December 9, 2019 minutes COUNCIL MEETING MINUTES
DECEMBER 9, 2019
DATE COUNCIL CHAMBERS,CITY HALL,CITY OF WOODBURN,COUNTY OF
MARION, STATE OF OREGON,DECEMBER 9,2019
CONVENED The meeting convened at 7:04 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Cabrales Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Economic Development Director Johnk, Operations Director Stultz,
Project and Engineering Director Liljequist, Community Development Director Kerr,Finance
Director Montoya, Assistant City Attorney Granum, Deputy Police Chief Pilcher, Senior
Planner Cortes, Community Relations Manager Guerrero, Parks and Recreation Manager
Cuomo, City Recorder Pierson
ANNOUNCEMENTS
The City Council meeting scheduled for December 23 is cancelled. The next City Council
meeting will be January 13, 20120 at 7:00 p.m.
Holiday Closures:
Christmas:
City Hall will be closed at noon on December 24 and will reopen for regular business hours
on December 26. The Aquatic Center will be closed December 24 and 25. The Library will
be open from 10:00 a.m. to 2:00 p.m. on December 24 and closed on December 25. Transit
Services will run from 7:00 a.m. to 5:00 p.m. on December 24 and will be closed December
25.
New Year: Transit Services will run from 7:00 a.m. to 5:00 p.m. on December 31. City Hall,
the Library and Transit Services will be closed January 1. The Aquatic Center will be open
from 8:00 a.m. to 4:00 p.m. on January 1.
APPOINTMENTS
Mayor Swenson proposed the following reappointments:
Planning Commission:
— Wassa Dos Reis - Position 2
— Charles Piper—Position 3
— Sharon Corning—Position 5
— Chris Lassen—Position 7
Page 1 - Council Meeting Minutes, December 9, 2019
COUNCIL MEETING MINUTES
DECEMBER 9, 2019
Woodburn Recreation and Parks Board:
— Beronica Rios - Position IV
— Alexandra Sanarov-Ramirez— Student Postiion
Public Art Mural Committee:
— Sharon Schaub
— Merri Berlin
— Colleen Vancil
— Christine Lopez
Library Board:
— Bethany Weathersby
— Kathleen Boyer
Woodburn Tourism Advisory Committee:
— Paul Iverson
Carney/Ellsworth...approve the appointments. The motion passed unanimously.
PRESENTATIONS
Audit Report: Chuck Swank representing Grove, Mueller & Swank, P.C., informed the
Council that the audits are complete and the City received an unmodified opinion.
Community Center: Assistant City Administrator Row and Jim Kalvelage with Opsis
Architecture, provided the City Council with lower cost alternatives for the Community
Center.
Memo on Stipends for Elected Officials: Assistant City Attorney Granum provided
information to the City Council on implementing a stipend for elected officials. There was a
consensus of the City Council to move forward with a staggered approach and to have the
City Administrator provide recommendations on stipend amounts, and a process for
Councilor's who may want to donate their stipend.
BUSINESS FROM THE PUBLIC
Fred Muraviov, 1297 Greenview Drive, thanked the Council for the call-up review of the
Pacific Valley Apartments and that the result was a more positive outcome for the single story
houses in the area.
Nancy Kirksey, 1049 McKinley, stated that she has concerns about the atrium at the Library
being turned into a reading area for people and questioned the removal of the Eagle Scout
Proj ect.
Page 2 - Council Meeting Minutes, December 9, 2019
COUNCIL MEETING MINUTES
DECEMBER 9, 2019
CONSENT AGENDA
A. Woodburn City Council minutes of November 12, 2019,
B. Woodburn Planning Commission minutes of October 10, 2019,
C. Woodburn Planning Commission minutes of October 24, 2019,
D. Crime Statistics through October 2019,
E. Photo Speed Enforcement Amendment to Contract with Redflex,
F. Building Activity through October 2019,
G. Building Activity through November 2019,
H. Towing Services Proposals Award,
I. Intergovernmental Agreement with the Woodburn School District for Collection and
Administration of a Construction Excise Tax ("CET").
Morris/Schaub... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARING
Housing Needs Analysis
A Public Hearing to consider input on the Housing Needs Analysis. Mayor Swenson declared
the hearing open at 8:21 p.m. for hearing public input on the Housing Needs Analysis.
Community Development Director Kerr provided a staff report. Mayor Swenson asked if
anyone from the public would like to speak on this subject. No members of the public wished
to speak in either support or opposition. Mayor Swenson declared the hearing closed at 8:28
p.m.
COUNCIL BILL NO.3115-AN ORDINANCE ADOPTING AN UPDATED HOUSING
NEEDS ANALYSIS INTO THE WOODBURN COMPREHENSIVE PLAN (LA 2019-
02)
Carney introduced Council Bill No. 3115. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Swenson declared Council Bill No. 3115 duly passed.
