System Interfund Transfer - Equipment Replacement Fund Interfund Transfer - Information Systems (IS) Fund Dial-a-Ride Program Interfund Transfer - Equipment Replacement Fund Operating Contingency TOTAL TRANSIT SYSTEM FUND APPROPRIATIONS BUILDING FUND -- Personnel Services Materials & Services Capital Outlay Interfund Transfer - Information Systems (IS) Fund Operating Contingency 2,873,951 23,540 759,934 34,240 447,333 185,276 421,309 182,035 5,350 450,729 5,470 882,008 TOTAL BUILDING FUND APPROPRIATIONS SEARCH AND SEIZURE FUND --- Materials & Services $ 100,000 100,000 $ 111,150 4,500 2,970 90,183 2,000 8,351 TOTAL SEARCH & SEIZURE FUND APPROPRIATIONS Page 2 - COUNCIL BILL NO. ORDINANCE NO. 163,571 22,641 5,000 2,575 20,000 20,000 $ 7,329,230 $ 219,154 $ 213,787 $ 20,000 llA llA STATE REVENUE SHARING FUND --- Materials & Services Capital Outlay Interfund Transfer - Street Fund $ 32,785 54,577 40,000 TOTAL STATE REVENUE SHARING FUND APPROPRIATIONS HOUSING REHABILITATION FUND --- Operating Contingency 186,000 TOTAL HOUSING REHABILITATION FUND APPROPRIATIONS RETIRED SENIOR VOLUNTEER PROGRAM FUND --- Personal Services Materials & Services $ 75,509 17,544 TOTAL R.S.V.P. FUND APPROPRIATIONS CABLE FRANCHISE MANAGEMENT FUND --- Materials & Services Operating Contingency $ 19,900 23,233 TOTAL CABLE FRANCHISE MANAGEMENT FUND APPROPRIATIONS $ $ 839,381 62,772 67,600 4,455 160,000 30,000 43,856 STREET FUND --- Street Repair & Maintenance Street Cleaning Non-Departmental - Materials & Services Interfund Transfer - Information Systems (IS) Fund Interfund Transfer - Tech. & Envir. Serv. Fd Interfund Transfer - Equipment Replacement Fund Operating Contingency TOTAL STREET FUND APPROPRIATIONS CITY GAS TAX FUND --- $ 7,000 120,795 Materials & Services Capital Outlay TOTAL CITY GAS TAX FUND APPROPRIATIONS BONDED DEBT FUND --- 110,000 65,000 Debt Service - Principal Debt Service - Interest TOTAL BONDED DEBT FUND APPROPRIATIONS Page 3 - COUNCIL BILL NO. ORDINANCE NO. 127,362 186,000 93,053 43,133 1,208,064 127,795 175,000 ECONOMIC DEVELOPMENT REVOLVING LOAN FUND --- Materials & Services $ 38,319 TOTAL ECON. DEVLP REV LOAN FUND APPROPRIATIONS GENERAL FUND CAPITAL IMPROVEMENT FUND --- Capital Outlay $ 135,000 TOTAL GENERAL FUND CAPITAL IMPROVEMENT FUND SPECIAL ASSESSMENT FUND --- Materials & Services Capital Outlay $ 200,200 1,196,295 TOTAL SPECIAL ASSESSMENT FUND APPROPRIATIONS STREET/STORM CAPITAL IMPROVEMENT FUND --- Materials & Services Capital Outlay $ 42,000 1,187,759 TOTAL STREET/STORM DRAIN C.I.F. APPROPRIATIONS PARK & RECREATION CAPITAL IMPROVEMENT FUND --- Parks Maintenance Projects Neighborhood Projects Community Center Centennial Park Project Debt Service - Centennial Park Loan $ 15,000 35,000 100,000 386,500 58,000 TOTAL PARK & RECREATION C.I.F. APPROPRIATIONS INFORMATION SYSTEMS (IS) FUND --- Materials & Services Capital Outlay Operating Contingency $ 75,270 48,700 16,005 TOTAL INFORMATION SYSTEMS FUND APPROPRIATIONS TRANSPORTATION IMPACT FEE FUND --- Materials & Services Capital Outlay $ 250,000 2,636,963 TOTAL TRANSPORTATION IMPACT FEE FUND APPROPRIATIONS 38,319 135,000 $1,396,495 $1,229,759 $ 594,500 $ 139,975 $2,886,963 llA Page 4 - COUNCIL BILL NO. ORDINANCE NO. llA STORM WATER SYSTEM DEVELOPMENT FUND --- Materials & Services Capital Outlay Operating Contingency 155,000 510,000 50,000 TOTAL STORM WATER SYS DEVLP. FUND APPROPRIATIONS PUBLIC WORKS SHOP FACILITY CONSTRUCTION FUND --- Capital Outlay $ 100,900 TOTAL PUBLIC WORKS FACILITY CONST. FUND APPROPRIATIONS SEWER CAPITAL IMPROVEMENT FUND --- Materials & Services Capital Outlay Operating Contingency 53,983 205,088 15,000 TOTAL SEWER C.I.F. APPROPRIATIONS SEWER TREATMENT CONSTRUCTION FUND --- Sewer --- Plant Sewer - Collection Line $15,061,977 1,197,599 TOTAL SEWER TREATMENT CONST. FUND APPROPRIATIONS $ 715,000 $ 100,900 $ 274,071 $16,259,576 WATER SYSTEM CONSTRUCTION FUND --- Materials & Services $ 30,000 Capital Outlay 541,351 TOTAL WATER WELL SOURCE/DIST. CONST. FD APPROPRIATIONS WATER FUND --- Water Administration Meter Reading/Accounting Misc. Water Accounts - Materials & Services Interfund Transfer - Tech. & Envir. Serv. Fd Interfund Transfer - Equipment Replacement Fund Interfund Transfer - Water Construction Fund Interfund Transfer - Information Systems (IS) Fund Operating Contingency 868,282 154,688 27,500 240,000 30,000 150,000 2,970 72,260 TOTAL WATER FUND APPROPRIATIONS $ 571,351 $1,545,700 Page 5 - COUNCIL BILL NO. ORDINANCE NO. 11A WASTEWATER TREATMENT PLANT FUND --- Treatment Plant Operations Sewer Line Maintenance Misc. WWTP Accounts - Materials & Services Interfund Transfer - Tech. & Envir. Serv. Fd Interfund Transfer - Water Fund Interfund Transfer - Equipment Replacement Fund Intel-fund Transfer - Information Systems (IS) Fund Operating Contingency $1,130,227 254,214 29,850 250,000 60,000 75,000 11,000 50,837 TOTAL WASTEWATER TREATMENT PLANT FUND APPROPRIATIONS $1,861,128 WATER SYSTEM DEVELOPMENT TRUST FUND --- Materials & Services Capital Outlay Operating Contingency 80,000 906,400 150,000 TOTAL WATER SYSTEM DEVLP. TRUST FUND APPROPRIATIONS $1,136,400 SEWER SYSTEM DEVELOPMENT TRUST FUND --- Materials & Services Capital Outlay Inteffund Transfer - Sewer Const. Fund $ 55,000 115,000 1,372,503 TOTAL SEWER SYSTEM DEVELP. TRUST FUND APPROPRIATIONS $1,542,503 CENTRAL STORES WORKING CAPITAL FUND --- Materials & Services $ 30,000 TOTAL CENTRAL STORES WORKING CAP. FUND APPROPRIATIONS $ 30,000 SELF-INSURANCE FUND --- Personal Services Materials & Services Operating Contingency 10,097 252,150 196,390 TOTAL SELF-INSURANCE FUND APPROPRIATIONS TECHNICAL & ENVIRONMENTAL SERVICES FUND --- Public Works Administration Engineering Division Interfund Transfer - Information Systems (IS) Fund Central Garage Operating Contingency $168,132 621,791 13,450 62,210 45,791 $ 458,637 TOTAL TECH. & ENVIRONMENTAL SERV. FUND APPROPRIATIONS Page 6 - COUNCIL BILL NO. ORDINANCE NO. $ 911,374 I1A BUILDING MAINTENANCE Personal Services Materials & Services Operating Contingency 35,269 285,021 35,943 TOTAL BUILDING MAINTENANCE FUND EQUIPMENT REPLACEMENT FUND --- Water Equipment Replacement - Cap. Outlay Sewer Equipment Replacement - Cap. Outlay Street Equipment Replacement - Cap. Outlay Transit Equipment Replacement - Cap. Outlay $ 196,673 234,610 159,175 199,026 TOTAL EQUIPMENT REPLACEMENT FUND APPROPRIATIONS LIBRARY ENDOWMENT FUND --- Operating Contingency $ 100,000 TOTAL LIBRARY ENDOWMENT FUND APPROPRIATIONS TOTAL APPROPRIATIONS -- ALL FUNDS UNAPPROPRIATED REQUIREMENTS: General Fund Operating Reserve Fund: Unappropriated Balance Building Fund: Unappropriated Balance Bonded Debt Fund: Unappropriated Balance Bancroft Bond Fund: Unappropriated Balance Economic Development Revolving Loan Fund: Loan Repayment Reserve General Fund Capital Improvement Fund: Fund Balance Reserve - Police Fund Balance Reserve - Building Unappropriated Balance Parks Capital Improvement Fund: Unappropriated Balance - Centennial Park Information Systems Fund: Unappropriated Balance Storm Water System Development Fund: Reserve for Future Capacity $ 224,000 124,213 80,000 4,000 404,681 90,000 15,000 23,000 2,406,500 58,000 124,358 $ 356,233 $ 789,484 $ 100,000 $43,015,946 Page 7 - COUNCIL BILL NO. ORDINANCE NO. -- llA Sewer Treatment Construction Fund: DEQ Loan Reserve Wastewater Treatment Plant Fund: DEQ Loan Payment Reserve Water System Development Trust Fund: Reserve for Future Capacity Central Stores Working Capital Fund: Unappropriated Balance Equipment Replacement Fund - Street: Unappropriated Balance TOTAL UNAPPROPRIATED REQUIREMENTS -- ALL FUNDS 1,472,242 292,125 1,412,710 20,000 32,000 $ 6,782,829 TOTAL 2000-2001 CITY BUDGET $49,798,775 Section 4. That the City Recorder shall certify the tax rate and tax levy to the County Clerk and County Assessor of Marion County, Oregon, made thereby and shall file with the Department of Revenue and the Division of Audits of the Secretary of State, State of Oregon, a tree copy of the budget as finally adopted in accordance with the provisions of the Local Budget Laws of the State of Oregon. Section 5. That if any clause, sentence, paragraph, section or portion of this ordinance for any reason shall be adjudged invalid by a court of competent jurisdiction, such judgment shall be confined in its operation to the clause, sentence, paragraph, section or portion of this ordinance directly involved in the controversy in which such judgment is rendered. Section 6. This ordinance being necessary for the public peace, health and safety, in that a budget for fiscal year 2000-2001 needs to be adopted by July 1, 2000 in order to continue City services, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to Form..~e~.~~ ~'" Z/" OO City Attorney Date Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder APPROVED RICHARD JENNINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - COUNCIL BILL NO. ORDINANCE NO. COUNCIL BILL NO. ORDINANCE NO. 2055 liB AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES DURING FISCAL YEAR 2000-2001. Whereas, ORS 221.770 requires cities to pass an ordinance annually declaring their election to receive state revenue sharing, now, therefore, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Pursuant to ORS 221.770, the City hereby elects to receive state revenues for fiscal year 2000-2001. Approved as to Form City Attomey Date APPROVED RICHARD JENNINGS, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATI'EST Mary Tennant, Recorder City of Woodbum, Oregon Page 1 - Council Bill No. Ordinance No. COUNCIL BILL NO. 2056 ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 2245 (THE 1999-2000 MASTER FEE SCHEDULE) TO INCREASE THE NON-RESIDENT LIBRARY CARD FEE FOR NON- RESIDENTS OF THE CITY RESIDING INSIDE THE CCRLS SYSTEM BOUNDARIES AND DECLARING AN EMERGENCY. WHEREAS, libraries in the Chemeketa Cooperative Regional Library Service (CCRLS) area are coordinating an increase in the non-resident library card fee for non-residents of their jurisdiction living inside the CCRLS system boundaries; and WHEREAS, the Woodbum Public Library Board has recommended the fee increase to the City Council; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Ordinance No. 2245 (the 1999-2000 Master Fee Schedule) is hereby amended to increase the non-resident library card fee applicable to non-residents of the City residing inside the CCRLS system boundaries from $10.00 per household to $25.00 per household for use of the full range of library services. Section 2. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to form:~')~ ~ ~- 2/- ~.' ~ '~ City Attorney Date APPROVED: RICHARD JENNINGS, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodbum, Oregon IlC Page 1 - COUNCIL BILL NO. ORDINANCE NO. I1D from: date: subject: Woodburn Recreation and Parks Department Mayor and City Council via John Brown, City Administ_ra~or D. Randall Westrick, Recreation and Parks Director June 21, 2000 Recreation and Parks Board Revisions RECOMMENDATION: It is recommended that the City Council adopt the attached Ordinance Creating a Recreation and Parks Board, Repealing Ordinance No. 1796, and Declaring an Emergency. BACKGROUND: The Recreation and Park Board is a seven-member panel, established to advise and make recommendations to the Director of Recreation and Parks and the Mayor and City Council, on park and recreation program and facility issues. This spring the Recreation and Parks Board established a Steering Committee to assist with the Parks and Facilities Community Engagement Program. Among the members of this Committee was Melissa Tittle, a junior at Woodburn High School. Melissa's service on that Committee provided the Board with a unique perspective on community needs. At the April 11, 2000 meeting, the Board expressed support for student representation on the Board. At the June 7, 2000 meeting, the City Council approved Council Bill No. 2048 that revised the Library Board membership to require appointmem from the Woodbum High School student body. This action is consistent with a recem policy to include high school students as members of advisory boards, commissions and committees. DISCUSSION: Attached for the City Council's consideration and approval is an ordinance that mirrors the revisions that the revisions made to the Library Board's membership. This ordinance maintains membership at seven members including the Woodbum High School student. "Resident voters" will comprise the other six positions on the Board. Minor modifications also reflect the Board's advisory capacity to the Mayor and City Council in adopting operating roles and regulations. Attachment COUNCIL BILL NO. 2057 ORDINANCE NO. AN ORDINANCE CREATING A RECREATION AND PARK BOARD, DEFINING ITS DUTIES AND RESPONSIBILITIES, REPEALING ORDINANCE 1796 AND DECLARING AN EMERGENCY. llD THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Purpose. The Woodburn Recreation and Park Board is hereby ~reated to advise and make recommendations to the Director of Recreation and Parks, and when appropriate, the Mayor and City Council, on all matters related to the development and management of parks, recreation facilities and a program of leisure and recreational services in the City of Woodburn, and to formulate and adopt rules and regulations governing the use of those facilities. Section 2. Board Membership. The Board shall consist of seven (7) members, appointed by the Mayor with the approval of the City Council, and shall be responsible to the Mayor and City Council. Six (6) members shall be appointed from resident voters of the City. The seventh member shall be appointed from the student body of Woodburn High School and need not be a resident voter. Members shall serve without pay. Terms of office, excepting that of the member appointed from the student body of Woodburn High School, shall be three years from the date of appointment. The term of office for the member appointed from Woodburn High School shall be two (2) years from the date of appointment, which shall be in August. All other appointments shall be made annually, in December, or upon the expiration or other determination of the members' term of office. Each member of the Board serves at the pleasure of the Mayor and City Council and may be removed prior to expiration of their terms without cause or hearing. Members may be removed by the Mayor, with the consent of the City Council. In addition to the appointed members, the Mayor and Director will serve as ex-officio members. Section 3. Meetings. The Board shall meet at such times as the Board may determine are appropriate and necessary. All Board meetings shall be conducted in accordance with the bylaws of the organization, the provisions of this ordinance and with law. Section 4. Officers.. The Recreation and Park Board shall, at its first annual meeting, elect a chairman, secretary and such other officers as the Board may deem appropriate. Officers shall have such duties and authority as the Board shall establish, consistent with its bylaws, other provisions of this ordinance and with law. Section 5. Board Responsibilities. The Recreation and Park Board shall have the responsibility for advising and making recommendations to the Director of Recreation and Parks, and when appropriate, to the Mayor and Council, on all matters pertaining to the planning, acquisition, development and management of leisure services operated or owned by the City near or adjacent thereto. Page 1 - Council Bill No. Ordinance No. llD Section 6. Budget. The Recreation and Park Board shall participate in the preparation of the annual budget and shall recommend to the budget officer a budget for the expenditure of all funds produced by tax or other means for the development, promotion and management of parks, recreation facilities and leisure services in the City of Woodburn. Section 7. Rules and Regulations. The Recreation and Park Board shall recommend to the Mayor and City Council reasonable rules and regulations governing the use and proper conduct of parks, recreation facilities and leisure services in the City of Woodburn. Section 8. Supervision of Director. The City Administrator shall have the responsibility for the