Agenda - 12/11/2000
AGENDA
WOODBURN CITY COUNCIL
DECEMBER 11,2000- 7:00P.M
270 Montgomery Street * * Woodburn, Oregon
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Oath of Office: Mayor Richard Jennings, Councilor Richard Bjelland
and Councilor Elida Sifuentez. (There will be a reception immediately
following this meeting.)
B. City holiday closures:
Library will be closed on December 24 and 25, 2000, and January 1,2001.
City Hall will be closed at 12:00 noon on December 22, and all day on
December 25 and January 1,2001.
Aquatic Center will be closed on December 25, 2000 and January 1, 2001.
C. "Dance, Dance, Dance," winter recital- December 16,2000 - 4 & 6:00 p.m.
at Woodburn High School Lectorium.
Appointments:
D. Appointments: Park and Recreation Board: Reappoint Janet
Greenwell to a term expiring December 31, 2003.
Plannin2 Commission: Reappoint Claudio Lima to a term expiring
December 31, 2004.
Bud2et Committee: Reappoint David Vancil to a term expiring
December 31, 2003. Reappoint Flurry Stone to a term expiring
December 31, 2003.
Human Ri2hts Commission: Reappoint Alicia Hernandez to a
term expiring December 31,2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3D
Recommended action: Endorse the Mayor's reappointment selections
to the Park and Recreation Board, the Planning Commission, the Budget
Committee and the Human Rights Commission
E. Urban Renewal Planning Committee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3E
Recommended action: Endorse the Mayor's selections for the Urban
Renewal Planning Committee.
4. PRESENT A TIONS/PROCLAMA TIONS
Presentation:
A. Award of "Prime Time Family Reading Time" grant to Woodburn
Public Library.
Proclamations: None
Page 1 - Woodburn City Council Agenda, December 11,2000.
5. COMMITTEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
6. COMMUNICATIONS
A. Letter dated December 6, 2000 from 1000 Friends of Oregon
concerning Ballot Measure 7 ..................................... 6A
7. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
A. Council minutes of November 27, 2000 regular meeting and
December 4, 2000 special meeting ................................. 8A
Recommended action: Approve Council minutes 0/ Nov. 27, 2000
and December 4, 2000 special meeting.
B.
Police Department Activities - June and July 2000
Recommended action: Accept report.
C. Building Activity Report for November 2000 ........................ 8C
Recommended action: Accept report.
8B
D. Planning Status Report .......................................... 8D
Recommended action: Accept report.
E. Claims for the month of November 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8E
Recommended action: Approve claims.
F. Annual Audit Report for Fiscal Year 1999-2000 ..................... 8F
Recommended action: Accept Audit Report/or FY 1999 - 2000.
G. Certified City Election Results from November 7, 2000 election ........ 8G
Recommended action: Accept election results.
9. TABLED BUSINESS - None
10. PUBLIC HEARINGS - None
11 GENERAL BUSINESS
A. Council Bill No. 2279 - Resolution giving City County Insurance
Services Trust notice of potential withdrawal from membership
in the self-insurance pool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ItA
Recommended action: Approve resolution giving City County Ins.
Page 2 - Woodburn City Council Agenda, December 11,2000.
Services Trust notice of potential withdrawal from membership
in the self-insurance pool.
B. Council Bill No. 2280 - Resolution establishing a public hearing date for
vacation of a portion of Oswald St. and directing City Recorder to
give public notice .............................................. lIB
Recommended action: Approve resolution establishing a public hearing
date for the vacation of a portion of Oswald Street and direct City
Recorder to give public notice.
C. Council Bill No. 2281 - Resolution directing that stop signs be installed on
Arlington Ave at the intersection of Patriot Street. . . . . . . . . . . . . . . . . .. 11 C
Recommended action: Approve resolution directing installation of stop
signs on Arlington A ve. at intersection of Patriot Street.
D. Bid award for hydraulic pipe cutter .............................. 11D
Recommended action: Award City of Woodburn Bid 21-05 for purchase
of hydraulic pipe cutter to Ackely Tool Co. for $6,035.00.
E. Bid for used pickup ............................................ lIE
Recommended action: Reject bid.
F. Request for a Contribution to MacLaren Youth Correctional Facility .. 11F
Recommended action: Determine policy regarding a contribution to
MacLaren Youth Correctional Facility.
G. Cancellation of second meeting in December (Dec. 25, 2000).
Recommended action: Determine Council policy regarding meeting
cancellation.
12. PUBLIC COMMENT
13. NEW BUSINESS
14. PLANNING COMMISSION ACTIONS - These are Planning Commission actions
that may be called up by the City Council.
None
15. CITY ADMINISTRATOR'S REPORT
16. MA YOR AND COUNCIL REPORTS
17. EXECUTIVE SESSION
18. ADJOURNMENT
Page 3 - Woodburn City Council Agenda, December 11,2000.
3D
CITY OF WOODBURN
270 Montgomery Street · Woodburn, Oregon 97071 · (503) 982-5222
TDD (503) 982-7433 . FAX (503) 982-5244
December 8,2000
TO: City Councilors
From: Office of the Mayor
Appointments
The following re-appointments are made, subject to the approval of the Council. Please
forward any adverse comments to me prior to Council Meeting Monday 11 Dec 2000.
No reply is required if you approve of my decisions.
Park and Recreation Board - 3 year terms
Position IV Janet Greenwell requested re-appointment. She has served
extremely well during her previous term. New term ends December 31 2003.
Planninf Commission - 4 vear terms
Position V Claudio Lima - Requested re-appointment. New term will
expire December 31 2004.
Bud.get Committee - 3 Year terms
Position IV David Vancil - Requested re-appointment. New term will
expire December 31,2003.
Position V
Flurry Stone - New term will expire December 31, 2003
Human Rizhts Commission
Position VI Elicia Hernandez - Requested reappointment. She represents
Ward VI.
Thank you very much for your consideration of the above individuals.
Richard Jennings, Mayor
City of W oodbum
3E
December 11, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council I~
John C. Brown, City AdministratorYL/"
Urban Renewal Planning Committee Appointments
Recommendation:
It is recommended the City Council endorse the Mayor's selections for the Urban
Renewal Planning Committee.
Background:
In October 2000, the City Council accepted an urban renewal feasibility analysis,
and directed staff to proceed with design work and to complete an urban renewal plan.
Discussion:
State Law requires public involvement in all phases of urban renewal plan
preparation. Communities often assure public involvement by appointing a committee to
participate in plan preparation.
The consultant for this project recommended Woodburn appoint an urban renewal
planning committee, to assist with plan preparation and in conducting community meetings
related to design work for the downtown area. It was recommended the committee
represent a broad spectrum of community interests, including taxing entities that may be
affected by an urban renewal district.
Last month a public notice, seeking applicants to serve on the urban renewal
planning committee, was published in the Woodburn Independent (Attachment 1). Local
agencies Including the school, college and fire districts, the City, and County have also
been contacted to Identify representatives to serve on the committee. The follow
individuals submitted applications to serve on the planning committee, have been reviewed
and approved for appointment by the Mayor, and are recommended to you for your
endorsement of his appointments
Individual
Representing
Harvey Franklin
Chemeketa Community College
County of Marion *
Woodburn Fire District
Woodburn School District
Kevin Hendrix
Walt Blomberg
3E
Honorable Mayor and City Council
December 11, 2000
Page 2.
Individual
Representing
Frank Lonergan
Roberto Franco
Anthony Veliz
Teo Parra
Doug Templeton
Alma Grijalva
Jane Kanz
Dave Christoff
Randy Westrick
Michelle Daly
Barbara Morely
Woodburn Planning Commission
Property in the District
Property Owner
Property Owner
Downtown Business Association
1997 Downtown Development Plan Committee
Area Businesses (Chamber of Commerce)
Real Estate/Development
Arts, Parks and Culture
Tourism
Community based organization
* Specific Individual to represent the County of Marion was not identified as of the writing of this report
In addition to these individuals, the consultant has suggested the Committee should
include two members of the City Council. It is recommended Councilor Sifuentez who
represents the ward that includes the downtown area should be appointed to the
Committee, as should the Council President or her designee from the Council.
This listing, with two Council appointments provides for a 17-member planning
committee that represents a diverse group of interests, with a strong desire to be involved
in the implementation of an urban renewal district in Woodburn. For that reason, your
endorsement of the Mayor's approvals is respectfully recommended.
JCB
Attachment 1
3E
An Opportunity
to Participate in the Formation of
an
Urban Renewal District to Revitalize Downtown Woodburn, Sections of
Pacific Highway, Young Street, and Other Areas in Woodburn
The Woodburn City Council recently authorized community design work, and the
preparation of the plan required by Oregon Revised Statutes section 457 for an Urban
Renewal District. The district, as currently proposed, encompasses Downtown Woodburn,
sections of Pacific Highway, Young Street, and other areas in Woodburn. A copy of the
map showing possible boundaries of the proposed district is available for viewing in the
City Administrator's Office, located in City Hall, at 270 Montgomery Street, Woodburn.
To assure the citizen participation provisions of ORS 457 are satisfied, Mayor
Jennings will appoint a limited number of individuals to a planning committee that will
assist in developing an Urban Renewal Plan. The Committee will work with City staff and
the City's consultant in developing the urban renewal plan, and will be responsible for
providing citizen input on matters such as boundaries of the proposed district,
improvement projects, programs, and activities to be funded by urban renewal, and the
urban renewal financing plan.
The Mayor will appoint a 1 5 to 1 8-member committee representing local agencies
and some or all of the following interests:
. Property Owners in the Proposed District
. Downtown Businesses
. Neighborhood Organizations in or adjacent to the Proposed District
. Members of the 1997 Downtown Development Plan Committee
. Area Businesses
. Real Estate/Development
. Arts, Parks and Culture
. Officially sanctioned Tourism Organizations
. Officially sanctioned Economic Development Organizations
. Community based organizations
If you are interested in revitalizing Woodburn and serving on the Planning
Committee, are a Woodburn resident, property owner or business owner, and can devote
approximately 2 hours on a bi-weekly basis to attend late afternoon and/or evening
meetings during the next four months, the City of Woodburn would like to hear from you.
Applications for positions on the planning committee can be obtained by requesting one in
person at City Hall, or by calling the City Administrator's Office at (503) 982-5228.
1000
FRIENDS
OF OREGON
534 SW Third Aveime, Suite 300. Portland, OR 97204 . (503) 497-1000. fax (503) 223-0073 . www.friends.org
Southern Oregon Office. 33 North Central Avenue, Rm. 429. Medford, OR 97501. (541) 245-4535. fax (541) 776-
WilIamette Valley Office. 388 State Street, Suite 604. Salem, OR 97301 . (503) 371-7261 . fax (503) 371-7596
Coastal Project Office. 934 Washington, #8. Eugene, OR 97401 . (541) 342-3527. fax (541) 342-3527
6A
December 6, 2000
BY FACSIMILE AND FIRST CLASS MAIL
City Council
City of Woodburn
270 Montgomery St.
Woodburn, OR 97071
Dear Council Members and Staff:
As we are all painfully aware, the passage of Measure 7 poses significant challenges for all local
governing bodies within the state. You and your staff are faced with the difficult task of
implementing the measure in a manner that limits damage to the city's environment and quality
of life while at the same time limiting severe damage to your financial status and capability to
fund essential services. We do not envy your position.
A. Claims Receipt. Processing & Publici tv
In response to Measure 7, many cities and counties are rapidly adopting ordinances to establish
procedural requirements for the submission of a claim under Measure 7. We strongly support
those efforts. The measure itself does not set forth a specific process for the submission and
review of such claims, and the need for clearly established procedural requirements is obvious.
Claims processing ordinances should provide for filing claims that include the following
information:
- Name and address of the claimants
- The amount of compensation requested
- A description (and if possible, citation) of the local and/or state laws
giving rise to the claim
- The date the claimant became the owner of the property
Claims processing procedures should provide for public notice and hearings on the claims. In
particular, any claims that may be satisfied by waivers of or variances from zoning or other
regulations should be heard only after notice to all property owners, the value of whose property
would be reduced if the waiver or variance were granted.
B. Purported Waivers
We are concerned however, that some cities and counties are including "waiver" provisions that
purport to give to the governing body the substantive authority to waive the regulation that is the
subject of the claim, even if that regulation is required by state law, administrative rule or Goal.
1
6A
Furthermore, to presume that the voters intended to repeal, fully or selectively, state and local
land use regulations is unwarranted. Those laws and rules were not on the ballot. All we know
for sure is what they adopted: a measure requiring compensation. Cities, counties, special
districts and regional governments do not have the authority under Measure 7 or any other law or
Constitutional provision to waive, repeal or override state laws and state rules.
The Director of the Department of Land Conservation and Development has also expressed
concern over "the adoption by cities and counties of ordinances that authorize waiver of land use
regulations in order to avoid compensation claims." See his December 1, 2000 Memorandum on
Measure 7 to the Land Conservation and Development Commission, a copy of which is attached.
It may be possible, as an alternative to adopting a broad waiver provision, to craft a legally
defensible "variance" mechanism for purely local regulatory and zoning requirements so long as
the adoption of such a mechanism follows proper procedural requirements such as notice, public
hearings, opportunity to seek judicial review, etc. A variance provision that amends the manner
in which land use regulations are applied would be subject to the post-acknowledgment process
of ORS 197.610-626. But, once again, local jurisdictions can not legally grant a variance to state
requirements.
Our Board has authorized our Staff Attorneys to appeal any ordinances that purport to waive, or
could be construed as waiving, state land use laws, goals or rules, directly or indirectly.
Please ensure that this letter is made part of the record for any process that leads to the adoption
of any ordinance dealing with the implementation of Measure 7 in your jurisdiction. Also, I
request to receive Notice of any such proposed ordinances and of the Public Hearings or
Meetings at which those proposed ordinances are to be considered.
Thank you in advance for your kind attention to this letter. We recognize the challenges that
confront you and would like, to the greatest extent possible, to be supportive of your efforts.
If you have any questions about these matters, please don't hesitate to call Mike Collmeyer or
Mary Kyle McCurdy at this office, (503) 497-1000.
cc: City Attorney
Richard Benner, Director, DLCD
Dick Townsend, League of Oregon Cities
2
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. -
regon
Department of Land Conservation and Development 6A
635 Capitol St. NE. Suite 150
Salem. Oregon 97301-2540
Phone (503) 373-0050
Director's Fax (503) 37.8-5518
Main Fax (503) 378-6033
Rural/Coastal Fax (S03} 378-5518
TGM /Urban Fax (5.03) 378-2687
Web Address: http://www.lcd.state.or.us
).."" ^. Kilzlut...-r. MO. C.".<:mc.r
December 1, 2000
~
MEMORANDmA .
. TO: ~d Conservation and: Dev~ment Commission
FROM: Richard P. Benner, Director. .
