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Minutes - 07/24/2000 COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 24, 2000. CONVENED. The meeting convened at 7:00 p.m, with Mayor Jennings presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present Present StaITPresent: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Park & Recreation Director Westrick, Finance Director Gillespie, Police Chief Null, Senior Planner Mulder, Public Works Manager Rohman, City Recorder Tennant 0022 ANNOUNCEMENTS. A) Music in the Park: The next performance will be held on July 25, 2000, 7:00 p.m" in Library Park. Guest performer will be Joanie Harms, B) Library Board Vacancies: Mayor Jennings reminded the public that the Library Board currently has 2 vacancies and he will continue to accept applications from interested persons for another week. Applications can be obtained from the City Administrator's office, C) Cancellation of Special Council Meeting: The Special meeting scheduled for July 31, 2000 has been canceled, D) Fiesta Mexicana: Mayor Jennings also reminded the public that Fiesta Mexicana 2000 will be held August 4-6 at Legion Park. As part of the scheduled activities, Ballet F olkorico will be performing 2 different sessions of 2 hours each in the evening hours at the Fiesta, The Fiesta will include live music, parade, food booths, arts and crafts, soccer tournament, and children activities. E) Parks & Recreation Grant Award: The Oregon Parks & Recreation Division has awarded the City with a $192,500 local grant for Centennial Park Phase II development. The new development will include 2 additional ball fields, restroom, landscaping, and parking facilities, 0105 PRESENTATION: HUMAN RIGHTS AWARD. Wendy Veliz, Human Rights Commission Vice-Chair, presented the award to Carmen Lopez Ramirez for her many years of helping members of the community. Page I - Council Meeting Minutes, July 24, 2000 ,.. ... __"..w~..,_.._.._,...~.________~~..,-_.~---~-_._-_...-.._-...-..-----. COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING Ms. Lopez Ramirez expressed her appreciation to the Commission for the recognition that she is being given. She stated that her work at the medical, community gardens, and on other local committees has been very awarding. 0220 PROCLAMATION: NATIONAL NIGHT OUT 2000 - AUGUST 1. Mayor read the proclamation designating August 1,2000 as "National Night Out" in the City and urge local residents to support the 17th annual program by organizing neighborhood watch groups to partner with the City's Police Dept. in crime, drug, and violence prevention efforts, 0263 CHAMBER OF COMMERCE REPORT. Patrick Vance, representing the Chamber Board, provided the following information on upcoming events: I) Business After Hours will be held at Woodburn CarCraft on July 24th beginning at 4:30 pm,; 2) Business After Hours in August will be held at the Woodburn Dragstrip. This event is scheduled for August 24th, 4:30 pm, and Hershberger Motors has donated some of his vehicles to be used at the dragstrip and the Council is invited to attend, and participate, at this annual event; and 3) He also stated that the new City map will be going to the press soon and there have been numerous changes to the map as a result of the City's growth. He also stated that the visiting dignitaries from the state ofWahocka, Mexico involved in the medical profession were very impressed with the cooperation and work being done in are area. Additionally, a sister clinic relationship was formally formed between Salud and the Wahocka City hospital which they hope to be able to exchange information and patient care capabilities. Next year, a delegation of health professionals will be going to this area in Mexico to visit their facilities, 0365 Roberto Franco, Director of the Farmworker Housing Development Corporation, updated the Council on the following projects his organization has been working on: I) a 4-H program has the children involved in the community gardens; 2) the STARS program has been completed and they are very proud of the success which is providing teenagers and other Latino youth in following the right path in their growth as human beings; 3) they are working on the funding aspects of Phase 1I1 ofNeuvo Amanceer which will then be the completion of the overall project. This phase will be a multi-purpose educational facility to serve farmworkers at Neuvo Amanceer with would include a Head Start program, child care program, a computer literacy training classroom and meeting places for the residents and community in general. They have set a goal to raise about $1 million in grants from different foundation and private corporations. Page 2 - Council Meeting Minutes, July 24,2000 ,- -..-,..,_.~--_.,,,_._"-".'