June 24, 2019 minutes COUNCIL MEETING MINUTES
JUNE 249 2019
DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON,JUNE 249 2019
CONVENED The meeting convened at 7:02 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Cabrales Present
Staff Present: City Administrator Derickson, Assistant City Administrator Row, Police Chief
Ferraris, Community Development Director Kerr, Economic Development Director Johnk,
Public Works Director Liljequist, Human Resources Director Gregg, Assistant City Attorney
Granum, Community Relations Manager Guerrero, Communications Coordinator Moore,
City Recorder Pierson
ANNOUNCMENTS
The City Council meeting scheduled for July 8 is cancelled. The next City Council meeting
will be July 22, at 7:00 p.m. and will take place at the Woodburn Police Department
Community Room.
In observance of Independence Day, City Hall offices,the Library, and Transit service will be
closed Thursday, July 4, 2019. The Aquatic Center will be open lam—4pm.
Woodburn Parks and Recreation would like to invite the Mayor and the Council along with all
Woodburn residents out to the annual 4th of July Celebration sponsored by Cox Electric. This
year's event will kick off at 5:30 at Centennial Park. Enjoy a night of family activities,musical
entertainment, great food, and dazzling fireworks. Entertainment will feature PURUSA, Papa
Smoke and Reedy 300.
The July 4t" all you can eat Chuckwagon breakfast will take place from 7:00 a.m. to 10:00
a.m. at Legion Park.
COMMUNITY/GOVERNMENT ORGANIZATIONS
Woodburn Fire District Fire Marshal James Gibbs provided an overview of the fire
prevention programs that the Woodburn Fire District are conducting in the City of
Woodburn.
Connie Lum, Director of the Woodburn Senior Center,provided information on the
Woodburn Senior Center and requested$100,000 in funding from the City Council.
City Administrator Derickson explained that granting funds of this nature would
need to be an open and competitive process because it's public money and there
would be certain standards for financial accountability and compliance that would
need to be met. He added that the City does have surplus supplies that match some
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COUNCIL MEETING MINUTES
JUNE 249 2019
of the needed items on the Senior Center supply list as well as providing Dial A
Ride services. Councilor Ellsworth offered assistance in extending their reach into
the community and Councilor Schaub offered assistance in finding a new location
for the Senior Center.
PROCLAMATIONS
Mayor Swenson proclaimed June 27, 2019, as National HIV Testing Day.
PRESENTATIONS
Taste of Woodburn - Community Relations Manager Guerrero provided information on the
2019 Taste of Woodburn event.
Mayor Presentation-Park Enhancements—Mayor Swenson provided a presentation to the
City Council outlining his plan for park enhancements and asked the City Council for their
input on moving forward with defining the scope of the project. Councilor Morris stated that
he does not like the idea of a fee on the utility bills and thinks it should be up to the voters to
decide. Councilor Schaub suggested that an advisory vote could be put on the ballot to obtain
information on how people would vote for this project. Councilor Morris stated that he would
like to view the presentation slides more thoroughly before he makes a decision. Council
Carney stated that he thought the idea of an advisory vote was a good one.
BUSINESS FROM THE PUBLIC
Nancy Kirksey, 1049 McKinley, requested that smoking be banned in City Parks.
Cornwell/Cabrales... ask Scott to look into what other cities have done to address
smoking in city parks and see if we have the ability to regulate it. The motion passed with
Councilors Cornwell, Cabrales, Morris and Ellsworth voting in favor, and Councilors Schaub
and Carney voting against.
Ramon Ramirez, 877 Amity Ct., thanked the Woodburn Police Department for re-stating
Oregon law in regards to collaboration with immigration agents. He added that this has sent a
strong message to the immigrant community that the police will be there to help the
community.
Larry Kleinman, 1790 Landau Dr., thanked the Police Chief for the statement he put out and
the policy it expresses and stated that it is important for the police to have the trust of the
community.
Reyna Lopez, Executive Director of PCLTN, 300 Young St., thanked the Woodburn Police
Department and that she appreciates the Chief of Police restating what the law is. She added
that it's obvious that good policing is happening in Woodburn.
CONSENT AGENDA
A. Woodburn City Council minutes of June 10, 2019,
B. Acceptance of Four Easements at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot
051 W 18AA05700),
C. Acceptance of Three Warranty Deeds at 591 Gatch Street,Woodburn, OR 97071 (Tax Lot
051 W 18AA05700),
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COUNCIL MEETING MINUTES
JUNE 249 2019
D. Crime Statistics through May 2019.
Morris/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3101 — AN ORDINANCE AMENDING THAT PORTION OF
TABLE 2.03A OF THE WOODBURN DEVELOPMENT ORDINANCE WHICH IS
RELATED TO RESIDENTIAL USES IN COMMERCIAL ZONES (LA 2019-01)AND
DECLARING AN EMERGENCY
Ellsworth introduced Council Bill No. 3101. City Recorder Pierson read the bill twice by title
only since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Swenson declared Council Bill No. 3101 duly passed.
