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January 13, 2020 Minutes COUNCIL MEETING MINUTES JANUARY 13, 2020 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON,JANUARY 13,2020 CONVENED The meeting convened at 7:02 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Present Councilor Ellsworth Present- 7:08 p.m. Councilor Cabrales Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Economic Development Director Johnk, Operations Director Stultz, Project and Engineering Director Liljequist, Community Development Director Kerr, Police Chief Ferraris, Human Resources Director Gregg, City Recorder Pierson ANNOUNCEMENTS City Hall and the Library will be closed on January 20 for Martin Luther King Jr. Day. The Aquatic Center and Transit will be open. PRESENTATIONS Proposed Internship Program- Human Resources Director Gregg provided information on the City's proposed internship program to the City Council. CONSENT AGENDA A. Woodburn City Council minutes of December 9, 2019, B. Acceptance of a Public Utility Easement at 105 Amey Road, Woodburn, OR 97071 (Tax Lot 052W12BC06600), C. Acceptance of Six Public Easements at 1550 & 1490 Brown Street (Associated with the Boones Crossing PUD), Woodburn, OR 97071 (Tax Lots 051 W 18C00800 & 051 W 18CO0600), D. Crime Statistics through November 2019, E. Building Activity through December 2019, F. Briefing: Planning Commission Meeting to Host Discussion of Rent Burden/Housing Affordability as Required by OAR 813-112-0030, G. Liquor License Application of La Parranda Night Club and Sports Bar, H. Liquor License Application of Antojitos Zaragoza, I. Intergovernmental Agreement with Marion County - Woodburn Aquatic Center Memberships Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. Councilor Carney stated that he would like to introduce an issue for discussion by Council before moving on to General Business. He reminded City Councilors of the meeting where Representative Alonso Leon, Commissioner Willis, and Jackie Frankie spoke in favor of affordable housing and where no action was taken by Council. He continued that the City Page 1 - Council Meeting Minutes, January 13, 2020 COUNCIL MEETING MINUTES JANUARY 13, 2020 Council received a letter from Representative Alonso Leon that implied that they were going to come back and make another run at this.He stated that he is opposed to affordable housing,that it is inherently discriminatory and has the potential to undercut our revenues and hinder our ability to pay for services. Carney...as a matter of policy the Woodburn City Staff and Woodburn City Council shall not discuss, debate, or formulate policies or procedures regarding what is variously called affordable housing, housing affordability, etc. If such discussion involves such things as City and County tax, taxes, or system development charges, forgiveness, relief, discounting, avoidance, etc., which may result in less funds available to cover the ongoing costs of City services, or if such action would result in shifting the cost of services burden to other City taxpayers, for a period of five years from this date. City Administrator Derickson asked if the motion deals specifically with property tax exemption or other financial incentives specifically related to affordable housing and maybe not extend to collaboration or partnerships with existing organizations pursuing affordable housing or other housing type issues. Councilor Carney stated that the criteria he would set for it is, if it offers a diminishment in anyway of the revenue that the City would use in order to pay for our costs of services. Councilor Schaub stated that she has concerns about the local option property tax exemption that was presented to Council but that the City Council and Planning Commission have been working on affordable housing. Councilor Cornwell stated she also has concerns about the local option property tax Councilor Ellsworth stated that she will never vote in favor on anything that places a moratorium on discussion and that affordable housing has nothing to do with the tax breaks. Councilor Morris stated that he agrees with the comments and that he doesn't want staff burning a lot of time on this issue and that it should be held off for a while. He added that he would support a more specific motion relative to the issue. Councilor Cabrales stated that maybe more discussion on what affordable housing is and get a little bit more of a definition would help. City Attorney Shields stated that this is a policy question on whether or not the City Council wants an ordinance drafted or does not want an ordinance drafted under ORS 307.540- 307.548, that would be a clear a motion. The Mayor announced that the motion died with a lack of a second. Morris/Schaub...table the local option property tax exemption process under ORS 307.540-307.548. That that be tabled until the second meeting in July of 2021. The motion passed 4-2 with Councilors Morris, Schaub, Carney and Cornwell voting aye and Councilors Cabrales and Ellsworth voting nay. City Administrator Derickson asked that the City Recorder make note of that date and bring the issue back up on the date that it is no longer tabled, as opposed to appearing on every Page 2 - Council Meeting Minutes, January 13, 2020 COUNCIL MEETING MINUTES JANUARY 13, 2020 agenda until then. COUNCIL BILL NO.3117-A RESOLUTION SETTING THE AMOUNTS OF THE PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGES UNDER AN EXISTING METHODOLOGY; ESTABLISHING AN ALTERNATIVE RATE REVIEW FEE; AND SETTING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES AND CHARGES Assistant City Administrator Row provided a staff report. Carney introduced Council Bill No. 3117. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3117 duly passed. COUNCIL BILL NO. 3118 - A RESOLUTION ADOPTING A NEW FEE SCHEDULE FOR CITY OF WOODBURN WATER SYSTEM DEVELOPMENT CHARGES; REPEALING RESOLUTION 2121; AND SETTING AN EFFECTIVE DATE Carney introduced Council Bill No. 3118. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage,the bill passed unanimously. Mayor Swenson declared Council Bill No. 3118 duly passed. AWARD A CONTRACT FOR ENGINEERING DESIGN SERVICES FOR THE W. HAYES STREET IMPROVEMENTS PROJECT TO KITTELSON & ASSOCIATES,INC. Project and Engineering Director Liljequist provided a staff report. Carney/Ellsworth... Award a Contract for engineering design services for the W. Hayes Street Improvements Project to Kittelson & Associates, Inc. in the amount of$287,479 and authorize the City Administrator to sign the Agreement. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: The fund development committee that was established for the Community Center Project will have its first meeting in the upcoming weeks and asked the Council Members on the committee what days they can make it. He added that the Mayor of Independence John McArdle is going to join the meeting to give the group his perspective. Staff is in discussions with Portland State University around a curriculum on the Civics Leadership Program that was established as a Council goal. A proposed outline for the program has been received. Discussion on scheduling a joint meeting with the City Council and the Woodburn School District Board. The primary focus of that meeting will be to discuss all the things that are happening in Woodburn and how land use drives that and what the future could hold for Woodburn based on the housing needs assessment, our industrial lands available and how that will translates into what the school district needs to do to update or maintain their plan for ensuring that we have adequate schools that will meet our community's needs in the future. PGE announced that they are going to close their customer service center in Woodburn. The City and PGE are in talks to see what can be done. The CEO of PGE, Maria Pope, will take a tour of the community on January 22 and then she will come speak at a City Page 3 - Council Meeting Minutes, January 13, 2020 COUNCIL MEETING MINUTES JANUARY 13, 2020 Council meeting. A sewer rate increase will be coming in front of the City Council soon. Rates are being driven up by various reasons such as the City's need to manage its debt in compliance with EPA associated Clean Water Act rules. The Plaza improvements are near completion. The updated pole lighting has been installed,lighting in the gazebo has been installed,new benches and garbage cans have been installed, and the concrete chess tables are scheduled to be installed. — The City was approved to move forward with the PERS side account and that this will result in a reduction of our overall payroll costs of 2.5% starting today and moving forward. The CDBG application to acquire a family resource center in partnership with Love INC has been advanced to the second round of consideration which will take place in April. The City has contracted with a consultant to complete a social services gap analysis to demonstrate that Woodburn needs the social services programs in our community. Attended a meeting last week with a variety of community stakeholders in it to discuss the idea of providing warming shelters. One of the proposals would be an agreement with the City and Love INC to provide a warming shelter service under an agreement that would delineate operational aspects, needs, public safety concerns, fire life safety concerns. The City would fund the program with around $10,000. Curt Jones, with Love INC stated that Love INC was asked to help manage the polarities of providing a warming shelter service. City Administrator Derickson stated that we can draft an agreement that is very specific to Woodburn, a model that fits what Love INC and the police department see as being Woodburn's issue and not try to solve a regional problem. Ally Swanson, spoke to the City Council about warming shelter ideas the community stakeholders have been working on. Police Chief Ferraris stated that the police departments main concern is what tools do we have to deal with the people who don't want to participate and who may be camping on public land and we don't have any type of non- criminal enforcement to be able to address anyone who camps on public property. They would like to be proactive and develop a proposed ordinance to address camping in public rights-of-way, public land, etc. Councilor Morris stated that he would like to see the scientific database information that was referenced in regards to the Polk County presentation. City Administrator Derickson stated that they hope to have an ordinance regulation camping in public rights-of-way and on City streets and a proposed agreement with Love, Inc. for an emergency warming center with regulation criteria in exchange for a degree of funding. Councilor Ellsworth stated that she agrees with getting ahead of the camping issue and having an ordinance that is enforceable and to take their time to get it right. Councilor Carney stated that the camping ordinance and the agreement with Love INC for an emergency warming shelter should be done together. MAYOR AND COUNCIL REPORTS Councilor Morris thanked City staff for the hard work on the Hardcastle realignment and Page 4 - Council Meeting Minutes, January 13, 2020 COUNCIL MEETING MINUTES JANUARY 13, 2020 he looks forward to the W. Hayes Street project. He added that he still has concerns about the parking at the new apartment complex on 99E. Councilor Schaub thanked the staff that she worked with through 2019 and that Woodburn is truly unique. She added that she is proud to be here and looks forward to 2020. Councilor Ellsworth stated that she looks forward to 2020. Councilor Cabrales stated that she was recently hired at the Centro de Servicios Para Campesinos (Farmworkers Service Center) and her office will be at PCLTN. Councilor Cornwell asked what the silver tags on the larger trees in town are. Project and Engineering Director Li1jequist stated that they did hire a company to come a do an assessment of the larger trees in the downtown corridor and that is probably what the silver tags are for. She then asked when the Pix Theater lot will be available for parking. City Administrator Derickson stated that when it is dry enough and the weather is temperate to stripe the lines on there,it will be good to go. Councilor Cornwell added that they are going to designate an Elm tree in Library Park and dedicate it to the volunteers in the City of Woodburn. Mayor Swenson stated he attended a meeting in Portland regarding the Census and Communications Manager Moore and Community Relations Manager Guerrero met and will be forming a Census Committee that will include people from Chemeketa, the food bank, the Library, the school district, the Love INC taskforce, and WorkSource Oregon. He noted that the State of the City Address will take place on February 7 @ 6:00 p.m., the Woodburn Fire Dept. Banquet will take place February 15, Annual CERT recognition will be on February 22, the Chamber of Commerce, Distinguished Services Awards are on March 13, and the theme is Mardi Gras, and Woodburn Proud Clean Up Day is March 14. ADJOURNMENT Ellsworth/Morris... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:29 p.m. APPROVED ERIC ENS ON:'TdA—YO R ATTEST Heather Pierson, City Recorder City of Woodburn, Ore gon Page 5 - Council Meeting Minutes, January 13, 2020