_" . -,,-_.,".,_..,,--_._~_. ',' COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING 4) They are also working on a plan for a 6-house subdivision to sell to farmworkers and they hope to have the plan completed and ready for construction by this time next year. 5) Lastly, they are working with farmworkers on establishing an Individual Development Account program which is a savings matching program in which families can save up to $25 per month and funds saved are available for education, a down payment or closing costs for a family's first home, or to open a small business, 0485 CONSENT AGENDA. A) Council minutes of July 10,2000 (regular and executive session minutes); B) Building Activity report for June 2000; C) Claims for the month of June 2000; D) Proposed EP A rule on reduction of arsenic limit in drinking water; and E) Sound amplification permit for Fiesta Mexicana. FIGLEY/SIFUENTEZ... adopt the consent agenda as presented, The motion passed unanimously. 0503 BUILDABLE LANDS URBANIZATION PROJECT. Community Development Director Goeckritz stated that the this discussion item is before the Council for the purpose of providing staff with direction towards the development of draft policies and goals through the periodic review process. The three items in which he requested clarification of the Council's position are as follows: I) Locations of mixed use campus; 2) Locations oflight industrial; and 3) Lot size minimum for those areas which are outside ofthe current city limits but within the Urban Growth Boundary. As part of the information within the agenda packets, a map was included which identified parcels ofland that the Buildable Lands Committee considered as possible locations for mixed use campus and light industriaL He reviewed the work yet to be accomplished by the staff and Council in identifying and substantiating the land use designations within the City's zoning ordinance and comprehensive plan, In summary, the possible mixed use campus sites are as follows: Site 1-- 51. 5 acres located within the City limits and south of Walmart store; Site 2 -- 30 acres adjacent to Hwy. 211 on its south property line and MacLaren school on its north property boundary; Site 3 -- 14 acres located on the west side ofBoones Ferry Rd with its west property line adjacent to the railroad tracks; Site 4 - _ approximately 20 acres north of the Woodburn Company Stores, In regards to Light Industrial locations, the possible sites are: Site 5 -- approximately 130 acres south ofHwy, 219 and adjacent to Waremart facility (outside city limits and outside Urban Growth Boundary); Site 6 __ approximately 40 acres adjacent to 1-5 and north of the factory outlet (outside Urban Growth Boundary but contiguous to the boundary); Site 7 -- 82 acres located in southeast quadrant of the City and is contiguous to the city limits but outside of Page 3 - Council Meeting Minutes, July 24, 2000 . ~~... +_"^'~+'_'_~_""~_ ,__,__,._+-.M'.W___'_"_~_"'" .. ~,.'.- "'-'---~-"'-"'" .._,- --'_._..- COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING the Urban Growth Boundary; and Site 8 -- approximately 40 acres adjacent to and east of 1-5 and south of the Capital Development parcels (outside city limits but adjacent to the City's Urban Growth Boundary) Lengthy discussion was held regarding the specific sites and the need to narrow the number of sites down to only 2 or 3 for each type of use which can then be included in the periodic review process, It was noted by staff that all ofthe sites were going to need some rationale and findings to substantiate the need, and, even though staff felt that these sites were possibilities, they could not guarantee that all of the sites would be in the final document. Further discussion was held regarding inclusion of sites that are currently outside ofthe Urban Growth Boundary, Director Goeckritz stated that the City had recently secured a grant to conduct an economic analysis study and a housing study which, staff believes, will help to substantiate the City's position and rationale as to why the City should be able to progress and incorporate additional land within the Urban Growth Boundary, 1225 It was the consensus of the Council to pursue sites 1 and 2 of the mixed use campus locations, and sites 5, 7, and 8 oflight industrial locations with the option to drop site 7 if the need arises, Director Goeckritz stated that the economic study will take 3 or 4 months before it commences and another 2 months for it to be completed, In regards to the minimum lot size requirement, the majority of the Councilors expressed a desire to incorporate an 8,000 square foot minimum, 1720 COUNCIL BILL 2058 - RESOLUTION ENTERING INTO COOPERATIVE AGREEMENT TO INSTALL SIGN BRIDGES ON HIGHWAY 214/219 AT THE 1-5 INTERCHANGE. Council Bill 2058 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2058 duly passed, 1760 EXTENSION OF "NO PARKING" ON EVERGREEN ROAD. Staff recommended the extension of the "No Parking" area on both sides of Evergreen south of Stacy Allison Way by another 200 feet for the purpose of providing better traffic flow on Evergreen Road, PUGHIFIGLEY... extend "No Parking" on both sides of Evergreen Road south of Stacy Allison Way by approximately 200 feet. The motion passed unanimously. 