COUNCIL BILL NO. 3102 — A RESOLUTION ESTABLISHING A COMMUNITY
CENTER CITIZENS ADVISORY COMMITTEE; SPECIFYING OBJECTIVES;AND
PROVIDING MEMBERSHIP COMPOSITION
Ellsworth introduced Council Bill No. 3102. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Swenson declared Council Bill No. 3102 duly passed.
REDFLEX CONTRACT EXTENSION
Police Chief Ferraris provided a staff report. Carney/Morris... authorize the City
Administrator to sign the attached Fifth Extension of the Agreement with Redflex Traffic
Systems, Inc. to provide Red Light Photo Enforcement Services. The motion passed
unanimously.
AWARD PERSONAL SERVICE AGREEMENT TO OPSIS ARCHITECTURE LLP
Assistant City Administrator Row provided a staff report. Carney/Schaub... authorize the
City Administrator to enter into a Personal Services Agreement with Opsis Architecture LLP
to conduct preliminary architectural design and program planning services for the Community
Center Project. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE HARDCASTLE AVENUE
REALIGNMENT AT RAILROAD CROSSING PROJECT
Public Works Director Liljequist provided a staff report. Carney/Morris... award the
construction contract for the Hardcastle Avenue Realignment at Railroad Crossing Project to
the lowest responsible bidder,Pacific Excavation,Inc. in the amount of$777,000. The motion
passed unanimously.
WORKERS' COMPENSATION INSURANCE PROVIDER
City Administrator Derickson provided a staff report. Carney/Morris... authorize the City
Administrator to withdraw from Citycounty Insurance Services(CIS)workers' compensation
insurance and contract with SAIF Corporation (SAIF) for workers' compensation insurance.
The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
— City Hall is scheduled to be closed on July 18 and July 19 so staff can move back into
the building and will reopen on July 22.
— The Community BBQ will be held August 26 after the City Council meeting.The Council
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COUNCIL MEETING MINUTES
JUNE 24, 2019
will meet downtown this year with music in the plaza.
— There have been 9 underground tanks and an elevator found during the construction of
First Street. DEQ is helping with some of the mitigation costs.
— The City received an Enterprise Zone application or the business park.
— The Alleyways and buildings are being painted and they look great.
— Working with Mid-Valley COG on a HUD Grant in the amount of$1.5 million for a joint
non-profit resource center.
— Grading permits for Smith Creek were issued.
— Chief Ferraris went to DPSST and presented to international law enforcement officers
about community policing and police legitimacy.
— Spoke with Chief Ferraris about concerns regarding crime and immigration dialogue and
requested that the Chief write this piece so that the community knows they should report
crime and what the law is.
— The Fiesta Mexicana planning is underway and event information has been posted on the
Travel Oregon web page as well as their newsletter.
— We have a new vendor for utility payments and it should be set up for use in the next
couple of weeks.
— The Sister City application has been completed and sent in. He will let the Council know
when he receives a response.
— The League of Oregon Cities Conference will be taking place September 26-28 in Bend.
MAYOR AND COUNCIL REPORTS
Mayor Swenson stated that on June 11 he attended the key leaders meeting and there will be
a follow up meeting in August. He attend the French Prairie Community forum and the focus
of the meeting was concerns about the multiple traffic deaths in the Donald area recently. He
met with Representative Alonso Leon to speak about all the great things going on in
Woodburn.
Councilor Cabrales stated that she went with the Mayor to speak with the Mexican Consulate
and discussed the services provided.
Councilor Ellsworth stated that Saturday is the Woodburn Area Relay for life at the Iverson
Tulip farm from 11:00 a.m.to 11:00 p.m. She added that there will be entertainment and food.
Councilor Cornwell thanked the Council for stepping up and offering to help the Senior
Center.
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session under the authority of
ORS 192.660(2)(d) Morris/Schaub... move into executive session. The motion passed
unanimously. The Council adjourned to executive session at 9:38 p.m. and reconvened at
10:14 p.m. Mayor Swenson stated that no action was taken by the Council while in executive
session.
ADJOURNMENT
Morris/Ellsworth ... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 10:15 p.m.
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COUNCIL MEETING MINUTES
JUNE 24, 2019
APPROVED
ERIC SWENSON, MAYOR
ATTEST IL40'JA L/ 51�)
Hevat1her Pierson, City Recorder
City of Woodburn, Oregon
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