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Minutes - 10/09/2000 COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 9, 2000. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0012 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Absent Present Present Present Present Staff Present: City Administrator Brown. City Attorney Shields, Public Works Director Tiwari, Police Chief Null, Interim Community Development Director Mulder, Finance Director Gillespie, Public Works Manager Rohman, Park & Recreation Director Westrick, Management Analyst Smith, Building Official Nelson, City Recorder Tennant 0023 ANNOUNCEMENTS. A) Habitat For Humanity Fund Raiser: This non-profit organization will be having a fundraising dinner on October 14th at the Silverton Immanuel Lutheran Church. The local contact person for this annual event is Doyne Deos. B) Public Hearings on Local Improvement Districts: On October 23, 2000, the City Council will hold a public hearing on the final assessments for improvements made to I) Parr Road west of Settlemier Avenue, and 2) the downtown alley. C) Marion County Urban Growth Management Workshops: A workshop will be held on November 8th at the Woodburn High School commons between 6:00 pm and 9:00 pm.. Councilor Bjelland stated that this will be an interactive process in that citizens will be asked to participate in a planning exercise that allows them to allocate growth to various Urban Growth Boundaries projected to the year 2050. D) Introduction of Building Official: Administrator Brown introduced Dan Nelson as the City's new Building Official. He stated that Mr. Nelson is a former employee of Marion County and has been doing inspections within the City while the City was under contract with the County for building inspection services. It was also noted that Mr. Nelson does have a commitment towards customer service and Administrator Brown expressed his pleasure in having Mr. Nelson as part of the City's staff. Page I - Council Meeting Minutes, October 9,2000 . ... .._~--_..,.~'~--_.-^._~~.,. ..-._,_....~...._- COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING 0176 PROCLAMATIONS: A) Crime Prevention Month 2000 - Mayor Jennings proclaimed the month of October 2000 as Crime Prevention Month in Woodburn. B) Hands are Not For Hurting Weeks - Mayor Jennings proclaimed October 8- 21,2000 as Hands Are Not For Hurting Weeks within the City. The Mayor stated that, due to the lengthy agenda, he would not read each proclamation, however, they are posted on the City Hall bulletin board. 0211 PARK AND RECREATION MASTER PLAN PRESENTATION. Mayor Jennings stated that this presentation will provide factual information regarding the park and recreation master plan project funding. Director Westrick reiterated that the presentation is factual information and that he is not advocating passage of Ballot Measure 24-62, however, this presentation will provide background information on recommendations and/or actions taken by the Park Board and City Council. He stated that the Council had challenged the Park Board to outline the most pressing park renovation tasks and to create a vision for replacing the community center. Over a 5-month period, the Board developed a process which included town hall meetings, convening a focus group to refine the town hall meeting ideas, and surveyed the community to validate the findings. At the town hall meetings, local citizens expressed their views on types of improvements needed to make the parks more usable. Additionally, the citizens expressed a desire to complete Centennial Park and to build a skate park. A funding strategy was developed by the Park Board, and approved by the Council, which provides for a combination of bond funds, sale of existing city property, and Parks system development charges to pay for the estimated cost to renovate existing neighborhood parks, park construction activities, and a new community center. He reviewed the recommended park improvements which includes various playground upgrades, irrigation/drainage, access paths, security lighting, benches, picnic tables, and ADA accessibility. Park construction involves Centennial Park athletic field lighting and a skate park. It was noted that the amount of funds included in the bond issue for a skate park is only seed money and local skaters have made a commitment to raise funds necessary to complete the skate park. Lastly, the community center as proposed would be the new site for all of the current programs plus it would allow for expansion of adult and youth programs, community rentals, special events, conferences, 300-350 seat theater, 250 seat banquet room with kitchen, activity room, exhibit room, and recreation offices. The estimated cost for all of the projects is $6.8 million. The breakdown of funding sources is as follows: $5 million bond issue, $830,000 in parks system development charges, $500,000 from grants, and balance from sale of the current community center and some other city property. He stated that he would be making this presentation to other local organizations and/or groups interested in obtaining more information on this Issue. Page 2 - Council Meeting Minutes, October 9,2000 . '!C- . ~..,."