1806 AUTHORIZATION TO CLOSE STREETS FOR NATIONAL NIGHT OUT. Page 4 - Council Meeting Minutes, July 24, 2000 .,_~...__._._"~~~"., ._._.".H._,,__..,,_~_""_.".""_"'-- COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING Mayor Jennings stated that Council action is requested to give the Police Chief blanket authority to close streets in residential areas that are participating in the National Night Out program on August 1". BJELLAND/SIFUENTEZ.... Police Chief be given blanket authority to close streets on National Night Out on August 1,2000, from 6:00 pm to 10:00 pm. The motion passed unanimously, 1831 SITE PLAN ACTIONS. A) Site Plan Review #00-07: Washington School parking lot addition B) Site Plan Review #00-08: placement of one temporary double classroom modular unit at Washington Elementary School C) Site Plan Review #00-09: placement of two temporary double classroom modular units at Lincoln Elementary School D) Site Plan Review #00-10: placement of one temporary double classroom modular unit at Heritage Elementary School E) Subdivision #00-01: Montebello Subdivision Phase II. Administrator Brown stated that items A and E were included on this agenda as an informational item and final orders have not been adopted for these items as of this date, Any discussions to be brought up under this agenda item would be specific to items B, C, orD, Mayor Jennings stated that developers of Monte bello Subdivision, Phase I, had come before the Planning Commission requesting that the fencing conditions be changed from a block fence to a cedar fence, The Planning Commission rejected this proposal and the block fence condition will remain in place. 1900 CITY ADMINISTRATOR'S REPORT. Administrator Brown stated that he did not have any city business to report as this time, In regards to the bicycle ride for the Diabetes Association, he stated that he raised $525 and he thanked all those who contributed to this worthy cause, The ride was held on July 23'd and it involved a 53-mile ride with over a 1,000 participants. Next year, he plans on taking the longer trip consisting of 66 miles which would take him up to Timberline Lodge 1950 MAYOR AND COUNCIL REPORTS. Councilor Pugh stated that the City of Salem had recently passed a law prohibiting motorists from using of mobile cell phones while driving their vehicles within the City, He expressed his opinion that the City should pursue some type of action similar to Salem since it is a safety issue that is being addressed, He also reminded the Council that the State legislature had been looking into state-wide legislation during its last session and it is possible that this issue will be before the state legislators again in the upcoming session. Page 5 - Council Meeting Minutes, July 24, 2000 .-..-..~~,---_._,~--^'----.."---~-"- .._.,.."~-"- ................"..- .,.., COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING Mayor Jennings expressed his opinion that this is not a high priority item for our City at this time and that it should be addressed at the state level. Councilor Kilmurray also stated that she would like more information before any further action is taken. Chief Null stated that talking on a cell phone is a distraction for motorists and, with current technology, hand free cell phones are now available, Councilor Figley expressed her appreciation to the Livability Task Force and donors for the flower baskets that have been hung throughout the City. She stated that the flowers are now hanging down at least twice the original length and are very beautiful. Councilor Kilmurray, stated that Joel Sol, 1890 Hardcastle, has still not heard back from City staff on the drainage problem that occurs after heavy rains. She also stated that a tree needs to be trimmed at Hardcastle and Orchard Lane since it is a blocking motorist's view for turning onto Hardcastle, Another area which needs clean-up are the gutters along the new sidewalk along Hardcastle since the gutter area is full of overgrown weeds, She also questioned the status of repairing/replacing the railroad crossing at Hardcastle and N, Front Street. Director Tiwari stated that the City did commit to, and in cooperation with the railroad, a plan to replace existing crossings with rubberized crossings. The City would pay for the materials while the railroad would install the crossing, In regards to the Hardcastle crossing, it is still unknown as to the actual location of the crossing pending improvement to North Front Street. The City does repair roadway up to 5 feet from the tracks and the railroad is responsible for the roadway within 5 feet of either side of the tracks. It was also stated that the railroad crossing improvement is shown on the City's Capital Improvement Plan as part of the N. Front Street project which is scheduled for improvement in 3 or 4 years pending available funding since it will involve a local improvement district along with other city and/or state grant funds. Councilor Kilmurray also questioned the status of the truck traffic issue on Hardcastle since she had not seen any signs installed