Agenda - 10/23/2000
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AGENDA
WOODBURN CITY COUNCIL
OCTOBER 23, 2000 - 7:00 p.M.
270 Montgomery Street * * Woodburn, Oregon
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. City Hall offices will be closed on Friday, November 10 in
observance of Veterans Day.
B. Woodburn Public Library will be open on November 10.
e. Election drop box will be located in the lobby of City Hall and available
from 8:00 am - 5:00 pm, weekdays and from 8:00m am - 8:00 pm on election
day, November 7, 2000.
ApliolntmentS: None
4.
PRESENTA TIONSIPROCLAMA nONS
...
preseniij.ti6Ji:
A. Marion County Multi-Agency Drug Enforcement Task Force.
B. Recognition Award to Dorothy Jaeger for service on the
Woodburn Library Board from 1992 - 2000.
FtOtlaiiianons:
5. COMMI'I'IEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
6. CO~CATIONS
7. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
A. Council minutes of October 9, 2000 regular and executive meetings .. . . . 8A
Recommended action: Approve minutes.
B. Draft Library Board minutes of October 11, 2000 . . . . . . . . . . . . . . . . . . .. 8B
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Recommended action: Accept minutes.
C. Draft Planning Commission minutes of September 14 and 28 and
October 12, 2000 ............................................... 8C
Recommended action: Accept minutes.
D. Police Activity Report for the month of May 2000 . . . . . . . . . . . . . . . . . . .. 8D
Recommended action: Accept report.
E. Claims for the month of September 2000 ........................... 8E
Recommended action: Approve claims.
F. Addendum to City Administrator's Employment Agreement .......... 8F
Recommended action: Approve addendum.
9. TABLED BUSINESS
10. PUBLIC HEARINGS
A. Final Assessment - Alley project LID ............................. lOA
Recommended action: conduct public hearing, receive public comment
and direct staff to bring back an enabling ordinance.
B. Final Assessment - Parr Road i~provements LID .................. lOB
Recommended action: conduct public hearing, receive public comment
and direct staff to bring back an enabling ordinance.
11 GENERAL BUSINESS
A. Council Bill No. 2268 - Resolution entering into a partnership agreement
with other law enforcement agencies in Marion County creating a
regional drug enforcement task force ............................. llA
Recommended action: Approve resolution and authorize Police Chief
to execute agreement.
B. Employment Agreement for Community Development Director
Services ...................................................... lIB
Recommended Action: Authorize the City Administrator to execute an
agreement employing James P. Mulder as Community Development Director.
C. Council Bill No. 2269 - Resolution entering into 2000 Fund Exchange
Agreement with State of Oregon, Dept of Transportation ............ lie
Recommended action: Approve resolution entering into 2000
Fund Exchange Agreement with State of Oregon.
D. Council Bill No. 2270 - Resolution entering into an intergovernmental
amendment with Chemeketa for participation in CCRLS ............ lID
Recommended action: Approve resolution and authorize the Mayor and
Library Director to execute agreement.
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E. No parking on Lincoln Street between Gatch Street and
Washington School. ............................................ lIE
Recommended action: Approve installation of no parking signs along
Lincoln Street between Gatch St and Washington SchooL
F. Contract award for purchase of used dump truck. .................. IIF
Recommended action: Award contract to DSU Peterbuiltfor $48,500.
G. Liquor license application: Su Casa Imports relocation .............. llG
Recommended action: Approve application.
H. Liquor license application: Senior Estates Golf and Country Club
change of ownership ........................................... 11 H
Recommended action: Approve application.
I. League of Oregon Cities Annual Conference and Business Meeting ..... 111
Recommended action: Select voting delegates to represent Woodburn.
12. PUBLIC COMMENT
13. NEW BUSINESS
14. PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
A. Site Plan Review 00-05; conditional use approval for a beauty salon
(spa) located at 560 Glatt Circle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14A
B. Site Plan Review 00-23; approval of expansion of existing restaurant
located at 523 N. Front Street. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14B
C. Site Plan Review 00-24; approval to allow installation of lighting
around the new soccer field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14C
15. CITY ADMINISTRATOR'S REPORT
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A. Cable Television Franchise Renewal Update ....................... lSA
16. MAYOR AND COUNCIL REPORTS
17. EXECUTIVE SESSION
18. ADJOURNMENT
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COUNCIL MEETING MINUTES
OCTOBER 9,2000
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, OCTOBER 9, 2000.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0012 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Jennings
Bjelland
Chadwick
Figley
Kilmurray
Pugh
Sifuentez
Present
Present
Absent
Present
Present
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Police Chief Null, Interim Community Development Director Mulder, Finance
Director Gillespie, Public Works Manager Rohman, Park & Recreation Director
Westrick, Management Analyst Smith, Building Official Nelson, City Recorder Tennant
0023 ANNOUNCEMENTS.
A) Habitat For Humanity Fund Raiser: This non-profit organization will be having a
fundraising dinner on October 141b at the Silverton Immanuel Lutheran Church. The local
contact person for this annual event is Doyne Deos.
B) Public Hearings on Local Improvement Districts: On October 23, 2000, the City
Council will hold a public hearing on the final assessments for improvements made to 1)
Parr Road west of Settlemier A venue, and 2) the downtown alley.
C) Marion County Urban Growth Management Workshops: A workshop will be held
on November Sib at the Woodburn High School commons between 6:00 pm and 9:00 pm..
Councilor Bjelland stated that this will be an interactive process in that citizens will be
asked to participate in a plan~ing exercise that allows them to allocate growth to various
Urban Growth Boundaries pr6jected to the year 2050.
D) Introduction of Building Omcial: Administrator Brown introduced Dan Nelson as
the City's new Building Official. He stated that Mr. Nelson is a former employee of
Marion County and has been doing inspections within the City while the City was under
contract with the County for building inspection services. It was also noted that Mr.
Nelson does have a commitment towards customer service and Administrator Brown
expressed his pleasure in having Mr. Nelson as part of the City's staff.
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0176 PROCLAMATIONS:
A) Crime Prevention Month 2000 - Mayor Jennings proclaimed the month of
October 2000 as Crime Prevention Month in Woodburn.
B) Hands are Not For Hurting Weeks - Mayor Jennings proclaimed October 8-
21,2000 as Hands Are Not For Hurting Weeks within the City.
The Mayor stated that, due to the lengthy agenda, he would not read each proclamation,
however, they are posted on the City Hall bulletin board.
0211 PARK AND RECREATION MASTER PLAN PRESENTATION.
Mayor Jennings stated that this presentation will provide factual information regarding
the park and recreation master plan project funding.
Director Westrick reiterated that the presentation is factual information and that he is not
advocating passage of Ballot Measure 24-62, however, this presentation will provide
background information on recommendations and/or actions taken by the Park Board and
City Council. He stated that the Council had challenged the Park Board to outline the
most pressing park renovation tasks and to create a vision for replacing the community
center. Over a 5-month period, the Board developed a process which included town hall
meetings, convening a focus group to refine the town hall meeting ideas, and surveyed the
community to validate the findings. At the town hall meetings, local citizens expressed
their views on types of improvements needed to make the parks more usable.
Additionally, the citizens expressed a desire to complete Centennial Park and to build a
skate park. A funding strategy was developed by the Park Board, and approved by the
Council, which provides for a combination of bond funds, sale of existing city property,
and Parks system development charges to pay for the estimated cost to renovate existing
neighborhood parks, park construction activities, and a new community center. He
reviewed the recommended park improvements which includes various playground
upgrades, irrigation/drainage, access paths, security lighting, benches, picnic tables, and
ADA accessibility. Park construction involves Centennial Park athletic field lighting and
a skate park. It was noted that the amount of funds included in the bond issue for a skate
park is only seed money and local skaters have made a commitment to raise funds
necessary to complete the skate park. Lastly, the community center as proposed would be
the new site for all of the current programs plus it would allow for expansion of adult and
youth programs, community rentals, special events, conferences, 300-350 seat theater,
250 seat banquet room with kitchen, activity room, exhibit room, and recreation offices.
The estimated cost for all of the projects is $6.8 million. The breakdown of funding
sources is as follows: $5 million bond issue, $830,000 in parks system development
charges, $500,000 from grants, and balance from sale of the current community center
and some other city property. He stated that he would be making this presentation to
other local organizations and/or groups interested in obtaining more information on this
Issue.
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0841 Mary Comeo, staff member of the Oregon State University Extension program, stated
that, as part of her duties, she develops 4-H clubs and mentoring programs within the
Latino community. Currently, she is working with youth and adults at Neuvo Amanceer
in their 4-H club. In addition, she is with the Woodburn Community Collaboration
Committee which is an outreach program looking at all of the service providers in the
Woodburn area to see how collaboration might be extended to link services together to
make it better within the community. One of the recommendations of the committee was
to provide assistance to downtown businesses in beautifying the downtown area. She
stated that October 28th is "Make A Difference Day" and the children at Neuvo Amanceer
have decided to help the downtown businesses as one of their projects. She will be
approaching the business owners in advance to inform them of this upcoming project and
let them know that the volunteers are willing to do the work provided that the materials
are provided for by the business owners. The work will be performed between 9:00 am
and 3:00 pm. She stated that this project is open to al14-H clubs in Marion County and
she encouraged them to participate in this activity. She also requested City assistance in
finalizing the plans for the project and directing her to the appropriate contact persons.
Mayor Jennings suggested that she contact City Administrator Brown who will be able to
provide her with information on City participation along with names of persons for her to
contact for assistance.
1120 CHAMBER REPORT.
Phil Hand, Chamber President, informed the Council of following upcoming Chamber
events:
1) Chamber after Hours will be held on Thursday, October 12th, at Cascade Park
beginning at 4:30 p.m..
2) Chamber Forum will be held on Wednesday, October 18th, 12:00 noon, at the
Woodburn Medical Center. Presentations will be made on the 3 bond issues before the
local voters. He expressed his support for all of the local measures on the November
ballot.
3) Brochures entitled "Silver Falls Tour Route" and "Woodburn - Ready to Grow" are
now available which provide tourists and developerslbusinesses information about our
local community.
1208 LETTER FROM BETTY GUZMAN.
A letter was received from Betty Guzman expressing her appreciation to the Council for
authorizing the installation of "No Parking" signs on the west side of N. Front Street at
the last Council meeting.
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1222 CONSENT AGENDA.
A) Council minutes of September 25,2000 regular and executive session meetings;
B) Museum minutes of August 7, 2000;
C) Relocation of the Greyhound bus stop;
D) Building Activity report for September 2000;
E) Planning Project Tracking Sheet (update as of September 29,2(00); and
F) Leaf pick-up and disposal program.
FIGLEYIKILMURRA Y... adopt the consent agenda as presented. The motion passed
unanimously.
1257 CONSIDERATION OF A CITY SUPPLEMENTAL BUDGET FOR FISCAL
YEAR 2000-01.
The proposed supplemental budget provides for the appropriation of $53,500 within the
General Fund for the purchase of a document imaging system, contractual services related
to the completion of the Planning wetlands inventory, and the youth baseball program.
Since the proposed supplemental budget is less than 10% of the total General Fund
budget, a legal notice was published informing the local citizens that public input would
be taken by the Council at this meeting before any action is taken on the proposed
supplemental budget.
No one in the audience commented on the proposed 2000-01 supplemental budget.
COUNCIL BILL NO. 2266 - ORDINANCE ADOPTING A SUPPLEMENTAL
BUDGET FOR FISCAL YEAR 2000-01.
Council Bill 2266 was introduced by Councilor Sifuentez. Recorder Tennant read the .
two readings of the bill by title only since there were no objections from the Council. On
roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2266 duly passed with the emergency clause.
1350 COUNCIL BILL NO. 2267 - ORDINANCE ADOPTING A REVISED 2000-01
SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES. PROVIDING
FOR ANNUAL REVIEW OF SAID SCHEDULE. AND REPEALING
ORDINANCE 2245.
Council Bill 2267 was introduced by Councilor Sifuentez. The two readings of the bill
were read by title only since there were no objections from the Council.
Attorney Shields suggested that an amendment be made to the bill that would clarify the
repeal of Ordinance 2245 in Section I of the ordinance.
BJELLAND/SIFUENTEZ... amend Section 1 of the bill, first sentence, to add
"...adopted on October 11, 1999 as Ordinance 2245, is hereby repealed." The motion
passed unanimously.
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On roll call vote, the bill passed unanimously as amended. Mayor Jennings declared
Council Bill 2267 duly passed. It was noted that the effective date for the ordinance is
December 1,2000.
The Mayor called for a recess at 7:48 p.m. and reconvened the meeting at 7:51 p.m..
1475 URBAN RENEWAL FEASIBILITY STUDY.
Administrator Brown stated that the Council had previously expressed concern regarding
the re-development of the downtown area. A downtown development plan was adopted
in 1998 which suggested certain infrastructure improvements to create more public space,
safer environment, and improved access, lighting, benches, and trees. Some of the
improvements have been implemented however, the capital improvement program costs
more than what the City's budget can afford. Therefore, a funding alternative is an Urban
Renewal District, and, following Budget Committee approval of funds for a feasibility
study, a consultant (Spencer & Kupper) was hired last spring to complete the study. He
briefly reviewed the areas proposed by staff to be included in the urban renewal district
which would qualify under the various conditions for urban renewal. He stated that the
first phase of this study looks at whether the conditions for urban renewal are met and
whether there is adequate property value available to fund future improvements. H the
Council elects to move forward on this issue, there will be a public process that will
follow. H urban renewal is pursued, a plan would be created which includes a visioning
and design process that will maximize public participation in the determination as to how
the downtown should be redeveloped. Staff is also proposing that other urban renewal
projects would include the standard improvements such as streets, sewer, water, lighting,
furnishings, trees, undergrounding overhead lines, promotion of small business .
incubation programs, loan programs, and facade improvement programs. Following
public participation and Planning Commission review, the plan would be brought back to
the Council for consideration along with a budget.
Charles Kupper, consultant with Spencer & Kupper, provided basic information on Urban
Renewal programs which is aliowed under state law (ORS 457). There are approximately
40 communities throughout the state and several of those communities have more than
one urban renewal plan in operation. Key elements of an urban renew plan are as
follows: 1) establishing a boundary, 2) identifying blighting conditions within the
boundary, 3) identify the actions and activities that City would intend to undertake to treat
the conditions in the area; 4) estimate the plan costs, revenues, and time to complete.the
plan, and 5) establish a maximum indebtedness needed to undertake all of the projects in
the plan. He also stated that, once the plan is put together, it must be sent to the other
taxing agencies for comment, reviewed by the Planning Commission, and then adopted
by a non-emergency ordinance of the Council. Once the plan is adopted, the City
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qualifies for Tax Increment Financing which is the source of revenues for to pay for
improvements. He reviewed the method in which calculations are made to determine
how much tax increment revenue is generated each year. He reiterated that tax increment
revenues generated must be spent on projects within the plan boundary. He briefly
reviewed how other communities use urban renewal funds for downtown renewal
programs, industrial and commercial urban renewal areas, creation of a new center of
activity for the community, dealing with the costs of growth, and to help finance new
major infrastructure or public facilities within the community. The kind of activities that
can be funded through urban renewal include sidewalks, curbs, streets, street lighting,
water, sewer, storm sewer, treatment plant, parks, pedestrian and bike trails, open spaces,
participation in construction of public buildings, parking structures, lots, land acquisitions
and disposition for public and private purposes, historic preservation, and general
building rehabilitation.
Benefits provided by urban renewal include stimulation of new building values, creation
of primary and secondary jobs, and improvement of the quality of life in the community.
In regards to Ballot Measure 50, the taxpayers will see little or no change in their tax bill
as a result of an urban renewal district. However, the taxes from the new values in the
area will go to the urban renewal agency for use in the urban renewal district and will not
be available for use by the City or other non-school taxing districts during the life of the
plan. There would be no impact on the School District due to provisions within state
statutes. Mr. Kupper proceeded to review the feasibility study that was included in the
agenda packet. The proposed boundary was developed by staff, however, the final
boundary lines will be dependent upon future public input. The study addressed each one
of the elements included in the state statute and the preliminary assessment indicates that
an urban renewal district would be financially feasible. Also included iri the report is a
list of projects illustrating activities that would be funded with urban renewal tax
revenues. It was also noted that a final list would be determined by a design workshop
process which is overseen by a Council appointed Citizen's Task Force.
Tape 2
Discussion was held regarding the financial impact to other governmental agencies during
the period of time in which the urban renewal plan is in place. Mr. Kupper reiterated that
the school district would not be affected by the urban renewal district since the tax rate
for schools is addressed within the state statutes. In regards to maximum indebtedness,
this value is established at the time the final plan comes before the Council for adoption.
This indebtedness figure will take into account inflation factors for those defined
activities that would be pursued in the urban renewal district. The plan can be amended
with each budget cycle, and, if there is a need to increase the maximum indebtedness, it
can be done with a special type of plan amendment.
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0219 Mayor Jennings stated that he was impressed with the content of the report and sees the
urban renewal district as a forseeable project, therefore, the City should pursue the
establishment of a district for the purpose of financing improvements and attracting new
businesses.
Councilor Pugh also encouraged the establishment of this district since improvements to
the downtown area will greatly enhance the City in the years to come.
Councilor Bjelland stated that this is an exciting opportunity for the City even though a
lot of work still needs to be done before a final plan is adopted. He feels that the
opportunity will be there for the grants and private monies for development within the
district. Overall, the urban renewal district is a powerful tool that the City can use to
enhance the economic development of the City.
Mayor Jennings also stated that a Task Force will need to be appointed to work on this
project and citizens will have an input on the focus group and planning process.
PUGHlFIGLEY.... accept the feasibility study for the urban renewal district, approve the
recommended preliminary district boundaries as shown in the report, direct staff to
initiate visioning and design activities, and authorize preparation of an Urban Renewal
Plan.
Councilor Bjelland questioned if preliminary boundaries need to be approved at this time.
Administrator Brown stated that the preliminary boundaries was included in his
recommendation for the purpose of making it clear where the City is starting from and
changes can be made to the boundaries during the planning process.
On roll call vote, the motion passed unanimously.
0430 TRAFFIC SAFETY GRANT AWARD.
The Police Department has been awarded a traffic safety grant through the Oregon Dept.
of Transportation (ODOT) for seatbelt and DUll enforcement during fiscal year 2000-01.
FIGLEY IKILMURRA Y... approve receipt and allocation of the grant award for traffic
enforcement and approve the intergovernmental agreement between the City and ODOT
Transportation Safety Division, through the Oregon Assoc. of Chiefs of Police.
The motion passed unanimously.
0456 OREGON LIOUOR LICENSE APPLICATION - LA ESTRELLITA MEXICAN
RESTAURANT: 327 N. PACIFIC mGHW A Y.
A Dispenser Class A liquor license application was submitted by Tina Wiltsey and Robert
Puentes DBA La Estrellita Mexican Resturant (formerly Chung sing Restaurant) located
at 327 N. Pacific Highway. Staff recommended approval of the license application.
FIGLEYIPUGH...approve a Dispenser Class A liquor license for La Estrellita Mexican
Restaurant. The motion passed unanimously.
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0487 PLANNING COMMISSION ACTIONS.
A) Site Plan Review #00-17: Request to establish a manufactured home sales facility at
1400 N. Pacific Highway - applicant is Oregon Choice Homes.
B) Site Plan Review #00-21: Change of use to a restaurant at 573 N. Front Street-
applicant Jose Mendoza.
No action was taken by the Council on these site plans.
0513 CITY ADMINISTRATOR'S REPORT.
Administrator Brown stated that he did not have anything to report for this meeting.
However, prior to adjourning to the executive session, he stated that he was waiving his
right to have his performance evaluation conducted in public.
0532 MAYOR AND COUNCIL REPORTS.
Councilor Figley stated that the parking lot is under construction at Centennial Park and it
should look like a parking lot by next week. She stated that it is very exciting to see
another phase of this park project underway and the citizens will be proud of the progress.
She also stated that, on the day of the Silver Falls Tour Route exhibition, the City was
visited by approximately 150 Southern Pacific train buffs from around the country. She
greeted these visitors and provided information on the City's train engine. Favorable
comments were expressed by the visitors and she expressed her thanks to the Parks
Department for their work in supplying the picnic tables, canopies, and trash cans at the
site.
Councilor Kilmurray stated that she had participated in the Fall Clean-Up last Saturday by
picking up litter along the roadways. Additionally, there was an open house aCthe Fiie
Department last Saturday which included participants from the City's Police Department,
Sheriffs Department, and Woodburn Ambulance. In her opinion, it was well attended
and a great community event.
Councilor Sifuentez stated that MacLaren staff members appreciate the efforts of City
staff and Council to pursue the reduction of the speed on Highway 99E from 55 MPH to
45 MPH from the Hwy. 99FJ2111214 intersection to the north city limits.
She also stated that the Silver Falls Tour Route excursion was very good, however, she
did not feel that the tour guide on her bus commented on Woodburn assets as well as she
had expected. Overall, the tour was very good and she would recommend the tour to
other interested persons.
Councilor Sifuentez questioned if the leaf pick-up program was going to be in the
newspaper or if Director Tiwari would give a short summary of this year's program.
Director Tiwari stated that a newspaper article will appear in the Woodburn Independent.
There will be little change from the prior year program other than the compost site will be
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on Cleveland Street rather than the Wastewater Treatment Plant. The compost site will
be open Monday through Friday between 8:30 am and 3:30 pm and on Saturday from
8:30 am to 1 :30 pm during the period of November 6th to December 15th. As a reminder,
leaving leaves on sidewalks and in the roadway can be a safety hazard to pedestrians and
motorists when the leaves are wet.
Councilor Pugh stated that, at a recent MW ACf meeting, he and the Mayor of Hubbard
approached ODOT regarding traffic speed reduction from 55 to 45 MPH on Highway 99E
between Woodburn and Hubbard and the installation of more traffic speed signs in that
area. He stated that OOOT was willing to take some action on these requests provided
that letters are received from each City requesting this action. Discussion was held
regarding the Council making recommendations on speed limitations in areas outside of
the city limits.
Administrator Brown stated that he will work with Councilor Pugh to draft a letter for
Council consideration at the next regular meeting.
Administrator Brown also expressed his thanks to the Public Works Department for their
work in putting together data used by the consultants in developing the Urban Renewal
Feasibility Study.
0334 Mayor Jennings stated that he had watched the Redmond City Council meeting on their
community access channel and, after seeing the difference between using 1 camera versus
3 cameras, he was glad that Woodburn has 3 cameras to focus on persons speaking at the
meeting.
He also stated that the Woodburn Aquatic Center will re-open on October 16th.
0337 EXECUTIVE SESSION.
Mayor Jennings requested that the Council adjourn to executive session under the
authority of ORS 192.660(I)(h), ORS 192.66O(1)(i), and ORS 192.660(1)(f).
BJELLANDIFIGLEy.... adJourn to executive session under the statutory authority cited
by the Mayor. The motion passed unanimously.
The Council adjourned to executive session at 9:02 p.m. and reconvened at 10:38 p.m..
0407 Mayor Jennings stated that no decisions were made while the Council was in executive
session.
FIGLEYIKILMURRA Y.... authorize a 6% pay increase for the City Administrator in
accordance with his existing contract.
The motion passed unanimously.
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FIGLEYIBJELLAND... direct the City Attorney to sign the stipulated motion to resume
the briefing schedule in LUBA cases No. 99-131, Craig Realty Group v. City of
Woodburn, and No. 99-135, ODOT and DLCD v. City of Woodburn.
The motion passed unanimously.
Administrator Brown requested clarification of the effective date of the salary adjustment
previously passed by Council motion.
FIGLEYIBJELLAND... grant the City Administrator's 6% pay increase effective
October 1,2000. The motion passed unanimously.
0465 ADJOURNMENT.
FIGLEYIBJELLAND... meeting be adjourned. The meeting adjourned at 10:40 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
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MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
October 11, 2000
ROLL CALL:
Phyllis Bauer
Marie Brown
Ardis Knauf
Kay Kuka
- Present
- Present
- Present
- Present
Barbara Pugh
Kevin Schiedler
Pat Will
Mary Chadwick
Ex-Officio
- Present
- Present
- Present
- Absent
STAFF PRESENT: Linda Sprauer, Director
Judy Careson, Recording Secretary
GUESTS:
Randy Westrick, Parks & Recreation Director
Silas Harvey, Volunteer
CALL TO ORDER: President Pat Will called the meeting to order at 12 Noon. Pat
welcomed the new Board members: Marie Brown, Ardis Knauf and
Kevin Schiedler.
SECRETARY'S
REPORT:
The monthly Board minutes of September 13, 2000 were approved
as submitted.
PUBLIC COMMENT: None
SPECIAL PRESENTATION: A special presentation by Randy Westrick, Parks &
~ecreation Director, 'was given; concerning improvements to City
parks and construction of a new community center. Also, Silas
Harvey explained the use of the LCD projector purchased for the
Library, January 1999, by the WAASP (Woodburn Area Association
for Senior Programs), the Friends of the Library and the Computer
Users Group.
DIRECTOR'S
REPORT:
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of September was
12,035. Circulation for the month of August was more than the last
two years of the same month.
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Activities: A list of activities was distributed to the Board. Teen Week
is October 15 - 21. Mary Parra has scheduled "Who Wants To Be A
Million Dollar Reader?" Tuesday, October 17, from 10 AM to 4 PM.
Children and teens who answer questions about books for their age
group will win a prize. Mary will begin the Young Readers Choice
Award Book Discussion Friday, November 3rd, at 4 PM. They will
meet the 1st and 3rd Fridays of each month through March 4. Judy
Brunkal has scheduled the following discussions series on America's
future, Choices for the 21st Century by Kendall Staggs, professor at
OSU: October 19, domestic and foreign policy; October 26,
Imigration; November 2, international trade; and November 9,
balancing priorities. The discussion series is presented by the library
and Chemeketa's Center for Learning in Retirement Thursday
mornings from 9 to 11 AM.
Staff News: Wendell Buck was hired as a part-time Reference
Librarian to replace Margaret Kleszynski who accepted a position at
the University of Southern Colorado. Beulah Leder, part-time Library
Page, is still out recovering from leg and shoulder injuries. Hopefully,
she will return for some of her scheduled hours in November. Mary
Chadwick, City Council person who attends the Library Board
meetings, is recovering and will begin chemotherapy.
Volunteer of the Month: Jane Stockfleth was chosen Volunteer of the
Month for October.
Project Updates: The HVAC project is almost completed. Training on
the controls has not yet been done.
-\!
Carnegie Exterior: The engineering study, compJetedJast fall, will be
the basis for the specifiCations in the RFP. At the next meeting,
Linda will show the power-point presentation that she showed at the
Chamber of Commerce Showcase describing the necessary repairs.
Library Closure: The library will be closed Friday, October 20, to allow
staff members to attend the annual Clackamas Network Conference
at the Holiday 'Inn in Wilsonville.
