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July 22, 2019 Agenda EIC SWENSON,MAYOR CITY OF W OO D B U R N DEBBIE CABRAL SRCOUNCILOR WARD 1 LISA ELLSWORTH,COUNCILOR WARD II CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III SHARON SCHAUB,COUNCILOR WARD IV MARY BETH CORNWELL,COUNCILOR WARD V JULY 22, 2019- 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI WOODBURN POLICE DEPARTMENT COMMUNITY ROOM- 1060 MT. HOOD AVE 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. City Hall functions have been moved back to 270 Montgomery Street. The August 12 City Council meeting will take place in the Council Chambers at City Hall. B. The August 26, 2019 City Council meeting/Community Barbecue will take place at City hall and the Downtown Plaza.The meeting will begin at 5:30 pm and the BBQ will start shortly after. Appointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: A. National Night Out 2019 1 Presentations: B. Plaza Improvements 2 C. 2019 Fiesta Mexicana Court 6. 15 MINUTE BREAK 7. COMMUNICATIONS None. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo. Comunfquese al (503) 980-2485.** July 22, 2019 Council Agenda Page i 8. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. Comment time will be limited to 3 minutes. 9. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of June 24, 2019 18 Recommended Action: Approve the minutes. B. Woodburn City Council Executive Session minutes of June 24, 2019 23 Recommended Action: Approve the minutes. C. Building Activity for June 2019 24 Recommended Action: Receive the report. D. Crime Statistics through June 2019 35 Recommended Action: Receive the report. 10. TABLED BUSINESS None. 11. PUBLIC HEARINGS None. 12. GENERAL BUSINESS-Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time will be limited to 3 minutes. A. Purchase of Alleyway Parcel (Tax Lot 051 W18BA09990) 40 Recommended Action:That the City Council approve the purchase of a parcel of real property designated as Tax Lot 051 W 18BA09990 from Marion County and authorize the City Administrator to execute all documents as may be required to complete the transaction and accept a deed for the property. B. Award Personal Service Agreement to Murraysmith, Inc. for 41 Engineering and Construction Management Services for the Water Tower Repainting Project Recommended Action: That the City Council, acting in its capacity as the Local Contract Review Board, authorize the City Administrator to enter into a Personal Services Agreement with Murraysmith, Inc. July 22, 2019 Council Agenda Page ii for engineering design and construction management services for the Water Tower Repainting Project. C. Photo Speed Enforcement Proposal - Amend Contract with Redflex 43 Recommended Action: That the City Council, acting as the Local Contract Review Board, authorize the Woodburn Police Department to submit a proposal to the Oregon Department of Transportation in order to enforce speeding violations at the intersection of Mt. Hood Ave and N. Pacific Hwy using the current Redflex camera system. Once approval is granted, the City would agree to amend the current contract with Redflex. D. No Smoking Ordinance 54 Recommended Action: That the City Council receive this report regarding other cities in Oregon that prohibit smoking in public parks and consider whether they would like staff to prepare a similar prohibition for their consideration at a future meeting. 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 14. CITY ADMINISTRATOR'S REPORT 15. MAYOR AND COUNCIL REPORTS 16. EXECUTIVE SESSION None. 17. ADJOURNMENT COUNCIL GOALS 2019-2021 Thematic Goals 1. Create an inclusive environment where residents participate and are engaged in the community(thatis vibrant,safe and active). 2. Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural and community assets. Strategic Goals July 22, 2019 Council Agenda Page iii 3. Create an inclusive environment where Woodburn residents want to participate and are engaged in the community. 4. Develop innovative funding sources to help support the completion of capital improvement projects. 5. Grow and support strategic partnerships for economic health. 6. Explore the development of a non-profit consolidation facility. 7. Improve Communication and Coordination with School District on matters of mutual interest. 8. Completion of the First Street remodel. 9. Completion of Phase 1&2 of the Community Center Project including the formation of an ad hocsteering committee to review and recommend design. 10. Creation of the Dick Jennings Community Leadership Academy. 11. Develop a strategy to limit PERS liability. 