...~, .,.,-_..~-_..,-.~~.._, ~ COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING 0841 Mary Corneo, staff member of the Oregon State University Extension program, stated that, as part of her duties, she develops 4-H clubs and mentoring programs within the Latino community. Currently, she is working with youth and adults at Neuvo Amanceer in their 4-H club. In addition, she is with the Woodburn Community Collaboration Committee which is an outreach program looking at all of the service providers in the Woodburn area to see how collaboration might be extended to link services together to make it better within the community. One of the recommendations of the committee was to provide assistance to downtown businesses in beautifying the downtown area. She stated that October 28th is "Make A Difference Day" and the children at Neuvo Amanceer have decided to help the downtown businesses as one of their projects. She will be approaching the business owners in advance to inform them of this upcoming project and let them know that the volunteers are willing to do the work provided that the materials are provided for by the business owners. The work will be performed between 9:00 am and 3:00 pm. She stated that this project is open to a1l4-H clubs in Marion County and she encouraged them to participate in this activity. She also requested City assistance in finalizing the plans for the project and directing her to the appropriate contact persons. Mayor Jennings suggested that she contact City Administrator Brown who will be able to provide her with information on City participation along with names of persons for her to contact for assistance. 1120 CHAMBER REPORT. Phil Hand, Chamber President, informed the Council of following upcoming Chamber events: I) Chamber after Hours will be held on Thursday, October 12th, at Cascade Park beginning at 4:30 p.m.. 2) Chamber Forum will be held on Wednesday, October 18th, 12:00 noon, at the Woodburn Medical Center. Presentations will be made on the 3 bond issues before the local voters. He expressed his support for all of the local measures on the November ballot. 3) Brochures entitled "Silver Falls Tour Route" and "Woodburn - Ready to Grow" are now available which provide tourists and developers/businesses information about our local community. 1208 LETTER FROM BETTY GUZMAN. A letter was received from Betty Guzman expressing her appreciation to the Council for authorizing the installation of "No Parking" signs on the west side of N. Front Street at the last Council meeting. Page 3 - Council Meeting Minutes, October 9, 2000 " h 'f COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING 1222 CONSENT AGENDA. A) Council minutes of September 25,2000 regular and executive session meetings; B) Museum minutes of August 7,2000; C) Relocation of the Greyhound bus stop; D) Building Activity report for September 2000; E) Planning Project Tracking Sheet (update as of September 29,2000); and F) Leaf pick-up and disposal program. FIGLEYIKILMURRA Y... adopt the consent agenda as presented. The motion passed unanimously. 1257 CONSIDERATION OF A CITY SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2000-01. The proposed supplemental budget provides for the appropriation of $53,500 within the General Fund for the purchase of a document imaging system, contractual services related to the completion of the Planning wetlands inventory, and the youth baseball program. Since the proposed supplemental budget is less than 10% of the total General Fund budget, a legal notice was published informing the local citizens that public input would be taken by the Council at this meeting before any action is taken on the proposed supplemental budget. No one in the audience commented on the proposed 2000-01 supplemental budget. COUNCIL BILL NO. 2266 - ORDINANCE ADOPTING A SUPPLEMENTAL BUDGET FOR FISCAL YEAR 2000-01. Council Bill 2266 was introduced by Councilor Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2266 duly passed with the emergency clause. 1350 COUNCIL BILL NO. 2267 - ORDINANCE ADOPTING A REVISED 2000-01 SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES. PROVIDING FOR ANNUAL REVIEW OF SAID SCHEDULE. AND REPEALING ORDINANCE 2245. Council Bill 2267 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections from the Council. Attorney Shields suggested that an amendment be made to the bill that would clarify the repeal of Ordinance 2245 in Section I of the ordinance. BJELLAND/SIFUENTEZ... amend Section 1 of the bill, first sentence, to add "...adopted on October 11, 1999 as Ordinance 2245, is hereby repealed." The motion passed unanimously. Page 4 - Council Meeting Minutes, October 9,2000 '....'" '~-"'-T'-"-- ......._..... COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING On roll call vote, the bill passed unanimously as