SUB1: Measure. 7
The passage of Measure 7 presents many significant issues to the statewide planning
program. Because so much of the measure is ambiguous, it is difficult to lindqstand its
-full iinpIications. The Governor hu asked the Attomej General to explain tht: measure. .
All opinion.frori1 the Attomey General is expected very soon. I expect the opinion will
9ffer guidance on many questions. . I will make' cert8.in you receive a copy as soon as' -
possible. In the meantime, I am able to offer the fonowing infotmation..~;~ ... . .' . '
. "
. .
Effect on Existing-Law: Measure 7 did not repeal land use otenviroamentallaws, -IUles
or local plans or land use regulations. All these laws continue tg apply as they did before .
passage of the measure. (See 11/15/00 memorandum from Don Amold, Chief Counsel,
General Counsel Dimon, Oregon Department of Iustice, attached).
EDforcement of Existing Law: Because existing laws rentain in effect, including laws
that direct the agency to enforce the state's land use laws (ORS 197.090, 197.319,
. 197.636), tho agency must continue to enforce those laws. The earliest and most ..
significant enforcement problem likely to confront the agency is the adoption by cities
and counties of otdiDances that authorize waiver of land use regulations in order to avoid
co~on claims. These ~~12r.es may violate state land use laws to the extent the
authorize waiver orland use regulations that derive from those laws.
EmtlDg Programs '- Periodic Review: Many cities and counties (over 100) are working
on periodic review. Each has a work program' with a number of work tasks. Some work
tasks Call cities and counties to adopt or amend plans or land use regulations. Arguably, .
some of these adoptions"or amendments would reduce the value of some affected -
properties. Of course, cities and counties will be reluctant to take these actions.
Nonetheless, state statutes on periodic review require them to take these actions so long
as state planning law requires them.
6A
-
- Existing Programs - Grants: Some penodic review and technical assistai1ce grants have
conditions that require, and offer grant assistance for, adoption of amendments to local
land ~e regulations. Some of these amendments may reduce the value of some affected
properties. If local governments decide not to adopt the amendments, the department will
have to renegotiate the grant agreemep.ts.
Rulemaking: The department advises the commission not adopt or amend rules ilia! may
be interpreted to-reduce property values for the following reasons: (I)_to avoid exposing
local governments or the sta~e to compensation claims; and (2) to avoid exposing existing
niIes and ordinances"to claims by a new set of property owners who acquire(iproperty
after the effective dates of the original rules. '.
Compensation Claims: The Department of Land Conservation and Development
(OLCD) does not cuzrently ~ve authority to ac~t or process claims for compensa~~n
(See 11/15100 memorandum from Don Arnold, Chief Counsel, General Counsel
Division, Oregon ~artment of Justice, attached). At the time the agency does have
such authority, it will need such a process. The Department of Justice will.advise -
. agenci~ a c1ai:m:s procec:lures. . ,..'
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SA
COUNCIL MEETING MINUTES
NOVEMBER 27, 2000
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READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, NOVEMBER 27,2000.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0020 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Jennings
Bjelland
Chadwick
Figley
Kilmurray
Pugh
Sifuentez
Present
Present
Present
Absent
Present
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Community
Development Director Mulder, Police Chief Null, Finance Director Gillespie, Public
Works Manager Rohman, Park & Recreation Director Westrick, Library Director
Sprauer, City Recorder Tennant
0062 ANNOUNCEMENTS.
A) Special Council Meeting on December 4, 2000: Mayor Jennings stated that a special
meeting will be held at 6:00 p.m., however, if quorum will be present at 5:30 pm, he
requested that the meeting time be changed since he would like to attend the Holiday
Music Festival at the high school at 7:00 pm on that evening. Councilor Kilmurray stated
that she did not know if she could even attend the special meeting, however, Councilors
Bjelland, Pugh, Sifuentez, and Chadwick stated that they would be able to be at the
meeting by 5:30 pm. The Mayor also stated tha~ the Oath of Office will be given to
incoming Councilor Nichols who will be unable to attend the December 11 th meeting
since he will be out of town on that day.
B) Holiday Music Festival: This event will be held on December 1,4, & 6, 2000, 7:00
pm, at the High School Lectorium. He encouraged citizens to attend this year's program.
C) Downtown Tree Lighting: On December 9th, 7:00 pm, the tree located in Warzynski
Plaza will be lit. Prior to this tree lighting event, the Settlemier House tree will be lit at
6:30 pm and Councilor Sifuentez is organizing a candlelight procession from the
Settlemier House down to Warzynski Plaza. He encouraged the public to participate in
this annual event. Mayor Jennings thanked Bob Engle and Ben Miller for the donation of
the trees at Warzynski Plaza and in the City Hall entry.
D) Reception and Oath of Office on December 11, 2000: At the regular Council
meeting of December 11 th, the Oath of Office will be given to the Mayor and Councilors
Bjelland and Sifuentez. A reception will be held honoring out-going Councilor Pugh and
Page 1 - Council Meeting Minutes, November 27, 2000
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the incumbents to their elected position.
E) "Dance, Dance, Dance" winter recital: Two performances will be held on December
16th, 4:00 pm and 6:00 pm, at the Woodburn High School Lectorium.
F) City Holiday Closures: The Public Library will be closed on December 24 and 25,
2000 and on January 1, 200 1; City Hall will be closed beginning at 12:00 noon on
December 22,2000 and will re-open on Tuesday, December 26,2000; City Hall will also
be closed on Monday, January 1,2001; the Aquatic Center will be closed on December
25, 2000 and January 1, 2001.
0300 Mayor Jennings stated that the pages in the packet were misnumbered and the materials
for the Recreation and Parks SDC issue are numbered as lIB but should be lIe.
Mayor Jennings also reminded the public that there are Board and Commission openings
for which he is accepting applications and he encouraged interested citizens to apply. He
plans on making appointments at the December 11 th Council meeting.
Additionally, applications are being accepted for the newly created Urban Renewal
Planning Committee which will consist of approximately 18 members of which 9 of the
positions will be open to the public.
0424 CHAMBER OF COMMERCE REPORT.
Cindy Vetter, representing the Chamber, updated the public on the upcoming Chamber
events:
1) Business After Hours will be held on December 14th, 4:30 pm, at the Woodburn
Company Stores;
2) Chamber Forum will be held on Wednesday, December 20th, 12:00 noon at the
Settlemier House. Advance reservations are required for this event.
3) Settlemier House will be open to the public on December 10, 16, 17, 19,23 and 30,
2000. Admission fee is $5 and it will include hot wassil and cookies.
4) Annual Festival of Lights is co-sponsored by the Chamber and the Kiwanis. Entries
for the lighting contest must be filed by December 13th and judging will take place on
December 15th.
0540 COMMUNICATIONS: LETTER FROM OREGON DEPT. OF
TRANSPORTATION.
Mayor Jennings stated that he had received a letter from Dave Bishop, ODOT, informing
the City that the sign bridge project is now on the STIP and is scheduled for construction
in the summer of 200 1. The project will be put out for bid in June 200 1.
Councilor Pugh expressed his dissatisfaction with the delay on this project since it was
his understanding that the developer had already paid his share of the cost.
Administrator Brown stated that the developer had paid for all of the engineering costs
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for the project which will be an offset to the developer's $50,000 cost share. The City
will pay their 1/3 share once the project is completed and the developer will also pay the
difference between his share and engineering costs once the project is completed.
0665 CONSENT AGENDA.
A) Council regular and executive session minutes of November 13, 2000;
B) Park Board minutes (draft) of November 14,2000;
C) Planning Commission minutes (draft) of November 9,2000;
D) Library Board minutes (draft) of November 8, 2000; and
E) Annual System Development Charges report for fiscal year 1999-2000.
PUGHlSIFUENTEZ... accept the consent agenda in its present form. The motion
passed unanimously.
0692 PUBLIC BEARING: LOCAL LAW ENFORCEMENT BLOCK GRANT.
Mayor Jennings stated that, following this hearing, the Council only needs to pass a
motion to reflect their decision on this grant.
Mayor Jennings declared the public hearing open at 7:15 p.m..
Police Chief Null stated that the Police Department was awarded a local law enforcement
block grant from the Department of Justice in the amount of $11~144. This amount,
coupled with a required City match of $1,238, brings the total funding allocation to
$12,382. As part of the grant conditions prior to release of these grant funds, a local
advisory board must make a recommendation as to the proposed use of these funds and a
public hearing must be held for the purpose of receiving public comment on the use of
grant funds. The Advisory Board met on October 31~ 2000 to review proposed uses of
the funds and they recommended that the funds be used towards the purchase of a Mobile
Computer System with a back-up proposal being an enhancement to the Bicycle Patrol
Program. He stated that the Mobile Computer System proposal will cost approximately
$200,000 of which $90,000 has already be set aside by the Budget Committee and an
additional $60,000 to $80,000 will need to be allocated over the next 24 months in order
to purchase the equipment and software. The City has 24 months in which to expend the
grant funds.
No one in the audience commented on the proposed use of the Block Grant funds.
Mayor Jennings declared the public hearing closed at 7:20 p.m..
Councilor Kilmurray expressed her hope in the City being able to fund the mobile
computer system within the next 2 years.
BJELLANDIKILMURRA Y ... approve reciept and allocation of Local Law
Enforcement Block Grant funds for the purchase of Mobile Computer Tenninal
equipment and software, or four (4) patrol bikes, associated bike equipment, and
overtime pay. The motion passed unanimously.
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1186 COUNCIL BILL 2275 - ORDINANCE MODIFYING A CONDITION OF
APPROVAL FOR BOONES CROSSING PLANNED UNIT DEVELOPMENT.
Council Bill 2275 was introduced by Councilor Chadwick. Recorder Tennant read the
two readings fo the bill by title only since there were no objections from the Council.
Mayor Jennings stated that the condition being modified is the requirement of a deep
gravity sewer line to a sewer lift station.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2275 duly passed with the emergency clause.
.1304 AMENDMENT TO AGREEMENT FOR URBAN RENEWAL CONSULTING
SERVICES.
Administrator Brown stated that the City has an existing contract with Spencer and
Kupper which provided for 3 elements of work, one of which is the feasibility study
presented in October 2000, the second and third being a design and visioning process for
the downtown area and the compilation of the urban renewal plan. The consultants had
intended to sub-contract out the design and visioning portion of the contract to an
architect, however, the governor's office is interested in this project and have offered the
City some money to expand the visioning process to make it more bi-lingual and user
friendly to spanish-speaking individuals. This creates more administrative workload for
the consultant and they have proposed to take that portion of the activity out of their
contract. The amendment before the Council takes out the second element with a
reduction in price on the contract. This will require a separate contract with the design
consultant which has not been done as of this date. There will be some additional cost to
this project, a portion of which will be offset from grant funds.
SIFUENTE7JKILMURRA Y _ approve the amendment and authorize the Mayor to
execute an amended agreement for urban renewal consulting services with the firm of
Spencer and Kupper. The motion passed unanimously.
1485 PARK AND RECREATION SYSTEM DEVEWPMENT CHARGES.
In the staff memo, it was recommended that the discount for Parks and Recreation
Systems Development charges be removed since the parks and community facilities bond
issue did not pass at the November 'J'h election and the methodology originally adopted in
November 1999 included a credit to offset potential property taxes paid by new
development assuming the passage of the bond measure.
KILMURRA YIPUGH._ direct staff to prepare a revised Parks & Recreation Systems
Development charge fee resolution. The motion passed unanimously.
Page 4 - Council Meeting Minutes, November 27, 2000
SA
COUNCIL MEETING MINUTES
NOVEMBER 27, 2000
TAPE
READING
1588 PROPOSAL TO SHARE COST OF NEW REFUSE CONTAINERS IN THE
DOWNTOWN AREA.
Mayor Jennings recommended that the City allocate funds for this project which is a joint
project with the W oodbum Downtown Association.
SIFUENTEZlBJELLAND... approve the cost share proposal to place refuse containers
in the downtown area.
SIFUENTEZlBJELLAND... amend motion to provide for a 50% cost share not to
exceed $3,270.00. The motion to amend passed unanimously.
The motion, as amended, passed unanimously.
1745 CITY ADMINISTRATOR'S REPORT.
A) Economic Opportunities Analysis Contract with ECO Northwest: Administrator
stated that the final details of the contract are being worked out in order to keep within
the $60,000 cost range and still provide information required by the City and State. It is
anticipated that the contract will be let on Thursday and the contractor will begin their
work on this study.
B) League of Oregon Cities Time Capsule: Administrator Brown stated that LOC is
putting together a time capsule as part of their 7sm anniversary celebration. Cities are
invited to send a small item which is representative of the City today which can be shared
with people when it is opened in 100 years. The item needs to be submitted by December
31 It and he asked the Council and/or public for ideas of what to forward to the League.
C) Memorandum Opinion No. 2000-03: In Hubenthal v. City, LUBA case No. 2000-
050, LUBA remanded the case to the City to address the 24d1, 2sm, and 2(ft assignments
of error and sustained a portion of the 33M and 34d1 assignments of error in part. Inorder
for the City to proceed with this case, the applicant must submit a written request to:
proceed with the remand, a public hearing scheduled before the Council with the scope of
the hearing limited to the assignments of error sustained by LUBA, and Council
determination as to whether the two relevant portions of the Zoning Ordinance have been
adequately addressed.
D) Memorandum Opinion No. 2000-04 (Ballot Measure No. 7):
City Attorney Shields distributed copies of his memorandum opinion to the Council for
discussion purposes since a proposed ordinance will be considered by the Council at the
December 4d1 Special Council meeting. He stated that the implementation date for Ballot
Measure 7 is December 7, 2000 and, if the Council decides to adopt an implementation
ordinance, it needs to be adopted prior to that date. He stated that there is no model
ordinance emerging from local government staff members, however, the Attorney
General's opinion is expected very shortly. The two model types being considered by
attorneys involve a land use model and a claims process model. After reviewing these
two model types, he feels that the claims process model would be most appropriate and
the draft ordinance in the agenda packet follows this type of model. He reviewed the
Page 5 - Council Meeting Minutes, November 27, 2000
SA
COUNCIL MEETING MINUTES
NOVEMBER 27, 2000
TAPE
READING
notice of claim application process outlined in the draft ordinance. Another major point
is whether or not the local government has the option to decide in the face of the
constitutional provision if compensation is due either to pay an amount or to elect not to
apply this regulation. He also stated that claims filed under this ballot measure would not
be covered by our insurance and settlements made would be paid for through the City's
General Fund. In any event, there will be Ballot Measure 7 litigation pending on this
issue for some time and until those issues are decided by the courts it is unknown as to
what impact the measure will have on the City.
3109 Further discussion was held with the Council on the notice of claims process, retroactivity
of claims as provided for in the measure, how federal and state requirements imposed by
the City onto affected property may impact the City, and claim settlement. It was also
noted that amendments to the ordinance can be adopted in the future once future court
rulings and legislative actions have been addressed by the respective parties.