hiring, termination, discipline and any other personnel actions affecting the Recreation and Park Director. The Board shall act in an advisory capacity in the selection, discipline, or termination of the Director. Section 9. Internal Administrative Policies and Procedures. The City Administrator shall be the fiscal and internal administrative agent for the Recreation and Park Department and the department shall operate in conformance with city administrative procedures including those pertaining to the following: (1) Personnel, including recruitment, selection, classification and pay for department star (2) Personnel matters, including discipline and grievances; (3) Receipt, disbursement, and accounting for monies; (4) Maintenance of general books, cost accounting records, and other financial documents; (5) Purchasing; (6) Budget administration; and (7) Operation and maintenance of equipment and buildings. Section 10. Assistance to the Board. The Director shall assist the Board in the performance of its duties, and shall prepare reports as requested by the Board. Section 11. Annual Reports. The Recreation and Park Board shall make a full and complete report to the City Council and make such other reports as may be required by the Mayor and Council. The director of Recreation and Parks shall be responsible for the preparation of the report with Board input. Section 12. Repeal. Ordinance No. 1796 is hereby repealed. Section 13. Emergency Clause. This ordinance being necessary for the public peace, health and safety, an emergency is declared t exist and this ordinance shall take effect immediately upon passage by the Council an approval by the Ma~/~ Itl Approved as to form:~/~.t~f~{ ~ 6 ~,t '7~~O° City Attorney Da Page 2 - Council Bill No. Ordinance No. TO: FROM: City Council through City Administrator. Duane K. Barrick through the Public Works Director. I1F SUBJECT: Recommendation for acceptance of Halton Equipments bid. DATE: June 19, 2000. RECOMMENDATION: The Woodburn city council award the contract for the purchase of a mobile diesel generator unit to the low bidder, Halton Equipment Co., in the amount of $37,243.00. BACKGROUND: The Engineering Division re-advertised for acquisition of a mobile diesel generator unit and received four (4) legal bids. The bids were publicly opened and read at City Hall Annex on Monday June 19, 2000 at 11:00 am. The bid results, including the Engineer's Estimate, are as follows: Halton Equipment Co. Cummins NW E C Power Systems Pacific Detroit Diesel $37,243.00 $37,317.00 $39,965.O0 $43,595.00 Engineers Estimate $39,000.00 Prior bids, for the same equipment, were rejected by the city council to allow for clarification and modification of one specification item. The specs were modified and properly re-advertised on June 9~ and 12t~. Staffhas reviewed the specifications for the equipment from the Iow bidder and has determined that city requirement, as outlined in the modified specifications, are met. Therefore contract award for the purchase of diesel generator is recommended. File: l:~iwoj~k200033-~l Bid Rejo~ioo Recomme~l~oo. wpd June 26, 2000 llG TO: FROM: SUBJECT: Honorable Mayor and City Council ~ John C. Brown, City Administrator~v Periodic Review Cvrant for an Economic Opportunities Analysis and Land Suitability Study Recommendation: It is recommended the City Council authorize the City Adrn~nistrator to execute a grant agreement with the State Department of Land Conservation and Development for an Economic Opportunities Analysis and Land Suitability Study. Back, round and Discussion: As part of the Buildable Lands and Urbanization Project, the Growth Management Task Force evaluated the need for industrial land in the City of Woodburn and considered the types of industries that Woodburn should be working to attract. The group developed scenarios for the amount of industrial land needed to provide a balance of industrial, residential, and commercial land for the next twenty years. The group also the discussed housing needed to support industrial and commercial growth, and the importance of creating opportunities for higher wage paying employment. The group endorsed creating higher wage employment, to strengthen the local economy and raise the community's standard of living, and because that kind of employment can support moderate to higher end housing stock to balance the low/moderate housing stock developed in Woodburn during the past twenty years. Statewide Land Use planning goals require communities to provide a balance between jobs and housing, with an emphasis on providing affordable housing for all income types. It appears, through discussions with Department of Land Conservation and Development (DLCD) representatives, that their approach to determining the proper jobs/housing balance is to evaluate income trends in a community, and promote housing development based on past trends. The Growth Management Task Force did not believe that approach is conducive to providing a balance of housing types for all income levels, including income levels that are not currently represented but could be. Neither id they believe that the approach supports the need for a balance between smaller lot sizes favored by the DLCD, and larger lot sizes favored by the Task Force (as a result of community input). Honorable Mayor and City Council June 26, 2000 Page 2. llG Discussion: The buildable lands project is part of the City's periodic review process, and will be reviewed by the DLCD for consistency with Statewide Land Use Planning goals and requirements. DLCD representatives have indicated Woodburn's goals for future job/housing balances will not be viewed as consistent with statewide goals unless they are supported by scientific analysis. The DLCD suggested an economic opportunities analysis could provide the level of analysis needed to support Woodburn's jobs/housing goals, and offered funding to conduct that analysis. Woodburn's needs are greater than providing an analysis to convince the DLCD that more industrial land and higher end housing are needed. To diversify the local economy, raise the community's standard of living, and take advantage of it's location on major transportation corridors, Woodburn requires an overall economic development plan to recruit and retain the kinds of industrial and manufacturing companies deemed desirable by the Growth Management Task Force. These include, but are not limited to growth industries with high average wages; clean, resource efficient and environmentally responsible companies; in the fields of producing specialty instrumentation, high technology products, specialty furniture products, electronics and computer hardware and software, and valued added industries to support those primary industries. Woodburn is also interested in determining land use patterns, transportation facilities, and social, recreational and cultural amenities that will best support attracting and keeping those industries. It was with all these interests in mind that Woodburn submitted and application for a periodic review grant for an economic opportunities analysis and land suitability study (Attachment 1). The grant application was reviewed by City and DLCD staff, to assure it meets both agencies needs: that the work product will be consistent with statewide goals, will be acceptable to the DLCD, and will provide the City with a plan for creating the physical, educational, and social environment needed to diversify the local economy and raise average household wages. The attached grant agreement (Attachment 2) reflects the work tasks identified in the grant application, and the responsibilities of both parties. The grant will fund a study, to be conducted by a team of experts representing the fields of economics, land use and transportation planning, finance, engineering and housing, to complete the listed work tasks. The State will provided $50,000 for the study. The City is required to match that grant with $10,000 for the project team costs, and $25,000 in in-kind services provided by City Honorable Mayor and City Council June 26, 2000 Page 3. llG planning and public works staff. It is anticipated, when the study is complete, the City will have a work product that details a concrete, step-by step plan for implementing the actions needed to for attracting and retaining industry in Woodburn. As this study is seen as critical to the economic health of tile community, and because it will support the city's comprehensive plan periodic review activities, your approval of the recommended action is respectfully recommended. Financial Impact: The City's share of $40,000 from the General Fund has been allocated to the Planning Department budget to cover the estimated costs of the City's match for this grant ($35,000), and to provide a contingency for unforeseen costs that may arise during the study ($5,000). Any unexpended monies remaining from that allocation will be returned to the General Fund. JCB ATTACHMENT Page ! of Periodic Review Grant Proposal Economic Opportunities Analysis and Land Suitability Study City of Woodburn April 20, 2000 llG Contents Ae 1. 2. 3. B. Background ........................................................................................................ 1 Demographic Information ................................................................................ 2 Periodic Review Status .................................................................................... 3 The Need for this Grant ................................................................................... 4 Work Program Tasks ........................................................................................ 5 Task 1: Economic Opportunities & Target Industries Analysis ............................... 6 Task 2: Determine Site and Infrastructure Characteristics Desired by Targeted Firms and Availability of Suitable Sites ................................................................... 6 Task 3: Revise the Housing Needs Analysis Based on the Revised Economic Opportunities Analysis ............................................................................................ 7 Task 4: Recommend Changes to the Woodburn Comprehensive Plan, Public Facilities Plan, TransPortation Systems Plan and Development Code Consistent with Results of Tasks 1-3 ................................................................................................ 7 Task 5: Recommend a Public Investment Strategy .................................................. 8 C. Timing & Budget ............................................................................................... 8 1. City Responsibilities ........................................................................................ 9 2. Consultant Responsibilities .............................................................................. 9 3. Public Involvement ........................................................................................ 10 Background The purpose of this grant request is to fund economic, planning, transportation engineering, civil engineering and GIS mapping consulting services necessary to identify - and take concrete steps to maximize -Woodbum's comparative economic advantages. Specifically, Woodburn would like to attract higher-paying, non-polluting jobs to the community. These studies will: · Determine Woodburn's comparative advantages and constraints in the regional economic market place; Target potential appropriate industrial and commercial firms with higher paying jobs; City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WPS · 4/24/00 · Page I ATTACHMENT P~ge ~,.,_ of · Revise the housing needs analysis based on the revised economic opportunities analysis, to correlate expected incomes with projected housing types and densities; · Identify the demographic, locational, site and infrastructure characteristics desired by targeted firms; · Recommend changes to the WoOdburn Comprehensive Plan, Public Facilities Plan and Transportation Systems Plan and Woodburn Development Code necessary to foster appropriate economic development consistent with the comparative advantage analysis; Prepare a detailed and specific investment strategy- including a detailed step- by-step program designed to bring appropriate firms to Woodbur:n. Demoqraphic Information The City of Woodburn is a rapidly growing community located along the 1-5 corridor between Salem and Wilsonville. From 1990-98, Woodburn's population increased by 28% at an average annual growth rate of 2.7%. The City's estimated 1998 population is 16,585. Woodburn's coordinated population projection for the Year 2020 is 26,290. In order to reach this population, Woodburn is expected to grow at an average compounded annual rate of 2.1% -- considerably above Marion County's projected rate of 1.5% and Oregon's projected rate of 1.3%. Traditionally, Woodburn's economy has benefited from Marion County's strong agricultural base. For example, Agripac and Conroy Packing Company have anchored Woodburn's economy for decades. However, agriculturally based employment tends to be cyclical and low-paying, resulting in relatively low household incomes. Agricultural employment typically does not demand the type of highly trained work force that will likely be demand by firms with higher paying jobs. More recently, Woodburn has experienced rapid employment growth along the Interstate 5 corridor. Several major 1-5 related firms have located on the west side of Woodburn in the 1990s, including WareMart/Winco Foods (distribution), Wal- mart (retail), Wholesale Hardware Inc. (distribution) and a new retail outlet mall. Again, however, most of these new finns offer relatively low-paying jobs in the retail and wholesale distribution sectors. Thus, despite relatively rapid increases in the number of jobs, household incomes in Woodburn are low, relative to Marion County as Oregon as a whole. Current economic forecasts project a continuance of relatively low-paying jobs in the manufacturing (resource related), service, wholesale distribution and retail sectors. And, despite relatively rapid economic growth, Woodburn is beginning to show signs of becoming a bedroom community. Housing costs are low in Woodburn relative to the Portland or Salem areas, and easy access to llG City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WPS * 4/24/00 * Page 2 ATTACH,[VIENT ! Page -~ of /D m metropolitan-area jobs for Woodburn residents has resulted in a jobs-housing imbalance. Woodburn has a jobs-to-household ratio of only 0.65, compared with 1.01 for the state. Periodic Review Status The City of Woodburn has made substantial progress in completing its Periodic Review Work Program, which was approved by DLCD in July of 1997. To date, the City has: · Completed its residential land needs assessment (Task 1); · Completed an industrial and commercial land needs assessment (Task 2); · Updated its public facilities plan (Task 3a); · Conducted a wetlands and natural resources inventory (Task 4); · Completed its park and recreation plan (Task 5 - under review by DLCD); and · Completed its historic district / downtown plan (Task 6 - under review by DLCD). This grant proposal arose, in large part, from information derived from the City's periodic review planning efforts and may result in further changes to some of this work (e.g., the Downtown Plan): Task 1 determined that, in the absence of an aggressive economic development program, Woodbum's household incomes were likely to remain relatively low, thereby placing a greater burden on the City to provide for more affordable housing opportunities. Task 2 determined that Woodburn is likely to continue to attract relatively low-paying service and retail jobs, unless steps are taken to modify probable economic trends. Task 3a determined that Woodburn would be able to provide public facilities and services to land within its existing UGB; however, funding for needed infrastructure improvements depends in large part on a solid fiscal base, which Woodburn currently lacks. Task 4 identified natural resource site constraints for properties within the existing UGB, an essential element in any economic development program. Task 5 identifies the park and recreational needs of the community, which will help to make Woodbum more competitive in attracting appropriate industrial development and improving Woodburn's residential neighborhoods. Task 6 recognizes the importance of maintaining and improving the downtown core area and recommends specific measures to realize this vision. City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WloS · 4/24/00 · Page 3 11G P~ge ~of The proposed study is directly related to uncompleted Periodic Review tasks. For example, Task 3b is an update of the Transportation System Plan (TSP). This grant will fund an analysis of transportation conditions associated with potential industrial sites, as well as transportation improvements necessary to serve the needs of targeted industries. Task 4 includes changes in comprehensive plan goals and objectives based on changed conditions. As indicated above, one of the results of the City's periodic review efforts has been a community consensus to invest in appropriate economic development. One of the elements of this grant request is an analysis of necessary comprehensive plan map and text ~c, hanges. Task 8 includes amendments to land use regulations necessary to carry out revised comprehensive plan goals and objectives. 