amended. Mayor Jennings declared Council Bill 2267 duly passed. It was noted that the effective date for the ordinance is December I, 2000. The Mayor called for a recess at 7:48 p.m. and reconvened the meeting at 7:51 p.m.. 1475 URBAN RENEWAL FEASIBILITY STUDY, Administrator Brown stated that the Council had previously expressed concern regarding the re-development of the downtown area. A downtown development plan was adopted in 1998 which suggested certain infrastructure improvements to create more public space, safer environment, and improved access, lighting, benches, and trees. Some of the improvements have been implemented however, the capital improvement program costs more than what the City's budget can afford. Therefore, a funding alternative is an Urban Renewal District, and, following Budget Committee approval of funds for a feasibility study, a consultant (Spencer & Kupper) was hired last spring to complete the study. He briefly reviewed the areas proposed by staff to be included in the urban renewal district which would qualify under the various conditions for urban renewal. He stated that the first phase of this study looks at whether the conditions for urban renewal are met and whether there is adequate property value available to fund future improvements. If the Council elects to move forward on this issue, there will be a public process that will follow. If urban renewal is pursued, a plan would be created which includes a visioning and design process that will maximize public participation in the determination as to how the downtown should be redeveloped. Staff is also proposing that other urban renewal projects would include the standard improvements such as streets, sewer, water, lighting, furnishings, trees, undergrounding overhead lines, promotion of small business incubation programs, loan programs, and facade improvement programs. Following public participation and Planning Commission review, the plan would be brought back to the Council for consideration along with a budget. Charles Kupper, consultant with Spencer & Kupper, provided basic information on Urban Renewal programs which is allowed under state law (ORS 457). There are approximately 40 communities throughout the state and several of those communities have more than one urban renewal plan in operation. Key elements of an urban renew plan are as follows: 1) establishing a boundary, 2) identifying blighting conditions within the boundary, 3) identify the actions and activities that City would intend to undertake to treat the conditions in the area; 4) estimate the plan costs, revenues, and time to complete the plan, and 5) establish a maximum indebtedness needed to undertake all of the projects in the plan. He also stated that, once the plan is put together, it must be sent to the other taxing agencies for comment, reviewed by the Planning Commission, and then adopted by a non-emergency ordinance of the Council. Once the plan is adopted, the City Page 5 - Council Meeting Minutes, October 9, 2000 " "f . . ___...._,_.._.~_" _..,~."..._..__~__ ... ..... _.".______..."~~'M'.~~-...""-'-'--..~,.-~--~.~-"'.. COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING qualifies for Tax Increment Financing which is the source of revenues for to pay for improvements. He reviewed the method in which calculations are made to determine how much tax increment revenue is generated each year. He reiterated that tax increment revenues generated must be spent on projects within the plan boundary. He briefly reviewed how other communities use urban renewal funds for downtown renewal programs, industrial and commercial urban renewal areas, creation of a new center of activity for the community, dealing with the costs of growth, and to help finance new major infrastructure or public facilities within the community. The kind of activities that can be funded through urban renewal include sidewalks, curbs, streets, street lighting, water, sewer, storm sewer, treatment plant, parks, pedestrian and bike trails, open spaces, participation in construction of public buildings, parking structureS, lots, land acquisitions and disposition for public and private purposes, historic preservation, and general building rehabilitation. Benefits provided by urban renewal include stimulation of new building values, creation of primary and secondary jobs, and improvement of the quality of life in the community. In regards to Ballot Measure SO, the taxpayers will see little or no change in their tax bill as a result of an urban renewal district. However, the taxes from the new values in the area will go to the urban renewal agency for use in the urban renewal district and will not be available for use by the City or other non-school taxing districts during the life of the plan. There would be no impact on the School District due to provisions within state statutes. Mr. Kupper proceeded to review the feasibility study that was included in the agenda packet. The proposed boundary was developed by staff, however, the