5134 MAYOR AND COUNCIL REPORTS.
Councilor Chadwick thanked the public for their cards, telephone calls, best wishes,
flowers and prayers over the last 3 months while recovering from her illness.
Councilor Sifuentez commended the Mayor for organizing several the holiday activities
within our community.
Mayor Jennings stated that it is his understanding that the Woodburn Independent is
featuring an article on upcoming holiday activities including the Golf Cart Parade.
He also informed the public that the motorcycles are now being used by Officers Seeley
and Prinslow as part of the City's traffic enforcement program.
5364 ADJOURNMENT.
PUGHlSIFUENTEz... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:20 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 6 - Council Meeting Minutes, November 27, 2000
8A
SPECIAL COUNCIL MEETING MINUTES
DECEMBER 4, 2000
TAPE
READING
0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, DECEMBER 4, 2000.
CONVENED. The special meeting convened at 5:30 p.m. with Mayor Jennings
presiding.
0007 ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Jennings
Bjelland
Chadwick
Figley
Kilmurray
Pugh
Sifuentez
Present
Present
Present
Present
Absent
Present
Present
Staff Present: City Administrator Brown, City Attorney Shields, Parks & Recreation
Director Westrick, Police Chief Null, Finance Director Gillespie, City Recorder Tennant
0030 COUNcn.. BILL 2276 - RESOLUTION SETTING THE AMOUNTS OF THE
PARK.~ AND RECREATION SYSTEM DEVELOPMENT CHARGE.
ALTERNATIVE RATE REVIEW FEE. AND ALTERNATIVE PAYMENT
REOUEST FEE IMPOSED BY ORDINANCE NO. 2250.
Council Bill 2276 was introduced by Councilor Chadwick. Recorder Tennant read the
bill by tide only since there were no objections from the Council. On roll call vote for
final passage. the bill passed unanimously. Mayor Jennings declared Council Bill 2276
duly passed. The effective date of the new fee schedule is January 1,2001. .
OOSS COUNCIL BILL 2277 - RESOLUTION SETTING THE AMOUNTS OF THE
TRAFFIC IMPACf FEE ITIF) SYSTEM DEVELOPMENT CHARGE.
ALTERNATIVE RATE REVIEW FEE. AND ALTERNATIVE PAYMENT
REQUEST FEE IMPOSED BY ORDINANCE NO. 2248.
Councilor Chadwick introduced Council Bill 2277. The bill was read by title only since
there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Jennings declared Council Bill 2277 duly passed. The
effective date of the new fee schedule is January 1,2001.
0115 COUNcn.. BILL 2278 - ORDINANCE ADOPfING A CLAIMS PROCESSING
PROCEDURE UNDER THE 2000 AMENDMENT TO ARTICLE I. SECTION 18
Of THE OREGON CONSTITUTION (BALLOT MEASURE 7).
Councilor Chadwick introduced Council Bill 2278. Recorder Tennant read the two
Page 1 - Council Meeting Minutes, November 7, , 2000
8A
SPECIAL COUNCIL MEETING MINUTES
DECEMBER 4, 2000
TAPE
READING
readings of the bill by title only since there were no objections from the Council.
Attorney Shields stated that a revised ordinance was distributed to the Council just prior
to this meeting which makes minor changes/revisions to Section 4 and to the emergency
clause. The revised Council Bill has been given to the City Recorder and is the document
which was read by title only into the record.
Councilor Figley stated that she had discussed this bill with the City Attorney prior to the
meeting and feels comfortable with the content of the ordinance.
On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared
Council Bill 2278 duly passed with the emergency clause.
0256 REOUEST FOR SOUND AMPLIFICATION PERMIT.
FIGLEY/SIFUENTEZ... Approve a sound amplification permit for Woodburn Parks
and Recreation Department for Saturday, December 9, 2000, from 7:00 pm to 9:00 pm.
Brief discussion was held regarding the duration of the permit since the original request
also includes the Settlemier House activities.
Mayor Jennings stated that it has since been decided that amplification equipment will
not be used at the Settlemier House and the program at Warzynski Plaza is scheduled for
7:00 pm to 8:00 pm..
The motion passed unanimously.
0308 OATH OF OFFICE: WALTER NICHOLS - COUNCILOR WARD I.
Recorder Tennant administered the Oath of Office to Walter Nichols who is the
Councilor elect for Ward 1 His term of office will commence on December 11 tit,
however, due to his brother having surgery around that time period, he is not expected to
be in attendance at the December 11th Council meeting.
Mayor Jennings also stated that Councilor Bjelland will be replacing Councilor Pugh as
the City's representative on the Mid-WiIlamette Valley Area Commission on
Transportation.
0378 ADJOURNMENT.
PUGHlSIFUENTEZ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 5:46 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2 - Council Meeting Minutes, November 7, , 2000
City of Woodburn
Police Department
8B
STAFF REPORT
270 Montgomery Street
Woodburn, Oregon 97071
(503) 982-2345
From:
December 5, 2000
~l Null, Chief of Police
Mayor and Council
John Brown, City AdministratorP
Date:
To:
Thm:
Subject:
Police Depmtment Activities - June and July 2000
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
statistics, and comparisons to the previous year. The report is in conformance with Federal
Bureau of Investigations national guidelines for crime classifications and is reported to the State
of Oregon Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information, please contact me.
T'JTAl
ART IT
THE R ASS AUl T S
ORGERy/COUNTERFEIT
RAUD nU___"
MBE lZLEMENT
TCl.EN PROPERTY
AND~LJ~M __
EAPONS
ROST nUT ION
;EX OFEEll~E..L
.ARC OT! CI DR UG S
;AM!I LI NG
lFF AGALN.?L FA}! U. Y
lRIVING UNDER INFLNC
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r RES P ASS I PRfJWlER
SCAPE
URF E W
UNAWAY JUV
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Am
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c
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1~4
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8
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39
6
11
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6
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58
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130
54
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4
256
2"1
A
68
19
39
29
41
36
16
110
74
53
21
4
2
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49
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1 8. 9%
.
- 1. 3%
+145.2%
+1.5.hU..
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- 48.9%
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+ 12.5:t
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+ 11 7. 9%
+ 75.8%
- 2. 4~
+ 61.U
.0%
+J2J' . 2~
+ 43.3%
+ 15.1%
+
+
109
126
t.
5
20
563
693
_?5-
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61
394
521
U.
30
55
59.2
46.8
-_... -... " .-.-.-- ---".
52.3 46.5
42.7 36.2
9
10
48
56
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51
66
----
2
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4
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ART I
RI "II NAl
UROE R
ANSLAUGHTER
APE:
OBBERY
ARMED
lJ!4A ~ I1fQ_
GGRAVATEO ASSo\lJ
URGLARY
RE' S ID_~~H;E'
NnN-RF.SIOFNCE
BUS INESS
ARCENX . ....
UTa THEF T
RSON
ART
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8
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8
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')
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4
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.Ot
t 66.6%
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.O't
+ !>2~Ot
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- .6_U
- 26.6%
+ 1 33 . 3t
+
17
2
a_
3
-..--.-. ".---- --.-.--.----
62 81.6 19.4 63.7
7 16.6 40.7 13.2
__.L.._______...L___2~...~~____ -
3 .0 75.0 75.0
2 .0 100.0 100.0
_ nl.8_ __.___.-1.Q.....z.__l.O....L___._8....~_______
14 16.6 44.0 26.5
.0 .0 .0
_..5__.... _..._______Q. _.l8...JL....ll..2.____. -_
70 66.6 76.1 63.6
.0 .0 .0
...-2..00....0 _._10.0...0..___ ...52.....tL__ __._ .._
100.0 100.0 100.0
100.0 86.2 82.7
___ __6.Q...Q ._...!t5..0___~3.._i.___.___
76.1 65.5 52.7
.0 .0 .0
__. HIO.,.O_____l'OO....(,L._J..Q.Q~l).__.__..... ._
125.0 86.0 100.0
71.4 56.7 55.5
130
8
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17
127
3
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13
1
.2
2
J!otIJ
C1
0=
ACTUAL OFFENSES
".IH r S TI:US L~ST P.~8C.ENT
MO YR YR CHANGE
._-
OFFENSES CLEARED PERCENT CLEARED
IH1S____THl.S_J.ASL___._-----I1:tL$___W-S..____LAS..L.__:._ .---.-- --.-.. ---
MO YR YR HO YR YR JUV ADULT
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00
-e21-1'
WOODBURN POLICE DEPT
CONSOLIDATED HONTHLY REPORT
o 6lj)~lOJl.I.H.R.u...o1ll3Q./JlQ.__.._____.__
PERSONS
ARRESTED
---.---
DATE 11/26/00
'ART III TOTAL
;RANO TOTAL
"ART III
TRAl=F Ic;_C_Rp1j:
>i I T & RUN
~F'CKlESS D~IV
r: lUO I N.G ._ __
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IL_l~GAI,...A~J!;N
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il100EN ..Q.~_AT.tV~9DY
SUI C I DE-A TMP T
JTHER ACC IDENTS
~NIMAL PR08LE"MS
~ ROP ERTY.- U .-.
~BMmONEO AUTO
_OCATE QNLYAUTD
I MPOUND AUTO
~SSISTANCE RENOERED
lOMESTIC PR9B~fMS
INSECURE PRE~ISES
SUSPICIOUS PER/CIRe
> UBL I C SA FE'TY
1 I STlJR8ANCE/NO I SE:
) ICI( CARED FOR
~ARINE
fRAFF IcfRaiDs
:IVIL COMPLAINTS
vEHICLE OI.sPQSlTIO~_
\URM
CONFIRMED
FAl Sf
ACCIDENTAL
FAULTY
OTHER
;URPOENAS
)FFICER ASSAULT
TRAFFIC OFF OTHER
CUSTODY
JTHE P, MIS C
1 " 23
3 1
37 151 59
'3 21 17
2 13 19
1 '3 '3
2
}7 21 C 190
16 114 1('4
19 216 152
2
2 V 22
128 627 572
11 50 67
'3 20 13
65 342 256
1~ 21 24
78 297 311
5 12
It) 92 75
2 11 15
1 ,., 3
40 261 229
23 93 6fl
'3 10 18
1
22 81 37
44 155 157
'3 1 A 26
34 369 407
666 3530 3289
935 5151 4652
B
2 :
~1
133
27
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..
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.. 8.71;
- 11, 9't
.. 53.81;
+ 33.5%
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16.6 27.0 16.9
100.0 66.6 100.0
._ .l.QO....O__. ..l.Oo....o..:. __5.Q ..0-____._. _..1....
100.0 10Z.3 103.6 1
.0 .0 .0
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86.9 91.1 93.9
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.0 .0 .0
.0 40.0 39.1
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25.0 30.7 36.5
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.0 81.8 90.9
77.3 81.0 82.6
......9Q.,.~.. l}~J!.O..__U~6._. ._
100.0 75.0 69.2
33.8 33.9 35.5
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53.8 48.4 46.9
.0 100.0 83.3
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26.3 51.0 45.3
50.0 72.7 46.6
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.. --
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473
5..l.
9
91
....12
146
10
3
~.ad..
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16
1
29
151
26
267
34
7
. if; 1
64.1
.0
9.7,.'L.....
95.6
100.0
.0
95.4
.0
97.7
100.0
111.1
"TI.3
62.3
33.3 100.0
99...2_. . ._~9.....5._
95.6 100.0
100.0 100.0
~O 1.0.0.0
80.2 78.3
.0 .0
95.4 9~,,1
100.0 100.0
11.0 65.6
.--"0';9-
61.3
2 1 3
2 2
.s- -.. . iff ../;6
5 41 46
32
---
33
2
2
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8'5
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106
6
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43
16
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1 1
1 '1
._..1._ .____ _.2_.___._
3 It
~
go
11-021-0
ACTUAL OFF EN SES
_.HilS HnsLAST
1'10 YR YR
PFq,.C E NT.
0'_ NG E
WOODBURN POLICE OEPT
CONSOLIDATED MONTHLY REPORT
06/01100..THRU.01J/3.0Io.o_
OFFENSES CLEARED
IHl.~......I.H.I .$._._U.sI
MO YR YR
-
DATE 11/26/00
-- ... ..._~-.._.-..- ----..
PERCENT CLEARED PERSONS ARRESTED
.___IH IS-. ..J.Ji1.S._....L.AS.L__...___. ~..__.____-.. .._-0. .--- -- -----
HO YR YR JUV ADULT TOT N...
.-.663
811
PART
PART
P ART II
OTHE R AS SAUL T 5
FORGERY IC oum ERFE f T
FRAUD
OiBE lZLE "lENT
STOlEN PRfJPfRTY
VANOALrSH
WF.AP ONS
PROS nrUT ION
SEX OFFENSES
tfARC 0 TIt !DRUG S
GAH8L ING
OFF AGAINST FAMILY
ORIV HfS.-UlIOER. INFLNC
L I QUfJR LA WS
DISORDERLY CONDIICT
nES PA-ss7PRowL ER
ESCAPE
C URF E W
RUNA WAY JUV
ALL OTHER
PART
PAR r I
CRIMINAL Hn~ICID~
MURO fR -- --
MANSLAUGHTER
RAPE
ROBBERY
AR ME 0
UNARMED
AGGRAVATEO. ASSAULT
BURGL ARY
RE S I DENCE
NQN':':R-es {DEN C E
BIJSINESS
L ARC ENY
AUTO THEFT
ARSON
II
&
TOT"L
PHT
ranL
7
7.5'5
2
10
21
6
11
38
3
t
q
12
B
tcl
4
3
4
I
TOTAL
84
q
2
7
'53
')
2
1
1
?
2
247
1877
27
53
135
24
99
87
43
58
4
4
294
28
63~
56
')
613
414
4<1
q
6
7
7
9
.q
94
63
48
78
1007
1608
18
35
125
18
120
86
60
24
'5
3
264
56
601
33
q
15
446
75
'5
'5
22
48
34
46
43
3
3
7
+
.0%
.0%
. 80.0t.
~6l.
+l 0 O. 0%
+133.3%
.-at"
.0%
. 69. 6%
- 44.4%
+353.3%
- 7.1%
- 34. 6%
+ 80.0%
+
.
+ l.f%
+13 8. 3%
+ 141 . 6%
- 2ci~6%
+ 3 3. 3%
+ 11. 3%
- 5 o~.O%
.0%
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--2"4
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.