3. The Need for this Grant The purpose of this grant is to provide the information and tools that Woodburn needs to attract firms that provide higher-paying jobs, thus increasing average household income, strengthening the local tax base, improving the local housing stock and redressing the existing jobs-housing imbalance. This study will provide the basis for the City's public investment strategy, which will be the critical product of this study. This strategy should identify a step-by- step program to make Woodburn competitive in the regional economic marketplace. At a minimum, the public investment strategy should consider: · necessary education and training requirements,; · coordination with state and federal agencies; · available grant and loan programs; · necessary public facility projects, costs, scheduling and funding mechanisms; · other factors recommended by the selected consultant team; and · social and cultural amenities desired by target industries and considered significant in their siting criteria. The focus of the public investment strategy is to create development-ready sites and a trained worked force that will attract firms that are specifically "targeted" by the City. The investment strategy should be a step-by-step action plan with objective measures of short-term, intermediate and long-term success. As a matter of public policy, the City is willing to invest in the infrastructure necessary to realize these economic goals - by funding improvements necessary to create "development-ready" sites- but it wants to do so wisely. Therefore, it is critical that the City identify types of firms that are likely to be attracted to the community and their siting criteria and labor force needs. This information will serve as the basis for determining specific public facility projects, costs and City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WPS · 4124100 · Page 4 ATTACHMENT / Page -~ of ID timing necessary to support planned economic development and for making public infrastructure investments. It will also serve as an action plan for working with cooperatively with Chemeketa Community College, the Woodburn School District, Marion County and state and federal agencies in a coordinated manner, to achieve the objectives of the Woodburn Comprehensive Plan. Woodburn also recognizes that quality of life is an important factor that firms consider when evaluating whether to locate in a community. An important locational factor is the quality of its housing stock. As documented in the 1999 housing needs analysis, Woodburn's housing is relatively affordable, which is a "plus" in the sense that Woodburn can provide housing for its relatively low- income population. At the same time, Woodburn lacks higher quality housing and upper-end neighborhoods that are demanded by managers and more highly trained employees. Therefore, in conjunction with the economic opportunities analysis, Woodburn also needs to re-evaluate its housing needs analysis in the light of its ability to attract firms that may demand higher end housing and its continued ability to provide affordably housing opportunities to existing and future residents. llG Work Program Tasks This gram is necessary to fill gaps in the City's Periodic Review work program that have become apparent as a result of information gained from planning efforts over the last several years. The grant proposal includes the following tasks necessary to supplement the City's ongoing Periodic Review planning efforts. 1) Determine Woodburn's comparative advantages and constraints in the regional industrial market place and target potential appropriate firms with relatively high-paying jobs; 2) Identify the site, infrastructure characteristics, and social/cultural amenities desired by target firms; 3) Revise the Housing Needs Analysis based on the revised Economic Opportunities Analysis; 4) Recommend changes to the Woodburn Comprehensive Plan, Public Facilities Plan and Transportation Systems Plan and Woodburn Development Code necessary to foster appropriate economic development; 5) Recommend a Public Investment Strategy - including a financial plan to fund necessary public facility improvements and scheduling - to create development-ready sites for targeted industries. City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WPS · 4/24/00 · Page 5 ATTACHMENT Page .~ of llG Task 1: Economic Opportunities & Target Industries Analysis Conduct an economic opportunities analysis, consistent with Statewide Planning Goal 9 (Economy of the State), the Goal 9 Rule (OAR Chapter 660, Division 9) and local economic development objectives. Woodburn is particularly interested in a detailed analysis of targeted firms in light of the community's comparative advantages - consistent with OAR 660409-0015(4) of the Goal 9 Rule, "Assessment of Community Economic Development Potential.''~ The City views this task as critically important to the overall success of the grant and the community's economic development and planning efforts. Task 2: Determine Site and Infrastructure Characteristics Desired by Tar.qeted Firms and Availability of Suitable Sites Once targeted firms are identified based on Woodburn's comparative advantages, it is critical to determine the types of sites that such firms (or firm dusters) require.2 This effort must be coordinated on a regional basis, consistent with Statewide Planning Goal 2, Land Use Planning. The contractor will be expected to identify specific siting criteria that are linked to targeted types of firms. Working with the City and the existing buildable lands inventory, the contractor will evaluate potential sites against these criteria and recommend comprehensive plan changes as necessary. In This subsection reads: 4. Assessment of Community Economic Development Potential. The economic opportunities analysis shall estimate the types and amounts of industrial and commercial development likely to occur in the planning area. The estimate shall be based on information generated in response to sections (1) through (3) of this rule and sba# consider the planning area's economic advantages and disadvantages of attracting new or expanded development in general as well as particular types of industrial and commercial uses. Relevant economic advantages and disadvantages to be considered should include but need not be limited to: location relative to markets; availability of key transportation facilities; key public facilities as defined by OAR Chapter 660, Division 11 and public services; labor market factors; materials and energy availability and cost; necessary support services; pollution control requirements; or educational and technical training programs. Subsection 2 of the Rule needs to be applied in the light of targeted firms. This subsection reads: "2. Site Requirements. The economic opportunities analysis shall identify the types of sites that are likely to be needed by industrial and commercial uses which might expand or locate in the planning area. Types of sites shall be identified based on the site requirements of expected uses. Local governments should survey existing firms in the planning area to identify the types of sites which may be needed for expansion. Industrial and commercial uses with compatible site requirements should be grouped together into common site categories to simplify identification of site needs and subsequent planning;" City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WPS · 4/24/00 · Page 6 KI"'rACHMENT / llG this context, the City expects a specific analysis of the Woodburn downtown area, in terms of its ability to attract targeted firms or incubator industries. Woodburn recognizes that competition for desirable firms is intense, and wishes to strengthen its comparative advantages through wise public investment. Depending on the outcome of this study, the City is prepared to invest in providing transportation, sanitary sewer, water, storm drainage, electrical and communication improvements to specific sites to make them more attractive to targeted firms. Depending on the outcome of this study, the City is also prepared to invest in and support businesses and activities that will provide social and cultural amenities to make Woodburn more attractive to targeted firms. Task 3: Revise the Housinq Needs Analysis Based on the Revised Economic Opportunities Analysis As indicated above, Woodburn has already conducted a housing needs analysis. However, this analysis did not consider the City's potential to alter past economic trends through focused economic development efforts, which could result in a broader spectrum of housing types and densities. Using the draft "State of Oregon Proposing Housing Needs Analysis Methodology" as a base, the contractor will be expected to conduct a detailed housing needs analysis consistent with Goal 10 (Housing), ORS 197.295-314 (Housing Needs Analysis) and OAR Chapter 660, Division 8 (Housing). This analysis must be specifically linked to the economic opportunities analysis, in that the types of housing that will likely be demanded by targeted firms must be addressed. The City is particularly interested in innovative approaches to providing for the housing needs of existing and future Woodburn residents, while encouraging the development of livable neighborhoods. Task 4: Recommend Chanqes to the Woodburn Comprehensive Plan, Public Facilities Plan, Transportation Systems Plan and Development Code Consistent with Results of Tasks 1-3 The contractor will be expected to thoroughly evaluate and recommend detailed and effective changes to existing plans and land use regulations as necessary to encourage targeted firms to locate in Woodburn. This effort must be demonstrably consistent with policy direction provided by the City and with applicable Statewide Planning Goals 2 (Land Use Planning), 3 (Agricultural Lands), 5 (Natural Resources), 6 (Air, Land and Water Resources Quality), 7 (Natural Hazards), 8 (Parks and Recreation), 9 (Economy of the State), 10 City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study W/~ · 4/24/00 · Page 7 ATTACI.~.I~ENT., Page .x~:L_. of (Housing), l 1 (Public Facilities & Services), 12 (Transportation), 13 (Energy Conservation) and 14 (Urbanization). llG Task 5: Recommend a Public Investment Strate_ v The final task is to determine how best to allocate scarce public resources so as to maximize the City's potential to attract targeted firms to Woodburn. Consistent with the Economic Opportunities Analysis and revised ~'ublic Facilities Plan, the contractor will be expected to: ~> Determine infrastructure costs necessary to make suitable sites development ready; ~> Identify potential public and private funding sources; ~> Assess the costs and benefits of public infrastructure investment relative to particular industries and sites; ~ Assess the costs and benefits of public investment in social and cultural amenities relative to particular industries; ~> Set priorities for public investment; ~> Consider opportunities for public and private cooperation (including joint local and state programs); and )> Schedule and direct public infrastructure investment consistent with this analysis. The City is particularly open to suggestions regarding how best to conceive and implement a public investment strategy consistent with the results of Tasks 1-4. Timing & Budget Project timing is anticipated as follows: · Within 30 days following receipt of grant funding, the City intends to release a Request for Proposals. · The City anticipates that the selection process will take approximately 60 days following the release of the RFP. · Once a contractor has been selected, completion of draPt documents is expected with 150 days. ~ Assuming that grant funding is approved within 30 days, the entire project should be completed by January 2001. The estimated cost for this project is $85,000. The total Periodic Review grant request is for $50,000 - with a $35,000 City match: City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study ~PS * 4/24/00 * Page 8 ATTAC~IMENT . Page "/.- of llG / tO $60,000 is proposed for consultant services; and $25,000 is proposed for City staff (or possibly consultant) services specifically budgeted for this project and related to land use and infrastructure planning and mapping. City Responsibilities City staff (or possibly an outside consultant) will be responsible for providing necessary: Civil engineering services for public facilities planning and implementation (Public Works Director); } GIS mapping services for comprehensive plan and zoning map amendments, alternative sites analysis, existing and proposed infrastructure (contractor city employee); ~ Providing contractor with relevant City plans, regulations and studies in a timely manner (Planning and Public Works Departments); and ~ Coordinating public involvement efforts (Planning Department). Budt[et: The City estimates its cost of providing these services at approximately $35,000, to be "earmarked" in the City budget for staff or consultant services related directly to this project. The City will be responsible for documenting actual hours and costs. Consultant Responsibilities The selected consultant will be responsible for the remaining portions of Tasks 1- 5, and for participating in an estimated 8 staff meetings (including relevant City and State agency staff') and 2 public meetings. Consultant expertise must include economists, planners and transportation engineering with the following collective experience and expertise: ~ Development of public investment strategies; ~ Economic opportunities and target firm analysis; housing needs analysis; industrial siting needs analysis; buildable lands inventories and cost-benefit analysis; ~ Specific and extensive working knowledge of the Statewide Planning Goals and applicable administrative rules; ~ Extensive knowledge and experience in the preparation of a transportation system plan and traffic impact analyses; ~ Specific experience with other Willamette Valley communities; ); Specific knowledge of natural resource planning requirements and standards, as related to development siting constraints; ~ Direct experience in working with the public and effectively presenting complex ideas in an understandable manner; and City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WPS · 4/24/00 · Page 9 AT?A~,HMENT / ,, Page _.Z.D_~ of /O 11G Demonstrated experience in working together and with local communities in a team-oriented environment. Budeet: The City estimates its cost of providing land use planning, transportation and economic development consultant services at approximately $60,000. The City requests a Periodic Review grant to cover the costs of these services. Public Involvement City staff will be responsible for integrating this planning effort with Woodbum's overall Periodic Review public involvement program, while focusing consultant efforts on providing a useful technical product. However, consultants will be - expected to participate in up to 8 staff coordination and review meetings and two public workshops. The first public workshop will consider the draf~ results of Tasks 1-3. After considering the results of this workshop, the project team will make any necessary changes based on citizen and agency comments. The second public workshop will consider the draft results of Tasks 4-5. A~er considering the results of the second workshop, the project team will make any necessary changes for consideration by the Planning Commission and City Council through the normal legislative public hearing review process. The City anticipates that the potential consultants will propose details for conducting these two public meetings - as well as for conducting Tasks 1-5 - as part of the consultant selection process. City of Woodburn Year 2000 Periodic Review Grant Proposal Economic Opportunities Analysis & Land Suitability Study WloS · 4124100 · Page 10 ..... O-r-e gon '~.