as oflast Saturday. Director Tiwari stated that it was his understanding that the signs prohibiting truck traffic had been installed, however, he will check with staff to make sure that work was done by staff Councilor Bjelland stated that recent news articles addressed Phase II and III of Woodburn Company Stores and he questioned the status of this development expansion. Senior Planner Mulder stated that the City has received the site plan review application for Phase II and III from the developer, however, the City will wait to issue any permits until the State's appeal has been resolved at the Land Use Board of Appeals (LUBA) , Mayor Jennings also stated that the mitigation on the wet lands is being done by the Corps Page 6 - Council Meeting Minutes, July 24, 2000 ". ._"--~._"._~"..-~_......_......_,,-...--~~-.-._~.. ,~.. ., '9 COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING of Engineers , Administrator Brown stated that staff will be meeting this Thursday with the representatives from ODOT and DLCD, and the developer to review the additional traffic study the applicant has completed which indicates that the next two phases will not impact the area any more than it already has and that the first phase of the development did not have the traffic impact as originally forecasted. Councilor Sifuentez thanked Public Works for the work done in the Marshall Court area. She also questioned if the Mayor and Council wanted to participate in the Mexicana Fiesta parade, and, if so, arrangements need to be made for vehicles, She reminded the Council that there were three different activities going on that day: 1) Mexican Fiesta, 2) meeting at Salud Medical Center, and 3) a Pow-Wow at MacLaren School for Boys, Councilor Chadwick questioned why the Woodburn Independent is no longer publishing the Council agenda in the Saturday edition, It was noted that the agenda must be submitted to the paper by Thursday afternoon and publishing the agenda is subject to space availability. Tape 2 Councilor Chadwick also stated that the Church of Latter Day Saints cleaned up Senior Estates Park last Saturday and the neighborhood is very appreciative of the work they performed. Mayor Jennings questioned when the City would be acquiring the motorcycles for the police traffic enforcement program. Chief Null stated that they anticipate the arrival of the motorcycles around the first part of September and they will be in use year-round provided that the temperature is 40 degrees or above, Mayor Jennings also reminded interested citizens that the filing deadline for the Mayor and Council positions (Wards 1, II, and VI) is August 28th, He also stated that he had filed his nomination petition last week and is running for re-election as Mayor. Mayor Jennings also questioned if the weeds along Highway 214 between Park Avenue and Hwy, 99E was the City's or State's problem. Director Tiwari stated that, in general, it is the property owner's responsibility from the pavement to the property line, however, there have been a few cases in which the City has helped to cut obnoxious weeds. Mayor Jennings encouraged neighborhoods to participate in the National Night Out program on August 1". To date, there are 22 block parties that have signed up and it is anticipated that there will be several more signing up later this week. Councilor Kilmurray also questioned if the removal of obnoxious weeds in the ditches along Hardcastle are the responsibility of property owners or the City Page 7 - Council Meeting Minutes, July 24, 2000 ,.."..-....~_..."..._.,-_. ."..._"--;",.,,... _."""_,_,.~""",~",,..'_~'M_'__""_' COUNCIL MEETING MINUTES JULY 24, 2000 TAPE READING Director Tiwari stated that this specific area will probably be maintained by the City for the purpose of making sure the water can flow without obstruction, 0248 Mayor Jennings also stated that plans are underway for the Christmas celebrations in December and the school auditorium has been reserved for this program, The first Committee meeting has been scheduled for September and persons interested in volunteering with this program are asked to contact him, 0270 EXECUTIVE SESSION. Mayor Jennings stated that it had been requested that the City Attorney's evaluation be delayed for 2 weeks and the City Attorney is agreeable to this delay. The Mayor entertained a motion to adjourn to executive session under the authority of 192 660(1)( d). PUGHIFIGLEy.... adjourn to executive session under the state statute cited by the Mayor. The motion passed unanimously The meeting adjourned to executive session at 8:37 pm and reconvened at 8:50 pm.. 0273 Mayor Jennings stated that no decisions were made by the Council in Executive Session, 0287 ADJOURNMENT. FIGLEy/SIFUENTEZ.... adjourn the meeting, The motion passed unanimously. The meeting adjourned at 8:51 p,m.. c~ ~ APPROVED . ;:;::'.--0. a.J /"' RIC ARD JENNING ,MA YOR~ ATTEST_rY\~'n~ Mary Tenn t, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, July 24, 2000 . ,~.~__.,._..~._~_.5~~~_..,.__._~.. "'-~_._.~._.