Appreciation Luncheon: The Library Board will host a luncheon for
Dorothy Jaeger to show appreciation for her service on the Library
Board from 1992 through 2000. The luncheon will be at the Tukwila
Golf Course restaurant on Wednesday, October 18, at 12 Noon. A
Library Board Minutes - 10/11/00
2
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plaque will be presented to her at the next City Council meeting,
Monday, October 23.
OLD BUSINESS: Bequest: The bequest by Albert John Saarinen to the Library
Endowment Fund should be received by the end of next week.
Approximately $36,000 will be given to the library in his wife's
memory.
Update By-Laws: President Pat Will read the suggested changes to
the By-Laws, made at a workshop Thursday, September 28. The
Board voted unanimously to accept the revisions to the Library Board
By-Laws.
NEW BUSINESS: None
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 1 PM.
Respectfully Submitted,
~ (!PJ~
Judy Coreson
Recording Secretary
Library Board Minutes - 10/11/00
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WOODBURN PUBLIC LIBRARY
BY -LAWS
PURPOSE: The Woodburn Public Library Board's is to advise and make
recommendations to the Library Director, and when appropriate, the Mayor and City
Council, on all matters related to the management of the library, and to formulate and
adopt rules and regulations governing the use of the library.
I. MEMBERSHIP:
The Board shall consist of seven (7) members, appointed by the Mayor with
the approval of the City Council. Terms of office shall be four (4) years
except for one position filled by a high school student for two (2) years. In
addition to the appointed members, the Mayor or designated Counselor and
Library Director will serve as ex-officio members.
Board members are expected to attend all meetings. If a member fails to
attend at least 50% of the regular meetings of that board within a calendar
quarter, the following procedure shall apply:
A. The Mayor shall inquire to determine the cause of the nonattendance.
B. The Mayor shall ask the chair of the board to contact the member and
remind the member that commitment to attendance is a key responsibility
of membership and advise the member that improved attendance will be
required.
C. If the member fails to attend at least 50% of the regular meetings within
the next following calendar quarter, the Mayor shall ask the member to
resign.
D. If the member refuses to resign upon request by the mayor, the Mayor
shall forward a report to the Council and. upon majority vote of the
Council, the position shall be declared vacant.
II. MEETINGS:
The Library Board will meet monthly on the second Wednesday at 12:00
Noon in the City Hall Council Chambers.
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WOODBURN PLANNING COMMISSION
September 14, 2000
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Young
Cox
Fletcher
Grijalva
Lima
Mill
Bandelow
Lonergan
Heer
P
P
P (Left at 8:40 p.m.)
P (Arrived at 7:05 p.m.)
P
P
P
A
A
Staff Present:
Jim Mulder, Acting Community Development Director
Scott Clark, Assistant Planner
MINUTES
A. Minutes of AUQust 10. 2000
Commissioner Bandelow referred to her statement found on page 6 of the minutes and corrected the word
-mute poinr to -moot point."
Commissioner Mill pointed to his statement also found on page 6 and commented correction should be
made from .wheel barrer to .wheelbarrow.-
Commissioner Mill moved to approve the Planning Commission Minutes of August 10, 2000 with the noted
corrections. VICe Chairperson Cox seconded the motion which unanimously carried.
B. Minutes of Auaust 24. 2000
Commissioner Uma moved to approve the August 24, 2000 Planning Commission Minutes as written.
Motion was seconded and carried. .
COMMUNICAflONS
A. Council MeetlnQ Minutes of AUQust 14.2000
Commissioner Mill thanked the City Council for their compliments to the Planning Commission on
Montebello II with respects to not giving in on the fence versus the wall.
..
BUSINESS FROM THE AUDIENCE
None
PRESENTATION
A. Frank TIwari. Public Works Director to introduce the Stonn Water Management Plan
Frank TIWari. Public Works Director talked briefly about the introduction of the Storm Water Plan that is
presently being developed. He explained development of the draft plan has taken place with Staff. The plan
will be then brought forward to the Commission for input next month in the form of possibly a workshop.
Frank indicated the process will consist of obtaining public input, revision of plan, formal adoption of the plan
by the Council and ultimately implementation. Furthermore, he reported they are currently concentrating
in the area of accommodating the quantity of storm water. Frank stated the quality of water is not being
discussed at this point because they are waiting to incorporate new federal government rules, but this will
Planning Commission Meeting - September 14. 2000
Page 1 of 8
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be addressed early next year. Frank pointed out detention ponds have been used for more than 20 years
in Woodburn before it was that popular. He stated detention ponds are generally built for 10 to 25 years
storms. Frank informed the Commission there will be a lot more discussion on this topic next month.
Commissioner Mill inquired if Goose Creek is outlined as one of the major storm water drainage areas?
Frank Tiwari replied affirmatively. He indicated the area is a secondary drainage way and according to the
plan it is possible to be piped. Frank stated they have talked to the Corps of Engineers many times. He
commented there are some judgmental issues involved with this. Frank informed the battle between the
Corps of Engineers and the City may not be something which is resolved with this plan.
Commissioner Bandelow inquired when was the last time Frank spoke with the Corps of Engineers in
relationship to Goose Creek?
Frank Tiwari responded it has been a while ago since he spoke with the Corps. He said the Corps told
him they are going to turn it down but have not done so yet.
Commissioner Bandelow interjected the Corps conveyed to her that they were waiting for the City to adopt
one of the three alternatives to mitigate closing the ditch and the City has not responded favorably to any
of the three alternatives.
Frank Tiwari reiterated Public Works have given their input regarding what they think is the correct way.
Commissioner Fletcher indicated this issue should be resolved one way or the other so the property owners
know what will be behind them whether it be piped or not.
Commissioner Lima requested clarification regarding the 25, 50 and 100 year storm.
Frank Tiwari clarified the frequency for a 50 year storm is what you can ,expect once in 50 years and could
happen two or three years in a row and not happen for a hundred years. He stated a 10-year storm you
would expect once every 10 years and again you can get every two or three years and then not for many
years.
Commissioner lima also asked for clarification regarding Frank's statement of not recommending a
retention pond for 100 year storm.
Frank TIWari explained economically it would be so expensive that it probably would not be wise to go to.
thal He informed most of the cities have 25 year storm retention which is the industry standard. However,
he clarified this does not mean that you could not go for higher.
Commissioner Mill asked what areas would we be most concerned with in terms of the potential applicant's
efforts of retaining water on their properties or discharging into the system?
Frank TIWari replied they are going through the area mapping system right now with the change in
topography over the last 20 years. He said this will help them determine the lower areas which would be
most vulnerable to the flooding. Frank concluded they will be able to identify those areas better after the
aerial map is completed and will become an integral part of their overall plan.
Vice Chairperson Cox asked if the draft Storm Water Management Plan has been done in-house or with
consultants? He also inquired what kind of management plans or ordinances do we have right now and
how far back do they go since they have been updated?
Frank Tiwari replied the draft Storm Water Management Plan has been done in-house and with the use of
Planning Commission Meeting - SqJtember 14. 2000
Page 2 of 8
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consultants. He indicated there has been a lot more work conducted in-house in this plan because there
are a lot more policy issues and less than pure engineering data. Frank commented some of the different
components were approved by the Council. The storage area for detention ponds was modified back in
1995-1998. He informed this is an essential wor1<ing document that is used for detention ponds. The
policies were written for major projects such as the Factory Outlet.
Vice Chairperson Cox inquired if it is anticipated that we will be primarily working on new developments and
projects to apply the new rules or go back and try to retrofit and put storm drains in areas where they are
insufficient?
F rank Tiwari responded the new rules will be applied to the new plan and they will continue to improve them
in-house where there are deficiencies without using SDC funds.
Commissioner Lima asked what is the expected time frame for final document?
Frank Tiwari replied the draft document will be brought forward to the Commission some time next month.
During the next three or four months they will be obtaining public input. He estimated they hope to take the
final document before Council in March.
Commissioner Fletcher left the meeting and did not return.
PUBLIC HEARING
A. Site Plan Review 00-17. request to establish a manufactured home's sales facility at 1400 N.
PacifIC Hwv.. Mark Fisher. Oreaon Choice Homes. applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the staff report Staff
indicated a necessary change was made on page 5 of the Staff Report on the last sentence of the second
Staff Comment to indicate -The easement would grant the applicant access from the adjacent highway,
across Chu's parking lot around the north of the restaurant building.... Staff stated the proposal meets site
plan review criteria and recommended approval of this project.
Commissioner Bandelow and Commissioner Mill inquired how will delivery time frames be enforced?
Staff replied they would have to depend on comments or complaints.
Vice Chairoerson Cox asked if ODOT requires special permits for manufactured homes to take them onto
public highways?
Staff responded they do require permits. He indicated what ODOT requires is minimal. They look at the
time of day they would deliver. the route and load size. Staff informed it is a very minimal review by ODOT
because they can provide those permits on the same day of the request. A new access approach permit
would be required because there would be an added traffic to the driveway.
Chairoerson Youna questioned what does an approach permit entail?
Staff answered an approach permit is the State granting access to the highway. He stated all new driveways
require an approach pennit but existing driveways will require a new approach permit if you are changing
use or you are intensifying a use.
Vice Chairoerson Cox requested clarification regarding who is the property owner and who is the applicant?
Staff reported he contacted Marion County Assessor's Office and was told that the only record they had was
that it was under contract purchase under Fisher Advisory.
P/QruUng Commission Meeting - September 14. 2000
Page 3 of 8
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Commissioner Griialva commented people will be confused as to how to access this property. She also
commented she can envision issues of people speeding down the highway while some are slowing down
trying to get into the property.
Staff commented the other option would be an off premise sign closer to the actual access way itself.
Commissioner Lima referred to the Police Department Evaluation Form evaluator comment regarding plans
submitted did not specify type of fencing and exterior lighting and that these are important factors for
property crime prevention. He inquired whether this comment has been addressed fully in Condition of
Approval Item #4?
Staff commented the applicant has not proposed a substantial amount of lighting at this time. He reported
it would be low voltage lighting along a walkway that would be in between the units themselves. As far as
fencing, Staff stated it will go along the homes to create somewhat of a barrier.
Commissioner Lima indicated it does not appear to him that the Police Department comment has been fully
addressed.
Staff replied they receive comments from other departments and try to accommodate them as much as
possible.
TESTIMONY BY THE APPLICANT
Mark Fisher. 7582 SW Vlahos Drive. Wilsonville. OR 97070 clarified he initially filled out the paperwork for
submission prior to the contract dosing of the transaction when Salvation Army was still the owner back in
May. However, submissions were subsequently delayed due to some input from Staff on the general issues
that would need to be addressed. Mr. Fisher commented he did not utilize the white out on that section of
the form. He reported he owns Oregon Choice Homes mutually and exdusively as a Sub Chapter S
Corporation. Additionally, he explained Fisher Advisory is like an ownership entity for investment property
similar to what a living trust is. Mr. Fisher stated he also owns the property that is not proposed for
development He indicated the 40-foot wide driveway is 5 feet wider than the current authorized maximum
standard by OooT. Mr. Chu did not want his parking lot or access affected and he was amenable to this
development plan. Mr. Fisher pointed out this plan was the least invasive of half a dozen options that were
strongly considered because it only disrupted one parking space out of his 142 total spaces. He said the
signage will be the same size as Chu's signage because you can still see around it as you are coming down
the highway. It was also indicated by Mr. Fisher that he will probably have an -Enter at Chu's. addendum
on the sign. He stated part of the easement calls for a maximum allowable sign at the mouth of the driveway
for Oregon Choice Homes with a directional arrow. Mr. Fisher commented that pulling homes into the lot
seems to be a non issue in relation to the three or four beer trucks that are going into Chu's driveway on a
weekly basis.
Commissioner Mill asked Mr. Fisher how many move in/move outs can be reasonably expected during a
7 -day period or 3O-day period?
Mark Fisher explained initially there wo,uld be two move ins in a 7 -day period for the first three weeks.
There would be one move every two months on average after that and a move-in and move-Qut would
occur subsequently.
Commissioner Mill also questioned how much time is 99E going to be affected by blocking the driveway and
pulling in and out?
Mark Fisher replied this should be the \east impacted of any other lot on 99E because of the size of the
driveway. He indicated it would be two minutes tops if someone comes out the other direction and if there
is congestion at the time. Mr. Fisher stated they want to avoid the congestion as much as they possibly can.
PUmning Commission Meeting - September 14. 2000
Page 4 of 8
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He reported he is shooting for 9:30 a.m. to 11:00 a.m. or 1 :30 p.m. to 3:30 p.m. for his target delivery times
because it would be nice to be able to send the same driver back down to pick up the other half.
Commissioner Mill inquired how feasible it would be to put a couple of employees on the road with an
orange vest to assist and aid in that vehicle getting in and out safely?
Mark Fisher responded this has never been necessary on any other lot he has been on. He said there is
always a pilot car with anything coming into town. Mr. Fisher expressed his willingness to utilize
Commissioner Mill's suggestion. He would defer to Morgan Driveway for their judgement for exactly what
his optimum delivery is.
Commissioner lima asked Mr. Fisher if the displayed units will be sold or will they be used just as displays?
Mark Fisher answered they would initially be displayed for a period of one year depending on how effective
a model is. He said there would be no reason to sell the home until it becomes apparent that he needs a
different home for one reason or another.
Commissioner lima requested clarification regarding the storage of used homes on the lot.
Mark Fisher replied he might take a home for trade-in and put it on his lot dependent upon the quality of the
home. He said he would locate an appropriate site for the used homes. Mr. Fisher explained he maintains
contact with the facilities managers of already established manufactured communities for when a site
becomes open.
Commissioner Lima inquired if Mr. Fisher agrees with the time frames contained in Condition of Approval
Item #12? Additionally, he questioned if Mr. Fisher has any concerns about vandalism?
Mark Fisher replied he is okay with whatever he can get at this point. However, he does not believe that it
is prudent and he would like to request consideration for a different time leeway window if at all possible.
He said the permits only allow for the drivers to be on the road in daylight hours which would essentially be
6:00 a.m. to 8:00 p.m. most of the time. They have an % hour transport time if they come directly from the
factory. If they don't come directly from the factory, Mr. Fisher stated his next option would be to store them
around the corner which would add to the Silvercrest and Fleetwood storage area and then they would hook
up first thing in the morning and do two houses on separate days. He remarked he does have concerns
regarding vandalism however, but he generally tries to remain an optimist on human nature. Mr. Fisher said
he will have spoUights on every comer of the homes for the back section and three for the office front and
; back. He indicated initial~ he_planned to put up fatlcy wrought ironfencing around the whoie lot but the Rre
Marshall expressed concerns that he could not get within 150 feet of the models with the truck.
Commissioner Bandelow pointed out the delivery time frames would eliminate six months out of the year
for delivery because it is not light until eight o'dock in the winter mornings and it is dark by four o'dack in
the afternoon. She does not see how the eight to six is even workable unless the models seem to turnover
in the summertime and not the wintertime. Commissioner Bandelow asked Mr. Fisher if his home liquidation
signs are 14 feet wide?
Mark Fisher replied the signs are not 14 feet wide. He indicated he wants to maintain compatibility with Mr.
Chu's signage.
Chairoerson Young questioned if evening hour deliveries are not allowed on the highway or city limits?
Mark Fisher replied deliveries are not allowed on a public street from dusk to dawn as per regulated by
ODOT and OMV. He pointed out the worst sales lots for ingress/egress is Oakwood Homes lot where it
angles back the opposite direction and the driveway is actually on the other side.
Planning Commission Meeting - September 14. 2000
Page 5 of 8
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TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
Chairperson Young closed the public hearing and opened discussion to the Commission.
DISCUSSION
Commissioner Mill remarked Mr. Fisher has made a really good point about Condition of Approval #12 and
has allayed his fears. He suggested striking Condition of Approval #12 or include language to say Musing
reasonable or prudent judgement as to the movement of homes to cause the least possible interference with
traffic flow both on Highway 99E and within the Chu's parking lot. "
Vice Chairperson Cox agreed with Commissioner Mill that the applicant has addressed the issues. He
stated he did not think it was necessary to have a time frame condition after having heard what this is and
considering the practicalities of the application. Vice Chairperson Cox referred to Condition of Approval Item
#9 and requested the addition of ....and approved by Staff as conforming to what was represented..
Commissioner Griialva expressed her concerns regarding the safety of people entering and exiting. She
stated it should be included in the Conditions to make sure that the directional signage is appropriate so that
there is safety on that highway.
Staff indicated there was a sign plan submitted but there was no sign plan submitted as far as directional
signage.
Vice Chairperson Cox suggested Condition #12 be replaced with a Condition that there will be a directional
sign at the entrance.
Commissioner Lima recommended that Conditions #10 and #11 should be combined to say that "display,
storage and sale of manufactured homes will be limited to new units only and the graveled storage area will
be used only for the temporary storage of new manufactured homes. .
Chairperson Youno commented this is a piece of property that is difficult to utilize in the normal business
sense. He stated the applicant has made it very clear that it is a good size driveway. Chairperson Young
further stated Condition #12 needs to be addressed regarding delivery ~mes. He remarked he is sure that
their profassional drivers would use discretion on moving at appropriate times.
Commissioner Bandelow agreed with Commissioner Lima's suggestion to strike "trade in manufactured
homes. from Condition #11. She said it does not look terribly attractive to have an older model trade in
home sitting on the lot and she would not like to see this turn into a trade in lot in the back.
Vice Chairperson Cox moved to approve Site Plan Review 00-17 and requested Staff to return with a Final
Order for the next meeting and that the. approval be on the condition set forth in the ~taff Report with the
following changes: Condition of Approval #12 relating to times of delivery be deleted;. Condition of Approval
#11 be amended to exclude trade in units; and that the applicant shall install a directional sign at the
driveway location to be approved by Staff within the parameters of what is required under our sign code;
expand on Condition #9 the evidence of the recorded access to be reviewed by the Community
Development Department. Commissioner Lima seconded the motion. Motion unanimously carried.
FINAL ORDER
A. Site Plan Review 00..06. reauest for approval to construct a 14.400 souare foot Industrial
- buildinG on a 1.27 acre site located north of 2725 N. Front Street. TradinG Company. Bill
Planning Commission Meeting - September 14. 2000
Page 6 of 8
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Pease. aDDlicant.
Commissioner Mill moved to approve Site Plan Review 0Q-06 as specified in the final order. Commissioner
Bandelow seconded the motion, which carried unanimously.
B. Site Plan Review 00-15. Partition 00-03 and Variance 00-06. reauest to construct an Auto
Zone. Inc.. auto Darts store. 1041 N. Pacific Hwv.. Scott Steckley. aDDlicant.
Commissioner Lima moved to approve Site Plan Review 00-15. Variance 00-06 and Partition 00-03 as
specified in the final order. VICe Chairperson Cox seconded the motion. Motion unanimously carried.
DISCUSSION ITEMS
A. Consideration of memo to City Administrator Dertaining to shODDing carts.
Vice Chairperson Cox suggested it would be more accurate to state -the neighborhoods near the shopping
areas along Highway 214 west of 99E" otherwise they might think we were referring to Safeway only.
Commissioner Mill inquired if it would be appropriate to include a line to the effect that -the shopping carts
are unsightly and definitely a visual eyesore when placed in a residential area?"
Staft replied it would not be inappropriate to indicate this if the Commission wishes to.
Chairperson Young pointed out we could make pages and pages about whether the carts are appropriate
in one area and not another and that they are very useful in one capacity but not good on the street. He
stated he felt Staff has addressed the issue in the memo. Chairperson Young indicated Mr. Brown is aware
of the Commission's situation and feelings.
Commissioner Mill moved to send the memo with the noted amendment to the City Administrator.
Chairperson YounQ asked if the submitted photographs may be included with the memo?
Staff stated he has spoken with the City Administrator and he was aware of what the Commission was
proposing to do and he acknowledges that there is a problem.
Motion unanimously carried.
REPORTS
A. Planning Tracking Sheet (revised)
Chaimerson Youno commented he really appreciates this fonnat and the regular updates the Commission
receive. He said it really helps to see what direction' the community is going .and it also helps the
Commission to know what they need to be aware of.
B. Buildina Activity for August 2000.
Staff infanned the Commission that Unks @ Tukwila have pulled permits on the models. He indicated
Montebello are doing the infrastructure on the improvements but they still don't have a developer to build
the homes or sell the lots. Staff also indicated they have received six applications for the Oakwood
Subdivision.
BUSINESS FROM THE COMMISSION
Commissioner Mill thanked Staff for continuing to pursue the Shop-N-Cart issue with the hole in the fence.
He commented the Council minutes for 1992 or 1993 will probably give Staff the additional needed
information.
Commissioner Banclelow remarked some of the businesses along Highway 99E have signage that really
looks bad and are not legal. She asked if it is legal for citizens to go around picking up signs?
Plonning Commission Meding - September 14. 2000
Page 7 of 8
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Staff stated Planning Staff does not have the resources at this point in time to be actively enforcing all the
signage issues. He indicated he will need to speak with the City Administrator as far as directing Code
Enforcement which is done through the Police Department. Staff strongly advised against citizens enforcing
city codes. He said any nonofficial sign in the public right-of-way is a violation and City Staff or authorized
person can remove those.
Commissioner Mill shared with the Commission that there was an article in the Oregonian a few months ago
about a guy in Portland who learned the code thoroughly and goes around and keeps the area he patrols
sign free.
ADJOURNMENT
Vice Chairperson Cox moved to adjourn the meeting which was seconded. Motion carried. Meeting
adjourned at 9:17 p.m.
APPROVED
ROYCE YOUNG, CHAIRPERSON DATE
ATTEST
Jim Mulder, Date
Acting Community Development Director
City of Woodburn, Oregon
Planning Commission Meeting - September 14, 2000 Page 8 of 8
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WOODBURN PLANNING COMMISSION
September 28, 2000
CONVENED The Planning Commission metin a regular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Young
Cox
Fletcher
Grijalva
Lima
Mill
Bandelow
Lonergan
Heer
P
P (Arrived at 7:05 p.m.)
P
A
P
P
P
P
P
Staff Present:
Jim Mulder, Acting Community Development Director
Scott Clark, Assistant Planner
MINUTES
A. Minutes of September 14. 2000
Commissioner Bandelow referred to Frank's comments contained on page 2 of the minutes and stated it
did not reflect what was actually said. She said Frank stated that the Corps told him that they are going to
tum the city's proposal down but have not done so yet
Commissioner Lima moved to approve the Planning Commission minutes of September 14. 2000 with the
noted correction. Commissioner Heer seconded the motion. Motion carried.
COMMUNICATIONS
A. Council Meetina Minutes of August 28. 2000
BUSINESS FROM THE AUDIENCE
None
PUBUC HEARING
A. Planned Unit Develooment 00-02. modifICation of the Conditions of APproval for Boones
- Crossing to allow flexibilitY In construction of the Protect by providing for a sanitary sewer
Ilftstatlon option as an alternative to deep sewer construction. Polygon Northwest applicant.
Staff read the applicable ORS Statement and provided a presentation as reflected in the staff report. Staff
recommended approval.
Commissioner Mill referred to page 11. Attachment C, paragraph one. He indicated he does not see a
problem with it and that the application 'makes sense. However, he envisioned 28 vertical feet as a very
large hole in the ground equivalent to a 2-story house. Commissioner Mill requested clarification as to how
did this occur?
Staff replied he is at a slight disadvantage because he was not with the City at the time of the approval of
the project. He indicated this all came out as the applicant was preparing improvement plans which would
be much greater in detail as far as looking at the specifics of how deep the trench would have to be dug.
Staff also stated this was probably not identified initially.
PUurning Commission Meeting - September 28. 2000
Page 1 of 12
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Chairoerson Young interjected both plans were discussed during the hearings. He stated the applicant
thought the pump station would be more expensive. It was the City Council's decision for the applicant to
choose the option of gravity flow.
TESTIMONY BY THE APPLICANT
Matt Sprague, Alpha EngineerinQ, 9600 SW Oak St. Suite 230, Portland. OR 97223 thanked Staff for
working with them on this modification process. He briefly summarized the recommendations that came
from the Community Development Director.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
Chairperson Young closed the public hearing and opened discussion to the Commission.
DISCUSSION
Commissioner Mill commented putting in the lift station seems to be the only viable altemative. He stated
any time you get a trench more than 14 feet in depth you end up with a considerable danger of cave in.
Commissioner Mill also said the saturation of soils could possibly contribute to ground water contamination.
He stated he is inclined in voting in favor of it.
Commissioner Bandelow concurred with Commissioner Mill.
Vice Chairperson Cox also agreed with his fellow Commissioners. He stated he does not see this as a
Planning or land Use issue but as a Public Works issue. Vice Chairperson Cox further commented the
explanations given sound reasonable to him but more significantly the Public Works staff states this makes
sense.
Chairoerson Young commented the cost of yearly maintenance caused the applicant to be in favor of the
trenching over the pump station at the time of the original project discussion. He said the Commission's
decision is a recommendation to the City Council.
Vice Chairperson Cox moved to approve PUD 00-02 and recommend to the City Council that they adopt
the necessary ordinance changes subject to the conditions set forth in the Staff Report. Commissioner lima
seconded the motion, which unanimously carried:
Staff will bring back a Final Order at the next meeting.
B. Conditional Use OO~5. reauest to establish a beauty salon and spa at 560 Glatt Circle.
Richard & Joan Holmaren. applicant
Staff read the applicable ORS Statement and provided a presentation as reflected in the staff report. Staff
recommended approval of the Conditiar:'al Use request
Commissioner Mill requested clarification as to how this project is even considered to be a Conditional Use
as this is leased space.
Staff responded the closest land use classification that Staff determined came under the Zoning Ordinance
was either a beauty or barber shOp because they are providing services that are associated with a beauty
salon. He further stated under Chapter 28 Commercial Office it lists that use specifically as a Conditional
Use which would require this process.
Planning Commission Meeting - September 28. 2000
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Commissioner Fletcher inquired what the definition of an esthetician is?
Commissioner lima asked if any neighbors have mentioned anything with this business going in their area?
He also inquired where will the parking be for this business and if so, are there any handicapped spaces
provided?
Staff replied they have not heard anything from the neighbors. He reported there are parking stalls adjacent
to the building and along the aisle. Staff stated he believes that there is at least one handicap spot in this
location.
Vice Chairperson Cox pointed out this is a slightly different use than a typical office use but it does not create
any different code requirements for parking and the parking is adequate to meet our code.
Staff stated this is correct
TESTIMONY BY APPLICANT
Joan Holmaren. 967 Hermanson St.. Woodburn commented they want to be very low key which is one of
the reasons they selected the place. She stated most of their practices are stress reducing. Mrs. Holmgren
reported they could only do a maximum of three persons at a time. However, she said this would be very
unusual because they are working mosUy part time. He clarified an esthetician is a facialist. Mrs. Holmgren
remarked they do provide in-home services for the seniors but they would like a base from which they can
work out of to provide the services that they can't provide on an in-home basis.