final boundary lines will be dependent upon future public input. The study addressed each one of the elements included in the state statute and the preliminary assessment indicates that an urban renewal district would be financially feasible. Also included in the report is a list of projects illustrating activities that would be funded with urban renewal tax revenues. It was also noted that a final list would be determined by a design workshop process which is overseen by a Council appointed Citizen's Task Force. Tape 2 Discussion was held regarding the financial impact to other governmental agencies during the period of time in which the urban renewal plan is in place. Mr. Kupper reiterated that the school district would not be affected by the urban renewal district since the tax rate for schools is addressed within the state statutes. In regards to maximum indebtedness, this value is established at the time the final plan comes before the Council for adoption. This indebtedness figure will take into account inflation factors for those defined activities that would be pursued in the urban renewal district. The plan can be amended with each budget cycle, and, if there is a need to increase the maximum indebtedness, it can be done with a special type of plan amendment. Page 6 - Council Meeting Minutes, October 9, 2000 ~ ,- T- -..-- COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING 0219 Mayor Jennings stated that he was impressed with the content of the report and sees the urban renewal district as a forseeable project, therefore, the City should pursue the establishment of a district for the purpose of financing improvements and attracting new businesses. Councilor Pugh also encouraged the establishment of this district since improvements to the downtown area will greatly enhance the City in the years to come. Councilor Bjelland stated that this is an exciting opportunity for the City even though a lot of work still needs to be done before a final plan is adopted. He feels that the opportunity will be there for the grants and private monies for development within the district. Overall, the urban renewal district is a powerful tool that the City can use to enhance the economic development of the City. Mayor Jennings also stated that a Task Force will need to be appointed to work on this project and citizens will have an input on the focus group and planning process. PUGHlFIGLEY.... accept the feasibility study for the urban renewal district, approve the recommended preliminary district boundaries as shown in the report, direct staff to initiate visioning and design activities, and authorize preparation of an Urban Renewal Plan. Councilor Bjelland questioned if preliminary boundaries need to be approved at this time. Administrator Brown stated that the preliminary boundaries was included in his recommendation for the purpose of making it clear where the City is starting from and changes can be made to the boundaries during the planning process. On roll call vote, the motion passed unanimously. 0430 TRAFFIC SAFETY GRANT AWARD. The Police Department has been awarded a traffic safety grant through the Oregon Dept. of Transportation (ODOT) for seatbelt and DUll enforcement during fiscal year 2000-0 I. FIGLEY IKILMURRA Y... approve receipt and allocation of the grant award for traffic enforcement and approve the intergovernmental agreement between the City and ODOT Transportation Safety Division, through the Oregon Assoc. of Chiefs of Police. The motion passed unanimously. 0456 OREGON LIOUOR LICENSE APPLICATION. LA ESTRELLITA MEXICAN RESTAURANT: 327 N. PACIFIC HIGHWAY. A Dispenser Class A liquor license application was submitted by Tina Wiltsey and Robert Puentes DBA La Estrellita Mexican Resturant (formerly Chung sing Restaurant) located at 327 N. Pacific Highway. Staff recommended approval of the license application. FIGLEY IPUGH...approve a Dispenser Class A liquor license for La Estrellita Mexican Restaurant. The motion passed unanimously. Page 7 - Council Meeting Minutes, October 9, 2000 .. 'f ,,'.- .......,,-,,--......_-_. . ...-....-.-~-_._......,....~~~"."........."'.~,."..,._,..-......_--,. COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING 0487 PLANNING COMMISSION ACTIONS. A) Site Plan Review #00-17: Request to establish a manufactured home sales facility at 1400 N. Pacific Highway - applicant is Oregon Choice Homes. B) Site Plan Review #00-21: Change of use to a restaurant at 573 N. Front Street - applicant Jose Mendoza. No action was taken by the Council on these site plans. 0513 CITY ADMINISTRATOR'S REPORT. Administrator Brown stated that he did not have anything to report for this meeting. However, prior to adjourning to the executive session, he stated that he was waiving his right to have his performance evaluation conducted in public. 