-..-.--. --.--.-'.--
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QO
011- 02 1- ('
WOOD8URN POlICE OEPT
CONSOLIDATED "OHTHlY REPORT
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Community
Development
MEMORANDUM
Woodburn, Oregon 97071
(503) 982-5246
270 Montgomery Street
Date: December 1, 2000
To: Jim Mulder, Community Development Director
From: Building Department
Subject: Building Activity for November 2000
1998 1999 2000
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 6 $570,070 47 $6,605,400 6 $648,880
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts 3 $22,500 1 $3,000 2 $73,375
Industrial 0 $0 0 $0. 0 $0
Commercial Value 4 $1,056,000 0 $0 0 $0
Signs, Fences, Driveways 2 $86,000 3 $159,200 2 $6,990
Manufactured Homes 2 $86,000 3 $159,200 0 $0
TOTALS 17 $1,820,570 54 $6,926,800 10 $729,245
July 1 - June 30
Fiscal Year To Date $20,636,288 $15,926,708 20 $4,770,791
Bldg\activity 11/00 \D
Mail Notice Final PC Mail Notice
Project Date Deemed 120-Day Facilities Notice to Post Stf Rpt PC Order Final Notice to Post Stf Rpt CC Ord. CC Ord.
Applicant Description Received Complete Date Plannel Referrals Meeting for PC Paper Property Due Hearing Due Order for CC Papers Property Due Hearing Due Adoption
SPR . Woodburn Expand
00-25 CU School parking lot of 09120/00 Incomplele Scott
St. Mary's 10/05A)(J
()().()6 District Church
SPR College Incomplele
Chemekela 10/11/00 11lO8lOO 03119/00 Naomi 11/16/00 12/14/00
00-27 expansion CompIeIe
11-21.00
lLA 00-05 Capital Adjust lot line 11/01/00 03126(00 Scott N/A 12/14/00
Development
PAR Robert Subdivide a .8
acre parcel 10127100 Incomplete Scott
00-06 Engle 11/17/00
into 3 lots
CP change
CP ()().{I1 from LOR to
ZC ()().{I2 Kohl HDR AC from 10127/00 Incomplete Naomi
SPR Company RS to Rl SPR 11/21/00
00-28 for 60 unit apt.
complex
Renovate
SPR Public PWs 11122/00 Complete 03125/00 Scott 11/27100 NlA 12/14/00
00-29 Works maintenance 11/27/00
bldg.
. .
. .
~
QO
PLANNING PROJECT TRACKING SHEET
Revised:
12-4-00
i:\Community Oevelopment\Plannlr1g\M1SC 200Q\P1anning Case Log
Mail Notice Final PC Mail Notice
Project Date Deemed 120-Day Facilities Notice to Post Stf Rpt PC Order Final Notice to Post Stf Rpt CC Ord. CC Ord.
Applicant Description Received Complete Date Planne Referrals Meeting for PC Paper Property Due Hearing Due Order for CC Papers Property Due Hearing Due Adoption
Zoning Uran
Ord. expected
Revision to be
available in Jim
December
for PC
review
Urban Feasibility
Renewal study
completed.
Program Anticipated
adoption of
lJfban renewal
distrid in Sprin
01
Jim
I SlIIf prlIp8lIIlg
Invento(y Coq>. Plan &
Zoning
&Ord. Amendrnera
Amend- In cortunclion
menls .... .-
dl...oIajlu_i Jim
code.
Grant
received. SlIIf lWViewing
Economic Project to PflIP08lIII. Project
Developm be ~tobegln Jim
byDec.&
ent Study completed ~by ......
by Jan. 2001.
2001.
. -
~ Anticipated
0MIl0n to be Jim!
0pPing completed I Dan I ,
Plan UpdIIa IbyJan.01.
I I
~
QO
LONG RANGE PROJECTS
00 Mail Notice Final PC Mail Notice
Project Date Deemed 120-Day Facilities Notice to Post Stf Rpt PC Order Final Notice to Post Stf Rpt CC Ord. CC Ord.
Applicant Description Received Complete Date Planne Referrals Meeting for PC Paper Property Due Hearing Due Order for CC Papers Property Due Hearing Due Adoption
Anx
99-02, ZC Boones Ferry 9/23/99 11/02/99
~. Wally Place - cont. (done Appealed 10
VAR Gutzler/ Proposed 6/18/99 8/10/99 N/A Jim 9/1/99 9/3/99 12/22/99 01/03/00 01106/99 10.14199 10/22/99 10/28/99 10/28199) 11/02/99 11/12/99 11/18/99 11 122/99 03/09/00 LUBA
99-07, Tony 12/22199 01/21/00 01/27/00 NJA N/A N/A 02124/00 02/28/00 Remanded
Alzheimer's remand (hearing by LUBA
SPR Kreitzberg Facility 1/13100 conI)
99-14, CP
99-02
Annex
Arne business pari<
99-01, into the 10/14/99
Corporate
UGB Wally Lien limits of the 06101199 N1A Jim cont. off
99-01, ZC City. Establish calendar
99-01 the IL zone on
the property.
ISPR Robert Women's
99-26 Engle Health Clinic 12/13199 10/20/00 02/17101 Scott 10120100 N/A N1A 11102/00 11109/00 12/14/00
ISPR Mari< UncoIn 9l2OlOO Conl off
0().05 Nyman Heights 81>Iex ~ 06122/00 calendar
05lO4lOO 05123100 ~ Scott 05I23lOO 05130/00 06102/00 N1A N1A 06115/00 07/27/00
4-1.01
ISPR Pacific
00-12 Realty ShoppIng 12I9lOO
center at SEe 05l3OlOO 08111/00 ext Jim 08115/00 08/30I0O
991219 mm
ISPR Salem Medical Clinic 10105/00 10112/00
00-13 Hospital 06101/00 09112/00 01/10101 Scott 09113100 09121/00 10120100 N1A N1A 12/14/00
Adm 11102100 11lO9lOO
ANX Tony Mi8er Annex 170
00..01ZC Hwy 99 06120100 07l2OlOO N1A Scott 07/20100 08/10100
00..01
SPR I stege . 2nd Phase of ~
00-18 Craig -. Woodburn Co. 07lO6lOO 8-1-00 N1A Naomi 11/28/00
Stores CoqJlele
11-7.00
SPR Elmel's ~
. 00-22 GSO Inc. Restaurant 08I29lOO 9-25 01/31101 Scott 10lO3lOO 10/10100 10l2OlOO N1A 10l3OlOO 11102/00 11lO9lOO 12/14/00
CoqJlele
CU ()0.()4 office complex 1QQJOO
UA~ John P. Adjust lot lines 09/26/00 10127/00 02124101 Scott N/A N1A N1A 12/14/00
Adm. Smith at 1045 N. 6th
~
PLANNING PROJECT TRACKING SHEET
- Revised:
12-4-00
8E
NP OiEG< usnNG FOR THE MONTH OF NOVEMBER 2000
CHECK DEPARTMENT VENDOR NAME VENDOR DATE AMOUNT
NO NO
52843 VOID VOID VOID $0.00
52844 POSf MTR-VARIOUS US POSfAL SERV 020089 11/1/00 $1,200.00
52845 PETTY CASH-VARIOUS OTY OF WOODBURN 015255 11/1/00 $115.64
52846 VOID VOID VOID $0.00
52847 VOID VOID VOID $0.00
52848 VOID VOID VOID $0.00
52849 VOID VOID VOID $0.00
52850 VOID VOID VOID $0.00
52851 VOID VOID VOID $0.00
52852 SERVICES-PARKS WBN JR BASKETBALL NONE 11/3/00 $500.00
52853 REFUND-PARKS ADAN LOPEZ-GONZALEZ NONE 11/3/00 $145.00
52854 REFUND-wrR/SWR JAMES QARK NONE 11/3/00 $30.61
52855 REFUND-wrR/SWR GRACE ADAMS NONE 11/3/00 $27.65
52856 SERVICES-STREET RESORT AT MOUNTAIN NONE 11/3/00 $207.76
52857 REFUND-wrR/SWR JOHN MCOJLLUN NONE 11/3/00 $9.80
52858 REFUND-wrR/SWR ALLEN BABBISH NONE 11/3/00 $39.09
52859 REFUND-wrR/SWR J BEAVER NONE 11/3/00 $32.49
52860 REFUND-wrR/SWR HIlliGOSS HOMES NONE 11/3/00 $10.63
52861 REFUND-wrR/SWR CENTEX HOMES NONE 11/3/00 $82.15
52862 REFUND-wrR/SWR Me BUILDERS NONE 11/3/00 $14.90
52863 REFUND-wrR/SWR THE LUO<EY CO NONE 11/3/00 $48.54
52864 REFUND-wrR/SWR WINDSOR PROPERTIES NONE 11/3/00 $32.18
52865 REFUND-WTR/SWR CASA DE SlON NONE 11/3/00 $28.72
52866 REFUND-WTR/SWR LEONA STRAG< NONE 11/3/00 $94.54
52867 REFUND-WTR/SWR LYMAN ENGLE NONE 11/3/00 $43.57
52868 SERVICES-POUCE TIO<ET TRAG< NONE 11/3/00 $33.00
52869 SERVICES-PARKS AQUATIC EXEROSE NONE 11/3/00 $85.00
52870 SERVICES-OAR JOHN MATHEWS NONE 11/3/00 $450.00
52871 SERVICE5-PARKS ABBYS PIZZA 000027 11/3/00 $34.45
528n SUPPUE5-C Sf ORES ADVANCED LASER 000066 11/3/00 $569.65
52873 SUPPUES-POLICE AEROSTITOi RIDERWEAR 000077 11/3/00 $2,006.00
52874 SERVICES-ENG AEROTEK 000080 11/3/00 $185.00
52875 REIMBURSE-UBRARY ANN Al..BRIGHT 000117 11/3/00 $8.00
52876 SERVICES-STREET ARAMARK UNIFORM 000534 11/3/00 $38.43
52877 SERVICES-VARIOUS AT&T 000623 11/3/00 $144.77
52878 SERVICES-POUCE BM nEANING SERV 001030 11/3/00 $200.00
52879 SUPPUES-POLICE BAlTERY SOLunONS 001160 11/3/00 $220.39
52880 SUPPUES-UBRARY BIMART CORP 001275 11/3/00 $34.88
52881 SERVICES-VARIOUS BOLDT CARLISLE SMITH 001345 11/3/00 $17,120.00
52882 REIMBURSE-UBRARY JUDY BRUNKAL 001576 11/3/00 $8.00
52883 SERVICES-POLICE CASE AUTOMOTIVE 002190 11/3/00 $3,005.38
52884 SUPPLIES-STREET COLVIN SAND 002683 11/3/00 $33.00
52885 SUPPLIES-VARIOUS CTL CORP 002926 11/3/00 $4,356.00
52886 SUPPLIE5-FINANCE DATA COMM WHSE 003049 11/3/00 $103.41
52887 SERVICES-STREET DE HAAS & A5S(X 003108 11/3/00 $1,162.50
52888 SERVICES-COURT DIGITAL. AROiIVE SERV 003223 11/3/00 $742.02
52889 SERVICES-VARIOUS ESO-IELON TELEOOM 004264 11/3/00 $228.00
Page 1
AlP OiEO< USTING FOR THE MONTH OF NOVEMBER 2000 I 8E
52890 SERVICES-WATER FCS GROUP 005072 11/3/00 $1,600.00
52891 REIMBURSE-ANANCE BEN GILLESPIE 006189 11/3/00 $29.50
52892 SERVICES-STREET HIRE CALUNG 007240 11/3/00 $513.02
52893 SERVICES-STREET HUBCO EXCAVATING 007326 11/3/00 $17,192.26
52894 SUPPUES-WATER INDUSTRIAL SUPPLY 008090 11/3/00 $84.60
52895 SUPPUES-UBRARY INGRAM DIST GROUP 008116 11/3/00 $2,084.86
52896 SERVICE5-C STORES IKON OffiCE 008119 11/3/00 $442.55
52897 SERVICES-STREET TIMO KORKEAKOSKI 010298 11/3/00 $6,117.33
52898 SUPPUES-PUB WKS L&L BUILDING 011010 11/3/00 $13.94
52899 SERVICES-VARIOUS LAWRENCE CO 011175 11/3/00 $200.00
52900 SUPPllES-POUCE UGHfNING POWDER 011230 11/3/00 $81.65
52901 SERVICE5-COURT MSI GROUP 012015 11/3/00 $125.00
52902 SERVICES-STREET MARION CTY TREASURY 012223 11/3/00 $284.95
52903 REIMBURSE-UBRARY DONNA MELENDEZ 012420 11/3/00 $49.00
52904 SUPPUES- TRANS METROFUEUNG 012448 11/3/00 $324.64
52905 SERVICES-DAR MUFRERS HITOiES 012655 11/3/00 $166.51
52906 REIMBURSE-BUILD DAN NELSON 013151 11/3/00 $64.99
52907 SERVICES-WWTP NEXTELCOMM 013188 11/3/00 $459.66
52908 SERVICES-VARIOUS NW NATURAL 013350 11/3/00 $269.74
52909 SERVICES-UBRARY OLA 014027 11/3/00 $80.00
52910 SERVICES-ENG ONSITE ENVIRON 014055 11/3/00 $765.55
52911 PAYROlL-VARIOUS OREGON P.E.R.S 014424 11/3/00 $99.32
52912 SERVICES-ATfY OR STATE BAR 014500 11/3/00 $85.00
52913 SERVICES-WWTP OREGONIAN PUB 014653 11/3/00 $437.35
52914 SERVICE5-C0URT o HECTOR PIOiAROO 015290 11/3/00 $70.00
52915 SERVICES-VARIOUS PORT GENERAL ELEC 015420 11/3/00 $8,036.18
52916 SUPPUES-WWTP PRAXAIRDIST 015480 11/3/00 $14.45
52917 SERVICES-POUCE QWEST COMM SERV 016200 11/3/00 $320.70
52918 SUPPllES-POUCE SAN DIEGO POUCE EQUIP 018170 11/3/00 $2,731.00
52919 SUPPUES- TRANS SKAGGS UNIFORMS 018515 11/3/00 $36.45
52920 SUPPUES-VARIOUS US OFFICE PROD 019100 11/3/00 $1,710.97
52921 REIMBURSE-POlICE WIUlAM TORRES 019185 11/3/00 $79.12
52922 SUPPUES-STREET UNOCAL:ERNIE GRAHAM 020010 11/3/00 $683.36
52923 SERVICES-VARIOUS UNITED DISPOSAL 020020 11/3/00 $2,180.70
