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September 23, 2019 minutes COUNCIL MEETING MINUTES SEPTEMBER 23, 2019 DATE COUNCIL CHAMBERS,CITY HALL,CITY OF WOODBURN,COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 23,2019 CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Present Councilor Ellsworth Present Councilor Cabrales Present Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Ferraris, Economic Development Director Johnk, Operations Director Stultz, Community Development Director Kerr,Deputy Chief Pilcher, Communications Coordinator Moore, City Recorder Pierson WOODBURN POLICE DEPARTMENT SWEARING-IN CEREMONY Woodburn Police Chief Ferraris administered the oath of office to new Woodburn Police Officers Josh Mitchell and Josh Rios Noonkester. Mayor Swenson called for a 15-minute break. CONSENT AGENDA A. Woodburn City Council minutes of September 9, 2019, B. Crime Statistics through August 2019. Ellsworth/Schaub... adopt the Consent Agenda. The motion passed unanimously. CATHOLIC COMMUNITY SERVICES FOUNDATION'S REQUEST TO IMPLEMENT THE STATE LAW PROCESS FOR A PROPERTY TAX EXEMPTION FOR NONPROFIT CORPORATIONS PROVIDING LOW-INCOME HOUSING City Administrator Derickson provided a staff report. Councilor Carney declared that he has an ex-parte contact as he has donates both his time and money to Catholic Charities. Councilor Ellsworth stated that she lives next to a Catholic Charities property. Mayor Swenson stated that he would call on those who provided speaker cards for this agenda item. Josh Graves, Deputy Director of Catholic Community Services, spoke in support of implementing the state law process for property tax exemption for nonprofit corporations providing low-income housing. He provided information on the types of services provided by other similar properties. Colin Willis, Marion County Commissioner, spoke in favor of implementing the property tax exemption for nonprofits that provide low-income housing. He also provided a reading of the Page 1 - Council Meeting Minutes, September 23, 2019 COUNCIL MEETING MINUTES SEPTEMBER 23, 2019 state statute. He stated that there is a serious shortage of housing in Marion County. Teresa Alonso Leon, State Representative to House District 22, spoke in support of implementing the property tax exemption for nonprofits that provide low-income housing. She noted that there is a lack of affordable housing in Oregon and they should think of those living below the poverty line and may be struggling in their homes. Jackie Franke, Consultant to Catholic Community Services, spoke in support of implementing the property tax exemption for nonprofits that provide low-income housing. Michael Martin, stated that his understanding of this is that if this is allowed for this charity it will be available to other charities, who would just have to comply with the state statue and the City would have no choice but to approve the application.He added that his concern would be whether the City would be stuck without the power to disapprove future applications. Joe Budge, Woodburn Fire Chief, stated that he is not in support or opposed to this but provided information on how the exemption for nonprofits that provide low-income housing would affect the services they provide. Councilors asked questions and provided comments. Mayor Swenson noted that more information will be needed and questions answered before a final decision can be made. COUNCIL BILL NO. 3108 — AN ORDINANCE ADOPTING AN UPDATED TRANSPORTATION SYSTEM PLAN AND ASSOCIATED WOODBURN COMPREHENSIVE PLAN TEXT AMENDMENTS (LA 2018-04) Carney introduced Council Bill No. 3108. City Recorder Pierson read the bill twice by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3108 duly passed. COUNCIL BILL NO. 3109 — A RESOLUTION AUTHORIZING APPLICATION FOR-AND ACCEPTANCE OF A DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT TECHNICAL ASSISTANCE GRANT: DEMONSTRATING SUPPORT FOR THE GRANT PROJECT; AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN AND EXECUTE ALL NECESSARY DOCUMENTS TO THAT EFFECT. Carney introduced Council Bill No. 3109. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3109 duly passed. OPTION TO PURCHASE PROPERTY AT 970 CASCADE DRIVE FUNDED THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Carney/Morris... approve the Option to Purchase Real Property Agreement for 970 Cascade Drive and authorize the City Administrator to exercise the Option in the event CDBG funding Page 2 - Council Meeting Minutes, September 23, 2019 COUNCIL MEETING MINUTES SEPTEMBER 23, 2019 is awarded. The motion passed unanimously. MEMORANDUM OF UNDERSTANDING (MOU) WITH LOVE INC FOR GOVERNANCE OF THE"WOODBURN FAMILY RESOURCE CENTER"FUNDED THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Carney/Morris... authorize the City Administration to sign the MOU between the City and Love INC for the management of a Woodburn Family Resource Center funded through the CDBG program. The motion passed unanimously. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF SILVERTON FOR BUILDING DIVISION SERVICES Ellsworth/Morris... authorize the City Administrator to sign a new Intergovernmental Agreement(IGA)with the City of Silverton for building inspection and plan review services. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: • The City is going to be going through an emergency management tabletop exercise. • The League of Oregon Cities conference will be taking place this week and he will be heading over on Wednesday. • The City has been receiving complaints about the hemp odor. He noted that this is an approved agricultural crop and there isn't anything the City can do in regards to regulating the odor. • Greeters took place at City Hall on September 13 and there was a great turn out. • Based on feedback from Greeters there has been some talk about the City working with the Chamber on a business summit to discuss what is going on in Woodburn. • The City has put out a new recruitment video that includes City employees talking about why they like working for the City of Woodburn. MAYOR AND COUNCIL REPORTS Councilor Morris mentioned that he received emergency alerts about the cougar sighting. Councilor Schaub stated that she looks forward to going to the League of Oregon Cities conference. Councilor Ellsworth stated that she is also looking forward to the League of Oregon Cities Conference. Mayor Swenson stated that there have been two Community Center Committee meetings and they are going well. He mentioned that the Boys and Girls Club breakfast is taking place September 25. He added that he was able to speak with three different classrooms about city Page 3 - Council Meeting Minutes, September 23, 2019 COUNCIL MEETINGNE SEPTEMBER 23, 2019 government. ADJOURNMENT Morris/Ellsworth... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:16 p.m. APPROVED PLiXv?�_ ERIC SWENS®N, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, September 23, 2019