Commissioner Heer asked when do they plan on opening?
Joan Holmoren responded as soon as they can get a permit. She indicated they have been ready for a
couple of months. Mrs. Holmgren indicated tentatively their hours of operation will be from 9:00 a.m. to 6:00
p.m. She stated services will be by appointment only. However, they do have cell phones if they have to
leave the office because somebody does not have an appointment and the office would be closed at that
time. Mrs. Holmgren stated they do want to cover hours that will accommodate working people.
VICe Chairperson Cox questioned where is their office located right now?
Joan Holmaren replied right now their base of operation is her cell and home phone.
TESTIMONY BY PROPONENTS
None
TESTIMONY BY OPPONENTS
None
DISCUSSION
VICe Chairperson Cox expressed his concerns with the approval of the conditional use as a beauty shop only
because it is not exactly what they do but it is the closest thing in the code to what they are doing. He stated
he has visions that it would be possible fbr these people to sell the business and the landlord to lease the
space again to somebody who ran a completely different type of operation under the name of beauty shop.
Vice Chairperson Cox questioned whether the Commission is prepared to approve any type of beauty shOp
or barber shop that might go in there or do we want to limit it to what the applicant is doing here? He
suggested we add an additional condition that if the current use as specified in the application is terminated
for more than however long, that the Conditional Use approval would terminate so they would not have a
blanket permit to operate any kind of a beauty or barber shop out of there.
Commissioner Bandelow indicated she does not see any reason to put conditions on this particular business
Planning Commission Meeting - September 28. 2000
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because it is already permitted there as a Conditional Use.
Chairperson Youno interjected the condition would not be to the applicant but to the landowner.
Commissioner Loneraan moved to accept Conditional Use 00-05 with Staffs conditions. Commissioner
Bandelow seconded the motion. Motion unanimously carried.
C. Site Plan Review 00-24. reauest for field liohtina on new soccer field at the Woodburn Hiah
School. i7eS N. Front Street. Bill Kev. Woodburn School District. applicant.
Chairperson Youna limited testimony to three minutes. He also requested that speakers do not say the
same thing that the person before them said. A spokesperson may represent a group of persons.
EXPARTE CONTACTS
Commissioner Heer reported a bias and therefore stepped off the bench.
Vice Chairperson Cox reported he has seen the site but he has not gone to visit specifically in connection
with this application. However, anything he knows about this site will not affect his decision.
Commissioner Mill stated his son is a student at Woodburn High School but is currently not involved in the
soccer program.
Commissioner Bandelow said she received several calls on both sides of this issue and she has not made
a decision either way at this point.
Commissioner Lima also reported he is familiar with the site but has no conflicts.
Commissioner Loneroan indicated his mother-in-law is a member of the Tukwila Partners and he has a
sister and a brother who live directly across the street from this project. Additionally, he has a brother who
has been a coach to the soccer team and is currently a teacher at the school. Commissioner Lonergan
stated this will not affect his decision regarding this project.
Staff entered into the record three letters that were received today. They were marked Exhibit -1", Exhibit
"T and Exhibit .3". Copies were provided to the Commission as well as to the representative of the School
District. Staff read the applicable ORS Statement and provided a presentation as reflected in the staff
report Staff recommended approval of the proposal subject to the conditions outlined in the Staff Report.
Vice Chairperson Cox disagreed with Staffs interpretation of the oode. He. stated it is his belief that this 0
application could not even be proper1y considered unless it was also a Variance application. Vice
Chairperson Cox commented the poles are 75 feet in height and the maximum height of structures is 70 feet
in a PE zone. Furthermore, he pointed out there is a setback violation that the Commission is being asked
to approve again without a Variance request.
Staff stated light poles are definitely structures and as such they are subject to the 70-foot height
requirement However, Staffs interpret;ttion is that they are towers. He quoted the definition of a tower as
being a building or structure whose height is in greater proportion than its lateral dimensions. Staff stated
the poles did qualify as a tower and the Zoning Code provides an exception from the height limitation for
towers. He referred to page three Section B. Item 1 Chapter 8 General Standards of the Staff Report. Staff
indicated the definition of a building is a structure built for the support, shelter or enclosure of persons,
animals, cattle or property of any kind. Staff interpreted that the towers are not a building and therefore, the
setback requirement would not apply to the poles but the five-foot setback would apply. He said the project
meets this.
Vice Chairperson Cox requested clarification regarding Section 37.090.
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Staff replied it was interpreted that since the poles were exempt from the height requirement that the poles
would also be exempt from the setback based on height of a building. Staff commented the Planning
Commission has the discretion to provide their own interpretation.
Commissioner lonerQan inquired if the condition regarding time restrictions for lighting was agreed upon
with the School?
Staff responded he spoke with Mr. Blomberg with the Woodburn School District today and he indicated that
they would propose to have the JV games start at five o'clock and end at seven o'clock. Varsity games
would start at seven o'clock and end around nine o'clock.
Commissioner Mill asked if there was any provision for limitation for strictly school functions or could this
become a community soccer field where games could possibly go later?
Staff answered No. He reported the only way the lights could be used would be prior to six o'clock. The
field can only be lit for the varsity boys and girls soccer teams after 6:00 p.m. He expressed this was Staffs
attempt at trying to provide a reasonable compromise between the needs of the adjacent property and the
needs of the School District.
Commissioner Bandelow commented the condition of planting evergreen trees is unreasonable because
it is a needless expense and does not see how it will solve the problem.
Staff replied it was Staffs attempt to create a compromise. He indicated Staff addressed the potential
adverse impacts of light illumination and noise.
Commissioner lima questioned if the School District has informed Staff on how many potential games they
would have in a season that will require lighting?
Staff responded the only information he has is the information contained in the application packet which
indicated that they proposed to use the field for the High School and Middle School. He said the applicant
would be able to give better insight to the number of games when they testify.
TESTIMONY BY APPLICANT
Walt Blombero. 1780 S. Boones FerN Rd.. Woodburn. OR stated the lights were around the football and
soccer field in the original plan. Unfortunately, the High School Manager failed to communicate completely
the total scope of the wor1< that was going to be done in the athletic complex. He said Hank Vredenburg,
Athletic Director had assumed that the plan was approved with the lights. Mr. Blomberg clarified theintegrity...
of the individuals involved in this project is unquestioned and beyond reproach. He hoped that the thinking
that there was underhandedness on the part of the School District would cease. Mr. Blomberg stated the
main reason for this project is to allow parents to be more engaged with their kids by allowing games to start
later on at five o'clock. He assured the lights will be off by 9:00 p.m. It was indicated we are looking at 1
% months out of the year where the fields would be used, August thru October and possibly November for
three nights a week. Mr. Blomberg understands what Staff is bying to accomplish with the proposal for the
trees but does not agree that it is the n;lOSt effective way to do that He would entertain more discussions
about finding something other than fir trees that would help diffuse the light for the neighbors in close
proximity. The poles were placed 75 feet because the taller you get them the more you can angle the lights
on the spots that you want the lights. He reported the poles were placed and the lights spotlighted on the
fields by PGE. In closing, Mr. Blomberg requested the Commission consider Staffs recommendation and
his request to approve the soccer lights so that they can begin the season.
Chairperson Young provided a brief background on how the project transpired to get to this point He stated
when the Commission reviewed this project in the past. the entire project was brought forward as an
Administrative Approval and not as a Site Plan Review. Chairperson Young said at that point there was
Planning Commission Meeting - &plember 28. 2000
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a brief discussion and the Commission agreed with the Staff Report and they voted to send it onto the City
Council. He clarified it is now being brought forward as a Site Plan rather than an Administrative Approval.
Commissioner Lima asked what degree of noise will be generated by the games?
Walt Blomberg replied soccer is fairly contained. He said there will be no bands playing or any cheerleaders
present at the games.
Hank Vredenburg. 900 Wilson St.. Woodburn interjected he is with the Woodburn School District. He
explained there is no stadium in the soccer field and the bleachers are out in the open. They have not had
large crowds so you do not have the echoing of the noise. Mr. Vredenburg said there will be people there
but there will no bands nor sound system like there are at football games.
Commissioner Lonergan asked why do they have six poles as opposed to four like the ones they have at
the football field?
Hank Vredenburg explained the soccer field is 20 yards longer than the football. He stated the lights at the
football field cover over to the end of the end zone and there are shadows beyond the end zone. Mr.
Vredenburg stated to run an evening track meet around the football field there is limited light with four poles.
He further explained this is the reason why they went to six poles to light the field.
Commissioner Fletcher inquired if there was a reason why the installer did not obtain a building permit?
Hank Vredenburg replied the football lights were installed with no permit. He stated they came to City staff
to ask if they needed permits. Mr. Vredenburg emphasized if they knew they needed permits they would
have obtained them. He indicated he was very careful with Portland Electric to make sure they had the
permits they needed.
VICe Chairperson Cox asked what type of fund was used for this project?
Hank Vredenburg responded the lights were purchased with public funds and the installation of the poles
was donated.
Commissioner Loneraan questioned why 1500 watts for lighting are being used?
Hank Vredenburg answered they can use less fixtures with 1500 watts. He indicated the less wattage the
more fixtures you need. Mr. Vredenburg said there are nine fixtures on each pole.
VICe Chairperson Cox requested clarification on how they arrived at 75 feet and does this include the
fixtures on top of it or is it strictly the pole height?
Hank Vredenburg explained the pole itself is 85 feet high. Ten percent of the pole plus 2 feet is placed in
the ground. He indicated the pole is 74 % feet out of the ground. PGE set the poles in the soccer field and
they determine how far they go in the ground. Mr. Vredenburg also stated the light fixtures are about a
foot below and there are three racks.
Commissioner Loneraan requested clarification regarding the number of games played.
Hank Vredenbura stated league games are twice a week. eight teams with fourteen games for each team
allowed. This leaves sixteen non league games which are scheduled with opponents whenever you can
get those. He indicatect there may be times when there might be three games a week or one game a week
depending on how the schedule lines up. Mr. Vredenburg said the lights would be used mostly on Mondays
and Thursdays. The soccer field was built for High School kids only and not for community use. He stated
it is not economical or practical for them to use the lights during practice.
Planning Commission Meeting - September 28. 2000
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City of W oodbum
Police Department
STAFF REPORT
270 Montgomery Street
W oodbum, Oregon 97071
(503) 982-2345
Date: September 7,2000
From: ~ul Null, Chief of Police
To: Mayor and Council
Through: John Brown, City AdministratorP
Subject:
Police Department Activities - May 2000
The Consolidated Monthly Report is a monthly analysis of police department calls for
service. This report lists all police department incident investigations for the month,
shows year to date activity and compares statistics with the previous year. The report is
in conformance with Federal Bureau of Investigation's national guidelines for crime
classifications and is reported to the State of Oregon Law Enforcement Data System via
the Regional Automated Information Network.
ITr
SF
DUPLICATE ORIGINAL
ADDENDUM
COMPENSATION ADJUSTMENT
(AS RESULT OF CITY COUNCIL ANNUAL EVALUATION)
TO EMPLOYMENT AGREEMENT WITH
JOHN C. BROWN, CITY ADMINISTRATOR
THIS ADDENDUM TO AGREEMENT, is entered into this day of October,
2000, between the City of Wood bum, ("City"), an Oregon municipal corporation, and John C.
Brown, ("City Administrator").
WITNESSETH
WHEREAS, City and City Administrator executed an Employment Agreement on
August 18, 1998; and
WHEREAS, the City Council conducted an evaluation of City Administrator and
concluded that City Administrator exceeds the applicable standards of his employment; and
WHEREAS, the City Council wishes to amend City Administrator's employment
Agreement to provide a compensation adjustment based upon the results of City Administrator's
evaluation;
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained
herein, the parties agree as follows:
The Employment Agreement is amended to add a new section 7 which shall read:
7. Salary
During the Services Period, City agrees to pay employee for services r.en<lered a base
annual salary of Eighty Five Thousand Six Hundred Twenty Dollars ($85,620), payable
in installments at the same time as the regular employees of City are paid. Annually,
after a satisfactory evaluation by the City Council, an increase in salary will be
negotiated.
In Witness Whereof, the parties hereto have executed this Agreement on the date written above.
Richard Jennings, Mayor
~Ar-<-
John C. Brown,
-.
City of Woodburn
Attest:
Mary Tennant, City Recorder
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TESTIMONY BY PROPONENTS
Lee Ehrens. 85 Workman Dr.. Woodburn stated a group of people came together and committed to
volunteer worK to bring this project to fruition. He indicated they feel the are going to have the best facilities
in the State which is something that is good for the community. Mr. Eldrens requested we look at the whole
picture at what they are trying to accomplish for the community.
Mari Worley. 40 Smith Ct.. Woodburn informed the Commission she has been a member of the Woodburn
Planning Commission. Parks & Recreation Board and has had various opportunities to serve the Woodburn
youth. She stated she is a parent of two Woodburn High School graduates that participated in sports. Mrs.
Worley commented she understands the Commission's dilemma and the impact regarding the lighting. She
stated she supported Lee Eldrens' comments. She reiterated that student participation in sports are the
criteria and bottom line here. Mrs. Worley said school, city and community need to work together. She
encouraged the Commission to weigh the pros and cons, list them and make their decision based on the
greatest good.
Kevin Hendricks. 632 Ironwood Terrace. Woodburn remarked he bought his home because of the lights.
He stated the setback issues can be addressed by making the building fireproof or adding sprinkler systems.
Mr. Hendricks requested that the lights be turned on.
Debbie Austin. 1465 Georae St.. Woodburn said the kids are the important issue. She suggested people
put up curtains if they feel the lights will bother them.
Dave Christoff. 671 Ironwood Terrace. Woodburn reported he lives directly across the street from the
project. He said the lights are not an inconvenience to him because they do not emit that much light. Mr.
Christoff commented the High School Varsity schedule indicates there will be six games each which is
twelve nights a year. He remarKed twelve nights a year is not that much of an infringement upon the lifestyle
and livability for the community. Mr. Christoff stated they take the advice of Staff when they come to the City
to ask what is needed to approve a project. He said the Commission should not fault the applicant for not
having applied for a site plan because Staff did not get that to the Commission. In closing, he stated he is
in favor of the project and hopes the Commission can find a way to work with the School District to make
the project happen.
David Ellinoson. 630 StarK St.. Woodburn informed the Commission he is a teacher at Woodburn High
School and also is currently the freshman boy's soccer coach. He stated the kids have pride in their town,
community, school and their team and we should give those kids the opportunity to be able to play on that
field. Mr. Ellingson further added it would be something that would benefit the whole community for the kids
to be able to show their talents ~n front of their parents and their community.
Barry Stenlund. 2310 Miller Farm Rd.. Woodburn said he lives directly across the ball field. He reported he
was the athletic director at the High School about seven/eight years ago and one of the things that he
wanted to accomplish as athletic director was to bring athletic events to the High School, i.e., football and
other sports that were on borrowed facilities. However, Mr. Stenlund indicated he would be opposed to the
trees. He does not believe the lights are an eyesore and it makes the facility look like a prison. Mr. Stenlund
stated the bottom line is this project is great for our community.
.
Warde Hershberaer. 2380 Miller Fann Rd.. Woodburn said he bought his home about seven years ago and
the High School was there before he purchased it He stated he expected to hear noises of children having
fun. Mr. Hershberger stated he is 100% in favor of this project because it builds the community up. He
commented he will also speak as an opponent regarding other issues regarding the project.
Mario Sisto. 253 E. Lincoln St.. Woodburn reported he is the current Bulldog Foundation President He said
there has been a lot of work done by people who are not present tonight who support this school athletically
wise. Mr. Sisto also informed he has two daughters whom have graduated from Woodburn High School.
Planning Qmrmission Muting - September 28, 2000
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He expressed his support for the project.
Brian Flanaaan. 1197 Horizon Ridae Ct, Keizer. OR informed the Commission he is presently the assistant
coach for the boys soccer team. He stated he is representing 100 players and their parents tonight He
urged the Commission to pass this request. Mr. Flanagan related that playing 4A level means that you need
facilities that are competitive. He reported all of the other competitors in this league play under lights with
the exception of one. Having these lights make a difference when you need the competitive edge. He urged
the Commission look at the big picture.
A 10 minute break was requested. Returned at 9:05 p.m.
TESTIMONY BY OPPONENTS
Terrie Heer, 2340 Miller Farm Rd.. Woodburn reported she is speaking for a group of citizens. She blamed
the Woodburn School District for putting the Planning Commission in this very precarious position. She
questioned how do you approve a site plan that has already happened and if you don't enforce them to take
the lights down, will they say that the Commission does not care about the children of Woodburn and that
they are making them waste hundreds of thousands of taxpayers dollars? Or do you make the Woodburn
School District be accountable for their actions and make them be the good neighbors they need to be?
However, Mrs. Heer said she does support school and sports activities and that she is not a naysayer about
children. She indicated she has volunteered on youth programs. Firstly, she expressed her concerns with
the way the Woodburn School District seems to do business here because the district has come before the
Commission begging for forgiveness after the fact for at least three times. Mrs. Heer reported the issue with
the 75 foot towers has compounded the issues with the way Tukwila development has proceeded.
Furthermore, she said she will have to be visually polluted by the 75 foot light towers but she will lose the
view of Mt. Hood if the proposed minimum 60 foot evergreen trees are planted along the side of the soccer
field. Lastly, Mrs. Heer expressed concerns with the light towers. She said the field will be constantly used
with the various soccer leagues no matter what the School District is saying now. A survey of area High
Schools with soccer field lighting was submitted into the record by Mrs. Heer and marked as Exhibit -4".
Phil Grinnell. 2320 Miller Farm Rd.. Woodburn commented the poles are definitely in his vision of Mt Hood.
He stated the lights still come thru his windows even if you dose the curtains. Mr. Grinnell said he can live
with the football lights but not with the soccer lights. He indicated the poles are unsightly and he is totally
against them.
Warde Hershberaer. 2380 Miller Farm Rd.. Woodburn said he is totally against having any trees planted.
Gary Heer, 2340 Miller Farm Rd.. Woodburn remarked a public entity has a basic responsibility to be a good
neighbor and should be the best model. He said the School District should have taken the extra step to go
out to the neighbors to let them know what that project would do to your neighborhood.
Ravmond Percel. 2370 Miller Farm Rd.. Woodburn stated he supports education, schools and community.
He commented he does not want any divisiveness. Mr. Percel said he was not informed about this project
He indicated he realized the towers were out there because he looked out his back window and saw them.
Furthermore. he indicated he has a g~ deal of trepidation when he hears about the proposed trees and
is scared to death about 81,000 watts of electricity shining into his home. In closing, he said the Woodburn
High School should be good neighbors.
REBUTTAL BY THE APPLICANT
Walt Blombera said this project will be a tremendous accomplishment when it is all said and done. He
asked that the Commission consider the amount of time and energy that went into this project. Mr.
Blomberg mentioned it is most unfortunate that they are back here dealing with this and wasn't dealt with
two years ago when it first came before the Commission. He stated there is some humbleness on their part
in coming to the Commission and knowing that the whole story did not get told to the Commission and are
Planning Commission Meeting. September 28, 2000
Page 8 of 12
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now having to deal with it again under these circumstances. The intent was never to deceive anybody or
place things up without some consideration to the neighbors. Mr. Blomberg remarked two years ago there
was some assumption that the process had gone through. He said the lights have been placed properly and
are focused as much as they can on the field that is to be lit. There will be a limit on the amount of lighting
done and he assumed that the Commission will stipulate that as part of their recommendation of approval.
He concurred with the thoughts that the trees might not be the best solution to curbing the light. Mr.
Blomberg stated the kids are the bottom line for the District. Additionally, anything they do enhances the
total community and the value of all of our homes in this community. He further commented that schools,
for many people who move to Woodburn, is an important piece of what they consider as a community and
a reason for moving.
Hank VredenburQ explained the design of the facility contains a concession stand and a restroom. He
indicated the portable toilets will be removed when the restrooms are completed. The restroom was
donated entirely by private funds and because of that donation they were able to use other funds to put the
lights up. Mr. Vredenburg mentioned the stadium was built free of charge to the District utilizing students
to build the seats within the stadium which enabled them to use some of the monies on the soccer field. He
said he met with the Ironwood salesperson Mrs. Fellar twice when this development started and he gave
her a complete map of what was going on. He indicated he was very open in informing her that lights were
going up.
Commissioner Loneraan inquired whether any of the schools listed on the Exhibit provided by Mrs. Heer are
in the Woodburn league?
Hank VredenburQ replied not one of those schools listed are in their league.
Commissioner Mill asked if there has been any kind of lighting study or discussions with the engineers that
they can control the field lighting? He requested the applicant tell him where the lighting shadows would
fall approximately with the soccer field.
Hank Vredenbum clarified each one of the lights are aimed at a specific place with the majority aimed at the
center of the field. He said there will be glare but the lights are aimed down. Mr. Vredenburg stated the
lights are identical to those found on the football field.
Commissioner Mill further inquired if we had one football field pole versus one soccer field pole and we sit
them side by side would the ambient light coming off of those other than where they are directed be
approximately the same with the soccer field?
Hank Vredenbum responded it would be the same lighting.
DISCUSSION
Chairoerson Youna closed the Public Hearing and opened discussion by the Commission.
Commissioner Lima commented having six poles will provide significantly more vision to the players than
if you had just four poles. He reiterated .these are directional lights and not something that will be pointed
toward the neighborhood. Commissioner Lima said this is an excellent project and the school is reassuring
that there will be some control over the number of games. He expressed his concerns with the fact that this
issue is being discussed tonight and had not been discussed previously.
Commissioner Bandelow stated the Planning Commission has never been anti school or anti Woodburn.
The members are all strong supporters of the community, serve unpaid and they are here because they do
care. However, there has been a pattern recenUy of errors and oversights by the School District where the
District has had to come to the Commission after the fact for permits or site plan review approval.
Commissioner Bandelow expressed her resentments in being put in this position tonight. Nevertheless, she
Planning Commission Meeting - &plember 28. 2000
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really is not inclined to deny a soccer team their lighted field or deny the community an athletic complex that
we should be very proud of. She indicated she is ready to vote to approve the project without Condition #4
pertaining to the trees. Additionally, she requested clarification as to whether this project needs a Variance
or not.
Vice Chairperson Cox indicated he is certainly not anti school but he is beyond anger at the attempts to
make the City the fall guy for the School District's own mistakes. Additionally, he stated he resents the fact
that the School District went before the City Council to try to waive the fees for this application and indicated
to the Council that the lights were there all along thus implying that the Commission was not smart enough
to see them. Vice Chairperson Cox emphasized the lights were not on the original site plan. He stated this
is not a minor impact on this residential neighborhood. The manner in which it is being presented to the
Commission as good for their program, this is pride in our community, this helps our kids, is as if the
Commission votes against the project then they are somehow against the schools or kids. He said he will
vote against it both on the technical grounds of not having a Variance and because he does not know that
this is an appropriate site and appropriate use on that land.
Commissioner Mill stated everyone here has made a very clear and convincing argument. He mentioned
he would be inclined to vote for the project if the Variance issues could be resolved so we make sure we
are on legal solid ground. He said the Commission has a duty to the future residents and the community
to make sure that those laws are upheld.
Commissioner Loneraan also expressed his resentments for being placed in this situation. He said if
someone is going to live around a school they certainly are going to have to live with what is going on with
the school. Commissioner Lonergan agrees with the point that we need to get the parents involved and
he is most appreciative with what has been done with the soccer program and also thinks that this is a great
facility. He stated he will vote in favor of the project on its technical merit and will let wiser people tell him
that it is illegal to do this because of the setbacks.
Commissioner Fletcher commented he certainly is not anti school being he has seven children. thirteen
grandchildren with the fourteenth one arriving in December. He was a former school teacher twelve years
in Junior High School and also as a coach of football and basketball. Commissioner Fletcher stated part
of the big picture is following rules. He does not believe that the rules have been followed in this situation.
He would support this project if there were a Variance but he would also want the City to allow the poles to
stay up and the lights to go on until this is resolved.
Chairperson Y ouna disagreed with some of the comments made by some of his fellow Commissioners. He
stated since the entire project (upgrade the school, add the soccer and football fields, conceSsion stand and
the restrooms) first came to the public attention, was a time that although it doesn't seem a long time ago
there have been many staff changes. There have also been changes in the administration of the School
District and some of the problems have been created in the past by people that are no longer here.
Furthermore, he said new people have come in and are looking at the project in a different aspect and
perspective and with the standpoint of what needs to be done. He remarked he would like to consider
modification of Condition #4 or strike it out completely.
Commissioner Loneraan stated he would like Condition #4 eliminated.
Commissioner Mill and Commissioner Lima concurred with Commissioner Lonergan to eliminate Condition
#4.
Commissioner Bandelow moved to accept Site Plan Review 00-24 with Staffs recommendation excluding
Condition #4 regarding the trees.
Commissioner Mill asked Staff if he felt we are on sound legal grounds as far as not needing the Variance?
Plmuring Commission Meeting - September 28. 2()()()
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Staff replied affirmatively.
Commissioner Lima seconded the motion. Motion carried with Vice Chairperson Cox and Commissioner
Fletcher voting No.
FINAL ORDER
A. Site Plan Review 00-17. reQuest to establish a manufactured homes sales facility at 1400 N.
Pacific Hwv.. Mark Fisher. Oreaon Choice Homes. applicant.
Vice Chairperson Cox moved to approve the order. Commissioner Bandelow seconded the motion, which
carried unanimously.
DISCUSSION ITEMS
A. Site Plan Review 00-21, chanae of use to restaurant on 573 N. Front Street. Jose Mendoza,
applicant (Administrative approval).
Commissioner Mill inquired whether the drawing was clone prior to the Fire Department's recommendation?
Staff answered the drawing was done prior to the recommendations. He stated under Public Works
conditions of approval they require compliance with Fire District standards.
Vice Chairperson Cox moved to concur with Staffs decision. Commissioner Fletcher seconded the motion.
Motion carried unanimously.
REPORTS
None
BUSINESS FROM THE COMMISSION
Commissioner Mill commented the Konovalov property located on Intersection 99E north of AI's Fruit and
Shrubs and south of Chu's, is turning into an impromptu used car lot. He suggested the owner be contacted
and have them post the property accordingly.
Commissioner Lima interjected there was also a fruit stand on that property.
Commissioner Mill requested an update regarding the Shop-N-Cart fence issue.
Staff stated he spoke with Neil Thomas and he agreed to put up some concrete poles about two to three feet
high next to the portion of the fence that has been broken. He indicated the poles would be spaced apart
properly to where a shopping cart couldn't fit through there and they will repair the'fence as well.
Commissioner loneraan requested the Parks Director be so willing to come and talk to the Commission
regarding the Bond Measure for a new community center.