~_~ l( hn A K tzhaber M D £ ovemor June 8, 2000 Steve Goeckritz City of Woodbum 270 Montgomery Street Woodburn, Oregon 97071 Dear Steve: llG ATTACHMENT Page ! of Department of Land Conservation and Develop: 635 Capitol St. NE, Suite 150 Salem, Oregon 97301-2540 Phone (503) 373-0050 Director's Fax (503) 378-5518 Main Fax (503) 378-6033 Rural/Coastal Fax (503) 378-5518 TGM/Urban Fax (503) 378-2687 Web Address: http://www, lcd.state.or, us The Depa~x~ent of Land Conservation and Development (DLCD) is pleased to offer the City of Woodburn a grant for $50,000 to complete periodic review planning activities. The enclosed grant agreement indicates the total amount of our offer and lists the standard and special conditions the city must meet. Please read them carefully. To receive this grant, you must sign and return the enclosed agreements. Please return both signed originals to me at 635 Capitol Street NE, Suite 150, Salem, Oregon 97301. A FAX will not b~. One copy with original signatures will be returned to you for your records. The grant agreement is not in effect until the signed agreements are returned to the department and both original agreements have been signed by DLCD. Funds will be sent to you in accordance with the payment schedule in the grant agreement. Please note that we can reimburse only eligible costs incurred after all parties have signed and before the termination date of this agreement (June 30, 2001). If you have any questions about your periodic review grant, please contact your grant manager, Mark Radabaugh at (503) 373-0050, extension 224. Sincerely, Diane Butts Grant Program Assistant /deb Enc[~ures cc: "John Brown, City Manager Mark Radabaugh, Grant Manager DLCD Grant File Bo Co ATTACHMENT Page i of DLCD GRANT NO: PR-U-01-077 STATE OF OREGON DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT PERIODIC REVIEW URBAN GRANT AGREEMENT By this agreement the Director of the Department of Land Conservation and Development (DLCD), acting on behalf of the Land Conservation and Development Commission, agrees to provide funding for the City of Woodburn's periodic review planning activities for the period from the effective date of this grant agreement through June 30, 2001. Grantee: Woodburn ~ Grant Amount: $50,000 In consideration of the grant amount, Grantee agrees to perform the planning activities specified herein. and agrees to the conditions of this agreement. If this agreement is not signed and returned to DLCD, funding will not be provided. Grant payment schedule: Reimbursement up to: (1) $15,000, on or after November 1, 2000, upon submittal of draft Products Number One, Number Two, and Number Three, required written reports and signed DLCD Interim Payment Form acceptable to DLCD; and (2) $15,000, on or after January 1, 2001, upon submittal of draft Products Number Four and Number Five, required written reports, and signed DLCD Interim Payment Form acceptable to DLCD. Final reimbursement up to total unexpended amount of the grant upon submittal of final products, required written reports, and signed DLCD closeout forms as scheduled and acceptable to the DLCD. E. Grant Managers: Mark Radabaugh, DLCD (503) 373-0050, extension 224 Steve Goeckritz, City of Woodburn (503) 982-5246 (503) 982-5244 (fax) For the Department of Land Authorized signature and title for Conservation and Development: the Grantee: llG Jim Hinman Grant Program Manager Signature Printed Name and Title Date Date Standard Conditions ATTAOHMENT ~ Page ~ of ~ Page 2 Recommended changes to the Woodbum Comprehensive Plan, including its Public Facilities Plan, Transportation Systems Plan and Development Codes, consistent with the results of Products No. 1 through 3: Evaluate and recommend detailed and effective changes to existing plans (text, policies and land use diagram) and land use regulations as necessary to encourage targeted firms to locate in Woodburn. This effort will demonstrate consistency with policy direction provided by the city and by applicable Statewide Planning Goals 2 (Land Use Planning), 3 (Agricultural Lands), 5 (Natural'Resources), 6 (Air, Land and Water Resources Quality), 7 (Natural Hazards), 8 (Parks and Recreation), 9 (Economy of the State), 10 (Housing), 11 (Public Facilities and Services), 12 (Transportation), 13 (Energy Conservation) and 14 (Urbanization). 5. Recommended Public Investment Strategy: Determine how best to allocate scarce public resources so as to maximize the city's potential to attract targeted firms to Woodbum, consistent with the Economic Oppommities Analysis, revised Public Facilities Plan and results of the housing needs analysis. The city will make oppommity to contact and work with the Regional Community Solutions Team (RCST) early-on to discuss how to best coordinate this work task and its recommendation with CST state agencies. llG Documents produced under this grant must indicate that funding for the work was made available by DLCD. Grantee agrees to provide copies of all final products produced under this grant to DLCD. Hard copy text products may be submitted to the department or text products can be submitted on a double sided, HD, 3.5 inch computer disk for IBM PC compatible computers or other format acceptable to the department. DLCD may display appropriate products on its Uhom¢ page." DLCD Funds: DLCD certifies that at the time this grant is written that sufficient funds are available and authorized. o Reporting: At any time during the grant period, when requested by DLCD, Grantee shall provide written reports on the status and progress of work performed u~der this grant. Payments: DLCD payments to Grantee shall be made in accordance with the agreed upon grant payment schedule and DLCD acceptance of the work products produced under the grant. Grantee agrees that reimbursement of all interim and final (i.e., closeout) payments is contingent upon compliance with all terms and conditions contained in this grant agreement. Standard Conditions AYTAOHI~IENT ~ Page ~ of ~, Page 3 llG Penalty: Payments to Grantee may be withheld or reduced if DLCD determines that work performed under the grant is unsatisfactory, or if one or more terms or conditions in the grant agreement have not been met. Termination: This agreement may be terminated by mutual consent of both parties, or by either party upon 30 days' notice, in writing and delivered by certified mail or in person. DLCD may terminate this agreement effective upon delivery of written notice to the Grantee, or at such later date as may be established by DLCD unde~ but not limited to any of the following conditions: Failing to complete work tasks within the time specified in this agreement, including extensions; Failing to perform any of the provisions of this agreement; Failing to correct stated above failures within 10 days of receipt of written notice, or date specified by DLCD in written notice, if granted an extension of time to perform adequately according to DLCD's desires. Failure to Comply: If Grantee fails to comply with any of the requirements or conditions of this agreement, DLCD may without incurring liability refuse to perform further pursuant to this agreement. DLCD shall make no further reimbursement to Grantee and Grantee shall upon demand by DLCD promptly repay DLCD. Accounting and Fiscal Records: Standard accepted accounting and fiscal records will be maintained by the Grantee of the receipt and expenditure of funds pursuant to this grant agreement. Grant accounting records will be separately maintained from other accounting records. 10. Closeout report: A closeout report and any other required reports as specified in the grant agreement shall be submitted by the grantee to DLCD as requested and within 31 days after termination of the grant period. Eligibility for subsequent funding is contingent upon receipt of such reporting by DLCD. 11. Closeout Penalty: DLCD reserves the right to reduce or withhold final payment to grantees whose grant eloseouts are submitted to DLCD after the 31 days, as referenced in Standard Condition Number 10. DLCD shall pay Grantee within 90 days of the time all required work is accepted by DLCD. - 12. Audit: The Attorney General of the State of Oregon and the Director of DLCD or any other duly authorized representative, shall have access to and the right to examine any books, documents, papers, and records of transactions related to this agreement for three years after the final report is submitted. During the grant period, reports on work activities will be furnished promptly to the Director of DLCD if requested. Standard Conditions ATTAOHMENT ~ Page ~ of ~o Page 4 I1G 13. Indemnity. Grantee shall defend, save, hold harmless, and indemnify the State of Oregon and DLCD and their officers, employees and agents from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of any nature whatsoever resulting from, arising out of, or relating to the activities of Grantee or its officers, employees, subcontractors, or agents under this Agreement. Special Conditions SPECIAL CONDITIONS ATTACI~MENT '=~ ? Page 6,~ of ~ Page5 llG ° Grantee shall coordinate closely with the DLCD grant manager regarding the selection and approval of the consultant designated by the grantee to perform all, or a portion, of the work under this grant. In performing work under this grant, Grantee shall ensure consistent, coordinated use of population, employment, housing and land needs projections associated w~th the following activities: a. The periodic review work program and related tasks for Goals 9:. 10, 11, 12~ and 14. Grantee shall prepare a written report with each interim paymem request which describes the progress to date on each grant product undertaken during the billing period. Other written and/or verbal progress reports will be provided when requested by the DLCD grant manager. Grantee agrees to produce and submit to DLCD those products as specified in the grant agreement and as may be further described in Grantee's grant work program and/or periodic review work program which are herein incorporated by reference. Grantee agrees to coordinate and provide notice to DLCD, Marion County, and other agencies and organizations listed on Grantee's periodic review work program of public meetings, workshops, and/or hearings to develop, review or approve products prepared under this grant. Grantee also agrees, in consultation with the DLCD grant manager, to provide draft copies of grant products to DLCD and affected agencies and organizations for review and comment. 6. Grantee agrees to identify the grant work as completing a work task or partially completing a work task. If partial completion, Grantee will identify the remaining work under the task. 7.. Grantee agrees that if a product is a "one of a kind" document(s), it will identify the location of the original(s). City of Woodburn Police Department 270 Montgomery Street Date: From: To: Through: Staff Report Woodburn, Oregon June 15, 2000 ~ Deputy Chief Paul Null Mayor and City Council John Brown, City Administrato~ 97071 (503) 982-2352 Subject: Sound Amplification Permit for Woodburn Public Library Ordinance 1900, 3, (5) The use or operation of an automatic or electric piano, phonograph, loudspeaker or sound-amplifying device so loudly as to disturb persons in the vicinity thereof or in such manner as renders the same a public nuisance; provided however, that upon application to the Council permits may be granted to responsible persons or organizations to broadcast programs of music; news speeches or general entertainment. The Woodburn Public Library is requesting a sound amplification permit for weekly "Music in The Park" events throughout the months of July and August. The events will be held at Library Park and open to the general public. Recommendation: The City Council approve a sound amplification permit for Woodbum Public Library for each Tuesday, July through August of 2000, from 7:00 p.m. to 8:30 p.m., at Library Park. CC Linda Sprauer- Library Randy Westrick - Parks 11H IlH Woodburn Public Library 280 Garfield Street, Woodburn, OR 97071-4698 Ph. (503)982-5252 June 6, 2000 ,, .' '-, <~.~ % Paul Null, Chief of Police Woodbum Police Department Woodbum, OR 97071 Dear Chief Null, Woodbum Library has scheduled a series of MUSICIN THE PARK events in July and August. They will be on Tuesday evenings from 7 to 8 p.m. and all will have some amplified music during that hour. The location is Library Park, corner of 1~ and Garfield St. (the small stage. The dat~ are July 18, July 25, Aug. 1, Aug. 8, Aug. 15, Aug. 22, and Aug. 29. .al. order,,/ II I am writing to you to request a permit for amplified music at Library Park for the seven programs. Yours truly, Judy Brunkal Programming Librarian · -- 11I City of Woodburn Police Department 270 Montgomery Street Staff Report Woodburn, Oregon 97071 (503) 982-2352 Date: From: To: Through: June 19, 2000 ~ Deputy Chief Paul Nul Mayor and City Council . _..-~ John Brown, City Administrator'z~UV Subject: Drums of Fire - Sound Amplification Permit and Street Closure Ordinance 1900, 3, (5) The use or operation of an automatic or electric piano, phonograph, loudspeaker or sound-amplifying device so loudly as to disturb persons in the vicinity thereof or in such manner as renders the same a public nuisance; provided however, that upon application to the Council permits may be granted to responsible persons or organizations to broadcast programs of music; news speeches or general entertainment. Ordinance 2225, Sec. 2, Jurisdiction. The City of Woodburn has jurisdiction and exercises regulatory control over all public rights-of-way within the city under the authority of the city charter and state law. Bruce Thomas, V.P. of Drums of Fire, is requesting a sound amplification permit for their annual Drum Corp competition on July 7, 2000. Mr. Thomas is also asking that Park Street be closed from James to Alexander Street to accommodate the large number of bands and transport vehicles. Recommendation: The City Council approve a sound amplification permit for Drums of Fire July 7, 2000, from 7:00 p.m. to 10:30 p.m. and street closure of Park Ave. from Alexander to James Street, from 4:00 p.m. to 11:00 p.m. ~ CC Randy Westrick - Parks Dept. Matt Gwynn - Street Department Woodburn Fire Department Woodburn Ambulance 595 Filbert Street Woodburn, OR 97071 11I June 9, 2000 Thru: Thru: To: John Brown, City Administrator Paul Null, Chief of Police Mayor and City Council City of Woodbum, Oregon 97071 Drums of Fire Inc. will host their annual Drum Corps competition on July 7th 2000. The show is about 3 hours long and starts at 7:00 PM. We are asking for a sound amplification permit from 7:00 PM to 10:30 PM on July 7th, 2000. Further we are asking to have Park Avenue closed from James St to Alexandra St from. 