52924 SERVICES-VARIOUS US WEST COMM 020091 11/3/00 $207.58
52925 SERVICES-VARIOUS US WEST COMM 020095 11/3/00 $421.14
52926 REIMBURSE-ADMIN KAY VESTAL 021126 11/3/00 $34.00
52927 SUPPUES-STREET WAUlNG SAND 022029 11/3/00 $1,475.51
52928 SUPPlIES-VARIOUS WALMART STORES 022035 11/3/00 $60.44
52929 SUPPUES-PARKS WITHERS LUMBER 022445 11/3/00 $23.00
52930 SERVICES-UBRARY WBN INDEPENDENT 022630 11/3/00 $235.50
52931 SUPPlIES-ENG YES GRAPHICS 024025 11/3/00 $60.75
52932 REIMBURSE-DAR ROBERT HURST 045318 11/3/00 $151.90
52933 REIMBURSE-WATER JOAN PREZEAU 045525 11/3/00 $38.00
52934 RBMBURSE-DAR LOLA SPERATOS 045560 11/3/00 $11.16
52935 PETTY CASH-VARIOUS aTY OF WOODBURN 015255 11/8/00 $182.39
52936 SERVICES-VARIOUS VAllEY MAIUNG 021044 11/8/00 $954.40
52937 VOID VOID VOID $0.00
52938 VOID VOID VOID $0.00
Page 2
NP OiEO< UsnNG FOR THE MONTH OF NOVEMBER 2000 8E
52939 VOID VOID VOID $0.00
52940 REFUND-BUILD MC BUILDERS NONE 11/9/00 $67.08
52941 SERVICE5-ANANCE PADGETT-THOMPSON NONE 11/9/00 $169.00
52942 SUPPUE5-PlANNING PROFESSIONAL EQUIP NONE 11/3/00 $128.80
52943 SERVICES-ENG AEROTEK INC 000080 11/9/00 $185.00
52944 SUPPUE5-WWTP PIONEER AMERICA 000136 11/9/00 $640.00
52945 SERVICE5-VARIOUS AROi PAGING 000535 11/9/00 $262.36
52946 SERVICE5-WWTP AT&T 000623 11/9/00 $15.06
52947 SUPPUE5-POUCE BADGE A MINIT 001045 11/9/00 $75.56
52948 SUPPUE5-POUCE BEARS & ROSES 001171 11/9/00 $7,990.00
52949 SUPPUES-VARIOUS HOUSEHOLD BANK 001199 11/9/00 $939.97
52950 SUPPUE5-ENG BIMART CORP 001275 11/9/00 $81.92
52951 SERVICE5-WWTP BROWN & CALDWELL 001573 11/9/00 $69,981.33
52952 SERVICE5-PlANNING ROGER J BUDKE 001580 11/9/00 $1,080.00
52953 SUPPUE5-STREET CAPITAL PAINT 002079 11/9/00 $350.65
52954 SERVICE5-WWTP CARlSON TEsnNG 002140 11/9/00 $54.00
52955 SERVICES-WWTP OiERRY aTY ELEC 002424 11/9/00 $713.73
52956 SERVICE5-WWTP 0i2M-HILL 002478 11/9/00 $7,048.34
52957 SERVICE5-ENG CRANE & MERSETH 002896 11/9/00 $4,873.50
52958 SUPPLlES-STREET DALLWIG BROTHERS 003032 11/9/00 $75.39
52959 REIMBURSE-WWTP MARVIN DANIELS 003035 11/9/00 $461.21
52960 SERVICES-ANANCE DIRECT UNK 003240 11/9/00 $315.00
52961 REIMBURSE-STREET MATT1iEW GWYNN 006400 11/9/00 $57.87
52962 SUPPLlES-ENG GW HARDWARE 006405 11/9/00 $108.68
52963 SERVICES-STREET HIRE CAUlNG 007240 11/9/00 $475.94
52964 SERVICE5-WWTP ED HOOLEY 007301 11/9/00 $300.00
52965 SUPPLlES-WWTP IND WELDING 008100 11/9/00 $31.50
52966 SUPPLlES-POUCE LAB SAFETY SUPPLY 011024 11/9/00 $27.46
52967 SERVICES-STREET MARION CTY TREASURY 012223 11/9/00 $216.41
52968 SUPPLlES-VARIOUS METRORJEUNG 012448 11/9/00 $2,079.70
52969 SUPPLlES-POUCE MOTOROLA COMM 012623 11/9/00 $5,829.00
52970 SERVlCES-FlNANCE NEW HORIZONS 013165 11/9/00 $6,150.00
52971 SERVICES-STREET NW CONffiETE GRIND 013267 11/9/00 $3,000.00
52972 SUPPLlES-BUILDING OFFICE MAX 014031 11/9/00 $80.91
52973 SUPPLlES-WATER US ALTER 015065 11/9/00 $4,344.25
52974 SERVlCES-POUCE PIONEER GLASS 015330 11/9/00 $323.61
52975 SERVICES-VARIOUS PORT GENERAL ELEC 015420 11/9/00 $12,702.41
52976 SERVICES-VARIOUS QWEST 016202 11/9/00 $62.36
529n SUPPUES-PARKS ROTHS IGA 017340 11/9/00 $66.Z0
52978 SUPPllES-WWTP SALEM FARM 018085 11/9/00 $5,412.00
52979 SERVlCES-WWTP SEAL TEOi INC 018314 11/9/00 $1,495.00
52980 SERVICES-PARKS STATESMAN JOURNAL 018760 11/9/00 $1,338.75
52981 SERVlCES-ENG TEK SYSTEMS 019046 11/9/00 $920.00
52982 SUPPLlES-VARIOUS US OFFICE PROD 019100 11/9/00 $2,275.18
52983 SUPPLlES-STREET TRAFFIC SAFETY 019220 11/9/00 $1,029.87
52984 SERVlCES-PARKS VERIZON WIRELESS 021123 11/9/00 $19.14
52985 SUPPUES-WWTP WATER METRICS 022070 11/9/00 $1,149.00
52986 SUPPLIES-STREET WILCO FARMERS 022292 11/9/00 $27.46
52987 SUPPUES-POUCE WIll. VAUEf AUDIO 022373 11/9/00 $100.00
Page 3
8E
NP OiEa< USTlNG FOR THE MONTH OF NOVEMBER 2000
52988 SUPPUE5-STREET WBN RENT ALL 022708 11/9/00 $30.00
52989 SUPPUE5-WWTP YES GRAPHICS 024025 11/9/00 $266.00
52990 PAYROLL-VARIOUS IRS 060070 11/9/00 $4,187.55
52991 SERVlCE5-WTR{TRANS VAlLEY MAIUNG 021044 11/16/00 $820.00
52992 VOID VOID VOID $0.00
52993 VOID VOID VOID $0.00
52994 VOID VOID VOID $0.00
52995 DUE5-PARKS ICE AGE FLOODS INST NONE 11/17/00 $25.00
52996 DUE5-WWTP AM BAO<FLOW PREV NONE 11/17/00 $50.00
52997 REFUND-PARKS BRANDY ANDREWS NONE 11/17/00 $30.00
52998 SERVlCE5-PlANNING OR Q-IAPT AMER PLAN NONE 11/17/00 $120.00
52999 SERVlCE5-ENG PW PIPE NONE 11/17/00 $160.00
53000 SERVlCES-ENG AEROTEK INC 000080 11/17/00 $145.00
53001 SUPPUE5-WWTP PIONEER AMERICA 000136 11/17/00 $640.00
53002 SERVlCE5-POUCE ANIMAL MEDICAL ruNIC 000434 11/17/00 $297.41
53003 SERVlCE5-WATER ARAMARK UNIFORM 000534 11/17/00 $41.35
53004 SERVICES-VARIOUS AROt WIRELESS 000535 11/17/00 $31.36
53005 SUPPlIE5-POUCE ASTEC MICROFLOW 000547 11/17/00 $5,471.91
53006 SERVlCE5-VARIOUS AT&T 000623 11/17/00 $29.67
53007 SERVlCE5-POUCE AT&T lANGUAGE UNE 000659 11/17/00 $551.84
53008 SERVICES-STREET AXIS OJRB CO 000668 11/17/00 $6,309.90
53009 LOAN PAYMENT-PUB WKS BANK OF NEW YORK 001133 11/17/00 $155,153.73
53010 SUPPUES-STREET BBC STEEL CORP 001168 11/17/00 $199.00
53011 SUPPlIES-STREET BEN-Ko-MATIC 001200 11/17/00 $609.41
53012 SUPPlIES-POUCE BWMENllW... UNIFORM 001310 11/17/00 $1,1n.73
53013 SUPPlIES-<DURT CASCADE SOUND 002230 11/17/00 $386.00
53014 RETAINAGE-WWTP OTY OF WOODBURN 002525 11/17/00 $22,435.10
53015 SUPPlIES-POUCE COMARK GOVT 002684 11/17/00 $1,~.64
53016 SERVlCES-PUB WKS MARGOT COMLEY 002686 11/17/00 $50.00
53017 SERVlCES-WWTP CORP INC 002879 11/17/00 $119,218.19
53018 SERVlCES-PUB WKS CRANE & MERSETH 002896 11/17/00 $3,738.11
53019 SUPPlIES-POllCE CRYSTAL SPRINGS 002919 11/17/00 $43.00
53020 SUPPlIES-VARIOUS CTL CORP 002926 11/17/00 $662.32
53021 SERVlCES-PUB WKS DAILY JOURNAL 003020 11/17/00 $92.63
53022 SUPPlIES-POUCE DAY WIRELESS SYS 003087 11/17/00 $1,480.00
53023 SERVICES-PUB WKS DE HAAS & AS!YX 003108 11/17/00 $698.10
53024 SERVlCES-WWTP EMERY & SONS CONST 004153 11/17/00 $102,704.55
53025 SERVICES-WWTP ESOiELON TElECOM 004264 11/17/00 $418.00
53026 SUPPlIES-UBRARY FACT"S ON FILE 005010 11/17/00 $3,790.00
53027 SUPPlIES-PARKS/WTR FAMIUAN NW 005030 11/17/00 $1,697.51
53028 SERVICES-WWTP FIRST CASCADE CORP 005130 11/17/00 $10,680.00
53029 SUPPlIES<OURT FIRSTUNE BUS SYSTEM 005141 11/17/00 $2,740.00
53030 SUPPlIES-PARKS FISHERS PUMP 005147 11/17/00 $13.n
53031 SERVlCES-WWTP JAMES W FOWLER 005215 11/17/00 $426,266.76
53032 SUPPUES-WWTP FYCRAfT 005450 11/17/00 $350.00
53033 SUPPlIES-WWTP GE CAPITAL 006045 11/17/00 $701.71
53034 SUPPlIES-STREET GELCO DIST 006059 11/17/00 $128.00
53035 SERVICES-STREET HIRE CALLING oon4O 11/17/00 $488.30
53036 SERVICES-FINANCE IKON TEOi SERV 008117 11/17/00 $300.00
Page 4
AlP OiEO< USTING FOR THE MONTH OF NOVEMBER 2000 8E
53037 SERVICES-PARKS 105 CAPITAL 008118 11/17/00 $4n.07
53038 SERVICE5-WWTP IKON OffiCE 008119 11/17/00 $12.57
53039 SUPPUE5-STREET INTERSrATE ROO< 008297 11/17/00 $78.00
53040 REIMBURSE-MAYOR RIOiARD JENNINGS 009095 11/17/00 $31.40
53041 SUPPUES-PARKS ADOLPH KIEFER & ASSOC 010086 11/17/00 $597.39
53042 SERVICES-WATER TIMO T KORKEAKOSKI 010298 11/17/00 $3,071.66
53043 SERVICE5-WATER UNDS MARKET 011240 11/17/00 $30.00
53044 FUEL-TRANS/OAR METROFUEUNG 012448 11/17/00 $432.47
53045 SUPPUE5-VARIOUS MOORE BUSINESS 012582 11/17/00 $150.17
53046 SUPPUE5-PARKS MOORE MEDICAL 012588 11/17/00 $103.80
53047 SERVICE5-WWTP NICOU ENGINEERING 013192 11/17/00 $12,248.33
53048 SERVICE5-POUCE NORCOM 013198 11/17/00 $21,463.75
53049 REIMBURSE-POUCE PAUL NULL 013420 11/17/00 $131.99
53050 SERVICE5-ENG ONSITE ENVIRON 014055 11/17/00 $1,807.20
53051 SERVICE5-WATER OR HEALTH DIV 014311 11/17/00 $40.00
53052 SUPPUES-POUCE OR STATIONERS 014565 11/17/00 $795.00
53053 SERVICES-BUILD OREGONIAN PUBUSH 014653 11/17/00 $290.75
53054 SUPPlIE5-WATER US ALTER 015065 11/17/00 $50.40
53055 SUPPUE5-WATER PLAlT ELECTRIC 015340 11/17/00 $175.32
53056 SERVICES-STREET PORT GENERAL ELEC 015420 11/17/00 $10,122.30
53057 SUPPUES-POUCE SAN DIEGO POUCE EQUIP 018170 11/17/00 $960.00
53058 SUPPlIES-POUCE SE-ME PROF PHOTO 018311 11/17/00 $570.00
53059 REIMBURSE-<:OUNOL EUDA SIFUENTEZ 018463 11/17/00 $8.95
53060 SERVICES-STREET SlATER OOMM 018522 11/17/00 $363.55
53061 REIMBURSE-MUSEUM MAlT SMITH 018569 11/17/00 $13.99
53062 SERVICES-ENG TEl< SYSTEMS 019046 11/17/00 $368.00
53063 REIMBURSE-<:OURT MARY TENNANT 019055 11/17/00 $59.98
53064 SUPPlIES-VARIOUS US OFFICE PROD 019100 11/17/00 $539.57
53065 SUPPlIES-POUCE TRI TEOi INC 019254 11/17/00 $136.76
53066 SUPPlIES-WATER UNITED PIPE 020030 11/17/00 $208.22
53067 SERVICES-PUB WKS VALLEY PADAC 021046 11/17/00 $29.90
53068 SUPPLIES-POUCE WATERSHED INC 022082 11/17/00 $9,894.40
53069 SUPPlIES-TRANSIT WESTERN BUS SALES 022175 11/17/00 $19,096.00
53070 SERVICES-PLANNING WBN FAMILY OlNIC 022587 11/17/00 $336.00
53071 SERVICES-VARIOUS WBN INDEPENDENT 022630 11/17/00 $132.70
53072 SUPPLIES-PARKS YES GRAPHICS 024025 11/17/00 $9.00
53073 SUPPlIES-WWTP ZEE MEDICAL 025070 11/17/00 $9.00
53074 SERVICES-SElf INS OR DEPT OF REVENUE 060030 11/17/00 $1,326.84
53075 SERVICES-WTR/TRANS VALLEY MAIUNG 021044 11/21/00 $704.00
53076 PETIY CASH-VARIOUS OTY OF WOODBURN 015255 11/22/00 $182.93
530n SERVICES-WTR DMSION OF STATE lANDS 014279 11/22/00 $14.39
53078 REIMBURSE-WWTP STEWART HARTLEY 007095 11/28/00 $66.90
53079 VOID VOID VOID $0.00
53080 VOID VOID VOID $0.00
53081 VOID VOID VOID $0.00
53082 SUPPLIES-VARIOUS wa NONE 11/30/00 $239.00
53083 REFUND-WTR/SWR RAY COLSON NONE 11/30/00 $29.84
53084 REFUND-WTR/SWR CENTEX HOMES NONE 11/30/00 $51.97
53085 RERJND-WTR/SWR TANIA SAMARIN NONE 11/30/00 $69.33
Page 5
8E
AlP OiEO< U5nNG FOR THE MONTH OF NOVEMBER 2000
53086 REFUND-WTR/SWR MC BUILDERS NONE 11/30/00 $35.29
53087 SUPPUES-UBRARY EOC ED SERV NONE 11/30/00 $68.85
53088 SUPPUES-UBRARY OLA OiILDRENS NONE 11/30/00 $70.00