12. Establishment of a Woodburn 20 year community-visioning plan. July 22, 2019 Council Agenda Page iv PROCLAMATION NATIONAL NIGHT OUT 2019 WHEREAS, the National Association of Town Watch is sponsoring a unique,nationwide crime, drug and violence prevention program on Tuesday, August 6, 2019 called "National Night Out"; and WHEREAS,the"36th Annual National Night Out"provides a unique opportunity for the City of Woodburn to join forces with thousands of other communities across the country in promoting cooperative police-community crime, drug and violence prevention efforts; and WHEREAS, all citizens of Woodburn play a vital role in assisting the Woodburn Police Department through joint crime,drug and violence prevention efforts in Woodburn and is supporting "National Night Out 2019" locally; and WHEREAS, it is essential that all citizens of the City of Woodburn be aware of the importance of crime prevention programs and the impact that their participation can have on reducing crime, drug abuse and violence in Woodburn; and WHEREAS, police-community partnerships and neighborhood safety and awareness cooperation are important themes of the "National Night Out" program. NOW,THEREFORE,I,Eric Swenson,Mayor of the City of Woodburn do hereby call upon all citizens of Woodburn to join the Woodburn Police Department and the National Association of Town Watch in supporting the "36th Annual National Night Out" Tuesday, August 6, 2019. FURTHER, LET IT BE RESOLVED THAT, I, MAYOR Eric Swenson, do hereby proclaim Tuesday, August 6, 2019 as "NATIONAL NIGHT OUT" in the City of Woodburn. 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V ,.aa �� � °� ��. .�s� �.. u �� �n: . �� � , ,,n� ..�_ srvµ,�. .��. � \�� ��� . � � , � � � � �i� � . �\ «/ }\$�\y �/ � � * � : ���. �j�© \. . / \��( \ < � ^ ��� � �� ~ � , v + ��y . cryliic WasWngtoni Pmstlite III W LED 3'dOCK Tip.3 ceai4 —,-f LE@, R!dlG Rabr u: g'..5,3 t5 a UNdI /MI6'i.7 tu�Uf�kYJJ/lA0[' /��,� ' a i �t��/���/i/✓�li'�/iii" ;� �/1'/'������/i1✓�r�U�� !���� .JY� ���d91��'�� .� �/,�' �1�� �i,/✓/I�rM�(,��� ,1 l H lr is y�//D1J' i " lrri V(f� Plaza Improvement Key New Garbage Cans ` Updated LEG Light Fixtures `s New LEU Gazebo Lighting IM New Be-bes � n ®Chess Tables �Mn i p � r/rrrrrrrrrj�l% �IIIIIIIIIIII Council Plaza Project Business Item QuantityCost Total Oregon Corrections Scroll Bench 72" 61,248.00 $ 7,488.00 Oregon Corrections Trash Can Item:744-102-006 6720.00 $ 4,320.00 Gazebo Lighting and Retro Fit Current $ Engelman Electric Lamps 14,946.69 $ 4,946.69 Bravado Outdoor $ Products Chess Tables 22,564.00 $ 5,128.00 Bravado Outdoor $ Products Chess Stools 4525.00 $ 2,100.00 George Vistika Install(Estimate) 12,000.00 $ 2,000.00 Total $ 25,982.69 Budget $25,000 ///////////%/%/%/////%// v,,,1 !r �Ili �' � ill � ��� � ��; / � �,? 4Vd � � I � I �// ldt �'� i i r� �i /oil%%G/I➢�lrrfr/lrrrNi P7;C� � �� � � ,, I I !ii r� �� it ti � ^ ii iV �� ,% % I N j / ?� � ��� � �i � 4k xx�nr I r �� frill%i�J�°i � ��i/i��i�1r - %o ����, , r����00%%�����i �� �iii ,���+��i,, ,//� ,,��'� a i �i i,,;� t� � � � �` ,� � ,;,4.� wM r, ���� � ��� �,1,,,,, '1�;�� Ali ,, �� W� ��� �; ,� ,,,,,h,,, �" �, � /r1viUrrrrfi�id/i0f , rr, rfr,,.ir0�,,;,r,.,Ml lil , N"16f6+fXoG ��j//J,�✓/��f rr� � urlY�Ad(V�2�rlr,�l�R7N/!l m„r I�!' �'/'i'�" ,d✓���aLTI�N/���rPiii�6+'V ����a�!n%° �, r �,�N COUNCIL MEETING MINUTES JUNE 24, 2019 DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 24, 2019 CONVENED The meeting convened at 7:02 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Present Councilor Ellsworth Present Councilor Cabrales Present Staff Present: City Administrator Derickson, Assistant City Administrator Row, Police Chief Ferraris, Community Development Director Kerr, Economic Development Director Johnk, Public Works Director Liljequist, Human Resources Director Gregg, Assistant City Attorney Granum, Community Relations Manager Guerrero, Communications Coordinator Moore, City Recorder Pierson ANNOUNCMENTS The City Council meeting scheduled for July 8 is cancelled. The next City Council meeting will be July 22, at 7:00 p.m. and will take place at the Woodburn Police Department Community Room. In observance of Independence Day, City Hall offices,the Library, and Transit service will be closed Thursday, July 4, 2019. The Aquatic Center will be open lam—4pm. Woodburn Parks and Recreation would like to invite the Mayor and the Council along with all Woodburn residents out to the annual 4th of July Celebration sponsored by Cox Electric. This year's event will kick off at 5:30 at Centennial Park. Enjoy a night of family activities,musical entertainment, great food, and dazzling fireworks. Entertainment will feature PURUSA, Papa Smoke and Reedy 300. The July 4th all you can eat Chuckwagon breakfast will take place from 7:00 a.m. to 10:00 a.m. at Legion Park. COMMUNITY/GOVERNMENT ORGANIZATIONS Woodburn Fire District Fire Marshal James Gibbs provided an overview of the fire prevention programs that the Woodburn Fire District are conducting in the City of Woodburn. Connie Lum, Director of the Woodburn Senior Center,provided information on the Woodburn Senior Center and requested$100,000 in funding from the City Council. City Administrator Derickson explained that granting funds of this nature would need to be an open and competitive process because it's public money and there would be certain standards for financial