'if400~PM to 11:00 PM the same date. q.,oO We have asked the above in the past and our request has been granted. Bruce Thomas Vice President Drums of Fire Inc City of VVoodburn Police Department STAFF REPORT 270 Montgomery Street Woodburn OR 97071 (503) 982-2345 Date: From: To: Through: June 15, 2000 Paul Null, Chief of Police Mayor and City Council John Brown, City Administrator'~ Subject: Street Closure Request - Alexander Court llJ Ordinance 2225, Sec. 2, Jurisdiction. The City of Woodburn has Jurisdiction and exercises regulatory control over all public rights-of-way within the city under the authority of the city charter and state law. The Woodburn Police Department received a street closure request from the Alexander Court neighborhood. As in years past, the residences of Alexander Court are holding their annual Fourth of July activities. The street closure request is for July 4, 2000, from 10:00 a.m. to 11:00 p.m. The Woodburn Police Department commend the citizens of Alexander Court for their commitment in cultivating neighborhood activities which promotes pride in their neighborhood and the City of Woodburn. Recommendation: The City Council approve street closure of Alexander Court on July 4, 2000, from 10:00 a.m. to 11:00 p.m. cd~ 6 2000 llJ We the neighbors on Alexandra Court, request permission to close our street to traffic in order to have our annual Fourth of July party. We would be setting up bamers at 10:00 a.m. and will remove them by 11:00 p.m. Room will be left for emergency vehicles to pass through. Willcock Lima Crocker Mill l~t~eller% ~ \ Robinson Morales llJ Independence Day Fourth of July Party It has come around again ..... the neighborhoOd 4th of July Party. This year we will be celebrating our 12th annual gathering (any ideas about doing something different???). As in the past we will close the street around 10 a.m. If you have a portable barbecue we would appreciate it if you could bring it to the s~uthwest end of the Court around 10:00 a.m. We will start the grills about 11:30 and cooking can begin around 12 noon. Bring whatever you would like to grill (hamburgers, hot dogs, buns, etc.), a side dish for all to share, your own plates and utensils and your choice of drinks. Coolers will be located near by the tables and chairs. Dessert will be provided as usual. After lunch we can sit and talk (or take a nap) and then gather again for dinner if you like (we always have plenty of food left over). Later that evening, when dusk approaches, we will gather at the end of the Court to set off fireworks for the "kids". If you'd like to come, bring your sparklers/fireworks and join in with us kids. After our light display is finished, we can gather on Bill and Maggie's lawn to view the city fireworks if possible. Bring your chairs, coats and blankets and enjoy the view. If you have any suggestions or comments, please pass them on to either Anne Lima (981-4413) or Cheryl Mill (981-6212). HOPE TO SEE YOU THERE!!!! Community Development 270 Montgomery Street 14A MEMORANDUM Woodburn, Oregon 97071 (503) 982-524~ Date: To: From: Subject: June 22, 2000 , ..~-~ Mayor & City Council thru City Administrator .z~/ Planning Commission Site Plan Review 00-04 Centennial Park Phases 2 & 3 At their hearing of May 11, 2000 the Planning Commission approved, with conditions, the Woodburn Recreation & Parks Department development proposal. There were smiles on the faces of everyone attending. The full staff report and order are attached. CITY OF WOODBURN 270 Montgome_Jy Street · Woodbum, Oregon 97071 · (503) 98{2-5Ex2{2 TDD (503) 98{2-7433 · FAX (503) 982-.5{244 14A IN THE PLANNING COMMISSION OF WOODBURN, OREGON SITE PLAN REVIEW 00-04 FINAL ORDER WHEREAS, a request was made to the Planning Commission to hear a proposal for an expansion of Centennial Park, and; WHEREAS, the Planning Commission reviewed the matter at their regularly scheduled meeting on May 11, 2000, and; WHEREAS, the Planning Commission considered the written and oral testimony presented by staff, the applicants, and other interested persons to the proposal, and; WHEREAS, the Planning Commission closed the hearing, and; WHEREAS, the Planning Commission moved to approve SPR 00-04 and instructed staff to prepare findings and conclusions. NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION: The Planning Commission hereby approves Site Plan Review 00-04. Said decision is based on substantial evidence presented at the hearing and the findings and conclusions contained in Exhibit "A" and conditions of approval in Exhibit "B", which are attached hereto and by reference incorporated herein. Approved: Ro~e Young, C(:~irpers~ FINAL ORDER - SPR 00-04 Centennial Park Page 14A II. III. EXHIBIT "A" FINDINGS AND CONCLUSIONS NATURE OF THE APPLICATION: The applicant is requesting administrative site plan review approval to construct the second and third phases at Centennial Park. RELEVANT FACTS: The site is a 25 acre park located at 900 Parr Road. Range 2 West, Section 13, The property can be identified as Township 5 South, Tax Lot 700. The subject site is zoned PP - Public Park. Park facilities and their ancillary facilities are a permitted use within the PP zone, subject to compliance with the Woodburn Zoning Ordinance. The applicant is proposing to construct park facilities throughout the park site including three baseball/softball fields, a restroom, concession building, picnic shelter, parking lot, access paths, basketball slab and athletic field lighting. The applicant is responsible for obtaining any permits that may be necessary from the Department of Environmental Quality (DEQ), Division of State Lands or any other agency. RELEVANT APPROVAL CRITERIA: Woodburn Zoning Ordinance Chapter 8 General Standards Chapter 10 Off-Street Parking, Loading and Driveway Standards Chapter 11 Site Plan Review Chapter 37 Public, Semi-Public and Governmental Use Districts Woodburn Comprehensive Plan Woodburn Parks and Recreation Comprehensive Plan Up_date 4. Woodburn Landscaping Policies and Standards 5. Woodburn Access Management Ordinance FINAL ORDER - SPR 00-04 Centennial Park Page IV. 14A 6. Woodburn Transportation Systems Plan 7. Woodburn Sign Ordinance FINDINGS OF FACT: A. Woodburn Zoning Ordinance The following sections of the Zoning Ordinance were found to be relevant to the approval of this application: Chapter 8 General Standards Section 8.010 Minimum Street Width. All street right-of-way shall be not less than · Through streets, 60 feet FINDING: Park frontage on Parr Road is sufficient to allow for the necessary street width. Park improvements have been set back 42 feet from the street's center line to allow for the street, sidewalk and bicycle paths. The Site Plan proposes minimal development within a 100' wide strip along the southern portion of the site. This development plan allows for a future right-of-way for the future southern bypass arterial. Section 8.190 Vision Clearance FINDING: The vision clearance areas shall not contain any plantings, walls, structures, or temporary or permanent obstructions to vision exceeding 30 inches in height above the curb level, or street shoulder where there is no curb. The vision clearance area consists of a triangle with 30-foot legs at right angles at the intersection corner of the access and public street. There is an entry sign proposed on the northeast corner of the existing driveway which is on the fringe of the vision clearance triangle. If this sign is to be located within the triangle, it will be required to be no more than 30 inches in height. This has been added as a condition of approval. Section 8.200 Solar Access. For the purposes of providing solar access protection; development (including accessory structures and fences) shall not cast a shadow on the south wall or any solar access buildable area bbtween the hours of 9 a.m. and 3 p.m. on December 21st. FINDING: The applicant complies with the solar access standards. FINAL ORDER - SPR 00-04 Centennial Park Page 3 14A Chapter '10 Off Street Parking, Loading and Driveway Requirements Section 10.040. Joint Use. The automobile parking spaces provided by churches and schools may be made available as a public or private parking lot when the use thereof is not required by the church or school for which such parking was provided, regardless of the district wherein located, provided the lot is developed as prescribed in this Ordinance. FINDING: The City and School District have agreed to share parking between Valor School and Centennial Park. A pathway and passage through the fence has been developed to provide overflow parking for both facilities. The"lOity and School District foresee events when both facilities will be used. Section 10.050. Off-Street Automobile Parkinq Requirements. Off-street automobile parking shall be provided as required by Section 10.070 and approved by the Planning Director, in the amounts not less than those listed below: (r) Parks - other than neighborhood parks or playground: (1) One space per two picnic tables plus five spaces per ball diamond. Sufficient parking for all activities within the park shall be provided when sufficient on-street parking is not available. FINDING: The Site Plan will construct 157 parking spaces. Requirements accordin[t to this section break down as follows: Park Spaces per Total of Features Total Required Feature Feature Picnic .5 per table 30 tables 15 Tables Ballfields 5 per field 6 fields 30 TotalI 45 Since no on-street parking is available on the site, 112 parking spaces in excess of the standards are planned. The City also has a cooperative agreement with the Valor Middle School to use the School's west parking lot for overflow parking. Section t0.070 Parking and Loadin.q Area Development Requirements FINDING: The applicant's site plan meets all of the requirements with respect to location, surfacing, and size of parking spaces. Bumper guards are not necessary in that all parking spaces are designed to prevent vehicles from projecting onto adjacent property or right-of-way. Page 4 FINAL ORDER - SPR 00-04 Centennial Park 14A Lighting is required to be deflected away from residential uses and right-of-way. A condition of approval will be that all exterior lighting be subject to city approval and shall be in compliance with this requirement. Chapter 11 Site Plan Review Section 11.030 Approval of Site Plan Required (a) No building permit for construction of structures governed by this chapter shall be issued until the Site Plan for that structure has received approval under the provisions of this Chapter. (b) Any conditions attached to the approval of the Site Plan shall be conditions on the issuance of the building permit. A violation of the conditions shall be considered a violation of this Ordinance. Section tl.070 Criteria for Evaluatin.q a Site Plan. The following criteria shall be used in evaluating a Site Plan: (a) The placement of structures on the property shall minimize adverse impact on adjacent uses, and (b) Landscaping shall be used to minimize impact on adjacent uses. FINDING: Structures proposed for the site include a restroom, concession/restroom, maintenance/storage building, picnic shelter and dugout roofs. These structures are located on the site plan to provide convenient and efficient locations for park visitors. Except for the maintenance/storage building, they are located within the central portions of the site and will have minimal impact on surrounding properties. The maintenance/storage building is located away from public use areas. It is located adjacent to neighboring private property. However, minimal impact on that site is expected since it consists of a small farm. (c) Landscaping shall be so located as to maximize its aesthetic value. FINDING: The site plan calls for a significant use of trees. Phase 1 includes more than 90 trees with Phase 2 including a similar amount. Because of a special program organized through the Centennial Park Task Force, the City is able to plant large caliper trees (3" - 4"). Landscaped areas are included with? all parking lots. (d) Access to the public streets shall minimize the impact of traffic patterns. Whenever possible, direct access shall not be allowed to aderial streets. Wherever possible, access shall be shared with adjacent uses of a similar nature. FINAL ORDER - SPR 00-04 Centennial Park Page 5 14A FINDING: Parking lots in the park are accessed through a two lane road. This parking and access scheme was determined to minimize the movement of vehicular traffic on the site that does not bisect activity areas, provide a centralized and convenient parking and minimize development costs. Direct access has already been established onto Parr Road, which is a service collector. (e) The design of the drainage facilities shall minimize the impact on the city's or other public agencies drainage facilities. FINDING: The site is drained with an extensive underground drainage system that complements surface drains located through the paved and turfe(~ areas within the park. Because of grades, storm water must be delivered to the City's storm water system via a pump located within the park. This system is meeting current needs and is designed to accommodate future phases. (f) The design encourages energy conservation, both in its siting on the lot, and its accommodation of pedestrian and bicycle traffic. FINDING: The proposal accommodates pedestrian and bicycle traffic. Bicycle facilities will be added in future phases. Energy conservation has been provided to the maximum extend feasible. (g) The proposed site development, including the architecture, landscaping and graphic design, is in conformity with the site development requirements of this Ordinance and with the standards of this and other ordinances insofar as the location and appearance of the proposed development are involved. (h) The location, design, color and materials of the exterior of all structures and signs are compatible with the proposed development and appropriate to the character of the immediate neighborhood. FINDING: The buildings within the park will be of masonry construction using colors and materials similar to the neighboring Valor Middle School. Section 11.085 Time Limitation. At the time of final approval the applicant has six months to initiate construction. If construction has not begun within this time frame, the applicant can request, in writing, a six month extension. The site plan becomes void one year after final approval; therefore, the applicant would have to reapply after that time period. _ FINDING: The City is now assembling a funding package using SDC revenue, grants, donations and volunteer labor to complete much of the work within Phase 2. By June 2001, the park is expected to include: FINAL ORDER - SPR 00-04 Centennial Park Page 6 Phase 1 I Phase 2 IPhase 3 2 - Soccer Fields 2 - Baseball/softball Fields 1 - Baseball/Softball Restroom Field Landscaping Landscaping Parking Facilities Parking Facilities Access Road & Drainage & Irrigation ; Paths 14A ' Future development that includes the following is scheduled within the Recreation ~nd Parks Department CIP for completion by 2006. A condition of approval states ,hall be initiated within one year from the date of approval. Phase I I Phase 2 Phase 3 Basketball Court Baseball Field Athletic Field Lighting (all fields) Maintenance/Storag Picnic Shelter Concession/restroom Bldg. e Bldg. Drainage & Irrigation Drainage & Irrigation Access Paths Chapter 37 Public, Semi-Public and Governmental Use Districts Section 37.050 Within any PP Public Park District no building, structure or premises shall be used, arranged or designed to be used, erected, structurally altered or enlarged except for one or more of the following uses: (a) Public park (non-commercial) (b) Public playground (non-commercial) (c) Parkway; (d) Municipal Golf Course: (e) Dwelling for the caretaker or watchman. ~ (f) Publicly Owned Utilities. FINDING: The application proposes development that meets these standards. The proposal is to continue construction of a public park, part of which has already been approved and constructed. Page 7 FINAL ORDER - SPR 00-04 Centennial Park 14A De WOODBURN COMPREHENSIVE PLAN FINDING: Applicable goals and policies have been satisfied through the implementing ordinances of the adopted subdivision standards, zoning