53089 SERVICES-WWTP MWVa>G NONE 11/30/00 $80.00
53090 SERVICES-WWTP OSU OiEMICAL NONE 11/30/00 $300.00
53091 REIMBURSE-PUB WKS GREENTREE ENTER NONE 11/30/00 $492.83
53092 SERVICES-POUCE MARK GOREUK NONE 11/30/00 $30.00
53093 SUPPUES-ENG ENR NONE 11/30/00 $59.00
53094 SERVICES-VARIOUS MA PEST CONTROL 000011 11/30/00 $336.00
53095 SERVICES-PARKS ACE SEPTIC 000031 11/30/00 $167.00
53096 SERVICES-WWTP A.C. APPUANCE 000038 11/30/00 $149.95
53097 SERVICES-ENG AEROTEK INC 000080 11/30/00 $145.00
53098 SERVICES-WTR AMTEST OREGON 000400 11/30/00 $313.50
53099 SUPPUES-UBRARY APPlE BOOKS 000450 11/30/00 $1,332.71
53100 SERVICES-VARIOUS ARAMARK UNIFORM 000534 11/30/00 $1,581.94
53101 SERVICES-POUCE AUTO ADDmONS 000558 11/30/00 $2,185.00
53102 SUPPUES-PARKS AWARDS & ATHLETICS 000580 11/30/00 $6.50
53103 SERVICES-VARIOUS AT&T 000623 11/30/00 $76.39
53104 SERVICES-PARKS METROCALL 000655 11/30/00 $14.03
53105 SUPPUES-PARKS HOUSEHOLD BANK 001199 11/30/00 $1,795.41
53106 SUPPUES-VARIOUS BIMART CORP 001275 11/30/00 $455.95
53107 SUPPUES-UBRARY BOOK WHOLESALERS 001350 11/30/00 $176.17
53108 SUPPUES-UBRARY BUSINESS EQUIP 001628 11/30/00 $163.00
53109 SUPPUES-WATER CAUFORNIA <X>NTRACf 002028 11/30/00 $119.40
53110 SUPPUES-STREET CANBY SAND 002060 11/30/00 $116.79
53111 SUPPUES-UBRARY CAPSTONE PRESS 002095 11/30/00 $87.73
53112 SERVICES-POLICE CASE AUTOMOTIVE 002190 11/30/00 $3,613.84
53113 SUPPUES-PARKS CASCADE ax.UMBIA 002218 11/30/00 $1,225.00
53114 SUPPUES-PARKS CASCADE POOL 002226 11/30/00 $1,395.84
53115 SERVICES-OOURT CASCADE SOUND 002230 11/30/00 $112.80
53116 SERVICE5-UBRARY OiEMEKETA COMM COLL 002410 11/30/00 $3,630.61
53117 SERVICES-WWTP OiERRY CITY ELEC 002424 11/30/00 $623.83
53118 SERVICES-WWTP Oi2M-HILL 002478 11/30/00 $5,226.30
53119 SERVICES-SELF INS as CITY C1Y INS 002488 11/30/00 $13,235.90
53120 SUPPLlES-VARIOUS COASTAL FARM 002625 11/30/00 $553.60
53121 SUPPUES-PARKS COASTWIDE lAB 002626 11/30/00 $447.60
53122 SUPPUES-FINANCE COMARK GOVT SALES 002684 11/30/00 $2,216.83
53123 SERVICES-OOURT MARGOT COMLEY 002686 11/30/00 $225.00
53124 SUPPUES-FINANCE DATA COMM WHSE 003049 11/30/00 $302.94
53125 SUPPUES-VARIOUS DAVISON AUTO 003080 11/30/00 $653.25
53126 SUPPUES-UBRARY DEMCOINC 003110 11/30/00 $400.02
53127 REIMBURSE-PlAN NANCY DEVAULT 003218 11/30/00 $19.75
53128 SUPPLlE5-UBRARY DOVER PUB 003265 11/30/00 $41.32
53129 SUPPUES-PARKS EMERALD POOL 004150 11/30/00 $1,030.86
53130 SUPPUES-POUCE EVEN FREE 004428 11/30/00 $488.n
53131 SUPPLlES-VARIOUS FAMIUAN NW 005030 11/30/00 $1,548.29
53132 SUPPLlES-VARIOUS FARM PLAN 005062 11/30/00 $31.67
53133 SERVICES-POLICE FOTO MAGIC 005258 11/30/00 $147.21
53134 SUPPl1ES-WATER GK MAOiINE 006009 11/30/00 $7.92
Page 6
8E
AlP OiEO< USTlNG FOR THE MONTH OF NOVEMBER 2000
53135 SUPPUE5-UBRARY GALE GROUP 006015 11/30/00 $85.34
53136 SUPPUE5-UBRARY GAYLORD BROS 006030 11/30/00 $275.81
53137 SUPPUE5-UBRARY GE CAPITAL 006079 11/30/00 $167.63
53138 SERVICE5-FINANCE GOVT FINANCE 006238 11/30/00 $150.00
53139 SERVICES-ATTY GREAT OiINA SEAFOOD 006294 11/30/00 $8.75
53140 SUPPUE5-VARIOUS GW HARDWARE 006405 11/30/00 $1,649.95
53141 SUPPUE5-VARIOUS HAOi OiEMICAL 007030 11/30/00 $4,972.08
53142 SERVICE5-VARIOUS HILL YERS MID CITY 007228 11/30/00 $214.71
53143 SERVICE5-STREET HIRE CALUNG 007240 11/30/00 $914.79
53144 SUPPUE5-STREET HOME DEPOT 007280 11/30/00 $987.19
53145 SUPPUES-C GARAGE INDUSTRIAL SOURCE 008088 11/30/00 $2,322.00
53146 SUPPUES-VARIOUS INDUSTRIAL WELDING 008100 11/30/00 $69.62
53147 SUPPUES-UBRARY INGRAM DIST 008116 11/30/00 $1,568.56
53148 SERVICE5-POUCE IOS CAPITAL 008118 11/30/00 $500.45
53149 SERVICE5-C STORES IKON OFFICE 008119 11/30/00 $463.49
53150 SUPPUE5-STREET INSERTA FITTlNGS 008135 11/30/00 $35.00
53151 SUPPUES-VARIOUS INTERSTATE AUTO 008295 11/30/00 $358.88
53152 SERVICE5-POUCE KEY INVESTMENTS 010080 11/30/00 $3,592.64
53153 REIMBURSE-WWTP GARY KOHFIELD 010096 11/30/00 $50.35
53154 SUPPUE5-VARIOUS L.&L BUILDING 011010 11/30/00 $354.55
53155 SUPPUES-WWTP RANDALL LANGBEHN 011029 11/30/00 $630.00
53156 SUPPllES-UBRARY UFE BOOKS 011228 11/30/00 $32.50
53157 SUPPUES-UBRARY UBRARY ASSOC 011244 11/30/00 $15.60
53158 SUPPllES-PARKS UNCOLN EQUIPMENT 011250 11/30/00 $273.04
53159 SERVICES-COURT MSI GROUP 012015 11/30/00 $125.00
53160 SUPPllES-PARKS MARION ENVIRON 012227 11/30/00 $12.20
53161 REIMBURSE-POUCE NITA MARR 012232 11/30/00 $49.85
53162 SUPPllES-UBRARY MARStW..L CAVENDISH 012235 11/30/00 $273.95
53163 SUPPllES-UBRARY MEDIA PAO<AGING 012413 11/30/00 $378.51
53164 SUPPllES-VARIOUS METRORJEUNG 012448 11/30/00 $1,637.06
53165 SUPPUES-VARIOUS MR P'S AUTO PARTS 012510 11/30/00 $46.16
53166 SERVICES-PARKS MORSE BROS 012611 11/30/00 $75,329.19
53167 SERVICES-PARKS MUFA.ERS HITOiES 012655 11/30/00 $491.37
53168 SUPPllES-UBRARY THE MUSIC LADY 012702 11/30/00 $74.75
53169 SVPPllES-UBRARY NAME BADGES BY JAN 013009 11/30/00 $16.50
53170 SUPPllES-PUB WKS NEW HORIZONS 013165 11/30/00 $239.85
53171 SERVICES-VARIOUS NEXTElCOMM 013188 11/30/00 $1,696.10
53172 SUPPllES-PARKS NORlli COAST ELEC 013215 11/30/00 $296.4~
53173 SERVICES-WWTP N CREEKANALYnCAL 013216 11/30/00 $2,545.00
53174 SERVICES-VARIOUS NW NATURAl 013350 11/30/00 $6,962.35
53175 SUPPllES-FINANCE NORVAC ELEC 013373 11/30/00 $153.20
53176 SUPPllES-UBRARY OMNIGRAPHIai 01~ 11/30/00 $159.16
531n SERVICEs-ENG ONSITE ENVIRON 014055 11/30/00 $476.90
53178 SERVICES-WWTP OR DEPT OF REVENUE 014217 11/30/00 $246.00
53179 SERVICES-WWTP OR HEALTH DIV 014311 11/30/00 $60.00
53180 SERVICES-PARKS OR REC & PARKS 014431 11/30/00 $89.50
53181 SUPPUES-PARKS PEPSI COlA 015225 11/30/00 $723.40
53182 SUPPUES-UBRARY POOl & CREW 015371 11/30/00 $279.60
53183 SERVICES-PARKS PORT GENERAL ElEC 015420 11/30/00 $41.30
Page 7
NP OiEO< UsnNG FOR THE MONTH OF NOVEMBER 2000 8E
53184 SUPPlIES-PARKS PROMOTIONS WEST 015563 11/30/00 $618.85
53185 SERVICES-WATER RADIX CORP 017035 11/30/00 $256.74
53186 SUPPUE5-WWTP JAO< RAWUNGS 017054 11/30/00 $727.50
53187 SUPPUE5-UBRARY RECORDED BOOKS 017102 11/30/00 $88.80
53188 SUPPUES-UBRARY REGENT BOOK 017148 11/30/00 $20.46
53189 SUPPUE5-UBRARY RODALE BOOKS 017280 11/30/00 $32.30
53190 SUPPUE5-VARIOUS ROTHS IGA 017340 11/30/00 $264.68
53191 SUPPUE5-PARKS SAFFRON SUPPLY 018020 11/30/00 $579.15
53192 SUPPUE5-POUCE SANDERSON SAFETY 018173 11/30/00 $288.00
53193 SERVICE5-VARIOUS LES SOiWAB TIRE 018300 11/30/00 $1,410.39
53194 SERVICE5-NON DEPT SECRETARY OF STATE 018348 11/30/00 $350.00
53195 SERVICE5-POUCE SHOOTERS MERCANTILE 018453 11/30/00 $100.00
53196 SERVICE5-VARIOUS SIERRA SPRINGS 018460 11/30/00 $153.50
53197 SERVICE5-PARKS SONITROL 018605 11/30/00 $50.00
53198 SERVICE5-PARKS ST VINCENT DE PAUL 018720 11/30/00 $1,606.40
53199 SERVICE5-ENG TEK SYSTEMS 019046 11/30/00 $736.00
53200 SUPPUES-ANANCE US OffiCE PROD 019100 11/30/00 $182.35
53201 SERVICE5-WATER WES & ZINAIDA TORAN 019183 11/30/00 $1,400.00
53202 SUPPUE5-VARIOUS UNOCAL:ERNIE GRAHAM 020010 11/30/00 $943.09
53203 SERVICES-ENG US GEOLOGICAL SURVEY 020060 11/30/00 $4,930.00
53204 SUPPUES-RSVP US POSTAL SERV 020090 11/30/00 $160.00
53205 SERVICES-VARIOUS US WEST COMM 020091 11/30/00 $195.46
53206 SERVICES-VARIOUS US WEST COMM 020095 11/30/00 $300.01
53207 SUPPLlES-ANANCE UPBEAT INC 020172 11/30/00 $101.69
53208 SERVICES-POUCE VERIZON WIRELESS 021124 11/30/00 $1,112.97
53209 SUPPLlE5-UBRARY VERNON UBRARY 021125 11/30/00 $1,058.24
53210 SUPPUES-UBRARY VIDEO SAMPLER 021138 11/30/00 $40.85
53211 SUPPlIESUBRARY VISIONS 021203 11/30/00 $228.14
53212 SERVICES-WWTP WATER METRICS 022070 11/30/00 $70.10
53213 SUPPUES- TRANS WESTERN BUS SALES 022175 11/30/00 $121,135.00
53214 SUPPLlES-PARKS WILL RED CROSS 022328 11/30/00 $127.00
53215 SUPPUES-PARKS WITHERS WMBER 022445 11/30/00 $36.58
53216 SERVICES-CABLE TV WBN COMM ACJ:BS 022547 11/30/00 $1,350.00
53217 SERVICES-SPEC ASSESS WBN INDEPENDENT 022630 11/30/00 $474.50
53218 SUPPUES-PARKS WBN RENT ALL 022708 11/30/00 $6,741.83
53219 SUPPLIE5-UBRARY WORLD MEDIA EXPRESS 022815 11/30/00 $308.16
53220 SUPPUES-VARIOUS YES GRAPHICS 024025 11/30/00 $517.50
53221 RBMBURSE-RSVP BIlL FAULHABER 035240 11/30/00 $70.00
53222 RBMBURSE-RSVP FRAN HOWARD 035270 11/30/00 $35.00
53223 RBMBURSE-RSVP JUNE WOODCOO< 035648 11/30/00 $16.00
53224 RBMBURSE-RSVP JAY WOODS 035763 11/30/00 $34.00
53225 RBMBURSE-DAR OOROTHA BORLAND 045100 11/30/00 $66.34
53226 VOID VOID VOID $0.00
53227 VOID VOID VOID $0.00
53228 VOID VOID VOID $0.00
53229 VOID VOID VOID $0.00
53230 VOID VOID VOID $0.00
53231 VOID VOID VOID $0.00
53232 RBMBURSE-DAR SALLY BUSE 045110 11/30/00 $67.89
Page 8
53233
53234
53235
53236
53237
53238
53239
53240
53241
53242
AlP D-1EO< USTING FOR THE MONTH OF NOVEMBER 2000
REIMBURSE-OAR
REIMBURSE-OAR
REIMBURSE-OAR
REIMBURSE-DAR
REIMBURSE-OAR
REIMBURSE-OAR
REIMBURSE-OAR
REIMBURSE-OAR
REIMBURSE-OAR
SERVICES-VARIOUS
CORNEUUS DONNELLY
LEONARD GIAUQUE
AGNES HAGENAUER
FRED HAYES
BEULAH JORDAN
J WARD O'BRIEN
MARILYN PARADIS
JOAN PREZEAU
STEVE SllJRN
VALLEY MAIUNG
Page 9
045230
045290
045310
045315
045320
045497
045512
045525
045585
021044
11/30/00
11/30{00
11/30/00
11{30/oo
11{30{00
11/30/00
11/30{00
11/30/00
11{30{00
11{30/00
8E
$126.79
$n.19
$71.61
$336.35
$91.14
$125.86
$62.93
$431.83
$38.75
$564.00
$1,504,647.95
8F
MEMO
TO:
J~
City Council through the City Administrator
FROM:
Ben Gillespie, Finance Director
SUBJECT:
Annual Audit Report
DATE:
December 5,2000
------------------------------------------------------------------------------------------------------------------
The 1999-2000 financial statements have been finalized, and the City's auditors, Boldt,
Carlisle, & Smith, have issued an unqualified opinion on them. As required by statute the
financial statements and the opinion will be filed with the Secretary of State before December
31, 2000.