accountability and compliance that would need to be met. He added that the City does have surplus supplies that match some Page 1 - Council Meeting Minutes, June 24, 2019 18 COUNCIL MEETING MINUTES JUNE 24, 2019 of the needed items on the Senior Center supply list as well as providing Dial A Ride services. Councilor Ellsworth offered assistance in extending their reach into the community and Councilor Schaub offered assistance in finding a new location for the Senior Center. PROCLAMATIONS Mayor Swenson proclaimed June 27, 2019, as National HIV Testing Day. PRESENTATIONS Taste of Woodburn - Community Relations Manager Guerrero provided information on the 2019 Taste of Woodburn event. Mayor Presentation-Park Enhancements—Mayor Swenson provided a presentation to the City Council outlining his plan for park enhancements and asked the City Council for their input on moving forward with defining the scope of the project. Councilor Morris stated that he does not like the idea of a fee on the utility bills and thinks it should be up to the voters to decide. Councilor Schaub suggested that an advisory vote could be put on the ballot to obtain information on how people would vote for this project. Councilor Morris stated that he would like to view the presentation slides more thoroughly before he makes a decision. Council Carney stated that he thought the idea of an advisory vote was a good one. BUSINESS FROM THE PUBLIC Nancy Kirksey, 1049 McKinley, requested that smoking be banned in City Parks. Cornwell/Cabrales... ask Scott to look into what other cities have done to address smoking in city parks and see if we have the ability to regulate it. The motion passed with Councilors Cornwell, Cabrales, Morris and Ellsworth voting in favor, and Councilors Schaub and Carney voting against. Ramon Ramirez, 877 Amity Ct., thanked the Woodburn Police Department for re-stating Oregon law in regards to collaboration with immigration agents. He added that this has sent a strong message to the immigrant community that the police will be there to help the community. Larry Kleinman, 1790 Landau Dr., thanked the Police Chief for the statement he put out and the policy it expresses and stated that it is important for the police to have the trust of the community. Reyna Lopez, Executive Director of PCUN, 300 Young St., thanked the Woodburn Police Department and that she appreciates the Chief of Police restating what the law is. She added that it's obvious that good policing is happening in Woodburn. CONSENT AGENDA A. Woodburn City Council minutes of June 10, 2019, B. Acceptance of Four Easements at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W 18AA05700), C. Acceptance of Three Warranty Deeds at 591 Gatch Street,Woodburn, OR 97071 (Tax Lot 051 W 18AA05700), Page 2 - Council Meeting Minutes, June 24, 2019 19 COUNCIL MEETING MINUTES JUNE 24, 2019 D. Crime Statistics through May 2019. Morris/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. COUNCIL BILL NO. 3101 — AN ORDINANCE AMENDING THAT PORTION OF TABLE 2.03A OF THE WOODBURN DEVELOPMENT ORDINANCE WHICH IS RELATED TO RESIDENTIAL USES IN COMMERCIAL ZONES (LA 2019-01)AND DECLARING AN EMERGENCY Ellsworth introduced Council Bill No. 3 10 1. City Recorder Pierson read the bill twice by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3101 duly passed. COUNCIL BILL NO. 3102 — A RESOLUTION ESTABLISHING A COMMUNITY CENTER CITIZENS ADVISORY COMMITTEE;SPECIFYING OBJECTIVES;AND PROVIDING MEMBERSHIP COMPOSITION Ellsworth introduced Council Bill No. 3102. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3102 duly passed. REDFLEX CONTRACT EXTENSION Police Chief Ferraris provided a staff report. Carney/Morris... authorize the City Administrator to sign the attached Fifth Extension of the Agreement with Redflex Traffic Systems, Inc. to provide Red Light Photo Enforcement Services. The motion passed unanimously. AWARD PERSONAL SERVICE AGREEMENT TO OPSIS ARCHITECTURE LLP Assistant City Administrator Row provided a staff report. Carney/Schaub... authorize the City Administrator to enter into a Personal Services Agreement with Opsis Architecture LLP to conduct preliminary architectural design and program planning services for the Community Center Project. The motion passed unanimously. AWARD OF CONSTRUCTION CONTRACT FOR THE HARDCASTLE AVENUE REALIGNMENT AT RAILROAD CROSSING PROJECT Public Works Director Liljequist provided a staff report. Carney/Morris... award the construction contract for the Hardcastle Avenue Realignment at Railroad Crossing Project to the lowest responsible bidder,Pacific Excavation,Inc. in the amount of$777,000. The motion passed unanimously. WORKERS' COMPENSATION INSURANCE PROVIDER City Administrator Derickson provided a staff report. Carney/Morris... authorize the City Administrator to withdraw from Citycounty Insurance Services (CIS)workers' compensation insurance and contract with SAIF Corporation (SAIF) for workers' compensation insurance. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: — City Hall is scheduled to be closed on July 18 and July 19 so staff can move back into the building and will reopen on July 22. — The Community BBQ will be held August 26 after the City Council meeting. The Council Page 3 - Council Meeting Minutes, June 24, 2019 20 COUNCIL MEETING MINUTES JUNE 24, 2019 will meet downtown this year with music in the plaza. — There have been 9 underground tanks and an elevator found during the construction of First Street. DEQ is helping with some of the mitigation costs. — The City received an Enterprise Zone application or the business park. — The Alleyways and buildings are being painted and they look great. — Working with Mid-Valley COG on a HUD Grant in the amount of$1.5 million for a joint non-profit resource center. — Grading permits for Smith Creek were issued. — Chief Ferraris went to DPSST and presented to international law enforcement officers about community policing and police legitimacy. — Spoke with Chief Ferraris about concerns regarding crime and immigration dialogue and requested that the Chief write this piece so that the community knows they should report crime and what the law is. — The Fiesta Mexicana planning is underway and event information has been posted on the Travel Oregon web page as well as their newsletter. — We have a new vendor for utility payments and it should be set up for use in the next couple of weeks. — The Sister City application has been completed and sent in. He will let the Council know when he receives a response. — The League of Oregon Cities Conference will be taking place September 26-28 in Bend. MAYOR AND COUNCIL REPORTS Mayor Swenson stated that on June 11 he attended the key leaders meeting and there will be a follow up meeting in August. He attend the French Prairie Community forum and the focus of the meeting was concerns about the multiple traffic deaths in the Donald area recently. He met with Representative Alonso Leon to speak about all the great things going on in Woodburn. Councilor Cabrales stated that she went with the Mayor to speak with the Mexican Consulate and discussed the services provided. Councilor Ellsworth stated that Saturday is the Woodburn Area Relay for life at the Iverson Tulip farm from 11:00 a.m.to 11:00 p.m. She added that there will be entertainment and food. Councilor Cornwell thanked the Council for stepping up and offering to help the Senior Center. EXECUTIVE SESSION Mayor Swenson entertained a motion to adjourn into executive session under the authority of ORS 192.660(2)(d) Morris/Schaub... move into executive session. The motion passed unanimously. The Council adjourned to executive session at 9:38 p.m. and reconvened at 10:14 p.m. Mayor Swenson stated that no action was taken by the Council while in executive session. ADJOURNMENT Morris/Ellsworth ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:15 p.m. Page 4 - Council Meeting Minutes, June 24, 2019 21 COUNCIL MEETING MINUTES JUNE 24, 2019 APPROVED ERIC SWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, June 24, 2019 22 EXECUTIVE SESSION COUNCIL MEETING MINUTES JUNE 24, 2019 DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 24, 2019 CONVENED The Council met in executive session at 9:38 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Present Councilor Ellsworth Present Councilor Cabrales Present Mayor Swenson reminded Councilors and staff that information discussed in executive session is not to be discussed with the public. Media Present: None. Staff Present: City Administrator Derickson, Assistant City Attorney Granum, Assistant City Administrator Row,Police Chief Ferraris, Human Resources Director Gregg, City Recorder Pierson The executive session was called: To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d) ADJOURNMENT The executive session adjourned at 10:14 p.m. APPROVED Eric Swenson, Mayor ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 —Executive Session, Council Meeting Minutes, June 24, 2019 23 CITY OF WOODBURN Economic and Development Services Department MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503)982-5246 Date: July 1, 2019 To: Chris Kerr, Community Development Director From: Ted Cuno, Building Division Subject: Building Activity for June 2019 2017 2018 2019 No. Dollar Amount No. Dollar Amount N, . Dollar Amount Single-Family Residential 0 $0 0 $0 0 $0 Multi-Family Residential 0 $0 1 $13,000 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds &Alts 4 $47,047 5 $70,323 6 $171,647 Industrial 4 $1,223,355 0 $0 0 $0 Commercial 11 $1,037,236 8 $671,708 3 $1,924,650 Signs and Fences 1 $5830 1 $23,200 0 $0 Manufactured Homes 0 $0 3 $85,481 0 $0 TOTALS 20 $2,313,468 18 $863,712 9 $2,096,297 Fiscal Year to Date (July 1 — June 30) $21,352,902 $49,429,664 $39,155,344 IACommunity Development\Building\Building Activity\B1dgAct-2019\memo-2019-6 June.doc 24 A rO D w O D �D X fO O K _ * a. y p ti n O y p � 'n a. N IM f 3 x M aCo > > o r rn a a a �., X I O n 3 p a ra in O o y i+ p o ro N t. -1 61CL j. " O ". -- n O -, pig O "� oM- p C 0 �O N A o n O a A a C r Q F, 03 z 3 c z 3 rtmrn nN -gym m vm n d .. 