ordinance and other ordinances in affect at the time of approval. The site has a Comprehensive Plan designation of "Open Space and Parks", and this project compliments the designated land use and the goals and policies therein. WOODBURN PARKS AND RECREATION COMPREHENSIVE PLAN UPDATE Section 5.4 of the Woodburn Parks and Recreation Comprehensive establishes a "System Framework Plan" that is designed to achieve the City's parks and recreation goals and meet the needs of the City at the neighborhood, community, and City-wide levels. Within that Framework, Centennial Park is defined as a Municipal Park. Use and Characteristics for a Municipal Park include: "Large park facility designed to serve broader recreation needs than a community park. Should include a multi-facility/multi-field sports complex and other similar facilities designed to serve the needs of the entire City. Includes restrooms and on-site parking. May be co-located with a school site and, if standards are met, may also serve as a neighborhood park for residents with 2 mile radius." FINDING: The development proposed within Centennial Park is consistent with the Parks and Recreation Comprehensive Plan Update's Use and Characteristics definitions for a Municipal Park. WOODBURN LANDSCAPING POLICIES AND STANDARDS FINDING: The Woodburn Landscaping Policies and Standards include no standards for park landscaping. However, Centennial Park design does include significant landscaping. These plans include: · Extensive planting of large caliper trees. These trees include various flowering fruit trees, maples and oaks. Phases 1 & 2 include trees lined on streets, access roads paths and around activity areas. Also included are groves planted to create passive spaces and defining separate areas. · Centennial Park includes extensive landscaping through the parking areas. The Plan provides 10% of the parking area to be landscaped with shrubs, brushes and trees. · All access streets and parking lots are paved, curbed, ligh{ed and designed to meet ADA standards. · All access paths are paved and designed to meet ADA standards. E. WOODBURN ACCESS MANAGEMENT ORDINANCE FINAL ORDER - SPR 00-04 Centennial Park Page 8 14A FINDING: Parr Road is classified as a service collector. Currently, Parr Road is improved to County standards with no curbs, gutters, sidewalks or bike lanes. The 2000-01 Woodburn Public Works Department ClP includes improving Parr Road from Valor School to the west boundary of Centennial Park. When construction of this street takes place, the Centennial Park access road will be connected to Parr Road in accordance with City standards. WOODBURN TRANSPORTATION SYSTEMS PLAN FINDING' The street frontage along Parr Road is not curr(.'ntly improved in compliance with said plan. However, the 2000-01 Woodburn Public Works Department CIP includes improving Parr Road from Valor Middle School to the west boundary of Centennial Park. These improvements will mirror those in front of Valor Middle School with sidewalks, curbs, gutters and a bike path. The Woodburn Transportation Plan indicates that a minor arterial is designated to course through the southern 100' of the park. For this reason, the plan indicates minimal development in this section of the park. This constitutes 1.83 acres of parkland. However, according to the Parks and Recreation Director, the City used Federal Land and Water Conservation Funds (LWCF) to purchase the property, and contract requirements prohibit use of any of the property purchased with LWCF for non-outdoor recreation use. WOODBURN SIGN ORDINANCE FINDING: According to Ordinance 2092, Section 3. (B), City of Woodburn erected signs are exempt from the sign ordinance. However, below is a listing of signs expected as a part of park development. · Standard WRPD "ladder-type" park sign designating the park on Parr Road. · Internal flag loop brick monument sign. Veterans groups have expressed an interest in using this sign as an opportunity to honor Woodburn's foreign war veterans. · Scoreboards - Plans include four scoreboards, one for each ballfield. This will include electronic boards approximately 50 sq. ft. in size. The scoreboards may also include sponsor or donors names and Iogos. ADDITIONAL FINDINGS - 1. The request complies with the Comprehensive Plan and the Comprehensive Plan Map. 2. The proposed use is allowed per Chapter 37 of the Zoning Ordinance. Page FINAL ORDER - SPR 00-04 Centennial Park 14A 3. The site plan is in substantial conformance with Chapter 1 1 Site Plan Review. 4. The applicant has submitted sufficient information as required per Chapter 11 Site Plan review. 5. The proposal is consistent with the Parks and Recreation Comprehensive Plan Update. VI. CONCLUSION: Based on the information in this final order and the applicable review criteria, this proposal satisfies all approval criteria relating to a Site Plan Review. FINAL ORDER - SPR 00-04 Centennial Park Page 10 14A EXHIBIT "B" CONDITIONS OF APPROVAL SITE PLAN REVIEW 00-04 Community Development Department · 1. The proposed development shall be in substantial conformance with the preliminary plan dated May 4, 2000. 2. The applicant shall comply with the landscaping policies and stafldards. Maintenance: All landscaping shall be maintained year round. Plantings shall be watered regularly and in a manner appropriate for the specific plant species through the first growing season, and dead and dying plants shall be replaced by the applicant during the next planting season. No buildings, structures, storage of material, or parking shall be permitted within the required landscape and buffer areas. All landscape and buffer areas shall be maintained and kept free of all debris, weeds and tall grass. The applicant shall show proof of how landscaping is to be maintained and irrigated. The parking area shall be kept free of debris. The applicant shall comply with the vision clearance standards as per Section 8.190 and the solar access standards of the Woodburn Zoning Ordinance. Building and access ways shall comply with A.D.A. specifications. Final plans shall conform to the construction plan review procedures and standards. All work shall conform to the City of Woodburn standards and all State building codes. 7. Prior to building permit issuance, pay appropriate systems development charges in effect at that time. The applicant shall show to the building department a set of approved engineering drawings prior to building permit issuance. 8. Any conditions attached to the approval of the site plan shall be conditions on the issuance of a building permit. A violation of the conditions shall_be considered a violation of the ordinance. 9. Lighting plan shall be submitted to the Community Development Department for approval prior to installation of outdoor lighting. Outdoor lighting shall be located and/or shielded to minimize adverse impacts on adjacent streets and property. Page ! ! FINAL ORDER - SPR 00-04 Centennial Park 14A 10. Any sign or other object placed within a required vision clearance triangle shall be limited to 30 inches in height, with the exception of signs with faces no less than seven feet in height and supported by a pole no more than 12 inches in diameter. 11. The project shall be initiated within one year from the date of approval for such approval to remain valid. Public Works 12. The applicant is responsible for obtaining permits from state and/or federal agencies which may require approval or permit. 13. All work shall conform to the City of Woodburn Standard Specifications and all State Building Codes. 14. The site can be served by the existing on-site sanitary sewer main. The existing main is shallow, and depending on vertical elevations, a pump system may be needed for the restroom facility and concession area. 15. The domestic and irrigation water service needs are currently provided by the existing on-site 12-inch diameter water main. Any expansion or additional service needed for Phase 2 shall utilize the existing on-site meters. The existing main serving the site is a dead-end main and shall be looped to the existing mater main serving the school district property. 16. The existing storm sewer system serving phase one is discharging by a pumped system to Parr Road. This system can be utilized for both phases one and two. However, detention shall be provided which complies with the City of Woodburn storm water detention requirements. 17. In accordance with the Transportation Systems Plan, the 100 foot right-of-way adjacent to the south property line shall be dedicated for roadway purposes. 18. Parr Road shall be improved to City standards, including sidewalks, combination sidewalk/bikepath, from the end of the improved portion near the school property to the west boundary of the park property. 19. Fire protection requirements shall be as per the Woodburn Fire District's standards. ~ FINAL ORDER - SPR 00-04 Centennial Park Page 12 Centennial Park Phases 2 & 3 Property owners within 100 feet: Map & Tax Lot 52W13 00100 52W13 00500 52VV13 00600 52W13 00800 52Wl 3 01200 . Owner & Address Hazel M. Smith- Trustee 105 Ben Brown Lane VVoodburn, OR 97071 ~ : VVoodburn School District #103 440 Parr Road VVoodburn, OR 97071 Warsanofi & Zinozya Toran 17811 Boones Ferry Road N.E. Hubbard, OR 97032 Clyde & Marjorie Lowry 9008 Parr Road N.E. Gervais, OR 97026 Burlingham Farms, Inc. P.O. Box 7 Woodburn, OR 97071 I hereby certify that the above information is correct to the best of my knowledge. Scott R. Clark City of Woodburn Assistant Planner Exhibit "B" CITY OF WOODBURN ~70 Montgome~ Street · Woodbum, Oregon 97071 · (503) 98c2-5L~Z2 TDD (503) 982-7433 · FAX (503) 982-5244 14A STAFF REPORT III IV Woodburn Planning Commission SITE PLAN REVIEW 00-04 "Centennial Park Phases 2 & 3" APPLICANT: Woodburn Recreation and Parks Department Randall Westrick, Director 270 Montgomery Street Woodbum, OR 97071 OWNER: The City of Woodburn 270 Montgomery Street Woodbum, OR 97071 NATURE OF THE APPLICATION: The applicant is requesting administrative site plan review approval to construct the second and third phases at Centennial Park. RELEVANT FACTS: The site is a 25 acre park located at 900 Parr Road. The property can be identified as Township 5 South, Range 2 VVest,'Section 13, Tax Lot 700. The subject site is zoned PP - Public Park. Park facilities and their ancillary facilities are a permitted use within the PP zone, subject to compliance with the Woodburn Zoning Ordinance. The applicant is proposing to construct park facilities throughout the park site including three baseball/softball fields, a restroom, concession building, picnic shelter, parking lot, access paths, basketball slab and athletic field lighting. The applicant is responsible for obtaining any permits that. may-be necessary from the Department of Environmental Quality (DEQ), Division of State Lands or any other agency. V RELEVANT APPROVAL CRITERIA: 1. Woodbum ZoninR Ordinance Chapter 8 General Standards Chapter 10 Off-Street Parking, Loading and Ddveway Standards $PR 00-04; Centennial Park - Page 1 2. 3. 4. 5. 6. Chapter 11 Chapter 37 Woodburn Comprehensive Plan Woodburn Parks and Recreation Comprehensive Plan Update Woodbum Landscaoin.q Policies and Standards Woodburn Access Mana.qement Ordinance Woodburn Transportation Systems Plan VVoodburn Si,qn Ordinance Site Plan Review Public, Semi-Public and Governmental Use Districts 14A 1. Woodburn Zoning Ordinance The following sections of the Zoning Ordinance were found to be relevant to the approval of this application: Chapter 8 General Standards Section 8.010 Minimum Street Width. All street right-of-way shall be not less than · Through streets, 60 feet STAFF COMMENT: Park frontage on Parr Road is sufficient to allow for the necessary street width. Park improvements have been set back 42 feet from the street's center line to allow for the street, sidewalk and bicycle paths. The Site Plan proposes minimal development within a 100' wide strip along the southern portion of the site. This development plan allows for a future right-of-way for the future southern bypass arterial. Section 8.190 Vision Clearance STAFF COMMENT: The vision clearance areas shall not contain any plantings, walls, structures, er temporary or permanent obstructions to vision exceeding 30 inches in height above the curb level, or street shoulder where there is no curb. The vision clearance area consists of a triangle with 30-foot legs at right angles at the intersection comer of the access and public street. There is an entry sign proposed on the northeast comer of the existing driveway which is on the fringe of the vision clearance triangle. If this sign is to be located within the triangle, it will be required to be no more than 30 inches in height. This has been added as a condition of approval. Section 8.200 Solar Access. For the purposes of providing solar access protection; development (including accessory structures and fences) shall not cast a shadow on the south wall or any solar access buildable area between the hours of 9 a.m. and 3 p.m. on December 21st. STAFF COMMENT: The applicant complies with the solar access standards. SPR 00-04; Centennial Park - FaOe z Chapter 10 Off Street Parking, Loadin¢~ and Driveway Requirements Section 10.040. Joint Use. The automobile parking space provided by churches and schools may be made available as a public or private parking lot when the use thereof is not required by the church or school for which such parking was provided, regardless of the district wherein located, provided the lot is developed as prescribed in this Ordinance. STAFF COMMENT: The City and School Distdct have agreed to share parking between Valor School and Centennial Park. A pathway and passage through the fence has been developed to provide overflow parking for both facilities. The City and School District foresee events when both facilities will be used. Section 10.050. Off-Street Automobile Parkin9 Requirements. Off-street automobile parking shall be provided as required by Section 10.070 and approved by the Planning Director, in the amounts not less than those listed below: (r) Parks - other than neighborhood parks or playground: (1) One space per two picnic tables plus five spaces per ball diamond. Sufficient parking for all activities within the park shall be provided when sufficient on-street parking is not available. STAFF COMMENT: The Site Plan will construct 157 parking spaces. Requirements accordin9 to this section break down as follows: Park Feature I Spaces per Feature I Total of Features I Total Required Picnic Tables .5 per table 30 tables 15 Ballfields 5 per field 6 fields 30 TotalI 45 14A Since no on-street parking is available on the site, 112 parking spaces in excess of the standards are planned. The City also has a cooperative agreement with the Valor Middle School to use the School's west parking lot for overflow parking. Section 10.070 Parkint:l and Loading Area Development Requirements STAFF COMMENT: The applicant's site plan meets all of the requirements with respect to location, surfacing, and size of parking spaces. Bumper guards are not necessary in that all parking spaces are designed to prevent vehicles from projecting onto adjacent property or right-of-way. Lighting is required to be deflected away from residential uses and right-of-way. A condition of approval will be that all extedor lighting be subject to city approval and shall be in compliance with this requirement. - Chapter 11 Site Plan Review Section 11,030 Approval of Sits Plan Required (a) No building permit for construction of structures governed by this chapter shall be issued until the Site Plan for l~at structure has received approval under the provisions of this Chapter. $PR 00-04; Centennial Park - Page 3 (b) Any conditions attached to the approval of the Site Plan shall be conditions on the issuance of the building permit. A violation of the conditions shall be considered a violation of this Ordinance. Section 11.070 Criteria for Evaluating a Site Plan. The following criteria shall be used in evaluating a Site Plan: (a) The placement of structures on the property shall minimize adverse