November 12, 2019 URA Agenda CITY OF WOODBURN ERIDMEMB MEMBER
DEBBIE CABRALES,BOARD MEMBER WARD �
LISA ELLSWORTH,BOARD MEMBER WARD II
ROBERT CARNEY, BOARD MEMBER WARD III
URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV
MARY BETH CORNWELL,BOARD MEMBER WARD V
AGENDA ERIC MORRIS,BOARD MEMBER WARD VI
NOVEMBER 12, 2019 - 6:45 P.M.
City Hall Council Chambers—270 Montgomery Street
1 . CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal meeting minutes of October 14, 2019 1
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
None.
6. GENERAL BUSINESS
A. A Resolution Approving Transfers of FY 2019-2020 Appropriations 2
and Approving a Supplemental Budget for the Creation of a PERS
Side Account
Recommendation Action: Urban Renewal Board adoption of
Resolution No. 2019-03 authorizing a $10,000 transfer to the Public
Employees Retirement System (PERS) Reserve Fund.
7. PUBLIC COMMENT
8. ADJOURNMENT
COUNCIL GOALS 2019-2021
Thematic Goals
1. Create an inclusive environment where residents participate and are engaged in the community (that is
vibrant,safe and active).
2. Promote an environment that encourages sustainable economic health maximizing our geographic,
workforce, cultural and community assets.
November 12, 2019 Urban Renewal Agency Page i
Strategic Goals
3. Create an inclusive environment where Woodburn residents want to participate and are engaged in the
community.
4. Develop innovative funding sources to help support the completion of capital improvement projects.
5. Grow and support strategic partnerships for economic health.
6. Explore the development of a non-profit consolidation facility.
7. Improve Communication and Coordination with School District on matters of mutual interest.
8. Completion of the First Street remodel.
9. Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering
committee to review and recommend design.
10. Creation of the Dick Jennings Community Leadership Academy.
11. Develop a strategy to limit PERS liability.
12. Establishment of a Woodburn 20 year community-visioning plan.
October 14, 2019
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
OCTOBER 14, 2019
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER 14, 2019
CONVENED The meeting convened at 6:49 p.m. with Chair Swenson presiding.
ROLL CALL
Chair Swenson Present
Member Schaub Present- 6:50 p.m.
Member Cornwell Present
Member Carney Present
Member Morris Absent
Member Ellsworth Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row, Economic Development Director Johnk, Community Development Director Kerr, Operations
Director Stultz, Communications Coordinator Moore, City Recorder Pierson
CONSENT AGENDA
A. Urban Renewal Agency minutes of August 12, 2019
Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
URG 2019-02: 247 N. Front Street(El Mercadito/Carmen Cruz)
Economic Development Director Johnk provided a staff report. Carney/Schaub... approve URG
2019-02: 247 N. Front Street, El Mercadito/Carmen Cruz. The motion passed unanimously.
URG 2019-03: 360-392-398 N. Pacific Highway (Whitney Kang/Tae Won Kang)
Economic Development Director Johnk provided a staff report. Carney/Ellsworth... approve URG
2019-03 for 360-392-398 N. Pacific Highway, Whitney Kang/Tae Won Kang. The motion passed
unanimously.
ADJOURNMENT
Mayor Swenson adjourned the meeting at 6:57 p.m.
APPROVED
ERIC SWENSON, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 —URA Board Minutes, October 14, 2019
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November 12, 2019
TO: Urban Renewal Agency Chair and Members
FROM: Sandra Montoya, Finance Director
SUBJECT: FY 2019/20 TRANSFER RESOLUTION FOR CREATION OF PERS SIDE
ACCOUNT
RECOMMENDATION:
Urban Renewal Board adoption of Resolution No. 2019-03 authorizing a $10,000
transfer to the Public Employees Retirement System (PERS) Reserve Fund. No
public hearing was required for this supplemental budget because the
estimated expenditures contained in it are less than the threshold amount
specified by ORS 294.473(1 ) (a).
SYNOPSIS:
Consistent with the City Council FY 2019/2020 Goals and the adopted Budget
Polices, this transfer will help the City achieve the maximum PERS's side account
contribution allowed under law. Under the PERS Program, PERS will provide a
25% match, bringing down the City's overall unfunded liability and savings to the
City's operational costs over time.
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x-
2
WOODBURN URBAN RENEWAL AGENCY RESOLUTION NO. 2019-03
A RESOLUTION APPROVING TRANSFERS OF FY 2019-2020 APPROPRIATIONS AND
APPROVING A SUPPLEMENTAL BUDGET FOR THE CREATION OF A PERS SIDE
ACCOUNT
WHEREAS, ORS 294.463(1 ) permits "transfers of appropriations" within any
fund "when authorized by official resolution or ordinance of the governing body";
and
WHEREAS, ORS 294.463(2) limits "transfers of general operating contingency
appropriations to no more than fifteen (15) percent of the total appropriations of
the fund" unless adopted pursuant to a supplemental budget; and
WHEREAS, transfers made pursuant to any of the above must state the need
for the transfer, the purpose for the authorized expenditure, and the amount of
the appropriation transferred; and
WHEREAS, ORS 294.471 (1 )(a) permits supplemental budgets when "an
occurrence of condition which had not been ascertained at the time of the
preparation of a budget for the current year or current budget period which
requires a change in financial planning"; and
WHEREAS, ORS 294.473 requires the governing body to hold a public
hearing on the supplemental budget when the estimated expenditures
contained in the supplemental budget for fiscal year or budget period differ by
ten (10) percent or more of any one of the individual funds contained in the
regular budget for that fiscal year; and
WHEREAS, no public hearing was required for this supplemental budget
because the estimated expenditures contained in it are less than the threshold
amount specified by ORS 294.473(1 )(a); and
WHEREAS, the transfers contained herein are made pursuant to ORS
294.463; NOW, THEREFORE,
THE CITY OF WOODBURN URBAN RENEWAL BOARD RESOLVES AS FOLLOWS:
Section 1 . That pursuant to the applicable ORS provisions cited above, the City of
Woodburn Urban Renewal Board hereby approves the applicable transfer and
supplemental budget for FY 2019-20 in the amounts listed below.
Page I of 2—RESOLUTION NO.2019-03
3
Urban Renewal Fund (720) Original Supplemental Revised
Revenues
Fund Balance $ 3,159,000 $ - $ 3,159,000
Taxes $ 785,800 $ - $ 785,800
Intergovernmental $ 1,000,000 $ - $ 1,000,000
Miscellaneous Revenue $ 39,200 $ - $ 39,200
Revenues Total $ 4,984,000 $ - $ 4,984,000
Expenditures
Personnel Services $ 228,580 $ - $ 228,580
Materials &Services $ 271,120 $ - $ 271,120
Capital Outlay $ 3,713,500 $ - $ 3,713,500
Debt Service $ 268,500 $ - $ 268,500
Transfers $ 2,290 $ 10,000 $ 12,290
Contingency $ 500,010 $ (10,000) $ 490,010
Expenditures Total $ 4,984,000 $ - $ 4,984,000
Approved as to Form:
City Attorney Date
APPROVED:
Eric Swenson, Chairman, URA Board
Passed by URA Board
Submitted to the Chairman
Approved by the Chairman
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 of 2—RESOLUTION NO.2019-03
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