COUNCIL BILL NO. 3116 - AN ORDINANCE AMENDING ORDINANCE 2157
(WASTEWATER DISCHARGE FEES) TO MODIFY THE CALCULATION
PROCEDURE USED FOR WINTER AVERAGING THAT PROVIDES THE
RESIDENTIAL MONTHLY SEWERAGE CHARGE AND DECLARING AN
EMERGENCY
Carney introduced Council Bill No. 3116. City Recorder Pierson read the bill by title only
since there were no objections from the Council. Operations Director Stultz provided a staff
report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson
declared Council Bill No. 3116 duly passed.
DESIGN REVIEW DR 2019-03 PACIFIC VALLEY APARTMENTS FINAL
DECISION
Carney/Schaub... authorize the Mayor to sign the attached final land use decision. On roll
call vote Councilors Ellsworth, Carney, Schaub and Cornwell voted yes and Councilors
Morris and Cabrales voted no. The motion passed 4-2.
AWARD OF A CONTRACT FOR NEW PRODUCTION WELL FOR THE PARR
Page 3 - Council Meeting Minutes, December 9, 2019
COUNCIL MEETING MINUTES
DECEMBER 9, 2019
ROAD TREATMENT PLANT
Carney/Morris... Award a contract for design, bid and construction management services
for the New Production Well for the Parr Road Treatment Plant Project for $529,349 to
Murraymith, Inc. The motion passed unanimously.
AWARD PERSONAL SERVICE AGREEMENT TO OPSIS ARCHITECTURE LLP
Assistant City Administrator Row Provided a Staff report. Carney/Ellsworth... Authorize
the City Administrator to enter into a Personal Services Agreement with Opsis Architecture
LLP in the amount of$979,320 plus reimbursable expenses estimated to be$20,000 to provide
architectural schematic design and 40%-50%design development services for the Community
Center Project. The motion passed unanimously.
CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF A DESIGN
REVIEW AND PROPERTY LINE ADJUSTMENT FOR GEM EQUIPMENT OF
OREGON, LLC AT 2765 NATIONAL WAY (DR 2019-11 & PLA 2019-05)
The City Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
— Last Wednesday the League of Oregon Cities held their staff meeting at the
Woodburn Police Department then came to city hall in the afternoon to hear about
the work the City of Woodburn is doing. He shared with the City Council the video
that Communications Coordinator Moore put together for League of Oregon Cities
staff.
— Spoke with Mayor John McArdle about funding sources for the Community Center
Project and that he would be willing to come speak with the Council on his
experiences. Any Councilors that are interested in being on an advisory committee to
work on this should let him know.
MAYOR AND COUNCIL REPORTS
Councilor Cornwell stated that she would like to pursue what happened at the Library in
regards to the eagle plaque and look into changes made to the atrium. She added that the tree
lighting ceremony was fabulous. City Administrator Derickson stated that he will follow up
with the Council on the concerns at the Library.
Councilor Ellsworth stated that she appreciates the way the City Council works together even
when they have opposing views on items.
Councilor Schaub wished everyone a Merry Christmas and added that she enjoys working
with this Council. She also stated that she was so proud of Woodburn during the League of
Oregon Cities meeting at city hall. She also noted that that it lit up her heart to see kids playing
on the sculptures in the plaza during the tree lighting.
Councilor Morris stated that he would like the Planning Commission to listen to the people
that come to their meetings to speak on projects.
Mayor Swenson stated the weather for the tree lighting was good, there have been two
Page 4 - Council Meeting Minutes, December 9, 2019
COUNCIL MEETING MINUTES
DECEMBER 9, 2019
applications received for the census committee. He also noted that the State of City is going
to be an evening event on January 31 at the Metropolis. He added that the Sister City Project
is advancing and a delegation from Woodburn will be going in March and then they will be
invited to come attend during the Fiesta Mexicana.
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session under the authority of
ORS 192.660(2)(i), Carney/Ellsworth... move into executive session. The motion passed
unanimously. The Council adjourned to executive session at 9:30 p.m. and reconvened at
10:46 p.m. Mayor Swenson stated that no action was taken by the Council while in executive
session.
Schaub/Morris... adjust the deferred compensation to make up for the 2.5 future reduction
in the PERS account for Bob Shields and Scott Derickson and the 2.5% is not the actual
amount which will be reported by the finance department., also like to add 40 hours each to
the vacation bank of both Bob Shields and Scott Derickson. City Administrator Derickson
asked for clarification on if the 2.5% PERS reimbursement a maximum not to exceed based
on actual number. Councilor Schaub answered yes. The motion passed unanimously.
ADJOURNMENT
Schaub/Ellsworth... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 10:50 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST Pi
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 5 - Council Meeting Minutes, December 9, 2019