impact on adjacent uses, and (b) Landscaping shall be used to minimize impact on adjacent uses. STAFF COMMENT: Structures proposed for the site include a restroom, concession/restroom, maintenance/storage building, picnic shelter and dugout roofs. These structures are located on the site plan to provide convenient and efficient locations for park visitors. Except for the maintenance/storage building, they are located within the central portions of the site and will have minimal impact on surrounding properties. The maintenance/storage building is located away from public use areas. It is located adjacent to neighboring pdvate property. However, minimal impact on that site is expected since it consists of a small farm. (c) Landscaping shall be so located as to maximize its aesthetic value. STAFF COMMENT: The site plan calls for a significant use of trees. Phase 1 includes more than 90 trees with Phase 2 including a similar amount. Because of a special program organized through the Centennial Park Task Force, the City is able to plant large caliper trees (3" - 4"). Landscaped areas are included within all parking lots. (d) Access to the public streets shall minimize the impact of traffic patterns. Whenever possible, direct access shall not be allowed to artedal streets. Wherever possible, access shall be shared with adjacent uses of a similar nature. STAFF COMMENT: Parking lots in the park are accessed through a two lane road. This parking and access scheme was determined to minimize the movement of vehicular traffic on the site that does not bisect activity areas, provide a centralized and convenient parking and minimize development costs. Direct access has already been established onto Parr Road, which is a service collector. (e) The design of the drainage facilities shall minimize the impact on the city's or other public agencies drainage facilities. STAFF COMMENT: The site is drained with an extensive underground drainage system that complements surface drains located through the paved and turfed areas within the park. Because of grades, storm water must be delivered to the City's storm water system via a pump located within the park. This system is meeting current needs and is designed to accommodate future phases. (f) The. design encourages ene.,gy conservation, both in .its siting-on the lot, and-.its accommodation of pedestrian and bicycle traffic. STAFF COMMENT: The proposal accommodates pedestrian and bicycle traffic. Bicycle facilities will be added in future phases. Energy conservation has been provided to the maximum extend feasible. (g) The proposed site development, including the architecture, landscaping and graphic design, is in conformity with the site development requirements of this Ordinance and with the 14A $PR 00.04; Centennial Pa~k - Page standards of this and other ordinances insofar as the location and appearance of the proposed development are involved. (h) The location, design, color and materials of the extedor of all structures and signs are compatible with the proposed development and appropriate to the character of the immediate neighborhood. STAFF COMMENT: The buildings within the park will be of masonry construction using colors and materials similar to the neighboring Valor Middle School. Section 11.085 Time Limitation. At the time of final approval the applicant has six months to initiate construction. If construction has not begun within this time frame, the applicant can request, in writing, a six month extension. The site plan becomes void~one year after final approval; therefore, the applicant would have to reapply after that time period. STAFF COMMENT: The City is now assembling a funding package using SDC revenue, grants, donations and volunteer labor to complete much of the work within Phase 2. By June 2001 the park is expected to include: Phase 1 I Phase 2 Phase 3 2 - Soccer Fields 2 - Baseball/softball Fields I - Baseball/Softball Restroom Field Landscaping Landscaping Parking Facilities Parking Facilities Access Road & Paths Drainage & Irrigation 14A Future development that includes the following is scheduled within the Recreation and Parks Department ClP for completion by 2006. A condition of approval states that the project shall be initiated within one year from the date of approval. Basketball Court Baseball Field Athletic Field Lighting (all fields) Maintenance/Storage Picnic Shelter Concession/restroom Bldg. Bldg. Drainage & Irrigation Drainage & Irrigation Access Paths - Chapter 37 Public~ Semi-Public and Governmental Use Districts Section 37.050 Within any PP Public Park District no building, structure or premises shall be used, arranged or designed to be used, erected, structurally altered or enlarged except for one or more of the following uses: (a) Public park (non-commercial) SPR 00-04; Centennial Park. Page (b) Public playground (non-commercial) (c) Parkway; (d) Municipal Golf Course: (e) Dwelling for the caretaker or watchman. (f) Publicly Owned Utilities. STAFF COMMENT: Staff has determined that the application proposes development that meets these standards. The proposal'is to continue construction of a public park, part of which has already been approved and constructed. B. WOODBURN COMPREHENSIVE PLAN STAFF COMMENT: Applicable goals and policies have been satisfied through the implementing ordinances of the adopted subdivision standards, zoning ordinance and other ordinances in affect at the time of approval. The site has a Comprehensive Plan designation of "Open Space and Parks", and this project compliments the designated land use and the goals and policies therein. C. WOODBURN PARKS AND RECREATION COMPREHENSIVE PLAN UPDATE Section 5.4 of the Woodburn Parks and Recreation Comprehensive establishes a "System Framework Plan" that is designed to achieve the City's parks and recreation goals and meet the needs of the City at the neighborhood, community, and City-wide levels. Within that Framework, Centennial Park is defined as a Municipal Park. Use and Characteristics for a Municipal Park include: "Large park facility designed to serve broader recreation needs than a community park. Should include a multi-facility/multi-field sports complex and other similar facilities designed to serve the needs of the entire City. Includes restrooms and on-site parking. May be co-located with a school site and, if standards are met, may also serve as a neighborhood park for residents with 2 mile radius." STAFF COMMENT: The development proposed within Centennial Park is consistent with the Parks and Recreation Comprehensive Plan Update's Use and Characteristics definitions for a Municipal Park. D. WOODBURN LANDSCAPING POLICIES AND STANDARDS STAFF COMMENT: The Woodburn Landscaping Policies and Standards include no standards for park landscaping. However, Centennial Park design does include significant landscaping. These plans include: · Extensive planting of large caliper trees. These trees include various flowering fruit trees, maples and oaks. Phases I & 2 include trees lined on streets, access roads paths and around activity areas. Aisc included are groves planted to create passive spaces and defining separate areas. Centennial Park includes extensive landscaping,through the park~mg areas: The"Plan provides 10% of the parking area to be landscaped with shrubs, brushes and trees. · All access streets and parking lots are paved, curbed, lighted and designed to meet ADA standards. · All access paths are paved and designed to meet ADA standards. 14A SPR 00-04; Centennial Park - Page Fo Go Ho 14A WOODBURN ACCESS MANAGEMENT ORDINANCE STAFF COMMENT: Parr Road is classified as a service collector. Currently, Parr Road is improved to County standards with no curbs, gutters, sidewalks or bike lanes. The 2000-01 Woodbum Public Works Department CIP includes improving Parr Road from Valor School to the west boundary of Centennial Park. When construction of this street takes place, the Centennial Park access road will be connected to Parr Road in accordance with City standards. WOODBURN TRANSPORTATION SYSTEMS PLAN STAFF COMMENT: The street frontage along Parr Road is not currently improved in compliance with said plan. However, the 2000-01 Woodbum Public Works Department ClP includes improving Parr Road from Valor Middle School to the west boundary of Centennial Park. These improvements will mirror those in front of Valor Middle School with sidewalks, curbs, gutters and a bike path. The Woodburn Transportation Plan indicates that a minor arterial is designated to course through the southern 100' of the park. For this reason, the plan indicates minimal development in this section of the park. This constitutes 1.83 acres of parkland. However, according to the Parks and Recreation Director, the City used Federal Land and Water Conservation Funds (LWCF) to purchase the property, and contract requirements prohibit use of any of the property purchased with LWCF for non-outdoor recreation use. WOODBURN SIGN ORDINANCE STAFF COMMENT: According to Ordinance 2092, Section 3. (B), City of Woodburn erected signs are exempt from the sign ordinance. However, below is a listing of signs expected as a part of park development. Standard WRPD "ladder-type" park sign designating the park on Parr Road. Internal flag loop brick monument sign. Veterans groups have expressed an interest in using this sign as an opportunity to honor Woodburn's foreign war veterans. Scoreboards - Plans include four scoreboards, one for each ballfield. This will include electronic boards approximately 50 sq'. ft. in size. The scoreboards may also include sponsor or donors names and Iogos. ATTACHMENTS Attachment Exhibit "A" Exhibit "B" Woodbum Fire District Comments Application Preliminary Development Plan ADDITIONAL STAFF COMMENTS 1. The request complies with the Comprehensive Plan and the Comprehensive Plan Map. 2. The proposed use is allowed per Chapter 37 of the Zoning Ordinance. 3. The site plan is in substantial conformance with Chapter 11 Site Plan Review. The applicant has submitted suffident information as required per Chapter 11 Site Plan review. SPR 00-04; Centennial Pa~k - Page 14A VI. The proposal is consistent with the Parks and Recreation Comprehensive Plan Update. CONCLUSION & RECOMMENDATION The Director of the Woodbum Parks and Recreation Department, as the applicant for this proposal, is requesting site plan review approval for phases 2 & 3 of a 25 acre Municipal Park, Case File No. SPR 00-04. The proposed use and improvements have been discussed in detail by the applicant and in this staff report. Woodbum Planning staff recommends approval of this request, subject to the following conditions of approval: Community Development Department The proposed development shall be in substantial conformance with the preliminary plan dated May 4, 2000. 2. The applicant shall comply With the landscaping policies and standards. Maintenance: All landscaping shall be maintained year round. Plantings shall be watered regularly and in a manner appropriate for the specific plant species through the first growing season, and dead and dying plants shall be replaced by the applicant during the next planting season. No buildings, structures, storage of material, or parking shall be permitted within the required landscape and buffer areas. All landscape and buffer areas shall be maintained and kept free of all debris, weeds and tall grass. The applicant shall show proof of how landscaping is to be maintained and irrigated. The parking area shall be kept free of debris. The applicant shall comply with the vision clearance standards as per Section 8.190 and the solar access standards of the VVoodburn Zoning Ordinance. 4. Building and access ways shall comply with A.D.A. specifications. 5. Final plans shall conform to the construction plan review procedures and standards. 6. All work shall conform to the City of Woodbum standards and all State building codes. Prior to building permit issuance, pay appropriate systems development charges in effect at that time. The applicant shall show to the building department a set of approved engineering drawings prior to building permit issuance. Any conditions attached to the approval of the site plan shall b~e conditions on the · issu&nce .of a~building permit. A v{olaticn of the conditions shall be considered e · violation of the ordinance. Lighting plan shall be submitted to the Community Development Department for approval prior to installation of outdoor lighting. Outdoor lighting shall be located and/or shielded to minimize adverse impacts on adjacent streets and property. SPR 00-04: Centennial Pa~k - Page 14A 10. Any sign or other object placed within a required vision clearance triangle shall be limited to 30 inches in height, with the exception of signs with faces no less than seven feet in height and supported by a pole no more than 12 inches in diameter. 11. The project shall be initiated within one year from the date of approval for such approval to remain valid. Public Works 12. The applicant is responsible for obtaining permits from state and/or federal agencies which may require approval or permit. 13. All work shall conform to the City of Woodburn Standard SpecifiCations and all State Building Codes. 14. The site can be served by the existing on-site sanitary sewer main. The existing main is shallow, and depending on vertical elevations, a pump system may be needed for the restroom facility and concession area. 15. The domestic and irrigation water service needs are currently provided by the existing on-site 12-inch diameter water main. Any expansion or additional service needed for Phase 2 shall utilize the existing on-site meters. The existing main serving the site is a dead-end main and shall be looped to the existing mater main serving the school distdct property. 16. The existing storm sewer system serving phase one is discharging by a pumped system to Parr Road. This system can be utilized for both phases one and two. However, detention shall be provided which complies with the City of Woodburn storm water detention requirements. 17. In accordance with the Transportation Systems Plan, the 100 foot right-of-way adjacent to the south property line shall be dedicated for roadway purposes. 18. Parr Road shall be improved to City standards, including sidewalks, combination sidewalk/bikepath, from the end of the improved podion .near the'school property to the west boundary of the park property. 19. Fire protection requirements shall be as per the Woodburn Fire District's standards. SPR 00-04; Centennial Park - Page 9 WOODB URN FIRE DISTRICT Pre~,en~ion Division Site Plan R~,iew Comments REC'D 14A MAY 0 1 2000 COMMUNII'~ DEPT. Memo To: Scott Clark, Planner City of Woodburn Date: 05-01-00 From: Robert Benck Fire Marshal Facility/Project Name: Centennial Park Location: 900 Blk. Parr Rd. Occupancy Class: B A. Access: 1. Exterior of Facility: Minimum access to within 150 feet of all sides of any structures is required. Question; Is the south end of the park a parking area fo vehicles? If so where is the access for this area? 2. To Interior of Facility: NA B. Building Exit System: Items to be addressed when plans are submitted to Building Official. (Any changes to the items below need to be reviewed) 1. Occupant Load: Comments will be needed for any structures or grandstands. 2. Number of Exits: Fire codes do apply to bleachers & grandstand seating. 3. Exit Hardware: 4. Exit Signage: ..... 5. Emergency Lighting: C. Fire flow/ Water Supply: 1500 gpm minimum flow requirement for commercial structures E. Sprinkler/FDC: Not required Not required G. Premise Identification: Existing sign is adequate H. Special Occupancy Requirements: "Knox" Pad lock or lock box needed for access lane or buildings. I, Building Size & Limitations/Type of Construction: Within Ymfits J. Fire and Life Safety Review Requirement: If required will be provided by building official. K. Special Comments: An onsite water supply system must be available, operational and acceptable to the city prior to the construction of combustible buildings. Access during construction must support the weight of Fire Apparatus and allow access to facility. COMPLIANCE WITH THESE REQUIREMENTS DOES NOT CONSTITUTE PERMISSION TO BUILD. BUILDING PERMITS AND PLANS REVIEWS BY THE APPROPRIATE BUILDING OFFICIAL IS REQUIRED. PERMITS AND ~,PPROVED PLANS MUST BE ONSITE DURING CONSTRUCTION. 