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Minutes - 12/11/2000 Page 1 - Council Meeting Minutes, December II, 2000 0121 ELECTION OF COUNCIL PRESIDENT. In lieu of accepting nominations, Mayor Jennings distributed ballots with each Councilor's name on it and he requested that each Councilor vote for the individual they would like to have serve as Council President for the next two years. The ballots were 0090 CERTIFICATION OF APPRECIATION TO RICHARD PUGH. Mayor Jennings presented Richard Pugh with a plaque in recognition for his City service as a City Councilor from 1994 to 2000. The Oath of Office was taken by Councilor Sifuentez (Ward Vn and Mayor Jennings. 0028 OATH OF OFFICE. Mayor Jennings stated that Walt Nichols, newly elected Ward I Councilor, had taken the Oath of Office at the December 4, 2000 special meeting since he had originally planned on being out of town for this meeting. However, his plans have changed and he is in attendance at this meeting. At this time, Richard Pugh stepped down from the Council bench and Councilor Nichols took his place. The Mayor also stated that Councilor Bjelland was not able to attend this meeting, however, the City Recorder did administer the Oath of Office to Mr. Bjelland earlier today since the Charter does state that the term of office for the Mayor and Council begin with the first regular meeting in December. Staff Present: City Administrator Brown, City Attorney Shields, Community Development Director Mulder, Finance Director Gillespie, Public Works Manager Rohman, Park & Recreation Director Westrick, Library Director Sprauer, City Recorder Tennant Present Absent Present Present Present Present Present Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez 0020 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 11, 2000. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11, 2000 Page 2 - Council Meeting Minutes, December II, 2000 URBAN RENEWAL PLANNING COMMITTEE. Mayor Jennings stated that the consultants have suggested that 2 Councilors be a part of this planning committee, therefore, he is adding Councilor Sifuentez and Kilmurray to the list of appointments. Councilor Figley stated that she is a property owner in the proposed Urban Renewal Area and, while the Ethics Commission advises her that she could participate on the planning committee without crossing an ethical line, she has decided not to be a part of the committee. 0211 APPOINTMENTS. Mayor Jennings stated that he has not had an opportunity to interview all of the individuals who had applied for the various boards and commissions, therefore, he is only proposing re-appointments at this meeting. The individuals being re-appointed are as follows: Park and Recreation Board: Janet Greenwell, term expires December 31, 2003 Plannine Commission: Claudio Lima, term expires December 31, 2004 Budeet Committee: David Vancil, term expires December 31, 2003 Flurry Stone, term expires December 31, 2003 Human Riehts Commission: Alicia Hernandez, term expires December 31, 2003 FIGLEYIKILMURRAY... re-appointments be approved. The motion passed unanimously. B) "Dance, Dance, Dance" winter recital: Performances will be held on December 16, 2000, 4:00 pm and 6:00 pm, at the Woodburn High School Lectorium. 0062 ANNOUNCEMENTS. A) City Office Closures: Woodburn Public Library - closed December 24 and 25,2000, and on January 1,2001. City Hall- closed at 12:00 noon on December 22 and all-day on December 25,2000, and January 1, 2001. Aquatic Center - closed on December 25,2000 and January 1,2001. 0170 Mayor Jennings thanked Richard Pugh for his active participation on the Mid- Willamette Valley Commission on Transportation over the last three years. Hopefully, one or more of the projects he has worked on trying to get funding for will come to fruition. then collected and the final tally of votes resulted in the election of Kathy Figley as Council President. Councilor Figley accepted the position as Council President and thanked the Councilors for their support. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11, 2000 Page 3 - Council Meeting Minutes, December II, 2000 0462 PRESENTATIOl\L..A WARD OF "PRIME TIME FAMILY READING TIME" GRANT. Mary Parra stated that the Woodburn Public Library was awarded this grant from the National Endowment for the Humanities and the American Library Association. This program involves a reading, discussion, and story-telling series based on childrens' picture books and is designed specifically for underserved families with children age 6 to 10. The program helps low income, low literate families bond around the act of reading and talking about books. This program is offered throughout the nation in the spring and summer by 7 libraries and in the fall by an additional 7 libraries. Woodburn has been selected as 1 of the 14 libraries throughout the nation to offer this program. It is anticipated that the program will be offered in the fall of 200 I since their will be a special OMSI traveling exhibit in March and April 200 I followed by the summer reading program. The team involved with this reading program includes the Library Director, Children's Librarian, Dr. Carol Long (Humanities Scholar from Willamette University), Greg Harris (Storyteller), and Angela Reynolds (State representative from the Oregon 0350 PRESENTATION. MACLAREN YOUTH CORRECTION FACILITY. Whit Thompson, representing MacLaren Youth Correction Facility, stated that the youth participated in a project that was a fundraiser for the City's Parks & Recreation program in an effort to give something back to the community. Raffle tickets for a trailer were sold to the public at Coastal Farms, Roth's, Thriftway, and Wal-Mart stores. Additionally, these businesses provided some sponsorship towards this project. Mr. Thompson presented the