Staff said he will arrange for a presentation by Randy Westrick for the October 26 Planning Commission
meeting.
Commissioner Lima asked Staff if there'is any news on his new title?
Staff answered there is no official news. He did announce that Dan Nelson has been hired as the new
Building Official. Staff stated Dan has been providing inspection services for us through Marion County.
However, the Building Official will be struggling with the loss of the temporary Permit Technician as Planning
is struggling with being short on staff in the Planning Department. Staff indicated everything should be
resolved in the next few months.
Planning Commission Meeting - &plember 28. 2000
Page 11 of 12
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ADJOURNMENT
Motion was made and seconded to adjourn the meeting. Motion carried. Meeting adjourned at 10: 15 p.m.
APPROVED
ROYCE YOUNG, CHAIRPERSON DATE
ATTEST
Jim Mulder, Date
Acting Community Development Director
City of Woodburn, Oregon
Plonning Commission Meeting - September 28, 2000 Page 12 of 12
11T
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WOODBURN PLANNING COMMISSION
October 12, 2000
CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Young
presiding.
ROLL CALL
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Young
Cox
Fletcher
Grijalva
Lima
Mill
Bandelow
Lonergan
Heer
P
P
P
P
P
P
P
P
P
Staff Present:
Jim Mulder, Acting Community Development Director
Scott Clark, Assistant Planner
MINUTES
A. Minutes of September 28. 2000
Vice Chairperson Cox indicated in the process of approving the minutes of the meeting of September 14th,
Commissioner Bandelow was not satisfied with Frank Tiwari's comments reported in the minutes.
Additionally, there was a motion by Commissioner Lima to approve the minutes with the noted corrections
but as far as these minutes are concerned it is not at all clear what those corrections were.
Commissioner Bandelow inte~ected at that time Staff was going to review the tape to find out what it was
he said. She said at the previous meeting the minutes stated that the Corps of Engineers had said that they
were approving the improvements to the ditch and then he went on to say that this did not occur. She stated
she does not believe Frank ever actually said they approved it.
Vice Chairperson Cox commented the minutes were approved with noted corrections but no corrections are
noted. He stated this needs to be clarified otherwise, historically there would be no way of knowing what
it was that was approved as to the minutes of that preceding meeting.
Staff will make sure the change is made.
Commissioner Mill referred to his statement found on page 1 and clarified his statement .However, he
envisioned 28 vertical feet as a vel}' large hole in the ground equivalent to a 2-stol}' house.. Additionally,
he pointed to his statement at the bottom of page 2 and said it should read: ....considered to be a
Conditional Use as this ;s leased space. .
Chairoerson Youna pointed to his statement contained mid-way on page 2 and stated it should read: "...cost
of yearly maintenance caused the applicant to be in favor of the trenching over the pump station.... He also
referred to page 4 item C and indicated .spoke person. should be .spokesperson". In addition, he referred
to the top of page 7 first proponent statement and stated the last name should be spelled .Ehrens.. Mario
Sisto's statement found on the bottom of page 7 and requested correction be made to indicate that ....he
has two daughters whom have graduated from Woodburn High School:
Commissioner Mill pointed to page 5 Testimony by Applicant and indicated Walt's last name should be
spelled -Blomberg"
Planning Cmnmission Meeting - October 12, 2000
Page 1 of 5
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Commissioner Fletcher clarified his grandchild is due in February and not in December as he indicated at
the previous meeting.
Commissioner Loneraan moved to accept the minutes as amended. Commissioner Fletcher seconded the
motion, which unanimously carried.
Staff will bring the minutes of September 28th and September 14th back for Commission review.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
A. Council Meetinq Minutes of September 25. 2000
PUBLIC HEARING
None
FINAL ORDER
A. Planned Unit Development 00~2. modification of the Conditions of Approval for Boones
Crosslnq to allow flexibility In construction of the prolect by providing for a sanitary sewer
lift station option as an alternative to deep sewer construction. Polygon Northwest.
applicant.
Vice Chairoerson Cox moved to approve Planned Unit Development 00-02 as submitted. Commissioner
Mill seconded the motion. Motion unanimously carried.
B. Conditional Use OO~5. reQuest to establish a beauty salon and spa at 560 Glatt Circle.
Richard & Joan Holmaren. applicant.
Commissioner Mill moved to accept Conditional Use 00-05. Commissioner Heer seconded the motion,
which unanimously carried.
C. Site Plan Review 00-24. reauest for ('leld lightinG on new soccer field at the Woodburn HiGh
School. 1785 N. Front Street. Bill Key. Woodburn School District. applicant.
Staff wanted to know whether the Commission's understanding of Condition of Approvalltem #3 is that lights
will be altowed to be on between six and seven o'clock only on nights that the Varsity plays.
Commissioner Lonerqan indicated his understanding is that the tights be on only for Varsity games. He
stated his recollectiOn is that the field will be used forVarsity games and that JV will not play there.
Chairperson Youno inteljected his recollection is that JV will play first and then they would clear the field and
then the Varsity would play and they would be done by nine o'clock. He also indicated the JV teams would
play on the same nights that the Varsity plays.
Commissioner Mill referred to Condition of Approval #3 and stated he does not see a time limit there as far
as Varsity or Junior Varsity. He said it w,as his understanding that we were allowing the lights on until nine
o'clock no matter what the circumstances were.
Chairperson Youno reported he believed it was stated that they will not do practices on the field because
there was a soft sod and they did not want to create the additional use on the field itself.
Vice Chairperson Cox suggested the last sentence of Condition of Approval #3 read as follows: "However,
soccer field lighting may be used on evenings when Woodburn High School boys and girts varsity. soccer
teams are playing as long as the lights are turned off no later than 9:00 p.m."
Planning Commission Meding - October 12, 2()()()
Page 2 of 5
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Commissioner Mill moved to adopt the Final Order with the amendment to Condition #3 as presented by
Vice Chairperson Cox. Commissioner Sandelow seconded the motion. Motion carried with Commissioner
Heer abstaining from voting.
DISCUSSION ITEMS
A. Site Plan Review 00-13 and Partition 00-05. construct an approximately 1.859 sa. ft. clinic to
provide to ambulatory out-patients with chronic care needs with a possible addition of a
1.600 sa. ft. second facility at 1310 N. Pacific Hwv.. Salem Hospital. applicant(administrative
approval).
Vice Chairperson Cox expressed his concerns with the fact that a mobile home can be there for 30 years
as far as this proposal is concerned. He is aware of what the intent of the applicant is but that can change
and wind up being a restaurant or something else in a mobile home for a long time on a prime piece of
property .
Commissioner Mill also voiced his concerns in regards to the market testing period. Additionally, he
concurred with Vice Chairperson Cox's concerns.
Commissioner lima stated he recalled the lot was previously approved for one business only because the
Commission did not want the back portion of the lot not being utilized. He also agreed with Commissioner
Mill's concerns. Commissioner Lima indicated a medical clinic is a wonderful idea but he is concerned about
the future possible partition of the lot and not utilizing the back portion of the lot.
VICe Chairperson Cox moved to bring this item forward to the Commission for a Public Hearing.
Commissioner Heer seconded the motion, which unanimously carried.
B. Site Plan Review 00-23. request to expand existina taaueria restaurant located at 523 N.
Front Street. Luis Quintero. applicant (administrative approval).
Commissioner Sandelow abstained from participating in this discussion because she has a prejudice in this
case. She indicated she sold Mr. Quintero the building.
Commissioner Mill moved to concur with Staffs administrative review of Site Plan Review 00-23.
Commissioner Loneraan seconded the motion.
Commissioner Loneraan inquired if the missing corner is a separate building?
Staff responded that portion of the building is vacant at this time. The wall between the seating area and
the vacant area is onaihat he is proposing to put in as part of this proposal. Therefore, the area will remain
vacant at this time.
Commissioner Loneraan also asked if there is separate plumbing in the building if this is rented or leased
out?
Commissioner Sandelow responded there is not at this point.
.
Staff reported the applicant can sublet the space out. He stated in speaking with the Building Official, he
indicated that because of the size of the building it would be permissible for them to go into the adjoining
business to use their restroom facilities.
Commissioner Loneraan asked if the Commission would have input on what type of business would be
going in that space?
Staff indicated it probably would not come before the Commission. He also stated whatever business goes
in will have to comply with the Building Code and if that has some sort of exemption based on square
Planning Commission Meeting - October 12, 2000
Page 3 of 5
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footage and other accessible facilities, then that may apply. If it doesn't, then they will need to provide the
appropriate facilities before anyone moves in there.
Motion carried with Commissioner Bandelow abstaining from voting. Commissioner Fletcher was not
present for roll call.
REPORTS
A. Plannina Trackina Sheet (revised)
Commissioner Mill questioned when will the Elmer's project come up before the Commission?
Staff answered it is planned to come forward as a public hearing on the November 9th meeting.
B. Building Activity for September 2000.
BUSINESS FROM THE COMMISSION
Staff requested a count of Commissioners that would like to attend the FEMA workshop coming up on
November 1st.
Commissioner Mill inquired whether there will be somebody from City Staff coming back and reporting to
the Commission about this?
Staff replied the Commission may request a report if they wish to do so. Staff indicated he can certainly
bring back any written information provided and share that with the Commission. He reported Mr. Tiwari
will be coming back before the Commission regarding further discussion on the Storm Water Management
Plan at some point in time.
Commissioner Griialva expressed her disappointment in that the Planning Commission was not included
in the decision of the new city logo and that it did not go to the public. She indicated it could have been a
great community project
VICe Chairoerson Cox referred to an artide regarding a program in Portland for "traffic calming techniques"
(speed bumps). He commented the Woodburn Public Works Director was going to find out what other
communities have traffic calming devices and provide a report to the City Administrator by September 30111.
VICe Chairperson Cox inquired whether this has been accomplished?
Staff stated he believed something has been done as far as research into traffic calming devices. He will
find out what has been done and will pmvidethe Commission with a report at the next meeting.
Commissioner Mill brought up the issue of the broken down Shop-N-Cart fence item. He indicated he has
not seen any progress made.
Staff will follow up on this issue.
Commissioner lima commented there are several traffic calming devices on 32nd NE Portland near
Providence Hospital. He said there is a lot of signage indicating you are entering an area with traffic
calming devices. Commissioner Lima said it really makes you slow down quite considerably.
Chairoerson Youna stated he had brought in photos this past spring of the rail road tracks at the intersection
of Hardcastle and Front Street where the pavement has large gaps. He said he has never had any feedback
as to whether there will be repairs done in this area.
Commissioner Mill inte~ected the rail road is involved in that repair but there is some Public 'Works
involvement. He indicated nothing happens without the approval of the rail road.
Planning Commission Meeting - October 12,2000
Page 4 of 5
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Staff said he will attempt to return with answers from Public Works as to whether something can be done
or not.
Commissioner LonerQan referred to the Shop-N-Cart fence issue and remarked it is ridiculous that
government works so slow with a problem that is this big and grinding to many people in the neighborhood.
Commissioner Mill commented he appreciates Staff's efforts made thus far. He indicated he would like Staff
to push a little harder to get some construction started before the rainy season starts.
ADJOURNMENT
Comrnissioner Mill made a motion to adjourn the meeting. Commissioner LonerQan seconded the motion,
which carried. Meeting adjourned at 7:50 p.m.
APPROVED
ROYCE YOUNG, CHAIRPERSON DATE
ATTEST
Jim Mulder, Date
Acting Community Development Director
City of Woodburn, Oregon
Planning O:Jmmission Meeting - October 12. 2000 Page 5 of 5
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AlP 0iE0< usnNG FOR THE MONTH OF SEPTEMBER 2000
CHECK DEPARTMENT VENDOR NAME VENDOR DATE AMOUNT
NO NO
52088 POST MTR-VARIOUS US POSTAL SERVICES 020089 9/1/00 $1,200.00
52089 PAYROLL-VARIOUS OREGON PERS 014424 9/1/00 $98.38
52090 PAYROLL -PARKS E8S 060020 9/1/00 $564.71
52091 SUPPllES-POlICE DARE OREGON 003037 9/1/00 $400.00
52092 SERVICES-PARKS TUALATIN Vl Y FOOTBAU. NONE 9/6/00 $772.50
52093 SERVICES-WATER VAUEf MAlUNG 021044 9/7/00 $682.80
52094 VOID VOID VOID $0.00
52095 VOID VOID VOID $0.00
52096 VOID VOID VOID $0.00
52097 SUPPUES-UBRARY BROWN UNIVERSITY NONE 9/8/00 $214.00
52098 SERVICES-POUCE LANE CTY SHERIFFS NONE 9/8/00 $138.00
52099 SERVICES-POUCE HYATT REGENCY NONE 9/8/00 $63.94
52100 RERJND-BUILDING HUB OISTRl8UT1NG NONE 9/8/00 $131.20
52101 SERVICES-POLlCE NW COMPUTER TECH NONE 9/8/00 $109.00
52102 SERVICES-flNANCE STRATEGIES FOR BUS NONE 9/8/00 $85.00
52103 SERVICES-PUB WKS MARK SQiROEDER NONE 9/8/00 $309.75
52104 suPPL.IES-RSVP OilP VOLUNTEERS NONE 9/8/00 $75.00
52105 SUPPLlES-WTR MA ORlUlNG SERV 000010 9/8/00 $1,190.00
52106 SERVICES-PUB WKS WIUIAM E PfJN'6 MAl 000047 9/8/00 $1,800.00
52107 SERVICES-ENG AEROTEK INC 000080 9/8/00 $180.00
52108 SUPPllES-\WITP PIONEER AMERICA 000136 9/8/00 $640.00
52109 SERVICES-POUCE AROi PAGING 000535 918/00 $143.22
52110 SERVICES-TRANS AWARDS & ATHl.E1lCS 000580 9/8/00 $96.91
52111 SERVICES-STREET BASIC FIRE PROTECTION 001157 9/8/00 $320.00
52112 SUPPLIES-ENG BIMART OORP 001275 9/8/00 $21.31
52113 SERVICES-PtANNING ROGER BUDKE 001580 9/8/00 $1,215.00
52114 SERVlCES-WWTP CARLSON TESTING 002140 9/8/00 $350.00
52115 SERVICES-SELF INS as aTY CTY INS 002488 9/8/00 $150.00
52116 SUPPtJES-AllY OOMARK oovr SALES 002684 9/8/00 $870.41
52117 SUPPUES-V.ARIOUS en. CORP 002926 9/8/00 $8,6n.25
52118 SERVICES-PUB WKS ~ DAIlY JOURNAl 00302D .. 9/8/00 $65.OQ
52119 SERVlCES-FINANCE DIRECT UNK 003240 9/8/00 $315.00
52120 SUPPUES-PARKS HALlON 00 007046 9/8/00 $3,202.17
52121 SERVICES-PUB WKS HERAlD HASKELL 007099 918/00 $400.00
52122 SERVICES-STREET HIRE CALLING oon40 9/8/00 $513.02
52123 SUPPUES-WWTP lOEXX DIST OORP 008015 9/8/00 $635.34
52124 SlJPPllES-VNITP IND Y/BDING 008100 9/8/00 $31.50
52125 suPPtJES-UBRARy INGRAM DIST 008116 9/8/00 $4,888.80
52126 SERVlCES-FINANCE IKON TEOt SER 008117 9/8/00 $900.00
52127 SERVlCES-PUB WKS WIWAM KOS1"ENBORDER 010297 9/8/00 $4,000.00
52128 SERVICES-WATER 11MO KORKEAKOSKI 010298 9/8/00 $2,880.00
52129 SERVICES-WWTP RANOALL LANGBEHN 011029 9/8100 $425.00
52130 SERVICES-BUILDING LEAGUE OF OR OTIES 011110 9/8/00 $14.00
52131 SERVlCES-POLICE MARION CTY SHERIffS 012190 9/8/00 $397.48
52132 SERVlCES-WNTP MCOJU,.OUGH ROOFING 012352 9/8/00 $1,749.00
52133 SUPPUES-VARIOUS METRORJB.tNG 012448 9/8/00 $2,.506.16
52134 SERVIa:s-eNG ONSITE ENVIRON 01..055 9/8/00 $803.20
Page 1
or
AlP 0iECK USTlNG FOR THE MONTH OF SEPTEMBER 2000 8E
52135 SERVICES-WWTP OR ANALmCALlAB 014107 9/8/00 $130.00
52136 SUPPUES--VARIOUS OR OMV 014240 9/8/00 $78.50
52137 SERVICEStlBRARY OR UBRARY ASSN 014327 9/8/00 $105.00
52138 SERVI~ARKS OR REC &. PARKS 014431 9/8/00 $310.00
52139 SERVICES-POLICE lAWRENCE PARADIS 015115 9/8/00 $'10.00
521~ SERVICES-STREET PAULS SM MOTOR 015175 9/8/00 $181.06
52141 SUPPLIES-PARKS PIONEER aECTRONICS 015345 9/8/00 $69.98
52142 SERVICES-VARIOUS PORT GENERAL ElEC 015420 9/8/00 $23,648.54
52143 SUPPLIES-PARKS PROMOllONS WEST 015563 9/8/00 $3,4&4.80
52144 SUPPlIES-WWTP lAC< RAWllNGS 017054 9/8/00 $222.89
52145 SUPPlIES-WNTP M.lEE SMITH PUB 018566 9/8/00 $117.00
52146 SERVICES-AllY STATESMAN JOURNAL 018760 9/8/00 $213.25
52147 SERVICES-POUCE SUN RIVER 018848 9/8/00 $239.40
52148 SERVIces.ENG TEl< SYSTEMS 019046 9/8/00 $920.00
52149 SUPPlIES-VARIOUS US OFfICE PROD 019100 9/8/00 $1,589.28
52150 SUPPlIES-STREET TRAffiC SAFElY 019220 9/8/00 $390.00
52151 SERVICES-VARIOUS UNITED DISPOSAL 020020 9/8/00 $2,608.55
52152 SERVICES-VARIOUS US WEST OOMM 020095 9/8/00 $813.79
52153 suPPl.1E5-RSVP VN.lEY CASTING 021033 9/8/00 $300.00
52154 SUPPUES-PARJ<S WATER METRICS 00 022070 9/8/00 $261.35
52155 SERVICES-POLICE WBN CARCRAFT 022508 9/8/00 $232.00
52156 SUPPlIES-WWTP weN INDEPENDENT 022630 9/8/00 $42.00
52157 suPPL.IES-WWTP YES GRAPHICS 024025 9/8/00 $181.00
52158 SERVICES-PARKS CAREER TRACK NONE 9/8/00 $129.00
52159 PET1Y CASH-VARlOUS aTY OF WOODBURN 015255 9/8/00 $136.90
52160 SERVICES-PARKS ORPA 014431 9/12/00 $220.00
52161 SERVICES-WATER VAJ.JE{ MAlUNG 021044 9/14/00 $378.80
52162 PETTY CASH-VARIOUS aTY OF WOODBURN 0152S5 9/14/00 $138.10
52163 VOID VOID VOID $0.00
52164 VOID VOID VOID $0.00
52165 VOID VOID VOID $0.00
52166 RERJNQ-PARKS AMBER SEARO NONE 9/15100 $156.50
52167 SlJPPl.lE,S.rotCE . VERBAL JUDO INSt ' NONE 9/15/00' $83.95
52168 REAJND-WTR/SWR ROBERTO VALENZUELA NONE 9/15100 $52.42
52169 RERJND-WTRISWR CENTEX HOMES NONE 9/15/00 $26.58
52170 RERJNO-WTR/SWR L.UOA PENA NONE 9/15/00 $27.65
52171 SERVICES-PARKS OAKS PARK NONE 9/15/00 $32.50
521n RERJND-BUILOING QiARLES E SANDERS NONE 9/15/00 $180.00
52173 suPPLIES-LIBRARY MAX DAVIS w: NONE 9/15/00 $18.95
52174 SERVICES-<DURT EAai: CREST INN NONE 9/15/00 $189.20
52175 SERVICES-MUS8JM OR MUSEUMS fISiIJC NONE 9/15/00 $40.00
52176 REFUND-POUCE lAMES GILL NONE 9/15/00 $l:J.OO
52177 RERJND-POUCE ALEJANDRA GAROA NONE 9/15/00 $21.00
52178 SERVICES-POl1CE OPOA NONE 9/15/00 $200.00
52179 SERVICES-PLANHING lANE COUNCIL OF GOVT NONE 9/15/00 $165.00
52180 RERJND-POUCE PIOTR BURI..AOtENKO NONE 9/15/00 $150.00
52181 SlJPPl,1ES-U8RAY HOJA CASA EDITORIAl.. NONE 9/15/00 $233.25
52182 SUPPLIESENG NiE. IMAGING 000017 9/15/00 $247."16
52183 SERVIc:es.wwrP ABLE CRANE 000035 9/15/00 $265.00
Page 2
-
AlP OlEO< UST1NG FOR ll-lE MONTH Of SEPTEMBER 2000 8E
52184 SERVICES-ENG AEROTEK INC 000080 9/15/00 $260.00
52185 SUPPllES-WWTP PIONEER AMERICA 000136 9/15/00 $640.00
52186 SERVICES-VARIOUS AROi PAGING 000535 9/15/00 $67.84
52187 SERVICES-VARIOUS AT&T 000623 9/15/00 $20.61
52188 SERVICES-POUCE ATaT LANGUAGE UNE 000659 9/15/00 $174.36
52189 SERVICES-POUCE 8M Q.EANING SERV 001030 9/15/00 $200.00
52190 SUPPUES-WATER BATTERIES PlUS 001161 9/15/00 $23.21
52191 SERVICES-ATTY BERRY & ELSNER 001230 9/15/00 $1,322.80
52192 SUPPllES-UBRARY BOOK WHOLESALERS 001350 9/15/00 $13.32
52193 SUPPUES-PAAKS BSN SPORTS 001578 9/15/00 $581.39
52194 SERVICES-UBRARY BUSINESS CDMM 001625 9/15/00 $108.80
52195 SERVICES-LIBRARY BUSINESS EQUIPMENT 001628 9/15/00 $253.00
52196 SERVlCES-ENG CASE AUTOMOTIVE 002190 9/15/00 $12.15
52197 SERVlCES-UBRARY OEM COMM cou.. 002410 9/15/00 $370.80
52198 SERVICES-POLlCE CRYSTAL SPRINGS WTR 002919 9/15/00 $71.00
52199 SERVICES-LIBRARY OJLTURGRAMS 002930 9/15/00 $92.14
52200 SERVlCES-fINANCE DAILY JOURNAL 003020 9/15/00 $112.13
52201 suPPt.JE5-lI8RARY EQUIfAX OTY DIR 004250 9/15/00 $202.50
52202 SUPPUES-PARKS FAMlUAN NW 005030 9/15100 $630.01
52203 SUPPUES-WWTP FISHER IMPLEMENT 005145 9/15/00 $570.00
S2204 SERVICES-FlNANCE R..OMER RJRNITURE 005180 9/15/00 $1,022.00
52205 $UPPUES-Ll8RARY THE fRUGAL BOOKMEN 005368 8/15/00 $315.47
52206 SUPPllES-UBRARY GALE GROUP 006015 9/15/00 $524.99
52207 suPPt.JE5-lI8RARY GREY HOUSE PUB 006325 9/15/00 $175.00
52208 SUPPLIES-UBRARY GROVES DIcnONARIES 006368 9/15/00 $375.00
52209 REIMBURSE-wwTP STEWART HAR11.EY 007095 9/15/00 $43.00
52210 SERVICES-PARI<S HERSHBERGER MTRS 007150 9/15/00 $85.00
52211 suPPt.JE5-lI8RARY HERZINGERacx> 007170 9/15/00 $373.15
52212 SERVlCES-smEET HIRE OOJ.ING 007240 9/15/00 $513.02
52213 SlJPPl,IES-UBRAY INfO USA MARKETING 008110 9/15/00 $475.00
52214 SlJPPl,lES-l18Ry INGRAM OIST 008116 9/15/00 $236.06
52215 SERVlCES-fINANCE IKON TEOi $fRV 008117 9/15/00 $300.00
52216 suPPlJES-'WNTP IKON OffICE . '. 008119 ; 9}.15/OO $40.23
,
52217 SERVICES-WATER 11MO KORI<EAKOSKI 010298 9/15/00 $3,878.52
52218 SERVICfS-WWTP RANDALl LANGBEHN 011029 9/15/00 $150.00
52219 SERVICES-PARKS LBSINGER DESIGNS 011202 9/15/00 $12,045.00
52220 SERVlCES-WATER UNDS MARKET 011240 9/15/00 $30.00
52221 suPPt.JE5-lI8RARy UBRARY AS&JC 011244 9/15100 $497.70
52222 SERVICES-STREET MARIQN CTY TREASURy 012223 9/15/00 $2,671.58
52223 SERVICES-WWTP MCX1JW)UGH ROOFING 012352 9/15/00 $520.00
52224 REIMBURSE-POUCE JOHN MIKKOlA 012485 9/15/00 $48.73
S2225 SERVlCES-HOUSING MIRAC1.E TOUOt PAINT 012SU 9/15/00 $7,314.00
52226 SERVlCES-WWTP MOlALl.A CX>MM 012S63 9/15/00 $84.95
52227 SUPPLIES-PARKS MOORE MEDICAL a>RP 012588 9/15/00 $159.03
S2228 suPPl1ES-l18RARY MORNINGSTAR 012609 9/15/00 $495.00
S2229 SERVICES-PARKS HAT REC a PARK 013090 9/15/00 $90.00
52230 SERVla:s-FINANCf NEW HORIZON CX>MPUTER 013165 9/15/00 $1,195.00
52231 SERVlCES-POUCE NQROOM 013198 9/15/00 $21,463.75
S2232 SERVlCES-ENG ONSITE ENVIRON 014055 9/15/00 $840.85
Page 3
tr
AlP OlEO< USTING FOR THE MONTH OF SEPTEMBER 2000 8E
52233 SERVICES-WWTP OR ANALYTICAL lAB 014107 9/15/00 $211.00
S2234 SERVICES-UBRARY OR STATE UBRARY 014560 9/15/00 $70.00
52235 SUPPlIES-WATER US RLTER 015065 9/15/00 $1,646.60
52236 SUPPLIES-POUa: PHYSlaANS DESK 015275 9/15/00 $131.90
52237 SERVICES-POLIa: PIONEER GLASS 015330 9/15/00 $145.00
52238 SUPPUES-LIBAARY POOL & ~ 015371 9/15/00 $186.75
52239 SERVICES-VARIOUS PORT GENERAL B.EC 015420 9/15/00 $10,222.55
52240 SUPPllES-WATER PUB WORKS SUPPLY 015648 9/15/00 $43.60
52241 suPPl..IES-l18RARY REOORDED BOOKS 017102 9/15/00 $180.00
52242 SUPPlIES-WWTP RED WING SHOES 017138 9/15/00 $333.50
52243 SUPPlJES-LlBRARY REf(X) USA 017146 9/15/00 $13.22
52244 SUPPlIES-STREET RIOOHOIRECf.OOM 017202 9/15/00 $92.11
52245 SUPPl.IES-PARKS s&s WORLDWIDE 018017 9/15/00 $902.10
52246 SUPPLlES-LIBAARY SENTlMENTALPROO 018393 9/15/00 $79.95
52247 SUPPUES-WWTP SETON 01&400 9/15/00 $456.90
52248 SERVICES-UBRARY SIERRA SPRINGS 018460 9/15/00 $52.00
52249 SUPPlIES-POUa: SMITH & WESSON CAM 018580 9/15/00 $900.00
52250 SUPPLIES-UBRARY SUNSET BOOKS 018817 9/15/00 $29.91
52251 SERVICES-ADMIN ~,SHANK, WAf' 01SSn 9/15/00 $817.40
52252 SERVICES-ENG TEl< SYSTEMS 019046 9/15/00 $920.00
52253 SUPPLlES-VARIOUS US OFFICE PROD 019100 9/15/00 $853.46
S2254 SUPPUES-UBRARY UNlVERSlTY OF OREGON 020040 9/15/00 $65.00
52255 SERVICES-VARIOUS US WEST OOMM 020091 9/15/00 $216.94
S2256 SUPPllES-LIBAARY USNEST DIRECT 020092 9/15/00 $231.30
522S7 SERVICES-VARIOUS US WEST roMM 020095 9/15/00 $3,509.98
52258 SUPPUES-PARKS VIESKO QUAUTY (X)N 021140 9/15/00 $14,993.30
52259 5lJPPljES-l1BRAY VICTOR KAMKIN BOOKS 021175 9/15/00 $144.00
52260 suPPl..IES-l18RARY VISIONS 021203 9/15/00 $306.19
52261 SUPPLIESUBRARY WAL.ICERS MANUAL 022025 9/15/00 $91.50
S2262 SUPPllES-LIBAARY wALMART STORES 022035 9/15/00 $258.97
S2263 SUPPLlES-llBRARY waN R.ORIST 022600 9/15/00 $40.00
52264 SERVICES-TRANSIT weN INDEPENDENT 022630 9/15/00 $85.28
52265 SlJPPl1ES-ADMIN WaN TOGE1liER '"' .022750 9/15/00" ". $400.00 ,
52266 SUPPllES-LIBAARY WORLD MEDIA EXPRESS 022815 9/15/00 $398.39
52261 stJPPllES-NON OEPT TIE VISIT GROUP NONE 9/18/00 $500.00
52268 SERVICES-WATER VAllEY MAIUNG 021044 9121/00 $399.20
52269 VOID VOID VOID $0.00
52270 VOID VOID VOID $0.00
52271 VOID VOID VOID $0.00
522n SUPPllES-PARI<S BASHbRs TEAM NONE 9/22/00 $138.00
52273 VOID VOID VOID $0.00
52274 VOID VOID VOID $0.00
52275 REAJNtrWTR/9NR JOHN L scarr NONE 9/22/00 $41.07
52276 RERJNO-WTRfSWR 0iANDlER & NEWVlLLE NONE 9/22/00 $7.45
522n RERJND-BUILDING ATlAS TRAO< TENNIS NONE 9/22/00 $319.27
52278 RERJND-BU1lD PETERSON KOlBERG NONE 9/WOO $348.15
52279 SERVlCES-POLICE HOlIDAY INN NONE 9/'12100 $372.36
S2280 SUPPLIES-POUCE IN:P NONE 9/22/00 $64.75
52281 SERVlCES-POLICE ACTS OREGON NONE 9fDJOO $160.00
Page 4
,.