14A WOODBURN FIRE DISTRICT 1776 Newberg Hwy. Woodburn. OR. 97071 (503) 982-2360 or 982-7305 ext. 13 Fax (503) 981-5004 REC'D SITE PLAN REVIEW APPLICATION APR 0 5 Z000 DIRECT QUESTIONS TO: WOOOBURN COla~UNIT¥ D. Randall Westn'ck-Director, Woodbum City Recreation and Parks Department DEVELOPMENT DEPT. (APPLICANT NAME) MontEomefy Street Woodbum, OR 97071 (ADDRESS) (503) 982-5265 (TELEPHONE) PROPERTY OWNER: The City of Woodbum PROJECT NAME: Centennial Park Phases 2 & 3 LOCATION OF PROJECT: 900 Parr Road MAP & TAX ACCOUNT NO(s): Township 5, Range 2 West, Section 700 14A NAME OF DEVELOPER: The City of Woodbum ARCH./ENG.: Leisin, qer Des~qns Include 11 copies of the Site Plan including all the information required in the Zoning Ordinance, for the particular typo of development proposed. All materials are to be folded and collated. Include a detailed Statement of Intent, which describes the typo and extent of the proposed oporation, any phasing of development being proposed, maintenance of landscaping, etc. Applicant may use the attached statement page and/or include a separate statement along with this application. The statement of intent should include a discussion of the applicable approval criteria. APPLICATION CHECKLIST OFFICE USE ONLY 1. Site Plans .......................... 2. Landscape/Irdga'n Plans ............... 3. Architectural Plans .................... 4. Sign Plans .......................... 5. Complete Application .................. J 6. Statement of Intent ............. :.:... Number of Copies (11) (11) (4) (2) (1) (1) Y/N Date for Pre-application Conference .... Scheduled Headng Date .............. Date of Engineering Conference ....... Part I: Part I1: STATEMENT OF INTENT 14/I[ tn 19Z77, the City of Woodbum, w/th assistance from the Land and Water Conservation Fund purchased the 25-acre community park site. At the t/me/t was fiat agricultural/and. From 1987 through 1998, various site development act/v/t/es occurred including ins/a/tat/on ufa drainage system, grading and tree planting. In 1998, the City completed Centenn/a/ Park Phase 1. This project/ntroducedsite infrastructure including an access road, minimal park/ng, a water system, storm d/'a/nage system, sanitary sewer and electricity. Recreational fac/t/ties included tn this phase are two soccer fields, a baseball/softball field and a playground. The Centennial Park Phase 2 Project w/// construct a softball/baseball fie/d, baseball fie/d, res/room, landscaping, access paths and park/nE fac/t/t/es. These fac/t/t/es are needed for the City to keep pace w/th grow/nE demand, tn November 1999, the C/ty adopted a Parks and Recreation Comprehensive P/an Update. Find/n9 4 tn that document notes ~.. Woodbum's crime index ts relatively high. There ts a shortage of sports fields...: F/nd/nE 4 ct/es the need to provide adequate facE/t/es for 'construct/ye recreation alternatives. ' This project ts a critical component of the City's efforts to develop prevent/ye recreation programs for at-risk youth. The need is amplified considering a burgeon/nE youth population in Woodbum. A recent study that the Woodbum School D/strict conducted projected that the elementary school enrollment w/// ct/mb by 16 percent tn the next five years. Part/c/pat/on tn WRPD youth programs m/n'ors that trend. In the spring of 1998, the City adopted a revised Master P/an for the park. The Master Plan was developed through the efforts of the Centennial Park Task Force. The Task Force was appointed by the City Council to make CentenniaI Park a priority within the community. The Master Plan suggests a design that allows for project phasing. The City and designers have been careful that subsequent development can "plug-in" to previous developments. Phase 2 w#1 be constructed with minimal disruption to facilities or the programs that use existing fac#ities. When Phase 2 is complete, the park wi//feature two soccer fields, three of the four baseball & softba# fields, res/rooms.and parking facilities as proposed on the Master Plan. Remaining features to be completed within Phase 3 are a baseball field, picnic shelter, basketball slab, 'hub-centered' concession/restroom building and athletic field lighting. The City plans to complete Phase 2 through a variety of means. National Guard forces have committed to completing grading for the site. Contractors will be engaged to pave, curb and stripe the parking lot and paths as wel/ as ins/a/ting drainage and infgat/on for the bat/field and landscaped areas. Contractors wit/also be engaged to build the bat/fie/ds and p/ant ruM. The project will supervised by a team consist/nE of the City's Recreation and Parks D/rector and Parks and Fac#t/les Superintendent work/nE tn concert with the project's Landscape Architect and C/v// Engineer. This is the same team that successfully oversaw Phase 1. Volunteers are expected to assist with donating and constructing site amen/t/es for the park and athletic fields. Insta#ab'on of large trees will be through the C#y's Centennial Park Tree Campaign. A local tree grower matches public cash donaEons for large caliper trees through the Campaign. More than 90 3-4" ca#per trees were donated through this program in Phase 1. I certify under penalties provided by law that the information contained herein is true and accurate to the best of my knowledge and belief. DATED this .~"/"~/ day of Af~r;i ,20 ~ 14A SIGNATURES of each owner, contract purchaser, representative. Owner City of Woodbum D. Randall Westrick, Recreation and Parks D/rector ADDRESS & ZIP CODE 270 Montgomery Street Woodbum, Oregon 97071 N PHASE PHASE 0 © i j · 0 0 §~ i o oo o0 . ..... ~__~_~ ........................... ~.~ ............................ Orego John A. Kitzhaber, M.D., Govern State Library 250 Winter St. NE Salem, OR 97310-0640 (503) 378-4243 FAX (503) 588-7119 TTY (503) 378-4276 Ready to Read Grants Outstanding Projects 1998-99 Library: Albany Public Library Director: Ed House Children's Librarian: Scott Keeney Grant: $5,246 Children's services at the Albany Public Library were enhanced by continuing to add materials (print and non-print) specifically for home schoolers, parents, and beginning readers; providing educational toys in the children's area so that visits to the library are a rewarding experience for all children; and offering special events to supplement the excellent summer reading programming 'offered by the library staff. Library: Crook County Library Director: Rick Chfisinger Children's Librarian: Pam Pugsley Grant: $5,978 In a wonderful example of partnership building the Crook County Library combined funds from the Ready to Read Grant with funds from the Crook County Commission on Children and Families to continue to provide a traveling storyteller and booktalker to children throughout the county. The children also have rotating boxes of books for use between storyteller visits. Library: Deschutes Public Library District Director: Michael Gaston Children's Librarians: Heather McNeil-Nix, Jo Caisse, Todd Dunkelburg, Steven Engelfried Grant: $17,927 The children of Deschutes County were treated to a high quality Summer Reading Program that included programs at each branch, preschool storytimes, and activity programs for school age children. Summer reading was encouraged by incentives and awards which included a free paperback book for each child who participated, the cooperation of local businesses by hiding a dragon mascot in stores and businesses each week, and puppet/book giveaways each week at each branch. Library: Malheur County Library Director: Pat Bradshaw Grant: $16,141 The Malheur County Library provided a variety of materials and services to children in the Library, on the brand new bookmobile, and in local child care facilities. 600 books were added to the collection, computers with educational software were installed, and storytimes & programs in English and Spanish were presented in all three locations. Library: Flora M. Laird Memorial Library (Myrtle Point) Director: Barbara Caffey Children's Librarian: Loretta Crain Gram: $336 The Myrtle Point Library provided free books to be given away in the Christmas food distribution of the Myrtle Point Food Bank. Each of the nearly 100 books contained information about the library's materials, programs, and services. Library: Woodburn Public Library Director: Linda Sprauer Children's Librarian: Mary Para Grant: $2,421 The Woodbum Public Library continued their very successful cooperative venture with Head Start by providing storytimes both at the library and in the classrooms, as well as a free book for each child. In addition, a variety of festive programs were offered in the library during Spring Break and Summer Reading Program. MEMO TO : THROUGH : FROM : DATE : SUBJECT : Mayor and City Council John Brown, City Administrator / Mary Tennant, City Recorder ~ June 26, 2000 LIABILITY, AUTO, PROPERTY, AND WORKERS' COMPENSATION INSURANCE PROPOSALS FOR FISCAL YEAR 2000-01 Recommendation: By motion, the Council authorize securing the following insurance contracts for fiscal year 2000-01: (1) continuation of Liability and Auto Physical Damage insurance coverage through City County Insurance Services, (2) Property insurance coverage through Northland Insurance, and (3) continuation of Workers' Compensation paid loss retrospective insurance coverage through City County Insurance Services. Background: Insurance proposals were obtained by Huggins Insurance (City's Agent of Record) for the above listed coverages. Companies responding to the request for proposals were City County Insurance Services (CIS) and Northland Insurance, both of which are reputable firms providing insurance programs to public entities throughout Oregon. Insurance coverage limits differ between the two companies, and as a result, there is a cost difference that must be considered. Additionally, there is no requirement that the City purchase the complete package from any one company, therefore, each major coverage is being summarized separately. (1) Liability - General, Auto, Errors & Omissions; Auto Physical Damage: In past years, CIS has been our provider for this insurance coverage which provides the City with broader coverage on liability and auto physical damage claims. Additionally, they provided the City with large dividend payments and/or credits which, in large part, has generated the revenue balance in our Self-Insurance Fund. Effective with fiscal year 1999-2000, the CIS Board of Trustees decided to suspend distribution of all dividends, however, the Board annually reviews the actuarial report and, if applicable, the dividend program will be considered for reinstatement. Staff has been pleased with the service provided by CIS in claims management along with legal assistance for liability claims. Even though the proposal submitted by CIS is $3,470 greater than Northland's, the continuity in claims service and the higher coverage limits warrant continuation of our coverage with CIS. (2) Property Insurance: Over the past few years, we have had a number of different property insurance carriers with the latest carrier being CIS. Property insurance proposals were as follows: CIS $ 38,915 (net of commission) ~ Northland $ 21,178 (net of commission) The coverage limits differ slightly for Boiler & Machinery in that the deductible is $2,500 versus $1,000, however, in the past 5 years, we have had only 1 or 2 boiler/machinery claims. The major deductible difference is in earthquake insurance. Northland has a $50,000 deductible whereas CIS has a sliding scale of 2% of damage with a minimum of $5,000 and maximum of $50,000. In the event of a major earthquake, damage in excess of $2.5 million would require a $50,000 deductible from either company. Additionally, if declared FEMA eligible, the City would be able to apply for FEMA funding of up to 75% of our deductible. After thoroughly discussing this issue with Chuck Huggins, it is recommended that the City obtain our property insurance for fiscal year 2000-01 with Northland Insurance. Page 2 - Insurance Memo for FY 2000-01 June 26, 2000 (3) Workers' Compensation Insurance: The City has been covered under the CIS Workers' Compensation program for many years utilizing either a guaranteed cost plan, with a deductible for potential cost savings, or, more recently, a paid loss retrospective plan. Our low claim costs continues to make the paid loss retrospective plan a recommended choice for the upcoming fiscal year. Even though Huggins Insurance sent out proposals to several companies, CIS was thee only respondent ~ for this coverage. CITY OF WOODBURN INSURANCE PROPOSAL CITY/COUNTY INSURANCE SERVICES 07/01/00 TO 07/01/01 LIABILITY & AUTO GENERAL, AUTO, ERRORS & OMISSIONS LIABILITY: AUTO PHYSICAL DAMAGE: $2,000,000 SINGLE LIMIT BODILY INJTJRY & PROPERTY DAMAGE SINGLE LIMIT $100 DEDUCTIBLE COMPREHENSIVE $500 DEDUCTIBLE COLLISION (PER SCHEDULE OF VEHICLES ON FILE) ANNUAL PREMIUM: $97,961 PROPERTY: BLANKET BUILDINGS, CONTENTS, COMPUTERS, MOBILE EQUIPMENT, EXTRA EXPENSE: EARTHQUAKE & FLOOD: CRIME: BOILER & MACHINERY: (HARTFORD STEAM BOILER) DEDUCTIBLES: PROPERTY, BOILER & MACHINERY: EARTHQUAKE & FLOOD: ANNUAL PREMIUM.' $31,154,180 $10,000,000 $ 50,o00 $ 5,00o,000 $ 1,000 2% OF COMBINED VALUE OF "UNITS" DAMAGED, SUBJECT TO A $5,000 MINIMUM, $50, ooo MAXZMUM $38,915 TOTAL ANNUAL PREMIUM: ......... $136,876 NOTE: QUOTED NET OF COMMISSION 2% 'Multi-line credit: $2,939 to dedU6~ from,t0tal if all ages taken. LIABILITY & AUTO GENERAL & AUTO LIABILITY/ERRORS & OMISSIONS: EMPLOYMENT PRACTICES COVERAGE AUTO PHYSICAL DAMAGE: CITY OF WOODBURN INSURANCE PROPOSAL 07/01/00 TO 07/01/01 NORTHLAND INSURANCE $2,000,000 COMBINED SINGLE LIMIT $3,000,000 ANNUAL AGGREGATE $2,000,000 EACH OCCURRENCE $2,000,000 ANNUAL AGGREG~TE $100 DEDUCTIBLE COMPREHENSIVE $500 DEDUCTIBLE COLLISION ANNUAL PREMIUM: $94,491 PROPERTY: BLANKET PROPERTY LIMIT: $31,154,180 BLANKET BUILDINGS CONTENTS, EQUIPMENT COMPUTERS BLANKET LIMIT FOR SPECIFIED $ COVERAGES 250,000 CRIME: $ 50,000 BOILER & MACHINERY: BUSINESS INCOME: 5,000,000 25,0o0 EARTHQUAKE: FLOOD: $10,000,000 $10,000,000 DEDUCTIBLES: PROPERTY DEDUCTIBLE: $ BOILER & MACHIN. DEDUCTIBLE: $ EARTHQUAKE DEDUCTIBLE: $ FLOOD DEDUCTIBLE: 1,000 2,500 50,000 $ 25,0o0 TOTAL ANNUAL PREMIUM ........... $119,092 .NOTE:-'PROPERTY QUOTED WITH COMMISSION: $3,423 com~ssion LIABILITY QUOTED NET ~0F COMMISSION CIS Paid Loss Retrospective Plan Payroll Display and Contribution Estimate for -- City of Woodburn Class Code 5506 17380V 7382 7520 7580 7720 8380 8742 8742V 8810 8810V 8820 8831 9015 9102 9402 9410 ~9410V Description Street/Road Maintenance Volunteer Ddvers, Chauffeurs & Helpers Transit Water Sewer Law Enforcement Garage/Shop Field Reps/Collectors/Messengers Volunteer Boards/Commissions/Public Officials Clerical Volunteer Clerical/Library/911 Operators Attomeys/J udges/Bailiffs Animal Control/Dog Catchers Building Maintenance & Lifeguards Parks Maintenance Street/Sewer Cleaning & Snow Removal Municipal/County Employees NOC Municipal/County Volunteers Payroll $171,348 $0 $62,274 $331,291 $428,399 $1,303,375 $37,400 $111,160 $0 $1,380,601 $5,070 $79,218 $66,446 $100,418 $514,702 $129,318 $473,402 $117 Rate 5.35 3.8~ 5.10 2.64 1.86 3.68 2.83 0.37 0.37 0.25 0.25 0.28 1.65 4.1 4.09 5.9C 1.31 1.31 Contribution $9,167.12 $0.00 $3,175.97 $8,746.08 $7,968.22 $47,964.20 $1,058.42 $411.29 $0.00 $3,451.50 $12.68 $221.81 $1,096.36 $4,127.18 $21,051.31 $7,629.76 $6,201.57 $1.53 Estimated Manual Contribution: Experience Rating Modification Factor: x Estimated Standard Contribution: = Prime Account Discount: Transition Adjustment: x Estimated Adjusted Contribution: = Initial Contribution Factor: x State Assessment - 7.5%: + Estimated Annual Contribution: = Multi Line Credit: - Directly Written Account Credit: - Estimated Amount Due ~- $122,285.01 0.94 $114,947.91 $8,046.35 1.00 $106,901.55 0.35 $8,017.62 $45,433.16 $2,138.03 $2,176.12 $41,119.01