The auditors stated:
In our opinion, the general purpose fmancial statements referred to above present
fairly, in all material respects, the fmancial position of the CITY of WOODBURN,
Oregon as of June 30, 2000, and the results of its operations . . . for the year then
ended. . .
They also wrote:
We noted no matters involving the internal control over financial reporting and its
operation that we consider to be material weaknesses.
Copies of the document and their transmittaIletter are available for review in the Finance
Office.
The report did note two items that are out of the ordinary: expenditures in excess of appropri-
ations and deficit Fund Balances.
Expenditures exceeded budget in the General Fund-Building Maintenance ($48), the Bonded
Debt Service Fund-Fees ($363), the IS Fund-Materials and Services ($3,166), the Economic
Development Fund-Capital Outlay ($4,000), and the Wastewater Capital Improvement
Fund-{$28,508).
8F
The over run in the General Fund was due to a charge that should have been recorded against
the Parks Maintenance Budget; the error was not discovered until after the financial statements
had been finalized. The $363 deficit in the Debt Service Fund was the fees paid to US Bank
for managing the Pool Bonds. This item was omitted from the 1999-2000 budget; it has been
included in the current budget. Although Materials and Services were overspent in the IS
Fund, Capital was underspent, and the Fund in total was not over expended. The shift in
actual expenditures reflect management's decision to postpone capital purchases in favor of
operating solutions. The expense in the Economic Development Fund was the release of
retainage from a prior year's project. In the Wastewater Capital Improvement Fund the over
run was the result of the repayment of a conditional grant that was triggered by development
of benefitted property. The land development was not foreseen when the budget was
developed.
Three funds had negative Fund Balances as of June 30, 1999:
Housing Rehabilitation
Special Assessment
Parks Capital Improvement
$(111 ,730)
$(212,236)
$( 72,946)
The Housing Rehabilitation deficit occurred due to the grant operating on a reimbursement
basis with the City required to expend the funds prior to requesting reimbursement. As of
June 30, 2000 the City had made expenditures of $263,014 and was awaiting reimbursement
from the State.
A Special Assessment Fund by its very nature will have a negative fund balance. This type of
fund is used to account for the issuance of debt to pay for local improvements. Until the debt
is paid off, this fund will be negative.
The Parks Capital Improvement deficit occurred due to expenditures for Centennial Park
which were supported by a loan from the General Operating Reserve Fund. The repayment of
the loan will be provided by system development charges to be collected in future years..
""
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0124 SENIOR ESTATES (L0BHDUS~
0125 WOODBURN FGE LiU] DING
0126 WOODBURN FGf 8U] D1NG
0127 WOODBURN METHODI T CHURCH
0128 WOODBURN METHODI T RCH
012Q WOODBURN elT' HA
0130 FIRE STA ON
\1 02
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17c,,' ..128
92 404
4b d63
~iD 400
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1194
623
611
278
553
374
913
03
r '"' JURISDICTIONAL LANVA~~ CITY :)6 WOODBURN
V RUN DATE 11/22/00 12 06 pr1
Xl
CITY OF WOODBURN - MAYOR
VOTES PERCENT
01 = RICHARD JENNINGS 4,137 96. 21 04 = UNDER VOTES
02 = WRITE-IN 163 3. 79 05 = BALLOTS CAST
03 = OVER VOTES 0
---------------
0 02 03 04 05
-- ---------------
0124 SENIOR ESTATES CLUBHOUSE 912 10 0 272 1194
0125 WOODBURN PGE BUILDING 461 27 0 135 623
0126 WOODBURN PGE BUILDING 448 23 0 140 611
0127 WOODBURN METHODIST CHURCH 965 46 0 267 1278
0128 WOODBURN METHODIST CHURCH 412 19 0 122 553
0129 WOODBURN CITY HALL 245 23 0 106 374
0130 FIRE STATION 6Q4 15 0 204 913
=====================~===~=====~=====================================================================~=~==.~=
CITY OF WOODGURf, PARKS GENERAL OBLIGATION BOND 24-62
VOTES PERCENT
01 = YES 1,445 27. 17 04 = UNDER VOTES
02 = NO 3,874 72. 83 05 = BALLOTS CAST
OJ ;;:: OVER
04
05
VOTES PERCENT
1,246
5, ~46
==~~=='=~~~=~=~~:~=~~r~~~
VOTES PERCENT
226
5,546
nvr~ .L/MIC \_10...,
~ CITY OF WOODBURN COUNC1LOR ...,ARU
~
YOTES PERCENT VOTES PERCENT
OJ = WALTER N1CHCllS 1,233 98. 72 04 .. UNDER VOTES 498
02 = WR ITE- H~ 16 1.28 05 .. BALLOTS CAST 1,747
03 = OVER VOTES 0
----- -------
n 02 03 04 05
v
-- --------------
{)124 SENIOR ESTATES CLUBHOUSE 83 7 0 356 1194
0128 WOODBURN METHOD1ST CHURCH 40~' 9 0 J42 553
====================~=======~:=~=~ ~~==~======~==~=~==:=cz~=;~====~==.=...a~~__a=a__g=.D~.._._..=.=_....~.~o._..~~.~_~=._~~~~c..r...~_
.)UR I SD I C T IONAL CAN'y';~~S WARD 562 WOODBURN
RUN DATE 11/22/00 1:' 06 PM
CITY OF ,..OODBURN - COUNC lLLJR ,'{;t,D ,
VOTES PERCENT VOTES PERCENT
01 - RICHARC< L1_lt- Lo l /...(-..1 L': 426 97.04 04 .. UNDER VOTES 171
02 = \-IR ITE - U, 13 2. 96 05 .. BALLOTS CAST 611
03 = OVER VOTE::' 1
--~-- -------------------------
01 02 03 04 05
-------------------------------
0126 ~OODBURI, PGE BU1LDI!.,G 426 13 1 171 611
---------------------.--.------ __ - - 0 __ __ ~===_===========~~=====a...a.m...~G..a..m.=...Q.....=.a...~.~_~.~.~.a2~..~'~~~~.;~...~
---------------------------- - ------
JURISDIC1IONML- C AN\/M~'~; WARD 566 WOODBURN
RUN DATE 11/22 00 < .., Ob PM
CITY OF- '.../OOD8 UR N I_~.I U ~~ C f..n [, '-
VOTES PERCENT VOTES PERCENT
~_; I t-~UE~i\; 1 ~~ 256 92. 7~ 04 .. UNDER VOTES 98
01 - I'.L I D'" 374
02 - \"lrl: 1 -rf ~ : ~ 20 7.2:5 05 .. BALLOTS CAST
03 .- 'J\"E 0
---------------------
;J2 03 04 O~
~"--- ---------------------
0129 WOODBURI, (...'- 25b 20 0 98 374
~~~~~==~:======;=.;=====.~~-~-..==.====..=..=-.==~======~__-~~:.~~~a.~~K.~~. ~.-: ~ ~_& ~...
-----______0_-
--- ---- - - - -- --
I I A
MEMO
TO
THROUGH
FROM
DATE
SUBJECT
Mayor & City Council
John Brown, City Administrator /
Mary Tennant, City Recorder I.'-~
December 5,2000
Notice of Potential \Vithdrawal from City County Insurance Services
(CIS) for Fiscal Year 2001-2002 Insurance Coverage
RECOMMENDATION: Approve the accompanying Council bill which provides CIS \V1111
formal notice of potential withdrawal from the Trust for one or more insurancc c()\'cragcs
effective policy year July 1,2001 through June 30. 2002.
BACKGROUND: The CIS Trust agreement requires the City to give the Trust 180 days notice
if we are considering potential withdrawal from their program. This Council Bill will fulfill the
requirements of the Trust agreement thereby giving the City the ability to receive insurance
quotes from other companies for liability, auto, and workers' compensation coverage which are
currently insured through City County Insurance Services.
Financial Impact: Passage of this bill will have no financial impact on the City.
11.\
COUNCIL BILL NO. 2279
RESOLUTION NO.
A RESOLl1TION GIVING CITY COUNTY INSLRANCE SERVICES TRUST NOTICE
OF POTENTIAL WITHDRAWAL FROM MEJ\IBERSHIP IN THE SELF-INSURANCE
POOL.
\VHEREAS, City County Insurance Se]\Jces TrLl~1 (CIS) provides a sel1-
insurance pool to local government entities. and
\VHEREAS, the CIS Trust by-laws provide that participants in the insurance
program adopt a resolution calling lor a 3 year memhership in the self-insurance pool. and
WHEREAS, the CIS Trust by-laws also provide procedures whereby participants
may elect to withdraw from the CIS Trust prior to the end of the membership period, now,
therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City Administrator be authorized to send City County
Insurance Services Trust formal notice of intent to potentially elect withdrawal from the CIS
Trust for general liability, auto liability and physical damage, and workers' compensation
insurance coverages effective July 1,2001.
Approved as to Form:~'~ ~
City Attorney
J2-&-'Z.0:;
Date
APPROVED:
RICHARD JENNINGS, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page ] - COUNCIL BILL NO.
RESOLUTION NO.
11 B
MEMO
To: For CounciJ /'\ctiol1, through the CIty Administrator
From: Randy Scol1. C E Tech II] through the PuhlK WOlks Dir(CIUl
r.
J'
i
Subject: Oswaid Street Vacation
Date: ~ovember 20 200CJ
RECOMMENDA TION:
Pass the attached resolution selling a public hearing date on the \ :.Jt;\lior, (~i,
Street for the regular schedules meetm~' of Januarv S. 200 ]
1{:n \ ~:',
.-,1,),
,"1.:'
BACKGROUND:
A petition on behalf of Chemeketa Community College has been filed with the city recorder
requesting that a portion of Oswald Street be vacated. Chemeketa is preparing to expand the
existing facility located at 120 Lincoln Street.
Staff has reviewed the petition and finds it is complete and substantially conforms with the
requirements ofORS 270.080. petition; consent of property owners.
V ACA TION PROCESS:
1. In accordance with ORS 271.100, the City Governing Body may deny the petition after
notice to the petitioners of such proposed action, but if there appears to be no reason why
the petition should not be allowed in whole or in part, the Governing Body shall fix a time
for a formal hearing upon the petition.
2. Notice of public hearing shall be posted and published in conformance with ORS 271.110.
3. The public hearing is held on the specified date and time.
4. After the hearing, if the findings comply the requirements of ORS 271.120, the Governing
Body may grant the petition in either whole or part. The determination will be made a
matter of record by Ordinance.
5. Title to the vacated area shall be apportioned between abutting property owners in the
manner described in ORS 271. 140.
6. The ordinance vacating the public right-of-way shall be filed with the Marion County
Clerk, County Assessor and the County Surveyor.
II B
COUNCIL BILL NO.
2280
RFsouno"- "0
A RESOLUTION ESTABLJSHl:'\G A PLBLlC HE.\IUN(. D"dE FOR V:\CAnO~ Of A
PORTION OF OSWi\LD STREETA:\D DlRECTl'\G THE CrTY RECORDER TO CIVE PiRU<
NOTICE.
WHEREAS, the abutting propeny O\\l1ers j;;j\ C ouiJmiHed <l pClnJun lCqUl'SWI,1 till.' ( 1\\ CC>ijlH;] i"
\ acate:l certalll portIon or OS\\ ,ild Sl reet and
WHEREAS. the petition complIes \\ ith the rcquHcm<:Q! ~ nf OR S . 71 i)~;\ Vacauon ,I: ,iif
cnies. petition. consenl of propcrt\ ,.'wner=,. ;md
WHEREAS. Clt\ st(llTh3~; recommended then. ((1uno! (;~labiIsh;j un" ;J1jl.'
hearing to start the yacation process. NOW, THEREFORE
j"l) ~1 publi(
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The tract of real property subject to the proposed road \' acation is legally described as
follows:
Beginning at the most northerly comer of Lot 7, Block 1, Doud's Second Addition in the Northeast
Quarter of Section 18, Township 5 South, Range I West of the Willamette Meridian in the City of
Woodbwn, Marion County Oregon: Thence South 480 45' 00" East along the northerly line of said
Block 1, a distance of 149.90 feet; Thence North 41 015'00" East 50.00 feet to a point on the
northerly right-of-way line of Oswald Street; Thence North 480 45' 00" West along said right-of-
way line, a distance of 149.90 feet to a point on the easterly line of Parcell of Partition Plat No. 99-
84; Thence South 41 0 15' 00" West along said easterly line a distance of 50.00 feet to the point of
beginning and containing 7495 square feet ofland, more or less.
A diagram of said tract is attached to this Resolution as Exhibit "A" and is incorporated herein.
Section 2. That 7:00 P.M. on January 8, 2001 in the Woodburn City Council Chambers, 270
Montgomery Street, Woodbwn, Oregon, is the time and place for the public hearing on the petition
on whether the above described real property shall be vacated.
Section 3. That the City Recorder is directed to give notice of the public hearing as provided by law.
Approved as to form:<rf)~ ~
City Attorney
I Z - 6. '2." 0 "
Date
Page 1 - Council Bill No.
Resolution No.
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TO:
(~il\ \dminis!ratnr t(~.. (\-Hln~~; ~ \\.:11(\11
_ J /. '.',_
FROM
JuJit' \1\lorc_ C 1--.. Tech i I: ),1\ Ci;.:.h Public \Vurb DircC10r
SlH3JLCl.
"inslalJali('In ~_'11 ~lur >;l:.-:n~. j] IVi-lLlt;t'i)3!k
DATI::
Decemher h. 21)1 II
RECOMMENDAIIO' :
it is recommended (nuncl] appru\ C ilK :,:l1L.jUKu rC~O)U1l\m 10 aJiow the mS13Jl3110n 01
Stop signs on Arling10fl !\ venue :\'; !":.nrio; \lrCtl lr: H;c !krilage Park Subdivisj'1D
BACKGROUND:
The Heritage Park Maintenance Association had requested traffic studies be done at
several locations within the subdivision because they felt these intersections were
potentially hazardous to children, pedestrians, and other drivers.