11'
NP QiEO( USTING FOR lHE MONTH OF SEPTEMBER 2000 8E
52282 SERVICfS-PARKS A88YS PIZZA 000027 9/22/00 $15.50
S2283 SERVICES-ENG AEROTEK INC 000080 9(22/00 $160.00
522&4 SERVIc:es-rouCE Al.PHA PEST CONTROl 000165 9/22/00 $129.00
5228S SERVICES-WATER AMTEST OREGON 000400 9/22/00 $351.50
52286 SERVICES-WATER AROi PAGING 000535 9/22/00 $35.85
52287 SERVICES-POUCE AT&T 000623 9/22/00 $14.54
52288 REIMBURSE-UBAARY JUDY BRUNKAL 001576 9/22J00 $28.46
52289 SUPPlIES-STREET EH BURRBl. 00 001615 9/22/00 $18.00
52290 SUPPlIES-STREET a.YOE WEST 002588 9/22/00 $1,700.00
52291 SUPPllES- TRANS/OAR en CX>RP 002926 9/22/00 $1,320.00
52292 SERVICfS-PARKS DAILY JOURNAL 003020 9/22/00 $156.00
52293 SERVICES-WATER r<::s GROUP INC ooson 9/22/00 $4,032.50
52294 SERVICES-PARKS FORD MOTOR CREDIT 005248 9/22/00 $146.22
52295 SERVICES-LlBRARY GEN ElEC11UC CAPITAL 006079 9/22/00 $167.63
52296 SERVICES-ADMIN HENEBERRY EDDY AROi 007140 9/22/00 $393.55
52297 SERVICES-STREET HIRE CAUlNG OOn4O 9/22/00 $414.13
52298 SERVICES-POUCE 105 CAPITAL 008118 9/22/00 $519.13
S2299 REIMBURSE-POllCE SANTIAGO KENT 010058 9(22/00 $150.00
52300 SERVICES-WATER TIMO KORKEAKOSKI 010298 9/22/00 $8,459.20
52301 SUPPLIES-POUCE LEAGUE Of OR aTIES 011110 9/22/00 $1,305.00
52302 SERVICES-BUIlD MARION CTY Bl.DG INSPEC 012090 9/22/00 $3,060.00
52303 SERVICES-VARIOUS MARION CTY TREA.9JRY 012223 9/22/00 $121.51
52304 SUPPLIES-VARIOUS METROFUBlNG 012448 9(22/00 $2,201.32
52305 SERVICfS-PARKS HAT REC &. PARK ~ 013090 9(22/00 $400.00
52306 SUPPlIES-STREET NORTIiSIDE FORD 013225 9/22/00 $300.94
52307 SUPPLIES-STREET 1 DAY SIGNS 014003 9/22/00 $156.00
52308 SERVlCES-POUCE OPO 014008 9/22/00 $80.00
52309 SERVICES-ENG ONSITE ENVIRON 014055 9f121OO $1,405.60
52310 SERVICES-ATTY OREGONIAN PUBl.I9i 014653 9(22/00 $1,.ws.8S
52311 SUPPUES-WATER US FIlTER 015065 9/22/00 $216.00
52312 SlJPPl,1ES-WATER PlATT 8..EC1lUC 015340 9/12/00 $83.10
52313 SUPPLIES-POUCE ~ PROMOTIONS 01S464 9(22/00 $171.68
52314 SUPPlIES-WATER PRIER PIPE. 015515 9/22/00 $421.~ ;
52315 SUPPUES-WWTP PROCTOR SALES 015553 9/22/00 $624.00
52316 SERVICES-WATER PROTECTlON ONE 015566 9/12/00 $63.00
52317 SERVlCES-WATER RADIX CORP 017035 9(12/00 $256.74
52318 SUPPtIES-ll8RARY REGENT BOOK ro 017148 9{22/00 $13.22
52319 REIMBURSE-MUSEUM FRANK SOEER 018297 9(J:2/00 $16.88
52320 SERVICES-PLANNING SHAPJRO &. NBX 018425 9{l2/00 $16,500.00
52321 SUPPLIES-ATTY SHEPARDS 018430 9{22/00 $681.42
52322 SERVlCES-STREET SPNU<Ya.ecnuC 018681 9/22100 $995.00
S2323 SERVICES-ENG TEl< SYSTEMS 019046 9/22/00 $1,656.00
52324 LEASE PAY-WATER WES &. ZINAIDA TORAN 019183 9(}2/00 $1,400.00
52325 SUPPUES-STREET UNOCAL ERNIE GRAHAM 020010 9/22/00 $706.24
52326 SERVICES-PUB WKS UNION PAOFIC 020015 9/22J00 $3,000.00
52327 SERVlCES-RSVP US POSTAL SERV 020090 9/22100 $210.00
52328 SERVICES-POUCE VERIZON WIRELESS 021U4 9(22/00 $2.55
52329 SUPPLIES-Al1Y WEST GROUP 022160 9/22100 $877 .2S
S2330 REIMBURSE-PARKS RANDALl WESTRIO< 022260 9/22/00 $77.00
Page 5
11'
NP QiEO( USTING FOR THE MONTH OF SEPTEMBER 2000 8E
52331 SERVICES-WATER VNJ..E.Y MAIUNG 021044 9/28/00 $415.60
52332 VOID VOID VOID $0.00
52333 VOID VOID VOID $0.00
52334 VOID VOID VOID $0.00
5m5 SERVlCES-PARKS RAFAEL PElAEZ NONE 9/29/00 $22.00
52336 SERVlCES-PARKS KErTH EHRENS NONE 9/29/00 $12.00
52337 SERVICES-PARKS KYlE HENDERSON NONE 9/29/00 $52.00
52338 SERVICES-PARKS RICKY OWX>N NONE 9/29/00 $108.00
52339 SERVICES-PARKS JOEL LEON NONE 9/29/00 $100.00
52340 SERVICES-PARKS OIRIS SQtROEOER NONE 9/29/00 $108.00
52341 SERVICES-PARKS FAANOSCO IBANEZ NONE 9/29/00 $66.00
52342 SERVICES-PARKS ISIDRO MEJIA NONE 9/29/00 $108.00
52343 SERVICES-PARKS OSCAR LOPEZ NONE 9/29/00 $102.00
52344 SERVICES-PARKS JAVIAA A YPJ.A. NONE 9/19/00 $78.00
52345 SERVlCES-PARKS JOSH TIffi.f NONE 9/29/00 $104.00
52346 SERVICES-PARKS ISRAEL TORRALBA NONE 9/29/00 $52.00
52347 SERVlCES-PARKS SARAH LOPEZ NONE 9/29/00 $32.00
52348 SERVlCES-PARKS MARIO TAVERA NONE 9129/00 $74.00
52349 SERVICES-PARKS MEUSSA TI111.E NONE 9/29/00 $30.00
52350 REFUND-PARKS MIREUA SANOCJVPJ.. NONE 9/29/00 $425.00
S2351 SUPPL1ES-PARKS 8ASHORS TEAM NONE 9/29/00 $138.00
52352 SERVlCfS-llBRARY JOYCE B HUNSAKER NONE 9/29/00 $200.00
52353 RERJND-WTRISWR lltE UJO<EY CO NONE 9/29/00 $44.07
52354 RERJND-WTRISWR BEVERLY HENTHORN NONE 9/29/00 $43.96
52355 REAJND-WTR/SWR A$OCIATES HOUSING NONE 9/29/00 $1.86
52356 REFUND-WTR/SWR RAY PINE NONE 9/29/00 $30.19
S2357 REFUNDWTRlSWR SANDSTRUM HOMES NONE 9/29/00 $35.85
S23S8 SUPPUES-WWTP 11iOMAS REGISTER NONE 9/29/00 $138.80
S2359 SERVICES-PARKS RESORT AT MOUNTAIN NONE 9/29/00 $]49.80
S2360 REFUND-PARKS NANCY MELENDEZ NONE 9/29/00 $56.00
52361 SERVlCES-WWTP PIC. PM POU.UTION NONE 9/29/00 $340.00
52362 SERVlCES-WWTP OOUER D ALENE RESORT NONE 9/29/00 $340.00
~ S2363 . SERVICES-STREET ; - MANUel V/tWEZ NONE 9129100 $250.00
S2364 SERVlCES-PARKS AaA. PEST OONTROl 000011 '-. 9/29/00 $210.00
S2365 SERVlCES-PARKS N:I:. SEPTIC 000031 9/29/00 $708.50
52366 SERVICES-fNG AEROTEK INC 000080 9/29/00 $180.00
52367 SUPPlJES-STREET /JG WEST SUPPlY 000096 9/29/00 $9.75
S2368 suPPLIES-WWTP PIONEER AMERICA 000136 9/29/00 $640.00
52369 SUPPlIES-TRANS A-I <XXJPlING 000409 9/29/00 $40.27
52370 SERVICES-POlICE ANIMAL MEDICAl.. Q.IN1C 000434 9/29/00 $42.80
52371 SERVlCES-VARIOUS AJWIfMJ< UNIFORM 000534 9/29/00 $1,199.04
523n SERVICES-fOllCE AUTO AOOmONS 000558 9/29/00 $3,653.23
52373 suPPLIES-PARKS AWAftt'JS &. AlK.ETICS 000580 9/29100 $90.00
52374 SERVICES-VARIOUS ATaT 000623 9/29/00 $29.82
52375 SERVlCES-PARKS METROC'ALl 000655 9/29/00 $14.03
52376 SUPPL1ES.eNG AVMlA 000665 9/29/00 $335.00
52377 SUPPlJESoPARKS HOUSEHOLD BANK 001199 9/29/00 $362.38
52378 SUPPLIES-STREET BBH<O-MATIC 001200 9/29/00 $405.00
52379 SUPPlIes-VARIOUS B1MART CORP 001275 9/29/00 $119.32
Page 6
...
AlP QiECK usnNG FOR TIiE MONTH Of SEPTEMBER 2000 8E
S2380 SERVICES-TRANS Blo-MED TESTING 001280 9/29/00 $43.50
52381 suppuES-POUCE BlUMENTlW- UNIfORM 001310 9/29/00 $2)5.01
52382 SERVICES-WWTP BROWN & CALDWEll- 001573 9/29/00 $48,384.23
S2383 SUPPlIES-STREET CANBY SAND 002060 9/29/00 $299.60
52384 SERVICES-POUCE CASE AUTOMOTIVE 002190 9/29/00 $1)lO8.74
52385 SUPPlIES-PARKS ~ roLUMBIA 002218 9/29/00 $730.00
52386 SERVICES-WWTP ot2M HILL 002478 9/29/00 $12,224.88
52387 RETAINAGE-WWTP OTY OF WOQOBURN 002525 9/29/00 $45,313.61
52388 SERVICES-WWTP aAO< COMM COllEGE 002550 9/29/00 $350.50
S2389 SUPPlIES-VARIOUS COASTAL FARM 002625 9/29/00 $1,025.29
52390 SERVICES-<DURT MARGOT COMlEY 002686 9/29/00 $225.00
52391 SERVICES--WWTP OORP INC 002879 9/29/00 $80,442.94
S2392 SERVICES--VARIOUS CRANE & MERSE1li 002896 9/29/00 $5#435.27
52393 SERVICES-TRANS CfM 002923 9/29/00 $160.00
52394 SERVICES-STREET OJRTS CARSTAR 002965 9/29/00 $~SOO.OO
52395 SERVICES-POUCE DANIElS PHOTO 003034 9/29/00 $170.00
52396 RElMBURSE-wwTP MARVIN DANIElS 003035 9/29/00 $116.51
52397 SUPPlIES-VARIOUS DAVISON AUTO 003080 9/29/00 $358.70
52398 SUPPlIes-rouCE DAVISON AUTO 003081 9/29/00 $1.96
S2399 SERVICfS-PARKS EAGLE WEB PRESS 004018 9129/00 $1,117.46
52400 SUPPUES-PARI<S EMERAlD POOL 004150 9/29/00 $139.00
52401 SERVICES-VARIOUS ESQiEl.ON TB.f(DM 004264 9129/00 $796.60
52402 SERVICES-ENG FALCON ASSOCIATES 005017 9/2.9/00 $45.00
52403 SUPPlIES-WWTP FAMIlIAN NW 005030 9/29/00 $169.33
52404 SERVICES--VARIOUS FARM PlAN 005062 9/29/00 $~510.1S
52405 SUPPUES-PARKS FlGAROS PIZZA 005092 9/29/00 $50.00
52..06 SERVlCES-WWTP JAMES w FOWLER ro 005215 9/29/00 $860#958.63
52407 SERVICES-POUCE FOTO MAGIC 005258 9129/00 $87.96
52408 SUPPUES-PARKS GRAND SLAM 006273 9/29/00 $5.00
52409 SUPPUES-PARKS L.ESUE GREEAR 006298 9129/00 $281.31
52410 SUPPlJES-VARIOUS GW HARDWARE 00&105 9/29/00 $1,548.66
52411 SUPPLIES-PARKS tW..1ON 00 007046 9/29/00 $6,448.62
,.. 524'12 SERVIc.eS-PARKS :. .007228
. .. HIU.YERS MID.OTY ' 9/29/00 $37.47
52413 SERVICES-STREET HIRE CALllNG 007240 9129/00 t: $568.&1 .
52414 SUPPLIES-WATER HOME DEPOT 007280 9/29/00 $390.61
52415 SERVICE5-WWTP ED HOOLEY 007301 9/29/00 $320.00
52416 SUPPlIES-STREET INDUSTRIAL WEW 008100 9/29/00 $44.45
52417 SERVICES-VARIOUS IKON OFfICE 008119 9/29100 $180.74
52418 suPPLlES-C ~ IN'l'ERSTATE AUTO PTS 008295 9/29/00 $29.63
52419 SUPPLlES-VARlOUS l&L 8\JD..D1NG 011010 9129/00 $813.07
52420 SERVlCES-WWTP RANOAU. LANGBEHN 011029 9/29/00 $174.50
52421 5lJPPl,IES.fOl1CE lEAGUE OF OR O11ES 011110 9/29/00 $30.40
52422 SERVICES-WWTP UNN BENTON roMM cou. 011280 9/29/00 $957.95
52423 SERVICES-<DURT MSl GROUP 012015 9/29/00 $125.00
52424 SERVICES-PARKS MARION CTY ENV HEALlH 012125 9129/00 $135.00
52425 RElMBURSE-POllCE NITA MAAR 012232 9/29/00 $400.00
52426 SUPPlIES-TRANS MEmOFUBlNG 012448 9/29/00 $795.17
52427 SlJPPl,JES-VNUOUS MR P'S AUTO PIS 012510 9/29/00 $319.29
52428 SERVICES-WATER MORSE BROS JNC 012611 9/29/00 $76,+10.99
Page 7
,.
t
AlP OlEO< US11NG FOR THE MONTH OF SEPTEMBER 2000 8E
52429 SERVICES-HOUSING NAGl FlOOR COVER 013004 9/29/00 $4,331.00
52430 REIMBURSE-BUllDING DAN NELSON 013151 9/29/00 $28.99
52431 SERVICES-VARIOUS NEXTB.. OOMM 013188 9/29/00 $1,363.09
52432 SERVICfS-WWTP NOR1li CREEK ANAL 013216 9/29/00 $130.00
52433 SUPPLIES-WWTP NORlliSTAR OiEMICAl 013235 9/29/00 $3,644.25
52434 SERVICES-PARKS NW ELEVATOR 013275 9/29/00 $900.00
52435 SERVICES-VARIOUS NW NATURAl GAS 013350 9/29/00 $1,652.n
52436 SERVICES-VARIOUS ONE CAll. CONCEPTS 014054 9/29/00 $208.80
52437 SERVICES-ENG PAClFlC OFFICE AlITO 015042 9/29/00 $310.00
52438 SUPPUES-PARKS PEPSI CX)l.A 015225 9/29/00 $519.10
52439 SUPPlIES-W\NTP PRAXAIR DIST 015480 9/29/00 $14.84
52440 SUPPLIES-PARKS PROMOTIONS WEST" 015563 9/29/00 $310.34
52441 SERVICES-VARIOUS RIGHT ~ DIGITAL 017207 9/29/00 $5-1538.75
52442 SUPPllES-PARKS ROSE PAPER PROD 017316 9/29/00 $74.50
52443 SUPPlIES-VARIOUS ROTHS lGA 017340 9/29/00 $114.55
52444 SUPPlIES-WATER SALEM BLAO<TOP 018060 9/29/00 $259.26
52445 SUPPUES-PARKS FRANK SQIEER 018297 9/29/00 $87.49
52446 SUPPLIES-VARIOUS LES SOiWAB TIRE 018300 9/29/00 $585.39
52447 RBMBURSE-PARKS BRIAN SX)THUN 018456 9/29/00 $209.00
S2448 SUPPUES-WWTP SIERRA SPRINGS 018460 9/29/00 $203.00
52449 SERVICES-PARKS SONITROL 018605 9/29/00 $50.00
52450 SUPPlIES-PARKS 50S LOCK SER 018608 9[29/00 $340.00
52451 SERVIas-PARKS ST VINCENT DE PAUL 018no 9/29/00 $988.31
52452 SERVICES-UBRARY 3M CORP 019002 9/29/00 $850.45
52453 SERVICES-PUB WKS 301 U.C 019004 9/29/00 $4,501.00
52454 SERVICES-PLAN US OFFICE PRODUCTS 019100 9/29/00 $150.00
52455 SUPPLIES-WATER TRUSS T STRUCTURES 019260 9/29/00 $50.00
52456 SUPPLIES-VARIOUS lJN()CAl.. ERNIE GRAHAM 020010 9/29/00 $1,399.02
52457 SERVICES-PARKS UNITED DISPOSAL 020020 9/29/00 $312.35
52458 SERVICES-PU8 WKS URBAN FORESTRy 020044 9/29/00 $418.75
52459 SERVICES-VARIOUS US WEST OOMM 020091 9/29/00 $232.55
S2460 SERVICES-fINANCE US WEST OOMM 020095 9/29/00 $216.00
52461 SERVICfS-VARIOUS VERIZON WIRB..ESS 021124 9/29/00 $1,009.16, .-
52462 SUPPlIES-VARIOUS WAU.ING SAND 022029 9/29/00' $3,642.52
52463 SUPPLIES-POUCE WALMART STORES 022035 9/29/00 $58.38
52464 SUPPLleHNG WEST GROUP 022160 9129/00 $176.30
52465 SUPPLIES- TRANS WESTERN BUS 022175 9/29/00 $69.67
S2466 SERVlCES-PARKS WOLFERS HEATING 022460 9/29/00 $390.81
52467 SUPPLIES-PARKS WBN FER11LlZER 022S90 9/29/00 $1,2<40.00
52468 SERVI~CE W8N R..ORlST 022600 9/29/00 $23.00
S2469 SUPPUES-PMKS WBN'RENT AU.. 022708 9/29/00 $1,849.00
52470 SUPPLIES-POUCE YES GRAPHICS 024025 9/29/00 $120.00
52471 REIMBURSE-DAR OOROTHA BORlAND 045100 9/29/00 $58.28
52472 RElMBURSE-DAR JANICE DAVIS 045200 9/29/00 $15.81
52473 REIMBURSE-OAR CORN6.lUS DONNB.LY 045230 9/29/00 $130.20
52474 REIMBURSE-DAR LEONARD GIAUQUE 045290 9129/00 $170.19
52475 REIMBURSE-DAR AGNES HAGENAUER 045310 9/29/00 $n.23
52476 REIMBURSE-DAR FRED HAYES 045315 9/29/00 $335.42
524n REIMBURSE-DAR BEUlAH JORDAN 045320 9/29/00 $139.81
Page 8
r ~ 'Iff
52478
52479
52480
52481
52482
AlP a-tEO< USTING FOR THE MONTH OF SEPTEMBER 2000
REIMBURSE-WTR/OAR
REIMBURSE-DAR
REIMBURSE-DAR
RBMBURSE-DAR
PETTY CASH-VARIOUS
JOAN PREZEAU
GERTRUDE REES
LOLA SPERATOS
STEVE STURN
CITY OF WOODBURN
Page 9
045S2S
045545
045560
045585
015255
9/29/00
9/29/00
9/29/00
9/29/00
9/29/00
8E
$569.34
$61.07
$12.40
$73.16
$106.19
$1,449,155.90
t
SF
October 23, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Oty Council .~
John C. Brown, CIty Admlnlstrato~
Addendum to CIty Administrator's Employment Agreement
Recommendation:
It is recommended the City Council approve the attached addendum to the City
Administrator's employment agreement.
Background:
On October 9, 2000 the Oty Council conducted my perfonnance evaluation.
Based on a finding of above-satisfactory perfonnance, the Council approved a salary
increase, effective October 1, 2000, pursuant to Section 12 (c) of the Administrator's
employment agreement.
Discussion:
Attached is an addendum to the City Administrator's employment agreement,
which reflects the adjustment to base pay approved by the Council on October 9, 2000.
The attached addendum updates the language of the employment agreement for
consistency with actions taken by the Oty Council during the past two years, and is
respectfully submitted for your approval.
]CB
IT
lOA
MEMO
Date:
Mayor and Council
Ben Gillespie, Finance Director ft.~~..Jti?
John Brown, City AdministratoJ~'-
October 17, 2000
To:
From:
Subject:
Alley LID Final Assessment
Recommendation: That the Council receive input from benefitted property owners and direct
staff to bring an ordinance setting the final assessment for the Alley LID.
Back2round: Oregon law allows the formation oflocal improvement districts to construct and
finance improvements that benefit specific geographic areas. This is a mechanism that is used to
build infrastructure that does not benefit the City as a whole, and is beyond the City's ability to
pay. The City administers construction of the project. When construction is complete the final
assessment is set. Owners of individual properties benefitted by the project may payoff their
portion of the cost within thirty days or they may elect to pay their portion over time, in this case
ten years.
Sometimes bonds are issued to finance the project, and receipts from the assessments against the
property are used to pay off the bonds. In this instance financing is internal. The decision not to
sell bonds was made for two reasons. One'Was the"Sma11 size of the project and the other was the
effects of Measure 50. At the time this district was fonned Measure 50 was being implemented,
and it was unclear if local jurisdictions could legally sell LID bonds. Since then it has become
evident that LID bonds are allowed, but they are now more costly to the issuer (higher interest
rates), because of Measure 50 restrictions.
The portion of the project cost appr0ved by the Council for assessment against the benefitted
properties was $54,599.75. Assessments not paid at the end of the 30 day period will be paid in
twenty equal semi-annual installments. The interest rate applied to the principal balance is
6.180%. The semi-annual assessments for all properties will total $3,700.57 based on the annuity
method of calculating payments. Total annual costs assessed to all properties will be $7,401.14.
A schedule of assessments by individual property is attached. A property owner who chooses to
pay over ten years will pay 36% more than ifhe/she paid the assessment off within the thirty day
period.
I~ '1fT
lOA
Financial Implications: City funds were used to construct the project. Those funds will be
repaid from the assessments. The interest rate on the assessments is equal to what bonds could
have been issued for plus one half of one percent to cover administrative costs. At the end of the
ten year period, the City's finances will be unaffected by the project.