Mayor with a check in the amount of $1,578.00. Mayor Jennings stated that he had received the "big" check at their annual awards program and he has obligated the funds to the future skate park. He also stated that he has been volunteering time at MacLaren and he agreed that the youth are a part of the community even though they are in a locked facility. Mayor read his list of appointments to this committee: Harvey Franklin, Chemeketa Community College; a representative from Marion County yet to be named by County officials; Kevin Hendrix, Woodburn Fire District; Walt Blomberg, Woodburn School District; Frank Lonergan, Woodburn Planning Commission; Roberto Franco, connected with organization that owns property in the district; Anthony Veliz, property owner; Teo Parra, property owner; Doug Templeton, Downtown Business Association; Alma Grijalva, 1997 Downtown Development Planning Committee; Jane Kanz, Woodburn Area Chamber of Commerce; Dave Christoff, Real Estate/Development; Randy Westrick, Arts, Parks & Culture; Michelle Daly, Tourism; Barbara More1y, Community based organization; and Councilors Kilmurray and Sifuenentz. FIGLEY/NICHOLS...list of appointments to the Urban Renewal Planning Committee be approved. The motion passed unanimously. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11, 2000 Page 4 - Council Meeting Minutes, December II, 2000 0670 CONSENT AGENDA. A) Council meeting minutes of November 27, 2000 and Special Council meeting minutes of December 4, 2000; B) Police Department Activities report for June and July 2000; C) Building Activity Report for November 2000; D) Planning status report as of December 4, 2000; E) Claims for the month of November 2000; F) Annual audit report for fiscal year 1999-2000; and G) Certified City election results from the November 7, 2000 election. FIGLEYIKILMURRA Y... adopt the consent agenda as presented. The motion passed unanimously. 0650 COMMUNICATIONS: LETTER FROM 10QO FRIENDS OF OREGON CONCERNING BALLOT MEASURE 7. A letter dated December 6, 2000 was received from 1000 Friends of Oregon outlining their position on local government implementation measures resulting from Ballot Measure 7. 0560 CHAMBER OF COMMERCE REPORT. Mindy Mayer, representing the Chamber Board, provided the Council with a list of the following upcoming events and activities: 1) Chamber Business After Hours - Thursday, December 14th, 4:30 pm, at the Woodburn Company Stores; 2) Chamber Forum - December 20th, 12:00 noon, at the Settlemier House. Due to limited space, reservations are required and the cost is $10.00 per person. Additionally, the Settlemier House is open to the public for tours on December 16,17, & 23, 2000. 3) Festival of Lights is co-sponsored with the Woodburn Kiwanis. Entry forms are available at various businesses and must be turned in by December 13th with the judging to be held on December 15th. 4) the Chamber Board is offering their support for any improvements that can be made on Highway 214 that passes not only by the high school but the full stretch of roadway between 1-5 and Hwy. 99E. Library Association). This series will involve 22 families meeting once each week for 6 weeks. Administrator Brown stated that this is a very competitive grant process and the City received the grant as a result of Mary Parra's fine work in preparing the application. On behalf of City administration, he thanked her for her efforts in securing this grant. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11,2000 Page 5 - Council Meeting Minutes, December 11, 2000 0753 COUNCIL BILL 2281 - RESOLUTION DIRECTING THAT STOP SIGNS BE INSTALLED ON ARLINGTON A VENUE AT THE INTERSECTION OF PATRIOT STREET. Council Bill 2281 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. Mayor Jennings stated that he had gone to the location to view the situation and he questioned if there was enough traffic in the area to warrant the stop signs. Public Works Manager Rohman stated that there are approximately 300 cars per day on Patriot Street that pass through the intersection which is enough to warrant the stop signs under the traffic code. The proposed installation of signs would require traffic on Arlington to stop whereas Patriot Street would remain as a through street. Staff also looked at the traffic volumes at the Patriot Street/Constitution A venue intersection, however, the volume was not high enough at this time to warrant stop signs. Councilor Kilmurray requested clarification on the criteria used to determine if a stop sign is warranted since other areas of concern have been brought to staff's attention but no action has been taken to install stop signs at these intersections. Public Works Manager Rohman stated that there are a number of items that are looked at 0722 COUNCIL BILL 2280 - RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR VACATION OF A PORTION OF OSWALD STREET AND DIRECTING THE CITY RECORDER TO GIVE PUBLIC NOTICE. Councilor Chadwick introduced Council Bill 2280. The bill was read by title only since there were no objections from the Council. Mayor Jennings stated that the City had received a request from Chemeketa Community College to vacate a portion of Oswald for the purpose of expanding their facility on Lincoln Street. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2280 duly passed. The public hearing will be held on January 8, 2001. 0685 COUNCIL BILL 2279 - RESOLUTION GIVING CITY COUNTY INSURANCE SERVICES TRUST NOTICE OF POTENTIAL WITHDRAWAL FRQM MEMBERSHIP IN THE SELF-INSURANCE POOL. Council Bill 2279 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. Mayor Jennings stated that annual notice of potential withdrawal from CIS gives the City an opportunity to solicit bids from other insurance carriers for liability, auto, property, and workers compensation coverage. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2279 duly passed. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11,2000 Page 6 - Council Meeting Minutes, December II, 2000 0949 REOUEST FOR CQNTRIBUTIQN TO MACLAREN YQUTH CORRECTIQNAL FACILITY. Councilor Sifuentez stated that the youth have been making toys out of wood over the last two years which are given back to the children in the community. In order to continue this project, funds are necessary to purchase the wood and she requested Council consideration in contributing City funds towards this annual project. She reiterated that the youth in the correctional facility do not benefit from these funds rather the finished projects are given back to the community. Administrator Brown stated that there is no formal Council policy regarding contributions to organizations, however, funds could be allocated during the mid-year budget review process. Councilor Figley stated that she is a supporter of this program and will be giving a private donation towards the program. She expressed concern regarding monetary donations by the City since the general city policy would need to encompass more than just the MacLaren Youth Correctional Facility. Councilor Nichols agreed that it is a good program but feels that private donations should be solicited since there are a lot of good programs provided by other groups that provide a benefit to the community and giving out one contribution may lead to requests from other groups. He stated that he is more than willing to contribute privately rather than 0929 BID A WARD #21-04: USED PICK-UP TRUCK (Public Works). The only bid received for a used pick-up truck was submitted by Hubbard Chevrolet in the amount of $13,000.00. Staff recommended that the bid be rejected since the vehicle did not comply fully with the specifications in addition to being over the amount budgeted for this purchase. FIGLEYIKILMURRAY....reject the bid received for City of Woodburn bid #21-04 for a used pick-up. The motion passed unanimously. 0895 BID A WARD #21-05: HYDRAULIC PIPE CUTTER. Bids for a hydraulic pipe cutter were received from the following vendors: Ackley Tool Company, $6,035.00; Intermountain Sales, $6,575.00; and E.H. Wachs Company, $6,685.00. FIGLEYINICHOLS... award bid #21-05 for a hydraulic pipe cutter to the low bidder, Ackley Tool Company, in the amount of $6,035.00. The motion passed unanimously. in the traffic control devices manual to determine the need for a stop sign. He stated that, in this particular case, there were several factors taken into consideration to determine with the result being that the stop signs were warranted. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared the bill duly passed. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11, 2000 Page 7 - Council Meeting Minutes, December II, 2000 1391 MAYOR AND COUNCIL REPORTS. Councilor Nichols stated that it will be a pleasure to be a part of the Council over the next several years. Councilor Figley brought to the public's attention that City Attorney Shields had been elected as 200 I Treasurer of the Government Law Section of the Oregon State Bar. She 1313 ADMINISTRATOR'S REPORT. He informed the Council that the City has been contacted by Oregon Dept. of Transportation (ODOT) that a meeting has been scheduled for Friday, December 15th, in which the Mayor and Administrator have been asked to attend to represent the City along with representatives from the School District and various other members of the community to talk about the accident and potential solutions to this problem. Staff was also contacted by Rep. Hooley's office who are also willing to assist in trying to improve the roadway conditions in the vicinity of the high school. He will provide a report to the Council at the first meeting in January. Councilor Kilmurray questioned if it would be appropriate at this meeting to address the same issue further east on Highway 214 at Park Avenue since many pedestrians cross Highway 214 to reach the Salud Medical facility. Mayor Jennings stated that he intends to bring this issue up since he feels it is more dangerous than the high school area. 1275 CANCELLATION OF SECOND REGULAR COUNCIL MEETING IN DECEMBER 2000. With the next regular meeting scheduled for December 25, 2000, it was the consensus of the Council to cancel the meeting since it falls on Christmas Day. authorizing a contribution from City funds. Councilor Kilmurray concurred with the above comments and expressed concern in how the City would decide which organizations would be recipients of contributions. Councilor Sifuentez reminded the Councilors that the youth do give back to the community not only in the annual toy project but, for example, in their recent donation towards Park programs which was presented to the City this evening. One difference between this group and others within the City is that the youth in the facility are not allowed to go out into the community to solicit funds for their projects thereby it limits the number and type of fundraising activities they can do in order to raise funds for materials. Mayor Jennings suggested that a general policy on contributions be addressed during the budget cycle. NICHOLSIFIGLEY... do not fund from the City budget at this time but look at it during the mid-term review. The motion passed unanimously. TAPE READING COUNCIL MEETING MINUTES DECEMBER 11,2000 oooz; 'II JgqUlg;X>G 'SglnUrw ~Upggw H:Juno;) - 8 g~~d UO~gJO 'umqpoo M. JO Alr;) ~~W lStLllV "Ul'd LO:8 l~ pgwnofp~ ~UpggUl gq.L 'AIsnoUlru~un pgss~d UOnOUl gq.L 'pgwnofp~ gq ~UpggUl ....^ VlIlIflW'IDI/^3:'IDliI '~N3:WNlIflOrav 0081 'J~g A h\gN Add~H pu~ s~Ullspq;) A.ugW ~ SUgZpP gql pgqS!h\ q:J~g H:Juno;) pu~ JOA~W gq.L 'S){JOh\ gql U! lUgUlgAOJdUl! g~u~q:JJglU! 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