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Minutes - 08/28/2000 COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, AUGUST 28, 2000. CONVENED. The meeting convened at 7:00 p.m. with Council President Figley presiding. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Absent Present Absent Present Present Present Present Staff Present: City Administrator Brown, Public Works Director Tiwari, Police Chief Russell, Acting Community Development Director Mulder, Public Works Manager Rohman, Park Director Westrick, Recorder Tennant Council President Figley informed the public that Councilor Chadwick is recovering from abdominal surgery at Meridian Park Hospital and is in good spirits. 0040 ANNOUNCEMENTS. A) Music in the Park: Los Palmeros will be performing at Library Park on Tuesday, August 29,2000, at 7:00 pm.. B) Labor Day office closures: City Hall will be closed on Monday, September 4th Woodburn Public Library will be closed on September 2'd and September 4th 0054 PROCLAMATION: WOODBURN FALL CLEAN-UP MONTH 2000. Council President Figley read a proclamation declaring September 9,2000 to October 7, 2000 as Fall Clean-up Month within the City for the purpose of involving the community in sharing pride in Woodburn. The Livability Task Force has organized a clean-up program for this fall which will culminate on Saturday, October 7th, in a city-wide clean- up along the major thoroughfares within the City. Local civic organizations, businesses, citizens, and churches are encouraged to participate in this city-wide clean-up effort whether it be on their own property and/or on the October 7th highway clean-up date. Page I - Council Meeting Minutes, August 28, 2000 ~"-,'.._~".'>---^'.'- '-'-"-~'-- COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 0098 CHAMBER OF COMMERCE REPORT. Kristi Olson, Chamber representative, provided the following information on upcoming Chamber events: I) Chamber Forum will be held on September 20'" 12:00 noon, Woodburn Family Medical Center, with the topic of discussion being business issues affecting Woodburn; and 2) The Chamber Business Showcase will be on September 21 st at the Woodburn Crossing Shopping Center. 0160 Walt Blomberg, Woodburn School District, stated that the School District had previously been before the Planning Commission when the initial plans for the high school athletic fields were designed and submitted for approval as part of a phase-in project. It was recently brought to their attention by Acting Director Mulder that the original site plan did not have the athletic lights around the new soccer field, therefore, the Planning Commission needs to review the proposed lighting plan. He stated that the athletic lights were in their original site plan and drawn as dots like the lights around the football field, however, the project engineer did not fully communicate to the Commission what the future intent was as it relates to field lighting. He understands the need for the site review since there are now a number of homes in the area and there may be some concern regarding lights, however, the District would like to request that this site plan review be considered as an addendum to the original plan and the Council waive the $1,000.00 fee for this review since they are on a tight budget and, as stated previously, the lights were shown on the original plan. Brief discussion was held on the original site plan document and on the action that the Council can take at this time regarding waiver of the fee. Council President Figley suggested that a staff report be presented at the next regular meeting along with alternatives available to the Council on this issue. Administrator Brown stated that it has been Council policy in the past not to waive fees. In cases where fees have not been paid by the applicant, the City has paid the fee for the applicant utilizing funds from other city sources to pay the established fees. He also stated that the document he had looked at did not have the same dots around the soccer field as what was shown around the football field. Additionally, he has spoken to Planning Commission members that reviewed the original plan and they were not aware of lights to be placed around the soccer field. Walt Blomberg stated that the Planning Commission has told them that they would expedite the process if a completed site application form is submitted. Notices would be sent to the applicable landowners so that a hearing could be held before the Commission on September 28'h. He stated that he did not want to slow this process down because of the fee issue since fall sports will soon begin and it is necessary to operate the soccer field. Page 2 - Council Meeting Minutes, August 28, 2000 ,,,.,,._,,___" ..~_M*~~"_ . T COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 0450 BJELLANDIKILMURRAY... instruct the Planning Commission to go ahead with site plan review contingent upon the Council's resolution of the fee structure so that it does not hold up the process. Councilor Pugh expressed his opinion that the fee should be waived since the Council has waived fees in the past and fairness is the issue. Councilor Bjelland stated that further information needs to be obtained before a decision is made on the fee since there are two different scenarios that involve waivers one of which is a fee waiver for a site plan review, and a second situation in which a site plan review has been conducted and, by ]aw, a second review of the plan is necessary. Councilor Ki]murray requested that the site plan be submitted as part of the staff report. The motion passed unanimously. 0525 CONSENT AGENDA. A) Council Minutes of August ]4,2000 - regular and executive session minutes B) Draft Recreation and Park Board minutes of August 8, 2000 C) Request for "No Parking" on N. First Street north of Harrison Street D) Highway 99E speed zone investigation KILMURRA YIPUGH... consent agenda be approved as presented. The motion passed unanimously. 0540 COUNCIL BILL 2260 - RESOLUTION CALLING FOR A SPECIAL ELECTION TO SUBMIT TO THE VOTERS THE OUESTION OF CONTRACTING A GENERAL OBLIGATION BONDED INDEBTEDNESS IN THE AMOUNT OF $5.000.000 TO FINANCE PARKS AND COMMUNITY FACILITIES. Councilor Sifuentez introduced Council Bill 2260. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Director Westrick summarized actions taken to date by the Parks Board and the Council regarding the submittal of a ballot measure to the voters for the purpose of securing funding towards the construction of a new community center and improvements to a number of city parks. Additionally, further review of the funding strategy has been made by the Board and staff, and it is recommended that the Council accept Option 5 funding strategy which includes revised cost estimates for the Community Center. Additionally, the Bonds Project Funding strategy has been revised to reflect revisions in the Cost Analysis and conservatively estimate grant funded portions of the park improvement and renovation projects. He requested that the Council also approve the revised Bond Projects Funding Strategy. In reviewing the ballot title, he stated that it proposes a level tax rate of $.46 per $] ,000 over the next 20 years. He also brought to their attention issues that may need to be addressed if the Taxpayer Initiative (statewide Ballot Measure 93) passes at the November 7th general election. This measure, which would take effect in December 2000, would require bond measures to pass by the same or greater Page 3 - Council Meeting Minutes, August 28, 2000 ._.._....__._......~m.,.~._'......,~~,~...."'-.." . ~., COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING percentage than Ballot Measure 93. If both measures passed but the City's measure passed by a lesser percentage than Ballot Measure 93, the City could still sell the general obligation bonds before the effective of the statewide measure, however, it is unknown as to how the financial market will react to the sale of the bonds within the 30-day window period. Administrator Brown stated that Ballot Measure 93 also addresses increases in fees and charges which would be retroactive to December 1998 whereas bond measures would be prospective. If Ballot Measure 93 passes, another issue the City would need to address is whether or not the City could afford the new Center since fees charged for its usage would be subject to voter approval. Councilor Pugh stated that he was in favor of this proposed issue, however, he had reservations on a political action committee's ability to promote the issue over the next two months. Administrator Brown stated that the language in the ballot title does reflect language requirements included in Ballot Measure 93 so that passage of the bond measure would not be voided if Ballot Measure 93 passes and the City is able to sell bonds after the effecti ve date of the statewide measure. He reviewed questions expressed by citizens which address location site, generation of other revenue sources to complete the project, and the performing arts facility. The revised work plan submitted by staff provides square footage of the anticipated rooms along with costs. He stated that, of the $5,000,000 proposed in the bond measure, the Community Center would be allocated approximately $4,000,000 with the balance being used to renovate and improve existing parks. He also stated that location of the new center has not been determined as of yet, however, public conversations have been that it be on either city-owned or city-controlled land. Lastly, staff will be drafting a voter pamphlet explanatory statement for submittal with the ballot. Councilor Bjelland questioned the bond interest rate that is listed in the ballot summary. Director Westrick stated that he spoke to a Seattle-Northwest representative (Financial Consultants) last Friday who provided the percentage rate and estimated costs as reflected in the ballot measure. 1004 Brief discussion was held regarding dissemination of information to the public on this measure. Council President Figley stated that she is a member of the political action committee and they have talked about strategy and, with the community visioning process that took place prior to the proposed measure being submitted to the Council for consideration, she is encouraged by the responses from the public to date. She invited interested members of the public to join the committee in their efforts to pass this measure and a meeting of the committee will be held on Thursday evening, August 30th, 7:00 p.m., at Patterson's Restaurant. Councilor Pugh stated that he wants the neighborhoods to know what is going on and he reiterated that he is concern with the lack of time to convey the information. Page 4 - Council Meeting Minutes, August 28, 2000 ---..---.......,- _.~_....._---"- . COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 1195 Ann Finch, 1445 James Street, stated that a number of her friends and parents of students in her classes have expressed an interest is seeing this measure approved by the voters. Councilor Bjelland suggested that materials presented to the public clearly outline what will be accomplished if the measure is approved. Walt Nichols, 413 Willow, stated that the City desperately needs a new Center that would take in all segments of our community. As a former Councilor who was in office when the present Center was purchased, the public, at that time, was concerned that it would not be used. However, it has been thoroughly used since its purchase and is too small to accommodate the City's needs at this time. In regards to the parks, upgrading neighborhood parks will provide the youth with a place to play which, in turn, may result in less crime and/or vandalism. He encouraged the community to get behind this project. Council President Figley called for a roll call vote on Council Bill 2260. The bill passed unanimously and Council President Figley declared the bill duly passed. 1528 COUNCIL BILL 2261- RESOLUTION ENTERING INTO A GRANT AGREEMENT WITH THE STATE OF OREGON FOR TRANSIT OPERATING ASSISTANCE FUNDS. Councilor Sifuentez introduced Council Bill 2261. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Figley declared Council Bill 2261 duly passed. 