IT
Tax
Lot
92010-000
92010-010
92010-020
92010-030
92010-040
92010-050
92010-060
92010-070
92010-080
92010-090
92010-100
92010-110
92010-120
92010-150
92010-152
92010-160
92880-000
92880-010
92880-020
92880-030
92880-040
92880-050
92880-080
92880-100
CITY of WOODBURN
ALLEY LID
SEMI ANNUAL PAYMENTS by PROPERTY
Owner
Sauvain, Char1es
Flomer, Thomas
Eagle Newspaper, Inc.
Coman, Edward
Sauvain, Char1es
Sauvain, Char1es
Woodburn Lodge lOaF
Engleman, Wm.
Garcia, Fransisca
Eaden, Vernon & Carol
Hanson, Edward & Helen
Quintero, Luis & Luisa
Quintero, Luis & Luisa
Sanchez, Maximino & Robelia
Hague, Kenn
Sanchez, Maximino & Robelia
Lindenmuth, David & Jennifer
City of Woodburn
City of Woodburn
Budunov, Dennis & Vasss
Woodburn Elks Lodge
Sawtelle, Craig
Pena, Guadalupe
Verbin, Konstantin & Maria
TOTAL
October 17, 2000
semi-annual Annual Total
Payment Cost Cost
308.38 616.76 6,167.64
308.38 616.76 6,167.64
154.19 308.38 3,083.82
154.19 308.38 3,083.82
154.19 308.38 3,083.82
154.19 308.38 3,083.82
77.10 154.19 1,541.91
100.21 200.41 2,004.15
69.39 138.77 1,387.72
61.68 123.35 1,233.53
154.19 308.38 3,083.82
77.10 154.19 1,541.91
77.10 154.19 1,541.91
154.19 308.38 3,083.82
308.38 616.76 6,167.64
154.19 308.38 3,083.82
200.45 400.90 4,008.97
67.84 135.69 1,356.88
64.76 129.52 1,295.21
129.52 259.04 2,590.41
154.19 308.38 3,083.82
231.29 462.57 4,625.73
77.10 154.19 1.541.91
308.38 616.76 6 167.64
3,700.57 7,401.14 74,011.40
'.
,~ 'In"
lOA
If Paid in
30 Days
4,550.00
4,550.00
2,275.00
2,275.00
2,275.00
2,275.00
1,137.50
1,478.50
1,023.75
910.00
2,275.00
1.137.50
1.137.50
2,275.00
4,550.00
2.275.00
2,957.50
1.001.00
955.50
1,911.00
2,275.00
3,412.50
1.137.50
4 550.00
54.599.75
lOB
MEMO
Date:
Mayor and Council
Ben Gillespie, Finance Director t~.r~fA y}?
John Brown, City AdministratOj J1~Jf'l
October 18,2000
To:
From:
Subject:
Parr Road LID Final Assessment
Recommendation: That the Council receive input from benefitted property owners and direct
staff to bring an ordinance setting the final assessment for the Parr Road LID_
Back~round: Oregon law allows the formation oflocal improvement districts to construct and
finance improvements that benefit specific geographic areas. This is a mechanism that is used to
build infrastructure that does not benefit the City as a whole, and is beyond the City's ability to
pay. The City administers construction of the project. When construction is complete the final
assessment is set. Owners of individual properties benefitted by the project may payoff their
portion of the cost within thirty days or they may elect to pay their portion over time, in this case
ten years.
Sometimes bonds are issued to finance the project, and receipts from the assessments against the
property are used to payoff the bonds. In this instance financing is internal. The decision not to
. sell bonds was made for two reaSons. The main benefitted property owner, the school district,
was willing to pay its entire share in advance. That reduced the amount to be financed to a level
that made bonds economically less advantageous to the issuer. Also, at the time the district was
formed Measure 50 was being implemented, and it was unclear if local jurisdictions could legally
sell LID bonds. Since then it has become evident that LID bonds are allowed, but they are now
more costly to the issuer (higher interest rates), because of Measure 50 restrictions.
The portion of the project cost approved by the council for assessment against the benefitted
properties is $442,647.46. The Woodburn School District has already paid its assessment
($277,042.91) on its property. Also, the assessment has been paid on parcels 5700 ($712.80) and
7000 ($633.60).
Assessments not paid by the end of the thirty day period will be paid in twenty equal semi-annual
installments. The interest rate applied to the principal balance is 6.180%. The semi-annual
assessments for all properties will total $10,201.19, based on the annuity method of calculating
,. 1r
lOB
the payments. Total annual costs assessed to all properties will be $20,402.38. A schedule of
assessments by individual property is attached. A property owner who chooses to pay over ten
years will pay 36% more than ifhe/she paid the assessment within the thirty day period.
Liens have been recorded with Marion County on the affected properties. Liens will be released
on any properties that are paid off during in the thirty day period.
Financial Implications: City funds were used to construct the project. Those funds will be
repaid from the assessments. The interest rate on the assessments is equal to what bonds could
have been issued for plus one half of one percent to cover administrative costs. At the end of the
ten year period, the City's finances will be unaffected by the project.
r
Tax
Lot
Owner
102 Oetom General Partnership
103 Detom General Partnership
1100 Hope Lutheran Church
1300 Hope Lutheran Church
1400 Hill, Glenn & Virginia
2300 Gardner, Norma
2400 Marinez, Virginia
3300 Lopez, Rafael & Margarita
3400 Ybarra, Manuel & Pedro
5800 Bejarano, Alma
6900 Lopes, Damaso & Catalina
7100 Rios, Emilio & Hennilinda
7200 Vshivkoff, Luka & Anastasia
7300 Lopez, Yolanda
7400 City of Woodburn
TOTAL
CITY of WOODBURN
PARR ROAD LID
SEMI ANNUAL PAYMENTS by PROPERTY
October 17, 2000
semi-annual Annual Total
Payment Cost Cost
2,117.15 4,234.31 42,343.06
5,061.73 10,123.45 101,234.53
68.41 136.81 1,368.13
1,794.81 3,589.63 35,896.29
97.70 195.39 1,953.91
94.04 188.09 1,880.90
53.89 107.79 1,077.87
55.79 111.59 1,115.87
40.26 80.52 805.18
40.26 80.52 805.18
26.84 53.68 536.79
42.94 85.89 858.86
42.94 85.89 858.86
48.31 96.62 966.22
616.11 1,232.21 12,322.14
10,201.19 20,402.38 204,023.80
101
If Paid in
30 Days
31,237.39
74,682.90
1,009.30
26,481.47
1,441.44
1 ,387.58
795.17
823.20
594.00
594.00
396.00
633.60
633.60
712.80
9,090.31
150,512.76
, ~
~
llA
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street
Woodburn OR 97071
(503) 982-2345
Through:
October 17, 2000
Paul Null, Chief of Police ~
Mayor and City Council
John Brown, City Administrator.#
Date:
From:
To:
Subject:
Marion County Multi-Agency Drug Enforcement Task Force
ORS 190 Partnership Agreement
Recommendation: The City Council authorizes the Chief of Police to enter into a Marion
County Multi-Agency Drug Task Force Partnership Agreement as
provided for under ORS 190.
Marion County and its municipalities have a serious problem with drug related crimes and
violence which impact neighborhood livability. The 2000 drug abuse trends in Oregon suggest
that at least one in nine people are in need of treatment for drug or alcohol problems. This is up
from one in sixteen people in 1995. (per Oregon Department of Human Services, May 2000)
Due to the impact of the drugs in, through, and around Marion County, local, state, and federal
law enforcement agencies in Marion County have come together and have agreed that a regional,
multi-agency, multi-level response would be most effective and efficient in combating the drug
problem.
'" During these meetings, itwas decided to form a Regional Drug Enforcement Policy Boardior
Marion County. The Policy Board is made up of chief administrators from each participating
agency. District Attorney Dale Penn was elected Chair and Keizer Police Chief Marc Adams
was elected Vice-Chair.
The Policy Board developed a partnership agreement that articulates the mutual expectations for
all Policy Board Members and definC(~ a management structure for a regional, multi-agency, drug
task force for Marion County. This agreement is attached for council consideration. The Policy
Board has formed a Marion County Area Gang and Narcotics Enforcement Team (MAGNET)
which will formally become effective on November 15,2000.
The reasons for above actions and the formation of a regional task force by Marion County law
enforcement executives can be summarized as follows:
· To destroy and dismantle drug trafficking organizations operating accross
jurisdictional boundaries in Marion County
· To enhance the impact of law enforcement efforts on community safety and
r~ 1Jf
livability
ttA
· To leverage multi-agency resources
· To coordinate federal, state, and local counterdrug efforts on a regional basis
· To overcome single agency enforcement restraints
· To enhance officer safety and tactics
· To share specialized agency and personnel resources, skills, talents, and
expenence
· To share specialized equipment and criminal intelligence
Fully benefit from HIDT A (High Intensity Drug Trafficking Area) Program resources.
If participation is approved by city council, the Woodburn Police Department will assign
one full time police officer to the task force.
,. 'Iff
IIA
COUNCIL BILL NO.
2268
RESOLUTION NO.
A RESOLUTION ENTERING INTO A PARTNERSmp AGREEMENT WITH OTHER
LAW ENFORCEMENT AGENCIES IN MARION COUNTY; CREATING THE
MARION COUNTY REGIONAL DRUG ENFORCEMENT TASK FORCE; AND
AUTHORIZING THE CmEF OF POLICE TO SIGN SAID AGREEMENT.
WHEREAS, Marion County and its municipalities have a serious problem of drug
related crime and violence; and
WHEREAS, the law enforcement agencies in Marion County wish to enter into an
agreement which will secure to each party the benefits of mutual assistance in addressing the
common problems and goals specifically related to enforcement of state and federal drug laws;
and
WHEREAS, said agreement will form the Marion County Area Gang and Narcotics
Enforcement Team (MAGNEn to enhance community safety and livability by implementing a
comprehensive community response strategy to drug related crimes and violence; and
WHEREAS, ORS Chapter 190 authorizes governmental entities to enter into this
governmental agreement for this purpose; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Chief of Police is authorized to sign the partnership agreement creating
the Marion County Regional Drug Enforcement Task Force on behalf of the City of Wood bum.
Section 2. That a copy of said agreement is affixed hereto as Attachment "A" and, by
this reference; incorporated herein. .
Approved as to form:<n~ ~ 10 - L~ - 2tQO 0
City Attorney Date
Approved:
"
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
r~ ""
ATTACHMENT A
page..-L- of Jf)
llA
PartnershiD Aueement
Marion County Area GanS!: and
Narcotics Enforcement Task Force (MAGNET)
This Interagency "Partnership Agreement" is between Law Enforcement Agencies in Marion County,
Oregon pursuant to ORS 190.
This Agreement is made for the purpose of securing to each party the benefits of mutual assistance in
addressing common problems and goals specifically related to the enforcement of state and federal
drug laws; and is made under the authority and in consideration of the provisions of ORS 190.003 to
190.110.
1. Problem Statement
Marion County and its municipalities have a serious problem of drug related crime and violence.
The 2000 drug abuse trends in Oregon suggest that at least one in nine people are in need of
treatment for drug or alcohol problems. This is up from one in 16 people since 1995. Alcohol
abuse has declined by 26 % over the same time period while illegal drug abuse has increased by
232% (per Oregon Department of Human Services May, 2(00).
Drug abusers commit a significant number of major crimes, such as residential and commercial
burglary, robbery, and assault. Drug abuse dramatically impacts the safety and livability of our
neighborhoods.
megal drug use and its consequences, including crime, permeate every corner of our society,
afflicting inner cities, affluent suburbs, and rural communities. Seventy-three percent of drug users
in America are employed.
No single solution or entity can suffice to deal with the multifaceted challenge of drug abuse. To
protect o~ c}ti~~,CPmp1~ties, ~d especially ?ur c~~~, the .1,~ Natio~al ~g Contrpl
Strategy recommendS a cooperative partnership and holistic approaCh inv61ving all Individuals,
organizations, and groups of our society in education, prevention, treatment, and enforcement
activities to reduce both the demand for and supply of illegal drugs.
Drug Trafficking Organizations are multi-jurisdictional with no respect for law enforcement
jurisdictional boundaries. Cooperation between law enforcement agencies and the exchange of
criminal information is essential to counter these organizations.
Forming a Regional Gang and Narcotics Enforcement Task Force in Marion County enables
individual law enforcement agencies to:
. Enhance the impact of law enforcement efforts on community safety and livability,
. Leverage short agency resources,
. Coordinate federal, state, and local counterdrog efforts regionally,
. Destroy and dismantle drug trafficking organizations operating in Marion County,
. Overcome single agency enforcement constraints,
Page 1
10/19/00
or
ATTACHMENT A
Page.dL- of ~
ttA
. Enhance officer safety and tactics,
. Share specialized agency and personnel resources, skills, talents, and experience,
. Share specialized equipment and criminal intelligence,
2. Task Force Mission:
The Mission of the Marion County Area Gang and Narcotics Enforcement Task Force (MAGNET)
is to enhance community safety and livability by implementing a comprehensive community
response strategy to the threat of dmg related crimes and violence.
3. Task Force Goals
3.1. To reduce the impact of illegal drugs on Marion County residents, communities, and
neighborhoods by coordinating and leveraging all Marion County community and
government resources.
3.2. To enhance coordination of counterdrug and crime reduction efforts in Marion County.
3.3. To measurably reduce drug trafficking by prosecuting, disrupting, and dismantling drug
trafficking organizations and individuals that are involved in drug manufacture,
transportation, and/or distribution in, and through, Marion County.
3.4. To enhance law enforcement coordination, training, and deconfliction for criminal
enforcement, intelligence exchange, interdiction, and investigative activities.
3.5. To support and participate in drug problem solving, prevention, and intervention
strategies.
3.6. To prosecute, inhibit, and interdict illegal money laundering activities by drug
trafficking organi7.ations.
~ 3.7~ P To strategically respond tathe ilIUg threat to residents by coordinating; maximizing, and l"., .
leveraging law enforcement counter drug resources in Marion County.
3.8. To increase the exchange of narcotics intelligence between the Oregon HIDTA
Investigative Support Center, drug task folCes, and other law enforcement agencies.
3.9. To seize assets that are th~ proceeds from illegal drug distribution.
3.10. To leverage and coordinate offender custody and supervision resources in order to hold
offenders accountable and promote public safety.
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10/19/00
,. 'If'
ATTACH~ENT )
Page of:::JtJ::::::::.
ItA
4. MAGNET Strategy
Federal Law Enforcement Agencies (A TF, DEA, FBI, INS, IRS, USA, uses, etc.):
To enforce the controlled substances laws and regulations of the United states and to bring to the
criminal and civil justice system of the United States or any other competent jurisdiction, those
organizations, and principal members of organizations, involved in the growing, manufacture, or
distribution of controlled substances appearing in or destined for illicit traffic in the United States; and
to recommend and support non-enforcement programs aimed at reducing the availability of illicit
controlled substances on the domestic and international markets.
MidlUpper Level Drug Investigations and Enforcement:
To measurably reduce drug trafficking by investigating, prosecuting, disrupting, and dismantling drug
trafficking organizations and individuals that are involved in drug manufacture, transportation, and/or
distribution in, and through, Marion County.
Street Crimes Reduction:
To enhance the livability and safety of Marion County streets and neighborhoods by:
. Eliminating or displacing visible street level drug, prostitution, or other criminal activity
. Enforcing all laws as they apply to visible street level drug, prostitution, or other criminal
activity
. Utilizing non-traditional law enforcement methods and resources in partnership with residents
to assist them in maintaining the livability of their neighborhoods
. Reporting suspect information to the Oregon Criminal Intelligence Unit
. Coordinating drug activities with the MidlUpper level Task Force, and Federal Agencies as
appropriate.
:-
_ ~$ Related Crimes:
~
,... ..
, '.
To enhance the livability and safety of Marion County streets and neighborhoods by:
. Eliminating or displacing visible street level gang activity
. Enforcing all criminal and civil laws as they apply to illegal gang activity.
. Utilizing non-traditional law enforcement methods and resources in partnership with residents
to assist them in maintaining the ~vabi1ity of their neighborl100ds
. Reporting suspect infonnation to the Oregon Criminal Intelligence Unit
. Coordinating drug related activities with the Street Crimes Task Force, MidlUpper level Task
Force, and Federal Agencies as appropriate.
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ATTActtrENT- a
Page of J
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5. Purpose
The purpose of this Partnership Agreement is to memorialize the participating agencies
agreement regarding operational and program requirements and partnership expectations.
6. Cooperation
Each participating agency assumes an obligation of good faith cooperation to provide all
reasonable assistance and resources to and with other participating agencies in implementing
the purposes of this Partnership Agreement. Issues or problems that arise will be promptly
brought to the attention of the MAGNET Policy Board or to the MAGNET Operations
Committee.
7. Duration
This Partnership Agreement will enter into full force and effect as to each participating agency
upon the signature of that agency's chief executive, or designee, and will continue in effect
until terminated. This Partnership Agreement may be modified by mutual consent of the
parties hereto at any time prior to its termination.
8. Termination of Agreement
Any party may withdraw from this Partnership Agreement at any time by giving 30 days prior
written notice to the other parties of its intent to withdraw from the Partnership Agreement.
Upon withdrawal or termination of this agreement, each Law Enforcement Agency (lEA) will
deliver acquired Task Force equipment to a MAGNET Commander for disposition within the
active participating agencies.
9. Agency Liability
For purposes of this partnership it is understood that each participating agency is responsible
for liability issues resulting from the actions of its own offic.erJ-and:employees.
To the extent permitted by Article XI, Section 7 of the Oregon Constitution and by the Oregon
Tort Claims Act, the Regional Drug Enforcement Policy Board members shall defend, save,
hold harmless and indemnify each other party and such parties' officers, employees and agents
from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses of
any nature whatsoever arising from, arising out of, or relating to activities of the indemnifying
party or its officers, employees, subcontractors or agents under this Agreement.
10. MAGNET Policy Board
The administrators of each participating law enforcement agency must be responsive to their
respective governing bodies and the citizens of their communities. To assure that the activities
of MAGNET are appropriately coordinated and responsive to community needs, the parties to
this agreement hereby create a MAGNET Policy Board. The Board will consist of the chief
administrator of the law enforcement agency of each participant, or the designee of any
administrator in that administrator's absence. The Board will meet quarterly, or more
Page 4
10/19/00
lIT
ATTACHMENT A
Page~Of~
111
frequently, at a time and place set by the Board Chair. The MAGNET Policy Board shall
quarterly review drug impact data for Marion County and the communities'therein, develop
and approve drug enforcement policies, and review the overall implementation of those
policies.
10.1. It is agreed that critical to the success of this joint law enforcement Partnership
Agreement is a shared management system committed to directing, leveraging, and
fairly administering limited law enforcement resources in order to maximize regional
impact.
10.2. It is agreed that the MAGNEr Policy Board will elect a chairperson and vice-chair for a
term of one year. The chairperson shall be responsible for keeping parties to the
Partnership Agreement informed on all matters relating to the function, expenditures,
accomplishments, and problems of the Task Force. A new election will occur each year
during September.
10.3. It is agreed that each member of the MAGNET Policy Board shall have one vote.
lOA. It is agreed that overall direction of the MAGNEr Policy Board is shared equally by the
participating law enforcement agencies, and all decisions regarding policies, operations,
and administration must be approved by a majority of the parties to this agreement.
11. MAGNET Operations Committee
The MAGNEr Policy Board shall establish an Operations Sub-Committee which will meet
with the MAGNET supervisors and managers (DBA, MAGNET Commanders/Supervisors)
every month, or more often as necessary, to be briefed on current cases and current County-
wide requests for assistance. The MAGNET Operations Committee will assist MAGNET
Commanders/Supervisors with decisions regarding responses to requests for assistance,
problem solving, implementation of Policy Board policies and timely, fair resource
allocation. The MAGNET Operations Sub-Committee will consist of a Policy Board
member, or their designee, from the following agencies: The District Attomey,-each law
enforcement agency contributing a full time officer /investigator to MAGNEr, one other
Marion County Police Department (on one year rotational basis), and a federal agency (on a
one year rotational basis). The HIDTA Investigative Support Center will provide
intelligence support to this committee regarding trends and activities impacting Marion
County.
11.1. The MAGNEr Operations Committee is to serve as the critical operations coordination
and communications link for the MAGNET Policy Board.
11.2. It is understood that, with limited regional drug enforcement resources, MAGNEr
services cannot be responsive to every problem that arises in each jurisdiction.
MAGNEr commanders/supervisors and the Operations Committee will endeavor to be
responsive to each agency's needs on an equitable and reasonable basis considering the
law enforcement resources available, agency participation in MAGNET, and the overall
impact on illegal drug trafficking in Marion County.
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ATTACH~ENT..Ll-
Page of /0
11.3. The Operations Committee will report to the full MAGNET Policy Board regarding
MAGNET activities and any issues that relate to the successful achievement of Task
Force goals and implementation of regional policies.
lIA
11.4. The MAGNET Operations Committee will make decisions based upon a majority of
committee members available.
11.5. Law enforcement agencies in Marion County can submit requests for MAGNET
services to the appropriate MAGNET commander/supervisor or directly to the
MAGNET Operations Committee. Responses to requests will be provided in all cases.
Requests should be in writing if possible (e-mail, or fax are also good).
12. Task Force Personnel Assignments
It is critical that the core supervisory and investigative staff for MAGNET be experienced
representatives of the participating agencies in Marion County. Management, supervision, and
staff should rotate amongst the participating agencies. The minimum rotation assignment to a Task
Force should be for a minimum of two years to promote continuity and for operational
effectiveness. Part-time and case-by-case assignment to MAGNET is encouraged as well.
Good faith efforts will be made to provide enforcement services and communications to all
regional law enforcement agencies whether or not the agencies are able to assign personnel to
MAGNET.
"'
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10/19/00
...
13. MAGNET Structure
Mich... Monow
FBI
Fed..., Enlo,cemenl
Personnel Commitments:
ATTACHMENT A_
Page..::l- of:::JJI::::::::.
IIA
Marion County Gang and Narcotics Enforcement Task Force
PB Aumsville PD Investigator
PB Aurora PD Investigator
1 Ff DBA Agents
.5 PI' DOJIIllDT A - Staff Support
1 Ff DOJIlllDT A Crime Analyst at (ISC)
Key: 1 (2)PI' FBI Agents
PB Hubbard PD Investigators
X # Ff (Full-Time) 1 Ff Keizer PD Investigators
X # PI' (part-Time) PB Marion County District Attorney
CC (Case by Case) 3 Ff Marion County Deputy District Attorneys
PB (policy Board Only) 1 Ff Marion County Sheriff lieutenant
7 Ff Marian County Sheriff Deputies
4 Ff Marion County Sheriff ParoleJProb.
2 Ff Marion County Sheriff Corrections Dep.
PB Mt. Angel PD
.5 PI' Oregon National Guard
3 Ff Oregon State Police
,. , .5 P1> ~ _cOregOIi State Police : "t
1 Ff Salem Police Dept.lieutenant
3 Ff Salem Police Dept. Sergeants
12 Ff Salem Police Dept. Investigators
1 Ff Salem Police Dept. Staff Assistant
.5 PT Silverton PD Investigators
.5 PT Stayton PD Investigators
PB Turner PD Investigators
1 Ff Woodburn PD Investigators
- Polk County LEA Investigators
- Linn County LEA Investigators
- Lincoln County LEA Investigators
44 FIE Total
Page 7
10/19/00
r
OCTOBER 18. 2000 . WE:IJf\IES()AY EDITION
15
CANBY HERALD
Cable: Workers not expected
to lose their jobs, Ares says
Continued from Page 1
erate the two businesses (telephone
and cable) as separate entities.
"It is important that we continue
to deliver high quality service to
our customers, and we believe that
both systems are running better as
separate entities.
"We will continue to move for-
ward with our business plans, in-
vesting in all of our systems as nec-
essary to continue offering new
services to oUr customers. We are
on track, for example, to begin of-
fering high-speed Internet access
via the telephone lines, through
DSL, in Canby by the end of this
quarter."
Calls to Steven Weed, MDM's
northwest region president, went
unanswered Monday afternoon,
and he could not be contacted by
press time.
"All I can say is it (the deal) is
not progressing at this time," Weed
said Oct. 9.
1be local cable TV service was
established in 1982, and currently
has about 12,750 customers in
Canby, Woodburn. Aurora, Donald.
Gervais. Hubbard, Oregon City,
Beaveccreek, Stafford and outlying
rural areas.
Are$, in announcing the pro-
posed sale in August, cited his
company's inability to ..sustain the
capital investment necessary to
build and maintain two separate de-
livery systems - telephone and
cable - as we have done to date."
Ares said it would take many
millions of dollars for DirectLink
to invest in emerging broadband
technology for both its telephone
and cable TV secvices. A large debt
service was also a factor.
"It just became too expensive,"
he said in mid-August. "We just
could not afford to do broadband
for both, and do them well."
Instead, DirectLink's board of
directors decided to invest time,
money and resources in its tele-
phone and Internet systems through
the development of digital sub-
scriber lines and other new tech-
nologies, Ares added.
He said the offer from MOM
was the best of two bona fide offers
from among five interested parties,
and the money received from the
planned sale was expected to be
adequate for significant investment
in OirectLink's telecommunica-
tions over the next few years.
Weed reported MDM had been
growing by leaps and bounds. Its
swift growth, including the acquisi-
tion of cable stations, was funded
by significant amounts of venture
capital.
, We have not lost
sight of how impor-
tant our cable em-
ployees are and the
difficulty of all this
change.
Richard Ares
President, Canby
. T~ Association ',__
"We see (the DirectLink pur-
chase) as an opportunity to expand
and compete with AT&T in other
markets," Weed said in late August.
Ares said last week the company
is oaiurauy disappointed the deal
f~l.~red.
"OirectLiak worked extremely
hard negotiating in good faith to
develop a mutually acceptable sale
agreement," he said. "We repeated-
ly revised and adjusted the agree-
ment to meet Millennium's ~uire-
ments but, in the end, Millennium
remained non-committed. Upon
~xpiration of the definitive sale
agreement, we offered to extend
our negotiations. Millennium, how-
ever, indicated they would not con-
sider this. and withdrew their offer,
citing that their .business objec-
tives have changed.'
"Our board has reiterated their
desire to seek a purchaser for the
cable systems, but has also indicat-
ed they will consider other alterna-
tives. We believe there are other
parties interested in acquiring or
merging with our cable systems,
and we will continue to work with
our investment banker to investi-
gate and develop alternative op-
tions."
Ares said DirectLink will contin-
ue to run the cable and phone sys-
tems separately, and will continue
voice-mail messaging, calling
cards, toll-free numbers and Web-
ster Internet services.
No job losses are expected
among the 33 people employed in .
the ca~le TV division. Ares said.
.We have not lost sight of how
important our cable employees are
and the difficulty of all this
change," he said. ..We anticipate
operating the current systems with
no reductions in personnel. In fact,
we are committed to developing al-
ternatives that will benefit our em-
ployees-, our customers, and our
parent company, Canby Telephone
Association."