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N < X c M M0 M o v 4 0 U a U) o �4 4 C, N I � v�a m a u 0 N �' c o A V d m 'w D 00 V O: O o p O D O OOD 0 34 7/15/2019 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES 2019 Year to Date CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Total AGGRAVATED ASSAULT 2 1 1 3 5 2 1 ANIMAL CRUELTY 0 0 0 1 0 0 1 ANIMAL ORDINANCES 6 1 4 0 3 2 16 ARSON 0 2 0 0 0 0 2 ASSAULT SIMPLE 10 9 1 9 10 11 50 ATTEMPTED MURDER 0 0 0 1 0 0 1 BURGLARY- BUSINESS 0 0 1 0 0 0 1 BURGLARY-OTHER STRUCTURE 0 0 0 0 1 0 1 BURGLARY- RESIDENCE 1 0 3 0 4 1 9 CHILD NEGLECT 0 0 0 0 0 1 1 CRIME DAMAGE-NO VANDALISM OR ARSON 2 1 1 4 1 0 9 CURFEW 1 0 0 1 0 1 3 CUSTODY- MENTAL 9 6 8 5 5 3 36 CUSTODY- PROTECITVE 0 0 0 2 0 0 2 DISORDERLY CONDUCT 3 10 3 5 14 13 48 DRIVING UNDER INFLUENCE 5 6 8 5 9 8 41 DRUG LAW VIOLATIONS 9 6 13 16 10 23 77 DWS/REVOKED-MISDEMEANOR 1 1 1 2 1 1 7 ELUDE 0 0 2 0 1 0 3 ESCAPE FROM YOUR CUSTODY 0 0 2 0 0 0 2 FAIL TO DISPLAY OPERATORS LICENSE 1 0 0 0 0 1 2 FORCIBLE RAPE 3 0 0 2 1 1 7 FORGERY/COUNTERFEITING 2 0 3 1 2 1 9 FRAUD - BY DECEPTION/FALSE PRETENSES 1 0 3 0 1 2 7 FRAUD -CREDIT CARD/AUTOMATIC TELLER MACHINE 0 0 1 0 0 2 3 FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 0 1 0 0 1 FRAUD -WIRE 0 0 0 1 0 0 1 FUGITIVE ARREST FOR ANOTHER AGENCY 45 26 37 37 38 36 219 FURNISHING 0 0 1 0 0 0 1 GARBAGE LITTERING 1 0 0 0 0 0 1 HIT AND RUN FELONY 0 0 1 0 1 0 2 HIT AND RUN-MISDEMEANOR 6 2 3 5 3 2 21 IDENTITY THEFT 2 0 1 0 2 2 7 INTIMIDATION /OTHER CRIMINAL THREAT 1 2 1 5 2 2 13 INVASION OF PERSONAL PRIVACY 0 0 0 0 0 1 1 KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 0 1 MINOR IN POSSESSION 0 0 5 1 2 0 8 MINOR ON PREMISES 0 0 0 0 0 1 1 MOTOR VEHICLE THEFT 1 1 0 0 2 4 8 OTHER 7 2 5 4 7 6 31 RECKLESS DRIVING 1 4 3 3 5 2 18 RECKLESSLY ENDANDERING 2 2 2 0 5 1 12 RESTRAINING ORDER VIOLATION 1 1 0 3 0 1 6 ROBBERY-CAR JACKING 0 0 0 0 0 1 1 ROBBERY-CONV.STORE 0 0 0 0 1 0 1 ROBBERY-OTHER 0 0 0 0 0 1 1 RUNAWAY 0 0 0 0 1 2 3 EX CRIME -CONTRIBUTE TO SEX DELINQUENCY 1 0 1 0 0 0 2 EX CRIME -EXPOSER 1 0 1 0 0 0 2 EX CRIME -FORCIBLE SODOMY 2 0 0 0 0 1 3 EX CRIME -INCEST 2 0 0 0 0 0 2 EX CRIME -MOLEST(PHYSICAL) 1 0 0 0 0 0 1 EX CRIME -NON-FORCE RAPE 0 0 1 0 0 1 2 EX CRIME -OTHER 1 0 0 0 0 1 2 Page 1 of 2 35 7/15/2019 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES 2019 Year to Date an Feb Mar Apr May Jun Total EX CRIME -SEXUAL ASSAULT WITH AN OBJECT 11 0 0 1 0 2 TALKER 0 1 1 0 2 0 STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 0 0 0 2 3 HEFT- BUILDING 1 0 0 1 0 1 3 HEFT- FROM MOTOR VEHICLE 4 1 3 0 0 0 8 HEFT-OTHER 5 1 0 2 1 7 16 HEFT- PURSE SNATCH 0 1 0 0 0 0 1 HEFT-SHOPLIFT 2 8 7 5 12 5 39 TRAFFIC VIOLATIONS 10 11 8 7 8 4 48 TRESPASS 18 3 9 6 7 6 49 UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 1 1 2 0 0 0 VANDALISM 1 0 2 0 1 1 EHICLE RECOVERD FOR OTHER AGENCY 1 0 5 1 1 1 9 EAPON -CARRY CONCEALED 1 1 1 1 0 2 6 EAPON -EX FELON IN POSSESSION 1 0 1 1 0 1 EAPON -POSSESS ILLEGAL 0 2 1 4 3 4 1 EAPON -SHOOTING IN PROHIBITED AREA 0 1 01 0 0 0 1 Jan Feb Mar Apr May Jun Total 2019 Total 178 115 157 146 172 174 942 2018 Total 187 111 138 136 147 101 820 2017 Total 135 169 176 166 164 143 953 Arrests/Year 1000 800 w W400 i'„600 Q 200 0 2017 2018 2019 Year Page 2 of 2 36 7/15/2019 Woodburn Police Department MONTHLY CRIMINAL OFFENSES 2019 Year to Date CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Total AGGRAVATED ASSAULT 3 4 2 4 5 4 22 ANIMAL CRUELTY 0 0 0 1 1 0 2 ANIMAL ORDINANCES 3 1 3 0 2 1 10 ARSON 1 2 0 0 0 0 3 ASSAULT SIMPLE 12 8 7 14 13 18 72 ATTEMPTED MURDER 0 0 0 1 0 0 1 BURGLARY- BUSINESS 2 1 1 0 3 2 9 BURGLARY-OTHER STRUCTURE 2 1 3 1 4 1 12 BURGLARY- RESIDENCE 8 2 5 6 14 7 42 CHILD NEGLECT 0 0 0 0 0 2 2 CRIME DAMAGE-NO VANDALISM OR ARSON 16 14 15 10 15 18 88 CRIMINAL MISTREATMENT 1 0 0 0 0 0 1 CURFEW 1 0 0 1 0 1 3 CUSTODY- MENTAL 10 6 9 5 5 3 38 CUSTODY- PROTECITVE 0 0 0 1 0 0 1 DISORDERLY CONDUCT 3 6 5 5 11 12 42 DRIVING UNDER INFLUENCE 5 7 8 5 9 8 42 DRUG LAW VIOLATIONS 9 7 15 9 11 14 6 DWS/REVOKED-MISDEMEANOR 1 1 1 2 1 0 6 ELUDE 1 1 1 2 1 0 6 ESCAPE FROM YOUR CUSTODY 0 0 2 0 0 0 2 EXPLOSIVES 1 0 0 0 0 0 1 FAIL TO DISPLAY OPERATORS LICENSE 1 0 0 0 0 1 2 FORCIBLE RAPE 2 1 1 3 4 1 12 FORGERY/COUNTERFEITING 9 2 7 3 4 4 29 FRAUD- BY DECEPTION/FALSE PRETENSES 2 5 6 2 4 4 23 FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 3 2 2 2 0 5 1 FRAUD- NOT SUFFICIENT FUNDS CHECK 0 0 0 1 0 0 1 FRAUD- OF SERVICES/FALSE PRETENSES 1 0 0 0 1 1 3 FUGITIVE ARREST FOR ANOTHER AGENCY 27 18 28 26 29 31 159 FURNISHING 0 0 1 0 1 0 2 GARBAGE LITTERING 1 0 0 0 0 0 1 HIT AND RUN FELONY 1 1 1 0 3 0 6 HIT AND RUN-MISDEMEANOR 23 8 13 19 19 15 97 IDENTITY THEFT 6 5 3 3 4 2 23 INTIMIDATION /OTHER CRIMINAL THREAT 1 0 1 6 2 3 13 INVASION OF PERSONAL PRIVACY 0 0 0 0 1 0 1 KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 0 1 MINOR IN POSSESSION 0 0 2 1 1 0 MINOR ON PREMISES 0 0 0 0 0 1 1 