0532 MAYOR AND COUNCIL REPORTS. Councilor Figley stated that the parking lot is under construction at Centennial Park and it should look like a parking lot by next week. She stated that it is very exciting to see another phase of this park project underway and the citizens will be proud of the progress. She also stated that, on the day of the Silver Falls Tour Route exhibition, the City was visited by approximately 150 Southern Pacific train buffs from around the country. She greeted these visitors and provided information on the City's train engine. Favorable comments were expressed by the visitors and she expressed her thanks to the Parks Department for their work in supplying the picnic tables, canopies, and trash cans at the site. Councilor Kilmurray stated that she had participated in the Fall Clean-Up last Saturday by picking up litter along the roadways. Additionally, there was an open house at the Fire Department last Saturday which included participants from the City's Police Department, Sheriff's Department, and Woodburn Ambulance. In her opinion, it was well attended and a great community event. Councilor Sifuentez stated that MacLaren staff members appreciate the efforts of City staff and Council to pursue the reduction of the speed on Highway 99E from 55 MPH to 45 MPH from the Hwy. 99E12ll/2l4 intersection to the north city limits. She also stated that the Silver Falls Tour Route excursion was very good, however, she did not feel that the tour guide on her bus commented on Woodburn assets as well as she had expected. Overall, the tour was very good and she would recommend the tour to other interested persons. Councilor Sifuentez questioned if the leaf pick-up program was going to be in the newspaper or if Director Tiwari would give a short summary of this year's program. Director Tiwari stated that a newspaper article will appear in the Woodburn Independent. There will be little change from the prior year program other than the compost site will be Page 8 - Council Meeting Minutes, October 9,2000 . '..-....-,.....- COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING on Cleveland Street rather than the Wastewater Treatment Plant. The compost site will be open Monday through Friday between 8:30 am and 3:30 pm and on Saturday from 8:30 am to I :30 pm during the period of November 6th to December 15th. As a reminder, leaving leaves on sidewalks and in the roadway can be a safety hazard to pedestrians and motorists when the leaves are wet. Councilor Pugh stated that, at a recent MW ACT meeting, he and the Mayor of Hubbard approached ODOT regarding traffic speed reduction from 55 to 45 MPH on Highway 99E between Woodburn and Hubbard and the installation of more traffic speed signs in that area. He stated that ODOT was willing to take some action on these requests provided that letters are received from each City requesting this action. Discussion was held regarding the Council making recommendations on speed limitations in areas outside of the city limits. Administrator Brown stated that he will work with Councilor Pugh to draft a letter for Council consideration at the next regular meeting. Administrator Brown also expressed his thanks to the Public Works Department for their work in putting together data used by the consultants in developing the Urban Renewal Feasibility Study. 0334 Mayor Jennings stated that he had watched the Redmond City Council meeting on their community access channel and, after seeing the difference between using I camera versus 3 cameras, he was glad that Woodburn has 3 cameras to focus on persons speaking at the meeting. He also stated that the Woodburn Aquatic Center will re-open on October 16th. 0337 EXECUTIVE SESSION. Mayor Jennings requested that the Council adjourn to executive session under the authority of ORS 192.660(1 )(h), ORS 192.660(1 )(i), and ORS 192.660(1 )(f). BJELLAND/FIGLEy.... adjourn to executive session under the statutory authority cited by the Mayor. The motion passed unanimously. The Council adjourned to executive session at 9:02 p.m. and reconvened at 10:38 p.m.. 0407 Mayor Jennings stated that no decisions were made while the Council was in executive session. FIGLEYIKILMURRA Y.... authorize a 6% pay increase for the City Administrator in accordance with his existing contract. The motion passed unanimously. Page 9 - Council Meeting Minutes, October 9, 2000 . . "d . 'f ------.-.-- COUNCIL MEETING MINUTES OCTOBER 9, 2000 TAPE READING FIGLEYIBJELLAND... direct the City Attorney to sign the stipulated motion to resume the briefing schedule in LUBA cases No. 99-131, Craig Realty Group v. City of Woodburn, and No. 99-135, ODOT and DLCD v. City of Woodburn. The motion passed unanimously. Administrator Brown requested clarification of the effective date of the salary adjustment previously passed by Council motion. FIGLEYIBJELLAND... grant the City Administrator's 6% pay increase effective October 1,2000. The motion passed unanimously. 0465 ADJOURNMENT. FIGLEYIBJELLAND... meeting be adjourned. The meeting adjourned at 10:40 p.m.. APPROVED~ RIC ARD JENNINGS A YO ATTEST {V\~----r-~ Mary Tenn t, Recorder City of Woodburn, Oregon Page 10 - Council Meeting Minutes, October 9,2000 l' .- T