IT no other buyer is identified,
DirectLink will 'continue to run the
cable TV arm.
.We will continue to operate the
existing system, making the invest-
ments necessary to ensure we are
delivering quality service and
meeting the requirements of our
franchise agreements," Ares said.
1be basis of the board's deci-
sion earlier this year to sell the
cable system ~mains valid. As
technology has changed, it remains
clear that it is difficult for Canby
Telephone and DirectLink to sus-
tain the capital investment neces-
sary to build and maintain two sep-
arate delivery systems (telephone
and cable) as we have done to date.
uAs a telephone cooperative, the
board's decision remains to invest
our time and resources in the tele-
phone and Internet systems through
deployment of new technologies,
such as DSL."
,~ 1r
14. Asset Seizure, Forfeiture, and Sharing
ATTACHMENT A-
Page J2- of /0
lIA
General Guidelines
The seizure, forfeiture, and sharing of the illegal proceeds of drug trafficking from drug
trafficking suspects will always be in accordance with law and the following guidelines:
I. Law enforcement is the principal objective of forfeiture. Potential revenue must not
be allowed to jeopardize the effective investigation and prosecution of criminal
offenses, officer safety, the integrity of ongoing investigations, or the due process
rights of citizens.
ll. No prosecutor's or sworn law enforcement officer's employment or salary shall be
made to depend upon the level of seizures or forfeitures he or she achieves.
ID. Whenever practicable, and in all cases involving real property, a judicial finding of
probable cause shall be secured when property is seized for forfeiture. Seizing
agencies shall strictly comply with all applicable legal requirements governing seizure
practice and procedure.
IV. If no judicial finding of probable cause is secured, the seizure shall be approved in
writing by a prosecuting or agency attorney or by a supervisory-level official.
V. Seizing entities shall have a manual detailing the statutory grounds for forfeiture and
all applicable policies and procedures.
VI. The manual shall include procedures for prompt notice to interest holders, the
expeditious release of seized property where appropriate, and the prompt resolution of
claims of innocent ownership.
vn. Seizing entities retaining forfeited property for official law enforcement use shall
_ .,.,... ensure that-the property.;ssubject to internal controls consistent with those appticabl~;
to property acquired through the normal appropriations processes of that entity.
VIll. Unless otherwise provided by law, forfeiture proceeds shall be maintained in a
separate fund or account subject to appropriate accounting controls and annual
financial audits of all deposits and expenditures..
'"
IX. Seizing agencies shall strive to epsure that seized property is protected and its value
preserved.
X. Seizing entities shall avoid any appearance of impropriety in the sale or acquisition of
forfeited property.
Page 8
10/19/00
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ATTAC~ENT A
Page of It)
lIA
Disbursement of Forfeited Drooertv and funds
Unless otherwise provided by law, MAGNET forfeiture proceeds shall be maintained in a
separate Trust Fund by a participating agency in an account subject to appropriate
accounting controls and annual financial audits of all deposits and expenditures. The
MAGNET Policy Board shall designate a participating agency to act as fiscal agent for this
fund.
General Guidelines:
Patrol Seizures - Assets seized during patrol stops should be the responsibility of the
officer and agency involved. Seizure and forfeiture proceedings will normally be the
responsibility of the patrol officer's agency. Exceptions to this can be made on a case-by-
case basis as noted below in the Special Provisions section.
MAGNET Seizures - Forfeitures of cash, real property proceeds, and personal property
proceeds resulting from MAGNET cases will be accumulated in the Trust Fund. These
funds will be disbursed to participating agencies at periodic intervals as determined by the
MAGNET Policy Board.
Disbursed funds will be equitably shared by participating agencies after all expenses have
been deducted. Expenses may include but are not limited to publishing costs, District
Attorney, Forfeiture Counsel, lllegal Drug Clean-up Fund, and Asset Forfeiture Oversight
Advisory Committee. The lead agency on the particular case will select the forfeiture
attorney to be used.
Disbursements - Disbursements from the forfeiture Trust Fund will be made periodically
at the discretion of the MAGNET Policy Board. Pending disbursements will be announced
to all MAGNET Policy Board agencies and other appropriate agencies 30 days prior to a
Policy Board disbursement vote. Disbursement sharing to participating agencies should be
equitable and fair based upon agency participation. The primary formula for disbursements
willbe: One.share of designated ayajlabl~funds for.e,ach agency officer, investigator,. or
prosecutor assigned full time at a designated MAGNET site for at least one month prior to
the disbursement vote.
Exceptions to this formula may be granted by vote of the MAGNET Policy Board for non-
collocated officers/investigators/prosecutors based upon their participation and/or
contributions to task force cases. A specific written exception request and justification must
be submitted after the annountement of a pending disbursement. A majority vote of the
MAGNET Policy Board is required for all exceptions and all Trust Fund Disbursements.
In the event that MAGNET is dissolved, the above listed procedures will be utilized for
disbursement of the forfeiture Trust Fund balance.
Special Provisions - It is recognized that drug investigations often involve the cooperation
and assistance of many agencies and their officers. In cases where an agency with no
assigned personnel on MAGNEr has contributed to the successful resolution of a drug case
Page 9
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11'
ATTACHMENT .A
Page.LlL of I ()
involving the seizure and forfeiture of assets, that agency may request, through the
exception process, a portion of the forfeited assets from the MAGNET Policy Board.
15. MAGNET Media Policy
IIA
Because MAGNET is a joint partnership effort on the part of all law enforcement agencies in Marion
County, all media or press coverage, or press releases, regarding Task Force related activities must
refer generically to the Multi-Agency Marion County Area Gang and Narcotics Enforcement Task
Force or MAGNET rather than any specific MAGNET Policy Board agency. If cases are done in
conjunction with non-Policy Board law enforcement agencies they should be included in the media
credits.
The spirit of this section is for MAGNET command to make every effort to share the credit for Task
Force efforts with all law enforcement agencies in Marion County and avoid, as much as possible,
exclusive credit to a single agency. It is recognized however; that often the press will print or report
news stories the way they wish regardless of how press releases, or press conferences are prepared.
16. Severability
If any section of the agreement is found to be void, the remaining sections shall remain in full
force until terminated pursuant to this agreement.
IN WITNESS TIlEREOF, this Partnership Agreement is duly executed on the date written below.
Date:
Signatures of Agency Executives
Aumsville PD
AuroraPD
DBA
DOJIlllDTA
FBI
Hubbard PD
Keizer PD
Marion County District Attorney
Marion County Sheriff
Mt. Angel PD
Oregon National Guard
Oregon State Police
Salem PD
Silverton PD
Stayton PD
Turner PD
Woodburn PD
Page 10
10/19/00
lIB
October 23, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Oty Council ",fl/
John C. Brown, CIty Admlnlstrato~---
Employment A2reement for Community Development Director Services
Recommendation:
It is recommended the City Council authorize the City Administrator to execute an
agreement employing James P. Mulder as Community Development Director.
Background:
James Mulder was appointed Acting Community Development Director on August
1, 2000, when Steve Goeckritz, fonner Community Development Director announced his
retirement effective September 29, 2000. Mr. Mulder has been Senior Planner for the
City since July 1999. Prior to Woodburn, Mr. Mulder was Acting Planning Director and a
Planner for the City of Florence, and served as a planner In a number of California cities.
Since his appointment as Acting Director, Mr. Mulder has perfonned admirably, and to
my expectations for a department head. Accordingly, I have detennined to appoint Mr.
Mulder to the Director position on a pennanent basis.
It Is my intention, as department head turnover occurs, to convert department-head
positions to at-will contract positions. This provides greater flexibility over employment
decisions, and grants the employee guarantees regarding benefits, working conditions, and
Job security for the life of the employment agreement. Employment agreements have thus
far been executed with the City Administrator, the City Attorney, and the Pollee Chief.
Discussion:
Attached Is the employment agreement negotiated with Mr. Mulder. The
agreement establishes salary, benefit and working conditions for three years, but can be
tennlnated at any time, by either party, with proper notice. It establishes Mr. Mulder's
salary at the U A" step of the Community Development Director salary range, and provides
for annual salary adjustments following satisfactory perfonnance evaluations. The
agreement provides for a continuation of the same basic benefits to which Mr. Mulder has
been entitled as a Senior Planner, and addresses City support for travel, training, and
memberships In professional organizations. Pursuant to the agreement, Mr. Mulder can be
tennlnated at any time, with or without cause, but would be entitled to severance pay If
tennlnated without cause.
If
lIB
Honorable Mayor and City Council
October 23, 2000
Page 2.
Conclusion:
The City Charter provides the City Administrator with authority to appoint and
remove department heads with City Council's approval. The Community Development
Director position was established after the Charter was adopted, and is not listed among
the positions for which City Council approval is mandated. Nevertheless, for consistency
with other department head-level appointments, your approval of Mr. Mulder's
appointment as Community Development Director, and your authorization for the City
Administrator to execute the attached employment agreement, is respectfully requested.
]CB
"
--
......?
Il'
lIB
Employment Agreement
James P. Mulder
City of Woodburn
Community Development Director
TIDS AGREEMENT made and entered into this 23rd day of October, 2000, by and between the
City of Wood bum, an Oregon municipal corporation, hereinafter referred to as "City", and James
P. Mulder, hereinafter referred to as "Mulder", both of whom understand and agree as follows:
RECITALS
Whereas, City has previously employed Mulder as a Senior Planner; and
Whereas, the City Administrator now wants to appoint Mulder as Community
Development Director so that Mulder can continue to serve City under the terms of this
Agreement; and
Whereas, Mulder desires to enter into this Agreement in order to provide for some
security and provide certain definite benefits to Mulder; and
Whereas, City desires to enter into this Agreement in order to clarify the nature of its
employment relationship with Mulder and to induce Mulder to continue employment with the
City; and
Whereas, the City Administrator has authority to execute this agreement on behalf of the
City.
Now, therefore, in consideration of the mutual covenants herein contained, the parties
agree as follows:
1. Duties.
City hereby agrees to employ Mulder as Community Development Director of the City of
Woodburn to perform on a continuing basis the functions and duties which are generally
described in City's Municipal Ordinances and the Community Development Director's job
description, and to perform other legally pennissible and proper duties and functions as the City
Administrator shall from time to time assign.
2. Hours of Work.
Mulder shall devote his full work time to the duties and responsibilities of the position, and any
additional work time reasonably required to discharge the duties and functions as assigned.
Mulder may not be engaged in other employment activities during the period of this Agreement
without the specific written authorization of the City Administrator.
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3. Term.
A.
The term of this Agreement shall be for three (3) years commencing on October
23, 2000, and ending October 22, 2003 at 5:00 PM .
B.
The term of this Agreement may be extended by written consent of the parties for
a period mutually acceptable to both parties. If the parties decide to extend this
Agreement, negotiations shall commence by July 15, 2003.
4. At Will Employment.
Both parties acknowledge and agree that Mulder is an at will employee who may be terminated
by City with or without cause, pursuant to the terms of this Agreement.
5. Termination and Severance Pay.
In the event Mulder is terminated by City before the expiration of this Agreement and during
such time that Mulder is willing and able to perform the duties under this Agreement, City shall
pay Mulder a lump sum severance pay equaling three (3) months of base salary. Severance shall
be paid within thirty (30) days of the date of termination.
6. Termination for Cause.
If Mulder is tenninated during the term of this Agreement for cause, City shall have no
obligation to pay the severance pay under this Agreement. For the purposes of this Agreement,
"cause" is defined as follows:
A. Indictment for an illegal act. If such indictment does not ultimately result in
conviction, then Mulder shall receive severance pay. If the indictment does ultimately
result in a conviction, Mulder shall not receive severance pay; or
B. Abandonment by Mulder of his position as Community Development Director; or
C. Determination by City that Mulder is guilty of fraud, dishonesty or any other act of
malfeasance in perfonnance of Mulder's duties on behalf of City.
7. Resignation.
Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Mulder to
resign at any time from this position with City subject to the provisions of this Agreement. In the
event Mulder voluntarily resigns this position before the expiration of the aforesaid term of
employment, Mulder shall give City a minimum of thirty (30) days written notice, unless the
parties agree otherwise. Failure to provide less than the minimum notice required, as described
in this section, shall obligate Mulder to pay City for the value of his base salary at the time of
resignation for the number of days difference between 30 days written notice, and the actual
number of days notice given.
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8. Compensation.
Effective October 23,2000 City agrees to pay Mulder a base salary of $4,730 per month, Step A
of City's established Community Development Director's salary range, for services rendered.
Such salary shall be payable in installments at the same time as the regular employees of City are
paid. On November I, 200 I, after a finding of satisfactory performance by the City
Administrator, Mulder's monthly salary shall be increased by five (5) percent to Step B of the
then established Community Development Director's salary range. On November 1,2002, after
a finding of satisfactory performance by the City Administrator, Mulder's monthly salary shall
be increased by five (5) percent to Step C of the then established Community Development
Director's salary range.
9. Use of Automobile.
Mulder may have use of a City-owned vehicle to conduct city business when such a vehicle
is available. When such a vehicle is not available, causing Mulder to use his privately owned
vehicle, or where Mulder elects to use his privately owned vehicle, he shall be reimbursed by
City for actual business travel at the maximum amount per mile allowed by the Internal
Revenue Service.
10. Executive Leave.
In lieu and in place of compensatory time off applicable to other management employees,
Mulder shall accrue ten (10) executive leave days per year. Executive leave shall accrue
monthly, and shall be limited to a maximum accrual of 160 hours. Any executive leave hours
earned in excess of the maximum accrual limit shall be converted on a monthly basis to a cash
payment. Such payment shall be calculated at Mulder's then-current rate of pay, shall be treated
as salary and shall be subject to all applicable taxes and withholdings.
11. Prior Accumulated Leave.
Mulder shall be credited for all of the vacation time, sick leave and compensatory time which he
has accumulated with City during his prior employment as a Senior Planner.
12. Other Benefits.
Mulder shall receive all other benefits regarding wages, hours and other terms and conditions of
employment as other permanent management employees of City. Mulder shall be allowed to
participate in City's deferred compensation program.
13. Performance Evaluation
The City Administrator shall evaluate Mulder's perfonnance at least once annually. The
evaluation shall be in accordance with specific criteria developed the City Administrator and
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with goals and perfonnance objectives developed jointly by the City Administrator and Mulder.
The City Administrator shall provide Mulder with a summary written statement of the findings
of the evaluation process and adequate opportunity for Mulder to discuss the evaluation with the
City Administrator.
14. Professional Development.
A. City agrees to pay for professional fees, dues and subscriptions on behalf of Mulder
that are reasonably necessary to the participation in organizations necessary and
desirable for continued professional growth and advancement.
B. Subject to available funds and City Council appropriation, City agrees to pay the
travel and subsistence expenses of Mulder for official travel, meetings and
occasions reasonably adequate to continue the professional development of Mulder,
and to reasonably pursue necessary official functions for the City.
C. Subject to available funds and City Council appropriation, City agrees to pay travel
and subsistence expenses for travel to and attendance at Oregon Planning Directors
Association Conferences.
D. Mulder shall maintain throughout the life of this Agreement valid memberships in
the Oregon Planning Directors Association and the Oregon Chapter of the American
Planning Association. City shall pay for these memberships.
15. Liability
City agrees to indemnify, hold harmless and defend at its expense Mulder from any and
all claims, actions, losses, damages, charges, expenses or attorney's fees to which Mulder
may be subject to arising out of, or resulting from, the perfonnance of his official duties
hereunder, excepting from criminal acts or gross negligence. Notwithstanding the
foregoing, City's obligation under this Section shall not apply to any punitive or
exemplary damages that may be. awarded by a Court against Mulder.
16. Other Terms and Conditions
A. City may from time to time fix other terms and conditions relating to Mulder's
performance hereunder, p~ovided such terms and conditions are not inconsistent or in
conflict with the provisions of this Agreement.
B. Mulder shall perform his duties in accordance with all the laws, ordinances, rules and
regulations applicable to his position.
C. The entire Agreement between the parties with respect to the subject matter
hereunder is contained in this Agreement. Except as herein expressly provided to the
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contrary, the provisions of this Agreement are for the benefit of the parties solely and
not for the benefit of any other person, persons or legal entities.
D. Mulder acknowledges that he has not been induced to enter into this Agreement by
any representation or statements, oral or written, not expressly contained herein or
expressly incorporated by reference. City makes no representations, warranties or
guarantees, expressed or implied, other than expressed representations, warranties
and guarantees contained in this Agreement.
17. Notice.
In lieu of mailing, written notice shall become effective as of the date it is personally
delivered to the addressee. Any notice required to be given under the terms and conditions
of this Agreement shall be given as follows:
City of Woodburn
John C. Brown, City Administrator
270 Montgomery Street
Woodburn, OR 97071
James P. Mulder,
Community Development Director
995 Bryan Court
Silverton, OR 97381
18. Severability.
If any part, term, or provision of this agreement is held by the courts to be illegal or in conflict
with the laws of the State of Oregon, the validity of the remaining portions of the Agreement
shall not be affected and the rights and obligations of the parties shall be construed and enforced
as if the Agreement did not contain the particular part, term, or provision.
In Witness Whereof, the parties hereto have executed this Agreement on the day and year first
written above. ..
CITY OF WOODBURN
COMMUNITY DEVELOPMENT DIRECTOR
John C. Brown, City Administrator
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MEMO
FROM:
City Council through City Administrato{l?
Public Works Program Manager 4 ~
TO:
SUBJECT:
Surface Transportation Program (STP) Fund Exchange
DATE:
October 1 6, 2000
RECOMMENDATION:
Approve the attached resolution entering into a fund exchange agreement with the
State of Oregon to exchange federal highway program funds for state funds.
BACKGROUND:
The federal Transportation Efficiency Act for the 21 st Century (TEA-21) enacted in
1999 continued the Surface Transportation Program (STP) which was instituted as
part of the Intermodal Transportation Efficiency Act of 1991 (ISTEA). The STP funds
still must be utilized each federal fiscal year under TEA-21 rules.
The Oregon Department of Transportation (ODOT) in conjunction with the League of
Oregon Cities developed a program after ISTEA was enacted that allowed a city to
exchange $1 .00 of this federal STP funding for 940 of state funds which could then
be utilized for a much wider variety of projects than authorized under federal funding
utilization requirements. This agreement will exchange $92,738 of federal funds for
$86,835 in state funds that can be used on any city project approved by ODOT. The
project that ODOT approved for the 2000 fund exchange agreement is the widening
and addition of bicycle and pedestrian facilities on Soones Ferry Road and Country
Club Road.
"
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COUNCIL BILL NO. 2269
RESOLUTION NO.
A RESOLUTION ENTERING INTO 2000 FUND EXCHANGE AGREEMENT NO. 18655
WITH THE STATE OF OREGON AND AUTHORIZING THE MAYOR AND CITY
RECORDER TO SIGN SUCH AGREEMENT.
WHEREAS, the State of Oregon acting through its Department of
Transportation is authorized to enter into cooperative agreements with cities for the
performance of work on certain types of improvement projects with the allocation of
costs on terms and conditions agreeable to contracting parties pursuant to ORS
190.110, 366.770 and 366.775, and
WHEREAS, the City of Woodburn has applied to exchange federal funds for
state funds to assist with the project for widening and addition of bike lanes,
sidewalks, storm drainage and signal modifications on Boones Ferry Road and Country
Club Road, and
WHEREAS, the State of Oregon, Department of Transportation, has determined
that the city's project is eligible for the exchange of funds, and
WHEREAS, the State of Oregon, Department of Transportation, has approved
the exchange of $92,378 in federal funds for $86,835 in state funds, NOW
THEREFORE:
,
THE CITY OF WOODBURN RESOLVES AS-F-OLLOWS:
Section 1. That the City of Woodburn enter into 2000 Fund Exchange
Agreement No. 18655, which is affixed as Attachment "A" and by this reference
incorporated herein, with the State of Oregon acting by and through its Department
of Transportation to exchange $92,378 in federal funds for $86,835 in state funds
to assist with the project for widening and addition of bike lanes, sidewalks, storm
drainage and signal modifications on Boones Ferry Road and Country Club Road.
Page 1
COUNCIL BILL NO.
RESOLUTION NO.
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Section 2. That the Mayor and City Recorder of the City of Woodburn are authorized
to sign said agreement on behalf of the City.
Approved as to form:?l.~ ~
City Attorney
o(,~
(1 ZO()~
~ate
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2
COUNCIL BILL NO.
RESOLUTION NO.
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ATTACHMENT --L1.-.
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October 2,2000
Misc. Contracts and Agreements
No. 18655
2000 FUND EXCHANGE AGREEMENT
City of Woodburn
Soones Ferry Road Improvements
THIS AGREEMENT is made and entered into by and between the STATE OF
OREGON, acting by and through its Department of Transportation, hereinafter referred
to as "State", and the CITY OF WOODBURN acting by and through its elected officials,
hereinafter referred to as "Agency".
RECITALS
1. By the authority granted in ORS 190.110, 366.770 and 366.775, State may enter
into cooperative agreements with counties and cities for the performance of work on
certain types of improvement projects with the allocation of costs on terms and
conditions mutually agreeable to the contracting parties.
NOW THEREFORE, the premises being in general as stated in the foregoing
RECITALS, it is agreed by and between the parties hereto as follows:
TERMS OF AGREEMENT
1. Agency has submitted a completed and signed Part I of the Project Prospectus
outlining the schedule and costs associated with all phases of the Soones Ferry
Road Improvements to widen to add bike lanes, storm drainage, and modify existing
signal at Boones Ferry and Country Club Roads, hereinafter referred to as "Project".
2. To assist in funding the .prQiect,. Agency- has requested St~te., to exchange 2000
Federal Funds, which have been allocated to Agency, for State funds based on the
following ratio:
I.
$94 State for $100 Federal
Based on this ratio, Agency wishes to trade $92,378 Federal Funds for $86,835
State Funds.
3. State has reviewed Agency's prospectus, considered Agency's request for the fund
exchange, and has determined that Agency's project is eligible for the exchange
funds.
4. The term of this agreement shall begin on the date all required signatures are
obtained and shall terminate within two calendar years following that date, unless
otherwise extended or renewed by formal agreement of the parties.
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ATTACHMENT ~
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Fund Exchange Agreement
10/02100
Page 2
5. The parties agree that the exchange is subject to the following conditions:
A. The Federal Funds transferred to State may be used by State at its
discretion.
B. State dollars transferred to Agency must be used for the project named in
Terms of Agreement, Item 1, Page 1, of this agreement. This fund
exchange is to provide funding for specific roadway projects and is not
intended for maintenance.
C. State funds may be used for all phases of the project, including
preliminary engineering, right of way, utility relocations and construction.
Said use shall be consistent with the Oregon Constitution and statutes
(Section 3a of Article IX Oregon Constitution). Agency shall be
responsible for accounting for expenditure of State Funds.
D. This Fund Exchange shall be on a reimbursement basis, with State funds
limited to a maximum amount of $86,835. All costs incurred in excess of
the fund exchange amount will be the sole responsibility of Agency.
E. State certifies at the time this agreement is written that sufficient funds
are available and authorized for expenditure to finance costs of this
agreement within State's current appropriation or limitation. Funds
available for reimbursement on or after July 1, 1999 are contingent upon
the legislatively approved budget of State.
F. Agency shall be responsible for all costs and expenses. related to its..
employment of individuals to perform the work under this agreement,
including but not limited to retirement contributions, workers'
compensation, unemployment taxes, and State and Federal income tax
withholding -
G. Agency shall comply with all federal, state, and local laws, regulations,
executive orders and ordinances applicable to the work under this
agreement. including, without limitation, the provisions of ORS 279.312,
279.314, 279.316, 279.320 and 279.555, which hereby are incorporated
by reference. Without limiting the generality of the foregoing, Agency
expressly agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii)
Section V of the Rehabilitation Act of 1973; (iii) the Americans with
Disabilities Act of 1990 and ORS 659.425; (iv) all regulations and
administrative rules established pursuant to the foregoing laws; and (v)
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ATTACHMENT A -
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Fund Exchange Agreement
10/02100
Page 3
all other applicable requirements of federal and state civil rights and
rehabilitation statutes, rules and regulations-
H. Agency, or its consultant, shall conduct the necessary preliminary
engineering and design work required to produce final plans,
specifications and cost estimates; purchase all necessary right of way in
accordance with current State and Federal laws and regulations; obtain
all required permits; be responsible for all utility relocations; advertise for
bid proposals; award all contracts; perform all construction engineering;
and make all contractor payments required to complete the project.
I. Agency shall compile accurate cost accounting records. Agency shall bill
State in a form acceptable to State no more than once a month for costs
incurred on the project. State will reimburse Agency at 100 percent of
the billing amount not to exceed $86,835_ The cost records and
accounts pertaining to the work covered by this agreement shall be
retained for inspection by representatives of State for a period of three
years following final payment. Copies shall be made available upon
req uest.
J. Agency shall, upon completion of project, maintain and operate the
project at its own cost and expense.
K. Agency, its consultants or subcontractors, if any, and all employers
working under this agreement are subject employers under the Oregon
Workers' Compensation Law and shall comply with ORS 656.017 which
requires them to provide workers' compensation coverage for all their
subject workerS. ,",-0 .. ~ .
L. This agreement may be terminated by mutual written consent of both
parties.
1. State may terminate this agreement effective upon delivery of written
notice to Agency, or at such later date as may be established by
State, under any of the following conditions:
a. If Agency fails to provide services called for by this agreement
within the time specified herein or any extension thereof.
b. If Agency fails to perform any of the other provisions of this
agreement, or so fails to pursue the work as to endanger
performance of this agreement in accordance with its terms,
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Fund Exchange Agreement
10/02/00
and after receipt of written notice from State fails to correct
such failures within 10 days or such longer period as State may
authorize.
2. Either party may terminate this agreement effective upon delivery of
written notice to other party, or at such later date as may be
established by the terminating party, under any of the following
conditions:
a_ If either party fails to receive funding, appropriations, limitations
or other expenditure authority at levels sufficient to pay for the
work provided in the agreement.
b. If Federal or state laws, regulations or guidelines are modified
or interpreted in such a way that either the work under this
agreement is prohibited or either party is prohibited from paying
for such work from the planned funding source.
3_ Any termination of this agreement shall not prejudice any rights or
obligations accrued to the parties prior to termination.
M. State and Agency hereto agree that if any term or provision of this
agreement is declared by a court of competent jurisdiction to be invalid,
unenforceable, illegal or in conflict with any law, the validity of the
remaining terms and provisions shall not be affected, and the rights and
obligations of the parties shall be construed and enforced as if the
- -agreement did not contain the particular term Of provision held to be
invalid.
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6_ Agency personnel who sign this agreement shall be duly authorized to do so by the
City Council.