1564 COUNCIL BILL 2262 - RESOLUTION ENTERING INTO A GRANT AGREEMENT WITH SALEM AREA TRANSIT DISTRICT FOR TRANSIT OPERATING ASSISTANCE FUNDS. Council Bill 2262 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Figley declared Council Bill 2262 duly passed. 1600 ACCEPTANCE OF DEDICATED RIGHT.OF.WAY ON SOUTH SIDE OF VANDERBECK LANE. Staff recommended the acceptance of right-of-way from Hidden Creek Properties which will provide an additional 20 feet of right-of-way which was thought to exist along the south side of Vanderbeck Lane adjacent to the Heritage Park Subdivision. PUGHlSIFUENTEZ... accept the dedicated right-of-way on the south side of Vanderbeck Lane. The motion passed unanimously. Page 5 - Council Meeting Minutes, August 28, 2000 -,.------,-._~,_.~.....-_.- _.... COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 1619 E. WALTER LAWSON FAMILY FUN RUN RECAP. Director Westrick stated that there were 94 participants in this event with Tom Lonergan and Sarah Woods being the winner in their categories. Since this is the first year in which the event has been held, they were able to analyze the results to see how future events can be improved. A date for next year's event has not been set yet since they would like to package together a group of activities such as the Mayor's Cup, a tennis tournament, street basketball tournament and a softball tournament. He thanked Silverton Hospital for recruiting volunteers to help with this event along with his department personnel for their assistance. Staff plans on doing some regional marketing next year to increase the number of participants. Council President Figley stated that a letter from Walt Lawson's daughter had been received expressing their family's appreciation in organizing the event in his honor. 1820 CENTENNIAL PARK UPDATE. Director Westrick stated that his staff is moving dirt at the park and preparing the parking lot area. The National Guard was originally going to assist with this project but the Governor mobilized the Guards to fight forest fires. A bid packet is being developed to deal with drainage and asphalting with the anticipation completion date of this portion of the project in October. In the meantime, the playground will be closed even though the rest of the park is open for public use. 1875 CITY ATTORNEY EMPLOYMENT CONTRACT. The employment contract presented to the Council reflected modifications to his agreement which were approved by the Council at the previous meeting. Administrator Brown recommended that the agreement be approved. SIFUENTEZlBJELLAND.... Council approve and authorize the Mayor to execute a revised employment agreement with the City Attorney. The motion passed unanimously. 1915 PLANNING COMMISSION ACTIONS. A) Site Plan Review 00-14, Variance 00-05: Woodburn Fertilizer expansion at 868 N. Front Street. B) Site Plan Review 00-20: Woodburn Family Clinic parking expansion at 1390 Meridian Drive. C) Planned Unit Development 00-01: Modification of Links at Tukwila. No action was taken by the Council on any of the Planning Commission actions listed above. Page 6 - Council Meeting Minutes, August 28, 2000 _."-'-'____._'.-.-.._......~..- .r --- --......._-,_.__.~~'-~ - COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 1940 MAYOR AND COUNCIL REPORTS. Councilor Pugh stated that he was not running for office within his Ward, however, Walter Nichols has filed for his position. He supports Mr. Nichols in his bid for office and reminded the public that it is important to get involved with the City. Council President Figley reminded the public that a meeting with persons interested in passing the park bond issue will be held on Thursday, August 30"\ 7:00 p.m., at Patterson's Restaurant. For those that are willing to help in some way but do not want to attend meetings, she encouraged them to call her at her home. She also thanked the Fire Department in their efforts to contain a fire in an apartment building in the downtown area last Friday. This fire involved 8 different fire districts and she appreciated their ability to evacuate people, assure human safety, and protect surrounding property. She also stated that she is an owner of a building which could have suffered some damage if the fire had not been contained. Councilor Bjelland provided a short report on the Rural Investment Fund committee activities in which they recently evaluated various proposals submitted by local agencies. The projects were separated into three groups: Planning, Infrastructure, and Services. He was a member of Planning work group and they evaluated the proposals submitted which were considered as planning proposals and then rated them based on a high, medium, and low rating. At their next meeting, all three work groups will meet and select those projects that will be funded by the Rural Investment Fund. In his opinion, two projects evaluated by the Planning group that did receive the highest rating will postively impact the City. One of the projects is the Mill Creek Watershed assessment district which would provide funds for a study of the watershed in light ofthe salmon as an endangered species and the impact that can have on the watershed areas. The second project is a computerized mapping systems for 12 small cities which would provide software and taxation data. He stated that it was their understanding that projects with a high rating within each work group would most probably be funded and some funds will be available for projects in the medium rating. In the future, he suggested that the City should try and move forward earlier next year to get funding assistance through this program. Councilor Sifuentez informed Chief Null that she had recently received a complaint from residents on Brown Street regarding the speed of traffic between 9:00 p.m. and 12:00 midnight and some of the residents have offered the use of their driveway for a police officer to park their vehicle. Page 7 - Council Meeting Minutes, August 28, 2000 ....._-' COUNCIL MEETING MINUTES AUGUST 28, 2000 TAPE READING 2290 ADJOURNMENT. PUGHlSIFUENTEZ...meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:11 p.m.. APPROVED ~.., Q~ r' RI ARD JENN S, MA ~R ATTEST m~'/~-:I Mary ennant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, August 28, 2000 ... "'--T--