Traffic counts were taken at each of the locations requested to determine the amount of
traffic entering the intersection from all directions. After analyzing the traffic count data
it is apparent that the intersection of Patriot and Arlington should have stop signs
installed. The other intersections did not meet warrants for the installation of stop signs.
The Manual on Uniform Traffic Control Devices (MUTCD) states that stop signs can be
warranted at the intersection of a less important road with a main road where the normal
right-of-way rule is unduly hazardous.
At the intersection of Patriot Street & Arlington Avenue it is recommended that stop
signs be installed on Arlington Ave. because Patriot St. is the main access road into the
subdivision off of Country Club Road. And also, because of the close proximity of
Arlington Ave. to Country Club Road, which is approximately 100 feet.
Therefore, it is recommended that the attached resolution be approved to allow the
installation of the stop signs.
; ,), '-.(;; BiLl \.u.
22S1
11 (
RESOU;TION NO.
/\ kLSUU 1 iON l)JJ{H,.j i :\(; j 1 LA J S J UP SteiNS 1:31-. j \.S J ALUJ) ON ARLJNtJ10N
.\ V)'-';\ T .YJ Tilll'\.;TU\SJ (j in'" I.)) ;'\TRH iT STREIT
\\'HFRF.'\' . ,!~, (
l" ", i
:1:C ( 't-)'. (~f \\'(,'I,)dhuTTL ~lH' :3~Hh(;ril~, 1n insl:all stoj"
\!~:r>' ~n \-'~1rjf)u: j"c:1\-:;-'11:- -,~,'J1l-'1~"' ; ~"C t hrr;~1---
\\ HER F .\. ~. .
l;~::- ~-'..-\.._ (";'_ ('cj :In,,-_'; ','~_\~-''':JdCl\.>d ~ he ;,~1 L:i\':'l1t"(: >.Lii< "'cp~_".:'l
rC-CUnjlrj(';i:..:;nl~_ ~
:(! i) '-:~.\, j)--~ ~-: :~1\_'1.:'(~ ;', 1';
1,'n .\\enllC :,1 ;he l]JklseClInn c: !)cnrio, Sl1l',.'.
\0\\ THFJUTORF,
THE CITY OF \VOODBrR.\ RESOL \'ES AS FOLLOWS;
Section 1. That STOP signs be installed on Arlington Avenue where it intersects with Patriot
Street.
Approved as to form:
1st N. Robert Shields
City Attorney
Date
Approved:
Richard Jennings, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page I . COUNCIL BILL NO.
RESOLUTION NO.
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lID
MEMO
FROM:
City Council through City Administrator~
Public Works Program Manager -4 ~
Bid Award for Hydraulic Pipe Cutter
TO:
SUBJECT:
DATE:
December 6, 2000
RECOMMENDATION:
Award City of Woodburn Bid 21-05 for a hydraulic pipe cutter to Ackley Tool
Company for $6,035.00.
BACKGROUND:
City of Woodburn bid number 21-05 for a hydraulically self-driven pipe cutter and
was opened and read at 2:00 P.M. on December 5, 2000. Results were:
Bidder
Amount
Ackley Tool Company
Intermountain Sales
E. H. Wachs Company
$ 6,035.00
$ 6,575.00
$ 6,685.00
The hydraulically self-driven pipe cutter utilizes a diamond blade and is attached to
the pipe and moves slowly around the ductile iron water pipe. This will replace the
utilization of a hand held multi-purpose saw which required a large area around the
pipe to be excavated. Use of the hand held saw is difficult and hard on the
equipment and the saw operator. This saw will provide quick accurate circular cuts
and reduce the time required to make pipe repairs. The approved Water Division
Administration budget includes $6,500 for this item. Staff recommends the award
of the bid.
lIE
MEMO
FROM:
City Council through City Administrato~7
Public Works Program Manager 4 ~
TO:
SUBJECT:
Bid Award for Used Pickup Truck
DATE:
December 6, 2000
RECOMMENDATION:
Reject the bid received for City of Woodburn Bid 21-04 for a used pickup.
BACKGROUND: City of Woodburn bid number 21-04 for one 1998 or newer used
pickup truck with less than 20,000 miles and was opened and read at 11 :00 A.M. on
December 6, 2000. Results were:
Bidder
Amount
Hubbard Chevrolet
$ 13,000.00
The unit offered by Hubbard Chevrolet was a new vehicle and did not comply fully
with specifications. The bid amount also exceeds the amount budgeted for this
vehicle purchase.
IlF
December 11, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and City Council .r:k7
John C. Brown, City Administrato~ r
Request for a Contribution to Maclaren Youth Correctional Facility
Recommendation:
It is recommended the City Council determine policy regarding a contribution to
Maclaren Youth Correctional Facility.
Background:
The Holiday Committee at Maclaren Youth Correctional Facility solicits and uses
donations to purchase gift items for those students who do not receive gifts from their own
families. The State of Oregon does not provide funds for that purpose, so the Facility
must rely on contributions from the local community. Two years ago, the City Council
contributed $200 to the Holiday Committee, in recognition of the community service
projects Maclaren students had participated in during 1998. last year, Councilors chose
to donate privately, rather than to support a contribution from City funds.
Discussion:
Attached is request from Maclaren Youth Correctional Facility for a contribution
to its Holiday Committee for this holiday season. You are respectfully requested to
determine whether you believe it is appropriate to make a contribution to the committee
for 2000, and if so, how much you would like to contribute.
Financial Impact:
Funds to support a contribution are not currently budgeted. A "Contributions"
account exists in the City Council budget, which may be augmented at mid-year to support
any contribution you may desire to make on behalf of the residents of Woodburn.
JCB
regoo
IlF
Oregon Youth Authority
MacLaren Youth Correctional Facility
2630 N. Pacific Hwy.
Woodburn, OR 97071-9165
(503) 981-9531
FAX (503) 982-4439
John A. Kitzhaber, MD., Governor
OOOl L G ^ON
(Q\~!I'\U~~~~
~
October 17, 2000
Seasons Greetings!
I am writing on behalf of the Holiday Committee at MacLaren Youth Correctional
Facility in W oodbum. The Committee consists of staff members who, on their own time,
organize fund raising activities, solicit monies from businesses, charitable organizations
and private individuals, and decorate and spread the holiday spirit around the campus.
Donations are used to purchase items for youth, many of whom will not receive
gifts from their families this holiday season. The State of Oregon does not provide funds
for this purpose.
If you decide to make a donation, please know that your contributions will be
used wisely. If you are unable to contribute, we appreciate your consideration and wish
you a joyous holiday season.
Checks may be made to the MacLaren Holiday Fund. Please contact Elida
Sifuentez at (503) 981-9531 ext. 556 or Bob Shelstad at ext. 441 if you have questions.
Happy Holidays,
~
Gary Lawhead, Superintendent
,gg;
r~.
'PRIME TIME FAMILY 'READING: TIME
PRIME TIME FAMILY READING TIME is a reading, discussion.andstoryteUing
series based on .llustrated children's books. It is designed specifically for under served
families with children aged 6 to 10. Separate activities are also available for pre-school
children aged 3 to 5.
PRIME TIME helps low income, low literate f~ilie$ bondaroundthf) act of. reading
and learning together. It teaches parents and childre(l to read and di~cuss humanities
topics, and aids them in selectiqg books and beCQming active. public library users.
Created by the Louisiana Endowment for the Humanities (LEH), PRIMETIMi:.is,based'>
on a successful series of the same name that began aUhe East 6atqn Rouge(La~)
Public Library in 1991 and has expanded nationally with fundin.g from National
Endowment for the Humanities (NEH). Nearly 4,000 individuals have participated
in more than 100 PRIME TIME programs in 17 states. .
National expansion of the project is made possible through a partn~rship .between .
LEH and the American Library Association (ALA) PublicPrograr:ns Office funded by
an NEH grant.
PROGRAM STRUCTURE
. J..
PRIME TIME will be offered in the Spring and Fall of 2001 by atqtal of 14 librari~s
nationwide. Seven libraries will offer the series in the Spring and another seVen in th~
Fall. Each series will be coordinated by a partnership that consists ofthe library, the
humanities scholar, the storyteller and one of the following state\lVide organizations: the
state humanities council, the state library, or the state library association., the library
will serve as the lead partner.
Each PRIME TIME series will take place once a week for six weeks. Reading and
discussion leaders will conduct 90-minute meetings at publiC libraries for parents or
guardians and their children, aged 6-10. At each session, a storyteller will dramatically
present stories and model reading aloud. A humanities scholar will serve as the
discussion leader. The library representative will introduce families to library resources
and services. Younger siblings, aged 3 to 5, will participate in separate pre-reading
activities.
Multiple books will be provided for each program. The books will be shared by
the participating libraries.
THE PRIME TIME FAMILY READING TIME SERIES
The Favorites Series
Session 1 .. Oral Tradition
Presented by. a storytellervvtlo. discusses theotal tradition. Subsequent Sessions
feature texts grouped around a single theme.
Session 2 .. Fairness
The True Story of the Three LittJePigs. Jon SciesZka
Why 'Mosquitoes 'Buzz in,Peoplels.Ears. Vema Aardema
Alexander ancftheTerrible, Horrible,' NaGood, Very Bad Day. JudithViorst
Session 3 ..Greed
The Talking':E99~tR()bert SanSouei
Mufaro's Beautiful Daughte'rs. John Steptoe .
Anansi.' and. the Moss Coveted Rock: Eric.Kimmef
Session 4 .. Courage
Lon PQPo: Ed Yo~ng ., . .
Where the Wild Things Ate. Maurice'Sehdak
Abiyoyo. Pete Seeger
;'j,'
Session 5 .. Dreams
Amazing GraCf3. Mary Hoffman
Wagon Wheels. Barbara Brenner'
F snny's Dream. Caralyn Boehner
SessionS ..Cleve,mess ;:.; , .~ .
Flo$sie and the Fox. Patdcia McKissack
Wiley and the Hairy Man. Molly Bang
Dr. DeSoto. William Steig
" ":
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:,:
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fD['111fDrrnJi. if~:. ST. LUKE
--- (t9t-SOIL-m
[}CJ.6~
CATHOLIC CHURCH 503 981 5012
Las posadas se llevan aeabo
las nueve noehes antes de
Navidad y signifiean el
caminar de Jose y Maria
buseando un lugar para pasar 1a noche. Asi como
ellos eaminaron en preparation para el nadmiento
de su hljo, nosotros tambien preparemonos para
ese nacimiento que nos traera un Salvador.
Fecha:
Oraanizada par Dersanas del:
sabado 16 de die. Edos. Durango y San Luis Potosi
y el Oistrito Federal
dom.) 17 de die. Edos. Sonora. Veraeruz y
Pueb1a
lunes, 18 de die. Edos. de Guerrero, Oaxaca y
Morelos
martes 19 de die. Edos. Jalisco, Sinaloa y Nayarit
mier., 20 de die. Edos. Michoaean, Hidalgo y
Yucatan
jueves, 21 de die. ''Taqueria Luis' oJ
"Panaderia Gonzalez"
viernes, 22 de die. Edos. Guanajuato, .Zacatecas y
Nuevo Leon
sabado, 23 de die. Edos. Texas y Chiapas y
Centro America
Todas las posadas se llevaran acabo
en el Salon Rubis de la
Iglesia Cat6lica de San Lucas, Woodburn
alas 7:00 p.m.
ITodos estan cordfalmente invitadosl
Se buscan personas de estos estados y lugares
para ayudar en organizar estas posadas.
51 usted esta interesado en ayudar favor de
llamar a 1a offeina parroquial.
DEC-11-2000 10:41
503 981 5012
P.02
.Mi6~ de Nao.idad
.
Hoche Buena
dominC!o. 24 de die.
12:00 medianoehe Misa y Ultima Posada
El nacImIento que hacia gritar de alegna a Isaias: "jUn nino nos
ha naddo, un hijo se nos ha dadol", tiene lugar esta noche.
Aquello no era mas que un lejano vatidnio del nacimiento que. al
producine, es ilona para Dias y paz para los hombres. Sf la
venida de Jesus es una prenda de piU para la tierra es porQUC en
el, como dice san Pablo aparec16 Ia grada de Dios, qoe trae la
salvation para todos lo hombres.
Dia de Navidad
tunes, 25 de die.
11:30 a.m. Mfsa en Espai\ol
La mfsa de hoy nos lleya a 'IIer el pesebre de JesUs lo que esta mas
alia de lo humano. Aquel nino reci(~n naddo es "la Pala-bra de
Dies hecha hombre..j et Hijo, por medto del cual Dios hizo y
conserva el mundo. y es el reflejo de la iloria de 0105. Su venida
a la tierra trae consigo la salvacion de Dios, que habra de llegar a
todos los rincones del mundo.
,
~_.......
...-+ ...
.~
.Mi6a de {JJio. Alue,(J.{t
Solemnidad de Maria, Madre de Dios
tunes, 1 de enero de 2001
11 :30 a.m. Misa en Espaf\ol
echo diu despues de su nacimiento, JesUs fue circuncidado de
acuerdo con la ley de Moises y redbio el nombre de JesUs. Eso es
10 que nos relata san lucasj pero antes. hace alusion a la visita de
los pastores al establo de Belen y, al mfsmo Uempo, hace una
evocadon de Maria, la Madre de Dios, completamente recogida en
oracleSn. Tambfen san Pablo la eyoca. cuando dice Que Dios envio
a su Hijo "nacldo de una muier", como 5i quisiera subrayar el
papel que clesempeno Maria en el desarrollo del misterio de la
salvaci6n. El pasaje del AnUguo Testamento por su parte, tnvoca
el nombre del Senor sobre el nuevo aOO y le pide la paz.
96%
P.02
COUNCIL PRESIDENT ELECTION BALLOT
Mark the box for the Councilor of your choice:
[J Kathy Figley
~ Elida Sifuentez
0 Mary Chadwick
0 Richard Bjelland
0 Pamela Kilmurray
0 Walt Nichols
COUNCIL PRESIDENT ELECTION BALLOT
Mark the box for the Councilor of your choice:
o J(athy Figley
~/Elida Sifuentez
o Mary Chadwick
D Richard Bjelland
D Pamela Kilmurray
0. Walt Nichols
COUNCIL PRESIDENT ELECTION BALLOT
Mark the box for the Councilor of your choice:
~ Kathy Figley
D Elida Sifuentez
D Mary Chadwick
n Richard Bjelland
0 Pamela Kilmurray
0 Wait Nichols
COUNCIL PRESIDENT ELECTION BALLOT
Mark the box for the Councilor of your choice:
Ef1 Kathy Figley
q Elida Sifuentez
0 Mary Chadwick
0 Richard Bjelland
0 Pamela Kilmurray
0 Walt Nichols
COUNCIL PRESIDENT ELECTION BALLOT
Mark the box for the Councilor of your choice:
-~~
-.
0 Elida Sifuentez
0 Mary Chadwick
0 Richard Bjelland
D Pamela Kilmurray
0 Walt Nichols