MISCELLANEOUS 19 18 25 21 23 29 135 MOTOR VEHICLE THEFT 8 6 13 9 15 21 72 NON CRIMINAL DOMESTIC DISTURBANCE 20 12 8 12 12 21 8 OTHER 6 3 7 5 9 7 37 PROPERTY- FOUND LOST MISLAID 3 4 4 2 1 4 18 PROPERTY RECOVER FOR OTHER AGENCY 2 2 0 0 0 0 RECKLESS DRIVING 2 6 3 5 6 2 2 RESTRAINING ORDER VIOLATION 2 3 0 3 1 2 11 ROBBERY- BUSINESS 0 0 0 0 1 0 1 ROBBERY- CAR JACKING 0 0 0 0 0 1 1 ROBBERY- CONV.STORE 0 0 0 0 1 0 1 ROBBERY- OTHER 0 0 0 0 1 1 2 ROBBERY- RESIDENCE 0 0 0 0 0 1 1 RUNAWAY 0 1 1 3 4 5 1 SEX CRIME - EXPOSER 1 0 0 1 0 0 2 SEX CRIME - FORCIBLE SODOMY 2 0 0 01 01 0 2 SEX CRIME - INCEST 1 0 0 01 01 01 1 Page 1 of 2 37 7/15/2019 Woodburn Police Department MONTHLY CRIMINAL OFFENSES 2019 Year to Date Jan IFeb Mar Apr May Jun Total SEX CRIME - MOLEST (PHYSICAL) 2 1 1 0 2 2 8 SEX CRIME - NON-FORCE RAPE 1 0 2 0 1 0 SEX CRIME - OTHER 1 0 0 0 0 0 1 SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 0 0 3 0 3 SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 0 1 1 0 0 2 STALKER 0 1 1 0 2 0 STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 0 0 0 1 2 HEFT- BICYCLE 1 1 0 6 8 1 17 HEFT- BUILDING 0 2 5 3 1 4 1 HEFT- COIN OP MACHINE 0 1 0 1 0 1 3 HEFT- FROM MOTOR VEHICLE 25 18 27 8 15 14 107 HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 2 2 1 1 3 2 11 HEFT- OTHER 14 7 16 24 23 29 113 HEFT- PICKPOCKET 1 1 1 0 1 0 HEFT- PURSE SNATCH 1 1 0 0 2 1 HEFT- SHOPLIFT 12 14 22 21 24 17 110 TRAFFIC VIOLATIONS 11 6 11 8 9 6 51 TRESPASS 8 6 10 8 12 14 58 UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 3 0 2 1 0 1 7 VANDALISM 16 8 13 12 17 13 79 VEHICLE RECOVERD FOR OTHER AGENCY 5 3 5 3 2 6 2 WEAPON -CARRY CONCEALED 1 1 1 1 0 2 6 WEAPON - EX FELON IN POSSESSION 1 0 1 1 0 1 WEAPON - POSSESS ILLEGAL 1 0 1 4 3 5 1 WEAPON -SHOOTING IN PROHIBITED AREA 1 3 1 0 1 1 7 Jan I Feb I Marl Apr IMayl Jun Total 2019 Total 1 3301 234 324 2971 3711 374 1,932 2018 Total 1 4091 284 3171 3421 3161 30911 2017 Total 1 3221 2921 350 3171 3301 30711 Offenses/Year 2000 ,soo 0) W 1200 0) W l LL LL 800 O aoo 0 2017 2018 2019 YEAR Page 2 of 2 38 Woodburn Police Department ORDINANCE VIOLATIONS 2019 Year to Date 7/15/2019 Ordinance Discription Jan Feb Mar Apr May Jun Total Animal Complaint 38 29 44 36 50 38 235 Ordiinance -Abate/Nuisances 0 1 0 0 2 0 3 Ordinance -Abandoned Vehicles 66 39 50 34 18 48 255 Ordinance -Abate Graffiti 2 0 1 0 6 2 11 Ordinance - Land Use Violations 1 0 2 1 2 1 7 Ordinance -Oth Violation 34 30 51 45 40 74 274 Ordinance -Tall Grass 0 0 0 0 87 34 121 2019 Total 141 99 148 116 205 197 906 2018 Total 176 133 156 182 223 167 1,037 2017 Total 94 126 176 177 290 t284 1,147 Ordinance Violations / Code Enforcement Officers 1200 1000 N 800 Z O Q 600 J O > 400 200 0 2017 2018 2019 COMBINED TOTAL-CODE ENFORCEMENT OFFICERS Ordinance Violations / Year 1200 1000 N 800 Z O 600 O_ > 400 200 0 2017 2018 2019 YEAR TOTALS FOR ALL OFFICERS 1 39 �'I'1 r I Iii♦ r} B V' July 22, 2019 TO: Honorable Mayor and City Council FROM: Eric Liljequist, Public Works Director SUBJECT: Purchase of Alleyway Parcel (Tax Lot 051 W18BA09990) RECOMMENDATION: That the City Council approve the purchase of a parcel of real property designated as Tax Lot 051 W 18BA09990 from Marion County and authorize the City Administrator to execute all documents as may be required to complete the transaction and accept a deed for the property. BACKGROUND: The First Street Improvements Project that is currently underway involves full width alley improvements from Arthur Street to Cleveland Street, and the City of Woodburn needs to purchase this parcel to be able to construct the project and provide an adequate right-of-way through this existing alley. DISCUSSION: The City of Woodburn desires to purchase the 0.01 acre parcel designated as tax lot 051 W 18BA09990. The purchase of this property will enable the full length and width build-out of a legal alley access that extends from Arthur Street to Cleveland Street. In accordance with Marion County Administrative Policy 809 and Procedure 809-A, the City offered to purchase this parcel from the County for $754.95, which is the total amount of previously unpaid property taxes for this parcel. The Marion County Board of Commissioners agreed to the sale of this parcel to the City of Woodburn for $754.95, plus $86 for recording fees, for a total cost of $840.95. FINANCIAL IMPACT: The land purchase cost is $754.95 plus an $86.00 recording fee, which will both come out of the First Street Improvements Project budget. Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x 40 �'I'1�r I Iii♦ r} Y 9M& Item BU Pri,e�arrt rr rf aR'!87 July 22, 2019 TO: Honorable Mayor and City Council through City Administrator FROM: Eric Liljequist, Public Works Director SUBJECT: Award Personal Service Agreement to Murraysmith, Inc. for Engineering and Construction Management Services for the Water Tower Repainting Project RECOMMENDATION: That the City Council, acting in its capacity as the Local Contract Review Board, authorize the City Administrator to enter into a Personal Services Agreement with Murraysmith, Inc. for engineering design and construction management services for the Water Tower Repainting Project. BACKGROUND: Staff utilized a Request for Proposals (RFP) process to solicit engineering and design services for the Water Tower Repainting Project. The RFP was advertised on the City website and in the Daily Journal of Commerce. Staff received a total of two proposals that satisfied the requirements of the RFP. Staff reviewed both proposals in accordance with the RFP guidelines and state requirements (ORS 279C.105). After a thorough evaluation process, the City selected Murraysmith, Inc. as the highest-ranking proposer. City staff proceeded to negotiate a scope of work and fee for services to complete this work. Murraysmith, Inc. is a well-qualified firm and familiar with the current City water system. The negotiated contract for engineering design and construction management work for this project is in the amount of $91 ,305. DISCUSSION: It has been approximately 20 years since the water tower has been painted and is in need of complete repainting. Some important components of the repainting project will include an environmental assessment of the existing painted surfaces Agenda Item Review: City Administrator_X City Attorney_X Finance_X_ 41 Honorable Mayor and City Council July 22, 2019 Page 2 and a complete evaluation of the exterior of tank, including the integrity of the ladders, vents and hatches. The project will also involve the coordination of the temporary relocation of the antenna facilities that are currently on the water tower to enable repainting activities to occur. Also, the Consultant will coordinate with the Woodburn Arts & Mural Committee on implementation of an art ionstallation on the water tower. The procurement process for soliciting these services and the contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279 and the laws and regulations of the City of Woodburn. Therefore, staff is recommending that the contract be awarded accordingly to the highest ranked proposer. FINANCIAL IMPACT: The Personal Service Contract will be funded from the approved 2019/20 fiscal year budget from the water fund. 42 �'I'1 r I Iii♦ r} B V' July 22, 2019 TO: Mayor, City Council and Scott Derickson, City Administrator THROUGH: James C. Ferraris, Chief of Police FROM: Jason Millican, Lieutenant SUBJECT: Photo Speed Enforcement Proposal Amend Contract with Redflex RECOMMENDATION: That the City Council, acting as the Local Contract Review Board, authorize the Woodburn Police Department to submit a proposal to the Oregon Department of Transportation in order to enforce speeding violations at the intersection of Mt. Hood Ave and N. Pacific Hwy using the current Redflex camera system. Once approval is granted, the City would agree to amend the current contract with Redflex. BACKGROUND: During the 2017 Regular Session, the Oregon Legislature passed HB-2409, which amended ORS 810.434, 810,435 and 810.436, allowing cities to issue citations for speeding on the basis of photographs taken from these cameras, so long as the conditions of 810.434 were met. The City of Woodburn has, and continues to meet the conditions set forth in ORS 810.434. The current camera system installed by Redflex already has the capability to monitor speed, which it has been doing since installation. DISCUSSION: Approximately 5.5 million vehicles travel through the mentioned intersection each year. For the last two years (2017, 2018) there have been approximately 3000 red light violations each year. In 2017, there were 14 reported accidents and 6 of those were injury accidents. In 2018, there were 16 reported accidents and 10 of those were injury accidents. In the fall of 2018, the Woodburn Police Department Agenda Item Review: City Administrator_x_ City Attorney_x Finance—X- 43 Mayor and City Council July 22, 2019 Page 2 reached out to Redflex to gather data regarding the speed of vehicles through the intersection. • In 2017 and 2018, 5,346 vehicles traveled south through the intersection at 46mph or above. The speeds ranged from 46mph to 11 6mph. • In 2017 and 2018, 27,591 vehicles traveled north through the intersection at 46 mph or above. The speeds ranged from 46mph to 99mph. Due to the fact, the number of accidents has increased and the total number of speeders that travel through the intersection each year is high, the Woodburn Police Department has significant concerns for the safety of people that travel through the mentioned intersection each year. If the council were to approve the request to petition ODOT for approval of photo speed enforcement, the Woodburn Police Department would begin our public campaign in order to educate and notify the public per ORS. The Woodburn Police Department will use various outlets, media, social media, public meetings, etc., in order to inform the public regarding photo speed enforcement. FINANCIAL IMPACT: The existing Redflex camera system is capable of monitoring speed through the aforementioned intersection and this functionality can be enabled without additional costs. The City will pay Redflex a $27 fee per citation as speeding tickets are paid. It is anticipated that additional costs in the form of staffing time will be necessary. • Currently the Woodburn Police Department pays two part time employees approximately 10 hours a month each to process violations and act as the court bailiff. • The Finance Department has a part-time Judge and a full-time Court Operations Clerk. • The current red light enforcement program produces approximately 130 citations a month on average. • Initially, the photo speed enforcement program may produce over a 1 ,000 violations to review each month. 