7. This agreement and attachep exhibits constitute the entire agreement between the
parties on the subject matte'r hereof. There are no understandings. agreements. or
representations, oral or written, not specified herein regarding this agreement No
waiver, consent, modification or change of terms of this agreement shall bind either
party unless in writing and signed by both parties and all necessary approvals have
been obtained. Such waiver, consent, modification or change, if made, shall be
effective only in the specific instance and for the specific purpose given. The failure
of State to enforce any provision of this agreement shall not constitute a waiver by
State of that or any other provision.
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Fund Exchange Agreement
10/02/00
ATTACHMENT .A
page..-.5... of 4
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IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals
as of the day and year hereinafter written.
The funding for this fund exchange program was approved by the Oregon
Transportation Commission on October 13, 1999, as a part of the 2000-2003 Statewide
Transportation Improvement Program (STIP).
The Financial Services Branch Manager approved the fund exchange on September 5,
2000.
The Oregon Transportation Commission on March 18, 1999, approved Subdelegation
Order No. 2 in which the Director grants authority to the Executive Deputy
Director/Chief Engineer to approve and execute agreements over $75,000 when the
work is related to a project included in the Statewide Transportation Improvement
Program or in a line item in the approved biennial budget.
STATE OF OREGON, by and through
its Department of Transportation
CITY OF WOODBURN, by and through its
elected officials
By
Executive Deputy Director/Chief Engineer
By
Title
Date
By
APPROVAL RECOMMENDED
Title
By
Date
Region 2 Manager
Date
APPROVED AS TO LEGAL
SUFFICIENCY
By
Agency Legal Counsel
Agency Contact:
Randy Rohman, PE
Public Works Program Manager
270 Montgomery Street
Woodburn, OR 97071
Date
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CITY OF WOODBURN
280 Garfield Street · Woodburn, Oregon · 97071- 4698
M
LibraIY..
E
M
o
R
A
N
D
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Date: October 5,2000
To: Mayor and City Council through
John Brown, City Administrat
From: Linda Sprauer, Library Director
Subject: Chemeketa Cooperative Regional Library Service (CCRLS) Contract
Amendment
Background:
The Intergovernmental Contract Agreement between Chemeketa Community College
(on behalf of CCRLS) and the City of Woodburn entered into on November 13,1996
needs to be amended to address some recent changes. Most notable of the changes
is the section which addresses compensation to the City and wording to recognize
changes due to the collection of fees from CCRLS district nonresidents by member
cities. The full text of the amendments may be reviewed in the office of the Mayor at
City HaU, or in my office at the library.
"
Recommendation:
I recommend approval of the Intergovernmental Agreement Contract Amendment by
the Woodburn City Council and direct the Mayor and Library Director to sign said
amendment.
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COUNCIL BILL NO. 2270
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT
CONTRACT AMENDMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR
PARTICIPATION IN THE CHEMEKETA COOPERATIVE REGIONAL LIBRARY
SERVICE (CCRLS) AND AUTHORIZING THE MAYOR TO SIGN SAID
AGREEMENT.
WHEREAS, the City has, for several years, participated in the Chemeketa Cooperative
Regional Library Service (CCRLS); and
WHEREAS, participation in CCRLS enables city resident to have access to free
reciprocal borrowing privileges and use of an automated library system involving other
participating libraries; and
WHEREAS, it is in the interest of the City to continue this service, NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the Mayor is authorized to execute an Intergovernmental Agreement
Contract Amendment for the period of July 1,2000 through June 30, 2001, with Chemeketa
Community College for participation in the Chemeketa Cooperative Regional Library Service
(CCRLS).
Section 2. That a copy of said agreement is attached hereto as Attachment "A" and, by
this reference, is incorporated herein.
/s/ N. Robert Sh,.elds
Approved as to form: - ~
City Attorney
Date
Approved:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ArrEST:
Mary Tennant City Recorder
City of Wood bum, Oregon
Page 1 - Council Bill No.
Resolution No.
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CONTRACT NUMBER #089 - 97
CHANGE LETTER D
INTERGOVERNMENTAL AGREEMENT CONTRACT AMENDMENT
This amendment is made and entered into for the period of July 1,2000 through June 30. 2001.
by and between CHEMEKET A COMMUNITY COLLEGE hereinafter called COLLEGE and
WOODBURN, OREGON, an Oregon municipal corporation, hereinafter called the CITY.
1. Addendum number four (4) to original contract number 08997.
2. The contract entered into on November 13, 1996, between the COLLEGE and CITY shall
be amended as follows:
2.0 COMPENSATION, point 2.1 is changed to read as follows:
CITY will be compensated by COILEGE in the amount of $44,236.41 as compensation
for the CITY providing nonresident library service for the residents of the COILEGE
District. Payments shall be made in four equal installments of $11,059.10 at the end of
each quarter.
2.0 COMPENSATION, subsection point 2.2 is added which reads as follows:
The COILEGE shall pay the CITY for each net loan provided, i.e., the difference
between the number of CITY items loaned to and checked out in another library and the
number of items owned by other libraries borrowed and checked out by the CITY library.
Tabulation of net loans shall be provided by the CCRLS automated integrated library
system.
A budget of $45,000 shall be designated for this program for 2000-01 with $11,250
budgeted each qU3.l"ter. The CITY shall be paid its pro.ratashare on a quarterly.basis.
3.0 Responsibilities of College, subsection point 3.1.3 n is changed to read as
follows:
In serving card holding CCRLS district nonresident patrons, COILEGE shall abide by
each CITY's rules and procedures regarding borrowing privileges. In no case shall card
holding residents of the CCRLS district receive less than the basic level of service from
COILEGE.
:
4.0 Responsibilities of City, subsection point 4.1.1 is changed to read as follows:
CITY will provide at least the basic level of service to nonresidents within the COILEGE
District. Basic level of service is defined as one checkout and one hold per person at a
time, utilizing individual rather than household cards.
CITY shall provide free borrowing privileges to card holding residents of other
participating CCRLS cities (including Silver Falls District.)
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ATTACHMENT A
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In no case shall card holding residents of the CCRLS district receive less than the basic
level of service from CITY.
CITY shall prQvide full borrowing privileges for all currently registered COLLEGE
students who present a valid library card.
CITY shall notify each current non-resident card holder within its geographic zone at
least 30 days prior to instituting a fee for service above the basic level. No advance
notification is necessary for fee increases.
3. In performing the above, it is understood and agreed that all other terms and conditions of
the original contract are still in effect.
SIGNATURES
This contract and any changes, alterations, modifications, or amendments to it shall not be
effective until approved by the appropriate representative of the parties hereto.
In witness whereof, the parties hereto have caused this agreement to be executed on the date set
forth below.
FOR THE CITY OF WOODBURN:
FOR CHEMEKETA
COMMUNITY COLLEGE:
Signature
Richard Jennings
Mayor-City of WOODBURN
Signature
Lynda Warren
Director - Business Services
Date
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APPROVED:
Linda Sprauer
Library Director
...
EXHIBIT A
CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE
2000 Advisory Committee Members
Richard E. Leinaweaver, Chairperson
Marion County Lay Member
711 East Main Street
Silverton, OR 97381
Phone: (h) 503-873-3435
Internet: richardl@open.org:
Term expires: 6/30/02
Robert Dodge, Vice Chair
Yamhill County Lay Member
914 N. W. Sunnywood Court
McMinnville, OR 97128
Phone: (h) 503-472-5535
Internet: rdodge@onlinemac.com
Term expires: 12/31/00
Ron Baker
Director - Monmouth Public Library
168 S. Ecols Street
Monmouth, OR 97361
Phone: (b) 503-838-1932 FAX: 503-838-3899
Internet: ron@ccrls.org
Term expires: 6/30/01
Sue Buel
Yamhill County Lay Member
20625 S.W. Highway 18
McMinnville, OR 97128
Phone: (h)503-843-2009
Term expires: 6/30/01
Linda Cochrane
CCRLS Coordinator - Chemeketa College
4000 Lancaster DriveIP. O. Box 14007
Salem, OR 97309-7070
Phone: (b) 503-399-5105 FAX: 503-589-7628
Internet: cocl @chemeketa.edu
J ames Fairchild
Polk County Lay Member
297 S. E. Ironwood
Dallas, OR 97338
Phone: (h) 503-623-2605
Term expires: 12/31/00
Leah Griffith
Director - Newberg Public Library
503 East Hancock Street
Newberg, OR 97132
Phone: 503-537-1256 FAX: 503-538-9720
Internet: leahg@ccrls.org
Term expires: 6/30/02
Alan Hershey
Marion County Lay Member
4758 19th Court S.
Salem, OR 97302
Phone: (h) 503-581-1216
Internet: hershe~@o!'Cn.org
Term expires: 1 1/00
Rev. 9/14100
III
ATTACHMENT A
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Harvey Jobe
Polk County Lay Member
414 Stadium Dr. S.
Monmouth, OR 97361
Phone: (b)503-838-0480 x232 (h) 503-838-5768
Internet: hiobe@centra1.k 12.0r.us
Term expires: 6/30/0 I
Linda Sprauer
Director - Woodburn Public Library
280 Garfield Street
Woodburn, OR 97071-4698
Phone: (b)503-982-5259 FAX 503-982-5258
Internet: lindas@ccrls.org
Term expires: 6/30/03
Gail Warner
Director - Salem Public Library
585 Liberty Street S.E./P.O. Box 14810
Salem, OR 97309
Phone: (b)503-588-6071 FAX: 503-588-6055
Internet: gwarner@open.org
Ex Officio Members
Connie Bennett, PYM Chair
Director - Silver Falls Library District
410 S. Water Street
Silverton, OR 97381
Phone: (b) 503-873-6513 FAX: 503-873-6227
Internet: connieb@ccrls.org
Dave Galati, Executive Director
Mid- Willamette Council of Government
105 High Street S. E.
Salem, Oregon 97301-3667
Phone: (b) 503-588-6177 FAX: 503-588-6094
Internet: dgalati@open.org
Mary Ginnane, Admin. of Library Development
State Library Building
Salem, OR 97310
Phone: (b) 503-378-2112 X225
Internet: mary.j.ginnane@state.or.us
Janet Snowhill, Automated Systems Coordinator
4000 Lancaster DriveIP. O. Box 14007
Salem, OR 97309-7070
Phone: (b)503-399-5202 FAX: 503-589-7628
Internet: janet@ccrls.org
Kent Taylor, City Manager of McMinnville
230 E. Second Street
McMinnville, OR 97128
Phone: (b )503-434-7302
Internet: taylork@cl.mcminnville.or.us
Recording Secretary
Eileen Buyserie, Secretary
4000 Lancaster Drive NFJP. O. Box 14007
Salem, OR 97309-7070
Phone: (b)503-399-5039 FAX: 503-589-7628
Internet: buye@chemeketa.edu
l1"
lIE
SUBJECT:
vflJ MEMO
City Administrat6H~ Council Action
Julie Moore~ Tech m through Public Works Director
No Parking on Lincoln Street between Gatch Street and Washington
School
TO:
FROM:
DATE:
October 18, 2000
RECOMMENDATION:
It is recommended that Council approve the installation of no parking signs along the
north side of Lincoln Street between Gatch Street and the west driveway at Washington
School
BACKGROUND:
A resident on Gatch Street was recently involved in an accident at the intersection of
Lincoln and Gatch. The installation of signs in this area will greatly increase visibility
and safety for motorists and school children crossing Lincoln Street.
Lincoln Street has a 5O-ft. right-of-way with a 34 ft. paved width. The roadway curves
toward the north and rises between Gatch and the school When a vehicle is headed
south on Gatch Street and stops at the stop sign at Lincoln, the vehicle bas to pull across
the crosswalk to be able to see to the east. Any vehicles that would be parked along the
north side of Lincoln Street in this area would greatly reduce visibility. A crosswalk
across Lincoln along the easterly side of the intersection is used heavily by kids going to
and from Wa.,hington School. There is already no parlcing on the south side of Lincoln
Street in this area.
The property at the northeast comer of the intersection bas a retaini11g wall along the
south side of the property next to the sidewalk. This property had flowering vegetation
planted on top of the retJlining wan which made the height about 40 inches behind the
sidewalk. The p~nning Department notified the resident to cut back the vegetation for
site visibility pwposes, which they have done.
Therefore, it is being recommended that no parking signs be installed along the north side
of Lincoln Street from Gatch Street to the west driveway from Washington School to
increase visibility and safety.
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MEMO
TO:
FROM:
City Council through City Administrator
Public Works Program Manag.er 4 ~
Award of Contract for Used 10 to 12 Yard Dump Truck
SUBJECT:
DATE:
October 17, 2000
RECOMMENDATION:
Award contract for purchase of a used 10 to 12 yard dump truck to DSU Peterbuilt Inc. for
$48,500 since their proposal represents the best value product for the city.
BACKGROUND:
The City of Woodburn requested proposals for a used 10 to 12 yard dump truck which
were received at 11 :00 a.m. on October 13, 2000. The city requested proposals for
vehicles that were 1994 or newer and had fewer than 200,000 miles. The city used the
request for proposal method since the requested vehicle was to be used and a wide range
of vehicle conditions that meet the specifications were possible. The city received three
proposals that all complied with minimum proposal requirements:
Proposer
Make-Model
Amount
Hertz Rental Inc.
DSU Peterbuilt Inc.
Valley Freightliner
. 1994~rd " '"
1997 Peterbuilt
1998 Freightliner
$47;500 -, .. :.:"
$48,500 RECOMMENDED BEST VALUE
$64,900
Staff developed the recommendation for Council review based on the "best value" to the
city concept with a thorough evaluation of specific criteria between the 1994 Ford from
Hertz and the 1997 Peterbuilt from DSU Peterbuilt. The 1997 Peterbuilt has distinct
advantages over the 1994 Ford that were evident during the review of evaluation criteria
and made the additional cost of this vehicle worthwhile. The recommended vehicle is a
one owner used locally that is in overall excellent condition with a very good dump body
for which all maintenance records were reviewed. The 1994 Ford is a rental vehicle from
the San Francisco area. Although mileage is similar, pictures of the 1994 Ford offered by
Hertz shows significant rust and damage to the dump body. Discussions with Hertz
indicated that the vehicle is in excellent condition. Review of evaluation criteria indicated
that the 1997 Peterbuilt was the "best value"dump truck for the city. The current budget
has $50,000 ($25,000 each from water and street divisions) for purchase of this vehicle.
.~ -
lIG
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street
Woodburn OR 97071
(503) 982-2345
Through:
October 16, 2000 ~
Paul Null, Chief of Police ~
Mayor and City Council 1(;
John Brown, City Administrat~
Date:
From:
To:
Subject:
Liquor License Application - Su Casa Imports, Ine - Establishment Relocation
Applicants:
Su Casa Imports, Inc
Isabelle & Rafael Mendoza
2697 NE Grant Street
Hillsboro, OR. 97124
Old Location: 297 Front Street
Woodburn, OR 97071
New Location: Mall 99
1032 N. Pacific Hwy.
Woodburn, OR 97071
Licence Type: Package Store Licence (PS) Allows the sale of beer and wine for off-premise
consumption.
On October 13; 2000, tlie W 06dbnm Police Departnieilt receiVed an application for a liquor license
from applicants Isabelle and Rafael Mendoza, owners of Su Casa Imports, Inc. The application is
for a change in the current business establishment location from 297 Front Street to Mall 99, 1032 N.
Pacific Hwy., Woodburn.
The police department completed a history of calls for service for the previous twelve months and
found no liquor law violations at the cqrrent location. As of this date the police department has not
received any communication from surrounding businesses in support or in opposition of the Mall 99
liquor license establishment.
Recommendation: The Woodburn City Council approve a change in the location ofSu Casa
Imports package store liquor license from 297 Front Street to 1032 N.
Pacific Hwy.,Woodburn, OR
cc GLCC
Applicants
,. 'IrT
IIH
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street
Woodburn OR 97071
(503) 982-2345
From:
Paul Null, Chief of Police
Date:
October 18, 2000
To:
Mayor and City Council 0
John Brown, City Administrat~
Through:
Subject:
Liquor License Application - Senior Estates Golf and Country Club, Inc
Drop and Add a Partner
Applicants:
Senior Estates Golf and Country Club, Inc
1776 Country Club Rd.
Woodburn, OR 97071
Tracy Northcutt
1297 S. Fir Street
Canby, OR 97071
Licence Type: Package Store (PS) / Restaurant (R) License
On September 19,2000, the Woodburn Police Department received an application for a liquor
license from applicants Senior Estates Golf and Country Club, Inc. and Tracy Northcutt. The
application is to drop a previous licensee and add Tracy Northcutt as a new partner.
-1he police department has completed an in-depth backgtound'lhveStigation on the applieants and. < - ~"
found nothing of a questionable nature. Senior Estates Restaurant has been established for many
years and a change in partnership is not unusual due to a change in restaurant management. Ms.
Northcutt has currently taken over management of the establishment and plans to continue a full
service restaurant. The police department completed a history of calls for service for the previous
twelve months and found no liquor law violations at this establishment.
Recommendation: The Woodburn City Council approve a Package Store and Restaurant liquor
license for Senior Estates Country Club and Tracy Northcutt at 1776 Country
Club Rd., Woodburn.
cc GLCC
Applicants
r~ __
III
October 23,2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Oty Council I~
John C. Brown, CIty Admlnlstrato~
League of Oregon Otles Annual Conference and Business Meeting
Recommendation:
It is recommended the City Council select voting delegates to represent
Woodburn at the League of Oregon Cities annual business meeting.
Background:
Woodburn belongs to the League of Oregon Cities, and has voting rights at
the League's annual business meeting. The business meeting is held during the
League's annual conference. Business meeting items include League policies,
activities, organization, and operations, and positions regarding pending or proposed
legislation. The annual conference is an opportunity to network with elected and
appointed officials from other local governments, and to attend training sessions
related to items of current importance to Cities and for building technical skills.
Discussion:
The Annual Conference will be held in Portland from November 10-12.
The business meeting is on the 12th. The League has asked each city to appoint a
voting delegate, and an alternate for the business meeting. Those Individuals should
plan to attend the conference on Sunday.
~ ... .... ........ .. \ ...~ --. ..'
This item has been scheduled or1 your agenda for October 23rd to allow the
Mayor and Council an opportunity to select a voting delegate and alternate for the
business meeting.
JCB
"
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Il'
I4A
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
From:
October 23, 2000
Mayor and City Council thru City Administrato~
1
Jim Mulder, Acting Director of Community Developme~
Planning Commission Action on Conditional Use oo-o~/
Date:
To:
Subject:
At their meeting of October 12, 2000, the Planning Commission adopted a final order
approving a proposal for a beauty salon (spa) to be established in an existing building
space approximately 500 square feet in size. The proposal is summarized below. The
Planning Commission's action will be final unless called up for review by the City Council.
Applicant: Richard & Joan Holmgren
967 Hermanson Street
Woodburn, OR 97071
Property Owner: Darrell Mendenhall- Trustee
455 Hermanson Street
Woodburn, Oregon 97071
NATURE OF APPLICATION: The applicants request conditional use approval for a beauty
, i. - .salon (spa) to be established ifl an existing buildiAg iPaGe approximately 500.square~f~et.
in size. The building is multi-tenant and currently consists of office establishments.
~ l>.. .
The proposed business would provide hair services, facials, body waxing, spa manicures,
spa pedicures and aromatherapy. A large part of the clientele is to be the elderly who live
in the immediate neighborhoods. The applicant indicates that the services to be provided
are beneficial to those with arthritis or similar problems. These services are to be provided
primarily by appointment. "
RELEVANT FACTS: The site is located on the southwest comer of Glatt Circle and
Meridian Drive in the Northwest Plaza Addition. State Highway 214 abuts the site to the
south. The property is addressed at 560 Glatt Circle, further described on Marion County
Assessor Maps as Township 5 South, Range 1 West, Section 708, Tax Lot 500.
Designated zoning for the property is Commercial Office (CO) District, and it is designated
on the Comprehensive Plan Map as Commercial. The proposed business is classified as
14A
a "beauty shop" in the Zoning Ordinance and is permitted as a conditional use in the CO
District. '
The applicants propose leasing the space for the business. The building as a whole is
currently being used as a multi-tenant facility and consists of office-type establishments.
The proposed business would include off-site services at the residential locations of clients
as well as on-site services by appointment. As a result, the business would partially
function as an office by serving as an administrative location for off-site services, and since
on-site services would be mostly provided by appointment, customer visits and on-site
parking would be controlled.
Page 2
...
14B
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
Date:
October 23, 2000
Mayor and City Council thru City AdministratoP
To:
From:
Jim Mulder, Acting Director of Community Development
Subject:
Planning Commission Action on Site Plan Review 00-23
At their meeting of October 12, 2000, the Planning Commission accepted the Planning
Director's administrative decision approving a proposal to expand an existing restaurant
into an adjacent building space. The proposal is summarized below. The Planning
Commission's action will be final unless called up for review by the City Council.
APPLICATION INFORMATION:
Applicant: Luis Quintero
P.O. Box 1041
Woodburn, OR 97071
Property Owner: Same as applicant
NATURE OF APPLICATION: The applicant requests administrative site plan approval to
.. .~.. '. expand an existingcrestaurantinto an adjacent lJuildingspaoe.c The RpansioR would"
include an archway entrance through the existing wall between the building spaces, a new
wall within the expanded area to provide a separate space for a future tenant, and the
additional use of an existing entrance doorway. The expansion area is proposed to be for
additional seating. There is currently a restroom in this area which the applicant is
proposing to enlarge and bring into compliance with ADA standards.
I
There is proposed the addition of an awning over the said entrance doorway connecting
to the expansion area. The awning would be similar in design to the existing one which
is above the Front Street entrance. An additional window is also proposed next to the
doorway of the expansion area.
RELEVANT FACTS: The site is located at 523 N. Front Street, further described on
Marion County Tax Assessor Maps as Township 5 South, Range 1 West, Section 18AB,
Tax Lot 4200. The expansion area would be into the building space addressed at 503 N.
Front Street, Tax Lot 4300 of the same Assessor Map. The site is zoned Downtown Design
r' '1fT'
14B
and Conservation District (DDCD) and has a Comprehensive Plan Map designation of
Commercial. The use is permitted outright by zoning district.
The building area in which this expansion is proposed is currently vacant. The wall which
is proposed would separate the expanded seating area from the front of the adjacent
building. The front space would remain vacant at this time for a future tenant. With the
wall put in place, the new seating area would be approximately 780 square feet in size.
The existing restaurant has a main entrance along N. Front Street. The adjacent building
into which the expansion would take place is on the southwest corner of N. Front Street
and Grant Street. The expansion area would use an existing entrance doorway along
Grant, and the restaurant would thereby utilize two entrances on two separate streets.
Page 2
IIr
14C
CITY OF WOODBURN
Community Development
MEMORANDUM
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-5246
From:
October 23, 2000
Mayor and City Council thru City Administrato#
Jim Mulder, Acting Director of Community DeVelOpmen~
Planning Commission Action on Site Plan Review 00-24
Date:
To:
Subject:
At their meeting of October 12, 2000, the Planning Commission adopted a final order
approving a proposal to install field lighting around the new soccer field at Woodburn High
School. The proposal is summarized below. The Planning Commission's action will be
final unless called up for review by the City Council.
APPLICATION INFORMATION:
Applicant: Woodburn School District
Attn: Bill Key
965 N. Boones Ferry Road
Woodburn, OR 97071
Property Owner: Same
cf
NA TUR&OF-APPLlCA TION: The applicant requests site plan review approval to install
field lighting around the new soccer field at Woodburn High School.
--
RELEVANT FACTS: Last year, the Planning Commission granted approval of Site Plan
Review 99-09 to allow installation of the new soccer field, a concession stand, and new
lighting around the football field. The application did not include a request or plans
indicating lights around the new ~occer field. The applicant, in the subject application,
indicates, "It was our intent to have this included in the original Site Plan review, but due
to miscommunication between the Woodburn School District and our Project Manager, it
was omitted."
The applicant has recently installed field lighting around the new soccer field at Woodburn
High School. This installation was done without site plan review approval or issuance of
a building permit. The City sent a letter to the applicant on August 23, 2000, informing
them that both site plan review approval and issuance of a building permit were required.
The applicant was given 30 days to either remove the lights or submit a site plan review
,. r 'IrT
I4C
application to allow the lights to remain. In addition, the applicant was directed to not turn
the lights on until all necessary City approvals and inspections were obtained. The
applicant has submitted this application to allow the lighting around the new soccer field
to remain.
The subject property consists of the new soccer field which is located near the northwest
corner of the High School property and is approximately 200 feet south of Hazelnut Drive.
The High School is located at 1785 N. Front Street and can be specifically identified on
Marion County Tax Assessor's Maps as T5S, R1W, Section 7BD, Tax Lot 2300.
The property is zoned PE (Public and Private Educational Use District) and has a
comprehensive plan designation of Public Use.
The new soccer field is located approximately 200 feet from Hazelnut Drive. The area
between the soccer field and Hazelnut Drive is part of the High School and developed with
a softball field. Property on the north side of Hazelnut Drive is zoned PUD/RS (Planned
Unit Development with an underlying Single Family Residential District) and designated
on the Comprehensive Plan as Residential <12 units per acre. This property is developed
with single family residences which are part of the Ironwood At Tukwila PUD.
Property to the east and south of the site are part of the High School and have the same
zoning and Comprehensive Plan designations as the subject site. Property to the west is
zoned RS and designated as Residential <12 units per acre. This property is undeveloped
but is part of the Tukwila PUD and is expected to develop with single family residences.
Page 2
,.
.'--.._--1""'\'
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OCTOBER 18, 2000
TWO SECTIONS - 50 CENTS
CANBY, OREGON
VOl. 94 NO. 84
.__._--._-'--~--._.-.._-.."--_.__.- "-
Cable
system
sale
halted
Millennium Digital
Media pulls the plug
on plans to purchase
DirectLink division
BY DAVID HOWEl...L.
CMev f-i:RALO
Millennium Digital Media has
cancel~ its plans to buy Canby-
based DirectLink: of Oregon's cable
TV systems in Canby and Wood-
burn.
DirectLink:, a wholly owned sub-
sidiary of Canby Telephone Associ-
atioQ, has 28 cable TV employees
in Canby and five in Woodburn,
and operates cable TV systems in
numerous neighboring and nearby
towns.
DirectLink: announced in mid-
August that St Louis, Mo.-based
MOM intended to buy its cable TV
division for an undisclosed amount,
pending franchise approval.
However, MOM has since with-
drawn its purchase offer, Di-
rectLink reported Monday after-
noon.
DirectLink: and cr A President
Richard Ares confmned the pro-
posed sale had been halted.
"Millennium said their business
objectives had changed," Ares said.
"We will continue to explore op-
tions, including selling or merging
our cable system with another qual-
ified party. Regardless of these con-
siderations, we will continue to op-
Tum to CABLE on Page 11
111'
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15A