44 Mayor and City Council July 22, 2019 Page 3 Using the 2018 speeding data, potential revenue is estimated below. Infractions A B C D Total Speed 30+ mph 21-30 mph 11-20 mph 1-10 mph Fee Schedule $ 440 $ 265 $ 165 $ 110 2018#of Vehicles Northbound 104 389 14,849 no data 15,342 Southbound 49 85 1,912 no data 2,046 Total 153 474 16,761 - 17,388 Total fees* 1 $ 67,320 1 $ 125,610 1 $ 2,765,565 1 $ 1 $2,958,495 * Total does not include Court reductions, certificates of innocence, and inability to cite a violator. Fees are shown are also before costs paid to Reflex or other processing fees and staff time. The Sherwood Police Department implemented their photo enforcement program in October 2018. Over the first four months they saw a decrease in the total number of violations, followed by a steady increase in violations during the 2019 spring and summer months. This is likely due to the weather and amount of tourism in the general area. Sherwood Police Dept Data 018/19 5000 4500 4000 500 000 2500 2000 1500 1000 500 October November IDecernber January 11 Violations Illlll10t]tions • Out of the total number of violations, the number of issued citations was about 30% less than the total amount of violations. 45 Mayor and City Council July 22, 2019 Page 4 • This bar graph above is data collected from three intersections that monitor speed. Once all of the variables considered, the actual amount of revenue generated once the program has been running for a given period of time, may be closer to $1 ,000,000 a year on average. There may also be other factors to consider given the amount of resources it will actually take to process all of the violations sent by Redflex to the Woodburn Police Department for review. 46 Igo/ II ll���irrrrrrrrrrr, J io 47 r 48 r I r r II u m 1� 49 //Ir r �rri r IUB r �m Fm f� l nm wo- a,.mm un v auw �,' � au;• � I 50 i IIIIP i,;I'i'i yyy ,�t�� "'llll, 51 it rrrrrrrrrr / / rrrrrr/ / rr ri r /i�rrrr i//rte 52 r f / /irrrrrrrrrrrrr �' ti / II 11 I u m I 53 �'I'1 r I Iii♦ r} Y 9M& Its BU Pri,a�<;rrt rr rf aA'!R7 July 22, 2019 TO: Honorable Mayor and City Council FROM: Jim Row, Assistant City Administrator SUBJECT: No Smoking Ordinance RECOMMENDATION: That the City Council receive this report regarding other cities in Oregon that prohibit smoking in public parks and consider whether they would like staff to prepare a similar prohibition for their consideration at a future meeting. BACKGROUND: During the June 24 City Council meeting, former Mayor Nancy Kirksey spoke during the business from the public portion of the agenda to request that the City Council adopt an ordinance prohibiting smoking in City Parks. Following former Mayor Kirksey's comments, the City Council requested that staff survey other cities in Oregon to determine those that have similar prohibitions. DISCUSSION: Staff conducted an informal survey through the Oregon City/County Management Association's email listserv. The following cities responded that they have ordinances prohibiting smoking in parks: 1 . Stayton 2. Coos Bay 3. Tualatin 4. Medford 5. Sherwood 6. Talent 7. Halsey 8. Lebanon 9. Wood Village Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x- 54 Honorable Mayor and City Council July 22, 2019 Page 2 10.McMinnville 1 1 .Willamina 12.Nehalem 13.Cottage Grove 14.Klamath Falls 15.Stayton 16.St. Helens 17.Mt. Angel 18.Silverton 19.Sheridan 20.Brookings 21 .Veneta 22.Estacada 23.Independence 24.Dayton 25.Lincoln City It is important to note that this survey was conducted informally and the list above only includes the cities that responded to our request. Some of the cities listed above only prohibit cigarettes, pipes and cigars, while others also prohibit the use of nicotine vaporizers or e-cigarettes. Some cities even prohibit all forms of tobacco. If the City Council would like to enact a smoking prohibition, staff recommends that it be accomplished through an amendment to the existing Park Regulations Ordinance. Finally, if the City Council decides to enact a smoking prohibition the scope of the regulation should be discussed (i.e., should it be all forms of tobacco or only cigarettes, pipes and cigars? Also, should it include vaporizers or e-cigarettes?) FINANCIAL IMPACT: There is no direct financial impact from this item 55